Home

Impress Guide - Aventa Learning

Contents

1. toolbar by selecting View gt Toolbars gt Fontwork from the main mena bar 2 Select from the You can modify i desired one The text Fonrwork in the selected style appears on the slide Fl cowok Tu adt La aL M Fire Wr The Fior gale ery Figure 80 he preferred style and click ick one providing an effect similar to the uni sm Gc Oen 3 Double click the object to the Fontwork text Type your own text in place ofthe black Fomwort that appears over the object Figure 81 4 Press the Ese key or click outside the area with the blue resizing handles to Eding Fonvork tnt Nos tat the Fontwork objet is created you can edit some of its atribues To do this you can use the toolbar or other options as described in the next Using the Fontwork toolbar Make sure that the Foatwor toolbar shown in Figure 82 is visible on the workspace Ino select View gt Toolbars gt Fantwork fom the main mena bar YomimO Figs AE The Fant bur In addition to the Fontwor Gallery icon this toolbar contains the following icons V7 7 Fontwark shape to change the shape ofthe selected object choose a shape from the extended toolbar Figure gt fine a ae Needy AYP daw enrian C208 C6208 Fine 2 The eld pet vali Crag rae eae
2. Figure 13 Selecting a lide in the Navigator 3 Deag the slide into the workspace and release the mouse button The Name Object dialog Figure 134 opens C E Cope Fig i Naming i 3 a tame for the duplicated slide and then click OK The new slide is inserted afier the selected slide Tip Duplicating a lide ia good way Wo prevent having sides wil ton much information crowded on hem Try duplicating the slide Sd spite pons over twa e ore esting crowns and soon ll be peeved Saar Ses Noles and ing renaming removing sides Expanding a slide Sometimes yow will have slide with too many subpoint to fiin the space available Instead of reducing the font size or using other methods to squeeze mone text into the space itis usually better to subdivide the contents of the side into two more slides As mentioned in the Tip above you duplicate the slide and manually split the points Another way is to expand the contents of the slide do this 1 optional Duplicate the slide in case it is needed ter 2 Choose Insert gt Expand Slide from the menu bar Impress creates a new slide each highest level of the outline The outline text becomes the tile of he new slide Outline points below the top level on the original slide are moved up one level on the new slide 3 Wrequie repeat ste
3. Mf necessary use the Demote burton on the Text Formatting toolbar to recreate it that the outline pont are at the corect hierarchies Tevel may be useful 1o open the Style and Formaning window at the Presentation styles ge to track the outline level of ench item 4 fom outline levels have too many points to fit on one slide you can expand those slides or duplicate the sides and anally change their Modifying slides Mt is highly recommended to avoid manually changing the formatting of individual slides in a presentation instead use slide masters as much as possible A presentation Son have multiple slide masters so the need for modifying slide backgrounds ar other features should be an exception rather than the rule Sce Chapter 2 for details about using slide masters Formating the slide or page area The Page Setup dialog is used far several purposes some of which depend on where jou open the dialog For example if you are in Notes view of Handout view when the Page Setup dialog you are setting up the page layout far Notes or Handouts respectively see pages 160 and 164 for more information I you are in Normal view you formating the slides themselves Sagar ang and FUMUS SEES Note ard anos Moding ses Note Any changes to the page oma s margina orientation ndi on gl toa nthe penton You cantat define mare an one in ness as you can in Writer o
4. Interaction dia afer choi Go page o bc eraran hong hice for he gt slide or er Saat Sa oe s A Chapter 10 Printing e mailing exporting and saving slide shows General information about printing documents ftom is provided in the Getting Started guide This chapter describes some items of particular interest to uses of Impress Quick printing Click the Print Fie Directty icon amp o send the errire document to the default Prise defined for your computer Controlling printing Impress provides many options for printing a presentation with multiple slides on page with a single slide per page with notes as an outline with date and time With page name and mere For more contral over printing a presentation choose File gt Print to display the Print dialog Figure 172 On the Print dialog you can choose Which printer to use if more than one are installed on your system nd the properties af the printer or example orientation portrait or landscape rich paper tray to use and what paper size to print on The properties available depend on the selected printer consul the printer s documentation for details What slides to print how many copies to print and in what order to print dem Contig pining Pages prims the slide numbers you ist in the box Use hyphens to indicate ranges and comm
5. Noto The Back buron has the man ezet oval pages of the Options dag ette pont othe vals Ihat wene in puce when y openad Opens se User Data options pres uses he first and Jast name soe in the User Data page to fill in the Created and Modified fils in the document properties and the optional Author field ofen umed inthe footer of presentation so you will want to ensure that your name appears there To do this 1 In the Options dialog click OpenOffice org User Data 2 Filin the form on the OpenOffice org User Data page delete any existing incorrect information m CTT Sang Up TOROS TS Choosing options tet a af 000 Print options Set the print options to suit your default printer and your most common printing method You can change these settings at any time either through this dialog or during the printing process by clicking the Options button on the Print dialog Inthe Options dialog click OpenOffice org gt User Data Sce Chapter 10 Printing e mailing exporting and saving slide shows for more about the options this page Color options On the OpesO ice org Colors page Figure 188 you can specify colors to use in documents You select a clar from colar lable editan existing color or define new color These colors will then be available in colar selection palettes im all components of OOo You can also define colors within Impress but those colors will mot
6. GEE images Select Bitmap object in the Animation group section ofthe Animator dialog This allows you to customize the timing of each of the ames and he number of repetitions for the animation set the value to to obtain an infinite loo Click Create to place the animat image on the slide Noto uke image u be copied i the Animator consists af severa objects choose to went each objet a separate ame In the case lick the Apply objects individually baton Remember that each EA beat wil be centered ihe animation Animated image in one step For some simple animations it is possible to creat the animation fames in avance and place then n the slide This method works well far a rotating line a Shape gradually changing color shapes increasing or decreasing size In most of these Occasions it is convenient to use the Edit gt Duplicate command When ai the tamas are areny prepared use th Apply objet iiu B keea easy to obtain for example a rotating segment 1 Drawa segment horizontal and make it fairly thick use Format gt Line or the Line and Filling toolbar to do that Open the Duplicate dialog by selecting Edit gt Duplicate and set the number of copies to the X and Y axis to 0 1 the angle to 30 the enlargement width and eight 1o D and click Select the 6 segments created by Inpres and open the Animator Insert gt Animated image th
7. Sif E Working wih side masters To apply a different slide master to ane or more selected slides 1 In the Slide Pane select the slides you want change 2 In the Task Pane right click on the slide master you want 10 apply to the selected slides and click Apply to Selected Slides on the pop up Loading addi masters nal slide Sometimes in the same set af slides you may need to mix multiple Slide masters that may belong to different templates he use of templares is explained later in Working With templates on page 35 For example you ned a completely different layout For the first slide of the presentation or you may want to ad to Your presentation slide different presentation ased template available onthe hard disk The Slide Design dialog makes this possible Acess this dialog either rm the Imenu har Format gt Slide design or Irom the pop up menu that appears when right licking on a slide in the Slides pane The main window in the dialog shows the slide masters already available for use To add more 1 Click the Load bution 2 Select in the new dialog the template from which to load the slide master Click OK 3 Click OK again to close the slide design dialog The slide masters in the pm sie Transen Fiere 1 dele mier page de plate you selected are now shown also in the Master Pages section of the task pane in
8. 2 Position the pointer over one of the green resizing handles The pointer changes shape giving a graphical representation of the direction of the ring 3 Click and drag to resize the picture 4 Release the mouse button when satisfied with be new size The corner handles resize both the widita and the height ofthe graphie object smultaneousy while the other four handles only resize dimension at a time Tip To raain the origiral proportions of the pape SMe one of he mer li he dap Be sro las he bln before esi the Shif ing and Foran PS Formaning pius For more accurate resizing of the graphie object use the Position and Size dialog described in Chapter 6 Formaning Graphie Objet Caution avar aster image wil afe th easton cng sue depe of Ming 1 beter xtra size your ctr elo ern o our sentation if poss Rotating a picture As forthe position and the size rotation ofa picture can be done manually or wing dica dialog The Rotation dialog is described in Chapter 6 Formaning Graphic Objet To rotate a picture manually do as lows 1 Select the if necessary so that the groen handes around it show Click the Rotate button C oa the Drawing toolbar This toolbar is usually located at tne bortom the sereen but be undocked and used asa floating Tf the toolbar is not showing select View gt Toolbars gt Drawing The
9. B sWod ds 9 X 8 e ne iie R Z meT 0 8 E D amp 7 Saane Msns a The Slides pane contains thumbnail pictures of the slides in your presentation in the order they will be shown unless you change tbe order as deseribed in Chapter 9 Clicking slide in this pane selects it and places it in the Workspace While it is there you can apply any changes desired to that particular slide Sever additional operations can be performed on one or more slides in the Slides o Add new slides at any place within the presentation after the fist slide Mark a slide as hidden so that it will not be shown as part of the slide show Delete a slide ftom the presentation is no Tonger needed Rename a slide Copy or move the contents af one slide to another and paste or cut and puse respectively sas possible to perform the following operations although there are more efficient methods than using the Slides pane as you wil soe in this chapter Change the slide transition following the selected slide ar after cachi slide in a group of slides Change the sequence of sides in the presentation z RD Pate ot he main Ingress window Change the slide design A window opens allowing you to load your own design Change slide layout for a group o slides simultaneously This requires using t
10. Click in the text box showing Click to add notes and type paste text ar graphics as needed 3 E add notes to another slide select it in the Slides pane The Notes view changes to show the selected slide 5 When done entering notes retum to Normal view rd anos E re 141 Tie work area in Noe ee Formatting notes Wis highly recommended to the Notes Master and the Notes Presentation style oma th appearance f notes ater than formating them for each slide inva Allibe formating guidelines given in this seston can be applied to cither the Notes Master or 1o the Noes Presentation style To open the Notes Master Figure 142 choose View gt Master gt Notes Master from the memu bar LI Tagan Aid GG Ses rai annus and mating nates Formatting the Notes page To access the Page formating for the Not 1 Switch to Notes view lick the tab in the main work area or select View gt Notes from the menu bar 2 Select Format gt Page fom the menu bar or right click and choose Page Setup fom the pop up menu to open the Page Setup dialog shown in Figure D saeva Famers i Ds me it Be m m s em e oo Cs Elm imt Fem Co Cees Cee Cee gare Te Pare S dialog for oie 3 Set the desired parameters The Page Setup dialog for notes is the same as the dialog for slides Refer to Formanin
11. Seroll back and forth the text wil not exit the shape border and move fist in the chosen direction Scroll in the text will scroll in towards the given direction starting fom the of the shape By default no animation is applied The onher properties that ean be set are Start inside checkbox when ser the animation will start from inside the shape Text visible when editing chektox set this box to sc th text while editing Animation includes three further options to set the fequency of the Animation he ineremenis between two positions of the animation and fally the delay before the animation starts To se some of the animations in action it is necessary to start the presentation Press Fior select Slide Show gt Slide Show from the main men To return to the edit mode press Eve Formatting connectors Connectors are lines that join two shapes Connectors stem ftom a glue point of the Shape Refer to Chapter 5 Creating Graphie Objects for a description of the usage of Connector properties can be accessed and modified in two ways Manual formatting right click on the connector line and sleet Connector in the pop up menu Style based formatting select ane of the available graphics styles or create a ons as dusted in Using apis styles frat graphies on page ugs Forana Gens Ong Forratirg conrectors Both methods open the Connector dialog shown in Figure 103 where you
12. does not have oil 3 Select one ofthe formatting options Line ost the characteristics of the line including the borer of an area ee Formatting lines on page 108 Area to format the il interior of an object This includes color Transparency and pattem see Format ng acas on page 11 Poston and Size o move rotate and manipulate an object according to Specified measurements sce Moving resizing and rotating a graphie object on page 104 Texto format the appearance ofthe text that can be added to any shape or line see Formatting text on page 124 Most ofthese commands are also available for selection in the pop up menu that appears right clicking on the objet Moving resizing and rotating a graphic object This section describes the mechanisms that are available in Impress to move resize and rotate a graphic object Note that the same procedure can be applied equally to picture see Chapter 4 and to a graphie see Chapter 5 Moving graphic objects 1 Click the graphic object if necessary to show the pree resizing handles 2 Move the pointer over the graphic object unti the pointer changes shape On most operating systems the eso associated with moving objects is four headed arrow but it may also be a hand some other symbol EI ugs Forana Graphic Ong resizing and lating a graphie beet 3 Click and drag the graphie object to the desired positio
13. you will see that the times have changed match what you set whea rehearsing you want the whole presentation to auto repeat open the menu Slide Show gt Slide Show Setting Click Auto and OK TE Using wantin Applying a slide transition effect 1 Inthe Tasks pane choose Slide Transition Figure 156 298 2 Inte Slides pane or Side Sorter view ne Fase Meisel he sides wants transition to apply to slides you astam Arran totes toes fs 7 Ste Tini 2 IndeAppietrseectalsderls tasivtesededrides putain a Nes Modify the cid anion by t M inthe Mali penton area EES 5 Iyouchoose to playasound selectit WES EPS iine inthe Sound im The laepwwilaet nates itcm fund now becomes act Wes Goss Mapas dics Treacy another Utero Choose how to abancetothe next innert manually cli oe ey trang _ stomatal 1 you choose i auto you can pes how ignes debere Eai osora suona advances othe ne SE EU slide ia Manca side 7 Myon vant tet you jun defined ee ol slides in show click the Apply toll Slides Conte ft La 3 To preview the transition effect lie the Play buton 9 To star the slide show fom the current lide so you can see al the vem clik e Side Show pe
14. Creating a template folder To create a template folder 1 Inthe Template Management window click any folder 2 Click the Commands button 3 From the drop down menu choose New A new folder called Untitled appears 4 Type a name for the new folder and then press the Enter key saves the folder with the name that you entered Deleting a template folder You cannot delete the template folders supplied with or installed using the Extension Manager you can only delete Folders ht you have created delete a template older that you have ereatedt 1 Inthe Template Management window click the folder that you want to delete 2 Click the Commands button 3 From the drop down menu choose Delete A dialog appears and asks you to confirm the delete Click Ve Moving a template To move a template fom one template folder to another template folder 1 Inthe Template Management window double click the folder that contains the template you Wan to move A list af al the templates contained in hat older appears underneath the Tolder name 2 Click the template that you want to move and drag it to the desired folder IF you do not have the authority delete templates from the source folder this ction copies the template instead af moving it Deleting a template You cannot delete the templates supplied with or installed using the Extension Manager you can only delete templates that you lave created To
15. Deleting images from the Gallery To delete an image fom a themne 1 Right elick onthe image in the Gallery window 2 Choose Delete from the pop up menu A message appears asking if you want to delete this ject 3 Click ves Moe Ticinagei deleted froen the Gallery only The original image He te images galery actually inked From tme to time itis beneficial to update the gallery heme make that all the files are still there To do so hlc n the theme where you added at leas one file and then select Update fom the popup Adding a new theme to the Gallery 1 Click the New Theme button above the tist of themes see Figure 35 2 Click the General tab and type a name far the new theme 3 Click the Files tab 4 Click Find Files The Select Path dialog opens Figure 63 Browse to the folder that contains the image files for the new theme and click OK m Taglar dang and Fora Pees Managing the emus 5 Back on the Files tab itor click on Add to install all af the files in the selected falder or use File and ar select one or more files from the displayed list and click on Add to install a selection of files to the new heme 6 Click OK when finished Note The ies do mot sw tthe large ox under he File bo and nde the General he Content wll as 0 Obj bue heen ier wl be nbd it he net lime Remember you las do
16. Selecting mare than one character will insert those characters Characters to be inserted are displayed below the character section in the order they were selected They be inserted in this order IF you accidentally click the wrong character clicking another character will only add itto the ones being inserted Click Delete all e characters selected will be deleted then click the comet characters CES Rang and Farag To AJo o o o o x a a e e s o 1 JASOTA Fire is special charader ab Inserting non breaking spaces and hyphens Where it is not desirable fr words separated by a space ar by a hyphen o span over two lines or where an optional hyphen i desired you can insert a special formating mak To access the Formatting marks options select om the menu bar Insert Formatting marks Impress supports three formating marks Nom breaking space nor brsking space between two words prevents these two words being separated over wo lines Press Control Space bur on the keyboard to insert a non hredkng space Norbreaking hyphen A non bresking hyphen keeps the rwo words separated by the hyphen an the same line Optional hyphen An invisible hyphen that is activated thus breaking the Word only When the word s too long to ft on one line Caution in 00s Weier a non breaking hyph
17. Epor Sip T 4 Click Next to select the type of web pages to creste Standard HTML one page for each slide with navigation ink to move fiom slide to slide Ter TW Pring enning epeta and sag ae ams 17 Exporting as web pages es Standard HTML with frames one page with a navigation bar on he side uses slide title as navigation links Click on inks to display pages in right hand side Automate one page for cach slide with euch page set with the Refresh neta tag so a browser automatically cycles from oae page to the next WehCast generates an ASP or Perl application to display the slides Unfortunately has no diet support for PHP yet ton tv sured oe oat pe Jem omm oem JI em Figs THT HTML Egor Caring palliation pe 5 Decide how the images will be saved GIF or JPG and what resolution to use When choosing a resolution consider what the majority of your viewers right have If you Bigli resolution then a viewer with medium solution monitor will bave to scroll sideways to see the entire side Probably not desirable x INS TUER TAG ADS SE Sho Pique 182 HTML Export Choosing sraphicr pe 6 IE Create title page was chosen in step 4 supply the information for it an the page The titie contains an author name ena address and home pages along with any additional information you want to inc
18. Using Fortes rontwork Same Letter Heights Changes the height of characters in the objet Between normal height some characters aller than thers for example capita eter df and others and al leners the same height Soe Figure F ge 84 Laft normal ters ight ome eter heights 7 Fontwork Alignment specify the alignment ofthe text within the from the choices available in Figure 35 The els ofthe ext alignment can only be appreciated if the text spans over two or more ines n the Stretch Justify mode the lines are filled completely m wordnet Fire Theda aliment balia aye 1 Fomtwork Character Spacing soc the spacing Figur 86 and wheter mig should be sod For custom spain ipun a percentage vala 100 s noma spacing less han 10 tht pacing rs 100 is expanded pacing Kem racer Pare Fire i The cre character spicing ul uai Crag Ones Using Fatwa Modifying Fontwork text as a shape Itis posible to treat Fontwork text as a shape and therefore to apply to itall the formatting that has been described in this chapter Assign in properties only to which does not have 3D effect otherwise the changes will not be visible Change the Fouwont color quickly using the Area color swatch on the Line an Filing tba In the same way as it is possible to modify the angles of Trapezoid and
19. The dtl list ype is a bulleted list The mechanisms to change the appearance of the ist are explained on page 59 Creating a new outline level 1 Mnecessry press Enter to begin a new line 2 Press Tah Each time you press Tah the line indents to the next outline level Pressing Emer creates a new line a the same level as the previous one To retur to the previous level press Shift Tab In the AutoLayoat text boxes promoting demoting an item in the list corresponds to applying different outline Style the second outline level corresponds to Outline style the third Outline 3 style and soon Caution Unike ile in Writer do mot ry 1o change the aulin level by electing the ct and Then cheking the desped ouine ayie Due the way the recsstaton alt t i ca paie ta apply the ivy Changing the appearance of the list You can fly customize the appearance ofa list changing the bullet type or umbering for the entire list or for single entry the changes can be made using the Ballets and Numbering dialog which is accessed by selecting Format gt Bullets and Numbering or by clicking on the Bullets and Numbering icon Ffon the text formaning toolbar Selecting the entrie For the entire list 1 Select the entire list or click on the gray border of the text so that just the areen resizing handles are displayed 2 Select Format gt Bullets and Numbering or click on the Bullets and N
20. browse to the directory containing the desired ictu 3 Select the file recognizes very large number af image types and ifthe Preview check box is selected will display a reduced copy of the selected Inserting petes 4 Click Open to place the picture on the curent selected side The picture is now displayed on the slide with gren resizing handles around i Click to add title Fontan 91 Click to add an outing Fre NE a EEUU Notice in the Insert picture dialog Figure 54 the two checkboxes called Link and Preview Their position is determined by the operating systern but they are normally in the bottom part ofthe dialog zenas SE Eng cer Femmes orezom Jee Fare einn pur ome Saag Rang and Farag Paes Inserting pictures IF Preview is checked and if the selected file is in one of the many fomnats that OOo recognizes a thumbnail of be selected image shows in the preview area on the right not shown in Figure 54 the Link checkbox to insert the picture as a link to the file rather than embedding the fle tel In general itis preferable to embed images so that the presentation can be copied to other computers however on some occasions it makes Sense to link the image rather than embod it When the image file quie large linking rather than embedding will dramatically reduce the si
21. gt General gt Hep and sah Tips check bon he Eten tips checkbox i also marked yu will st more dtl but the oli names liane provided Select a layout in the Layout section of the Tasks pane by clicking on it it appears in the Workspace To create the title click Cle to add le assuming the Blank Side layout was not used and hen type the title text Adjustments to he formatting of ihe title can be done by pressing the ke right clicking the Ti presentation en and selecting Modify fom the pop up menu you are using the Tile Se layout click on Click to adi tex to adda subtitle Proceed as above to make adjustments to the formating if required Inserting additional slides The steps for inserting additional slides ane basically the same as for selecting the title page Iis a proces that has to be repeated for eaeh slide Unless you using more than one slide master your only concern is the Lavouts section of the Tasks pane Fire 15 First insert al the slides your outline indicates you wil need Only after this should you begin adding special effects such as custom animation and slide transitions Step 1 Inserta new slide This can be done in a variety of ways take your pick Insert gt Slide 5 Right click the present slide and select New Slide from the pop up menu Click the Side icon in the Presentation toolbar Figure 14 ise ll side shon Figure
22. Section Make your selections and then click Export General page of PDF Options dialog On the General page Figure 175 you can choose which pages to include in the PDF the type of compression to use for images which affects the quality o images in the PDF and other options Range section I Exports the entire document Pages To export a range of slides use the farmat 3 6 pages 3 to 6 To export single slides use the format 2941 slides 7 9 and 11 You ca also export a combination of se ranges and single slides by using a format like 3658 10 12 Selection Exports whatever material is selected Images section Lossless compression Images are stored without loss of quality Tends to make long files when used with photographs Recommended far other mages JPEG compression Allows for varying degrees of quality A setting of 90 ends to work well With photographs small Tile size ile perceptible los Reduce image resolution Lower DPI dots per inchi images huve lower quality Note imaget with enka previews are exported only a EPS mages illut embedded previews are eel empty Placeholder Pring exor and usn a ho onem TE proe m pon po mo Cope cem Ce Fue 75 General poze f PDF Option dii General section Tagged PDF Includes special tags int the corresponding PDF tags Some
23. Stars click the black triangle to open a toolbar showing the available shapes in that category The default shapes are shown in Figure 67 Select the desired shape hen draw as normal Keep the Stift key pressed to obtain a shape where the height and width are equi Tes Coen Oc The Drawing or Df gt bam pese nooczuD esese coonooo U cooay ovudne e Xe vap aBoo _ OpDRaAlOCOsOR Qe eeelsa0g TS SET pe gt Ses app OL DEVE Soe ee slo oa OC HOS Pinme 67 Arte ses ren eoumnsc a The second part of the tol shown in Figure 68 contis mor gener tools 123466 7 4442 2 tard m A m oat wg 1EGiPonts 4FremFie 7 Algnment 10 Interaction 28 Galery 8 Arange 1 Visible Buttons iFonwok 9 igure The ecd ection of the ty wale Those tools are it points select this tool then select a shape or a line to edit the individual points that orm the shape or line Glue points select this tool to the glue points ofa rape object Glue oils ane the positions where connector lines terminate ar start See Managing glue poins page 6 for instructions Fontwork opens the Fontworks gallery See Using Fontwork on page 98 for further information From file equivalent to Insert gt Picture gt From file o
24. Start valve the transparency value af the start point af the gradient ois fally opaque 100 means transparent End value the transparency ofthe end point of the gradient 0 is opaque 100 fully transparent Formatting text Impress provides two separate dialogs related to text formatting the formatting such as font font effects and so on select the ext in the shape and then go to Format gt Character This is covered in Chapter 3 To determine how the text which is aded to a line shape behaves use the settings on the Text dialog as deseribed in this ection Before formatting text addit to the object a shape ar a line 1 Select the objet to which text will be added 2 With the green or blue resizing handles showing double click on the object and waitfor he cursor to become an beam or ja typing 3 Type the text When finished click somewhere outside the object or press Ee To format the text in a shape 1 Select the object to which text was added 2 Select Format gt Text or right click on the shape and select Text ftom the Pop up menu The Text dialog Figure 109 is displayed EI ugs Ong Fomating st 2 een E oor e Lee se S Casan 20510 Ce gare TIS Mie dog et tet properties The top section ofthe dialog offers several options in the form of checkboxes Some ofthe chck
25. The Save As window opens Find the folder into which you want to export the template and click Save exports the template to the selected folder and the Save As window closes eT Lag Side aser Sa and Ta A Chapter 3 Adding and Formatting Text chapter describes the different ways to add text to slides and format the text Text in slides is contained in text bores There are two ways to add text boxes to a slide Choose a predefined layout from the Layouts section af the Tasks pane Chapter 1 These text boxes are called AuloLayout text boxes Create text box using the text too This chapter describes how to create modify use and delete text boxes discusses the various types af text that can be inserted and explains how to format the text how to inserta numbered or bulleted list and finally how and when to use fields Working with text boxes Using text boxes created from the Layout pane n Nannal view 1 Click in the text box that reads Click to add text Click to add outline or asimilar notation 2 Type or paste your text in the text box These text boxes are known as AntoLayout text boxes Se also Creating bulleted and numbered lists on page 36 Using text boxes created from the text box tool In Normal View 1 Click on the Text icon T onte Drawing tot the tol with the text icon s no visible choose View gt Toolbars gt Drawing Rag mn
26. graphie objet manually you can use the Rotation diolog shown in Figure 90 To display this dialog select the graphic object so that the green resizing Randle are shown then press select Format gt Position and Size and select the Rotation page E ELI gue i Te tan ose of Postom and S dialog In he top ofthe dialog select the position o the pivot point relative to the top lef comer of he page default postion of the pivot point is the ceter ofthe figure Tape Fomara Gagne Eje 17 Moving nd ing graphie object Inthe lower part of the dialog select the angle by which to tate the graphic object On the right hand side X default rotation values are easily configurable by selecting the desired uon Formatting lines The dialog to format the ine properties shown in Figure 91 contains three pages The Line page is further subdivided into four parts handling different aspects of the u The Line Properties section side is the most important It includes the following parameters Lime style a variety of an be defined if ace Color pick among the already defined colors 1 color not in the list is refer to Creating colors on page 112 to create anew ane Width specifies the thickness of the line Transparency sets the transparency value of the line a useful property when you do not want to hide completely what is under the line styles is availab
27. object Behind object brings the selected object behind the second selected object Reverse swaps the stacking order of two selected objects To use the In front of abject and Behind object tol 1 Select the fist object by clicking on it 2 When the groen handles show select the desired arange action 3 The mouse pointer changes toa pointing hand Click on the second object uai Crag eas pong shapes Flipping shapes To lp an object or group right click on it and select cither Flip gt Vertically or Flip gt Horizontally The object will be flipped around an imaginary axis horizonta ad vertical respectively passing through the cemer af the object or group IF these heo Sommands are usd ohen it may be advisable to add them to the Drawing toolbar Aligning shapes Use the ligament tools adjust he relative position af a graphic object compared to another object Clicking on the Alignment icon in the Drawing toolbar opens fhe extended tootbar Figure 75 The same alignment options are available from the gli meni SE Ei BEER 08 B i Figure 75 The Align eed aliu The tontbar has six icons The first three determine the horizontal alignment ofthe selected objects Left Center Right the other three determine the vertical alignment ofthe selected objects Top Middle Bottoms If only ane object is selected itis aligned to the page however when in a group a single object is align
28. on this id how previous side Goto be previous lide without playing et Jung to ist slide in the slide Jap th las did in the lide dox Goo the previous le Goo tbe vex did Show blick sere un next kay frente eel even Show white sereen unti oa key tees wheel event igating with the keyboard in Slide Sorter Escape Moves the focis the fist slide Arrow tev Moves the focis t the next side Spacebar Makes slide with he focus the current slide EE Index 216 Sling pits of et se Alignment toolbar 91 Sigma Seti day options 208 alin hai Sulle 179 Properes 179 opiom 206 P ire 18 formaning 111 pe thing 117 range toolbar 90 tow ss 109 110 Asan ngage Support 8 Asian langages Asia sive 51 57 153 154 background adding objects and graphics 27 E cran and irnporting 120 Shc and te priming 189 ik 126 brochure ping 190 ltd a St Blt and Numbering log 60 c m ll address 132 selection Gpesabbes 132 Bunk sso 135 hosing pe 136 137 por pon Solr options 208 pono cone 207 poe formaning 126 por oto ine 209 3D rion object 87 og hes moving option 207 Aunt dig 154 Cre Se dal 33 ocius Cim Animation dialog 178 Suto de tw 173 atom Slide Shows dilog 173 E D due fixed
