EIMR Manual - Business & Financial Services - UCSB
Contents
1. 5 department has been entered an error message will appear at the top of the screen ACCESS RESTRICTED TO DEPT The asset in question will appear at the top of the list its line number will also appear in the Jump to Line Nbr field Access restricted to dept MATERIALS RESEARCH LAB MTRL JE al 1 1 1 LE Prepare Disposal ASEQP152 ALLND Action A B C D H P 117179 Dept PURC Status PREPARED Trans Code 23 Preparer Boyle Vaughn H Phone 8937377 Remarks COMPUTERS CANNIBALIZED FOR PARTS Jump to Line Nbr 805 Prepared 05 05 2002 Asset Nbr Description Title 818801235 MICROCOMPUTER 1266HH2 256HB 48GB 325CDRU Dept Approval Approver Remarks Tsfr to CATS Transferrer The EIMR cannot be created until this property number has been deleted use the space bar to blank it out then hit ENTER again If there are multiple assets in the custody of another department the warning message will reappear until all have been deleted The department which has official custody of the asset must be contacted only it can prepare and submit an Online EIMR to dispose of the asset Online EIMR Manual Page 24 March 2010 CAUTION If title to an asset does not vest with the University a Y appears in the Non UC Title field on the line containing the property number The EIMR will 65 65 62 xxxxx Equipment Inventory M2. HD 3 852 35 02 978003360 MICROCOMPUTER 233MH2 64HB 368 HD 12 244CDRUH 2 971 62 H3 998482813 HICR LUHPUTER 256HBRRH 2 BGBHD 45 17 6 BCDRUH 1 2 151 88 84 998882819 MICROCOMPUTER 123HBRAH 1 BGBHD 45 6HH2 17 A B8CDROH 1 1 761 68 05 Dept Approval Approver Remarks Tsfr to CATS Transferrer Online EIMR Manual Page 14 March 2010 D PURGING AN EIMR Only the Preparer can purge an EIMR If either an Approver or Equipment Management requests that an EIMR be purged it must be disapproved and sent back to the Preparer The following procedure uses the EIMR Prepare Disposal Screen as the starting point The purge function can also be performed on the EIMR Prepare Transfer Loan Loan Termination Screen 1 Inthe Action Code field enter 2 Inthe EIMR Number field enter the EIMR number 3 Hit ENTER B5 B5 d xxxxx Equipment Inventory Modification Request sssxx ASEQP152 Prepare Disposal ALLND Action A B C D H P EIHR 117181 j THE TETI er Remarks Jump to Line Nbr H1 Prepared fisset Hbr Description 81 02 g4 05 Dept Approval Approver Remarks Tsfr to CATS Transferrer Direct Command 4 The EIMR is displayed with the message Press ENTER to confirm purge appearing at the top of the screen Press ENTER to confirm purge era er gir Tori pre nventory Modification Request sssxx ASEQP152 UMBOY Prepare Disposal
3. Transfers Transfer Approved Transfers to CATS Browse Transferred EIHR Transfers Loans 3 On the EIMR Prepare Transfer Loan Loan Termination Screen a b In the Action Code field enter A to add create a new EIMR In the Transaction Code field enter transaction code 90 Enter the Preparer s Telephone Number optional but helpful in case Equipment Management has questions about the EIMR Enter information pertaining to the department to which the equipment is being transferred usually it must be obtained from the To Department Online EIMR Manual Page 31 March 2010 i Custodial Code Mandatory Enter the Department s custody code i Building Number Mandatory Enter the number of the building in which the asset s will be located If the equipment is not changing physical location just custody the old current building number must be re entered ii Room Number Optional The EIMR can be processed without it but this information is recommended for equipment tracking iv User Optional The EIMR can be processed without it but it is recommended that this information be added e Enter any Remarks They are optional but can prove helpful to both the To Department and Equipment Management in processing the EIMR If back up documentation is being mailed to Equipment Management all note this f Enter the Asset Property Number s of the asset s being transferred
4. kkkkkkkkkkkkkkkkkkkxk ON LOAN ASSETS SPECIAL CONDITIONS Once an Intercampus Loan is processed the asset remains under on loan status until an Intercampus Loan Termination EIMR is processed While an asset is under on loan status it may NOT be 1 loaned to a second department 2 transferred permanently to another department or 3 disposed The loan must be terminated before any of these transactions may be performed Online EIMR Manual Page 48 March 2010 L INTERCAMPUS LOAN TERMINATIONS Once the UCSB Department verifies that the equipment has been returned from the borrowing campus a paper Loan Termination EIMR from the borrowing campus should accompany it the UCSB Department initiates an Intercampus Loan Termination EIMR From this point forward the procedures for preparing and approving Intercampus Loan Terminations are the same as those for Off Campus Loan Terminations 1 EIMR Prepare Transfer Loan Loan Termination Screen a b In the Action Code field enter A In the Transaction Code field enter transaction code 12 This transaction code can only be used when an asset is under on loan status and has a previous transaction code 97 in place If Transaction Code 12 is entered for an asset which is not under on loan status an error message terminating loan 12 must have last trans 97 is displayed and the transaction is blocked Enter the Prepare
5. Prepare Disposal Action A B C D H P B Status Phone Remarks Jump to Line Nbr 801 Prepared Hon Ut Asset Nbr Description Title Dept Approval Rpprauer Remarks Tsfr to CATS Transferrer nie 7 ASEQP152 ALLND 3 Browse Disposal EIMRs Screen appears Select the number of the EIMR which you wish to view by either moving the cursor to that EIMR number and hitting ENTER or by typing the number in the EIMR Number field and hitting ENTER The EIMR will be displayed Position cursor or enter screen value to select 05 05 02 xx Equipment Inventory Management Request UHB DY Browse Disposal EIMRs Approved Transferred Eime Nbr Status Prepared Disapproved Returned 117179 PREPARED 65 65 2768 117181 PREPARED 65 65 2788 xxx End of Data xxx Eimr Type D Preparer Dept PURC Direct command Online EIMR Manual Page 13 March 2010 C MODIFYING AN EIMR Only the Preparer can modify an EIMR If an Approver or Equipment Management requires changes to an EIMR it must be disapproved and returned to the Preparer The following procedure uses the EIMR Prepare Disposal Screen as the starting point The modify function can also be performed on the EIMR Prepare Transfer Loan Loan Termination Screen 1 Inthe Action Code field enter 2 Inthe EIMR Number field enter the EIMR number 3 Hit ENTER 4 When the EIMR is displayed make the necessary modifications in this case
6. 2 g User Code optional if the borrower is a University employee his or her User Code should be entered h Remarks mandatory the identity of the borrower and the physical off campus location of the asset s MUST be provided i Asset Property Number s of the asset s which are being loaned j all of the information has been checked and verified hit ENTER The message Transfer EIMR added successfully appears Transfer EIMR added successfully ory Modification Request ASEQP172 VMBOY Prepare Transfer Loan Loan Termination ALLNO1 xAction A B C D M P EIMR 122199 Dept Status PREPARED xTrans Code 95 Preparer Boyle Vaughn Phone To Dept Custody Code l Bldg 568 Room User __ Remarks COPIER LOAN TO ISLA VISTA SCHOOL Jump to Line Nbr 01 Prepared 03 27 2010 Asset Nbr Description Value 01 018002354 COPIER PRINTER DIGITAL 7 740 00 02 03 From Approval Approver Remarks To Approval Approver Remarks Tsfr to CATS Transferrer Information is automatically entered the next available EIMR Number the Department and Preparer The Status of the EIMR appears as PREPARED The EIMR has been sent to the Department Approver for action Once approved it is routed to Equipment Management kkkkkkkkkkkkkkkkkkkk ON LOAN ASSETS SPECIAL CONDITIONS Once an Off Campus Loan is processed the asset remains under on loan status until an Off C
7. 35 BHHZ 17 7 amp BCDRUH 1 1 761 68 From Approval Approver Remarks To Approval Approver Remarks Tsfr to CATS Transferrer c Enter the Preparer s Telephone Number optional d Do NOT enter a Custody Code when Loan Termination is processed the original Custody Code is automatically restored If a Custody Code is entered an error message Custodial code not allowed for other than trans code 90 or 96 is displayed and the transaction is blocked e Building Number must be entered even if the asset does not change locations f Room Number User Code and Remarks all optional g Hit ENTER Online EIMR Manual Page 45 March 2010 2 message Transfer EIMR successfully added appears Transfer EIMR added successfully gt 2 ory Modification Request ASEQP172 VMBOY Prepare Transfer Loan Loan Termination ALLNO1 xAction A B C D M P EIMR 122200 Dept Status PREPARED xTrans Code 10 Preparer Boyle Vaughn M Phone To Dept Custody Code Bldg 568_ Room User __ Remarks TERMINATE TEST LOAN Jump to Line Nbr 01 Prepared 03 27 2010 Asset Nbr Description Value 01 018002354 COPIER PRINTER DIGITAL 740 00 02 03 From Approval Approver Remarks To Approval Approver Remarks Tsfr to CATS Transferrer Information is automatically entered EIMR Number Department and Preparer The Status appears as PREPARED The Loan Termi
