ONLINE REGISTRATION SYSTEM (ORS)
Contents
1. Once unchecked the candidate unable to view those details The Preview Registration Details check box is automatically checked and allows the candidate to preview timetable information as well as the subject registered report Once unchecked Ino candidate wil be unable to view these det 25 September 2012 Online Registration System User Manual Usago Buttons Too gt would permit the user to search by First Name Middle Name Last Name Gender and Date ol ith Ithe candidate information is found the user would be shown a modal box as below Dew SET 267 ORE 2220 The user may select any of the registration data by fret licking on the radio button option beside the racord and then cicking on ino ston This action would cause the bax to close and the facus would reum to the New Candidate screen The check box New un checked and the Previous Period and Previous Candidate 9 fields populated with he period and candidate the selected registration data Wine user selects me on modal box would ve closed anc no candidal woud be treated as NEW BIET sion saves ho data entered into the sytem and must play Conan message Cae daa hs been saved buon be The MEER would save the dat user to add candidat into the system which wa2. chosen at the top of the page just above the available subjects table The candidates shown in this labe are thase who have been assigned 10 the chosen subject table displayed shows the same columns that ofthe Avaiable Candidates table Comment text box is used to input addtional intormation on the student for official use Usage Buttons Too METTI button in the Available Candidates section is used to fiter the list of avalabi candidate names Under the two 2 tables there are two buttons which are shown These buttons work in conjunction with te Select checkboxes found on each ine showing the candidate s iormation Under the Available Candidates table the buttons shown are the ans EE In order to add an available candidate to a Subject candidato list check the Select checkbox and then cick the button tthe Select checkbox inthe frst row is selected all ot the candidates wil be selected The candidate s name s should be transposed kom the Available Candidates table lo the Registered Candidates table lower on the same Under the Registered Candidates table the buttons shown the order to remove a registered candidate from a Subject candidate list check the Select checkbox and then cick te ion The candidate s name s should be transposed the registerad candidate table to the Avalable Candidatas table higher on the 25
3. Septonter 2012 Online Registration System User Manual same page Selecting the Select checkbox in the fist row wil cause all of the registered ances fo be selected MEI ae used to ext this page without saving any Validation Rules When the user clicks on the BETTE ton the validations are performed user needs to enter at least First Name ar Last Name When either the A are atleast one record must be selected 25 Septonter 2012 online Registration System User Manual GENERATE SEQUENCE NUMBERS GSN Period Conte Code Sequencing Grouping Gender Gondor By Clase Fens Oclass Gender Description This screen would alow the user to generate the sequence numbers tor the candidates Usage Fields The fist wo fields shown at the top show the Period the Centre Cade which has been set upon login deti These fields unavailable for editing There are three 3 separate groups of information of which selection each group ol radio butions must be made narrow the resuts retume Tha three groups include Sequencing Grouping and Gender Sequencing Rules Re sequence can oniy be done betore the registration is forwarded to the Ministry Append must e done ance previous registration informaton has been sent to the Ministry The re sequencing Ditton
4. iion the towing validation is performed user needs to enter at last of the be the search criteria 25 Septonter 2012 Online Registration System User Manual Batch Entry BEN E p Fine 04 Oth Gen Rew Ra AN Rope Tode dem ARA F E ni 8 n wan ri Lo 1 25 Septonter 2012 Online Registration System User Manual Description This screen would allow the user to sddremove several candidates a subject dme Usage Fields This screen is divided into two distinct related paris which work coherently The upper portion of he screen displays table for the Available Candidates Above the table there s down st tiled Subject which can be altered The candidates shown in this table have been Tagstaod but have nol been assigned fo the subject chosen from the drop down lis for which hay have been qualified to undertake It is displayed in tabular form with the folowing columns In the exact order Last Name First Name Dale of Birth Gender New Resit Al Repeat Transter Year Comment Select Checkbox The lower portion ofthe screen shows a tabe tor the Registered Candidates Just above this table is also Subject drap down ist but it i made unavailable since it should the Same subject asthe
