iGrants User Manual - District
Contents
1. 5 Clicking a Funding Type link on Allocation Amounts page displays allocation amounts for different form packages sorted by organization name Notes e Click the Back button to go back to the Inventory page e Click the Print icon to open the page in printer friendly view 6 Clicking the Indirect Rates link on iGrants home page displays a page which describes the purpose of the indirect rate Note e The fiscal year defaults to the current year Cigo lay i Allocations Federal Funded for 10 11 Bocse Boys and Girls Clubs of South Puget Sound CFIC Camp Fire USA Inland NW Council Central Washington University 19901 Central Washington University CSL Communities in Schools of Lakewood CSCKG Community Schools Collaboration of King County Distributive Education Clubs of America Educational Service District 101 Educational Service District 101 Educational Service District 101 Educational Service District 101 Educational Service District 101 Educational Service District 101 Educational Service District 101 Educational Service District 101 Educational Service District 101 Educational Service District 101 Educational Service District 101 364 363 436 SDs pronts Home 21st Century Community Learn Centers Continuing Awards Consortium 21st Century Community Learn Centers Continuation Awards District Special Education State Needs Projects Special Education State Needs Projects 22. All Budgets 4 Report Tool Special Education IDEA Part B Sections 611 and Special Education 05 16 2011 7 1 2011 Needs More 619 5 00 00 PM Work Prochaska 08 15 2011 State Transitional Bilingual Instructional Program Bilingual 06 13 2011 7 1 2011 Needs More Jean 5 00 00 P OPM Work Prochaska 08 26 2011 Test Web Server Cige lali 219 State Transitional Bilingual Instructional Program Current Form Package Status Needs More Work appicaton b Page 1 Use of Funds Needs More Work x Fiscal Period 11 12 O Profile Page Q Instructions a Required Pages n Administrator District D Wy Q Select a Form Package TBIP Funds CANNOT be combined with other funds in Title I schoolwides School ms Selects Form Package Estimated Count Estimated TBIP Allocation 210 244 O Select s Form Package Aii Budgets For more information on the allocation calculation please refer to the Categorical Calculation Model Aberdeen School District Modified Modified Change Requests pes i OSPI Narrative Data Rev Mary Nagel 08 29 2011 Valerie Arnold 08 09 2011 Puneet Arya 08 30 2011 BS fros Home Home Feedback et Ary Une Role SITE AC Aberdeen School District 5 All Budgets Test Web Ops hare Ea F Server Cimelali Home ae Feedback r 1 Clicking the BE button in the left hand iw Hae Aberdeen School Distr Pre
3. Alternate s First Name Address City State Zip Code 274 Perkins 5 Year Application Plan Skill Centers Only Current Form Package Status Not Initiated a T 4 Previous Way Completed Save Print Print All Grant Administration Timeline for Page 1 SAS Not Initiated Ja Link To Document Substantially Approvable Status SAS How the SAS page in iGrants functions SAS Tutorial Substantially Approvable Status Tutorial For OSPI Use Only OSPI Approval Status SAS Further SAS REAP Eligible Action Required Approval SAS Approval 6s feront A fd Home Home Feedback Logout Aberdeen School District Ops Jprents a x Home Home Feedback Logout Aberdeen School District 5 Enter Save data on all the required pages and mark each page complete Note e Click Next to navigate between the pages 6 Select the Milestone Viewer from the page drop down to display the status of all form package pages Note e Clicking the page icon will display that page Test Web BS Joos Server Ciaelayi Home abs Feedback Logo Aberdeen School District Fiscal 54 45 274 Perkins 5 Year Application Plan Skill Centers Only Period Current Form Package Status Not Initiated or O Instructions r Page 1 SAS Not Initiated Milestone Viewer Page 1 SAS Not Initiated Ki Aj y Page 2 Assurances Not Initiated a Mark Save P
4. Customer Support 1 800 725 4311 Copyright 2004 2007 s Home Help Print Friendly dak Ops feront A Home Home Feedback Customer Service Take Our Quick Survey e Contact Us with Technical Issues 2 iGrants Home Page 2 1 I Need To Test Web E Jerome 1 Depending APON what aa need Server Cigo laii Home r Feedback p to do you can navigate to various pages by clicking the appropriate link from iGrants EN TPE MR PREIE home page Frequently Asked Questions e Questions on content of the Application RFP Report pages J N otes e Obtain user Login Credentials Technical Questions for iGrants I have reviewed the narrated tutorial but still have a question e Clicking Login to iGrants How to contact the Grants Claims Section would take you to the iGrants login page e Clicking the following links will display pages with corresponding information o Obtain user Login Credentials o Get My Questions Answered o Geta list of form package contacts 2 2 Message Center 1 Clicking the Message Center link Test Web SDS feos 6 6 Server Cigo aii s bn Feedback on iGrants home page displays the Message Center page This page is used to display any New Current or Archived messages The Message Center The message center is divided into the following four categories N otes e New new messages less than 15 days from posting e Current messages greater than 15 days fro
5. Feedback Aberdeen School District udget Amount ia Change Requests B Completed Original 210 244 3 Clicking form package name or the ID displays the form package detail pages Notes e The contact page is the default page which displays when you click the form package name or ID e Enter or update the data as required and click Save e The top of the page displays the form package name and the current status e Clicking Set Back to Draft icon would change the page status to draft and the icon changes to Mark Completed e After entering the data click Save and Mark Completed 4 Clicking the Application tab displays the form package pages Notes e Enter or update data as required and click the Save Icon e Click the Print All icon to view and print all form package pages e After entering the data click Save and Mark Completed Test Web Server Fiscal Period a O Profile Page O Instructions Required Pages aA gt A Q Select a Form Package Mi Budgets Report Tool Required Pages ERNY gt A O Select a Form Package All Budgets r Report Tool Cigo lali 274 Perkins 5 Year Application Plan Skill Centers Only Current Form Package Status Not Initiated Way Mark i Completed Save Print Contact information copied over from previous fiscal period Please verify for accuracy Title Last Name First Name Alternate s Last Name
