Chapter 4: Students - kiteassessments.org
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1. 4 14 CSV Column Heading Data Format or Definition Col Req Valid Entries Attendance_School_ Alphanumeric Identification code assigned by Program_Identifier the state or other organization that indicates the location where the student attends school Note The entry must match an entry in Educator Portal for your organization or the file eae will fail School_ Year YYYY The school year for which the change is effective a i Note See the Nate Seoike Ei Ronson field table for entries The reason code for removing the student from the school or district Note This field is required if the Record_Type is EXIT MM DD YYYY The date on which the change is effective Note This field is required if the Record_Type is EXIT Exit_Date Test_Type Subject KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu Varies by Indicates the type of test organization _ _ ___ Note This field is required if the Record_Type is TEST or CLEAR Varies by The subject code for the organization assessment Note This field is required if the Record_Type is TEST or CLEAR 4 15 Exit_Reason Field Note For reason codes 01 09 the leading zero 0 is required Code Transfer to public school same district Transfer to public school different district same state Transfer to public school different2. Chapter 4 Students For existing student records you can view student details to see if the correct information 1s reported in KITE You are able to view students information such as name and identification number as well as the educator to whom the student is assigned If the student has a personal needs profile PNP you can enter or view this information also Some users are able to modify individual students information Note Depending on your access privileges you may or may not see all students in a building For example a teacher can only view students associated to them by a roster but a district level user can view all the students in a building Chapter Contents Chaptra SB CIG eeaeee aana os sha ete ceva center E EE EEEE EEEE EEEE BY DC Vu SU SIN E E E A E E ET Uploading Student Information Using a CSV File cccccccccccescscsseeeeeseseseeeeeeeeeeeeees FEorolment CSV File ake o 1 V2 eee ne serene eer e entree ee ernest rene oe ee Upload me an Ee aol OG FIC e E a E E A T 4 11 TEC Test Exit Clear CSV File Format eisceirssmeirni eel 4 13 Upo mea PEE TI ea E A 4 16 Creatine or Editing an Access Profile or PNP wssc ssssccecussnsnansbsunveaseeseawsvasyaseckerssaunsbessicastersene 4 18 Making Changes to Individual Students ccccccccccccccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 4 25 Creanga SEC et Manually sssi N 4 25 Editing an Individual Student s Information 000000noononennnnnnnnnnn
3. Log in to Educator Portal 2 Click the Settings menu A SETTINGS TEST MANAGEMENT REPORTS 3 Click the Students tab In the Select Action drop down menu choose Add Student Select the organizational information 6 Use the table that follows to complete the fields on the screen The student s state organization The student s district organization GN Field Name State District School Part of the student s name used to denote the generation in his her family e g Jr Sr Ill etc MM DD YYYY Legal First Name Legal Middle Name Legal Last Name Generation Date of Birth Gender Current School Year A N Y Y Y Y Current Grade KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 4 26 Unique number assigned to the school building by AYP School Identifier N the state Attendance District Identifier Unique number that has been assigned to the district by the state that identifies the parent Attendance School Identifier organization for a school Unique number that has been assigned to the school by the state ConornenveRase v Seectommeist Hepenccencty v Seectommeist N N Y N N Select from the list Gifted Student State Entry Date Y Date on which the student enrolls and begins to receive instructional services in the state If the student leaves the state and then re enrolls this d
4. if done viewing Hint To view another student s tests click Back 11 When you have finished viewing the list click Done KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 4 39 Changes to the Chapter The following table lists the changes made to this chapter since the last major release of the documentation Note The Page column indicates the page number of the current manual where the change appears Change Page Description of Change Logged 10 29 2015 Added two disability codes ND and WD 10 29 2015 4 21 4 22 Updated the note 4 23 10 29 2015 4 25 4 29 Updated the procedure 10 29 2015 Added Creating Test Records Manually 10 29 2015 Added Clearing Test Records Manually 10 29 2015 Added Viewing Test Records Students by Test Record 10 29 2015 Added Viewing Test Records Test Records by Student KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu
