Manual Password Depot Server 8
Contents
1. data records Compute server Offers great computing power e g Cray at institutes for nuclear research e Internet server Provides internet and intranet services e g World Wide Web Domain Name Service DNS FTP or e mail e Media server Provides multimedia data e g audio and video clips in real time and top quality Active Directory 23 Active Directory Import 23 Adding new user 12 13 0 Control Panel 5 7 8 D DNS 25 G Groups 16 17 l Install a license 22 Installation 5 Introduction 3 L Localhost 5 9 Log view 17 N New User 12 13 NT Service 5 Password Depot Server 3 Password Files 10 11 Permissions 15 21 Program Options 9 Properties dialog 14 Proxy 9 R R O 10 R W 10 S Server License 22 Server Options 20 Server Policies 21 22 Storage Folder 20 U Unlock 22 User properties 14 Users 12 13 W Windows application 52. server will be installed with the following default log in User name admin Password admin IMPORTANT It is highly recommended to change these default values for the user admin in the Control Panel following installation Normally Password Depot Server starts automatically on Windows start up and runs in the background on your PC If you configure the server to run as an NT service it starts under the SYSTEM account and does not require a user to be logged in Control Panel The Control Panel is the single control center which provides quick and easy access to all functions for maintenance and configuration of Password Depot Server The Control Panel has a menu bar consisting of six tabs e Server Shows the current status of the server and contains commands for configuring and maintaining the server e Files Used for installing and managing password files on the server e Users Contains commands for managing clients users e Groups Manage your users in groups e Log Displays the server activity log e Alerts Manage email notifications for certain events Control Panel The Control Panel is the single control center which provides quick and easy access to all functions for maintenance and configuration of Password Depot Server The Control Panel has a menu bar consisting of six tabs e Server Shows the current status of the server and contains commands for configuring and maintaining the server e Files Us
3. settings check the check box Use HTTP Proxy If this filed is not checked the according fields are deactivated Make the corresponding entries in the text fields Proxy e g http myproxy or 192 168 0 1 and Proxy Port e g 8080 Also enter a user name and password if necessary TIP If you are not sure whether you are using a proxy server click the System settings button in order to adopt your system settings If your computer is configured correctly proper settings will be used automatically and no further changes need to be made Control Panel Files Files On the Files tab lists the files managed by the server Here you can add password files or delete files from the server Furthermore you can grant access rights for single files to existing users and groups In the list view you get an overview of the existing files and see how many users are currently using the according file in read write R W or read only mode R O The following functions are available e Add With this button you open the dialog box add file to server e Properties Opens a dialog box in which you can have a look at the properties of a password list and edit them In addition you can assign the according read and write rights to users e Delete With this button you can delete all password files from the working directory of the server If a client is currently using the file he will receive a note when he tries to save it e Refres
4. A ARAS Control Panel Import from Active Directory ccoconooooconnnnonnnonnononcnonnnnnnnnanonnnnnnnnnnnnonnnos Addition Definition KSEE A EE aa Index 24 24 24 26 26 27 The Password Depot Server module is an add on to Password Depot Using the server module clients can share one or more password file s which are located in the network on a server and use them together The Password Depot main program is used as the client The server module is installed on a computer in the local network Here the administrator can use the so called Control Panel to set up users and assign them access rights to every added password file Approved users can access the password files on the server for which they have the according rights with the Password Depot main program To do this the IP address and port of the server are needed as well as the log in data which the administrator has set up password and user name NOTE The password file will be opened and made available to users by the server So if you want to share an existing password file via the server you enter its master keyword into the Control Panel The server will remember that master password and will open the password file when needed A user who wants to access a password file which is made available by the server does not do this with the master password of a file but by the user name and password for this server which he received from the administrator In addi
5. Advanced Here you can assign a fixed IP address to a user so that every connection attempt of this user with an IP address other than the one chosen here is neglected This can increase security but also requires that static IP addresses are used User Properties The User Properties dialog allows to see and edit a user s properties For more information see Add user 15 Control Panel Permissions for users You can set advanced permissions for a user if you select him in the Security tab of the File Properties dialog and click Advanced Here you have two tabs Permissions on the file and Permissions on passwords and groups Permissions on the file Here you can select the user s general permissions for that file This permissions will apply to all entries that don t have any individual settings see Permissions on passwords and groups Here you can define how the user can use the file itself read add modify delete as well as how he can use the functions inside the client when he opens the file e g auto complete browser add ons print You can also define if the user should be able to export a file or save a local copy of it NOTE These options can be preset for all users in the Server Policies The option Grant access rights refers to File administrators If this option is checked the user may manage this file as well as long as he is a File administrator Permissions on passwords and groups Here you can con
