Advanced User Manual - Release 3.5
Contents
1. Staff Contact Staff members of the church responsible for overseeing one or more ministries Leadership Church leadership whether pastors senior administrators or lay leaders Maintenance Lay members or church staff responsible for the spiritual gifts ministry of the church This group oversees data entry into system provides end user help and performs various administrative functions like managing keyword lists For a more detailed look at the capabilities of each role please review the Detailed Breakdown of Roles and Capabilities table on the following page Advanced User Manual v 3 5 Page 3 EB The i ini Ea ae Ministry Manager User Guide S Organized Es DETAILED BREAKDOWN OF ROLES AND CAPABILITIES Capabilities Staff Leadership Maintenance Leader Contact vont E RE RR O vemos fe e e a e verme e e a pe o e O E O verem o fe vows a a a e vermtemano a e e e oe em ee ee e EE RS RE RE RO etemmmtmom e e e e o CRE O RS RR CT O ee COCO A O COTA CT E RO RR RO RR CET O ee ee mms ee ee ee o e esns RS O o e Ministry Advanced User Manual v 3 5 Page 4 The _ ini EE errada Ministry Manager User Guide a Organized po ei Leader Contact ET ee o ee ee ee ee O Run Find Servants Reports ee ee eee ee E O O verme O o o o femmes O fp pre commana pe smes p Eee e PS pie E E E E O RO Advanced User Manual v 3 5 Page 52. an rdanized because stewardship is EEE g Ch h a re than EE urc MinistryManager Advanced User Manual v 3 5 because stewardship is about more than money a Organized Ministry Manager User Guide mmn al Understanding RON OS asas sais tr Cn nos Cairns cia iso a 3 Detailed Breakdown of Roles and Capabilities cccccccssccccsseccecesececeesececeeeceeeeececeuseceseeeceseeneceseusecessucessenecetsuaeeeeees 4 Running the Fina Ministries REDON cscsaxcoassicocssasscessmanbananawasucsmasdtotedoanendiautiioovanansabatenaiasasgutaddannieodsnncsceeinnmuoariwemendions 6 R nnne the Fina Servants REDON senscectaceseatumatacaesesaastewctaneseansemnncetasassoaseutcenstaateharenetieusteceasivaasatensaantateennentenatoneszesased 6 Printing a BOOK sccuiesdnenccsssnseusuedeeespoonsenennednssndeabacyeneacbensssnaneednancasousausesipenoedasacrassannauendosnech dansuueuecaseassaneedanncbeasssatabeanontinbecs 8 Creatine a NeW GIM iiaiaas isoo midpa ad os inia na pads deco peida AAA So a ads ni ipi ua rd nO Eni aes 10 Editing or D letine a CIR adisiccadincniconinenteabaroaismadessawind dp and da Ls A agdndi asa imo du dd Saad a ada 12 Creatine a Me NS CR DO gi pa Sno ahpeabaatenens ca ainensnacdava aE 13 Editne or Delete a MIN t oniran ssa dado caio aU dd ad nata Da ad Dado pd inda Daisies ada E Sonnets 17 Ronnie Nei Servas suo E E ipa ES RS a SB Ui 18 Editine or Deleting Servant S serrr sito ba O GE E tai UnG ad ani nd ida 21 EEE NELE e
3. Ministry Manager User Guide Ministries Servants Maintenance My Profile Feedback oe Demo Home Gifts Joseph User Ministries jose er organizedchurch com Servants by Name by Gift by Gift amp Personality by Workshop Maintenance My Profile Feedback Servant Profile for Joseph User Persona task oriented structured Passion Teaching kids about the Bible but not in a classroom pecial talents and or abilities Camping a Silk screening t shirts commercial driver s license The rganized hurch because stewardship is about more than money RUNNING THE FIND MINISTRIES REPORT Welcome Andy StaffContact gt Sign Out My Profile Get Help Send Feedback O New Edit Delete Close Print Quick Facts Role Member Email Address joseph user organizedchurch com Preferred Phone Church Membership member of this church Workshops unknown Birthday Gift Weight Creative Communications 15 Discernment 17 Wisdom 11 Spiritual Maturity New Young Believer Preferred Schedule yearly If you have permission to run the Find Ministries report you can do so on any servant Once you sign into the system click on the Servants tab at the top of the screen or the Servants link at the left of the screen Click on the servant of your choice When the Servant Profile appears click the Find Ministries button http new organizedchurch com report Windo
4. Tools for experienced administrators of the system If you have been given Maintenance permission to the system you have the authority to make certain changes such as managing keywords adding servants and managing ministries You can access the Maintenance section either by clicking on the Maintenance tab at the top of the page or by clicking on the Maintenance link at the left of the page Only those with a Maintenance role will be able to see this page Advanced User Manual v 3 5 Page 23 The rganized hurch because stewardship is about more than money Ministry Manager User Guide HOW TO CHANGE KEYWORDS LISTS Keywords are the choices in lists throughout the system You can add delete To ols to manage the lists of choices you see when filling out a mr rename almost any of the keywords within the system if you are a member Ministry Area e Feedback Subject e Ministry Location e Spiritual Maturity e Membership Status e Personality e Ministry Timeframe e Workshop Date of the Maintenance role On the Maintenance page in the Manage Keywords box click on the keyword you wish to change Ministries Servants Maintenance My Profile Feedback Manage Keywords Home Gifts Ministries Servants Maintenance Manage Keywords Ministry Area Feedback Subject Ministry Location Spiritual Maturity Membership Status Message Type Passions Personality Talents Ministry Timeframe Workshop Date Manage S
5. etc this servant can offer a ministry o lima X i Talents must be lt 500 characters long Advanced User Manual v 3 5 Page 20 because stewardship is The iA 2 bout more than Ministry Manager User Guide S Organized Preferred Schedule Section Preferred Schedule The optimal times this servant may Cl preferred Schedule io ee unknown participate If this servant has not indicated a preferred aily evening schedule choose unknown The choices come from the midday a Ministry Timeframe list under the Maintenance tab quarterly weekly yearly Choose the timeframe that best fits this person s schedule System Preferences Section Notifications Allows you to determine whether or not to E E System Preferences Notifications yes No alert a servant of the changes you re making to his or her Select yes to send this person an email about these changes Oo cotoct onc record You can only see and change this field if you are a Select the number of entries to show at a time in any of the views member of the Maintenance role View Count Controls how many ministries gifts members etc should appear on screen at a time for this servant Although choosing a higher number displays more information on the screen it will also cause the system to load more slowly Be sensitive to the servant s internet connection e g dial up cable etc The default