29. repeat steps 1 3 Modifying the appearance of slides Tochange the background and other characteristics of al slides in the presentation you neod to modify the slide master or choose a different slide master A Sle Master is a slide with a specified set of characteristics whieh is used as the beginning point far creating other slides These characteristics include the Background objets in the background formating ofany text used and any background graphies Note O00 uses ire orange terme for is me cones Maier stide slide master and master pagel ero slide tha iod o reat other sidet This boak however will only the tec side Impress has five pre packaged slide masters found in the Master Pages section ofthe Tasks pane Figure 3 You can also create and save additional master slides Ses Chapter 2 for information on creating and modifying slide masters Modifying the slide show Now review the entire presentation and answer some questions Run the slide show at Teast once before answering them You might want to add some questions of your 1 Are the slides in the correct onder If not some of em will need to be moved Would an additional slide make a particular point clearer another slide needs to be created See ee Fomating a presentation 3 Would some custam animations help some of the slides Advanced technique 3 Should some ofthe slides have a different slide vanstion than othe
30. 147 ur is is m m m3 is is m iss iss iss 157 iss im im 160 18 1 m ws n 167 169 169 n m 12 Us Us vs m m ET Using interactions Chapter 10 Printing e mailing exporting and saving slide shows Quick printing Controlling priming Selecting printer options for a presentation Selecting default print options Printing in black and white on a color printer Printing a brochure Exporting to PDF Quick export to PDF Controlling PDE content and quality Exporting as a Flash file Exporting as web pages HTML files E mailing a presentation Digital signing of documents Opening and saving a PowerPoint file Saving an Impres file as a PowerPoint file Opening a PowerPoint file in Impress Chapter 11 Setting Up and Customizing Impress Choosing options that affect all of 000 User Data options Print options Color options Appearance options Choosing options for Impress General options View options Grid options Print options Customizing the user interface Customizing the menu font Customizing menu content Customizing toolbars Customizing keyboard shortcuts Appendix Keyboard Shortcus Function keys for Impress Other shortcut keys for Impress 186 186 186 187 189 189 190 m m 191 196 196 201 201 202 202 203 204 204 204 aos aos aos 206 206 208 209 210 au au 212 as 216 am E eeu Short
31. Drawing oor is dcusod nda in Cape 3 Creating Graphie objec Note The icons representing depending on the operating system used amd on whether bas been tania othe Linux dicbuion awe ar no When i diu over he ose aver e amd wl te lip o appear 3 Eight red circular handles replace the green square handles as shown in Figure 57 Move the mouse over one of the corner handles and the mouse cursor shape wili change Click the mouse and move in the direction in which you want fo rotate tbe picture 4 When satisfied release the mouse button gue 57 Spe serving he doti Medie Oni e corre mer Sgt Rang and PUT Pees E pictures At step 2 black crosshair with a circle appears in the middle of the picture this Fepresents the pivot point for the rotation Normally the center of the picture will be just fine but some occasions you may wish rotate around a corner or even around point ouside the picture to do that click on the crosshair and drag itt the desired positon before applying te rotation as shown in Figure 37 To restrict the rotation angles to multiples of 15 degrees press the Shift key while rotating the graphic This is very handy to rotate pictures of right angles for example from portrait to landscape or vice versa Formatting using the Picture toolbar When a picture is selected the Picture toolbar Figure SR becomes available Thi
32. ES i PLI _ SE _ ju 7777578 E me UU Co Cores The properties that can be set for a hatching pattern are shown in Tae 4 Table 4 Properties of hatching pateris Spacing Determines th spacing between two lenes af the atm AS he valne ts hampe he preview window upd Ande se the mini map below th amens value 1o icy ie heange formed by the hos Wo multiples of 4S degrees I he raed angle at lile of 48 depres js enler the ded value inthe odit ho Une ype ingle double o ipl line foe the style ofthe ate Line ole Use the lito select calor af the lines that wil form he Bitmaps The last ype of fil for an area is the bitmap On the Area page chose Bitmap from the drop down list Select ftom the Hist of maps the one to be wed to fil the area Note that any imported bitmaps should be available in the ist Set the size position and offset parameters as applicable in the right hand side ofthe Page and then click OK to close the dialog m ugs Fomara Gaps Ong areas 7n Eine Ote o9Authers gue ned mating for map AT tobe configured These are described in Table 5 Table 5 fl properties prose Seti map should be anchored 1o Tord M Bes 8 Ew NC As Figure 102 shows when using a bitmap fil there are quite
33. Ts bok ues he ede maser excep when describing he ser A slide master has a defined set of characteristics including the background color graphie or gradient objets such as logos decorative lines and other graphies in the background headers and footers placement and size of text ames and the formatting o text Allo the characteristics of sie masters are controlled by ples The styles of any slide you create are inherited from the slide master from which it was crcated In other words the styles of the slide master ae available and applied to all slides fom that slide master Changing style in a slide master results in changes to All the slides based on that slide master i is however possible to modify cach individual lide without affecting th slide master Note Although iis aly commendet o vac he side masts whenever susce are accom hte manai changes see or slide example to enlarge th chart area When b tent and San layou ia isel Slide masters have two types ofstyles associated with them presentation styles and graphie silos The pre packaged presentation styles can be modified but new Presentation styles cannot be created However not only ean the pre packaged api styles be modifed but new graphie styles also be created What are styles Why use them A style isa set of formats that you can apply to selected items in your presentation to quickly c
34. a background are always the same The following procedure s usd to apply a background to the page 1 To begin do one of the following Select Format gt Page from the menu bar and choose the Background ah Make sure the Presentation Styles icon is selected in the Styles and Formatting window Figure 33 ihr click Background and select Modify fom the pop up menu 2 Select the type of il you want for your background from the five choices as shown in Figure 20 None Color Gradient Hatching or Bitmap A ist of choices for the selected ill type then appears see Figure 21 far an example 3 Select one ofthe items on the list and click OK The fil you have chosen is added to the slide master replacing any previously selected il Us Sie Mans Sian sd Tempi Choosing nd ppl bacorund Tip You can make culum sions to cach ype of background wth ios exception of Nome you erene new hey a td in be Background log lon wath he ill provided with OOo For ample color in 21 Test Ble toca See pier forme oration Co Cem Com gare T Bar ole Adding background objects This section describes how to ad background objects and graphic elements such as a Jogo decorative lines and OOo supports lage number of picture formats Whenever you want the sume graphie element to appear on very slide of your prese
35. add slide 15 at the end of the Slee slides ist and then dgio where you waa ints sequence Editing deleting or copying a custom slide show To edit a custom slide show add remove or change the order of slides or change the namne of the show select it in the Custom Shows dialog Figure 154 and click Edit Ta delete a custom side show sleet i in the Custom Shows dialog and click Delete Deletion is immediate no confirmation message appears To create a copy of aside show select it in the Custom Shows dialog and click Copy You can now edit the copy to rename it or add remove or change the onder of slides You can run a coton side show or example to test it from the Custom Shows diclo if the Use Custom Slide Show checkbox is select Select the slide show iom the list and click Start When you are done working with custom slides shows click Close to save all changes and close the Custom Shows dialog 7 sing side vations Using slide transitions Slide transitions are the effects that take place when one side gives way to the next one in the presentation like Rol don from top or Fiy in fom left They add dynamic flair to sideshow smoothing the transition between slides You can add transitions while in Slide Sorter view ar in Normal view To see the efect ofa selection you ned to be Normal view and select the Automatic Preview checkbox on the Slide Transition page of the Tasks pane You
36. af this dialog are explained in the Draw Guide so only a short description of the most important css provided in this chapter mw a ony m we Bar e 8 Dasme E E m Ose risen Use the Pasition section to specify the X horizontal and Y vertical position of the rectangular area The values represent the distance of the base paint selected onthe Tight hand side relative to the top lll comer of the slide Use the Size section to specify the width and height of the rectangular are Select as the base point the part of the rectangular area that remains fixed The default sening left comer means that the when resizing the area the position af the top ormer of ihe area will not change ou can dio use the Rotarian tah of the dialog to rotate ane af the axes by 90 degrees obtain a modem looking layout In general it is preferable to use only right angles or case of editing although the program does not impose restrictions on the values that can be used E Us Sie Mass Ses and Choosing nd ppl backround Further modifications to the default text areas Besides the shape size and position tis aln possible to modify other aspects of the 5 areas of the slide master such as the background add a border alignment relative 10 the slide and position relative to other objects While background style and line style af an area can be accessed from the Form menu in order
37. and it is not normally used in presentations further details refer othe Drow Guide The remaining pages Text Text animation Connector Line Area Shadowing and Transparency contain the same options as the dialogs for manual formaning of the Line Area Text and Connectors they are discussed miis chapter Note lama ofthe cases you will at aso 1o configure parameters of een pie fr crple ta cau simple ine tyle yu il probably iy edo is papet ES FURIA EI Seamer une ront ante spac m 73 mme CE Cees es Rs Tae gare Ti dila denn com arpa uus Faring Gane OE Te Using grapes to forma ropes To apply a style select the object objects and click on the style ftom the Styles and Formatting window Ifthe window is not showing press 77 or clic the Styles and Formatting icon at the left hand end of the formatting bar or est Format gt Styles and Formatting from the menu bar Press 1 again when the dialog i not needed to maximize the workspace area Formatting lines and shapes Use the Format menu to modify lines and shapes 1 Click on the shape ar line to select it 2 Click Format in the menu bar Some ofthe options may not be available grayed out because af the type af object selected For example if the object i a simple ine the Area choice will be unavailable because
38. arrow tn an beam as you move it over the text ina text bo E REI ing an Farag Te Merk wt tent owas Click when the pointer becomes an Ebeam The text box is now in edit mod with a gray bander and green resizing handles Move the Ebeam ar pointer aver the gray border Notice how it changes shape becoming a four headed arrow or a similar shape depending on the operating system and user s settings When the fourheadedarow appears click and drag to move the text An empty shows where your text box will be placed Release the mouse button when the text box isin the desired position 3 4 Resizing a text box In Normal view when the green resizing handles are displayed move the beam ar pointer over any handie Notice ow the pointer changes shape indicating in what accion the text box will be resized The comer handles change the two dimensions Of the text area simultancously while the four handles in the middle of the sides modify only one ofthe dimensions When the wo headed arrow is displayed click and drag to resize the text box Tib To mainais th proportions ofa txt bos wil preas aad hold the Shif key then chk and drag Make sure to release the mouse itn before resin tne Sit ky also provides different type of text box which resizes horizontally to the text as iis Inserted To insert an aut resizing text box click on the LT con
39. deactivate the grid for as long as needed Inthe Options dialog click OpenOffice org gt Impress gt Grid ES em 5 pesed po Ecrit ie TE Spi os or rer Grid section Sapo grid activates the snap function Visible grid displays points on the sereen These points will not display or print as par ofa presentation Resolution section Here you can set the unit of distance for the spacing between horizontal and vertical ari points and subdivisions intermediate points af the grid Synchronize axes changes the current grid settings symmetrically Sapa Sag Op and ong T Choosing options or mpess Snap section To snap ines snaps the edge dragged object to the nearest snap line when you release the mouse button You can also use the Stap to Guides icon Options toolbar To the page margins aligns the contour of the graphie object othe nearest page margin The cursor ar a contour line of the graphies object must be in the snap range onthe ou can ako we Sap t Page Margins icon LT onde Options toa To object frame aligns the contour of the graphic object to the border of the nearest graphic object The cursor or a contour line of the graphics object mast be in the sap rang You can also use the Snap to Object Border icon on the Options toolbar To objet point aligns the contour ofthe graphie objet to the points of the nearest graphie ob
40. default installation My temes theme is customizable although new themes can be added as explained in Adding a new theme to the Gallery on page I Adding images to the Gallery You can add new images to existing themes which you created that can be edited There are wo ways to add an image to an existing theme Method 1 selecting a 1 Right click on the theme name in the list af themes and choose Properties from the pop up menu 2 Click the Files tab if necessary Biase Rang and oraa Pees EJ Managing the themes 3 Click Ada 4 Select a file and click Open The image is added to the theme Method 2 drag and drop 1 Open the document containing an image you want to add to the Gallery and splay the Gallery theme to which you want 1o add it 2 Position the mouse pointer above the image without clicking 3 the mouse pointer changes to a hand symbol the image refers to a hyperlink In this case press key while you cick the image to select it Without executing the respective link Ifthe mouse pointer does not change to hand symbol you can simply click the image select i 3 Once the image is selected evident ftom the green selection handles around it release the mouse bution Click again on he image keeping the mouse button pressed for more than nwo seconds Without releasing the mouse bution drag the image the document 5 Release the mouse button
41. example by changing the area transparency the changes automatically applied to all the graphics with that style Using the inheritance properties of styles also achieves professional results in a short time Far example if multiple lines change in color but are otherwise identical formatted the Best way to proceed is to define a generic style for the line and number of hierarchically dependent styles which only diffar in the line olor atribute ater you need to change the arrowhead style the thickness of the lines it is sufficient to change the parent style and all the other styles will change accordingly CBRE OS sig sesto format graphics bcn creating several presentations library of well defined graphics styles is an invaluable tool for speeding up the process of formatting a new presentation while achieving the desired appearance Tocreste a new style follow the procedures outlined in Chapter 2 As shown in Figure 7 the dialog to creste graphies style consists of 15 pages The Organizer page which contains a summary ofthe style and its hierarchical position is discussed in Chapter The Font Font Effects Indents amp Spacing Alignment Tabs and Asian ypoarapiy pages which set the properties of the text and are shared with presentation styles are discussed in detail in Chapter 3 The Dimensioning page is used to set the style of dimension lines
42. finished editing the button click the Design Mode E icon again to make the button active CES Rang and Farag To a Chapter 4 Adding and Formatting Pictures Pictures often used in presentations as they can convey quickly a large amount of information When wisely used they can also give the presemation professional ook Some presentations may require cach slide to be marked with a company logo You may also want to use Impress to create a presentation consisting only of pictures such as a slideshow of holiday snapshots to share with fiends chapter deseribes how to insert and format pictures Inserting pictures This section deseribes several ways to insert picture from an external soure into the presentation Once the picture has been inserted t can be formatted extensively as Explained Inter in is chapter Inserting a picture from a file Inserting a picture fom ile is quick and casy Ifthe layout of the slide already comaine a placeholder for a graphie se Figure 53 double click anywhere in the graphics frame This opens a dialog for selecting the fle to be inserted The detailed Procedure given below Whether you are using an AutoLayout for the placement ofthe picture or you are just Inserting a pictur follow these steps 1 Select Insert gt Picture When using an AutoLayout double click in the graphics fame instead 2 Inthe Insert Picture dialog Figure 54
43. for the shadow Tip By setting the ranspareney value above 0 the objets below the are not completely hidden by the shadow This produces a pleasant visual effect as shown in Figure 107 Transparency formatting Transparency applicable wo lines areas and shadows To apply transparency to lines refer to Formatting lies on page 108 for shadows referto Formaning shadows on page 122 To apply transparency to areas select Format gt Area and then go to the Transparency page shown in Figure 108 Transparency mte staneg tmo ppm 8 m Bee 8 Figure 108 Seti the object transparency Saat FU Gaps OE E Fomating areas There are two types of wanspareney one whichis uniformly applied to the area of the object and the gradient one To obtain uniform transparency select Transparency and then select the percentage of transpareney required For a gradient transparency that the area becomes gradually transparent select Gradient and then set parameters of the gradient Type pick between Linear Axial Radial Ellipsoid Quadratic or Square Center X Y for some types of gradient you can specify the position ofthe center in percentage points o Angle the angle of the gradient applicable to all but the radial type of Border the percentage of the shape measured the edge that is not Subject to the gradient settings
44. in the text toolbar see Figure 35 and then click on the place in the slide where you want the first letter of the texto appear If ihe text toolbar is nol visible choose View gt Toolbars gt Text For more accurate contral over the shape size and position of the text instead o using the mouse use the Position and Size dialog Select the text box then press or select Format gt Position and Size iom the menu ber The use of his dialog is explained in Chapter 2 Deleting a text box Click the text once to display the gray border and green resizing handles of the text boxe Position the pointer anywhere on the gay border so that it becomes either a fourheaded or two hesded arrow Click onee The gruy border disappears leaving only the green resizing handles Press Delete 3 4 CES Rang and Farag To Wing wth tet boxes Tip Semone ater oto dela a tnt box by dragging a selection Rule aud the tx bon nd then biting be Delete key Take care 1o avoid selorting and deleting cbe text boxes or per Inserting text Pasting text Text may be inserted into the text box by copying it from another document and pasting into Impress However the pasted ext wll probably not match the formating of the surrounding text or that of the other slides in the presentation This may be what you want on some occasions however in most cases you want to make sure thatthe presentation doesnot bec
45. interaction 1 Select the graphie object for which an interaction will be crested 2 When the green handles show select fom the Drawing toolbar Figure 64 the tnteraction button or right click on the object and select Interaction fom the pop up men 3 The dialog shown in Figure 78 is displays Select the interaction type and the parameters if applicable 4 Click OK to close the dialog a uai rang GEE Sing up i a tape or mage E a pom nd ere ger regie teret th rire To remove an interaction from a graphic object follow the steps 1 5 above taking care to select Noaetion as the interaction at step 4 The possible actions and their parameters are described in Table 2 Table 2 Interactions and their parameters Gewinde Nest aie No parameters Go o i stide No parameters Gon Lan lie No parameters Goto PagsorObjast Specify the target fom e Hist in the Target bor You can Star speci in the Document at the tam the vee Document Select the document in he Document hs Use the Bie ton to open packer dialog Ethe dame to hc pone s Open Document Presenation format the ge wil be populated slowing the selection of ibe PS tti he document Pay sound Select the file containing the sound to he played Use the Browse uto to open a Nle picker dos Ron program Select programa o execu Use the Browse
46. options section Resize window to initial page Causes the PDF viewer window to resize to fit the first page of the PDF Center window on screen Causes the PDF viewer window to be centered on the computer sereen en in fuli sereen mode Causes the PDF viewer to open full screen instead ofin a sale window Display document title Causes the PDF viewer to display the documents title in the tile bar uer Pring alg exor and ang aid ho s less iw an een pen miscens Eide vendon conve ee Figure 177 ier Interface page of PDF Options dialog User interface options section Hide menubar Causes the PDF viewer to hide the menu bar Hide toolbar Causes the PDF viewer t hide the toolbar Hide window controls Causes the PDF viewer to hide other window controls Transiions section Includes Impress stide transition effets in the respective PDF efforts Bookmarks section Select how many heading levels are displayed as bookmarks if Export hookmark is Selected on the General page Security page of PDF Options dialog As of 000204 PDF export includes options o encrypt the PDF so it cannot be opened without a password and apply some digital rights management DRM atures Note Pennission sting are cinco the cr PDF viewer apace ped With an open password set the PDF can only be opened with the pasword Once opened there are no restrictions on what the user can do wit
47. or create your own L3 Tomas Gaps Cac Formaning areas Jona staton aserte eoe Fare 9 cobre Every color is specified by a combination ofthe three primary colors Red Green and Blue hence the notation RGB To create a new color 1 Enter the name for the color in the Name box Specify the red green and blue component an a 0 to 255 seale Altematively specify the Cyan Magenta Yellow and black K components from 0 to 3 Click the Add buon coors now added to the list on the Area page To modify a color 1 Select the color to modify im the list 2 Enter the new values thut define the color if necessary change the settings fom RGB to CMYK or viceversa 3 Modify the name as required 4 Click the Modify button Alternatively use the Edit button this will open a new dialog modify the color components as required and liek OK to exit the dialog Tip You can akso ad cotum celars using gt Option OpesOffcearg Colars This method makes cor available toll of DO wheres clare etd using Format gt erae cay avaiable for pene CUu Fomatig areas Gradients A gradient fil provides smooth transition ftom one colar to another The transition may vary fromm a simple linear transition more complex radial transition the predefined gradient are not satisfacto
48. or variable field 64 acil uat character 57 tait formaning 25 46 tat einge 180 Define Cust Slide Show dialog 173 deleting 77 Pon ipt spar 201 delay options 208 Drawing sar 32 drawing tol 2 iste 7 E tache 201 Eia Options 182 ry of PDE 194 pa ie 151 pore as PDE 191 exporting to PDF 191 S den on ol wi S8 F pon icd 6 fleeing 146 Fall Format mode 35 od folded eomer 6 pore fa selertion 52 otha 9 Format Call dialog 134 formaning Perm cabina cell 133 Tines andi shapes 104 Formaning options 4 formaning ptas 71 formalan 146 pon ae by fame animation 96 cit 217 6 Gallery ling a theme 80 DI Haha bunion 71 ral opin pen 206 iue pon toolbar 86 se ps sats cresting L per she om section 33 sanis SB tons 7 Sievert w 20 oj 87 pt eg 105 mode 78 Se dalog s0 102 raphe s p irasci printing 188 Fn Bd options 209 Bd color 205 andor view K 168 o utematic layout 165 ting 16s yea 165 pite t hubs 165 166 etching palms creating 117 Hideto buton 71 Export Wand 197 mel 1 image map 77 image placeholder 208 Insert OLE Objet dialog 144 Insert Pie dalog 6 Acyl configuration 215 216 keyboard horens custom
49. the header or footer choose Insert gt Fields and select the required field from the submenu If you vant to lita field in your slide select it and choose Edit gt Fields The fields you can use in Impress are Dute fined Date variable updstes automatically when you reload the file Time fixed Time variable updates automatically when you reload the file Author Fist and last names listed inthe OpenOffice org user dat Page number slide number Filename Vag Side ane Sif EI Choosing nd spaying he Tips the number format 1 2 3 rao i a fore page tps mber Detd Format gt Poy nd n idc a das rire Layan tiges To ange te author information goto Tol gt Ons gt Opes or User Data Working with styles This section describes how to create modify apply and delete styles in Impress If you are familiar with styles in Writer you will nd both similarities and differences in impress The presentation styles are similar to paragraph styles in Writer and are used very similar fashion You cannot create new presentation styles but you can fully configure existing ones Note that as forthe Heading styles in Writer the utn styles are hierarchically linked so a change in the Outline 1 will cascade through all the other Outline levels Io Impress you wll also find the graphie styles very useful As the name suggests graphie styles define the charact
50. to access the Alignment and Arrange menus you ced o either open the Drawing toolbar or use the context menu To display the Drawing toolbar Figure 25 select it in View gt Toolbars open the context menu right click on the edge of he rectangular area after selecting it On the Drawing toolbar click the arrow next to the Alignment or Arrange icon highlighted in Figure 25 to display choices See the Draw Guide for details E PETT sph Figure The date area footer area and slide number area do not automatically appear on every slide even though you have defined them In order t show them you need close the Master View and select the desired iid fom the menu Insert gt Page number or Insert gt Date and time This procedure s explained in detail in Chapter Adding and Formatting Slides Notes and Handouts amp amet ence Adding text to all slides Some ofthe supplied slide masters have text objects in the footer You add ther text objects to the master page for your slides to act as a header or a footer 1 Choose View gt Master gt Slide Master from the menu bar 2 On the Drawing toolbar see Figure 25 selet the Text icon 3 Click once and drag in the master page to draw a text object and then type or poste your text into the object or add fields as described below 4 Choose gt Normal when you are finished Toadd field such the date page number to a text object in
51. to paste the slides and then choose View gt Norma Select the slide that you want the copied slides to and then choose Edit gt Paste or click the Paste burton on the main toolbar or press Control 3 5 To copy or move slides between presentations 1 Open the presentations hat you want o copy or move slides between Arrange the windows so presentations visible Choose View gt lide Sorter in cach window 2 Inthe presentation containing the slides that you want to copy or move select the required slides To move the slides drag and drop them into the other presentation To the slides hold down the Cantr key while dragging and dropping ard anos 9 Aang renaming and ses Duplicating a slide Duplicating a slide s a convenient way to add slides since the new slide is an exact of the selected slide To duplicate a slide 1 Go to Normal view either by clicking an the tb on the wark area oF selecting View gt Normal om the menu bar 2 Make sure that the slide tobe duplicated is on the work arca 3 Select Insert gt Duplicate Slide fom the menu bar The duplicated slide is inserted afer the original slide and is displayed in the work Hare is another wa to duplicate a slide 1 In Normal view go to the slide after which you want to insert the new slide 2 Open the Navigator and select the slide you want to duplicate sce Figure 133
52. toolbar isthe same as that of the Play Media toolbar described above Wei Rover OLE objects Use an OLE Object Linking and Embedding object to insert in a presentation either a new document or an existing one Embedding inserts of the object and details of the sourc program in the target document that the program which is associated to the file type in the operating system The major benefit af an OLE object is that it is quick and casy to edit the contents just by double clicking on it You can also insert a link to the object that wili appear as an rather tham an area showing the contents itc To ereate and insert a new OLE object 1 Select Insert gt Object gt OLE abject from the main menu This opens the dialog shown in Figure 126 2 Select Create mew and select the object type among the available options Note Further objects is anly available under Windows operating system 3 Click OK An empty container is place in the slide seing other objete 4 Double click on the OLE object to enter the edit mode of the object The application devoted handling that type of file will apen the object Figs 120 Ise OLE Ob dialog Note Iris objet sends handled by OpenOffice org en de wanton othe program to manipulate teat wil be seamless ler cases the chee opens ira mew window and an ote ith Fe ment becomes ava o update the obo ou sci To insert an exi
53. 0 Printing e mailing exporting and saving slide shows for more shout the options on this page E Thapar Sang Up TERS pe Choosing ingens ee ere 1 2 Fre Spiga apis or Ingress Customizing the user interface Customizing the menu font you want to change the menu font m that supplied by the system font for your operating system do this D d Choose Tools gt Options gt OpenOffice org gt View Chock Use system font for user interface and click OK Customizing menu content You customize menus in OpenOffice org 1 d E n Choose Tools gt Customize On the Customize dialog pick the Menus Figure 198 nthe Save In drop down list choose whether to saye this changed menu for Impress or fora selected document In OpenOtice org Impress Menus in the Menu drop down list You can customize cach menu by clicking on the Menu or Modify buttons s select the mena you want to customize You can add commands in a menu by clicking on the Add button You can crete a new menu by clicking on the New button When you are done customizing menus click OK to save your changes Sagar Sg Op and eng T m Custom ie user trace ill ud pem ee er m rm rm Figs The Moms tab ig Customizing toolbars 1 Open the Toolbars page ofthe Customize dialog in ofth
54. 100 ta good modo ma iot of text a text however cane mas be aken as o small le wil ale the text hand oe You can change th defadlt of surement for angie Bon to cares on Tete gt Open arg Impress Proview are provides a visual representation of the settings before you apply thea The Indensand Spacing page is also available when crating or modifying a graphies style or modifying presentation style as shown in Figure 44 Graphics Sls Heading Tast eaae creamy Exact Aum True Speer ine um venen ret Figure 44 Insert and Spacing stings or the selected paragraph ar ile Alignment page Use the Aliment page to determine the text alignment Let Right Centr Justified A preview shows the effets of the changes The same choices can De accessed from the Text Formatting toolbar This page is also available when creating or modifying a graphics style or modifying a preenttion style ing a Faa Te Tabs page Use the Tubs page shown in the style modification dialog Figure 45 o set tab stops To delete one existing tab stop select itin the list and click the Delete bution To Gelete all the tab stops click the Delete ANI buton To create a new tab stop 1 Set the size ofthe tub stop in the edit on the et 2 Select the type IE you set the type to Decimal specif in
55. 14 Presenation Canarian pens Layouts Eh dii Step 2 Select the layout slide that bests fits your nost Step 3 Modify the cements of the slide At this stage the slide consists of everything contained in the slide master s well as the chosen layout side o this includes Temoving unnesded elements adding needed elements such as pictures and inserting tex Caution Changes to any of he pre packaged layouts can only be made ing View gt Normal hic the defaut Atem to do this by A 1 Remove any cement n the slide that is not required Figure 16 Click the element to highlight it The green squares show it is highlighted Press the Delete key to remove it Tib Sometimes you wili accidentally elec the wrong layout lide ar decide 1o change k nd dot mor cuc oa e coments E a presentation Click to add title v Click to aad an Figs I Deleg on clemens ade 2 Add any elements to the slide that you do nes Adding pictures to the clipart frame if your chosen layout includes one Double click the picture within the frame The Insert picture dialog opens ii Browse to the location ofthe picture you want toinchde To se a preview af the picture check Preview at the bottom of the Insert picture d
56. 2 Drag and drop itto the location you want As you mote the slide a black vertical line appears to one side of the Drag the slide this black vertical ine is located where you want the slide to be moved To selecta group of slides usc one of these methods Use the Como Cir key Click on the first slide and while pressing Conal select the other desired slides Use the Shift key Click on the first slide and while pressing the Shift key select the final slide in the group This selects all of the other the first and the last Use the cursor Click on the first slide to be selected Hold down the left mouse button Drag the cursor to the las slide thumbnail dashed outline of rectangle forms as you drag the cursor through the slide thumbnails and a thick black border is drawn around the selected slides Make sure the rectangle includes ali the slides you want to select To move a group ot sides 1 Select the group 2 Drag and drop the group to their new location The same vertical black line appears to show you where the group of slides wili o Selectia of a group of ides works i a rectangular aon Slides that sot iin scapular ra cat be grouped You can work with slides in the Slide Sorter view just as you can in the Slide pane To make changes right click a slide and do the following using the pop up menu igure 7 o Adda new slide after the selected slide D
57. 3D char Note Glare Foe 3D Eli ad 3D View options ae only available for SD chen isse options amice paved ou iare cart selected The two main areas of the chart control different settings and atributes forthe char See Figure 121 Chart wall contains the graphie of the chart displaying the data Chart area is the area surrounding the chart graphic The main titie and the key are in the chart area Note Glart Flr frons the Format mon s only available for 3D charis d ost Same Yormatning ops Area nd Chart Wall Knowing the difference between the chart wall and chart aren is when formatting a chart Main title are 13 Hi Chart wall al Chart UCET sing Spence Char and Oe Us neering acta Resizing the chart 1 Click on the chart to select it Green sizing handles appear around the char 2 To increase or decrease the size ofthe char click and drag one o he markers in one ofthe four comers of the To maintain the correct ratio of the Sides hold the Shift key down while you cick and drag Moving chart elements 1 Double click the chart so that is enclosed by a gay bos 2 Click any of the clements itle the key or the chart graphie to select it Green resizing handles appear Move the pointer over the selected element When it becomes a four headed lick and drag to move the clement 4 Release the mouse button when t
