Printer Management Utility Scanner Mode for Fiery X3e 31C-M
Contents
1. E ol Ele Edt View Favorites Toole Heb Ready Ready Admin Password on ENE no sen Bi Default Setting PCL Font No Font Name mum 1 Courier HDD PostScript Font 2 CG Times HDD Print Pages 3 CG Times Bold HDD 4 CG Times Italic HDD 5 CG Times Bold Italic HDD 6 CG Omega HDD 7 CG Omega Bold HDD 8 CG Omega Italic HDD 9 CG Omega Bold Italic HDD 10 Coronet HDD Pw rw 34 Times New HDD 35 Times New Bold HDD 36 Times New Italic HDD 37 Times New Bold Italic HDD 38 Symbol HDD 39 Wingdings HDD 40 Courier Bold HDD 41 Courier Italic HDD 42 Courier Bold Italic HDD 43 Letter Gothic HDD 44 Letter Gothic Bold HDD 45 Letter Gothic Italic HDD WebTools d Line Printer HDD fey 1 ntemet zone Z 1 24 1 4 User Mode PostScript Font This screen appears when you click the PostScript Font sub menu under the Font Information menu It shows a list of PostScript fonts that are built into the printer controller E MEI Ee Edt View Favoites Toole Heb EAS Ready gines Admin Password O0 E System ite Prine Scan_ a Pe Detault Setting PostScript Font Font Name Location gt PCL Font AdobeSansMM HDD AdobeSeri MM HDD gt Print Pages AlbertusMT HDD AlbertusMT Italic HDD AlbertusMT Light HDD AntiqueOlive Bold HDD AntiqueOlive Compact HDD Antique Olive Italic HDD f f rw rw Univers BoldOblique HDD Univers Conde2. You can also enter the address directly from the copier operation panel See p 2 12 C Enter scan settings D Set the document and transfer the image data to the mail server 2 12 1 Setting the Controller Internet FAX Transmission Settings Location of operation Controller operation panel Printer Management Utility Printer Management Utility See p 2 31 Copier operation panel See p 2 11 Copier operation panel The image data is transmitted using the same settings as for Scan to E mail For details see the settings of the Scan to E mail controller p 2 21 Note The Scanned File Separation and Maximum Number of E mails settings do not have to be entered because they are invalid for Internet FAX 2 29 Chapter 2 Using the Scanner Mode Chapter 2 Using the Scanner Mode 2 13 Internet FAX Reception Function 2 13Internet FAX Reception Function The settings of the Internet FAX reception function are described below 2 13 1 Setting the Controller To receive mails enter settings for accessing the mail server POP3 IMAP 1 Show the setup screen from the controller operation panel 2 Select Network Setup Service Setup E Mail Setup and enter the following settings Enable E mail Services Select Yes Enable Print Via E mail Select Yes Incoming Server Enter the IP address of the mail server POP3 IMAP Server Type
3. Select the mail server type POP3 IMAP Account Name Enter the name used to log into the POP3 IMAP server Password Enter the password used to log into the POP3 IMAP server Timeout sec Set the timeout value for accessing the mail server common setting for the SMTP server and POP3 server Polling Interval sec Set the interval for checking received mails Note If the e mail contains a title subject and text when receiving Internet FAX the title and text are also printed 2 30 2 14 Registering the One Touch Key and Temporary Registration Key 2 14 Registering the One Touch Key and Temporary Registration Key When using the scan function it is convenient if the transmission destination is registered to the copier operation panel in advance The transmission destination is registered using Printer Management Utility 2 14 1 One Touch Key Registration If the one touch key is registered in advance you can immediately recall the transmission destination Since you do not have to enter the transmission destination every time it is convenient if you register destinations to which you transmit image data frequently Setup procedure 1 Start Printer Management Utility 2 Select One Touch Key Registration from the Scan tab 3 A list of one touch registration appears Select an index Index 8 is dedicated to group registration You can register groups for the mail transmission funct
4. s Reay Admin Password ur cc me rv sen gt Summary Total Counter Detail Monochrome Full Color Mono Color Copy 100 5000 100 Rep es Printer 1 100 8000 Total 14200 Scan Z WebIc Scan 500 el OD d internet zone Z 1 4 User Mode Online Assistance This screen appears when you click the Online Assistance menu on the System tab It shows information concerning product support The information can be edited in the Administrator Mode See p 1 35 E of x Fie Edt View Favorites Tools Help p Ready s ES Admin Password i ENES gt Summary Online Assistance Detail Contact Counter Contact Information Phone Internet Product Help Corporate Wed Site IZ WebTools Supplies and Accessories ig mimm tenet ze Z Contact Support contact for the product Blank by default Contact Information Phone Phone number of the support contact for the product Blank by default Internet Product Help The URL of the product information Web site Click the URL to jump to the specified Web site Corporate Web Site The URL of the manufacturer Web site Click the URL to jump to the specified Web site Supplies and Accessories Information about the contact for ordering consumables Blank by default Chapter 1 Using Printer Management Utility Chapter 1 Using Printer Management Utility 1 4 User Mode 1 4 2 File Tab The File tab is us
5. 1 Press the Scan key on the copier operation panel to enter the Scan Mode Select the setting to make the default value in the Scan Mode Press the Utility key Touch the Input key Touch the Reset Mode key Touch Scan followed by Set up Mode Touch OK SION AR ID You can set the default settings of the Scan Mode to factory default by touching Factory Default Chapter 2 Using the Scanner Mode Chapter 2 Using the Scanner Mode 2 4 E Mail Notification 2 4 E Mail Notification The e mail notification function is used to notify using an e mail the information indicating the storage location of the image data that the scan function created The image data is not attached to the mail The side receiving the mail can refer to the information written in the mail text to access the storage location of the image data When transmitting image data by selecting a one touch key see p 2 31 that has server transmission or mailbox registered and a Notification Address is set to the selected one touch key an e mail notification is transmitted You can also specify Notification Address on the operation panel of the copier See p 2 12 Note Mails that are transmitted by the e mail notification function are transmitted according to the mail transmission settings You must set the mail transmission settings to use the e mail notification function 2 4 1 Notified Information The following informa
6. 2 14 2 Temporary Registration Key Registration Temporary registration is entered using Printer Management Utility The difference from the one touch registration is that the key is automatically cleared after the transmission process is executed When registering a temporary registration key you can enter the subject and text of the mail and enter scan settings Setup procedure l 2 3 Start Printer Management Utility Select Temporary Registration from the Scan tab E ied xj Ele Edt View Favorites Tools Help G Ready e Ready Admin Password CT So gt One Touch Key Registration Temporary Registration _ T Bayuka F Annie F Btakayama amp WebTools BEE le d Intenet zone Z Click an unregistered box 2 38 2 14 Registering the One Touch Key and Temporary Registration Key 4 Select the transmission method E of x File Edt View Favorites Tools Help p Ready s Reay Admin Password E Ew i gt One Touch Key Registration New Destination Temporary Registration Ed Scan to E mail Scan to FTP Server B Scan to Mailbox LOT O amp WebTools Q9 C Scan to Internet FAX Apply Cancel el EOD tntemet zone 5 Click Apply The setup items corresponding to the transmission method appear When Scan to E mail is selected Transmission Destination Settings Destination Name Enter the name of
7. 2 89 4 Entering the Setup Screen 2 11 2 3 2 Destination Tab eese 2 12 2 3 8 Scan Mode Tab sees 2 13 2 3 4 Document Set Tab esses 2 14 2 3 5 Checking the Settings on the Destination Device 2 15 2 3 6 Registering the Scan Mode Default Settings nuin 2 15 2 4 E Mail Notification 2 16 2 4 4 Notified Information 2 16 2 5 URL Notification 2 uasmaminmmmenissseie 2 17 2 6 Entering the Controller Setup Screen 2 18 2 7 Setting the Error Notification Destination rere 2 18 2 8 Setting the Sender From Address 2 19 2 9 Scan to E Mail Function 2 20 2 9 1 Setting the Controller 2 21 2 9 2 Retrieving Mails 2 22 2 10 Scan to Mailbox Function 2 23 2 10 1 Setting the Controller 2 24 2 10 2 Creating a Mailbox 2 24 2 10 3 Downloading the Image Data to the COMPUTER 2 cerei runter ete 2 25 lii Contents 2 11 Scan to FTP Server Function 2 26 2 11 1 Enabling the FTP Transfer Function 2 27 2 11 2 Proxy Settings sees 2 27 2 11 3
8. Online Assistance Language Maintenance Display Language Engish Z WebTools Apply Clear E Intenet zone Refresh Rate Sets the refresh rate of Printer Management Utility Settings 30 to 7200 sec Display Language Sets the display language of Printer Management Utility 1 32 1 5 Administration Mode Apply button Click the button to apply the new settings Clear button Click the button to clear the settings that were entered or selected 1 33 Chapter 1 Using Printer Management Utility Chapter 1 Using Printer Management Utility 1 5 Administration Mode ROM Version This screen appears when you click the ROM Version menu on the System tab It shows the ROM version of the copier the firmware version of the controller and other information E Peles Ele Edit View Favorites Tools Help Gp Ready SP Ready Lagan ES me prie CTI E73 Preference Copier ROM Version MSC Panel ROM Version 40251061000 Online Assistance MSC subset Version 402510G1001 Maintenance Message ROM Version 402510G1002 IR ROM Version 402510G1005 L P Software ROM Version 402510G1010 Mecha PIC ROM Version 402510G1012 ADF ROM Version 301 Sorter Finisher ROM Version 402510G1015 Printer Controller Printer Controller F W Version 1 00 PDL Information gt Z WebTools PostScript Version 3010 21 E OD o QS intenet zone Z Copier MSC Panel ROM Version MSC sub