6. h e d ro p d own 2ist Century Community Learn Centers Continuation Awards Consortium f 21st Century Community Learn Centers Continuation Awards District Th e fiscal yea r d efa u Its to 21st Century Community Learn Centers Continuing Awards Consortium 21st Century Community Learn Centers Continuing Awards District the current year 21st Century Community Learn Centers Continuing Grantees Consortium 21st Century Community Learn Centers Continuing Grantees District Advanced Placement Test Fee Program IB College Readiness Initiative Navigation 101 Continuing Recipients Only CSA Educational Technology Support Center ETSC CSA Educational Technology Support Center ETSC CSA Secondary Education and School Improvement Early Learning and STEM Exploration and Wonder of the World 2 Clicking any of the program links displays a page with the list of Test Web SS Joos OB assurances associated with that Server Grants fo Pig eat ie program Assurances 21st CCLC Cohort 6 Continuing Awards District for 11 12 Page 1 Assurances 2011 12 Before completing this certification please read assurances carefully By signing the Certificate of Assurances the duly authorized representative of the applicant certifies that the applicant will comply with the assurances pertinent to all applicants and to programs for which the applicant is applying includes but is not limited to Compliance with all federal
7. return to the iGrants home page to login Carryover Select a Fiscal Year Select a Form Package Type Select a Form Package By Organization e N otes e 11 12 p All Form Package Types School Districts district form packages Federal Grants Public Schools school form packages CI i C ki ng t h e l nve nto ry of Federal Competitive Grants ESDs s Federal Reports Non Profits Fo rm Packages in k d IS p ays Consolidated Program Reviews Institutions State Grants a list of form package types State Competitive Grants State Reports e Use the fiscal year drop ev down to see form packages Federal Consortium Grants Federal Competitive Consortium Grants fro m p ri or yea rs State Consortium Grants State Competitive Consortium Grants Consortium Grant Others Consortium Report Others 2 Clicking the link for form o fos package type or organization CS ee on the Inventory of Form Packages page displays the form Selected Category Is State Grant package details and the contact Abbreviation FP Form Package OPEN Available Closed Unavailable In Development Under Construction Press the name of the form package to access the purpose and other profile information information FP Name Profile Type Audience Program Area Status oe Due Date m OSPI Program Contact Grant Analyst Budget oon N ote 221 321 Educational State School Principals Open Tem ana Thomas Staci Brooks j L
8. 1st Century Community Learn Centers New Applicants District 21st CCLC Cohort 6 Continuing Awards District ong Leadership Federal Selected Recipients Only Title I Part D Subpart 1 N or D State Agency Title III LEP Consortium Package Title III LEP District Package Special Education IDEA B and Section 619 District Package Special Education IDEA B and Section 619 District Package ARRA CSA Ed Tech Support Center ETSC ESDs 101 112 121 Title I Part D Training Proposal Mini Grant Prevention Intervention Services Program Federal 21st CCLC Cohort 6 Continuing Awards District Title I Part D Education Advocate Project Title I Part D Education Advocate Project Home Feedback Back 335 273 194 000 264 244 36 033 72 000 410 518 24 000 32 158 0 0 10 167 0 13 500 2 260 521 097 409 274 91 050 91 050 Test Web amp ps proms a A Server Cigo lali Home Home Feedback P Indirect Rates An indirect rate allowed by most grants helps subgrantees to offset the cost of providing program services Not all grants allow an indirect rate to be applied The programs that do allow an indirect rate are based on either a restricted unrestricted or state recovery percentage Indirect cost limits ensure that state and federal moneys are expended for intended uses and for allowable costs Allowable costs include expenditures directly traceable to the program direct expenditures plu
9. Century Community Learn Centers Continuing Awards District 41 2ist Century Community Learn Centers Continuing Grantees Consortium Test Web Server Cigo lali Form Package Selector Form Package ID Form Package Name Funding Group Type Form Pkg Form Pkg Current piesa OSPI Program Available Due Form Pkg Modified Date Date Status Date 21st Century 08 15 2011 hehe Set Back to Not kral Community Learning 0PM Initiated Centers 21st Century 08 15 2011 9 15 2011 Community Learning 5 00 00 PM Centers n 08 15 2011 9 15 2011 5 00 00 PM 21st Century Community Learning Centers 21st Century 08 15 2011 9 15 2011 Community Learning 5 00 00 PM Centers Set Back to Not Terri Initiated Baker 08 10 2011 21st Century 08 15 2011 9 15 2011 Community Learning 5 00 00 PM Centers Use Search Criteria or Press Name of Form Package Below Epa Funding Type Milestone x Include Hidden 19 State Transitional Bilingual Instructional Program Bilingual Hid gt Privacy Policy gt Disclaimer gt Customer Support 1 800 725 4311 Form Pkg Form Pkg Current itnn OSPI Program Available Due Form Pkg Date Date Status Date 06 13 2011 oie Draft 07 01 2011 Copyright 2004 2007 ODS ferons a X Home Home Feedback Logout Aberdeen School District Change Requests Budget Amount Narrative Data Revisions Md _ Logout SDS feos A Home Home
