AUTHOR/APPROVER GUIDE
Contents
1. 3 Steering COMMITTEE crescissi dcssin ares sannccdevansedes sauccucsseasddes sauccedebaav odes sausdacessueddessauvecdesebsedes sauccucsseasduessauseedsennsece 3 Responding to the Questions Authors OF APPrOVelS ccsscccceesssceceessececeeaesecsesueeeceesaeeeceesseeecsesseeecseseeeecseaaeeecsesaeeeeeesseeeeeses 3 The Edit Program Information Fort iti edite aussen deducti eaae de ene Foe ede aee sates e eaae dete For eee nodes tag eed ieSe 4 Navigate Like ain Outline vx M H u 4 Program none Program Summary selected in the Criteria drop COWN csccccssssessseceseeeesseceessecesseeesseeeesaecesseeens 4 Program Criterion none Criterion Summary selected in the Question drop down ccsccccssceessecesseeesseeeessecesseeens 5 Program Criterion QuestiOn c cccssccccssecesseecssececssecesseecsseeccsuecesssecessecesaececasecesseccssseccaaececaeeceseescsaececaseceseeesateeeaueseesaeens 5 Working with the Edlt BOX 5 oat codes aene nha teen dete o eut aetate esie dee taroen dde kat snageacedesects saageactaebesess deem ded 5 Editing TDS ERE EUST 5 With some limitations you can Cut and Paste from MS Word or other Source essen ennemis 6 Browse Program Information iac eiat eese e rette eai e ce nie Fes eoe eet a e tie OR Ue Fora sede ee c eee see Ca ne Fre augur N EET 7 Programi Write up R poTLFt i2. Navigate Like an Outline Once you have selected a Program to work on you can navigate through the list of Criteria and associated Criterion Questions You can enter write up text at each outline level Program Criteria and Criterion Question It may be useful to answer the Criterion Questions first and then summarize upward to Criteria and Program Think as though the three drop down boxes represent an outline an Programs Criteria Bachelor of Arts with a Major in Musi v one Program Summary v a Program Bachelor of Arts with a Major in Music Academic MUSIC BA Music a Program none Program Summary selected in the Criteria drop down This will be your Program summary text This section is most likely written last and summarizes your program based on all the detail provided Programs Questions Bachelor of Arts with a Major in Musi v none Criterion Summary Program Bachelor of Arts with a Major in Music Academic MUSIC BA Music Criteria _ External Demand External demand for the program S Prioritization Plus Author Approver Guide 3 00 July 17 2014 Page 4 Prioritization Plus Author Approver Guide Program Criterion none Criterion Summary selected in the Question drop down This will be your Criteria summary text This section is most likely written after all Criterion Questions have been answered and summarizes the responses to the Criterion Question
3. o Numerous HTML formats such as Forms and iFrame are not allowed because they could create a security problem or because the reporting tools do not support them e Prioritization Plus does support o Bold Italic Underline o Bullet Lists or Numbered Lists from MS Word o Heading 1 Heading 2 and Heading 3 styles from MS Word e Prioritization Plus will attempt to remove formatting that is not supported o Most Microsoft WORD text will be cleaned up at the moment you paste it o Review as you paste to be sure you are getting what you expected and make any necessary modifications within the Prioritization Plus editor o Some removal of unsupported formatting will happen when you save your work If you have pasted text it is a good idea to look over your text after you save in case you need to make any manual changes e Text pasted from sources other than Microsoft Word may be less reliable o Paste from MS Excel is not supported Tables are not supported in the text o Text pasted from other sources may not be checked as completely Be sure you are only pasting supported formatting and double check the formatting after you save Prioritization Plus Author Approver Guide 3 00 July 17 2014 Page 6 Prioritization Plus Author Approver Guide Browse Program Information One challenge of the Edit Program Information form is that you see the write up one component at a time It is a little harder to view and r
4. Author Approver Guide 3 00 July 17 2014 Page 13