6. Manual Password Depot Server 8 Table of Contents Introduction 4 Installation and running 6 Installation as Windows service or as Windows application coococococcnncncnonononaonnnnnnons 6 C ntrol IE dis id io AA IAE A AA ase A A A ad 6 Control Panel 8 Control Panel rra 8 COMO ada 8 Control Panel Servera 9 SEVE moar E EE A ETE T E TE E 9 A EEEE E AE A EAEE AE as 10 Program OPIO Sennaa eaea a ad 10 Control Panel File Sperneier EEEa A EEE EE AASE 11 A A A A ho tudewenulGes eauldectadia es hastlvten tue etctaun 11 Add fil re Sat sts 0 cles oa eld Secs ed coh ys eee ule at det aaa een nnn a tated Sey a i 12 Fil Propertie S it dia 13 Control Panel Users 13 US ii ad ridad 13 O i aadota na 14 User Properties de 15 Permissions TOUS A a EEE ees auto AEE 16 Control Panel GroupS ssscccccceceessssssssscececeeeesenssneensececeesessnusaeaeseceeeessassneanaeseeeesesenas 17 OO Sari RARA Sanwa A A A a a DARAS RA 17 NeW GROUP A E ada a OR gea A ch sags A A 18 Control Panel ori e ero ae ELO 18 Control Panel Alerts citar E SA Alt 19 A O Aaaa Ea aAA A Macwnacedaialeedgheagec aa a EDEA 19 New Alertin ias 19 Alert Properties WINdOW Sinon naea e a aa a Nea 20 Server 21 Server OPTION Sa ii eE 21 Server Pole Ea AEE E ranean os A E EAAS 22 Server Policies iii ta ta a a ae an 22 PEE MISSION Sida SOCUTIYAIA leech Ae Seed set ote la ota ed ohh a SENN oh DHL a tn ead eesti SERV SM E A Cates A A A A ds Tools REDONDITOS ative LAA E
7. ackup of all password files will always be created when you start the program e Backup password files every Set a number of hours after which an automatic backup of your files will be done e Log backups to file If you activate this option the program will create a protocol of the executed backups and store it within the selected file In this way you can later see at which time the files were saved Server e New connection from different PC Here you can determine what happens in case a users connects him herself to the server using a different PC Either the new connection is denied or it is allowed with the existing connection being closed Email Settings On this tab you can configure the settings for email notifications about events e Sender Add the sender s email address and name e Outgoing Server Configure the outgoing mail server e Test Connection Enter an email address and click Test Connection to check if the entered settings are right Server Policies Server Policies You can access the Server Policies by clicking on Server gt Additional Here you can set default permissions for your users and define some security related settings for the clients It is divided into two tabs Permissions and Security Permissions On the Permissions tab of the Server Policies you can set the default permissions which you will give to your users This will help you to define rights faster without setting them for every u
8. aster password of this file e Activate the Mask option in order to mask your password s characters Create new passwords file Choose this tab to create a new passwords file Enter the desired file name and if you want a comment and a hint 12 Password Depot 8 User Manual NOTE As master password for newly created files the administrator password is used Clients will anyway use their assigned password to open it To create a password file with a different password as the administrator one please use the Password Depot Client File Properties At the General tab you see basic information about the selected password file for example how many user are using it in read only mode and how many with read write access At the Security tab you can add users or groups so that they can then access this password file or delete them so that they may not access the selected files anymore You can grant the desired rights for a file at Permissions for to all users apart from the predefined administrator account To do so choose a user from the list und then set the following rights below e Read The user can see the passwords of a password file e Modify The user can edit and change existing entries of the password file e Add The user can add new passwords to the password file e Delete The user can delete existing passwords of the password file e Special permissions Refers to some extra permissions which can be acces
9. ceive notifications for all users or only for certain users and groups Alert Properties window You can edit an alert s properties by clicking the Properties button in the Alerts tab The dialog consists of two tabs General and Advanced You will find a detailed description of these two tabs in the New Alert topic 20 Server Options You can access the Server Options dialog by clicking on Server gt Additional It consists of two tabs General Additional and Email Settings General The General tab allows to make the basic settings for the server e Server language Determines the language to be used e Server Port Determines the port e Storage Folder Defines the path at which password files are stored by default e Logging Here you will find all options to the logs which Password Depot Server creates You can decide that no files are to be created if it should be one file ora file for every program start of the server In addition you can choose the directory on which the files are to be saved By default this is the subdirectory Logs in the program directory of Password Depot Server Furthermore you can enter the maximum size of the log file Additional On this tab may be principally changed the backup settings e Backup Folder Determine where your backups will be stored You can change the folder via the Browse button three dots on the right e Backup password files on every startup If you check this option a b