5. is shown The information in this table cannot be edited uriess the bution is cicked and the user would then be to the Add Edit Candidate Subjects screen In this table the columns that shown are Subject Atemalive Repeated Sel tutord Transtar rom Ut Transer U2 Teacher Options ard Year 25 Septonter 2012 Online Registration System User Manual The year column shows the year rom which resit alternate or transfor marks would carried forward The Associate degree drop down list is populated wih none and ist of associate degrees which are valid forthe subjects which tha candidae has registered for historical lookup is aquired hore in order to ensure that the subjects considered deem the candidate elgble for he selected associate degree Usage Buttons For the subjects that ara in th list already at the right had side there are 2 buttons which are shown side by side They include a on Too is used display the Add Et Candidate Subjects which is elaborated inthe next section of this description document Too ZG is used to delete the subject rom thelist of candidate s subjects is usod to the Addit Candidate Subjects which is elaborated in Phe next section of his description documen on is used to save the associate degree which the user has selected the
6. saved The Date of Birth fieid should bo entered in the following order Day Month Yoar ONLY 2 igis for the 0 2 forthe Month MM and 4 forthe Year YYYY The Age field is automaticaly shown via calculations duo to the input of the Date of Birth Gender is not optiona and should be chosen the two options The option Select One be selected defaut so that t would force the user to select the other The Previous Period refers to the period for which the previous candidate is relevant The drop down lst would contain of the previous periods avaiable for CAPE and for GSEC rester than or equal to 2004 By default the option Select Period would be selected The Form feld is ONLY available for CCSLO registration and it is used to record the form level ho registering candidato The Class fld is available for SchoolsiCentres ONLY that is centres that are not private Itis used to record tne class number ot the candidate if he sequence number needs to controlled by the class grouping Comments 1 2 and 3 are OPTIONAL and can be used by the user for any non definitive use The Phone Number and Email fields are optional and are used to capture the candidate s phone number and emai address for contact gathering im the event of issuing possible correspondence Tho Proview Results check box is automatically checked and allows the candidate to view rade results
7. BA Subject Entries Report TSER Description This territory level report would it total candidates registered foreach subject xm For the SBA Subject Entries Report the user would be able to enter specific centre code Territorial Subject Entries By School Report TSES Description This raport would list subjects registered foreach candidate registered at the centra tsb Sa Usage For the Subject Entries Report the user would oniy able to erter a specific centre code 25 Septonter 2012 Online Registration System User Manual School Summary Detailed Report SSDC Description This report wouid display a summary of entries tor each centre 5 Usage For the Subject Entries Report the user would only be able to enter a specific centre code 25 Septonter 2012 Online Registration System User Manual SETUP MENU Local Fees Maintenance LFM B cone Description This screen wouid allow the user to enter and adit the Fees for each category at each center Usage Fields This screen is used to show the amounts assigned to each category as per unit Each textbox undar the local feos column can be changed to the total amount n the local territory currency 25 Septonter 2012 Online Registration System User Manual The Fees Type column is used to select between the two 2 choices Per Candidate Per S bjec
8. C Add New Candidate _ Se Description This screen would alow the user to add new candidate o the system Usage Fields The Period Centre code Sequence No and Candidate fields are locked by the system and do rot require any kind data Tho other fields are pre filed as in accordance to the og m detai The Sequence No amp Candidate are not assigned unii the Generale Sequence Number The New check box is automatically checked entry assuming that the candidate information which is about to be entered is or a new candidata who i taking a particular examination for the frst ime This checkbox be disabled When this is disabled ne Previous Period and Previous Candidate fields would be disabled and the o the right the sereen appears This providing thatthe student information to be entered is not a new student amd can be found in the database The Candidate s Last Name MUST be entered whereas the First Name and Middle Name are optional ONLY lefers must be entered into these feide It must not accept any other 25 Septonter 2012 Online Registration System User Manual characters in these fields EXCEPT space apostrophe s dash accent 7 and tide Which ara part of some names The Unified CXC Number wil track a candidato across the various examinations this number is generated automatically and appears alter the candidate s record has been
