v. 1.1, July 2015 Copyright 2015, All Rights Reserved V
Contents
1. User Manual v 1 1 July 2015 Copyright 2015 All Rights Reserved V Note Bremig LLC Overview Diagram 4 Chapter 1 Getting Started 5 An Overview of V Note Importing Videos into V Note Playing and Navigating a Video Removing a Video from V Note Overlay Settings Adjusting the Size of the Windows Adjusting Playback Speed Chapter 2 Timelines and Labels 10 What is a Timeline Creating Changing and Deleting Labels Labeling Instances of Video Changing Editing and Deleting Labeled Instances Adjusting the Function of Making Labeled Instances Chapter 3 Working With Projects 13 What is a Project Saving and Opening a Project Locally Publishing a Project Online Accessing Online Projects Sharing a Project with Others Viewing Data From Other Users Saving and Publishing Projects Locally and Online Chapter 4 Movie Builder 19 What is Movie Builder Navigating Tabs Custom Movie Builder Tabs Playing in Movie Builder Exporting Videos 2 V Note User Manual Chapter 5 The Multi Project Workshop 21 What is Multi Project Workshop Adding Clips to the Multi Project Workshop Exporting a Video from the Multi Project Workshop Playing Two Clips at One Time Chapter 6 Transcribing 24 Turning On Transcription Transcribing Using Looping Changing Loop Duration and Advance Manually Adjusting Start and Stop Times of Utterances Reordering Utterances on a Transcript Importing Transcripts from Other Source2. The processing ss time is on the order of the total time of the video clips In other words if the total time of the clips is 5 minutes you can expect that the time to output the file will be about 5 minutes This may vary depending on your processor speed and other processes your computer is performing You can use V Note while this process is occurring in the background or you can use your computer for other things although this may increase time required to export the video The output video format is webm also called vp8 This is a commonly supported format and should play without problem on a current web browser as well as on other media players Due to licensing restrictions we were unable to offer output to other formats Should you desire a video in another format numerous products exist many of them free that can convert webm to other video formats such as mp4 for example 20 V Note User Manual Chapter 5 The Multi Project Workshop What is Multi Project Workshop The Multi Project Workshop is similar to the Movie Builder in some ways but it is also very different Unlike the Movie Builder the Multi Project Workshop allows for the creation of videos with clips from numerous V Note projects not just from one For example even over a whole season of games each with its own V Note project every instance in which J Smith gains possession of the ball can be put into one video for export using the Multi Project Wor
3. i e marking a labeled instance on the video by clicking on the hot key e g A B C etc Similarly clicking on the color square allows you to change the color of the label To add a new label click on the Add Label button New labels will appear below existing labels These can be changed in label color hot key in the same way shown above I r i To delete a label including the default ones a Delete label Label 3 right click over the label or Control Click ona Add to Multi Project Workshop Mac provides the option to Delete Label 10 V Note User Manual Labeling Instances of Video To label an instance of video for example parts of the video where Judy is talking first create a label for Judy with the hot key J for example Next watch the video Whenever Judy speaks simply press the J key to start and stop the label on the time line for Judy The resulting labeled instances on the timeline will look something like this Changing Editing and Deleting Labeled Instances Labeled instances can be changed edited or deleted Also notes can be made on them A right click over a labeled instance bar allows a user Delete to delete a labeled instance as shown to the left Add to Multi Project Workshop E PR hee Holding the mouse over center of the labeled instance i makes the mouse cursor into a This allows you to move the labeled instance left and right
4. Holding the mouse cursor over the left and right edges allows you to stretch or compress the labeled instance from that side by dragging the edge left or right To make notes on the labeled instance double click it You will see this window The note will appear in the labeled instance as shown Any notes extending beyond the labeled instance box will be elided Adjusting the Function of Making Labeled Instances Directly below the timelines is the option to change how labeled instances are made There are two general choices Double Press Mode and Single Press Mode When watching and coding a video if you would like to start and stop the labeling of the 11 V Note User Manual instances with two ff Single press mode Lead time duration presses of the hotkey i e one to start le the other Lead time open 0 0s S close 9 to finish then choose Double Press Mode If however your instances are all about the same time you can choose Single Press Mode and preselect a time for all labeled instances You will then only need to press the key once to create i e start and stop a labeled instance on your timeline The lead time of labeled instances can be set for both When watching and coding a video you may need a few seconds for example to recognize that a goal was indeed scored By setting the lead time open to 2 0 seconds for example when a hotkey is pressed the beginning of the labeled in
5. analysis and subtitle display purposes Fortunately spreadsheet programs such as Excel can make this easy and automatic by allowing you to apply a formula to the whole column Consult the respective user manual for more information In order to begin the importing of the transcripts click the button labeled Import Transcript in the transcription window near the top of the screen This will allow you to Export Transcript browse for the file Once you find it double click it and it will prompt the Import Transcript Dialog as shown below V Note attempts to assign the columns correctly and provide a sample rendering called a preview which is shown at bottom of the window Import Transcript 9 2 import Transcript Dialog Input Data Column Mapping l 2 3 Data type Column index 00 37 29 45 Mark Anybody have any questions on that one 4 s Utterance Start tiie 00 38 15 77 Mark Think about your simple machines Things that 00 38 23 63 V Mark can go the bathroom 00 38 27 04 Mark Yeah Urterance Duration 00 38 45 48 Brandon Sorry placement of wheel and axle 00 36 50 59 L Thanks 00 38 51 10 5 That s OK Text 00 38 51 67 Brandon it s more for looks It falis apart But you can u Utterance End Speaker 00 38 54 56 L That was really bothering me weight swinging a eee Refresh Preview Preview Start End Somaker Tex i 00 37 29 044 00 37 36 044 Mark Anybody have any questions on that one 4 s You did w
