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Pennsylvania Department of Health Access to Recovery PROVIDER

1. E Individual Counseling 30 minute 10 Add button E Group Counseling Session Life Skills Group of 10 or less This is a sample screenshot of the Services Page 48 KIT Solutions 2011 Eligibility Tool Assessment Services Utilize Data Administration Knowledge Base Support Service Record V n acm Save butto Indicates Required Field Recovery Support Client fred savage 5 Fill in the required fields and any optional fields you desire aig O e ae 6 Click the Save button from the left toolbar l H Note To exit the screen without saving any changes click the Cancel button Senice Date eb Issue Time l Duration l y Hour s l y Minutes Staff e Next Meeting Date iS 7 Click the Back button to return to the Listing page Notes This is a sample screenshot of the Individual Counseling Service Page Tips e Services are entered at the State Level into the Service Plan for each client The clients that have your organization selected as the Service Provider will display when you enter in the various tabs within the application e The duration field is a required field based on the billing type of service PA ATR Provider User Manual 49 KIT Solutions 2011 Editing a Service Record 1 N 0 Ot From the Services Listing page click the Select button next to the voucher that has the service that
2. Eligibility Tool Assessment Administration Knowledge Base Support Edit Forms Staff The Edit Form contains the fields for entering and editing data The buttons for saving cancelling deleting printing and in some cases adding and editing are available at the top right of the page See the Data Fields amp Buttons section for additional details on the function of these buttons Salutation yi Status yl i Credentials e e If you clicked the Add button to enter new information into a form the Edit Form data fields will be blank e When selecting the Select button to view existing data the Edit form data fields will display the data entered selected previously These fields may be modified if needed This is a sample screenshot displaying a blank Edit Form PA ATR Provider User Manual 11 KIT Solutions 2011 Data Fields and Buttons In the ATR application there are several fields boxes and buttons that are used to collect and store data Type Preview Description Text Field aka Text Box fill in the blank Dropdown List aka Pull Down Menu Please Select K select one Radio Buttons Selected Not Selected Check Boxes Selected L Not Selected First Name po A yellow field denotes a required field Calendar Wy See the Calendar section for additional details It does not matter the order in which the above fields are filled in but if a required field is not filled in and yo
3. The Menu for the application is located across the top of the screen Some Menu categories may be broken down into submenu categories to choose from The Menu categories list the main modules that are within the application When a Menu category is selected a list of submenu categories will be displayed on the Landing Page as links to access the modules For more information on Landing Pages see the Landing Page section 1 Menu Constant unchanging Available at all times 2 Submenu Category Varies depending on which Menu category is selected 3 Landing Page Varies depending on which Menu category is selected 4 Listing Page Varies depending on which submenu category is selected Eligibility Tool Assessment Services Utilize Data Administration gt BOUGER EE Support E Ue ma Home gt Administration Manage Provider Change Password Eligibility Tool Assessment Administration Knowledge Base Eligibility Too Manage Events ar Manage Messages Create or modify staff infor 2 Submenu Category Manage Provider Manage Provider here Change Password Allows the logged on user to change his her password i 3 Landinq Paqe Manage Events Events Manage Messages Create and modify messages for the Message Board on the Home page This is a screenshot displaying the Menu 1 Submenu 2 and a Landing Page 3 PA ATR Provider User Manual Home Eligibility Tool 4 Listing Page Advanced Search tn
4. 8 the application automatically updates the grid to page 2 To get to a desired page click on the number and you will go to that specified page PA ATR Provider User Manual 8 KIT Solutions 2011 LEE search Advanced Sealed tab Advanced Search i Johnson Not Eligible e Tofiltera search click the Advance Search tab located at the top of the Grid DI A III II CI This is a sample screenshot of a Data Grid displaying the Advanced Search tab e The Advanced Search option allows you to limit search results Select an option As CEI ISA from the three search filter fields Once the three search filter fields have been selected click the 2 Go button to see the search results a E e The three tall filter 190 ag D in the following menog e 1 The first search filter will display the search categories to choose from a pa cres NRE 2 The second search filter allows you to specify how you wish to search 3 The third search filter is the search criteria This field will change based sel PRETO deals on the second search filter selected This is a sample screenshot of Advanced Search displaying the search filter fields PA ATR Provider User Manual 9 KIT Solutions 2011 Hierarchy View A Hierarchical View is used when Adding Editing within the Service Menu Looking at the example the service record is associated with the Treatment Service Type The hierarchical view was designed to simplify these ta
5. Select a question from the Choose additional information to complete dropdown list New fields will appear Fill in the required fields and any optional fields you desire Click the Add Row button Please Select hone dL bL TL 7 add Row Add Row button This is a sample screenshot of the Locator Tracking Form Choose additional d A grid will appear displaying the question and answers To delete the accion af record click the Delete link e Repeat steps a c for each question you wish to add for the client 6 Click the Save button from the left toolbar Delete 4018859122 Note To exit the screen without saving any changes click the Cancel button 7 Click the Back button to return to the Register Client edit form Please Select Where do you go when things are going well Delete link This is a sample screenshot of the Locator Tracking Form Tips e All required fields are defaulted from the Register Client Page PA ATR Provider User Manual 36 KIT Solutions 2011 Tracking Form Notes iF Click the Notes button from the top of the Client Locator Tracking Form Edit form Click the Add button Enter the Date as mmddyyyy or select the date by clicking on the calendar iig See Calendar section for further details Enter notes into the Effort Made field Enter notes into the Outcome field Click the Save button from the left toolbar Note To exi
6. Step 2 Answer the following question UserID sferguson You will receive a message that your password has been reset An email will be Question graycat sent to the email associated with the User ID with a link to reset the password Answer see Account Activation for details on resetting your password This is a screenshot of the Password Recovery Screen Tips e If you have not activated your account you will not be able to use the Forgot Password feature e Password Answers are case sensitive PA ATR Provider User Manual 20 KIT Solutions 2011 Account Activation Your login information is created for you by your system administrator IT Manager In order to log into ATR for the first time you will need to activate your account first S NL e Once you have been informed by your system administrator that an account was created for you check your email s inbox You should receive an email with instructions for activation Click the activation link within the email to activate your account Enter your password into the Password field It must contain the following a Minimum 8 characters in length b Must have 1 upper case character c Must have 1 number d Cannot use User ID as part of password Retype the password in the Confirm Password field Enter your password question into the Password Question field Enter your password answer into the Password Answer field Click the OK button You will now be taken to th
7. mrm Provider Training 10 Provider ID Training 10 Provider Name Training 10 Address City State Pennsylvania 59 as This is a sample screenshot of the Provider Detail Edit form KIT Solutions 2011 Viewing and Editing Location Details The Location Info can be accessed in two 2 ways 1 From the Provider Details page click the Select button from the Locationss grid Or Click Administration from the Menu Click Manage Provider from the Administration Landing Page Click the Provider Name link to display the Locations associated with it Click the Location Name link eS Click the Edit button from the left toolbar 2 Edit the Location Info to include your location s information 3 Select a staff member to serve as the primary contact for your location from the Staff dropdown list Note The email work phone and fax will populate with information added from the Staff module 4 Click the Save button from the left toolbar Note To exit the screen without saving any changes click the Cancel button 5 Click the Back button to return to the Listing page PA ATR Provider User Manual Assessment Services Utilize Data Administration Knowledge Base Support Eligibility Tool Provider Detail Home gt Administration gt M Provider gt Provider Detail Select button Delete Provider T
8. 02 03 2011 07 00 28 PM 3 To view a specific change click the View button next to the appropriate Service Plan Snapshot as of 02 09 2011 12 42 38 PM Change ID Change ID Status Total Cost a 4 The window will show a snapshot of what was changed in the service plan 5 To close the window click on the X X in the upper right hand corner Assessment GED Preparatory Classes Recovery Support Eligibility Needs Assessment amp Locator Information Six Month Follow up GPRA Client Incentive successful contact 4 completion Money Management Credit and Financial Planning Individual Parenting Skills Training Individual Internet Protected Mode On This is a screenshot of the Service Plan History window PA ATR Provider User Manual 46 KIT Solutions 2011 View Voucher Dependencies The View Voucher Dependencies is a validation tool used within the application to ensure that all the required parts are fulfilled when entering a client s information en GAN A into the Service Plan You are able to save the Service Plan if there are validation errors but you will not be able to submit the Service Plan if there are a errors GPRA Survey Complete No Errors 1 If your Service Plan has errors when you click the Submit button you will receive an error message 7 7 2 The A View Voucher Dependencies button a SER copio enforces validation errors w
9. A Password will be assigned to the staff member The staff member should receive an email to activate the account See the Account ls Recovery Specialist Activation section for additional information This is a screenshot displaying the Staff Login Information fields c Ifthe staff member will be a Recovery Specialist check the Is Recovery Specialist checkbox 6 Enter the staff member s Contact Information a Enter the staff member s email address in the E mail field b Enter the staff member s work telephone number in the Work Phone field Note The Work Phone must be filled out in three fields The fourth field is optional for an extension number c Enter the staff member s fax number in the Fax field This is an optional field 7 Click the Save button from the left toolbar This is a screenshot displaying the Staff Contact Information fields Note To exit the screen without saving any details click the L ance Cancel button 8 Click the Back button to return to the Listing page Tips e Setting the Status to Inactive is used to keep the staff members in the database for history purposes but removed from all of the staff lists on the forms When a staff member leaves your organization you will not be able to delete the staff member but you can change the Status to Inactive to remove their name from forms and prevent the staff member from entering the application e lf the email address i
