Prometheus Feature -- Using FILES and FILES
Contents
1. Whether in the File Manager or the Files area within a course files can be posted into Prometheus in the same way Select Fill In each field with the Use this form to post a file from your releva nt information hard drive Using this form you can also post a multi file web lesson as a Use the Browse button to ZIP file Another form lets you post a r reference a file on CD ROM select a file saved on a local floppy disk drive hard disk or a CD ROM PT Browse ETS Detour E SE 3 I eT T Note Posting a file does not remove it from its current location The file posted in Prometheus is a copy of the original file My Files Submit 2001 2002 Blackboard Inc Using Files in Courses Files can be organized by folder all in one area embedded as links directly into instructional text boxes attached to Projects Lectures or Discussions or associated with a class Session Teaching style and instructional appropriateness will determine how and where Files are used within Prometheus Those accustomed to presenting students with an extensive catalog of information at the outset of the course may prefer to post a large number files perhaps organized into folders in the File area of a specific course Students may then refer to this material at any time throughout the course by visiting the Files Collection Conversely those who typically use a file only once or twice may wish to2. course 2001 2002 Blackboard Inc Session 24 Tuesday March 26 2002 Session 26 Session 25 Topic Sixties Freedom Class Plan e The Freedom Movement e The New Left e The Rights Revolution Assignments Due e Listen to Have A Dream Audio e Read Have A Dream Text e Watch Have A Dream Video Required Readings Foner The Story of American Freedom pp 275 306 How to Embed a File Unlike a traditional file cabinet Files placed in the Files Collection can exist in many virtual file folders at the same time For example the same file can exist in the Files Collection be copied into Collaborative Files for students to view and share and also be Embedded placed in specific areas in courses where it is most academically appropriate for them to be placed To embed a file into a course use the editable text boxes seen in any edit screen of Prometheus Open an edit screen in the area which the file should appear Be sure to place the cursor in the text box Select the blue file folder icon at the upper right corner of the text box This will open the File Manager and provide access to all files Select the file desired by clicking in the radio button next to it Click Submit If the file is a jpeg or gif image the image will now appear in the text box If any other file format is chosen a link to the file will appear Attaching Files Files may also be attached to a Session Pro
3. Files Guide 2001 2002 Blackboard Inc Using Files in Prometheus Courses Introduction to Using Files in Prometheus File management is one of the most popular and robust features of Prometheus It is also among the most under utilized Many faculty do not have the time to experiment as much as they would like and continue to use tried and true methods rather than explore other options that could add effectiveness to their on campus and on line courses This handout will explain the structure and uses of the various Prometheus file management features After reading this handout the reader will Understand the options for file storage in Prometheus Learn how to use the Files Collection and Files area See examples of Files used in Prometheus Be able to plan appropriate placement of Files _ HELP Remember that Prometheus contains contextual help within the courseware Whether working in the Files area or anywhere else simply clicking on the question mark icon in the upper right corner of any page will open a help screen for that function Prometheus File Capabilities With Prometheus any material that can exist on a computer drive or disk can be incorporated into a course as a File and any item uploaded is copied into the Prometheus database This process is referred to as posting a file Examples of commonly used file types include word processed documents doc txt graphics jpg gif tif
4. ed viewing space Files in these folders can be viewed by individuals or groups The faculty may add folders here as well For example a folder called first drafts can be created giving a Space where students can post papers for peer review Tip When students post a file of an assignment to the Inbox a folder with the student s name is automatically created Each subsequent post by the student goes directly to that folder making student material management easy File Structure in Prometheus Concepts and Vocabulary Prometheus provides many file upload and management options to facilitate any teaching style Because Prometheus is an enhanced web based database interface files can be made visible or hidden depending on the permissions built into the user s access codes username and password This feature allows faculty to control student viewing of file materials and retain full access to and control over them All files have two major attributes They are By viewing permissions assigned and by where they are placed These areas are further divided into categories between files that are viewed from within a course also referred to as the Files feature and files that exist outside of courses but are available for placement in all also referred to as the File Manager These are accessible to the faculty at all times Permissions and Placement Permissions assigned to files may be either personal or collaborative sha
