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User Manual for School Users of the Student and

1. 2 a EROR ee One asco dt EE 3 1 0 Disclamer da eM amet 3 2 DESCRIPTION OF SYSTEM FUNCTIONS ccce 3 2 1 Overview of Screen COIpoLeBil ssec auditi Qs ad Rua ends 3 2 11 SEVIS Scresm C omponDebEs ss esos coe e tco ee HERR OHNE TR IR UNE nM SN REPORT TIR EUR 4 2 1 2 Additional SEVIS Screen Components 4 22 Onin SUS PUliCHDHS saei aet anions aos boc gus nasa usta haere ca acces den e died ots 5 2 22 Online Contention odiosum as A a en eae ah cen ead aah de deoa 5 2 2 2 Online Help Index iiit ats erae sued cae 5 2 23 Sedreb Online ED 6 22 4 Hide Show the Lett Panel e gutes 6 vx face cea igs paisa tosses aes Ett 6 2 25 Close OMNES Help t tated aces 6 2 2 7 Printing Online Help Topics cas 6 2 2 1 Tnremetr Explorer ui oe bebo porteur M eia add 6 2 25 Gad ict sais sashes 7 2 3 Accessing SEVIS ERR S 7 2 2 1 Guidelines for Pass WOLGSs s e eet 8 2 3 1 1 Change Password Every 90 102822 d dedit is 9 2 3 1 2 Change Passw
2. qualify its graduates for employment in the occupations for which preparation is offered The school gt engaged in English Language Training see catalog 18 Requirements for graduation E credits E nonpayment Classes 150 Teachers or instructors 250 Students Non teaching employees 275 1 You may add or delete the current information to reflect changes to the application Below 15 a list of the sections fields on this screen and a brief description or explanation for each section field An asterisk precedes the fields that must be completed and a dark circle designates the fields that require review and approval by DHS when updated To update Page 3 you may make changes to any of the following data Field Description Explanation 3 List the degrees available Select only the degrees that your school will offer to from this school foreign students Select all options that apply If Other is selected provide an explanation in the text box for example private elementary schools High schools or secondary schools that offer a degree should select Other and enter high school diploma or a similar appropriate description If your school does not issue 26 December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 Field Description Explanation degree
3. Other Provide the date month and day registration begins for EACH session during a calendar year including the summer session if your school has one Format mm dd a f k ane g i J Lig 8 Date school was established 9 Location of school if different from mailing address 10 Name and address of owner 11 Petition is for a Initial approval b Continuation of approval Please complete the following i Date of original approval INS school code Condnued on next page FOR INS USE ONLY School Code 214F Approval for attendance of students under 1 Section 101 a 15 F of the Act 2 O Section 101 3 15 M of the Act 3 O Both of the above sections of the Act This Request is to 1 Create a file 2 Update a file Fee Stamp Action Stamp 7 Remarks Page 1 12 The School operates under the following federal state local or other license or approval if none write none 13 The school has been approved by the following nationally recognized accrediting association or agency if none write none 14 Nature of subject matter taught check as many as are appropriate Liberal Arts Fine Arts Language Religious Professional Studies Vocational or Technical Training Flight Training Science Education Business Engineering Other 15
4. and Customs Student amp Exchange Visite Enforcement Information System To log into SEVIS perform the following steps 1 Access the SEVIS Login screen https egov ice gov sevis 2 Enter your user ID in the User Name field 3 Enter your password in the Password field 4 Press Enter or click the Login button The first time that you access SEVIS the compliance agreement notice displays as shown in Exhibit 5 SEVIS Compliance Agreement Notice Read the notice and click the I Agree button to advance to the Listing of Schools screen and begin performing SEVIS tasks Otherwise the system displays the Listing of Schools screen for the school user Note The SEVIS Login screen has a Reset button that clears the fields The screen also includes a link to create a new account addressed in further detail in the User Manual for Temporary Users of the Student and Exchange Visitor Information System The Register for New Account link is not used to obtain a permanent user ID and password for school officials Section 2 3 1 2 Change Password Voluntarily provides the instructions for using the Change Password link Section 2 3 1 3 Request Password Reset provides the instructions for using the Request Password Reset link 12 December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form 1 17 Exhibit 5 SEVIS Compliance Agreement Notice ey US Imm
5. 2 4 2 Update Page 1 of an Application Form I 17 The Listing of Schools screen contains a list of each school or campus for which you act as a designated official To access the application for a school or campus perform the following steps 1 On the Listing of Schools screen click the link for the school whose application you wish to view The system displays the data for the selected school 2 To update the application click the Edit School link on the left side of the screen The system displays the existing data for the school on Page 1 of the application Exhibit 10 Contact Information Page 1 of 5 is an example of Page 1 of the electronic Form I 17 Note The sections fields designated with a dark circle 9 in SEVIS require adjudication by SEVP December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form 1 17 Exhibit 10 Contact Information Page 1 of 5 Contact Information Page 1 of 5 Required fields are marked with an asterisk When modified sections fields marked with a circle will require adjudication by SEVP 1 Approval for attendance of students under 0 Section 101 a 15 f of the Act academic and language students V Section 101 a 15 m of the Act vocational students 2 Name of School System HdG Community College 2a Name of Main Campus HDG 3 Mailing Address of the School Address 1 1
6. Delete Official Cancel 2 Click one of the following buttons e Delete Official Click this button to delete this official from your school s application Page 4 of the application displays and this official no longer displays on the list e Cancel Click this button to return to Page 4 of the application without deleting this official from your school s application 2 4 6 Update Page 5 of an Application Form I 17 The current list of campuses for this school is shown on Page 5 of the school s application Exhibit 18 Campus Information Page 5 of 5 is an example of this screen Only a PDSO may add update or delete a campus and assign officials Exhibit 18 Campus Information Page 5 of 5 Campus Information Page 5 of 5 Campus Name Mailing Address Location Command HgD 16 Main Street Havre de Grace MD 21078 Havre de Grace MD Officials Eastern Shore Branch 1899 Ocean Highway Ocean City MD 21811 Ocean City MD Update Delete Officials Add New Campus Prev Next Print 17 Form Please Note Add any additional campuses then click the Officials link to assign SEVIS roles to the school officials before submitting the I 17 Using Page 5 of the Form I 17 the PDSO may add update or delete campuses and assign or reassign school officials to their SEVIS roles The following sections provide instructions for adding updating or deleting campuses and assigning SEVIS roles 36 December 7 2012 U
7. User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form 1 17 Field Description Explanation Note The text may be truncated on the printed Form I 17 if it is longer than the available space However DHS and school officials are able to view the entire text in SEVIS 19 Causes for expulsion Provide the general reasons that would be considered causes for a student to be expelled from your school Note The text may be truncated on the printed Form I 17 if it is longer than the available space However DHS and school officials are able to view the entire text in SEVIS 20 Average annual number of Enter the average annual number of classes teachers instructors students and non teaching employees for a given school These figures may be estimates if your school does not maintain a running average for each category Note This field should include an estimate of actual classes taught rather than course types or programs offered Note Updates to this field require DHS review and approval 21 Approximate annual cost of room board tuition etc per student Enter the approximate amount of money an individual student spends at your school per year for room board tuition and related fees Note You must round up to the nearest dollar The system does not accept the decimal point 2 Select from one of the f
8. _ N 3 Thatin any advertisement catalog brochure literature or other material produced by or for this school any statement which may appear concerning approval for admittance by nonimmigrant students must be limited to the following This school 15 authorized under Federal law to enroll nonimmigrant students I certify that I am authorized to execute this petition I understand that unless this institution fully complies with all terms as described on this form approval may be withdrawn pursuant to 8 CFR 214 4 Dated at this day of Signature Name and Title CORPORATE SEAL OF INSTITUTION Instructions 1 Form 1 17 Supplement A listing up to ten designated school officials for each school or campus within a school system except an elementary or secondary system as noted below must be attached to each Form 1 17 Petition for Approval of School for Admittance by Nonimmigrant Students If there is a change in designated school officials a new Supplement A must be completed and submitted to the Immigration and Naturalization Service Office having jurisdiction over the school within thirty days 2 Designated school officials DSO means a regularly employed member of the school administration whose office is located at the school and whose compensation does not come from commissions for recruitment of foreign students A DSO may not delegate this designation to any other person An individu
9. Country USA School Address School City School State School Zip Postal Code School Contact First Name School Contact Middle Name School Contact Last Name School Contact Phone Number Amount Email Confirmation Receipt To have a confirmation sent to you upon completion of this transaction provide an email address and confirmation below Email Address Confirm Email Address Authorization and Disclosure 1 1 1 Required fields are indicated with a red asterisk 2 authorize a charge to my card account for the above amount in accordance with my card issuer agreement Press the Submit Payment Button only once Pressing the button more than once could result in multiple transactions Submit Payment Cancel Return To Your Form Note Please avoid navigating the site using your browser s Back Button this may lead to incomplete data being transmitted and pages being loaded incorrectly Please use the links provided whenever possible bility Policy Privacy and Security Policy This screen provides summary information of the data entered on the previous screens If any information is incorrect click the Edit This Information link at the top of the screen If you wish to receive an email confirmation of this payment enter your email address in the Email Address field and reenter it in the Confirm Email Address field Click the check box to authorize a charge to your card account Click one of
10. December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form 1 17 e An email reminding the user to log into SEVIS will be sent to the PDSO and DSOs of the schools campuses to which the user is associated If the DSO is also an RO or ARO for any exchange visitor programs all users at those programs will receive the email too When a DSO has not logged into SEVIS for 45 days his her user ID is inactivated An inactive DSO cannot use the Request Password Reset link on the SEVIS Login screen to request a password reset However he she may contact the PDSO to request a password reset To request a password reset for a DSO the PDSO must perform the following 1 the Listing of Schools screen click the link in the Name of School column for the school campus whose DSO is requesting a password reset 2 Click the Request Password Reset for DSOs link on the Actions menu The School Official Information screen displays 3 Click the Request Password Reset link in the Command column for the DSO who is requesting a password reset The Request Password Reset screen displays Note The Request Password Reset link will only display when a DSO has not logged into SEVIS for more than 45 days 4 Click the Request Password Reset button The following will occur e Anemail will be sent to the email address associated with this SEVIS user It will provide instructions for creating a
11. List the degrees available from the school 16 Check as appropriate and explain further if necessary If the school is engaged in elementary or secondary education it 7 does does not qualify its graduates for acceptance by accredited schools of higher educational level If the school is engaged in higher education it C does C does not confer recognized bachelor s master s doctor s professional or divinity degrees Its credits 7 are 7 are not transferable to institutions of study which confer such degrees If the school is engaged in vocational or technical education it 7 does does not qualify its graduates for employment The school is engaged in English language training 17 Sessions are held as follows a 0 Day only b Night only c Day and night 18 Requirements for admission 19 Courses of study and time necessary to complete each 20 Requirements for graduation 21 Causes for expulsion 22 Average annual number of a Classes b Students c Teachers or instructors d Non teaching employees 23 Approximate annual total cost of room board tuition etc per student If the school is approved THE PETITIONER AGREES 1 Upon acceptance of any nonimmigrant alien student to furnish that student a Certificate of Eligibility Form I 20 A B for an F 1 student or Form 1 20 M N for an M 1 student 2 Tokeep records containing the following spec
12. School Code Enter your DHS assigned school code in AAA214Fnnnnnxxx format School Address Enter the address of the school School City Enter the city in which the school is located School State Enter the state in which the school is located School Zip Postal Code Enter a valid five digit zip code for the city in which the school is located Nine digit zip codes are optional School Contact Prefix Select a prefix Mr Mrs Ms Miss or Dr School Contact First Name Enter the first name of the SEVIS point of contact POC at the school This field may contain the name of the person making payment or the name in which the plastic card was issued If the bank account from which the payment is being drawn is the name of an institution enter in this field and enter the name of the institution in the School Contact Last Name field School Contact Middle Name Enter the middle name of the SEVIS POC at the school This field may contain the name of the person making payment or the name in which the plastic card was issued If the bank account from which the payment is being drawn is the name of an institution leave this field blank and enter the name of the institution in the School Contact Last Name field School Contact Last Name Enter the last name of the SEVIS POC at the school This field may contain the name of the person making payment or the name
13. if different from mailing address 1 Schoolor Campus Name 2 School or Campus 3 digit suffix 3 Mailing Address include Zip Code 4 Location if different from mailing address
14. payment or the name in which the plastic card was issued If the bank account from which the payment is being drawn is the name of an institution enter NFN in this 54 December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 Description Explanation field and enter the name of the institution in the School Contact Last Name field School Contact Middle Name Enter the middle name of the SEVIS POC at the school This field may contain the name of the person making payment or the name in which the plastic card was issued If the bank account from which the payment is being drawn is the name of an institution leave this field blank and enter the name of the institution in the School Contact Last Name field School Contact Last Name Enter the last name of the SEVIS POC at the school This field may contain the name of the person making payment or the name in which the plastic card was issued If the bank account from which the payment is being drawn is the name of an institution enter the name of the institution in this field School Contact Phone Number Enter the phone number for the SEVIS POC at the school Amount Enter the amount being submitted to DHS Do not enter a decimal point or cents 2 Click one of the following buttons e Continue With Plastic Card Payment Click this button to continue the plastic card payment
15. submit this change Adding or deleting campuses Campus Name Campus Mailing Address Campus Location Address Click on the name of the school from the Listing of Schools screen The School Information screen displays as depicted in Exhibit 9 School Information Screen The following links may display on this screen depending on your role and previous actions taken Edit School This link is always available unless you have submitted your recertification application It allows you to edit the school s information on the electronic Form I 17 See Section 2 4 2 Update Page 1 of an Application Form I 17 through Section 2 4 6 5 Submit Updates to an Application Form I 17 for more details View Submitted Update This link is only available if you have submitted changes to your school s electronic Form I 17 that have not yet been adjudicated by DHS View Draft Update This link is only available if you have made changes to your electronic Form I 17 but have not yet submitted them to DHS for adjudication December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 Apply for Recertification This link is only available to the PDSO of the main campus if this school is due for recertification See Section 2 5 Recertification Application Form 1 17 Overview for more details View Submitted Recertification Application This link is only available if
16. 1 of 1 4 Click the 117 SEVIS School Certifications link The DHS SEVIS School Certification Payment screen displays as depicted in Exhibit 30 DHS SEVIS School Certification Payment Screen 49 December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 Exhibit 30 DHS SEVIS School Certification Payment Screen Pay gov Provided by the US Department of the Treasury Home gt 17 SEVIS School Certifications DHS SEVIS SCHOOL CERTIFICATION PAYMENT Please note that all fields with an asterisk are required Shame School District Affiliation System 2 School Code Please enter NONE if School Code has not been assigned aMaMaOSSES SAYA Schoo Cty L Schoo s School Zip Postal Code School Contact Prefix a School Contact First Name School Contact Middle Name 11 O School Contact Last Name q School Contact Phone Number Fl Payment C Credit Card C ACH Amount By checking this box and submitting this payment confirm understand the Form 1 17 Petition for Approval of School for Attendance by Nonimmigrant Student filing fee of 1700 is non refundable per Federal Regulation 8 CFR 103 2 a 1 also understand the site visit fee s of 655 per campus is non
