Table Of Contents 08.indd - Yearbook Avenue
Contents
1. Sue Sep an Adviser or Staff entry to make changes If your school is new to Jostens you will receive your Yearbook Avenue login information in the back to school mailing from Jostens If you used Yearbook Avenue last year your existing adviser login will carry over to your 2008 book The first time you log in you will be asked to provide contact information and change your login and password to something you will easily remember Advisers can update their contact information and change the password for themselves or their staff members at any time We recommend periodically changing passwords to help maintain Getting Started 3 Searching Yearbook Avenue is equipped with a comprehensive search engine If you need help finding a specific topic just click on the Search button which is located in the upper right corner of every Yearbook Avenue page Getting Started 4 Entar Search Word m dej Yearbook Avenue suns san i ie Page Ladder Stan Fonts Sites Calendar Communit Site Stay Organcted Schoot info Search Yearbook Avenue Emner Search wore Search Results for yeartooK Coment Classroom Toots Tite 123 Yearbook Curriculum Coment Sell Heip Keywords 22 Direct Solutions warkahop YD Yearbos Avenue Content Pr2. It is very easy to find and order all the yearbook supplies you need right on Yearbook Avenue Use the Order Supplies link under Common Tasks and Tools on your main page to access the shopping page Other 3 Frequently Asked Questions If your school is new to Jostens you will receive your Yearbook Avenue login information in the back to school mailing from Jostens If you used Yearbook Avenue last year your existing adviser login will carry over to your 2008 book The first time you log in you will be asked to provide contact information and change your login and password to something you will easily remember Hardware requirements Windows or Macintosh Operating System e ntel Pentium processor or PowerPC processor based on OS requirements e Windows 2000 XP XP Pro or Vista e Mac 05 10 1 or higher e 128 MB of available RAM 256 MB or more recommended e Video card with 24 bit high resolution display Internet requirements Although Jostens recommends high speed internet DSL Cable T1 a 56K modem will work Browser requirements e Windows Internet Explorer 6 0 and above or Firefox 1 5 and above e Mac Safari 1 2 and above or Firefox 1 5 and above Flash requirements Flash 8 0 or higher Flash is a free download from www adobe com Most newer computers come with Flash installed If you do not have version 8 or above the first time you try to access the Page Ladder or Page Designer you will see a messag
3. Yearbook Avenue Page Ladder Page Designer Page Mover image Library image Upload Add Pages Panel Pages uam RA 495i 3399 lt Spell Check Le Topeka 3 job 0127 nn Spell creck come T Portrait Names are included in the spell check You can also add your own words to the dictionary misspelled word Index Job info inan lt lt S Lorem ipsum dolor est Lorem ipsum dolor est Lorem ipsum dolor est E Use the Spell Check feature in Page Designer to double check your text before submitting your final pages to the plant Creating Your Book 9 Autograph and Division Pages gt For autograph and division pages use Autograph and template Opening 8090 which has one division Pages can photo box that fills the whole page and be placed bleeds off the edges of the page throughout your Note Use this same template to place book Start by placing a full page bleed template on the page you have selected 1 the custom collage designs you submitted on mounting boards Click on the Images Tab to access your images Choose the Autograph Division category Then choose the from the Image menu autograph or division page Select the image you would like to use artwork you would and place it on your page You do not like to place need to edit the autograph and div
4. Creating Your Book 11 Portrait Panel Pages Automatic Creating Your Book 12 We recommend using the auto flow function available on the YearTech Online web site to create your portrait pages This auto flow functionality will save you considerable time In order to use the auto flow functionality you must submit a Portrait CD from your photographer Have your photographer follow Jostens Panel Flow instructions when creating your portrait CD More information is avail able at http www jostens com yearbook tech_panel asp If you decide to create your portrait pages using the auto flow functionality follow these steps 1 Submit your portrait CD to Jostens in the Portrait CD mailer included in your kit 2 Edit your student image information in the Image Library Then print out a category preview to create your own photo proofs to edit Enter all changes into the Image Library before you flow your pages 3 Auto flow your portrait categories into your book Make all corrections in the Image Library This will ensure that the edited information shows up correctly when you do your Index Creating and Editing Portrait Pages if you did not send in a Portrait CD If you submitted photos to be scanned you will create your portrait pages just like you create your other pages See Creating Your Book page 2 to learn how to select the template for your pages Once you have your portrait templates you can manually
5. DALI a Ue 22 Ben cha We CAPTION COPU 10 pum Palam 10 iiis per lise d Bees deep 15 pco sade X 4 phm deep Levee ipsum c amt 3 f a cm Inm Lats equi om o a en oe em Wem oa 10 eee eee 9 per lone 4 Bacs devp 1 we X ipia deep Lowrm ipin dokn st Ls Lo d 4 EM asa S v FageladOw Pane Pages gt 4 5 2948 p Www o Pegs ir 1 4 Sones asns ans ans w CAPTION C s charactors per bac 4 ax 4 pun dep ees Yearbook Avenue Pageladder PageDesigeer Page Image Lien image Upload Add P dd wu AT xa ww we 1 Gs rj fall 4 1 a m m i 4 4 we Sue See Swe ves Fe 4 we A CAPTION COPY 10 pon 1 Aharacton per banc 4 lanes deep 15 picas wide X 4 pica loncom ipaam dkar wt ame Legi c Antena Vieh Shem som 12349 Search Son Oui Panel Pages index Job ints aat GER OR 5 Ghosting Photos E Use the Gho
6. Your Endsheet Information contains all of the specifications regarding your endsheet selections Page Submission Deadlines details your page submission status 2 Page Submissions Received and Page Submissions Totals Will help you track your page submission progress Your Key Dates will list important dates that are coming up Scheduled Deposits and Payments Received will help you track your finances 10 Your Latest Page Submission Message will show the latest message from the plant Yearbook Summary Report des Yearbook Avenue Hep Cover Inia Page Submissions Messages Complete Pags Summary Report Paga Proofing 1 ate Jeans High Scheel Job Number 12950 Raport Date 22006 2 Contacts Representative Rene Albers albaranes com Plant Consultant Gern McDaniets modanig gastans com Tach Suppa USA 80328 24325 Canada BUY HAR TRST Your Corre Fick SUlirzlic Humber of Pages Bg T34X1012 Copies Planned 175 Youve Ordered M Options Found Embossed Trim Size 7 34 X 10 172 Peur Endshneer imnfenmatien Front Paper Hong Fram 1 Froni color 2 Hone Bark Papai Back cator 1 Back color 2 Hone Special Design Fron and bark encsheets the same Hone Endsh
7. Ban Out ETEENDUEUTUNCTIITETCTETETGTT ON the Adviser and Editor will be able to edit the page e f you wish to allow editing access to all staff leave pages unassigned e You will be able to assign up to two staff members to a page e f you assign staff to a page only the assigned staff along with lt Use the Online Ladder to organize your yearbook You can access the Page Ladder under the Plan menu on your header Creating Your Book 1 Jostens YearTech Online Users Manual Use the Create menu to select the Page Designer Jostens Page Designer provides you with powerful layout tools to help you create exciting pages for your yearbook Using the Page Designer you can place and crop images edit text add clip art and backgrounds We have provided you with hundreds of pre designed layout templates to help make the yearbook creation process easier These templates can be used as is or modified in the Page Designer Creating Your Book 2 Use the Images Pages and 00 Template tabs to navigate while coe Pags levar image Library image Upload Add Pages Pansi Pages ent creating your page aS ste 9 25 ET ere V wild f ennt an s Ea E djs amp To begin working on page click p E on the Pages tab to bring up a thumbnail view of the ladder Click on the th
8. down menu at the top of the page to move through the book in 16 page increments The color coding will help you keep track of individual page status Click on the Print button to print a hard copy of your yearbook ladder The Lock All and Unlock All buttons change the lock settings throughout the book while the Locks on the thumbnails only affect the individual page The Adviser login can Hide a page and a Top Secret image Will appear on the ladder Use the Filters and Templates tabs to move between ladder functions Use the drop downs under the Filters tab to view your pages by Staff Deadline Page Type Page Status or Lock Status Click on the Save All button to save the changes you ve made to your ladder C Under the Template tab use the Template drop down to select a template category To place a template drag it from the Templates section and drop it on your selected page 10 o fend A Bese D ct Using Your Page Ladder 5 4 m ax Jeans Avisar Jarissa Jus 123455 ul Yearbook Ave Pape Ladder Saft Fonts Calendar Stay Capanived School ini Alllack Page Leider Staff Fonts Sties Calendar Community Ste Stay Organted Book Config amp Key Dates deers Yearbook Avenue Tepe Re 27127