5. group of people other than the assigned Authors and Approvers who can see your work while it is in draft This is for the purpose of providing assistance as needed Task Force To be eligible to be assigned to a Task Force a person must be assigned a Task Force role Assignments Any person regardless of role may have multiple Assignments Author Authors are assigned for one or more specific Programs They are responsible to respond to Criterion Questions that constitute the Program Write up A person may be assigned as an Author for multiple Programs and a program may have multiple Authors All of the Authors assigned to a program plus the program Approver are referred to in this document as the Author Team Approver Approvers are also Authors and may participate fully with the writing team In addition Approvers will review the entire program write up and approve the final work This action indicates that the write up is complete and makes it available to the Task Force for the review and scoring process There is one approver per program Task Force The Task Force is the group of people who will be responsible for reviewing all write ups and scoring according to your institution s rubrics To be eligible to be on a task force a person must have a Role of Task Force Institutional Support or Institutional Administrator Steering Committee Your Steering Committee may have a different name at your institution It is the leadership t
6. institution is likely to want to combine these write ups into summary documents Excessive formatting will detract from your message e Save your work If you leave the page without saving your work it will be lost Better to save more often Nothing goes into the database until you press the Save button Prioritization Plus Author Approver Guide 3 00 July 17 2014 Page 5 Prioritization Plus Author Approver Guide e Inserting links to external documents or including images may or may not be allowed by your institution If allowed follow guidance provided by your institution e Word count limits will be set by your institution Write succinctly to make your points With some limitations you can Cut and Paste from MS Word or other Source Many people will choose to work outside of the system and then paste the results into the Program Information Form editor box You can paste text from other sources especially Microsoft WORD but be aware of some limitations e Prioritization Plus limits the formatting allowed in order to give a consistent look and readability across all of the write ups o Fontchanges are not allowed in order to maintain a consistent look o Tables are not allowed because you can enter table data separately in a way that allows the institution to download tables as data o Images can t be pasted into a document although they can be added from within the editor if your institution allows images
7. over the past five years is a reflection of the national reputation of our faculty as well as successful national recruiting efforts that has expanded both the pool and quality of applicants Based on early applications for 2014 we anticipate that the growth will continue at a similar rate Competition Lorem ipsum dolor sit amet consectetur adipisicing elit sed do eiusmod tempor incididunt ut labore et dolore magna aliqua Ut enim ad minim veniam quis nostrud exercitation ullamco laboris nisi ut aliquip ex ea commodo consequat Duis aute irure dolor in reprehenderit in voluptate velit esse cillum dolore eu fugiat nulla pariatur Excepteur sint occaecat cupidatat non proident sunt in culpa qui officia deserunt mollit anim id est laborum Note An Approver can use this form to check the status of the write up work at any time Just be sure not to confirm by pressing Approve Program Write Up until you are ready Prioritization Plus Author Approver Guide 3 00 July 17 2014 Page 11 Prioritization Plus Author Approver Guide Glossary Approver Author Criteria Criterion Question Department Institution Administrator Institution Support Prioritization Criteria Program Type An Approver has final approval for a program write up and marks the write up as complete The approver also has Author access and can participate actively on the team with the authors for the program A User who is assig
8. 10 60 67 enrolled in the program Additional Data Optional High School Jr Auditions Colorado Montana Fall pA 7 Spring 12 4 The significant growth in music majors over the past five years is a reflection of the national reputation of our faculty as well as successful national recruiting efforts that has expanded both the pool and quality of applicants Based on early applications for 2014 we anticipate that the growth will continue at a similar rate Competition Lorem ipsum dolor sit amet consectetur adipisicing elit sed do eiusmod tempor incididunt ut labore et dolore magna aliqua Ut enim ad minim veniam quis nostrud exercitation ullamco laboris nisi ut aliquip ex ea commodo consequat Duis aute irure dolor in reprehenderit in voluptate velit esse cillum dolore eu fugiat nulla pariatur Excepteur sint occaecat cupidatat non proident sunt in culpa qui officia deserunt mollit anim id est laborum Enrollment Potential Lorem ipsum dolor sit amet consectetur adipisicing elit sed do eiusmod tempor incididunt ut labore et dolore magna aliqua Ut enim ad minim veniam quis nostrud exercitation ullamco laboris nisi ut aliquip ex ea commodo consequat Duis aute irure dolor in element This is especially useful for final editing of the write up CA will take you directly to the Edit Program Information form for that specific Prioritization Plus Author Approver Guide 3 00 July