10. EETT Peer Coaching Selected Recipients Only 1 601 ARRA Teaching and Learning in the 21st Century TL21 2 353 EETT Peer Coaching Selected Recipients Only 1 827 1 2010 11 REAP 3209 Abraham Lincoln Elementary 2156 Adams Elementary 503 36 21226 Adna School District Title II Part D Enhancing Education Through Technology 2 4 Resources Test Web amp foots Server Cigo lalic Home Home Feedback Logout 1 Clicking the Assurances link on iGrants home page displays a page which describes the Assurances purpose of assurances and gives Assurances represent specific requirements a subgrantee recipient of funds e g school district must comply with The general assurance page applies to all oer federal and state programs housed within the iGrants system There are nine compliance items ranging from fiscal control fund accounting procedures and proper record a Ist of In d IVI d ua fed era an d keeping This single page must be signed and kept on site by all sub recipients In addition to the general assurances some programs require their own program assurance age e g Title I District Improvement and Special Education All subgrantees must enter the iGrants system to fully process each of the assurance pages where applicable state program assurances on i r i i i jj Fiscal Period Note General Assurances e Select the appropriate fiscal 21st CCLC Cohort 6 Continuing Anards iti y ear f rom t
11. Files select the first radio button that says Every time visit the webpage Click OK gt Print Friendly dad Temporary Internet Files Internet Explorer stores copies of webpages images and media For Faster viewing later e and password to login Check for newer versions of stored pages Every time I visit the webpage O Every time I start Internet Explorer Automatically O Never Disk space to use 8 1024MB 1024 Recommended 50 250MB Current location C Documents and Settings brad andrews Local Settings Temporary Internet Files Move folder View objects History Specify how many days Internet Explorer should save the list of websites you have visited Days to keep pages in history 2 gt Disclaimer gt Customer Support 1 800 725 4311 Copyright 2004 internet 100 gt Privacy Policy Bo RELS 2 11pm X This window will close and Login Windows Internet Explorer Go v http tst webO4 a tst ospi k12 wa us Login aspx ReturnUrl 2FApps o2FMy Applications aspx k 4 x Live Search p the nte rnet Options File Edit View Favorites Tools Help window will display Click Bron M GY E ooe v Took OK again to close this Misnem window J General Security Privacy Content Connections Programs Adva
12. Office of Superintendent of Public Instruction iGrants User Training Manual iGrants User Manual District Contact Us Email iGrants k12 wa us Phone 360 725 4956 Contents PANG OUI O e E E evenness ecedanes eee aaa E ER 3 Training Manual PMU S Osseo sna sexenarseneGosesnunanades ce masdantesaduenteseucn nena usd GenamdoosnsadeaeienedeutapaiuedGstanseesinedecetin 3 A OdG O ean eee ree en ne nee eee ee eee eee eee ree are eee ee E ee ee ere 3 Gaining Access to IGT AUS iicerten cise reguctncessucicacuecimecdeccipncnnesimeconsaioananwimeoteual baderwunsannanci ce rtueimeneueisernwmaornuants 3 1 Logging into Grants AI USErS jies a A T 4 2 Grants Home Page cur inannccicinecniessonconannnaccvnaneincncibeadeuenbenucuciaphosteuneyonreineacpeonnbonsenbiesuninbieGnenheiNnaGrssteut 6 2 1 NECO T O r E vse eneoecaseesenc ap aaesncec ones eeeeeeieccaeeseeeaes 6 2 2 Message CISD acta erscceeco teres E 6 2 3 TC Ses ss E dee sake Srvc onan ies cute E peed tative wsoeuspanesaandemensanceusees 7 2 4 FO OSS aan E tenes seca insanen EE E E E T E 12 2 5 CUS OME SVICE ene ren eee oe ee ee ee ee ene E ee ee eee 13 23 PIVOT OMI CK Ae Dal ee E E E E E 14 Me Update Form Package AG aaa esses sacle opectancto E T T E T 22 z ANEU O a T E E ss tapucuteoandeeseeerenns 23 e RPO TOONE Oe eee er eee 24 Appendix A Adjusting the Browser Settings cc ccsscccccsseccccessececeeseceeeeeecceseeseceseuaecessensceeseeneceesugecetsenes 25 Introduction The Offi
13. Packages All Status Levels 0 Displays all form packages and all status levels your organization s iGrants ict Administrator e The iGrants Administrator must click the iGrants Administrator icon in the onsorti left hand navigation bar to Ose Hm reveal the iGrants Administrator Console go gt Privacy Policy gt Disclaimer gt Customer Support 1 800 725 4311 Copyright 2004 2007 e Click the button to z display form packages ready to send to OSPI for approval 13 Clicking the button displays the Request for OSPI Approval Page Notes Clicking the Request OSPI Approval link changes the form package status to Requested OSPI Approval and sends an email to the OSPI program manager Clicking the Send All button submits all the form packages displayed on the list Once the form package status is changed to Requested OSPI Approval the organization is locked out and cannot make further changes 14 Clicking the Request OSPI Approval link displays the Confirmation Page Notes Click the Print icon to print Click the Back button to navigate to the previous page The iGrants Administrator can also access the User List and Activity Usage tabs to get information on iGrants users and system usage EAA Server Fiscal Period ae Required Pages 11 12 ay O Select a Form Package All Budgets Report Tool EAE Server FRASA gt Select Form Packag
14. and click Login Please type your username and password to login The EDS Home page opens Username Password i itstsi lt i is g Login Th e U R L to use IS Forgot your password gt gt https eds ospi k12 wa us Login aspx 2 From the EDS home screen OSP oss s zsrntensen O a click on the My Applications y aaa tab The My Application page opens My Applications My Profile Print Friendly d k Logout gt This section allows you to manage your account information What would you like to do e View my applications e View my application permissions e Edit my personal information e Change password e Search Education Directory e View Security Managers gt Privacy Policy gt Disclaimer gt Customer Support 1 800 725 4311 Copyrig Internet 100 3 Note Notes From the My Applications screen click on the link to the iGrants application Each user s My Application List will contain different links If yours is missing the iGrants link contact your district s data security manager districts only or OSPIs Customer Support all other organizations at 1 800 725 4311 Ext 1 and ask to be given iGrants access Clicking iGrants on the My Application page displays the iGrants home page screen You can click on Login to iGrants to go into the iGrants application If you have already logged into the EDS system you are not required to login again From t