6. Home pr System Maintenance Ministries This is the Maintenance section of the system From here you can grant users access to the system change the list of choices in various fields Servants reassign ministries from one area or contact person to another and more You ll also find various other options in this section to help you stay on 2 top of your church s ministries and those serving in them You do not need to return to this screen to find these links These same links are available Maintenance via the left hand Menu Manage Keywords Ministry Area Feedback Subject ae A Manage Keywords Servants Ministry Location Spiritual Maturity Tools to manage the lists of choices you see when filling out a Tools to help in managing servant profiles Membership Status form e by Access Level Personalit ini ana M e Ministry Area List all servants sorted in order of their level of access to the Ministry Timeframe e Feedback Subject system Workshop Date Manage Servants Reassign Ministries Ministry Location Spiritual Maturity Membership Status e by Active Date List all servants sorted by their last access of the system My Profile Personality Feedback Ministry Timeframe Workshop Date most recent listed first e by First Name List all servants sorted by their first names e by Last Name List all servants sorted by their last names Ministries Administration Tools to help manage the ministries in the system
7. Membership member ofthis church OD Choose this person s membership status Spiritual Maturity ESTEER Choose this person s self described spiritual maturity Birthday Birthday must be in the form of MM DD YYYY change a name if it s already taken In that case you can add the servant s middle initial to the username e g John A Smith becomes jasmith Workshops unknown First Name The servant s first name If the person has two names put them both in the First Name field e g Mary Choose the date of the last workshop this person attended J an e E Advanced User Manual v 3 5 Page 18 The ani ao e edi ida Ministry Manager User Guide a Organized at Last Name The servant s last name If the servant has two first names e g Mary Jane put them both in the First Name field Putting a middle name in the Last Name field will cause the servant to display under his or her middle name making it difficult to find him or her Email Address The email address where system messages will be sent to the servant Not everyone has an email address so this information is technically not required but it is strongly encouraged since without it servants will not be able to receive password resets updates to their list of matching ministries etc Please contact The Organized Church if you need help obtaining free email accounts for
8. Si Adopt a Social Worker My Profile ae Use pick up truck van or car to help deliver household goods to families identified by Department of Social Services as being in need of such assistance Acolyte Assistants Adults to oversee acolytes immediately prior to and during worship services Launder acolyte robes quarterly or as needed Acolyte Coordinator Provide training for acolytes Provide a schedule for the acolytes and assistants parents Serve as acolyte assistant when needed Ministry Leaders Staff Contacts SEARCH o Janet MinistryLeader 999 555 1212 o Andy StaffContact 999 555 1212 Type a title Altar Guild Prepare chancel area for each Sunday and for special events by filling candles preparing for baptisms caring for paraments and furnishings Flexible timeframe Ministry Leaders Staff Contacts o Janet MinistryLeader 999 555 1212 o Andy StaffContact 999 555 1212 Assist with Mailings Prepare fold stuff and place labels on envelopes for church wide mailings Ministry Leaders Staff Contacts o Janet MinistryLeader 999 555 1212 o Andy StaffContact 999 555 1212 If you have permission you may create a new ministry To create a new ministry click on the Ministries tab at the top of the page or click on the Ministries link at the left of the page Then click on the New button The New Ministry Profile page will appear General Description Section anal DOCA Ministry Statu
9. The person or people who lead this E Contact Information e ini Ned Jones ministry typically lay leaders but sometimes church staff e ones ER a members The choices come from the Servant Profiles entered on the Servants page that are marked as ministry leaders See Adding New Servants on Page 18 Staff Contact The staff contact s assigned to mentor and oversee the ministry leader s of this ministry Staff Select at least one ministry leader contacts provide vision and continuity as ministry leaders Staff Contact Sondra Bradford Fred Jones rotate off the ministry The choices come from the Servant Ned Jones Jed Jones Profiles entered on the Servants page that are marked as rc r Andy StaffContact staff contacts See Adding New Servants on Page 18 Comments and Notes Section Comments Any additional comments about this ministry El Comments and Notes Comments that might benefit someone trying to learn more about it Aa X l UB Comments must be lt 1000 characters long Advanced User Manual v 3 5 Page 15 The rganized because stewardship is hurch rsy Ministry Manager User Guide i anager Ep 9 Ministries Members Maintenance My Profile Feedback mim DEMO New Ministry Home Important Messages Gifts as error s found Please note the errors next to each of the boxes Ministries Bane TZE New Ministry by Gift This symbol marks field
10. is to display 5 rows of information on screen at a time The servant can change the view count on his or her My Profile tab so you should typically leave this decision up to him Comments Section ieee Comments Any information not included already that Comments might be helpful lla xX UB Comments must be lt 500 characters long Once you complete the Servant Profile click the Save button at the top right of the screen If you need to fix something you ll be prompted with red text and the red X symbol O will appear next to problem fields Once you successfully save the servant the system will send an email with his username and password to his indicated email address The system will display a confirmation on screen that the email was delivered or not and that the servant was registered EDITING OR DELETING SERVANTS Advanced User Manual v 3 5 Page 21 Ministry Manager User Guide Ministry Manager One Home Gifts Ministries Servants by Name by Gift by Gift amp Personality by Workshop Maintenance My Profile Feedback The rganized ipes Church money Ministries Servants Maintenance My Profile Feedback Servant Profile for Sondra Bradford Sondra Bradford sondra bradford organizedchurch com Personality people oriented structured Passion unknown pecial talents and or abilities unknown piritual Maturity Leading Guiding Believer Preferred Schedule Welcome A
