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महोदय, ननविदा सं SBBJ:01:2015

1. fas 20 07 2015 2 30 37 Checklist 20 07 2015 3 30 dsa 1 37 hh alictiet Head Office Iba ee Reman Tilak Marg o STATE BANK OF BIKANER AND JAIPUR Post Box No 154
2. Associale af the State Bank of india JAIPUR 302 005 IT DEPARTMENT RECIN Ph 2227290 5101628 Lx 78 0141 2227150 Dated 29 06 2015 M s Dear Sir TENDER No SBBJ 01 2015 16 SUPPLY amp INSTALLATION OF 10KVA 10KVA UPS SYSTEMS AND BATTERY SETS THROUGH E TENDERING PROCESS 1 Online tenders Technical bids are invited through e tendering as per the terms and conditions given in the enclosed Annexure for purchase of 10KVA 10KVA one as hot standby UPS systems for branches offices and battery sets for existing UPS systems at Head Office Jaipur 2 This tender is restricted to the following vendors empanelled with us for supply of UPS systems M s Novateur Electrical amp Digital Systems Pvt Ltd Chennai M s Consul Consolidated P Ltd Chennai M s Techser Power Solutions Pvt Ltd Bangalore M s Tritronics India Pvt Ltd New Delhi M s Electronics amp Controls Power Systems Pvt Ltd Bangalore M s M S Intro Power Pvt Ltd New Delhi Pak WN Please note a Either Indian agent on behalf of the Principal OEM or Principal OEM itself can icd bid but both cannot bid simultaneously for the same item product in the same lt tender b If an agent submits bid on behalf of the of the Principal OEM the same agent l x shall not submit a bid on behalf of another of the Principal OEM product in the same
3. 27 Battery set a Complete with self standing cubicle or cabinet f SMF Batteries b Make like Panasonic C S B Amar Raja Newmax E Amco best U Plus HBL Exide Power safe Rocket Numeric and Hitachi The UPS vendors to specify the make of battery they propose to use they have to submit detailed literature of battery and battery manufacturers capability etc Maximum three makes can be specified a Back up time shall be designed with battery drain of less than 75 or as per manufactures recommendations for enhanced battery life b The back up time at full load shall be two hours c Battery set details to be indicated by the supplier i DC Terminal voltage ii No of batteries and each battery voltage iii Ampere hour capacity of each battery d End cell voltage for cut off shall be considered as 1 75 cell e Only Valve Regulated Lead Acid VRLA type SMF batteries with electrolyte in paste form are acceptable Any other type including calcium batteries are not acceptable f The battery should be brand new and the date of manufacture of batteries should not be more than three months old Battery capacity for SMF batteries to be specified in tender shall be calculated in VAH as under D C Current UPS KVA x 1000 x Load Power Factor 71 Inverter efficiency x End Voltage UPS KVA x 1000 x 1 Assumption Inverter Efficiency 93 0 93 x End Voltage Section 1 02 Capa
4. ili Tests at b c d amp j shall be performed with full resistive load full inductive load and SMPS load iv Test at k shall be performed with full resistive load Notes If the UPS does not conform to specifications either during factory test or at site the Bank reserves the right to reject the same The successful tenderer shall then have to remove the same at his cost from site and supply a new piece conforming to the specifications I The successful tenderer shall have to make all arrangements for all types of loads and electric supply required for the tests mentioned herein The Bank reserves the right to randomly decide to carry out testing of a few UPS systems at site after installation at the cost of UPS vendor who will be required to arrange for all the requisite variacs maters loads etc and carry out the tests through vendor s personnel in the presence of Bank s engineers Place _ Vendor signature Date Stamp 11 zm o Tender No SBBJ 01 2015 16 Dated 24 June 2015 SBBJ Confidential ANNEXURE III TERMS amp CONDITIONS 1 NAME OF WORK Supply amp installation of UPS Systems with batteries and battery sets at various offices of State Bank of Bikaner amp Jaipur 2 Please read the conditions governing the quotations enclosed carefully 3 Please fill in relevant information in the blanks provided 4 Please sign in full on the complete tender document and upload as part of the