8. ALLND Action A 6B C D H P P 117181 Dept PURG Status PREPARED Trans Code 22 Preparer Bnyle Uaughn H Phone 8937377 Remarks LASER PRINTER LOST DURING HOVE FROM HRC TO STORKE HOLLISTER Jump to Line Nbr H1 Prepared 05 05 2002 Hon UC Asset Nbr Description Title Value H1 968600824 PRINTER LASER 2 852 68 a2 as Dept Approval Approver Remarks Tsfr to CATS Transferrer 5 Hit ENTER Online EIMR Manual Page 15 March 2010 6 Aconfirmation box appears with the message Are you sure you want to purge this record Y N If the EIMR number is correct type Y If not 3E3EJEJEJE JE JE 3E 3E 3E 3E3C3E 3 363 3 3 36 363 YWARHI HG 363 363 3 3 3 3 3 3 3 3 3 3 3 ARE YOU SURE YOU WANT TO PURGE THIS RECORD Y 7 Hit ENTER 8 The message EIMR purged successfully appears Online EIMR Manual Disposal EIMR purged successfull xxxxx Equipment Inventory Modification Request sss ASEQP152 Prepare Disposal RLLHD Action A 6 C D 4H P EIHR 117181 Dept PURG Status PREPARED Trans Code 22 Preparer Boyle Yaughn Phone 8937377 Remarks LASER PRINTER LOST DURING HOVE FROM HRC TO STORKE HDLLISTER Jump to Line Nbr 01 Prepared 65 65 2662 Hon lt Asset Nbr Description Title 81 968686824 PRIHTER LRSER Dept Approval Approyver Remarks Tsfr to CATS Transferrer D
9. Tsfr to CATS Y Transferrer Boyle Vaughn Date Direct Command ASEQP15 ALLND _ 117179 Dept PURG Status TRANSFERRED Phone 8937377 Value 3 852 95 2 971 62 27 151 68 1 761 66 05 06 2002 EQUIPHENT MANAGEMENT THESE COMPUTERS WERE CRHHIBRLIZED WHEN WE 05 06 2002 Enter PF1 PF2 PF3 PFA PF5 PF6 PF7 PF8 PF9 PF18 PF11 PF12 confm help retrn quit norint bkurd frurd main 2 The Print EIMR Report screen appears The default printer which is used to print your COMPLETE PPS etc jobs will be displayed 5 87 u2 User s Hame Destination Priority Print Lines xMessage Class Job Class CPU Time Account Output Bin Default Form Copies xxxxx Equipment Inventory Modification Request x xxx RJENMA1 0 Print EIHR report ALLND BOYLE VAUGHH UCSBUH PURCPRT2 11 1 Thousands A 2 Hinutes PUBTBOYL BAEZ 4 Enter PF1 PF2 PF3 PFA PF5 PF6 PF7 PF8 PF9 PF18 PF11 PF12 help retrn quit 3 Hit PF9 to submit the print job submt main 4 message ASEQJ156 successfully submitted appears in the center of the screen ASEQJ156 SUCCESSFULLY SUBMITTED Press Enter to continue Online EIMR Manual Page 18 March 2010 5 HitENTER The message is cleared and the main EIMR screen reappears 6 EIMR Report prints It does not resemble the hardcopy EIMR but contains all the sa
10. deleting a property number and hit ENTER Disposal EIHR displayed successfully 05 65 82 xxxxx Equipment Inventory Modification Request ASEQP152 Prepare Disposal ALLND Action A B C D H P EIHR 117179 Dept PURG Status PREPARED Trans Code 23 Preparer Boyle Vaughn H Phone 8937377 Remarks COMPUTERS CANNIBALIZED FOR PARTS Jump to Line Nbr amp 1 Prepared 65 85 2662 Hon UC escription Title 01 ICROCOMPUTER 65 BHHZ 128HBRAH 6GBHD 2556 Y 02 ICROCOMPUTER SHB 25 HD 978083368 HICRO COUHPUTER 233HHZ 65HB 368 HD 12 255CDRUH 84 998002813 MICROCOMPUTER 256HBRAH 2 BGBHD 55 6MH2 17 7 5 B8CDROH 1 05 998882819 MICROCOMPUTER 128HBRRH 1 BGBHD 45 BHH2 17 5HCDRUH 1 Dept Approval Approver Date Remarks Tsfr to CATS Transferrer 5 message Disposal EIMR modified successfully appears In this case only four assets now remain on the EIMR the fifth having been deleted Disposal EIHR modified successfully B5 a5 02 xxxxx Equipment Inventory Modification Request sssxx ASEQP152 Prepare Disposal Action B B DC D H P _ EIHR 117179 Dept PURG Status PREPARED Trans Code 23 Preparer Boyle Uaughn Phone 8937377 Remarks COMPUTERS CANNIBALIZED FOR PARTS Jump to Line Nbr 01 Prepared 65 65 2682 Asset Nbr Description Title Value H1 9480603581 MICROCOMPUTER 25
11. may be entered into the Comments section of the Online EIMR must be submitted to Equipment Management before the disposal transaction is processed Trade In Transaction Code 24 Used when an asset was traded in at the time a new asset was purchased a copier for example and the trade in was not referenced on the Purchase Order Sale Transaction Code 21 Used when a department sells an asset to an external source not used in the case of a sale between departments which is treated as a transfer of custody THIS TRANSACTION CODE IS RARELY USED BY DEPARTMENTS The responsibility for sale of surplus equipment to the public has been delegated to Central Stores Departments may NOT sell assets directly to the public except after they have obtained the approval of the Manager of Central Stores Online EIMR Manual Page 20 March 2010 6 Return of Government Title Equipment Transaction Code 26 Used when a Government title asset is shipped to the funding agency as part of the contract or grant close out A letter or official communication from the funding agency requesting the transfer must be sent to Equipment Management CONSULT WITH EQUIPMENT MANAGEMENT BEFORE USING THIS TRANSACTION CODE 7 Disposal of Government Title Equipment Transaction Code 28 Used when during the course of a Federal contract or grant a Government title asset is disposed of cannibalized for parts destroyed lost stolen etc A lett
12. 1 667 68 Dept Approval Approver Boyle Date 85 87 2662 Remarks THE FAS MACHINE WAS HOT LOST WAS DESTROYED WHEN A CRATE WAS DROPPED IT PLEASE CHANGE TRANS CODE 23 Tsfr to CATS Transferrer Date Direct Command Enter PF1 PF2 PF3 PFA PF5 PF6 PF7 PF8 PF9 PF18 PF11 PF12 confm help retrn quit print bkwrd frurd nain Online EIMR Manual Page 17 March 2010 F PRINTING AN EIMR REPORT An EIMR Report can be printed at any time during the disposal or transfer loan process lt is recommended that the Preparer print copy once the EIMR has been created as a reference in case of questions from another department or Equipment Management 1 When the EIMR for which you wish to print a report is displayed hit the PF5 key 85 87 82 UMBOY x xxxx Equipment Inventory Modification Request x xxx Approve Disposal Action B C D H Trans Code 23 Preparer Boyle Vaughn Remarks COMPUTERS CANNIBALIZED FOR PARTS Jump to Line Nbr 801 fisset Nbr Description H1 948003581 HICROCOMPUTER SHB RAH 25BHB 02 978003360 MICROCOMPUTER 233MH2 64HB HGB HD 12 2 5 SCDRUM 9098002813 MICROCOMPUTER 256HBRAH 2 BGBHD 5 BHHZ 17 amp BCDROH 1 998002819 MICROCOMPUTER 128HBRAH 1 BGBHD 15 BHIHZ 17 BCDRUHM 1 05 Prepared 65 85 2662 Hon UC Title Dept Approval FY Date Remarks RECEIVED HEU 2002 DELLS Approver Boyle Vaughn
13. APPROVER ID DATE APPROVER REMARKS VMBOY Boyle Vaughn M EQUIPMENT MANAGEMENT THESE COMPUTERS WERE CANNIBALIZED WHEN WE 05 06 2002 10 22 RECEIVED NEW 2002 DELLS TRANSFERRER ID DATE VMBOY Boyle Vaughn M 05 06 2002 10 41 Online EIMR Manual Page 19 March 2010 VI DISPOSAL EIMRS A 3 5 DISPOSAL TRANSACTION CODES AND THEIR USE The codes are listed according to the frequency of the type of transaction not numerically they run from transaction code 21 through 29 Destroyed Cannibalized for Parts Transaction Code 23 Used when a department disposes of an asset by placing it directly in the trash or in cases where an asset is cannibalized for parts before being disposed Lost Unable to Locate Transaction Code 22 Used when an asset cannot be located and the manner of its disposal cannot be determined In the case of a significant number of lost assets high value assets or recently acquired assets Equipment Management may require that a department submit a memo explaining the circumstances surrounding the loss and what measures have been undertaken to prevent further loss before the disposals are processed The memo must be signed by the Chair or Director and will be attached to the Equipment Management copy of the EIMR Theft Transaction Code 25 Used when it is determined that an asset has been lost due to theft Additional documentation in the form of the UCSB Police Report Number which
14. Preparer with instructions on how to modify the EIMR Property numbers may need to be added deleted or corrected The entire EIMR may need to be purged Online EIMR Manual Page 37 March 2010 F PRINTING AN INTERDEPARTMENTAL TRANSFER EIMR REPORT Follow the same procedure as outlined under Chapter IV F A Transfer Loan Loan Termination EIMR Report closely resembles a Disposal EIMR Report with several modifications related to the fact that two departments are involved 1 Both From and Department IDs and Names appear at the top of the document 2 Custody Codes for both Departments appear next to each asset recording the Original and new custodies signature block is added for the To Department VMBOY UNIVERSITY OF CALIFORNIA SANTA BARBARA PAGE 1 ASEQP176 EQUIPMENT INVENTORY MODIFICATION REQUEST 05 17 02 ASEQR176 TRANSFER LOAN LOAN TERMINATION EIMR NUMBER 117239 12 48 55 FROM DEPT ID FROM DEPT NAME PURCHASING OFFICE STATUS TRANSFERRED TO DEPT ID TO DEPT NAME ACCOUNTING amp FINANCIAL SERVICES TRANS CODE TRANS DESCRIPTION INTERDEPARTMENTAL TRANSFER NON UC FROM TO ASSET NBR DESCRIPTION VALUE TITLE CUSTODY CODE CUSTODY CODE 968000824 PRINTER LASER 2 052 00 8 0403 00 8 0871 00 PREPARER ID DATE PREPARER REMARKS VMBOY Boyle Vaughn M INTERDEPARTMENTAL TRANSFER OF LASER PRINTER PER AGREEMENT BETWEEN 05 17 2002 10 04 Ph 893 7377 DIRECTORS FROM APPROVER ID DATE FROM APPROVER REMARKS V