58. Chapter 3 for working with text boxes can be applied tothe Title and text elements ofthe slide while the placeholder for images ean be moved and resized as discussed in Chapter 4 Chapter 7 describes how tw include and modify spreadsheets charts and other objects Choosing a slide master from the list In the Task Pane selet the Master Pages ab To apply one of the slide masters to aff slides in your presentation click on it in the ie To apply a dierent slide master to one ar more selected slides 1 In the Slide Pane or the Slide Sorter view select the slides you want to change 2 Inthe Task Pane right click onthe slide master you want to apply to the selected slides and click Apply ta Selected Slides on the pop up men Chapter 2 discusses slide masters also called master slides and master pages in etl Adding and formatting notes Notes view provide a convenient way to create reminders or add extra information to the sides of the presentation Notes are not displayed during a slide show so with the dual monitor support feature available since 21 you can use notes as a resentation cue You can also print the notes pages and use them as handouts To add notes to a slide 1 In the Slides pane select the slide to which you want to add notes Sil to Nates view click the tb in the main work area or select View gt Notes fom the menu bar The main work area looks like Figure 141
59. Control Zo restore the default values Setting the object transparency Modify the percentage value the Transparency bax 9105 8 on the Picture toate to make the image more Note that this is different fom the eansparency 007 The settings fora ime or a shape described in Chapter 3 dig Adjusting the line area and shadow settings These settings are not very commonly used for images with the exception af the shadow sening that applies shadow to the image Cropping pictures start cropping a picture select the Crop icon E on the Picture toolbar Figure 58 w ee m 9 wma ex el mec sa fel Taper eb vem cpp e pcr LI ARS PEU Formaning ete The Crop dialog Figure 61 has the following options o Keep sesle Keep image size buttons when Keep scale is selected dai crapping the image does not alter the sale of the picture When Keep image Size is selected cropping produce enlargement for positive cropping values Shrinking for negative cropping values or distortion of the image so that he image size remains constant Left Right Top and Bottom the function ofthese boxes changes according tothe choice made beween Keep seale and Keep mage size In both cases when a value is entered in one of these boxes the image is cropped by that amount For example a value of Sem in th
60. Creating handouts 5 On the Print dialog you can select which slides to include inthe handouts In the Print range section Figure 151 select Pages and specif the slide numbers toe included Any numbers entered here correspond 1o slides not pieces of paper Pete Orage pon Fre 151 Clone which sides For more about printing slides notes and handouts see Chapter 9 Note is mo way to export handouts wa PDF LI URGE AGES ard Fernaig Ses ar ana Chapter 9 Slide Shows Transitions animations and more Putting together a slide show OpenOffice org mores gives you the tools to organize and display slide show including slides to show and in what sequence Whether oun the show automatically or manually Transitions between slides Animations on individual slides Interactions what happens when you click a button ar linke Most tasks associated with putting together a show from your slides best done in Slide Sorter view Choose View gt Slide Sorter from the menu bar or click the Slide Sorter tab at the top of the workspace your slides appear n he workspace you may need to scroll to see them all Choosing basic settings for a slide show Basie settings for a slide show include which slide to start ftom the way you advance the slides the type of presentation and pointer options Choose Slide Show gt Slide Show Settings The Slide Show di
61. Ener Activate pce hole bjt ina mew rset onl the ee Sele Cris Ener Moves nest text object on he slide are ext objects on the slide or it you reached the last ext object a new mend ater the curent dide The en slide wes the ue lyon cents Eg pan Rayos Sra Shortcut keys in the Normal View Plus ey Mins key Times key number Divide kev pad SiC Cris Pha hey Shit Cirt Plas hey Cr Minis kev Tomis Fu pase im window oven in on selection Grp selected objets select pu er a momp to you can edi the individum objecta of the group Chek outside ae group o stum to the pormal view Coin ao Spl selected objet This combination only Works om an objet that was cca by nbi to or mare ject Bring w Front Bing Forward Send Send Bae pana Red Sra Shortcut keys in slide shows Navi Spacebar oe Right arrow ot Bown arrow ee Page Down or Enter or Return oe N AltPage Down imber Enter Left arrow ot Up arrow ce Page Up oe Backspace or P Alis Page Up Home Ed Cpl Page Up Cir Page Down Bu We Effect End pean Pis nest eflect an ee go we Go 1o uest side without playing Mice a number ofa lide and pes Enter to po 1 the slide ay appin IP previous effect
62. Farag To z Wing wth tet bores 2 Click and drag to daw a box forthe text on the slide Do not worry about the vertical size and psition the text ox will expand if needed as you type To Fepositio the text box to different of the slide see Moving a text box on page 44 to change the horizontal size see Resizing a text box on page E 3 Release the mouse button when finished The cursor appears in the text box Which is now in edit mode gray hashed border with green resizing handles shown in Figure 55 4 Type or paste your text in the text box 5 Click outside the text box to deselect it sd deseo irana bor forthe text om 2 E Jis dide Donel very thom evericd See eee peck 2s you type To change the 0 a text box to sepostten the pest box to a different part ofthe dide see SL eins handles H ZSSS Click onside theret box 7 le Note inion ote soma ext boxes where teats horizon aligned possible to insert ext bore where the text aligned vertically choice is available only when Asian languages are enabled in Tools gt Options gt Language Settings gt Languages ick on tne PA buton inthe ding toolbar to create ete et ot that when he coments he texi is Moving a text box In Normal view notice how the pointer changes from an
63. OpenOffice org OpenOffice org 2 x Impress Guide Copyright This document is Copyright 2005 2007 by is as listed in the section tiled Authors You modify it under the terms of thr the GNU General Publie License version 2 hp ew gna arp iens or Inter or the Creative Commons Attribution License version 30 bt rcativecommons rg iensesby 3 0 ar later trademarks within dis guide belong to their legitimate owners Authors Michele Zari Gary Seiad Jean Hoilis Weber Pal Miller Petr Marin J Fox Dan Lewis Feedback Please direct any comments or suggestions about this document to suthorsruse fg openice org Acknowledgments Tim Kampa Charles Fanan and Dana Oliver students in the Techical and Professional Writing Program at San Francisco State University wrote previous version of parts ofthis document for OpeaOiceog 1 1 copyright Tim Kamps Dan Lewis and Jean Hollis Weber rewrote portions for OpenOffice org 20 from an carier rewrite by Linda Worthington The book has been further revised and Expanded This ook was created entirely using OpenOffice or including writing page layout and PDF creation graphies were produced using Dray some using the GIMP an open source graphics program Publication details Published by Friends of OpenDocument Ine P Box 640 Airlie Beach QLD 4802 Australia Published 19 July 2007 Based on OpenOffi
64. Parlllogram basie shape by moving the yellow dot that is displayed along with the blue resizing handles its possible to modify some of the Fantwork shapes inp ae Oe Chapter 6 Formatting Graphic Objects This chapter deseribes how format the graphic objects crated with the drawing tools described in Chapter 3 The formatting of each graphie object in addition to its size rotation and position on the slide is determined by number of attributes that define the Hine text and area f ofeach object These atribues among others alo comribute to fum a graphies sto so although this chapter discusses the formatting when applied manually to an joc you can use he same methods to build collection of graphics styles Using graphics styles to format graphics In many situations where a presentation contains only a few graphie objects manual formating ean be an eficient way to change their appearance However whea you want o achieve consistency in the style across the slides your presentation or your presentations portfolio or simply when you want to apply the same formating toa lange number of abject the best approach is to use graphics styles Graphies styles are the equivalent for graphic objects to the presentation styles for text A graphics style groups all the formatting that a graphie object could have and associates this set to a name making them quickly reusable If a style is modified for
65. Use the third page af the Line dialog to create new arrow styles modify existing row or load previously saved arrow styles 1 The first step is to draw curve with the shape you want for the arrowhead Note The arroen mut be a curve A curve something you could draw wih Mig a panci Forse cane bu neta 2 Select the curve With the resizing handles showing select Format gt Line iom the bar right click and choose Line ram the pop up mea 3 Goto the Arrow styles page Figure 93 click the Add button type a name far the new arrow style and click OK 4 Now you can acess the new style fom the Arrow style list When you select the ame af the new style tis showa at the bottom of the dialog LJ ugs Ong iussum oor Mes zz E nce at gt AMA Co wm ee Figs Aland ptos for rein are lr Formatting areas Impress offers many different options for formating the fil of an arca 1 Start by selecting the object to which the formating will be applied When the resizing handles appear select Format gt Area from the menu bar The dialog shown in Figure 94 is displayed 3 the desired of fil kom the drop down ist The Area page changes display the choices available far that Fil style as described on the following pages Setet the required il and its parameters a
66. When you finished making changes click OK to save those changes Sii ases SHR and TTS orig wit tyes 7 a 1 1 1 emen Tem ergo uns es trs retenue tem BSS om o el 8 e 26 Dio eee a new graphies ie Creating new style from a selection You can create new style fom manually formatted text or graphies 1 Select the item you want to save as a style 3 Inthe Styles and Formatting window click the New Style from Selection icon highlighted in Figure 27 Create Style dialog Figure 28 that pops up type a name for the new Style The list shows the names of existing custom styles of the selected type Click OK to save the new style Fae Naming ie cate eet raiz Vag Side aen Sif and E Woning wih se Modifying styles To change an existing syle right click on it in the Styles and Formatting window and choose Modify trom the pop up menu For Presentation sys Modify ithe only The dialog far the modification of a graphie style isthe sume as one for creating apie style Figure 26 we the dialog for modifying presentation style is Simpler and more similar tothe to modify a paragraph style in Writer Make the required changes to the style and when finished click OK to save them Updating a style from a selection To
67. Who is to see the presentation How will it be used What is the subject matter What should be its outline How detailed should the outline Will an audio file be played Ts animation desirable should the transition between slides be handled These are some of the many questions that should be asked answered and written down before creating the presentation Again it is not always necessary at this point to have specifie answers to every question Making an outline is extremely important You may already know exactly nt some of the slides will contain You may only have a general idea of what you ant on some of the slides That is alright You can make some changes as you go Change your outline to match the changes you make in your slides The important part is that you have a general idea what you want and how to get it that information an paper That makes it much easier to create the presentation Using the Presentation Wizard You can start Impress in several ways From the system menu or the OpenOffice org Quickstarter Deis vary with your operating system see the Genting Started guide for more information From any open component of click the triangle to the right of the New icon on the main tolbar and select Presentation fom the drop down menus Figure 10 From any open component of OOo choose File gt New gt Presentation QC 8 Sagar Creat
68. a i Sam to view te cine Opening and saving a PowerPoint file Impress file format is highly compatible with Microsoft s PowerPoint format You can open a PowerPoint presentation in Impress edit it then save itin its original PowerPoint format or in Impress format You ean also ereitea ew presentation in Impress and save it as a PowerPoint file for sharing your presentation with those who have yet to discover OpenOffice org What you cannot is apen an Impress file in PowerPoint yet Filters are being developed Saving an Impress file as a PowerPoint file 1 Choose File Save As ftom the menu bar mu EE TEE EET Opening ana saning a PowerPoint e Select the locaton where you want the PowerPoint e saved and type namme for the file 3 Under File npe choose Mlerasoft PowerPoint 97 2000 XP ppt 4 Click Save The message shown in Figure 187 will appear Click Yes to confirm that you want to save the file in Microsoft PowerPoint format You am select the checkbox to not show the message agai Note Recommendation abaya save your work in Impress OpenDocument odp bore sa i crn oat Keep he Impress fe wording ia changed presentation change vero ad hen sae as PowerPoint You ae uk ee ily to bave problems thas ou opena Gle Shed PowerPoint et ands rag B Thsdeanent may fo
69. a ha E 3 The choices for color may include blaci and white or grayscale Choose one ofthese Grayscale is best if you have any graphics in the document Click OK to confirm your choice and reum to the Print dialog then lick OK again to print the document Ta set up OOv to print color text and graphics as grayscale 1 Click Tools gt Options gt OpenOffice org gt Print to display the dialog shown in Figure 74 2 Select the Convert colors to grayscale checkbox Click OK to save the change up Impress to print all color text as black and all graphics as grayscale 3 Click gt Options gt OpenOffice rg Writer gt Print 4 Under Quality select tbe Grayseae or Black amp white checkbox Click OK to save the change Printing a brochure You can print a presentation with two slides on cach side of a sheet of paper arranged so that when the printed pages are folded in half the slides are in the correct order to form a booklet or brochure To print a brochure on a single sided printer 1 Click File gt Print In the Print dialog Figure 172 click Properties and be sure the primer is set to the same orientation portrait or landscape as Specified in the page setup for your document Usually the orientation docs Tot matier butt docs for brochure Click Options In the Pagey section of the Printer Options dialog Figure 173 choose Brochure and Right pages Click OK twice to print
70. ability of inserting i slide various types of objects such as music or video elips Writer documents Math formulas generic OLE objects and so Atypical presentation may contain movie clips sound clips OLE objects and Formulas other objects are less frequenti used since they do not appear during slide show This section covers the part of the Insert menu shown in Figure 123 Figure 123 Par ofthe ber reri UCET sang Spence Char and Oe Coe Inserting other objete Movies and sound To insert a movie lip or a sound into a presentation select Insert Movie and Sound Select the media file to insent from the dialog to place the object on the slide To insert media clips directly from the Gallery 1 mot already apen open the Gallery by selecting Toes gt Gallery 2 Browse to the Theme containing media files far example the Sounds theme 3 Click on the movie or sound to be inserted and drag into the slide area The Media Playback toolbar Figure 124 sutomatically opened you can preview the media object as well as resize it If the toolbar docs not open select Tools gt Media Player SaaS Pipe 134 The plasback toolbar The Media Playback toolbar consists of he following elements ton opens a dialog where you can select the media file to be inserted Play Pause Stop buttons control the media playback Repeat but
71. ad poit on a ule Converting an object to a different type You can convert an object into different type Right click on the object and select the Convert to display a menu Figure 77 containing the following options To Curve converts the selected object to a Bier curve To Polygon converts the selected object to polygon Afer the conversion choose Edit Points the shape To Contour converts the selected object to a polygon or a group of polygons I the conversion creates a group of polygons for example when Sou converta text object thon press F3 to enter he group before can Select an individual polygon o Convert ta 3D converts the selected object to a three dimensional 3D object Granary mai rahe ace Converting an deren Convert to 3D Rotation Object creates ires dimensional shape by rotating the selected object amund its vertical axis To Bitmap converts the selected object to a bitmap To metafile convers the selected objecto Windows Metafile Format QVM containing both bitmap and vector graphie data Dem An QO de metian bia To Cantor PF ces e eens Edt Ste a Pique 77 The convert options he cote Setting up interaction with a shape or image You can associate with shape or an image some action to be performed when the user clicks omit To create an
72. ad of simple lines Impress offers a wide varity of predefined connectors which differ in the termination shape none arrow custom and in the way the connector i drawn Stag curved See Figure 66 Unlike nomal tines when connector is drawn or selected Impress displays red handles in particular the termination poins are identified by red circles While square handles are used to modify the routing connector where applicable Draw a connector in a similar way to drawing any object First select the connector style from the Connector toolbar Figure 66 thea move the mouse cursar over one of the objects to be connected When the cursor is brought near an object smali black crosses appear around the object these represent the glue points to which the connector can be attached Click on the required gos point to attach end of the connector then hold the mause buta down and drag the connectar othe second jeet and click on plue point on hat object to connect the other end For instructions on how to format a connectar refer to the corresponding ection in Chapter 6 Formatting Graphie Objects Managing glue points As deserted above a glue point is the point af attachment for a connectar to a shape graphic object Each shape has a namber of predefined glue points but it is possible to define new ones as well as edit them using he Gluepaints toolbar shown in Figure 70 LI tomdmgjm mmmm
73. ains how to format Notes and Handouts Two pop up menus are quite useful when performing the operations describes in this chapter One menu displayed by right clicking on a slide in Normal view and then Selecting Slide to display a submenu shown in Figure 130 The other menu appears by right clicking the slide thumbnail in the Slides Pane as shown in Figure 131 which also shows the tabs to switch View Loa 5 8 DES m EET pee gt Fire 1 Side papa amen Adding renaming and removing slides Adding a new slide There are several equivalent ways toad a slide to a presentation Insert gt Slide works in Normal and Outline view CaaS an FG SEE NTS OTT renaming and removing sidet gy pgs apf m Fior IH Le Popp on the Sher Panes igh View abe Right click on the Slides pane and select New Slide from the pop up menu sors in Normal Outline and Notes view Right click on the main work area while in Slide Sorter view and select New Slide from the pop up mena On the work area in Normal view right click on the active slide and select Slide gt New Slide The mew slide is inserted after the current slide or inthe position where the mouse was clicked multiple slide masters exist the new slide will apply the master af the previous slide inthe sequence Inserting a slide from another presentation You can inser slides Som ot
74. al Chur She Shoes S7 mm matrum pe 1 gare TS ale ron fie Note From empl on 1 of he Wizard the Next baton tel be active on ep and eer papes will be walle Formatting a presentation Now put your presentation together based on your outline Caution Remember w save rues while working he presentation 10 occu Va aba want to ciae de AuRecveryfuecton Toal gt Options gt LoadSuve General Make sre Save AutoRcavery every is ond hat you have ssl a recovery en s presentation Creating the first slide The fist slide is normally a tile slide Decide which of the layouts will best suit your purposes for this first slide simplicity would be appropriate ths instance You can sete pre packaged layouts available In the Layout section of the Tasks pane Suitable layouts are Title Slide which also contains section for a subtitle or Title Onl however but one layout he blank one contains a tile ston o you are not restricted to the two layouts described here Tip know the names For he pre packaged layouts you can use hz lip Paton the cso on won the secon or any treo and are willbe displayed ina smal tne wolp are mot enabled you can enable than Fror the a mena eles Tooli gt Options gt
75. alog Figure SET Puting gee ido show zm p Cm Meme po nae pr ae ia porter on po T amatore loons carae dui Fig Charing lide show ete Inthe Range section choose which slides to include in the slide show slides includes all af the slides excep for those marked Hidden sce Hiding slides so they do not appear in show ca page 172 Slides are shon in the sequence they occur in the file To change the sequence either rangs the slides in the slide sorter or choose custom slide show sce Showing slides in a different order on page 172 From starts the show at a slide other than the first For example you might have several slides at the beginning that describe you and your company but When you present this show o your wark colleagues you want to skip that introduction Custom Slide Show shows the slides in a different sequence that you have previously set up This choice is not available uni afer you set up custom Side show see Showing slides in a different onder on page 17 You can set up as many different custom shows as you wish ftom one set of slides bey will appear in the drop down list under this choice Inthe Tipe section choose how the slides will be displayed Default shows the slides full sereen without the OpenOffice org program controls visible and exits the
76. an also activate text editing mode trough the Allow Qui ting icon on Options ota text area selectable sets Impress to sesta text frame when you click on text In the area ofthe text ame that is not fid with text an object behind the text fame can be selected You also activate this mode trough he Select Text Area Only icon E on ne Option sotar New document socion Suri snd ses re to with Presenation Wil when opening a resenton wit Fe New gt Precaution Setngs section Use background cache sets Impress to use the cache for displaying objects on the master page This setting speeds up the display Unmark this box if you want to display changing contents on the master page when moving automatically creates a copy when you move ratate or resize an object while holding down the Cir key The original object will remain in its current position and size Objects always moveable lets you move an object with the Rotate tool enabled If bis bon is not marked the Rotate tool only be used to rotate an objet Uait of measurement determines the unit of measurement fr presentations Tab stops defines the spacing between tab stops Start presentation section with current page specifies that a presentation starts with the curent slide mark this box always start a presentation with the first page Compatibility section The settings in this area are valid for the current
77. andles around the rectangle Use these handles to modify the size and position of hearen 1 To change the position move the mouse towards ane af the edges away fem the green handles uni the cursor changes shape then click the eft mouse button and drag the area to the desired position 2 To modify the shape and size of ane of the rectangular arca us one of the 8 green hanes Use the handles in the comers to modify both the sides of the simultaneously the handles in the middle of the sides modify only tne dimension at a time The shape of the mouse cursor usualy changes When over the hande giving a clear visual indication of how i will affect the shape of the rectangular area T of i cursor to moye resize objects i operating specific therefore o age provided Vag Sie ane Sif Choosing nd spaying he Tip To kop the nto eive the side of he rectangular aata consti ve hemos oon of thet green handles th comer he re nd the Si pres wile raging the han with he use To more accurately control the shape and size as well as the position of the default text arca instead of using the mouse it is beter to access the Position and Size dialog To do thut first select the rectangular area by clicking on any point inside it citer press For from the main menu select Format gt Position and Size The dialog Shown in Figure 24 is displayed The functions
78. ange consists of one ar mare cells normally farming a rectagular area A selected range consisting of more than one cell can be easily recognized because all is cells except the active one have black background To select a multiple ells range 1 Click on the ist cell belonging to the range cither the left top cell ar the igit bottom cll af the rectangular area 2 Keep the left mouse button pressed and move the mouse to the opposite comer af the rectangular area which will form the selected range 3 Release the mouse bution Toad further cells to the selection press the Conr key and repeat the steps T103 above Tip You can also clk onthe firat call in The range hold down the Si ay and lick n the cel in the opposite earmer Retro Caper 7 Getting Ste Cals Geng Sure book for ub information an ranges of celi Some shortcuts are very useful to speed up the section To select the whole visible sheet click at the intersection between the ows indexes and the column indexes ar press Contro A To select a column lick on the column index at the top of the spreadsheet To select a rows click on the mw index on the lefi hand side of the spreadsheet Once the range is selected you can modify the formating such as font size alignment Cncluding vertical alignment font eoor number formats borders background and Soon To access these setings select Farmat gt Cells from the main menu bar This comma
79. apia Working wth To set a custom template as the default 1 From the main menu choose File gt Templates gt Organize The Template Management window Figure 32 opens 2 Inthe box on the left double click the folder containing the template that you want set as the default hen seleet ihe template 3 Click the Commands button gare Temple Managemen wale 4 From the drop down menu choose Set As Default Template The next time that you document by choosing File gt New he document will be ed trom this template Resetting the default to OOo s in built Default template To reensble OOo s Defui presentation background template as the defile 1 nthe Template Management window Figure 32 click the Presentation Backgrounds folder in the box onthe let 2 Click the Commands button 3 From the drop down menu choose Reset Default Template Creating your own templates To create a template fom a presentation 1 Open the presentation that you want 1o use for a template 2 From the main menu choose File gt Templates gt Saye The Templates window opens se Figure 33 44 nthe New template field ype name for the new template EI Ua Sie aser SHR and Targa ering i 5 Inthe Categories click the folder in which you want to store the template This is usually the My Templates folder unless you have created other folders To lam mor
80. apter 1 you need to plan the appearance oF the presentation Tis best oda this afier you have developed outline because the outline will determine some of the requirements for the slides appearance For example What color combinations background and text will boh ok good and be sy fr your audience to see Would a picture help your audience understand the contents better o you want a particular picture for example a company logo to appear on alie slides Would the audience benefit from having the slides numbered so that they can quickly refer to ane of them Do you want a background graphic or gradient Ifso you need to pick something that does not imerfere or elash with your content or example Colors used in charts Will you need one slide master or more than If one slide design does not suit all of the content you might need more than slide master You can change the appearance of slides as you develop the presentation but planning ahead will save you time in the long run What are slide masters A slide master isa slide that is used as the starting point for other slides I is simil toa page style in Writer it controls the basie formatting of all slides based on iA slide show can have more than one slide master aT SM aer SUE Note 000 uses throe kms fr is one onset Mane ide lid mar and marier page vefet to lide whch sed to reat aber hos
81. ary unit of the spreadsheet They are identified by ow number shown on the le hand side on background and column letter shown in the upper part again on gray Background For example the top left cells identifed as A While the third cell on the second row is C2 data whether text numbers is input in a Moving the cursor to a cell To move around the spreadsheet and select the cell which has the focus you can Usethe arow keys Lefttik with the mouse on the desired cell Use the combinations aer and Enter to move ane cell down or one up respectively key and Shit Tab key to move ane cll to the right or t the respectively Other keyboard shortcuts are available to move quickly to certain ofthe sprendsheet Refer to Chapter 7 Gening Started with ale in the Started Buide for further information Entering data in the selected cell Keyboard input is received by the active cell identified by a thick black border sce Figure 114 where cell B3 s active The cell reference or coordinates is also shown on the left hand end af the Formula ar To insert data first select the cell make it active then type init Note hat the input is also added to the main part of the formula bar were it may be easier to read Ingecss will to automatically recognize the type of contents text number date time and so on ofa cell and apply default format
82. as or semicolons to separate ranges fr example 1 5 11 14 34 40 Selection prints selected objects This choice is available only when you Tave selected one or more objects on slide in Normal view o What items to print Click the Options bution to display the Printer Options Figure 173 Selecting printer options for a presentation Selections an the Printer Options dialog Figure 173 apply to this printing ofthis presentation only To specify default printing options far Impress see Selecting etai print options on page 189 Somme items of interest on the Printer Options dialog include Under Content Drawing prints one slide per page full page in landscape Nores prints a single slide per with any notes entered for that slide in Notes View o Handouts prints the slides in reduce size on the page single slide up to sis slides per page choose how many slides print on cach page first switch o Handout view then choose Format gt Modify Layout Click the thumbnail image showing how many slide per page you want to print then click OK Now follow the print instructions above and choose Outline prints the title and headings of each slide in outline format Graec Pring alg Aag and a ha Ww Contr printing p 99 pem Dite Drm p c Dotre Ee Eie p Oe Tice p pr 123 Eierne printer opti f
83. be available to other components of Figure 188 Defining olor ro use n color poete in 000 Appearance options On the OpenOffice Appearance page Figure 189 you can specify which items visible and the colors used to display various items 1 In the Options dialog click OpenOffice org gt Appearance 2 The only choice specifie to Impress and Draw is the color af the grid points Scroll down inthe page until you And Drawing Presenentation see Figure 189 To change the default color for grid points click the downarrow by the colar and select new color fom the pop up bas 3 Ifyou wish to save your color changes as a color scheme ick Save ype name in the Scheme box then click OK Sagar Sg Op ans eng T Ching that wet at of 000 Se a Temm em Rd mm coo Phere 149 Changing te calor of arid pits n pre and De Choosing options for Impress Inthe Options dialog lick the sign to the left of OpenOffice org Impress on the side A list of subsections drops down See Figure 1907 General options Inthe Options dialog click gt Impress gt Genera een JC CR ar genera option jr pres URGET Sag Op oR TE Choosing Ines Text objets section Alto quic editing sts Ingress to immediately switch tothe text editing mode when Sou siik ate You c
84. boses wil be grayed depending on he objecto which the text will be attached Select Fit width to text to expand the width af the shape or line ifthe text is Tonger than it Select Word wrap text in shape o automatically start a new line when the edge af the shape is reached Selst Fit height to text to expand the object height whenever it is smaller han the text ser by default for lines Select Resize shape to fit text to expand a custom shape when the text inserted in the shape isto lage Select Fit to frame to expand the text so that flls all the available space Select Adjust to contour to make the tex follow a curved line In the Spacing to orders section specify the amount of space to be between the border of the Shape ar line and the text this is similar to the settings for indentation and spacing for paragraphs The text anchor grid is used to decide where to anchor the text The Full width checkbox determines f the anchoring should be performed o the full width of the Sape uui Fomara Gagne Oe us teat Text animation Use this page to specify special effects applied to the text Choose between four options in the list and where applicable the direction of the effect picking one ofthe our arrow buttons the righi The available effects ane Blink the text will blinke on the sereen Serali through the text will move into the shape and then following the chosen direction
85. button 1o pes Run Macro Secs macro ht will run during he presentation Use the Browse button open the macro browser dale Ext postin When the mouse chick oer the graphie objet the wl termite inp rae Oe Moins mages Animating images Impress offers some animation functionalities that are typical of specialized programs An animated image consists ofa sequence of images fames that are displayed in Succession Ench frame may contain one or mulipl drawing objects To start creating custom animated image open the Animator dialog from Insert gt Animated Image see Figure 79 s n TDA Creating an animation Sever mechanisms can be used to crente an animated image This chapter describes only two of them as that should be sufficient to understand the functions offered Frame by frame animation Creat the image you intend to animate using the drawing tol Select the image and click the Apply Object bunton This copies the or objects into the upper part of ie Animation dialog Apply some transformation to the objet far example rotate it change the tolor if you animating a text add subtracta Ietcr and so When you are ready create the second frame af the animation and click the Apply Object button again Repeat steps 3 and 4 you have created all the desired frames of the uai Ceg