9. Date of Bith Gender Subjects Orals SBA and 8 Pradicals This information shown in his table cannot be edited Tho Subjects wil show the number of subjects that the candidate has registered for The Orals wil show the number registerad subjects that have orals Tho SBA show the number af registerad subjects that have SBA component Practicas wil show the number o registered subjects that have practical component The two 2 columns of information that is shown are for the expected fees for the candidate which cannot be edited and the Fees paid the candidate which can be manualy adjusted The aes paid by the candidate can be changed for each individual option in the list of things thatthe canddate omes AL the of the i where 1 reads Total shows how much he candidate owes overall and what the candidate paying in this login session The double arrow buttons in the middle found between the both columns is Iranster tha fll amount fgura fom the expected fees column o the Fees Pad column This is fo be used it ha amount being pad foreach owing section is equal to ihe amount paid Ihat section he amount being paid is less that amount owed ihe figure shouid be entered manualy These Fees Paid for each line do not accept figures that higher the amount owed in that same ine For e g 320 001 owed for Orals you are unable input 25 00 in the Orals Paid f
10. ONLINE REGISTRATION SYSTEM ORS USER MANUAL Online Registration System User Manual TABLE OF CONTENTS Introduction Document Overview System Requirements Environment Application Functional Requirements MENU User Menu REGISTRATION MENU Add New Candidate ANC Et Candidate EC Candidate Subjects CS Add Candidate Subjects AddEGt Candidate Subjects Candidate Fees CF Querying For Candidates OFC Batch Entry BEN GENERATE SEQUENCE NUMBERS GSN PROJECTIONS PRO Import Personal Data Forward Registration Files Centre Forward Registration Files Ministry Forward SBA FSBA REPORTS Candidate Subjects Report CSP Local Fees Summary Report LFSR Territorial SBA Subject Entries Report TSER 25 September 2012 Online Registration System User Manual Subject Entries By School Report TSES Schoo Summary Detailed Report 8500 SETUP MENU Local Fees Maintenance LFM 25 September 2012 Online Registration System User Manual Introduction DOCUMENT OVERVIEW The User Manual document includes detailed functional requirements for he system what are the behaviors as well as nonfunctional requirements such as CUL quality amp performance usability and system behavior requirements that directly or indirectly impact the system Environment System Requirements Tae Online Registration System ORS is being developed to
11. at a lar date Usage Buttons sen the rom the Ministry Ard wl forthe CXC the information rom the centre send it back to the corresponding Centre RT sot sent othe 16 that 1 coud bo sent back the Cents be eed and sen a wan completed ye ETE on soto ext this page winot saving any intormation 25 Septonter 2012 Online Registration System User Manual Validations Submissions and recalls must be made betore the registration cut off date this cu ofi dato Forward SBA Description This functionality would alow a centre forward the SBA data to the ministry Likewise it wouid the ministry to forward the SBA dala the council The screen for the cento would Jook ferent rom that ofthe ministry This is because the centre would be lovarding the SBA data for tel only whe Ino ministry would be forwarding data for several centros The dala forward through this functionality would not be exported However it woud just be lagged as forwarded ministry or forwarded lo CXC Once e data has been forwarded to ministry the ministry users would bo able to view it the data has been forwarded to the CXC users woud be abe To view it Once the data has been lagged as forwarded to min
12. co ora ft cre subst or uror year Pun and up 02 years specife subjects The erate can ony for those have Cancion carol iiir a sine h ca during e same emi Candidates canot select he same pon tice same sessen Water a he rest vanster or atermative re chosen a year should be selected Cancion are patie have th and Tranefer ens seme fim Italan has subject wich porns 25 Septonter 2012 ma Online Registration System User Manual Candidate Fees CF Candidate Date ot nith X SEA Expected Foss Pal p B Personal Amendment 000 Subject Amendment am Late SpA am 2722 p am EY am ooo EI Total Fees Oustanding feu Comment Comment 25 Septonter 2012 User Manual Description This screen would allow the user to maintain the candidates tee payment It is generated fam the Candidate Details screen the bution Ator the amendment cutoff date an flas are forwarded by ha centre the amendment eas ar calculated for each candidate Usage Fields This is used to track payment of fees by the candidate The table shown at the top of the window shows table led Candidate The columns show incude Centre No Sequence No Candidate
13. date had ene from an carior siting ofthe same subject This data has to exist within the EPS system The Previous Period refers to the period tor which the previous candidate is relevant to The top down ist would contain previous periods for CAPE and CSEC By default the option Seloct Period would be selected As result for CAPE it would have previous years and for CSEG it would have up lo the previous year For example if the current registration period is 2009 CAPE the drop down ist would have periods greater than or equal to 2004 the curant Tagisralion period 2009 JUNE CSEC the drop down ist would have 1 period 2008 JUNE SEC The First Name Last Name Date of Binh and Gender should be entered to make the search sus moro precise The results window shown retums a table with the follwing information School Form Class Soa Last First Middle Name Date of Birth and Gender This information is sorted by the school by sequence number by the Last Name and name Usage Buttons The MIETEN used to initiate the search process for the end result of the information being retume in he results table oo BREIE butions the specific candidate from the Ine fom which it is show H wouid take the user tothe Edit Candidate Detale screen ETT ie used to ext his page without saving information Validation Rules When the user clicks on the BETTE