5. state Transfer to an accredited private school Transfer to a non accredited private school Transfer to home schooling Matriculation to another school Graduated with regular diploma Completed school with other credentials e g district awarded GED Student death Student illness Student expulsion or long term suspension Reached maximum age for services Discontinued schooling Transfer to accredited or non accredited juvenile correctional facility educational services provided Moved within the United States not Known to be enrolled in school Unknown educational services provided Student data claimed in error never attended Transfer to an adult education facility i e for GED completion Transfer to a juvenile or adult correctional facility no educational services provided Student moved to another country may or may not be continuing enrollment Unresolved exit Undo a previously submitted exit record KITE Educator Portal User Manual 2015 The University of Kansas ATS Help Line 785 864 3537 Or kite support ku edu 4 16 Uploading a TEC File To load a TEC file perform the following steps 1 Log in to Educator Portal 2 Click the Settings menu A SETTINGS TEST MANAGEMENT REPORTS 3 Click the Students tab ee 4 Inthe Select Action drop down menu choose Upload TEC 5 Select the organizational information 6 Inthe File field click the CSV Browse
6. 4 From Select Action choose Clear Test Record 5 Select the organizational information 6 Select the test record information Select Action Clear Test Record Select Organization Assessment Program and Test Record then click Search Organization STATE DISTRICT SCHOOL ASSESSMENT PROGRAM Test Record SUBJECT TEST TYPE g B 7 Click Search KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 4 34 8 Select one or more students to clear their test record 9 Click Next Upload Summative Report Data Select Action Clear Test Record Test Record SUBJECT English Language Arts TEST TYPE General Select Student s to remove from the test record then click Next First Name Middle Name Last Name State Id lt Page of 0 gt gt 10 View 1 1 of 1 Upload Summative Report Data Select Action Clear Test Record Test Record SUBJECT English Language Arts TEST TYPE General Remove selected student s from the test record BAL KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 4 35 Viewing Test Records Students by Test Record Note Depending upon your level of access you may not be able to perform this function Use the Test Records data extract instead To view a test reco
7. button 7 Locate the CSV file you need Note Verify that the file has a csv file extension Filenames with extensions ending in xls or xlsx will be rejected ae Open the CSV file 9 Click Upload Upload KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu Hint When the upload is completed you can download a file with any error message SELECT ORGANIZATION Status STATE 08 03 2015 01 47 46 PM FAILED afio DISTRICT SCHOOL Upload KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 4 18 Creating or Editing an Access Profile or PNP An access profile or Personal Needs Profile PNP is the part of a student s record that controls the types of tools and accommodations that will be available when the student takes a test You can edit an access profile by viewing a student Note Access profile options are organization specific This chapter provides only an overview of options that may be available Before you set an access profile you should understand the Graphic User Interfaces GUIs that exist within KITE Client the general user interface and the alternate user interface Depending on the GUI that the student will use some accommodations are not available or might function differently The general interface is the one in whic
8. student Select Action Exit Student SELECT ORGANIZATION State ID First Name DISTRICT SCHOOL Click Continue manually Select a student and click Last Name Current School Vode Local Id KITE Educator Portal User Manual 2015 The University of Kansas ATS Help Line 785 864 3537 Or kite support ku edu 4 30 9 On the next screen type or select the exit date Select Date and Reason then Click Exit Student Student Record Student Student State ID Date of Birth 01 01 2003 Demographic Gender Male Comprehensive Race Two or More Races First Language English Hispanic Ethnicity No Profile Access Profile PNP Custom Assessment Program First Contact Survey In Progress School Enrollment District Student Local ID AYP School ID Gifted Student No State Entry School Entry 06 01 2015 District Entry Subject Course Educator Roster English Language Arts 10 Select the Reason for Removing Student exit reason 11 Click Exit Student Note The Exit Student button is unavailable until both an exit date and reason are selected KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 4 31 Creating Test Records Manually Note Depending upon your level of access you may not be able to perform this function Use the TEC Upload Template instead To create a test record manually