17. 11 Program Course Information Page 2 of 5 Program Course Information Page 2 of 5 Required fields are marked with an asterisk When modified sections fields marked with a circle will require adjudication by SEVP imm m kim km m icm momo 06 01 1958 23 December 7 2012 1 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 You may add or delete the current information to reflect changes to the application Below is a list of the sections fields on this screen and a brief description or explanation for each section field An asterisk precedes the fields that must be completed and a dark circle designates the fields that require review and approval by DHS when updated To update Page 2 you may make changes to any of the following data Section Field Description Explanation 6 This school is engaged in Check all options that apply If Other is selected you must enter an explanation in the text box If you select an option by mistake click the check box again to delete the check mark Note Updates to this field require DHS review and approval 7 This school s sessions Check all options that apply If Other is selected you based on must enter an explanation in the text box The text box should also be used to notify DHS when t
18. A school official who performs duties for more than one campus listed on the same application is added only once To allow an official already listed on a school s application to perform SEVIS duties for an additional campus listed on the same application you should add to the official s roles on Page 5 of the electronic application Section 2 4 6 4 Assign Campus Officials rather than adding this individual as an existing official on Page 4 33 December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form 1 17 Note Addition of an existing official if not a current PDSO or DSO requires DHS review and approval During an I 17 application update a new or existing official cannot be assigned as a PDSO if not already an approved PDSO or DSO To add an existing official perform the following steps 1 From the School Official Information Page 4 of 5 screen click the Add Existing Official link below the list of officials already registered to use SEVIS The Add Existing Official screen displays Exhibit 15 Add Existing Official Screen is an example of the screen Exhibit 15 Add Existing Official Screen Add Exising Official Janna Green Last Name Green First Name Janna Middle Name Suffix Title Assoc Dean The Official is U S Citizen Telephone Number 666 666 6666 ext Email Address alison green hp com Note If official does not have a current PDSO DSO
19. Click the Get Plug Ins link on the SEVIS navigation bar The SEVIS Plug Ins screen will display 2 Click the Adobe Flash button A message will display indicating that you are leaving SEVIS 3 Click OK and the Adobe Flash Player web page http get adobe com flashplayer will display in a new browser window 4 Follow the instructions on the Adobe Flash Player web page to install the Flash Player December 7 2012 APPENDIX C DOWNLOAD THE LATEST VERSION OF ADOBE ACROBAT READER User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 0001 l Information System Version Error Reference source not found 11 Volu SEVIS enables you to print forms to a designated printer through Adobe Reader Perform the following steps to download the latest version of Adobe Reader 1 Click the Get Plug Ins link on the SEVIS navigation bar The SEVIS Plug Ins screen will display 2 Click the Get Adobe Reader button A message will display indicating that you are leaving SEVIS 3 Click OK and the Adobe Reader web page http get adobe com reader will display in a new browser window 4 Follow the instructions on the Adobe Reader web page to install the Adobe Reader December 7 2012 ATTACHMENT A SAMPLE CERTIFICATION APPLICATION FORM 1 17 DRAFT START HERE Please read instructions before beginning Please type or print in black ink THIS SECTION IS TO BE COMPLETED BY IHE SCHOOL If more spa
20. Name Enter the first name of the school official Middle Name Enter the middle name of the school official Suffix If applicable select a title such as Junior that may display at the end of a person s name The Official is Select the appropriate option U S Citizen or LPR Note All PDSOs and DSOs must be either U S citizens or Lawful Permanent Residents LPRs of the United States If LPR enter A Number Enter the alien number in the following format A123456789 if the school official is an LPR of the United States Title Enter the title of the school official Address 1 Enter the first line of the address for this school official Address 2 Enter the second line if needed of an address typically a building name or post office box number 32 December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 Field Description Explanation City Enter the appropriate city State Select the appropriate state Zip Code Enter a valid five digit postal code the last four digits are optional Telephone Number Enter a valid telephone number for this school official Email Address Enter a valid electronic mail address The school official s SEVIS user ID and password instructions are mailed to this address therefore the address entered must be secure Notification of adjudication re
21. Once DHS processes the adjudicable updates to the application the following outcomes are possible e Ifthe updates are approved the school officials receive approval notification via email e If additional information is required for processing the updates the school officials receive an email specifying the missing or problematic information e If the requested updates are denied the school officials will receive notification via email This email will include basic information regarding the reasons for denial and if necessary a DHS User will contact the PDSO with more specific information regarding the denial 2 4 7 View Event History Event history is a list of the changes to a school s SEVIS record From the School Information screen click the View Event History link The Event History screen displays 42 December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 The Event History screen includes e Event Name A brief description of the change to the SEVIS record e Event Date The date the change occurred e Performed This data can be any of the following Name of the school official who made the change to the record DHS Official for events performed by a DHS user SEVIS Maintenance if the change occurred because of automated system processing or because of a manual data change data fix Click the Return button to go back to the
22. SEVIS Help Desk at 800 892 4829 8 a m to 8 p m Eastern Time Monday through Friday When calling the DHS Help Desk to report a security concern it will be helpful to have the name s and contact information for the PDSO DSO Responsible Officer Alternate Responsible Officer RO ARO and school or program technical and security contacts as appropriate December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form 1 17 The DHS Help Desk will contact the SEVP immediately SEVP will work with you to take appropriate steps to protect and prevent loss of SEVIS information Such actions to be taken may include issuing new SEVIS user IDs and passwords as well as loading new security certificates for the SEVIS batch upload process if applicable Additionally school and sponsor officials who believe that their internal systems may have been compromised should follow their local formal security procedures System security is a serious matter SEVP is committed to addressing any system security concerns or issues that may arise If you need assistance please contact the DHS Help Desk at 888 347 7762 1 5 Acronyms Appendix A Acronyms and Abbreviations includes a list of abbreviations and acronyms used in this document 1 6 Disclaimer people schools email addresses and events depicted in this document are fictitious and no similarity with any real persons or enti
23. School Information screen 2 5 Recertification Application Form 1 17 Overview A school must apply for recertification 2 years after DHS approves their initial certification application and every 2 years thereafter The PDSO of the main campus initiates and submits the recertification application electronically through SEVIS before DHS can begin adjudication Once the recertification application has been submitted and DHS receives all required documentation an Adjudicator will mark the application Filed School officials will receive an email notification when their application status is set to Filed One hundred eighty 180 days prior to the school s certification expiration date the following OCCUIS e The PDSOs and DSOs receive an email notification informing them that the PDSO of the main campus needs to submit the recertification application e When the PDSOs and DSOs log into SEVIS the Recertification Application screen Exhibit 23 Recertification Notification Screen displays stating that they are associated with a school that requires recertification Click the Continue button and the Listing of Schools screen displays The recertification process does not need to be immediately initiated this notification is merely a reminder that it needs to occur within the next 180 days The notification screen will continue to display upon login to all PDSOs and DSOs until the recertification application has been set to Filed 43 Decembe
24. and Exchange Visitor Information System Version 6 11 Volume I Form 1 17 2 Make the necessary additions and or changes to the data Section 2 4 6 1 Add a New Campus provides detailed instruction for each field 3 Click one of the following buttons e Update Campus Click this button to update the information for this campus Page 5 of the application displays Note DHS must review and approve the changes to school name mailing address and location address e Cancel Click this button to return to Page 5 of the application without updating the information for this campus 2 4 6 3 Delete a Campus The PDSO may submit a campus deletion request for campuses that have no students in Active status and no students with pending reinstatement requests Campus deletion requests are adjudicated by DHS To request a campus deletion from your school s application Form I 17 perform the following steps 1 From the Campus Information Page 5 of 5 screen click the Delete link to the right of a campus name The Delete Campus Name of Campus screen displays Note You will not be able to delete a campus at which SEVIS student records are still active or pending reinstatement 2 Click one of the following buttons e Delete Campus Click this button to delete this campus A confirmation screen displays to verify that you wish to proceed with the campus deletion request Click the Yes button and Page 5 of the application displ
25. changed it ensures that all the required fields have been completed and advances you to Page 3 of the application If you have entered an invalid value in a field SEVIS will return a validation message e Print I 17 Form Click this button to print a copy of the application 2 4 4 Update Page 3 of an Application Form 1 17 The current program course data for your school are displayed on Page 3 of the application Exhibit 12 Program Course Information Page 3 of 5 is an example of the page 25 December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 Exhibit 12 Program Course Information Page 3 of 5 Program Course Information Page 3 of 5 Required fields are marked with an asterisk When modified sections fields marked with a circle will require adjudication by SEVP jv 14 Select as appropriate If the school is engaged in elementary or secondary education it qualify its graduates for acceptance by accredited schools of higher educational level If the school is engaged in higher education it xj confer recognized bachelor s master s doctor s professional or divinity degrees Its credits a recognized by and transferable to institutions of study which confer degrees If the school is engaged in vocational or technical education it Jo
26. correct make the necessary changes State Province This field is pre populated If the information is not correct make the necessary changes Zip Postal Code This field is pre populated If the information is not correct make the necessary changes Country Select the country to which the account holder s bills are sent Card Type Select the type of plastic card Card Number Enter the plastic card number Do not include hyphens Or spaces Expiration Date Select the month and year in which the card expires School Name Enter the name of the school system That is the same information entered in Field 2 on the first page of the electronic certification application not the name of the main campus School District Affiliation System If necessary enter the name of the district affiliation or system associated with the school School Code Enter your DHS assigned school code in AAA214Fnnnnnxxx format School Address Enter the address of the school School City Enter the city in which the school is located School State Enter the state in which the school is located School Zip Postal Code Enter a valid five digit zip code for the city in which the school is located Nine digit zip codes are optional School Contact First Name Enter the first name of the SEVIS POC at the school This field may contain the name of the person making
27. displays again contact the SEVIS Help Desk 5 HELP FACILITIES To report SEVIS related issues or problems contact the SEVIS Help Desk at 800 892 4829 during the hours of 8 a m to 8 p m Eastern Time Monday through Friday 63 December 7 2012 APPENDIX A ACRONYMS AND ABBREVIATIONS User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 0001 1 Information System Version Error Reference source not found 11 Volu ACH Automated Clearing House ARO Alternate Responsible Officer DHS U S Department of Homeland Security DSO Designated School Official EV Exchange Visitor ID Identification LPR Lawful Permanent Resident MB Megabyte Portable Document Format PDSO Principal Designated School Official POC Point of contact RAM Random access memory RO Responsible Officer RTI Real Time Interactive SEVIS Student and Exchange Visitor Information System SEVP Student and Exchange Visitor Program U S United States U S C United States Code 1 December 7 2012 APPENDIX B DOWNLOAD THE LATEST VERSION OF ADOBE FLASH PLAYER User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 0001 l Information System Version Error Reference source not found 11 Volu In order to view the tutorial you must have Adobe Flash Player installed on your computer Perform the following steps to download the latest version of Adobe Flash Player 1
28. high school HIGHER EDUCATION issuing one or more of the following degrees associates elors masters Ph D School s Sessions are Primarily Based on Semesters School Established on 06 01 1958 School Operates Under the Following Authorization None School is Approved Under the Folloving Association or Agency None Areas of Study LIBERAL ARTS LANGUAGE PROFESSIONAL STUDIES SCIENCE EDUCATION BUSINESS Degrees Available AA DEGREE Higher Education Conferring Degrees Vus education it confers recognized bachelor s master s professional or divinity rees Credit Transfer Higher education its credits are recognized by and transferable to institutions of study which confer degrees English Language Training English language training it is not engaged in English language training Other Education Vocational or Technical education it does qualify its graduates for employment in the occupations for which preparation is offered Sessions are Held Day Night Requirements for Admission warm and breathing with a bank account Courses of Study and Time Necessary to Complete see catalog Requirements for Graduation 80 credits Causes for Expulsion nonpayment Average Annual Numbers Classes 150 Students 3 000 Teachers and Instructors 250 Non Teaching Employees 275 Average Annual Cost of Room Board and Tuition Per Student 8 000 00 Campus Information HgD School Code BAL214F92114000 Mailing Address 16 Main Street Havre de Grace
29. of Schools Listing of Programs Help Tutorial Logout Message Board Change Password Get Plug Ins Listing of Schools Indicates an alert for that school Indicates that the PDSO of the main campus has to apply for recertification Name of School f Campus Location City State Role Commands University Washington DC PDSO Search New Student Student Lists Reports e For the PDSO of the main campus the Apply for Recertification link displays in the Actions menu on the School Information screen This link is shown in Exhibit 25 School Information Screen With Apply for Recertification Link 44 December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 Exhibit 25 School Information Screen With Apply for Recertification Link PrintI 17 Form HdG Community College Actions Edit School Certification Expiration Date 09 09 2011 School Status APPROVED Current School Code BAL214F92114000 Apply for Recertification Previous School Code N A Seeking Approval for Academic and Language students Vocational Students Processing Mailing Address 16 Main Street Havre de Grace MD 21078 Telephone Number Views Fax Number Location Address 16 Main Street View Event History Havre de Grace MD 21078 Type of Institution Public This School is Engaged in VOCATIONAL OR TECHNICAL EDUCATION other than
30. records and SEVIS information will be used and disclosed in accordance with 5 U S C 552a Privacy Act of 1974 as amended 1 4 Security Reminder SEVIS was developed to maintain multiple levels of security in both the real time and batch systems to help protect against unauthorized access One of the most important actions that you can take is to safeguard your user ID and password Your SEVIS user ID and password are intended for your use only Do not share your user ID and password with any other person and do not keep a written record of your user ID and or password in a location that can be accessed by others If you suspect that your password has been compromised you can reset it using the Change Password link on the navigation bar or the Request Password Reset link on the SEVIS Login screen located at https egov ice gov sevis Alternatively you can contact the SEVIS Help Desk at 800 892 4829 8 a m to 8 p m Eastern Time Monday through Friday to have your password reset If you believe that an unauthorized person has obtained access to international student or exchange visitor data in one of your internal systems for example local batch system or if you believe an unauthorized person has gained access to SEVIS please notify the DHS Help Desk immediately at 888 347 7762 The DHS Help Desk is staffed 24 hours a day and can assist with security concerns only All other SEVIS concerns or questions should still be directed to the