15. approval email just sent to OSPI will be directed to the OSPI program office responsible for handling the review and approval of your submission The form package you ve submitted will undergo a thorough review by program staff If this request for approval is for a competitive grant a review committee may be assigned to read this proposal Depending on the review committee s recommendation you may be asked to return to this iGrants form package to make additional edits to the proposal A form package processed in iGrants goes through several milestones and status levels e g Draft Finished Notify Request OSPI Approval Final Approval At this point the status of this form package is under Request OSPI Approval 15 Click on the Notes tab to enter and view notes Notes All system generated emails are recorded in Notes You may also manually enter notes in the text box and click the Add button The page refreshes to display your message in the notes table The system will also record your name and the date of manual entry Test We Server All Budgets b Jaronte Cigo laii as is Feedhi Aberdeen School Distri 274 Perkins 5 Year Application Plan Skill Centers Only Current Form Package Status Not Initiated Edit Puneet 8 29 2011 Form Package Delete Arya 4 Update Form Package Data Sometimes form packages are sent back to districts for further work The form package status is the
16. ce of Superintendent of Public Instruction OSPI uses iGrants an Internet based system to collect data from Washington State school districts for a variety of federal and state grant applications competitive grants RFPs agreements and end of year reports Training Manual Purpose In an effort to make iGrants a more user friendly system enhancements are ongoing This training manual serves as an introduction to operate the upgraded iGrants system This manual is structured so that one can work at his her own pace by following the system navigation steps Screenshots are provided to illustrate the various iGrants processes Audience All non OSPI iGrants users can use this training manual to learn how to operate the iGrants system and generate budget reports and exports Gaining Access to iGrants The procedures for gaining access to iGrants are listed below e School Districts All users must contact their district security manager A list of district security managers is located on the iGrants home page under the Obtain User Login Credentials link e All other organizations listed below must contact OSPI Customer Support by calling 800 725 4311 Option 1 or emailing CustomerSupport k12 wa us Educational Service Districts Non Profit Organizations Colleges and Universities 1 Logging Into 1Grants All Users 1 From the EDS Login screen OSP cect oetcenrs type your Username and Password
17. e Aii Budgets Report Tool fro A G ra nts Feedback Home Home Aberdeen School District iGrants Administrator Console Request OSPI Approval Activity Usage PRESS BACK TO RETURN Ready for Internal Review and Request OSPI Approval The list of form packages displayed under this status level is ready for internal district review Ry applicable form package components for completeness e g contact information form pages and budget After reviewing the form package contents senq request for approval email to the OSPI program office Press Send All if you choose to request approval for multiple form packages ganization Form Package Milestone Modified By ModifiedDate Ready for Sending Tern 8 30 2011 Yes Request Osr Approval Baker Request OSPI Approval Request OSPI Approval TTT 219 Aberdeen School District State Transitional Bilingual Instructional Program Under Org Review 8 26 2011 Yes Aberdeen School District Title 1 Part C Education of Migrant Children rg P 206 l Under Org Review B0 gt Privacy Policy gt Disclaimer Customer Support 1 800 725 4311 Copyright 2004 2007 b OS erone A G ra nts 3 Feedback Home Home rosea School District iGrants Administrator Console Request OSPI Approval Activity Usage Confirmation Notice This confirmation is viewed only by the iGrants Administrator no email is sent Thank you for your iGrants submission The request for
18. eadership Intern Grant District Association AWSP Director Grants Program AWSP 360 357 7951 Management linda awsp org 360 725 6278 Click the Back button to go staci brooks k12 wa us 409 Full Day State School Early Learning Open 6 22 2011 7 15 2011 Mercedes Eckroth back to the inventory page Kindergarten Pasco Grant District Program Support Only 360 725 4952 mercedes eckroth k12 wa us 359 Full Day State School Early Learning Open 6 10 2011 6 27 2011 Mercedes Eckroth Kindergarten Grant District Program Support Renewal 360 725 4952 mercedes eckroth k12 wa us 217 Highly Capable State School Highly Capable Open 6 9 2011 7 1 2011 Go Gayle Pauley Steve Shish Students Program Grant District Director Apportionment 360 725 6100 Steve Shish k12 wa us gayle pauley k12 wa us Jody Hess Program Supervisor 360 725 6230 Jody Hess k12 wa us Sandy Benedetti Program Support 360 725 6101 sandy benedetti k12 wa us 218 Learning Assistance State School Special Open 6 3 2011 7 1 2011 Go Gayle Pauley Steve Shish Program LAP Grant District Programs and Director Apportionment edera 60 E eve Shish k 3 Clicking the FP Name Profile link or Go the page refreshes to display the form package profile page 4 Clicking the Allocation hyperlink on iGrants home page displays the Allocation Amounts page You can also use the drop down filter to view allocations for prior years or by funding type Note e The fiscal year defaul
19. gets 4 Report Tool gt Privacy Policy gt Disclaimer gt Customer Support 1 800 725 4311 Copyright 2004 2007 See section 2 3 for details Appendix A Adjusting the Browser Settings 1 To ensure that screens and reports display correctly use Internet Explorer IE as your Web browser You may need to adjust the browser settings for IE In the top right hand corner of the browser window click on the Tools icon In the drop down list that displays select Internet Options 2 A window will display with Internet Options On the General tab under the heading Browsing history click the Settings button Login Windows Internet Explorer lt 4 X Live Search p Iz Go v http tst webO4 a tst ospi k12 wa us Login aspx ReturnUrl 2FApps gt 2FMy Applications aspx File Edit view Favorites Tools Help w r Login db i Page G Delete Browsing History a Office of Superintendent n OSPI of Public Instruction Pop up Blocker gt Phishing Filter gt Manage Add ons gt work Offline Windows Update Full Screen Fil Menu Bar Toolbars gt Please type your username and password to login 4 Username Password Forgot your password gt gt Windows Messenger Create Mobile Favorite Send to OneNote Internet Options gt Disclaimer gt Customer Support 1 800 725 4311 Copyri