9. This screen appears when you click the Maintenance menu on the System tab You can use the screen to restart the printer controller or initialize the settings reset to factory default settings Restart This screen appears when you click the Restart sub menu under the Maintenance menu You can use the screen to restart the printer controller E eles File Edit View Favorites Tools Help EJ G Ready P Reay EE System Ble Prim Sean Newark Preference Printer Restart ROM Version Printer Controller Restart Online Assistance Restart Initialize amp WebTools le ODD intemetzone Z Printer Controller Restart button Restarts the printer controller Click the Restart button to show a screen used to confirm whether to execute the restart operation Click the Yes button on the confirmation screen to restart the printer controller 1 36 1 5 Administration Mode Initialize This screen appears when you click the Initialize sub menu under the Maintenance menu You can use the screen to initialize the printer controller settings reset to factory default settings E BEES File Edt View Favorites Tools Help Qp Ready FG Ready nest SS Prine Sean Newor Preference Restore Factory Default ROM Version Printer Controller Restore Online Assistance Restart TUE amp WebTools E 1 MS intemetzone z Printer Controller Restor
10. size may be specified on the mail server FTP FTP server FTP client computer Mailbox None Web browser Internet FAX transmission Mail server An upper limit file size may be specified on the mail server Internet FAX reception Mail server Since the image data is transferred directly to the mailbox in the controller HDD servers such as the mail server are not needed 2 8 2 2 Controller Setup Items 2 2 Controller Setup Items The following settings must be made on the controller side to use the scan function 2 2 1 Network Protocol Settings Network communications using the TCP IP protocol must be possible Use the Setup Mode on the controller operation panel to enter the settings For details on the setup items and procedure see the Controller User Manual 2 2 2 Scan Settings Use the Administration Mode of Printer Management Utility and the Setup Mode on the controller operation panel to enter the settings For details on Printer Management Utility see chapter 1 Using Printer Management Utility Printer Management Scan to Scan to Internet Utility E mail Mailbox FAX Administration Mode Scan tab Server Name Scanned File Separation Maximum Number of E mails O required Not required Check the settings Chapter 2 Using the Scanner Mode Chapter 2 2 2 Controller Setup Items Controller Op
11. Betgpe Passware Apply Cancel a 7T menne Z Mailbox Name Enter the mailbox name Enter up to 12 characters Password Enter the password You can also select not to use a password Enter up to 40 characters Retype Password Reenter the string that you entered in the Password box Apply button Click the button to apply the new settings Cancel button Click the button to clear the settings that were entered or selected 1 39 Chapter 1 Chapter 1 Using Printer Management Utility 1 5 Administration Mode Deleting a Mailbox To delete a mailbox select the mailbox you wish to delete from the mailbox list and open the file list in the mailbox Enter the password as necessary Click the Delete Mailbox button at the lower right corner of the file list screen to delete the mailbox and return to the mailbox list screen Note When deleting a mailbox also delete the one touch key registration with the destination set to that mailbox The one touch key registration is not automatically deleted See p 1 27 1 40 1 5 Administration Mode 1 5 3 Print Tab The Print tab is used to configure the printer controller Local Interface This screen appears when you click the Local Interface menu on the Print tab The screen is used to show or set information concerning the local port E Bl x Ele Edit View Favorites Tools Help EJ Gp Ready s ES
12. Mode screen you can enter the Administrator Mode screen See p 1 6 The configuration of the Printer Management Utility screen is shown below Note Screen images shown in this manual may differ slightly from actual ones In addition specifications are subject to change without prior notice If you wish to change the display language of Printer Management Utility log into the Administrator Mode and change the setting using the Preference menu E Eie Edt View Favoiles Tools Help Beles Admin Password Gp Ready QD GPReady ml Sc GC FEE Device Status Detail Copier Memory 128 MB uium Printer Memory 164 MB gt Online Assistance Copier HDD 20 GB Lx Printer HDD 12GB a Duplex Installed Lu Input Tray1 2 LCC Output Single Staple Finisher Network Ethernet 10 100Base T ADF Installed gt amp WebTools Seames iet el 1 intemet zone O Status Display The current status of the Digital Copier and the printer controller is indicated by icons and text The message Ready appears when the Digital Copier and the printer controller are operating normally 1 3 Screen Configuration Admin Password Logs in using the Administrator Mode For details on the login procedure in the Administrator Mode see Logging in Using the Administrator Mode on page 1 6 Q Tabs Selects the category of items to be displayed System File Prin
13. Name Fiery Email Domain Name Chapter 2 Using the Scanner Mode Chapter 2 Using the Scanner Mode 2 9 Scan to E Mail Function 2 9 Scan to E Mail Function Below is the setup and operation flow of the mail function A Set the controller B Register the one touch key or temporary registration key You can also enter the address directly from the copier operation panel See p 2 12 C Enter scan settings D Set the document and transfer the image data to the mail server E Retrieve mail Note Location of operation Controller operation panel Printer Management Utility See p 2 21 Printer Management Utility See p 2 31 Copier operation panel See p 2 11 Copier operation panel Mail client computer See p 2 22 mage data is transmitted using port number 25 2 20 2 9 Scan to E Mail Function 2 9 1 Setting the Controller To perform mail transmission enter the settings for accessing the mail server SMTP server 1 Show the setup screen from the controller operation panel 2 Select Network Setup Service Setup E Mail Setup and enter the following settings Enable E mail Services Select Yes Outgoing Server Enter the IP address of the mail server SMTP Time Out sec Set the timeout value for accessing the mail server Unless there is a specific reason to do so use the default value common setting for the SMT
14. The Scan tab is used to configure the scanner mode For details on the scanner mode see chapter 2 Using the Scanner Mode One Touch Key Registration This screen appears when you click the One Touch Key Registration menu on the Scan tab You can use this screen to register the transmission destination of the scanned data beforehand Ele Edit View Favorites Tools Help Ready SP Ready Admin Password C up N Oe CCU mex gt Temporary Registration Index 1 Index 2 Index 3 Index 4 Index 5 Index 6 Index 7 Index 8 Group Index 1 ra App F server T Bdyuka T Danne M Takayama F Bh suzuki E E A E amp WebTools Delete ei ECT E nierez N Index Click a preset index name The destination names that are registered in the selected index are displayed at the lower section of the screen one touch list Index Name Preset index names are shown in the one touch list at the lower section of the screen You can change the index name here Enter up to 10 characters 1 27 Chapter 1 Using Printer Management Utility Chapter 1 Using Printer Management Utility 1 4 User Mode Transmission Method The transmission method for the registered destination names is shown using icons bd Scan to E mail icon jm Scan to FTP Server icon amp Scan to Mailbox icon As Internet FAX icon Apply button Click the button to register the index name that
15. assigned by the controller The file name is assigned according to the following rule Server name gt lt automatic number gt lt the number of pages in the document extension When the mail is segmented for transmission the last page number of the attached files is used as a portion of the file names You can check the Server name by carrying out the following steps 1 Start Printer Management Utility 2 Log into the Administrator Mode 3 Click the Scan tab I E Ix Ele Edit View Favorites Tools Help Ea Ready GP Ready eL E mail Setting gt Delete One Touch Keys a O Server Name Fiery X3e Scanned File Separation No sep M Number of E mail Ma amp WebTools RR 1 1 10 Apply Clear le 1 intemet zone Z 2 44 2 15 Image Data Note The Server Name shown in Printer Management Utility corresponds to the text specified in Server Name on the controller operation panel You can check Server Name on the controller operation panel by carrying out the following steps 1 Show the setup screen from the controller operation panel 2 Select Server Setup Server Name and check the server name The automatic number is automatically assigned by the controller and cannot be specified File name example Server name test automatic number 50 the number of pages in the document 35 and PDF file The file name is test50p35 pdf 2 45 Chapter 2 Using t