31. refundable once the site visit inspection has taken place If paying fee s with a credit card agree to pay the amount of the transaction according to my card issuer agreement Make Payment PDF Preview It may take several minutes to process the form Please be patient Note Please avoid navigating the site using your browser s Back Button this may lead to incomplete data being transmitted and pages being loaded incorrectly Please use the links provided whenever possible All information provided on this website copyright 2005 United States Department of the Treasury Financial Management Service 401 14th Street SW Washington DC 20227 Email emoney ofms treas qov Contact Us Frequently Asked Questions Notices amp Agreements Accessibility Policy Privacy and Security Policy 50 December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 5 Below is a description of the fields on this screen At a minimum complete all fields preceded by an asterisk Field Description Explanation School Name Enter the name of the school system That is the same information entered in Field 2 on the first page of the electronic certification application not the name of the main campus School District Affiliation System If necessary enter the name of the district affiliation or system associated with the school
32. s information 2 4 5 4 Delete an Official From an Application Form 1 17 Deleting an official completely removes the individual from the application Form I 17 The official will no longer be able to perform SEVIS tasks for your school The official is not deleted until the I 17 application is submitted Note To remove the official as a PDSO or DSO for a specific campus use the Assigning Campus Officials screen rather than deleting the official See Section 2 4 6 4 Assign Campus Officials 35 December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 Because an official must be assigned a role to at least one campus if the official will not be performing any role he she should be deleted To delete a school official from your school s application perform the following steps 1 From the School Official Information Page 4 of 5 screen click the Delete link to the right of the name of the person who you would like to delete from this school The Delete Official screen displays Exhibit 17 Delete Official Screen is an example of the screen Exhibit 17 Delete Official Screen Delete Official Last Name Mak aiwi First Name Makana Middle Name Suffix The Official is U S Citizen Contact Information Address 22887 Hilo Drive City Washington State DC Zip Code 20001 Telephone Number 555 555 5555 Email Address makana makaiwi mu edu
33. the following buttons Submit Payment Click this button to finalize the payment process Cancel Click this button to stop the process and return to the Form Search Results screen Return to Your Form Click this button to stop the process and return to DHS SEVIS School Certification Payment screen 56 December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 2 6 2 Enter Payment Information Via ACH Direct payment of fees may be made via accounts with American Banking Association routing numbers for example an existing U S checking or savings account from which the funds will be drawn If you selected the ACH radio button on the DHS SEVIS School Certification Payment screen this section provides instruction on completing the payment process via ACH If paying via plastic card see Section 2 6 1 Enter Payment Information Via Plastic Card After clicking the Make Payment button see Step 6 of Section 2 6 the Enter Payment Information screen displays as depicted in Exhibit 33 Enter Payment Information Screen ACH Exhibit 33 Enter Payment Information Screen ACH SM Home gt Online Payment The system has populated the Payment Date with the next available payment date Online Payment Step 1 Enter Payment Information 1I Pay Via Bank Account ACH About ACH Debit n Required fields are indicated with a
34. time you suspect that your password has been compromised and you are unable to change it using the Change Password link in the navigation bar or the Request Password Reset link on the SEVIS Login screen contact the SEVIS Help Desk 1 800 892 4829 8 a m to 8 p m Eastern Time Monday through Friday to have your password reset e If your SEVIS user ID and password are suspended due to three unsuccessful log in attempts use the Request Password Reset link on the SEVIS Login screen or contact the SEVIS Help Desk 1 800 892 4829 8 a m to 8 p m Eastern Time Monday through Friday to have your access reinstated December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 e Deactivation will also occur if your account is inactive unused for 45 consecutive days In this case PDSOs may use the Request Password Reset link and DSOs must contact their PDSO to request a password reset e Do not share your user ID and password REMINDER You must log into SEVIS Real Time Interactive RTI at least once every 45 days to keep your SEVIS user ID active 2 3 1 1 Change Password Every 90 Days You must change your password every 90 days After 75 days when you log into SEVIS the system will display a screen asking if you would like to change your password at that time If you click the Cancel button you will be logged into the system If you click OK the Change Pass
35. to the Form I 17 and the sections fields marked with a circle are modified the 1 17 will require adjudication by SEVP When you submit the recertification application any pending updates to your approved application will be canceled Only the PDSO of the main campus may submit a recertification application Perform the following steps to initiate the recertification application 1 From the School Information screen click the Apply for Recertification link The Apply for Recertification message screen displays informing you that all pending I 17 updates must be adjudicated before submitting the recertification application Exhibit 26 Apply for Recertification Screen provides an example of this screen Exhibit 26 Apply for Recertification Screen Apply for Recertification If your school has submitted updates these updates must be adjudicated prior to submitting the recertification application If you proceed while submitted updates are pending adjudication they will be auto canceled If your school requires an update please submit an update prior to submitting your recertification petition Once you submit the recertification application 050 and 0505 WILL NOT be able to make any updates to the recertification Form I 17 until it has been adjudicated by SEVP To proceed and submit the recertification petition click the Submit button below Otherwise click the Cancel button to return to the School Information screen Sem
36. 6 Main St Address 2 City Havre de Grace State MARYLAND v Zip Code 21078 Fax Number Telephone 2i ext 4 Location of the School if different from mailing address Address 1 Address 2 City State Zip Code 5 School Type Public Institution v Name and Address of Owner For PRIVATE Schools ONLY Private School Owner Address 1 Address 2 City State X Zip Code Reset Values Next Print 1 17 Form Public Reporting Burden Reporting burden for this collection of information is estimated to average 30 minutes per response If you have comments regarding the accuracy of this estimate or suggestions for simplifying this information collection send them to SEVP dhs gov OMB No 1653 0038 DO NOT MAIL COMPLETED FORMS TO THIS ADDRESS 3 You may add or delete the current information to reflect changes to the application Form I 17 Below is a list of the sections fields on this screen and a brief description or explanation for each section field An asterisk precedes the fields that must be completed To update Page 1 you may make changes to any of the following data Section Field Description Explanation 1 Approval for Attendance Click in the appropriate checkbox es Academic of Students Under language nonimmigrant students can be admitted to schools approved under section 101 a 15 f of the Immigration and Nationality Act Vocational studen
37. D ABBREVIATIONS APPENDIX B DOWNLOAD THE LATEST VERSION OF ADOBE FLASH PLAYER APPENDIX C DOWNLOAD THE LATEST VERSION OF ADOBE READER ATTACHMENT A SAMPLE CERTIFICATION APPLICATION FORM 1 17 December 7 2012 Exhibit 1 Exhibit 2 Exhibit 3 Exhibit 4 Exhibit 5 Exhibit 6 Exhibit 7 Exhibit 8 Exhibit 9 Exhibit 10 Exhibit 11 Exhibit 12 Exhibit 13 Exhibit 14 Exhibit 15 Exhibit 16 Exhibit 17 Exhibit 18 Exhibit 19 Exhibit 20 Exhibit 21 Exhibit 22 Exhibit 23 Exhibit 24 Exhibit 25 Exhibit 26 Exhibit 27 Exhibit 28 Exhibit 29 Exhibit 30 Exhibit 31 Exhibit 32 Exhibit 33 Exhibit 34 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form 1 17 EXHIBITS Listing of Schools Screen 22 5 eR edo dee aa eli ee ui d d dua 4 5 P HJ 5 Set Password Scree eat ee cerca s hi o Em iege 8 SEVIS Login Seresta der cand uq seco M uiae te conde 12 SEVIS Compliance Agreement Notice aee e d a eeu 13 Main Screen for School and Program Sponsor User 13 Ivi SP CP 14 Listine OF Schools Sereen aei tea oncle ARSS 15 School Information Screen inae acta ae alte ae bd taa I7 Contact Information Page 1 of 5 ira UN 19 Program Course Information Page 2 Of 5
38. DEPART rw TRE All infor United 401 141 Contact Us Freque d Questions Notices amp Aqreements Accessibility Palicy Privacy and Security Policy 2 Enter SEVIS in the Search Public Forms text box in the left hand panel in the Find Public Forms menu 3 Click the Go button The Search Public Forms screen displays as depicted in Exhibit 29 Search Public Forms Screen 48 December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 Exhibit 29 Search Public Forms Screen Login Username Password Login Forgot Your Password Find Public Forms by Form by Agency Name Search Public Forms SEVIS Go Searching Help Public Resources Resources Accessibility Statement Notices amp Agreements Privacy amp Security Policy Public Reports Sitemap semm Provided by the US Department of the Treasury Home gt Search Forms for SEVIS Search Public Forms Your search for SEVIS returned 1 result Results 1 of 1 Hide Details View PDF 1 17 SEVIS School Certifications Form Number 1 17 CERTIFICATION OMB Number 1115 0070 DHS SEVIS 1 17 SCHOOL CERTIFICATION FEE REMITTANCE Immigration Services Department of Homeland Security https www pay gov paygov forms formInstance html agencyFormld 445138 Results
39. District Affiliation System School Code School Address School City School State School Zip Postal Code School Contact First Name School Contact Middle Name School Contact Last Name School Contact Phone Number Amount Select the Continue with Plastic Card Payment button to continue to the next step in the Plastic Card Payment Process Continue with Plastic Card Payment Cancel Return To Your Form Note Please avoid navigating the site using your browser s Back Button this may lead to incomplete data being transmitted and pages being loaded incorrectly Please use the links provided whenever possible ibility Policy Privacy and Security Policy 53 December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 Below is a description of the fields on this screen At a minimum complete all fields preceded by an asterisk Field Description Explanation Account Holder Name This field is pre populated If the information is not correct make the necessary changes Payment Amount This field is pre populated and cannot be altered Billing Address This field is pre populated If the information is not correct make the necessary changes Billing Address 2 Enter additional billing address information if needed City This field is pre populated If the information is not
40. MD 21078 Location Address 16 Main Street Havre de Grace MD 21078 Officials Official Name Title Telephone Number Email Address Role Alison Green Dean 333 333 3333 alison qreen hp com PDSO Janna Green Assoc Dean 666 666 6666 ison greenhp com Dso If the PDSO of the main campus does not submit the recertification application the PDSOs and DSOs will receive reminder emails 90 and 30 days before their certification expiration date Beginning 180 days prior to the school s certification expiration date the PDSO of the main campus will be able to initiate make changes to and submit his her school s recertification application After the recertification application is initiated the school officials will no longer be able to make updates to the approved certification application However they will be able to view and print the approved certification application until the recertification application is submitted After the recertification application is submitted they will be able to view and print the recertification application Additionally after the recertification application is submitted school officials may not make any additional changes to the recertification application 45 December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 2 5 1 Initiate and Submit a Recertification Application Form 1 17 IMPORTANT If your school has submitted updates
41. Select a keyword to view the Online Help topic associated with it in the right panel or Click the Search button Type search criteria in the field provided and press Enter The results of your search display as a list of topics containing the word or phrase you entered Click a topic view the Online Help text for that topic in the right panel Note The Online Help requires the use of Java Script it does not function if Java Script is disabled If you are not able to use the Online Help please contact the Program Office at 202 305 2346 fora f copy of the user manual Jumps Click an underlined word or phrase to jump to a new topic To return from a jump click the Back button on the browser toolbar omo iinderlined phrases are web links They are identified by the text that precedes them Those browser window When finished viewing the page click the Close X but rer window 2 2 1 Online Help Table of Contents To use the Online Help perform the following steps 1 In the left panel click a folder to display a list of topics 2 Click a topic name to view the Online Help text for that topic in the right panel Note The Online Help requires the use of Java Script it does not function properly if Java Script is disabled 2 2 2 Online Help Index To use the index perform the following steps 1 Click the Index au button December 7 2012 User Manual for School Users of the Student and Exchange Visitor Info
42. User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 December 7 2012 Atv Homeland A Security User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 Revision History Version Date Name of Author Summary of Changes 3 2 12 29 2005 Amy Mathiason SCRs 5655 and 6862 5 4 10 31 2006 Amy Mathiason Section 2 3 2 and SEVIS URL 5 5 12 15 2006 Amy Mathiason SCRs 3880 9344 and 9400 6 0 02 20 2009 Tracy Seybert SCRs 13242 13288 6 1 10 30 2009 Marcy Schaeffer SCRs 9376 13403 and 13459 6 3 04 30 2010 Marcy Schaeffer SCRs 13211 and 15409 6 5 10 29 2010 Marcy Schaeffer SCRs 15988 6 8 06 24 2011 Alison Green SCRs 2198 9860 and 12170 6 9 10 28 2011 Alison Green SCR 17185 6 10 04 20 2012 Alison Green SCRs 7182 and 17515 6 11 12 07 2012 Alison Green SCR 17898 umschooll 6 11 120712 docXbpecember 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 TABLE OF CONTENTS f INTRODUC T M 1 iiU MC 1 DPR TOSS OE SEV US use enero an itus 1 1 3 P vacy Act Considerations e aes aes 2 LA Security Reminder iie eicit CO SEIRER QUAND spec
43. al whose principal obligation to the school is to recruit foreign students for compensation may not be a DSO The president owner or head of a school system must designate a principal DSO The principal DSO is required to have a thorough knowledge of the regulations policies and procedures governing nonimmigrant students and is responsible for ensuring that each additional DSO has a thorough knowledge of the same Each school or institution must have one principal DSO and may have up to ten DSO s at any one time except at the discretion of the district director of the INS office having jurisdiction over the school In a multi campus institution each campus must have a principal DSO In an elementary or secondary school system however the entire school system is limited to a total of ten designated officials at any one time I THE UNDERSIGNED have read the Immigration and Naturalization Service s regulations relating to nonimmigrant students namely 8 CFR 214 1 8 CFR 2142 f and or 8 CFR 214 2 the Service s regulations relating to change of nonimmigrant classification for students namely 8 CFR 248 the Service s regulations relating to school approval and withdrawal of school approval namely 8 CFR 214 3 and 214 4 and intend to comply with these regulations at all times Designated Official Print or Type Last and First Name Title Signature Telephone Number LIInitial Designation Replacement for prior designated official Cor
44. ance by nonimmigrant students Furnish all known information for each school or campus within the system If more space is needed to list all schools attach additional forms as necessary and number each at the bottom If an approved school system wishes to update or correct the information on its original Supplement B a new Form I 17 must be submitted without fee accompanied by Supplement B and if applicable Supplement A Please PRINT or TYPE all information on this form Request Action a Initial approval for the following school s or campus es b Addition of the following school s or campus es to the list of approved institutions within the above school system c Removalofthe following school s or campus es from the list of approved institutions within the above school system d Change or correction in the following information relating to school s or campus es which have been approved Fill in only the information which is to be added to or adjusted in the INS records and the school s three digit suffix 1 School or Campus Name 2 School or Campus 3 digit suffix 3 Mailing Address include Zip Code 4 Location if different from mailing address 1 Schoolor Campus Name 2 School or Campus 3 digit suffix 3 Mailing Address include Zip Code 4 Location if different from mailing address 1 Schoolor Campus Name 2 School or Campus 3 digit suffix 3 Mailing Address include Zip Code 4 Location