10. ed for installing and managing password files on the server e Users Contains commands for managing clients users e Groups Manage your users in groups e Log Displays the server activity log e Alerts Manage email notifications for certain events Password Depot 8 User Manual Control Panel Server Server This menu has four buttons Status Here you will find the current status of the server On the right side you will see the current server version and the number of allowed and currently connected clients In order to increase the number of allowed clients click on Additional gt Install License on the left The following functions are available here e Connect Connects to the server A dialog box opens where you have to enter the server address port user name and password e Disconnect In case there is a connection to the server this button allows you to disconnect If there are no maintenance or setup works it is recommended to disconnect from the server e Pause Pauses the availability of the server for all clients The server will anyway be available so that any maintenance work can be done e Continue Continues a paused server that means makes it available once more for the clients in the network e Refresh Updates the displaying of information in the Status section Additional Here you change the server s settings install a license or contact the support e Install License Enter a license ke
11. figure the permissions for every single group and password individually You can either allow or deny the following read accessing an entry modify and delete By default the individual permissions for all entries inside a file are undefined If a permission for an entry is undefined the permission for the superior group or those for the file will apply NOTE Individual entry permissions will overwrite those for the entire file NOTE If only Modify is denied and Delete not defined the user can still delete the entry 16 Password Depot 8 User Manual NOTE Entries that can t be modified by a user still can be moved inside the file e g into another folder or duplicated Control Panel Groups Groups This tab shows an overview of the existing groups and allows to create edit or delete groups Information on Groups A group consists of several members users In order to assigns users to a group go to the Users tab By creating groups you make it easier to manage users as you can later assign rights to whole groups instead of single users Available Functions The following functions are available e Add Allows to create a new group e Properties Shows the properties of an existing group e Delete Deletes a group e Refresh Updates the current view e Find Enter a partial group name to search for a specific group from the list e Program Options Make changes to the control panel of Pa
12. h With this button you can update the list view This can be necessary if the server is running and the status of single files changed after access from users in the network e Find Enter a partial filename to search for a specific file from the list 11 Control Panel e Program Options Make changes to the control panel of Password Depot Server e Users Report Generates a report with all user accounts from Password Depot Server You also get an overview of the files they have access to and what permissions they have The report can be saved and printed e Files Report Generates a report with all files from Password Depot Server You also get an overview of the users that have access to each file and exactly which permissions they have The report can be saved and printed The granted permissions are marked with an X in the corresponding column while the denied permissions are marked with a minus symbol The columns are arranged the same like in the advanced permissions tab from the file properties TIP Some of these functions can also be accessed by a right clicking on a file from the list Add file This dialog box allows you to add new files to the server It has two tabs e Add existing passwords file e Create new passwords file Add existing passwords file Choose this option to add an existing password file to the server e Click the button Browse to select the right file e Inthe Password field enter the m
13. hich access the server at the same time The number of users which you can create is not limited 23 Reports You can get a better overview of the users and files on Password Depot Server by generating reports in the Tools menu You can print these reports or save them in various formats html mht txt Users Report This function generates a report with all user accounts from Password Depot Server You also get an overview of the files they have access to and what permissions they have Files Report This function generates a report with all files from Password Depot Server You also get an overview of the users that have access to each file and exactly which permissions they have The granted permissions are marked with an X in the corresponding column while the denied permissions are marked with a minus symbol The columns are arranged the same like in the advanced permissions tab from the file properties Control Panel Import from Active Directory Clicking on the Import from Active Directory button in the Users and Groups tab will start an assistant to import users or groups from the Active Directory On the first page of the wizard please enter the following information e Domain name Type in or select a domain name e User name amp password Enter the user name and the password of a user who has rights to read data from the domain active directory Usually that should be a domain admin e ADs path Ente
