AxiCal - Axiris
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1. AxiCal The Add Icon Click the icon in a time slot to add a booking or manipulate a note If the icon isn t present then you don t have the right to modify the diary Note that you can t manipulate notes in the month view Select type ES Date z oO T lt Periodicity End date Make also a booking reservations appointment for 12 50 13 30 ACaNCagua room Athena room Booking conflicts L remove existing bookings on conflict Description Title 30 characters at most Select type Choose the booking type The administrator decides which booking types appear in this list Date The booking date In case of a periodical booking it s the start date Click the icon to use the date picker Periodicity Create a one time booking or a periodical booking Start time Start time of the booking End time End time of the booking End date Choose an end date when you ve selected a periodicity Make also a for Select extra diaries for this booking Click with the CTRL button held down to select multiple diaries The number of additional diaries you can pick from depends on your access rights The booking is added to multiple diaries simultaneously while the created bookings are linked together Note that you can t add periodical bookings to multiple diaries simultaneously I Booking conflicts If checked AxiCal will overwrite remove any conflicting booking If unc2. You can create a booking in multiple diaries at once When you create such a booking AxiCal creates a link between the bookings in the diaries you ve chosen Bookings can t overlap If you want to add a booking that overlaps with an existing booking then you may choose how AxiCal reacts to this situation depending on your access rights See option Booking conflicts in chapter The Add Icon for more information Notes Explained A note is a short line of text that has a maximum length of 20 characters and occupies one time slot You may manipulate a note in each time slot that comes with a icon Click the icon to create edit or remove the note in a time slot Note that a booking as precedence over a note If a booking overlaps a time slot that contains a note you don t see the note and you can t manipulate the note Booking Details You can request booking details in the following view modes Day view Click the title of the booking Week view Click the title of the booking Month view Click the period of the booking The booking details are shown in a popup Reserven oy window of your web browser Click the Hveai icon to export the displayed booking as a vCalendar file Your web Periodicity oe o SOSO browser will take over this task and Beginiend time accompany you with saving the file Description Subway 51th Springfield Type Click Close window to return to the previous screen User Manual 15
3. Way Example applications of AxiCal include Companies managing personal diaries reserving meeting rooms booking facilities Sports keeping track of the planning of activities and training facilities Hotels Booking of rooms and conference rooms Reserving computers in public areas Managing reservations of shared cars 2 Room booking system Powered by Axiris Mozilla Firsts Bestand Bewerken Beeld Geschied iss BladMieeys Extra RA L diiad er a a ae b EIE DW Nig ZF api ae g as AEN ARLA F SG WINTERBERG Engineering Room booking system Welcome to our room booking system You can add your own text here including HTML tags Ts Ts To T Ts T T T Ts Ts Ts T Ts Ts F T T To T r T To Ts Ts tT Ts 15 Ts T T r r Ta T r r T To Ts Ts T3 Ts Ts Ts T T Ts To To T T Ts Ts Ta T Ts Ts T Ts 4 User Manual l Sx AxiCal ESS AViDiS be 2 General Concepts User The standard user is the most common type of user You log in with a user name and password Once you re logged in you can start working with diaries and diary views you re entitled to access The guest user is a special type of user This user is not required to log in It suffices to click an icon in order to access AxiCal as the guest user Usually the guest user is configured to browse certa
4. General settings Time format 24 hour format v Show popup messages Choose whether or not Color settings you want to see a confirmation following some Select color scheme do not change default values V Header background color 3630200 x Header text color sess A Date time format Sas Date format Select a format f ibt4do actions like adding a booking Table row 2 color tlecaebs A Week starts on Select Monday or Sunday oe omen maciivty aega Z Time format Select 12 or 24 hours ElO These settings are primarily intended to choose sig between European and American formats Color settings Saar ST EASE Select color scheme This description is self explanatory After you ve selected a color dolar sit amet scheme the RGB values will be updated in the remaining fields The remaining fields expect you to enter an RGB value in a 6 digit hexadecimal representation Alternatively you can click the icon to open a popup window with a color picker N co cio do a tt t t NF gt gt gt gt lt b lt gt gt gt gt lt gt lt P lt gt lt gt gt gt Click the icon to display an example of your color choices Click the I icon to save your settings Just close the popup window if you don t want to save the changes User Manual 21 Q AxiCal ESS AYIEBIS be 4 Mobile Usage Overview You can use AxiCal on your smartphone or