9. Library image Upload Add Pages Panel Pages Index Job info SP 0 DOD ATI BAL 3939 x be ac 8 p3 EUER 4 Ti W 1 gm Yearbook Avenue EUECTEDTONERROTIUETUETETUETTU EC CONEI Page Ladder Page Designer Page Mover image Library image Upload Add Pages Panel Pages index Job info eioegabxAaz AC ss BIS he x wi ls PS LLLI Tice L1 F z Yearbook Avenue T Page Ladder Designer Page Mover Image Library Image Upload Add Pages Panel Pages Index Job info RAG 3 293 Elf Ie ximo wiso Mite 7 K Pd meo 5 e Use Jostens pre designed Click N Go templates to easily add Headline Infographic Photo Pres Quote Scoreboard and Sidebar elements to your layouts These templates can be used as is or modified in the Page Designer Rotating Elements lt You can rotate photo boxes and shapes through Page Designer Creating Your Book 3 Creating Photo Shapes gt You can use the Page Designer to edit photo boxes and create exciting photo shapes on your layout Creating Your Book 4 2 Ye
10. Share button next to the template you would like to share Only the Adviser login can Share templates Once you share a template it Will appear under the Template Exchange Community category in the template drop down menu Saving and Sharing Templates dej Yearbook Avenue ay Yearbook Avenue Page Daime cee rage ge pees 8 Pepe Pepe indes mio 45 ET 19 fy ubl Lib tma Yearbook Avenue Page lade faye Deegee Pagel rage Libary mage dbi AEF E jw Parad Pages uus Joh inte Creating Your Book 15 Creating Your Index Yearbook Use the Jostens ae Yearbook Avenue 1 Page Wieser image image Lgisad dud Pages Pai Pages Jon inia Online Index creation tool to quickly and easily create the index for your book You can access the Indexing tool by selecting Index under the Create menu on your header eg Yearbook Avenue cepa a p man Page Ladder Designer Page Uca image Lesnar imaga Upicad Pages Farad Pages nde RE i es iat nmg E bem i m VE Terum F L4 i Creating Your Book 16 Use the Pages tab to select the page you would like t
11. an Image from the Image thumbnails section and drop it on top of the photo box on your page o The image will appear in the shape of your photo box See Placing Images on page 6 of this section for more information on placing images eb Select the element shape you would like to add to your page using the Place Shape button on the toolbar e You can resize the shape by clicking and dragging a square along the border until you reach the size you want Hold down the Shift key while resizing your shape to keep the resize proportional You can change the color of the shape when it is selected by clicking on the Paint Can button and choosing a color from the color palette Use the Paint Brush button to change the stroke line color Tracking colors on your pages The color palette automatically tracks the colors being used on each page When you access the color palette you will see the colors used along the top This is especially helpful when two staff members are assigned to work on the same page Placing Shaped Elements You can use the Page Designer to Page Ladder Page Designer Page Mover image Library image SR JAG s Eli eren ken easily add shapes to your page Yearbook Avenue Downloads and At aene 240 49 844 1 i 7 ui Lila Pria Pr ewes Yearbbok Avenue Download
12. eee 2 Using Jostens Pre Designed Templates 2 Using Click N Go Templates 3 Rotating Elements eres 3 Creating Photo Shapes nee 4 Placing Shaped Elements 5 Placing Images 1 erre 6 Ghosting Photos s 7 Using Note it eren 7 8 Using Spell Check n 9 Autograph and Division Pages 10 Backgrounds and Borders 10 Portrait Panel Pages Automatic 12 Saving and Sharing Templates 15 Creating Your Index 16 Reviewing and Submitting Other FAQs Reviewing Your Pages rens 1 Submitting Your Pages nnns 2 Page and Photo Deadlines 3 Yearbook Summary Report ee 1 Cover Information rrr 2 Contacting Jostens Information 2 Ordering Supplies ns 3 EBUS 1 EE E E 5 1 Plan your yearbook project staff fonts styles see the Planning Your Book section of this manual for more information 2 Complete your Page Ladder assign pa
13. have the ability to go into the Image Library and move images to another category Advisers Editors and Staff members with Inbox Access can move images from the Community and Staff Inboxes into any other category In the Image Library click on the thumbnail of the image you would like to use and drag it to a category folder in the tab on the left Make sure the folder you are moving the image to is highlighted and has an underscore on the name before you let go of the image We suggest that you send your portraits on a CD into the plant to be uploaded because it is much quicker than uploading them yourself However If you need to upload portraits follow these steps e Choose Image Upload from the Create menu and upload up to 10 photos at a time e When uploading your photos create a new category eg Grade 09 Frequently Asked Questions e Choose Image Library from the Create menu e n the Image Library highlight the category Portrait e Click on the Add button at the bottom of the page e Enter a new category name such as 09 Note You will not be able to use the same category name you originally created when uploading your images e Choose the original category with your images Grade 09 e Select all the image thumbnails by holding down the Shift key while clicking on the images with your mouse e Drag the images into the new portrait category 09 Yes After you auto flow your portrait pages open them in the Page Des
14. not have version 8 or above the first time you try to access the Page Ladder or Page Designer you will see a message asking you to download the software If you do not have rights to install software you may need to contact your network administrator For Jostens Technical Support 800 328 2435 USA 800 665 7597 Canada Getting Started Creating your book using Jostens YearTech Online is an easy and enjoyable process The six basic steps involved in creating your yearbook are listed to the left You can find more detailed information about these steps throughout this user s manual Welcome to Jostens YearTech Online the easiest way to create a yearbook online Using YearTech Online you can work on your book from anywhere you have a high speed internet connection and an internet browser Jostens YearTech Online Users Manual Logging In and Home Page Yearbook Avenue is the overall comprehensive site that provides status information ideas selling tools educational tools and planning tools for your yearbook j0steri5 Yearbook Avenue YearTech Online is the creation tool that you will access through Yearbook Avenue Your Home Page is Your Home Page Virtual Book Creative Comer Products Services Awards Adviser s Tasks amp Tools customized with 1 information WewiCresatoRaPage _ Manage images pertinent to your T school
15. page Project Calendar Weekly View Use the calendar thumbnails along the 19790123 Raum left hand side of your screen and the 81231222 Ai links along the top to change the current 25 26 27 20 29 9 31 Pie ie calendar view Click on the Add Note link to enter a new Febnasry 2006 m d SHT THS calendar item TT M 567 891011 GCO M M B L 7 12 12 14 13 16 17 18 19 20 21 22 23 24 25 eS Oe You will be directed to a Calendar Input siii fiiia Form which you can enter your item Sip ih iol The title which can be tagged with a color is the only thing which will appear on the Welcome Page Click on the Edit link to edit an existing Calendar item Jefferson Senior High School Hook Avenue Wione tuba Ade Amr 1 Project Calendar input Form Click on the Delete link to remove a WEB cinia M Calendar item Enter or edi a note using me hif areas below Chick Save 10 save De new into the Click Resat to reset fea form Done Cancel or to return to me page ome s 3 8 3 2004 3 f Piac a see Reset _ Planning Your Book 1 Book Configuration and Key D
16. submitted and received a minimum of three weeks prior to your page deadlines Example A November 21 page deadline would create a November 1 deadline for submission of photos to the plant for upload This will allow enough time for you to review photos and make final photo selections for the pages on that deadline We do recommend that you submit your photos and Panel Flow CDs to the plant as quickly as possible Use the school upload functionality only for late additions and changes Remember you have been allocated an average of 14 photos images per page This does not include portrait photos Refer to the Home Page of Yearbook Avenue for the number of photos contained in your Image Library Since you will be reviewing each page prior to submission there will be NO PROOFS coming from Jostens Please review each page carefully prior to submission Helpful Hints for Planning Deadlines Utilize your copy schedule when setting up the Planning Ladder for completion of on time deadlines Even though you may submit single pages plan your submissions to equal complete multiples by the page deadline if you are on a multiple submission schedule your copy schedule from the plant will reflect this You should also plan to submit complete color multiples Plan to submit photos to be scanned and uploaded by the plant three weeks prior to the page deadline Plan to upload images directly into the Image Library only for last minute or emergency situ
