Manual de instalación de Factura Telemática
Contents
1. VY VR VO in the ENS message can NOT sent Package number and Piece number So only allow values O or 1 a different value would be a data inconsistency and the error will be show to the User If package type is NOT a bulk Required gt 0 Packages type Required Weight n 11 3 Required Expressed in kgs Tariff Maximum length 8 Required the minimum lenght allowed in ENS messages is 4 Good description Maximum length 280 Optional Marks Maximum length 140 If package type is bulk or unpacked NE Optional Otherwise Required PORTICO ICS ECS User Manual N ONU Maximum length 4 Optional If informed it is the ONU Code of the dangerous good Document data Document type View Annex III of Excel template Reference If the Document type has been informed Required Equipment data Equipment type If package type is bulk do NOT use Otherwise Required Values CN VG RE CA ID Maximum length 17 If package type is bulk do NOT use Otherwise Required Free text Seals If package type is bulk do NOT use Otherwise Optional Equipment seals list separated by comas 4 For rows that pass all validations the System inserts or updates records in the application 4 For rows that do NOT pass all validations nothing will be changed in the application anda pop up will appear showing general error text containing detailed information and errors locati2. Shipper SONTRAC FDSFDS DSFDS DSFSF CANADA Shipper Toronto Export WTCB 08915 BARCELOMA ESPANA ESA08005688 4 The System validates the information entered Type and Name always Required lf Type Authorised Shipowner of goods or Haulier EORI is Required lf Type Shipper Consignee or Notify is Required EORI or name address Postal Code City Country 5 If the data is correct the System adds the Entity to the preferences If not a pop up will appear and nothing is done Edit Process 1 The User selects an Entity and clicks the Edit button 2 The System displays the pop up Edit entity with the fields recorded from the selected Entity 3 The User modifies any of the information and clicks the Edi button PORTICO ICS ECS User Manual 4 Idem process Add 5 If the data is correct the System modifies the Entity on the grid and application If not a pop up will appear and nothing is done Erase Process 1 The User selects any Entity and clicks the button 2 The System displays a confirmation pop up to erase 3 The User clicks Erase Send ENS Description This use case details the ENS sending message to Customs Preconditions The User is in the ENS screen and clicks the Sena button or The User is in the ENS Header screen and clicks the Send all ENS button Process 1 The System detects if ENS can be sent If the status is In preparation
3. 2 2010 16 11 S e e ct e d E N S n Entry Summary Declaration E5 ESA461961488 ESAEATADUE 284 2 2010 16 32 Rejected due to functional err 000000055678 ESAEATADUE ESA61961488 28 1 2 2010 16 32 Entry Summary Declaration E7 ESA61961488 ESAEATADUE 28 1 2 2010 16 49 H e ad e r n fo rm ati O n V e S S e y eee Trip number BL number Reason for Error or Reject Stat u S Code 15 Description SUM TINPLD1 R837 Messages list Columns Document type Document number Sender Recipient Shipment date Process 1 The System shows all sent and received messages of selected ENS Header information Ship Trip BL number Status Messages list Columns Document type Document number Sender Recipient Shipment date Lower area only visible if a message has been selected and it has been rejected 2 If the User selects a reject message either by construction or validation error the detail will be display in the bottom of the screen Conditions and Rules ICS Displays a help s document to interpret conditions and rules of ICS procedure messages Dowload MRNs Description Allows the User to obtain a list of MRN allocated by Customs to the ENS previously sent Process 1 The System runs all ENS and Items ENS associated with the selected Header 2 For each ENS found BL and MRN data will be stored For each Item found Number order will be stored Tariff heading and the do not load indicator 3 The System genera
4. Rejected or Acepted do not load original ENS must be sent lf the status is Accepted an ENS modification must be sent lf the status is Diversion Accepted no modification can be sent Pop up displays information to the User 2 The System performs the required data validation and ENS data consistency and ENS Items 3 If a data inconsistency is detected or a required field is missed the User is notified by a pop up about all the prolems existing in data and no message will sent If the data is correct prooced to step 4 4 The System collects data from the ENS to create the message Only Items with do not load indicator deactivated will sent 5 The System stores the information and content of the message in the application and it will be available from Documention 6 The System sents the ENS to Customs with Portic as Sender and User s Company as person lodging ENS PORTICO ICS ECS User Manual 7 The System processes the Customs response which can be Rejected for XML error Rejected for funcional error Accepted Accepted with high risk level at some items Do not load lf the state is In preparation or Rejected gt Rejected lf the state is Accepted do not load gt Accepted do not load If we receive IE328 gt Accepted If we receive IE351 gt Aceptado do not load 8 Pop up is displayed informing the User that the message has