6. are displayed regardless of interval If in a 1 minute interval rendering multiple utterances appear during that minute they will be stacked left to right whereas they would be vertical in a smaller interval rendering such as 1 second You will need to balance the concerns of a high vs low interval resolution for your data based upon your needs 29 V Note User Manual Toggling On and Off Transcripts in Raw Data The transcripts shown to the right of cen ERO Raw Data OI ee the spreadsheet s raw data can be TS Int Ik toggled off by the check box Include i soal CE utput Transcription Viewing transcripts and labeled instances side by side in a spreadsheet can be helpful in visualizing how they relate to one Cancel another M Include Transcription v Include Description Notes Similarly the description notes i e what is typed in a labeled instance bar appearing immediately to the right of their respective speaker s labeled instance column can also be toggled off No description notes are present in the samples above 30 V Note User Manual Chapter 8 Synchronizing Secondary Audio You may sometimes need to add a secondary audio track to a video This may be in case of a camera location that is far from a speaker and does not have adequate sound quality Fortunately V Note makes adding a secondary sound track easier and in many cases automatic Once added these tracks can be played at the same ti
7. begin play in both the top and bottom 32 V Note User Manual Once you have verified your tracks have been synchronized simply press the Apply button at the bottom of the window Your secondary audio track will then be added to the video file and the V Note project A copy of your original video will be saved for backup in the backup folder that will be displayed at the end of the process You can also access any backups made at any time by selecting under Tools gt Open Backup Folder If your tracks are sufficiently dissimilar e g overlaid commentary an announcer calling a game an audio recorder that was too far away etc pressing the Auto Sync button will prompt no action and the tracks will remain unchanged The computer cannot find enough instances that are the same in order to line up the tracks You can still synchronize them however this will be a manual process as described in the next section Manually Synchronizing Secondary Audio Tracks If you are not able to automatically synchronize your tracks you can synchronize them using V Note s manual synchronizing features Align Track View Don t align Align Marker s Keep aligned with primary track 33 V Note User Manual As with the automatic synchronization option add your audio track to the project by dragging and dropping or by file menu Tools gt Add Audio Track Once added the Same window appears This time however yo
8. representation of the audio track made by graphing volume across time In the middle white bar is the wave form for the secondary audio track or the one recorded by an external recorder This is the new audio track from for example a voice recorder or external microphone that is to be associated with the video track and synchronized to its audio 31 V Note User Manual i Add audio track with manual syr a A O LE 3 Auto Sync gt _ Primary audio stream Thematic Day 1_V3_Converted MP4 re n Align Track View Don t align dary audio stream Thematic Day 1_A3 WMA T ccacho dh ule delle a T TO Align Marker s Keep aligned with primary track If your tracks have been recorded at approximately the same time at the same event you can try to automatically synchronize them by hitting the Auto Sync button at the top right This will cause the computer to look for similarities between the two tracks and shift the secondary track left and right as needed to align the two Once done the third white space the bottom one will display a waveform also This space will display the secondary track the Same one as in middle white space but it will be aligned to the video You can play them both at the same time by clicking either play button top or bottom and both will play at the same time A double click over the bottom track will bring the play head to the same respective position in both and
9. such as Excel Selecting an Interval for Your Data Selecting an interval for rendering your data will be like selecting a finer or coarser resolution A 1 hour video rendered at 1 second intervals for example will have 3600 lines of data 60 seconds x 60 minutes 3600 seconds and will take many pages to print whereas that same 1 hour video rendered at 60 second intervals would have only 60 lines of data 28 8 0 0 Export Raw Data Dialog interval 5 Output TA Inclu 5 10s 155 20s 30s on Notes v Inclu i Cancel V Note User Manual A sample set of the data rendered at 5 second intervals 4 eh 9 V ye wR gt a ate ave Le Ge be Gin TT GaN Th Geary Chemite Late erty X ater Myte An E tracear tanana brandon wel i4 ca phew yo ee That same data rendered at 20 second intervals i 4 Deina 3w wR Note a few differences Although itis the same data the 20 second interval rendering takes up much less vertical space Note however that no labeled instances are omitted If a labeled instance is present even for a fraction of a second during an interval it will be shown on any output data even at intervals of a minute At 1 minute intervals though you will be not be able to determine its duration other than somewhere between 0 seconds and 1 minute A smaller interval allows for better determining of durations of labeled instances Similarly all transcripts
10. updates and push them online while you are working these will not appear automatically in order that you not be distracted Rather V Note will display a notification in the blue bar which will not interrupt your work Whenever you would like to update your local project with changes others have made you can click the double curved arrow icon on the blue bar or click the file menu item Refresh Online Project 18 V Note User Manual Chapter 4 Movie Builder What is Movie Builder Movie Builder at the bottom of the V Note screen is the place where labeled instances become clips For example Semme if symbiosis were ving saun fi given a label and Interesting m timeline and Symbiosis every time umes symbiosis HO Trees occurred in the T Rainforest video the instance i waer were labeled all l ES these labeled Lead time open P TEO 0s A instances would be aggregated B automatically at the bottom on the symbiosis tab To hit the play button would play only instances labeled as symbiosis no other parts of the video would play HH Export Video Navigating Tabs Other tabs work similarly All tabs bear the same names as the labels above to the left of the timelines When a tab is clicked it reveals all the labeled instances now clips to be played placed side by side without the parts of video between them Custom Movi