5. embed the files as links in the text boxes within a course Session Attaching files to a Project Lecture or Discussion is a good way to centralize information used only for specific course activities Several examples are illustrated below In the following example files relating to Martin Luther King are posted ina folder located within the Collaborative Files area This is the Faculty view students can see the visible files but they cannot modify them Files Listing of files associated with this course and your personal files Legend visible amp hidden E edit move copy T delete new folder Sy Inbox DEMO 004 001 4 Collaborative Files ES Martin Luther King Last updated Sep 26 04 Audio of Have A Dream Speech Posted Sep 26 01 1 17 PM by Meaghan Duff e Text of Have A Dream Speech Posted Sep 26 01 1 11 PM by Meaghan Duff 9 Video of Have A Dream Speech Posted Sep 26 01 3 13 PM by Meaghan Duff Sy Course Content Files Inbox DEMO 001 001 14 Inbox DEMO 002 001 Inbox DEMO 003 001 4 Inbox Prometheus 101 v1 23 Inbox Prometheus 102 v1 3 My Files In this next example files are embedded as links directly into a text box in a course session Embedding files as links in instructional text boxes is a simple way to direct students attention to specific course material at a particular point in the
6. f bmp etc Acrobat documents pdf PowerPoint and RealPresenter presentations ppt rm and media files mpg midi wav Virtually any file can be uploaded and stored in the Prometheus database For the majority of installations file capacity is not limited Be aware that students may need file specific software installed on their computers to access certain files For example pdf files require Adobe s Acrobat Reader and mpg files will require a media player like RealAudio Plan file usage accordingly Courseware Structure Accounts and Courses Prometheus gives individuals accounts many places to store Files Once an account is created the individual using it has a place to store files before any courses are even built or assigned in the File Manager The File Manager is like a virtual file cabinet in which course and non course materials can be stored even before courses are built Every time a course is created by the individual who owns a faculty account students cannot create courses a default set of File folders is also created specific to that course Each course will have a faculty Inbox a folder designated 2001 2002 Blackboard Inc Collaborative Files and a folder designated Course Files These folders are indicated with a folder icon as noted here Ld Inbox A private place to receive materials from participants Each member of the course has an Inbox m Collaborative Files The shar
7. ings page may be the first page seen on log in and will look somewhat like the picture shown here 2001 2002 Blackboard Inc Survey Tool 26 Sep 01 he courses that you have joined are listed below If you would like to view any of your courses click onthe Course lt Murmber PALM PILOT USERS COURSE TITLE Frometheus Frometheus Faculty 101411 Orientation If this is not the first screen that appears upon log in choose the Courses link from the upper right corner of the portal page Once the Course Listings page is in view select Preferences then File Manager The File Manager screen will appear and will look something like the illustration below Note that To create a new file click on Post File each course is indicated with its own title bar and not all courses have Course Legend visible hidden E edit CF move copy if delete M new Content files folder In Prometheus only the areas used are Shown For example the options to edit or delete a File will be available only after a File is posted for the first time Gq Inbox CSAS 0015 4 Collaborative Files E Course Content Files Inbox PFE 001 10 G Collaborative Files 4 Inbox PLA 100 01 Collaborative Files EHE Course Content Files Files can be embedded from within any editable text box using the file folder icon in the upper right corner of the box This icon is the back door t
8. ject a Lecture or a Discussion The example below illustrates how files can be placed in a Discussion In this case students can easily access the course material referenced in the discussion topic 2001 2002 Blackboard Inc Discussions Comparing text audio and video sources View messages within this topic a Comparing text audio and video sources 0 replies 1 unread Posted Sep 26 07 at 474 PM by Meaghan Dutt Legend visible hidden history amp reply to message F edit T delete subject Comparing text audio and video sources Author Meaghan Duff Date Posted Sep 26 01 at 4 14 PM by Meaghan Dut Attachment s Text of Dream Speech doc HaveADrearn mp3 HaveADream mov How does the impact of MLK s Have A Dream speech vary with the form in which you encounter it Does the meaning of King s prose change when you read the speech as opposed to hearing it spoken How does the addition of video alter your assessment of his words Files can be attached to or associated with Sessions in the Post File screen by selecting the appropriate Session from the drop down box next to Associated Session optional The file s will appear at the bottom of the Session screen as seen here On the MORE INFO Required Readings e Theatre Brief Version Read Chapters 1 and 2 Files File Title Notes The New Globe The New Globe Theatre in London is an exact re creation