5. been sent Send ENS massively Description Allows User to send massivelly all ENS of one Header to Customs Preconditions The User is on the ENS list screen and clicks the Send all ENS button or The User is on the ENS list screen clicks the Submit button and selects Send type Send all remaining ENS Header Process 1 The System displays a pop un confirmation to the User Are you Sure you want to send all pending ENS of this Header 2 If the User clicks No pop up closes and nothing is done lf clicks YES continue with step 3 Step 1 and 2 only occur if entered from the ENS Header screen 3 The System covers all ENS of Header selected with do not load indicator activated and performs the corresponding action for each one If the ENS has NO associated MRN the status must be In preparation or Rejected an original ENS will send If the ENS has a MRN associated and the status is Accepted do not load an original ENS will send If the ENS has a MRN associated and the status is Accepted an ENS modification will be send lf the ENS has a MRN associated and the status is Diversion Accepted NO changes of ENS can be send the Customs does NOT allow A pop up will show to the User with a list of all ENS showing BL which could NOT sent for this reason Normally this case should not affect some ENS of the Header should affect all of them diversion requ
6. loaded with the existing BL data View ENS BL Description PORTICO ICS ECS User Manual Allows the User to consult the BL information in an existing ENS the relationship ENS BL is 1 1 Preconditions The User on the ENS List screen pressed the button View on ENS that has already BL data informed The User on the ENS screen accesses to BL data tab Process Same process of EDIT ENS BL the only difference is that all fields are locked read only New ENS Item Description Allows the User to add an Item to an existing ENS the relationship ENS Item is 1 N Preconditions Some examples The User on the ENS Header screen pressed button New ENS The User on the ENS list screen pressed button New or button Edit If entered from New the User has recorded the general data and BL correctly this step is not necessary if accessed from Edif and finally accesses to Items tap of ENS screen gt PORTIC ICS ECS v1 00 User JORDI CUTILLAS Company PORTIC S A egin Session Pp r O c e S 1 The Items list shows Items Order No Tariff Goods Packages Gross Weight Customs Intervention of S e e cte d E N S 2 The User presses the button of Items list PORTIC ICS ECS User Manual 0 AS me 3 The System displays the Tariff Goods 6603 PARTES GUARNICIONES v ACC F Item tab The data BL ee Tee number MRN Custom
7. ICS header New ECS header Preferences Ad d Process 1 The User enters text to search countries and presses INTRO or Name Code Name Code cay own cs Search button B sata h G lo unos y 2 The System displays on the en PORTUGAL PT grid the countries found with this text 3 The User selects on the search grid the country ies desired and clicks the gt button or does not select any country and presses the gt gt button to add all countries found PORTICO ICS ECS User Manual Erase Process 1 The User selects on the preferences grid the country ies desired and clicks the lt button or does not select any country and presses the lt lt button to eliminate all countries ENTITIES Preconditions The System loads from the preferences grid the entities recorded on that moment on the Data Base preferences The User can search entities by Type and Name Add List documents New ICS header New ECS header Preferences P r O C e S S aaa o 1 The User presses the button G 2 The System displays the pop Type Name Address Post Code City Country EORI Add Entities f with blank field S Armador CSCL CANADA Es000000001 A a eS gt CANADA 3 The User reports required Notify Notify ESoooo00003 Consignee Portic consignee ES000000002 f e ld S N a m e a n d C od e j a n d Autorizado PORTIC Transpor ES000000001 clicks the Ada button