5. a quarterly basis and the system uptime efficiency shall be computed as under Total Time Down Time Total time 100 where Total Time is on 24 7 365 basis l Down time is the aggregate time lost due to any equipment malfunction and remedial maintenance during the quarter PERFORMANCE The VENDOR shall guarantee and ensure post installation SYSTEM UPTIME efficiency of 9896 for the full configuration of the equipment in every quarter PENALTY Without prejudice to any of the SBBJ s other rights and remedies a penalty of Rs 1000 per hour will be levied by SBBJ for failure to deliver the guaranteed uptime e The vendor shall also guarantee that there shall not be more than three failures of critical components in any calendar quarter at any site In the event of more than three failures in these critical components the vendor shall REPLACE the defective equipment with NEW compatible equipment acceptable to the BANK immediately f The vendor shall keep spares of essential kits or parts of the EQUIPMENT at the office where the engineer is located vide Annexure VI to keep the down time minimal The vendor if he chooses may install his own standby system of identical specification If such system is acceptable to the Bank the period of use of such system shall be deducted from the downtime for all purposes g SPARE PARTS AND TEST EQUIPMENT The vendor shall undertake to maintain necessary tools test equipment sub as
6. double conversion using IGBTs in the Inverter and converter Provision for configuring three or more UPS systems in parallel load sharing mode Indicate the maximum No of UPS system that can be connected in parallel for forming N 1 Configuration The requirement is for fully rated capacity of single module in parallel with similar module sharing the load having provision for adding one or two modules of similar units paralleling of UPS should be achieved by paralleling the output on the power side using control logic signal bus Each UPS should be capable of individually starting running and feeding to the load apart from parallel operation 4 Individual battery back up is necessary 9 Inverters should be synchronized with common bypass supply s Example For 10 KVA load we consider 2 rios of 10 KVA each UPS systems in parallel load sharing mode with provision to add one or two numbers of 10 KVA each similar UPS systems in future 2 Inversion Adaptive pulse width modulation or sine weighted pulse Technique width modulation with high switching frequency gt 12KHZ for IGBTs 3 Input Voltage i Single Phase range 240 15 45 V in the state of Rajasthan amp 240 l 15 30 V other than Rajasthan ii Three Phase p 415 15 30 V in the state of Rajasthan amp 415 15 V other than Rajasthan In either case there should be input to output isolation see note below Note Static by pass arrangement may
7. KW to the input power with battery disconnected or battery charging power added to the output Testing shall be at full load 66 load and 33 load Unity P F i e rated capacity in KVA KW Penalty applicable If the overall efficiency is found to be less than the Bank s specified range the UPS is to be rejected and replacement passing the test to be obtained No further tolerance is permissible 15 Operating Oto50 Degree Celsius PIS Temperature 17 Relative 9596 at 35 Degree Centigrade non condensing Humidity s E At 1 meter from the UPS 55 dba for 10KVA 60 dba for 10KVA Proto type test certificate required 18 Noise level Tender No SBBJ 01 2015 16 Dated 24 June 2015 SBBJ Confidential 9 Built automatic boost trickle charge modes with current Charger in solid state float cum boost charger with limiting features The charger characteristics shall be such as to match the float boost charging of the batteries as per battery characteristic for enhancing the life of batteries The charger should be designed for at least 1596 of the total battery current as per working given below Battery terminal voltage 408V DC Battery AH 100AH Total battery capacity 408x100 VAH 40800VAH Total Battery Current 40800 4092100 Amps Minimum Charging Current required 15 100x15 100 15Amps The UPS system should have necessary
8. access to the site irrespective of the cause ETPL is not responsible for any damages including damages that result from but are not limited to negligence ETPL will not be held responsible for consequential damages including but not limited to systems problems inability to use the system loss of electronic information etc o Tender No SBBJ 01 2015 16 Dated 24 June 2015 SBBJ Confidential All the bidders are requested to ensure that they have a valid digital certificate well in advance to participate in the online event All the Bidders are required to submit the Process Compliance Form Annexure XIl duly signed to M s e Procurement Technologies Ltd Ahmedabad before due date After the receipt of the Agreement Form Log in ID amp Password shall be allotted to the bidders After the completion of the Auction event the L1 Bidders for the concerned group have to submit the Price Breakup as per Annexure XIII within 24 hours of the reverse auction to M s e Procurement Technologies Ltd Ahmedabad and SBBJ for further proceedings Reverse Auction bidding Process Instructions ENGLISH REVERSE NO TIES AUCTION Auction Format There is only 1 Bidder at a particular position rank which means 1 L1 1L2 amp soon a The criteria followed here is of Price only So the Bidder who quotes the lowest Price is declared as the winner of the Auction a A bidder here can revise his bids The revised price should be low