86. c Notes 1 AN enining shortcut keya rh selected Futon are td in he ese select ton Se Bere was no cue forth Insert gt Dupe Slide lancia the ay it was cy f Wha not been and you wished 1o ress s shot key that ak ou woul have had o Delt esting Kr Shea hes that are repeti the listing on tbe Custom inlog suek a E md FI ret avaiable ar sagen Saving changes to a file Changes to the shortcut key assignments and other configurations can be saved ina keyboard configuration file for use at a ter time thus permitting you to create and apply disent configurations as the need arises save keyboard shorteuts oa file 1 After making your keyboard shortcut assignments lick the Save button near the bortom right of the Customize dialog Figure 196 2 In the Save Keyboard Configuration dialog select files fom the Save as Type ist 3 Next enter a name for the keyboard configuration file in the File mame box or select an existing file tom the ist I you need to browse to finda file om another location 4 Click Save A confirmation dialog will appear if you are about to overwrite an existing file otherwise there will be no feedback and the file will saved Loading a saved keyboard configuration To load a saved keyboard configuration file and replace your existing configuration click the Load button near the bortom right of the Customize dialog Fig
87. can apply a single type of transitian to all slides in the presentation ar apply a diferent anstion to any single slide even having a different transition far every Slide in the show While using many different transitions may be fun to do it may not dive your show a professional appearance Tip you vant most fhe slides to kave he same anion bara few to We you ay Gnd d ode to apply one ana 1o all ad then chang only he onc you ato eileen Setting the timing of automatic slide changes You can set up a slide show to run automatically either unattended or while you speak To set the default time for slides to be displayed before changing to the next Slide go to the Slide Transition pane Figure 156 leave the transition eet set 10 No Transition choose Automatically after in the Advance side section set a time and click the Apply to Slides baton To the times for some slides choose Slide Show gt Rehearse Timings fom the menu bar or clic the Rehearse Timings icon on the Slide Show toolbar The side how begins in fullscreen mode and a timer appears in the lower left hand corner of theacteen When you want o advance to he next slide click the timer To keep the default seing fr this slide click the slide not the mer Continue for all slides in your Presentation Impress record the display time far cac slide Save your presentation When you next look at the time set under Automatically
88. can set the style ofthe connectors Choose between Standard the default Line Curved connector Whenever multiple connectors overlap use the Line skew section ofthe dialog o distance the lines Iis possible to customize the distance Between 4 ferent ines In the Line spacing section of the dialog set the horizontal and vera space tween the connector and the object at cach end of the connector m m Coe igre Io Stang actor rapes Cups FU Gaps OS E A Chapter 7 Inserting Spreadsheets Charts and Other Objects Using spreadsheets in Impress Aspreadshoct embedded in Impress includes most of the functionality of a spread sheet in Cale and is therefore capable of performing extremely complex caleularions and datu analysis However in most cass people limit the use of spreadsheets in Impress to creating complex tables or presenting data in a tabular format If you need To analyse your data or apply formulas these operations are best performed in Cale and the results displayed in an embedded Impress spreadsheet Inserting a spreadsheet To add a spreadsheet to a slide select the corresponding layout in the list of predefined layouts in the Tasks pane as shown in Figure 111 This inserts a Placeholder for a spreadsheet in the center of a slide as shown in Figure 112 To insert and modify the formatting of the spreadsheet it is necessary o acti
89. cca so activate he extrusion The shape changes anda def hiekan is Med to At same time the SD Setings toolbar Figure 72 should become Visible Ite toolbar does not appear select View gt Toolbars gt 3D Settings 000000 amp 90o0i y 9 9 Use the tools to change the appearance of the 3D object Extrusion adds thickness to an objet and activates the 3D properties Ti tilts the object downwards around an horizontal axis Tk Up tilts the object up around an horizontal Titt Left tils the objet left around vertical Deptt determines the thickness af the shape An extended tolbar opens where some defal values are iven If none of them is satisfactory select Custom and then enter the desired thickness Direction plek the direction of the perspective as well as the type among parallel and perspective fom the extended toolbar that opens when clicking pom Lighting specify the direction ofthe light as well as its intensity frm the V extended toolbar that opens when clicking this button e e qp THE Right its the object right around a vertical x 4 LI ERIT Wing win 30 tapes gj choose between Wire fume when manipulating the bs Mat Plastic or gj 3D Color select the color of the objec thickness Most ofthe Fontwork shapes ee Using Fontwork on page 98 have 3D properties and can be manipulated with the 3D Set
90. ce org 22 ISBN 978 1 921320 01 9 OOSAMROIS iicet Contents Chapter 1 Introducing Impress Parts of the main Impress window Slides pane Tasks pane Workspace Slide Sorter view Toolbars Navigator Creating a new presentation Planning the presentation Using the Presentation Wizard Formaning a presentation Creating the first slide Inserting additional slides Modifying the pearance of slides Modifying the slide show Running the slide show Chapter 2 Using Slide Masters Styles and Templates Designing a presentation What are slide masters What are styles Why use them Presentation styles Graphie styles Working with slide masters Creating slide masters Applying a slide master Loading additional slide masters Modifying a slide master Choosing and applying the background Adding background objects Modifying the size and shape of default text areas Adding text to all slides Working with styles Creating graphics styles Modifying styles Applying styles Deleting styles 20 20 20 E 2 2 2 23 2 2 26 27 29 31 32 32 35 ET Assigning styles to shortcut keys Working with templates Using templates supplied with Using templates from other sources Setting default template Creating your own templates Modifying a template Organizing templates Chapter 3 Adding and Formatting Text Working with text boxes Using text boxes created fr
91. cut keys in the Normal View Shortcut keys in slide shows Navigating with the keyboard in Slide Sorter Index ET Chapter 1 Introducing Impress Impress is org s presentations slide show component You can creste slides that contin many different elements including tei bulleted and numbered ists ables charts clip and a wide range of graphic objects Impress in common withthe other components of OpenOfiecorg has acces to tbe spelling checker and Thesaurus and comes with pre packaged text styles background styles inda andy online help This chapter introduces the Impress user interface and describes how to create a simple side show using the Presentation Wizard Tose Impress f r more than very simple slide shows refer to the other chapters in this puide for explanations of be program s many features Nota in e sme vay wi pres aee are with Draw Refer tothe Dro Guide fr deals on hw to ding cli Parts of the main Impress window The main Impress window Figure 1 has bre parts te Sides pane the Workspace andthe Tasks pane Additionally several toolbars can be displayed or hidden during the creation ofa presentation You remove the Sin pan or Tavs pane fom View by licking he in e uper ii cares Vou cuml show ar de Het pares ing View gt ide Pame or gt Taka Pane ue HRT a T Parts ot tre main pres window
92. cuts to standard Impress functions or your avn macros and save them for use with Impress only or with the entire OpenOifice org suite To adapt shortcut keys to your neds use the Customize dialog as described in this Section and in Customizing keyborad shortcuts in Chapter 10 Setting Up and Customizing Impress LESE Function keys for Impress Function keys fr impress E Cries Shir n E Ctr 7 cuts Fit Een ve mitior Styles and mating pana Red Sra re ate keya fr pres Other shortcut keys for Impress effect rov hey Mese the selected abject ar the age view ia tae dien of ie om nts Arrow tey Move in the pape view Shit drag Conso the movement he selected Haran or vet intra with Copy td down Cr and hen moving create a copy ofthe bie seve Aley ald dowen or reire objects by droging from the ean of be objet Select te abot behind the currently Slee bj AS clik Selec he in foto he cien pen Shift click Select lens ra at pie ot the san ofa selection move to end of heaton and on hold dina Shit ile you cic Hold dow Stil wile dragging to sine pest objeto maintaan the propriam of pem Tob Select abot ia the order i Wich they presens Sut Tab Select objets in he ever order in Which hey were nated Escape ut mode
93. delete a template 1 Inthe Template Management window the template you want to delete list of all the folder appears underneath the folder name ck the folder that contains plates contained in that Click the template that you want to delete Clik the Commands bution Frum the drop down men choose Delete dialog appears and asks you to confirm the deletion Click Ver raiz Vag Sie Waa Sif Working wth empites Importing a template he template that you want ows is in a different location you must import it into an OOo template folder To importa template into a template folder from another locaton on your computer n 3 Inthe Template Management window click the folder into which you want to import the template Click the Commands button From the drop down menu choose Import Template A standard browser window opens Find and select the template that you want to import and click Open The file browser window closes and the template appears in the selected template folder Exporting a template To export a template fom a template folder to another location n In the Template Management window double click the folder that contains the template you want to export lis of all the templates contained in that folder appears underneath the folder nam Click the template that you want to export Click the Commands button From the dropdown menu choose Export Template
94. der You can sot data within selected row column or sort the rows or columns themselves Apply to Chor transfers the data fom the table the chart Input fields where you insert datu Enter information in the boxes within the desired rows and columns UCET sing Spence Char ond Oh ee 17 reg acta Tip By dragging the Chan Da wind ola your can vibe you ca the reni a clicking th Apply Chart ion Formatting the chart Format menu The format menu has many options for formating and fine tuning the look of your cans Double click the chart so that it is enclosed gray border Click Format ia the main menu list Sec Figure 120 Title formats he titles of the char the x axis and y axis Legend formats the location borders background and type of the legend Asi formats the lines that rete the chart as vell as the font ofthe text that appears on both X and Y axes Grid sanmata toe ine at creat gi bch Char ll Chari For and Chart Area me desea lowing a we we oot amp wis d ie Tile abe iure T20 Chart format UT Haring San hare an Ober Cac Chart Type chan thueeimensonal what kind oF char displayed and whether Auto Format aes you through the AutoLsyou feature SD Effects formats various elements ofa 3D chart View formats the various viewing angles of
95. described in this chapter then click the Close Master View icon on the Master View toolbar Save the file before continuing Caution changes nade oon dde when io Master View mode wili appear on Ades og dide ater Alay ake sre cow View and euo Novel view before working oa any ofthe ewan slides Select View gt Normaal fo the cabo licking ise Mater View the Mass View toler eue tothe moma tle view raiz Vag Sie ane Sif The changes made to onc of the slides in Normal view for example changes to the bullet point syle orth color athe title area and so on will not be overridden by subsequent changes othe slide master There eases however where it is desirable to reverta manually modified element of the slide to the style defined in the slide master to do that select that element and choose Format gt Default Formatting iom the menu bar Sometimes you may want to try severa of the available layouts to se which one is more suitable for your contents Applying a layout only requires that you open the Layouts section of the task pane and double click mew layout Altematively you can right click on the desired layout thumbnail and select Apply to selected slide ftom the popup menu Choosing and applying the background Background ean be applied to number of elements in Impress the page defui text area a graphic object and so oa The procedures to apply
96. dify its size How to do that is explained in Chapter 4 Adding and Farmaing Pictures Tip you want th mage wo blend with the background you can set the calore the pictura nga Sle the ctr hen Tool Eyedropper oa the menu bar Check he frst checkbox move he on the picture and lick the color you would like transparent Ths color appears nex ote checkbox Make that Replace with in ud ick Replace addition to pictures you can add a number of other background objets for example decorative lines text and shapes Figure 22 is an example of side master With custom background gradient a background picture another picture in tb top right comer some decorative lines and some customized presentation styles fter Click to edit the title text format Clek to edit the outline text format agre 22 Example of a complex si EI user Lag Sie sers Sa and Targa Choosing nd ppl backround Modifying the size and shape of default text areas When a slide masters opened for editing it contains five arcs as shown in Figure 23 Tite area for AutoLayouts Object area for AutoLayouts Ducama Fowerana Slide number rea Click to edit the tile text format Cli to edit the cutine text format Second tor ge abe Click with he let mouse button on any of these arcas to display eight gren squares C
97. document only Use printer metrics for document formatting applies printer metrics far printing and For formating the display onthe sereen I this box is not checked a printer independent layout is used for sereen display and printing Add spacing beuen paragraphs in the current document calculates the paragraph Spacing in Impress exactly ike Microsoft PowerPoint does Microsoft PowerPoint ds the bottom spacing of a paragraph to the top spacing of the next paragraph to Calculate the total spacing between both paragraphs empress normally uses only the Tanger of the two spacings C Sag Op ans og T Choosing for marese View options Inthe Options dialog click OpenOffice org gt Impress gt View Derer rae Dites rad Tete Fire 1 ew options for impress Altemativo display section grapes clements are very complex the sereen display may build up little slower than usual Choosing altemutive display options prevents some items om displaying fon the during editing and thus speeds up sereen redispiay Image placeholders displays only the comour of inserted graphics You can also use the Picture Placeholder icon E on te Options toolbar Contour mode displays only the contour af filled drawings without the fil You can also use the Contour Mode icon 2 on the Options toolbar Text placeholders displays a text window without is text contents You can a
98. e Sas qe pou 55 S e Fig 137 Tak pane showing Com Aint pos To choose the direct of movement of an animation us the Motion Pus 4 Click OK to save the effect and reum to the Custom Animation page on the Task pane Here you can choose how to start the animation change the speed and some additional properties of the selected effect ieS 138 Cum Animation dig Choice may ary depending om elec bec fr romp peter and tet have een Ema ches Starting an animation effect You have hrec choices for staring an animation ect On click he animation stops at this effctunil the next mouse click ik previous he animation runs at the same time as the previous animation After previous the animation nans as soon as the previous animation ends Tape Shae Sho Using site animation efc Choosing additional properties of an animation effect Many animations have properties that you can set or change For example if you chose the Change Fon Color effect on the Emphasis page you can specify the font olo Ifyou chose Fly In on the Enrance page you can specify the direction fom which the abject exin The label on the properties ox changes depending on the choices available for ach eflct For example Fly In effet has a box labelled Direction and Change Font Color effect has a box labelled Font color Example U
99. e or the hts vals of a pasa aage Sn d contrast a image Increases the ofan iy Removes singe pixels an image Mimic he effets of to mach light in pictus A ier dialog opens toa the arco ets of time on a picture Can be Applied several tenes A dialog wil apen to Must he aig level Makes a picture appear ke a painting by reducing the be cle ed Modifies be pictae danas Displays the image as charcoal sketch A diskon bs displayad i dbe Hig sourse that on Tama wal cet he shadow ad bence the relief fe Joins pope pet inno n singit area of one color Changing the Graphics mode Use the next ba inthe Picture toolbar to change the mode of the image Choose ween Default no changes graphic object Grayscale the image is converted 1o scales of gray Black White cach pixel ofthe image is converted to black or white depending on the brightness value Watermark adjusts the brightness ofthe image making suitable to be used as a watermark For more information creating watermarks rro Chapter 2 E Formaning pictures Adjusting the color Clicking the color adjustment button on the Pieture toolbar pens the color adjustment dialog shown in Figure 60 Use this dialog to modify the individual color components of the image red green blue as well as the brightness contrast and gamma of he image IF the result is not satisfactory press
100. e Left box will Scm from the of the picture When Keep seale is selected the size of the image also changes so n this example de width will be by 3 em If Keep image size is selected Instead the remaining part of the image is enlarged positive values for cropping or shrunk negative values for cropping that the width and height of the image remains unchanged Note that the Width and Height fields change as you enter the values when in this mode Use the thumbnail next to these fields to determine he comet amount by which o crop Seale Width and Height specify in percentages the scaling af the picture The size of the image changes accordingly Image size specify the size of the image in your preferred unit of measurement The image enlarges or shrinks accordingly Original size when clicked restores the original image size Deleting a picture 1 tik onthe picture if necessary to show the green resizing handios 2 Press Delete Creating an image map An image map defines arcas of the image called with a URI a web address ile the computer Hotspots are the graphic equivalent af text hyperlinks Clicking on a hotspot causes Impress to open the inked page in the appropriate program for example the default browser for an HTML page OOo Writer for 2 ODT file PDF viewer for a PDF file You can create hotspots of various shapes and include several hotspots in
101. e Options das 197 ick and white 199 troche 190 aly ier o ping 188 ck lig te 207 R ange selection pesa 133 Ress 175 rene mant rating 26 Sektion pion 209 rotting pictures 73 tne v s scanty af PDF 194 Latinos opto 207 oe fisting 104 pex sto keya 218 Show aide ide oan 172 Side Design dialog 2 Ademas 17 ling ex 31 cay bi incipiunt pu loading additional 26 mining 26 Slide pop up senem 147 Vane ings 175 Hing of slide changes 175 sie Sater vew 6 ide ets 194 E ding e 17 king to presentation 147 changing 157 hia prse prep formaning 156 Eum other presentations 148 p ning 17 188 rove between presentations 149 Sh muster applying 19 Say dde 152 Sides pane 2 Slc Pane pop up Sap pid 200 ap options 210 ponten options 210 Spel hates 4T 132 ie cm Fr EE er I p ae pene T Perey Ea ed nm Taks pose 3 emphie Management window 58 temples tonplt folder 41 rete from a preston 38 a template older 41 fa oe sures 36 tli using Etenion Manager 36 lina 9 sening dea template 37 ipid vi 00036 ligament s6 sian rog 7 tule oe numbered lst S8 arate formaning 52 ia formatting d
102. e about template folders see Organizing templates on page 40 6 Click OK OOo sves the new template and the Templates window closes gare nga new ae Modifying a template You can odit a template s styles and content and then if you wish you can apply the template s styles to documents that were create Trom that template Note Vou can only apply Vou cunnt reapply content To edit a template 1 From the main menu choose File gt Templates gt Edit A standard file browser window opens 2 Find and select the template that you want to edit and then click Open The selected template opens in Impress Eat the template just as you would any other presentation To save your changes choose File gt Save from he main menu The next time that you open document that was created fom the changed template the following message appears LC CMM ped Nue Ce JC Cone Fic Appi cent ser mene raiz Ung Side ane Sif and Tempi EJ Working wth emptor Click Ves to apply the temples change styles tothe document Click No if you never want to apply the templates changed styles to the document Whichever option you choose the message box closes and the document opens in Caution If you choose No in he menage box shown in Figure 32 ta meos wll at appear again th ex tine you pon the document aller lange te pei based on Yn wil sat g
103. e border until the cursor changes shape four headed arrow 2 Click the left mouse button and drag the spreadsheet to the desired postion 3 Release the mouse bution typically a When not in eit mode green handles the spreadsheet object is ete like any other object therefore resizing t results in changing the scale rather than he spreadsheet area This isnot recommended as it may produce distortion af the fonts and picture shapes Moving around the spreadsheet and entering data How a spreadsheet is organized A sprendshect consists normally of multiple tables which in tum contain cells How ever in Impress only of these tables can be shown at any piven time on a slide The default far a spreadsheet embedded in Impress is one single table called Sheet 17 Tbe name of the table is shown at the bottom ofthe spreadsheet area see Figure un required it is possible o add other sheets To do that 1 Right click an the bottom area 2 Select Insert gt Sheet ftom the pop up menu UCET sing Spanien Char and Oer oe Using spreadsheets in pense Jus ike in Cal itis posible to rename or move it to a diff rent position Using the sume pop up mena or the Insert menu in the main menu bar Nota Even if you kave muny in your embedded spreadsheet only the Set Wich active when age spreadsheet cd made wil be ow on the ue Each ofthe shots is further organized in els Cells are the element
104. e main menu bar 4 On the Animator dialog click Apply objets individually 5 Select Bitmap object in the lower of the dialog then click the Create baton 3 Other functions of the Animator You can review the animation at any ine pressing the Pay button s navigate the various frames using the other controls available you are not satisfied of a particular fame you cin remove it To do so 1 Navigate tothe ame using the edit conrl with the spin buttons 2 Click the Delete current image button 3 You can also delete the whole animation by clicking the Delete all images bution inp ae eE Joinatig mage Tip you vant ta work on iinetoa arn i ae you cam coy han the Impresa wo rs by slo Group objet a hc eiline Crete Tip Sincpall he objects ane centered i he animation window animate the emner ot he nage rectangle of ame of he Hil image and select along with the objet 1o be ted Make hat Group object cca beoe cheking the Apply object bunion Using Fontwork Use Fontwork to obtain special text effects For more abour this topie see Chapter 15 Using the Gen Started guide To star using 1 Open the Fontwork Gallery by clicking the icon on the Drawing toolbar see Figure 68 or on the Fontwoek toolbar see Figure 82 If the Drawing is nat showing you can go directly to the
105. e page number field can be customized fiom the corresponding field editor To access the field editor Figure 51 1 Move the cursor to the field and select it 2 Select Edit Fields fom the menu bar 3 Select the desired format in the dialog that appears 4 Click OK when satisfied Tip Anil lt o mat choices can be aces yo cic a ing a Fong Tet Using et tied T bta mmi Id SI Diog oer he Te erm or Modifications o he page number fields can be done in wo different ways Select the field and apply the formatting mama Switch to the slide master editing mode View gt Master gt Slide Master then modify the Background object syle as desired Once back in Normal viet insert the page numbers from the Insert gt Page Number box Sce Chapter 2 for more information about editing a slide master ips on use of fields When you want o have the same field appearing on all the slides of the presentation or example the page number it is fastet and more convenient to add the field to the slide master as explained in Chapter 2 Some fields such as the file name te author are often mare suitable to be inserted ina single slide such as the first ar the las Using hyperlinks When inserting text such as a website addresses URL that can be used as a hyperlink Impress formats automatically ereating the hyperlink and applyi
106. eading paragraph styles you can choose gt Send gt Outline to Presentation to create a Pew presentation containing the headings as an outline The new presentation opens in Outline view as shown in Figure 136 Click an the Normal iab to populate the slides in the Slides pane E rasa eie ps inei 1 Introducing Impress ale pros 2 Pans arte main impress window 1 Cragin new poser Borm 1 Fomaling a posetaten HU na oe E 1 2 Using master slides P styles and templates Desiring a presentation Med 1 rg are sts Wy we them En Wolke sl master sides Merona to HUE i al Fre 6 Dane creado Werden rd anos E Creating ss om an cute As shown in Figur 137 some outline levels may have too many points fit one slide You can expand those slides as described in Expanding a slide on page 151 or duplicate the sides and manually change their contens s described in Duplicating a slide on page 130 2 Using master slides styles and templates Dosing a presentator Lina are ses Vy esa them T Grane _ a modern wa nao oman l Fie TF Se cred re an line ma leto or vo pace Sending an autoabstract from Writer to Impress fa text document in Writer contains headings formated with the defaut Heading paragraph styles you can use
107. eate new ones when necessary Toad Line sive Save Line Style DANA Lo Lees see Cen 1 ga options for cet neuen FU Grape OS Us Fomatig ines To create a new line style 1 Choose Format gt Line ftom the menu bar 2 Select from the Line syle drop down menu a style similar to the desired one 3 Click Add Ou the pop up dialog type a name for the new line style and click oK 4 Now define the new style Start by selecting the line type for the new style To alterate line types or example dashes and dts within single line selet different types in he two boxes 3 Specify the number and length not availble far dot style af each af the pes of line selected set the spacing between the various elements and decide if the style should fit to the line wth length The new line style is available only in the current presentation If you want to reuse the line style in other presentations lick the Save Line Styles icon and type a memorable name saves all of the line styles in this presentation Saved styles have a file extension af sod To make previously saved styles available in current presentation click the Load Line Styles icon select the saved list of tle and click Open Use the Modify button to change the name of the style Recommended only far custom ine styles not the builtin ones Creating arrow styles
108. ed Stes ign 17 Spe ml Firing ide At the boton of he Se and Forming window ia dog at Von can choc to show aii let or lle grasas lr eue applied styles or nte case o iss custom Presentation styles Presentation styles affect three elements fa slide master the background background objects such as icons decorative lines and text frames and the text Placed on the slide Text styles are further divided into Nores Outline 1 through Ostine 9 Sub Pite The outline styles are used frie different levels ofthe outline to which they belong Far example Outline 2 is used far the subpoints of Outline 1 and Outline 3 is used for the subpoins of Outline 2 As described earlier the pre packaged presentation styles can be modified but new presentation styles canot be created Us Sie Mass Sian a are Why then Graphic styles Graphic styles affect many of the elements slide Notice that text styles exist in oth the presentation and graphic style selections What styles to use and when to use thm is described Tater in tie chapter There are 15 pre packaged graphie styles to choose fom You ean create additional Styles or modify the pre packaged styles Working with slide masters Impress comes with five pre packaged slide masters They are shown in the Master Pages section of the Task pane Figure 19 This sec
109. ed to the edge of the group selection Alignment using the grid and snap guides The section Aligning shapes on page 91 diseusse the alignment af objects relative to caci other ar o he page Donder However Sometimes it is important to align objects to specifie points of the page or to make sure that objects that appear on multiple slides are placed in exactly the same position For this purpose Impress provides two mechanisms the Grid and the Snap Guides also callcd Snap Lines Using the grid Options far the grid are available in the menu that opens by right clicking onan empty part of the page in Normal View and choosing Grid or by selecting View gt Grid rom the menu bar In both cases a submenu with throe options opens Visible Grid displays the grid Snap to Griat the anchor points of an object will always be placa on a grid When the abject is moved or resized Grid to Front displays the prid in the foreground Algom using he prd and snap guides To set up the grid spacing and snapping options choose Toals gt Options gt OpenOffice org Impress gt Grid from the menu bar Using snap guides Options f r the guides are available in the menu that opens by clicking on an empty part ofthe page in Normal view and choosing Snap Limes or by selecting View gt Guides from the menu bar A submenu with three options opens o Visible Guides Snap Lines Visible the guides are sh
110. een when compared with say VS which is not a kering pait Formatting paragraphs view the paragraph formatting options select Format gt ragraph or click the graph baton on the Text Formaning toolbar toolbar with the text icon isnot visible choose View gt Toolbars gt Text Formatting The Paragraph dialog Figure 43 shown This dialog contains three pages that are described in detail below IFAsian Typography has been activated a page called Asian Typography is also displayed Paragraph 000 nents ab tet Ger m m ve e mare Sr i pemn E feb arch ear 8 pe E igs 43 The paragraph formating dio Indents and Spacing page The Indents and Spacing page shown in Figure 43 has four sections Indent modifies the indentation af the text before and afier as well as the indentation of the first line Spacing defines the space before and afler cach paragraph formatted with the soie CES Rang and Farag To Fomating teat Line spacing determines the spacing between two lines formated with the style Note that selecting Proportional spacing requires specifying the percentage of ine to Be used as spacing 100 comesponds to single line 200 toa double line 30 1o halfa ine If Leading is selected specify the amount of ine spacing in your default unit of measurement Tip Senge line spacing
111. elete or rename the selected Change the Slide Layout Change the Slide Transition lide click the slide to select it Then adi the desired transition For more than oe slide select the group of slides and add the desired ide Forni Gre T inrer 7 Parts ot tre main pres window slide as hidden Hidden slides will not be shown in the slide show Copy or eut and paste a slide ese Deere sie Beare ide Side Layout Side Horton Hee side cov 7 ighe cli Handout view Handout view is far setting up the layout of your slides for a printed handout In the Tasks pane choose Layouts Figure You can then choose to print ane two thee fous or six slides per page aa UHE BH To print a handout 1 Select the slides using the Slide Sorter Use the steps listed in selecting a of slides on page 7 2 Select File Print or press Contr P to open the Print dilog 3 Select Options in the bottom left comer ofthe Print dislag 3 Check Handouts and click OK 5 Click OK o close the Print dio D Saar usar pens Pate ot he main Ingress window Toolbars The various Impress toolbars can displayed or hidden by clicking View gt Toolbars and selecting from the menu You can also sees the icons that you wish to appear on ach toolbar For more information refer to Chapter 4 Menus and Too
112. elow z Cita Sig an Forai TU Bullets Numbering type and Graphics pages These thre tabs contain predefined formatting fr ether the bullet type Bullets and Graphics tbs or forthe numbering To apply a specifie one it is sufficient 1o click on the image A thick border will indicate the sclecton Position page Use the Position page shown in Figure 48 to fins tune the indentation and spacing of the bullet point and its text This page s particularly effective when used in combination with the Customize page C Jose feneergtge reins Peston Gsm Pati aap 9 id d Ca sees Tosetup an outline level first select it from the list on the et hand side ofthe page Then set the Indent which is the spacing between the bullet or number and the text If you select the checkbox Relative next to the indent the indent value will be measured Telit the previous level and not from the margin The numbering alignment is only useful when cresting a numbered list use it to specify the alignment of the numbers For example you may want to alig them to the Tight to line up one and two digit names in a pleasing way Tip Tefily appreciate how the Numbering ligne verba see a wil more than 10 elements and male ne enough rooms ben ae fra or on tee Uri Rang GPS Tun a Crag bled nd numbered Ete The Position page ot avilable i you are modify
113. em Click the gt gt button 10 include the slides nthe Selected slides ist In Figure 155 Slide 1 has been included and Slide 2 has boen selected but not yet included Wem hen caan ace sn Figure 155 Defining a custom lide se You can select and include several sides at he same tme Hold down the Shi key and click the first and lat slide in a group to select ha group Tor example slides 3 through 7 or hold down the Como key and click on Individual slides to selet them fr example slides 3 5 and 9 Poli gee s show 4 When you are done arranging the onder of the slides click OK to save this ustom show and reum to the Custom Shows dialog Note Lf you include several slides at the ame time hey are added wo the Sees dde aim meric order of he onder in ich Sou sled dem other words if ou ciek on des 3 9 and ia Alt order ndd them ll at the cue tine they il be clad i the Sete dde la v ie one 35 9 o em in a diferent select and inl tham ome at me slat ad da thn por dw e lat Tip Slides are aldo he Selec ie Ut ire ie thats Tigh nha Un Th at slide de unless you selec a diferent one For example you may have added ides 1 2 3 nd tha order Slide 9 willbe ich you now Want load Sinde 15 btn slides 2 and 3 clt 2 in the Selected deni hen Selec slide n e lider sand elik gt gt Vou cam also