11. Toggling Drawings To share your drawings with others simply upload the project as any other The drawings will be contained within the project To toggle on your drawings or those that others have made click on the squiggle and select the name of the user whose drawings you would like to see Only one user s drawings can be displayed at any one time Drawing Timeline As you draw a drawing timeline will automatically be created which displays at which points on the video the drawings appear This feature can be turned on and off i e displayed or not on the top menu View gt Drawings Label Note no description notes can be typed into labeled instances on the drawings timeline 37 V Note User Manual Chapter 10 Conversation Analysis Conversation Analysis CA employs Jeffersonian Notation a formalized system of notation including arrows and other characters sound waveforms and a Courier font which can be exported as it appears on screen for uniformity of text positioning This can be used for linguistic analysis and that of other fields CA features can be toggled on or off per user preferences Turning On Conversation Analysis Features Conversation Analysis features can be Online Edit View Timeline turned on or off by clicking File gt Project D New Project Details or also by clicking the title of the bo Dm TOSO Recent projects project in the upper blue bar of the ES B Save Project project B Sav
12. a project has been saved locally it can be saved or published online for sharing with others or for easy access from multiple devices To save a project to V Note s online servers you must have a V Note storage and streaming account with open time remaining If you would like to create a storage and streaming account with V Note you can do so here http v note org create_account 13 V Note User Manual Edit View Timeline Tra Once your account has been created and you have logged in you can click the Online menu on top and Publish Project 3 Logout Publish Project mee B Passcode Manager B join Project Using Passcode Depending on the size of the video file and Browse Online Projects the speed of your Internet connection the upload may take from several minutes to several hours Progress of the upload can be seen in the upper right part of the screen by clicking the cloud with the up arrow When they show as Done and turn green the uploads have completed successfully eo Cyndi Lauper Time After Time mp load completed an ae PrO Ey Note uploaded videos will be converted to mp4 file types of about 400 kbps for better streaming performance Audio will be converted to mono 64 kbps equivalent sound quality to the common standard of 128kbps stereo Your videos and projects are stored securely on our server to be accessed only with your password behind an SSL certificate t
13. and shifted such that the two A markers now align Playing the bottom one will also 34 V Note User Manual play the top one at the same time If done well the two tracks will play in synchrony It is important to verify synchronicity at several spots during the video however as devices can record at slightly different rates resulting in a track that is in sync early become out of sync later in the track To fix drift in the event there is some you can add another marker or many in the event of very irregular recording speeds to a new space in the secondary audio track middle waveform and repeat the steps outlined above This will slightly stretch or compress the secondary waveform between the markers to ensure synchronicity with the primary audio track 35 V Note User Manual Chapter 9 Drawing on Your Videos Drawing on your videos can be a good way to record and share information about them V Note allows you to draw in real time on a playing video and then play that drawing back as it was made The drawing is remade as the video is played again You can also share these drawings with others via our storage and streaming services They are automatically uploaded when you publish your project online and can be shared with others in the same manner as transcripts and timeline data Using Drawing Controls To turn on drawing controls press the pen icon in the blue bar above the video play window The tools will appear as s
14. at you wish to save it in Browse to a folder where you would like to save the file Create a title Finally click Save The file will be saved as a CSV SRT or XLS file per your choice XLS and CSF can be easily opened by Excel or other spreadsheet programs or imported by V Note again whereas SRT type files can be opened by traditional video players such as VLC All of these formats can also be imported back into V Note 27 V Note User Manual Chapter 7 Raw Data Export Exporting Raw Data Raw data including labeled instances notes and transcripts can be exported from V Note for use in other programs e g spreadsheets word processors email etc To export raw data from V Note choose File gt Export Raw Data You will have three options including 1 Interval for data rendering from 1 second 60 seconds 2 To include transcripts 3 Timeline N View NEN ETH Onine Edit e080 B New Project Open Project Recent projects B Save Project B Save Project As Close Project A BBC Forest gt 36S P E Upen i Rem t igi Video by Wo Export Raw Data BEC Decumentary TI Project Details Close Application To include description notes typed into labeled instances Once you have navigated to the folder where you will save and created a title click Save Your file will be output as a CSV which can be opened in spreadsheet programs
15. ay window will provide a preview thumbnail of the video when you drag over it This can help you to rapidly locate parts ofa video To change the play head position you can single click on the timeline you can click anywhere on the blue bar below the video or double click on the timelines Removing a Video from V Note To remove a video or audio file from your V Note project you can click on the File menu on top Next select Remove Audio or Video Online Edit View Timeline B New Project Open Project Note you cannot remove a video from a Recent projects file that has already been saved or ASENET B Save Project As downloaded from the cloud Instead Close Project start a new project m Open Video or Audio Remove Video or Audio If you want to locate the video file from E Export Movie Builder Video the earlier saved project you can browse Export Raw Data to it by clicking File Menu gt Project Project Details Details gt Video This will browse to the file Close Application If a project has been saved from a shared project on our cloud based streaming services the related video will be saved only as a temp file You should contact the original owner to obtain the original Custom Settings V Note allows users to change function key assignments e g save project advance looping etc languages and default font used by the program This functionality is accessed differe