10. Base Location Directory PROGRAM LOCATION HOURS AND CONTACT INFORMATION 1 Click Knowledge Base from the Menu ema se 2 Click Location Directory from the Knowledge Base Landing Page A A an 3 Click the l sts Select button to left of the Location you wish to view Telephone Number Email aden l 412 366 7188 jhancharick kitsolutions net 4 The Program Location details will be displayed Please list the days and hours this service is available to clients Please provide directions including public transportation PROGRAM STAFF LANGUAGE FLUENCY TARGET POPULATIONS SERVED This is a sample screenshot of the Location Directory Page PA ATR Provider User Manual 72 KIT Solutions 2011 SUPPORT Web Site The PA ATR Support Site offers several features to assist you with using the ATR application Click Support from the Menu Click Web Site from the Support Landing Page A new window will open displaying the Support Site To submit a problem question or suggestion for improvement click the Contact Support link 5 To view and download documents pertaining to the ATR application click the Library link ee a PA ATR Provider User Manual Philadelphia ATR gt Home Windows Internet Explorer o KC http kitusers kithost net Support Default aspx alias kitusers kithost net support paatr ER Pennsylvania ATR Home Contact Support Manuals Tuesday February
11. Form The Locator Tracking Form is used to gather further information about a client This form is not required but highly suggested so the client can be found for their 6 month follow up 1 From the Register Client edit form click the Locator Tracking Form button 2 Click the Edit button from the left toolbar 3 The required fields i e First Name Last Name Birth Date and Social Security Number are automatically filled in with the information that was entered in the Register Client screen 4 Enter in additional information in the optional fields ATR User Manual 35 Eligibility Tool Assessment Administration Knowledge Base Register Client Home gt Assessment gt Client Information gt Register Client Locator Tracking Form button This is a sample screenshot of the Register Client edit Form Assessment Administration Knowledge Base Eligibility Tool Client Locator Tracking Form Home gt Assessment gt Client Information gt Client Locator Tracking Form Cancer save First Name Middle Initial Last Name Alias CO a 10 19 1975 mg Birth Date mmiddyyyy This is a sample screenshot of the Locator Tracking Form KIT Solutions 2008 Choose additional information to complete Where do you go when things are going well 5 The Choose additional information to complete dropdown list allows you to answer multiple different questions pertinent to the client a
12. Service Plan Assessment Administer Discharge GPRA This is a sample screenshot of the Voucher Information Listing Page Eligibility Tool Assessment Services Utilize Data Administration Knowledge Base Support Assessment Tool Home gt Assessment gt Client Information gt Assessment Tool Browse button Upload button This is a sample screenshot of the Upload Assessment Tool edit form 39 KIT Solutions 2011 Administer Intake GPRA The Administer Intake GPRA is used to gather further information about a client 1 From the Client Information page click the Administer Intake GPRA link PA ATR Provider User Manual Eligibility Tool Assessment Services Utilize Data Administration Knowledge Base Client Information Home gt Assessment gt Client Information 40 Voucher O 3515 01 17 2011 0 00 0 00 Assessment Start Assessment Administer Intake GPRA Print Scan Signature Forms Create Modify Voucher Service Plan Administer Intake GPRA link 1 D r Administer Discharge GPRA This is a sample screenshot of the Voucher Information Listing Page KIT Solutions 2011 Eligibility Tool Assessment Administration Knowledge Base Support Intake GPRA Home gt Assessment Client Information Intake GPRA 1 T Page 123456 During the past 30 days how many days have you used any of the B 2b following Marij
13. Voucher Management Training This is a training on the voucher management system We yelbess 4h LICO AON A mmn eee tb 1 Events Calendar Link to the next month Provider e To view the events calendar click on the amp plus sign next to the Events Calendar e The Calendar will expand e To view Event details for a particular day click on the calendar date e g 28 e Switch to the previous or next month by selecting the link located to the right or left of the current month s name e To close the calendar click on the amp minus sign Note To add events to the calendar see the Manage Events section Event Key E State E Provider This is a sample screenshot displaying the Events Calendar Tips e fan event is added by the state then the event will display for all providers regardless of their permission level PA ATR Provider User Manual 24 KIT Solutions 2011 p This tool will guide you through some initial steps of using RI ATR f Events Calendar Messages 5 e To view a Message description click on the amp plus sign next to the message title The amp plus sign will become a amp minus sign To close the description click on the amp minus sign Note To add messages to the Home page see the Manage Messages section Messages Dashboard Late Billing Penalities 01 01 2011 No Dashboard items to display Please be sure to enter your clients services
14. from the left toolbar Note To exit the screen without saving any changes click the Cancel button 8 Click the Back button to return to the Listing page wN o A PA ATR Provider User Manual Eligibility Tool Manage Messages Assessment Administration Knowledge Base Home gt Administration gt Manage Messages Advanced Search Select button 01 01 2011 01 30 2011 This is a sample screenshot of Manage Messages Listing Page Late Billing Penalities Eligibility Tool Manage Messages Home gt Administration gt Manage Messages NET Delete lanage Messages Late Billing Penalities Message Body Assessment Administration Knowledge Base Support Indicates Required Field Please be sure to enter your clients services weekly Penalities will be imposed for late billing Data entered within 15 days of the service delivery will be reimbursed in full Data entered 16 45 days of the 01 01 2011 ES This is a sample screenshot of the Manage Messages edit form Start Date 68 KIT Solutions 2011 Deleting a Message 1 Click Administration from the Menu 2 Click Manage Messages from the Administration Landing Page 3 Select the message you wish to delete by clicking the lect Select button to the left of the message title Click the Delete button from the left toolbar You will receive a message asking if you are sure Click the OK butto
15. password on the account they are currently logged into Click Administration from the Menu Eligibility Tool Assessment Services Utilize Data Administration Knowledge Base Support Change Password Click Change Password from the Administration Landing Page Enter the current password for the account in the Current Password field Enter a password you would like to use in the New Password field ae Re type the new password in the Confirm New Password field Confirm New Password Click the Change button Change button Note To exit the screen without saving any changes click the Cancel button successfully Click OK to continue Home gt Administration gt Change Password So os oN gt Tips e tis important to remember that passwords are case sensitive e Passwords must have a minimum 8 characters in length have 1 upper case character have 1 number and cannot use User ID as part of password e You will be prompted to change your password every 90 days PA ATR Provider User Manual 62 KIT Solutions 2011 Manage Events The Manage Events module is designed to add edit or delete events in the Events Calendar Events added at provider level will only be viewed by that provider Adding an Event 1 Click Administration from the Menu 2 Click Manage Events from the Administration Landing Page 3 Click the Add button from the left toolbar Enter a brief description of the event in the Event Title f
16. section Support Click Knowledge Base from the Menu aa Tool Assessment Services Utilize Data Administration Knowledge Base Click Library from the Knowledge Base Landing Page at select a category from the Choose Category dropdown list select the document you would like to view by clicking the link of the document Name 5 The document will open as a new word document Choose Category Name Client lication gt o DP Last Upload Original Upload 01 10 2011 11 56 58 AM 01 10 2011 11 56 58 AM 01 10 2011 01 44 42 PM 01 10 2011 01 44 42 PM Recovery Support Services Definitions 01 10 2011 01 44 31 PM 01 10 2011 01 44 31 PM Sign In Sheet 01 10 2011 11 57 13 AM 01 10 2011 11 57 13 AM Document Name link Clinical Services Definitions l a Click the print button to print the document ii bind SERCRHERT SEN b Click the disk button to save the document This is a screenshot of the Library Listing Page c Toclose the doc window click on the 3 X in the upper right hand corner Tips e The documents in the Library section are updated at the state level PA ATR Provider User Manual 71 KIT Solutions 2011 Location Directory The Location Directory section allows you to view details on the different program locations Eligibility Tool Assessment Services Administration Knowledge Base Support Location Directory Home gt Knowledge
17. the current page PA ATR Provider User Manual 4 KIT Solutions 2011 Print Scan Signature Forms The Print Scan Signature Forms are the Choice and Confidential Release Forms which grant permission to client information 1 From the Client Information page click the Print Scan Signature Forms link 2 To download a Blank Form click on the Blank Form link located to the right of the desired form 3 Anew window will open in a PDF File format a Click the Ll Save button to save a copy to your computer This must be done in order to use the digital signature b To digitally sign the form click on the Sign button in the Adobe Reader submenu c Click 72sesersue Place Signature and you will need to drag your mouse to draw the area where signature needs to appear d Anew window will open and ask you to type in a password and to select the Appearance of the signature using radio buttons e Click the Sign button 4 Once you have signed and dated the form in the designated areas save the form 5 To close the window click the 4 X in the upper right corner PA ATR Provider User Manual Eligibility Tool Assessment Services Utilize Data Administration Knowledge Base Support D 3515 Client Information Home gt Assessment gt Client Information 01 17 2011 0 00 0 00 Start Assessment Print Scam Signature Administer Intake GPRA Form S link PrinScan Signature Forms Create Modify Vouc