9. 17 2014 Page 8 Prioritization Plus Author Approver Guide Program Write up Report From the Report menu Authors and Approvers can run the Program Write Up report on their assigned program Prior to approval they will be labeled Draft Q o I lt h of 8 gt I Export to the selected format Y Export 5 i John College Demonstration Institution Program Write Up Report MUSIC BA Bachelor of Arts with a Major in Music Program Summary Program write up summary text goes here Criterion External Demand External demand for the program Criterion Summary text goes here Question Enrollment Trends The five year enrollment trend for the program is provided Describe the causes for this trend and any expected changes in the future If changes are expected provide evidence for your conclusion Institution Provided Data Total number of students enrolled in the program Fall 2008 Fall 2009 Fall 2010 Fall 2011 Fall 2012 Summer Summer Summer Summer Summer 2009 2010 2011 2012 2013 Total number of students enrolled 25 4321 50 6666 in the program Additional Data jonal Hiqh School Jr Auditions Colorado The significant growth in music majors over the past five years is a reflection of the national reputation of our faculty as well as successful national recruiting efforts that has expanded both the pool and quality of applicants Based on early applications for 2014 we antic
10. Prioritization plus AUTHOR APPROVER GUIDE Abstract The Author Approver Guide is intended for all participants in the Prioritization Process It is particularly useful for Authors and Approvers who collectively make up the Author Team Version 3 0 Copyright 2014 Education Metrics LLC Prioritization Plus Author Approver Guide Contents This DOCUIMIGNE EDD 2 Process Caleniatei jeicisscccesectesesatietcayanecens 2 SIQUIS em 2 Training Phase ior rere XE RR E AFER exte ri oat eenes ee ue Tee oeu med exque eo vus enne ee ulna unten edu Uu REN OUR Se Qua Pa 2 pEjeee2edendidartite pn 2 AUQALDEIC CE E 2 Analysis Phase toe etenim mentet ttm Eut Ne II eM IM 2 nr EE 2 Rolesand Assighimients nier ERES Rs nE Eaa ae tur ee eus ue eue eT es EEA EEEE EEEE EE TE EEE aa 3 irc RPM E 3 SOM 3 Support Team Institution Administrator Role and Institution Support Role cccecccsseceessssececsssaeceesesaeceeessaeeeeseaaes 3 Mrd 3 ASSENMENTS aeee eer cents ect shec Steere traten isdem E E E E E E T E E E E EE thet EEE E E E E 3 D dao X 3 APPrOVE eR EE 3 Task FOP c
11. ate velit esse cillum dolore eu fugiat nulla pariatur Excepteur sint occaecat cupidatat non proident sunt in culpa qui officia deserunt mollit anim id est laborum Lorem ipsum dolor sit amet consectetur adipisicing elit sed do eiusmod tempor incididunt ut labore et dolore magna aliqua Ut enim ad minim veniam quis nostrud exercitation ullamco laboris nisi ut aliquip ex ea commodo consequat Duis aute irure dolor in reprehenderit in voluptate velit esse cillum dolore eu fugiat nulla pariatur By clicking on any sign by the criterion or by selecting Expand All you can see the complete write up including all question responses Prioritization Plus Author Approver Guide 3 00 July 17 2014 Page7 Prioritization Plus Author Approver Guide Browse Program Information Select Program Select Text to Display Bachelor of Arts with a Major in Music Bachelor of Arts with a Major in Music v Write ups Descriptions CZ Edit Write up Program Summary This is a summary for BA with a Major in Music Collapse All Score 112 0000 Status Open Criterion Question Description z External Demand Enrollment Trends Competition Clicking on an Edit Icon on the right Enrollment Potential Fall 2008 Fall 2009 Fall 2010 Fall 2011 Fall 2012 Summer Summer Summer Summer Summer 2009 2010 2011 2012 2013 Total number of students 25 43 35 12 40 01 45
12. ce cetur ru t tern Uti Escrituras a Ee E EEEE EATE EEES 9 Approving the Program Write up APProve sr cccccccccccecssscececssecececseeecsesaecesecsseeessesaeeesscsaeeececsaeeececsaeeeceesaeeessesueeeeeesaeeeeeees 10 Approval is AlMoOst Filial sasecevasace scchazdessoaaeeesssanteevandadsevasdad eode ere esatta onddedevaoandcesnadacees snauteevandadd sbasdaddesonaddees eese d dedu 10 Approve the Program Write UD 3 ett i n Ys AE EEE EE EEEE PE vvesees beacuse VERE 10 Clhrramte m cease 12 Prioritization Plus Author Approver Guide 3 00 July 17 2014 Page 1 Prioritization Plus Author Approver Guide This Document This Author Approver Guide is for all participants in the Program Prioritization Process It is particularly useful for Authors Approvers and members of the Task Force s A separate Setup Guide is designed for the first Users of the Prioritization Plus system who will be getting the software ready for the Data Collection Phase The Setup Guide will support the Institution Administrators and Institution Support users Process Calendar At a very high level Program Prioritization occurs in six phases Setup Phase During the Setup Phase your Steering Committee or Project leadership by some other name makes numerous decisions about your prioritization project The most important decisions include writing the criteria by which your programs will be prioritiz