45. anges to the Form Note During an I 17 application update a new or existing official cannot be assigned as a PDSO if not already an approved PDSO or DSO 3 Click one of the following buttons e Accept Changes Click this button to accept the new or changed role assignments Page 5 of the application displays e Reset Values Click this button to return all fields to their previously saved values e Cancel Click this button to return to Page 5 of the application without assigning or changing any roles See Section 2 4 6 5 Submit Updates to an Application Form I 17 for instructions on completing this process 2 4 6 5 Submit Updates to an Application Form 1 17 In order to complete the update process you need to submit your application Once all changes have been made to your application and you have finished adding campuses and assigning roles to school officials click one of the following buttons e Prev Previous Click this button to return to the previous page of the application e Next Click this button to advance submitting the updated I 17 The system displays the Submit I 17 Confirmation screen An example is seen in Exhibit 22 Submit I 17 Confirmation Screen e Print I 17 Form Click this button to print a copy of the application 41 December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 Exhibit 22 Submit l 17 Confirmation Scre
46. as been compromised and you are unable to change it using the Change Password link on the navigation bar use the Request Password Reset link or contact the SEVIS Help Desk 1 800 892 4829 8 a m to 8 p m Eastern Time Monday through Friday to have your password reset REMINDER You must log into SEVIS RTI at least once every 45 days to keep your SEVIS user ID active December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form 1 17 2 3 1 3 Request Password Reset The Request Password Reset option is available for users to request a new SEVIS password Note Your password can only be changed once every 7 days Use this function for any of the following reasons e You have forgotten your SEVIS password e Your SEVIS account is locked due to three unsuccessful log in attempts e You suspect that your SEVIS password has been compromised and you are unable to use the Change Password function e Your user ID has been inactivated because you have not logged into SEVIS for more than 45 days for PDSOs only Note When a DSO has not logged into SEVIS for more than 45 days his her user ID will be inactivated An inactive DSO cannot use the Request Password Reset link on the SEVIS Login screen to request a password reset See Section 2 3 1 4 Request Password Reset for DSO for information on how a DSO can request to have his her password reset To request to have your passwo
47. ays Otherwise click the Cancel button to return to Page 5 of the application without submitting the campus deletion request Note If your campus deletion request is approved you will no longer be able to view access or print any of the student records associated with this campus Prior to submitting this request you should transfer out any student records you may need in the future for example students in Active status who wish to continue their education at your main campus or a student in Terminated or Completed status who wishes to apply for reinstatement to attend another school e Cancel Click this button to return to Page 5 of the application without deleting this campus 2 4 6 4 Assign Campus Officials Campus Information Page 5 of 5 has a link that enables you to assign each school official a role at each individual campus Those roles are PDSO and DSO Note Each official must be assigned to at least one campus on the application Form I 17 In SEVIS the PDSO is usually the contact person for the original submission of the application The PDSO will also be the responsible party for any updates to the PDSO and DSO information 39 December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 and for registering the school to use the SEVIS batch interface The PDSOs and DSOs are responsible for creating submitting and updating SEVIS student reco
48. by an asterisk Field Description Explanation Account Holder Name This field is pre populated If the information is not correct make the necessary changes Payment Amount This field is pre populated and cannot be altered Account Type Select the type of bank account from which the funds will be drawn The options are Personal Checking Personal Savings or Business Checking Routing Number Enter the routing number for your bank It is the first set of numbers imprinted in the bottom left corner of your check Account Number Enter the number for the account from which the payment will be made It is the second set of numbers imprinted in the bottom left corner of your check Confirm Account Number Reenter your account number Check Number Enter the check number It is the third set of numbers imprinted in the bottom left corner of your check Note Leave this field blank if the Account Type is Savings Account Payment Date This field is pre populated with the next available payment date and cannot be altered School Name Enter the name of the school system That is the same information entered in Field 2 on the first page of the electronic certification application not the name of the main campus School District Affiliation System If necessary enter the name of the district affiliation or system associated with the school School Code E
49. ce is needed to answer fully any items on this form use a separate sheet identify each answer with the letter and number of the corresponding item and sign and date each sheet Indicate that an item 15 not applicable with N A If the answer is none please write none This application must be filed with the required evidence as noted below be properly signed and submitted with the correct fee To the Immigration and Naturalization Service Petition is made for approval or continuation of approval of the institution as a school for attendance by nonimmigrant alien students under Complete as appropriate a Section 101 a 15 F of the Act academic and language students b Section 101 a 15 M of the Act vocational students of the above sections of the Act Name of school 3 Mailing address of school 4 This school is a a Publicly owned institution b Private Institution un This school is engaged in Private elementary school Private middle school Private high school grades 9 12 Public high school grades 9 12 Vocational or technical education other than high school Flight training Language training Higher education issuing one or more of the following degrees Associate Bachelor s Master s PhD i Other OOO 0000 Baa m This school s sessions are based on a Semesters b D Trimesters c Quarters
50. concerns or questions and password issues e SEVIS Toolbox email address Toolbox SEVIS dhs gov This address is available to receive emails regarding SEVIS technical issues e SEVIS Certification Branch email address Schoolcert SEVIS dhs gov This address is available to receive emails regarding SEVIS certification questions 901 Fee Payment email address fmjfee SEVIS dhs gov This address is available to receive emails regarding I 901 fee questions and payment issues e Student and Exchange Visitor Program SEVP Office The SEVP Office provides user role clarification Contact information can be found on the SEVP website see below e SEVP website http www ice gov sevis It is recommended that you visit this site often to stay informed regarding events affecting SEVIS e SEVIS Policy email address sevis source dhs gov This address is available to receive emails concerning SEVIS policy and general SEVP questions e Web Based Training Course http www ice gov sevis schools existing_schools index htm Click the DSO Training Course link to access the web based training course for school officials 1 2 Purpose of SEVIS SEVIS is an Internet based application that facilitates timely electronic reporting and monitoring of international students and exchange visitors EVs and their dependents in the United States SEVIS enables schools and program sponsors to transmit electronic information to DHS and the Departm
51. counter problems attempting to assign a new PDSO to your school contact the SEVIS Help Desk at 1 800 892 4829 8 a m to 8 p m Eastern Time Monday through Friday When finished updating school officials click one of the following buttons on Page 4 e Prev Previous The data have been saved Click this button to return to the previous page of the application e Next The data have been saved Click this button to advance to Page 5 of the application Note Be sure to add new or existing officials to the application before advancing to Page 5 See Section 2 4 5 1 Add New Officials to an Application Form I 17 and Section 2 4 5 2 Add Existing Officials to an Application Form I 17 for instructions e Print I 17 Form Click this button to print a copy of the application 2 4 5 1 Add New Officials an Application Form I 17 Each school and campus must have one PDSO A maximum of nine DSOs for each school campus of a school may also be added Note A school official who performs duties for more than one campus listed on the same application is added only once To allow an official already listed on a school s application to perform SEVIS duties for an additional campus listed on the same application you should add to the official s roles using Page 5 of the electronic application Section 2 4 6 4 Assign Campus Officials rather than adding this individual as an existing official on Page 4 Note Adding a new official
52. e Account Holder Name Tod Dann Hufman hoo Code 5 Payment Amount 550 00 ge School City Account Type Persons Checking School State Routing Number MEN t School Zip Postal Code School Contact First Name School Contact Middle Name School Contact Last Name School Contact Phone Number Amount Account Number 777 RENE Check Number Bill Email Confirmation Receipt To have a confemation sent to you upon completion of this transaction provide an email address and confirmation below Email Address Confirm Email Address Authorization and Disclosure Required fields are indicated with a red asterisk agree 10 the authorization and disclosure language z Authorization and Disclosure Consumers and Businesses The debit transaction s to which you are agreeing are handled on behalf of Federal agencies by Pay gov vhich consists of services offered by the 0 3 Treasury Department s Financial Management Service As used in this document we or us refers to the Financial Management Service and its agents and contractors operating Pay gov Tou refers to the end user reading this document and agreeing to it prior to engaging in debit transaction I Consumers A Authorization You acknowledge that you have read and understand the consumer disclosure language and authorize the Federal Reserve financial institution of Cleveland to debit the named financial institution account This authorization is to
53. e navigation bar as shown in Exhibit 7 Logout Link If you are entering data click either the Save button or the Next button to ensure that no data are lost before you click the Logout link December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 Exhibit 7 Logout Link NA i K E Student amp Exchange Visitor S VIS Information System Main Listing of Schools Help Tutorial Logout Message Board Change Password Get Plug Ins Logout link WARNING If you click the Close XJ button on the browser window you must wait 20 minutes before you can log back into SEVIS If you try to access the system before the end of 20 minutes the following message displays A user is already logged on with this user name 2 3 4 Inactive User Alert When logging into the system as the PDSO or DSO you are provided with a listing of schools or campuses for which you have been identified as an acting official see Exhibit 8 Listing of Schools Screen If an alert exists for the PDSO DSOs students or dependents at the school the Alerts link displays Alerts are status reminders or notices that an action should be taken See Volume II of this user manual for details regarding the alerts for students The PDSO DSO Users Who Have Not Logged In to SEVIS in 30 Days alert is an indicator that according to the information currently in the system a
54. eady logged on with this user name Use Logout on the navigation bar to properly exit SEVIS 3 3 Terminate and Restart Operations You may log off SEVIS at any time by clicking the Logout link on the navigation bar Click the Close 2 button in the upper right corner of the browser toolbar to close the browser window Should there be an unscheduled termination of your SEVIS session due to external causes such as a timeout power failure or a computer malfunction you must repeat the log in procedures 62 December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 4 ERROR HANDLING SEVIS includes automatic validation of the data entered into many fields For example if you do not enter a date in the correct format the system will prompt you to correct the error by providing the proper format These messages are self explanatory and are not addressed in this manual The system also includes a SEVIS Connection Error The message reads Your connection to SEVIS was unsuccessful Please try your request again If the error persists and you need assistance please contact the SEVIS Help Desk at 1 800 892 4829 The SEVIS Help Desk is available 8 a m to 8 p m Eastern Time Monday through Friday You will be redirected to the SEVIS Login screen in 10 seconds When returned to the SEVIS Login screen you should log into the system and continue working If the message
55. en Submit I 17 Confirmation After submitting this I 17 application no additional adjudicated updates will be allowed until the I 17 application has been adjudicated by SEVP Are you sure you want to submit the I 17 application Prev Submit Cancel Click one of the following buttons e Prev Previous Click this button to return to the previous page of the application e Submit tThe data is saved Click this button to forward changes to the application to DHS for review and approval The 7 Application Has Been Submitted confirmation screen displays with the message that all non adjudicated changes have been made Any changes that require adjudication will be reviewed by SEVP Click the Return to School Listings button to exit the screen e Cancel Click this button to delete all changes and updated information that have not been submitted A confirmation screen displays informing you that all changes made to the application since the last submission will be deleted Click the Yes button to proceed with canceling the update to your application The Listing of Schools screen displays Click the No button to return to Page 5 of the application without canceling the changes If you added campuses changed the private school owner s name or changed the public private school type indicator you will need to pay a fee through Pay Gov Section 2 6 Electronic Submission of Payment provides instructions on submitting payment
56. ent of State throughout a student s or EV s program in the United States December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form 1 17 SEVIS allows schools to submit school certification applications update certification information submit updates to DHS that require adjudication submit recertification applications and create and update F 1 academic and M 1 vocational student and dependent records This manual contains instructions for accessing SEVIS with a permanent user identification ID and password enabling users to submit changes to the school s electronic Form I 17 Petition for Approval of School for Attendance by Nonimmigrant Students in SEVIS 1 3 Privacy Act Considerations SEVIS 15 for the use of authorized users only Individuals using SEVIS without authority or in excess of their authority are subject to having all of their activities on this system monitored and recorded by system personnel In the course of monitoring individuals improperly using this system or in the course of system maintenance the activities of authorized users may also be monitored Anyone using SEVIS expressly consents to such monitoring and is advised that if such monitoring reveals possible evidence of criminal activity system personnel may provide the evidence of such monitoring to law enforcement officials DHS has designated SEVIS to be Privacy Act system of
57. er installed on your computer in order to view the tutorial Note If you do not already have Adobe Flash Player installed on your computer refer to the instructions in Appendix B Download the Latest Version of Adobe Flash Player 2 3 Accessing SEVIS SEVIS requires the use of Internet Explorer Version 5 0 or higher Adobe Acrobat Version 5 0 and a Laser printer a Laser Postscript printer with 32 MB of random access memory RAM 96 MB is recommended or a Laser printer with 32 MB of RAM 64 MB is recommended Note If you do not already have Adobe Acrobat Version 5 0 or higher installed on your computer refer to the instructions in Appendix C Download the Latest Version of Adobe Acrobat Reader You must have a user ID and password to access SEVIS When approved to use SEVIS you receive two email messages one containing your user ID and a second message containing a secure link to SEVIS That link is associated with your user ID It can only be used to create a password for your user ID To use the link and create your password perform the following steps 1 Click the link contained in the email message The system displays the Set Password screen Exhibit 3 Set Password Screen is an example of the screen December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 Exhibit 3 Set Password Screen Rep US Immigrationgs IN A and Cus
58. ess This address may not contain a post office box number Address 1 Enter the first line of the address for this campus Address 2 Enter the second line if needed of an address typically a building name City Enter the appropriate city State Select the appropriate state Zip Code Enter a valid five digit postal code use of a nine digit Zip code is optional 3 Click one of the following buttons e Add Campus Click this button to add this campus to your school s application Page 5 of the application displays and the name of the campus that was added displays on the list Note A DHS user will contact the PDSO for any necessary supporting documentation e Cancel Click this button to return to Page 5 of the application without adding this campus to your school application 4 If you need to add additional campuses repeat Steps 3 through 5 5 See Section 2 4 6 4 Assign Campus Officials in order to complete the process and assign school officials roles PDSO or DSO at the new campus es 2 4 6 2 Update a Campus The PDSO and DSO may update campus information which will require review and approval by DHS To update the information for a campus perform the following steps 1 From the Campus Information Page 5 of 5 screen click the Update link to the right of a campus name The Update Campus Name of Campus screen displays 38 December 7 2012 User Manual for School Users of the Student