18. 08 2011 Home Welcome to the Pennsylvania Access to Recovery ATR Support Site Welcome to the Pennsylvania Access To Recovery ATR Support Site The purpose of this site is to enhance the support services we provide you You have a number of resources here to help you resolve problems report bugs and suggest improvements to products and services a Contact Support If you need to contact Support to ask a question report a bug or make a suggestion click on the Contact Support menu link Manuals Click the Manuals menu link to view the online support documents Copyright 2011 by KIT Solutions Terms Of Use Pri Internet Protected Mode On fa y 100 y This is a screenshot of the Support Site Home page 73 KIT Solutions 2011 Chat The Chat feature allows you to talk to a Support member via instant message Please note that Support is only available via chat from 9 00AM 5 00PM EST Monday Friday Eligibility Tool Assessment Services Administration Knowledge Base Support gt Support Home gt Support EEN Support from the Menu Web Site File Download Security Warning 2 Click Chat from the Support Landing Page Access the KIT Support Sit Do you want to run or save this filo 1 I Chat a Name Support LogMeInRescue exe 3 Anew window opens prompting you to run the LogMelnRescue application TEE Ea You must run this application in order to utilize the chat feature Click the F
19. 4M z EST service Maintenance typically occurs once a month Forgot User ID Click Here Server Maintenance Forgot Password Click Here Normal Maintenance armas This is a screenshot of the Login page PA ATR Provider User Manual KIT Solutions 2011 Forgot User ID If you are unable to log into the ATR application due to forgetting your User ID you can retrieve this information by clicking the link entitled Click Here next to Forgot User ID 1 Enter the email address associated with your account in the E mail Address field 2 Click the OK button You will receive a message that User ID information was sent to the email address specified An email will then be sent supplying you with the User IDs associated with the specified email address PA ATR Provider User Manual pennsylvania DEPARTMENT OF HEALTH ACCESS TO RECOVERY PROGRAM Login to get started This is the PA ATR3 Demo version Click here to go to the Live version veri Sd Forgot User ID Click Here Forgot Password Click Here EST Server Maintenance Normal Maintenance on Sunday 1 16 2011 10PM to 44M E E Server Maintenance Normal Maintenance on Sunday 2 13 2011 10PM to 44M EST Server Maintenance Lares WW stn our Server Maintenance Normal Maintenance This is a screenshot of the Login page pennsylvania DEPARTMEN
20. 9 88d dob 8 SY Please Select This is a screenshot of the Register Client edit form 33 KIT Solutions 2011 8 Update the client s Contact Information a Enter the client s address in the Address field b Enter the client s city in the City field c The State field is defaulted to RI d Enter the client s 5 digit zip code in the Zip Code fields Note Enter the Zip Code extension in the second box for the Zip Code field only the 5 digits are required Enter the clients area code and extension in the Phone field f If desired enter and alternative phone number in the Alt Phone fields D This is a sample screenshot of the Register Client Contact Information fields 9 Update the clients Emergency Contact Information a Enter the client s emergency contact name in the Name field Emergency Contact Information j e g _ b Enter the client s emergency area code and extension in the Phone Phone 3625 x field 10 Click the Save button from the left toolbar This is a sample screenshot of the Register Client Emergency Contact information fields Note To exit the screen without saving any details click the Cancel button 11 Click the Back button to return to the Listing page Tips e Once the Client Information has been updated the client will receive a voucher number PA ATR Provider User Manual 34 KIT Solutions 2011 Locator Tracking
21. Dependencies Servic Save button 7199981 Voucher Start Date 01 28 2011 Referral Src Training 10 Voucher End Date 04 28 2011 Allotted Cost 1 635 00 Voucher Status In Review Recovery Specialist Default Location This Location wil be automatically added to each new service you add to the plan Assuming the Location offers the new service Default Sessions Info Rate Sessions Cost Remaining Es 45 00 E 45 00 1 iRemove Service Recovery Support Eligibility Needs Assessment amp Locator Information i 7 1 te thic canira Add Location Six Month Follow up GPRA Client Incentive successful contact amp completion y 10 00 lt 10 00 1 Csnaz No _ocations assigned to this service Add Location This is a partial screenshot of the Voucher Service Plan Page KIT Solutions 2011 a The Comment Type will be defaulted to Provider Ada comment OO b Enter a brief description of your note or comment in the Comment a El Comment Type field Comment c If you would like to upload a document pertinent to the client s service plan click the Browse button i After clicking the Browse button the Choose Files a window opens displaying your files Select the file then click eej Savebuton the Open button This is a partial screenshot of the Voucher Service Plan Page d Click the Save button Note To cancel the comment click th
22. Pennsylvania Department of Health Access to Recovery PROVIDER USER MANUAL VERSION 1 0 January 2011 KIT Solutions LLC TABLE OF CONTENTS ATS OF WI SIG Tie Application ENECUVE IY die 4 Recommended COMPU SOTIINGS a o Do 4 APPICALON NAVIGATING sii tc actus ce cvs cette wnt d beth A asda enue A E Sanh nada ined ean anid aout tae 5 MA O a a eee oe 6 Landing Jl cr Lo lt COPPER OA 7 ESUN AO eres sai NN 8 18 a8 6 1 An race ee a A ee ee ee eee ee ne ee ee re ee ee 11 Dala FeS aN BUON A AA AS eee 12 Ee lil OMI VES UNCON PO A o PP En e 14 A RD MCCS a URE en RI Re en RE eee Soe aE Ne ee ee 14 COOR NA 16 SERVIC el o A eo o no O apd asada eR AGS 17 FONO USER ID aid 18 FONOS WO rra 19 ACCOUN ACI o 21 A o EE OE EO ECO 5 EE a E a E saath E 23 A ee a oe OO e o E E OE e E E OE O 28 Addinga Clen eres me meen ene er en ee Re Net eee eRe ET one Ce OE Re E a er ee ene ee 28 Cainea Oe y APA Mo o A ea cloacae cat ceases ns essed ce eset sen os sats eee adanc aaa ose tae cae 29 Deleting a la A Ei 30 ENIO SCR C TAIN e A atest sta A e O o A chau einy lola 31 ASSESS E POCO POP EEE O 32 O A Doe ee acai eS Pes ach a hte st Saat cen dete ah hte oe eat Post aula cha au au E 32 Updating Cin do 32 A A A PE ued iavoedandeaadetnieatcsssasts leaniauiataedatadledninasaevan te sesnteseatendkuadedniocasead n 35 Voucher MANO A O E el o os 38 SAL ASSe 0 1 y PO ONO O E o yA e ECO OE mm ES OO OO Reman 39 Admiten Make GPP bemos iodo E E reno
23. R Provider User Manual 13 KIT Solutions 2011 Edit Form Buttons Information is entered and edited on the computer screen through data entry edit forms The table below summarizes the buttons used to enter edit information located to the left of each form This is referred to as the left toolbar Add Must be pressed first to add new information to a form Edit Must be pressed to modify existing information Adds the information on a form to the ATR database Removes the information currently on a form from the ATR database Cancel Cancels the Add or Edit without saving any information entered Additional Buttons Below are some additional buttons that may appear within a form Returns you to the Listing Page Submit Forwards the approved information to the appropriate parties for further consideration Export Downloads the selected file into the desired format 5 JA Opens the information in the enter edit form for viewing or modifications AAJA Changes the text size by clicking on one of the different sized Als For more information see the Using the Text Resizer section PA ATR Provider User Manual 14 KIT Solutions 2011 Using the Text Resizer You can alter the size of the text on a form by using the Text Resizer ALAIAlAl Clicking on one of the Als changes the text size from smallest to largest Place the mouse pointer over one of the Ak and left click to change the size Provides the smallest text size Provides t
24. Staff from Administration Landing Page 3 Click the Add button 4 Enter the staff member s General Information a Select the staff member s salutation from the Salutation dropdown list This is an optional field Enter the staff member s first name in the First Name field Enter the staff member s last name in the Last Name field d The Status is defaulted to Active Active the staff member is currently with your organization can be viewed on other screens and reports li Inactive the staff member is no longer with your organization will no longer appear on other screens and reports e Select the staff member s credential from the Credentials dropdown list This is an optional field PA ATR Provider User Manual Eligibility Tool Staff Home gt Administration _ Add button Assessment Administration Knowledge Base This is a sample screenshot of the Staff Listing Page Eligibility Tool Staff Home gt Administration gt Staff Cancel W Assessment Administration Knowledge Base Support Salutation Last Name First Name Status Credentials This is a partial screenshot of the Manage Staff Profile General Information fields 54 KIT Solutions 2011 5 Enter the staff member s Login Information a Enter a Login Name for the staff member This will be the User ID used by the staff member upon login Login Name Cd b
25. T OF HEALTH ACCESS TO RECOVERY PROGRAM User ID Recovery Enter your E mail address E mail Address This is a screenshot of the User ID Recovery screen KIT Solutions 2011 pennsylvania DEPARTMENT OF HEALTH ACCESS TO RECOVERY PROGRAM Login to get started Server Maintenance This is the PA ATR3 Demo version Normal Maintenance E Jo to the Live version on Sunday 1 16 2011 10PM to 44M 7 EST Forgot Password 3 g Server Maintenance Normal Maintenance on Sunday 2 13 2011 10PM to 44M EST If you are unable to log into the ATR application due to forgetting your Password you can retrieve this information by clicking the link entitled Click Here next to Forgot Password Server Maintenance on Sunday 3 13 2017 10PM to 44M EST This is a screenshot of the Login page pennsylvania DEPARTMENT OF HEALTH ACCESS TO RECOVERY PROGRAM 1 Type the login name provided by your acting administrator in the User ID field Password Recovery 2 Click the OK button Step 1 Enter your User ID User ID This is a screenshot of the Password Recovery Screen PA ATR Provider User Manual 19 KIT Solutions 2011 pennsylvania DEPARTMENT OF HEALTH 3 Enter the answer to the password question you specified when your account ACCESS TO RECOVERY PROGRAM was activated in the Answer field 4 Click the OK button Password Recovery
26. TILIZE DATA The Utilize Data module is designed to generate reports to assist with tracking monitoring and assessing voucher information Standard Reports The Standard Reports module enables you to have the ability to get specific voucher fiscal and administration information through reports Selecting a Standard Report 1 Click Utilize Data from the Menu 2 Click Standard Reports from the Utilize Data Landing Page 3 Select the type of report you wish to view print from the module named tabs i e Administration Voucher Transactions etc 4 Select the report you wish to view print by clicking the 5 Select any filtering parameters if applicable Click the Show Report button 7 Anew window will open To close the new window click on the E3 X in the upper right corner 8 Click on the X X in the upper right corner to return to the list of reports or click the module named tab PA ATR Provider User Manual lect Select button Eligibility Tool Assessment Services Utilize Data Administration Knowledge Base Support Standard Reports Home gt Utilize Data gt Standard Reports Mod ule named tabs All Transactions Approved Transactions Approved Transactions with cost Not Approved Transactions Services Rendered Report Sober Housing Services 1 This is a screenshot of the Standard Reports Page Eligibility Tool Assessment Services Utilize Data Administration Knowledge Base Standard Repor