5. T T T Ts T Ta T r r T T Ts Ts a a Ts User Manual 7 l re AxiCal ESS AXIRIS be 3 PC Usage Overview The PC user environment offers the full functionality of AxiCal Therefore all important features of AxiCal are discussed in this chapter Many of these feature are also available in the mobile user environment The next chapter discusses attributes specific to the mobile usage of AxiCal Log in as a Standard User a To log in as a standard user enter your user name and password O WINTERBERG then click the Login button Engineering The administrator is responsible for setting up the user name and password of every user in the booking system You ve to log in with the user name and password the administrator has created for you You can t change your password If you belief you ve to change your password then contact the administrator He s authorized to change your password After you ve logged in you re always directed to the day view of today s diary view If you ve access to multiple diary views then the administrator determines which of these views you ll see first Log in as a Guest User Ra The administrator has the ability to activate a guest user The guest O Me EREL user is activated when the icon is visible in the top right corner of the login screen When you click the icon AxiCal logs you on as the guest user The input fields for user name and password may
6. add a booking or manipulate a note If the icon isn t present then you don t have the right to modify the diary Note that you can t manipulate notes in the week view 12 30 v 13 30 v d remove existing bookings on conflict Note text Title 30 characters at most Select type Choose the booking type The administrator decides which booking types appear in this list Start time Start time of the booking End time End time of the booking Remove existing bookings on conflict If checked AxiCal will overwrite remove any conflicting booking If unchecked AxiCal won t add the new booking in case it would conflict with an existing booking The availability of this option depends on your access rights you need at least write access to the diary or ownership over the diary Description An optional description of the booking You may enter more than one line of text Click Add to add the booking to the diary Note text Enter a text for the note Click Save to store the entered note text Click one of the 4 icons to discard any changes or return to the previous screen Note that the screen offers two independent functions adding a booking and manipulating a note You can only use one function at a time 24 User Manual or AxiCal ESS AYVIEIC be The Edit Icon Click one of the l icons in a diary to edit copy or remove a booking Title Here you can edit the title Select type Here you ca
7. booking s time period to show the booking details Click the icon to add a booking Note that you can t edit notes in the month view Click the l icon to edit or remove the booking Click the G icon to refresh the view Click the amp icon to print the view Search You can search for bookings in each view mode Click the 4 icon to show the search window The search window will be shown in a popup window of your web browser Search in calendar Select view Choose a diary view Select view Select item Choose a diary The description of this option Meetingrooms v depends on the choosen diary view Select tem Athena room ka ee Search value Here you can enter a search string of up to 30 fane characters _search _Close window Click Search to execute the search operation The results will Sede acy its appear below AxiCal displays up to 5 results Click Close window to close the serach window and return to the previous screen 23 07 2011 10 Nanomaterials Click the icon to show the booking in the current view mode 14 User Manual AxiCal S anu Bookings and Notes Every diary has 30 minute time slots You add bookings and notes in these time slots Bookings Explained A booking is an entry that occupies one or more consecutive time slots within a day in a diary For example you can book a meeting with Hubert in room 5 from 10 A M to 1 P M This booking will span 6 time slots
8. create appointments or reservations Throughout AxiCal the view type is expressed mainly in the display of diary photos and the reporting of messages A diary can be shown in multiple diary views Yet it s always the same diary we re talking about a change made in diary X part of diary view A is visible in the same diary X part of diary view B We say the diaries X are linked User Manual 5 CS AxiCal ESS A WIDE be Work Schedule You can define work schedules and assign them to your diaries Work schedules are very useful to keep track of your working hours to book appointments during consultation hours etc User Environment AxiCal is a web application You use your browser to interface with AxiCal Since web browsers are available for virtually all modern computer systems you can use AxiCal on every modern PC Mac workstation laptop and related hardware In this environment you can take full advantage of AxiCal We speak of the PC user environment The rise of smartphones has given the mobile Internet an important place in modern society That s why AxiCal also offers a mobile user environment As such AxiCal enables you to consult your diaries while you re on the move The mobile user environment provides a carefully selected subset of the overall functionality of AxiCal so you can enjoy the comfort of using your smartphone when you work with AxiCal AxiCal s mobile user environment takes into account the specific attributes