15. While the EIMR Prepare Transfer Loan Loan Termination Screen has space to show only 3 assets at any one time up to 99 Asset Property Numbers may be entered Once the first 3 property numbers have been entered hit PF8 to display entry positions 4 6 repeating as necessary Scroll back and forth through the list of property numbers by using the PF7 backward and PF8 forward keys or by typing a line number in the Jump to Line Nbr field g Hit ENTER 03 26 10 Equipment Inventory Modification Request ASEQP172 VMBOY Prepare Transfer Loan Loan Termination ALLND xAction R B C D M P A EIMR Dept Status xTrans Code 90 Preparer Phone To Dept Custody Code 8 0871 00 Bldg 568 Room User __ Remarks TRANSFER CUSTODY OF OLC COPIER TO ACCOUNTING AP Jump to Line Nbr 01 Prepared Asset Nbr Description 01 018002354 From Approval Approver Remarks To Approval Approver Remarks Tsfr to CATS Transferrer Online EIMR Manual Page 32 March 2010 5 message Transfer EIMR added successfully appears Transfer EIMR added successfully 03 26 10 Equipment Inventory Modification Request ASEQP172 VMBOY Prepare Transfer Loan Loan Termination ALLND xAction A B C D M P al EIMR 119874 Dept PURC Status PREPARED xTrans Code 90 Preparer Boyle Vaughn M Phone To Dept ACTG Custody Code 8 0871 O0 Bldg 568 Room User __ Remarks TRANSFER CUSTODY OF OLC COPIER TO ACCOUNTING AP
16. approves EIMR and transfers the transactions from the ALLNO1 environment into the CATS database The Transferrer may also disapprove an EIMR returning it to the Preparer Action Codes Six Action Codes are used to process Online EIMRs The Action Code field has a Help ocreen which may be viewed by either positioning the cursor in the field and hitting PF1 Help or by typing in the field and hitting ENTER A fuller description of Action Codes follows 1 ADD create a new EIMR This action code is available only to the Preparer Online EIMR Manual Page 9 March 2010 2 BROWSE view list of EIMRs prepared by a department This action code is available to Preparer Approver and Transferrer 3 CLEAR the screen contents if the EIMR number has not yet been added the screen is cleared of all information if the EIMR number has been added all information except the EIMR number is cleared This action code is available only to the Preparer 4 DISPLAY an existing EIMR The EIMR number must be entered at the same time This action code is available to Preparer Approver and Transferrer 5 MODIFY an existing EIMR change delete existing or add new information The EIMR number must be entered at the same time This action code is available to Preparer Approver and Transferrer The Approver and Transferrer are limited to entering Y or N in the Dept Approval field and entering Remarks only the Preparer may
17. by the Approver are cleared when it is re sent to the Approver The Approver may enter new Remarks at the time that the EIMR is received for the second time Online EIMR Manual Page 28 March 2010 VII TRANSFER LOAN LOAN TERMINATION EIMRS A TRANSFER LOAN LOAN TERMINATION TRANSACTION CODES AND THEIR USE Following Interdepartmental Transfers the remaining six transaction codes for Loans Loan Terminations are listed in pairs the code for the loan followed by the code for the corresponding loan termination Interdepartmental and especially intercampus loans are very infrequent Interdepartmental Transfer Transaction Code 90 Used when the custody of an asset is permanently transferred from one department to another Both departments must approve the transaction Intercampus Transfers transaction code 26 are considered DISPOSALS since the assets are permanently deleted from the UCSB inventory at the time of the transfer Therefore they are covered in the previous chapter Interdepartmental Loan Transaction Code 96 Used when one department loans an asset to another for a period of six months or more Do not submit an EIMR if the loan is for a shorter period Both departments must approve the transaction The asset continues to appear on the original department s inventory and only the original department can initiate transactions involving it Terminate Interdepartmental Loan Transaction Code 11 Used to termin
18. the From Department Approver for action Approvals by both the From and Departments and by Equipment Management follow the same pathway as outlined earlier for Interdepartmental Transfers kkkkkkkkkkkkkkkkkkkk ON LOAN ASSETS SPECIAL CONDITIONS Once an Interdepartmental Loan is processed the asset remains under on loan status until an Interdepartmental Loan Termination EIMR is processed While an asset is under on loan status it may NOT be 1 loaned to a second department 2 transferred permanently to another department or 3 disposed The loan must be terminated before any of these transactions may be performed Transactions involving the loaned asset s may be performed only by the From Original Department which retains official custody of the asset s throughout the loan period Even if the To Department wishes only to record a room change via Online CATS during the loan period it must contact the From Department and request that it enter the data modification Online EIMR Manual Page 40 March 2010 H INTERDEPARTMENTAL LOAN TERMINATIONS The Department notifies the From Department when it has returned the loaned asset s Once the Preparer in the From Department has verified the physical return of the loaned assets the Preparer initiates a Loan Termination EIMR 1 On the EIMR Prepare Transfer Loan Loan Termination Screen a Inthe Action Code field
19. 0 B PREPARING A DISPOSAL EIMR 1 Equipment Inventory Modification Request Main Menu a Type Code DM b Hit ENTER 05 65 62 xx xxx Equipment Inventory Modification Request sss ASEQP15 Hain Henu Code system DH Disposal Menu TH EIHR Transfer LoanzLoan Termination Henu 2 Onthe EIMR Disposal Menu a Type Code PE b Hit ENTER 65 65 82 xxxxx Equipment Inventory Modification Request x ASEQP1686 UHBDY Disposals Code system PE Prepare EIHR Disposal Form RE Approve EIHR Disposal Form TE Transfer Approved EIHR Disposals to CATS TD Browse Transferred Disposal EIHRs Code PE Dept 3 the EIMR Prepare Disposal Screen a Inthe Action Code field enter A to add create a new EIMR disposal transaction b Inthe Transaction Code field enter the code which corresponds to the type of disposal transaction which you are processing 23 for example Destroyed Cannibalized for Parts c Enter your Telephone Number optional but helpful in case Equipment Management needs to contact you with questions about the EIMR Online EIMR Manual Page 22 March 2010 d Enter any Remarks optional but helpful to Equipment Management in processing the EIMR The Remarks become part of the permanent record and can be helpful to departments in tracking EIMRs If back up documentation is being mailed to Equipment Management it should be noted in the Remarks field e
20. 2 Prepare oyle Vaughn Phone 8937377 Remarks FAX MACHINE LOST DURING MOVE INTO HEU BUILDING Jump to Line Nbr 801 Prepared 65 87 2862 Hon UC Asset Nbr Description Title Value H1 818801815 FACSIMILE MACHINE 668DPI PRINTING S88DPI SCANNING 1 687 88 Dept approvat W approver Date Remarks THE ACHINE WAS MOT LOST IT WAS DESTROYED WHEN A CRATE WAS DROPPED IT PLEASE CHANGE TRANS CODE TU 23 Tsfr to CATS Transferrer Date 3 The message Disposal EIMR modified successfully appears 1 my Modification Request x xx ASEQP1S7 UMBOY Approve Disposal ALLHD Action B C D H _ 117182 Dept PURC Status DISAPPROVED Trans Code 22 Preparer Bnyle Uaughn Phone 8937377 Remarks FAX MACHINE LOST DURING HOWE INTO NEW BUILDING Jump to Line Nbr H1 Prepared 05 07 2002 Non UC Asset Nbr Description Title Value 01 018001015 FACSIMILE HMACHIHE G6HBDPI PRINTING S86DPI SCANNING 1 667 68 a2 a3 05 Dept Approval Approver Boyle Date 85 67 2662 Remarks THE FAX MACHINE WAS LOST IT WAS DESTROYED WHEN A CRATE WAS DROPPED ON IT PLEASE CHANGE TRANS CODE 23 Tsfr to CATS Transferrer Date Information is automatically entered into the Approver and Date fields The Status of the EIMR appears as DISAPPROVED Depending upon the nature of the problem the Preparer will need to either modify or purge the EIMR NOTE If the Preparer modifies the EIMR any Remarks entered
21. D xf ction B D H _ EIHR 117242 Dept PURC Status DISAPPROVED Trans Code 9H Preparer Boyle Uaughn Phone 8937377 To Dept ACTG Custodial Code 8 8871 8B Bldg 568 Room 3281 User SF Remarks TRANSFER OF SURPLUS COMPUTER TO ACCOUNTING Jump to Line Hbr 01 Prepared 05 17 2002 Hon Ut fisset Hbr Description Title Ualue 01 99088082821 MICROCOMPUTER 128HBRAH 1 8GBHD 5 17 amp hBCDROH 1 1 761 88 02 83 From Approval V Approyver Boyle Vaughn H Date 65 17 2002 Remarks TRANSFER OF COMPUTER PER MEETING OF 85 16 82 To Approval fipprouer Boyle Vaughn Date 65 17 2002 Remarks THERE IS A THE PROPERTY SHOULD BE 998882812 T5fr to CATS Transferrer Date Direct Command Enter PF1 PF2 PF3 PFA4 PF5 PF PF7 PF8 PF9 PF1H PF11 PF12 confm help retrn quit print bkwrd frwrd nain In addition an email message has been created and directed to the Approver in the From Department The subject line of the email reads EIMR needs your review The text of the message reads The following EIMR requires your attention EIMR Number Date Description A Transfer Loan or Loan Termination has been disapproved Initiated By Originating Department Preparer s Name Please logon to ALLNO1 to correct this EIMR at your earliest convenience The From Department Approver cannot modify the EIMR The Approver must contact his or her