14. dence Usage Buttons BET auton saves tne data entered into the system and must display confirmation message Candidate data has been saved The Subjects button woud be enabled alter he candidate data has been saved The 5 would cispiay the Candidate Subjects CS which is elaborated in section of this description documeni When the user retums the Candidate Subjects sereen the Foes and Add buttons would be enable IEEE would the Candidate Fees CF which is elaborated inter in this description document The WENNS ton would remove candidate irom the system BEST ton would exit this page Validation Rules Atter the Amendment cutoff dat the amendment screens this screen is not available The updates have to be done via 25 Septonter 2012 ane Online Registration System User Manual Candidate Subjects CS Description This screen would allow the user to select subjects tor the candidat I is generated Irom the Ads New Candidate JANC screen via th button Usage Fields This screen shows the candidate subjects which can be selected The table shown at the top of window shows a tied Candidate The columns shown incude Centre Sequence Candidate Name Date of Birth and Gender This intormation is shown n his table ONLY cannot be edited Below the Candidate tabie a tabo called Candidate s Subjects
15. e the record has been saved and is locked by the system The Dato of Birth iid should bo entered the following order Day Monih Year ONLY 192 cigis for the 00 2 digits forthe Month MM and 4 ats forthe Year YYYY The Age field 8 automaticly shown via calculations due to the input of the Dale of Birth Gender is not 25 Septonter 2012 Online Registration System User Manual optional and should be chosen trom the two options The option Select One wouid bo s defaut that it would farce the user to select or the other ted The Previous Period refers to the period for which the previous candidate is relevant to The drop down ist would contain of the previous periods avalabe for CAPE and for CSEG rester han or equal to 2004 By default fne option Select Period would be selected The Form field is ONLY available for CCSLO registration and it is used to record the form level the registering candidato Tho class field is available for SchoolsiCenlres ONLY that is centres that are not private tis sed to record th class number ofthe candidate he sequence number needs ba controlled by he class grouping Comments 1 2 and are OPTIONAL and can be used by the user tor any non definitive use The Phone Number and Email fields are optional and are used capture the candidate s phone umber and emal address for contact gathering im the event of issuing possible correspon
16. ed for the subject For example Visual Arts up options Hence for Visual Arts there would 3 drop down for options 25 September 2012 Online Registration System User Manual sage Buttons The IET utton is used save the information chosen on that page for the subject chosen and it displays a confirmation message Candidate s subject data has been saved al he information captured is o he correct format Afer that 1 would reum to the Candidate Subjects sereen usec to tst save the data then clear the subject s porton so that a user could add additional subjects without leaving this sereen action should exit this page to the Candidate Subjects screen without saving any information Validation Rules When user cick on the BEER on th towing ae T Sui ld mist be slated 2 The Options fed must bo selected 3 CSEC Candidate the Resit has been checked he candidate shout have ined at least 50 ol th total moderated SBA ihe selected subject in he you s Mine venir 4 For CAPE Cancale the Resit has boon checked candidate shouid hav sat the or ino acad urit in thor fhe pas wo yer May Ju eere For CAPE sideris ithe Transtar has boon selected ha candidare can us hir sooro tom ui they have chosen unit 1 they can tae the score it Zend i
17. elect bution on the of the ast column shouid be selected When this acton of election completed click the Post Data Button to complete process Fle must be ofthe following Format FIRSTNAME MIDDLENAME LASTNAME DATEOFBIRTH GENDER CLASS FORM COMMENTI COMMENTS COMMENTS AREACODE BHONENUMBER EMAIL NATICNALID Valid format tor DATEOFBIRTH is e g 10081975 1978 10 August 25 Septonter 2012 Online Registration System User Manual Usage Buttons Import upload the selected fie to the system and show ist of the students to selected BEZETI is use to compl Information on the which selected MMII ic use to tis page witout saving any Wanster process of the 25 Septonter 2012 Online Registration System User Manual Forward Registration Files Centre FORWARD REGISTRATION FILES ss thie option ora the Rapitation o your c Eaton Onca the data forwarded 1 would become avete athe ministry or Description This screen would allow the user to Forward Registration Files tram the Centra to the Ministry Once the process is completed the ministry is able to view the information sent by ths centre The information sent also be recalled for the purpose of acing by tha and can also be reforwarded at later date Usage But