9. diary view being displayed on the right side When you click a certain day then the diary view on the right side immediately changes to the day you ve just chosen On the left side today is always marked in red In the picture shown to the left today is July 23 of 2011 Click the Elves icon to export a diary as a vCalendar file See chapter Day View for more information Click the 4 information icon to search See chapter Search for more By clicking the navigation icons you can change the displayed months on the left side Click the icon to display one month earlier Click the icon to display one month later Click the icon to revert to the original view showing the current month and day in the middle Note that when you click the icon the diary that s shown to the right also changes User Manual 11 AxiCal G The selected diary is displayed to the right side of the screen In week view you can as well edit and assign work schedules When today s date falls in the displayed week it will be marked in red Alan Seltzer 18 07 2011 24 07 2011 Week view Click within a time slot if you wish to make an appointment f ee ks Saturday 23 07 Ee ESI Er e_y e a SSS E a SS SSSSsaaa SSS E Se Se i E Ss H t H H lt gt lt gt lt gt lt gt lt gt lt gt gt fem gt lt gt
10. lt gt gt lt gt os 3 eteeeeeeee te eos Ge H t t H H lt 2 lt gt lt gt lt 2 e gt e gt oS H ttt tt tt tt ttt tt ttt tt ttttt t ttHH Eero a a ee ee ee ee 6 Edit work schedules Assign work schedule Options Click the title of a booking to show the booking details Click the EJ icon next to a date to show the diary in the day view mode at that specific date Click the El icon to display the diary in month view Click the icon to display the diary one week earlier Click the icon to display the diary one week later Click the icon to display today s week Click the icon to add a booking or edit a note Click the l icon to edit or remove the booking or the note Click the icon to refresh the view Click the amp icon to print the view Click Edit work schedules to edit the diary s work schedules Click Assign work schedule to assign a work schedule to the displayed week or to remove the current work schedule from the displayed week 12 User Manual o AS AxiCal G 3 my iy j D Month View The month view shows one month of a diary The section to the left side contains the general options the choice of the diary view and specific dairy and the date selection This panel offers identical options as in the week view See chapter Week View for more information The selected diary view is disp
11. may add bookings to the diaries in the diary view You may edit and remove your own bookings though you re not allowed to edit or remove other people s bookings Write You may add bookings to the diaries in the diary view You may edit and remove any bookings that is your own bookings and other people s bookings You can take ownership of other people s bookings Owner You may own one or more diaries You ve write access to diaries you own regardless of the access rights you have to the diary views that contain these diaries you own For example when you own a diary that s part of a diary view you ve merely read access to you still are allowed to add bookings to the diary 3 Room booking system Powered by Axiris Mozilla Firefox Bestand Bewerken Beeld Geschied fis Bladwijzers Extra Nay EF i SACI N te Zane HA Sis A EA Me he SSI A SNS SA Booking system PoWere Pe ie A http 169 254 194 250 agendadfindex php ie Meeting rooms Saturday 23 7 2011 Day view Click within a time slot if you wish to make a reservation WINTERBERG Engineering Logged on as Kimberly Rose Log out Preferences Select view Meeting rooms Y Mo Tu We Th Fr Sa Su v 1 0 Axiris r E T To F r Ta T T T T r r To To Ts To To Ts 2 T T T Ts To To Ts r Ta Ts Ts tT T T r Ts To 5 Ts Ts Ts Ts Ts To To
12. of smartphone and similar devices like the touch screen the lack of a mouse arrow the specific screen resolution the screen s size and direction AxiCal works in all current web browsers You can continue to use your personal web browser when you start off with AxiCal both in the PC and mobile user environments Display Modes For each user environment AxiCal offers three important visual views day view week view and month view Each view comes with its own specific attributes PC user environment The day view displays a whole diary view In the day view you can see the diaries of your colleagues at a glance check the occupancy of meeting rooms query today s visitors etc The week view displays one week of a diary You can edit and assign work schedules in the week view The month view summarises one month of a diary Mobile user environment The day view displays one day of a diary In this display mode you can for example see your daily appointments The week view summarises one week of a diary The month view uses colors for showing the amount of time booked every day ina one month period 6 User Manual AxiCal gt AS Q 3 vn oO D Access Rights The administrator manages your access rights to each diary view in AxiCal These access rights comprise Access denied You re not allowed to see the diary view Read You may only read the diaries in the diary view Add You