14. local computer To access the server using Password Depot in this situation specify the server address 127 0 0 1 or localhost Installation as Windows service or as Windows application Password Depot Server can work in two modes as a normal Windows application or as an NT Service By default the server is installed as an NT Service during installation To install it as a Windows application select the according option while installing IMPORTANT upon installation you must decide whether you want to install Password depot Server as a service or an application We recommend to select the service option If installed as a service the server will be listed as Password Depot Server 8 To start or to stop it use the Windows Control Panel If you have installed the server as an application you will find it in the program folder by default this is C Program Files AceBIT Password Depot Server 8 in Vista Windows 7 and Windows 8 and C Programs AceBIT Password Depot Server 8 in XP Control Panel The Control Panel is a separate managing tool for Password Depot Server It allows to administrate the server and to set many different options You can access the Control Panel from any computer in the network which has access to the computer on which the server is executed Password Depot 8 User Manual To open it click Start and choose in the program menu Programs gt AceBIT gt Password Depot Server 8 gt Control Panel The
15. r the exact CN Common Name of a group or a user in order to filter the Active Directory Password Depot 8 User Manual NOTE The CN in the ADs path field must be typed in exactly as it appears in the Active Directory Click Login below to continue If the logon was successful the Active Directory tree will be listed on the next page Here check the groups and or users which should be imported or updated in Password Depot Server In the next step you will see the import results NOTE All imported users from the Active Directory can login to Password Depot Server using their Windows NT user accounts and passwords by default 25 Definition of Server The term server is derived from to serve Servers manage the network and are junctions within the Internet Servers are central computers in a network which provide work stations clients with data and resources A server can consist of a computer including the corresponding operating system and utility program Or a server can be just a program providing certain services like DNS or web service There are different server classes for different tasks including e File server Provides clients with files and space on the file system and backs up user files e Application server Allows users to access one or several applications e Database server Includes a database The server s task is to manage and organize data and to insert sort and search at high speed for
16. sed via the Advanced button NOTE You can define the settings which are used by default for these permissions in the Server Policies Control Panel Users Users The Users tab enables the administrator to add new users and to edit or delete existing ones The access rights of the user are anyway assigned on the Files tab 13 Control Panel NOTE You can also use Here you have the following possibilities e Add Opens the New User dialog e Properties Opens the Properties dialog e Delete Deletes the selected user e Refresh Updates the view of the User tab e Find Enter a partial user name to search for a specific user from the list e Program Options Make changes to the control panel of Password Depot Server e Users Report Generates a report with all user accounts from Password Depot Server You also get an overview of the files they have access to and what permissions they have The report can be saved and printed e Files Report Generates a report with all files from Password Depot Server You also get an overview of the users that have access to each file and exactly which permissions they have The report can be saved and printed The granted permissions are marked with an X in the corresponding column while the denied permissions are marked with a minus symbol The columns are arranged the same like in the advanced permissions tab from the file properties e Import from Active Directory Import u
17. ser separately If you check an option here it will be preset as allowed for every user who has access to a password file You can change the settings for individual users If you uncheck an option here it will be preset as denied for every user who has access to a password file You can change the settings for individual users If you set the check box to undefined you will have to set the according permission to denied or allowed for every user and file manually 22 Password Depot 8 User Manual Security On the Security tab of the Server Policies dialog you can define some security related settings for your clients e Check the option Check passwords quality against dictionary attacks if your users should receive a warning if they use a password which is not secure against dictionary attacks e Below you can define password policies which you want your users to meet You can define the length of the default passwords and decide which kind of symbol types Lower case upper case numbers special characters you want to be used Server License To add a server license for more users click on Server gt Additional gt Install License Here you find information on the currently used licence for Password Depot Server The number of licences determines how many users may access a file simultaneously Below you can enter a new unlock key to unlock a larger number of users NOTE The number of clients always refers to the client w
18. sers or groups from the Active Directory TIP Some of these functions can also be accessed by a right clicking on a user from the list Add User The dialog Add User allows to create a new user It has three tabs General The General tab provides following options 14 Password Depot 8 User Manual e Full Name optional The first and last name of the user e E mail optional The e mail address of the user e Description Here you may add additional details about the user if neccessary e Logon to the Server Below you can define if the user should use his Windows NT credentials to log in or if you define a a user name and a password for him in Password Depot Server e Account options Here you can temporarily lock or deactivate the user account At User cannot change password you determine if this user can later change his password himself via the client Additionally you can make the user a File administrator A file administrator can add files to the server and configure the permissions for these files The Server administrator can additionally give the File administrator the permission to manage further files from the server A File administrator can t add or remove users and groups Member of Here you determine if the user shall be member of any groups and if yes of which groups e Add group Click this button to add him her to a new group e Delete Click this option to remove him her from a group