27. a sample screenshot of the Eligibility Tool Edit Form Eligibility Tool Assessment Services Utilize Data Administration Knowledge Base Eligibility Check Home gt Eligibility Tool gt Eligibility Check Back ndicates Required Field Client Mac Smith 1 Have you contacted BHSI for this individual Yes No 2 Enter the approval code from BHSI i 3 Please choose the population that most closely identifies the applicant Homeless person Woman who is pregnant or parenting Veteran Re entering society from the criminal justice system ene Check Eliaibility button Partial screenshot of the Eligibility Check Edit Form e The client will be considered eligible for treatment based on BHSI approval and the applicant s population category PA ATR Provider User Manual 31 KIT Solutions 2011 ASSESSMENT The Assessment module is designed to register and track client information within the application Client Information Use the Client Information form to add edit and delete information for clients within the application Updating Client Information 1 Click Assessment from the Menu 2 Click Client Information from the Assessment Landing Page 3 Click the Select button to the left of the appropriate client 4 Click the PA ATR Provider User Manual View Edit Client Profile button Eligibility Tool Assessment Services Client Information Home gt Assess
28. aed Parsee OTO 74 PA ATR Provider User Manual 3 KIT Solutions 2011 TIPS FOR USING THE APPLICATION EFFECTIVELY Recommended Computer Settings Screen Resolutions You will get the best screen layout if you set your PC monitor settings to 1024 X 768 or larger If your screen resolution is smaller e g 800 x 600 pixels everything on the screen will appear larger But if you use 800 x 600 pixels you will have to scroll more both up and down and left and right to access all the data fields Pop Up Blockers Modern computer security technology and usability features development have led to pop up blocking Although this new feature of Internet browsers toolbars and other 3r party managing software blocks hazardous and annoying pop ups sites like the ATR application require pop ups to be able to function If your pop up blocker is enabled then there is a possibility that the ATR application may not function or appear properly You should either disable the pop up blocker while using the ATR application while remembering to enable it if desired when not using the ATR application or create exceptions for the pop up blocker Although enabling and disabling the pop up blocker may be cumbersome it may be easier than making exceptions to the pop up blocker To create exceptions for the pop up blocker open your internet browser window If using Internet Explorer click the top toolbar option Tools and then go to Internet Options Aft
29. al 64 KIT Solutions 2011 Editing an Event 1 2 3 4 o gt Di S Click Administration from the Menu Click Manage Events from the Administration Landing Page Select the event you wish to edit by clicking the Select button to the left of the event date Click the Edit button from the left toolbar The event will appear in the edit mode Make any changes needed to the details Click the Save button from the left toolbar Note To exit the screen without saving any changes click the Cancel button Click the Back button to return to the Listing page PA ATR Provider User Manual Eligibility Tool Assessment Administration Manage Events Home gt Administration Manage Events Knowledge Base Advanced Search OO Select button ent Training This is a sample screenshot of Manage Events Listing Page Fligibility Tool Assessment Administration Manage Events Home gt Administration gt llanage Events save Delete Knowledge Base Support Save button Event Title Voucher Management Training Event Description This is a training on the voucher management system We will cover the VHS GPRA and overview of ATR Event Dates 01 25 2011 Remove 2011 This is a partial screenshot of the Manage Events edit form 65 KIT Solutions 2011 Deleting an Event 1 Click Administration from the Menu 2 Click Manage Events from the Admini
30. anat anto E ENA 40 PINESCan o gnats FOMO at E 42 edie Modiy Vouche LSE IV ICE aaa 44 SENVOSTO E EE E E Sea es E A E E E TE T E TEE 48 aos AAA e E A 48 0 a O detec benstiacendetcg ven tceaestusecestaaiees 50 PA ATR Provider User Manual 2 KIT Solutions 2011 Bee PP EE 50 E 51 RS 52 A A E 52 Seleciihg a Slandard REDON tee ee E EEE ee ti 52 AMA inc cea am wa E ASA wa pat icel Signage cde ck a capemaMeaea 54 ee ri O RC e UE O0O CEE OO A E SEE EEEE E EREE 54 AA ATM o E E OS 54 o o o PP 56 lee A e o E en catosia dees tct sapnteapoeset ancates igcaewstteattitacateccaiod 57 DEIS AMEN net Weer eh pe Nn NRE RE te RN anne ee ean ae a eee ee 58 Mana de EVO atacada 59 viewing ano Editing Provide rDelalS caricia 59 VIEWING ano Edim Location Dell nicole 60 Mande E aS WO A e o a cst nae cet knee a ee ca wdc sete te aac ce ances oes 62 Manage EAS 63 AGANG NEVA A A os 63 EIN da En iii 65 DCI WGI istrict tes resem cheat deta o e E O E Ce E re E PT 66 Manage Messad mi id 67 PROOMO TMO ISAO eena ae Rete cnet niet ada ett netfee ea af ea gale oe ee eco 67 CANGA Mesa At 68 EI alec e E tuted ae aba sate easel Dt atat dents E ule tia osha tasalatinpea iubeeiarae dure 69 MA O 70 E E y gn A ee ee eee ener ry ae ee ee ee ee ee en ere eee 70 BL 6 4 se Peer o e ere PO a Ee A E E A en ee eee eee 71 UUM PA a e o aaedeerat ee teaucenadaeedeaseesees 72 JU 0 010 q ARNO a EN 73 WEDE PI Pan o o o e Tu eee Een en er eee eee 73 A eo ea A cae ad
31. description of the message in the Message Title field Enter the description of the message in the Message Body field Enter the From Date and the To Date for when you would like the message to be displayed as mmddyyyy or select the dates by clicking on the calendar Ev See Calendar section for further details Click the Save button from the left toolbar Note To exit the screen without saving any changes click the Cancel button Click the Back button to return to the Listing page PA ATR Provider User Manual Eligibility Tool Manage Messages Home gt Administration Me Assessment Administration Knowledge Base Advanced Search 01 01 2011 01 30 2011 This is a sample screenshot of Manage Messages Listing Page Late Billing Penalities Eligibility Tool Manage Messages Home gt Administration gt Manage Messages Assessment Administration Knowledge Base Message Title Message Body Start Date End Date This is a screenshot of the Manage Messages edit form 67 KIT Solutions 2011 Editing a Message 1 Click Administration from the Menu 2 Click Manage Messages from the Administration Landing Page 3 Select the message you wish to edit by clicking the Select button to the left of the message title Click the Edit button from the left toolbar The message will appear in the edit mode Make any changes needed to the details Click the Save button
32. ds Assessment 8 Locator Information 4 Cli ck th e S av e butt on fr om th e eft t 0 olb ar Residential Rehab E Day inpatient Residential emi Note To exit the screen without saving any changes click the Cancel button After Care Six Month Follow up GPRA Client Incentive successful contact completion r oe After Care Six Month Follow up GPRA Provider Incentive successful contact amp completion 5 Click the Back button to return to the Listing page aa E NN This is a sample screenshot of the Services Provided page Eligibility Tool Assessment Services Utilize Data Administration Knowledge Base Service Informati 6 From the Location ests edit form click the ba a o Service Information x Location Training Location 95 ability Service Descriptions Requirements Availability button 7 Click the L Est Edit button from the left toolbar 8 For each service you provide enter the Participation Requirements Program Description and Hours Available information in the appropriate text boxes 9 Click the Save button from the left toolbar Note To exit the screen without saving any changes click the Cancel button 10 Click the Back button to return to the Listing page This is a sample screenshot of the Service Information page PA ATR Provider User Manual 61 KIT Solutions 2011 Change Password The Change Password module allows the user to change the
33. e 3 Select the staff member you wish to delete by clicking the sele to the left of the staff member s name t Select button Click the Delete button from the left toolbar 5 You will receive a message asking if you are sure Click the OK button to continue deleting the staff member Note To cancel the deletion click the Cancel button Tips Assessment Administration Knowledge Base Eligibility Tool Staff Home gt Administration gt Staff This is a sample screenshot of the Staff Listing Page First Name Eligibility Tool Assessment Administration Staff Home Administration Staff Knowledge Base Support Windows Internet Explorer Credentials This is a sample screenshot of the Staff Page Edit Form e You will not be able to delete a staff member if it is associated with any other details In this instance set the Status of the staff member to Inactive PA ATR Provider User Manual 58 KIT Solutions 2011 Manage Provider The Manager Provider module allows the user to add and edit locations and contact and service information for providers and Locations updated on an as needed basis Note The staff member with the admin permission level is the only person capable of editing this screen within each organization Viewing and Editing Provider Details 1 Click Administration from the Menu 2 Click Manage Provider from the Administration Landin
34. e Cancel button 8 Click the Save button from the left toolbar Note To exit the screen without saving any changes click the Cancel button 9 If you are ready to submit the Service Plan for review click the Submit METAN Services A A EE button Voucher Service Plan a To view previous submissions of the Voucher Service Plan you currently have open click the Submission History Submission History Edit Save View Voucher Dependencies Sut Service Submit button button Grant ID 7199981 Voucher Start Date 01 28 2011 b Anew window will open showing previous submissions Referral Src Submission History button Voucher Ens Dat 4 20 2011 3 i Allotted Cost III UU Voucher Status In Review c To close the window click on the iX X in the upper right hand corner aa i 10 Click the OK button if there are errors you will need to click the This is a partial screenshot of the Voucher Service Plan Page View Voucher Dependencies button 11 Click the Back button to return to the Listing page Tips e lfaclient has been inactive for 6 months after the First Issue date no services have been entered then their status on the Client Registration page will be updated to Inactive If an attempt is made to edit the status then they will receive the following message This client has been inactive
35. e ME row tc This is a sample screenshot displaying a Listing Page 4 KIT Solutions 2011 Eligibility Tool Assessment Services Utilize Data Administration gt BGG EUh Taser Landing Page Administration When first entering a main module you will see a list of the entire submenu categories associated with that module This is called a Landing Page The as Landing Page of each module provides a description of what can be done in that Create or modify staff information that includes role permissions module as well as listing each submenu category as a link to the Listing Page and Varage Prove Submenu Catecor nk entry forms For more information on the Listing Pages see the Listing Page section No Change Password data is entered on the Landing Page Allows the logged on user to change his her password Manage Events Events Manage Messages To open a category Create and modify messages for the Message Board on the Home page e Click on the Submenu Category Landing Page link This is a partial screenshot displaying a Landing Page Tips o Hide Pageinfo Allows the module description to be hidden from view e Show Page Info Places the module description back in view PA ATR Provider User Manual 7 KIT Solutions 2011 Listing Page After selecting a category from the Landing Page you will see the Listing Page When going into an area where a Listing Page is available the servic