17. the search criteria will appear in the Search Results window Enter the start and end dates for your Community Photo Site on the setup screen that you accessed under Plan Community Photo Site The User ID for your Community Photo Site will be provided You can select the Password The User ID and Password will be needed for users to login to your web site and upload photos Note This won t take them to your Yearbook Avenue site but to a special site where they can upload photos for your book Enter the maximum number of photos you want in your Community Inbox at one time Check the Site Enabled box to enable your Community Photo Site and click the Save button Send an e mail with the URL assigned along with the User ID and Password to anyone you want to upload photos When a user accesses your Photo Submission site they will Browse their computer to find the JPG they would like to upload See Submitting Digital Images on page 2 of this section for more information on digital image guidelines After the user has checked that they have read and understood the terms and conditions they can upload their image using the Upload Chosen Image button The user will then need to provide their contact information along with information about the photo they are uploading After the user clicks Save Details the image will appear in your Image Library Community Inbox You can view the uploaded photos and correspond
18. Getting Started The Basic Steps Internet Requirements n Logging In and Home Page Security and Passwords eee Editing Staff Information and Passwords Searching oo n cca ric Planning Your Book Using Your Calendar and Calendar Notes Book Configuration and Key Dates Entering Your Staff Information Selecting Fonts for Your Book Setting Styles for Your Book Using Your Page Ladder to Plan Your Book Moving Pages Printable Ladder rennen Community Photo Site ee Photos and Images Photo Submission Guidelines Submitting Printed Photographs Submitting Digital Images Submitting Portrait Photos CD Submitting Artwork and Collages Using Your Image Library eere Community Photo Site eee Table of Contents 1 Table of Contents 2 Creating Your Book Using Your Page Ladder 1 Using Your Page Designer
19. Shopping Cart To purchase other items click Continue Shopping e You can update the quantity of an item by changing the number in the Qty field and clicking the Update Qty button Q Click on the trash can graphic to remove an item from your cart When you are ready to place your order click the Secure Checkout button and follow the instructions Canadian Customers please contact your Yearbook Sales Representative for product information and pricing Ordering Supplies Jostens Home MyHome My Orders 1 Sign Out Yearbook Products 2007 If you have questions please call 1 800 972 5628 Back 10 Home Back 10 Yearbook Products 2007 YearTech Online Markebng Materials Quick Clicks My Account Info Update Hy Profile My Orders Jostens Home My Orders Help Sign Out Yearbook Products 2007 Education Materials The tools emphasizng education benet bot tne adviser and the student These tools range from actual training focis libe 3 cursculum to cariticates designed 00t te recognise work and effort an e My Shopping Cart Jostens MyHome Help Sign 100 91 00 BUNTE BS mem Tota US 98775 GChckine chock mark in me Order Bex if you dont want itor Formers help on how l shep dick hare
20. You can add these elements in the Page Designer after the names and images have been flowed Click Preview to see how your pages will flow If you don t like how your page preview looks just adjust your settings and preview the page again Once you are satisfied with the preview use the Save button to flow your portraits You edit a portrait page in the Page Designer Once in the Page Designer you can add activity photos headlines and other page elements e You can save page layouts as Templates by clicking on the Save as Template button on the toolbar Note This is especially useful if you design your own division pages or any other templates you would like to use more than once in your book Enter the name for your template and click on the Save button in the pop up window You can access your saved templates by selecting the My Templates category from the template drop down menu Sharing Templates Jostens Template Exchange YearTech Online allows you to share your templates with other Jostens YearTech Online customers who are creating the same size book as you The Template Exchange Community folder will hold 500 templates at a time Each time a new template is added the oldest template will be purged If you see a template you like in the Template Exchange copy it to one of your pages and save it as one of your personal templates see steps 1 3 above e Click on the
21. and book view 5 y LII c g tect Coat Current Book status 2 lt Yearbook Avenue sana ran ere sR Getting Started 2 Enter the Year your Login ID Password and Job Number Click Sign In to enter your web site Use the menus the header bar throughout your site for navigation Adviser s Common Tasks amp Tools contains direct links to the most commonly used areas of your site The Messages and Notes section Will display the most recent messages from your Jostens plant The Ideas amp Tips section contains timely tips and information The Book Status links provide you with visual reminders of where you are in the process of creating your yearbook Use your Virtual Book Viewer to flip through the pages of your yearbook online and see how they progressing Getting Started There are four levels of access to the site adviser editor staff and business manager Each role has different levels of security Here is an overview of the permissions provided with each role editor and staff login can do along with the following The adviser login has the highest level of security This login has access to do everything the Select fonts for your book e Set styles for your book Because the Adviser login has a high level e Enter staff information of access it is important that you keep it e Create por
22. anned photos are due a minimum of three weeks prior to your page submission deadline This will allow time for Jostens to upload your images and for your yearbook staff to create finalize and submit your pages You can upload digital images to your web site at anytime in the process These images will be available immediately for you to use in your book Regardless of whether you upload images yourself or send photos to Jostens for scanning and uploading there is an advantage to limiting the number of candid and activity photos you submit If you submit only those photos that have real possibilities for use in your yearbook you ll be much more organized and will be able to find needed photos more quickly and more efficiently See the Image Library Info section on your Yearbook Avenue Home page for information on how many images are currently submitted You are allowed to have up to 60 Photo Categories You will find it easiest to locate your photos when creating pages if you utilize your available categories and sort your photos before you submit them Jostens is not responsible for editing or screening images and assumes no responsibility for content submitted by schools It is good practice to keep copies of all images you submit to Jostens If submitting baby photos keep copies with proper identification for your use when you create your book Once you have your photos organized use the Photo Stickers to label them Your job number i
23. arbook Avenue Page Ladder age Designer Page Mover Image Library Image Upload Add Pac Fso be Maali DN Oper DE ON LX 4 Logged n as mathas 7 Search 2 9 Y 266 00127 Pages Index Job info MAS 482 9160300 BF RAG gt 5 Sw 8 xiu yde wise p uae see T ems AA Laas lt Yearbook Avenue Page Ladder Page Designer Page Mover Image Library image Upload Add Pages sive wie iUe iate ne 36 Dolor sit amet consectetuer dee Yearbook Avenue das sgap 9rd OD axe vin wc noe elem E Leyak prea mtb sl cafe Panel Pages index Job Info am ewsooeogogb6xAT BAG 5 EIS ARRAMA Logged Page Lauder Foge Designer Page Mover Image Library Image Upload Aga Pages Pages ince J00 Iz 560127 Search Sic ss cares Click on the photo box you would like to edit or place a new photo box on your page 5 change the shape of the selected photo box click on the Arrow next to the Place New Shape button and choose the shape you like from the drop down menu To place an image in your shaped photo box select
24. as matters 9 Y 50127 Yearbook Avenue Page Leider Staff Fonts Stiles Calendar Community Sae Stay Organized Book Config amp Key Dates e You will be able to assign up to two staff members to a page e f you assign staff to page only the assigned staff along with the Adviser and Editor will be able to edit the page e f you wish to allow editing access to all staff leave pages unassigned a5 A gt gt lt You can plan your book page by page Section Description Deadline Staff and Page Type can all be edited by clicking on them and entering information in the field that appears Use the Display Range drop down menu at the top of the page to move through the book in 16 page increments The color coding will help you keep track of individual page status Click on the Print All button to print a hard copy of your yearbook ladder The Lock All and Unlock All buttons change the lock settings throughout the book While the Locks on the thumbnails only affect the individual page The Adviser login can Hide page and a Top Secret image will appear on the ladder Use the Filters and Templates tabs to move between ladder functions Use the drop downs under the Filters tab to view your pages by Staff Deadline Page Type Page Status or Lock Status Click on th