114. en can be merid by pressing Cont Atina Th shri des wor pes EI URSI Formatting text Formatting text can give a presentation consistent lok and a dynamic feel The appropriate use of formatting can even enhance the audience s understanding of your message by holding their interest Whenever you enter text either in an AutoLayout text box or in a normal text box it already comes with an underlying style Generally style outline level of the Point where the text was entered for AutoLayout text boxes or the Default Graphic Style for text hones Sometimes as seen also in the Pasting text section on page 4 itis very useful to re apply the baseline style to a selection of text thus eliminating any manual formaning applied to it particularly if you made a mistake and you do ot know how to undo it these occasions select the manually formated text and thn select Format gt Default formatting fom the menu hr Using styles to format text This chapter describes ways to apply manual formutting but you are encouraged to use styles to really get the Dest our of Impress The good news i that all he information given here can be immediately reused Far applying styles 2 desenes how to use styles eel and the dfeence between he presentation and rape styles avaiable in Impres Modifying a style In Impress there are two categories of styles presentation styles and graphies s
115. en folders You use them in the same way as the templates installed with See page 42 for information on importing templates into OOo Installing templates using the Extension Manager The Package Manager was introduced in OOo 2 0 4 and renamed the Extension Manager in 2 1 This feature provides an easy way to instal collections of templates graphics macros or ther add ins that have been packaged into files iba OXT extension 1 Afer you download a package select Tools gt Extension Manager ffm the menu Par In the Extension Manager dialog Figure 30 click Add 2 A file browser window opens Find and select the package of templates you Sant to install and ick Open 3 On the Extension Manager dialog Figure 31 select the package you just added and click Enable The slide masters fom the templates will now appear in the list of Available Master Pages in the Task Pane Figure 19 Us ie Mass Set and Tempi ering mat opiates E Cum perne C Ceo Setting a default template Yu can set a custom presentation template to be the defit template You can eset the default Tater if you choose Setting a custom template as the default You can set any template to be the default as ong as it is in of the folders displayed in the Template Management window Vag Side Wesen Sif and T
116. enu bar AS for any other toolbar you ca undock he Task pan by holding down ihe Conse on an empty he pane 3 Inthe Task pane select the Layouts tab which looks like Figure 148 in Handout view Figure Vx Te valable lava for dat he Hak Pene 4 Choose the preferred layout The main work area changes to reflect the Formatting handouts Yu can forma several aspects of the handout fom the page style to the elements hat appear on the page You cannot farmat individual handout pages any changes apply to al handouts in the presentation Creating handouts Formatting the page To format the handout pages 1 sure you are in Handouts view Click the Handouts tb in the work arca or select View gt Handout Page from the menu bar 2 Select Format gt Page fom the main menu oa the handout and Select Slide gt Page Setup from the pop up menu 3 On the Page Setup dialog Figure 143 on page 161 set the paper size orientation portrait or landscape margins and other parameters 4 Click OK to close the dialog Setting automatic layout options Io Handout view as in Notes view Impress creates four areas where you can put information about the presentation Date and Time area Footer area Slide number area The way to access and customize these ares is the same as for t
117. eristics ofa graphie object including a ext objec IK for example need to create a organization chart diagram in of the slides of our presentation you will surely want the boxes to have consistent appearance meaning same line style same font ype maybe same shadow and on The easiest vay to achieve this result with the maumum effort to create a graphie style for he boxes and apply it to each box The major benefit is that if later on you decide to modify sy the background clo af the boxes all you need odo is modify the Creating graphics styles Asdiscused above you cannot create new presentation styles You can reat a new phic siyle in two ways Using the Style dialog 1 From a selection Creating a new style using the Style dialog Choose the Graphics icon at the top ofthe Styles and Formatting window To link a new style with an existing style first select that style and then right click and select New When styles linked then when you change the base style for example by changing the font from Times to Helvetica all the Linked fons wil change as well Sometimes this s exactly what you want other times you do not want the changes o apply to the inked styles It pays to plan ahead The style dialog is shown in Figure 26 It has 14 tabs cach with several options If you familiar with styles in Writer you will find that you already know how to set many ofthese options
118. ese ways On the toolbar click the arrow at the end ofthe toolbar and choose Customize Toolbar Choose View gt Toolbars gt Customize from the menu bar Choose Tools gt Customize gt Toolbars tab from the menu bar 2 In the Save In drop down chose whether to save this changed toolbar for Impress or fora selected document Inthe OpenOffice org Impress Toolbars section choose the toolbar you Want to modif or click on New bunion to creat a new toolbar Click the Toolbar butan on the right to display a drop down list of choices To display or hide commands select ar deselect the checkboxes in the Toolbar Content Commands section E 5 E Thapar Sang Up TERS pe Customizing he user nace ts Figure 195 The Toolbars tab af Cte window To change the position of commands on a toolbar select a command and click she big up and down arrows to the right of the lists 7 Toadd commands to a toolbar click the Add button on the right The Add Commands dialog opens Follow the instructions this dialog and then click Ada to the Customize dialog 3 When you are done customizing menus click OK to save your changes Customizing keyboard shortcuts The Appendix to this book lists the default keyboard shortcuts supplied with Impress You can change these defaults or add new shortcuts You assign shortcuts to standand Impress funct
119. et anther hace to pute the fom template cs Bien in the None below tenable au Note Ta emble the updating omn tre 1 Use Todi Macros gt Organize Macros gt OpenOffice Basie Select the document om he e ik the and Standard Ir Standard beside flick th and selet a module 2 Name macro For example you conid cull it Fs Document Ifthe Edit buton is active clic the Edit tos not active iek New pea modale ane in the pop up dialog ad iek OK Ja the Basie window enter he flowing Rsglatalane ThisComponent DocumentTafo Template pic Template Tesplatekame 4 Cli the BASIC icon then close the Basie window 5 Save the document Nestime you pen this document the update ms template feature Organizing templates can only use templates that ae in OOo template folders You can however treat new template folders and use them to organize your templates For example you might have separate template folders for templates for diferent Purposes or projects You can also import and export templates To begin choose File gt Templates gt Organize fom the main menu The Template Management window Figure 34 opens Note Ail he actiona mad bythe Commands baton the Tampa Management vindow Can be made m Well by hcg o he empath aes Lag Sie Vise Sa and Ta ering i
120. ether with the document When someone later opens the document on any computer with a recent version o Openoifice org the program will compute the ebecksum again and compare it with the stored checksum I both are the sume the program will signal that you see the original unchanged document In addition the program show you the publie key information froma the certificate You can compare the public key with the publie key that is published on the website of the cenfcate authority Whenever someone changes something n the document this change breaks the diga signature On Windows operating systems the Windows features of validating a signature are used On Solaris and Linux systems files that are supplied by Thunderbird Mozilla Firefox are Fora more detailed description of how to get and manage certificate and signature validation soe Using Digital Signatures in the OOo Help To sign a document 1 Choose File gt Digital Signatures 2 Ifyou have not saved the document since the last change a message appears Click Ves to save the file 3 Afer saving you see the Digital Signatures dialog Click Add to add a publie Key to the document 4 In the Select Certificate dialog select your certificate and click OK 5 You see again the Digital Signatures dialog where you can add more certificates if you want Click OK to add the public key to the saved file Asiged document shows RE i cats us Yon c
121. fthe Custom Animation dialog and choose Change Font Color as shown in Figure 162 Click OK to save this effect insane pte Eet Hoson an a Figure 162 Chosing emphasis tot 2 Notice that the three new animations are listed at the bottom af the animations list and the type of effect icon for these three effects in the Second column is different fom the icon for the first four effects see Figure 163 E p pro Prata setana ser of animations 3 You could if you wish select any ofthe last throe items and choose a diferent color rom the Font cofo list on the Custom Animation panc Using site animation cts 4 Use the Change order up aro button to move each of the last three tems up the list to just under the other item with the same name The animation list Willow Took like Figure 164 seront L fons Fase Tr diri Baer orig err ito equidem Step 3 Change the timing for some list items from With previous to On click Notice that af the items on the animations list except for the two Point on items setto start at the same time as the previous item However we want the second Point two animation and the second Point three animation to also occur On click 1 Select these items and then choose On eli fom the Starr list The animation list now looks ike Figure 165 2 Save the file Test this set of animations by licking the S
122. g edit box to enter ar review the contents af a ell Af you are familiar with Cale you will immediately recognize the tools and the menu items since they much the same Resizing and moving a spreadsheet To resize the area occupied by the spreadsheet or change position enter the edit mode and use the black handles found in the gray border surrounding the spreadsheet see Figure 114 Move the mouse over the handles to resize the spreadsheet area The comer handles the nvo sides formning the comer simultaneously while the handles in the middie af the sides modify one dimension at a time When moved over each handle the cursor changes shape to give visual representation of the effects applied to the When resizing or moving a spreadsheet ignore the first row and the first column easly recognizable because of their light gray Background and he horizontal and Vertical serol bars They only used for editing purposes and will not be included inthe visible area of the spreadsheet on the slide EI UT muss hare a ORG ers Using sprite n ingress Click to add title ENENE 15 in i sooner E Figure 1144 spreadsheet in bi mode Note the active and the melts Heck landi e o roy herd The position of the spreadsheet within the slide can changed both when in edit mode and when not in edit mode In both cases 1 Move the mouse over th
123. g the edit mode Inserting a chart To adl a chart to a slide select the corresponding layout in the list of predefined layouts in the task pane or use the Insert Chart feature EI UT Ese Spade Chars an UR Oris isaning a chart Creating a chart in AutoLayout 1 In the Tasks pane choose a layout that contains a chart ook for the vertical Se Figure 116 9 Layouts an EE E A ipee T Empl of Stat late 2 Double click the chart icon in the center ofthe chart area A full sized chart appears that has been created using sample data Soe Figure 117 3 To enter your own data in the chart see Entering da on page 137 Main ttie Figs 117 Char made wih ample dun Seager sing Spence Chars and Oh Coe s ren acta Creating a chart using the Insert chart feature 1 Select Insert gt Chart or click the Insert Chart icon Sandars Toolbar Achari appears dt has Been uning sample See Figure Du 2 To enter your own daa in the chart se the Entering chart on page 137 Choosing a chart type 1 Double click the chart I should now have a gray border The main toolbar has now changed to show tools specifically far charts IF the main toolbar s not showing select View gt Toolbars gt Main Toolbar 2 Click the Cha
124. g the ide page area on page 155 for description of this dialog only difference i that by default the Notes page orientation is set to portrait and he format is AA 4 Click OK to close the dialog Setting automatic layout options 1 Notes view Impress creates four areas where you can put information about the presentation Header aoa Date and Tame area Footer area Slide number area Dae ang and Farrag Star Note rd anos Adi and ating noies To customize these fields proceed as follows 1 Switch to Nates view from the corresponding tab in the work area or by selecting View gt Notes from the main menus or open the Notes Master View S Master gt Notes Master 2 Select Insert gt Date and Time frm the main menu to display the Header and Footer dialog Select the Notes and Handout tb Figure 144 Er 3 ESSI E Le Fie 3 The ep heer aloe fortes 3 Select the checkboxes to activate the corresponding arcas For the Header and Footer type the text in the edit fields For the Date and time select between Fixed enter in the edit box the date and time that should be displayed or Variable the date and tirne of the slide resin will be inserted in the notes pages Use the two drop down menus 10 Select the format of the date and the language the Page number checkbox is activated to format the type of numbering refer to Formatting the Note
125. h he new size The corner handles resize both the width and the height of the graphie objet simultaneously while the other four handles only resize dimension at a time Tip To retain the original proportions ofthe gape Shh one ofthe me ali then dap Be sure las he monse button before sensing the Sah For more accurate resizing of he graphic object use the Position and Size dialog pure Select sth base point he part of the graphie object that you Would like To anchor to the page The default setting top left comer means that the when resizing the area the position of the top lel eomer of the area will not change Now modify either the Width value or the Height value of the object To maintain the Proportions between width and height select the Keep ratio checkbox before modifying any value Notice that when the checkbox is selected both dimensions change simultaneously To prevent accidental modifications of the size make sure that the Sie checkbox is selected in the Protect section nthe botam of the dialog Rotating graphic objects As for the position and the size rotation ofan object can be done manually or using a dedicated dialog To rotate a graphie manually do as follows 1 Select the graphic objec show if necessary so that the green handles around it 2 Click the Rotate boton Jon the Drawing tofbar This toolbar is usually at the bottom the screen but it e
126. h tbe document for Example print or change EE TEE EET paring to POF With a permissions password set the PDF can be opened by anyone but its permissions can restricted Sec Figure 178 With ar she open password and permission password set the PDF only be opened with the correct password and its permissions can be restricted i ven rcs Secun 5005 re p p Dion fem ace camera fig fom lese onient frase ne ms 1 Vi secari paseo PDF Options dialog Figure 179 shows the pop up dialog displayed when you click the Set open password button on the Security page of the PDF Options dialog After you set a password far permissions the otber choices on the Security page shown in Figure 178 become available These selections should be self explanatory uer Pring expri and ang aid ho Exporting to POF FO nien orans eo muro Ii Sening pasa PDF Exporting as a Flash file Macromedia Flash file format SWF was created to store animation for web pages Because almost all browsers play Flash movies dhe Adobe Flash Player is available asa free download for hose without Flash capable Browsers these files can be Viewed by just about anyone With OpenOfice arg you can export your Impress slide Sho
127. hange their appearance When you apply a style you apply a whale group of Formats at the same time For example a style defines the font type size indents and spacing tab stops and other characteristics of texts and the area ill and line style ofa frame ar other object Using styles gives you more contral over the entire presentation Although you can manually change cach slide ome element at a time any manual changes you make apply only that one slide I you have several slides with the same cements you would have o change those elemens of each slide if you wanted your slides lo have consistent appearance When you do this manually how can you Be sure you changed every slide hat needs to be changed However if you assign style to each of the elements you add to your slides changing the style Tor thut element changes all the slides containing i Thus by using Styles you can eliminate most of the Work required far changing manually created slides Vag Side Waa Sif Wat are ses Woyuse han Tip Pres FIT Wo apen the Sys and Formatting window You cam dock or doc hs ead by ledig dwn the Como key wh double licking the op ofthe window hacen the com tcs Figure 13 Press TFI uo be ile and Formaning wn when youd not eod Eras ves Ue eto Bronte Fee oon Errors sina ors ren amor ect aeu At aolet mer o i racha sie t
128. he Layouts section of the Tasks pane Tasks pane Tass pane has four sections Master pages Here you define the page style for your presentation Impress Contains five pre packaged master pages slide masters One of them Default is bank while he rest have a background Tip Pues FI w open the Spr and Formaning window wher you can lly the esse in any slide mane to youe purposes Thit abe done at anytime Sez Chapter 2 fr more ima Layout Twenty pre packaged layouts are shown You can choose the one you want use itas or modify tto your own requirements At present its ot possible to create custom layouts Custom Animation This section contains a variety of animation effects that can be applied at any time to selected elements of a slide Slide Transition Fifty six transitions are available including No Transition You can select the transition speed slow medium fs You can also choose between an automatic or manual transition and far how long you want the selected slide to be shown automatic transition only Workspace The Workspace has five tabs Normal Outline Notes Handout and Slide Sorter as seen in Figure These five us are called View Buttons There are also many toolbars that can be used during slide creation they are revealed by selecting them with View gt Toolbars The atl Workspace section is below he View Buttons This is where you assemble the various parts f
129. he Notes and uses the same dialog Refer to Setting automatic layout options on page 161 for information Note The information i se as docs wot saw i Handout view bur it dose appear corey the pid handouts Resizing thumbnails and adding graphics You can move but not resize the slide thumbnails and add lines boxes and other elements othe handouts Figure 149 shows an example See Chapter 3 Creating Graphie Objects for instructions using the graphies tools Tip designing a lando yon may wish ta ave it la a temple a you an reuse i vbenere you wani Sec Woking wih in Using lc stylen ad temples foc mamans on Saving templet and sting pecan Caution yn click on ane of the aber handout layouts and hen etum othe lave he aide uma reum o Rer nal sions alhough amy ines or other graphics You fave add remains yoia put hm You wil need move he tbl acto Whare you anten LI Saar Ses Noles and ndn Paare TA Cond Pail ar Printing handouts 1 Choose File gt Print fom the menu bar 2 Click the Options buon on the Print dialog 3 Inthe Conto section of the Printer Options dialog make sure that only the Handouts checkbox i selected Figure 150 Pigs 150 Set Hands or ping 4 Click OK to save the change and return to the Print dialog Sagar ang and Farrag SES Note ad anos w
130. he box below he character to be considered the decimal point 3 Selecta fill character which will be drawn from the tab insertion point up to the tab stop You can choose any character to aet as character 4 Click the New button to apply the new tab stop This page is also avai le in the Format gt Paragraph dialog as seen in Figure 43 ee nm cm J Orcum a Que Lm rpm oc 9 9 Figure 43 Dialog to ver tb tap ina paragraph ores Asian Typography page Use the Asian Typography page shown in Figure 46 to set the following properties relative line change Apply list of forbidden characters to the beginning and end of ines o Allow hanging punctuation Apply spacing between Asian Latin and Complex text Their use is self explanatory Cni Rang and Farag Tun Fomatig tat 5 t3 ETEM eae ae nme p LIAenlersrnarctnn beter at nd Ce tet e TE TR RS TTS RES Creating bulleted and numbered lists The procedure to create bulleted or numbered listis quite different depending on the of text box used although the tools o manage thelist and customize the appearance are the same In text boxes created automatically by Impress called AutoLayont the outline styles available are by default bu
131. he element is in the desired position Note your graphie ie 3D round ved handles appear which cial the e angle fe gri You cna at reposition he De round od bandes ae showing With th round rl Fes showing Shit Clo to pet the green resizing handles You can mow reae and open your chart folling Up You can resize car graphie sng green rain hands Sh S Cc he draga corner haeo mii the ppt However you resize the or the key Changing the chart area background 1 The chart area is the are surrounding the chart graphic including the main title and key 2 Double click the chart so that it is enclosed by a gray border Select Format gt Chart Area The Chart Area window appears 4 Choose the desired format settings Changing the chart graphic background The chart wall is the area that contains the chart graphic 1 Double click the chart so that it is enclosed hy a gray border 2 Select Format gt Chart Wall Tbe Chart Wall window appears thas the same formating options as described in Changing the chart area Background above 3 Choose your settings and click OK EI hare a ORG Uer nesting a chart p pons Ara tons ton avait ot tapoma i opaan Tramgarr te pacity Er Again dore CE d aee Ce gare TE Char Aroa ag Inserting other objects Impress offers the cap
132. he first side of cach page Flip the pages and put them back into the printer new side up and in the correct orientation You may need to experiment a bit to find out what the correct arrangement is or your printer 4 Click File gt Print and check Properties to make sure the printer setup is still Click Options In the Pages section of the Printer Options dialog choose Brochure and Left page Click OK twice to print the second Side of cach page 9 your printer can do double sided printing then click an the checkboxes for both Left and Right along with Brochure SURG TAG epin paring te POF Exporting to PDF OpenOiiceorg Impress can export presentations to PDF Portable Document Forma This file format for file viewing is ideal for sending the flt someone else to view using Adobe Reader other PDF viewers Quick export to PDF Click the Export Directly as PDF icon to export the entire presentation using the default PDF setings You are asked to enter the file name and locaton far the PDF file but you do not get chance to choose a page range or the print quality Controlling PDF content and quality For more contral aver the content and quality of the resulting PDF use File gt Export PDF You are asked to enter the locaton and Sle name of the PDF tobe created and then the PDF Options dialog opens This dialog has four pages described in this
133. her presentations in thee ways Using Insert gt File With this method you can optionally Zak the slides instead of copying embedding them into the presentation Copying and pasting Dragging and dropping to copy ar move slides To insert a slide trom another presentation 1 In Normal view cest the slide after which you want to insert the new slide then choos Insert gt File from the menu bar 2 In the file browser locate the file containing the slide that you want to insert and click Insert EI Saar Ses Noles an ndn sg renaning removing sides 3 Inthe Insert Slides Objects dialog Figure 132 lick the plus sign next to the con far the presentation file and then select the slides that you want o insert Vou can see that tbe slides would casier to select if they ad more descriptive names 4 Optionally select the Link checkbox 3 Click OK The slides are inserted after the selected slide in the presentation Duw ie 13 Inserting rom another copy and paste slides between presentations 1 Open the presentations that you want to from and paste into 2 Inthe presentation containing the slides that you want to choose View gt Slide Sorter Select the slides and then choose Edit click the Copy button on the main toolbar or press Comal 4 Change the presentation where you want
134. hown in Figure 42 has advanced options to customize text This ages not avilable when creating or modifying a presentation style or a syle Use this page to set the text position relative to the baseline when you ned to insert subscripts ar superis To create a superscript or a subseript do the following 1 Select Superscript ar subscript as applicable 2 Specify the amount by which the text should be raised superscripts or lowered subscripts Specify the dimension of the character relative to the baseline character size Cin percentage The amount by which the text is raised ar lowered can be set to automatic by selecting the Automatic checkbox a fe Elearen Franklin Gothic Medium C Castel Lesser Figs Dil oe character position arses Two more position attributes can be set on this page The width scaling af the text which specifies the percentage of the font width by which to compress or expand the Individua characters of the Selected text E Cita ad Forage The spacing between the characters of the fant which canbe defined in number of points Selecting the Pair kering checkbox causes tn automatically adjust the spacing between certain pairs of characters to Visually improve the appearance For example when writing V followed by an A VA the spacing between the two letersi reduced strong keming a Can be easly s
135. hown under the available gradients list in he middle ofthe dialog Figure 99 shows an example Fomating areas i x E m e Figs WE Car op ala ret 3 Depending on the chosen type some options will be grayed out Set the properties as desired very ofen the default values will work well The Properties to set rete gradient are summarized in Table Y 4 Click the Add buton to 4 the newly ercatd gradient to the list The gradient is now available all the OOo components and also for fiture Brescattions pays to give ia memora Table 3 Gradient properties For Radiu Ellipsoid Square and wade oti these values to set he laco he gradient For Radial Ellipsoid Square and Resangubr grant modiy these values to set the vertical the gradient Specs for all te gradient types the angle af the gradient Increase this value 1o make the gradient start further away ium the bonde of the shape here e clo for the patent In the edit box below ie the intensity of the color OP corresponds bck 100 tothe fll color hare te end cole for the gradient In the eit box below he the tony of the color Oh corresponds bc 100 tothe falt color Tomas E areas Hatching Aching ils a pattern of lines that is repeated throughout the ara To apply a hatching pattem to an area goto he Area
136. ialog ii Select the picture and click Open iv Resize the picture as necessary Follow the directions in the Caution none below b Adding pictures fom graphic files to places other than the clipart fame i Insert gt Picture From File li Browse to the graphie file To see a preview of the picture check Preview atthe bottom of the Insert picture dialog Select a picture and click Open ii Mose the picture to its location iv Resize the picture f necessary 99 Adding OLE Objects is an advanced technique covered in Chapter 7 Inserting spreadsheets charis and obj Saar a Fomating a presentation Caution When esas graphic rubi the pc Sco Position amd Ste n tc menn and make sune da Keep ralis elec Then dius he hit or wd t the i you ned As you dnt ame dimension bo dimensions il change Facto do vil aae the picture ta became Remember map image villae it belle by aro cro mage of edel tac nese 3 Adding text to a side Ifthe slide contains text click an Ct to add an Outline in the text frame and then type you text Outline styles from 1 to 10 ane automatically applied to the text as you insert You change the outline evel of each paragraph well as its position within the text using the arrow buttons oa the Text Formatting toolbar see the section Outline view on pages Step 4 To creste additional slides
137. in Figure 12 Original Dark Blue with Orange Subte Accents The types of Presentations are Original Introducing a New Product and Recommendation o a Strategy Click an tem to sce a preview ofthe slide design in the Preview window Eee m Ue Slt lle gr ge Praca Wi lt Original gt is for a Bank presentation slide design Both a New Product and Recommendation ofa have their own pre packaged slide designs Noto Invading a Nee Prada and Recommendation ofa Sate pre packaged presentation teer They can be asd Io tele by chosing Prom template i the Bs Figure 1 4 Select how the presentation will be used under Select an output medium Generally presentations created for computer sereen display you wouid select Sereen 5 Click Next The Presentation Wizard step 3 dialog appears Figure 16 6 Choose the desired slide transition rom the Efe drop down menu 7 Select the desired speed for the transition between the different slides n the presentarion trom the Speed drop down menu Medium ia good choice far S Click Create A new presentation i crested Sa pens Creating row presentation Tip You might wat accep th debui viles for bh Ead p vales you dalled a doing Both ol hese vos can be Shana while worin wit Side zd animations These are explained in more de
138. in a slide When editing a formula the main menu changes ino the Math main menu Care should be taken about the font sizes used in onder to make them comparable t the font size used in the rest of the slide To change the font atibus of the Math objet select Format gt Font Size fom the main menu bar To change the ont type Select Format gt Fonts from the main menu bar For additional information on how to create formulas refer to Chapter 11 Getting Started with Math in the Getting Started guide or Chapter 16 Maths Objects in the Wer Guide Note that unlike Writer a formula in Impress treated as an object therefore it will not De automatically aligned with the rest of the text The formula can be however moved around but not resized as any other object Inserting the contents of a file You can insert the contents of a file into a presentation The types of file aceeped are OpenOice org Draw file HTML files or plain text files Select Insert gt Fle from the mein menu to open a file picker window If there isan internet connection tis also possible to insert in the file name field a URL Sect the fle and click Insert EI UT Spenden Chars an UR Urs A Chapter 8 Adding and Formatting Slides Notes and Handouts chapter describes how to add new slides to he presentation and how to format them It tben introduces two additional views ho Notes view and the Handouts view and expl
139. ines and shapes ss Working with connectors Managing glue points 86 Working with 3D shapes Grouping shapes together a Arranging shapes E Flipping shapes Aligning shapes Alignment using the grid and snp guides Using the grid Using snap guides E Converting an objecto a different ype E Setting up interaction with shape or image Animating images Creating an animation Other functions of the Animator Using Fontwork E Using the Fontwork toolbar Modifying Fontwor text as a shape ior ET 7 Chapter 6 Formatting Graphic Objects Using graphies styles to format graphics Formatting lines and shapes Moving resizing and rotating a graphic objec Moving graphic objects Resizing graphic objects Rotating graphic objects Formatting lines Creating line styles Creating arrow styles Formatting areas Creating area i Colors Gradients Hatching Bitmap Formatting Shadows Transparency formatting Formatting text Text animation Formatting connectors Chapter 7 Inserting Spreadsheets Charts and Other Objects Using spreadsheets in Impress Inserting a spreadsheet Resizing and moving a spreadsheet Moving around the spreadsheet and entering data Formatting spreadsheet cells Inserting a char Creating a chart in AutoLayout Creating a chart using the Insert chart feature Choosing a type Entering chart data Formatting the chart Inserting other objec
140. ing a presentation style or graphics style however the same effects can be obtained by using the and Spacing page ofthe dialog for creating or modifying slide sce Figure 44 Customize page Use the Customize page shown in Figure 49 to alter the style ofall he outline levels The options available on this page depend on the type of marker selected for the list Select frst the level you wan 1o modify on the let hand side of the box To modify all levels at nce select 7 9 as the level Because the levels are arranged ina hierarchical structure changing example the foa atebute oF one of the levels ripples though ll the lower levels ase eta ee re etme et tees Ex E aie gare The page Jar ane Depending on the numbering style selected in the Numbering box bullet graphic numbering some o be following options become available on the page Before Enter any text 1o appear before the number for example Sep Anter Enter any texto appear after the namber for example a punctuation Color ick the color for the list marker number or bullet character Relative size Specify the size of the number relative to the size ofthe characters inthe paragraph of the list Start at Enter the first value ofthe list for example you might want the list to startat 4 instead of 1 Character button Click
141. ing s row presentation When you sar Impress the Presentation Wizard appears Figure 1 ipa you do mot vant he wizard odit every tine you mar gre select thee ne show the wizard again checkbox Leave he Preview checkbox selected so template lide design and side ston appear in the preview box e you choose the 1 Select Empty presentation under Type It creates a presentation from scratch Nole Fron plac uset a template desig already cst a the basis or a ae procstoo The wizard changes tosh a st of avaible templates Tie e template Yon want More dead can be found in Claper d prn eng resentation cotes yor on py crested presenton The wand changen to shove a tol exiting presentations rs ich yon can chase he one yon want 2 Click Next The Presentation Wizard step 2 dialog appears Figure 12 shows he Wizard as ir appears if you selected Enpty presentation at 1 If you Selected From template an example slide is shown in the Preview bon lee tie waar agan 3 EI z E a Pecan Ward chose e pef pea 3 Choose a design under Select slide design The slide design section gives Sou two main choices Presentation Background and Presentations Each one as a list af choices for slide designs If you want to use one of these er than Originl gt click it to select Grape ioci ae Crag a pow presentation The types of Presentation Backgrounds are shown