18. et eld Tha total feld outstanding text box is not editable and shows a total of the amount of tees owed by the candidate Comment 6 amp 7 are optional used to stre any data raquired by the school centre or by the minty Usage Buttons The is used save the information chosen on that page and it displays confirmation message Candidate s fees information has been saved 4 the information 25 September 2012 Online Registration System User Manual Captured is of the correct format and all necessary fields filed Atter this t would retum to the Candidate Details sereen eon shouid ext this page tothe Candidate Detais screen without saving any information Querying For Candidates QFC mo mmm Um amen moe Description This screen would allow the user o search forthe candidates The user would enter this screen via the Querying Candidates manu options Usage Fields This screen is used to perform a validated search for candidates based on specifie input values The table shown at he of the window shows fable whose columns shown includa Period Contre No Form Class Sequence New AI information shown In tis table can be input EXCEPT Period and Centre Code 25 Septonter 2012 Online Registration System User Manual The Previous fld captures the candidate number i the candi
19. h this centes alert the user is sil able fo proceed 25 Septonter 2012 Online Registration System User Manual The diference between the registration data and the date at birth is 70 years more eg date birh entered is 0806 1939 prior 1 that Alhough this Creates an aler the user is sil able to proceed The diferonce between the registration date and the date of birth result in negative years e g date of birth is 08082010 or greater 8 When the user clicks on the Bion the Last Name and Date of Bith must be entered 25 Septonter 2012 Online Registration System User Manual Edit Candidate EC Edit Candidate Description This screen wouid allow the user to edit an existing candidate s information in the system This screen is generated when candidate is found via the Querying for Candidate screen Usage Fields The Period Centre code Sequence No and Candidate fields are locked by the system and do not require any kind of data Tho other fields are pre filed as in accordance to the log n detais The Sequence No amp Candidate are not assigned the Generale Sequence Number ONLY letters must be entered into the First Middle and Last Name fields It must accept any other characters in these fields EXCEPT space apostrophe s dashes accents nd tide C The United CXC Number is generated automatically onc
20. ion Self Tutored this checkbox is used to those candidates who DID NOT receive schoo institutional training for any subject and is necessary for future analysis Transfer from U1 this checkbox is used to indicate that the candidate has chosen to transfer Ine marks from 01 to another unit over a two year period Tris option would be available for the CAPE registration Furthermore tnis opion would Be available the subjects that have more than 1 unit and transfer is allowed between the units Transfer trom U2 this checkbox is used to indicate that the candidate has chosen to transfer the IA marks from U2 to another unit over a two year period Tris option would bo available forthe CAPE registration Furtnermore tnis opion would Be available the subjects that have more than 1 unit and transer is allowed between the The teacher field shows the teachers that are available for the particular subject chosen in that school would be an optional feld The year feld is initially disabled and will be enabled if the Repeat Aernale or Transfer options are selected Comment 4 amp 5 are optional used to store any data required by the school centre or by ministry 1t the selected subject allows options the option drop down ists would be displayed The number of drop down ists would depend on the number of options allow
21. ion data has been entered the candidate 8 shouid be valid 6 the previous registration data has been entered the system should search for it in the EPS database The entered candidato details name middle name last rame date ol birth gender should match the candidata details in the EPS database the candidate detaie do not match either the previous registration dala has been entered wrong or the Candidate to use a diferent name The user would be shown a modal box similar to Step 4 However would show registration data matching the candidate details as wall the previous registration information The user may select any of the regisaton dala or select None of the above It the usar selects registration data the enlered candidate irst name middle name last name date of bith gender would overwritten by tha selected registration data and the previous period 8 candidate 8 would be sel accordingly the user selects Nona ofthe above the previous registration data would be and the check bor for NEW would be checked 7 There is no minimax age requirements for exam registration All date of births entered should be valdated and an alert message displayed in the following cases Assume Fgsration date ef 08 08209 The diference betwen the registration dato and the date of bith is 12 years less date of bith entered 8 08 06 1997 of prior fo that Althoug