25. ates You can access your Book Configuration and Key Dates information under Y arbook Avenue dimer A a the Stay Organized em Ye L link in the 1 Pape tscaee stat Fonte Catanaar Community Site Stay Organized School int Plan menu arbook Configuration and Key Dates 2 3 iniormal amp n en This Yearbook Anise page i upitatad nighty Entering Your Staff Information Before you begin planning your yearbook use the Staff page under d Yearbook Avenue mensem ER MS the Plan menu on your header bar to enter your staff information 1 Laat Wath Phone E rauser NE j al Address Alt Email Address mu You see the number of pages in your book your book size and how many copies you have planned in the Current Book Statistics section If you have ordered options for your yearbook they will be listed in the Options section e Important dates will be listed in the Key Dates section um In the designated fields enter the name e mail address a unique login ID password and role of the staff member you would like to add Click on the Add button to add the information to your staff list To change existing staff information click on the Update button and enter the new information in the pop up window Use the Delete button to remove a staff member from yo
26. ation is available at http www jostens com yearbook tech_ panel asp Under the Create menu select Panel Pages to begin creating your portrait section Yearbook Avenue Fig Page Dadepee aa Pages inden Je iets Page oes Yearbook Avenue JImumea beg cree Sum Some iin ten Page Ladder Page Page limar map lira knapa Pore Pages dee Jon irda dos 3422035575 398 2n a ele ikem Ble acl nsw LE L i is ao TE Creating Your Book 14 Use the Image Category drop down menu to choose the category you would like to work on Use the Pages tab to select the page you would like to flow your portrait panel pages onto You can also select the starting page number by typing it into the Start on Page field in the center of the Overwrite These Pages bar Move to the Builder tab to set the parameters for your portrait pages Use the available menus to select the Portrait Size and Shape Border Width Name Location Name Font and Size for the category you have selected Edit the Column and Row Spacing and Margins to alter the layout of your portrait page Note Make sure to leave adequate margin space at the top and bottom of your pages if you would like headlines candid photos or stories on your pages
27. ations CDs with digital images or photographer CDs should be sent to the plant as soon as possible even though uploading digital images will not require as much time as for images that need to be scanned Photo CDs still need to be sent to the plant BEFORE the page deadlines Utilize staff member planning to be able to allocate work and deadlines to the editors and staff members for best resource management Helpful Definitions Signature a 16 page group of pages that are printed on both sides of one large sheet of paper Note A signature two multiples is printed folded bound with other signatures and then cut to create a yearbook Multiple also called a flat is one half of a signature the eight pages that are printed together on one side of a single piece of paper Example one multiple would include pages 1 4 5 8 9 12 13 and 16 OR pages 2 3 6 7 10 11 14 and 15 The flat would be printed on one side of a large piece of paper Reviewing and Submitting 3 Under Contacts you will find contact information for your yearbook representative your consultant and technical support e Your Current Book Statistics provides you with book size and copy details Yearbook Options You ve Ordered provides details concerning your ordered options Example If you are offering Personalization on your books it will be listed here Your Yearbook Cover Information details your cover specifications
28. boxes on your page Note Use the Highlight Incomplete Elements button on the Page Designer toolbar to see which elements you still need to edit on a page After a page is marked as complete you will see two new buttons Submit and Return Note The Submit and Return buttons are only available with the Adviser login If you decide the page still needs modification simply select the page and make the changes You also have the option to Return which requires the page to be set Complete again when you are finished with your editing Before you can submit your page you will need to view the Proof PDF for final confirmation that the page is correct Click on the printer icon on the Page Ladder to generate the Proof PDF Once you view the PDF version of the page you be able to hit the Submit button After you thoroughly review your page and determine it is ready for submission click on the Submit button Note Once you submit a page you will no longer be able to make changes to it Changes requested after submission can result in extra charges Contact your plant consultant for assistance Once a page has been submitted it will appear on your Page Ladder With green color coding Submitted pages cannot be changed Page and Photo Deadlines lt You will receive a copy schedule from the plant with your page deadline due dates Please keep in mind that photos to be scanned by Jostens must be
29. e asking you to download the software If you do not have rights to install software you may need to contact your network administrator some functions in Yearbook Avenue require using pop up windows If you are using a pop up blocker please set it to allow pop ups from the yearbookavenue jostens com site Use the Photo Mailers and the Jostens address labels found in your kit to mail your photos to Jostens See the Photos and Images section of the manual for more information FAQs 1 Jostens YearTech Online Users Manual FAQs 2 It will generally take 3 5 days after the plant receives your images to load them onto your site No You can move images from one category to another but not an entire folder In the Image Library click on the thumbnail of the image you would like to move and drag it to a category folder in the tab on the left Make sure the folder you are moving the image to is highlighted and has an underscore on the name before you let go of the image Yes You can also delete categories by first deleting all of the images in that category You cannot delete images that have been used in your book Note Do NOT delete portrait images from your library Instead use the Use Portrait drop down box and choose Don t Use Portrait instead of deleting an image All images uploaded by staff go into the Staff Inbox the Image Library Even Staff members with Inbox Access will upload into the Staff Inbox but they will
30. e Save All button to save the changes you ve made to your ladder C Under the Template tab use the Template drop down to select a template category To place a template drag it from the Templates section and drop it on your selected page The color key will help you track your pages at a glance To move a page simply click on the page you would like to move then drag and drop the selected page over the page you would like to exchange it with Note You cannot move pages that are locked To select a group of pages to move all at once Shift click on the left page of the group then holding down the shift key click on the right page of the group The group of pages will become highlighted and you can drag and drop them to their new location Use the Save button to save the changes you have made The Page Preview shows a thumbnail of the selected page This allows you to see a page before you move it Your Printable Ladder shows thumbnails and details for each of your pages To print the Page Ladder select print from the Page Ladder screen Yearbook Avenue 2 Page Ladder Page Designer Page Mover Image Library image Upload Add Pages Panel Pages Index Job info 113 119 708 177 79 9 ou 122 3 4 e When you move pages you are simply swapping pages with each other e Double page spreads should be moved together to maintain the spread d
31. enu to begin uploading your images Browse on your computer and select the images you would like to access the Image upload sd Click the Upload Chosen Images upload your digital button to begin the upload process images online In the pop up window enter the Image Information for each of your images Click Apply to complete the upload process Your images will now be available in the Image Library See page 4 of this section for more information on your Image Library Digital Image Guidelines e JPG and TIF files only e High resolution files If you are scanning photos use 400 500 dpi If you are using a digital camera set it to the highest resolution setting Camera phones will not provide a quality image e Maximum file size is 25 MB e RGB file format only CMYK e Submit your photos on CD or disk Organize your categories in folders Jostens will use the folder names to organize your categories on your web site e When submitting more than one deadline via CD or disk make sure you only include NEW images If you include images that have already been submitted same file name it may cause issues with your site e not alter the resolution of your image in a photo editing software program Doing this may allow you to place an image in a larger photo box but it may also result in a poor quality print Category and File Naming Guidelines e Category and Fi
32. esign Logged mga Sensei Job S96 xe EDIEDEDEDEDCDYEDO Moving Pages To access the Move Pages screen click on the Page Mover link under the Create menu Lapit Backer High Scheel Jub EM e SABEN Yearbook Avenue Page Ladder Page Designer Page image Librarj image Upload Add Pages Pari Pages indes Job info p ru JAk Printable Ladder To access your Printable Ladder click on the Print link on your Page Ladder Planning Your Book 5 Jostens YearTech Online Users Manual Community Photo Site Setup Page found under Plan menu Setting up a e Community Photo esters Yearbook Avenue erred Site will allow curr Gownosds and Clip At parents and Photo Submission Web Site members of your Go you want hane eb ade parents and otters community to 1 upload pholos for thee yearbook stafs usa F submit their photos ML Enter a start date when the site becomes available 62 53 2006 Enter an and date when the site tumad off 05 30 2008 uupo h b k Tha usar id Tor your sie ig 1050354 the yearbook 2 Ener the password your Web Ste password Enter the maximum number of images tobe submitted 350 oriens To set up your site Humber cf images submited use the Co