16. details l 2 Show the setup screen from the controller operation panel Select Network Setup Service Setup FTP Setup and enter the following settings Enable Proxy Setup Select Yes to enable the proxy settings Proxy Server IP Address Enter the IP address of the proxy server Proxy Server Port Number Specify the port number of the proxy server Proxy Server Timeout Set the timeout value Proxy Server User Name Enter the user name of the proxy server Proxy Server User Password Enter the password of the proxy server 2 27 Chapter 2 Using the Scanner Mode Chapter 2 Using the Scanner Mode 2 11 Scan to FTP Server Function 2 11 3 Retrieving the Image Data Retrieve the image data from the FTP server The method for retrieving the image data varies depending on the following cases Access the FTP server from your FTP client computer and download the image data You may need to enter a user name and a password to access the FTP server Note If the e mail notification address is specified the information indicating the storage location of the image data is notified by mail See p 2 16 2 28 2 12 Internet FAX Transmission Function 2 12 Internet FAX Transmission Function Below is the setup and operation flow of the Internet FAX transmission function A Set the controller B Register the one touch key or temporary registration key
17. name of the temporary registration key Setting Up to 12 characters IP Address Set the IP address of the FTP server User Name Enter the name used to log into the FTP server Password Enter the password used to log into the FTP server Directory Specify the location directory for storing the image data on the FTP server To specify the default folder leave this blank Use Default Proxy Set whether to use the proxy server Notification Address When using the e mail notification function enter the destination mail address Setting Up to 72 characters one address Scan Mode Settings same as for Scan to E mail When Scan to Mailbox is selected Destination Name Enter the name of the temporary registration key Setting Up to 12 characters Mailbox Name Select the transmission destination mailbox The list shows the mailboxes that have been registered using Mailbox p 2 24 Notification Address Enter the notification destination mail address Setting Up to 72 characters one address Scan Mode Settings same as for Scan to E mail 2 41 Chapter 2 Using the Scanner Mode Chapter 2 Using the Scanner Mode 2 14 Registering the One Touch Key and Temporary Registration Key When Scan to Internet FAX is selected Destination Name Enter the name of the temporary registration key Setting Up to 12 characters Address To Enter the transmission destination address Setting Up to 1800 cha
18. setup screen from the controller operation panel 2 Select Server Setup and enter the following settings Enable Mailbox Password Select Yes to allow passwords to be assigned 2 10 2 Creating a Mailbox Create a mailbox a storage location of the image data Note Admin Operator and Guest are registered by default 1 Start Printer Management Utility 2 Enter the password and log into the Administrator Mode 3 Select Mailbox from the File tab E o xj Ele Edit View Favorites Tools Help EJ Ready Reay m spm me ban Sem 753 N ss Admin Operator Guest Create Fiery Hold Queue amp WebTools Hoa Queue E I internet zone Z 2 24 2 10 Scan to Mailbox Function 4 Click Create to open the Create Mailbox screen Enter settings for Mailbox Name Password and Retype Password and click Apply Note Up to 20 mailboxes can be created including Admin Operator and Guest 2 10 3 Downloading the Image Data to the Computer Download the image data from the mailbox in the controller HDD to your computer Download the image data using WebTools Start Printer Management Utility Click WebTools Click WebScan Enter the mailbox name in Mailbox and click Refresh Enter the password in the password input dialog box AD IDE A list of stored image data is displayed Click the file to be downloaded Sel
19. the Detail menu It shows the status of the hard disk installed on the Digital Copier File Edit View Favorites Tools Help Ea Ready GP Ready Admin Password L Em System File Print_ Scan_ gt Summary Hard Disk 7 Deta Total Used Remain Input Tray 2GB 418 MB 1000 MB Output Tray C Hard Disk 1 Consumables gt Counter Online Assistance ai mE tenet ze Z Total Size of the installed hard disk Used Amount of hard disk space used by the system Remain Amount of free hard disk space Chapter 1 Using Printer Management Utility Chapter 1 Using Printer Management Utility 1 4 User Mode Consumables This screen appears when you click the Consumables sub menu under the Detail menu It shows the current status of consumables of the Digital Copier and the option units E n x File Edt View Favoites Took Help EJ Cap Ready Ready Admin Password xus KE A JA O gt Summary Consumable Status EE oe 6 mm Input Tray Toner Cartridge M Ready Output Tray Toner Cartridge Y Ready Hard Disk Toner Cartridge Bk Near Empty Consumables Imaging Unit C Ready Counter Imaging Unit M Ready Online Assistance Taigis Unit Y Ready Imaging Unit Bk Near Life Limit Waste Toner Bottle Full Fuser Unit Ready Imaging Transfer Belt Unit Ready Transfer Cle
20. when you click the Input Tray sub menu under the Detail menu It shows the configuration of all the paper feed trays installed on the Digital Copier Ele Edit View Favorites Tools Help EJ C Ready Ready Admin Password C up me min sen gt Summary Input Tray Paper Media ES gt Input Tray Tray Em Type Orientation Capacity Paper Output Tray Try Letter Plain Paper SERE 250 Ready Hard Disk m Long Edge Near gt Consumables Tray2 A4 Plain Paper B 500 Empty gt Counter Short Edge 160 A4 Plain Paper Er 2500 Empty Bypass AM Unknown Unknown 1 Empty amp WebTools eh el 1 MK intenet zone Tray Tray name Trayl Tray2 Tray3 Tray4 LCC Bypass Tray Paper Size Size of paper loaded in the tray Standard paper size for Europe A3 A4 A5 A6 B4 B5 B6 FLS1 foolscap FLS2 folio FLS3 G Legal FLS4 11 x 17 11 x 14 Legal Letter Executive 5 5 x 8 5 A3 Wide A3 Wide Envelope C10 Envelope C5 Envelope DL Envelope Monarch 1 8 Media Type Orientation Capacity Paper 1 4 User Mode Standard paper size for U S A A3 A4 A5 A6 FLSI foolscap FLS2 folio FLS3 G Legal FLS4 11 x 17 11 x 14 Legal Letter Executive 5 5 x 8 5 12 25 x 18 12 x 18 4 x 6 Envelope C10 Envelope C5 Envelope DL Envelope Monarch Non standard paper size CD x FD mm CD x FD inch Typ
21. you entered Delete button Select the check boxes at the left of the destination names and click this button to clear the selected destination names from the index Note The group registration of destination names for Scan to E mail and Internet FAX is valid only on Index 8 1 28 1 4 User Mode Registering a New Destination Click an unregistered box in the one touch list at the lower section of the screen to display a registration screen for a new destination E Bl x File Edt View Favorites Tools Help p Ready s Reay Admin Password Login System file Print Sean NEUESTEN New Destination Temporary Registration K Scan to E mail Q C Scan to FTP Server amp Scan to Mailbox Em c gt iZ WebTools ko Scan to Internet FAX Apply Cancel E 1 1 E intemet z0ne Z Click the transmission method for the recipient e Scan to E mail VS p 2 33 p 2 37 e Scan to FTP Server V amp p 2 34 e Scan to Mailbox amp p 2 35 e Scan to Internet FAX amp p 2 36 p 2 37 Click the Cancel button to return to the previous screen Changing the Setting of a Registered Destination Click the destination name you wish to change from the one touch list at the lower section of the screen to display a screen used to register or change the recipient information 1 29 Chapter 1 Using Printer Management Utility Chapter 1 Using Pri
22. 00Base T FR internet zone Device Type Interface type IP Address IP address of the printer controller MAC Address MAC address of the printer controller 1 44 Chapter 2 Using the Scanner Mode Using the Scanner Mode Chapter 2 Chapter 2 Using the Scanner Mode 2 1 Overview 2 1 Overview The following types of scanner modes are available on the Digital Copier Use the appropriate type that matches your network environment and application Scan to E mail Sends scanned data as an attachment to an e mail Ep 2 3 Scan to FTP Server Sends scanned data to an FTP server Vp 2 4 Scan to Mailbox Sends scanned data to the controller HDD Y amp p 2 5 nternet FAX Attaches the scanned data to an e mail and sends it to a device that supports Internet FAX Vp 2 6 Scanned data Image data scanned using the Digital Copier Note This manual does not cover the operating procedures of Fiery Remote Scan 5 For details see the manual that came with the controller 2 2 2 1 Overview 2 1 1 Scan to E mail Sends the scanned image data as an attachment file to an e mail Suitable for sending low resolution data Requires a network environment with a mail server Mail server 2 NS Client PC e wt oat D Client PC Chapter 2 Using the Scanner Mode Chapter 2 Using the Scanner Mode 2 1 Overview 2 1 2 Scan to FTP Server Sends the sca
23. 4025 7797 02 Printer Management Utility Scanner Mode for Fiery X3e 31C M User Manval Foreword Welcome This manual describes the application and the operations of Printer Management Utility which is built into the Fiery X3e 31C M printer controller and the scanner mode Trademark Acknowledgements Apple and Macintosh are registered trademarks of Apple Computer Inc Ethernet is a registered trademark of Xerox Corporation Microsoft Windows and Windows NT are either registered trademarks or trademarks of Microsoft Corporation in the United States and or other countries Netscape Communications Netscape Communications logo Netscape Navigator Netscape Communicator and the Netscape are trademarks of Netscape Communications Corporation in the U S and other countries PCL is a registered trademark of Hewlett Packard Company Limited PostScript is a registered trademark of Adobe Systems Inc EFI Fiery and the Fiery logo are registered trademarks of Electronics For Imaging Inc in the U S Patent and Trademark Office and or certain other foreign jurisdictions The Electronics For Imaging logo Fiery Scan Fiery WebScan and Fiery WebTools are trademarks of Electronics For Imaging Inc All other product names are trademarks or registered trademarks of their respective holders The contents of this manual are subject to change without prior notice as a result of improvements to the product Contents CONTE