9. testing time is allowed Spoken Audio Enables text to speech if it is available for the test Indicate the preferences for when spoken audio should be used Single Switches Enables the use of a switch Use the default settings or make adjustments to scan speed initial delay and repeat frequency KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 4 24 Other Supports Tab The Other Supports tab lists accommodations that are made outside of KITE Client Selections made on this tab are important for reporting and for ensuring alternate test forms are assigned when needed Note Access Profile options are organization specific See your organization s publications for available options KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 4 25 Making Changes to Individual Students Many organizations only enter student information into Educator Portal using CSV upload templates and or an automatic data feed Depending upon your organization and level of access to the system you may not be able to perform the procedures in this section of the chapter Creating a Student Manually Note Many organizations do not allow this procedure If the action does not display in the drop down menu the procedure is not allowed To add a student manually perform the following steps 1
10. EXIT to remove a student from a district or school e CLEAR to remove a student s assignment to an assessment Note Using the CSV file template is recommended All column headings are required and all rows must include data in the four columns Record Type State Student Identifier Attendance School Program Identifier and School Year Depending on the entry in the Record Type column the other columns may or may not require data For example an EXIT record must include an Exit Reason and Exit Date but other record types do not In addition to the first four columns e TEST records require a Test Type and Subject e EXIT records require an Exit Reason and Exit Date and e CLEAR records require a Test Type and Subject Note An asterisk in the Data Req column indicates the field is required for only some Record Types Those Record Types are listed in the Definition column of the table CSV Column Heading Data Format or Definition Col Req Valid Entries A Record Type Y Indicates the type of information being uploaded for each line of the CSV file TEST Assigns a student to an assessment test EXIT Removes a student from a district CLEAR Removes a student s assignment to an assessment State _Student_ Y Numeric The student s state identification Identifier number KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu
11. ate should reflect the most recent enrollment date MM DDIYYYY Local Student Identifier Unique alphanumeric code assigned to the student by the school or local education agency School Entry Date Date on which the student enrolls and begins to receive instructional services in a school If the student leaves the school and then re enrolls this date should reflect the most recent enrollment date MM DDIYYYY District Entry Date Date on which the student enrolls and begins to receive instructional services in a school district MM DDIYYYY ESOL Participation Code Primary Disability Code Assessment Program Y Y 7 Click Save KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 4 27 Editing an Individual Student s Information using this procedure To edit student information perform the following steps l oS Log in to Educator Portal Click the Settings menu TEST MANAGEMENT REPORTS Click the Students tab Organization Roles Students Users From Select Action choose View Students Select the organizational information Click Search Click on the student s ID number State ID First Name Last Name 992123456 Note Most users do not have sufficient access privileges to edit student information Current School Wael Local Id View 1 30f3 KITE Educator Portal User Manual 2015 The Univ
12. by Default Activate by Default ABC ABC Background Color Hex Foreground Color Hex Accommodation Format or Valid Definition Entries Magnification 2x 3x 4x 5X Increases the size of everything on the screen in the KITE Client during testing Overlay Color White Blue Yellow Changes the background color of the test Gray Red Green The default background color is white and the hexadecimal colors appear as you hover the mouse over the choices Invert Color Choice Changes the background color of the test to black with white lettering Masking Answer Masking Allows the student to hide parts of the test Custom Masking either the answers or custom areas Note General UI Only Contrast Color Changes the background and text colors for the test to one of the four preset choices or to custom colors If you use custom colors enter the hexadecimal values for the colors KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 4 22 Language amp Braille Tab Note Access Profile options are organization specific The example below may vary from what you see in the system item Translation Display Signing Type Braille Activate By Default Activate By Default Activate By Default Braille Usage Keyword Translation Display Tactile Activate By Default Activate By Default Braille Grade Type Contracted Uncontracted Braille Mark Hi