22. ED L E a ih Trans Code 9H Preparer Boyle Uaughn fale Dept ACTG Custodial Code 8 0871 66 Bldg 568 Room 3281 User SF Remarks INTERDEPARTHENTAL TRANSFER OF LASER PRINTER PER AGREEMENT BETWEEN DIRECTORS Jump to Line Nbr 01 Prepared 05 17 2002 Non UC Asset Nbr Description Title Value H1 968868824 PRINTER LASER 2 852 88 02 0 From Approval Y Approver Boyle Uaughn H Date 85 17 2002 Remarks THIS IS THE PRINTER DISCUSSED AT YESTERDAY S MEETING To Approval Y Approver Boyle Uaughn H Date 65 17 2662 Remarks Tsfr to CATS Transferrer Date When Equipment Management approves the EIMR its status will be updated to TRANSFERRED When this status appears both From and To Departments know that the EIMR has been processed and that all transactions contained on it have been transferred to the CATS database Online EIMR Manual Page 36 March 2010 E DISAPPROVING AN INTERDEPARTMENTAL TRANSFER RECEIVING TO DEPARTMENT 1 Follow all of the procedures outlined in the Chapter VI D 2 order to disapprove the EIMR enter N in the To Approval field When the message Transfer EIMR modified successfully appears the EIMR has been sent back to the Preparer in the From Department Its status is DISAPPROVED Transfer EIHR modified successfully 85 17 82 xxxxx Equipment Inventory Modification Request ssxxx ASEQP178 Receiving Dept Approve Transfer Loan Loan Termination ALLN
23. EHT MANAGEMENT THESE COMPUTERS WERE CANNIBALIZED WHEN WE RECEIVED HEU 2662 DELLS Tsfr to CATS Date Direct Command Enter PF1 PF2 PF3 PFh PF5 PF6 PF7 PF8 PF9 PF18 PF11 PF12 Transferrer confm help retrn quit print bkwrd Frurd main Information is automatically entered into the Approver and Date fields The Status of the EIMR appears as APPROVED The Disposal EIMR has been sent to Equipment Management for action When Equipment Management approves the EIMR its status will be updated to TRANSFERRED When this status appears the department knows that the EIMR has been processed and that all transactions have been transferred over to the CATS database Online EIMR Manual Page 27 March 2010 D DISAPPROVING RETURNING A DISPOSAL EIMR Follow all of the steps outlined under C above until the EIMR has been displayed 1 Enter N into the Dept Approval field Add Remarks if desired The Approver will need to inform the Preparer why the EIMR has been disapproved incorrect Property Number or Transaction Code etc This may be done via the Remarks a direct conversation or email especially if the explanation is too lengthy to fit into the Remarks section 2 Hit ENTER Disposal EIHR displayed successfully B5 d7 82 xxxxx Equipment Inventory Modification Request sxxxx RSEQP157 Approve Disposal RLLHD Action B DC D H Ou 117182 Dept PURC Status PREPARED Trans Code 2
24. EIMR system Online EIMR Manual Page 8 March 2010 IV ONLINE EIMR DEFINITIONS AND DESCRIPTIONS The Players At least three and sometimes four individuals must process transactions related to an Online EIMR before it is completed and entered into CATS 1 PREPARER The individual in the originating department who creates the EIMR Only the Preparer has the ability to modify an EIMR or purge it from the system 2 APPROVER FROM DEPARTMENT The individual in the department originating the EIMR who approves i e signs the EIMR While in small departments the Preparer and Approver may be the same individual it is recommended that two different employees perform these functions in order to maintain separation of duties Once approved the EIMR is sent either to Equipment Management disposals and transfers loans to off campus destinations or to a To Department Approver interdepartmental transfers loans An Approver may also disapprove an EIMR returning it to the Preparer for modification or purging 3 APPROVER TO DEPARTMENT The individual in the department which receives the equipment in the case of interdepartmental transfers or loans who approves i e the EIMR Once approved the EIMR is sent to Equipment Management for action The To Department Approver may also disapprove an EIMR returning it to the From Department Preparer 4 TRANSFERRER The Equipment Manager who
25. Enter the Asset Property Number s of the asset s being disposed While the EIMR Prepare Disposal Screen has space to show only 5 assets up to 99 Asset Numbers may be entered Once the first 5 have been entered hit PF8 to display entry positions 6 10 repeating as often as necessary scroll back and forth through the list of property numbers by using the PF7 backward and PF8 forward keys or by typing a line number in the Jump to Line Nbr field which immediately precedes the list of Asset Numbers Ho action performed 65 65 02 Equipment Inventory Modification Request sssxx ASEQP152 Prepare Disposal RLLHD A B C D H P A EIHR Dept Status xIrans Code 23 Preparer Phone 8937377 Remarks COMPUTERS CANNIBALIZED FOR PARTS Jump to Line Nbr 01 Prepared Hon Ut fisset Hbr Description Title 948883581 998882819 978003360 998882813 Dept Approval Approver Remarks Tsfr to CATS Transferrer Date Direct Command Enter PF1 PF 2 PF3 PF 4 PF5 PF PF7 PF8 PF9 PF18 PF11 PF12 confm help retro quit print bkwrd frurd main f Once all of the information which has been checked and verified hit ENTER g The message Disposal EIMR added successfully appears Disposal EIHR added successfully 85 85 02 Equipment Inventory Modification Request ssxxx ASEQP152 UMBOY Prepare Disposal ALLND Action A B C D M P _ EIHR 117179 Dept Status P
26. IMR Manual Page 3 March 2010 PROVIDING ACCESS TO THE ONLINE EIMR In order for your department to process Online Equipment Inventory Modification Hequests the individuals who prepare and approve them must have access to COMPLETE and to ALLNO1 1 this access has been established your Department Security Administrator DSA authorizes your access to the Online EIMR using your department s standard procedure You be authorized to prepare or approve EIMRs depending upon your role Your DSA will assign one or both security groups to your account UserlD Security Group Code Security Group Description CT PREP PREPARE EIMRS CT APPR APPROVE EIMRS NOTE In order to ensure proper separation of duties the same individual should not prepare and approve an EIMR although this is not prohibited 2 Access to inventorial records is restricted by Equipment Management inventorial custody codes Our four digit custody codes are linked to Accounting codes for example Purchasing 0403 custody code PURC Accounting code The DSA assigns access based upon the Accounting code If an individual requires access to more than one department or Accounting code the DSA must assign access under each separate code Please note that CATS cannot restrict access beyond the four digit inventorial code level therefore departments that have many inventorial subcodes consisting of the four digit inventorial code plus a five digit fund number c
27. Jump to Line Nbr O1 Prepared 03 26 2010 Asset Nbr Description Value 01 018002354 COPIER PRINTER DIGITAL 7 740 00 02 03 From Approval Approver Remarks To Approval Approver Remarks Tsfr to CATS Transferrer Information is automatically entered into certain fields EIMR Number Department and Preparer determined by the COMPLETE log on ID The Status of the EIMR appears as PREPARED The property numbers of the assets have been sorted from lowest to highest if not Originally entered sequentially The EIMR has been sent to the From Department EIMR Approver for action Online EIMR Manual Page 33 March 2010 C APPROVING DISAPPROVING AN INTERDEPARTMENTAL TRANSFER FROM DEPARTMENT 1 Following receipt of the preceding email message on the EIMR Transfers Loans Loan Terminations Menu a Code 1 b Hit ENTER 85 17 02 x xxx Equipment Inventory Modification Request sss ASEQP1886 UHB Transfers Loans Loan Terminations Code Functions PT Prepare EIHR Transfer Loan Loan Term Aq From Approver Approve Transfers a2 To Approver Approve EIHR Transfers TE Transfer Approved EIHR Transfers to CATS TD Browse Transferred EIHR Transfers Loans Code At xDept From this point onward the procedure for the From Department approval or disapproval of an Interdepartmental Transfer EIMR is exactly the same as fora Disposal EIMR Follow the steps outline
28. MBOY Boyle Vaughn M THIS IS THE PRINTER DISCUSSED AT YESTERDAY S MEETING 05 17 2002 11 30 TO APPROVER ID DATE TO APPROVER REMARKS VMBOY Boyle Vaughn M 05 17 2002 12 10 TRANSFERRER ID DATE VMBOY Boyle Vaughn M 05 17 2002 12 48 Online EIMR Manual Page 38 March 2010 G INTERDEPARTMENTAL LOANS Equipment Inventory Modification Requests for Interdepartmental Loans should be prepared only if the loan period is for six months or more Shorter term loans should be recorded and tracked internally by the Loaning Department but not submitted to Equipment Management Essentially the procedures for preparing and approving Interdepartmental Loans are the same as those for Interdepartmental Transfers 1 On the EIMR Prepare Transfer Loan Loan Termination Screen a Inthe Action Code field enter A b Inthe Transaction Code field enter transaction code 96 c Enter the Preparer s Telephone Number optional d Enter information pertaining to the department to which the equipment is being loaned usually it must be obtained from To Department i Custodial Code Mandatory Enter the To Department s custody code i Building Number Mandatory Enter the number of the building in which the asset s will be located If the equipment is not changing physical location just custody the old current building number must be re entered ii Room Number Optional The EIMR can be processed without it but this