13. remain empty when you log in as the guest user When the guest user is activated every visitor of the booking system can log in as the guest user The administrator chooses the application of the guest user A few of many applications may include A tennis club may grant read access to a particular diary view that displays tennis bookings and schedules over the Internet Hence a visitor of the club s website can simply query for available courts without having the club to run the risk that the visitors would edit or remove any booking in the diary view A company may give its employees full access to certain diaries so these people can book meeting rooms for example In order to access other diaries and diary views the employees would have to log in as a standard user 8 User Manual MP _ AxiCal lt Rm be Day View The day view shows one day of a diary view The screen is divided into two sections The section to the left side contains the general options the choice of the diary view and the date selection If you click Log out then AxiCal logs you out and you re presented WINTERBERG with the login screen Engingering s When you click Settings your directed to the preferences screen Logged on as Kimberly Rose Log out Preferences Select view Meeting rooms w Hehh Q Hval Mo Tu We Th Fr Sa Su 20 21 22 23 24 25 26 27 28 29 30 a E E Mo Tu We Th Fe Sa Su eae 4
14. 5 6 7 8 9 10 11 12 13 14 15 16 17 19 20 21 22 23 24 See chapter Preferences for more information The option Select view enables you to change the currently displayed diary view When you select a different diary view the screen is immediately updated on the right side The administrator determines which diary views you re granted access to The date selection allows you to change the diary view being displayed on the right side When you click a certain day then the diary view on the right side immediately changes to the day you ve just chosen On the left side today is always marked in red In the picture shown to the left today is July 23 of 2011 By clicking the navigation icons you can change the displayed months on the left side 18 25 26 27 28 29 3031 LL L I Click the icon to display one month earlier Mo Tu We Th Fe Sa Su E ajz a a s 6j7 a 9 1o 11 12 13 14 15 16 17 18 19 20 21 ea Click the icon to display one month later Click the icon to revert to the original view showing the current month and day in the middle Note that when you click the icon the diary view that s shown to the right also changes Click the 4 icon to search See chapter Search for more information Click the Elves icon to export a diary as a vCalendar file The options screen as depicted below will be shown in a popup window of your web browser Options vCalendar ex
15. AxiCal User Manual August 2011 AxiCal 72S AYIBIC be Table of Contents 1 Introduction 4 2 General Concepts 5 User 5 Administrator 5 Diary 5 View 5 Work Schedule 6 User Environment 6 Display Modes 6 Access Rights 7 3 PC Usage 8 Overview 8 Log in as a Standard User 8 Log in as a Guest User 8 Day View 9 Week View 11 Month View 13 Search 14 Bookings and Notes 15 Bookings Explained 15 Notes Explained 15 Booking Details 15 The Add Icon 16 The Edit Icon 17 Taking Ownership of a Booking 18 Work Schedules 19 Edit Work Schedules 19 Assign Work Schedule 19 Multiple Work Schedules 20 Preferences 21 4 Mobile Usage 22 Overview 22 Log in as a Standard User 22 Day View 22 Week View 23 Month View 23 Bookings and Notes 24 Booking Details 24 2 User Manual AxiCal The Add Icon The Edit Icon Revision History Date Authors Description 2011 08 16 Peter S heeren Ilse Joostens Initial release User Manual AxiCal gt AS Q G alah mp anu vn oO D 1 Introduction AxiCal is a web based booking system for meeting rooms resources and much more You can deploy AxiCal as a shared diary for employees hence combining the functionality of a booking system and an individual diary Paper diaries are usually difficult to fill in and they re often confined to a reception area which makes them harder to consult AxiCal replaces paper diaries in a smart and flexible
16. any other mobile device with the capability to access the Internet This form of use is called the mobile user environment of AxiCal In the mobile user environment you always work with diaries rather than diary views because of the limited dimensions of the screen Nevertheless AxiCal offers access to the diary views by showing them as three letter abbrevations along with the diary names For example in the following images MRS Acancagua room designates diary Acancagua room in the diary view named Meeting rooms Log in as a Standard User Room booking system To log in as a standard user enter your user name and password acne and click the button Login Login After you ve logged in you re always directed to the day view The administrator determines which diary you ll see first You can t log in as a guest user in the mobile user environment 23 7 2011 Loa out The day being displayed is mentioned in the top left corner If you click Log out then you re logged out of the booking system and you re directed back to the login screen When you select a diary and click the gt gt button AxiCal will show the selected diary Click the J icon to display the diary in the week view Click the 4 icon to display one day earlier Click the icon to display one day earlier Click the icon to display today Click the icon to add a booking or edit a note Click the l icon to edit or remove the booking or the not