13. dit Criteria Questions or Scoring options after the Data Collection Phase has begun Of course making any of these changes after the Data Collection Phase has begun is not recommended Institution Support Users have most system privileges necessary to setup and operate Prioritization Plus including the ability to add Users grant privileges and perform most activities during the Setup Phase The set of Criteria by which programs are prioritized is central to how your institutional values and strategy are reflected The set of criteria recommended in Prioritizing Academic Programs is provided and can be loaded by default Although the default weights are set to be equal you will want to be thoughtful about your final selection and wording of Criteria as well as the relative weighting given to each Criterion Where it makes sense for different groups of programs to be prioritized using different sets or Criteria and optionally by different task forces a separate Program Type is used Most institutions use only two types of Programs Academic and Non Academic each with their own set of criteria Prioritization Plus Author Approver Guide 3 00 July 17 2014 Page 12 Prioritization Plus Author Approver Guide Program School Steering Committee Task Force User User Role Most simply stated a program is any activity undertaken by your institution that consumes resources It is the unit of analysis of the pr
14. eam that makes the policy decisions about the prioritization process as well as schedule and process decisions Steering Committee is not an assignment in the software Responding to the Questions Authors or Approvers You can reach the Edit Program Information form from the Program Information Menu This form is used by Authors and Approvers during the Data Collection Phase Note The Data Collection Phase ends for a program when the program write up is approved by the assigned Approver and the entry is locked and cannot be changed after that point Prioritization Plus Author Approver Guide 3 00 July 17 2014 Page 3 Prioritization Plus Author Approver Guide The Edit Program Information Form From the Program Information Menu you can open the Edit Program Information Form Program Information Form Program Criterion Question EL Status No Selection The three drop downs on the top of the page are your means of navigating around the components of a Program Write Up The first the Program Drop Down will reveal the list of programs for which you are assigned as an Author Program Information Form Bachelor of Electrical Engineering none Program Summary v v Architecture Undergraduate BSAS Degree Academic n9 Academic Architetcture Exploration Academic Bachelor of Electrical Engineering EE Masters in Design Academic EE MINOR Academic view mstrucuons Qarasr open Criteria Weight
15. ed and the questions that will get to the essence of each criterion This phase is the subject of the separate Setup Guide Training Phase Allows access to the system but no ability to save work Data Collection Phase During the Data Collection Phase Authors and Approvers work in the system to answer questions and provide information that is intended to focus on the essence of the various Prioritization Criteria When complete the Approver assigned for each program electronically approves the write up indicating that it fairly and accurately represents the program Note Once approved programs become available to the task force to begin their review Review Phase During the Review Phase the Task Force reviews the program write ups and may write comments They will also assign scores to individual Criterion Question responses or at the Criterion level Choices Your institution has made a number of choices about how the system will work One of those choices is the option to assign scores to either Prioritization Criteria or to Criterion Question but not both The Criteria have been assigned weights representing your institution s values and scores are rolled up to produce a raw program score Your institution may also have chosen not to do numeric scoring at all Analysis Phase During the Analysis Phase all information is locked with the exception of tier assignments The system assigns programs to tiers quintiles or the groupi