8. PORTIC ICS ECS User Manual ICS Version 0 3 July 2012 Portic Barcelona S A PORTIC ICS ECS User Manual Acces PORTIC IS EU Custom Risk Control m Remember password Icons Eg The Notices History icon will let us see the list of all the notices informed by Portic The eLearning icon will let us go to the Portic formation website The Help icon will allow us to create a new application s issue or to contact with our customer service department The magnifying glass icon reports a field whose content can be recovered from the s users database F Ereser s icon allows to eliminate selections realized in a dropdown list Calendar s icon indicates that the field on the left has to be completed whit a date Clicking on this icon displays a calendar and lets you choose the date in a graphic form The asterisk next to a field indicates this is necessary for the correct process of the operation that is being carried out Displays the fields stored within a record L The exclamation point informs about incidents in the ENS the latest message of a previously accepted ENS has been rejected The next icon informs that a message was sent but it has not a response yet PORTIC ICS ECS User Manual Documents list Once validated the username and password can access to the Documents list page from where we can recover documents created by our company To facilitate searching and viewing do
9. arch field Country of Loading search field Means of Transport combo Ship Lorry on Ship Shipowner of the goods combo preferences Haulier combo with preferences BL free text turn it off From button Container free text turn it off From button Lorry free text turn it off From button MRN Number free text turn it off From button 2 If the User clicks the Rubbers icon amp tooltip Clean filters all the values entered will be removed 3 The User clicks the Search button 4 The System searches ENS following the criterias entered by the User and displays them in the top grid results The System shows the ENS Headers and under the ENS associated with that Header Columns detail Incidence if there are incidents its corresponding icon will be shown Ship Trip arrival date EU port of entry Means of transport Entry carrier Country of Loading BL No Status MRN Records of ENS Header will be display with red color and have only informed the fields Ship Trip Arrival date EU port of Entry 5 This grid does not allow multi selection 5 1 If the User does not select any ENS all buttons are disabled 5 2 If the User selects an ENS all buttons are enabled If the ENS condition is Pending response it desables the Send bution If the status is not In preparation or Rejected disables the Delete button 5 3 If the User selects a ENS Head
10. ces Countries and Entities Customs Offices Add Process 1 The User presses the button 2 The System shows the pop up Add EU Custom Office with blank fields 3 The User informs the required fields Name and Code and presses Ada button 4 The System validates that both camps are informed and that the format Code is correct The first two characters correspond to the ISO code of a EU country member 5 If the data is correct the System adds the Custom office to preferences If not a pop up will appear PORTICO ICS ECS User Manual Edit Process 1 The User selects one Office and presses the Edit button 2 The System displays the pop up Edit EU Custom Office with the fields retrivied from the selected Office 3 The User modifies and clicks the Edit button 4 The System validates that both camps are informed and that the Code format Is correct 5 If the data are correct the System modifies the Customs Office in the grid and application If not pop up informs the User Pos conditions The office is modified in the grid of preferences and application Erase Process 1 The User selects one Office and presses the button 2 The System displays a confimation pop up to delete 3 The User presses Erase COUNTRIES The System loads on the preferences grid the countries that are saved on that moment on the User preferences The search grid is blank List documents New
11. cuments the Documents list section provides two tools filters and navigation PORTIC ICS ECS 1 00 User Company PORTIC S A Begin Session 130020111241 List documents Mew ICS header Mew ECS header Preferences busca lt Search Neve Change View Delete Send Documentation fi Ite rS Incidence Ship Trip Arrival Date EU Port of Entry Means of Transport Entry Carrier Country of Loading BL Mo Status MEM AJAMA 2 O14 22010 00 BARCELONA AJAMA 2 O14 22010 00 BARCELONA Ship ARMADOR CAMADA 1 Rejected AJAMA 2 O14 22010 00 BARCELONA ship ARMADOR TAMADA 2 Rejected Co nte nt AJAMA 2 O14 22010 00 BARCELONA Ship CSEL CAMADA In preparation AJAMA 2 O14 22010 00 BARCELONA Ship CSEL CAMADA 5 In preparation MSC ACCRA 1123 31 22010 00 BARCELONA MEC ACCRA 1123 S14 22010 00 BARCELONA Ship CSEL CAMADA BLOQ In preparation MEC ACCRA 1123 S14 22010 00 BARCELONA Ship CSEL CAMADA BLOQZ In preparation BUNGA KANTAN SATU 18 01 2011 00 BARCELONA BUNGA KANTAN SATU 18401 2011 OO BARCELONA Ship MISC EMD KUALA LUNCONGO 1 Rejected Navigation bar Page de 1 Previgus Search filters Remove filters PORTIC ICS ECS 1 00 User JORDI CUTILLAS Company PORTIC S A Begin Session 134120111241 List documents New ICS header Nevy ECS header Preferences Search using the selected filters a Last time Today Yesterday In preparation Ship Export Means of Transport Ent
