FY15 Capital Asset Non-EIS
Contents
1. Building Improvements Accumulated Depreciation Books Accumulated Depreciation Furniture Fixtures and Equipment Accumulated Depreciation Infrastructure Accumulated Depreciation Land Improvement Accumulated Depreciation Vehicles Capital Assets not being depreciated Construction in Progress Capital Assets not being depreciated Land NOTE Please refer to the last page of this document if you would like further explanation on the above asset categories MODIFYING AN EXISTING RECORD e An Edit option is available to modify a record that already exists You must first select a record from the Capital Assets List by clicking on the ID in order to edit it dt Home C search D New Capital Assets Delete ALL CapitalAssets CapitalAssets List Id Capital Assets Code Prior Balance Additions Deductions 355 DBI 34 069 183 74 53 591 0 356 DEK 656 438 51 alee aaa r40 3z 347 DFE zaade OG he es 2032 4 562 52 sud CLI 1 459 922 01 114 152 59 0 e Click on EDIT to edit the existing record Modifiable fields include the Capital Assets Code Prior Balance Additions and Deductions Click on Update to complete the changes Sse sree ee H Update 6 Delete Capital Assets Code DBI Prior Balance 34069183 74 Additions 53891 00 Deductions 0 00 Schedule Sequence CAC Schedule Frequency 1 Line Number 1 Schedule Number CAP District IRN 000009 Update 5 Delete NOTE You a2. Capital Asset Reporting for Non ElS Districts For those districts that DO NOT USE EIS you will be required to use EMISFFE to enter your capital asset information The steps to complete this are provided below l Login 1 Log into EMISFFE Login https ssdt esu k12 oh us emisffe2 ffeUser login Min e EMISFFE requires users to have an account with the Login OECN IdM Statewide Identity Management System If you do not have a username and password already please contact your ITC NOTE EMISFFE was upgraded to a new version this year It also switched to a new database which prevented the data in the old version to be moved to the new version Districts have the option of moving their capital asset data using an export from the old version and importing it into the new version Please contact your ITC for further details The other option is to re enter your capital asset data in the new version 2 After logging in it displays the main menu along with your district s IRN only not the district name Click on the Capital Assets QC link to add your capital asset data District Export data Import data Pre Id Export Financial District Information DD Financial Building Information DM Cash Qc Expenditure Qc Operational Unit QC Receipt Qc Capital Assets OC Civil Proceedings Stmt R Case QC Civil Proceedings Stmt R Description QC Exhibit 1 Cash Reconciliation QC Federal Assistance P
3. amples are trucks cars and buses Infrastructure Example is sewage treatment plant Books Examples are textbooks and library books Construction in Progress The cost of construction work undertaken but not yet completed
4. lso have the option to DELETE a record When you are finished creating updating your capital asset records you may click on CAPITAL ASSETS LIST to review a listing of your capital asset data NOTE In most cases there are no validations done within the FFE application If bad data is inputted into a field the record may be saved without errors You won t find out about the bad data until you receive the validation reports from EMIS R EXPORTING FILE 4 From the main EMISFFE menu select Export Data to extract data into a flat file format o Select the fiscal year 2015 and reporting period H July Financial When the reporting period is selected the record types that are valid for H are automatically checkmarked for exporting Make sure only the QC Financial Data record is checked Then click on Export File to begin extraction process Export Options Fiscal Year 2015 Reporting Period H July Financial Records to Export E SI Student Demographic F GJ Student Demographic Race Detail O FD Student Attributes Effective Date FN Student Attributes No Date O FS Student Standing FA Student Assessment FB Student Acceleration GN Student Course GQ Student Program O GE Student Special Education F FE Student Special Education Graduation Requirement E GG Student Gifted Education F GD Student Discipline E GP Graduation Only F GC Student Gradua
5. rograms Detail QC Federal Assistance Programs Summary QC ADDING CAPITAL ASSET DATA 3 Click on NEW CAPITAL ASSETS to add a record for FY2015 o Onthe Capital Assets Code box select a code from the drop down list A listing of available codes and their meanings are on the last page of this document o Enter the prior year balance You will need to reference either last year s FY2013 ending balance or this year s FY2015 beginning balance for the amount for this code o Enter total amount of additions items added during FY2015 for this asset code o Enter total amount of deductions items deleted during FY2015 for this asset code Click on CREATE when finished and repeat step 3 if you need to enter additional capital asset codes A screenshot of creating a capital asset record is displayed on the next page t Home CapitalAssets List Create CapitalAssets Create Capital Assets Code Prior Balance Additions Deductions Schedule Sequence Schedule Frequency Line Number Schedule Number District IRN Date Created Last Updated Create 000009 Depreciable Capital Assets Buildings and Building Improvements Depreciable Capital Assets Books Depreciable Capital Assets Furniture Fixtures and Equipment Depreciable Capital Assets Infrastructure Depreciable Capital Assets Land Improvements Depreciable Capital Assets Vehicles Accumulated Depreciation Buildings and
6. tion CORE Summary D FC Student Missing Override FL Student Summer Withdrawal FF Student Contact FG Student Contact Address FP Student Transportation F GW CTE Workforce Development Follow up CI Staff Demographic CK Staff Employment E CJ Contractor Staf Employment O CN Staff Course Master F CU Staf Course E CM Local Classroom Code Mapping E Cc Contract Only Staff E OL Staf Summer Employment Separation CP Staff Missing Override F OW Career Technical Education Correlated Class E DN Organization General Information OL Grade Schedule OT Yearend District Testing OC Yearend District CTE Tech Prep Consortium Mapping E W QC Financial Data QF Five Year Forecast F OWN Five Year Forecast Notes Assumptions Epon i 5 Save the file to your computer using either the default file name or a name of your choosing The filename extension must be SEQ The file must then be uploaded into EMIS R and run through the data collection and submission process for Period H reporting CAPITAL ASSET CATEGORIES The following definitions determine the asset category in which an amount should be included for capital asset reporting found in Chapter 4 of the EMIS User Manual Land A fixed asset account which reflects the acquisition value of the land owned by the school district This account includes the purchase price and costs such as legal fees filing and exca
7. vation costs and other associated improvement costs incurred to put the land in condition for its intended use If land is acquired by gift the account reflects its appraised value at the time of acquisition Land Improvements A fixed asset account which reflects the acquisition value of permanent improvements other than buildings which add value to land Examples of such improvements are fences retaining walls sidewalks pavements gutters tunnels and bridges If the improvements are purchased or constructed this account contains the purchase or contract price If improvements are obtained by gift it reflects the appraised value at the time of acquisition Buildings and Building Improvements A fixed asset account which reflects the acquisition value of permanent structures used to house persons and property owned by the school district If buildings are purchased or constructed this account includes the purchase or contract price of all permanent buildings and the fixtures attached to and forming a permanent part of such buildings This account includes all building improvements If buildings are acquired by gift the account reflects their appraised value at the time of acquisition Furniture Fixtures and Equipment Tangible property of a more or less permanent nature other than land buildings or improvements thereto which is useful in carrying on operations Examples are machinery tools furniture and furnishings Vehicles Ex
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