36. e Login Page Note You will receive a confirmation email that your account has been activated Tips PA ATR Provider User Manual 21 Subject PA 4TR3 Account Activation A new account at https hitservices3 lathost net PAATR Demo has been created for you Your new user name is pmatthews Click the link below or copy and paste it into your browser s address bar to activate your account If you did not request that this account be created on your behalf contact KIT Support immediately https latservces3 kithost net PAATE Demo pA ctivate aspx le 263cbe4b 23b1 48cc 8995 7 76a2735 722 bfdb681 4039 40F7 b1d3 263 df abd35 This link will expire at 01 17 2011 09 03 49 AM ee link To ensure delivery to your inbox please add the following doma Hons net If you are unable to add the domain to your safe list you may add PAATRAdmm kitsohitions net to your address book to help ensure successful delvery This is a sample screenshot of the activation email pennsylvania DEPARTMENT OF HEALTH ACCESS TO RECOVERY PROGRAM Forgot Password Reset es Po Password Confirm Password Password Question Po Note Password Answers are case sensitive Password Answer This is a screenshot of the Account Activation Screen KIT Solutions 2011 e The activation link is only available for 72 hours If you did not click the link in time contact your system administrator to reset your password
37. e Plan Voucher 3515 01 17 2011 Assessment 1 From the Client Information page click the Create Modify Voucher Service Plan link 2 Click the Edit button from the left toolbar 3 Select the Recovery Specialist for the client from the Recovery Specialist dropdown list Note The Recovery Specialist dropdown list populates based on the staff members that were checked as Recovery Specialist in the Staff module 4 Select the services the client is to receive from the Add Service dropdown lists for each section that is relevant to the client a Click the Add button 5 Enter in the number of sessions the client is planned to receive in the Sessions field 6 Click the Add Location button a Anew window will open displaying the program location information Click the Select button to the left of the provider that will be providing the service b Click the Add to Plan button 7 If you wish to add any notes or comments to the Service Plan click the Add button in the Comments section PA ATR Provider User Manual 44 View Edit Client Profile Start Assessment Administer Intake GPRA A Create Modify Service Create Modify Voucher Service 25 Plan ink Administer Discharge GPRA This is a sample screenshot of the Voucher Information Listing Page Voucher Service Plan Home gt Assessment gt Client Information gt Voucher Service Plan View Voucher
38. e allows you to select previously entered data to edit or view its content No data is entered on the Listing Page e When viewing a Listing Page all of the data is available for Searching See the Advanced Search section for more details on searching There are three types of Listing Pages 1 Grid View 2 Hierarchy View 3 Single Form View Grid View The Grid View displays the data in tables Specific pieces of data will be displayed within the Grid based on the fields within the entry edit form 1 When first viewing a Listing Page all of the data is available for Searching Click the Select button to the left of the data you would like to edit view 2 You will be taken to the entry edit screen This page will be in edit mode all data fields will be open for data entry Make any changes needed to the form Click the Save button to save the changes Tips Eligibility Tool Assessment Administration Knowledge Base Support Eligibility Tool Home gt Eligibility Too Search stm This is a sample screenshot displaying a Listing Page Not Eligible e Clicking on the field name in a Category field e g L FistMame will allow you to sort through your files in ascending or descending order e The Page numbers e g 12345 beneath the grids allows to you move from page to page within the specific listing page There is a maximum of 8 items in a grid so once you exceed
39. e lf you used the Forgot Password feature the Password Question and Password Answer will already be filled in for you based on your activation You may change this information if desired PA ATR Provider User Manual 22 KIT Solutions 2011 HOME The Home Page provides the organization with important messages upcoming events and links to News regarding treatment Getting Started link Getting Started p This tool will guide you through some initial steps of using RI ATR f Events Calendar e To view a guide through the initial steps of using the PA ATR application click on the Launch Getting Started Help link Messages Dashboard e Anew window will open displaying some basic information about the ATR E Late Billing Penalitios 01 01 2011 AA appl ication Please be sure to enter your clients services weekly f oo l Penalities will be imposed for late billing Data entered o To close the window click on the X In the Upper right hand corner within 15 days of the service delivery will be reimbursed in full Data entered 16 45 days of the service will be reimbursed at 50 Data entered 45 days of the service will NOT be reimbured ATR News This is a sample screenshot displaying the Home page PA ATR Provider User Manual 23 KIT Solutions 2011 Launch Getting Started Help This tool will guide you through some initial steps of using RI ATR Ee Events Calendar Event Date 01 25 2011
40. er the Internet Options window is available you will want to click on the Privacy tab at the top of the window You will notice while on the Privacy tab at the bottom will be a section on Pop Up Blockers If you Block pop ups checkbox is checked click on the Settings button to allow for exceptions If using Mozilla Firefox click the top toolbar options Tools and then go to Options After the Options window is available you will want to click on the Content tab at the top of the window If you Block Popup Window is checked click the Allowed Sites button to the right to allow for exceptions You can now add the ATR application links to the Allowed Sites list which the pop up blocker will ignore when trying to block pop ups from the ATR application You will want to add https kitservices3 kithost net paatr for the Live system Once this site is added to your Allowed Sites list the pop up blocker should no longer prevent pages from loading and appearing while you are using the ATR application Print Icon The ATR Application has the print icon for easier access to viewing reports you may need to have Active X installed on your computer to utilize the icon Active X is a free download that should allow you to use the print icon click on this link to access the Active X site http www download com windows activex 1921 2206_4 0 html If you are unable to download Active X contact your
41. es Listing page click the Select button next to the voucher that has the service that needs deleted 2 From the Services Page click the amp plus sign next to the service type that needs deleted 3 Select the Service Record you wish to delete by clicking on the appropriate Service Record link The Service Record will appear in the edit mode 5 Click the Delete button from the left toolbar 6 You will receive a message asking if you are sure Click the OK button to continue deleting the client Note To cancel the deletion click the Cancel button Tips Administration Knowledge Base Support Eligibility Tool Assessment Services Home gt Services Voucher 3500 Kelly Brown Service Record link Individual Counseling 30 minute Service Record 01 03 2011 10 00 Group Counseling Session This is a sample screenshot of the Services Page Eligibility Tool Assessment Services Utilize Data Administration Knowledge Base Support Service Record Home gt Service Record Issue Time 12 00 pm 00 This is a sample screenshot of the Individual Counseling Service Page e Services can be deleted if the service has not been fiscally approved If the service has been fiscally approved then the service can only be deleted up to 14 days after the fiscal approval date PA ATR Provider User Manual 51 KIT Solutions 2011 U
42. for 6 or more months therefore funded ATR services can no longer be received e Once a service plan has been submitted an email will be triggered to the Recovery Specialist informing him her of the services associated with the client e To automatically add a location to a newly added service choose a location from the Default Location dropdown When you add a new service this location will be added for you This only applies to when a new service is added and will not affect any services already entered PA ATR Provider User Manual 45 KIT Solutions 2011 Eligibility Tool Assessment Services Utilize Data Administration Knowledge Base Support Voucher Service Plan View Service Plan History Home gt Assessment gt Client Information gt Voucher Service Plan To view the history of the service plan perform the following steps si JE Submit Service Plan Voucher 3594 1 Click the story Service Plan History button Grant 1D E i A 1 Referral Src Training 10 2 A new window will open showing a history of changes made who made the acu an changes and when they were made Recovery Specialist https kitservices3 kithost net PAATR_Demo pVoucherHistoryViewer aspx vid 3594 Change ID Changed By Changed Date train109 02 16 2011 10 42 23 AM train49 02 11 2011 03 13 25 PM train49 02 09 2011 12 42 38 PM 157 train109 02 07 2011 01 19 01 PM train63 02 07 2011 09 46 06 AM train114
43. g Page 3 Click the Provider Name link 4 Click the Edit button from the left toolbar 5 Edit the Provider Info to include your organization s information 6 Select a staff member to serve as the primary contact for your organization from the Staff dropdown list Note The email work phone and fax will populate with information added from the Staff module 7 Click the Save button from the left toolbar Note To exit the screen without saving any changes click the Cancel button 8 Click the Back button to return to the Listing page Tips O Only the state can change the Provider ID and Provider Name information If any information is incorrect for your organization submit a request through the online support site Contact Support link or contact the state PA ATR Provider User Manual This information only needs to be Eligibility Tool Assessment Services Utilize Data Administration Knowledge Base Support Manage Provider Home gt Administration gt Manage Provider Expand All Collapse All a Training 10 Training 10 TL95 Training Location 95 Provider Name link Providers 1 to 1 of 1 This is a sample screenshot of the Manage Provider Listing Page Eligibility Tool Assessment Services Utilize Data Administration Knowledge Base Provider Detail Home gt Administration gt Manage Provider gt Provider Detail p Save button Indicates Required Field Delete
44. he default text size Provides a medium text size Provides the largest text size PA ATR Provider User Manual 15 KIT Solutions 2011 LOGIN PROCEDURE Connect to the Internet using an Internet browser In the Address field type in the following address and press Enter on your keyboard Live Data https kitservices3 kithost net paatr pennsylvania DEPARTMENT OF HEALTH ACCESS TO RECOVERY PROGRAM Login to get started Server Maintenance This is the PA ATR3 Demo version Normal Maintenance z Click here to go to the Live version on Sunday 1 16 2011 10PM to 44M 7 EST 1 Type the login name provided by your acting administrator in the User ID field Server Maintenance User ID Normal Maintenance 2 Type the password in the Password field a a CY on Sunday 2 13 2011 10PM to 44M asswWord EST 3 Click the Login button Server Maintenance i Normal Maintenance Loain button on Sunday 3 13 2011 10PM to 4AM EST Forgot User ID Click Here Server Maintenance Forgot Password Click Here Normal Maintenance m A AE This is a screenshot of the Login page Tips e The User ID IS NOT case sensitive e The Password IS case sensitive PA ATR Provider User Manual 16 KIT Solutions 2011 pennsylvania DEPARTMENT OF HEALTH ACCESS TO RECOVERY PROGRAM system Use Agreement The information on this website is confidential and protected as health care and substance abuse informa