142. ing to it Note how the formula bar Scons change according to the type of input displaying accept and reject buttons 3 whenever the input is not a formula Use the green Accept button to accept the input made in a cell simply select a different cel In case Impress wrongly recognized the spe of input it is possible to change it using the toolbar shown in Figure 113 or fem the Format gt Celis in the main menu ur Tip Sommes is weil o wet arabes as text far cramp ielephone amers ano prevent Impress om removing the ada os se gt em i cell To fre presto rent Ihe input set single astro O84 entering he aber Chars an Ger Coc Using spreadsheets n Formatting spreadsheet cells Normally for the purpos ofa presentation it may necessary to increase considerably the size of the font as well as matching the style used in the presentation The fastest and most flexible way to format the embedded spreadsheet is to make use of styles When working on an embedded spreadsheet i is possible o acces the cell Styles created in Cale and use them is however recommended to create specifie cell Sls for presentation spreadsheets as the Cal styles are likely to e unsuitable when working within Impress To apply a style indeed manual formating ofthe cell attributes to a cell ar group of cells simultanconsl ist select the range o Which the changes will apply A r
143. ions ar your own macros and save them for use with Impress only or with the entire OpenOffice org suite Caution Be careful when reassigning your operating tens O00 predefined hora eye Many ey assignments are universally A understood shortcuts such as F7 for Help and are always expected Ja provide contin results you caa cele ase to he dul me cst wet Ley cn cane codo uration and pose data loa r coruption pecially ether sets Share your computer Ce Sg Op and eg zu Customizing me user trace Asan example suppose you wish to assign a shortcut key to easily insert a duplicate Slide in your presentation You could assign the asrt key as a logical shortcut for this purpose as described below 1 Choose Tools gt Customize 2 On the Customize dsl pick th Keyboard tab Figure 196 As the shortcut key assignment is only relevant with Impress and not in general sclect the Impress buon at the upper right comer ofthe Keyboard ab Next sleet Insert in the Category ist and Duplicate Slide in the Function is 5 Now select the shortcut key in the Shavteu keys list and click the Modify buton at he upper right 6 Click OK to accept the change Now the Insert shortcut key will insert a duplicate slide immediately afier the curently selected slide 9 Figs Wi Casting evan sre m Thapar Sang Op oR TS Customizing he user ee
144. izing 213 Layout rane er ecto oniy pion 208 line properties 108 iins tain Sb formating 104 108 pees window 1 Sani 137 Mal inserting 141 Maia Playback toolbar 142 Media Player 143 mini fot 211 modiying 64 moving oi bjs inserting 141 N sate sd initials of user 204 Navigator 4 9 150 iew syle Irom selection 33 hyphens di Ross roin Nasal view a ling 198 koe iot opns 161 poring 10 PDE formating 160 163 163 Text 162 Nove Master Na view 3 159 la S8 o p eject aig moveable gon 207 DLE objects inating 141 143 pina hyphen a tai 157 ilie dle on Weler 153 lis levei 59 61 62 63 Outi view 4 139 DXT 36 P Package Manager 36 eld Pipe Setup dialog 155 161 siyle 156 ELI ssn or PDP 104 Fein formated c 46 Por tom 192 image quality 101 2 aay 191 passwords 194 serie 193 Peete olt eus olia 74 p pus o formaning 71 inserting inserting Seance 70 fering Gl 70 ias pis poat or oan 107 Fleming a presentation 10 Posten sd Sie dialog 30 105 107 proton PowerPoint ormat dignam formating 13 p Presentation Style dialog 0 preti yes 22 lage 49 Pract Wied 10 207 Prt dialog 196 dct 186 rit
145. ject The cursor or a contour Ime of the graphies object must be in the snap range You can also use the Snap to Object Points icon H on the Options toolbar Snap range defines the snap distance between the mouse pointer and the object Contour Impress snaps to a snap point if the mouse pointer is nearer than the distance Selected in the Snap range box Snap positon section When creating or moving objects restricts graphic objects vertically horizontally or diagonally 45 when creating or moving them You can temporarily deactivate this Setting by pressing the Sit key Extend edges crestes a square based on the longer side ofa rectangle when the Shift key is pressed before you release the mouse button This also applies 1 an ellipse a circle wil be created based on the longest diameter of the ellipse When the Extend edges box is not marked a square ar a circle will be created based on the shorter side r diameter When rotating restricts the rotation of graphic objects within the rotation angle th you selected in the When rotating If you want to rotate an object outside he angle press the Cor key when rotating Release the key when the desired rotation angle is cache Point reduction defines the angle for point reduction When working with polygons you might find it useful to reduce their editing points Print options Inthe Options dialog click OpenOfice org gt Impress gt Print See Chapter 1
146. lbars in e Geng Started guide Many ofthe toolbars in Impress are similar to the toolbars in OOo Draw Refer tthe Draw Guide Tor details on the functions available and how to use them Navigator The Navigator Figure displays al objects contained in a document I provides another convenient way Vo move around s document and find ems in The Navigator burton located on the Standard toolbar You also display the Navigator by choosing Edit gt Navigator on the menu ar or pressing Cr SHIPS he Navigator is more uf if you give your objects pictures spreadsheets and so meaning names ica af leaving them athe eal Objet 1 and cue shown Figure 9 Manie fae iur Creating a new presentation This section shows you how to set up a new presentation using the Presentation Want Grape roig iren Crane a new presentation Planning the presentation The fist thing to do is decide what you are going to do with the presentation For example puting a group of digital photos together in a presentation requires very ile planning However using a presentation to increase the knowledge of others about your topie requires much move planning You nod to ask and answer many questions before you begin creating a presentation you are not acquainted with creating presentations the answers will be more general Those who have created a variety of presentations in the past will want to have more specifie answers
147. le 2 In the PDF Options dialog choose the General tsh 3 Under General make sure that Export notes is checked and then click OK Deiro m Sagara ang and FUR SEES Note ad anos s Ading ana temaning ates The notes pages follow the presentation in the PDF that is if your presentation has 10 slides the PDF contains 10 pages cach with one slide followed by 10 pages with nots formate for paper If you want only the Notes pages you will need 10 use some other program to remove the unwanted pages f slides rom the PDF Creating handouts A handout is a special view of the presentation suitable to be printed and distributed to the audience Each handout page contains fromm one to six thumbnails of the slides that the audience can follow what is presented as well as use i as reference This Section explains how to customize the Handout page an example of which is given in Figure 147 Sema n ando cii Fes WI Fair rab re hb Note that the handout view consists af only one page regardless of the number of slides thut compose the presentation EI Saar Ad FGUNSUNG Ses Nr annu Changing the layout When creating handouts first decide how many slide thumbnails you want ented on cach handout page 1 Select the Handout view cher by clicking on the tab in the work area ar by selecting View gt Handout Page fom the menu bar 2 IF the Tsk pane is not visible select View gt Task Pane from the m
148. le in the drop down list but more Co Cem ner Main e emat hg x Tomas Gaps Cac Formaning ines The Arno styles section af this page is only applicable to ine segments it has no on the line that forms the border of a shape or ofa polygon Use this section to Set the styles af the two ends of the segment You can configure independently the Two ends selecting far each of them the arrow shape Style drop down menui the Width and the termination style Center checkbox Selecting he Center checkbox moves the center of the arrowheads to the end pint of the line I the two ends should be Metical select the Synchronize ends checkbox To create new arrowheads se the Arrow ses page as described in the following section Use the Corner se section of this page to choose how the connection Between two segments should look There are four available options n the drop down menu The bottom part f the page shows a preview of the applied style and a preview of corners that the corner syle choice be quickly evaluated To appreciate the diference beween corer styles choose thick line style and observe how the preview changes Creating line styles Use the Line Styles page of the Line dialog shown in Figure 92 to create new line styles and oad previously saved line styles Normally itis mot a good practice to modify the predefined styles instead cr
149. lide Show button eased pres Fee WE Falla fiis Advanced animation effects Click the Effect Options button next to the properties drop down list to display the Effect Options dialog egi Shae Sos sing se animation ect Note What you so on the Ec Options dialog depends on selected ain For example the alg he ire page forex objects St only rwo pages fr pictae objects he Text page docs t appear The Sting seton on le Elect page o variet Lage 168 Shows te fet fara Direction efie and Figure 161 shows he Sing ston fora aot Calc For pice objet le Tot mation hox op the Efe page i valle Ines set pa Clare sir see d Benet IU After amaton oan en tel pecan ree Figure 167 st option senings for a font colar eflect On the Effect page ofthe Eft Options dialog Figure 166 you can choose sound to play whether 1o dim or hide the object afier animation and in the case of text objects whether to animate the text all at onee or voy ord or On the Text Animation page ofthe Effect Options dialog Figure 168 you can group text in ather ways as one object all paragraphs at once or by first level paragraphs Ghat is one ist em together with its sub tems if any Using ate animation ects TY pirme enia etn foie The choices
150. lide dialog type a new name for the slide and then click OK Deleting a slide To delete a slide use the most convenient among these options In Normal Outline or Slide Sorter view select a slide and then click Edit gt Delete Slide or press the Delete key In the Sides Pane not available in Slide Sorter view right click an the slide to be deleted and select Delete Slide fom the pop up menu otherwise just select the slide and then press the Delete key In Normal view right click on the work area then select Slide gt Delete Slide fom the pop up menu Tip When working in the Slide sorter view View gt Slide sorter i posl to delete rutile sides malum by selecting he with Bona ad res e Delene URGE ag and Farting Ses Noes ar Fania ss trom an cutie Creating slides from an outline As discussed in Chapter 1 when planning a presentation it is often quite useful to develop an ouine using Writer Once the outline is ready you will probably want to create one or more separate slides for cach af the top evel outline elements You can do this in several ways Sending the outline from Write to Impress creates a new presentation Sending an autoabstract ftom Writer to Impress creates a new presentation Copying and pasting the outline from Writer to Impress Sending an outline from Writer to Impress Ma text document in Writer contains headings formatted with the dealt H
151. lleted lists whil for normal text boxes an additional step i Teguired a bulleted 1 Creating lists in AutoLayout text boxes Every text box includ in the available layouts is already formatted as a bulleted list therefore to eree a bulleted ist the only necessary steps are 1 From the Layout pane choose slide design that contains a text box Those are casily recognizable from the thumbnail 2 Click in the text box that reds Click to add an outline 3 Type the text then press Enter to start a new bulleted line 4 The default list type is a bulleted ist The mechanisms to change the list fom bulleted to numbered and vice versa are explained in Changing the appearance of the list on page 39 Presa SN S Enter 1a a mew ne Wihan eating a new bullet or aber The ne line wili have sarne dentato of tae previous Line rs stad te button bullen on of on the ext formating tcl for a inc without ballet the ext erst toolbar Showing cable st selecting View gt Te bar Formatting athe menu ba EI Sata Sang a Forage Creating lists in other text boxes To reat alist in a text box follow these steps y Place the cursor in the text box Click the Bullets On Off bution onthe text formating toolbar Ifthe ext formatting toolbar is not showing enable it by selecting View gt Toolbar gt Formatting from the menu bar 3 Type the text and press Enter to start a new bulleted line 4
152. lso use the Text placeholders icon an the Options toolbar Line contour only displays lines and contours as fine lines ignoring the curently usod line width You can also use the Line contour only icon 57 on the Options toolbar Display section Rulers visible displays the rulers at the tp andthe lf of he work area Guides when moving displays dotted guides that extend beyond the box containing the selected object ad which cover the entire work area helping you position the hj when cing Yon so ue the Gan vm cxi fon EH on te Options tur EI Thapar Sang UP pus Choosing aptos pens AIL conta pots in B zier editor displays the control points of all B zier points it Sou have previously selected B zier curve I this box is not marked only the onto pots of the selected points will be visible Contour ofeach individua object displays the contour line of each individual object when moving the abject This enables You to see if single objects confit with other objets in the target position Ifyou do not mark this box Impress displays only a Square contour that includes all selected objets Grid options The Grid page defines the grid settings for Impres Using a grid heips you determine he exact position of your objects You can also set this grid an line with the snap grid you have activated the snap grid but wish to move or create individual objects without snap positions you can press the Cr to
153. lude This page of the Wizard does not display if Create le page was not chosen p E EC em 3 Figure I EL Export Tole page information 7 Choose the navigation button style to use to move from one page to another TF you do not choose any OOo will erate a text navigator Cer TO Finge naing epeta and sag ae om s 000 00 Lose Ci L m ese TERI eer Ching nner oe S Select the color scheme for the web pages Available schemes include the document s existing scheme one based upon browser colos and a completly user defined scheme You can save a new scheme so that i will appear on the first page of the HTML export wizard E Saar PH eU aA a a Exporting as web pages nes 9 Click Create to generate the HTML files If this is a new design a small dialog pops up It you might want to reuse this design you can give it a name and save at Otherwise elick Do Not Save p em Fire IS Nag e desig E mailing a presentation provides several ways quickly and easily end Writer document as an e mail tuclieat in one of three armats ODP OpenDocument Presentation OOS default forma PPT Microsoft PowerPoint format or PDE To send the curent document in ODP format 1 Choose File Send gt Document as E mail OpenOffice org opens a new mul in your default e mail p
154. ms ne 1 We Gu pin Toolbar uai raphe eas Working th conrectors Use the first tol to insert a new glue point The next four tools determine the exit direction of the connector terminating at the glue point To maintain the relative position of the glue point when resizing the object make sure that the Glue point icon highlighted n Figure 7 is selected Deselecting the Glue point relative icon enables the next six icons of the toolbar use these to fx the position of the glcpoint during the resizing ofthe object Hover the mouse over the Buttons obtain a tooltip giving short deseription of its function delete a custom glue point select it with the mouse and press the Delete key Setting custom glue points is particularly useful where multiple connectors terminate on the sam side of a shape where the default glue point position is not satisfactory To move a predefined or newly inserted glue point 1 Select the glue point tool rom the drawing toolbar sc Figure 68 2 Click on the gle point you want to mave The glue point should now be highlighted 3 Keep the mouse button pressed and drag the glue point to the desired position Release the mouse bution Glue pias are placed by default he grid te section Aligrmeat sins the grid and snap guides on page 91 for informon however required i he postion of he plat depending o
155. n 4 Release the mouse bution Fora more accurate placement o the graphic object use the Position and Size dialog shown in Figure 38 To open this dialog fist select the graphie objet by clicking on i when the resizing green handles are displayed either press F or select Format gt Position and Size rom the menu bar Use the Postion section af the dialog to specify the X horizontal and Y vertical position of the graphic object Tbe values represent the distance of the base point selected on the righ hand side of the dialog relative the top left comer of the slide To prevent accidental modification of the position of he graphie objet select the Position checkbox in the bottom le of the dialog The unit of measurement for this and the other dialogs in this section is set in Tools gt Options gt OpenOfie org Impress gt General m or 4 owl m p Er em pas Den m x eem Ose poe Coa C sen Cote Fr amo posts and nse of rape Resizing graphic objects 1 Click the graphic object to show the green resizing handles 2 Position the pointer over one af the groen resizing handles The pointer changes shape giving a graphical representation of the direction of the resizing uui Tommaso i Mong renizing nd aig graphie object 3 Click and drag to resize the graphic object 4 Release the mouse button when satisfied wit
156. n See Working wit hyperlink button or mare information Text specifies the text that will be visible to the user Name is applicable to HTML documents It specifies text that will be added asa atribute in the HTML code behind the hyperlink Event button this button will be activated allow OOo to react to events for Which the user has written some code macro This function i not covered in this book Editing text hyperlinks To edita text hyperlink select it by dragging across the ext not clicking on i then choose Hyperlink from the main menu bar Make changes as needed ad click Apply when done If you need to edit several hyperlinks you can Teave the Hyperlink dialog open you have edited all of them Be sure to click Apply afer cach one When you are finished click Close Working with hyperlink buttons A hyperlink button is inserted in the center of the slide Inmost R cases that is not where you want itto appear To cdit the extr sizeofa ag hyperlink buton or to mave it to another place on the slide first display the Form Controls toolbar View gt Toolbars gt Form Controls Seles the P E7 Design Mode On OM icon upper right comer of the toolbar E Now you can click on the button and drag another position or right pk click open dialog where you can change the text om he bution he size fie button and other properties ge When you have
157. n resizing handles are displayed Now any formatting changes will apply to all the text in the text box To format anly part ofthe text click onee on the text then select the text to formatted by clicking and dragging highlighting over it You can also use keyboard combinations to select text move the cursor where you want to egin your selection press Sif and then use the arrow buttons to extend your selection Formatting changes will apply ont the selected text Pring he Control key along with the Sf key while cating selection is useful to speed up tne proces This combination highs wond by word need of laace by character Ta speed the Selec even ue you can combine he Sa key with he Home key Ge the End key to entend the selection upto the sart or end af the aei Mineh the cone poritoned especie GeT Aag and Farag To Fomatig tat Formatting characters view the character formatting options select Format gt Character ar click the Character buon A on the Text Formatting toolbar Q a toolbar with the text icon is not visible choose View gt Toolbars Text Formatting The Character dialog appears Font page Use the Font page shown in Figure 39 to select the desired font type its base anributes alie Bold ete as well as the size A sample of the font is displayed in the over part ofthe dialog You can also specify the language of this style This page is available when creating or m
158. n the Slide View toolbar or choose Slide Show gt Show Hide Slide The slide number now has a box around i with a Tine through H so indicate that it is hidden see Figure 153 The remains in the file Hidden stige 26 2 igre 153 Slide s hidlen To showa hidden slide 1 In the Slides pane or in Slide Sorter view select the hidden slides that you want to show 2 Click the Show Hide Slide icon on the Slide View toolbar or choose Slide Show gt Show Hide Slide Showing slides in a different order To show the slides n a different arder you can ether rearrange them in the slide sorter or set up a custom slide show You can define as many custom slide shows as you need fom set of slides In a custom slide show you can choose which slides Ao acido as well as the order in which they ane shown Any slides marked Hidden Will not appear in a custom show Tape Shae Sos Pung eter sae stow Setting up a custom slide show To set up a custom slide show 1 Choose Slide Show gt Custom Slide Show from the menu har 2 On the Custom Slide Shows dialog Figure 154 select the Use Custom Slide Show checkbox and click New 1 oam ce so 3 On the Define Custom Slide Show dialog Figure 155 type a name for the new custom show Then in the Existing slides list select the slides to include m be show in the order you want to show th
159. n the main menu See Chapter 4 for dci Gallery opens the gallery Equivalent to gt Gallery on the main menu Soe Chapter for deals E uai eag aE Oen Rotate select this tool to rotate an objec As rotation is considered a formatting atribute this is discussed in Chapter 6 Aliga object see Aligning shapes on page 91 o Arrange object see Arranging shapes on page 90 Extrusion switches 3D effects on or of for the selected object Clicking this baton also opens the 3D settings toolbar See Working with 3D shapes page 87 for derail Interaction opens a dialog where you can specify the interaction between he user and the object See Serting up interaction with a shape or image on p Visible buttons use the black triangle to open menu tat allows to add or surat buttons to the toolbar The by procedure given in Chapter 4 of the Getting Started guide Creating lines and shapes To create shapes and lines 1 Select the desired ine or skape tool 2 Click and drag to crente the object on the slide Soe Figure 6 When drawing a polygon keep the Shif key pressed to restrict the angle betvecn the Segments to multiples of 4 degrees finish rawing a polygon double click on the last part ofthe Segment Ira closed polygon was Selected will color the inside area When drawing certain shapes one ar more yellow dots are displayed along with the bl
160. nd opens the dialog shown in Figure 115 CERT renra Spanien Char and er Oe us Using spreadsheets pres noma rove gres in scape atom pem aee Lese Leo Len IS The Formar dialog consi of Prager ue text doesnot fit the wid ofthe cell increase these values by hovering the mouse over the line separating two columns and when the mouse cursor changes Shape clicking the buon and dragging the separating line to the new position A Similar procedure can be used to modit the height ofa el or group of cells To insert rows and columns in a spreadsheet use the Format menu or right click on the row and column headers and select the appropriate option fom the pop up menu merge multiple cells select the cells to be merged and select Format gt Merge call from the main menu bar de merge a group of cells select the group and again Format gt Merge Celis which will now have a check next toi When you are satisfied with the formatting and the appearance of the table exit the odit mode by clicking outside the spreadsheet area Note that Impress will display exactly the section of the spreadsheet which was on the sereen before leaving the edit mode This allows you to hide additional data fim the vien but it may cause the apparent loss of rows and columns Therefore take cane that the desired part of the Sprendsheet is showing onthe sereen before leavin
161. nd then click OK to close the ialog and apply your selection 4 Picking the rype of fil from the five available choices None Color Gradient Hatching and Bitmap modifies the entries in the list below and makes some new options appear in the Area page The list is populated with the default choices for the Selected fll ype Ifaone of the choices is satisfactory You can fully customize the fi by using the page with the corresponding name in the same dialog Casera Fomara Gagne Eje areas Pren rion ense cds ides og rma _ _ ee nmm cr Area of i formatis il Creating area fills Impress comes with many pre defined aren fills in four categories colos gradients hatching parteras and bitmaps I none of the provided ills i satisfactory yon can filly customize them and crete new fills The following sections describe how to este new fills and how to apply them On cach page ofthe Area dialog to modit be characteristics af an existing il change those characteristics n the dialog and then cick he Modify button In some cases You can also change the name of he Feconmended io rete new fills or modify custom flls and not change the pre defined ones Colors For color fills select one Bom the list on he Area page as shown in Figure 94 Creating colors On the Colars page shown in Figure 95 you can modify existing colors
162. ng itan essential ool for creating presentations quickly and with a consistent look The Gallery is available in all Somponents of OpenOffice or For an introduction to the Gallery see Chapter 14 Working with the Gallery in the Geng Starred guide Scl Tools gt Gallery or clik the Gallery icon on the Drawing tostar Tapia ding and Inserting petes By the Gallery shown in Figure 55 is docked above the Impress workspace expand the Gallery position the pointer over the line that divides it rom the top the workspace When pointer changes to parallel lines with arrows click and drag downward The workspace will resize in response E cerne rer Blase cur Gallery wih te Hlc elector circled To expand the Gallery without affecting the Impress workspace undock it so it float over the workspace To do so hold down tbe Canto key and double click on the aper part fie Gallery to the View icons sce Figure 55 Double click in the sme area to dock it again restore itto position over the workspace When the Gallery is docked to hide it and viesw the full Impress Workspace click the Hide Show bution in the middle of the thin bar separating he Gallery m the workspace see Figure 55 The Hide Show button Iets you keep the Gallery open for quick access while you creste your slide show yet out of the way when you need it 10 Additional information
163. ng to the text a color and underlining T you do not want to do That select Edk gt Undo Insert from the menu bar or press Control 7 immediately after the formatting has been applied You can also insert hyperlinks manually CeT Aaina and Farag Tun sing peri Tips To preveni fom automatically using vest addrcuce URL go Tonis gt Auta oreet gt Options and sles the URL copiam chc To change the color of hyperlinks poto oats gt Options Opens org Appearance srl 1o Ups is ar itd Tis cec the check ronen piek the o eor aad click OK Caton ths il change the color fr hyper in al components S Opes Mr may tbe wh vant To insert a hyperlink orto customize the appearance hyperlink select Insert gt Hyperlinks om he menu bar The dialog shown in Figure 52 opens ry B E Ow i Jm ame a 7 md m mr m Fire E Dio cdi hyperlink On the left hand side select one af the four types of hyperlinks Internet a web address normally starting with hip Mall amp News for example an email address Document the hyperlink points to another document ar to another place in the presentation New document the hyperlink a new document The top right part of the dialog changes according to the choice made far the hyperlink A full description af all the choices and their interactions is beyond the
164. ngs tla Note that when rotating a 3D object in addition to the comer red handles the four Indes on the sides of the frame become available Figure 73 is an example of customized 3D objet Figs 73 ample of 3D oject Grouping shapes together Itis often convenient to group shapes together so that they are treated as a single shape by Impress A group of shapes can e formatted as if it was a single shape moved rotated deleted and so on To group shapes together do as follows 1 Select the shapes to be grouped To do this use the selection tool on the drawing toolbar and draw rectangle around the shapes to be grouped or ick n each shape to be added to the group while pressing the Sh Key 2 When the green resizing handles show select Format gt Group gt Group or press Control Shift G on the keyboard Once the group is defined click on any of the shapes in the group to select the group oct oniy the clement of the group press when the group is selected ar select Format gt Group gt Enter group from the menu bar Notice that the elements not part ofthe group are grayed out and that only the shapes belonging to the group can edited Use this function when you ned to apply a particular format to single member ofthe group To exit rom group mode press or select Format gt Group gt Exit group fom the menu bat For more about working with grouped objects see Chapter 6 Combi
165. ning Multiple Objects in the Draw Guide Granary Cg e roving shapes gamar To ungroup objects 1 Select the group of shapes 2 When the green resizing handles show select Edit gt Format gt Group gt Ungroup from the menu bar Tip Myou use the grouping and alien why not ding them 10 ico the tosibars thv by deal so it the commands sre ray Nal Todoso you wil the select oli See the Geog Stared le Arranging shapes Arrange determines the stacking ole of the selected object Impress organizes objets in a stack so that the objects on a high level of the stack cover the objects on Tower levels if overlapping occurs To modify the position of an object in the stack lick the small triangle on the side of the Arrange icon to open the extended toolbar Figure 74 The same arrange options described below are available fom the right slik menu Fire He The etna Arrange hber The four tools work on a single object Bring to front the selected abject is moved on top of any ather abject Bring forward the selected object is moved one level up in the stack Send backwards the selected object is moved one level down in the stack Send to back the selected object is given the ovest position in the stack The other three tools on the relative positions of two objects In front of object brings the selected object in front of the second selected
166. nt shape To do thia the Cont ey read le Working with 3D shapes 3D graphic objects ean be created in different ways in Impress From the 3D Objets toolbar The 3D Otjects tool is not included in the default Drawing toolbar To include it click on the small tana at the end of the toolbar select Visible Buttons and select 3D Objeets from the list On he Drawing toolbar lick an the triangle by the 3D Objeets icon to display the extended 3D Objects toolbar Figure 71 EIE Figure 71 30 Objet entend molhar From Convert menu as Rotation Select an objet right click on it then select Convert and select To 3D Rotation Object Granary eg Grate Cc Wong wih 30 apes From he Extrusion on off icon on the drawing toolbar Select the shape to which apply a 3D eft then click the UO button on the Drawing toolbar sce Figure 72 Caution You can nar apply erasian to rectangular and val apes aad thing te and the oval ole respectively To create a oval with 3D icis select Ine desired shape fra he asc shapes nent Alemana on aec Then ade Casert ToD Note bog iat s hi cis ic Eurus an ll not be nae Although Impress offers advanced functions to manipulate 3D objects his ook describes only the 3D stings applicable to an object with Extrusion enabled For additional information how to use advanced 2D effets such as geometry and Shading refer to the Draw Guide Cli
167. ntation the easiest and quickest solution is to use the slide master Not only it will saye time While creating the presentation but also when you decide to either modify the graphie element or reposition it on the slide IF the graphic element was added to cach slide the same operations would have to be performed on each individual side of the presentation One ofthe most common activities when preparing a presentation is o add picture to the slide master To insert a pictur already available the hard disk follow these se 1 Choose View gt Master gt Slide Master rom the menu bar Vag Sie ene Sif and Tempi Chong nd spaying he bekground 2 Select fom the menu bar Insert gt Picture From File 3 Navigate to the directory where your picture is and select it If you want to scoa preview select the corresponding checkbox in the fle browser dialog Caution _ tne opin to seta picture ws ink to Ge rather tan embedding i in he document Thit can be uel en a poes naion i led to be dnb eran eed wil amc irra istry tae examples could be cree ma computer which the pesto wll be given o ply a group or cns the presentation fle is to be distributed however the picture should embedded to wot the masing pct yom when ie presentation is given ona dle computer Once the picture is insertos you may need to reposition it and mo
168. ntation in their numbered sequence Only the text in each slide is shown Slide names are not included Outline view serves at least nwo purposes 1 Making changes in the text af a slide You can add or delete text in slide just as you can in the Normal view You can move the paragraphs of text inthe selected slide up or E S gt a3 down arrow buttons Move Up Move Down Figure 2 Arrow baton fon the Text Formatting toolbar Figure 2 Yon can change the outline level for any of the paragraphs in a slide using the left and right arrow buttons Promote or Demote You can oh move a paragraph and change its outline level using a combination of these four aow buttons 2 Comparing the ides with your outline if you have prepared one in advance If you notice from your outline that another slide is needed you an create it directly in the Outline view or you retum othe Normal view to create then reum to review all the slides against your outline in the Outline view Ia slide is otn the correct sequence you can move it to its proper pac 1 Click the slide con ofthe slide you wish to move as indicated in Figure 3 1b Drag and drop it where you want it I Pats ot he main Ingress window no Creating an Impress Presentation First Step Start File gt New gt Presentation T Right click Quickstarter gt Presentation Second Step Choose f
169. numberof parameters Sos Original Selo this bax to etin the original size of the Sis lave To ele the the Original check an chet this one The Willd Height odit bones pem Sas Wal When Relative s elected 100 means the bitmap rigid width wil be sized w occupy he whole i ids Scat tae widik the ba will be Sos Haight When Relative s selected 1004 means tat the itp original gh wil be resized o occupy the whole ll height 0 means th he beg the vil Postion Anchor Map Selec tom the map the pace of the area where the Poston other When tling is ead enter i this box the et foe the wth of the percentage values 30 fhe menns that athe anchor point ofthe bitmap OOo will place the ml the bitmap and staring iom he Fnac OE Postion Yos Tois wili have the same effec ofthe X ote but will kon the eight ofthe bir 9 Whe select the bitmap il be tiled i0 aea The sc af the tp sed ot the ng stein bythe Size seins Position Aut Stretches the itp il she whole aren Selecting this heck disables al the stings Raw ling is enabled ot rows of ed bitmaps by the entered i the bon tha two sgt rows remot ale Column lig is enabled llt the earns led mas by the percentage eed i the box so that two olay of are non align The way some of hes paramete
170. o Tamang 49 124 formating psal txt und pacing 5 tering de fe spac sali eel 30 asap lomating SS animation 126 183 eles 29 sing 29 tio and 30 Layout 43 S8 E cing 45 apes 49 Slat text s1 Toca alignment of text at lentos tal 43 Text Formaning tole 45 2 placeholders 208 po tires objects 87 ole ime ador variable eld timing o itte side changes 178 pr eos customizing 212 Transition fli amping 170 vraspureney 76 123 anges pasting 46 ik of nested 207 hr ds pos 204 cuni 211 v vinis alignment oou 4 Vitia iat Viden abot 141 opos 208 w web page eapon 196 Windows Metal Fomot WMF 94 Workspace ell