12. e User reports that data selects the file and clicks the Upload button from the pop up 3 The System will process the Excel file performing the validations for each row B L Orden Nr BL sequence number ENS Header B L number required Type or H B L Master if type If type H Required Negotiable YES NO When inserting DATA BASE is considered NO Payment form Not fill o use a value from Excel template Annex Corresponds to the payment of freight Country origin Origin place Required Maximum length 35 Validate by algorithm IF Country AND Place gt Error IF Country AND Place lt gt gt check DATA BASE if Place is a valid LOCODE IF Country lt gt AND Place gt Error IF Country lt gt AND Place lt gt gt check DATA BASE if Place is a valid LOCODE Country destination place Destination the same as Origin Shipper Report name is Obligatory EORI or Name Address Postal Code City ISO Country or everything are not mutually exclusive Consignee If B L Negotiable can NOT be reported lf B L is Not Negotiable Opcional same validations that Shipper Notify If B L Negotiable Required same validations that Shipper If B L is Not Negotiable NO may reported Item data Item Number Item sequential number whitin the BL Packages number n 5 If package type is bulk VQ VG VL
13. ed the button Edit and acceded to the Items tab of ENS screen The selected ENS already has Items Process 1 ltems list shows selected Items of selected ENS 2 The User selects an item from the list and clicks the Edit button lf the Item has the alarm Do not load modification is not allowed A pop up is displayed informing the User 3 The System displays the Item screen Datas of BL s number MRN Customs Intervention and Item number are locked and recovered from BL s number and MRN recovered from the ENS table Customs Intervention and Item number recovered from ENS Items for the selected Items 4 The User informs the other fields as creating a new ltem Document 5 The User can add optionally docs to the ltem The button of the Docs list shows a pop up to add a document with 2 required fields Type use Customs code and Reference If both fields are properly informed and clicks OK the document will be inserted The User can delete documents of the Item previously acepting the confirmation s pop up PORTICO ICS ECS User Manual Container 6 The User may add optionally Truck equipments to the Item only if is NOT a Trailer bul k f pe Container baie The button of the equipments list dentiers Ui i shows Equipment screen to add equipment with the fields all empties Seals fs Type Required Drop down list with Conta
14. een sent can be eliminated whit this option Doing this the ENS will disappear from the documents list and can not be recovered Is also possible delete ENS rejected because there are no documents to Customs View The View option shows a summary of all data contained in the document Documentation Pagina 5 de 28 PORTIC ICS ECS User Manual The Documentation s page shows a history of the documents generated by a ENS Documentation homepage indicates the number and type of document the sender and receiver the state and date ISS documentation Ship JAMA Trip 2 EBLANo 1 Status Rejected Type of Document Document Ma Sender Recipient Shipment Date Entry Summary Declaration E1 ES4 61961 405 ESAEA4TADUE 2012 2010 15 41 Entry Summary Declaration E2 EFS461961 435 ESAE4TADUE 26 12 2010 16 11 Entry Summary Declaration ES ES461961 435 ESA4E4T A DUE 26 12 2010 16 32 Rejected due to functional err OOO000055675 ESA4E4TADUE E3461 961 435 20 12 2010 16 32 Entry Summary Declaration E7 ES5461961 486 ESAEATADUE 20 12 2010 16 49 ENS search Description Allows the User to find ENS through various search criteria Criteria1 Criteria2 Circuit Status an olv Lastchan P 1 Defaults State All From Today The User informs fields search criteria1 value1 search criteria2 value2 state and last change as needed search criteria and their corresponding values are Circuit Import or Export For the ICS procedure use Imp
15. elected END has not been submitted and accepted by Customs it has not MRN associated If it has been submitted and accepted it has MRN associated is not allowed to delete items button is disabled from the Items list so this use case would be meaningless Process 1 Items list shows selected ENS ee items 2 The User selects one item of the list and presses button 3 The System shows a pop up asking for a confimation Are yo u sure that you want to delete the item its equipments and documents will be also deleted Order No Tariff Goods Packages Gross Weight Customs Intervention 4 If the User clicks No the pop up closes and the item is not deleted 5 If the User clicks Yes the pop up closes and the System deletes the selected Item Documentation Description Allows the User to view the Message History not the detail or content of all messanges sent received to from the Customs of the selected ENS Preconditions Some examples The User on the ENS list has selected one ENS and has pressed the Documentation button The User on the ENS screen consulting mode or modification pressed the Documentation button PORTICO ICS ECS User Manual Process ICS documentation Ship AJAMA Trip 2 BLNo 1 Status Rejected 1 The System displays all sent ae eee ee semos a f and received messanges of Entry Summary Declaration E2 ES461961488 ESAEATADUE 28