24. 55 System de Prim Scan Nenne Local Interface Local Interface Parallel Interface Enable gt amp WebTools TO Tenet ame e B Intenet zone Z Parallel Interface I O Timeout Bidirectional communications setting Enter the wait time second s that is used to determine the completion of the job after the data received through the parallel port stops 1 41 Chapter 1 Using Printer Management Utility Chapter 1 Using Printer Management Utility 1 5 Administration Mode 1 5 4 Scan Tab The Scan tab is used to enter and confirm settings concerning mail transmission and delete all one touch keys Scan Setting This screen appears when you click the Scan Setting menu on the Scan tab The screen is used to enter and confirm settings concerning mail transmission Ele Edt View Favorites Tools Help EJ G Ready LP Reay 57 System le Prin Sean Nenon Delete One Touch Keys Server Name Fiery X3e Scanned File Separation No E WebTools Maximum Number of E mails K 1 10 Apply Clear e 1 KK intenetzone Z Server Name Device name The server name is added to the front of the name of the image file created by the scan function See p 2 44 Scanned File Separation Sets whether to divide the scan data by pages when the data exceeds the maximum size Settings No or Yes Maximum Number of E mails Specify the maximum number of separations th
25. Me Internet Explorer 5 5 or higher Netscape Navigator 4 or higher Windows 2000 Internet Explorer 5 or higher Netscape Navigator 4 or higher Windows XP Internet Explorer 6 or higher Netscape Navigator 4 or higher MacOS 9 x Internet Explorer 4 5 or higher Netscape Navigator 4 or higher MacOS X Internet Explorer 5 1 or higher Netscape Navigator 4 or higher Ethernet TCP IP protocol Digital Copier Fiery X3e 31C M printer controller 1 2 1 2 Access 1 2 Access Printer Management Utility can be accessed directly from a Web browser 1 Start the Web browser 2 Inthe Address bar enter the IP address of the printer controller as shown below Then press Enter http IP address of the printer controller Example When the IP address of the printer controller is 192 168 0 10 http 192 168 0 10 3 The Printer Management Utility screen appears 1 2 1 Operation Printer Management Utility operation is identical to that for Internet Web pages You can click a link on the Web page to jump to the link destination or click the Back or Forward button to display the previous or next page Chapter 1 Using Printer Management Utility Chapter 1 Using Printer Management Utility 1 3 Screen Configuration 1 3 Screen Configuration The screen shown below is called the User Mode screen all users can view this screen By entering an appropriate password in the Admin Password box on the User
26. NTS Chapter 1 Using Printer Management Utility 1 1 System Requirements 1 2 1 2 AC OSS m 1 3 1 2 1 Operation serene 1 3 1 3 Screen Configuration 1 4 1 3 1 Logging in Using the Administrator Mode 1 6 1 4 User Mode Lunmnadumsnrmnuaamaneskmm ndnn 1 7 1 4 1 System Tab eene 1 7 1 4 2 File Tab 5 ae eae hci cia cine 1 16 1 4 3 Print Tab erre 1 18 124 4 Scan Tab usns eiie 1 27 1 5 Administration Mode 1 32 1 5 4 System Tab seen 1 32 192 File TaD 7 e etes 1 38 1 5 3 Print Tab unen 1 41 1 5 4 Scan Tab ceret eee aA 1 42 1 5 5 Network Tab eeeeeseeuesse 1 44 Chapter 2 Using the Scanner Mode 2 1 DVerviem Ae a ceased ee 2 2 2 1 4 Scan to E mail cesses 2 3 2 1 2 Scan to FTP Server ees 2 4 2 1 8 Scan to Mailbox eee 2 5 2 1 4 Internet FAX on nau dented 2 6 2 1 5 Environment Required for Sending Image LIC be ads 2 8 li Contents 2 2 Controller Setup Items 2 9 2 2 4 Network Protocol Settings 2 9 2 2 2 Scan Settings sees 2 9 2 3 Setup Items for Scanning 2 11
27. P server and POP3 server Maximum Scan File Size Set the maximum transmission mail size 3 Start Printer Management Utility 4 Enter the password and log into the Administrator Mode 5 Select Scan Setting from the Scan tab E of x Ele Edt View Favores Tools Help Qe Ready s Reay Lage KEN ESS gt E mail Setting E mail Setting gt Delete One Touch Keys Server Name Fiery X3e Scanned File Separation No E gt WebTools Maximum Number of E mails M aa49 Apply Clear lel COD E fg intemet zone 2 21 Chapter 2 Using the Scanner Mode Chapter 2 Using the Scanner Mode 2 9 Scan to E Mail Function Server Name The server name is added to the beginning of the name of the image file created by the scan function see p 2 44 Scanned File Separation If set to Yes the image data is segmented into pages and transmitted when the upper limit specified by Maximum Scan File Size is exceeded For the correlation between Maximum Scan File Size see p 2 21 Scanned file Separation and URL notification function see URL Notification on page 2 17 Maximum Number of E mails Specify the number of separations that is allowed when the mail is segmented for transmission For the correlation between Maximum Scan File Size see p 2 21 Scanned File Separation URL notification function and Maximum Number of E mails see URL Notification on page 2 17 2 9 2 R
28. Retrieving the Image Data 2 28 2 12 Internet FAX Transmission Function 2 29 2 12 1 Setting the Controller 2 29 2 13 Internet FAX Reception Function 2 30 2 13 1 Setting the Controller 2 30 2 14 Registering the One Touch Key and Temporary Registration Key 2 31 2 14 1 One Touch Key Registration 2 31 2 14 2 Temporary Registration Key Registration 2 38 2 15 Image Data iisiuusisiaieniaxetcponniad e ecenimnl and LE 2 43 2 15 1 File Format neun 2 43 2 15 2 File Name eere 2 44 2 16 Hold Period of the Image Data 2 46 IV Chapter 1 Using Printer Management Utility Using Printer Management Utility Chapter 1 Chapter 1 Using Printer Management Utility 1 1 System Requirements Printer Management Utility for Fiery X3e 31C M is a device control utility program provided by the HTTP server built into the Fiery X3e 31C M printer controller This utility can be used with a Web browser as an interface for remotely controlling Fiery X3e 31C M 1 1 System Requirements The following items are required to use this utility Computer Software Operating System Web Browser Windows 98 NT 4 0 Internet Explorer 4 or higher Netscape Navigator 4 or higher Windows
29. Scan to Internet FAX is selected Bl x File Edt View Favaites Tools Help Ready GPReady Admin Password Em System Fie Print Sean ERT scan to Internet FAX ITE EE Destination Name gt Z WebTools Aasi Apply Cancel Clear le OL intemet zone J Destination Name Enter the name of the one touch key Setting Up to 12 characters Address To Enter the transmission destination address Setting Up to 72 characters one address 2 36 2 14 Registering the One Touch Key and Temporary Registration Key When Scan to E mail is selected Group Registration Note Group registration is possible only on the Index 8 mailbox Upto 15 groups can be registered Destination Name Enter the name of the one touch key Setting Up to 12 characters Address To Enter the transmission destination address Setting Up to 1800 characters and up to 50 addresses When Scan to Internet FAX is selected Group Registration Note Group registration is possible only on the Index 8 mailbox Upto 15 groups can be registered Destination Name Enter the name of the one touch key Setting Up to 12 characters Address To Enter the transmission destination address Setting Up to 1800 characters and up to 50 addresses Chapter 2 Using the Scanner Mode Chapter 2 Using the Scanner Mode 2 14 Registering the One Touch Key and Temporary Registration Key
30. aner Unit Ready Transfer Roller Ready Paper Dust Remover Ready Ozone Filter Near Life Limit Staple Cartridge Ready e Toner Cartridge C M Y Bk Toner cartridge information for each color Ready Near Empty Empty Imaging Unit C M Y Bk Imaging unit information for each color Ready Near Life Limit Life Limit Waste Toner Bottle Waste toner bottle information Ready Near Full Full Fuser unit information Ready Near Life Limit Life Limit Fuser Unit 1 12 1 4 User Mode Imaging Transfer Belt Unit Imaging transfer belt unit information Ready Near Life Limit Life Limit Transfer Cleaner Unit Transfer cleaner unit information Ready Near Life Limit Life Limit Transfer Roller Transfer roller unit information Ready Near Life Limit Life Limit Paper Dust Remover Paper dust remover information Ready Near Life Limit Life Limit Ozone Filter Ozone filter information Ready Near Life Limit Life Limit Staple Cartridge Staple unit information Ready Empty Dust Box Dust box box for punch scraps information Ready Full 1 13 Chapter 1 Using Printer Management Utility Chapter 1 Using Printer Management Utility 1 4 User Mode Counter This screen appears when you click the Counter menu on the System tab It shows various counter values that the Digital Copier manages 1 14 E of x Ele Edit View Favorites Tools Help EJ G Ready
31. at is allowed when the scan data is segmented for transmission See p 2 17 Settings 1 to 10 1 42 1 5 Administration Mode Apply button Click the button to apply the new settings Clear button Click the button to clear the settings that were entered or selected Delete One Touch Keys This screen appears when you click the Delete One Touch Keys menu on the Scan tab The screen is used to delete settings registered to the one touch keys E of x File Edt View Favores Tools Help Ep Ready s Reay Logout System Fe Prine Sean Ne gt E mail Setting Delete All Delete One Touch Keys gt gt gt Delete One Touch Key Delete gt amp WebTools ie 1 memet zone Delete One Touch Key Delete button Click the button to delete all settings registered to the one touch keys 1 43 Chapter 1 Using Printer Management Utility Chapter 1 Using Printer Management Utility 1 5 Administration Mode 1 5 5 Network Tab The Network tab shows settings concerning the Fiery X3e 31C M network Summary This screen appears when you click the Summary menu on the Network tab It shows a summary of the printer controller interface TCP IP settings IP Address 192 168 0 10 WebTools MAC Address 640D 78 1E4501 z eles File Edit View Favorites Tools Help EJ Gp Ready s ES 3553 Syrtm te Prim Scan Newark aem Device Type Ethernet10 1