29. NG 1 687 88 02 3 From Approval Approver Date Remarks To Approval Approver Date Remarks Tsfr to CATS Transferrer Date Direct Command Enter PF1 PF 2 PF3 PFA4 PF5 PF6 PF7 PF8 PF9 PF18 PF11 PF12 confm help retrn quit print bkurd frurd cust main Information is automatically entered into certain fields the next available EIMR Number Department and Preparer The Status now appears as PREPARED The Loan Termination EIMR is sent to the From Department Approver for action Once approved by the From Department the EIMR is automatically routed to Equipment Management No To Department approval is required the borrowed asset s have been returned and by contacting the From Department and notifying it of such the To Department has already indicated its approval Online EIMR Manual Page 42 March 2010 OFF CAMPUS LOANS Equipment Inventory Modification Requests for Off Campus Loans should be prepared only if the loan period is for one year or more Shorter term loans should be recorded and tracked internally by the Loaning Department but not submitted to Equipment Management Essentially the procedures for preparing and approving Off Campus Loans are the same as those for Interdepartmental Loans 1 EIMR Prepare Transfer Loan Loan Termination Screen a Inthe Action Code field enter A b Inthe Transaction Code field enter transaction code 95 This t
30. PM SUNDAY AND SATURDAY CLOSED HOLIDAY SCHEDULES ARE DETERMINED BY WHAT SERVICES ARE ARE REQUIRED FOR THAT DAY FOR PROBLEMS E MAIL ZOSTECHSUPPORT TRIXIE ISC EDU OR CALL X2995 PLEASE HIT ENTER TO CONTINUE Online EIMR Manual Page 5 March 2010 5 Onthe COM PASS screen hit the F1 key 09 36 08 TID 13 UCSBMVS User VMBOY DOM PRSS Suspended Programs Program Services Natural UPROF UPROF Cost of Session UCOST UQ UQ Full Screen Editor UEDIT Development Natural DEVNAT UDS UDS UPDS UPDS Ul i WN tco Enter Input 6 Onthe Natural System page ALLNO1 as the application and hit ENTER Welcome To The UCSB Natural System Logon to application NEWS to see current Natural 2 news and system change announcements Application ALLNO1 _ Enter the desired application name or a to see your authorized applications The 999 selection is not operational FIN will terminate your Natural session 7 ALLNO1 Main Menu type CT Browse Update CATS Inv and EIMR Data as the System Code and hit ENTER 03 27 10 Financial Systems Functions All In One xxxxx FSRUPO17 VMBOY Main Menu ALLNO1 Code System RX Requisition EXpress AP Approvals of Requisitions VE Vendor File Queries CT Browse Update CATS Inv and EIMR data CA Chart of Accounts NOTE Not all of these selections may appear on your screen as they depend upon your system au
31. REPARED Trans Code 23 Preparer Boyle Vaughn Phone 8937477 Remarks COMPUTERS CANNIBALIZED FOR PARTS Jump to Line Nbr 01 Prepared 05 65 2002 Asset Nbr Description Title Value 90488083581 HICROCOMPUTER SHB RAH 25 HD 3 852 35 0788083368 HICROCOMPUTER 233HH2 65HB 968 HD 12 25s3CDROH 2 971 62 9098882813 HICROCUHPUTER 256HBRAH 2 BGBHD 45 BHH2 17 amp BCDROH 1 2 151 88 9098882819 MICROCOMPUTER 128HBRAH 1 8GBHD 45 6HH2 17 amp BCDROH 1 1 761 68 Dept Approval Approver Remarks Online EIMR Manual Page 23 March 2010 Information is automatically entered into certain fields EIMR Number Department and Preparer determined by the COMPLETE log on ID The Status of the EIMR appears as PREPARED The property numbers of the assets have been sorted from lowest to highest if not originally entered sequentially The Disposal EIMR has been sent to the departmental EIMR Approver for action The system does not notify the Approver that the EIMR has been sent the Preparer must inform the Approver in person or via email or phone The Preparer must provide the Approver with the EIMR number since the Approver needs it in order to display and approve disapprove the EIMR Equipment Management cannot view the EIMR until it has been approved and released by the department kkkkkkkkkkkkkkkkkkkxk POSSIBLE ERROR MESSAGE If the property number of an asset which is not in the custody of the
32. TER 256HBRAH 2 BGBHD 5 17 amp aCDROURM 1 MICROCOMPUTER 128 HBRRAH 1 BGBHD 45 BHHZ 17 4 BCDROH 1 Prepared 65 65 2662 Approver Date Ou 117179 Dept PURC Status PREPARED Prepare Phone RSEQP157 RLLHD 8937377 Ualue 3 852 95 2 971 62 27 151 68 1 761 88 THESE COMPUTERS WERE CANNIBALIZED WHEN WE RECEIVED HEU 2002 DELLS Tsfr to CATS Direct Command Enter PF1 PF2 PF3 PFA PF5 PF6 PF7 PF8 PF9 PF18 PF11 PF12 Transferrer Date confm help retrn quit print bkurd Frurd main 5 The message Disposal EIMR modified successfully appears Disposal EIHR modified successfully fiction Trans Code Remarks Jump to Line Asset Hbr 948803581 078883368 0908002813 gosug2819 Dept Approval V B C D H Modification Request sxxxxx Approve Disposal Preparer Boyle Uaughn COMPUTERS 2 0 FOR PARTS Hbr 01 Description MICROCOMPUTER SHB 25 0 HD MICROCOMPUTER 233MH2 B SGB HD 12 244CDR0H MICROCOMPUTER 256HBRAH 2 BGBHD 45 BHHZ 17 Zh GCDROHM 1 HICROCUHPHTER 128HBRARH 1 BGBHD 15 BHHZ 17 amp BCDROHM 1 85 85 2682 Non UC Title Prepared Approver 1 ASEQP15 _ EIHR 117179 Dept PURG Status APPROVED Phone 8937377 Value 3 052 35 2 971 62 2 151 88 1 761 66 Date 85 66 2882 Remarks EQUIPH
33. UCSB Equipment Management CATS Capital Assets Tracking System Online EIMR Processing Instruction and Information Manual Table of Contents Section Providing Access to the Online EIMR I Logging onto ALLNO1 and the Online EIMR Il Introduction to the Online EIMR IV Online EIMR Term Definitions and Descriptions V General Procedures A Displaying an EIMR B Browsing a List of EIMRs C Modifying an EIMR D Purging an EIMR E Determining an EIMR s Status F Printing an EIMR Disposal EIMRS A Disposal Transaction Codes and Their Use B Preparing a Disposal EIMR C Approving a Disposal EIMR D Disapproving a Disposal EIMR Vil Transfer Loan Loan Termination EIMRs A Transfer Loan Loan Termination Transaction Codes and Their Use B Preparing an Interdepartmental Transfer Approving Disapproving an Interdepartmental Transfer Originating From Department Online EIMR Manual Page 2 Page 12 13 14 15 17 18 20 22 26 28 29 31 34 March 2010 D Approving Interdepartmental Transfer 36 Receiving Department E Disapproving an Interdepartmental Transfer Receiving 37 Department F Printing an Interdepartmental Transfer EIMR Report 38 G Interdepartmental Loans 39 Interdepartmental Loan Terminations 41 l Off Campus Loans 43 J Off Campus Loan Terminations 45 Intercampus Loans 47 L Intercampus Loan Terminations 49 Online E
34. add change or delete property numbers on the EIMR 6 PURGE an existing EIMR from the file The EIMR number must be entered at the same time This action code is available only to the Preparer Transaction Codes There are nine Transaction Codes for Disposals and seven Transaction Codes for Transfer Loan Loan Terminations They are described in detail at the beginning of each of the relevant sections of the Manual The Transaction Code field has a Help Screen which may be viewed by either positioning the cursor in the field and hitting PF1 Help or by typing in the field and hitting ENTER Status Codes There are six possible status codes of an Online EIMR 1 PREPARED The Preparer has created the EIMR and it has been sent to the Approver for action 2 APPROVED The Approver From Department the case of disposals off campus and intercampus loans and loan terminations Department the case of interdepartmental transfers and loans has approved the EIMR and it has been sent to Equipment Management for action 3 DISAPPROVED The Approver or To Department has disapproved the EIMR and it has been returned to the Preparer for modification or purging Online EIMR Manual Page 10 March 2010 4 FORWARDED In the case of interdepartmental transfers or loans the From Department s Approver has approved the EIMR and it has been forwarded to the Department s Approve
35. ampus Loan Termination EIMR 15 processed While an asset is under on loan status it may NOT be 1 loaned to a second department 2 transferred permanently to another department or 3 disposed The loan must be terminated before any of these transactions may be performed Online EIMR Manual Page 44 March 2010 J OFF CAMPUS LOAN TERMINATIONS Once the Preparer has verified the physical return of the loaned assets he or she initiates a Loan Termination EIMR 1 EIMR Prepare Transfer Loan Loan Termination Screen a Inthe Action Code field enter A b Inthe Transaction Code field enter transaction code 10 This transaction code can only be used when an asset is under on loan Status and has a previous transaction code 95 in place If Transaction Code 11 is entered for any other asset an error message terminating loan 10 must have last trans 95 is displayed and the transaction is blocked E loan 18 must haue uiis gn 4 I ition Request RSEIQUP 17 UHBOY Prepare v ansker LoanzLoan Termination ALLND Action A B C D H P A EIWMR 117252 Dept Status Trans Code 10 Preparer Phone 8937377 To Dept Custodial Code Bldg 927 Room 1183 User UB Remarks TERMINATING OFF CAMPUS LOAN OF COMPUTERS RETURNED OFFICE ON HAY 17 2682 Jump to Line Nbr H1 Prepared Asset Nbr Description Title Value H1 998002818 MICROCOMPUTER 128 HBRRH 1 8GBHD