33. for your text See Selecting Fonts for Your Book on page 3 of the Planning Your Book section for more information on fonts You can change the attributes alignment and style of a text box by right clicking on the text box and choosing from the pop up menu To move a text box click on the edge until your cursor becomes a 4 sided arrow Then use your mouse to reposition the text box Change Change Align Align Rotate Right Text Left Font Text Color Italics Left page Height Line Color x z None Iv Times Text Box Change Change Width Fill Color Line Width Creating Your Book 8 Font Bold Underline Align Justify Rotate Size Center Text Right You can spell check by clicking on the Check Spelling button on the toolbar If you have Facing Pages open it will check the text on both pages Note You can spell check one text box at a time by selecting a text box before clicking on the Check Spelling button The Spell Check pop up window will display possible misspelled words from the Selected text box You can Ignore or Change the displayed word You can also choose to Add a word to your dictionary so it will not be mistaken for a misspelled word when you run future spell checks You will receive a Spell Check Complete pop up window once you have finished checking your text All names imported when you autoflow your portrait panel pages will be automatically added to your
34. g etc It is important that you print a PDF and review your page before submitting it to the plant Use the Printer Icon on the Page Ladder to create a medium resolution PDF of your page Note You will not be allowed to Submit your page until you have generated this PDF proof To print a hard copy of your page click on the printer icon at the top of the Print Preview PDF window or select Print from the File menu While viewing your Page Preview When reviewing your page check the following carefully 1 Check all text for proper spelling punctuation and placement See Using Spell Check on page 9 of the Creating Your Book section for more information on using Spell Check with YearTech Online 2 Double check the spelling and accuracy of all names 3 Check all photos for proper placement 4 Print out a final copy of the page for your records prior to submission des Yearbook Avenue Designer Page image Library image Upload Ada Remove Pages Panel Pages indes BAO See 2 E k pe m L1 aM LI 1111 LI LI E WARETMRO _ 35 85 M1 5 caa F UIM a E M san Bennema o cuo mom jer ana aen E ee es ee eee et eo LEX X e gem oc aer det a dk 0 go
35. ges set templates see Planning Your Book page 4 for more information 3 Mail in or upload photos and images for your Image Library see Photos and Images section for more information 4 Create your pages Start from the Page Ladder or Page Designer to select a page and edit images and text see Creating Your Book section for more information 5 Before submitting print out page preview s to check review your page s Once you submit a page you will no longer be able to make changes to it Changes requested after submission can result in extra charges Contact your plant consultant for assistance see Reviewing and Submitting page 1 for more information 6 Submit your page s see Reviewing and Submitting page 2 for more information Note Some of these functions are only available to the adviser and editor login Windows or Macintosh Operating System e ntel Pentium processor or PowerPC processor based on OS requirements e Windows 2000 XP XP Pro or Vista e Mac OS 10 1 or higher e 128 MB of available RAM 256 MB or more recommended e Video card with 24 bit high resolution display Although Jostens recommends high speed internet DSL Cable T1 a 56K modem will work e Windows Internet Explorer 6 0 and above or Firefox 1 5 and above e Mac Safari 1 2 and above or Firefox 1 5 and above Flash 8 0 or higher Flash is a free download from www adobe com Most newer computers come with Flash installed If you do
36. h Jab 12345 gt gt lon Qui Use the Plan menu on your header bar to access the Font page Only the Adviser login can be used to make changes to the font selections Setting Styles for Your Book 2 des Yearbook Aven Pags Ladder Staff Forts Stites Calendar Zammunt Ste Stay Organized School inte Styles To crate a Style Marre your tbe in the hype held men select font style site and atiribule to be used you have your creased simply lick dh tha apply Changes buman Logged M gi neges High 12245 Qi lt You can set font styles for your entire book on the Style page You will be able to change styles on an individual page Use the Plan menu on your header bar to access the Style page Only the Adviser login can be used to make changes to the style selections Planning Your Book 3 Using Your Page Ladder to Plan Your Book Jostens Page Ladder is a wonderful tool to help you organize your yearbook Access the Page Ladder under the Plan menu Planning Your Book 4 10 4 5 2 Yearbodk Ave Pope Ladder Shafi Fonts f Steen Qalend Lina uocat Logged n ax desing Hif School Jub 12245 dry Gaon nit Stay Cepanized School info Logged n
37. igner to edit them Your original materials will be returned with the shipment of your books select the arrow to the right of the Add Shape button to get the drop down menu that lists the various shape choices Choose Vertical or Horizontal rule from the menu and a line will appear on your page You can edit the line by selecting it in Page Designer With the item selected click the Padlock icon on the toolbar The section points around the object will turn into locks No Items can be copied and pasted flipped and rotated but there is no actual Page Enhancer Click on the Save as Template button on the toolbar After you name and save the template it will appear under the My Templates section in the Template categories FAQs 3 Jostens YearTech Online Users Manual FAQs 4 YearTech Online requires that you view the full page PDF before it will allow you to submit your final page Click the printer icon from the Page Ladder or within the Page Designer to create a PDF version of a page If you are attempting to submit a page and an error appears indicating you have photo and text boxes that are incomplete you will need to go back into your page to fix it First make sure your page is unlocked and not set as complete if it is click on the Reject button Next open the page in Page Designer Use the Highlight Incomplete Elements button on the toolbar to find the elements you need to finish before you can submit your page Once y
38. ill be included in the Index The Index feature does not read the Keywords field Note If you do not want an entry to appear in the index uncheck this box Click Save Image to save your changes to the portrait record Click on a portrait thumbnail to edit the information for that portrait Before you flow your panel pages it is important that you edit the No Grade category in the Image Library If you do not redistribute these photos to the appropriate category before you flow your pages the photos will not appear in your book Proofing Tips If you need assistance from classroom teachers or others to review the portrait information and provide feedback you can print out category previews by clicking on the PDF button at the bottom of the Image Categories tab in the Image Library Then enter all changes into the Image Library before you flow your pages Creating Your Book 13 Creating Portrait Panel Pages Automatic After you submit your portrait CD from your photographer to Jostens you can use the auto flow functionality on YearTech Online to create your portrait pages Yearbook Avenue 2 Page Lace Pipes Deij ge Lie piesa haa Pages Passi Pages det inte Note Have your photographer follow Jostens Panel Flow instructions when creating your portrait CD More inform
39. inel has printing an pages Nona Endshast being prootad ha Date proof sent Hana Dale proof returned M OCT 05 ns DEC 05 OB JANG 30 JAN 08 2T FEB 06 No pages reveled Pare Subir Tolak Total Pages Received J Total Pages Heeded Vimar B Dules Contact Ship Dale 23 APR 08 Your Latest Page Submission sage Date Use the Yearbook Summary report available online to help you track your yearbook details You can access your Yearbook Summary Report by clicking on the Summary Report link under the Status menu Other 1 Cover Information You can view your cover and endsheet details online To access this T The Cover Information section information s Yearbook Avenue ee vgn tant m OI iot Ate contains the specifications for your select Cover cover as well as proof out and Information under tovt i Pap tenti QUT QUIETA Pup Pro return dates Cover Information the Status menu 1 Kind of Cover Size 7 34X 10 12 x The Endsheet Information section contains all of the specifications regarding your endsheet selections Note To change your cover and 2 endsheet specifications contact your yearbook representative Informaton on this Yearbook Avenue pags is updated nightly Contacting Jostens Information 5 e Click on your Sales Representative s Name to be taken to their Web page U