59. fficial s email address link on the School Information screen to quickly initiate an email to the selected official 17 December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form 1 17 2 4 1 Guidelines for Updating an Application Form 1 17 The following guidelines are applicable to submitting changes to your school s application Viewing You view your school s record with the approved school data You view the pending updates to your school s application while it is awaiting adjudication The system will highlight the fields that are pending adjudication e Additional Changes Once you submit an update for the school that requires DHS adjudication you may not submit another update that requires DHS adjudication until the previous request has been adjudicated The applicable check boxes radio buttons and text boxes will be read only or inactive However you may make additional updates to fields that do not require adjudication Updates to all other fields regarding the school s information can be submitted by either a PDSO or DSO and will be automatically reflected as changes in the system e Recertification All updates pending adjudication will be canceled once the PDSO of the main campus submits the school s recertification application See Section 2 5 1 Initiate and Submit a Recertification Application Form I 17
60. he school has more than 20 session begin dates to enter in Section 8 date registration begins 8 Date registration begins For each session currently offered by a school during the for EACH session during calendar year select the month and day on which it a calendar year begins For example a semester system school would show at least two month day pairs If you need to enter more than 20 make a note to that effect in the Other Explain text box of Section 7 This school s sessions are based on and a DHS official will contact you for more information if necessary 9 Date school was Enter the date on which the school began operations in established MM DD YYYY format 10 The school operates under Provide a summary description of the authority if any the following federal under which the school operates If none enter None state local or other in the text box authorization Note Updates to this field require DHS review and approval 11 The school has been Enter the name of the organization if any that has approved by the following accredited the school If none enter None in the text national regional or state box accrediting association or Note Updates to this field require DHS review and agency approval 12 Areas of study A school must offer one or more areas of study Select only the areas of study available to foreign students To make a selection click in the check box next to the ap
61. i caes 2 Click either the Submit or Cancel button e Click the Submit button to submit the recertification application All pending updates will be canceled The Recertification Application Has Been Submitted confirmation message screen displays as seen in Exhibit 27 Recertification Application Has Been Submitted Confirmation Screen Click the Cancel button if you want to wait until your pending updates are complete You are returned to the School Information screen without initiating the recertification application 46 December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 Exhibit 27 Recertification Application Has Been Submitted Screen Keg US Immigration NA and Customs Student amp Exchange Visitor Enforcement 4 Information System Main Help Tutorial Logout Message Board Change Password Recertification Application Has Been Submitted You will receive an email confirming the submission of this recertification application The email will contain additional information on the application review process SEVP will review the application and determine the school s eligibility for continued enrollment in SEVIS You will be notified of the eligibility decision via email If further review is required to determine the eligibility SEVP will contact you with additional instructions Return to School View Clic
62. iew and approval If the school is engaged in vocational or technical education As a technical vocational school select does or does not to indicate if your school qualifies its graduates for employment in the occupations for which preparation is offered Leave this field blank if your school is engaged in elementary secondary college university or English Language education Note Updates to this field require DHS review and approval 27 December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 Field Description Explanation The school is is not engaged in English language training If your school exclusively offers an English language course such as English Language schools or includes English language training as part of another program select is Otherwise select is not even though the school may provide remedial English instruction for students whose English skills are weak Note Updates to this field require DHS review and approval 15 Sessions are held as follows Select whether your school conducts its classes during the day and or at night 16 Requirements for admission You must include a summary of your school s requirements for admission If there is information that you wish to include that does not fit in this field make a note of that fact in thi
63. ific information and documents relating to each nonimmigrant F 1 or M 1 student to whom the school issues a Form 1 20 or I 20 M N while the student is attending the school and until the school notifies the Service in accordance with regulations at 8 CRF 214 3 that the student is no longer pursuing a full course of study The school must keep a record of having complied with the reporting requirements for at least one year If a student who is out of status is restored to status the school the student is attending is responsible for maintaining these records following receipt of notification from the Service that the student has been restored to status The school must keep and make available to the Service upon request the following information and documents for each nonimmigrant F 1 and or M 1 student The admission number from the student s Form I 20 ID copy Country of citizenship Address and telephone number in the United States Status i e full time or part time Course load Date of commencement of studies Degree program and field of study Expected date of completion Nonimmigrant classification Termination date and reason if known The documents which show the scholastic ability and financial status on which the student s admission to the school was based Information specified by the Service as necessary to identify the student and to determine the student s immigration status O 00 OS Un BW
64. igration gt Wy and Customs 4 E Student amp Exchange Visitor SEVIS Ww Enforcement i ie IN Information System School Official Compliance Agreement I have read the DHS regulations relating to 1 Nonimmigrant Students 8 CFR 214 1 8 CFR 214 2 f 8 CFR 214 2 m 2 Change of nonimmigrant classification for students 8 CFR 248 3 School Approval 8 CFR 214 3 4 Withdrawal of school approval 8 CFR 214 4 I will comply with these regulations at all times lAgree Logout Exhibit 6 Main Screen for School and Program Sponsor User is an example of the screen that displays if you perform as both a school official and a program sponsor official You must select a link to view the list of schools or the list of programs for which you have access An example of the Listing of Schools screen is shown in Exhibit 1 Listing of Schools Screen Exhibit 6 Main Screen for School and Program Sponsor User Student amp Exchange Visitor Information System US Immigration a and Customs WS Enforcement Click one of the following Listing of Schools Listing of Programs To return to this screen at any time click Main on the navigation bar at the top of any screen REMINDER You must log into SEVIS Real Time Interactive RTI at least once every 45 days to keep your SEVIS user ID active 2 3 3 Log Out of SEVIS To exit SEVIS at any time click the Logout link on th
65. in which the plastic card was issued If the bank account from which the payment is being drawn is the name of an institution enter the name of the institution in this field 51 December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form 1 17 Field Description Explanation School Contact Phone Enter the phone number for the SEVIS POC at the Number school Payment Type Click the appropriate radio button Credit Card or ACH Section 2 6 1 Enter Payment Information Via Plastic Card provides details on submitting your payment through Pay Gov using a plastic card Section 2 6 2 Enter Payment Information Payment Via ACH provides details on submitting your payment through Pay Gov using ACH Amount Enter the amount being submitted to DHS Do not enter a decimal point or cents Check Box Click the check box to indicate that you understand the filing fee requirements 6 Click one of the following buttons e Make Payment Click this button the continue processing your payment The Enter Payment Information screen displays Continue to Section 2 6 1 or 2 6 2 for the remaining instructions on paying via plastic card or ACH respectively e PDF Preview Click this button to generate this screen in Portable Document Format PDF format Note This does not complete the process You would still need to click the Make Payment button to con
66. indow 2 2 6 Close Online Help Close Online Help by clicking the Close button in the upper right corner of the Help screen 2 2 7 Printing Online Help Topics Printing the Online Help is different for Internet Explorer It is important to note that you cannot print the entire Online Help no matter which browser you are using You can only print the topic you are currently viewing that is one topic at a time 2 2 7 1 Internet Explorer Users To print an Online Help topic using the Internet Explorer browser perform the following steps 1 Click anywhere in the right panel 2 Click the Print amp icon in the browser toolbar The topic you are currently viewing prints to the designated printer December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 1 Click anywhere in the right panel Select Print from the File menu A Print window displays the General tab is on top 3 Ensure that the appropriate printer is selected in the Select Printer list If not select the correct printer from the list 4 Click the Print button to print to the designated printer 2 2 8 Tutorials To view a SEVIS demonstration click the Tutorial link on the navigation bar Follow the instructions on the demonstration screens To close the demonstration at any time click the Close 24 button in the upper right corner of the screen You must have Adobe Flash Play
67. ion 6 11 Volume I Form I 17 2 1 6 2 Update a Campus 38 24 6 5 Delete a Campus e epe ti 39 2 4 6 4 Assign Campus Officials uude diee utl oe ota ae dita 39 2 4 6 5 Submit Updates to an Application Form 1 17 41 View Event ESO tci etu o M eec cni su 42 2 5 Recertification Application Form 1 17 Overview sse 43 2 5 1 Initiate and Submit a Recertification Application Form I 17 46 2 6 Electronic Submission of ier ere etre PEST an e ee de pe is puts 47 2 6 1 Enter Payment Information Via Plastic Card esse 52 2 6 1 1 Authorize Payment Via Plastic Card 55 2 6 2 Enter Payment Information Via 57 2 6 2 1 Authorize Payment Via e as eite 59 2 7 Register to Use SEVIS Batch oae eite eee pt Poss dte t uos 61 3 OPERATING INSTRUCTIONS 5 5 inna 62 Smilie calum 62 3 2 Maritain Lo det 62 3 3 Terminate and Restart Operations ee es 62 Gui coepi idee obi br aan 63 5 HELP FACILITIES n ex ec ia s ee icc i e ev cin 63 APPENDIX A ACRONYMS AN
68. is case you should enter the same information in the Name of School System and Name of Main Campus fields Note Updates to this field require DHS review and approval Enter the address to which mail for the main campus should be sent This address may contain a post office box number Note There is a separate field on a following page in which the mailing addresses of additional campuses should be entered Note Updates to this field require DHS review and approval Address 1 Enter the first line of the address for the main campus Address 2 Enter the second line if needed of an address typically a building name or post office box number City Enter the appropriate city x State Select the appropriate state iS Zip Code Enter the zip code which must be at least a valid five digit postal code use of a nine digit zip code is optional Fax Number Enter a valid fax number for the main campus 20 December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 Section Field Description Explanation Telephone Number Enter a valid telephone number for the main campus 4 Location of the School The physical location of the main campus This address may not contain a post office box number Note Updates to this field require DHS review and approval Address 1 Enter the first li
69. it 28 Pay Gov Home Page 47 December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 Exhibit 28 Pay Gov Home Page Provided by the US Department of the Treasury Login Username PEER What is Pay gov for Government Agencies Password Pay gov can be used to make secure electronic payments to Federal Government Agencies Payments can be made directly from your bank account or by credit debit card o Frequently Used Forms Forgot Your Password Enter SEVIS in the Search Find Public Forms A Public Forms text box SBA Payments by Form Name Y Borrower and by Agency Name Lender Payments US Customs and Border Protection Searching Help Public Resources Resources Accessibility Statement Notices amp Agreements Privacy amp Security Policy Public Reports Pay Excise Taxes apply for CDSOA Distribution US Courts Pay a violation notice i received on Federal Siteman ons ary could Register 415 property Help A Will you use Pay gov often Contact Us REGISTER Do you want to save your Profile Department of Justice Frequently Asked Questions Do you track your payments or set up recurring payments Information Click here to Register NCIF CLASS and Agency Information DAOG Accounts Overview Implementing Documentation Press Articles All other Forms
70. k the Return to School View button The Listing of Schools screen displays 2 6 Electronic Submission of Payment If you are updating your application Form I 17 and adding a new campus changing the public private school type indicator or changing a private school owner s name or if you are submitting your recertification application you will need to also submit payment through the Pay Gov website You may use a plastic card or Automated Clearing House ACH to electronically submit payment to DHS using the Pay Gov website Notification of payment due depends on the type of application e If you are submitting an updated application that requires a payment in order to adjudicate you will receive an email notification providing the amount due any relevant information and a link to the Pay Gov website e If you are submitting a recertification application you may receive notification two ways When your application is received by the system an email notification is sent to all PDSOs and DSOs informing them that their application has been submitted This email notification provides payment information and a link to the Pay Gov website DHS may send a follow up payment request email which provides payment information and a link to the Pay Gov website To use the Pay Gov website perform the following steps 1 On the email notification click the https www pay gov link The DHS Pay Gov home page displays as shown in Exhib
71. lication Form 1 17 The current list of officials for this school is shown on Page 4 of the application Exhibit 13 School Official Information Page 4 of 5 is an example of this screen Note Only a PDSO may add or delete school officials and update their records in SEVIS Exhibit 13 School Official Information Page 4 of 5 School Official Information Page 4 of 5 Official Name Title Telephone Email Address Command Ben Grady Dean of Admissions 555 555 5555 ext ben grady mu edu Update Delete Makana Makaiwi President 555 555 5555 ext makana makaiwi mu edu Update Delete Add New Official Add Existing Official Prev Hext Print 1 17 Form Using Page 4 of the electronic application the PDSO may do the following e Add new officials to the application for this school or campus Section 2 4 5 1 Add New Officials to an Application Form I 17 A school official who performs duties for more than one campus listed on the same application is added only once To allow an official already listed on a school s application to perform SEVIS duties for an additional campus listed on the same application you should add to the official s roles using Page 5 of the electronic application Section 2 4 6 4 Assign Campus Officials e Add existing school officials to the school s application Section 2 4 5 2 Add Existing Officials to an Application Form I 17 Existing school officials are those who have a SEVIS ID and are currently a
72. making payment or the name in which the plastic card was issued If the bank account from which the payment is being drawn is the name of an institution enter the name of the institution in this field School Contact Phone Number Enter the phone number for the SEVIS POC at the school Amount Enter the amount being submitted to DHS Do not enter a decimal point or cents 3 Click one of the following buttons e Continue With ACH Payment Click this button to continue the ACH payment process Continue to Section 2 6 2 1 Authorize Payment Via ACH e Cancel Click this button to stop the process and return to the Form Search Results screen e Return to Your Form Click this button to stop the process and return to the DHS SEVIS School Certification Payment screen 2 6 2 1 Authorize Payment Via ACH After clicking the Continue With ACH Payment button see Step 3 of Section 2 6 2 the Authorize Payment screen displays as depicted in Exhibit 34 Authorize Payment Screen ACH Information on this screen has been redacted for privacy reasons 59 December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 Exhibit 34 Authorize Payment Screen ACH Online Payment Step 2 Authorize Payment 112 Payment Summary Exit his information Payment Date 09 06 2005 School Name School District Affiliation System School Cod
73. mation System Version 6 11 Volume I Form I 17 Exhibit 1 Listing of Schools Screen L SEVIS Log in Page Microsoft Internet Explorer s ini xi File Edit View Favorites Tools Favorites rel 33 O 0 ipse Address https egov ice gov sevis NA US Immigration INA and Customs Student amp Exchange Nisitor I Enforcement Information Systeh Main Help Tutorial Logout Browser Toolbar Message Board Change Password Alerts Student Lists Alerts Student Lists Get Plug Ins Listing of Schools Indicates an alert for that school Indicates that the RDSO of the main campus has to apply for recertification pete of School of Campus ud MA State commands MD AEE School Program E Campus ree 9 Link 2 1 1 SEVIS Screen Components The following is a list of components that may be available on SEVIS screens New Student Reports q MD m rem New Student Reports Navigation Bar e Browser Toolbar This is the toolbar displayed by the browser used to access SEVIS Note Do not use the Back button on the browser toolbar to navigate through the system e Navigation Bar The navigation bar lists the following functions Note The navigation bar has been removed from many of the SEVIS screens depicted in this manual Main Used to access the Listing of Sch