32. data using Internet FAX you must check whether the receiving side is capable of receiving Internet FAX in advance If a document larger than A4 Letter size is scanned the document is automatically compressed and transmitted as A4 Letter size A TIFF file Device that supports Monochrome Internet FAX 200 x 200 dpi aw MH compression m MEER us F Printout SY Mail server 2 6 2 1 Overview Reception Receives e mails sent from a device that supports Internet FAX and prints out the data The following image data can be received TIFF format 200 x 200 dpi 200 x 100 dpi monochrome A4 Letter size and MH MR MMR compression Note If a document larger than A4 Letter size is received the document is automatically compressed and printed as A4 Letter size Device that supports Internet FAX Printout C Mail server Chapter 2 Using the Scanner Mode Chapter 2 Using the Scanner Mode 2 1 Overview 2 1 5 Environment Required for Sending Image Data The following environment is required to send image data send and receive for Internet FAX using the scan function Note All scan functions can only be used under a TCP IP network environment Environment Required to Transfer Image Data Environment Required to Receive Image Data Other Limitations E mail Mail server Mail client computer An upper limit file
33. ddress that is selected under the Auxiliary tab has priority over Notification Address that is registered to the one touch key 2 3 Setup Items for Scanning 2 3 3 Scan Mode Tab You can specify the transmission method of the document Color File Specifies the color mode data format and compression method Settings Color mode Full Color Grayscale or Monochrome File Format PDF TIFF or JPEG Note If the transmission destination is set to a mailbox the file format is specified when the data is downloaded from the mailbox to the computer You do not have to set the format using File Format on this screen Compression High Quality Standard or High Compression Note f Color Mode is set to Monochrome Compression does not appear Resolution Specifies the resolution Settings 200 dpi 300 dpi 400 dpi 600 dpi Background Remove Enter settings concerning background remove and document brightness Background Remove Enter settings concerning background remove Settings Auto or manual 5 maximum removal to 2 minimum removal 8 levels Brightness Specify the brightness of the document Settings 3 brightest to 3 darkest 7 levels Chapter 2 Using the Scanner Mode Chapter 2 Using the Scanner Mode 2 3 Setup Items for Scanning Scan Size Specify the scan size of the document You can also specify an arbitrary size in unit of millimeter or 1 16 inch I
34. default duplex setting is used Simplex Left Binding or Top Binding Enter the default number of copies If the device receives a print job that does not specify the number of copies the default number of copies is used 1 to 999 Click the button to apply the new settings Click the button to clear the settings that were entered or selected Chapter 1 Using Printer Management Utility Chapter 1 Using Printer Management Utility 1 4 User Mode PCL Setting This screen appears when you click the PCL Setting sub menu under the Default Setting menu The screen is used to set default values for various PCL settings If the page description language that the printer controller received is PCL the settings of the job have precedence File Edit View Favorites Tools Help EJ Qua Ready GPReady Admin Password em System File Print Scan gt General Setting Paper Size Letter s gt PostScript Setting Form Length 0 5 128 Font Information Font Size H200 4 00 999 75 Era Pages Font Pitch oor 0 44 99 00 Symbol Set Romans amp Font Number 045 Apply Clear el OD intemet zane 7 Paper Size From the drop down list select the default paper size Settings Letter A4 Orientation From the drop down list select the default orientation of the paper Settings Portrait or Landscape Form Length Enter the number of lines per page Settings 5 to 128 Font Size Enter th
35. e button Resets the printer controller settings to factory default Click the Restore button to show a screen used to confirm whether to execute the initialization Click the Yes button on the confirmation screen to reset the printer controller settings to factory default 1 37 Chapter 1 Using Printer Management Utility Chapter 1 Using Printer Management Utility 1 5 Administration Mode 1 5 2 File Tab The File tab is used to manage the mailboxes in the hard disk Mailbox This screen appears when you click the Mailbox menu on the File tab It shows a list of mailboxes in the hard disk Eie Edt View Favorites Tools Help a Ready P Ready a System Fe Print Sean Network Se y10120x Admin Operator Guest Create Fiery Hold Queue Z WebTools Hold Gurg E OD 1 E intenet zone Note The operation is similar to that of the mailboxes of the User Mode See Mailbox on page 1 16 Create button Click the button to display a screen used to create a new mailbox 1 38 1 5 Administration Mode Creating a Mailbox Click the Create button on the mailbox list screen to show a screen used to create a mailbox Up to 20 mailboxes can be created e m a Ix Using Printer Management Utility Ele Edt View Favores Tools Hi sR G Ready s Lagan S rtm Fe Point Sem Nenne rv JE Mailbox Name Password gt Z WebTools
36. e default proportional font size points Settings 4 00 to 999 75 0 25 steps Font Pitch Enter the number of characters per inch in the horizontal direction when printing fixed pitch font Settings 0 44 to 99 00 0 01 steps 1 20 Symbol Set Font Number Apply button Clear button 1 4 User Mode Select the symbol set used by the font If a symbol set that cannot be used currently is selected the default symbol set is used in its place Enter the font number Click the button to apply the new settings Click the button to clear the settings that were entered or selected 1 21 Chapter 1 Using Printer Management Utility Chapter 1 Using Printer Management Utility 1 4 User Mode PostScript Setting This screen appears when you click the PostScript Setting sub menu under the Default Setting menu The screen is used to set default values for various PostScript settings If the page description language that the printer controller received is PostScript the settings of the job have precedence E of x File Edit View Favorites Tools Help Ea Ready SA kay Admin Password em E Y Default Setting PostScript Setting gt General Setting Convert Paper Size No M gt PCL Setting Color Mode CMYK gt PostScript Setting Default Paper Size Us E Font Information Print Cover Page No sj Print Pages Allow Courier Substitution Yes USE Print to PostScript Er
37. e destination to notify errors when mails transmitted using the Scan to E mail Internet FAX transmission e mail notification function or URL notification function do not reach the destination address However if the mail is not transmitted the error is not notified 1 Show the setup screen from the controller operation panel 2 Select Network Setup Service Setup E Mail Setup and enter the following settings Administrator Email User Name Specify the E mail user name of the controller administrator Administrator Email Domain Name Specify the mail server domain name to which the administrator belongs Note Administrator Email User Name Administrator Email Domain Name is the error notification destination 2 18 2 8 Setting the Sender From Address 2 8 Setting the Sender From Address You can carry out the following steps to specify the mail address that appears in the sender From line of the mail transmitted by Scan to E mail Internet FAX transmission e mail notification function and URL notification function 1 Show the setup screen from the controller operation panel 2 Select Network Setup Service Setup E Mail Setup and enter the following settings Fiery Email User Name Specify the mail user name of the sender Fiery Email Domain Name Specify the mail server domain name to which the sender belongs Note The sender From address is Fiery Email User
38. e of media loaded in the tray Plain Paper Thick 1 Thick 2 Thick 3 Envelope OHP 2nd side Plain Paper Thick 1 2nd Side Thick 2 2nd Side Thick 3 2nd Side In addition if the sheet properties are specified the paper quality type is shown Not 2nd side Plain Recycled Plain Exclusive Orientation of paper loaded in the tray Long Edge Feed Short Edge Feed Maximum number of sheets that can be loaded in the tray Amount of paper remaining in the tray Chapter 1 Using Printer Management Utility Chapter 1 Using Printer Management Utility 1 4 User Mode Output Tray This screen appears when you click the Output Tray sub menu under the Detail menu It shows the configuration of all the output trays installed on the Digital Copier File Edit View Favorites Tools Help Ea Ready GP Ready Admin Password Login System tite Print Scan Summary Output Tray fr Detal e Sy Tray Capacity Paper gt Output Tr IC First Tray 250 Full I Elevetor Tray 1000 Ready EE Third Tray 100 Ready Counter Online Assistance ia IT iens 7 Tray Option tray name When Staple Finisher is installed First Tray Elevator Tray Third Tray When Saddle Finisher is installed Elevator Tray Saddle Tray Capacity Maximum number of A4 Letter size sheets the tray can hold Paper Tray status 1 4 User Mode Hard Disk This screen appears when you click the Hard Disk sub menu under