9. k Start Guide for further information Within and Outside Courses Faculty have an additional read only view in Course Content Files This area shows at a glance where copies of files have been placed within a course Embedded files indicate those that have been copied from the My Files area into text boxes in any Outline Session of the course as well as in Projects or Lectures if used Here is an example of how a File area inside a course might look Files Listing of files associated with this course and your personal files Legend visible hidden E edit move copy if delete new folder Inbox DEMO 004 001 Collaborative Files ES Martin Luther King Last updated Sep 26 01 8 Audio of Have A Dream Speech Posted Sep 26 01 1 17 PM by Meaghan Duff a Text of Have A Dream Speech Posted Sep 26 01 1 11 PM by Meaghan Duff a Video of Have A Dream Speech Posted Sep 26 01 3 13 PM by Meaghan Duff EE Course Content Files 3 Inbox DEMO 001 001 3 Inbox DEMO 002 001 3 Inbox DEMO 003 001 Inbox Prometheus 101 v1 Inbox Prometheus 102 1 3 My Files The File Manager on the other hand exists outside of all courses Visually the File Manager is like a virtual visible file cabinet that holds all files that are associated with the individual s user name and password This area is accessible from the Course Listings page outside of all courses The Course List
10. o the File Manager The process is covered in detail in the How to Embed a File section later in this text File related icons 2001 2002 Blackboard Inc Files can be Hidden or Visible to students in a course The status of a file or may be changed by clicking on the icon adjacent to the File Name Once a file is hidden a tag will appear after the File Name to indicate that the file is Hidden from students The other file management choices are Edit File 4 Editing a file will not affect the content of a file but the information entered about the file Use the edit file feature to change the File Name or alter the Notes associated with the file The dimensions in pixels of graphic files may also be edited Note Once uploaded Files cannot be edited They must be changed locally on your own computer and re submitted to the Prometheus database Move File LF Moving a file will change its location within the Files Collection Files may be moved from the Personal Files category to the Course Files category and vice versa Copy File Copying a file will keep it in its existing location and move it to an additional place Files may be copied from the Personal Files category to the Course Files category and vice versa Delete File T Deleting a file will remove it from the Files Manager but not from the Sessions Discussions Projects and Lectures in which the file has been embedded How to Post a File
11. of the orginal Shakespearean era Globe Note the different perspectives from Theatre which the audience can view the stage The theatre at This is one of the oldest theatres located in Ephesus in what is now Turkey Greek plays like those written by Sophocles Aeschulus Ephesus and Artistophanes were performed here over 3000 years ago Performances are still presented there to this day Conclusion The File functions are among the most powerful and versatile features of the Prometheus course management system Creative use of files can simplify instruction and facilitate student learning Experiment with file placement in courses to find the strategies which are most compatible with academic discipline and teaching style Remember that instructions for posting files can be found in several places within Prometheus Contextual help can be accessed in the Files area or File Manager by selecting the help icon in the upper right corner of the screen Step by step instructions for posting all types of Files can be found in the User Manual a pdf document Access the User Manual by choosing from the navigation bar within any course or by selecting the General Help icon from the Course Listings page Please direct any questions to your Prometheus representative 2001 2002 Blackboard Inc
12. reable the collaborative files are also either course specific or general as shown in the illustration below Course m Content Collaborative Comp No one can see personal files but the person who owns the account Every Prometheus user has personal files which include e My Files a repository of files that no one can see until placed in a course They are available across all courses but only viewable when placed in a text 2001 2002 Blackboard Inc box when and where appropriate For example a picture vita paper writing policies or other re used documents can be held in the My Files area e Inbox which is analogous to a mail drop Each person has an Inbox for each course Students can post files to Inboxes but cannot see inside them As students drop files like assignments into the instructor s Inbox Prometheus creates a sub folder with that student s name on it Every subsequent file posted to the Inbox by that student will go directly into the folder As noted above Collaborative Files are course specific files that can be seen by groups of people Collaborative files can either be viewed and shared by all course participants or limited to specific groups of designated students For example members of a student group called Leaders will be the only ones able to see the folder of that name and the files it contains Faculty create student groups in the Utilities gt gt Groups area Please see the Faculty Quic
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