16. back Speed Playback speed can be adjusted to be made faster or slower Simply click on the 1 00 button in the lower right of the video play window and adjust the slider up for faster play or down for slower play 1 0 in the middle is normal play speed V Note User Manual Chapter 2 Timelines and Labels What are Timelines Labels When V Note first opens there are ae a a four timelines with four labels that are open by default The default a labels shown in the image to the Enable Transcribing right are Label 1 Label 2 Label 3 and Label 4 These are just to the left of their corresponding timelines which are white and punctuated by times above on the black bar i e 00 03 20 000 View Timeline Transcript Playba Sant Owabon Sota If you want to bring the play head to 3 minutes and 20 seconds a double click at this point on the timelines anywhere outside of a labeled instance will bring the play head to this position Creating Changing and Deleting Labels Labels including the default ones can be changed deleted or ve Of added To modify a default label or any other simply click on the text to edit and type in a new label as shown to the left This could be anything you might wish to mark in the video e g a name of a person questions interesting points etc You can also assign or change a hot key the key that is pressed to begin and end coding
17. beled instances labels and hot keys transcripts 14 V Note User Manual The second choice Blind User cannot see timelines made by others allows a user to see everything except any pre existing labeled instances i e codes others may have made This allows for a truly independent video coding experience in which one user is not affected by other users codes A user joining with this setting will still see the labels and hot keys that are pre existing and be able to add codes to these same timelines although these are differentiated more on this later Current project only All projects Project Paascode Prega NA Cenerate New Passcode Project Test Project ID 120 Privileges t A IU Bet igs Gee Be Bee ce Full Access User can see everything ENES ON er epee ew re ewer rrer _ Generate Cancel Generate Passcode Yernove Patrecods Copy Paescode To Clipboard An expiration date for using the code to join the project is also able to be set The default time is 1 week from the time the code is made but this can be changed This is the time before which the code must be used to join the project After this the code is no longer valid A O NEEN new code can be made at Users any time Note a user will pte Username Privileges not automatically be brandon owner matthew Can see everything removed from the project aa a n e hris when the passcode expires sglimcher Can t see timelines made by o
18. e Builder Tabs The Custom 1 tab and subsequent custom tabs work a bit differently These are blank by default but they can accept labeled instances to be dragged in from any timeline These can then be reordered once dragged in Playing Videos in Movie Builder The Movie Builder allows you to rapidly play scan and compare clips from a given category or label It also allows you to make and export new videos from these clips 19 V Note User Manual The Play button triangle to the left of the Movie Builder can start and stop the play of clips on a given tab A double click at any point over the labeled instances in the Movie Builder can bring the play head immediately to that point During Movie Builder play other functions such as labeling using the timelines above and transcription are disabled until Movie Builder play is stopped Any given instance playing in the movie builder is also highlighted above in the timelines so it can be identified in its original context Exporting Videos Movie Builder Export To export a video select the tab you want or arrange a custom tab as you Project would like then click the Export BBC Forest Video to the left of the tabs Movie Builder preset Browse to a folder where you would si f Output file like to save the new video and give i a Users Desktop symbiosis webm the video a title eo This is processor intensive and can hiini S take some time
19. e Project As Close Project Once clicked the dialogue below appears Open Video or Audio amp Remove Video or Audio Near the top under Project Type you can E Export Movie Builder Video select Regular Project or Conversation Export Raw Data Analysis Project ji Project Details Changing Column Width l m Close Application Turing on CA will allow you to craft the look of your output or Prajact Details Regular Project printed transcript as well for Proet oe PAE ives Pree example if you need to fit your Tite BEC Forest text into a single column of a Project UUID 9 5308635870425b8927466910215a5 journal article In this same Owner brandon Orane ID 35 dialogue box near the bottom you can select Max Text Width to choose how many characters wide the text of your transcripts will be You can experiment with the width as it can be changed at any time later 40 characters may be a good starting point Max Text Wieth 426929132071 BOeb4 aSe00 13237 Sa7 0S 1000S 7ascSB7b 38 V Note User Manual Sound Waveforms Toggling On and Off Waveforms i e representations of volume along the sound track can be toggled on or off regardless of whether or not CA features are being used In the image below the waveform is the black squiggly line between the video transcript on top and the timelines on bottom These can help you to identify activities in the video and
20. e p Owert Description Notes Segment 00 16 17 00 19 43 Symbiosis Duration 00 03 26 193 Segment 00 00 29 00 00 33 Question Duration 00 00 04 238 Segment 00 10 46 00 15 56 Water BAC Forest Transcript Test BEC Forest OS E Movie Builder described ee earlier in this chapter One difference is that given the varied origins of the clips A i i Output fie their original project s Output video size 640px f x 480px name and the time at which the clip was taken can be displayed at the beginning of each respective clip This option can be toggled on or off with the check box at Show information about each clip as overlay when clip starts Overlay duration can also be modified Default display is for 2 seconds ra Show information about each clip as overlay when clip starts Overiay duration 2 secs Close Note that in order to export a video the media on which all included clips original media is stored must be connected e g external drive internet if online project etc These projects will need to be accessed to provide the clips Playing Two Clips at One Time V Note 0 4 16 New Protect z r 2 oramrdon US Project Tithe Otec Segment 00 16 17 00 19 43 Symbiosis BEC Foeust Duration 00 03 26 193 Segment 00 00 29 0000 33 westion Transcript Test Duration 00 00 04 238 Segment 00 10 46 00 15 56 Water i i F t BEC Fores Duratio