36. ampus which is borrowing the equipment once Equipment Management receives an Online EIMH for this type of transaction it converts the data into a paper EIMR which is sent to the borrowing campus Once this paper EIMH is approved and returned to Santa Barbara the Online transaction is processed and the loan transaction recorded Terminate Intercampus Loan Transaction Code 12 Used to terminate the preceding Intercampus Loan transaction Removes the Loan Code from the asset record and terminates the loan period The campus to which the asset was loaned will initiate the loan termination EIMR When the paper EIMR is received by the Santa Barbara department it inputs the data as an Online transaction and forwards the hard copy EIMR to Equipment Management Online EIMR Manual Page 30 March 2010 B PREPARING AN INTERDEPARTMENTAL TRANSFER 1 Equipment Inventory Modification Request Main Menu a a Type Code TM Hit ENTER 05 17 62 xx xxx Equipment Inventory Modification Request ss ASEQP156 Hain Henu Disposal Henu EIHR Transfer Loan Loan Termination Menu 2 Onthe EIMR Transfers Loans Loan Terminations Menu a b Type Code PT Hit ENTER 85 17 82 Equipment Inventory Modification Request sss ASEQP136 Transfers Loans Loan Terminations Code Functions Prepare EIMR Transfer Loan Loan Term From Approver Approve EIHR Transfers To Approver Approve
37. annot restrict an individual s access to only one or several of these sub codes We have attempted to map all of our inventorial codes to specific accounting codes but errors may have occurred during the process If you cannot access your records please contact Vaughn Boyle at 7377 If an error has occurred simple change in our custody code table should correct it Online EIMR Manual Page 4 March 2010 ll LOGGING ONTO ALLNO1 ONLINE EIMR 1 Onthe Host On Demand select UCSB COMPLETE by clicking the icon n OL x Host On Demand Client Configured Sessions Active Sessions veris click an icon to start a session UCSBCOMPLETE A 32700 3270 Displa UCOP Template Mainframe 2 Onthe login page type COMPLETE and hit ENTER University of California Santa Barbara tici Information Systems and Computing TN3270 xxx 2 05 Production System at UCOP xxx COMPLETE MVS Com Plete Services Operator attended hours for the CCNH data center Mon Fri 7 00am 5 00pm Thu 7 00am 4 00pm Saturday and Sunday Closed For assistance please call 805 893 2995 a service selection 3 Type LOGOFF or press PF3 to return to the Service Selection Menu User ID Password 4 Hit ENTER to continue past the next screen BROADCAST lt gt UCSBMVS The operator attended hours for the North Hall Data Center CCNH are MONDAY THURSDAY 7 00AM 5 00PM FRIDAY 7 00AM 4 00
38. ate Direct Command Enter PF1 PF2 PF3 PF4 PF5 PF6 PF PF8 PF9 PF16 PF11 PF12 confm help retrn quit print bkurd frurd nain Page 16 March 2010 E DETERMINING THE STATUS OF AN EIMR The status of an EIMR may be determined by either the Preparer or Approver in one of two ways 1 By using the Browse function The Browse Disposal EIMRs Screen shows the status of each EIMR in the second column of information Position cursor or enter screen value to select 5 7 82 Equipment Inventory Management Request sx Browse Disposal EIHRs Approved Transferred Prepared Disapproved Returned 05 85 2802 65 66 2062 85 86 2882 85 67 2662 85 07 2882 85 86 2882 End of Data xxx Eimr Type D Preparer Dept PURC Eimr Humber Direct command 2 By using the Display function When the EIMR is displayed the status Prepared Approved Forwarded etc is indicated in the upper right hand corner of the screen at the far right of the first line of information Disposal EIHR displayed successfully B5 d d xxxx Equipment Inventory Modification Request ASEQP157 UHBDY Approve Disposal Action B C D H D EIHR 117182 Dept PURC j Status Trans Code 22 Preparer Boyle Uaughn Remarks FAS MACHINE LOST DURING MOVE INTO MEW BUILDING Jump to Line Nbr 81 Prepared 85 87 2882 Asset Nbr Description Title Value 01 018001015 FACSIMILE MACHINE 666DPI PRIHTIHG 4B88DPI SCANNING
39. ate the preceding Interdepartmental Loan transaction Removes the Loan Code from the asset record and terminates the loan period The loan termination transaction must be prepared by the original From department because the asset remains on its inventory and only it can initiate transactions involving the loaned asset Off Campus Loan Transaction Code 95 Used in the case of off campus use of an asset for a period of six months or more he off campus use may be by a University employee usually at his or her residence or at a research station or by a non University individual or agency local school district non profit foundation etc The departmental custody remains unchanged during the loan period since neither employees nor non University individuals or agencies have custody codes Online EIMR Manual Page 29 March 2010 5 6 7 Terminate Off Campus Loan Transaction Code 10 Used to terminate the preceding Off Campus Loan transaction Removes the Loan Code from the asset record and terminates the loan period Intercampus Loan Transaction Code 97 Used when equipment is loaned to another UC campus for a period of six months or more If the loan is to a University outside of the UC system Transaction Code 95 Off Campus Loan is used The asset continues to appear on the original UCSB department s custody during the loan period Since an Intercampus Loan must be signed by the Equipment Manager at the c
40. d EIMR Number Department and Preparer The Status appears as PREPARED The Intercampus Loan Termination EIMR sent to the Department Approver for action Once approved the EIMR is automatically routed to Equipment Management Online EIMR Manual Page 50 March 2010
41. d under Chapters V C or V D above depending upon the case 2 In order to approve the EIMR enter Y in the From Approval field When the message Transfer EIMR modified successfully appears it has been sent to the To Department Approver Its status is FORWARDED Transfer modified successfully j 1 Modification Request ssx x Qni SEQP177 Source Dept Approve Transfer Loan Loan Termination ALLND Action B D H EIHR 117239 Dept PURC Status FORWARDED TOUTE 8S Trans Code 90 Preparer Boyle Yaughn Dept ACTG Custodial Code 8 6871 8B Bldg 568 Room 3281 User Remarks IHTERDEPRRTHEHTRL TRANSFER OF LASER PRINTER PER AGREEMENT BETWEEN DIRECTORS Jump to Line Nbr iH Prepared 05 17 2002 Hon Ut Asset Nbr Description Title Value 01 9680668824 PRIHTER LRSER 2 852 68 2 83 From Approval Y Approver Boyle Uaughn Date 05 17 2002 Remarks THIS IS THE PRINTER DISCUSSED AT YESTERDAY S MEETING To Approval Approver Date Remarks Tsfr to CATS Transferrer Date An email message has been created and directed to the designated Approver in the To Department Online EIMR Manual Page 34 March 2010 The subject line of the email reads EIMR needs your approval The text of the message reads Online EIMR Manual The following EIMR requires your approval EIMR Number Date at Description Approve a Transfer Loan or Loan Te
42. department and the UC campus MUST be provided Asset Property Number s of the asset s being loaned Hit ENTER Online EIMR Manual Page 47 March 2010 2 message Transfer EIMR added successfully appears Transfer EIMR added successfully ory Modification Request xxxxx ASEQP172 VMBOY Prepare Transfer Loan Loan Termination ALLNO1 xAction A B C D M P EIMR 122201 Dept Status PREPARED xTrans Code 97 Preparer Boyle Vaughn M Phone To Dept Custody Code Bldg 568_ Room User __ Remarks LOAN TO UC IRVINE Jump to Line Nbr 01 Prepared 03 27 2010 Asset Nbr Description Value 01 018002354 COPIER PRINTER DIGITAL 7 740 00 02 03 From Approval Approver Remarks To Approval Approver Remarks Tsfr to CATS Transferrer Information is automatically entered EIMR Number Department and Preparer The Status of the EIMR appears as PREPARED The EIMR has been sent to the Departmental Approver for action Once approved it is routed to Equipment Management As noted above Intercampus Loans must be signed by the Equipment Manager at the borrowing campus Given this requirement once Equipment Management receives an Online Intercampus Loan EIMR it will convert the data into a paper EIMR which will be sent to the borrowing campus Only when this paper EIMR has been approved and returned to Santa Barbara will the Online transaction be processed and the Intercampus Loan recorded
43. enter A b Inthe Transaction Code field enter transaction code 11 This transaction code can only be used when an asset is under on loan status and has a previous transaction code 96 If Transaction Code 11 is entered for any other asset an error message terminating loan 11 must have last trans 96 is displayed and the transaction is blocked Terminating loan 11 must haue last trans 96 i i 5 meron Request x ASEQP172 UHBOY Prepare Transfer Loan Loan Termination ALLND ction A B C D H P A EIMR 117255 Dept Status Trans Code 11 Preparer Phone 8937377 To Dept Custodial Code _ Bldg 927 Room 1141 _ User UB Remarks TERMINATING IHTERDEPRRTHEHTRL LOAN OF COMPUTER ASSET RETURNED BY ACCOUNTING ON HAY 17 2002 Jump to Line Hbr 01 Prepared Hon UE Asset Nbr Description Title Value 01 9586000927 MICROCOMPUTER 8HH2 8HB 4 950 70 From Approval Approver Remarks To Approval Approver Remarks Tsfr to CATS Transferrer c Enter the Preparer s Telephone Number optional d Do NOT enter a Custody Code when a Loan Termination is processed the original Custody Code is automatically restored If a Custody Code is entered an error message Custodial code not allowed for other than trans code 90 or 96 is displayed and the transaction is blocked Custodial Code not allowed for other than trans code 9B or 96 i i x xxx Equipmen