11. the Save button to save your changes If you click the Close button without saving your changes will be lost If you choose to delete the gift click on the Delete button A confirmation dialogue box will ask Are you sure you want to delete this gift Click OK if you wish to proceed or Cancel if you wish to keep the gift Cancel Manager Home Ministries Servants Maintenance My Profile Feedback ae oe Deleted Home Deleted Gifts Ministries The record was successfully deleted Servants Maintenance My Profile Feedback If you proceed a screen will indicate The record has been successfully deleted and the system will then return you to the Gifts page Advanced User Manual v 3 5 Page 12 The rganized sisi h u rc h money Ministry Manager User Guide CREATING A NEW MINISTRY Ministry Welcome Andy StaffContact gt Sign Out My Profile Get Help Send Feedback Q Manager Ministries Maintenance My Profile Feedback Demo Ministries by Title gt All qem uo of 37 Next gt New Print Home Gifts Ministries by Area Ministry Leaders Staff Contacts by Gift o Janet MinistryLeader 999 555 1212 o Andy StaffContact 999 555 1212 by Gift amp Personality o Fred Jones 999 555 1212 by Ministry Leader by Staff Contact by Status by Title Ministry Leaders Staff Contacts Print a Book o Janet MinistryLeader 999 555 1212 o Andy StaffContact 999 555 1212 Servants E i Main
12. those in need of Christ s love Ministry Specifics by Title Talents skills resources that would help this minist Ministry Area Administration Print a Book Typing skeet shooting and calligraphy Spiritual Maturity Seeker Sei Schedule Personality task oriented structured te aa daily Location church Y Protie lt Feedback Comments Spiritual Gifts Administration Janet MinistryLeader Edit History ID MINISTRY 11247 last update 8 24 2008 Sun 04 43 41 PM If you have permission you may Edit or Delete a Ministry Click on the Ministries tab at the top of the page or click on the Ministries link at the left of the page Then click on the desired ministry Once the Ministry Profile appears either click on the Edit or Delete button at the top left of the page If you choose to edit the ministry when you click the button the Ministry Profile page will appear and you will be allowed to make your changes See Creating a New Ministry on page 13 Please note that after making your changes you must click the Save button to save your changes If you click the Close button without saving your changes will be lost If you choose to delete the ministry click on the Delete button A confirmation Windows Internet Explorer dialogue box will ask Are you sure you want to delete this ministry Click OK if you SZ re you sure you want to delete this ministry wish to proceed or Cancel if you wish to keep the ministry C
13. your servants Church Membership Indicates the servant s member status The choices come from the Membership Status list under the Maintenance tab Spiritual Maturity Indicates the progression of the servant s walk with Christ The choices come from the Spiritual Maturity list under the Maintenance tab Birthday The servant s date of birth This information can help distinguish servants with the same or similar names Dates must be entered in MM DD YYYY format e g 08 23 1972 Workshops The date s when the servant took a workshop on spiritual gifts If your church does not offer workshops choose unknown The choices come from the Workshop Date list under the Maintenance tab Home Phone Home Phone Mobile Phone and Work Phone The servant s Home phone can not be more than 14 characters long formatted 123 555 1212 contact numbers While not required this information is Mobile Phone e o strongly encouraged for a ministry leader or staff contact Work Phone Work phone can not be more than 14 characters long formatted 123 555 1212 Preferred Phone The servant s preferred means of contact If Preferred Phone selectone v Ge the servant is a ministry leader or staff contact this is the number the system will display on this servant s ministries If Preferred Phone is left blank the system will display the home phone for a ministry leader and the work phone for a staff contact If n
14. 899 Passion none noted Jed Jones Personality unknown Gifts Email jjones adderstrike com none identified Birthday 01 01 1899 Passion none noted Ned Jones Personality unknown Gifts Email njones adderstrike com none identified Birthday 01 01 1899 Passion none noted If you have permission click on the Servant tab at the top of the page or click on the Servant link at the left of the page Then click on the New button The New Servant Profile page will appear You may also add new servants by going to the Maintenance page choosing a way to list servants in the Servants box and then clicking the New button See Editing or Deleting Servants on page 22 for more details The yellow exclamation marks O indicate which fields are required before you can save this new servant Servant Information Section El Servant Information Username sondrabrad O Choose this person s username First Name Sondra First name can not be more than 30 characters long Last Name bradford Last name can not be more than 50 characters long Username The name you use to access the website If you desire you can use the first character of the servant s first name followed by the servant s full last name e g John Smith becomes jsmith Do not use spaces The system Email Address sonc rga rch com will not allow duplicate usernames and will require you to long Church
15. a Home Ministries Servants Maintenance My Profile Feedback Ministry Welcome Andy StaffContact gt Sign Out My Profile Get Help Send Feedback O oO Manager Deleted Demo Home Deleted Gifts Ministries The record was successfully deleted Servants Maintenance My Profile Feedback If you proceed a screen will indicate The record has been successfully deleted and the system will then return you to the Ministries page Advanced User Manual v 3 5 Page 17 The rganized sires Church money Ministry Manager User Guide ADDING NEW SERVANTS Welcome Andy StaffContact gt Sign Out My Profile Get Help Send Feedback Ministry Manager Ministries Servants Maintenance My Profile Feedback emo Servants by Name gt All Page H of 2 Home Gifts Ministries Servants MinistryManager Admin Personality task oriented structured Gifts Email admin organizedchurch com Administration Birthday 01 01 1900 Craftsmanship by Name by Gift by Gift amp Personality by Workshop Maintenance My Profile Feedback SEARCH Type a last name Passion none noted Sondra Bradford Personality people oriented structured Email sondra bradford organizedchurch com Birthday 07 24 1970 Passion none noted Gifts Apostleship Evangelism Teaching Fred Jones Personality unknown Email robert bradford adderstrike com Gifts none identified Birthday 01 01 1
16. al area to the new area Manage Keywords Current Area selectone HW Ministry Area Choose the current ministry area Feedback Subject Ministry Location New Area selectone Spiritual Maturity Choose the new ministry area Membership Status Personality Ministry Timeframe Workshop Date OPTION 2 Reassign ALL ministries from one ministry leader to another Manage Servants Current Leader select a Reassign Ministries My Profile Feedback Choose the current ministry leader New Leader select v Choose the new ministry leader OPTION 3 Reassign ALL ministries from one staff contact to another Current Contact select v Choose the current ministry staff contact New Contact select v Choose the new ministry staff contact To reassign ministries from one area to another select the Current Area from the list and the New Area from the list Then click the Reassign button In a few seconds the system will display a confirmation that the ministries were reassigned Advanced User Manual v 3 5 Page 26 The rgan ized about more than h u rc h money Ministry Manager User Guide VIEWING FEEDBACK Ministry Welcome Andy StaffContact oP Sign Out My Profile Get Help Send Feedback Manager Ministries Maintenance My Profile Feedback Demo Feedback by Category gt All Page 1 ofi New Print Home Gifts Ministries Serv