40. ing contact information in the Community Inbox category of your Image Library Adviser s Note An image in the Community Inbox will not be available for staff use until someone with Inbox access approves it by dragging the image into a photo category folder in your Image Library Photos and Images Setup Page found under Plan menu 5 Voarhn nk re al JOOR venue Jesbena High Jon 12345 Cha Downloads and Clip Art Photo Submission Web Site Do you want hin eb lor parents amd alhiers Ki upload photos for te yearbook staff s ura 02 03 2006 aon Enter sian date when siis becomes avaiable Enter am and dade when fna site rs fumed of 05 30 2008 uuo Tha usar id for your Web gito is 10593454 Enter the password for pour Web Sale password Enter they maximum number of images te be submitigd E 200 or bess Do you want the sie enabled The locadion far your Web sie is naps m pgwzidw posters com Site Preferences Enable visa Book viewing far Pal Edit Adisa C Adviser Only Humber of images submited Yearbook Avenue Ca IDN Welcome to the photo upload site for Jostens High School 2 Contact Information if the Adviper has any Questoes regarding maze they Can contact you at Y eur E mail stephaniepe maa com Y eur First Name Stephanie Y eur La
41. ision images if you place them in a full page 2 photo box 3 4 You can place text on a division or autograph page by opening the page in your Page Designer and adding a text box Backgrounds and Borders gt Open the page you would like to place a background or border on in the Page You can add Designer Use the Add Photo Box button to add pag new photo box to the page very easily using the Jostens Make Background tool Creating Your Book 10 e Place the image you would like as your background in the photo box you just created Note Borders can be found in the Jostens Clip Art Borders category m With the photo box selected click on the Make Background button on the toolbar This will enlarge the selected image and send it to the back of your page If you click the Make Background button again the image will return to the original photo box You can also delete the background by selecting it and clicking the Delete button When you place images and text you Will see that they appear in front of the background you placed When you place a border on your page you may need to edit other page elements in the Page Designer to make sure they fit within the border Yearbook Avenue Vedi m Ash lak Page DHap 204aA AT 4 Ber che T ise S a hiara
42. le names should be a maximum of 20 characters long e Use only English alphabet letters and numbers Do NOT use any special characters or punctuation marks in the names e not use any spaces at the beginning or end of names e Do not use the same name on more than one category or more than one image Make sure they all have unique names for example BBall1 jpg BBall2 jpg Mailing Digital Images to Jostens If you want to mail digital images to Jostens follow these guidelines e Submit your photos on CD or disk Organize your categories in folders We will use the folder names as category names on your web site e Mail the CD or disk in the Activity CD Mailer included in your YearTech Online Kit Photos and Images 2 When you receive your Portrait CD from your photographer write your job number on the label to help us keep track of it at Jostens Use the Portrait CD Mailer included in your YearTech Online Kit to mail your CD to Jostens Begin by filling out the return address area and entering your job number on the mailer On the back label check the sorting option box that describes the portrait page layout you want Also indicate whether your CD includes black and white or color portraits Note All portraits on your CD will be sorted the same If you are a K 12 school and want to sort elementary and high school differently you need to send in separate CDs for each sorting option To address your CD Mailer use
43. mmunity E Tha location for your Wieb gie is papa m pgwgidw com 344 site link under the Plan menu 9 Gator d Adise Adviser Only Community Photo Site ID Password required to access is Yearbook Avenue Get into it Welcome to the photo upload site for Jostens High Schoo Image Preview 2 Contact information if the Advper ha any Guestoes regarding mace Mey Can Contact you at 7 Y eur E mail stephaniege maa com A Yeur Fest Stephanie Y eur Last Name memorias 6 4 image information Fest Nate onsen required gE fie Name arit basketball game against adina 700 pixels X 553 pixels 2294 inc All nights reserved Content Yiebmastergostena com Legat Nobces Your Image Library found under Create menu Page Ladder Face Designer Page image Libeary image Upload Add Pages Farmal Pages indes Jeb info Tuae E Via jw inte jam hiat lg hin ccm Planning Your Book 6 Enter the start and end dates for your Community Photo Site on the setup screen that you accessed under Plan Community Photo Site The User ID for your Community Photo Site will be provided You can select the Password The User ID and Password will be needed for users to login to your
44. nder the Contact dostons Avenue Us menu select HI Jostens All Jostens Contacts Yearbook Avenue Feedback Review User Feedback phone numbers You can send an the information you Jostens Contact information e mail from their Web page or by need to quickly Your Sales Representatve is Robert Albers clicking on the e mail address link contact Jostens is Ee nisu on the contact page I Email Adcress mccaniomiostens com Ane Your Yearbook Plant is Viesti Contact your plant consultant by ad NM calling the phone number for your Visalia 93279 0001 2 printing plant or by clicking on their e mail address link For Technical Support 800 320 2435 USA qu cH Use the listed technical Support Aur Numbers or the listed e mail link For Quesbons and Support YearTech to get assistance from Jostens technical support personnel 3 information on this Yearbook Avenue page updated mighty For Technical Support contact Jostens U S 1 800 328 2435 Canada 1 800 665 7597 e mail ybasupport jostens com e mail techsupportcanada jostens com Other 2 e Select the category you would like to order from Click on the Details link to learn more about a specific item Use the Add to Cart button to purchase an item You can easily remove items from your cart if you decide not to purchase them As you purchase items you will see them in your
45. o flow your index onto Move to the Builder tab to set the parameters for your index pages Use the available menus to select the Name Format Divider and Body Fonts and Number of Columns for your index Edit the Margins to alter the layout of your index Note Make sure to leave adequate margin space at the top and bottom of your pages if you would like headlines candid photos or stories on your pages You can add these elements in the Page Designer after you flow your index Click Preview to see how your pages will flow Once you are satisfied with the preview use the Save button to flow your index 7 You can edit your index by opening it the Page Designer Once the Page Designer you can activity photos headlines and other page elements The indexing tool uses the information you entered in the Name fields in your Image Library to create your index The name fields in the Image Library are set up so that entries are formatted correctly for placement in the index It is important to keep the information in the Image Library up to date so that the index is correct When you use the Highlight Incomplete Elements button YearTech Online will display possible problems such as text that is too large to fit in the text box and text and photo boxes that have not been edited The Highlight Incomplete Elements function does not check content spelling photo croppin
46. oducts amp Services Tite Use the Search link that is located in the upper right hand corner of each Yearbook Avenue page to access the search page Enter the word s you would like to search for in the field provided Click on the Go button to begin your search Review the results and click on the link containing the information you would like to view Yearbook Avenue will take you directly to that page Planning Your Book Using Your Galendar and Calendar Notes Your Calendar and Calendar Notes are REGENS valuable tools to You will see your Messages and Notes ex Yearbook Avenue Pr M RM help you keep your Home page when you log in Three n your yearbook types of messages are included y m 2 on track throughout 1 Global messages are notes to all the year Jostens customers using a specific product Example a reminder about an upcoming personalization deadline 2 School Specific messages include information specific to your book Example your page deadlines 3 User Entered messages are notes which can be input by your yearbook representative your Jostens plant consultant or you These notes can be about anything and are simple to add to your calendar aeos Advor Log et gt Schoos 12345 rr Sn Ou To view your entire Calendar click on See Full Calendar on your Home
47. ork Photocopies and digital copies do not scan well and will reproduce poorly in your book Your mounting board creations will be scanned exactly as they are submitted Before you submit your mounting board designs to Jostens be sure to enter your school name job number and photo category you want your design placed under on your web site Place your Mounting Board designs in the Return Photo Mailer with your photos and mail to Jostens to be scanned and entered on your Web site Submitting Artwork and Collages Use the Mounting Boards found in your YearTech Online 2 to create and submit custom collages ads and artwork for your book Submitting Ads to Jostens 1 Remember to place lines between all of your ads 2 Artwork for ads is scanned and uploaded as one Jog Visible backgrounds grid lines tape and other materials will show in the scanning Photos and Images 3 Jostens YearTech Online Users Manual Your Image Library will help keep your images organized Use the Create menu to access your Image Library Photos and Images 4 deos Yearbook Avenue teow Pageladcer Page Designer Fagelover image Library Image Upload AddRemove Pages Panel Pages Vinder Hame Use the Categories window to select the category of images you want to view A preview of the selected image will appear at the top of the Image Library Window En