74. n official has not logged into SEVIS recently To view the list of officials perform the following 1 Click the Alerts link on the Listing of Schools screen The Alerts for lt name of school gt screen displays 2 Click the PDSO DSO Users Who Have Not Logged In to SEVIS in 30 Days link to view the list of officials If the official does not log into SEVIS for more than 45 days his her access will be inactivated 2 4 Update an Application Form I 17 After logging into the system the Listing of Schools screen displays The PDSO and DSO can perform updates to a school s application by clicking the appropriate link in the Name of School column Exhibit 8 Listing of Schools Screen is an example of a screen that displays for a school official who is a PDSO at one school December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 Exhibit 8 Listing of Schools Screen Sey US Immigration We and Customs Enforcement Student amp Exchange Visitor SEVIS Information System Main Help Tutorial Logout Message Board Change Password Get Plug Ins Listing of Schools Indicates an alert for that school Indicates that the PDSO of the main campus has to apply for recertification Name of School Name of Campus Location City State Role Commands A i Navy Annapolis MD PDSO Search NewStudent Alerts i Reports Northweste
75. ne of the location address for the main campus Address 2 Enter the second line if needed of an address typically a building name City Enter the appropriate city State Select the appropriate state Zip Code Enter the zip code which must be at least a valid five digit postal code use of a nine digit zip code is optional 5 School Type A school may be either public or private Note Updates to this field require DHS review and approval Name and Address of Owner If Private Institution is selected in Field 5 you must complete the following fields Private School Owner If the owner is a person enter his her name If the Name owner is an institution for example a company or a nonprofit organization such as a church enter the name of the institution Note Updates to this field require DHS review and approval Address 1 Enter the first line of an address typically a number and street name for the school owner Address 2 Enter the second line if needed of an address typically a building name or post office box number Post office box numbers should be used only in mailing addresses City Enter the unabbreviated name of a city T State Select the appropriate state Zip Code Enter a valid five digit postal code the last four digits are optional 4 Click one of the following buttons Save Draft After completing the required fields on Page 1 you may click this b
76. ne radio button may be selected at a time e Other Input Methods Check Boxes El ca to make one or more selections Drop Down Lists z Click the down arrow to display a list and then make a selection 2 2 Online Help Functions Online Help is always available by clicking the Help link on the navigation bar at the top of SEVIS screens This opens a new browser window containing Online Help The left panel part of the window contains a list of Online Help topics and the right panel contains the text associated with the Online Help topic selected Exhibit 2 Help Screen provides an example of the first screen that displays after clicking the Help link Exhibit 2 Help Screen Bene 9 Help on Help I General nfomator EVIS Ov Bac STUDENT amp EXCHANGE VISITOR ds e i 4 How to Use SEVIS Help Online Help is always available in SEVIS Click the Help link on the navigation bar at the top of the screen to open Online Help in a new browser window Then The table of contents displays click a folder to display list of topics Click a topic name to view the Online Help text for that topic in the right panel this is the right panel Click the Contents button to access the table of contents from the index or search Click the Index button Enter a keyword or partial keyword in the text field provided OR scroll through the list using the scroll bar on the right of the Index button
77. new SEVIS password The email will be valid for 30 days a password must be created within 30 days of the date on the email e Anemail informing users that a password reset has been requested for this DSO will be sent to each PDSO for the schools campuses to which the DSO is associated If the DSO is also an RO or ARO for an exchange visitor program the email will be sent to the RO at the programs to which the user is associated as well REMINDER You must log into SEVIS RTI at least once every 45 days to keep your SEVIS user ID active 2 3 2 Log Into SEVIS When you access SEVIS via the Internet https egov ice gov sevis a Security Alert screen may display Click the Yes button to continue to the SEVIS Login screen Exhibit 4 SEVIS Login Screen is an example of the screen Note After creating your password you will use the SEVIS website to access SEVIS and perform all of your SEVIS related tasks Note After 18 minutes of inactivity a message will display informing you that your session is about to expire Click OK to continue working in SEVIS If you click this button after 20 minutes of inactivity a message will display to inform you that your session has expired Click OK to display the SEVIS Login screen Any unsaved data will be lost December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 Exhibit 4 SEVIS Login Screen US Immigratio d l
78. nter your DHS assigned school code in AAA214Fnnnnnxxx format School Address Enter the address of the school School City Enter the city in which the school is located School State Enter the state in which the school 15 located School Zip Postal Code Enter a valid five digit zip code for the city in which the school is located Nine digit zip codes are optional 58 December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 Field Description Explanation School Contact First Name Enter the first name of the SEVIS POC at the school This field may contain the name of the person making payment or the name in which the plastic card was issued If the bank account from which the payment is being drawn is the name of an institution enter in this field and enter the name of the institution in the School Contact Last Name field School Contact Middle Name Enter the middle name of the SEVIS POC at the school This field may contain the name of the person making payment or the name in which the plastic card was issued If the bank account from which the payment is being drawn is the name of an institution leave this field blank and enter the name of the institution in the School Contact Last Name field School Contact Last Name Enter the last name of the SEVIS POC at the school This field may contain the name of the person
79. ollowing buttons Save Draft After completing the required fields on Page 3 you may click this button to save the data that you have added or changed on this page Note You do not need to click this button before advancing to the next page of the application SEVIS automatically saves data when you click the Next button However saving prior to moving on to the next page ensures that all required fields have been completed because if there is an invalid entry SEVIS will return a validation message It also allows you to review the information before moving on Prev Previous Click this button to return to the previous page of the application WARNING Be sure to save the data entered on this page before selecting the Prev button If you do not save first the new data that you entered on this page are lost Reset Values Click this button to return all new entries on the page to their previous values 29 December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form 1 17 e Next Click this button to automatically save the data that you have added or changed it ensures that all the required fields have been completed and advances you to Page 4 of the application If you have entered an invalid value in a field SEVIS will return a validation message e Print I 17 Form Click this button to print a copy of the application 2 4 5 Update Page 4 of an App
80. ools screen by clicking the appropriate link in the Name of School column 2 the School Information screen click the Register for Batch Processing link 3 Carefully read the Acceptance of DHS Regulations and SEVIS Batch Interface Security Requirements on the Batch Process Registration screen You should print this screen for future reference If you agree to the terms click the Accept button The Upload Certificate screen displays 4 Select the campus you wish to register for batch processing You may use the Ctrl key to select multiple campuses 5 Use the Browse button to locate either the file with the cer extension or the file with the pem extension Highlight the file name and click the Open button The Upload Certificate screen displays with the path name shown in the text box 6 Click the Upload Certificate button If the certificate and the PDSO s credentials are confirmed by SEVIS a Confirmation screen displays However if the system cannot validate the certificate and credentials an error message displays Only digital certificates issued by VeriSign are valid for use with SEVIS 61 December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 Note The SEVIS website http www ice gov sevis schools batch htm contains additional information regarding the SEVIS Batch Interface process 3 OPERATING INSTRUCTIONS 3 1 Initia
81. ools screen or if you perform as a school user and a program sponsor the screen where you select either the Listing of Schools or Listing of Programs Help tused to access Online Help for SEVIS Tutorial Used to view a demonstration of how to use SEVIS Logout Used to exit the system Change Password Used to voluntarily change your SEVIS password Note Your password can only be changed once every 7 days Get Plug Ins Used to access the plug ins used by SEVIS 2 1 2 Additional SEVIS Screen Components Additional screen components that display on some SEVIS screens include the following e Scroll Bar This is the part of a window that enables you to see additional information SEVIS uses scrollbars on the bottom and or the right side of some windows e Fields These are areas on the windows where data may be typed or selected or in which system generated data display Links Click on underlined text to advance to a different screen within SEVIS e Buttons These buttons allow you to process data and move between screens SEVIS uses the following types of buttons December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form 1 17 Command Buttons Click to execute a command For example clicking the Print 1 17 Form button enables you to print a copy of the Form I 17 Radio Buttons cia to make a selection Only o
82. ord ceto pridem edes 9 2 3 1 3 Request Password eese is dt Gp a 10 2 3 1 4 Request Password Reset for DSO essere 10 2 92 Los Int sepe eese tiae vena ue die de iude 11 2 9 3 Tog O tot SE VIS Le aoi de tod itu E ot BA eee I3 2 3 4 Inactive User Alert iei Eco teer icis RU EH 14 2 4 Update an Application Form I 17 iet Ree ee ne eo Re AREE 14 2 4 1 Guidelines for Updating an Application Form I 17 ees 18 2 4 2 Update Page 1 of an Application Form I 17 eee 18 2 4 3 Update Page 2 of an Application Form I 17 eee 22 2 4 4 Update Page 3 of an Application Form I 17 eee 25 2 4 5 Update Page 4 of an Application Form I 17 eee 30 2 4 5 1 Add New Officials to an Application Form 1 17 31 2 4 5 2 Add Existing Officials to an Application Form 1 17 33 2 4 5 3 Update an Officials Information eene 34 2 4 5 4 Delete an Official From an Application Form I 17 35 2 4 6 Update Page 5 of an Application Form I 17 eee 36 2416 1 Add d New Campus 37 December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Vers
83. oving Association or Agency None Areas of Study LIBERAL ARTS LANGUAGE PROFESSIONAL STUDIES SCIENCE EDUCATION BUSINESS Degrees Available AA DEGREE Higher Education Conferring Degrees Higher education it confers recognized bachelor s master s professional or divinity degrees Credit Transfer Higher education its credits are recognized by and transferable to institutions of study which confer degrees English Language Training English language training it is not engaged in English language training Other Education Vocational or Technical education it does qualify its graduates for employment in the occupations for which preparation is offered Sessions are Held Day Night Requirements for Admission warm and breathing with a bank account Courses of Study and Time Necessary to Complete see catalog Requirements for Graduation 80 credits Causes for Expulsion nonpayment Average Annual Numbers Classes 150 Students 3 000 Teachers and Instructors 250 Non Teaching Employees 275 Average Annual Cost of Room Board and Tuition Per Student 8 000 00 Campus Information HgD School Code BAL214F92114000 Mailing Address 16 Main Street Havre de Grace MD 21078 Location Address 16 Main Street Havre de Grace MD 21078 Officials Official Name Title Telephone Number Email Address Role Alison Green Dean 333 333 3333 lison ar PDSO Janna Green Assoc Dean 666 666 6666 alison qreen hp com Dso Note Users may click an o
84. process Section 2 6 1 1 Authorize Payment Via Plastic Card provides instructions on authorizing your certification payment via plastic card e Cancel Click this button to stop the process and return to the Form Search Results screen e Return to Your Form Click this button to stop the process and return to the DHS SEVIS School Certification Payment screen 2 6 1 1 Authorize Payment Via Plastic Card After clicking the Continue With Plastic Card Payment button see Step 2 of Section 2 6 1 the Authorize Payment screen displays as depicted in Exhibit 32 Authorize Payment Screen Plastic Card Information on this screen has been redacted for privacy reasons 55 December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form 1 17 Exhibit 32 Authorize Payment Screen Plastic Card 5 Pay gov Provided by the Department of the Treasury Home gt Online Payment Online Payment Step 2 Authorize Payment 2 Payment Summary Editthis information Address Information Account Information Payment Information Account Holder Name Tod Darin Hufman Card Type Visa Payment Amount 580 00 Billing Address 4684 Glendale Drive Card Number Transaction Date and Time 09 06 2005 13 39 EDT Billing Address 2 Expiration Date 7 2007 City Washington School Name State Province DC School District Affiliation System Zip Postal Code 20001 School Code
85. propriate area of study To remove the check mark click in the check box again If Other is selected 24 December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 Section Field Description Explanation provide an explanation in the text box Note Updates to this field require DHS review and approval 2 Click one of the following buttons e Save Draft After completing the required fields on Page 2 you may click this button to save the data that you have added or changed on this page Note You do not need to click this button before advancing to the next page of the application SEVIS automatically saves data when you click the Next button However saving prior to moving on to the next page ensures that all required fields have been completed because if there is an invalid entry SEVIS will return a validation message It also allows you to review the information before moving on e Prev Previous Click this button to return to the previous page of the application WARNING Be sure to save the data entered on this page before selecting the Prev button If you do not save first the new data that you entered on this page are lost e Reset Values Click this button to return all new entries on the page to their previous values e Next Click this button to automatically save the data that you have added or
86. ps for each campus listed on the application 1 From the Campus Information Page 5 of 5 screen click the Officials link to the right of the campus name The Assigning Campus Officials screen displays An example is shown in Exhibit 21 Assigning Campus Officials Screen Note This screen lists all officials associated with the school You must choose the role that each official will play at each campus 40 December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 Exhibit 21 Assigning Campus Officials Screen Assigning Campus Officials Campus Name Makena University Mailing Address 3540 Hilo Drive Washington DC 20001 Officials Currently Assigned Official Name Title PDSO 050 No Role Ben Grady Dean of Admissions Cc Makana Makaiwi President C Accept Changes Reset Values Cancel 2 Click a radio button PDSO or DSO to the right of the official s name Select the No Role radio button for officials who will not perform SEVIS tasks for this specific campus Note Each campus must have one PDSO and this person may be a PDSO at multiple campuses Schools can identify a maximum of nine DSOs per campus and these officials may perform different roles for different campuses Every official must be assigned at least one role at one campus listed on the application If an official is not assigned a role you cannot submit these ch
87. r 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 Exhibit 23 Recertification Notification Screen oy US Immigration 2 nd Customs Student amp Exchange Visitor Enforcement 4 Information System Recertification Application You are associated with a school that requires recertification The PDSO of the main campus must submit a recertification application If the application is not submitted by the expiration date the school will be Withdrawn without appeal rights Your school s access to SEVIS will terminate at the end of the session following the withdrawal action Shortly you will be receiving Recertification instructions from recert sevis dhs gov If you have a pending update please do not proceed with recertification until your update has been adjudicated By clicking continue on this screen you will not be directed to the recertification page rather you will be directed to your Listing of Schools page Continue e On the Listing of Schools screen displays to the right of the school s name indicating that it needs to be recertified An example of this screen is depicted in Exhibit 24 Listing of Schools Screen This indicator is visible to all PDSOs and DSOs Exhibit 24 Listing of Schools Screen US Immigration and Customs I Enforcement Student amp Exchange Visitor Information System Main Listing