21. ell That one t 00 38 15 076 00 38 22 062 Mark Think about your simple machines Things that come up over and over i 00 38 23 062 00 38 26 003 V Mark can I go the bathroom 00 38 27 003 00 38 34 003 Mark Yeah 00 38 45 048 00 38 49 059 Brandon Sorry placement of whee and axte 00 38 50 059 00 38 51 059 L Thanks 00 38 51 010 00 38 52 010 5 That s OK 6 7 a 00 38 51 066 00 38 53 055 Grandon it s more for looks It falls apart But you can use it if you need to D 00 38 54 055 00 38 55 099 That was really bothering me weight swinging 10 00 38 56 099 0038 57 099 M OK An se AAAG RA RIA An Aass 26 V Note User Manual In the event that V Note does not produce the Preview you desire you can assign the columns manually upper right of window Refresh Preview will allow you to see how your data as chosen will look in V Note once imported If you are still unable to import your transcript you may need to reduce the quantity of extraneous non transcript content in your files and or verify continuous columns and rows of data Exporting Transcripts V Note can also export transcripts There are two ways to accomplish this alone or with timeline labeled data i e codes Exporting transcripts alone will be discussed in this section Exporting them with data will be discussed in the next section In order to export transcripts simply click on the Export Transcript button near the top of the screen Select the form
22. hat provides encryption and secure transmission to your device and only your device Note that your locally stored on your computer s hard drive videos and projects are viewable without a password To protect your local videos and projects you should restrict access to your device or encrypt and password protect your hard drive Furthermore when you share access to others working on the same project they will have access to the video also Sharing a Project with Others There are two ways to share projects with others The first is to create a code that others can use to access your projects and provide input The second way is to add a user or users directly to your project manually with their user name To create a code for sharing your project o V Note File CLA Edit View Timeline Tran first make sure your video has been aoe 3 Logout uploaded to V Note s online storage and VU te ee streaming service You can set up a free account or purchase space at v note org Next choose the Online top menu then Passcode Manager a Edit Project s Users amp Join Project Using Passcode Browse Online Projects Refresh Online Project amp Save Changes To Online Project A dialog opens Select Generate Passcode You will have two choices for the new user s permission level The first choice Full Access User can see everything allows the user to see everything in the project including pre existing la
23. hown below You can choose the pen size and the color on the left side of the toolbar On the right the square button allows you to clear the current drawing from the current frame going forward and the red x allows you to clear all drawings you have made Those of others if present will be unaffected Online source 00 00 27 00 30 00 00 58 55 The squiggly line allows you to check which user s drawings are displayed Only one user s drawings can be displayed at a time 36 V Note User Manual Adding Drawings to Your Videos In order to draw on your video select a pen size and a color Move the mouse cursor over the video to the spot where you would like to begin drawing Hold down the right mouse button and begin to move the mouse You are now drawing When you release the mouse button you can move to another spot without drawing You can begin drawing over the video at any time The video can be playing or paused when you draw If the video is paused your drawing will appear in its entirety on that frame when the video is replayed If however you draw on your video while the video is playing it will reappear that way that is it will be redrawn as the video is played for all future plays In order to erase the screen going forward while still keeping your drawings in the past you can click the square icon in the drawing tool bar If you would like to erase all your drawings click the red X icon Sharing and
24. ime apen 2 tiose 0 05 a S import Labels Timeline Export Ladels Tieneline Tima scale We o ooo a Neovie Bullder Movie Builder P fxsort vies Time scale Export Video Movie Builder Button Tab Scale Zoom Chapter 1 Getting Started An Overview of V Note V Note is designed for those of us who work with videos Using multiple timelines hot keys online sharing transcripts drawing raw data output and numerous other features V Note can offer a video analysis experience like no other Importing Videos into V Note The first thing you may want to do is bring a video into your V Note project V Note s main file format which maintains and associates all of your media transcripts timeline data etc You can te File Online Edit View Timeline Transcript Playback do this by opening a folder on your Enable Transcribing desktop and dragging in a media file in the following formats mp4 WebM Drag and drop VP8 H 264 mov wmv or mp3 video here Alternatively you can double click the video play window black space to browse to a video file wmv files are only supported in a Windows environment Playing and Navigating a Video Videos imported into V Note begin playing automatically To start or stop play simply click on the video play window or the triangle play button just below the video play window ste File Online Edit View Timeline Tran The bar below the video pl
25. ine Tran To access a project for the first 5 Logout time that has been shared with Publish Project you by another V Note user Edit Project s Users log on to V Note then choose ae EJ Passcode Manager from the Online top menu TE Join Project Using Passcode Join Project Using Passcode You will be prompted to enter or paste the code in Browse Online Projects Refresh Online Project Save Changes To Online Project Ci a TT Once entered click Continue and you will open the project and be ready to begin ee eee working You will never need to enter the O code again Rather the project will appear pate Cancel in your list of online projects accessed in the manner described below manually shared or shared and previously joined by passcode and those you own simply click Browse Online New Project Projects from the screen displayed when V Note first Browse Online Projects opens A list of projects will appear Double click on a project to select and open it Open Project 16 V Note User Manual Viewing Data from Other Users Once other users have contributed labeled instances i e codes or transcripts to the video these will appear in the projects of any user that has full permissions to see them This can be useful to look for clusters of similar different interpretations or interest from among video coders at particular times on the video a