45. hen creating the Service Plan 3 Anew window will open displaying the various parts entered into the Service Choice File test bd Plan Confidential File test txt 4 Toclose the new website window click on the X X in the upper right hand corner This is a sample screenshot of the Voucher Dependencies form 5 Once you have corrected the errors you will be able to submit the Service Plan PA ATR Provider User Manual 47 KIT Solutions 2011 SERVICES The Services module is designed to track the voucher treatment and recovery support service transactions within the application Add a Service Record 1 Click Services from the Menu 2 From the Listing Page select the client you wish to enter service information for by clicking the sect Select button to the left of the Voucher ID Click the plus sign to the left of the appropriate service The amp plus sign will become a amp minus sign To close the description click on the amp minus sign To add session information click the Add button PA ATR Provider User Manual Knowledge Base Support Eligibility Tool Assessment Services Home gt Services Select button Advanced sear Select 3500 Kelly Brown Active 01 08 2011 525 00 This is a sample screenshot of the Services Listing Page Knowledge Base Support Eligibility Tool Assessment Services Home gt Services Voucher 3500 Kelly Brown AE A
46. her Service Plan Assessment Administer Discharge GPRA This is a sample screenshot of the Voucher Information Listing Page Eligibility Tool Administration Upload Signature Forms Home gt Assessment gt Client Information gt Upload Signature Forms Assessment Knowledge Base Blank Form Confidential Release document not uploaded This is a screenshot of the Upload Signature Form Page 42 KIT Solutions 2011 Fligibility Tool Assessment Administration Knowledge Base Upload Signature Forms 6 To upload the signed Form click the Add button rl a E eager Ria 7 Click Browse button to browse your computer for the signed document a After clicking the Browse button the Choose Files window opens displaying your files Select the file then click the Open button 8 Click the Upload button 9 Click the Back button to return to the Listing page Confidential Release document not uploaded Blank Form This is a screenshot of the Upload Signature Form Page Tips e Ifyou have a pop up blocker on your computer hold the ctrl key down while selecting any button used to view the forms e g Confidential Release Forms PDF etc PA ATR Provider User Manual 43 KIT Solutions 2011 Eligibility Tool Client Information Assessment Services Utilize Data Administration Knowledge Base Home gt Assessment gt Client Information Back Create Modify Voucher Servic
47. hot of the Staff Permissions Edit form When changing permissions the account must log out for the change in the permission level to take place PA ATR Provider User Manual 56 KIT Solutions 2011 Eligibility Tool Assessment Administration Knowledge Base Support Staff Home Administration gt Staff Editing a Staff Member 1 Click Administration from the Menu Select button 2 Click Staff from Administration Landing Page p FirstName LodnName 3 Select the staff member you wish to edit by clicking the ies Select button to 5 Bailey the left of the staff member s name ery Brian This is a sample screenshot of the Staff Listing Page Eligibility Tool Assessment Administration Knowledge Base Support Staff Home gt Administration gt Staff 4 Click the Edit button from the left toolbar 9 The staff member will appear in the edit mode 6 Make any changes needed to the details 7 Click the Save button from the left toolbar Note To exit the screen without saving any changes click the Cancel button Last Name 8 Click the Back button to return to the Listing page First Name Status Credentials This is a sample screenshot of the Staff Edit Form PA ATR Provider User Manual 57 KIT Solutions 2011 Deleting a Staff Member 1 Click Administration from the Menu 2 Click Staff from Administration Landing Pag
48. ield Enter the description of the event in the Event Description field lf there is a website associated with the event enter the website address in the Event URL field PA ATR Provider User Manual Eligibility Tool Assessment Administration Knowledge Base Manage Events Home Administration Add button Advanced Search e Eee O 01 25 2011 Voucher Management Training This is a sample screenshot of the Manage Events Listing Page Eligibility Tool Assessment Administration Knowledge Base Manage Events Home gt Administration gt Manage Events This is a partial screenshot of the Manage Events edit form 63 KIT Solutions 2011 7 Select the date s the event will take place using the Event Dates calendar You may select multiple dates E Event Dates a Select the month the event will take place from the first dropdown list This is defaulted to the current month b Select the year the event will take place from the second dropdown list This is defaulted to the current year c Select the days the event will take place using the calendar li To remove a selected date click the Remove button to the 01 04 2011 8 Click the Save button from the left toolbar Note To exit the screen without saving any changes click the Cancel button This is a partial screenshot of the Manage Events edit form 9 Click the Back button to return to the Listing page PA ATR Provider User Manu
49. l Administration Knowledge Base Assessment Services Eligibility Tool Home gt Eligibility Tool Advanced Search Brown Kelly Eligible John a Not Eligible Select Select button Eligible Young Terrance Not Eligible This is a sample screenshot of the Eligibility Tool Listing Page Administration Knowledge Base Support Assessment Services Eligibility Tool Home gt Eligibility Tool awn e S oa Last Delete button E Client Phone 401 555 x 401_ 55 _ 6625 x This is a sample screenshot of the Eligibility Tool edit form Windows Internet Explorer Ba ck Emergency Phone 30 KIT Solutions 2011 Eligibility Screening Once a client profile has been saved the Eligibility Screening button will become available to check the client s eligibility for treatment 1 From the Eligibility Tool Edit form click the Eligibility Screening button 2 Answer each of the questions that appear 3 Click the Check Eligibility button at the bottom of the page 4 Click the Back button to return to the Eligibility Tool edit form Tips Assessment Eligibility Tool Home gt Eligibility Too Utilize Data Administration Knowledge Base Support Eligibility Screening button S Eligibility Screening Client Phone Ieo y 555 1593 x Emergency Phone 610 555 1593 x This is
50. ment Client Information Advanced Search Utilize Data Administration Knowledge Base Support Jodi 3503 JLB 3496 Assessment Assessment 3504 JLB 3497 Active Treatment 3505 JLB 3498 Active JLB 3499 Active JLB 3500 Active JLB 3501 Active Dianaelo JLB 3502 Assessment Ursula Davis 3510 JLB This is a sample screenshot of the Client Information Listing Page Assessment Eligibility Tool Client Information Home gt Assessment gt Client Information This client has not yet been assessed View Edit Client Profile Start Assessment Utilize Data Administration View Edit Client Profile button Knowledge Base This is a sample screenshot of the Voucher Information Listing Page 32 KIT Solutions 2011 Click the Edit button from the left toolbar some fields will be filled in for you based on the client profile entered in the Eligibility Tool 7 Update the client s General Information a D C d Enter the client s first name in the First Name field lf desired enter the client s middle initial in the Middle Initial field Enter the client s last name in the Last Name field Enter the client s social security number in the Social Security Number field Enter the client s date of birth in the Birth Date field as mmddyyyy or select the date by clicking on the calenda
51. n to continue deleting the event Note To cancel the deletion click the Cancel button PA ATR Provider User Manual Eligibility Tool Assessment Administration Knowledge Base Manage Messages Home gt Administration gt Manage Messages Advanced Search sa Setecibulton This is a sample screenshot of Manage Messages Listing Page 01 30 2011 Eligibility Tool Assessment Services Administration Knowledge Base Support Manage Messages Windows Internet Explorer Home gt Administration gt Manage Messages o Delete button mas ETE This is a sample screenshot of the Manage Messages edit form 69 KIT Solutions 2011 KNOWLEDGE BASE The Knowledge Base module is a warehouse of documents and web source information designed to provide pertinent data Web Links The Web Sources section of Knowledge Base is useful for finding a wealth of health and human service links The Web Source section can be utilized by following these steps Eligibility Tool Assessment Services Administration Knowledge Base Support Web Links Home gt Knowledge Base Web Links Click Knowledge Base from the Menu Click Web Links from the Knowledge Base Landing Page Select a category from the Choose Category dropdown list Browse the Web Sources List for the website you would like to visit Center for Substance Abuse Information on funding model
52. need to click ee 7 ii on the links e g Start Assessment to enter the necessary client data Note Click on the amp Minus sign it becomes a Plus sign with the links no longer displaying To make the AP links available click on the Plus sign Administer Intake GPRA 6 Click the La Back button to return to the Listing page Ze Create Modify Voucher Service Plan Administer Discharge GPRA This is a partial screenshot of Voucher Information Listing Page Tips e The links on the Voucher Information page e g Start Assessment Administer Intake GPRA Print Scan Signature Forms are linked to the client PA ATR Provider User Manual 38 KIT Solutions 2011 Start Assessment 1 From the Client Information page click the Start Assessment link 2 Click the Add button from the left toolbar 3 Click Browse button to browse your computer for the document a After clicking the Browse button the Choose Files window opens displaying your files Select the file then click the Open button Click the Upload button 5 Click the Back button to return to the Listing page PA ATR Provider User Manual Eligibility Tool Assessment Services Utilize Data Administration Knowledge Base Client Information Home gt Assessment Client Information D 3515 01 17 2011 0 00 Start Assessment link Start Assessment Administer Intake GPRA Print Scan Signature Forms Create Modify Voucher
53. needs updated From the Services Page click the amp plus sign next to the service type that needs edited Select the Service Record you wish to edit by clicking on the appropriate Service Record link Click the Edit button from the left toolbar The Service Record will appear in the edit mode Make any changes needed to the details Click the Save button from the left toolbar Note To exit the screen without saving any changes click the Cancel button Click the Back button to return to the Listing page PA ATR Provider User Manual Eligibility Tool Assessment Services Utilize Data Administration Knowledge Base Support Services Home gt Services Voucher 3500 Kelly Brown E Individual Counselino te 10 9 Service Record 01 03 2011 10 00 Group Counseling Session This is a sample screenshot of the Services Page Eligibility Tool Assessment Services Utilize Data Administration Service Record Home gt Service Record Knowledge Base Save button Indicates Required Field Client fred savage Service Nutrition Education amp Support Group Location TL95 Training Location 95 y Ee 12 00 pm w 00 Duration 2 y Hour s 00 y Minutes Service Date Issue Time This is a sample screenshot of the Individual Counseling Service Page 50 KIT Solutions 2011 Deleting a Service Record 1 From the Servic