44. er or official communication from the funding agency authorizing the disposal must be sent to Equipment Management as documentation CONSULT WITH EQUIPMENT MANAGEMENT BEFORE USING THIS TRANSACTION CODE 8 Miscellaneous Transaction Code 29 Used in a variety of situations for example the return or disposal of non Government non UC title equipment or donations of equipment by the University CONSULT WITH EQUIPMENT MANAGEMENT BEFORE USING THIS TRANSACTION CODE In the case of donations the disposal transaction can be processed only after the Materiel Manager has approved the donation Aaditional documentation in the form of a letter of request from the outside agency generally a school or approved non profit organization must also be submitted to Equipment Management 9 Intercampus Transfer Transaction Code 26 Used when equipment is permanently transferred to another UC campus usually accompanying the transfer of a faculty member Since an Intercampus Transfer must be signed by the Equipment Manager at the campus Which is receiving the equipment once Equipment Management receives an Online EIMH for this type of transaction it will convert the data into a paper EIMR which will be sent to the second campus Once this paper EIMR is approved and returned to Santa Barbara the Online transaction will be processed and the asset deleted from the inventory of the Santa Barbara department Online EIMR Manual Page 21 March 201
45. information is recommended for equipment tracking iv User Optional The EIMR can be processed without it but it is recommended that this information be added e Enter any Remarks optional but helpful to both the To Department and Equipment Management in processing the EIMR If back up documentation is being mailed to Equipment Management it should be noted f X Enter the Asset Property Number s of the asset s being loaned g Hit ENTER Online EIMR Manual Page 39 March 2010 2 message Transfer EIMR added successfully appears Transfer EIMR added successfully Equipment Inventory Modification Request ASEQP172 Prepare Transfer Loan Loan Termination ALLNO1 xAction A B C D M P EIMR 122198 Dept Status PREPARED xTrans Code 96 Preparer Boyle Vaughn M Phone To Dept BUSS Custody Code 8 011000 Bldg 568 Room User __ Remarks COPIER LOAN TO BUSINESS SERVICES Jump to Line Nbr 01 Prepared 03 27 2010 Asset Nbr Description 01 018002354 COPIER PRINTER DIGITAL 02 03 From Approval Approver Remarks To Approval Approver Remarks Tsfr to CATS Transferrer Information is automatically entered the next available EIMR Number the Department and Preparer The Status of the EIMR appears as PREPARED The property numbers of the assets have been sorted from lowest to highest if not Originally entered sequentially The EIMR has been sent to
46. me information and more in three sections Top Type of EIMR Disposal or Transfer Loan Terminate Loan and EIMR Number followed by a block of text containing the Department ID Department Name and EIMR Status first line and Transaction Code Type and corresponding Description Second line Center Information related to each asset processed on the EIMR Asset Property Number Description Value Non UC Title if applicable and Custody Code Bottom Signature blocks for Preparer Approver s and Transferrer Equipment Management The date and time that each transaction was processed are included and any remarks entered by Preparer or Approver s VMBOY UNIVERSITY OF CALIFORNIA SANTA BARBARA PAGE 1 ASEQP156 EQUIPMENT INVENTORY MODIFICATION REQUEST 05 07 02 ASEQR156 DISPOSAL EIMR NUMBER 117179 13 56 04 DEPT ID PURC DEPT NAME PURCHASING OFFICE STATUS TRANSFERRED TRANS CODE 23 TRANS DESCRIPTION DESTROYED CANNIBALIZED FOR PARTS ASSET NBR DESCRIPTION VALUE CUSTODY CODE 948003581 MICROCOMPUTER 4MB RAM 250MB HD 3 052 35 0403 00 0403 00 0403 00 998002813 MICROCOMPUTER 256MBRAM 20GBHD 450MHZ 17 40CDROM 17 2 151 00 998002819 MICROCOMPUTER 128MBRAM 10GBHD 450MHZ 17 40CDROM 17 1 761 00 8 978003360 MICROCOMPUTER 233MHZ 64MB RAM 4GB HD 12 24XCDROM L 2 971 62 8 0403 00 8 8 PREPARER ID DATE PREPARER REMARKS VMBOY Boyle Vaughn M COMPUTERS CANNIBALIZED FOR PARTS 05 05 2002 12 57 Ph 893 7377
47. nation EIMR is sent to the Department Approver for action Once approved the EIMR is automatically routed to Equipment Management Online EIMR Manual Page 46 March 2010 INTERCAMPUS LOANS Equipment Inventory Modification Requests for Intercampus Loans should be prepared only if the loan period is for one year or more Shorter term loans should be recorded and tracked internally by the Loaning Department but not submitted to Equipment Management Essentially the procedures for preparing and approving Intercampus Loans are the same as those for Off Campus Loans 1 EIMR Prepare Transfer Loan Loan Termination Screen a In the Action Code field enter A In the Transaction Code field enter transaction code 97 Enter the Preparers Telephone Number optional Do NOT enter a Custody Code While the borrowing department at the other UC campus has a Custody Code CATS can only accept UCSB Custody Codes the original Custody Code does not change If a Custody Code is entered an error message Custodial code not allowed for other than trans code 90 or 96 is displayed and the transaction is blocked Building Number the UCSB Building Number must be re entered CATS cannot accept building numbers from other UC campuses Room Number optional if a room number is entered it must be the original UCSB Room Number User Code optional Remarks mandatory the identity of the borrower his or her
48. nuentory Hodirication q RSEIUP 17 UHBDY Prepare Transfer Loan Loan Termination ALLND Action A B C D H P A EIHR 117247 Dept Status Trans Code 11 Preparer Phone 8937377 To Dept Custodial Code 8 6463 B8B Bldg 927 Room 1181 User UB Remarks TERMINATING IHTERDEPRRTHEHTRL LOAN FAS MACHINE RETURNED TO PURCHASING BY ACCOUNTING HAY 17 2882 Jump to Line Nbr 01 Prepared Non UC Asset Nbr Description Title Value 01 018001015 02 From Approval Approver Remarks To Approval Approver Remarks Tsfr to Transferrer Online EIMR Manual Page 41 March 2010 e Building Number must be re entered even if the asset is returned to its Original location f Number User Code and Remarks all optional g Hit ENTER 2 message Transfer EIMR successfully added appears Transfer EIHR added successfully 65 19 82 xxxxx Equipment Inventory Modification Request ssxsxx ASEQP1 2 Prepare Transfer Loan Loan Termination ALLND xf ction A B C D H P _ EIHR 117248 Dept PURC Status PREPARED Trans Code 11 Preparer Boyle Vaughn Phone 8937377 To Dept Custodial Code Bldg 927 Room 1181 User UB Remarks TERMINATE TNTERDEPARTHMENTAL LOAN OF FAX MACHINE RETURNED PURCHASING BY ACCOUNTING HAY 17 2882 Jump to Line Nbr 01 Prepared 65 19 2082 Hon UC Asset Nbr Description Title Value 01 878667615 FACSIMILE MACHINE 666DPI PRINTING S88DPI SCANNI
49. odification Request sxxxx ASEQP152 UMBOY Prepare Disposal Action A B C D H P _ EIHR 117179 Dept Status PREPARED Trans Code 23 Preparer Boyle Vaughn Phone 8937377 Remarks COMPUTERS CRHHIBRLIZED FOR PARTS Jump to Line Nbr 801 Prepared 65 85 2662 Hon UC Asset Nbr Description Title 01 868661296 MICROCOMPUTER NOTEBOOK 656MH2 128HER AH 6GEHD 246C Y 02 948083581 MICROCOMPUTER 25018 978003360 MICROCOMPUTER 233HH2 E SGBR HD 12 245ACDROH 998002813 MICROCOMPUTER 256HBRAH 2 BGBHD 55 BHHZ 17 BCDRUM 1 05 9988H2819 MICROCOMPUTER 128HBRRH 186BHD 5 BHHZ 17 BCDRUM 1 Dept Approval Approver Date Remarks TsFr to CATS Transferrer not be blocked but it is important to remember that the University cannot normally dispose of assets to which it does not hold title without prior written approval of from the agency If the Y appears in this field Equipment Management will ask for back up documentation in the form of a letter or email from the agency confirming that it approves of the disposal If this documentation is not provided Equipment Management may return the EIMR to the department for modification for example deletion of the problem property number Online EIMR Manual Page 25 March 2010 C APPROVING A DISPOSAL EIMR 1 On the EIMR Disposal Menu a Type Code AE b Hit ENTER 65 66 62 xxxxx Equipment Inventory Modifica
50. quisition Express REX or PPS the user logon constitutes his or her electronic signature on an Online EIMR Either Approver or Equipment Management may disapprove an EIMR if an error or problem is detected In this case the EIMR is automatically routed back to the Preparer for modification or purging Only the Preparer can modify an EIMR Online EIMRs do not have line item approval If a multiple line asset EIMR contains one line which must be deleted because it is inappropriate the EIMR must be returned to the Preparer for modification then re routed back along the approval pathway Once Equipment Management approves the EIMR its transactions are transferred into the CATS database and the asset record s are updated accordingly For record keeping purposes a department can print out an EIMR Report at any stage of the process from the moment that an EIMR has been prepared to its final approval by Equipment Management The current status of the EIMR appears on the EIMR Report Equipment Management will not send departments a copy of the fully approved Online EIMR if a department wishes to have a copy for its files it must print one Disposals of surplus property via pick up by Central Stores must be processed via the Excess and Surplus Property Disposal form These disposals require a complicated routing between the originating department Equipment Management and Central Stores which cannot be handled by the Online