9. during the auction process With regards Signature with company seal Name Company Organization Designation within Company Organization Address of Company Organization e Sign this document and Fax at 91 079 4023 0847 o Tender No SBBJ 01 2015 16 Dated 24 June 2015 SBBJ Confidential 34 Annexure XII Format of Undertaking of Authenticity for 10KVA 10KVA UPS Systems We hereby undertake that all the components parts assembly software used in the 10KVA 10KVA UPS systems shall be original new components parts assembly software from respective OEMs of the products and that no refurbished duplicate second hand components parts assembly software shall be used We also undertake that in respect of licensed operating system ordered by the Bank shall be supplied along with the authorized license certificate and also that it shall be sourced from the authorized source In case we are found not complying with any of the above terms and conditions at the time of delivery or during installation for 10KVA 10KVA UPS systems we agree to take back the materials if already supplied and return the corresponding payment if already made Authorized Signatory Name Designation trag E a x 0 Tender No SBBJ 01 2015 16 Dated 24 June 2015 SBBJ Confidential E Annexure XIII To M s e Procurement Technologies Ltd abcprocure A 801 Wall Street II Opp Orient Club Nr G
10. it is the bidders responsibility decision to send fax communication immediately to ETPL furnishing the price the bidder wants to bid online with a request to ETPL to upload the faxed price on line so that the service provider will up load that price on line on behalf of the Bidder It shall be noted clearly that the concerned bidder communicating this price to service provider has to solely ensure that the fax message is received by ETPL in a readable legible form and also the Bidder should simultaneously check up with ETPL over phone about the clear receipt of the price faxed It shall also be clearly understood that the bidder shall be at liberty to send such fax communications of prices to be up loaded by ETPL only before the closure of Bid time and under no circumstances it shall be allowed beyond the closure of bid time Such bidders have to ensure that the service provider is given a reasonable required time by the bidders to upload such faxed prices online and if such required time is not available at the disposal of ETPL at the time of receipt of the fax message from the bidders ETPL will not be uploading the prices It is to be noted that neither SBBJ nor ETPL will be responsible for these unforeseen circumstances In order to ward off such contingent situation bidders are requested to make all the necessary arrangements alternatives whatever required so that they are able to circumvent such situation and still be able to par
11. purchaser against us on or before date of expiry of guarantee all the rights of the purchaser under this guarantee shall be forfeited and the bank shall be relieved and discharged from all liability under this guarantee Notwithstanding anything contained herein above our liability under this guarantee is of Rs Rupees and the guarantee shall remain in full force and effect until a demand made there under up to date DATED AT PLACE THIS __ DAYOF FULL SIGNATURE WITH SEAL OF THE BANK SURETY 25 B o Tender No SBBJ 01 2015 16 Dated 24 June 2015 SBBJ Confidential Annexure VIll FORMAT FOR FORMAT FOR EMD BANK GUARANTEE BANK GUARANTEE 10 Dear Sir EMD BANK GUARANTEE FOR SUPPLY INSTALLATION TESTING amp COMMISSIONING OF AS ARE SET OUT IN THE RFP NO DATED dd mm yyyy WHEREAS STATE BANK OF BIKANER AND JAIPUR a body corporate constituted under the State Bank Of India Subsidiary Banks Acts 1959 having its Head office at Tilak Marg C Scheme Jaipur Rajasthan and branches offices in situated in India hereinafter referred to as SBBJ which expression shall unless repugnant to the context or meaning thereof be deemed to include its successors and assigns has invited Request for Proposal for enne as are set out in the State Bank of Bikaner and Jaipur Request for Proposal dated dd mm yyyy 2 lt is one of the terms of sai