88. rd reset perform the following steps 1 Click the Request Password Reset link on the SEVIS Login screen The Request Password Reset screen displays 2 Enter your SEVIS user ID in the User Name field 3 Click the Submit Request button A message displays informing you that the request has been submitted to SEVIS However if a DSO has not logged into SEVIS for more than 45 days the following message will display User is inactive due to 45 days of inactivity Contact your PDSO or RO to request a password reset See Section 2 3 1 4 Request Password Reset for DSO for information on how a DSO can request a password reset Note An email will be sent to the email address associated with the SEVIS user ID It will provide instructions for creating a new SEVIS password The email will be valid for 30 days a password must be created within 30 days of the date on the email REMINDER You must log into SEVIS RTI at least once every 45 days to keep your SEVIS user ID active 2 3 1 4 Request Password Reset for DSO Users must log into SEVIS at least once every 45 days or they will lose access to SEVIS When a user has not logged into SEVIS for 30 days the following will occur e alert will be generated to inform the PDSO and DSOs of the schools campuses to which the user is associated that this user has not logged into SEVIS within the past 30 days The alert will list the PDSO and any DSOs who have not logged into SEVIS for 30 days
89. rds and issuing Forms I 20 Note PDSOs and DSOs must be either U S citizens LPRs of the United States Exhibit 20 SEVIS Roles and Responsibilities lists the various tasks that school officials may perform using SEVIS An X in the column indicates that the school official whose title displays at the top of the column may perform the task listed Exhibit 20 SEVIS Roles and Responsibilities SEVIS Task PDSO DSO Add and delete campuses Form I 17 Add delete update save and submit changes to the information for school officials including assigning roles Form I 17 Update save and submit changes to the information for schools Form I 17 Initiate and submit recertification application Form I 17 Print the Form I 17 Create and save records for students and dependents Form I 20 Update records for students and dependents Form 1 20 Submit records for students and dependents Form I 20 Print student and dependent draft I 20 Forms Print student and dependent I 20 Forms View all student and dependent records for their schools Receive SEVIS alerts View and print reports Register schools to use the SEVIS batch interface To authorize your school officials to perform as a PDSO or DSO when using SEVIS perform the following ste
90. rection to previous designation Designated Official Print or Type Last and First Name Title Telephone Number Initial Designation Replacement for prior designated official Correction to previous designation Designated Official Print or Type Last and First Name Title Signature Telephone Number Initial Designation Replacement for prior designated official O Correction to previous designation Designated Official Print or Type Last and First Name Title Telephone Number Initial Designation Replacement for prior designated official Correction to previous designation Designated Official Print or Type Last and First Name Title Telephone Number O Initial Designation Replacement for prior designated official Correction to previous designation Designated Official Print or Type Last and First Name Title Signature Telephone Number Initial Designation Replacement for prior designated official Correction to previous designation Designated Official Print or Type Last and First Name Title Signature Telephone Number Initial Designation Replacement for prior designated official Correction to previous designation Page 1 Designated Official Print or Type Last and First Name Title Signature Telephone Number Initial Designation Replacement for prior designated official Correction to previous designation De
91. red asterisk Account Holder Name Darin Hufman Payment Amount 580 00 Account Type gH Routing Number Account Number Confirm Account Number Check Number Routing Number Account Number Check Number DSBQGLE7BR3 9243767390 Payment Date 09 08 2005 School Name School District Affiliation System School Code School Address School City School State School Zip Postal Code School Contact First Name School Contact Middle Name School Contact Last Name School Contact Phone Number Amount Select the Continue with ACH Payment button to continue to the next step in the ACH Debit Payment Process Continue with ACH Payment Cancel Return To Your Form Note Please avoid navigating the site using your browser s Back Button this may lead to incomplete data being transmitted and pages being loaded incorrectly Please use the links provided whenever possible All information provided on this v Department ofthe Tr jton D e copyright 401 14th Stre Contact Us F ibility Policy Privacy and Security Policy 57 December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 Click the About ACH Debit link at the top of the screen for detailed information regarding debit payments Below is a description of the fields on this screen At a minimum complete all fields preceded
92. remain in full force and effect until we have received notification of its termination in such time and in such manner as to afford Pay gov reasonable opportunity to act on it or unless otherwise terminated for any reason y Pay gov B Disclosure Press the Submit Payment Button only once Pressing the button more than once could result in multiple transactions Cancel Retum To Your Form Note Please avoid navigating the site using your browser s Back Button this may lead to incomplete data being transmitted and pages being loaded incorrectly Please use the links provided whenever possible This screen provides summary information of the data entered on the previous screens If any information is incorrect click the Edit This Information link at the top of the screen If you wish to receive an email confirmation of this payment enter your email address in the Email Address field and reenter it in the Confirm Email Address field Click the check box to indicate your agreement with the authorization and disclosure language 60 December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form 1 17 4 Click one of the following buttons e Submit Payment Click this button to finalize the payment process e Cancel Click this button to stop the process and return to the Form Search Results screen e Return to Your Form Click this b
93. rmation System Version 6 11 Volume I Form I 17 2 Enter a keyword or partial keyword in the text box provided or Scroll through the list using the scroll bar on the right side of the left panel 3 Select a keyword to view the help topic associated with it in the right panel If you select a keyword associated with multiple topics a small selection list displays select the appropriate topic from the list and the information displays in the right panel 2 2 3 Search Online Help To search on a word or phrase perform the following steps 1 Click the Search 8 button 2 Type search criteria in the text box provided and press Enter The results of the search display as a list of topics containing the word or phrase entered if any 3 Click a topic name to view the Online Help text for that topic in the right panel 2 2 4 Hide Show the Left Panel To hide and show the left panel perform the following steps 1 Click the Hide button in the upper right corner of the left panel to hide the left panel 2 Click the Contents amp Index ug or Search button to restore the left panel 2 2 5 Jumps Click an underlined word or phrase to see a jump to a new topic To return from a jump click the Back button on the browser toolbar Note Some underlined phrases are web links They are identified by the text that precedes them When finished viewing the page click the Close button in the upper right corner of the browser w
94. rn School Program Germantowm Campus Germantovm MD DSO Search New Student Alerts Student Lists Reports Note To return to the Listing of Schools screen when on other screens within SEVIS click the Main link on the navigation bar If you act as both a school official and program sponsor official you may also click the Listing of Programs or Listing of Schools link on the navigation bar Certain fields on the application can be updated without DHS approval If the updated field does not require adjudication SEVIS informs you that the update was completed successfully However submitted changes for other fields must be reviewed and approved by a DHS user in SEVIS Those sections fields actions that require adjudication by SEVP will be identified within the system You DO NOT need to send any additional information to DHS unless specifically contacted and requested to do so As DHS adjudicates the updates to the application the following outcomes are possible e Ifthe updates are approved the school officials receive approval notification via email e If additional information is required for processing the updates the school officials receive an email specifying the missing or problematic information e Ifthe requested updates are denied the school officials receive notification via email This email will include basic information regarding the reasons for denial and if necessary a DHS user will contact the school officials
95. role in SEVIS addition will require adjudication by SEVP Add Official Cancel 2 In the User Name field enter the SEVIS user ID the ID that the official uses to access SEVIS 3 Click the Search Official button If the official has a record in SEVIS the Add Existing Official lt Official s Name screen displays the name title telephone number and email address for this official 4 Click one of the following buttons e Add Official Click this button to add this school official to your school s application Page 4 of the application displays and the information for the official is included on the list of officials e Cancel Click this button to return to Page 4 of the application without adding this official to your school s application 5 If you need to add additional existing officials repeat Steps 3 through 6 6 See Section 2 4 6 4 Assign Campus Officials in order to complete the process and assign the appropriate role PDSO or DSO to the added official at the school s campus es The added official must be assigned a role at least at one campus If the added official will not be performing a role at a particular campus click the No Role radio button 2 4 5 3 Update an Official s Information Only a PDSO may update the SEVIS record for an existing official Note Updating a school official s first middle or last name requires DHS review and approval 34 December 7 2012 User Manual for School User
96. s enter None in the text box Note Updates to this field require DHS review and approval 14 Select as appropriate Although more than one field may be completed generally you should complete only one of the fields listed for Section 14 Note Updates to this section require DHS review and approval If the school is engaged in elementary or secondary education If your school provides elementary secondary education select does or does not to indicate if your school qualifies its graduates for acceptance by accredited schools of higher education Leave this field blank if your school is engaged in higher education vocational technical training or English Language training Note Updates to this field require DHS review and approval If the school is engaged in higher education As college university select does or does not to indicate if your school confers recognized degrees Also indicate if its credits or are not transferable to degree conferring institutions Both fields in this section must be completed if your school is engaged in higher education Leave these fields blank if your school is engaged in elementary secondary technical vocational or English Language education Note This field applies to community colleges that offer higher education academic programs and confer academic degrees including AA degrees Note Updates to this field require DHS rev
97. s 2 City State Zip Code Note Addition of a new campus will require adjudication by SEVP Add Campus Cancel 2 Enter the information regarding the new campus Below is a list of the sections fields on this screen and a brief description or explanation for each section field An asterisk precedes the fields that must be completed Section Field Description Explanation Campus Name Enter the name of the new campus This also prints on Forms I 20 issued from this campus 37 December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 Section Field Description Explanation Mailing Address Enter the address to which mail for this campus should be sent This address may contain a post office box number Address 1 Enter the first line of address for this campus Address 2 Enter the second line if needed of an address typically a building name or post office box number City Enter the appropriate city State Select the appropriate state T Zip Code Enter a valid five digit postal code use of a nine digit zip code is optional Fax Number Enter a valid fax number for this campus Telephone Number Enter a valid telephone number for this campus Location The physical location of the new campus if different from its mailing addr
98. s field You may also reference additional sources of information such as a college catalog or website However reference to a website or other source of the school s requirements is not sufficient for completion of this field If necessary DHS will contact you to obtain the additional information Note The text may be truncated on the printed Form I 17 if it is longer than the available space However DHS and school officials are able to view the entire text in SEVIS 17 Courses of study and time necessary to complete each Provide a general listing of a school s courses of study and the time in weeks months or years needed to complete each Note The text may be truncated on the printed Form I 17 if it is longer than the available space However DHS and school officials are able to view the entire text in SEVIS Note Updates to this field require DHS review and approval 18 Requirements for graduation Summarize your school s requirements for graduation If there is information that you wish to include that does not fit in this field make a note of that fact in this field You may also reference additional sources of information such as a college catalog or website However reference to a website or other source of the school s requirements is not sufficient for completion of this field If necessary DHS will contact you to obtain the additional information 28 December 7 2012
99. s of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 To change or update the record of an existing school official perform the following steps 1 From the School Official Information Page 4 of 5 screen click the Update link to the right of the name of the official whose record you wish to update The system displays the Update Official screen Exhibit 16 Update Official Screen is an example of the screen Exhibit 16 Update Official Screen Update Official Required fields are marked with an asterisk When modified fields marked with a circle will require adjudication by SEVP Last Name Green e First Name Middle Name Suffix g The Officialis UNITED STATES CITIZEN v If LPR enter A Number _ Contact Information Address 1 25 Southst SS Address oe SS Zip 20715 Telephone Number 333 333 3333 ext Email Address Jalison green hdg edu Update Cancel 2 Make the necessary changes to the user s record See Section 2 4 5 1 Add New Officials to an Application Form I 17 for detailed instructions for each field 3 Click one of the following buttons e Update Click this button to update this school official s information Page 4 of the application displays e Cancel Click this button to return to Page 4 of the application without updating this official
100. ser Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 2 4 6 1 Add a New Campus SEVIS enables the PDSO to add to the application Form I 17 campuses that are located in the same DHS jurisdiction as the main campus If your school has campuses that are located in other DHS jurisdictions for example different states separate applications must be completed for the schools and campuses within each district Multi campus schools that have campuses located in a single DHS district may either file a single application for all campuses or file separate applications Note When adding another campus review and update all pages of the application to reflect any new information specific to the campus being added When you add campuses to the application DHS must review and approve the changes To add a campus to the school s application perform the following steps 1 From the Campus Information Page 5 of 5 screen click the Add New Campus link below the list of registered campuses Exhibit 19 Add Campus Screen is an example of the screen that displays Exhibit 19 Add Campus Screen Add Campus Required fields are marked with an asterisk Campus Name Mailing Address Address 1 Address 2 City Zip Code Fax Number Telephone Number 4 E ext Location if different from the mailing address Address 1 Addres
101. signated Official Print or Type Last and First Name Title Signature Telephone Number O Initial Designation Replacement for prior designated official Correction to previous designation Designated Official Print or Type Last and First Name Title Signature Telephone Number O Initial Designation Replacement for prior designated official O Correction to previous designation I the undersigned president owner or head of the school or school system named below certify that the above individuals are designated school officials of the school or school system Further I certify that I will be responsible for providing the resources and training necessary for these officials to implement properly the above referenced regulations Name Print or Title Print or Type Signature GEMMAM Name of School System School or Campus list all schools or INS FILE No if known campuses and their three digit suffixes for which the above Date officials are designated if for more than one school or campus but If a multi campus institution or school system use the 3 digit suffix not for the entire school system for the main or initial campus Address of School System School or Campus Page 2 DRAFT Instructions Form I 17 Supplement B must be completed and submitted with Form I 17 if a school system or multi campus institution is seeking approval for a number of schools for admitt
102. sse 23 Program Course Information Page ee rep aged teda 26 School Official Information Page 4 30 Add Official Screen oec I A OL Mh 32 Add Existing Official Screen esta eee rs AT YS RENTA 34 Update Official ss Bice i ae c ee d i ciae o Sil Ev ERN 35 Delete Ofrhicral Sereen pato tei e bt Dicen oa ue d das 36 Campus Information Page 5 of 5 ee ee RUE Aa Fa iR dos 36 Add Campis SCHON sioe ot ve ds Dolci ou EUN 37 SEVIS Roles and 1 tive 40 Assigning Campus Officials Screen oet nde tede 41 Submit 1 17 Confirmation 42 Recertification Notification petenti ient e ure e tes edo congr 44 Listing of Schools Sereen ib oet dune iens 44 School Information Screen With Apply for Recertification Link 45 Apply for Recertification Screen idee nae 46 Recertification Application Has Been Submitted Screen 47 Pay Gov Home Page Dea Oe did R eee ke aa 48 Search Public Forms Nem d Mies 49 DHS SEVIS School Certification Payment Screen eene 50 Enter Payment Information Screen Plastic Card esee 53 Authorize Pa