39. ect File Format 8 Click Save As to download the file Note PUA If the e mail notification address is specified the information indicating the storage location of the image data is notified by mail 2 25 Chapter 2 Using the Scanner Mode Chapter 2 Using the Scanner Mode 2 11 Scan to FTP Server Function 2 11 Scan to FTP Server Function Below is the setup and operation flow of the Scan to FTP Server function Location of operation A Enable the FTP transfer function Controller Enter proxy settings as necessary See p 2 27 pup ce B Register the one touch key or Printer temporary registration key Uu AS See p 2 31 C Enter scan settings Copier operation panel See p 2 11 D Set the document and transfer the Copier image data to the FTP server operation panel E Retrieve the image data FTP client computer or Printer Management Utility See p 2 28 Note Image data is transferred using port number 21 Passive mode is not suported 2 26 2 11 Scan to FTP Server Function 2 11 1 Enabling the FTP Transfer Function l 2 Show the setup screen from the controller operation panel Select Network Setup Service Setup FTP Setup and enter the following settings Enable FTP Services Select Yes 2 11 2 Proxy Settings Enter proxy settings as necessary Consult your network administrator to see if proxy settings are required and the setup
40. ed to manage the mailboxes in the hard disk Mailbox This screen appears when you click the Mailbox menu on the File tab It shows a list of mailboxes in the hard disk E six File Edit View Favorites Tools Help Gp Ready s ES Admin Password L System Ble Prim Sean gt Maitbox JER Admin Operator Guest Fiery Hold Queue gt Z WebTools Hold Queue E OD intemetzone 7 Mailbox Click the index to show a list of files in the mailbox Hold Queue button Shows the Fiery Hold Queue index Click the button to show a list of files in the Hold Queue Note Mailboxes are created in the Administrator Mode A password is assigned when a mailbox is created For details on the password check with your administrator 1 16 1 4 User Mode Information on the File List Screen BEE Eie Edt View Favorites Tools Help Ep Ready GP Ready Admin Password EE EIU EEE TS se FileName Total Pages Finish Time File Size noname tif 3 7 2 1523 233KB gt WebTools confidentialjpg 5 6 29 0 55 546 RB Back gi EC E ffir Z File Name Name of the file stored in the mailbox Total Pages Total number of pages of the file Finish Time Date Time when the file was stored in the mailbox File Size File size KB Back button Shows the previous page Chapter 1 Using Printer Management Utility Chapter 1 Usin
41. eration Panel Scan to E mail Scan to FTP Scan to Mailbox Internet FAX Setup Mode Service Setup Enable Mailbox Password O Setup Mode Network Setup Service Setup FTP Setup Enable FTP Services O Using the Scanner Mode Enable Proxy Setup Proxy Server IP Address Proxy Server Port Number Proxy Server Timeout Proxy Server User Name Proxy Server User Password Setup Mode Network Setup Service Setup E Mail Setup Enable E mail Services O Enable Print Via E mail Outgoing Server O Incoming Server Server Type Fiery Email User Name e Fiery Email Domain Name Account Name Password Administrator Email User Name Administrator Email Domain Name Timeout Sec Polling Interval Maximum Scan File Size O required Required depending on the environment Not required The sender From address is Fiery Email User Name Fiery Email Domain Name See p 2 18 2 Administrator Email User Name Administrator Email Domain Name is the error notification destination if the mail does not reach the recipient for some reason See p 2 18 However if the mail is not transmitted the error is not notified 2 10 2 3 Setup Items for Scanning 2 3 Setup Items for Scanning When transferring image data using
42. ess is up to 72 Click Apply The setup items corresponding to the transmission method appear When Scan to E mail is selected E B x Eie Edt View Favores Tools Help p Ready s ES Admin Password E System file Print Sean Temporary Registration Destination Name XU Addr gt 4 WebTools enn Apply Cancel Clear ej Intemet zone 7 Destination Name Enter the name of the one touch key Setting Up to 12 characters Address To Enter the transmission destination address Setting Up to 72 characters one address 2 33 Chapter 2 Using the Scanner Mode Chapter 2 Using the Scanner Mode 2 14 Registering the One Touch Key and Temporary Registration Key When Scan to FTP Server is selected File Edit View Favorites Tools Help EJ Gp Ready Ready Admin Password Pts EKTE Le PT Scan to FTP Server gt Temporary Registration SS Destination Name IP Address 3 3 E3 EJ User Name Password Directory Use Default Proxy No E Notification amp WebTools Address Apply Cancel Clear ET OD i intenet zone Destination Name Enter the name of the one touch key Setting Up to 12 characters IP Address Set the IP address of the FTP server User Name Enter the name used to log into the FTP server Password Enter the password used to log into the FTP server Directory Specify the locat
43. etrieving Mails To retrieve mails transferred to the mail server you must access and retrieve the mail using the mail client computer For details on the operation of your mail client software see the manual or help provided with the software program 2 22 2 10 Scan to Mailbox Function 2 10 Scan to Mailbox Function Below is the setup and operation flow of the Scan to Mailbox function For details on the hold period of the image data in the mailbox see p 2 46 A Set the controller B Create a mail box C Register the one touch key or temporary registration key D Enter scan settings E Setthe document and transfer the image data to the mailbox in the controller HDD F Download the image data to the computer Location of operation Controller Operation Panel See p 2 24 Printer Management Utility See p 2 24 Printer Management Utility See p 2 31 Copier operation panel See p 2 11 Copier operation panel WebTools See p 2 25 2 23 Chapter 2 Using the Scanner Mode Chapter 2 Using the Scanner Mode 2 10 Scan to Mailbox Function Note f you use Fiery Remote Scan 5 you can download the image data in the mailbox to the computer or transfer the data via FTP E mail and other means For details see the Controller User Manual 2 10 1 Setting the Controller Enter the setting for allowing passwords to be assigned to mailboxes 1 Show the
44. g Printer Management Utility 1 4 User Mode 1 4 3 Print Tab The Print tab is used to configure the printer controller Default Setting This screen appears when you click the Default Setting menu on the Print tab Clicking a sub menu under the Default Setting menu displays various setup screens for the printer General Setting This screen appears when you click the General Setting sub menu under the Default Setting menu The screen is used to specify the default settings of the paper feed tray duplex printing and the number of copies E Blei E3 File Edit View Favorites Tools Help Ep Ready Reay Admin Password ga RE Ee Sean PCL Setting Duplex Simplex PostScript Setting Copies FT 1 999 Font Information Print Pages amp WebTools Apply Clear lel Bintemetzone 7 Input Tray From the drop down list select the default paper feed tray If the device receives a print job that does not specify the paper feed tray the default paper feed tray is used Settings Auto Tray1 Tray2 Tray3 Tray4 or LCC 1 18 Duplex Settings Copies Settings Apply button Clear button 1 4 User Mode From the drop down list select whether to perform duplex printing by default If you select duplex printing select whether to use long edge binding or short edge binding If the device receives a print job that does not specify the duplex setting the
45. he Scanner Mode Chapter 2 Using the Scanner Mode 2 16 Hold Period of the Image Data 2 16 Hold Period of the Image Data If the number of image data files held in the controller HDD keeps increasing there is a possibility that the disk becomes full You can set the hold period of the image data in the HDD by carrying out the following settings Note Cases in which the image data is held in the HDD When using Scan to Mailbox The image data is transferred to the HDD and held in the Mailbox created in the HDD When the size of the mail exceeds the upper limit specified by Maximum Scan File Size on the mail function see p 2 21 When the upper mail limit specified by Maximum Scan File Size is exceeded even after separating the data up to the number specified by Maximum Number of E mails when the data is separated because the Maximum Scan File Size is exceeded in the mail transmission function see p 2 21 p 2 22 Show the setup screen from the controller operation panel Select Server Setup and enter the following settings Clear Each Scan Job Select the hold period The image data is automatically cleared when the hold period elapses Settings After I day Now Manually After 1week 2 46 The information contained in this manual is subject to change without notice to incorporate improvements made on the product or products the manual covers 2002 10
46. ilbox TX c gt WebTools q Scan to Internet FAX Apply Cancel E ODD E Intemet zone Z Click the transmission method Scan to E mail p 2 39 e Scan to FTP Server amp p 2 41 e Scan to Mailbox 1 p 2 41 e Scan to Internet FAX amp p 2 42 Click the Cancel button to return to the previous screen Confirming the Setting of a Registered Destination Name Click a name from the Temporary Registration screen to display a setup confirmation screen Back button Click the button to change the settings to the entered or selected values and return to the previous screen 1 31 Chapter 1 Using Printer Management Utility Chapter 1 Using Printer Management Utility 1 5 Administration Mode 1 5 Administration Mode By logging into Printer Management Utility in the Administrator Mode you can configure or confirm the printer controller system For details on the login procedure in the Administrator Mode see Logging in Using the Administrator Mode on page 1 6 1 5 1 System Tab On the System tab information concerning the system configuration of the Digital Copier and settings are displayed Preference This screen appears when you click the Preference menu on the System tab The screen is used to specify settings concerning the screen display HEN TIK Ready s ES Syse ler I bi Sem Renn Refresh Rate gt ROM Version Refresh Rate 60sec 30 7200