54. optional field 8 Enter the client s address in the Mailing Address field 9 Enter the client s city in the City field 10 The State field is defaulted to CA 11 Enter the client s 5 digit zip code in the Zip Code fields Cancel Ff ndicates Required Field a z Client Phone LT C J L x AN E bL L x Client E mail Mailing Address L 12 Enter client s social security number in the Social Security Number field This En is an optional field EPEN 13 Enter the client s date of birth in the Birth Date field as mmddyyyy or select Zip Code the date by clicking on the calendar See Calendar section for further details Social Security Number 14 Click the Save button from the left toolbar Bith Date meva dR Note To exit the screen without saving any details click the Cancel button 15 Click the Back button to return to the Listing page This is a sample screenshot of the Eligibility Tool edit form PA ATR Provider User Manual 28 KIT Solutions 2011 Editing a Client 1 Click Assessment from the Menu 2 Select the client you wish to edit by clicking the sels Select button to the left of the client s name Click the Edit button from the left toolbar The client will appear in the edit mode Make any changes needed to the details Click the Save button from the left toolbar Note To exit
55. organization s IT department Firefox does not official Support AciveX hitp support mozilla com en US kb ActiveX Note These are instructions for Internet Explorer 7 0 and may be different for other Internet Explorer versions PA ATR Provider User Manual 4 KIT Solutions 2011 Application Navigating The ATR Application is set up in such a fashion that moving from Left to Right on the menu is the best approach to using the application Start at Assessment filling in all the information for that area before moving on to the next section Continuing in this manner will ensure that all of the sections of the application have enough information to function correctly If all of the different portions are not completed some modules will not work correctly Computer Keys While entering information into a form several keys are helpful for moving the cursor from one information box called a data field to another The table below summarizes those keys Key Description The Cursor The TAB key Hold down the SHIFT key and then press the TAB key o The Control Ctrl key Use the MOUSE by pointing and clicking to move the cursor PA ATR Provider User Manual Function Points to desired location Moves the cursor to the next data field Moves the cursor to the previous data field Enables blocked material to open due to pop up blocker Moves the cursor by pointing and clicking 5 KIT Solutions 2011 Menu Information
56. programs technical assistance workplace issues public education Click on the link of the name of the Web Source Treatment CSAT programs and announcements for the prevention field Centers for Disease Controis A new window will open displaying the website you chose Prevention Weekly istics agency CD To close the new website window click on the E4 X in the upper right hand AAA AS Drug Enforcement Agency Drug Enforcement Agency DEA corner Choose Category Federal Government full text articles from the Morbidity and Mortality Statistics the Federal Governments principal vital the user to analyze CDC data on mortality AIDS a 2 A A oS SS National Institute on Alcohol Information on research programs publications press releases FAQ s conferences and events and Abuse and Alcoholism data sources NIAAA This is a partial screenshot of the Web Links Listing Page Tips e f you have a pop up blocker on your computer hold the ctrl key down while selecting any button used to view the websites e On the left column of the table is the Web Source link and on the right column of the table is a description of the website PA ATR Provider User Manual 70 KIT Solutions 2011 Library The Library section is a repository of commonly requested documents and other general documents that ATR would like to make available Use the following instructions to view the Library
57. r lil See Calendar section for further details lf known enter the client s Mother s maiden name in the Mother s maiden name field Select the client s Gender using the dropdown list Select the client s race using the Race radio buttons The Status is defaulted to Active Active the client is currently receiving treatment can be viewed on other screens and reports li Inactive the client is no longer receiving treatment will no longer appear on other screens and reports Select the client s veteran status from the Veteran dropdown list Note If Yes is selected new fields will appear i Select the branch of the service the client is was in from the Branch of Service dropdown list li Select the discharge status of the client from the Discharge Status dropdown list PA ATR Provider User Manual Eligibility Tool Assessment Utilize Data Administration Knowledge Base Support Register Client Home gt Assessment gt Client Information gt Register Client Indicates Required Field AZ Tracking Form Middle Initial Last Name Social Security Number Birth Date imm dd yyyy 03 31 1981 HE Mothers maiden name Gender Please Select x This is a sample screenshot of the Register Client edit form T on a Alaskan Native American Indian Asian Black Cape Verdean Hispanic Latino Native Hawalan Pacific Islander o o ooo0oo0oo0oo oa
58. raining 10 Provider ID Training10 O E Select TL95 Training Location 95 2000 ss Access Way 1 Sample screenshot displaying the Provider Detail edit form Eligibility Tool Assessment Administration Manage Provider Home gt Administration gt Manage Provider Knowledge Base Expand All Collapse All a TRN Training 1 Location Name link TRN1 Training Org 1 Providers 1 to 1 of 1 Access Way 2 Sample screenshot displaying the Manage Provider Listing page Utilize Data Administration Knowledge Base Support Eligibility Tool Assessment Services Location Detail Home gt Administration gt Ma Save button Save _ L Delete Location Training Location 95 Location mos Location Name Address City State Pennsyivania Sample screenshot displaying the Location Detail edit form 60 O KIT Solutions 2011 Eligibility Tool Assessment Services Utilize Data Administration Knowledge Base Services Offered Services Offered Edit button 1 From the Location Details edit form click the Services Offered button a e Location Training Location 95 2 Click the Edit button from the left toolbar 3 Select the checkboxes to indicate the services you provide Uncheck the checkboxes for services that your Organization does not provide Outpatient Recovery Support Eligibility Nee
59. rom secure logmeinrescue com Run Run button 4 A Support representative will be with your shortly gt j While files from the Inter ry potentially harm your co run or save this software what s the risk This is a sample screenshot of the LogMeln file download message Tips e You will need to install the LogMeln applet in order to connect with Support This is a free download e The installation may take a few minutes PA ATR Provider User Manual 74 KIT Solutions 2011
60. s updated on the staff account the staff member will need to re activate their account PA ATR Provider User Manual 55 KIT Solutions 2011 Permissions The Staff Permissions module allows a user to assign permissions to access the forms within ATR From the Staff Edit form click the Permissions button Click the Edit button from the left toolbar Select a permission role from the Apply Pre Defined Permissions dropdown list See the Apply Pre Defined Permissions section for additional information If you wish to modify the pre defined permissions select the radio button next to the appropriate permission level for each module a No Permission staff member has no access to the module b Read Only staff member is able to view the data only c Full staff member is able to view add edit and delete the data Click the Save button from the left toolbar Note To exit the screen without saving any changes click the Cancel button Click the Back button to return to the Staff edit form Tips Eligibility Tool Assessment Administration Staff Permissions Home gt Administration gt Sti Save button Client Information Register Client Client Locator Tracking Form Assessment Tool Upload Client Picture Knowledge Base No Perm O No Permi No Permis ission IS No Permiss O Read Only Full E Full O Read Only Full O Read Only Full This is a sample screens
61. sks e When first viewing the Listing Page you will need to click the plus sign to activate the hierarchy view The will become a minus sign and all the data will display below the link e To enter edit or delete information within the link click on the desired link Single Form View The Single Form View is used when the data entered is updated periodically Only one form is available and edited The Single Form View displays the fields on the Edit Form e The form can be edited at any time but you must click the Save button to update the data PA ATR Provider User Manual Services MOTA Eligibility Tool Assessment Knowledge Base Services Home gt Services Voucher 3500 Kelly Brown Total Remaining S Sessions Sessions ervice Individual Counseling 30 minute 10 10 E Group Counseling Session Life Skills Group of 10 or less This is a sample screenshot displaying a Hierarchy View Eligibility Tool Assessment Services Provider Detail Home gt Administration gt Ma Provider gt Provider Detail Utilize Data Administration Knowledge Base Support Provider Detail Training 10 Delete Provider Training 10 Provider Info Provider ID Provider Name TL95 Training Location 95 Address City State Pennsyivan ia El This is a sample screenshot displaying a Single Form View Page 10 KIT Solutions 2011
62. stration Landing Page 3 Select the event you wish to delete by clicking the see Select button to the left of the event date Click the Delete button from the left toolbar 5 You will receive a message asking if you are sure Click the OK button to continue deleting the event Note To cancel the deletion click the Cancel button PA ATR Provider User Manual Eligibility Tool Assessment Administration Knowledge Base Manage Events Home gt Administration Manage Events Advanced Search Select button nagement Training This is a sample screenshot of Manage Events Listing Page Eligibility Tool Assessment Administration Knowledge Base Support Manage Events Home gt Administration gt Manage Events Edit f RE Delete button xplorer Coo oo o y Save we ss Event Description en om We Back Y Event URL C Event Dates otrzsrzoTT This is a partial screenshot of the Manage Events edit form a gt Remi 66 KIT Solutions 2011 Manage Messages The Manage Messages module is designed to add edit or delete messages that display on the Home screen Messages added at county level will only be viewed by that county and their providers Adding a Message 1 2 3 Click Administration from the Menu Click Manage Messages from the Administration Landing Page Click the Add button from the left toolbar Enter a brief