16. er only enabled the buttons New and Change New ENS Header Description PORTICO ICS ECS User Manual The User can create a new Header This entity allows to define a single common data ship itinerary EU offices and then create multiple ENS with the same common data J PORTIC ICS ECS v1 00 User Process 1 System displays the pop up i _ ENS Header with default report fields G oo TATT EU Entry Port Barcelona Entry EU Customs office Barcelona port 2 The User informs the others fields By adding an EU Custom office is possible to choose it from the Preferences or enter it manually NOT automatically added to Preferences To help the User to obtain the desired office code the application shows a button that lets him acces to the EU Customs web page 3 The User clicks the OK button to create the new ENS header 4 In the list Complete itinerary Goods Countries should be informed at least two countries origin and destination 5 If there are any validation error a pop up will inform the User and the new ENS Header will not create How to modify ENS Header Description The User can modify an ENS Header instead to modify every single ENS PORTICO ICS ECS User Manual Process 1 The application picks the information up of the ENS Header selected and displays it on the screen ENS Header and will open it in modification mode with all fields editable
17. est is sent to all ENS of Header Vessel or no one PORTICO ICS ECS User Manual Post conditions All ENS without MRN condition Rejected Accepted or Accepted do not load All ENS with MRN and its condition was Accepted do not load remains in condition Accepted or Accepted do not load All ENS which already had MRN and its state war Accepted remains in condition Accepted or Accepted do not load ENS which alredy had MRN and its condition was Diversion Accepted are not changed Send Diversion Request Description This use case describes how to send a Diversion Request message to Customs Preconditions The User is in the ENS Header screen and has changed the data of the EU Customs Office to another Country Office diferent from the original and is not included on the followers Offices and has pressed the button only visible under these conditions Send request for diversion Process 1 The diverson request is sent for all ENS previously declarated for the vessel The System before sending the message performs the following validation If there are any ENS associated to this Header without MRN a pop up will show to the User There are ENS which have not been accepted by Customs detailing ENS BL list without MRN must removed them or send them before send diverson request End first case If all ENS of the Header have MRN follow step 2 2 The Sy
18. if desired some editable field whereas lf Means of transport Ship next field shall name Shipowner of goods and the combo will load whit the preferences of owners lf Means of transport Lorry on Ship next field shall name haulier and the combo will load with the preferences of haulliers The combo Country of loading is loaded with the countries of Header s itinerary 4 Changing tab the application validades that the three editables fields are informed If ther are not a pop up will advise the User ENS modify General information Description Allows the User to modify all general information of one existing ENS Preconditions The status of the ENS is not Diversion Accepted because Customs does not allow modification of ENS where a diversion request has been accepted Process 1 The System validades the following conditions If the ENS has a MRN a pop up will inform the User Remember each time you sent a remendment the period of the analysis risk restarts If it will no finalized at the Vessel s arrival the goods may be retained 2 Just like creating an ENS The only difference is that the Enviromental data Shipowner of the goods haulier and country of loading are not recovered from previous Header ENS but of the ENS just selected The combo country of loading is loaded with itinerary countries of Header View ENS Description PORTICO ICS ECS User Manual All
19. igation buttons that can be used to move through the pages On the right side there is a counter that displays the page you are viewing and the total of pages received from the search results PORTIC ICS ECS User Manual Documents list After one search the results will appears on the page Documents list in chronological order starting with the most recent After scoring one of them there are new management options in a menu on the right side between the search bar and the documents list PORTIC ICS ECS v1 00 User Compan FORTI S A Begin Session 13 01 2011 124 amp List documents Mew ICS header New ETS header Preferences Incidence Ship Trip Arrival Date EU Port of Entry Means of Transport Entry Carrier Country of Loading BL Mo Status MRE AJAMA 2 0142 2010 00 BARCELONA AJAMA 2 0142 2010 00 BARCELONA Ship ARMADOR CANADA 1 Rejected AJAMA 2 0142 2010 00 BARCELONA Ship ARMADOR CANADA 2 Rejected AJAMA 2 0142 2010 00 BARCELONA Ship TSEL TAMADA In preparation AJAMA 2 0142 2010 00 BARCELONA Ship TSEL TAMADA 5 In preparation MSEC ACCRA 1123 3142 2010 00 BARCELONA MSEC ACCRA 1123 S414 2 2010 00 BARCELONA Ship CSCL CANADA BLO In preparation MSC ACCRA 1123 S414 2 2010 00 BARCELONA Ship CSCL CANADA BLOO2 In preparation BUNGA KANTAN SATU 18 01 2011 00 BARCELONA BUNGA KANTAN SATU 18 01 2011 00 BARCELONA Ship MISC EMD KUALA LUNCONGO 1 Rejected L l Page de 1 Delete ENS in preparation that have b