20. ght 2004 Internet gt Privacy Policy 100 RB 2 09pm Login Windows Internet Explorer Go cf le http tst webO a tst ospi k12 wa us Login aspx ReturnUrl 2FApps 2fMy Applications aspx v 4 x Live Search p z File Edit View Favorites Tools Help E gt we k Logn a D b Page E Toos s w Home Help Feedback Internet Options F General Security Privacy Content Connections Programs Advanced Print Friendly dad Home page j To create home page tabs type each address on its own line e and password to login Use default Use blank Browsing history Delete temporary files history cookies saved passwords j and web form information es pP Change search defaults Change how webpages are displayed in tabs Appearance gt Disclaimer Copyright 2004 2 Internet gt Privacy Policy gt Customer Support 1 800 725 4311 i00 RLS 2 09pm 3 4 Another Wi ndow Wi Il Login Windows Internet Explorer c Go v http tst webO4 a tst ospi k12 wa us Login aspx ReturnUrl 2FApps 2FMy Applications aspx v s x Live Search P display with Temporary EN E Internet Files and History R Eon D Ga brave Groce Settings Under the heading s Home Help Feedback Temporary Internet
21. he iGrants login page set a bookmark to make future logins quicker The EDS applications which include iGrants are designed to use Internet Explorer 6 0 or greater as the Web browser It is best not to use other browsers See Appendix A for details about browser settings Test Web Server gt Application List gt Application Roles gt Education Directory gt EDS Directory gt Security Manager List Application Education Data System fcat E r iGrants My Applications My Application List You have access to the applications listed below Click on the application you want to access If you need access to more applications please contact your District Security Manager Electronic Certification Events Manager NBPTS Scholarship gt Privacy Policy gt Disclaimer gt Customer Support 1 800 725 4311 Test Web Server Cigo lali I Need To Login To iGrants erantss All Organization Users and OSPI Staff e Obtain user Login Credentials e Get My Questions Answered e Geta list of form package contacts ick here fo Narrated Tutorials Message Center Resources e Message Center 6 New Topics e Inventory of Form Packages e Allocations Alert e Indirect Rates 0 New e Carryover Funding Opportunities e Assurances e General Resource Information e Other Funding Opportunities Current Users 1 gt Disclaimer Copyright 2004 2007 gt Privacy Policy gt
22. ich will take you to the Budget Indirect Rate Calculator If you are taking less than the indirect amount displayed enter the amount the button to recalculate the Budgeted Direct Expenditures amount 8 Clicking the Help hyperlink displays the help page with the information on Budget Indirect Rate calculator Test Web Server Fiscal Period ie ds Jprents a fd Feedback Logout Grants Home Home Aberdeen School District 274 Perkins 5 Year Application Plan Skill Centers Only Current Form Package Status Not Initiated Budget Indirect Rate Calculator Allocated Budget Amount 0 Indirect Rate rate cap for this program Indirect Amount Take Less Than Indirect Amount Direct Expenditures Budgeted remainder to distribute within matrix cells Deanna e All Budgets 4 Report Tool Budget Indirect Rate Calculator Help Allocation Amount Indirect Rate Indirect Amount Take Less Than Indirect Amount Budgeted Direct Expenditures remainder to distribute within matrix cells Total Budgeted Expenditures matches the allocation amount This amount should match the Total Budgeted Expenditures cell located at the bottom of the budget matrix Percentage of grant used for allowable indirect costs These rates are calculated by School Financial Services Indirect cost limits ensure that state and federal moneys are expended for intended uses and for allovable costs Al
23. into the iGrants system The page displays the list of form packages a district can apply for Fiscal 11 12 fi Period 11 11 12 fx Notes e Clicking the Hide link would hide the form package This feature is specific to an individual computer e Click the Include Hidden checkbox and Search to Unhide the form package in the list aA SA O Select a Form Package All Budgets 4 Report Tool 2 The search feature on the Form Package Selector page is used to search for specific form packages od 112 Notes O Required Pages e To locate a form package enter the 3 digit Form Package ID click Search e You can view information on form package name ID available date due date current status and budget info status e The default is to display data sorted by organization but you can sort differently by clicking on the column headers ms Admin District ASS A O Selecta Form Package ht gt y O Select a Form Package All Budgets f Report Tool Test Web Server Cigo lali Form Package Selector Form Package ID Form Package Name Funding Group Type Use Search Criteria or Press Name of Form Package Below search Show Al Funding Type Milestone x k O Include Hidden 21st CCLC Cohort 6 Continuing Awards _ District 21st Century Community Learn Centers p aaa 2ist Century Community Learn Centers Continuation Awards District 21st
24. l display meang EEEE i s All components must display a check mark a ch eck ma rk In ea ch Icon if before a form package can be marked finished that section is complete If there is not a check mark in the icon go back to that tab and make sure all pagesare f hs PERE a marked completed e All the icons including the one for Required Pages located in the left hand navigation bar must display a check mark in order to submit a form package for Org Review Required A Contact Application Budget d AN No F Q Select a Form Package 11 Once all pages have been marked compete and you have clicked the Finish tab click the Notify tab to send an email to your organization s iGrants Administrator DonotReply kt2waus Use DoNotReply ki2 wa us Only use this if you are experiencing problems receiving e mails Jean Prochaska jprochaska asd5 org Fiscal 54 49 219 State Transitional Bilingual Instructional Program Period Current Form Package Status Finished Contact amp I Application amp Budget amp Notify h Send Message GERD neee oe a 4 Fiscal Officer David Herrington dherrington asd5 org Fiscal Officer Alternate Doris Daly ddaly asd5 org Grant Administrator thorgens asd5 org N otes tborgens asd5 org Terri Baker terri baker k12 wa us e POVA Subject Aberdeen School District Form Package State Transitional Bilingual Instructional Program 219 11 12 is No