26. kshop Also the Multi Project Workshop allows two video clips to be played at the same time Adding Clips to the Multi Project Workshop To use the Multi Project Workshop open a project with some labeled instances and right Edit click on one that you would like to Delete add to the Multi Project Workshop Then choose Add to Multi Project Workshop The clip Play from here will be placed in the Multi Project hice Workshop Window at the top i right of the screen A red number will appear representing the number of clips i e labeled instances that have been placed into the Multi Project Workshop This can be seen in the image below Add to Multi Project Workshop The contents yte 0 4 16 fOnime Project Transcript Test of the Multi Project ojec Tiie Object AON torest amon 000326190 can be Drag and drop Transcript Test rament 00 00 29 00 00 33 Question viewed by video here asin gt ia M Fe 15 56 Water clicking on its icon a box with a downward Drag and drop arrow The video here clips are l a listed with their respective original project s title the time location in original video and original label applied No thumbnails are available 21 V Note User Manual Exporting a Video from the Multi Project Workshop The clips can be dragged up and down to the desired order Once in order they can be exported in similar fashion to the clips in the eon Mutt Project Workshop Project Tith
27. me with video playback or one or the other or at different volumes with both being audible but one being dominant For best results the tracks should be similar The computer will look for similarities in sounds and match them up according to time They must have been recorded at the same event and have similar start and stop times Note for automatic synchronization to work best these may only differ by about 10 on either end V Note can even correct for drift which can occur when devices i e camera and external audio recorder record at slightly different rates This normally results in audio that is synchronized early on in the video but becomes out of sync as the video plays Adding Secondary Audio Tracks In order to add a secondary audio first add the video to the play window as described in Chapter 1 of this manual Next simply drag the audio track you wish to synchronize to the vides play window where the video is displaying Alternatively you can click on the Tools top menu and select Add Audio Track Automatically Synchronizing Secondary Audio Tracks Once you have added your audio track to your video you may have to wait a few minutes while the data in the audio files is decoded When decoding is finished you will see a new window pop up like that on the next page Displayed on the top white bar is the wave form for the video i e the original audio track in the same file as the video This is a
28. measure periods of silence or talk On the other hand you may wish to turn it off in order to use the space for a larger video window or more timelines Wot t 1 LOCRI Deootetg O C Burne a ee o BD coom on 5 Comm brew Paneer O Ean hug irer 19 69 85 53 566 You might six thes oo r 194 6g os sa see See 96 6 degrees Celsius could be very 195 different 196 60 05 59 586 2 t would Oe almost Sollies ane un 15 66 06 81 5 24 You be cead 196 You kicn that amp shy It 18 s Peportant 199 98 86 83 5 to write that cgon or to fave that britten Gowen if you re wrttieg tt down w To toggle th f ff click sags i o toggle the waveform on or off clic Timeline Transcript View top menu gt Waveforms Labels Waveforms When the checkmark appear the waveform will be displayed Transcript Movie Builder Drawings Label 39 V Note User Manual
29. n 00 05 09 501 Chear All Export 00 00 04 22 V Note User Manual Playing two clips simultaneously even at different speeds and at different volumes or muted can also be done in the Multi Project Workshop by dragging the clip text into the video play window in which you would like it to play The size of the Multi Project Workshop can also be increased or decreased by dragging the bottom left corner Note that in order to play multiple clips the media on which both included clips original media is stored must be connected e g external drive internet if online project etc These projects will need to be accessed by the program to provide the clips 23 V Note User Manual Chapter 6 Transcribing If you would like to add transcripts and captions to your video V Note is well equipped One of our most important goals with V Note was to make transcribing easier V Note allows you to use looping a constant replay of usually about 5 seconds you can adjust this while advancing through the video by shifting it to the right about 2 seconds also adjustable V Note also helps you to create organized timeline related transcripts and assigning utterances to speakers Turning On Transcription To turn on transcribing click the check boxes called Enable Transcription found in the transcription windows in the upper right of the screen amp Enable Looping Advance By R E Start New Utrera impor Transcript D Co
30. ntly depending on platform Vm fhe Online Ona Mac About V Note File Online Edit View Timeline Transcript Choose V Note top menu gt Preferences Services gt hice V Note Sh Hide Others SH Ctrl Z Redo Ctrl Shift Z In Windows WS Settings Ctri Shift S Quit V Note 20 Choose Edit top menu gt Preferences Windows Mac OS Changing V Note s Language V Note Settings To change the language in which V Note is displayed choose Language aana Sanan anguage RMSE J Settings and then select your Overlay Settings Espa ol i preferred language V Note can be italiano displayed in English US German p French Spanish Italian and Serbian 6 V Note User Manual Changing Function Keys You can change the keys used to control certain functions in V Note When viewing Preferences accessed as described above select Keyboard Settings For example Saving a project CTRL S b S in MacOS Beginning and ending an utterance when transcribing CTRL Shift Enter 4 Shift Language Settings Overlay Settings Geup i it Action View View Verw View View View Transcription Transcription Transcription Transerotion Transcription Transorotion Transcription V Note Settings Shortcut Fullscreen Transerige Movie Builder Labels Pending Uploads Multi Project Workshoo Enable Looping Advance Loop Forward Advance Loop Sackward Start New Ul
31. o A UE ETET amine z Eno CE Copy To ote cw Ea H E Fema Vite Emport Frarserivt Emot Parcne BB ae Bt rwete Trerscriterg Asd to Mylti Peoject Worktshoo Play tram here sackeryi trrerlenah 4 trailarrenti J bandon narorna v rxpattery riMeoe J nelahre matthew J s irmcher tarctipatiragu Clear Al Select All By default all users labeled instances are visible For a given label and timeline for example Interesting I each user s labeled instances will appear in the same timeline and in approximately the same color Colors get a bit lighter as one goes down screen to aid in differentiating users data Holding the mouse cursor over any labeled instance for a second or so will reveal its author Lab i EF Slines to dnable oaks oo TAN T Right clicking over the timelines Add to Multi Project Workshop and selecting Authors will Play from here provide a list of all users and allow Authors zackery1 marlenab one or more users data to be ie dann oggled on and off of view A CO v brandon togg C i jra checkmark indicates thata users T To D an eini data is displayed a rlIMEOS nefahrer C matthew Similarly transcripts added by sglimcher other users can be toggled off of view with a similar checklist of users This can be accessed by right clicking over the transcripts anywhere Users transcripts are visible if his or her name is checked 17 V Note User Manual Sa