19. ssword Depot Server e Users Report Generates a report with all user accounts from Password Depot Server You also get an overview of the files they have access to and what permissions they have The report can be saved and printed 17 Control Panel e Files Report Generates a report with all files from Password Depot Server You also get an overview of the users that have access to each file and exactly which permissions they have The report can be saved and printed The granted permissions are marked with an X in the corresponding column while the denied permissions are marked with a minus symbol The columns are arranged the same like in the advanced permissions tab from the file properties e Import from Active Directory Import users or groups from the Active Directory TIP Some of these functions can also be accessed by a right clicking on a group from the list New Group The New Group dialog window consists of two tabs General and Members General On this tab you may enter the group s name Optionally you can also add a description of the group Members On this tab you may add users to a group Add user or delete users from a group Delete Control Panel Log In this view you are shown a log of the server activities You have three options at your disposition e Save Click here to save the content of a shown log e Clear Delete the current log e Refresh Updates the server log 18 Pass
20. tion the administrator determines which password files a user can access and the according access rights as for example read write etc Clients can load the password files from the server and use the passwords inside of it Clients can also change passwords if they have been assigned the according rights In this case Password Depot Server will lock the password which is currently being modified so that no changes can be made to that password by other users at the same time that is that conflicts are avoided It is possible though that several users work with the same password file The number of users which can set up a connection to the server is defined by the license which you purchase A 25 user license will for example allow 25 clients to connect at the same time Password Depot 8 User Manual NOTE You do not need a license for up to three users at the same time In this case the server module can be used without a license It is not possible though to use the server in Freeware mode this is only possible with the Professional Edition Ideally the network administrator will install the Server Module on the server PC of the local network As an alternative however it is also possible to install the Server Module on any computer accessible on the network To allow this the computer must be assigned a fixed IP address on the local network NOTE You may install the Server Module e g for testing purposes on your
21. word Depot 8 User Manual Control Panel Alerts Alerts In this tab you can manage alerts for certain events that will be sent to a custom email address In this tab you will find four buttons e Add Opens the New Alert dialog e Properties Opens the Alert Properties dialog e Delete Deletes the selected alert e Refresh Refreshes the list New Alert You can add new alerts by clicking the Add button in the Alerts tab This will open the New Alert dialog that consists of two tabs General and Advanced General Here you can edit the general settings of an alert e Event Select an event for which you would like to receive notifications e Notes to include in notification If you want to add some notes to the notification you can insert them into this box e Send email notification to recipients Shows a list of recipients for the selected event You can type in new email addresses into the drop down field at the bottom left or select a previously entered entered address You can manage the recipients list with the three buttons below it you can either Add Replace or Delete a recipient Advanced 19 Control Panel Here you can add restrictions for certain events You can select for which group user or file you want to receive this notification e Apply to files You can either select to receive notifications for all files or only for certain files e Apply to Users and Groups You can either select to re
22. y in order to increase the number of allowed clients e Server Policies Define the default permissions for files Permissions for single files can still be made individually Control Panel e Server Options Make basic server configurations and e g define where and how often backups should be created Program Options Exit Closes the application Doesn t affect the service Connect In order to connect the control panel to the service click on Server gt Status gt Connect This will open a new window Enter all necessary data to connect to the server e Server address Enter the address of the server or e g localhost if the server is executed on the same PC as the Control Panel e Port Enter the port under which the server is connected The default port is 25008 e User name Enter the user name admin is preset e Password Enter the password admin is preset Program Options You can access the Program Options from the Server Files Users and Groups tabs The program option affect only the control panel they have no influence on the server At Application language you can select a language for the user interface If you are using a proxy server you can configure the Control Panel so that the program can access the Internet Normally you do not have to make changes to these settings as most Internet connections work without a proxy server 10 Password Depot 8 User Manual To activate the proxy
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