12. technical quotes on the website 5 This tender is invited online an e tendering initiative by the Bank Please also note that a The _ online Technical bid is to be submitted online on the website http sbi abcprocure com by before 2 30 P M on 20 07 2015 The technical bid shall be evaluated in the presence of vendors or their duly authorized representatives empowered to negotiate on behalf of the vendors who choose to be present Vendors representatives shall produce a letter of authority in this regard Further please note that the vendor s who do not qualify in the technical bid will not be considered for commercial quotation through reverse auction b The vendors are requested to note that they cannot make their online submission after the time stipulated above and no extension of time will normally be permitted for submission of quotation c The vendor will submit his quotation after carefully examining the document conditions and the schedule of work after inspecting the site Site inspection will be permitted on request by prior arrangement with the bank d Quotations not fulfilling any or all of the conditions prescribed or which are incomplete in any respect are liable to be rejected e The vendor should refrain from giving any clues with regard to their quotations Rates Prices Amount etc in Technical Bid 6 NO AMOUNT SHOULD BE QUOTED AS CHARGES DURING WARRANTY PERIOD OR FOR TRAINING CHARGES VIOLATION OF
13. Gert TNT Hood Office STATE BANK OF BIKANER AND JAIPUR fava xu mi gt O frees srt Teak Marg Wee Post Box No 154 WUT Jaipur 302 005 UH Ph 33373290 510 1628 State B k of I IT Department bara Toiex No 2202 036 2394 T ram umor BIKKJA Fax 0141 2227150 NNNM 29 06 2015 H_10KVA 10KVA UPS System Aca Battery sets A 1OKVA 10KVA UPS System A Battery sets
14. June 2015 SBBJ Confidential f Short circuit overload protection through MCB or MCCB 9 All other protection systems required for safety of UPS system such as over temperature protection etc h Protection against earth leakage current by suitable protective devices like negative sequence current sensor RCCB 23 Thyristor Bi directional with change over time less than 10 based Static Auto bye pass milliseconds in free running mode and instantaneous in synchronous mode from inverter to bye pass and vice versa Should be provided a Mains ON with phase indication for single phase 3 phase separately for all the phases b Inverter ON OFF FAULTY TRIP Reason c Charger ON FAULTY OR TRIP Reason d Battery Low e Static by pass ON f Over temperature 25 Alarm i Low battery alarm and mains failure alarm to be 7 provided Both should be audio visual i Over temperature alarm in two stages 1 tstage Waming intermittent audio alarm 2 stage Tripping continuous audio visual and resetable 26 Metering Digital Panel Meter duly calibrated up to 1 5 accuracy class or LCD display system to indicate the following i A C Voltage Input Output each phase in case of 3 phase 1 A C Current Input Output each phase in case of 3 phase iii D C battery voltage IV D C Charging discharging current V Frequency Input Output n n
15. Reverse auction will be conducted on scheduled date amp time 7T At the end of reverse auction event the lowest bidder value will be known on the network 8 The lowest bidder has to fax the duly signed filled in prescribed format as provided on case to case basis to SBBJ through service provider within 24 hours of action without fail 9 Any variation between the on line bid value and signed document will be considered as sabotaging the tender process and will invite disqualification of vender to conduct business with SBBJ as per prevailing procedure O Tender No SBBJ 01 2015 16 Dated 24 June 2015 SBBJ Confidential Business Rule for finalization of the procurement for finalization of the procurement SBBJ shall finalize the procurement of the 10KVA 10KVA UPS systems and battery sets against this Tender through reverse auction mode SBBJ has made arrangement with M s e Procurement Technologies Ltd Ahmedabad ETPL who shall be SBBJ s authorized service provider for the same Please go through the guidelines given below and submit your acceptance to the same 1 Computerized Reverse auction shall be conducted by SBBJ on pre specified date while the vendors shall be quoting from their own offices place of their choice Internet connectivity and other paraphernalia requirements shall have to be ensured by vendors themselves In the event of failure of their Internet connectivity due to any reason whatsoever it may be