103. ssociated with another school or program not an existing user in your school or program You will assign these users additional roles using Page 5 of the electronic application Section 2 4 6 4 Assign Campus Officials e Update an official s information in SEVIS Section 2 4 5 3 Update an Official s Information e Delete an official in SEVIS Section 2 4 5 4 Delete an Official from an Application Form I 17 Note During an I 17 application update a new or existing official cannot be assigned as a PDSO if not already an approved PDSO or DSO Note Adding a new official adding existing officials or updating a school officials first middle or last name on a school application requires DHS review and approval 30 December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form 1 17 The procedures for completing these tasks are addressed in the following sections Note Prior to the departure of a PDSO from your school he she should access SEVIS and assign the PDSO role to an existing DSO Then the departing PDSO should assign himself herself the role of DSO The new PDSO may then access SEVIS and delete the departing officials record from SEVIS see Section 2 4 5 4 Delete an Official From an Application Form I 17 If the PDSO has left the school attempt to contact the person and request that he she log into SEVIS and assign the role to an existing DSO If you en
104. sults for updates to the application will also be sent to this email address Note Email addresses are not secure if they can be accessed by more than one person for example info ABCcollege edu 3 Click one of the following buttons e Add Official Click this button to save the data that you have entered for this school official Page 4 of the application displays and the information for the official that was added is included on the list of officials e Cancel Click this button to return to Page 4 of the application without saving the data for this official 4 If you need to add additional new officials repeat Steps 3 through 5 5 See Section 2 4 6 4 Assign Campus Officials in order to complete the process and assign the appropriate role PDSO or DSO to the new user at the school s campus es The new user must be assigned a role at least at one campus If the new user will not be performing a role at a particular campus click the No Role radio button 2 4 5 2 Add Existing Officials to an Application Form 1 17 An existing official is an active SEVIS user someone who already has a permanent SEVIS user ID SEVIS allows the addition of existing officials who may perform tasks for multiple schools and or programs Adding an existing official 15 the process of authorizing a current SEVIS user who is not already listed on the school s application to perform as a PDSO or DSO for a school or campus Note
105. te Operation SEVIS requires the use of Internet Explorer Version 5 0 or higher Adobe Acrobat Version 5 0 and a Laser printer a Laser Postscript printer with 32 MB of RAM 96 MB is recommended or a Laser printer with 32 MB of RAM 64 MB is recommended Note If you do not already have Adobe Acrobat Version 5 0 or higher installed on your computer refer to the instructions in Appendix C Download the Latest Version of Adobe Acrobat Reader You must also have a SEVIS user ID and password to access the system When you access SEVIS the SEVIS Login screen displays To log into SEVIS perform the following steps 1 Enter your user ID in the User Name field 2 Enter your password in the Password field 3 Press Enter or click the Login button The system displays a security message 4 Click Yes and the Listing of Schools screen displays 3 2 Maintain Operation After 18 minutes of inactivity a message will display informing you that your session is about to expire Click OK to continue working in SEVIS If you click this button after 20 minutes of inactivity a message will display to inform you that your session has expired Click OK to display the SEVIS Login screen Any unsaved data will be lost WARNING If you click the Close 2 button on the browser window you must wait 20 minutes before you can log back into SEVIS If you try to access the system before the end of 20 minutes the following message displays user is alr
106. ties living or deceased is intended or should be inferred 2 DESCRIPTION OF SYSTEM FUNCTIONS The following sections provide step by step instructions for using SEVIS Section 2 4 Update an Application Form I 17 provides directions for updating a school s application Section 2 5 Recertification Application Form I 17 Overview provides directions for initiating and submitting a recertification application 2 1 Overview of Screen Components This section explains SEVIS screens and their components and how to navigate through the application Exhibit 1 Listing of Schools Screen is an example of a screen that displays when users log into SEVIS It includes various options that are available on the navigation bar and links that are available from within the listing of schools The screen components are labeled with the terms used in this manual Note If you have access to more than one school campus all schools will be listed on the Main screen Also if you are authorized as both a school official and a program sponsor official you will first be directed to a screen Exhibit 6 Main Screen for School and Program Sponsor User that has two links Listing of Schools and Listing of Programs You would then click the Listing of Schools link to access the Listing of Schools screen which lists all schools and or campuses to which you are assigned December 7 2012 User Manual for School Users of the Student and Exchange Visitor Infor
107. tinue submitting your certification fee 2 6 1 Enter Payment Information Via Plastic Card Pay Gov allows you to pay your certification fee with a plastic card If you selected the Credit Card radio button on the DHS SEVIS School Certification Payment screen this section provides instruction on completing the payment process via plastic card If paying via ACH see Section 2 6 2 Enter Payment Information Payment Via ACH After clicking the Make Payment button see Step 6 of Section 2 6 the Enter Payment Information screen displays as depicted in Exhibit 31 Enter Payment Information Screen Plastic Card 52 December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form 1 17 Exhibit 31 Enter Payment Information Screen Plastic Card Provided by the Department of the Treasury Home Online Payment Online Payment Step 1 Enter Payment Information Pay Via Plastic Card PC ex American Express Diners Club Discover Mastercard VISA Required fields are indicated with a red asterisk Account Holder Name Hufman Payment Amount 580 00 Billing Address 4884 Glendale Drive Billing Address 2 City Washington 7 State Province pc gt Zip Postal Code 20001 Country Card Number icant number value should not contain spaces or dashes Expiration Date zl School School
108. to a school application requires DHS review and approval During an I 17 application update a new or existing official cannot be assigned as a PDSO if not already an approved PDSO or DSO To add new school officials perform the following steps 1 From the School Official Information Page 4 of 5 screen click the Add New Official link below the list of officials already registered to use SEVIS The Add Official screen displays An example of this screen is depicted in Exhibit 14 Add Official Screen 31 December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 Exhibit 14 Add Official Screen Add Official Required fields are marked with an asterisk Last Name First Name Middle Name Suffix E 1 The Officialis x If LPR enter A Number Title Contact Information Address 1 Address 2 City a Zip Code HE Telephone Number E Email Address Note Addition of a new official will require adjudication by SEVP Add Official Cancel Below is a list of the fields on the Add Official screen and a brief description or explanation for each field An asterisk precedes the fields that must be completed To add an official enter the following data Field Description Explanation Last Name Enter the surname or family name of the school official First
109. toms amp w Student amp Exchange Visitor WS Enforcement TIAM f Information System Welcome to the SEVIS system Username Password Confirm password Set Password 2 Enter your user ID in the Username field 3 Enter your password in the Password field Specific password guidelines are provided in the email message you received from SEVIS Section 2 3 1 Guidelines for Passwords provides general password guidelines 4 Enter your password again in the Confirm Password field 5 Click the Set Password button The system displays a message indicating that you have successfully created a password 6 Click OK and the system displays the SEVIS Login screen Note After creating your password use the SEVIS Login screen https egov ice gov sevis to access SEVIS and perform all of your SEVIS related tasks 2 3 1 Guidelines for Passwords The email you receive from SEVIS when your school is approved provides the specific requirements for SEVIS passwords General guidelines for SEVIS passwords are as follows e You cannot reuse your previous six passwords e SEVIS passwords have a maximum life span of 90 days After this time you will be required to change your password See Section 2 3 1 1 Change Password Every 90 Days for instructions e You may only change your password once every 7 days See Section 2 3 1 2 Change Password Voluntarily for instructions e If at any
110. ts can be admitted to schools approved under section 101 a 15 m The application should be used to request the addition or removal of the types of programs F or M in which the school wishes to enroll or 19 December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 Section Field Description Explanation discontinue enrolling foreign students Schools can request certification to enroll either or both types of students Note The approval request should pertain to programs that are offered at both the main campus and any additional campuses listed on the same application Note Updates to this field require review and approval by DHS 2 Name of School System Enter the school or school system s complete official name without abbreviations This is the school system name that prints on the student s Form 1 20 followed by the campus name Note Updates to this field require DHS review and approval 2a Name of Main Campus 3 Mailing Address of the School Enter the name of the school or campus that is considered the primary campus on the application This also prints on Forms I 20 issued from this campus If the main campus has its own name different from that of the school or school system that name will display here If not the main campus may have the same name as the school system In th
111. utton to save the data that you have added or changed on this page Note You do not need to click this button before advancing to the next page of the 21 December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form 1 17 application SEVIS automatically saves data when you click the Next button However saving prior to moving on to the next page ensures that all required fields have been completed because if there is an invalid entry SEVIS will return a validation message It also allows you to review the information before moving on e Reset Values Click this button to return all new entries on the page to their previous values e Next Click this button to automatically save the data that you have added or changed it ensures that all the required fields have been completed and advances you to Page 2 of the application If you have entered an invalid value in a field SEVIS will return a validation message e Print I 17 Form Click this button to print a copy of the application 2 4 3 Update Page 2 of an Application Form I 17 The current program course data for your school are displayed on Page 2 of the application Form I 17 Exhibit 11 Program Course Information Page 2 of 5 is an example of the page 22 December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 Exhibit
112. utton to stop the process and return to the DHS SEVIS School Certification Payment screen 2 7 Register to Use SEVIS Batch Interface Schools may use the batch data exchange to interface with SEVIS Authorized organizations can utilize systems external to SEVIS to collect and update student and dependent visa types F and M records and upload the records to SEVIS Organizations may develop systems in house or purchase third party products to communicate with SEVIS and upload and download information system to system The batch data exchange batch interface process is the method for automated exchange of data between SEVIS and schools using the Internet This exchange requires the registration in SEVIS of a campus that has a valid digital certificate If a school wishes to use the batch interface the PDSO must register the campus and ensure that the campus has a valid digital certificate Schools that include multiple campuses must register each campus Note Prior to registering the campus for use with SEVIS download the digital certificate files with the and pem extensions to a secure location The procedures to download the certificate files will vary depending on the type of browser being used To register a campus that has a valid digital certificate a PDSO performs the following steps 1 Navigate to the School Information screen for the school to be registered This screen can be reached from the Listing of Sch
113. with more specific information regarding the denial The fields that require adjudication are as follows e Approval for Attendance of Students Under F M or Both e Name of School System e Name of Main Campus e Mailing Address of the School e Location of the School if different from the mailing address December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form 1 17 School Type Public Private School Type indicator Private School Owner Name This school is engaged in The school operates under the following federal state local or other authorization This school has been approved by the following national regional or state accrediting association or agency Areas of study List the degrees available from this school If the school is engaged in elementary or secondary education If the school is engaged in higher education If the school is engaged in vocational or technical education This school is is not engaged in English language training Courses of study and time necessary to complete each Average Annual Number of classes teachers or instructors students and non teaching employees Addition of an existing official if not a current PDSO or DSO Note Only the PDSO may submit this change Addition of a new official Note Only the PDSO may submit this change Update to an existing official s last first or middle name Note Only the PDSO may
114. word screen will be displayed After 90 days when you log into SEVIS the system automatically displays the Change Password screen and you must create a new SEVIS password To change your password follow the guidelines in Section 2 3 1 Guidelines for Passwords To change your password perform the following steps 1 Enter your current password in the Old Password field 2 Enter your new password in the New Password field Note You cannot reuse your previous six passwords 3 Reenter your new password in the Confirm New Password field 4 Click the Change Password button The system displays a message indicating that the password has been successfully changed 5 Click OK to return to SEVIS Be sure to use your new password when logging into SEVIS 2 3 1 2 Change Password Voluntarily You may only change your password once every 7 days To change your password voluntarily perform the following steps 1 Click the Change Password link on the navigation bar The system displays the Change Password screen 2 Enter your current password in the Old Password field 3 Enter your new password in the New Password field Note You cannot reuse your previous six passwords 4 Reenter your new password in the Confirm New Password field 5 Click the Change Password button A confirmation screen displays 6 Click OK to return to SEVIS Be sure to use your new password when logging into SEVIS Note If at any time you suspect that your password h
115. yment Screen Plastic Card eese 56 Enter Payment Information Screen ACH esee 57 Authorize Payment Sereen ACH ecd 60 December 7 2012 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 11 Volume I Form I 17 1 INTRODUCTION This manual was written as a resource for school users that is Principal Designated School Officials PDSOs and Designated School Officials DSOs of the Student and Exchange Visitor Information System SEVIS The manual is presented in two separate volumes in order to delineate the Form I 17 and Form 1 20 processes This volume addresses the Form 1 17 process Attachment A Sample Certification Application Form I 17 provides an example of the certification application This user manual reflects the changes to SEVIS effective with Release 6 11 1 14 Resources The following are additional resources to assist with your use of SEVIS e Department of Homeland Security DHS Help Desk 888 347 7762 24 hours a day 7 days a week Contact the DHS Help Desk to report security concerns e School User Online Help is available by clicking the Help link in the navigation bar when logged into the SEVIS application This Online Help is updated every release e SEVIS Help Desk 800 892 4829 8 a m to 8 p m Eastern Time Monday through Friday The SEVIS Help Desk is available to address SEVIS technical
116. you have submitted your school s recertification application and it has not yet been adjudicated by DHS Register for Batch Processing This link is always available for PDSOs See Section 2 7 Register to Use SEVIS Batch Interface for more details View Event History This link is always available for PDSOs and DSOs Event history is a list of the changes to a school s SEVIS record See Section 2 4 7 View Event History for more details Request Password Reset for DSOs This link is available to PDSOs See Section 2 3 1 4 Request Password Reset for DSOs for more details Exhibit 9 School Information Screen Print 1 17 Form HdG Community College Certification Expiration Date 09 09 2011 School Status APPROVED Current School Code BAL214F92114000 Previous School Code N A Seeking Approval for Academic and Language students Register for Batch Vocational Students Mailing Address 16 Main Street Havre de Grace MD 21078 Telephone Number Fax Number Location Address 16 Main Street View Event History Havre de Grace MD 21078 Type of Institution Public This School is Engaged in VOCATIONAL OR TECHNICAL EDUCATION other than high school HIGHER EDUCATION issuing one or more of the following degrees associates bachelors masters Ph D School s Sessions are Primarily Based on Semesters School Established on 06 01 1958 School Operates Under the Following Authorization None School is Approved Under the Foll

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