171. odifying a presentation style or a graphies style Foo renes reson te m IP 205 3 Fre The Font page an ot Tip When writing a presentation in mall ausge you can make the fle language scing by rag wo styles at oniy er othe ose but are otherwise he sme lows you to check he peling ofall of the cote without affecting he appear Asian Typography has been enabled the Font page looks like Figure 40 Cita Sang and Forat Te st ecm feta me e a Elbe 918 8 Deneve i pe ETE RETI EEUU E ec 40 The Fort pae hn Biography erae The page is divided nto three parts The top and bottom parts have the same functionality as described above while in the middle part you can specif the Asian text font and is ates Font Effects page Use the Font page shown in Figure 41 to apply special effects to the text such as underlining colo shadow and soon As for the Font page a sample of the extis displayed in the lower part of the dialog allowing a quick visual check of the fects applied Tis page is available when cresting or modifying a presenstion siyle or a apis syk ra Fon ec ron Arial agre TART pln or Te PS Fes Fon Es pa CES Rang and Farag Tun teat Position page The Position page s
172. ole mad dior z ERI ng and Fong To There is no difference between the parameters that characterize a style and the given manually to portions of ext in fact the same dialogs are used in both cases Therefore once you master the formatting of text you wil know how crete and modify a style In particular For the Font page ofa style refer to Formatting characters on page 52 For the Effects page style refer to Formatting characters on page Ei For the and Spacing page ofa style refer to Formatting paragraphs on page Ss Fare agent page ofa style refer to Fortin paragraphs on pae Forthe Tis page style refer to Formatting paragraphs on page 53 The aber tbs ofthe Presentation Style dialog all related to bullets and numbering andare described in Creating bulleted and numbered lists page 58 For additional details on the other tabs in the Graphics Style dialog please refer to Chapter 6 Formaning Graphie Objects Note When Asian typography x activated gt Options gt Language Setting Languages ths dialogs in 37 and Figure corn alton page to tere high level oos os Asian porn the Fona pape cone addition fos and te lig tg gt ire Selecting text ext must be selected before it can be Formatted manually To format af the text in a text box click onee on the text then click once on di order ofthe text box Only the gree
173. om the Layout pane Using text boxes created ftom the text box tool Moving a text box Resizing a text box Deleting a text box Inserting text Pasting text Inserting special characters Inserting non becaking spaces and hyphens Formatting text Using styles 1o format text Selecting text Formatting characters Formatting paragraphs Creating bulleted and numbered lists Creating lists in AutoLayout text boxes Creating lists in other text boxes Creating a new outline levet Changing the appearance of the list Changing the order or the outline level of bulleted or numbered lines Using Inserting a ici Customizing fields Tips on use of fields Using hyperlinks Editing text hyperlinks Working with hyperlink buttons as 36 36 37 39 as as 46 El ss s s 59 59 E s E 2 Ts Same Chapter 4 Adding and Formatting Pictures ss Inserting pictures Inserting a picture from a file s Inserting picture fom a scanner 70 Inserting a picture from the Gallery E Formatting pictures n Moving picture n Resizing a picture m Rotating a picture 13 Formatting using the Picture toolbar E Deleting picture Creating an image m Managing the Gallery themes m Adding images to the Galery 79 Deleting images from the Gallery so Adding a new theme to the Gallery so Chapter 5 Creating Graphic Objects s2 The Drawing toolbar s Creating l
174. ome a patchwork of different paragraph styles types bullet pints and so There are Several ways to ensure consistency these methods are explained below Pasting unformatted text is normally good practice to paste text without formatting and apply the formatting ster paste without formating either press Cono then select Unformatted text from the dialog that appears or click on the smal black rangle ext to the paste symbol in the standard toot and cect Unformatted text The text will be formar with the ouine style at the cursor position a an AuolLayour text box or with the default graphie style in a normal txt box Formatting pasted text pasting the text into an area then to give the pasted text the same Took and el of the rest of the presentation apply the appropriate outline stile to the ext Todo so 1 Paste the text in the desired poston Do not worry Eit docs not lok right it will in a minute 2 Select the text you haye just pasted see Selecting text on page 51 for details on how to do tha 5 Select Format gt Default formatting fom the menu bar 4 Use the four arrow butions in the Text Formatting toolbar PF 5 as move the text othe appropriate position and give it he appropriate outline level The button with the arrow pointing left promotes the s entry by one level fr example from Outline 3 to Outline 2 the right arrow bution sdemetes the list entry
175. on the Timing page af the Effect Options dialog shown in Figure 160 should be self explanatory er sone eve 5 El repas Deter seta tone po mecum m erm TT page af Ee Options di Removing animation effects 1 On the Custom Animation page of ds Task rone select the desired object 2 Click the Remove boton Using interactions Interactions are things that happen when you lick on an abject in aside They are typically used with buttons ar images but text objects can also have interactions Possible interactions include go to previous slide po o next slide go to first slide go to last slide goto page ar object that is specifie slide or named object in a slide to document play sound or run a macro LI gi Sie Shas Using hern To apply an interaction to an object or change an interaction applied to an object ilt click on the object and choose Interaction fom the pop up meu The Interaction dialog Figure 170 appears Select an interaction rom the Aetion at mouse click drop down list With some interactions after you select the dialog changes to offer more choices For example Figure 171 shows tbe Interaction dialog afer choosing Go to page or objet Tip Asa ecco cn bea png Ue Option dag Umewten Figure 170 Interaction hore interaction vn Sie jon
176. on the use of the Gallery be fund in Managing the ery themes on page 79 Once you ane satisfied with the Gallery display select a theme from the left pane and then scolas noccsary hrongh the right pane to find a suitable image Click on the image and drag it onto the workspace Figure 56 shows an example ofan image dragged from the Gallery At this point the image will be in your slide but may not be of a satisfactory sizes if necessary resize iras described in Resizing a picture on page 72 Formatting pictures This section discuss the formatting of pictures inserted with one of the methods explained in Inserting pictues on pape t Moving a picture 1 Click the picture if necessary to show the groen resizing handle Daea Rang and Farag Pas pues 2 Move the pointer over the picture the pointer changes shape On most opening systems he cursor associated with moving objects ia four beaded Afros butt may also bea hand o some other sym 3 Click and drag picture to the desiret postion 4 Release the mouse buton vm ise eoe TET Ges al B u 36 Ieri on image om Galery Fora more accurate placement of the picture se the Position and Size dialog deseribcd in Chapte 6 Formatting Graphie Objects Resizing a 1 Click the picture if necessary to show the green resizing handles
177. ora prose Under Quali Default pins the presentation in color on a color printer or in grayscale ona mono prine including all background colors and images Ir you have used a rk background which Looks good when projected th Slides may not Be ery readable when printed especially on handouts with small images Grayscale prints in black white und grayscale on both color and mono printers and docs not print background colors or images Black amp white prints in lack white and grayscale and does not print background colors images Under Print you can choose additional clemens to be printed in the page margin I you marked Brochure in the Page options area the only available selection in this Brea is Hen pages Page name includes the name ofthe panting ide Not available with brochure Date print the current date at time of printing Not available with brochure printing Time prints the current time Not available with brochure printing Hidden pages prints the slides that are marked as hidden in the presentation Under Page options Default pins the slides full size Fito page scales down slides so they fit on the paper in the printer Tile pages prints several slides on a page if the slides are smaller than the paper LI Sagar To Pring ai expan aad sag Contig pini Brochure is discussed in Printing a brochure on page 190 Paper tay fom printer set
178. ot that in Impress you cannot specify different for different pages slides as you can ia Writers however you can specify different trays for printing Slides notes and handouts This is useful f for example you want to print slides transparencies and handouts on ordinary aper 4 For more about printing presentations soe Chapter 10 5 In the Margins section you ean change the spacing between the edges ofthe poss and the contents ofthe slide In the Layout seins section select the page number format in the Format drop down list To allow resizing the slide objects and fonts to fit the pape Select he Fit object to paper farmat checkbox 6 Click OK to save your changes Changing the background of a slide A presentation can have multiple slide masters so the need for modifying slide backgrounds should be an exception See Chapter 2 far details about using slide Applying a background to slide master orto individual slides is no different ftom Fling the area of a shape Sce Chapter Formatting Graphie Objects for details To change the background for a slide 1 Switch to Normal view lick the tab n the main work area or select View gt Normal in tbe menu bar 2 Select the slide you want to change 3 Select Format gt Page fom the menu bar or right click and choose Page Setup fom the pop up menu to open the Page Setup dialog Choose the Background tab 4 Follow the inst
179. own on the slide Snap to Guides Snap to Snap Lines the anchor points of the objects snap to the guides when the objet is moved or resized Guides to Front Snap Lines to Front the guides are brought to the foreground and cover the objets Note The main mena uses c em Guides but hc go ug menu Shap Linc To create anew Guide 1 Rightlick oa an empty part ofthe work area and select Insert Snap fom the pop up menu In the dialog that appears specify the type Point Verc line 3 Depending on the choice made the two edit fields Y and Y become active enter the position ofthe Guide 4 Click OK to close the dialog inc or Horizontal Tip When postioning the Sop Guides is well to display the rulers To oo View gt Rule Tip Draga Snap Guide directly ono The dide by clicking on ruler and then dragging onto the ie To edit a Guide 1 Right click next to or on the guide to be edited 2 Select Edit Snap ine from the pop up men 3 Enter the new value or values and click OK To delete a Guide 1 Right click next or on the guide to be deleted 2 Choose Delete Snap line from the pop up menu z uai Ceg ape eas Aen using eg and snap guides Figure 76 show the three types of guides the grid on Guide e and the dialog to create a forma oe sen Se eee rer pee eee er igre Tr rile snp
180. page select Hatching from the drop down lst and elect the desired hatching rom the list Figure 100 To apply a background color to the hatching pattern selecting the Background color checkbox and choose color fram the drop down list As for gradients and colors ifthe predefined patterns are not satisfactory you ean rele a new patter ar modify a predefined one res lt foes cs ier tme M ee EI epa Fes eed eee Fes dosed epee Eaedem nie 205 10 1 Figure E ating pat Creating hatching patterns You can create new hatching patterns or modify existing ones Start by selecting the Hatching page of the Area dato This is shown in Figure 01 As for gradients and colors if the predefined patterns are not satisfactory it is recommended create a new pattern rather modify a predefined ane To do so 1 Select a pattern similar to the one that will be created as a starting point 2 Modify the properties of the lines farming the pattern preview is displayed in the window below the available patterns 3 Click the Add button and choose u name for the newly created hatching Fomara Eje Fomating areas Are t3 shedaw Transparency colos crasients Matching 1
181. ps 2 and 3 on any slide where level 2 entries of the exist to expand those as well Figure 135 shows a slide with an outline consisting of three high level points and two second level points under bullet point 2 The Expand command has generated three Slides each having as tite the first level outline and if present the second level Fare I Se Vendesi 3n E Dae a Aaina ad Farrag SEES Note ard anos Aang renaming and ses Creating a summary slide His also possible to reverse the Expand operation to create summaries The Summary command is useful to create an agenda for the presentation 1 Select the slide that will be the first one to appear in the summary Do this by licking on itin the Sides Pane in Slide Sorter view 2 Select Insert gt Summary Slide Impress crates a new slide at the end of the presentation where the titles of the slides from the one after the Selected one to the are written as bullet points in the body of the slide Move tis slide to wherever you want t to appear in the presentation Renaming a slide To rename a slide do ane ofthe following Right click the side thumbnail in the Slides pane or in the main area when in Side Sorte view and select Rename Slide fom the pop up menu In Normal view rightclick on the slide in the work area then select Slide gt Rename Slide from the pop up menu Inthe Rename S
182. r and enter the number of seconds Click Apply to all slides Transition choices are found on the Tasks pane For more information about slide transitions see Chapter 9 Slide Shows Tip Te Slide aito section has a very useful choice ama presion ty checkbox Then When you make any changes in a to nev de previ in the Slade ac soa sn tet EI RI Running the hte show Running the slide show Torun the slide show do one of ihe following Click Slide Show gt Side Show Click the Side Show button on the Presentation toolbar Figure 14 ar the Slide Sorter toolbar Figure 5 Press ES or F9 he slide transition is Automatically afier x seconds et the slide show run by itself the slide transition is On mouse click do one ofthe following to move from one sli othe net Usethe arrow keys on the keyboard to goto the next slide or to go back to the previous on Click the mouse button to advance to the next slide Press the Spacehar the keyboard o advance to the next slide When you advance past the last slide the message Click to exit presentation appears Click the mouse or press any key to exit the presentation To exit the slide show at any time including at the end press the Ese key Grae Tae gd Chapter 2 Using Slide Masters Styles and Templates Designing a presentation In adition to careful planning af the content as discussed in Ch
183. r Cale You change the background of individual slides as described on To format the slide or page ares 1 Switch to Normal view click the tab in the main work are ar select View gt Normal in he menu bar 2 Select Format gt Page from the menu bar or right click and choose Page Setup from the pop up menu to open the Page Setup dialog shown in Figure 139 The Page wb has three sections Paper format Margins and Layout settings Settings on this tub affect all slides the presentation goo oe en dur pom teme a GS ae manere a oe err Fie 19 The Page Sp aloe Inthe Paper formar section select the prefered Paper format from the drop down ist Note that the dimensions change automatically when a standard format is selected Despite the name Paper format the list contains Selections for displaying the slides as well as printing them on paper The default values far the Sereen settings are optimized far sereen presentarion 43 atio but will also print on Letter or A4 paper with landscape orientation H your computer uses a wide screen monitor you may LI Saar Fag Ses Noles ad ndm Meaiyng sides wish to take advantage of that by selecting the User format and editing the Width and Height manually You can also select the orientation of the slide or paper Portrait or Landscape and the paper to be used N
184. r dele age lee atc ee amea tes EIE 1 Select path Gia a T 5 Tun SE Bott err 4 E a E Lise Coe Cea ig ST Sa TT aller Saag Rang and Farag Urt Chapter 5 Creating Graphic Objects This chapter deseribes how to create your own graphies using the drawing tol available in Impress 1 focuses on the most commonly used ool and techniques Impress also contains numberof advanced drawing funcins that are rarely used When creating a presentation and are not fully described in this book T ereate more advanced graphic objects the reader is invited to use OpenOffice org Draw and then to import th graphic object created there Impress slide Soe the Draw Guide for more details The Drawing toolbar The Drawing toolbar collects the majority of the tools normally used to erste graphie objets IF this toolbar is not showing select View gt Toolbars gt Drawing from the main menu bar iini MP wn ow pu Eo 3 43 4 3 Select 4Rectangle 7 Vertical Text 10 Basie Shapes 13 Flowcharts 2 Sempe gt 8 Cuve 17 Symbol Shapes 14 Calloute 6 Text 0 Connector 12BlockAmows 15 Stare Pique 64 Pirat section of Bring olhar wit drawing objects tols The toolbar can be divided into pars The first part contains drawing objects as shown in Figure 63 The tools in tis part of the Dra
185. rmatna or cantan thar cannot be savesin ve 1o sven Meret format Li eig mr Figure IT rin merge whe riu i ront format Opening a PowerPoint file in Impress you file ftom someone in PowerPoint format and ned to editt in Impress ber i how o 1 In OpenOffice ong choose File gt Open fom the menu bar 2 Under File type choose files or Presentations or Microsoft PowerPoint 972000 XP om the drop down lis 3 Navigate to the PowerPoint fil select it and click Open The PowerPoint file can now be edited and saved as an Impress file PowerPoint file To save the file as an Impress file choose OpenDocument Presentation od asthe File Type Ter TW Pring STRE epot and sag ae om A Chapter 11 Setting Up and Customizing Impress Choosing options that affect all of This section covers some ofthe settings that apply to all the components of OpenO fice ory Other general options are discussed in Chapter 5 Setting Up OpenOffice org in the Genting Starred guide 1 Click Tools gt Options The list on the left hand side varies depending which component af is en The illustrations in this chapter show the Tist as it appears when when OpenOffice org Impress is open 2 Click the sign to the left af OpenOffice org on the left hand side A list of Subsections drops down
186. rmatting shadows Shadowing can be applied to both lines and arcs To apply a shadow to an ares first select the object to which shadowing should be applied then select Format gt Area Shadows can also be applied to lines but i is not very obvious how to do it One way is to click the Shadow icon on the Line and Filling toolbar see the last tool in Figure 105 The other way ft apply style to the that uses a shadow soe Using graphies styles to format graphies on page 102 for additional infomation on using pr ALES 1 Se gt TOS The Leon Fling Br proves Ek aen ay comen Far Using the first method you cannot customize the shadow tis applied according to the faut setings The second method ffr full to configure the shadow properties If the Line and Filling toolbar is not shown when selecting an object open using View gt Toolbars on the menu bar The dialog to customize shadow is shown in Figure 106 Pire 108 Dialog for customizing shadowing of graphic bets Whon the Use shadow checkbox is selected the following parameters can be set Postion the selected point in the mini map determines the direction in which the shadow is cast Distance determines the distance between the object and the shadow E mgri Ong areas Color sets the color of the shadow Transparency determines the amount of transparency
187. rogram The documentis tached 2 1n your e mail program enter the recipient subject and any text you want to add then send the e mail File Send gt E mail as OpenDocument Presentation has the same effect you choose E mail as Microsoft PowerPoint OOo fist creates a PPT file and than opens your email program with he PPT fl tache The PPT file is not saved on your computer Similarly if you choose E mail as PDF first crestes a PDF using your default PDF settings as when using the Export Direety as PDF toolbar button and then pens your e mail program with the PDF file The PDF file is not saved on Sour computer Ti Myou wam ta kaop a oie PPT o POF fem oll ling i 3o Someone fist save or export the presentabon into the required format tense tenella ey igital signing of documents To sign a document digitally you need personal key the certificate A personal key is stored on your computer as a combination of private key whieh must be kept Scere and a publie key which you add to your documents when you sign them You an get a certificate from a certification authority which may a private company or governmental institution Graec Pring exor andas aid ae m Emang s presentation When you apply a digita signature to document kind of checksum is computed fom the document s content plus your personal key The checksum and your public Key are stored tog
188. rom Empty presentation Notes view Use the Notes view to add notes oa slide 1 Click the Notes tab in the Workspace Figure 4 2 Select the slide to which you will add notes Double click the slide in the Slide pane or Double click the slides name in the Navigator Grae Tae z Parts ot tre main pres window 3 Inthe test box below the slide eck an the words Click to add notes and begia typing You can resize the notes text ox using the green resizing handles and move it by placing the pointer on the border then clicking and dragging To make changes in the Text style press the FI key to apen the Styles and Formatting Window Slide Sorter view The Slide Sorter view contains all of the slide thumbnails Figure 6 Use this view to work with a group of slides ar with only one slide Change the number of slides per row if desired 1 Check View gt Toolbars gt Slide View to show the Slide view toolbar Figure 5 ble Fire 5 Sie Sorter ond Side 2 Adjust the numberof tides up to a maximum af 15 3 After you have adjusted the number of slides per ow View gt Toolbars gt Slide View wili remove this tntba from vic t mee 2 1 D Catan uar pens Pate of he main Ingress window To move a slide in a presentation using the Slide Sorter 1 Click the slide A thik black border is drawn around it
189. rs The transition of those slides should be changed Do some af the slides seem unnecessary Delete the affected slide or slides after checking if they are indeed unnecessary Caution _ oscar mor slides sema to be unmscesaary hide the Slide or lides and varw e how a few rae mer make mie To hide Side ite the side in the Sd pone Select Hide Side he porca men Do delete a sie yo bave done is thie you hue loce that side again Once you have answered these and your own questions you should make the necessary changes This is dane most easily in the Side Sorter View se page 6 IF you need one more new slides creste them using the steps listed in Inserting tional slides on page 14 Renaming slides Right click thumbnail in the Slides pane ar the Slide Sorter and choose Rename Slide rom the pop up menu In the Name field delete the old ume of the slide and type the new name Click OK to save the change Custom animations 1 know how to add a custom animation to a slide and wish to do so do it now Custom animations are found on the Tasks pane This is an advanced technique andis explained in Chapter 9 Slide shows Slide transitions You first slide show should probably have the same slide transition far all slides Serting Advance slide to On mouse lick is the default and a simple senting If you want each slide to be shown for a specifie amount of time click Automatically afte
190. rs work is difficult to describe the best way to understand them i to use them Some examples of bitmap fills are given in Figure 104 along with the parameters used Creating and importing bitmaps As forthe other types of fil comes with a number of predefined bitmaps but ou can also add import new anes or to creste your own pattem on 8x8 grid using ihe page of the Area dialog shown in Figure 103 E cies Leen maps gare T The Bap pag af i ro a m Toma areas Duae pron Figure 108 Some cumple of Pap fl To creste bitmap fil 1 Start with the Blanik bitmap type on tap of the list to activate the Pattern editor 2 Selet the Foreground and Background clos Start creating the pattern by clicking with the left mouse button the squares pixels that you want to be painted in the foreground colo Use the righ mouse button to apply the background color Check the preview window to Soif the desired effect is achieved When done click Add to suve the pattern To import a bitmap created in Draw or another program 1 Click the Import button Fomatig areas 2 A Gle picker dialog is displayed Browse to the directory containing the imap file and seleet it then click Open 3 Type a name for the imported bitmap and click OK Fo
191. rt Type icon or select Format Chart Type The Chart Type dialog appears Soe Figure 3 Inthe section Chart category select either 2D or 3D t see the different pes of chans 4 In the section Chart type click one af the icons to select it and see the differen variants ofthe selected chart type in the Variants section Ei ez op rare ala A FE EI URGET Pss Spade hare an UR Oris isaning a chart 5 Choose a chart variant 6 Click OK The chart in the presentation rests the new type selected Entering chart data Opening a chart data window 1 Double click the chart It should now have a gray border The main toolbar has now changed to show tools specifically for chars 2 Click the Chart Data icon select Edit gt Chart Data The Chart Data window Figure 119 appears IF the main toolbar is not showing select View gt Toolbars gt Main Toolbar APARTA pism aa m 24 31 igre 19 Char Entering data Enter data in the Chart Data window Insert buttons inserta row or column Delete buttons remove the information from a selected row or column Switch buttons exchange the contents af the selected row with the contents af the row below it othe contents of a column with those of the column to the sight batons organize the content in ascending or
192. ructions in Formatting areas n Chapter 6 5 Click OK to save the changes pop up dialog shown below asks if you want to change the background on all slides To change only the selected slide lick No eE CED rm Dae a ang and Farrag SES Note rd anos Moding ses Choosing a slide layout from the list After creating a new slide decide what this side will contain and what layout is most suitable for the purpose Impress offers various types of predefined layouts that can be applied to a slides these layouts are shown in Figure 140 Note the layou i changed wher the die already conti contens wil noa dite he dide lets may overlap layout to a slide 1 In the Task pane select the Layouts tab I the Tsk pane is not visible select fis View gt Task Pane 2 Hover the mouse cursor aver the layout thumbnail to get a tooltip with a summary of the contents included in the layout 3 Clickon the selected layout to apply it to the slide LI Caper Ad FG Ses Noles and ndm Meaiyng sides You cannot create new AutoLayouts However if none af these layouts suit your you can rearrange elements n an individual slide and duplicate that Slide as often as needed it Irom one presentation to another or save tina template Allie techniques discussed in
193. ry you can create a new gradient or modify an existing one Select Gradient in the drop down list on the Area page and piek the gradient fom the Ist see Figure 96 To manually input the number of steps increments that should applied deselect the Automatic checkbox and enter the number of steps required D Aroa nadan rrangpareney coiors cracens exema sonare a mc E E Fie 9 Slot a gradien AT Creating gradients To create a new gradient ar to modify an existing select the Gradients page from the Area dialog shown in Figure 97 Several types gradients are predefined and in maost eases changing the From and Tis colors will be suficient o obtain the desired result m Gaps E Formaning areas PEE x E aeree em Se 21788 Fix 7 The Gers pae of e Area dialog Tuis highly recommended o create new gradient even if you just want to change the wo colors rather than modifying the predefined anes which sould only be used as ponis To create anew gradient 1 Fist choose the From and To colors Figure 98 Eun een ice Fre wa 2 Then choose a type of gradient fom the list Linear Axial Radial Ellipsoid Square or Rectangular preview ofthe gradient type is s
194. s 156 Tank pane shoving Side Removing a transition effect Select the desired slides then choose No Transition in the ist on the Slide Transition page of the Tasks pane Tape Site Shas Using slide animation effects Using site animation et Slide animations are similar to transitions but they are applied to individual clement on a single Slide a title chart image or individual bullet point Animations can make a presentation more and memorable Just as with transitions heavy use of animations can be fun but distracting and even annoying for an audience expecting a professional presentation Animation need to be applied from Normal View so that you can select individual objects on a single slide Applying an animation effect 1 In Normal View display the desired side Selet the objec you want 1o animate 2 Inthe Tasks pane choose Custom Animation Figure 157 Click Add The Custom Animation dialog Figure 158 appears Choose an effect from one of the pagos ofthis dialog and choose the Speed or duration of that effect Sc the example on page 179 for some hints on how combine multiple 3 To choose the starting animation fr the object for example or Dissolve M use the Entrance page To choose an effect such as a different font color or Blinking text use the Emphasis page Tochoose the effect when leaving this use the Eu pag
195. s Toolbar provides number of formatting options which are described in this section Ir the picture toolbar does not show when an image is selected display it by selecting View gt Toolbars gt Picture from the menu bar per BA DOO El Applying filters Use the left most icon onthe toolbar to apply various filters to the selected picture The best way to judge if a filter works far your pieture is tory it step 4 of the following procedure explains how to undo Toappiy a filter 1 Select the image so that the green handles around it show 2 Click on the magie wand icon 7 in the Picture toolbar The toolbar will expand o show the icons in Figure 59 fait x ROAR same eae Figure 59 The graphie fliers availa Impress 3 Select the filter to apply To show the name af the fiter hover the mouse poiner over the icon and wait for the tooltip to appear not satisfied with the effect obtained before doing anything else click the Undo button ar select Edit gt Undo Bitmap Graphie Filter om the menu bar or press and Formaning leis Table 1 describes briefly each of the available graphic filters and their ffs See the Draw Guide fot examples of the effects Table 1 Graphie fiters and their effects Remove noise Ain Momie nyt the eo vit af a onlar g
196. s automatically Tip You can also use Tab key an Sh Tab keya to promt and rte he outi level ofa ine in a a CeT Rang and Farag Tun a sing fete Using fields Fields allow the insertion of text automatically in the slide Rather than text think af a field as kind of formula which calculated when the document is nade o printed Where the result of the formula is written othe document Inserting a field To insert a field in a slide move the cursor where the field will be and then select drom the menu bar Insert gt Fields follow by one ofthese choices Date fixed inserts the date at time of inserting the field Date variable upon loading the file the field is updated and contains the date at the time of opening the file Time fixed a displaying the time of insertion Time Variable a cd which is updated at ime of opening the file Author The author of the presentation This information is derived fom the Salue recorded in the general options To modify this information go o Options gt OpenOffice org section then select User Data e number inserts he page number of the slide File name a fcd with the name ofthe file default the fields are displayed with a background To remove the shading aola View in the menu bar and deselect Field Shading alternatively press Coamo E Customizing fields The appearance ofall the fields excluding th
197. s page on page 161 4 Click the Apply to button to save these settings and clos the dialog Text formatting When text is inserted in the Notes text box it is automatically formated using the Notes style the Presentation styles The best way to format the notes text is to modify this style to suit your needs Refer to Chapter 2 to leam how o work with styles 1f manual formatting is required for example to highlight a particular section ofthe nots the guidelines given in Chapter 3 apply Caer Ses Noles and Aang and nates Advanced Notes formatting You can make other changes to he Notes pages For example you can o Move the text box and the slide image around the page Resize the slide image and text box o Add other text boxes to the page Printing notes 1 Choose File gt Print fom the menu bar 2 Click the Options buon on the Print dialog 3 In the Conti section af the Printer Options dialog make sure that only the Notes checkbox is selected Figure 145 Dites Cm eias 4 Make any other adjustments nesded on the Printer Options dialog then click OK io save the changes and return to the Print dialog 5 On the Print dialog make any nesded changes and then click OK to print For more about printing slides notes and handouts sce Chapter 9 Exporting notes to PDF 1 Choose File gt Export as PDF ftom the menu bar and name the fi
198. scope of this chapter Here is a summary of the most common choices used ia presentations For an Internet type hyperlink choose the type of hyperlink choose between Web FTP Telnet and enter the required web address URL Fora Mail and News type hyperlink specify whether i isa mail or news link the receiver address and for email also the subject Cita Sang ad Fong Tet Using hype Fora Document type hyperlink specify the document path dhe Open File button open a file browser leave this blank if you want to link to a target in the same resentation Optionally specify the target in the document for example a specifie Slide Click on the Target icon to open the Navigator where you can select ihe target ori you know the name of the target you can type it into the box Fora New Document type hyperlink specify whether to edit the newly created document immediately or just creat Edlt later and the type of document to creme text spreadsheet tc For presentation Edit now is the more likely choice The Select path buron opens a directory picker The Further settings section in the bottom right part af the dialog is common to all the hyperlink types although some choices are more relevant to some types of links 7 Set the value of Frame to determine bow the hyperlink will open This applies documents that open in a Web browser Form specifies if the ink is to be presented as text or as a butto