48. ou have edited or deleted these elements and viewed your page PDF you will be able to submit your page The payment should be reflected in ItPays in 2 to 3 business days USA phone 800 328 2435 e mail yoasupport jostens com Canada phone 800 665 7597 e mail techsupportcanada jostens com Notes 5
49. place your photos and text according to the instructions on Creating Your Book pages 6 8 i o E Editing Portrait Panel Pages Automatic You can change a person s name using the Name entry fields Choose the portrait category you would like to work in from the Categories drop down menu in your Image Library If you need move a person from one portrait category to another you can do so by clicking on their image preview and dragging their image to another category Use the Portrait Type drop down menu to tag a record as Teacher Assistant Teacher Student or Other Portraits will place alphabetically within each portrait type category and the categories will place in the following order Teacher Assistant Teacher Student Other Use the Use Portrait drop down menu to choose whether to use the 9 portrait or no photo artwork Use the Delete Image button to remove an entry Note We recommend against deleting images in case you decide to use them later instead 8 select Don t Use Portrait Use the Keywords field to add names categories or information to make that image appear in the results window when doing an image search for those words Names or other information associated with the image that you do not want to occur in the Index Should be placed in this field If you select the Index This Photo option all the information in the Names field w
50. s and lan am 2 04 442 RAG SONT pirena Tm mm mm n a Creating Your Book 5 Placing Images 18 CAH it point Palatino 39 acters per bine dip Lenin dolor ALS a 7 e ten m Logged in as Jostens Adviser s High School Job 12345 gt gt Search TA Palatino characters per line 4 n TU le X gt pleas Sep Lx n ipsum ihok CAPTION COPY in Palation 4 characters per hine 4 lines serp 15 pea K Wh sid 4 pias dee Lir em dolor D CAPTION COPY Palatiso 34 characte al mln 4 lines deep 15 picas wide X deep Lorem ipsam dolor sit amet Photo Image Tool Bar Click on the Images tab in the Page Designer to access the available images Use the Images drop down menu to select an image category Jostens clip art is listed by category under the clip art header in the drop down menu When you use the Search button the returned images will appear in the image column Note The search is looking through words and names you entered for each image in the Image Library See Using Your Image Library on page 4 of the Photos and Images section for more information Q To place an image drag it from the Image thumbnails section and drop it on the photo box you would like it placed in Click on
51. s printed on the top of your Photo Stickers Using a No 2 pencil write the photo category on the sticker Note To avoid leaving indentations write on the stickers before you put them on the back of your photos Do not use ink because the ink may bleed onto other photos when mailing After you have your photos labeled fill out your Photo Sorting Envelopes Make sure to print your school name job number address information photo category name and number of photos included on each envelope Put each group of photos in the appropriate Photo Sorting Envelope and place all of your Photo Sorting Envelopes in a Return Photo Mailer To address your Photo Mailer use the address labels you received in your back to school mailing or write in the address located under Contact Us on your web site Write FINAL on the outside of your photo mailer when you send in your last photo submission 12345 Photo Category write with penc 2006 2007 Start by collecting and organizing your photos Categorize your photos into groups that make sense to you This will make it easier to find your photos on your web site when you start creating your book Photos and Images 1 Submitting Digital Images You can submit digital images on CD or disk by sending them in the Activity CD Mailer to your Jostens plant or you can use the Create menu to Click on the Image Upload link under the Create m
52. sam ao a pm t Reviewing Your Pages E Before submitting a page do a complete review and carefully check for misspellings and incorrect photo placement Correct any errors you find Once a page has been submitted it cannot be changed Reviewing and Submitting 1 Submitting Your Pages Before submitting a page do a complete review and carefully check for misspellings and incorrect photo placement Correct any errors you find Once a page has been submitted it cannot be changed Reviewing and Submitting 2 Ee Yearbook Avenue Ge To Page 124 Pret Ladder Leck Al Pages E Actions Go Page 124 Prnt Ladder Lock Al Pages Show AI Statt al Desses Pages Al Page Types Al Pejt Only the Adviser login has the ability to submit pages If you choose to share this privilege with an editor or staff member you are still responsible for the pages they submit Be very certain that all pages are thoroughly reviewed before they are submitted When are working your Page Ladder found under the Plan and Create menus you will notice the pages are color coded to indicate their status You will also notice when a page is in process a Complete button is available The page status turns yellow after you click the Complete button You can use the Complete button only after you have edited all of the photo and text
53. spell check dictionary See Portrait Panel Pages pages 12 14 of this section for more information on creating your portrait pages Using Spell Check Yearbook Page Ladder addis ON DO ny wiwe Hie Yeveumm mAn A ARH pe Sa ala jorem ipsum olor est Lorem sum dolor est Sorem ipsum olor est 2 Page Ladder Page Designer Page Mover imag ddl amp Bua Lyles wie o RO A 1 20 2es Ot Bt coc ees 2 Stusert e e 3orem ipsum e est Lorem sum dolor est orem ipsum olor est Yearbook Avenue Library image Upload Add Pages Dp _Spell Check heck Page Designer Page Mover imag nd image Upioad Add Pages Panel Pages index Job Info Panel Pages Your Portrait Names are included in the spell check You can also add your own words to the Index Job info n tia ice 08 27 dolor est Lorem ipsum dolor est Lorem ipsum dolor est Lorem ipsum dolor est Lorem ipsum dolor est Lorem ipsum dolor est x 3 na Pages pas n n pe Oper uw 9 Ot i lorem ipsum Jolor est Lorem psum dolor est orem ipsum jolor est
54. st Name Pe monas 4 image information Fest Nace er Last Name mmm required Greve 11 bastetball game against og soma tage Sie 700 pixels X 553 pixels 5 Save image Details Save 2204 Jomers inc All nois reserves Conte Webmaster Josiens com Legal Nobces Your Image Library found under Create menu Logged m Joni Achuar Ye a K Avenue Jut jon 11343 gt Paga Ladder Page Designer Page over image Libra image Uphad ajd Pepas Fone Papan indes Job info fee qeu QUON IL l l tee LETT Tid Of rin Sut Uae Mair i Rain Used Pages c 21 resi iud dd Nocera aud Ld ior z 1 Inbox Community image assa 1 1 Id Setting up a Community Photo Site will allow parents and members of your community to submit their photos for your use in the yearbook To set up your site use the Community Photo Site link under the Plan menu Photos and Images 5 e You can plan your book page by page Section Description Deadline Staff and Page Type can all be edited by clicking on them and entering information in the field that appears Use the Display Range drop
55. sting feature to create fun photos 1 original image 2 30 ghost applied Using Note It Use the Jostens Note It feature to 2 communicate with your staff You can see a list of all pages containing notes by clicking View Notes on your Home Page Creating Your Book 7 Placing Text dese Yearbook Avenue index ab info Page Ladder Page Designer Mevar image Library image Add Pagas Panel Pages mL e 1 aA Llc SC E re Page neni Wetted a je tl Go te Page 8 Ea RU Era text here ad rpracimg Text Tool Bar X and Y coordinates of image on the Text Box Change Cr Deakin B 33 char Delete the default text and enter your own nibh uismod Les Enlarge your Page View using the drop down menu so that you will be able to see the text on your monitor as you edit it You can also use Shift the scroll wheel on your mouse to zoom in and out Choose the text box you would like to edit by selecting it with your mouse or click on the text box button on the tool bar to add a new text box Highlight and delete the default text and enter your own text Use the tools in the Text Toolbar See enlargement below to change the font attributes and alignment
56. ter the name of the photographed individuals in the Name fields Click on the 4 button to add each name Highlight a name on the list and click on the button to remove the name Enter the Keywords you would like associated with the selected photo in the Keywords field Note Entering information in the Name and Keywords fields will make finding and tracking photos in your yearbook much easier And if you enter accurate name information for each photo you can have YearTech Online create your index for you The Red Exclamation Point designates an image that still needs to have name information added The Green Indicator marks an image that has already been used in your book You may use an image more than once if you want Use the Rotate buttons to flip your image Click on the Save Image button to save the changes you have made Use the Delete Image button to remove an image from your Image Library Note You can delete digital images you uploaded as long as they have not been placed in your book Use the Add button to create a new photo category in your Image Library Click on the PDF button to create a PDF of the images in the category you are currently viewing Click on the Search tab to access the Image Library search functionality Designate if you d like to search the Name and or Keyword fields using the check boxes Enter the text you are searching for and click the Find button Images matching