17. e Click the title of a booking to see the booking details Work schedule times are visible in the day view 22 User Manual Q2 AxiCal ESS AWVIEIC be Week View D gt 18 07 24 07 Log out The week being displayed is mentioned in the top left corner MRS Acancagua room EA i i Click the 4 icon to display one week earlier lt gt 08 30 12 30 13 30 15 00 2 Click the gt icon to display one week later 15 00 17 00 Click the icon to display the current week ee If you click Log out then you re logged out of the booking system 17 39 19 30 and you re directed back to the login screen When you select a diary and click the gt gt button AxiCal will show the selected diary 08 30 10 30 10 30 12 30 TTA Click the il icon to display the diary in the month view 15 00 17 00 a Click the J icon next to a date to display the diary in the day view at the given date 08 30 10 30 13 00 15 00 15 00 17 00 Click the lt icon to add a booking or edit a note Click the l icon to edit or remove the booking or the note ua Ag 98 30 12 00 Click the time of a booking to see the booking details 22 07 11 Work schedules are shown in a simplified way you can only see whether or not a work schedule is assigned on a daily basis by means of the background color Month View gt gt July 2011 Log out The month being displayed is menti
18. fresh the view Click the amp icon to print the view 10 User Manual AxiCal Week View The week view shows one week of a diary If work schedules are activated for the diary then they re shown and the user can edit assign and remove them The section to the left side contains the general options the choice of the diary view and specific dairy and the date selection Ne WINTERBERG Q Engineering Logged on as Kimberly Rose Log out Preferences Select view Meeting rooma Select tem Acancagua room Heh Q Hvcal Mo Tu We Th Fe Sa Su 11 12 118 19 20 21 22 23 24 25 26 27 28 29 30 31 If you click Log out then AxiCal logs you out and you re presented with the log in screen When you click Settings your directed to the preferences screen See chapter Preferences for more information The option Select view enables you to change the currently displayed diary view When you select a different diary view the screen is immediately updated on the right side The administrator determines which diary views you re granted access to The administrator decides which diary of a view comes first The option Select co worker Select facility or Select item allows you to pick a diary from the selected diary view The chosen diary is shown to the right Note that the title of the option depends on the type of the selected diary view The date selection allows you to change the
19. hecked AxiCal won t add the new booking in case it would conflict with an existing booking The availability of this option depends on your access rights you need at least write access to the diary or ownership over the diary Description An optional description of the booking You may enter more than one line of text The amount of text shown in the view depends on the number of time slots the booking occupies Click Add to add the booking to the diary Click Back if you don t want to create a booking Note text Enter a text for the note Click Save to store the entered note text Note that the screen offers two independent functions and manipulating a note You can only use one function at a time adding a booking 16 User Manual or AxiCal ESS AVIEIC be The Edit Icon Click one of the l icons in a diary to edit copy or remove a booking Title Here you can edit the title Select type Here you can adjust the A pate Date and periodicity aren t adjustable If you need to change these settings then you ll have to create a new booking Start time Here you can change the start time Booking cantlicts L remove existing bookings on conflict Description Subway 51th Springfield End time Here you can change the App ean eae CUA Booking conflicts If checked AxiCal will overwrite remove any conflicting Acancagua room v Meany booking If unchecked AxiCal won t apply the edited booking i
20. iary The edit screen is shown in a popup window of your web browser pT from tit from tit from tit from tit from Ye Sa oe C fia few Powe ew ew mw A a e e e e e ms Fae coed ee Sed e ime ee e e e e e e e e The booking system lets you keep track of up to five work schedules The work schedules are denoted with the letters A to E First you choose the work schedule you want to edit using the option Select work schedule Then you fill in the times for each day of the week You can set up to five periodes a day Finally click Save to store the settings of the selected work schedule You can repeat these steps to edit multiple work schedules Note that when you select a work schedule the times change to reflect the new selection Hence it s important you first select the work schedule before you start changing times Click Close window to close the popup window and return to the week view Assign Work Schedule Click Assign work schedule in the week view to assign a work schedule to the diary The assignment applies to the week that s being displayed above It s the same week as shown in the week view To assign a work schedule choose a work schedule from A to E using the option Select work schedule Once selected the times are displayed Click assign to assign the work schedule to the diary for the week displayed above To remove the currently assigned work schedule choose Remove work schedule us