16. eview the entire write up The Browse Program Information form is designed to solve that problem It displays the entire write up in an expandable outline view The initial display shows the Program Summary text as well as each criterion summary Browse Program Information Select Program Select Text to Display Bachelor of Arts with a Major in Music Bachelor of Arts with a Major in Music write ups Descriptions A Edit Write up Program Summary This is a summary for BA with a Major in Music Expand All Score 112 0000 Status Open Criterion Question Description External Demand Internal Demand History Inputs Outcomes Productivity Revenue Costs Impact Opportunity Lorem ipsum dolor sit amet consectetur adipisicing elit sed do eiusmod tempor incididunt ut labore et dolore magna aliqua Ut enim ad minim veniam quis nostrud exercitation ullamco laboris nisi ut aliquip ex ea commodo consequat Duis aute irure dolor in reprehenderit in voluptate velit esse cillum dolore eu fugiat nulla pariatur Excepteur sint occaecat cupidatat non proident sunt in culpa qui officia deserunt mollit anim id est laborum Lorem ipsum dolor sit amet consectetur adipisicing elit sed do eiusmod tempor incididunt ut labore et dolore magna aliqua Ut enim ad minim veniam quis nostrud exercitation ullamco laboris nisi ut aliquip ex ea commodo consequat Duis aute irure dolor in reprehenderit in volupt
17. ioritization project A School is the higher organizational unit to which departments are assigned In the Prioritization Plus documents school is in quotes because it is a label in the system that can be modified to meet your needs on the Institution Setup Labels form The group of individuals assigned to design and oversee the entire program prioritization process They will make most of the setup decisions and have a high level of responsibility for the success of the project A team of representative and strategic thinking individuals who will be responsible for reviewing all the program write ups providing useful comments and assigning a score to criteria or questions depending on the scoring options The term user has two meanings depending on context Most generally it refers to any person with access to Prioritization Plus by means of a Username and password However when distinguishing Users by role a User is any person who is not in an nstitution Administrator Institution Support or Task Force role Users may be assigned Author Approver or Task Force responsibilities The User may have one of four roles assigned Most Users have a role of User Users will receive additional privileges and access dependent on their assignments as Author Approver or Task Force member A few Users will be assigned the role of Institution Support Institution Administrator or Task Force Prioritization Plus
18. ipate that the growth will continue at a similar rate Prioritization Plus Author Approver Guide 3 00 July 17 2014 Page 9 Prioritization Plus Author Approver Guide Approving the Program Write up Approver As an Approver you are also a member of the Author Team but you have the additional responsibility of determining when the writing is done You do this by approving the program write up Approve Program Write Up Approval is almost Final It is best to have reviewed the entire write up content before approving a write up It can be undone but you cannot do it yourself To retract an approval a Task Force member must agree to remove your approval so you can continue to revise text In that case you must approve the program write up again when you are complete Note Your Steering Committee may set deadlines and is able to approve your write up for you when deadlines have passed if the Approver has not done so Please be aware of your institution s project schedule and policies Approve the Program Write up Approval is at the program level which means you are approving the entire write up including Program summary all Criteria summaries and all Criterion Question responses Note If your institution has chosen to enable Proposed Scores as an Approver you can suggest scores Your proposed scores at either question or criterion level will be used as input advice to the Task Force but will not be i
19. ncluded in the final scoring It will however enable you to highlight differences between programs for which you are responsible The scoring control will be at either the Criteria level or the Question level depending on your institution s setup options The Proposed Score drop down will be next to the Save button at the appropriate level Select the appropriate score and then Save Proposed Score v To approve the write up navigate to the program summary level by setting the Criteria drop down to none Program Summary and select the Approve Program Write Up button You will be presented with a confirmation form that will list every component of the program write up You can proceed to Approve Program Write Up at the bottom of the form or Cancel at this point Prioritization Plus Author Approver Guide 3 00 July 17 2014 Page 10 Prioritization Plus Author Approver Guide Program Information Form Please confirm by pressing APPROVE PROGRAM WRITE UP at the bottom of this page that the write up is complete Once approved text will be locked View Instructions Approve Program 41 rows displayed Review the list of criteria and questions below Once approved no author or approver writeups will be editable Shown for items that have author approver content Shown for items with no author approver content Go to Bottom This is a summary for BA with a Major in Music The significant growth in music majors