22. ist of associate degrees The BEEE ei nis page and retur to the Candidate Details screen If one had been selected asthe associate degree a message box will be displayed reminding the usar to choose sutable associate degree Ihe user chooses Yes they wil be returned othe Candidate Subjects sereen choose the associate degree they choose No they wil permited to leave ha screen without making any changes 25 Septonter 2012 Online Registration System User Manual Add Candidate Subjects cameos EIL B E Description This screen would allow the usar to Add their Subjects It is generated tho Candidate Subjects CS screen tho This screen is used betore the Registration dadine date 25 Septonter 2012 Online Registration System User Manual Add Edit Candidate Subjects Cen Ho Candidats Name Ces Dawra Cie Crane m 5 a iik Duc bo provida Conde p o Description This screen would alow the user to Add andor Edit heir Subjects It is generated from the Candidate Subjects CS screen via tne or ine This Screen s also used To add candidate subjects aer the Registration deadin dato Usage Fields This screen is used to add or edit the candidate s subjects The tables Candida
23. istry the centre would not be able to edi it anymore unless its subsequently rejected by the ministry When the ministry rejects the SBA data he wouid be removed Usage for Center Users The user would cick on the Forward SBA button He she would be prompted with a question You are about to forward the SBA data to the ministry Are you sure I he she answers Yes system wil start processing the request Tha user can also cick on the Recall Fie bution 10 ave the fie retaved and sent back to hem from the 25 Septonter 2012 Online Registration System User Manual REPORTS The existing Report Selection screen would be used to generate reports for the system All the reports wouid have 2 pes format available Excel apreadenaet and PDF le Candidate Subjects Report CSR Description This raport wouid ist subjects registered tor each candidate at he cente 2 cities Usage For the Candidate Subjects Report the user would be able to en specie sequence number the candidat specific conte code Local Fees Summary Report LFSR Description This would list within the territory summary of tatal fees expected and received for each school amp candidate Usage For the Local Fees Summary Report the user would be able to enter a specifie centre code 25 Septonter 2012 Online Registration System User Manual Territorial S
24. operate within the following environment rt plover and above Moan Fito Google Cams Msn ato cr hana TET 25 September 2012 Online Registration System Application Functional Requirements MENU User Menu Description Tho other Users would get menu options depending on the group they belong too Th table below shows the menu options amp sub options that users belonging to various groups would see ena en SORIA gt 21 1 13113 318 5 25 3 E Ra Ni CARTS 1 View Candas ves Vor Vos Vos Vos ie Yas Vos Vos Vos Vos Bury Yas Ver Paranal Deas Yas Vas Yes Yes Vos even Caras Sus es Vas Yes Vos Ves Sequens Nabors Tar Raga DE Epa Arana Da SER Oa E 25 September 2012 Online Registration System User Manual SER Assignment Yee Yer SER Data Cape Yes Yee Yer Repone Yes ves Ves Yes Yes 25 September 2012 Online Registration System User Manual REGISTRATION MENU Add New Candidate AN
25. r Tor e Entries For each line which shows the name at 25 Septonter 2012 Online Registration System User Manual ho subject under the Subject Heading there is a under the heading of Entries whichis diable The figure Tor the projection shouldbe entered Usage Buttons ETT is used save the inputted projection information for each Individual subject for which the projection Entries amount was entered MEE usec to ext this page without saving any information Validation Rules When the user clicks on the bution the folowing validations are performed The information entered into the Entries fed must be numerical 25 Septonter 2012 ae Online Registration System User Manual Import Personal Data Mim Y i EM LAREN p F n Description This screen is used impor the Personal Data into the ORS database rom the Centres workstation Usage Fields Tho to be uploaded needs to bo ot cv Comma Separated Values extension using tha Browse bution the spec needs lo be selected as pr location for ha uploading process When the has been completely uploaded it wil show on Sereen ait of he names ofthe studente wich can be selected upon o be posted To select the students in the st to be posted the checkbox inthe last column shouid be selected I the user requires the students in thelist to be postad s