17. ants Kudos 2 Did I mention how much I love this site Feedback Sent 08 11 08 Maintenance My Profile Feedback Send feedback by Category by Date SEARCH Select a category Select If you have permission you can view feedback submitted through the system Click on the Feedback tab at the top of the page or click on the Feedback link at the left of the page A list of submitted feedback will appear so you can monitor site issues ministry queries etc You can view feedback either by Category or by Date Ministry Welcome Andy StaffContact gt Sign Out My Profile Get Help Send Feedback Ode Ministries Servants Maintenance My Profile Feedback emo Feedback New Delete Close Print Home Gifts Kudos 2 From Sondra eee Email Ministries website Received E Did I mention how much I love this site Maintenance dis Edit History Feedback ID FEEDBACK 1 last update 8 11 2008 Mon 08 38 35 PM by Fred Jones Send feedback by Category by Date If you click on a Feedback form you can view information about who sent the feedback if provided so you can respond to the issue as appropriate Advanced User Manual v 3 5 Page 27
18. ch class a servant attended Advanced User Manual v 3 5 Page 25 The 1 because stewardship is rga nized about more than hurch money Ministry Manager User Guide REASSIGNING MINISTRIES Ministries If you are a member of the Maintenance role you can reassign ministries as Tools to help manage the ministries in the system a a batch Go to the Maintenance page Under the Ministries box click the Reassign ministries from one area one ministry leader or one staff contact to another Reassign Ministries lin k You may need to reassign a batch of ministries when a new ministry area is created and all ministries in an old area need to be moved to the new area when you need to reassign ministry leader duties from one person to another and when you need to reassign staff contact duties from one person to another First you must make sure the new area new ministry leader or new staff contact is already in the system Once you create it you can reassign the ministries to it Manager Ministries Servants Maintenance My Profile Feedback Ministry Welcome Andy StaffContact gt Sign Out My Profile Get Help Send Feedback Ts emo Reassign Ministries pra Reassign Ministries Hts Ministries This symbol marks fields that must be completed before you can save ea This symbol marks fields that need changes before you can save Maintenance OPTION 1 Reassign ALL ministries matching the origin
19. e with different Search criterion You may wish to keep a printed copy at your church s welcome center for servants without internet access who want to explore your church s ministry options Page 9 The rganized about more than h u rc h money Ministry Manager User Guide CREATING A NEW GIFT Ministry Welcome Andy StaffContact gt Sign Out My Profile Get Help Send Feedback Q Manager Ministries Maintenance My Profile Feedback emo Gifts by Title gt All Paqe 1 of 5 siesta Administration Gifts Those people gifted in administration often lead others in carrying out the organization and structure of a ministry Such people are gifted in the ability by Title to coordinate many people with varying gifts in support of the ministries of the church Ministries Servants Maintenance My Profile Feedback Scripture And in the church God has appointed first of all apostles second prophets third teachers then workers of miracles also those having gifts of healing those able to help others those with gifts of administration and those speaking in different kinds of tongues 1 Corinthians 12 28 Apostleship The gift of Apostleship enables a person to deliver the Christian message regardless of culture or language barriers People with this gift are often drawn SEARCH to the missions field perhaps even as a dedicated missionary and will often start or lead new churches or ministries Select a tit
20. ervants Reassign Ministries My Profile Feedback Manage Keywords 8 This symbol marks fields that must be completed before you can save This symbol marks fields that need changes before you can save Welcome Andy StaffContact gt Sign Out My Profile Get Help Send Feedback Ministry Area 27 Add NEW Ministry Area unknown Administration Adult Ministry Children s Ministry hurch Leadership Community Outreach Miscellaneous Missions Music and Worship Arts Nursery Ministry Parish Nurse Prayer Ministry Rainbow Ministries Recreation Senior Adults Special Events A list of the current choices for this keyword will appear You can enter a new choice by typing the choice into the Add NEW text box at the top right of the page and clicking on the Add button to save that choice You can delete a choice by selecting the Delete button in the corresponding row You can also rename a choice by clicking the Rename button in Rename Keywords This symbol marks fields that must be completed before you can save This symbol marks fields that need changes before you can save the corresponding row The Rename Keywords page will then RR ee allow you to enter the new choice that you wish to appear in the Original Name Administration drop down list When you click the Rename button the system New Name Office Administration Enter a new name for this keyword will update all profil
21. es that used the old name with the new name Also the lists in new profiles going forward will only display the new name Please note that if you want to make changes to the choices in the Spiritual Gifts lists you must add rename or delete the actual Gifts profiles on the Gifts page See Editing or Deleting a Gift on page 12 Advanced User Manual v 3 5 Page 24 because stewardship is about more than money a Organized Ministry Manager User Guide nun al LIST OF AVAILABLE KEYWORDS Ministry Area The area of the church each ministry is associated with For example choir and praise team ministries might fall under an area called Music and Worship Arts while adult Sunday morning classes might fall under an area called Adult Ministry Feedback Subject The topics a servant can choose when he submits feedback about the website Ministry Location The typical location for each ministry Spiritual Maturity The progression of each servant s faith walk as well as the required minimum maturity for each ministry Membership Status The servant s member status Personality The personality or personal style of each servant as well as the advised personality or personal style for each ministry Ministry Timeframe The typical schedule for each ministry and the typical availability for each servant Workshop Date A list of spiritual gifts workshop dates if your church offers any for you to indicate whi