63. t the screen without saving any changes click the Cancel button To remove a record click the Delete button Click the Back button to return to the Locator Tracking form edit form PA ATR Provider User Manual Assessment Administration Eligibility Tool Client Notes Knowledge Base Home gt Assessment Client Information Client Notes Date mmiddiyay Effort made phone call letter sent This is a sample screenshot of the Client Locator Tracking Form Notes page 37 KIT Solutions 2011 Voucher Information The Voucher Information module is designed to enter forms and information related to each client within the application Eligibility Tool Assessment Administration Knowledge Base Client Information Home gt Assessment gt Client Information 1 Click Assessment from the Menu 2 Click Client Information from the Assessment Landing Page 3 Click the Select button to the left of the appropriate client Advanced Search Boe button o ae Ep ameen e This is a sample screenshot of the Client Information Listing Page Eligibility Tool Assessment Services Utilize Data Administration Knowledge Base Client Information Home gt Assessment Client Information 4 The screen is defaulted to open with the amp minus sign to the left of the Voucher which has the Voucher Information expanded 5 To continue with entering the client s voucher information you will
64. the ATR News links Tips e If no news articles appear when click the plus sign click the link located at the bottom of the page to enable the news feed You are NOT viewing the news feed which results in better page performance Click here to re enable the news feed PA ATR Provider User Manual 27 KIT Solutions 2011 ELIGIBILITY TOOL The Eligibility Tool module is designed to create a client profile and determine their eligibility for treatment Eligibility Tool Assessment Administration Knowledge Base Eligibility Tool n n Home gt Eligibility Tool Adding a Client Add button 1 Click Eligibility Tool from the Menu STE Advanced Search 2 Click the Add button asta OO First Name Kelly Eligible This is a sample screenshot of the Eligibility Tool Listing Page 3 Enter the client s first name in the First Name field 4 Enter the client s last name in the Last Name field Eligibility Tool Assessment Utilize Data Administration Knowledge Base Support Eligibility Tool 5 Enter the client s telephone number in the Client Phone fields e alae Note The Phone must be filled out in three fields The fourth field is optional for an extension number 6 Enter the client s emergency telephone number in the Emergency Phone field Note The Emergency Phone must be filled out in three fields The fourth field is optional for an extension number 7 Enter the client s email address in the Client E mail field This is an
65. the screen without saving any changes click the Cancel button 7 Click the Back button to return to the Listing page Or oi A po PA ATR Provider User Manual Assessment Eligibility Tool Home gt Eligibility Tool Services Administration Knowledge Base Support Advanced Search Brown Kelly Eligible 20 Not Eligible mones Select button Eligible _Select_ Terrance Not Eligible This is a sample screenshot of the Eligibility Tool Listing Page Services Utilize Data Administration Knowledge Base Support Assessment Eligibility Tool Home gt Eligibility Tool Save button cancel Save 916 555 1238 x 6 655 e x Indicates Required Field First Name Last Name Client Phone Emergency Phone Client E mail This is a sample screenshot of the Eligibility Tool edit form 29 KIT Solutions 2011 Deleting a Client 1 Click Assessment from the Menu 2 Select the client you wish to delete by clicking the Select button to the left of the client s name 3 Click the Delete button from the left toolbar You will receive a message asking if you are sure Click the OK button to continue deleting the client Note To cancel the deletion click the Cancel button 5 Click the Back button to return to the Listing page PA ATR Provider User Manua
66. tion GPRA Follow Up Notification This report shows all vouchers that are 4 5 months 135 days past voucher issue Wiew voucher Inactivity Report 1 Green 0 134 days 2 Yellow 135 180 days 3 Red 181 days This is a sample screenshot of the Dashboard notifications on the Home Page Voucher Inactivity This report shows all vouchers that have no services for at least 20 days 1 Green 0 19 days 2 Yellow 20 30 days 3 Red 30 days Tips e Green No Action Needed e Yellow Alert A link is available for the report or survey that falls within this status e Red Action A link is available for the report or survey that falls within this status PA ATR Provider User Manual 26 KIT Solutions 2011 ATR News e To view a list of News articles click on the amp plus sign next to the ATR News The plus sign will become a amp minus sign To close the list of articles click on the amp minus sign e To view a News article click on the title of the article from the ATR News section ATR News section is automatically updated in real time by JoinTogether e Anew window will open when you click on the specified news article link e Toclose the window click on the X X in the upper right hand corner or click the Close Close link You are viewing the news feed which can cause slower page performance Click here to disable the news feed This is a sample screenshot of the Home page displaying
67. tion under various state and federal statutes including 42 CFR and the Health Insurance Portability and ae Accountability Act PL 104 191 and its various implementing regulations A i da you M bas ae agie i me System Use Ag reement by clicking By accessing this site you are agreeing to comply with the above referenced statutes and regulations the Lok Ok button a greeing to c nced statutes and regulations Note If YOu do not wish to log in click the logot Log Off button Please be advised that any unauthorized use disclosure or failure to maintain the confidentiality of the information contained herein shall subject you to any and all applicable sanctions This is a screenshot of the System Use Agreement Screen pennsylvania DEPARTMENT OF HEALTH ACCESS TO RECOVERY PROGRAM Service Announcements Login to get started z Server Maintenance a This is the PA ATR3 Den ion Normal Maintenanc E Service Announcements carril tomplacia on Sunday 1 16 2011 10PM to 4AM EST The Service Announcements that are located on the Login Page are there to notify a users that the Service is receiving any necessary server updates The Service may UserID Nomai Maintenance be down for a short period of time which means you will not be able to log into the Password J pgr OSA TNA0ITIPMIo 4AM Service or save any data at that time Server Maintenance Normal Maintenance on Sunday 3 13 2017 10PM to 4
68. ts Home gt Utilize Data gt Standard Reports 52 Show Report butto i gt WuUvinwe free SONS Report Pare Report Name All Transactions Show Report aa Time Period 17 1 2009 6 30 2010 x Begin Date 7 1 2009 End Date Provider All y 6 30 2010 Voucher Al This is a screenshot of the Standard Reports Page KIT Solutions 2011 Tips e The PAATR Application has the print icon for easier access to viewing reports you may need to have Active X installed on your computer to utilize the icon Active X is a free download that should allow you to use the print icon click on the link to access the Active X site http www download com windows activex 1921 2206_4 0 html if you are unable to download Active X contact your organization s IT department e f you have a pop up blocker on your computer hold the ctrl key on your keyboard down while selecting any button used to view the forms e g Confidential Release Forms PDF etc PA ATR Provider User Manual 53 KIT Solutions 2011 ADMINISTRATION The Administration module is designed to complete administrative tasks within the application such as updating organization information staff registration and changing a password Staff The Staff module is used to register any staff members that should have access to the data entered within the application Adding a Staff Member 1 Click Administration from the Menu 2 Click
69. u try to save the form you will receive a message informing you what field is missing data and you will not be able to save the form until that field has data Tips e All the fields within a yellow box are required fields These must have a value entered before the record can be saved e You can type an identifying letter of an item in a dropdown list and the first selected beginning with that letter will appear in the box PA ATR Provider User Manual 12 KIT Solutions 2011 Calendar Dates can be entered in two different ways 1 typing the date directly into a date field as mmddyyyy or 2 using the Calendar icon The Calendar icon can be used as an alternative option to entering a date directly into a date field A T Calendar Windows Internet El e https Jkibservices3 kithost nek RIATR_ Dem w 2 1 Click the Calendar icon A new window will open displaying a calendar 2 To change the month use the month links on the top corners of the calendar a Click the left month link to go to the previous month b Click the right month link to go to the upcoming month c Ifthe date is not within the months displayed you can select the Month aaa allele and Year by using the dropdown lists Date field afafa fala 3 Once the correct month is displayed select the date by clicking on a number within the calendar Internet AL 100 This is a screenshot displaying the calendar feature PA AT
70. uana hashish Pot Joints Blunts Chronic Weed Mary Please Select Jane 2 Answer questions using the drop down list to the right of the question B2b Route of Administration Marjuana hashish Pot Joints Blunts Chronic Weed Mary Jane 3 Click the Next Page button to continue to the next page of 3 4 During the past 30 days how many days have you used any ofthe questions or click the Previous Page button to return to the cita si o a previous page See table B 2 c 1 Route of Administration Heroin Smack H Junk Skag i i During the past 30 days h any days have you used of the 4 Continue in this manner until all the pages have been filled in aia OS Once you have answered all the questions click the LEN Finish button B 2 c 2 Route of Administration Morphine 6 Click the Exit button to return to the Client Information Listing page ae cg a ae a B 2 c 3 Route of Administration Diluadid B2c4 During the past 30 days how many days have you used any of the CER following Demerol B 2 c 4 Route of Administration Demerol Next Page button f Previous Page Next Page This is a screenshot of the Intake GPRA Survey Below are the buttons that allow you to move within the GPRA Surveys This button moves you to the page directly after the one currently on This button moves you to the page directly prior to the one currently on Tips e Clicking on the Next Page button will automatically save
71. weekly in full Data entered 16 45 days of the service will be reimbursed at 50 Data entered 45 days of the service will NOT be reimbured f ATR News This is a sample screenshot of the Home Page displaying an open message Dashboa rd u tting Started Help This tool will guide you through some initial steps of using RI ATR AS Calendar e Dashboard feature on the home page Is designed to provide status updates in regards to various timeliness notifications and inactivity scenarios for reports and surveys within the ATR Application e ora Late Billing Penalities 01 01 2011 No Dashboard items to display e To view a list of dashboard reports click on the amp plus sign next to the Please be sure to enter your clients services weekly i i i a Penalities will be imposed for late billing Data entered Dashboard The amp plus sign will become a amp minus sign To close the within 15 days of the service delivery will be reimbursed list of reports click on the minus sign bara ey ide ari io service will NOT be reimbured f ATR News This is a sample screenshot of the Home page displaying the Dashboard PA ATR Provider User Manual 25 KIT Solutions 2011 Voucher Timeliness Dashboard This report shows all vouchers with no services within 20 days of being issued 1 Green 0 19 days 2 Yellow 20 30 days 3 Red 30 days View voucher Timeliness Report GPRA Followup Notifica

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