20. iner Wagon Trailer Truck Add cance ID Required Seals Optional Seals list of equipment separated by coma The User can modify equipments pressing button Edit on the Equipments list In this case the fields of Equipment screen appears loaded with information about the selected equipment If the fields are correctly reported pressing Ok are added or modify as appropriate 7 Pressing the Ok button the System validades that the fields are properly informed If they are not a pop up will appear If they are data will be modified View ENS Item Description Allows the User to check an existing part of ENS Preconditions The User on the ENS list screen pressed the button View and has entered to the Items tab of ENS screen The selected ENS has already Items Process 1 The Items list shows Items of ENS selected 2 The User selects one item of the list and presses View button 3 It works as Edit item The only difference is that all fields including documents lists and equipments are locked read only and Ok button is not visible PORTICO ICS ECS User Manual Delete ENS Item Description Allows the User to delete one Item of an existing ENS Preconditions The User on the ENS list screen pressed the Edif button and has entered to the Items tab of ENS screen The selected ENS has already Items The s
21. ired if accessed from Eait and entered to BL s tab of ENS screen PORTICO ICS ECS User Manual rd Process BL type iihi M Origin Doo Q J Destination E Q F cron comiry MEM o ocon G 1 The System loads BL s data Pepin 009 recovered from the ENS table swerer s da at the BL s data of ENS screen pm ne In the present case new BL BL data does not exist for this ENS all the fields are blank 2 If Knowledge type H House the Master BL field will be visible and required and recovered from the last previous ENS of the same ENS Header with House BL Origin Will be required to inform the population port according BL s terms of origin using magnifying glass or Country name to allow the User to report a place that no exist in the Data Base Is NOT permited to inform them at the same time Destination The same of Origin The Shipper is required lf BL is negotiable Notify Required Consignee can NOT be informed lf BL is not negotiable Consignee Optional Notify can NOT be informed Shipper s entities Consignee and Notify are a search field on Preferences The application can search between corresponding favorites entities Edit ENS BL Description This case allows the User to modify the BL information in existing ENS the relationship ENS BL is 1 1 Process The same case of a New ENS BL with the only difference that fields will be
22. on so that the User can modify correct the Excel file and reload it New ENS Description Allows the User to add an ENS to an ENS Header existing The application will send an ENS for each BL Preconditions The User on the Header ENS pressed the button New ENS or on the Documents list screen pressed the button New Both cases lead to this use D PORTIC ICS ECS v1 00 User Company PORTIC S A Process 1 The System creates i SHIP AJAMA TRIP 2 ETA 01 12 2010 01 12 recovering for them Means of transport Shipowner 7 EU Customs fies a Ful itinerary good Countr ies of the goods Country of loading cata From the last ENS with the same Header If this is the first ENS Header such data will be blank NOTE in the current version the country of loading of all ENS must be the first country of the itinerary of the Header PORTICO ICS ECS User Manual 2 The System shows the ENS screen General Data tab upload the followig Header data Full goods itinerary and subsequent EU Customs Offices EU Port of Entry Ship Trip number ETA first EU Custom Office Authorized following Customs Offices full goods itinerary All these fields are blocked read only The MRN field is blank and blocked The System loads the following details of the ENS just created Means of transport Shipowner of goods Country of Loading These fields are editable 3 The User modifies