25. lan Skill Ce Only 46 6146 11 12 1 2011 8 31 2012 Fiscal Officer Budget Contact Name Budget Contact Phone Category Budget Type e Click Back to Calculator icon Ke 2011 12 Funding Original if you need to review figures f POPPI fro mMm t h e Ca C u a to r p a g e a Debit Credit Salaries Salaries Benefits ruanda Purchased m on 7 Transfer Transfer Certificated Classified amp Payroll Taxes Non Capitalized Services Travel s Once you cl ick Calculate Schoo ere a l l i Matrix the page refreshes aage 3 ei ana 22 Learning Resources XXXX to display the calculated 23 Principal s Office XXXX values Clicking Save will Qsulalardm 24 Cud amp Counseling Koa h a 25 Pupil Mgt amp Safety XXXX a SO ca cu ate t e page 26 Health Related Serv XXXX e Enter Comments at the 27 Teaching vox 28 Extracurricular XXXX bottom of the page if appropriate and click Save e Click Mark Completed to finalize budget A check mark will display in the budget tab 29 Pay to School Dists XXXX 10 Once you enter data save and Test Web G A o fo mark all pages complete click Server ran 5 Home Home Feedba the Finish tab The page Aberdeen School Distric ref res h es to d is p ay icons fo ra I Fiscal 44 47 274 Perkins 5 Year Application Plan Skill Centers Only Period Current Form Package Status Not Initiated LOTR PAKER CODING MENNA aie Q Instructions Notes ae e The Finish page wil
26. licking the Take Our Quick ___ Server Grants Home Home Feedback Logout Survey link on iGrants home page displays the iGrants Survey Questions iGrants Survey Questions We d like your feedback Information from this short survey will help us determine items you like and items you feel need more attention We all know that getting the work completed accurate and on time is an important aspect of our every day work Question 1 How well does iGrants fulfill your grant submission needs 1 j 5 Not Very Well Extremely So O O O y prine 2 Clicking the Contact Us with Technical Issues link displays ee the technical support contact Terri Vatne _ Jan Burt iar Seim eer AR E TS info rm ation iGrants k12 wa us iGrants k12 wa us 3 Enter Form Package Data The Form Package selector page displays when you login into the iGrants System It is used to find form packages that have been created for current or past fiscal years depending on the fiscal period selected in the drop down in the left hand corner of the page The form package initially displays with the status of Not Initiated The form package pages are sometimes pre populated even though the status is Not Initiated That means the data entered last year has been copied over to the current fiscal period Clicking Save changes the status to Draft 1 The initial view of the Form Package Selector page displays once you login
27. lowable costs include expenditures directly traceable to the program direct expenditures plus a limited allovance for overhead or indirect expenditures Maximum amount allowed based on the following calculation Allocation Amount divided by 1 indirect rate multiplied by indirect rate Example 929 069 1 023 X 0 023 20 888 Less than the indirect amount can be taken Never more than indirect amount Example 20 888 maximum amount Districts choosing 0 to 20 887 is allowed If 20 889 or more an alert message will appear This amount is distributed throughout object and activity cells within the budget matrix Budgeted Direct Expenditures plus the Indirect Amount should equal the Total Budgeted Expenditures matching the Allocation Amount This is the grand total of the budget This figure should match the allocation amount 9 Clicking iii onthe NN eee Aberdeen School District B u d get n d i rect R ate Ca Cu ator i 274 Perkins 5 Year Application Plan Skill Centers Only i Current Form Package Status Not Initiated page displays the Budget a CELD Finish fy CLD Notify fy Notes Notes Matrix Notes O Required Pages CoDistID Organization Grant Number ucational Service Distri 14005 Aberdeen School District e Enter update data as J apeo EE sioron Form naoa aa RDE Program Number Revenue Account Number Sub Program Number jege Period Ending required cl ick Save yr 274 Perkins 5 Year Application P
28. m posting e Click on the appropriate link oe ee New Current or Archived to see messages Date 7 26 11 Message 76 2011 12 System CI ick th e Print icon to p rint The following form package has been added to the list of available iGrants form packages the page Title I Part C Ed of Migrant Children EOY Summer Program Form Package 249 Purpose Report the FTEs funded by Title I Part C Migrant Education during the summer months and evaluation results as compared to approved application Eligible Subgrantees School District Due Date 9 15 11 2 3 Topics Test Web EE P Server Cige laii Home farer Feedbac 1 The iGrants home page also displays links to the following Topics Inventory of Form Packages Inventory of Form The term form package is used to describe the type of form package source of funding and how the form package is delivered to its intended audience For example p k some form package types are competitive and some are run as a consortium The form package contains all of the information and forms needed for application ac ages purposes Select the specific category below or select the All category to display all form packages housed within the iGrants system Keep in mind some form packages have been activated for user access and some may still be in the development phase Allocations YOU ARE NOT LOGGED IN l nd l rect Ra te After viewing form package details listed in this inventory