13. dent_ Identifier Current School_ Year Attendance_School_ Program_ldentifier 4 7 Format or Definition Valid Entries MM DD YYYY Date the student enrolls and begins to receive instructional services in a school CSV Column Heading Data Col Req School Entry Date Y Note Ifthe student leaves and then re enrolls use the most recent enrollment date MM DD YYYY Date the student enrolls and or begins to receive instructional services in a school district District_Entry_Date MM DD YYYY Date the student enrolls and begins to receive instructional services in the state State Entry Date The general racial category that most clearly reflects the individual s recognition of his or her racial background Note The number three 3 is not used 1 White 2 African American 4 Asian 5 American Indian 6 Alaska Native 7 Two or more races 8 Native Hawaiian or Pacific Islander Primary_Disability__ N Code Alphanumeric The primary disability under which the student receives services for an active Individual Education Plan IEP under the Individuals with Disabilities Education Act IDEA Part B Note See the Primary Disability Code table for valid entries Gifted_ Student N YES Indicates whether or not the NO student has an active Individual lt blank gt Education Plan IEP for Comprehensive _ Race giftedness KITE Educator Portal U
14. ersity of Kansas ATS Help Line 785 864 3537 Or kite support ku edu 4 28 8 On the View Student Record window click Edit View Student Record Student Student State ID Date of Birth Demographic Gender Comprehensive Race First Language Hispanic Ethnicity Profile Primary Disability Access Profile PNP Custom Assessment Program First Contact Survey Complete School Enrollment District Student Local ID AYP School ID Gifted Student State Entry School Entry District Entry Subject Course Educator Roster English Language Arts Note If you do not see the link to edit the student you do not have sufficient access privileges to make this change 9 On the Edit Student Record window make the necessary changes 10 Click Save 11 On the window that displays click OK Student updated successfully 12 Close the Edit Student Record window KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 4 29 Exiting a Student Manually Note Depending upon your level of access you may not be able to exit students To remove one student from a school perform the following steps l oS 8 Login to Educator Portal Click the Settings menu TEST MANAGEMENT REPORTS Click the Students tab From Select Action choose Exit Student Select the organizational information Click Search Select one
15. essment program enter the program in this column EER O O KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu First_Language Field Chinese including Mandarin and Cantonese 1 Eu Ea e 10 Ee EEN Ze EE EA o ES EA Korean Lao or Laotian T 10 11 13 14 15 16 17 18 19 20 Farsi or Persian Iran 21 Micronesian including Chuukes and Ebon Chuuk Marshall Islands Bosnian Burmese 22 3 2 KITE Educator Portal User Manual 2015 The University of Kansas 4 9 Urdu 32 Karen languages including Sgaw Pwo and Pa o Burma Myanmar Other Signed Language English with another language background ESOL Native American Languages 24 25 26 27 28 29 30 31 33 34 35 36 37 38 39 40 41 42 3 4 44 5 4 ATS Help Line 785 864 3537 Or kite support ku edu 4 10 Primary_Disability_Code Field Note If this field is left blank the default value is none AM Autism Deaf blindness Developmentally delayed as defined by the individual state ED Emotional disturbance HI Hearing impairment LD Specific learning disability MD Multiple disabilities ND No Disability Intellectual disability OH Other health impairment Orthopedic impairment SL Speech language disability TB Traumatic brain injury VI Visual impairment WD Documented Disabi