16. SCHEDULE as per Annexure IV Necessary manuals literature training materials if any in respect of the above areas shall be provided by the vendor to the participants in the training program free of cost 18 Transfer of Ownership Ownership Transfer of ownership of the property shall be effective as soon as the equipment is installed tested and accepted by the bank after accepting the test certificates as specified in clause 14 19 Insurance Vendor shall arrange for suitable transit insurance cover at no extra cost to the Bank which will cover the period till the system is installed as mentioned in para 8 and as _ per para 18 20 Guarantee defect liability period The UPS systems shall be guaranteed for one year from the date of commissioning or 15 months from the date of delivery whichever is earlier and the batteries shall be guaranteed for three years from the date of commissioning or 39 months from the date of delivery whichever is earlier which shall include preventive maintenance repair replacement and free provision of spares parts kits excluding consumables as and when necessary During the guarantee period vendor is also required to replace repair the faulty battery batteries This condition also applies towards system software and application packages delivered by the vendor along with the system The vendor should particularly ensure that the systems and other software are VIRUS free and does not cause disruption or ot
17. THESE INSTRUCTIONS WOULD ENTAIL DISQUALIFICATION 7 ALL PRICES SHOULD BE QUOTED NET OF ALL DISCOUNTS QUOTATIONS OFFERING ANY DISCOUNTS MAY BE DISQUALIFIED FOR DETAILS SEE PARA NO 8 OF CONDITIONS GOVERNING THE QUOTATIONS 8 Canvassing in connection with quotations is strictly prohibited and quotations submitted by vendors who resort to canvassing are liable to be rejected 9 No price escalation adjustment or any other escalation will be payable 10 The Bank may if considered necessary hold comprehensive price negotiations with the L1 vendor A M E wv 11 The bank reserves the right to accept reject any quotation without assigning any reasons therefore 12 Tender No SBBJ 01 2015 16 Dated 24 June 2015 SBBJ Confidential CONDITIONS GOVERNING THE QUOTATIONS 1 Signature In the case of authorized person the copy of letter issued by competent authority to sign on behalf of the company should be enclosed 2 Equipment The vendor should supply UPS Systems with Batteries and battery sets to the State Bank of Bikaner amp Jaipur and carry out their installations at SITE Unless otherwise specifically referred all the items of UPS and Batteries should be referred to as EQUIPMENT in this document 3 Installation The equipment should be installed at the offices of State Bank of Bikaner amp Jaipur which shall be referred to as site in this document 4 Delivery I The UPS Systems with B
18. UPS Systems Battery make Nos AH Volt etc so that these numbers can be verified by the inspecting officials Documentary evidence should be made available by the vendors in the form of official brochures or test reports regarding the validity of the part numbers E IV The vendor shall deliver along with the UPS Systems a complete set of system documentation and softw re user manual if any along with SAMEER ERTL ETDC 1 1 T s Engineering Colleges of repute test certificates as per new technical specifications for each UPS system V All software should be preloaded at the factory before dispatch to the TO Q sites 5 Quantities liable to vary The quantities furnished in the schedule of work are liable to alteration by omission deduction or addition of the originally ordered quantity in the tender and it should be clearly understood that the contract is not a lump sum contract Payment shall be regulated on the actual quantities of supply made or work done at the accepted rates The Bank may at any time by a written order given to the Vendor make changes within the general scope of the Contract in any one or more of the following a Method of shipment or packing b Place of delivery c Quantities to be supplied above or below the originally declared quantities The Bank also reserves the right to order individually any one or more of the item s for any of its branches offices till the validity of the rates 6 Vendo
19. a Performance Bank Guarantee in terms of the order Further the supplier and the purchaser have agreed that the supplier shall repair or replace free of cost equipments machinery its parts and components found defective on account of bad workmanship or defective materials or inferior manufacture as mentioned in the warranty and guarantee clause indicate the name of the Bank giving the guarantee do hereby undertake to pay the amounts due and payable under this guarantee without any demur merely on a derhand from the purchaser stating that the amount claimed is due by way of loss or damage caused to or would be caused to or suffered by the purchaser by reason of breach by the supplier in any of the