23. ort Status All In preparation Pending send Pending response Accepted Accepted do not load Rejected With issues Diversion Accepted searching documents by status All ENS are not filtered by status In preparation ENS has been created but it has not been sent yet Pending send the query doesn t filter by status are the ENS with the mark Pending send activated Will be those that are in preparation plus the modificated ones the ENS or the header and not sent yet plus those for which it has received a rejection or acceptance with do not load Pending response the query doesn t filter by status the ENS has not received yet replay to the last message sent Should be a temporary condition Accepted ENS has been accepted Accepted do not load ENS whit Accepted state but there are some items affected by high risk no load Pagina 6 de 28 PORTICO ICS ECS User Manual Rejected ENS has been rejected Previous messages of this ENS have not been accepted With issues the query searchs all ENS with incidents mark activated Are ENS that have been previously accepted whose last message sent to Customs has been rejected Diversion Accepted ENS with Diversion Request Accepted Final status for Customs This is repeated in the Search Filters Ship search field Trip number free field ETA From calendar To calendar EU Port of Entry se
24. ows the User to view all data from existing ENS The only difference is that all fields are locked read only Postconditions Being a single consultation process does not produce any change in the System Delete ENS Description Allows the User to delate an existing ENS In the ICS procedure there is NO possibility to cancel an ENS For this reason is not possible delete ENS already sent and acepted for the Customs Preconditiones The User on the screen Documents list with one selected pushed the button Delete The ENS state is In preparation or Rejected Process 1 The System display a pop up asking for a confirmation Are you sure to delete the selected ENS It also remove its items equipments and seals 2 If the User clicks NO the pop up closes and does not delete the ENS 3 If the User clicks YES the pop up closes and removes the ENS selected and as well its items equipments and documents New ENS BL Description Allows User to add information about a BL to an existing ENS the relationship between ENS BL is 1 1 Preconditions Some examples The User on the ENS Header screen pressed the button NEW ENS The User on the ENS LIST screen pressed the button New or the button Edi where BL s ENS data has not been informed yet If it has been open from New the User has recorded the BL general data correctly this step is not requ
25. pted do not load Diversion Accepted Al ENS are not filtered by status In preparation ENS have been created but they haven t been sent yet Pending send Really the query doesn t filter by status they are the ENS with the mark Pending send activated Will be those that are in preparation plus the modificated ones ENS or Header and have not been sent yet plus those for which we have received a rejection or an acceptation do not load Pending response the query doesn t filter by status the ENS has not received replay yet to the last message sent Accepted ENS has been accepted Rejected ENS has been rejected Accepted do not load ENS has been accepted with any item affected by not loading With issues the query search all ENS with incidences mark activated Are ENS that have been previously accepted whose last message sent has been rejected Diversion Accepted ENS with diversion request accepted Last change date all this can be delimitated by the Last change date filter We can choose Last hour Today Yesterday Last week Last two weeks Last three weeks Last month Last two months or Last three months Content Shows ENS and Headers created Navigation bar The navigation bar helps to move through the content when there are too many documents and is not possible show them on only one screen or page On the left side there are the nav
26. ry Carrier Ship Trip Number Pending send ETA EU Port of Entry Trip Number ETA EU Port of Entry Pending response Last week ARMADOR Accepted Last two weeks Ship Last three weeks Last month Rejected Country of Loading ARMADOR Country of Loading Ship Means of Transport ith issues Means of Transport CSCL Ship Shipowner of the Goods Last two months Shipoyener of the Goods Ship CSCL CANADA Haulier BL Haulier BL Ship CSCL CANADA BLOO1 In preparation Container Container Ship CSCL CANADA BLOO2 In preparation Lorry Lorry MRN number MRN number 1801 2011 00 BARCELONA Ship MISC EMD KUALA LUNCONGO 1 Rejected Page de 1 The filter bar can narrow the results of the search from all ENS that we have already created In order of appearance the filters are Pagina 3 de 28 PORTIC ICS ECS User Manual Search fields allows searching by Ship Trio number ETA EU port of Entry Country Of Loading Means of Transport Shipowner of the goods Haulier BL Container Lorry MRN number Circuit the results of the query can be split for Import or Export NOTA Fort the ICS procedure we will always use Import Status this filter allows to delimit the search results depending on their status All In preparation Pending send Pending response Accepted Rejected With issues Acce