16. ghlight c Bold Strikeout Underline Braille Status Cell Type Off O Left Right Braille Dot Pressure Number Of Braille Cells Number Of Braille Dots ltem Translation Display Translates items into the selected language when available Keyword Translation Display Translates keywords into the selected language when available Signing Type Indicates the signing type used by the student Tactile Used to select supports for the tactile accommodation when available Used to indicate Braille preferences KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 4 23 Audio amp Environment Support Tab Note Access Profile options are organization specific The example below may vary from what you see in the system Auditory Background Spoken Audio Single Switches Activate by Default Activate by Default Activate by Default Voice Source Scan Speed seconds Breaks Automatic Scan Initial delay synthetic Value in seconds Read at Start Additional Testing Time i Manual Override rue Activate by Default Automatic Scan Repeat False Frequency 1 4 Spoken Preference TextOnly 2 7 3 infinity Text amp Graphics 7 NonVisual Auditory Background Allows the computer to play background music noise during the test Note General UI Only Breaks Indicates that breaks are allowed Additional Testing Time Indicates that additional
17. h most student assessments are delivered This interface includes a toolbar that a student may use to access various tools including masking auditory background spoken magnify color overlay invert color and color contrast Note If the student uses the general interface you will choose whether a tool appears automatically Activate by Default or when selected by a student The alternate interface is designed for students who are part of the Dynamic Learning Maps DLM program Note The alternate interface does not include a toolbar All accommodations that a student needs should be marked as Activate by Default To create or edit a student s access profile perform the following steps 1 Log in to Educator Portal Click the Settings menu A SETTINGS TEST MANAGEMENT REPORTS 3 Click the Students tab 4 Inthe Select Action drop down menu choose View Students Select the organizational information 6 Click Search GN KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 4 19 7 Inthe list of students click the State ID for the student State ID First Name Last Name e Local Id 992123456 View 1 3o0f3 View Student Record Student Student State ID Date of Birth Demographic Gender Comprehensive Race First Language Hispanic Ethnicity Profile Primary Disability Access Profil PNP Custom Assessment Program Firs
18. he student s information View Student Record Student Student State ID Date of Birth Demographic Gender Comprehensive Race First Language Hispanic Ethnicity Profile Primary Disability Access Profile PNP Custom Assessment Program First Contact Survey Complete School Enrollment District Student Local ID AYP School ID Gifted Student State Entry School Entry District Entry Subject Course Educator Roster English Language Arts Hint You can open the student s Access Profile PNP or First Contact Survey FCS if applicable from the View Student Record window KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 4 4 Uploading Student Information Using a CSV File Two different CSV files contain student information the Enrollment CSV and the TEC Test Exit Clear CSV Depending upon the procedures 1n use by your organization you may use none one or both of these files Enrollment CSV used to load detailed information about each student including their legal name birth date school and other identifying information TEC CSV used to assign a student to a summative test exit a student from a district or clear the student s assignment to a test KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 4 5 Enrollme
19. lity KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 4 11 Uploading an Enrollment File To load an enrollment file perform the following steps 1 Log in to Educator Portal 2 Click the Settings menu A SETTINGS TEST MANAGEMENT 3 Click the Students tab ee oe 4 From Select Action select Upload Enrollment 5 Select the organizational information 6 In the File field click the CSV button 7 Locate the CSV file you need Note Verify that the file has a csv file extension Filenames with extensions ending in xls or xlsx will be rejected 8 Open the CSV file 9 Click Upload KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 4 12 Hint When the upload is completed you can download a file with any error messages SELECT ORGANIZATION Status STATE 08 03 2015 01 47 46 PM FAILED B pe DISTRICT SCHOOL Upload KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 4 13 TEC Test Exit Clear CSV File Format Before using a TEC CSV check with your organization and or the Help Desk to be sure your organization uses a TEC File The TEC Test Exit and Clear file has three purposes e TEST to assign a student to a summative assessment e