22. he List all servants sorted by their last access of the system most recent listed first corresponding row If you choose to delete a servant the system will not ask whether you re sure you want to proceed so make certain you re ready to List all servants sorted by their first names delete this servant e by Last Name List all servants sorted by their last names Welcome Andy StaffContact oP Sign Out My Profile Get Help Send Feedback 5 Ministries Servants Maintenance My Profile Feedback Manage Servants gt Users by last name Page 1 ofi New Print Name 8 10 08 09 27 PM 8 11 08 11 11 AM Ministry Leader janet ministryleader organizedchurch com 8 10 08 08 40 PM Bradford Sondra Maintenance sondra bradford organizedchurch com Maintainer Demo Maintenance demo maintainer organizedchurch com MinistryLeader Janet StaffContact Andy Maintenance andy staffcontact organizedchurch com 8 15 08 11 35 PM The only reason you would delete a servant is if he or she left the church died or entered a very definite inactive membership status In other words it is rare that you would ever delete a servant Advanced User Manual v 3 5 Page 22 The rgan ized because stewardship is urc money Ministry Manager User Guide MAINTENANCE Welcome Andy StaffContact gt Sign Out My Profile Get Help Send Feedback Ministry Manager Ministries Demo Maintenance Maintenance My Profile Feedback
23. he report as often as you like Members Matching GMs for Ministry Page 1 1 Advanced User Manual v 3 5 Page 7 Ministry Manager User Guide The rganized ssc h u rc h money PRINTING A BOOK Ministry Manager Demo Home Gifts Ministries by Area by Gift by Gift amp Personality by Ministry Leader by Staff Contact by Status Maintenance My Profile Welcome Andy StaffContact gt Sign Out My Profile Get Help Send Feedback Ministries Servants Maintenance My Profile Feedback Ministries by Title gt All Page ER of 37 Next gt J New Print Acolyte Assistants Adults to oversee acolytes immediately prior to and during worship services Launder acolyte robes quarterly or as needed Staff Contacts o Andy StaffContact 999 555 1212 Fred Jones 999 555 1212 Ministry Leaders o Janet MinistryLeader 999 555 1212 Acolyte Coordinator Provide training for acolytes Provide a schedule for the acolytes and assistants parents Serve as acolyte assistant when needed Staff Contacts o Andy StaffContact 999 555 1212 Ministry Leaders o Janet MinistryLeader 999 555 1212 Adopt a Social Worker Use pick up truck van or car to help deliver household goods to families identified by Department of Social Services as being in need of such assistance Feedback Staff Contacts o Andy StaffContact 999 555 1212 Ministry Leaders SEARCH o Janet Ministr
24. int a E E i i E May find it hard to remember that the things they make are tools in service to the Lord rather than the Ce a PEIS Feedback es srs May find that others see them as handy or creative Then the LORD said to Moses See I have chosen Bezalel son of Uri the son of Hur of the tribe of Judah and I have filled him with the Spirit of God with skill ability and knowledge in all kinds of crafts to make artistic designs for work in gold silver and bronze to cut and set stones to work in wood and to engage in all kinds of craftsmanship Also I have given skill to all the craftsmen to make everything I have commanded you the Tent of Meeting the ark of the Testimony with the atonement cover on it They are to make them just as I commanded you Exodus 31 1 11 Exodus 35 31 35 Acts 9 36 39 2 Kings 22 5 6 Edit History ID GIFT 3 last update 8 22 2007 Wed 04 51 19 PM If you have permission you may Edit or Delete a Spiritual Gift Click on the Gifts tab at the top of the page or click on the Gifts link at the left of the page Then click on the desired gift Once the Gift Profile appears either click on the Edit or Delete button at the top right of the page If you choose to edit the gift when you click the button the Gift Profile page will appear and you will be allowed to make your changes See Creating a New Gift on page 10 Please note that after making your changes you must click
25. ith tie g sido g OMe Of aha Gerernmine If you have permission to create a gift you may create a new Spiritual gift profile To create a new gift click on the Gifts tab at the top of the page or click on the Gifts link at the left of the page Then click on the New button The New Gift Profile page will appear Gift Description Section O Gift Description Gift Title Neva O Gift Title The name of this spiritual gift Title must be lt 150 characters long Meaning Meaning The literal meaning of the word Description A more detailed explanation of this gift and lla A i i UB Meaning must be lt 1000 characters long how it manifests itself within the church Description Characteristics of this gift Traits that servants with this gift exhibit lla A i i UB Description must be lt 1000 characters long Pitfalls Potential negative traits that servants with this gift Characteristics of this gift could exhibit a i i UB Characteristics must be lt 500 characters long Pitfalls Ba x UB Potential abuses must be lt 500 characters long Advanced User Manual v 3 5 Page 10 The ini Em because serio ls Ministry Manager User Guide sE Organized cho References Section a References Key Scriptures Major Bible verses that identify this spiritual ey Scriptures gift Further Reading Additional Bible verses relating to this gift a xX U Key sc
26. le Scripture o It was he who gave some to be apostles some to be prophets some to be evangelists and some to be pastors and teachers to prepare God s Select people for works of service so that the body of Christ may be built up Ephesians 4 11 12 Craftsmanship Craftsmanship is the gift to design and or build things which support ministry Scripture o Then the LORD said to Moses See I have chosen Bezalel son of Uri the son of Hur of the tribe of Judah and I have filled him with the Spirit of God with skill ability and knowledge in all kinds of crafts to make artistic designs for work in gold silver and bronze to cut and set stones to work in wood and to engage in all kinds of craftsmanship Also I have given skill to all the craftsmen to make everything I have commanded you the Tent of Meeting the ark of the Testimony with the atonement cover on it They are to make them just as I commanded you Exodus 31 1 11 Creative Communications Creative Communication allows a person to communicate the powerful truth of God s Word through various forms of art Scripture o Praise him with the sounding of the trumpet praise him with the harp and lyre praise him with tambourine and dancing praise him with the strings and flute praise him with the clash of cymbals praise him with resounding cymbals Let everything that has breath praise the LORD Praise the LORD Psalm 150 3 6 Discernment Ose W