32. py To Clipboard C Enable Transcribing E toop Duration G CEEE Show Transcripts Transcribing To transcribe find a place you would like to transcribe in the video Anywhere is fine you can do earlier or later sections at any time and they will be put in the correct order and associated with the video timeline as well Once you find the first utterance you would like to transcribe click Enable Looping Wait until the red line i e playhead comes to just before your utterance then press CTRL Shift Enter on a Mac command replaces CTRL The utterance time will be marked by the position time the playhead is at when you press CTRL Shift Enter You can now begin typing the name of the speaker blue below and what you hear to make your first utterance on the transcript red below Enable Looping Advance By EZ a Bim tee i Copy To Clipboard Loop Duration 6s A t Export Transcript BYR Be eas amp Enable Transcribing Start Duravon Speswer Text 9 00 01 55 664 Os Guy There really can t be 10 00 01 56 579 2s Cuy A more magical place ii 00 01 59 100 Os Guy Anywhere on Earth 12 00 02 00 856 4s Cuy To appreciate that dramatic transition between summer and winter Using Looping Looping will repeat play a short section of video outlined in yellow by default about 6 seconds over and over again This is to give you time to type what you 24 V Note User Manual hear as speaking speed u
33. ranscripts On Video Cooy To Clipboard Reset to Defaults Close V Note User Manual Overlay Settings Adjusting Subtitles Overlay settings allow you to select a font a font color and font size for your subtitles which display over top of the video Adjusting the Size of the Windows You can adjust the size of your video play window the transcription window and the timeline window but simply placing your mouse s cursor between any two windows clicking and dragging in the direction you choose The Movie Builder window and top blue bar are not able to be reduced in size This allows you to emphasize the function of your choice at any given time For example you can make the video play window or transcript window nearly full screen if you desire You an even make the transcription and timeline windows disappear by continuing to drag the video window s edge all the way through the other windows You can still continue to use hotkeys even if the timeline window is shrunk from view for example These can be useful when using an audio only project for example Example screen setups are shown below Nearly Full Screen Video Half Screen Video No Timelines Da oo n Los oo eo 9 EED o 7 sae m Timelines Only a a z Hrn 7 bits are i De pe ee ee ee d ibe Ip TESTERE RS EREET E L eee eee ee AAAARRRARAAN 8 V Note User Manual Adjusting Play
34. s Exporting Transcripts Chapter 7 Raw Data Export 28 Exporting Raw Data Selecting an Interval for Your Data Toggling On and Off Transcripts in Raw Data Chapter 8 Synchronizing Secondary Audio 31 Adding Secondary Audio Tracks Automatically Synchronizing Secondary Audio Tracks Manually Synchronizing Secondary Audio Tracks Chapter 9 Drawing on Your Videos 36 Using Drawing Controls Adding Drawings to Your Videos Sharing and Toggling Drawings The Drawing Timeline Chapter 10 Conversation Analysis 38 Turning On and Off Conversation Analysis Features Changing Column Width Sound Waveforms Toggling On and Off 3 V Note User Manual Overview Diagram Project Close Volume Details Project Play Speed Transcript Window O GB Aviron 2 a 2 ES O H impor Trans M O Copy To Clip r ma gt r l gee Export Trans B Show Truro Temi Locali soun nabis Tr macribing Video Play Siart Deraban Sotart Window OW 8 27 003 7s Mark Yeah 7 38 45 048 s Braedon Sorry placement of wheel and axle 00 38 50 059 Is iL Thanks 00 38 51 010 ls S Thars OX Play Pause Button 00 38 51 066 Ls Brandon t s more for looks ft falls apart But you can use it if you need to 00 38 54 055 Is L That was really bothering me weight swinging 10 00 13 56 099 ls M OK Progress Bar Labeing disatie Click anywhere on tmaimeas tu erate Labels Hot Keys Timelines Lead t
35. s time see left eg pe yal Gay where you can use the arrows to adjust the time or simply ae 9s Guy type 1n anew time on 00 00 52 797 2s Guy Reordering Utterances on a Transcript You cannot drag an utterance up and down to reorder as their order is determined automatically by their start times If you would like to reorder utterances that are in close succession you must adjust their times manually in this fashion New utterances even if between existing utterances will also be placed in their proper order based on start time 25 V Note User Manual Importing Transcripts from Other Sources V Note allows for the importing of transcripts from most other sources These files must be in one of the following formats CSV comma separated variables XLS Microsoft Excel or SRT a commonly used subtitle format If you do not have your transcripts in these formats you can usually make a suitable CSV or XLS file type for import in a program such as Microsoft Excel or similar spreadsheets Once you have your file with your transcripts V Note can import the file and will automatically associate the time with the video If the times do not agree for example if you removed the first 20 minutes of video you will need to modify your transcripts in a spreadsheet program For example subtract a time 20 minutes in the example from each utterance s start time and end time so that it aligns properly with the video in V Note for
36. stance is placed 2 seconds before you hit the hotkey Similarly the close lead time only on Double press mode can place the end the labeled instance before the time at which you pressed the hot key 12 V Note User Manual Chapter 3 Working With Projects What is a Project A project in V Note links together your video and all related parts into one file When a project is opened in V Note it opens your video any transcripts made previously any labels and labeled instances on timelines made previously Saving and Opening a Project Locally If you have opened a video in V Note and added some labels and labeled instances as described previously you can create a project by clicking the File menu and Save Project As This will prompt a browse window where you can select a title and folder for saving A BBC Forest The icon of the saved project will appear as Online Edit B New Project Open Project Recent projects B Save Project Save Project As Close Project View Timeline Transcrip ky Remove Video o Export Movie Builder Video AUuoio f Export Raw Data Project Details Close Application below The extension on V Note project files is vpnr When this project is opened in the future it will immediately open your video and any parts BBC Forest vnpr Publishing a Project Online A added to the project such as transcripts or labeled instances Once