20. merly Residence _ District_ Identifier Student_Legal_ Middle Name KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 4 6 CSV Column Heading Data Format or Definition Col Req Valid Entries Generation Code Jr Jr Sr Sr I H IV V Part of the student s name used to denote the generation in his her Hint The values are not case sensitive Gender The student s biological gender Note Any values other than 0 or 1 will cause the file upload to fail 0 Female 1 Male Date_of_ Birth MM DD IYYYY The date on which the student was born 1 12 inclusive The grade level or primary instructional level for a student during the current academic year Numeric The student s state or school ID number Numeric The student s state identification number YYYY The four digit ending year of the current school year e g for the 2014 2015 school year you would enter 2015 Alphanumeric Identification code assigned by the state or other organization that indicates the location where the student attends school Note The entry must match an entry in Educator Portal for your organization or the file upload will fail KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu Current Grade Level Local Student_ Identifier State _Stu
21. nt Note Depending upon your level of access you may not be able to perform this function Use the Test Records data extract instead To view a test record perform the following steps 1 Login to Educator Portal 2 Click the Settings menu SETTINGS TEST MANAGEMENT REPORTS 3 Click the Test Records tab 4 From Select Action choose View Test Record 5 From View Type choose View Test Records by Student 6 Select the organizational information Upload Summative Report Data Select Action View Test Record Select View Type View Test Records by Student Select Organization and Assessment Program then click Search Organization STATE DISTRICT SCHOOL B ASSESSMENT PROGRAM 7 Click Search KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 4 38 8 From the list select a student Select View Type View Test Records by Student Select a student then click Next First Name pris Last Name State Id School Year School Name Grade 5 Grade 5 Grade 5 Grade 5 View 1 6of6 9 Click Next 10 Review the list of tests associated with the student Select Action View Test Record Select View Type View Test Records by Student Student Name State Student ID Test Record s registered to Subject Test Type School Year Click Back to view more different records Click Done
22. nt CSV File Format Note This file format was updated for the August 2015 release of Educator Portal Be sure you are using the correct template In many cases your organization will have a system in place to load multiple student records into KITE Check with your organization and or the Help Desk for your organization s specific system All column headings are required but Educator Portal does not require data in every column The CSV Col column is included to help you organize your CSV file The data can be included in any order but using the order shown below will make data entry easier Note The Data Req column indicates whether or not the spreadsheet must have data in a particular column CSV Column Heading Data Format or Definition Col Req Valid Entries AYP_School_ N Numeric The number assigned to the Identifier school building for tracking adequate yearly progress AYP for the No Child Left Behind Act NCLB of 2001 Student_Legal_ Y Alphanumeric The student s last name Last Name Student_Legal_ Y Alphanumeric The student s first name First_ Name Alphanumeric The student s middle name Attendance_District_ Y Alphanumeric Identification code assigned by Identifier the state or other organization that indicates the location where the student resides Note The entry must match an entry in Educator Portal for your organization or the file upload will fail int This column was for
23. perform the following steps 1 Login to Educator Portal 2 Click the Settings menu A SETTINGS TEST MANAGEMENT REPORTS 3 Click the Test Records tab gt From Select Action choose Create Test Record Select the organizational information GN Select Organization and Assessment Program then click Search STATE DISTRICT SCHOOL ASSESSMENT PROGRAM 6 Click Search KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 4 32 7 Select one or more students Upload Summative Report Data Select Student s then click Next First Name Middle Name Last Name State Id View 1 60f6 8 Click Next 9 Select the Subject 10 Select the Test Type Upload Summative Report Data Select Action Create Test Record Select Test Record SUBJECT TEST TYPE Register selected student to selected test record SALE 11 Click Yes KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 4 33 Clearing Test Records Manually Note Depending upon your level of access you may not be able to perform this function Use the TEC Upload Template instead To clear a test record manually perform the following steps 1 Login to Educator Portal Click the Settings menu SETTINGS TEST MANAGEMENT REPORTS 3 Click the Test Records tab