27. m unknown Daily Bread Phone Caller Call volunteers for specific jobs from a list provided by the ministry coordinator How does this ministry support this church s mission Organizes volunteers to serve Passions supported by this ministry Service to the church and to others Talents skills or abilities which would help this ministry Organized and good phone skills Gifts Hospitality Helps Ministry Specifics Ministry Level Seeker Personality task oriented structured Location church Schedule unknown Comments Leaders Janet MinistryLeader contact 999 555 1212 Staff Contacts Andy StaffContact contact 999 555 1212 Onganzecchurch com h nisivy Manager Mew Release Published Linistries by Ares Page 2703 A Misiniry a Organizedchurch com Ministry Manager New Release Advanced User Manual v 3 5 The rganized Church because stewardship is about more than money The system will open a new window displaying an Adobe Acrobat book listing Ministries sorted by your criterion The book shown at the left is sorted by Ministry Area Advance through the pages by clicking on the arrows at the top of the screen or by scrolling down the page You may also use the navigation bar at the left side of the screen to click on the Ministry Area of your choice You can print this book save it to your computer attach the file to an email and send it or rerun the book as often as you lik
28. ndy StaffContact oP Sign Out My Profile Get Help Send Feedback Report New d Edit J Delete Close Print Quick Facts Role Maintenance Email Address sondra bradford organizedchurch com Preferred Phone Church Membership member of another church Workshops unknown Birthday 07 24 1970 Gift Apostleship Evangelism Teaching Edit History ID PROFILE 16 last update 12 31 1969 Wed 07 00 00 PM If you have permission you can edit or delete servants either from the Maintenance page or from the Servants page From the Servants page click on the servant you wish to change Their Servant Profile will open On their Servant Profile either click the Edit or Delete button at the top right of the page If you delete a servant it will not ask you whether you re sure you want to proceed so make certain you re ready to delete this person If you edit the record when you ve made your changes click the Save button If you click the Close button without saving your changes will not be recorded I You can also go to the Maintenance page and in the Servants box choose a way to view servants e g by Last Name by Access Level etc e by Access Level List all servants sorted in order of their level of access to the system The system will display a list of servants You may then choose to delete or e by Active Date edit the servant s of your choice by clicking the Del or Edit button in t
29. o numbers are entered the system will display the church s general phone number on this servant s ministries Advanced User Manual v 3 5 Page 19 The A because stewardship is rga nized about more than urc money Ministry Manager User Guide Authority Section O Authority Role select one v Role The level of authority you wish to grant this servant Choose a role If unsure it is safest to select Member ee re For a detailed explanation of the available Roles please see Select yes if this person is a staff contact for even a end Understanding Roles on page 3 Ministry Leader yes No OD Select yes if this person is a leader of even one ministry Staff Contact Indicates whether the servant is a staff contact for any ministry Selecting yes will add this servant as a choice in the Staff Contact list on the Ministry Profile and will add this servant as a choice in the Search list when viewing ministries by staff contact Ministry Leader Indicates whether the servant is a leader of any ministry Selecting yes will add this servant as a choice in the Ministry Leader list on the Ministry Profile and will add this servant as a choice in the Search list when viewing ministries by ministry leader Gifts Section pray sloct one qm Es Gifts The dominant spiritual gift s for this servant You Administration oo may enter as many as you wish Choose a gift f
30. on The reason your church chose to engage in this ministry and your vision of how it supports the goals of the church Ministry Area The department area of the church responsible for this ministry The choices come from the Ministry Area list under the Maintenance tab Gifts Style Passion and Talents Section Ll Gifts Style Passion and Talents Spiritual Gifts administration Apostleship Craftsmanship Creative Communications l Discernment Encouragement Evangelism l Faith Giving Healing Helps Hospitality Intercession _ Internratatian Choose the spiritual gifts with which this ministry is most closely aligned Personality select one i v Choose the personality that best fits this ministry Passion for iy a X li Passion must be lt 500 characters long Talents skills resources that would help this ministry a Ww im Ga x i Talents must be lt 500 characters long Spiritual Maturity select one O Select a minimum spiritual maturity needed to serve in this ministry Advanced User Manual v 3 5 Spiritual Gifts The spiritual gifts associated with this ministry You may select more than one gift The choices come from the Spiritual Gifts Profiles entered on the Gifts page Personality The personality temperament or personal style best suited for this ministry The choices come from the Personality list under the Maintenance tab Passion An
31. report listing the ministries that match the servant s gifts and personality You can also view a report that matches only the servant s gifts by clicking on the Ministries matching gifts only link at the left of the screen Advance through the pages by clicking on the arrows at the top of the screen or by scrolling down the page You can save this report to your computer attach it to an email and send it to the servant or rerun the report as often as you like RUNNING THE FIND SERVANTS REPORT Advanced User Manual v 3 5 Page 6 The rganized sires Church money Ministry Manager User Guide Ministry Welcome Andy StaffContact gt Sign Out My Profile Get Help Send Feedback Oo Manager Ministries Servants Maintenance My Profile Feedback emo Meal Preparation Family in Need Crisis New Jt Edit Print Home H H H Iei ea Meal Preparation Family in Need Crisis ra Ministry Area unknown Ministries mo by Area ee T baasi F Ministry Leader s by Gift esea or part of a meal for a family in need Janet MinistryLeader by Gift amp Personality Passion for janet ministryleaderQdorganizedchurch com by Ministry Leader 1 Staff Contact s by Staff Contact Providing food to those in need crisis Andy StaffContact by Status How does this ministry support the church s mission andy staffcontact organizedchurch com by Title Enables the church as the Body of Christ to assist families in need Ministr