27. s 2 The application lets edit freely some Header fields but there are some other validations restrictions namely lf there are accepted ENS of this Header there is some ENS with MRN Modify the Authorized message is not possible ls not possible to modify EU Admission Customs Office to another Office of a different country but it is possible if the Office is from the same country These validations are necessary because Customs will not allow these changes of a previous accepted ENS lf the User attempts to modify these datas the application will show a pop up If the User has done appropriate changes the country can be deleted 3 Changing screen the application validates that the requiered fields have been informed The function Pending send will be activated to all Header ENS that ARE NOT with Diversion Accepted If they are not a pop up will be shown to the User ENS Excel upload Description Allows to add BLs and Items to an existing ENS Header uploading an Excel doc PORTIC ICS ECS User Manual The application will send an ENS for each BL Process 1 The System will show a pop up to the User to choose an Excel file to upload BLs and Items and all the ENS details which are not in the Header Means of Transport Shipowner of the goods haulier Country of Loading To correctly calculate the routing of goods the Country of Loading must be the first country of the itinerary of the Header 2 Th
28. s intervention and ltem UJ number are blocked MRN and Custom Intervention will GG mmen Dinim recover from Customs Type Identifier Seals response messages CN CAXU115544 1212 Item number maximum number of Item number of ENS selected is retrieved and adds 1 4 The User informs the other fields as search Tariff goods by magnifying glass and can manually change the description of the goods For bulk packages type VQ VG VL VY VR o VO packages number must be 0 or 1 and equipment may NO be added For unpacked packages NE NF o NG packages number must be gt 0 For other types of bulk Item number must be gt 0 and marks are Required 5 Pressing the Ok button the System validates that the fields are properly informed If they are not a pop up will appear NOTE in the current version sending a BL with empties equimpments Items data should be reported as follows see screnshot Tariff Good x Ae 8609A CONTAINERS 1 Tariff Goods esos Q Type of Packa feasa Q FF Weight Packa es number as many as empty equipment Packages type ciojn CN CONTAINER Identifier CAXU115544 1212 WEIGHT 0 Marks N A Equipments have to be add as many Packages number as reported Pagina 16 de 28 PORTICO ICS ECS User Manual Edit ENS Item Description Allows the User to edit an existing ENS part Preconditions The User on the ENS list screen press
29. stem performs the required data validation and data consistency of ENS and ENS Items 3 If a data inconsistency is detected or a required field is missing the User is notified by a pop up about all problems detected and no message will send End first case If the data is correct proceed to step 4 4 The application sends the message digitally signed to Customs with Portic as Sender and User s Company as person lodging the diversion request 5 Pop up is displayed informing that the message has been sent 6 The System precesses the Customs response that can be Rejected for XML error Rejected for funcional error Accepted 7 lf an acceptance message is received all ENS Header are Diversion Accepted PORTIC ICS ECS User Manual 8 If a rejection message is received all the ENS Header are marked with incidences NOTE in the current version all the Headers modifications of the same ship must be send manually
30. tes an Excel doc with the following structure and opens the Excel application so the User can dowload it CALA Barco PARANA PORTIC ICS ECS User Manual Viaje 53 W Descarga BARCELONA ETA 17 01 2011 BL Tipo BL Master MRN Fecha registro MRN Partida Arancel No carga Report Header s BL up to Date record only on the first item do NOT repeat for the remaining items of the same BL MRN Item MRN number asigned to the ENS BL Orden number of the Item inside the ENS BL formatted to 00000 lf MRN empty paint the row with background s color yellow If do NOT load 1 this Item can NOT load paint the row with background s color red Postconditions The User obtains an Excel file with MRN of all ENS of ENS Header PORTICO ICS ECS User Manual Preferences Description Allows the User to save preferences to work comfortably with the ICS application List documents New ICS header New ECS header Preferences Customs offices Allows the User to custome offices AEA inform nimbly the Customs office of the ENS message First office of vessel at TAC Next offices where some good is discharged Countries Allows the User to inform nimbly the country code of the vessel itinerary merchandise Entities Allows the User to inform nimbly the required entities in the ENS Shipper Consignee Notify Shipperowner of goods Haulier Authorised Specifically Customs Offi
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