29. n changed from Under OSPI Review to Needs More Work 1 To find form packages that have been put under Needs More Work use the Milestone drop down on the Form Package Selector page Select Needs More Work and click Search The page refreshes to display the appropriate results Note e Click form package name or ID to see the form package data 2 The tab containing pages that need more work displays with a Yellow icon Pages needing more work display with a status of Needs More Work on the drop down list of pages If there is only one page in the form package this is not the case Notes e Click Req OSPI Review once suggested changes have been made e The form package status will remain as Needs More Work until OSPI puts the corrected page under review Then the form package status will change to Under OSPI Review Use Search Criteria or Press Name of Form Package Below Show Al Form Package Selector Form Package ID Required Pages n Administrator District Form Package Name Funding Group Type Funding Type Milestone Needs More Work C Include Hidden Current Form Pkg Form Pkg Form Pkg Available Due Date PEIG Status Date 06 08 2011 9 1 2011 Needs More Lynn 5 00 00 PM Work Stritmatter Green 08 29 2011 OSPI Program School Area Perkins 5 Year Application Plan District Package 5 mAr Form Perkins Package 5 Selecta Form Package
30. nced Your browser settings are now adjusted and will remain the default each time you open the IE browser Help Feedback Print Friendly dab Home page A To create home page tabs type each address on its own line i http finside k12 wa us e and password to login Use default Use blank Browsing history TA Delete temporary files history cookies saved passwords and web form information Search pP Change search defaults lt E Change how webpages are displayed in tabs Appearance gt Disclaimer gt Customer Support 1 800 725 4311 Copyright 2004 internet 100 gt Privacy Policy
31. requirements of the federal 21st Century Community Learning Centers as detailed in Title IV Part B of the Elementary and Secondary Education Act of 2001 No Child Left Behind The applicant assures to the best of his her knowledge and belief that the data in this application are true and correct and that the filing of the application has been duly authorized by the governing board of the applicant and that the applicant will comply with the required assurances if funding is approved Project applicants are required to sign the Certificate of Assurances certifying that the applicant will comply with the assurances pertinent to all applicants and to programs for which the applicant is applying The applicant also certifies that they will comply with the general assurances listed in the consolidated state application iGrants 3 Clicking the General Resource Test Web apg ferons a B Information link on iGrants Server Grants e ee home page displays links to 4 supportive documents on topics such as ARRA Stimulus Guidance J General Resource Information DUNS Numbers ESEA ee E EE EE oe a e a a pics such as ESEA ty quirements are desig g gers with grant report prog Nine Characteristics pig Transferability amp REAP Guidance Time and Effort Comparability Lifecycle of a Grant Dollar Flow Federal Dollar Flow State Faith Based SAS Timeline 2 4 Customer Service est We amp Joows 1 C
32. rint t Ini E EE A Ena Page 4 Required Uses Not Initiated Page 5 Allowable Activities Not Initiated Page 6 State Levels of Performance Not Initiated Page 1 Page 7 Teacher Data Not Initiated Page 1 Page 8 Program of Study Certification Not Initiated Grant Administration Timeline for Link To Document Substantially Approvable Status SAS Es Ay Substantially Approvable Status Tutorial SAS Tutorial How the SAS page in iGrants functions For OSPI Use Only SAS Further SAS REAP Eligible OSPI Approval Status Action Required Approval SAS Approval All Budgets 4 Report Tool Test Web a oe A S Server Cigolali Home ake Feedback E Aberdeen School District 274 Perkins 5 Year Application Plan Skill Centers Only Current Form Package Status Not Initiated 1D i D D D Page 3 Page 2 Request A Wai Required Allowable ssurances aiver lice Activities Form Not Initiated Not Initiated 2N Not Initiated Not Initiated Not Initiated D D D Page 6 State Page 7 Levels of Teacher Performance Data Not Initiated Not Initiated Not Initiated Milestone Viewer Page 4 Page 5 Page 1 SAS Page 8 Program of Study Certification All Budgets 4 Report Tool 7 Clicking the Budget tab displays either the page to create a new budget or the list of existing budgets Notes If you are creating a new budget click the New button wh
33. s a limited allowance for overhead or indirect expenditures Select a Fiscal Year uw Test Web Phe 7 Clicking the button on the Server Grants Gos po A B Indirect Rates page displays the indirect rates by type for Home Home Feedback Logout organizations by the selected Indirect Rates fiscal year for 11 12 berdeen School Distri Notes ANE Almira School District l e Click the Back button to PERCE TENG return to previous page ee N E A inbridge Island School Distri Click the Print Icon to print e College os Battle Ground School District the page Bellevue School District Bellingham School District Benge School District Bethel School District Bickleton School District Blaine School District Boistfort School District Bremerton School District Brewster School District Bridgeport School District Brinnon School District Burlington Edison School District Camas School District Cape Flattery School District Carbonado School District Cascade School District Cashmere School District 8 Clicking the Carryover link on Test Web ps fron a B iGrants home page displays the Server Grants Sp a a Carryover Amounts page Notes iak Carryover Amounts e Select a Fiscal Year from the ds drop down The fiscal year The term carryover amounts refers to unspent funds that have been carried over from the previous fiscal year to the next This term is applied to federal and some state funds defaults to the c