32. riptures must be lt 1000 characters long or other materials that may be helpful to someone Further Reading possessing this gift Comments Any additional information necessary about this ak iz U gift Further reading is optional but must be limited to lt 1000 characters long Comments a X UB Comments are optional but must be limited to lt 1000 characters long When you have completed the spiritual gifts profile to your satisfaction click on the Save button at the top right of the screen Please note that if you click the Close button without saving the system will not save any of your changes Once saved your gift will now appear on the Gifts screen Advanced User Manual v 3 5 Page 11 The rganized about more than h u rc h money Ministry Manager User Guide EDITING OR DELETING A GIFT Ministry Manager Ministries Servants Maintenance My Profile Feedback Demo Craftsmanship Home New Ei Delete Close Print Gifts Craftsmanship Meaning by Title Craftsmanship is the gift to design and or build things which support ministry Skill in the use of tools and materials Ministries May perceive their gift as unworthy or lowly rather than a valuable contribution to the body of believers a woon Coy P l hairs 2 k oe make things which enhance the effectiveness Em a siga on getting tasks done and ignore or run roughshod over people who need help in their spiritual of other eaniehine Ma
33. rom the Creative Communications Docs list Then enter the servant s Weight H i e score for Encouragement rp Je that gift Click the Add button Repeat this process until Giving e If unsure it is safest to select i you have entered all of the servant s gifts and weights Hospitali le ep E E a oon piano a ta o ie You may enter 0 for the weight if you know the gifts Interpretation Knowledge gt OD oe f this person is a leader of even one Miracles Prophecy Shepherding Teaching Tongues Wisdom Weight Choose this person s spiritual gifts o but not their scores You may also Edit or Delete gifts by clicking the appropriate buttons Gift Weight Discernment 21 Edit Delete Personality Section El personality Personality The servant s personal style The choices come Personality people oriented structured v D pops or person s personality from the Personality list under the Maintenance tab Describe your passion Showing children the love of Christ Describe your passion Any passions or issues that drive this servant to serve 4 mGaX Passion must be lt 500 characters long Please list any special talents and or abilities Any talents Please list any special piano playing typing calligraphy talents and or abilities e g piano playing skills e g woodworking or resources e g farmland a boat
34. s Allows you to control when the ministry Ministry Status select one 10 EST TETO fa ia appears on the system to the church at large The draft ministry to be visible to regular users Ministry Title NewMinisty O status indicates the document is in process and is only Title must be lt 150 characters long Responsibilities visible to those with Maintenance roles The published status indicates the ministry document is complete and allows everyone to view it The withdrawn status ama X indicates that the ministry while accurate is no longer Responsibilities must be lt 5000 characters long How does this ministry being offered at the church Some churches opt to change support the church s mission the seasonal ministries back to withdrawn after the season has passed but we recommend leaving those TFIA ministries available for people to consider year round Mission support must be lt 1000 characters long Ministry Area selectone O Re AS Ministry Title A concise 2 5 word description of the ministry Responsibilities A description of the ministry accompanying responsibilities and time commitment We suggest you avoid acronyms or at least explain them Advanced User Manual v 3 5 Page 13 Ministry Manager User Guide The 1 because stewardship is rga nized about more than urc money How does this ministry support the church s missi
35. s that must be completed before you can save by Gift amp Personality This symbol marks fields that need changes before you can save by Ministry Leader by Staff Contact Ro Review amp Approval by Status Ministry Status by Title 4 You must select a status for this ministry Print a Book selectone Members Document status should be set to published for this ministry to be visible to regular users Maintenance My Profile Feedback E General Description Ministry Title New Ministry Title must be lt 150 characters long Responsibilities Responsibilities can not be blank 1 ai Once you complete the ministry form click the Save button at the top right of the page The system will prompt you with red text if you need to fix something and the red X symbol oO will appear next to any problem fields Manager Ministries Servants Maintenance My Profile Feedback Ministry Welcome Andy StaffContact gt Sign Out My Profile Get Help Send Feedback E A New Ministry Home peas A New Ministry Ministries find servants Add to My Ministries Ministry Leader s by Area by Gift by Gift amp Personality by Ministry Leader by Staff Contact by Status by Title Print a Book Servants Maintenance My Profile Feedback Once you click the Save button the system will display the new Ministry Profile A great new ministry that will soon be coming
36. ssas essa ccc A E PSU O E E GSE geese SE UR na 23 How to Change Key WO SIS US asse smaisisii dewnt dnanedeusia nae Soda ad EE Ea be wevseaiedmnieeante 24 Bey ee ie aig KeyWords eee tee ene anette Re ee ee eee ere 25 Rass CTW IV UE StS ateice anton E A A E AE E Gaia od ct do E aan E E A AE A tate E T 26 Viewing FECORACR ias cessar Tinana q ee E A S ENE E ATERN 27 Advanced User Manual v 3 5 Page 2 because stewardship is The iA 2 bout more than Ministry Manager User Guide S Organized UNDERSTANDING ROLES The system offers different permissions within Ministry Manager including whether you can see servants edit ministries run reports etc A grouping of these permissions is called a role By default we offer six roles each with a unique set of permissions You can modify these roles or even create new ones by working with a member of The Organized Church staff When you create a servant in the system you must assign him a role so he has the proper permissions needed to use the system It is therefore important to understand what each role can do before reviewing the more advanced features of the system Here is an overview of the default roles and their intended use Guest Intended for guest users of the system Typically this access is quite limited Member Usually assigned to members or regularly attending visitors of the church Ministry Leader Lay members responsible for leading one or more ministries
37. symbol marks fields that must be completed before you can save This symbol marks fields that need changes before you can save by Staff Contact Print a Book The Print or Save a Book of Ministries screen will appear You will have to choose a value to Sort by such as Ministry Area Spiritual Gifts Ministry Leader etc You will then need to select a ministry Status for the book choosing Ministries still in Draft form Ministries that have become inactive or Withdrawn or Published Ministries Once you have selected your book criteria click the Next button to generate your book Advanced User Manual v 3 5 Page 8 Ministry Manager User Guide http new organizedchurch com book Windows Internet Explorer 45 http new organizedchurch com bool E Bookmarks x g Options 7 7 E Administration E Adult Ministry E Children s Ministry E Community Outreach E Creative Arts a Facility Care E Library E Missions E Music and Worship Arts E Nursery Ministry 3 Parish Nurse E Rainbow Ministries E Recreation E Spiritual Gifts Ministry Welcome and Outreach Y E Worship 71 amp amp fF FF ES 7 ME HE E se Min istry a Organizedchurch com Ministry Manager New Release Published Ministries by Area book produces August 18 2008 6 11 a