51. r for action Not applicable to Disposal EIMRs 5 RETURNED Equipment Management has disapproved the EIMR and it has been returned to the Preparer for modification or purging 6 TRANSFERRED Equipment Management has approved the EIMR and the transactions on it have been processed and transferred into CATS The EIMR is officially approved and complete Online EIMR Manual Page 11 March 2010 V GENERAL PROCEDURES A DISPLAYING AN EIMR Either the Preparer or Approver may display view a previously prepared EIMR as long as he or she knows the EIMR number While the following procedure uses the EIMR Prepare Disposal Screen as the starting point the display function can be performed from any of the Prepare or Approve screens on either the Disposal or Transfer Loan Loan Termination menus 1 Inthe Action Code field enter D 2 Inthe EIMR Number field enter the EIMR number 3 Hit ENTER 65 65 82 x xxx Equipment Inventory Modification Request x ASEQP152 Prepare Disposal ALLND Action A B C D H P D EIHR 117179 Dept Status GUE Tre di CIE Phone Remarks Jump to Line Nbr H1 Prepared Asset Nbr Description Title Dept Approval Approver Remarks Tsfr to CATS Transferrer 1 4 The message EIMR displayed successfully appears The EIMR may be viewed modified printed or purged depending upon the user s access privileges Disposal EIHR displa
52. ransaction code is used in two different situations i the off campus use of an asset by a University employee either at home or a remote research location ii the loan of an asset to a non University individual or agency c Enter the Preparer s Telephone Number optional d DoNOT enter a Custody Code University employees non University individuals or agencies do not have UC Custody Codes therefore the From Department s Custody Code continues to be used If a Custody Code is entered an error message Custodial code not allowed for other than trans code 90 or 96 is displayed and the transaction is blocked ASEQP1 2 UHBDY Prepare Transfer Loan Loan Termination RLLHD Action B B C D H P A EIHR 117251 Dept Status x rans Code 95 Preparer Phone 8937377 To Dept Custodial Code 8 6483 BB Bldg 927 Room 1183 User UB Remarks OFF CAMPUS USE OF COMPUTER BY VAUGHN BOYLE TO CONDUCT BUSINESS AT HIS RESIDENCE Jump to Line Nbr tH Prepared Non UC fisset Nbr Description Title Ualue 01 998602826 From Approval Approver Remarks To Approval Approver Remarks Tsfr to CATS Transferrer e Building Number a UCSB building number must be entered use that of the asset s original location before it was moved off campus f Number optional if a University employee is using an asset at home or abroad enter his or her campus office number Online EIMR Manual Page 43 March 2010
53. rmination Initiated By Originating Department Preparer s Name Please logon to ALLNO1 to approve or deny this EIMR at your earliest convenience Page 35 March 2010 APPROVING AN INTERDEPARTMENTAL TRANSFER TO DEPARTMENT 1 Following receipt of the preceding email message on the EIMR Transfers Loans Loan Terminations Menu a Type Code A2 b Hit ENTER 05 17 62 xxxxx Equipment Inventory Modification Request ASEQP184 UHB Transfers Loans Loan Terminations Code Functions PT Prepare Transfer Loan Loan Term At From Approver Approve EIHR Transfers AZ To Approver Approve Transfers TE Transfer Approved EIHR Transfers to CATS TD Browse Transferred EIHR Transfers Loans Code An xDept ACTG From this point onward the procedure for the Department approval or disapproval of an Interdepartmental Transfer EIMR is exactly the same as for a Disposal EIMR Follow the steps outlined under Chapter V C or V D above depending upon the case 2 In order to approve the EIMR enter Y in the To Approval field When the message Transfer EIMR modified successfully appears the EIMR has been sent to Equipment Management Its status is APPROVED Transfer EIHR modified successfully ae TES Modification Request sssxxx ASEQP178 UMBOY Receiving Dept Approve Transfer Loan Loan Termination Action B D H EIHR 117239 Dept Status APPROV
54. rs Telephone Number optional Do NOT enter a Custody Code When a Loan Termination is processed the original Custody Code is automatically restored If a Custody Code is entered an error message Custodial code not allowed for other than trans code 90 or 96 is displayed and the transaction is blocked Building Number must be re entered even if asset is returned to its original location Room Number and User Code both optional Remarks Alert Equipment Management to expect receipt via intercampus mail of a copy of the paper Intercampus Loan Termination EIMR sent by the borrowing campus Equipment Management must sign and return it to the Equipment Manager at the borrowing campus Hit ENTER Online EIMR Manual Page 49 March 2010 2 message Transfer EIMR successfully added appears Transfer EIMR added successfully g kx Equipmen nventory Modification Request ASEQP172 VMBOY Prepare Transfer Loan Loan Termination ALLNO1 xAction A B C D M P EIMR 122202 Dept Status PREPARED xTrans Code 12 Preparer Boyle Vaughn M Phone To Dept Custody Code Bldg 568_ Room User __ Remarks TERMINATE TEST LOAN TO UCI Jump to Line Nbr 01 Prepared 03 27 2010 Asset Nbr Description Value 01 018002354 COPIER PRINTER DIGITAL 7 740 00 02 03 From Approval Approver Remarks To Approval Approver Remarks Tsfr to CATS Transferrer Information is automatically entere
55. thorizations Online EIMR Manual Page 6 March 2010 8 The CATS Inventory and EIMR Data menu appears type El as the System Code and hit ENTER 03 27 10 CATS Inventory EIMR Data ASEQP100 VMBOY Main Menu RLLNO1 Modify CATS Inventory Data Browse CATS Inventory Data Equipment Inventory Modification Request NOTE Not all of these selections may appear on your screen as they depend upon your system authorizations 9 The EIMR Main Menu appears from which you will select either DM or TM as described in the following sections of the Manual 03 27 10 Equipment Inventory Modification Request xxxx ASEQP150 VMBOY Main Menu RLLNO1 EIMR Disposal Menu EIMR Transfer Loan Loan Termination Menu Online EIMR Manual Page 7 March 2010 Ill INTRODUCTION TO THE ONLINE EQUIPMENT INVENTORY MODIFICATION REQUEST EIMR The Online Equipment Inventory Modification Request EMIR provides departments with the ability to submit two types of electronic equipment modification transactions 1 transfers loans and loan terminations 2 direct disposals of assets by departments Once an EIMR is has been created by a campus department it is automatically and electronically routed from the Preparer to the Approver or Approvers in the case of transfers or loans in which a receiving department must also approve the EIMR and then to Equipment Management As in other electronic systems such as Re
56. tion Request ASEQP168 UHBDY Disposals Code system Prepare EIHR Disposal Form Approve EIHR Disposal Form Transfer Approved Disposals to CATS Browse Transferred Disposal EIMRs Code AE xDept 2 On the EIMR Approve Disposal Screen a Inthe Action Code field enter M to modify approve the EIMR b Inthe EIMR Number field enter the number of the EIMR to be approved c Hit ENTER action performed B5 6 82 xxxxx Equipment Inventory Modification Request ASEQP157 Approve Disposal ALLND Action B C D H H EIHR 117179 Status ode Preparer Phone Remarks Jump to Line Nbr H1 Prepared Asset Nbr Description Title 81 02 0 gh 05 Dept Approval Approver Remarks Tsfr to CATS Transferrer 3 If there are no problems with the EIMR tab down to the Dept Approval field and enter Y If desired or necessary add Remarks Online EIMR Manual Page 26 March 2010 4 Hit ENTER Enter changes H5 z B6 H2 xfiction Trans Code Remarks Jump to Line Asset Nbr 9480603581 978003360 008 002813 998802819 Dept Approval Remarks EQUIP B C D M x xxxx Equipment Inventory Modification Request sss Approve Disposal 23 oyle Vaughn H COMPUTERS CANMIBALIZED FOR PARTS Hon UC Title Hbr Hi Description MICROCOMPUTER RAK 256HB HD MICROCOMPUTER 233MH2 5 3658 HD 12 2 45XCDRUHM MICROCOMPU
57. yed successfully 1 1 Modification Request x xx x ASEQP152 Prepare Disposal RLLHD xf ction A B C D H P _ 117179 Dept PURG Status PREPARED Trans Code 23 Preparer Boyle Waughn H Phone 8937377 Remarks COMPUTERS CANNIBALIZED FOR PARTS Jump to Line Nbr 01 Prepared 05 05 2002 Hon UC Asset Nbr Description Title 81 808001296 MICROCOMPUTER NOTEBOOK 65 BHHZ 128HBRAH 6GBHD 244C V 02 948603581 SHB RaH 258HB HD 0 07888033680 MICROCOMPUTER 233MH2 64HB 968 HD 12 2 45x CDROH 00882813 MICROCOMPUTER 256HBRAH 2 BGBHD 45 17 46CDR0H 1 05 998002819 MICROCOMPUTER 128MBRAM 18GBHD 45 BHH2 17 46CDR0H 1 Dept Approval Approver Date Remarks Tsfr to CATS Transferrer 1 Online EIMR Manual Page 12 March 2010 B BROWSING EIMRS The Preparer or Approver may browse the list of EIMRs prepared by the department Use this function if an EIMR number needs to be determined in order to perform the display function or in order to check the status of an EIMR While the following procedure uses the EIMR Prepare Disposal Screen as the starting point the browse function can be performed from any of the Prepare or Approve screens on either the Disposal or Transfer Loan Loan Termination menus 1 Inthe Action Code field enter 2 Hit ENTER 65 65 62 xxxxx Equipment Inventory Modification Request UHBDY
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