37. sually exceeds typing _ Flying Squir speed As you complete typing the speech Grey contained within your 6 seconds and wish to continue L E you can advance the loop and Linteresting i continue transcribing by hitting the CTRL label1 Shift gt keys all at the same time note on a __ tvnx Mac the CTRL key is replaced by the Predator command key In fact you can also back up the loop on the timeline by hitting CTRL Shift lt again the command key replacing CTRL on a Mac Once you come to the end of your utterance either by advancing or not press CTRL Shift Enter once again to end the utterance The utterance end time will be marked by the position of the red line playhead when pressed Advance the loop CTRL Shift gt if necessary to find the beginning of your next utterance and repeat the steps outlined above Changing Loop Duration and Advance You can change the length of the audio loop from 6 seconds to a value of your choice in the Loop Duration setting at the top of the transcription window Loop Duration 6s 9 Similarly the Advance By setting changes the time of loop advance the same time also applies to the backing up Advance By 9 Manually Adjusting Start and Stop Times of Utterances PEE o Sat Duration Se To adjust the start time of an utterance after you have made on 00 00 24 274 9s Guy it simply click in the box indicating it
38. terance Finish Utterance Show Transcripts On Video Copy To Clipboard Enter in MacOS can all be given new key combinations Note however that single alpha numeric keys Pi ase Close should be avoided as these may be used when typing words in transcriptions for example Action not selected Shortcut Reset to Defaults To change key settings simply select a function with the mouse from the list place the cursor in the typing space below the list and press the key combination of your choice pressing keys all at once Changing Function Keys An Example If you wanted to change View Full Screen the first one in the list from unassigned as is default to CTRL F 46 F on Mac OS then select View Full Screen withthe mouse fo so that it becomes highlighted Next type V Nate Settings Language Setrings Yo Action Overlay 5emings Transcript the key combination of your choice into the text bar below the list next to the word Shortcut Finally click on the Set button Once the change is made CTRL F d6 F on Mac OS when pressed will toggle full Screen on and off Action Transcription Transcription Transcription Transcription Transcription Transcription Transcription Shortcut F Fullscreen Mowe Bullder Labets Pending Uploads Multi Project Workshop Enable Looping Advance Loop Forward Advance Loop Backward Start New Utterance Finesh Utterance Show T
39. ther users ae nefahrer Can t see timelines made by other users if s he has joined However mcpatberg Can t see timelines made by other users zackeryl Can t see timelines made by other users the passcode will cease to nandipatiraju Can t see timelines made by other users marlenab Can t see timelines made by other users function for new users rllmaoa a fMonm t coo timolinac mode har nthaor nmcorc Multiple codes having New user different permission levels Username and different expiration Privileges Can t see timelines made by other users dates can be made for the same project Remove To add or remove users manually select the Online top menu and then Edit Project s Users The dialog to the right appears which allows for the selection addition and removal of users To remove a user select his or her name and then Remove This will also remove all data contributed by that user including labels labeled instances and transcript utterances 15 V Note User Manual To add a user type his or her user name into the white bar marked Username Note that a username is specific to V Note and may be different that his or her actual name or email Verify the username with the person before adding him or her To change the permissions of a user the user must be deleted and then re added with the new permissions User data will be lost in this process Accessing Online Projects GGT Edit View Timel
40. u will need to select Add Markers Once this is done two red lines both labeled A will appear over each waveform as shown These are the A markers These can be played with their respective buttons Through listening to both tracks and by looking at the waveforms you can also zoom in with the slider bar you should try to find a common point on the soundtrack e g a clap a cough a hit a run a score etc Once this is done you can drag both A markers to the common points on each s soundtrack Do not worry that this be perfect You can fine tune it using the Fine Tune feature which lets you loop play again and again the 5 seconds around the point you chose and nudge offset the tracks left and right while listening to both to ensure a good sync Also the correlation of the tracks will increase as they are nearer to being in sync Once the tracks sound in sync to you hit the Apply button and the markers will be fixed Next exit the Fine Tune dialogue Finally click the Align Markers button and the tracks will be brought into synchronization at the point of the markers Add audio track with manual sync Ei note won Add Markers Loop duration Volume 1 Volume 2 Offset Correlation Align Marker s v Keep aligned with primary track Cancel After Align Markers is pressed the second track is added to the bottom row
41. ving and Publishing Projects Locally and Online To save your projects in V Note there are more options than in most programs For example you can save locally or online You can use the shortcut buttons on the top blue bar or the File and Online Menus i BBC Forest orn ed w i an To save locally e g to your hard drive or local media you can click on the disk icon in the blue bar Alternatively you can go through the menus as follows File gt Save Project As Either way if you have not yet provided a title you will be asked to input one and select a folder to save in Online Edit View Time B New Project Open Project Recent projects B Save Project B Save Project As Close Project onlhEM Edit View Timeline Trans 3 Logout O a Edit Project s Users B Passcode Manager mt be Remo id Ei Export Movie Builder Video amp Join Project Using Passcode Browse Online Projects Refresh Online Project Save Changes To Online Project Export Raw Data Project Details Close Application If you would like to publish a project online for storage or for sharing you can the cloud up arrow button or go through menus Online gt Publish Project If your project already published to V Notes Cloud services and you want to push your recent changes to the online file the same blue button will work or you can use menus Online gt Save Changes to Online Project If others make
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