47. ion directory for storing the image data on the FTP server To specify the default folder leave this blank Use Default Proxy Set whether to use the proxy server Notification Address E Mail Notification Address When using the e mail notification function enter the destination mail address See p 2 16 Setting Up to 72 characters one address 2 34 2 14 Registering the One Touch Key and Temporary Registration Key When Scan to Mailbox is selected E lel xj File Edt View Favorites Tools Help Qp Ready GP Ready Admin Password Te ETTENETHINETHENCTN d UCET EM Scan to Mailbox gt Temporary Registration Destination Name Mailbox Name Admin x Password Notification gt amp WebTools dium Apply Cancel Clear le internet zone Z Destination Name Setting Mailbox Name Password Setting Enter the name of the one touch key Up to 12 characters Select the transmission destination mailbox The list shows the mailboxes that have been registered using Mailbox p 2 24 Enter the password used to access the mailbox Up to 8 characters Notification Address E Mail Notification Address Setting Enter the e mail notification destination mail address See p 2 16 Up to 72 characters one address 2 35 Chapter 2 Using the Scanner Mode Chapter 2 Using the Scanner Mode 2 14 Registering the One Touch Key and Temporary Registration Key When
48. ion and the Internet FAX transmission function Note There are 8 indexes total The default names are Index 1 Index 2 and So on You can register up to 15 keys in each index from Index 1 to Index 6 and Index 8 Group Up to 10 keys can be registered in Index 7 2 31 Chapter 2 Using the Scanner Mode Chapter 2 Using the Scanner Mode 2 14 Registering the One Touch Key and Temporary Registration Key File Edit View Favorites Tools Help Ea Cap Ready inea Admin Password Tt ANE unas Index 1 Index 2 Index3 Inder4 Index 5 Index 6 Index Index 8 Group Index 1 nic EN T Da Server 7 Sdyuka amp WebTools Delete fei 1 1 trtemet zone F DlAnne Takayama 7 E suzuki 4 Click an unregistered box 5 Select the transmission method File Edt View Favorites Tools Help ES Ready GPReady Admin Password RM o SUD Oe Ce EOM New Destination Ed Scan to E mail Scanto FTP Server B Scan to Mailbox LMT c Z WebTools qu Scan to Internet FAX 2 32 2 14 Registering the One Touch Key and Temporary Registration Key Note For a group registration the number of characters for the transmission destination address is up to 1800 up to 50 addresses For registration other than groups the number of characters for the transmission destination addr
49. n addition you can also specify the erase position and erase width 2 3 4 Document Set Tab You can specify the document type Doc Mode Specify the document scan mode Settings lor2 Margin Specify the direction of the margin of the document for duplex printing Settings left binding or top binding Original Direction Specify the image direction with the document set in the tray Settings Not selected auto detection Portrait document Wide Tall Landscape Wide Tall Note f an image data that results from scanning a document larger than A4 Letter size is displayed on the computer it is displayed as a portrait image Mixed Orig Detection To scan documents of different sizes select the Mixed Orig Detection key Separate Scan If Separate Scan is selected the following data is handled as a single job the data that is scanned until the Finish key that appears on the control operation panel after the scan operation complete is selected 2 3 Setup Items for Scanning 2 3 5 Checking the Settings on the Destination Device Press the Mode Check button to view the settings on the destination device H Mode check Scan 7 E MAIL S ob Status GF2nP Send Subject From Contents E MAIL Send Mode TO admin zzz com Delete 2 3 6 Registering the Scan Mode Default Settings You can arbitrary specify the default settings of the Scan Mode
50. n the System tab information concerning the system configuration of the Digital Copier and settings are displayed Summary This screen is the initial screen that appears when you access http IP address of the remote controller gt with your Web browser You can also display the Summary screen by clicking the Summary menu on the System tab The Summary screen shows the current Digital Copier system configuration and Status of x File Edit View Favorites Tools Help a Gp Ready s ES Admin Password p System File Print Scan _ Device Status Detail Copier Memory 128 MB gsm Printer Memory 164 MB gt Online Assistance Copier HDD 20 GB Printer HDD 12 GB Duplex Installed Lee Input Tray1 2 LOC Output Single Staple Finisher Network Ethemet 10 100Base T ADF Installed gt amp WebTools Senger fastalled le memet zone Z Device Status Shows the configuration of options installed on the Digital Copier using graphics Installation Status of Options Shows the overview of the system configuration of the Digital Copier 1 7 Chapter 1 Using Printer Management Utility Chapter 1 Using Printer Management Utility 1 4 User Mode Detail This screen appears when you click the Detail menu on the System tab Clicking a sub menu under the Detail menu displays information about the applicable unit Input Tray This screen appears
51. nned image data to a specified folder on the FTP server Suitable for sending high resolution data Requires a network environment with an FTP server Allows you to select whether to send information indicating the storage location of the image data by e mail using the e mail notification function see p 2 16 A mail server is required for using the e mail notification function Possible to access FTP servers on the Internet via a proxy server A proxy server is required FTP server Client PC Mail server 2 4 2 1 Overview 2 1 3 Scan to Mailbox Sends the scanned image data to a specified folder Mailbox on the controller HDD Suitable for sending high resolution data Allows you to select whether to send information indicating the storage location of the image data by e mail using the e mail notification function see p 2 16 A mail server is required for using the e mail notification function Mailbox NS p Computer Controller HDD Mail server Chapter 2 Using the Scanner Mode Chapter 2 Using the Scanner Mode 2 1 Overview 2 1 4 Internet FAX Transmission Attaches the scanned image data to an e mail and sends it to a device that supports Internet FAX The image data is sent in the following format TIFF 200 x 200 dpi monochrome A4 Letter size with MH compression Note When sending document
52. nsed HDD Univers CondensedBold HDD Univers CondensedBoldOblique HDD Univers CondensedOblique HDD Univers Extended HDD Univers ExtendedObl HDD Univers Light HDD Univers LightOblique HDD Univers Oblique HDD VWingdings Regular HDD ZapfChancery Mediumltalic HDD Z WebTools ZapfDingbats ae E 1 1 internet zone E 1 25 Chapter 1 Using Printer Management Utility Chapter 1 Using Printer Management Utility 1 4 User Mode Print Pages This screen appears when you click the Print Pages menu on the Print tab The screen is used to select the test page to be printed and execute the printing E IS Ele Edit View Favorites Tools Help Ready s Ready Admin Password System tile Prine Scan Default Setting Print Pages gt Font Information Configration Page r PCL Font List r PostScript Font List B gt amp WebTools Job Log Page Print le QA Intenet zone Z Configuration Page Select the check box when printing the configuration page of the printer controller PostScript Demo Page Select the check box when printing a PostScript demo page PCL Font List Select the check box when printing the PCL font list PostScript Font List Select the check box when printing a PostScript font list Job Log Page Select the check box when printing the job log list Print button Click the button to execute the test print 1 26 1 4 User Mode 1 4 4 Scan Tab
53. nter Management Utility 1 4 User Mode Temporary Registration This screen appears when you click the Temporary Registration menu on the Scan tab You can use this screen to register the transmission destination and settings for the scan data used only for a single job File Edt View Favoiles Tools Help Ready E Admin Password ER gt One Touch Key Registration Temporary Registration T yuka T D Annie T takayama amp WebTools Delete e TT internet zone E Temporary Registration Name Click a preset name to display a setup confirmation screen Transmission Method The transmission method of the registered destination names is shown using icons bd Scan to E mail icon e Scan to FTP Server icon amp Scan to Mailbox icon S Internet FAX icon Delete button Select the check boxes at the left of the names and click this button to clear the selected temporary registration names Note The temporary registration is cleared when the job is executed 1 30 1 4 User Mode Registering a New Setting Clicking an unregistered box on the Temporary Registration screen display a new registration screen E Bl x File Edt View Favoiles Tools Help Ep Ready s Reay Admin Password ENE One Touch Key Registration New Destination Temporary Registration Ed Scan to E mail Q Scan to FTP Server B Scan to Ma
54. racters and up to 50 addresses Subject Enter the subject Setting Up to 64 characters Text Enter the mail text to be transmitted Setting Up to 256 characters The Scan Mode setup items are the same as those for mail transmission except the following items Resolution 200 x 200 dpi fixed File Format TIFF fixed Color Mode Black amp White Orientation No setup item Compression No setup item 2 42 2 15 Image Data 2 15 Image Data The image data created by the scan function are described below 2 15 1 File Format You can select the file format of the image data from TIFF PDE and JPEG The following extension is added to the file name depending on the file format TIFF tif PDF gt pdf JPEG gt jpg Note Some file formats cannot be specified depending on the selected color mode Full color Grayscale Monochrome When transmitting image data using Internet FAX only the TIFF format can be selected If you scan multiple pages of the document when JPEG format is selected the data is divided into files by pages and attached to the mail Example If 10 pages of the document are scanned 10 JPEG files are created and attached to the mail Ten JPEG files are attached to a single mail 2 43 Chapter 2 Using the Scanner Mode Chapter 2 Using the Scanner Mode 2 15 Image Data 2 15 2 File Name The file name of the image data is automatically