20. ned the responsibility for preparing the program write ups for one or more programs Any User can be assigned to an author role If multiple authors are assigned to the same program they should be prepared to work together on the write up because only one write up will represent the Author Team The standards or benchmarks by which programs will be evaluated and prioritized Information related to a Criterion is gathered through the answers to one or more Criterion Questions that are designed to highlight performance against the Criterion The Criteria Questions are the specific requests for information related to a criterion that will guide the authors Well chosen and written questions will improve the quality of responses and shed the light you need on how well a program meets the specified criterion Default questions are provided for the default Criteria but it is not intended or recommended that you use all of these A small number of carefully chosen questions will be most successful A department is the organizational unit to which programs are assigned In the User manual department is in quotes because its actual label in the system can be modified to meet your needs on the Labels form The Institution Administrator is a User with the highest level of system privilege for the institution The Institution Administrator can do any of the functions of Institution Support plus the following Change the Process Calendar Phase E
21. ng designed by your institution based on scores Your setup may optionally allow the task force to use judgment to make fine adjustments to the tier assignments when appropriate Those individuals assigned to writing the final report typically the Task Force do their analysis of the findings and write the report and any recommendations This is not an automated process The system facilitates the collection and management of your input but the resulting decisions are not made by software Closed No further updates are allowed Prioritization Plus Author Approver Guide 3 00 July 17 2014 Page2 Prioritization Plus Author Approver Guide Roles and Assignments You are probably reading this manual because you have one or more of the following roles or assignments You can have only one Role but multiple Assignments Roles User Most participants will be assigned a User role As a user you can have multiple Author and Approver assignments You will generally have visibility limited to your own assigned work unless your institution has decided to make completed work more broadly visible Support Team Institution Administrator Role and Institution Support Role The Support Team members will have either the Institution Administrator or Institution Support role This team will have prepared the system for your use and will be your primary source of training and assistance with system related issues The Support Team is the only
22. s Criteria Bachelor of Arts with a Major in Musi v External Demand Program Bachelor of Arts with a Major in Music Academic MUSIC BA Music Criteria External Demand External demand for the program Enrollment Trends The five year enrollment trend for the program is provided Describe the causes for this trend and em any expected changes in the future If changes are expected provide evidence for your conclusion Program Criterion Question These are the individual Criterion Question that have been designed by your institution to allow you to provide insight on how well the program meets the associated Criterion Since you may be working as an Author Team with others the form displays who made the last change Time is indicated in GMT Last Modified by Christine johnu edu on 9 24 2013 7 23 39 PM Working with the Edit Box The Edit Box allows entry to text as well as a limited amount of formatting Thk significant growth in music majors over the past five years is a reflection of the national reputation of our faculty as well as successful national recruiting efforts that has expanded both the pool and quality of applicants Based on early applications for 2014 we anticipate that the growth will continue at a similar rate JP Design 49 HTML amp Preview Save The controls on the top of the box provide a set of formatting options Editing Tips e Keep it simple While formatting options are available your
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