21. in diaries without the ability to make changes The administrator determines the policy on the guest user The administrator is able to activate and deactivate the guest user Administrator The administrator is the person who manages AxiCal The administrator is a user who logs in with a user name and a password but who has full access to AxiCal The administrator creates users chooses the passwords adds diaries and diary views configures the access rights adds photographs of employees rooms and resources determines the general settings maintains the system There s always one administrator though multiple administrators may exist Diary We use diaries for requesting room making appointments reserving materials etc To accomplish this you add a booking to one or more diaries in a diary view for example a meeting You can edit bookings move bookings delete bookings etc You can also add notes in a diary A note is anything that s not a booking like a reminder to go home a little earlier Pete s birthday or a general remark about today s weather View A diary view groups different diaries into one visual overview Hence an administrator can create views of employees meeting rooms computers and the like In day view a user can see a diary view in an instant AxiCal provides a number of logical view types co workers facilities and resources The choosen view type is reflected in the meaning of the bookings you
22. ing the option Select work schedule and click Assign Click Back to return to the week view User Manual 19 l Sx AxiCal ESS AViDiS be Multiple Work Schedules An important feature of assigning a work schedule to a diary is that the times of the work schedule are duplicated for the selected week If you edit the work schedule some time later doing so won t influence the times of the previously assigned work schedule in the diary The five work schedules that you can edit you should look upon as templates which you may choose from to assign to your diary Once you ve assigned a template you can change it without influencing the diary As a result it s possible to work with more than five different work schedules in a diary 20 User Manual AxiCal G Preferences Click Preferences in the left side of the screen to edit your personal settings The preferences screen will be shown in a popup window of your web browser In order to edit your own preferences the option Preferences Use custom settings must be checked When this Use custom settings option is unchecked AxiCal will apply the general Language settings preferences as set up by the administrator i noes Language settings General settings Show pop up messages Language Choose your language Note that the language settings of the login screen may Date time format a i EN differ from your personal language setting aa Monday
23. layed to the right side of the screen Due to the size of the month view the bookings are summarised Acancagua room July 2011 Month view Click within a time slot if you wish to make a reservation e H Monday Tuesday Wednesday Thursday Friday Saturday Sunday ee ez 0101 2011 02 01 2011 ee gz 03 01 2011 a 8604012011 F Oe Dann F Fe 0612011 ee 08 01 2011 09 01 2011 09 00 10 00 40 00 11 00 30 15 13 30 14 30 11 01 2011 12 0 1 2011 1301 2011 1401 2011 1501 2011 16 0 1 2011 i gz 17 01 2011 4 02011 F E 012011 F ie 20 01 2011 a 21012011 3 22 01 2011 23 01 2011 ia p O j 240172011 4 i o 2501 2011 7 26012011 Be Img Jo apogo 29 01 2011 E 30 01 2011 otot 10 00 a a0 12011 F Hoover the mouse arrow above bookings to see the title of these bookings Notes aren t displayed If today s day occurs in the month view it is marked in red Work schedules are shown concisely you can only see whether a work schedule is assigned to each day based on the background color User Manual 13 AxiCal Se es Options Click the 4 icon to display the diary one month earlier Click the icon to display the diary one month later Click the icon to display today s month Click the J icon next to a date to show the diary in the day view mode at that specific date Click the EJ icon next to a date to display the diary in the week view at that specific date Click the
24. n adjust the booking type Title Nanomaterials Start time Here you can change the start time Select type bue m End time Here you can change the end time Start time 09 00 End time 1230 v Remove existing bookings on conflict If checked AxiCal will overwrite remove any conflicting booking If unchecked AxiCal won t apply the edited booking in case it would conflict with an ro existing booking The availability of this option depends on your access rights you need at least write access to the diary or ownership over the diary O remove existing bookings on Change reservation Vv Description Here you can edit the description of the booking The drop down box above the Apply button offers two choices Change booking reservation appointment occurence Change the current booking Remove booking reservation appointment occurence Remove the current booking Click Apply to save your changes Nota that you can t edit or remove linked bookings in the mobile user environment User Manual 25