38. to this church Passion for blahblahblahblahblahblah How does this ministry support the church s mission This minsitry will help those in need of Christ s love Talents skills resources that would help this minist Typing skeet shooting and calligraphy Schedule daily Comments Edit History ID MINISTRY 11247 last update 8 24 2008 Sun 04 43 41 PM Advanced User Manual v 3 5 Janet MinistryLeader janet ministryleader organizedchurch com Staff Contact s Sondra Bradford sondra bradford organizedchurch com Ministry Specifics Ministry Area Administration Spiritual Maturity Seeker Personality task oriented structured Location church Spiritual Gifts Administration Page 16 The rganized about more than h u rc h money Ministry Manager User Guide EDITING OR DELETING A MINISTRY Ministry Welcome Andy StaffContact gt Sign Out My Profile Get Help Send Feedback Manager Ministries Servants Maintenance My Profile Feedback Demo A New Ministry car psta Home Gifts A New Ministry Fem Ministry Leader s by Area by Gift A great new ministry that will soon be coming to this church janet ministryleader organizedchurch com by Gift amp Personality Passion for Staff Contact s by Ministry Leader blahblahblahblahblahblah FI Sondra Bradford by Staff Contact How does this ministry support the church s mission sondra bradford organizedchurch com by Status This minsitry will help
39. ws Internet Explorer Eok 45 http new organizedchursh aerntrenor m Jl Bookmarks x q Demo Joseph User Your are Creative Communications 15 Discernment 17 Wisdom 11 Organizedchurch com Ministry Manager New Release Personal Ministry Match Report for Joseph User npon st 17 3 Options 7 produced August 17 2008 5 07 pm Ministries matching Your personaly lc task oriented structured gifts and personality a arenee muts o l O BART Ministries matching 26 E matching both gifts and personality gifts only 1 To serve as a member of Children s Counci 2 To develop curriculum for Children s Worship 3 To meet with curriculum team to develop lessons 4 To attend Children s Worship Leader taining sessions Gitte Matohed Discemment Wisdom 2 cf 3 gifts matches 67 with Children s Ministries stat to create deadines and print dates for Nosh s News 3 e mail Chiidrens Counci Members wees prior to deadine create Newsletter om pubiishing program providing rough craft to stat edi craft of neasieter amp To follow Swough and be present for the VBS experience S To evaluate VBS 10 To wort with the staff to estabisn dates for the following year johed Creative 2 ce 5 gifts matches 67 Personal Ministry Match Report for Joseph User Page 110 Organizedchurch com Ministry Manager New Release The system will open a new window displaying an Adobe Acrobat
40. y Specifics Print a Book Talents skills resources that would help this minist Spiritual Maturity Seeker Servants Personality task oriented unstructured Maintenance a Like to cook and bake Location unknown My Profile Schedule Feedback unknown As needed Comments If you have permission to run the Find Servants report you may do so on any ministry Once you sign into the system click on the Ministries tab at the top of the screen or the Ministries link at the left of the screen Click on the ministry of your choice When the Ministry Profile appears click the Find Servants button http new organizedchurch com report Windows Internet Explorer SEE The system will open a new window displaying an evite TA ie HC amp DI _ Es the gifts indicated for this ministry Ministry a Organizedchurch com Ministry Manager New Release Options v Members Matching Gifts for Ministry report produces August 17 2005 5 15 pm Adobe Acrobat report listing the servants that have Sim matching Meal Preparation Family in Need Crisis Adva nce th ro ug h th e pages by cl icki ng on th e 1 servants found with matching gifts Ye nnn arrows at the top of the screen or by scrolling Phone no phone provided Gitte Matonod Mercy 1 ot 2 gris matches 50 down the page You can save this report to your computer attach the file to an email and send it to the ministry leader or rerun t
41. y passions or underlying issues that might lead a servant to serve in this ministry Talents skills resources that would help this ministry Any talents e g piano playing skills e g woodworking or resources e g farmland a boat etc that would help someone be particularly effective in this ministry Spiritual Maturity The minimum spiritual maturity needed to serve in this ministry Some ministries may require more seasoned Christians than others The choices come from the Spiritual Maturity list under the Maintenance tab Page 14 The ini Em because serio ls Ministry Manager User Guide a Organized cho Location Schedule and Commitment Section pial iss ane Commitment Location The place where this ministry is typically M church M home l other Select a location where this ministry is typically CO m e fro m th e E M i n ist ry Lo cation list u n d e r th e performed Schedule M unknown Maintenance tab performed You may select multiple locations The choices T daily evening l midday Schedule The frequency of this ministry The choices monthly l morning quarterly weekly yearly come from the Ministry Timeframe list under the Maintenance tab Schedule Comments Any special scheduling FES AA considerations that should be taken into account when meets Schedule Comments serving in this ministry Contact Information Section Ministry Leader
42. yLeader 999 555 1212 Type a title Altar Guild Prepare chancel area for each Sunday and for special events by filling candles preparing for baptisms caring for paraments and furnishings Flexible timeframe Staff Contacts o Andy StaffContact 999 555 1212 Ministry Leaders o Janet MinistryLeader 999 555 1212 Assist with Mailings Prepare fold stuff and place labels on envelopes for church wide mailings Staff Contacts o Andy StaffContact 999 555 1212 Ministry Leaders o Janet MinistryLeader 999 555 1212 If you have permission to Print a Book you can create a report of the church s ministries Once you sign into the system click on the Ministries tab at the top of the screen or the Ministries link at the left of the screen Then click on the Print a Book link Welcome Andy StaffContact oP Sign Out My Profile Get Help Send Feedback D Ministry Manager Ministries Servants Maintenance My Profile Feedback emo Print or Save a Book of Ministries E Print or Save a Book of Ministries i Ministries by Area by Gift i by Gift amp Personality O Book Options by Ministry Leader Sort by select h sorted by Status ministry area by Title Status ministry area and personality spiritual gift lou wish to show spiritual gift and personality Servants ministry leader Maintenance ministry level My Profile staff contact Feedback personality title This
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