terms or conditions contained in the said order or by reason of the supplier s failure to perform the order ANY SUCH DEMAND MADE BY THE PURCHASER SHALL BE CONCLUSIVE AS disputes raised by the supplier in any suit or proceeding pending before any Court or Tribunal or Arbitration relating thereto our liability under this present being absolute and unequivocal The 24 o Tender No SBBJ 01 2015 16 Dated 24 June 2015 SBBJ Confidential payment so made by us under this Guarantee shall be a valid discharge of our liability for payment there under and the supplier shall have no claim against us for making such payment WOE Copa indicate the name of the Bank giving the guarantee further agree with the purcha
20. aintenance by their engineers and or arrange for supply of kits or parts and spare parts on terms to be mutually agreed upon The vendor shall provide continue to provide support for the UPS systems for at least seven years from the date of acceptance However the rates after 3 years from the date of acceptance would be at a rate to be mutually negotiated based on prevailing UPS cost and market MC rates The bank may change the terms of the future AMC if necessary to meet changing needs on mutual agreement with the vendor 23 Subcontracting The vendor shall not without the prior written consent of State Bank of 24 Bikaner amp Jaipur subcontract or permit anyone other than the vendor s own personnel to perform any of the work services or other performance required of the vendor Equipment Attachments SBBJ shall have the right to make changes and attachments to the EQUIPMENT provided such changes or attachments do not prevent proper maintenance from being performed or reasonably increase the cost of performing repair and maintenance service 25 Earnest Money Deposit 254 25 2 25 3 25 4 25 5 Tender No SBBJ 01 2015 16 Dated 24 June 2015 SBBJ Confidential The Bidder shall furnish as part of its Bid an EMD of Rs 1 95 000 00 Rupees One Lac Ninety Five Thousand only The EMD need to be deposited with the Bank before 2 30 PM on 20 07 2015 Ms a The EMD is required to protect the Bank against
21. al Such arbitration shall be governed by the provisions of the Indian Arbitration Act 19 e Tender No SBBJ 01 2015 16 Dated 24 June 2015 SBBJ Confidential _ E ANNEXURE IV TRAINING SCHEDULE The vendor shall offer free brief user training at the SITE to officers employees from each of the branch office in the following areas System Administration User Management System monitoring and Recovery amp Restoration of operations in the event of break down etc rarer 20 P o Tender No SBBJ 01 2015 16 Dated 24 June 2015 SBBJ Confidential ANNEXURE V CONDITIONS GOVERNING REPAIR AND MAINTENANCE SERVICES The VENDOR shall agree to maintain the UPS System and Batteries in good working order and for this purpose shall provide the following repair and maintenance services a Preventive Maintenance The VENDOR shall conduct Preventive Maintenance including but not limited to inspection testing satisfactory execution of all diagnostics replacement of unserviceable parts cleaning and removal of dust and dirt from the interior of the EQUIPMENT and necessary repairing of the EQUIPMENT once within the first fifteen days of the commencement of the warranty period and once within the first fifteen days of every subsequent quarter on a day and ata time to be mutually agreed upon Notwithstanding the foregoing the VENDOR recognizes SBBJ s operational needs and agrees that SBBJ shall have the right to requ
22. amongst all places a branch at and wherever the context SO requires includes its successors and assigns hereinafter called the SURETY for the favour of STATE BANK OF BIKANER amp JAIPUR hereinafter called SBBJ and wherever the context so requires include it successors and assigns The IT Department of State Bank of Bikaner and Jaipur Head Office Jaipur is placing the order for purchase of UPS systems is hereby called as purchaser The Purchaser has placed an order no dated the Hereinafter called the Said Order for supply amp installation of UPS systems Battery sets at the SBBJ branch for the total value of Rs with M s a company having its registered office at T gt gt and wherever the context so requires includes its successors and assigns hereinafter called to or referred to as The Supplier In terms of the order the supplier is required to furnish the purchaser at his own cost a Performance Bank Guarantee for an amount of Rs equal to the 10 of the above total value for fulfilling the conditions of technical delivery in the purchase order towards guarantee against all manufacturing defects for a period up to 12 36 months from the date of installation or 15 39 months from the date of delivery whichever is earlier of UPS systems Batteries at the branch and acceptance thereof v The surety at the request of the supplier agreed to issue