25. n case it would conflict with an existing booking The availability of this option depends on your access rights you need at least write access to the diary or ownership over the diary Description Here you can edit the description of the booking The drop down box left to the Apply button offers two or four choices The number of choises depends on the periodicity setting of the booking and the fact whether the booking is linked to other bookings The choices are Change booking reservation appointment occurence Change the current booking Remove booking reservation appointment occurence Remove the current booking Change all occurences Change all bookings that are linked together both in time as well as spanning multiple diaries Depending on your access rights the changes may not be applied to all intended bookings Remove all occurences Remove all bookings that are linked together both in time as well as spanning multiple diaries Depending on your access rights not all intended bookings may be removed Click Apply to process your changes Click Back if you don t want to change the booking Copy to diary Select a target diary where you want to copy the selected booking to Click Copy to copy the selected booking to the target diary The screen Add booking is Shown You can change the booking before you save it The new booking is linked with the originating booking This function is also useful for copyi
26. ng bookings within the same dairy To do so select the current diary as the target diary Note that the screen offers two independent functions editing a booking and removing a booking You can only use one function at a time User Manual 17 AxiCal Taking Ownership of a Booking Appointment made by Kimberly Rose Ez B l Change appointment Apply Back Copy to diary Alan Setzer wt Copy Depending on your access right you may take ownership of a booking you haven t added yourself If you re allowed to take ownership of a booking then an extra checkbox named Ownership appears in the screen edit remove appointment Check Take ownership of this appointment to become owner of the booking and all linked bookings Click Apply to make your choice happen See chapter The Edit Icon for more information about the other input fields You may use this function in the following example scenario a person responsible for meeting rooms is given the ability to approve meeting room reservations and make them final You can inquire your administrator for more information about this scenario 18 User Manual Q2 AxiCal 02S AYVIEIC be Work Schedules When the administrator has activated work schedules for a diary then you re able to edit and assign work schedules in the week view Edit Work Schedules Click Edit work schedules in the week view to edit the work schedules that are part of the d
27. oned in the top left corner MRS Acancagua room W gt gt Click the icon to display one month earlier Mo Tu VYWe Th Fr Sa Su Click the icon to display one month later Click the icon to display the current month If you click Log out then you re logged out of the booking system and you re directed back to the login screen When you select a diary and click the gt gt button AxiCal will show the selected diary Click the icon to display the diary of the corresponding week in the week view Click a day to show the day view The background color indicates how much time of a day is booked White No bookings added this day Green 1 to 25 of the time is booked Yellow 26 to 50 of the time is booked Orange 51 to 75 of the time is booked Red 76 to 100 of the time is booked Work schedules are not shown in the month view User Manual 23 AxiCal Bookings and Notes Booking Details vCall CPeriodicny none Subway 51th Springfield The Add Icon In the mobile user environment you can query booking details from the following view modes Day view Click the title of a booking Week view Click the time of a booking Click the Hlvea icon to export the displayed booking as a vCalendar file Your web browser will take over this task and accompany you with saving the file Click the icon to return to the previous screen Click one of the icons to
28. port Select view E Meeting rooms v Select item Acancagua room Select view Choose a diary view Select item Choose a diary The description of this option depends on the choosen diary view Begin date 23 07 201 1 End date E 23 07 2014 E Export Close window Begin date end date Begin date and end date to export Klik Click the icon to pick a date Click Export to save the vCalendar file Your web browser will take over this task and accompany you with saving the file Click Close window to close the popup window User Manual 9 Sx AxiCal 02S Fo a be The selected diary view is displayed to the right side of the screen The following picture is an example of a diary view of type facilities consisting of four diaries Meeting rooms saturday 23 72011 Day view Click within a time slot if you wish to make a reservation prepare cores z s hiii p y A s Options Hoover the mouse arrow above a diary name to show the diary s photo Click the title of a booking to show the booking details Click the El icon to display the diary in the week view Click the 4 icon to display the diary view one day earlier Click the icon to display the diary view one day later Click the icon to display today Click the icon to add a booking or edit a note Click the l icon to edit or remove the booking or the note Click the G icon to re
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