26. s entered then clear the form allowing ye MEET 5 would the Candidate Subjects CS which is elaborated in section of tis descrpton document When the user retums the Candidate Subjects sereen the Foes and Add buttons would be enable BEES would the Candidate Fees CF which is elaborate tater in this description document would remove candidate rom the system BET ton would ext this page 25 Septonter 2012 Online Registration System User Manual Validation Rules When the user clicks on the BETTER un the folowing validations are performed 1 The Last Name ofthe Candidate must be entered since ths tieid is NOT optional 2 The Date of bith must be entered 3 The Gender must be entered the candidate is new the candidate details last name frst name middie namo dale of bith gender should not exist in the EPS database the candidate Information is found the user would be shown a modal bor below mwcwe mme cm 0 www The user may select any of the registration data select the Reject button If the user selects lisa data the check box New would ba ur checked and the Previous Period and Previous Candidate f fields be populated with the period and candidate f from the selected ration data It user selects Nona ofthe above Ine candidate would be treated as NEW 5 Ifthe previous registrat
27. should be disable at his point Usage Buttons The is used to initialize the search process to generate the sequence numbers for that particuiar period and Centre Code as per specifications selected via Ihe radio Buttons is used to et his page without saving any information 25 Septonter 2012 Online Registration System User Manual PROJECTIONS PRO D Pu RAL E Subject Brog 9 Description This screen would allow the user to set the number of candidates expected to be registered for ha examination period inthe folowing year Usage Fields This screen is used to record an estimated amount of candidates to register for a particular Subjectin specified period The frst field ound on the top of the page shows tha Centre feld which is set automatically due io the login information This field CANNOT be edited The adjoining fied is tor the type of information tobe retrieved This be of three possible alemalives ALL this returns al tho subjects for which the candidates entered at that Centra ENTERED this retums those subjects for which projections have already boon entered this returns those subjects for which projections have NOT been entered Below these fields a table is generated to show the results of the input It shows in tabular form a column for the Subject and anathe
28. te and Candidate s Subjects shown at the top of the window shaw the Candidates personal details as well as the subjects they aro aiready registered fo The columns shown include Centre No Sequence Candidats Name Date ol Bith Gender Subjects and Options The information shows in these tables cannot be edited 25 Septonter 2012 Online Registration System User Manual The Subject drop down list feld shows the available subjects for that session Immediately below this field are fve 5 checkboxes which are entirely optional but should be chosen i it to the candidate s situation person selects one of these options message should expla what the option is be used or The Tour options are as Tolows Resit this checkbox is used to indicate those candidates who choose to reuse their previously gained Marks This would be disabled for a NEW candidate When Tasit is clicked the allematelvansier option shouid automaticaly be deselected Alternative iis checkbox is used o indicate those candidates who are registered al Private centers and have chosen to take the alternative paper fo SBA This option would be avaiable thats enabled oniy for he privata centras Repeat this checkbox i used to indiate those candidates who have completed the subjects at the same proficiency at an eurer siting This option would be avaiable only for those exam periods which permit repeats January sess
29. to which the Tee i related Usage Buttons The BIET ton is used save the information filed in on that page for the Category rates par information and displays a confirmation message 1 Ine information captured is of the correct format MERE ton should ext this page without saving any information Validation Rules the inputs shouldbe postive numbers The amounts would be rounded to the nearest Aes type should be selected whether the tee is fra candidate or subject change 25 Septonter 2012
30. tons to the conte and make it availabe tar the corresponding Ministry M ministry so that it could be edited and re sent ata ext inis page winot saving Validations used to recall the information fie sent to the ter ime when completed Submissions and recalls must be made balore the registration cut off date After this 25 Septonter 2012 Online Registration System User Manual Forward Registration Files Ministry tha check tones the certae wosa ragistration fes chou be he Caribean Examinations Counc Once you ciek on Te Fonuar Regstion File button te data fer that centre would become salle tothe Schoo Name Ei desa 010020 AGENCY BY WOMEN Son AL ANTS Fudd 010018 CHRISTAN FATH E ACADEMY 070000 EVENING WNSTTUTE 7 0o 0o Description This screen allow the user to Forward Registration Files the Ministry to Once the Forwarding Process is completed CXC is able to view the information sent by the Ministry If the Information is incomplete or has which have been detected by the Ministry be rejected e sent back to the corresponding centre The information sent can also be by the ministry and sent back the centre or ating and can also be reorwarded
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