55. ror No F gt amp WebTools m Apply Clear al S internet zone Z Convert Paper Size Select the setting for automatically converting between paper sizes using the inch system and those using the metric system Settings No Letter 11 x 17 to A4 A3 or A4 A3 to Letter 11 x 17 Color Mode Select the default color mode Settings CMYK or Grayscale Default Paper Size Select the default paper size system Settings US or Metric Print Cover Page Select whether to print a cover page by default Settings No or Yes 1 22 1 4 User Mode Allow Courier Substitution Select whether to automatically substitute Courier font by default when the controller receives unsupported font or unknown font Settings No or Yes If you select No unsupported fonts are not printed Print to PostScript Error Select whether to print error information by default when a PostScript error occurs Settings No or Yes 1 23 Chapter 1 Using Printer Management Utility Chapter 1 Using Printer Management Utility 1 4 User Mode Font Information This screen appears when you click the Font Information menu on the Print tab It shows a list of PCL fonts and PostScript fonts that are built into the printer controller PCL Font This screen appears when you click the PCL Font sub menu under the Font Information menu It shows a list of PCL fonts that are built into the printer controller
56. set Version Message ROM Version IR ROM Version I P Software ROM Version Mecha PIC ROM Version ADF ROM Version Sorter Finisher ROM Version Printer Controller Printer Controller F W Version PDL Information PostScript Version 1 34 1 5 Administration Mode Online Assistance This screen appears when you click the Online Assistance menu on the System tab You can use the screen to enter information concerning product support File Edi View Favorites Tools Help Gp Ready GPReady system file Pi Sean Newor gt Preference Online Assistance ROM Version Contact Maintenance Internet Product Help Corporate Web Site gt WebTools Supplies and Accessories Apply Clear lel oPODPoMmemeze 7 Contact Enter the support contact for the product Contact Information Phone Enter the phone number of the support contact for the product Internet Product Help The URL of the product information Web site Can be changed Corporate Web Site The URL of the manufacturer Web site Can be changed Supplies and Accessories Enter the contact for ordering consumables Apply button Click the button to apply the new settings Clear button Click the button to clear the settings that were entered or selected 1 35 Chapter 1 Using Printer Management Utility Chapter 1 Using Printer Management Utility 1 5 Administration Mode Maintenance
57. t Scan Network Administrator Mode only For details on each tab see the following sections Menus Selects the information or setup item to be displayed The menus that appear vary depending on the tab selection For details on each menu see the following sections Information and Setting Details Displays the details of the selected menu 6 WebTools Moves to the Fiery WebTools screen Chapter 1 Using Printer Management Utility Chapter 1 Using Printer Management Utility 1 3 Screen Configuration 1 3 1 Logging in Using the Administrator Mode By logging into Printer Management Utility in the Administrator Mode you can configure or confirm the printer controller system 1 Enter the administrator password into the Admin Password box at the upper left corner of the screen 2 Click Log in to log in using the Administrator Mode E lolx File Edit View Favorites Tools Help Ea Ready o Ready Lara System ls Pim Sem Nets Refresh Rate ROM Version Refresh Rate 60 sec 30 7200 gt Online Assistance Language gt Maintenance Display Language English amp WebTools Apply Clear E internet zone Z 3 To log out click Log out Note For the password use the same password as the administrator password for the Digital Copier For details consult your copier administrator 1 6 1 4 User Mode 1 4 User Mode 1 4 4 System Tab O
58. the scan function the following items can be entered on the copier operation panel 2 3 1 Entering the Setup Screen 1 Press the Scan key 2 Touch the desired tab from Destination Scan Mode Document Set and Auxiliary Send Mode ls E MAIL Name Status fete Direct Delete Chapter 2 Using the Scanner Mode Chapter 2 Using the Scanner Mode 2 3 Setup Items for Scanning 2 3 2 Destination Tab You can specify the transmission destination of the image data Temp Registration Key registered using Temp Registration on Printer Management Utility After the scanning is complete the key is automatically cleared Index Touch Index to show the key registered using One Touch Key Registration on Printer Management Utility Direct When transferring image data using e mail or Internet FAX you can send the data by directly entering the mail address One address only Note Multiple transmission destinations can be specified for mail transmission and Internet FAX You can specify up to 50 addresses using up to 1800 characters In addition addresses can be specified using the one touch key and address entry one address entry only simultaneously Auxiliary When transferring image files using Scan to FTP Server or Scan to Mailbox you can select the e mail notification destination see p 2 16 from the registered one touch keys Note The Notification A
59. the temporary registration key Setting Up to 12 characters Address To Enter the transmission destination address Setting Up to 1800 characters and up to 50 addresses Subject Enter the subject Setting Up to 64 characters Text Enter the mail text to be transmitted Setting Up to 256 characters Enter the following settings as necessary 2 39 Chapter 2 Using the Scanner Mode Chapter 2 Using the Scanner Mode 2 14 Registering the One Touch Key and Temporary Registration Key Scan Mode Settings The scan mode settings below can also be entered from the copier operation panel For the possible settings of each item see Setup Items for Scanning p 2 11 Original Mode Specify the document scan mode Original Size Specify the scan size of the document Resolution Specify the resolution File Format Data Format Specify the format of the image file Color Mode Specify the color mode of the image file Background Remove Enter the background remove settings Orientation Specify the image direction with the document set in the ADF or Platen Grass Binding Specify the direction of the margin of the document for duplex printing Compression Level Specify the compression level of the image file Brightness Specify the brightness of the document 2 40 2 14 Registering the One Touch Key and Temporary Registration Key When Scan to FTP Server is selected Destination Name Enter the
60. tion see p 2 22 is set to Yes and the upper mail limit specified by Maximum Scan File Size is exceeded the image data is first segmented into pages and transmitted Therefore the URL notification mail is not transmitted However if the upper mail limit specified by Maximum Scan File Size is exceeded even after separating the data up to the number specified by Maximum Number of E mails the image data is saved to the controller HDD and a URL notification mail is transmitted The image data is stored to the HDD without separation 2 17 Chapter 2 Using the Scanner Mode Chapter 2 Using the Scanner Mode 2 6 Entering the Controller Setup Screen 2 6 Entering the Controller Setup Screen You can enter the controller settings from Printer Management Utility see chapter 1 Using Printer Management Utility or the controller operation panel that is displayed on the copier operation panel To configure the controller from the controller operation panel you must display the setup screen jp dd the Setup Screen On the copier operation panel touch Utility Controller Details On the controller operation panel touch MENU Use the up and down keys to show Run Setup Touch the key to the right of Run Setup to show Continue to Setup Touch the key to the right of OK to show the setup screen da UNNE 2 7 Setting the Error Notification Destination You can carry out the following steps to specify th
61. tion is notified by mail For server transmission P address of the FTP server Directory in which the image data is saved File name of the image data Note You may need to enter a user name and a password to access the FTP server The user name and password are not notified by mail 2 16 2 5 URL Notification For mailbox transmission http IP address of the controller Mailbox name File name of the image data Note You may need to enter a password to access the mailbox The password is not notified by mail 2 5 URL Notification The URL notification function is used to notify using an e mail the URL indicating the storage location of the image data that the scan function created The image data is not attached to the URL notification mail The side receiving the URL notification mail can double click the URL written in the e mail text to access the storage location of the image data A URL notification mail is transmitted in the following cases When the size of the mail exceeds the upper limit specified by Maximum Scan File Size see p 2 21 on the Scan to E mail function In this case the image data is saved to the controller HDD and a URL indicating the storage location is transmitted by mail Note URL notification mails are transmitted according to the mail transmission settings You must set the mail transmission settings to use the URL notification function If Scanned File Separa
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