57. the address labels you received in your back to school mailing or write in the address under Contact Us on your web site Submitting Portrait Photos CD Talk to your Jostens yearbook representative to make sure your Portrait CD meets all of the Jostens Use is CO Maler PORTRAIT s photo guidelines THIS PORTRAIT CO CONTAINS PORTRAIT PAGES WILL PRINT IN and White Photos E Back and ites SORT PHOTOS Aipha Grade Hh 300 Tih ate E wt can meet your request DON T FORGET WRITE YOUR 208 NUMBER DM YOUR PORTRAIT Submitting Portrait Photos not on CD We recommend you submit your portraits on the CD provided by your photographer If you cannot get a portrait CD from your photographer submit your portraits using the Photo Sorting Envelopes There will be additional scanning time needed for portraits not on CD When submitting portraits follow these guidelines e All portraits must be at least wallet size e Portraits must be labeled with Photo Stickers e Portraits must be sorted in Photo Sorting Envelopes Use the mounting boards to lay out your custom collages and artwork The blue border on the mounting board will show up in scans So be sure to keep all of your design elements inside the border Use a separate mounting board for each page design or piece of custom artwork Note For best quality use processed photos and original artw
58. the image in the box When your cursor turns into a hand you can use your mouse to reposition the image in the box With the photo selected use the zoom in and zoom out buttons to adjust cropping You won t be allowed to zoom more than the photo resolution will allow To move a photo box click on the edge until your cursor becomes a 4 sided arrow Then use your mouse to reposition the image box X and Y coordinates of Image Change Shape Ghost Image Zoom Rotate Flip image on the page Height Line Width Menu Menu Out T iii X3 wiee mx ana ER Image Change ds M 4 Make Width Line Color Corners In Left Horizontal Background Creating Your Book 6 While in Page Designer select the photo or page element you want to ghost With the image selected use the Ghost Image drop down menu to choose a percentage for your ghosting You can also use the numbers on your keyboard to apply a ghost to the image number ghost 10 20 30 40 50 60 70 80 90 100 SOON DAR Click on the Note It button to place a new note on your page Enter your message in the white box then click Post You can minimize a note by double clicking on it and you can remove a note by highlighting it and hitting the Delete key on your keyboard Yearbook Avenue leone FapeDewgee mepi mop Upsi Pages BaAdWUM SD
59. trait pages autoflow secure It is also important to close your e Lock and unlock pages internet browser when you leave your e Submit pages computer so others cannot access your site e Set up a yearbook offer e Enter sales information e Access selling tools and promotional pieces on Yearbook Avenue e Submit personalization and final copy count information The editor login has access to do everything the staff login can do along with the following e Set templates for pages e Assign pages to staff members e Move pages e Create an index e Move photos from staff inbox to image library The staff login has access to do the following e Create edit pages e View ladder e Access staff and community inboxes if Inbox Access is selected when the Adviser sets up their login info e Create an offer in ItPays e Fnter sales information Access selling tools and promotional pieces on Yearbook Avenue Set yearbook and advertising sales goals Create an index Move photos from staff inbox to image library Choose Staff from the Plan menu to access your Adviser and Staff information To add a New Staff member enter Re their information and then click on the Add button Check the Inbox Access box to d allow access to the community photo upload inbox MEEEEEKRENNNIIILIT T TII NE pe Y LJ 1 Click on the Update button next to
60. umbnail of the page that you would like to work on and it will appear in the Page Designer gt Yearbook Avenue sec Sk Sanh Dn D Use the Page Designer Toolbars to edit your page layout There is one standard toolbar and separate photo text and shape toolbars that appear depending on which page element is selected You can add Ruler Guides by dragging them onto your page from the vertical and horizontal rulers Right click on the Ruler to access a column guide pop up menu Page Designer Tools e Use the Keyboard Arrow Keys to nudge elements on the page The Snap to Grid needs to be disabled in order to nudge elements by points If the grid is enabled the arrow keys will move the element to the nearest pica marker and then in 1 2 pica increments To align several elements simultaneously hold down the Shift key while you select the elements lt gt Y Yea rbook Avenue ERE emper Click on the Templates tab in the mbe Hol mata Dowelosds ContactUs Page Designer to access the val LM adder Page Designe mer Mover image Library Image Upload Add Pages Panel Pages Index Job into dddcd Qc ee AVANAN EMP AGS Use the Template drop down menu to select a template category You can access templates you Saved as a Template in the My Templates category See Saving and Sharing Templates on page 15 of this section for more information on sa
61. ur list It may be helpful to use a formula you can remember when setting up staff logins One example is last name plus first initial If a staff member forgets their password you can Update their information and give them a new password Planning Your Book 2 Choose fonts to view by selecting from the drop down menus You will see a preview of the currently selected font in the Font Preview window Click the Add button to add a font to your collection Note When creating your book your staff will only be able to select from the fonts you choose for your collection Click the Delete button to delete a font from your collection Note If you delete a font that was already used on a page no changes will be made to page s using the font However the font Will not be available for selection on new text boxes or pages Enter the name of the Style Type you would like to create Headline Body Text etc Then enter the font specifications in the Font Size and Attribute fields e You will see previews of the fonts you have selected in the boxes next to the style fields Click the Apply Changes link to apply the default styles to your book You will be able to manually change the font selections on individual pages Selecting Fonts for Your Book e Yearbook Avenue 01234567890 The quick brown fen Pared ewr the levy deg Logged m an Jokers Advaer Jenene Ha
62. ving templates and sharing them through Jostens Template Exchange To place a template drag it from the Template thumbnails section and drop it on your selected page Choose the Click N Go category you want to view from the template drop down menu To place a Click N Go drag it from the Template thumb nails section and drop it on your selected page Note When you drop the Click N Go on the page the elements will be grouped together and highlighted in red At this point you will be able to move all of the elements simultaneously Edit the Click N Go the same way you edit other templates See Placing Images page 6 and Placing Text page 8 of this section for more information on editing templates When a page element that can be rotated is selected a red circle will appear at the top of the element To rotate the object click and hold on the red circle while dragging your mouse in the direction you want to rotate the object Note Text can only be rotated 180 degrees Page Designer will automatically rotate the selected element in 15 degree increments You can rotate the selected element in one degree increments by holding down the Shift key While you do the rotation Using Click N Go Templates fastens Yearbook Avenue Tapeta 4 sents aab Bid Pin 2 Sel Ways Oubibule Help Dowmioass Comets Page Ladder Page Designer Page Mover image
63. web site and upload photos Enter the maximum number of photos you want in your Community Inbox at one time Check the Site Enabled box to enable your Community Photo Site and click the Save button Send an e mail with the URL assigned along with the User ID and Password to anyone you want to upload photos When a user accesses your Photo Submission site they will Browse their computer to find the JPG they would like to upload See Submitting Digital Images page 2 of the Photos and Images section for more infor mation on digital image guidelines After the user has checked that they have read and understood the terms and conditions they can upload their image using the Upload Chosen Image button The user will then need to provide their contact information along with information about the photo they are uploading After the user clicks Save Details the image will appear in your Image Library You can view the uploaded photos and contact information in the Community Inbox category of your Image Library Adviser s Note An image in the Community Inbox will not be available for staff use until someone with inbox access approves it by dragging the thumbnail of the image into a photo category folder in your Image Library Photos Images You will receive a copy schedule from Jostens with your page deadline due dates It is important to note that all photo deadlines for Jostens sc
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