34. ss Name of Form Package Below Id 4 lofi b di 100 w Find Next Select a format y Export B navigation bar displays the iGrants Budget Report page EEE iGrants Budget Report with links to all budgets E Aberdeen School Dist For Fiscal Period 11 12 Notes I dm Access Grant aa Form Package e Organization Status Milestone Hist Print Budget Number Form Package Current Status Category Created Pi Aberdeen School District In Process Completed Original Ist CCLC Cohort 6 Continuing Awards Requested OSPI 9 1 2011 e The Budget Report page tena Peep Ole pe S eeprom e Ea A Aberdeen School District Final Final Original 217 Highly Capable Students Program Final Approval 6 15 2011 displays budgets for current f a Locked approval sve eet me o Aberdeen School District In Process Completed Original Jobs for Washington s Graduate Selected Requested OSPI 9 20 2011 fiscal period only gt A a a A a al ea E hel aS 7 Aberdeen School District In Process Completed Original 218 Learning Assistance Program LAP Under OSPI 6 25 2011 r i A Select a Fo Review AA o E ee few Khor Locked Approval Carry Over Issued t h e b u dg et stat u S a n d CONS tiui f Aberdeen School District Final Verified By Original 0304196 267 Special Education IDEA Part B Sections Under OSPI Section 611 6 7 2011 h P Dae ws Locked Claims 611 and 619 Review Isto ry Aberdeen School Dis
35. trict Final Exported To Original 267 Special Education IDEA Part B Sections Under OSPI Section 619 6 7 2011 as m Locked Claims 611 and 619 Review J Click the sag icon to print i Aberdeen School District In Process Draft Y Original 219 State Transitional Bilinqual Instructional Not Initiated 77112011 C Report Tool e Click Access Budget link or L Ey the form package name to view the budget gt Privacy Policy Disclaimer gt Customer Support 1 800 725 4311 Copyright 2004 2007 2 Clicking the icon on the Budget Report page displays the Budget Status and History page in a new window 6 Report Tool The Report tool is used to generate and print a report Currently clicking the Report Tool icon in the left hand navigation bar takes you back to the Form Package Selector page see section 2 3 where you can search and print the form package data Note iGrants is working on a future enhancement that will enable districts to run form package reports and download as Excel documents This section of the user manual will be updated with instructions on how that works once the enhancement is in place Test Web Gps Jaros we Se rver G ra NM T S Home as Feedback Office of Superintendent of Public I Fiscal Period 11 12 Form Package Selector Form Package ID Form Package Name Funding Group Type Funding Type Milestone Select a Form Package All Bud
36. ts to the current year Profile Windows Internet Explorer I ogg E https jeds tst ospi k12 wa us iGrants Sfynw0rb550130ih2xj2iekl45 WebPages HomePages FormPackageInventory Profile aspx printable true amp FpI Fie Edit View Favorites Tools Help w amp Q D m ree O T m Yu ga iGrants System 2011 12 Form Package Profile iGrants Form Package 221 Educational Leadership Intern Program State Grant OSPI Program Area Principals Association AWSP Purpose Designed to provide assistance to districts so that classroom teachers are able to perform administrative duties with the sole purpose of becoming an administrator Application Information Reference URLs and Materials Board Approval Required No Form Package Due Date Friday August 12 2011 5 00 PM Project Period 7 1 2011 through 6 30 2012 Website Addresses N A Eligible SubGrantees School District Internet 100 Test Web ODS 1 rants A Server Cigo nts Home ae Feedback Allocation Amounts The term allocation refers to dollar amounts a sub recipient has been allocated for a particular funded program The dollar amounts are often based on a detailed funding formula This term is typically used for both federal and state funded programs Select a Fiscal Year Select a Funding Type 11 12 y Federal Grants State Grants gt Privacy Policy Disclaimer gt Customer Support 1 800 725 4311 Copyright 2004 2007
37. urrent year Select a Fiscal Year Select a Funding Type e Select a Funding Type by ren Federal Grants clicking on the Federal State Grants Grants or State Grants link An 10 av 9 Clicking the funding type link on the carryover amounts page displays the appropriate carryover amounts for all organizations by form package for the selected fiscal year Notes e Click the Back button to return to previous page e Click the Print icon to print the page Test Web Server z 4 n G ra nts Home Home Feedback EN Carryover Federal Funded for 10 11 2834 A J West Elementary EETT Peer Coaching Selected Recipients Only 3 503 ARRA Teaching and Learning in the 21st Century TL21 2 425 19 953 2010 11 2834 AJ West Elementary Aberdeen School District Title I Part D Subpart 2 Neglected or Delinquent Local Agency Aberdeen School District Title II Part D Enhancing Education Through Technology 3 172 2010 11 Funding Aberdeen School District 262 Rural and Low Income School Grant 7 116 Aberdeen School District 267 Special Education IDEA B and Section 619 District Package 2 344 Section 619 Aberdeen School District 426 21st CCLC Cohort 6 Continuing Awards District Aberdeen School District 485 ARRA McKinney Vento Homeless Children and Youth 14005 Aberdeen School District 487 ARRA Special Education IDEA B and Section 619 Carryover Funds 12 947 Section 619 36 3209 Abraham Lincoln Elementary
38. w i Ready For Internal Organization Review CI l C k t h e Se n d M essage e Message Form Package Now Ready For Internal Organization Review Sent To iGrants Administrator Fiscal Officer and Grants Administrator button to send the see oD Select mh The form package identified in the header of this email is now ready for internal review by organization officials to ensure all components of the form package 1 alps including the contact page form pages and budget if applicable are fully complete and ready for OSPI review and approval e I Y d me After reviewing this form package please contact the iGrants administrator to send the request for approval email to OSPI e Current form package status fo ommen 1 Package now changes to Under Org Review 12 Once you have clicked Notify Test Web BS fros and the form package has been Server Cimelati Home Home Feedback assigned the status of Under Aberdeen School District O rg Review F he form pac ka ge iGrants Administrator Console can be submitted to OSPI for review Form Packages Ready for Internal Review and Request for OSPI 0 Approval Email OSPI to request approval for these form packages N otes Form Packages Marked Finished co These form packages have been marked Finished Notify button o Su b m itti ng a fo r m pa C kage Form Packages In Draft Status These form packages are in the beginning stage of processing to OSPI Can on ly b e d one by A Form
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