24. rd perform the following steps 1 Login to Educator Portal Click the Settings menu 3 4 From Select Action choose View Test Record 5 From View Type choose View Students by Test Record 6 Select the organizational information 7 Select the test record information Select View Type View Students by Test Record Select Organization Assessment Program and Test Record then click Search Organization STATE DISTRICT SCHOOL ASSESSMENT PROGRAM Test Record SUBJECT TEST TYPE 5 8 Click Search KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 4 36 9 Review the list of students associated with the selected test Upload Summative Report Data Select Action View Test Record Select View Type View Students by Test Record Test Record SUBJECT English Language Arts TEST TYPE General Registered Student s Middle First Name peas Last Name State Id School Year School Name 2016 Grade 5 of O ri 10 gt View 1 1 of 1 Click Back to view more different records Click Done if done viewing Hint To view another list of students click Back 10 When you have finished viewing the list click Done KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 4 37 Viewing Test Records Test Records by Stude
25. ser Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 4 8 CSV Column Heading Data Format or Definition Col Req Valid Entries Hispanic_ Ethnicity YES Indicates whether or not the student is of Hispanic ethnicity i First_ Language Numeric Code for the primary language or Y W Y dialect not ethnicity of the ESOL Participation _ Code student N N k Assessment _ Progra ki varies m 3 Note See the First Language Field table for valid entries The code explains whether a student is eligible for monitored for or receives ESOL services including funding sources 0 Neither eligible for nor monitored for ESOL services 1 Receives ESOL services Title III Funding 2 Receives ESOL services State ESOL Bilingual Funding 3 Receives ESOL services Both Title Ill and State ESOL Bilingual Funding 4 Monitored for ESOL services previously received services 5 Not receiving ESOL services but eligible for ESOL 6 Receives ESOL services not funded with Title Ill or State ESOL Each student must be associated with at least one assessment program Use the abbreviation for the assessment program e g AMP CPASS DLM KAP etc varies Assessment_Progra m_1 If the student is associated with a second assessment program enter the program in this column Assessment_Progra varies T V X m_2 Y If the student is associated with a third ass
26. ssssssssssssseerrreressssssssss 4 27 Exiting a Student Manually 0 cccccccccccsseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 4 29 Creatine Test Records VITA A Ys acehereme cone ancenmaseanniacnsammenenn om anssanserenunnnen T 4 31 Cleaning Lest COOLS M nay s e R A A E erent emieeees 4 33 Viewing Test Records Students by Test Record ccccccccssssseesessenteeeeeeeeeeeeeees 4 35 Viewing Test Records Test Records by Student ccc ccccccceessssseteeeeeeeesssesnneeeeeees 4 37 Changes to th Chapter shewdacnctatisisandivnenctusnsd innan eini inaia iiaa beanies aain 4 39 KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 4 2 Viewing a Student To view a student s information perform the following steps 1 Log in to Educator Portal Click the Settings menu TEST MANAGEMENT REPORTS 3 Click the Students tab 4 Inthe Select Action drop down menu choose View Students 5 Choose the organizational information First Name Last Name ical bl apa Local Id 10 No records to view DISTRICT SCHOOL 6 Click Search 7 To view a student click on the student s ID number Current School State ID First Name Last Name Local Id Year View 1 30f3 KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 4 3 8 Review t
27. t Contact Survey Complete School Enrollment District Student Local ID AYP School ID Gifted Student State Entry School Entry District Entry Subject Course Educator Roster English Language Arts Hint If you are creating a PNP the link will say No Settings If you are editing a PNP the link will say Custom KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 4 20 9 Click Edit Settings Student Demographics Current Profile Settings No accessibility preferences have been set FIRST NAME MIDDLE NAME LAST NAME STATE ID GRADE GENDER DATE OF BIRTH Hint If you are editing a PNP the window will display the accommodations currently selected Student Demographics Current Profile Settings FIRST NAME Magnification Magnification 2x MIDDLE NAME LAST NAME Contrast Color STATE ID ABC GRADE GENDER DATE OF BIRTH Note As you move through the tabs be sure to Save KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 4 21 Display Enhancements Tab Note Access Profile options are organization specific The example below may vary from what you see in the system Magnification Overlay Color Invert Color Choice Activate by Default Activate by Default Activate by Default Y Masking Contrast Color Activate
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