199. sets the hyperlink properties and adds the Name atribute to the hyperlink Below the toolbar specify forthe selected hotspot Address the address pointed by the hyperlink You can also point to an anchor in a document such as a specifie slide number to do this write the ures in this format Test enter the text that will be displayed when the mouse is moved over the Jot o Frame where the target of the hyperlink will apen pick among stas opens in a new browser window seii opens in the active browser Widow topor parent Tip The yalor for the target frame will work Jast fine in the vant sujoriy ofthe ocasions therefore not ecammended ee her vanes vales nece The part ofthe dislog shows the image on which the hotspots will be defined and the hotspot itself Note thar an active hotspot is indicated by a white shading she an active hotspot is identified by a rd border but shading Managing the Gallery themes Graphicsin the Gallery are grouped by themes such as Bullets Rulers and SD Effects The box onthe left ofthe gallery window lists the available themes Click on a theme to see graphics displayed in the Gallery window see Figure 55 The default themes are locked no items can be added deleted rom these themes The locked themes are casily recognizable by right clicking on them the only available option in the pop up menu is Properties In a
200. show afler the last slide Window runs the slide show in the OpenOfice org program window and exits the show afier the last slide a kde show o Auto restarts the slide show after the last slide A pause slide is displayed Between the last slide and the slide Press the Eve key to stop the show Inthe box under this choice specify the length of time before the show stans If you enter Zero the show restarts immediately Without showing a Pause slide To display he OpeaO ic og logo on the pause slide set he Show loga checkbox The logo cannot be changed Inthe Options section o Change sides manually prevents slides fom changing automatically This choice overrides the Auto selection under Mouse pointer visible shows the mouse pointer during a slide show If you do not Taser pointer or other device this can be quite useful o Mouse pointer as pen enables you to write or daw on slides during the presentation Anything you write with the pen is not saved when you exit the Slide show The color of the cannot be changed Navigator visible displays the Navigator during the slide show For more shout the Navigator see Chapter Introducing Impress Animations allowed displays all frames of animated GIF files during the Slide show IF this option is not selected only the first frame of an animated GIF fle displayed This has nothing to so with the slide anima
201. sing multiple animation effects illustrate how you can set up multiple effets let s look at common animation ist items lyin ane at a time fom the botom of the slide and as cach new item appears the previous items change to a different color Here is how ereate these tects Step 1 Apply the in eect to individual ist tems 1 Display the Custom Animation page of the Task pane 2 Creste a slide with several items in a bulle ist Our example slide Figure 139 as foue porran aeea one 18 Example le or molle animations 3 Select all four items Click Add the Custom Animation pane 4 On the Entrance page af the Custom Animation dialog Figure 160 select Fiy optionally change the Speed to Medium and click OK 5 The four effects you have just set up ane listed in the animations list on the Custom Animation page as shown in Figure 161 s ang se animation cts Entrance estas et tm rote Sec mccum nc m nn Figure 160 Animation fishing four e LI Tae Sie Sa ng ae efe Step 2 Apply the change font color effet to some Uist items Now we want 1o set each ofthe fis three following tem appears the slide To do thi items to change colar when the 1 Select the first three items on the slide not the animations lis and lick Add in the Custom Animation pane This time we goto the Emphasis page o
202. sting object 1 Select gt Object OLE abject fom the main mem 2 In the Insert OLE Objet dialog Figure 126 select Create from file The dialog changes to look like Figure 127 3 To insert the object as a ink select the Link to file checkbox Otherwise the objec will be embedded 4 Click Search select the required ile in the file picker window then click Open A section of the inserted file is showen on the slide E TapE T remira Spade hare aV UR ers root other ciet Other OLE objects Under Windows the Insert OLE Object dialog has an extra etry Further abject shown in Figure 126 1 Double click on the entry Further objets to open the dialog shown in Figure 128 a Select Create New to insert a new object ofthe type selected in the Object list or select Create Irom File ta crest new object from a fi 3 Ifyou choose Crente fram File the dato shown in Figure 19 opens Click Browse and choose the file to insert The inserted file object is editable by the Windows program that created it If instead of inserting an object you want to insert a Jn to an object select he Display As Icon checkbox copied hae object roma le CEST raeng Spanien Chars ond Oh Coe TE Inserting citer objete Formulas Use Insert Object gt Formula to create Math object
203. tags that are exported are table of contents hyperlinks and controls This option can increase file sizes significantly Export notes Exports notes in Writer and Cale documents as PDF notes You may not wat ths Export bookmarks Exports headings as bookmarks a table of contents list displayed by some PDF readers including Adobe Reader Create PDF form Submit format Choose the format of submitting forms fost With the PDF fle This setting overrides the conro s URL property that you set in the document There is only one common sting valid far the whole PDF document PDF ends the whole document FDF sends te control content HTML and XML Most often you will choose the PDF format Export automatically inserted blank pages Not used in Impress Initial View page of PDF Options dialog On the Initial View page Figure 176 you can choose how the PDF opens by default ina PDF viewer The selections should be self explanatory LE CETTE ET ag Se paring io POF EET pe pe renes eem septem pre Eros Ortum po pe oen pe D ren O ceruan ting Figure 76 Il Yew page of PDF Options dialog User Interface page of PDF Options dialog On the User Interface page Figure 177 you can choose more settings to contral bow PDE viewer displays the file Some of these choices are particularly useful when Sou are creating a PDF to used as a presentation a kiosk type display Window
204. the AutoAbstac feature to the headings and a Tumper of subsequent paragraphs 0 new presentation You can specify the number of outline levels as well as the number of paragraphs displayed 1 Choose File Send gt AutoAbstract to Presentation 2 On the Create AutoAbstract dialog Figure 138 choose the number of outline levels to be copied othe presentation For example if you choose 4 Jevels ali paragraphs formated with Heading Ito Heading 4 are included along with the number of paragraphs specified in Subpaints per level 3 The new presentation opens in Outline view Click on the Normal tab 10 populate the slides in the Slides pane some outline levels have too many points to fit one slide you can expand those slides as describe in Expanding slide on page 151 or plicat e slides and manually change their coments as described in Duplicating a slide on page 150 E EI Saar Ad FG Ses rani ndn Creating sies tom an ES n c ee T Copying and pasting an outline Use this method to add slides from an outline to an existing presentation 1 Create a new slide and choose the Title Text layout sce Choosing a slide layout from the list page 158 2 Paste in the text the outline created with Writer Do not worry if the text does not fi the space on he 3 When pasting the hierarchical of the outline may be lost
205. the Available for use subsection E Sie ases SHR and Tapia ering wit side masters Note mason you have aded wil a be alie te now athe presentation ou wont to delete unused click the corresponding checkbox in the Slide Desig dialog Dne bug I he ide master was nt te in the rection i removed Ga the tf available dide mares Tip To lini the size of ib presentation fle yous may want minimize he saber of slide attr Modifying a slide master The following items can be changed on slide master Background color gradient hatching or bitmap Background objects for example add a logo or decorative graphies Size placement and contents of header and footer elements to appear on every slide Size and placement of default lames for slide titles and content Refer to Figure 22 for a graphical representation of many of these elements Before working on the slide master make sure that the Styles and Formatting window isopen See page 22 for instructions on doing this selot the slide master for modification 1 Select View gt Master gt Slide Master fom the menu bar This unlocks the properties of the slide master so you edit it Click Master Pages in the Task pane This gives you access to the pre Package shde masters 3 Click onthe slide master you want to modify among the ones available Figure 19 Make changes as
206. the same image Tose the image map tool 1 Select the picture where the hotspots wil be defined Cae a Rang and Farag Pees Creating an image map 2 Choose Edit gt ImageMap fom the menu bur The ImageMap Editor dialog Figure 62 opens 3 Use the tools and fields in the dialog to define the hotspots and links necessary 4 Click the Appl icon 4 to apply the seing 5 When done tick the Save ican save the imagemap to a ie then elick the Xin the upper ight comer to close the dialog veuimery ci rne LJ Tm So YS Authirs 62 The dialog image Tels ie ar an se oot The top part ofthe dialog contains the following tol Apply button lick this button to apply the changes Lond Save and Select icons Tools for drawing a hotspot shape these toals workin exactly the same way as the corresponding tools in the Drawing toolbar described in Chapter 5 Edit Move Insert Delete Points advanced editing tools to manipulate the shape ofa polygon hotspot Scec the Edit Points tool to activate the other tool Active icon toggles the status of the hotspot activating a deactive he Selected hotspot or deactivating if active Maeror associates u macra with the hotspot instead of just associating an and Fora an image map Properties
207. this button to select the character for the bullet Graphics selection button Opens a list of available graphies Gallery or allows the selection of a file on the hard disk to be used as marker Enni ang ad Forage o Width and Height Specify the dimensions of the apie maker o Keep ratio checkbox If selected the ratio between the width and the height ofthe graphie marker is ed The right hand side of the screen shows a preview af the mains made To revert to the default values click the Reset button in the bottom right come Using Customize pages you can creste complex ucl yous for ample est 1 with numbering flowed by ule as in Figure 30 Open Source Development 1 Collaborative environment 2 May or may not cost money Cost is usually for 3 Source is available to end user Changing the order or the outline level of bulleted or numbered lines Click ence ina line of text to place the cursor in it then click on the Outline tab 10 the right of the Normal tab in the Workspace and use the Promote Demote butions in the Text Formaning toolbar to move te text to the appropriate position and give it the appropriate outline level The button with the arrow pointing left promotes the ist entry by one level fr example fom Ouline 319 Outline 2 the right arrow button demates the list entry by one level the up and down arrow buttons move the list entry Numbering adjust
208. tings specifies that the paper tray to be used is the one defined in the primer setup Selecting default print options Selections an the Printer Options dialog over ride any def settings To specify fault settings Tor printing use Tools gt Options gt OpenOffice org Impress gt Print The page displayed contains the same choices as the Printer Options dialog Other printer settings are found in Tools gt Options gt OpenOffice org gt Print as Shown in Figure 174 Use this page to specify quality settings for printing and whether to have warn yos if the paper size orientation of your document does ot match the printer senings co eran prs m E poe TA m a Imm EIL pom Coe em DL em gare TH Print api or Open or Printing in black and white on a color printer You may wish to print documents in black and white on color printer to save expensive color ink or toner rto make handouts of ides with dark backgrounds read Several choices are To print the current document in black and white or grayscale 1 Click File Print to open the Print dialog Figure 172 2 Click Properties to open the properties dialog for the printer The available choices vary from one printer o another but you should find a option for Color See your printer s help user manual for more information Ge TO Pring exor and evg
209. tion has three subsections Used n This Presentation Recently Used and AvallaNe for Us Click the sign next to the name oa subsection o expand it 1o show thumbasils of the slides click the sign to collapse the subsection to hide the thumbnails Each of the slide masters shown in the Available for Uie list s fom a template ofthe same name If you have created your own templates or added templates fom other Sources slide masters from those templates will also appear in this list See Working wth templates on page 35 for more about templates Creating slide masters You can create a new slide master in a similar way to modifying the default slide To sari enable editing of slide masters by View REESE gt Master gt Slide Master T8 sce On the Master View toolbar Figure 18 elik Figare I8 dade View the New Master icon highlighted in the A second slide master appears in the Slides puns Modify tis lide master to sult your Tequrements Itis also recommended that you rename this new slide master do at right click on the slide in the Slides pane and select Rename master ftom the popup mem When you are done close the Master View toolbar to retum to normal slide editing mode Applying a slide master Inthe Task Pane be sure the Master Pages section is showing Figure 1 To apply of the slide masters to alf slides in your presentation click on itin the Tse Graec Vag Side
210. tions described in Using slide animation effects on pape 177 Change slides by clicking on background advances to the next slide when you click on the background of a slide Other ways of advancing 1o the next Slide include pressing the spacebar on the keyboard o Presentation always on top prevents any other program window fom appearing on top of the presentation In the Multiple monitors section you can choose which monitor to use far fullscreen slide show mode ifthe current desktop is displayed on more than one monitor IF the Current desktop spans only one monitor or if the multiple monitor feature is not Supported on the curent system you cannot select another monitor By default the primary monitor is use for slide show mode Notes The mulupi monitors feature nov im iec ong 2 This seting iced in the configuration and not inside the Puting gee sideshow Hiding slides so they do not appear in a show You may not want to show all of the slides in a particular show You can either hide some of the slides o set up a custom slideshow Which method i best depends on our needs For example You may have dra sides that you will show wien hey are Finished or you may have some slides that contain information for yourself not your audience To hide aside 1 In the Slides pons or in Slide Sorter view select the slides that you want to 2 Click the Show Hide Slide icon o
211. ton i posed the media will restart once finished Playback slider allows to select the position within he media clip Timer displays the curent position of the media clip o Mute Button when selected the sound will be suppressed Slider allows adjusting the volume of the media clip Seating drop down menu only avai movie clip le for movies allows sealing ofthe The movie will start playing as soon as the slide is shown during the presentation Note that Impress will only link the media clip therefore when the presentation is moved to a different computer the link will most likely be broken andas consequence the media win play An easy workaround that prevents this ftom happening is the following 1 Place the media file to e included in the presentation in the same folder where the presentation is stored 2 Insert the media file in the presentation When sending the presentation o different computer send also the medis file und place both files in the same folder on the Target computer UT aringSpreasihons Chars a Ger Cac Noto At present 000 21 it is not possible to havea medi le played throughout the presentation I will only be active in the slide where it has been inserted Impress offers the possibility to preview the media clips that are to be inserted by means of the provided media player To open it select Tools gt Media Player The media player s shown in Figure 125 Ks
212. ts Movies and sound OLE objects Formulas Inserting the contents fle 102 102 108 108 108 105 106 108 109 m m u2 ur us E 123 p p 126 m 128 130 m 133 p 135 136 136 137 138 m 2 I Chapter Adding and Formatting Slides Notes and Handouts Adding renaming and removing slides Adding a new slide Inserting a slide ftom another presentation Duplicating a slide Expanding a slide Creating a summary slide Renaming a slide Deleting a slide Creating slides an outline Sending an outline from Writer to Impress Sending an autoabstract fom Writer to Impress Copying and pasting an outline Modifying slides Formating the slide or page aren Changing the background of a slide Choosing slide layout from the list Choosing slide master from the list Adding and formatting notes Formatting notes Printing nos Exporting notes to PDF Creating handouts Changing the layout Formatting handouts Printing handouts Chapter 9 Slide Shows Puting together a slide show Choosing basie settings for a slide show Hiding slides so they do not appear in a show Showing slides in a different order Using slide vanstions Setting the timing of automatic slide changes Applying a slide wansition effec Removing a tanstion effect Using slide animation effects Applying an animation effect Advanced animation effects Removing animation effects
213. tyles When inserting text in an area he presentation styles Become available while when inserting text in a text box graphie abject it is possible to apply the raph styles Itis possible to create new graphies styles but not he presentation styles which are fixed and can only be modified To modify a style follow these steps 1 Open the Styles and Formatting window by pressing F1 or selecting Format gt Styles and Formatting rom the menu bar 2 Select the style category by clicking on cither the Presentation Styles icon or the Graphic Styles icon at the top of the Style and Formaning window 3 Right click on the style to be modified and select Modify fom the pop up Myou have selected a presentation style the dialog in Figure 37 is shown The dialog for making modifications to a graphics style is shown in Figure 38 The Presentation Style dialog shares five pages with the Graphies Style dialog these are the ones that determine the formatting ofthe te Cri Rang and Farag To Saaros Arial rande eu ae re mercem Com erm mm Fee Tis ean Se mme ome enses ine ass muere recae Pow erste heen eon p E zi 2 8 Gy fae p3 career eee Coa eme Cave Coe m Ver The Graphics S
214. ue resizing handles These dots perform a different function according to the shape they are applied to With the basie shapes the yellow dot or dors used for be following purposes Rounded rectangle and Rounded square shapes use the yellow dot to change the si ofthe curve replacing the comes Circe Pie use the to yellow dots o change he sizeof the filled sector dsoscls triangle move the yellow dot on one vertex to modify the triangle ype Trapezoid Prallelogram or Octagon move the yellow dot o change the angle between the sides Cross use the yellow dot to change the thickness of the four sides Ring use the yellow dot to change the internal diameter Cui Crag rae ace Creating ines and stapes Block arez use the yellow dat to change both the internal diameter and the size of the filled area Cylinder and Cube use the yellow dot to change the perspective Folded comer use the yellow dot to change the size ofthe comer Frame use the yellow dot to change the internal rectangle diagonal Working with connectors Connectors are lines that ean be anchored to particular places called gue points on the graphic object The advantage of connectors is that when the graphie object to Which the connector is attached is moved or resized the connector automatically adjusts to the change When creating flowchart org chart schematics or diagrams it is highly recommended to use connectors inste
215. umbering icon Creating bled and numbered Ete 3 The Bullets and Numbering dislag Figure 47 contains five tabs Bullets Numbering type Graphies Position and Customize Ma bulleted ist is needed selet the desired bullet style om the six default styles available on the Bulles page Ufa graphics style is needed select one from those available on the Graphies page Ma numbered list is needed select one of the sx default numbering styles on the Numbering tpe page Later in this section is an explanation on how to add further bullets and numbering styles tothe existing ones sando OD Melita trpe Posten custome m joe je ju v gt p gt gt v Lo Cem d nmm Fic dile For asingle line ia the list 1 Click anywhere in the line to place the cursor in it 2 Follow steps 2 4 ofthe previous instruction set he list was created in an AutoLayout text box then an way to change the entire list isto modify the Outline styles Changes made to the outline style will apply to all the slides using them Sometimes this what you want sometimes itis not care must be taken Follow the procedure to change the Presentation Style deseribed in Modifying a style on page 49 The tabs related to list management in Figure 37 are the same ones described b
216. undock and used as a floating Toolbar Ihe toolbar i not showing select View gt Toolbars gt Drawing The Drawing toolbar is discussed in detail in Chapter S Note The xon representing he ncn nthe was are det depending oe operaning system ad on Whether has Been forts Linux dab i us or not When i Iver the mouseover the lon ad wat Tor Ihe tolip appen showin de mame fhe baton 3 Eight red handles replace the green square handles as shown in Figure 89 Move the mouse over one of the comer handles and the mouse cursor shape will change lick the mouse and move in the direction in which you want to rate the graphie object 4 When satisfied release the mouse bution LI ugs Puma Graphic One resizing and lating a rghit 0 Figure Shape showing he ed ong andis Ol fe corner erre oce At step 2a lack crosshair with circle appears inthe middle of the picture this represents the pivot point far the rotation Normally the center of the picture will be dust fine but on some occasions you may wish to rotate around a comer or even around a point outside the picture to do that click onthe crosshair and drag it to the desired poston To restrict the rotation angles to multiples of 15 degrees press the Shift key while rotating the graphic This is very handy to rotate pictures of right angles for example portrait landscape vice versa Instead of rotating
217. update a style fom a selection syk 2 Inthe Styles and Formatting window select the style you want to update not double click and then click the Update Style icon see Figure 29 Update Style is available far both presentation and graphic styles EE Frane nde 1 Select an item that has the format you want to adopt as Tip Any changes you make oa efective only in e documen an ich ya ae working The changes do ot go any associated esl Ifyou want the change to pt mor document Souscd to change template ee Working wih empla on page E Applying styles Impress you can apply styles in two ways both starting fom the Styles and Formatting window First click on one o the icons at the top left Graphics Styles or Preston Styles to display a list of styles in the category you want Then do one ofte following Position the insertion point in the paragraph or graphie and double click on the name of the style you want to ppl eT Sie ses Sa and Ta orig wit ties Click Fl Format modeicon 93 Tie muse pointer hangs this Con Peston te moving Konan he raga oe sedan chick he ome bot Tsoi ne el you ra econ the same seo several paragraphs To quit Format mode lik Format mode icon oso onthe Bc ky When Format mode is active a right click anywhere in the document undoes the last Format action careful not o accidentall
218. ure 196 and ln select the configuration fle from the Load Keyboard Configuration dialog Resetting the shortcut keys To reset all af the keyboard shortcuts to thcir default values click the Reset button near the bottom right of the Customize dialog Figure 196 Use this feature with eare as no confirmation dialog will be displayed the defaults will be set without any further notice o user input Running macros from key combinations You also define shortcut key combination thar will nun actos These shortcut keys are strictly user defined none are built in For information on macros see 17 Getting started with macros in the Getting Started guide C Sg Op ans eg aT zu Appendix A Keyboard Shortcuts You can use OpenOffice org without requiring a pointing device such sa mouse or trackball by using its built in keyboard shortcuts Tasks as varied and complex as docking and un docking toolbars and windows or changing the size or position of abjects all be accomplished with only a keyboard Although OOo has ls own extensive et of keyboard shortcuts cach component provides others which are specifie to its work For help with O00 keyboard shortcuts or using with a keyboard only search the OOo using the shortcut or accessibility keywords In addition to using the built in keyboard shortcuts listed this Appendix you ean so define your own You can assign short
219. vate it and enter the edit mode do so double click inside the fame with the groen handles LI CTS SESS CS OTTO Using restes pres Figure LE Te rede ihe tok pane Ateratively select Insert gt Spreadsheet fom the main menu bar This opens a sul spreadsheet in the middle af the slide When a spreadsheet s inserted using this method it is already in edit mode Itis also possible to insert a spreadsheet as an OLE object as described in Inserting ther objects on page TAI Te e ve rr ae Click to add title Pire TI Ande CERT renra Char and Oh Coe E Using spreadsheets yrs When editing a spreadsheet the main menu bar and the Formatting toolbar change Figure 113 showing ens and tools that make working with the spreadsheet immon nar sanama Toomer Fomaning Tooter remota RTT e snor il A wes vie Ea Tn a Fee TE Tr al de hrsg SF One of the most important changes is the presence just under the Formating toolbar ofthe Formula toolbar shown in Figure L2 The Formula toolbar contains fom et The active cell reference or the name ofthe selected range The formula wizard baton O The sum and formula buttons or the cancel and accept butions depending on the coments ofthe cell A on
220. w as a SWF file To download the latest Adobe Flash Player for your operating System go to hip adobe com products lashplayer Note Saving in Flasi format docs not retain animation and slide To export the presentation as Flash SWF file 1 Choose File Export 2 Select the location where you want the fle saved and type a name for the file 3 Under File Format choose Macromedia Flash SWF sw and click Save Exporting as web pages HTML files You can export presentations as a series af web pages that can be viewed in any browser Note Savings wb pags HTML docs a rein animation and Slide LI CE EE TEE ag Exporting as web pages ee 1 Select File gt Export and choose HTML Document as the file ype 2 Create folder for the files supply a name for the resulting HTML file and click Save The HTML Export Wizard opens Note Dependag one size oF your presentation and the numberof graphice it contains the HTML export ctn crests many HTML JPG and des E you simply save w your dto ot specie flr thes HTME and props les vnl be all over your desktop So be 1o folder to al the ie 3 Choose the design for all of the pages either rom an existing design or by creating a new one F you have not previously saved a design the Existing Design choice is not available Fare
221. w presentation one of which is From template Vag Side We Sif Wong wth tempter Ifyou have tumed the Presentation Wizard of when you start a new presentation by choosing gt New gt Presentation from the menu bar uses the default presentation template If you have not defined your own default template OOo uses inbuilt blank template supplied with the program Using templates supplied with OOo comes with five presentation templates Two are in the Presentations folder and throe are the Presentation backgrounds folder The difference between them is that Presentation templates series of slides with sample titles and topics whi Presentation background templates have only backgrounds and background objects Both types have predefined presentation and graphics styles You can erene a new presemation from a previously saved presentation template by choosing File gt New gt Templates and Documents from the menu baz This opens the Templates and Documents Templates window To open a new presentation based ona template double click that template s name in the list Using templates from other sources Ifyou have crested your own templates or imported templates another location they probably stored in the My Templates folder in the Templates and Documents Templates window Templates installed using the Extension Manager may be installed in their ov
222. wing toolbar are Select selects objects To select multiple objects click on the top lefimost object and while keeping the mouse button pressed drag the mouse to the bottom rightmost abject of the intended selection A marching ants rectangle identify the selection area is displayed Iris alo possible to select several objects by pressing the Canero baton while selecting the individual objects Caste OHSAS Line draws a straight line Arrow draws a straight line ending with an arrowhead The arrowhead will placed where you release the mouse burion o Rectangle draws a rectangle Press the Sh button to draw square Ellipse draws an Press the SAY button to draw a circle creates a text box with text aligned horizontally Vertical text crestes a text box with text aligned vertically This tool is available only when Asian language support has boen enabled in Tools gt Options Language Settings gt Languages o Curve draws a curve Click the black triangle for more options shown in Figure 6S Note thatthe title af the submenu when undocked is ines Fiere dale ctr ts Connectors draws a connector line between two figures Click the black triangle for aditional connectors shown in Figure The use of connectors is described in Working with connectors on page an y Fare i6 Comites oot Basie Shapes Symbol Shapes Block Arrows Flowchart Callous
223. y one level the up and down arrow buttons move the list emy z REI Aag ad Forat Un 5 Apply manual formatting as required to sections ofthe text to change font smut ils and so you are pasting text in a text box you can still use styles to quickly format he text Note that and only one graphic style can be applied to the copied text To do that 1 Paste th 2 Select the text you have just pasted see Selecting text on page 51 for dosi 3 Select the desired graphie style 4 Apply manual formatting as required to sections ofthe tex text in the desired position Presentation sles are very dierent ras Water styles and are applied tn a iret Refer to Uning styles to forma text on page 49 for danis Inserting special characters Ta insert special characters such as copyright math geometric or monetary symbols or characters from another language 1 lickin the place in the text where you want to insert the character 2 Choose Insert gt Special Charact The Special Characters dialog appears Ti Toso toolbar butona that are wot visile click on seral dows on the gh end ol theta bar move Ih eas over Vile Baias sd then cick on the icon you wish to make 3 Choose the font and character subset fom the Font and Subse drop down 4 Click the character you want to insert You may have to scroll to find the ane you want 5 Clik OK
224. y right lick and thus undo actions you want lo keep Tip of the Stylet and Fomating window dropdown lt ia Figure 33 the window ova rea tacos raul et You can choant io how al ys oiher ponpa of Sls example pied styles inthe case of gape ss pr Deleting styles You cannot remove delete any of OOo predefined styles even if you are not using them You can remove any user defined custom styles but before you do you should make sure the styles are not in use Iran unwanted style isin use you will want to replace it with a substitute style To delete unwanted styles right click them one at a time in the Styles and Formaning window and click Delete the pop up menu Click Yes in he message box that pops up Assigning styles to shortcut keys provides a set of predefined keyboard shortcuts which allow you to quickly apply styles while typing in a document You can redefine these shortcuts or define your own as described in Appendix A Keyboard Shortcuts Working with templates All documents in org are based on templates However Impress is litle different from other components in thar it starts with the Presentation Wizard unless you have elected to tum the Wizard oft When you choose File gt New gt Presentation fom the menu bar if the Presenation Wizard is active the Wizard offers several choices for a ne
225. your selected slide Each view is designed to ense the completion of certain tasks In summary Normal view is the main view for creating individual slides Use this view to Format and design slides and dd text graphies and animation effects Outline view shows topie tities bulleted lists and numbered ists for cach slide in outline format Use this view to rearrange the order af slides edit tiles and headings reumange the order of items a list ant add new slides Nates view lets you add notes to cach slide that are not seen when the presentation is shown Grae ae Parts ot tne main npres window 2 Slide Sorter view shows a thumbnail ofeach slide in order Use this view o rearrange the order of slides produce a timed slide show or add wansitions between selected slides o Handout view lets you print your slides fora handout You can chose one vo thee four or ix slides per pate fom Task pame gt Layouts Thumbnails be re arranged in this view by dragging and dropping them Normal view There are two ways to place slide in the Side Design area of the Normal licking the slide in the Slides pane or using the Navigator oopen he Navigar etek the Navigator atan inde Sand Toobar Eoc EG ia tty og Soa ga a ud ou find the one you wan ad then double click it For more about using the Na see page 9 Outline view vigor Outline view contains alt of the slides of the prese
226. ze of te presentation file When the same image file is used in many presentations for example when using the same background image for all the presentations crested When the linked file will be available when loading the presentation for example if the presentation is slide show of holiday pictures Inserting a picture from a scanner Inserting an image from a scanner is normally fairly straightforward Make sure that the scanner is supported by the SANE system if you are running the Linux or other UNDX like operating system or TWAIN if you are using a Windows version and that it is already configured on the machine on which is running In case more than one scanner ar equivalent device are present select the source fom Insert gt Picture Scan Select Source To insert an image rom the camo 1 Prepare the image in the scanner and muke sure that the scanner is ead 2 Select Insert gt Picture Scan Request 3 The rest of the procedure depends the scanner driver and interface You wili normally be required to specify the resolution a sean window and other Parameters Consult the scanners documentation for more information 4 When the image is ready Imprese places it in the slide At this point it ean be edited as any other image Inserting a picture from the Gallery The Gallery contains a collection of images that you can use in a presentation You also add your own images to the Gallery maki

Download Pdf Manuals

Related Search

Related Contents

Inovação e Serviços Intensivos em Conhecimento      Air-Over-Water Tanks Models AW12H, AW30H, AW42 - Sta-Rite  Mode d`emploi pour annuler le filtrage automatique des mails  9.9/15/18 (Zweitakt)  取扱説明書 - 株式会社アーキメック  IPC 307 Instruciones 1 en  O 810 Operating Manual v01_SG_20080522  2 Homepage - VesselTracker  

Copyright © All rights reserved. Failed to retrieve file