23. ank of Bikaner amp Jaipur IT Department Head Office Tilak Marg C Scheme Jaipur Raj 302005 well before the submission time of the technical bids i e 2 30 PM on 20 07 2015 37 0 Tender No SBBJ 01 2015 16 Dated 24 June 2015 SBBJ Confidential
24. ast extension or 30 minutes whichever is lower In any event the auction process deem to have concluded by 90 minutes from the start of the auction Auto bid feature will be enabled from the start time of bidding This feature will be explained during training At the end of reverse auction process L1 of Reverse Auction will be identified separately for each type of UPS System a SBBJ reserves the right to reject any or all the bids without assigning any reason whatsoever Price Bid evaluation and award of purchase order The above terms and conditions are acceptable to us Vendor s name with Seal 32 zm o Tender No SBBJ 01 2015 16 Dated 24 June 2015 SBBJ Confidential ANNEXURE X The Dy General Manger IT Department State Bank of Bikaner amp Jaipur Head Office Tilak Marg C Scheme JAIPUR f DECLARATION e Having read and understood we hereby undertake and agree to abide by all the terms and conditions stipulated by the Bank in this tender document including all annexure addendum and corrigendum eWe shall participate in the on line Reverse Auction conducted by e Procurement Technologies Ltd Ahmedabad and submit our commercial bid We shall also abide by the Business Rules prescribed for online auction e Certify that our quotations for all items herein conform to the manner of quoting specified in the General Instructions and Term
25. atteries and battery sets should be supplied installed tested and commissioned by the vendor within 45 days from the date of our purchase order Time shall be the essence of the contract I State Bank of Bikaner amp Jaipur reserves the right to cancel the Purchase order if the vendor fails to complete delivery within the stipulated period In the event of such cancellation of order the vendor shall not be entitled to any compensation Penalty 01 2 of the value of purchase order per week of delay or part thereof subject to a ceiling of 576 of contract value will be charged for delay in supply amp completion attributable to supplier This amount of penalty so calculated shall be deducted at the time of making payment as stated below in clause 16 In case any vendor awarded the contract is unable to deliver UPS Systems along with Batteries by the stipulated delivery dates mentioned above the Bank may cancel the order and award it to any other vendor and or levy penalties as stipulated herein The Bank reserves the full right to take any action as it deems fit in case the vendor does not make delivery by the stipulated delivery dates Il All internal components of the UPS System and Batteries should be UPS System and Batteries should b valid components of that Brand The vendor should confirm compliance in their technical quotations Further the invoice and Delivery Challars should indicate the Part Numbers of various compcnents viz
26. be connected in such a way that the input and output sides shall always remain galvanically isolated 4 Input frequency 45Hz to 55Hz Nominal DC 72 V to 408 V DC taking nominal 2V per cell Voltage E Tender No SBBJ 01 2015 16 Dated 24 June 2015 SBBJ Confidential Output voltage 220 230VA C 1 1 upto20KVA 3PhIP 1ph OP udi d 400 415VA C 1 1Above20KVA 3PhIP 3PH OP NE Output 50Hz 4 synchronous to mains 50Hz 0 1 Free running mE Power Factor The UPS shall be provided with Active input P F correction system to obtain P F 0 95 to unity when the connected load P F varies from 0 6 to unity Total Harmonic 296 for linear load Distortion o p for non linear load voltage 10 Harmonic Distortion input current 12 Overload capacity 150 for 1 minute 110 for 10 minutes During the test the load should not get transferred to mains through static switch For 100 step load Test at unity PF taking rated capacity KVA KW i e from full load to no load and no load to full load Dip lt 3 Peak 3 with recovery time within 3 cycles to normal 13 Transient Response and voltage Recovery time output voltage Overall gt 91 5 1 i e between 90 5 amp 92 5 at full load 88 1 at 66 load and 85 1 at 33 load for step load Definition of overall efficiency efficiency It is the ratio of output power in
27. ch UPS Total AH AH X No NO iN n 3 2 years AMC after one year warranty period for 10KVA 10KVA UPS system one as hot stand by As per the formula mentioned in our technical specification in Annexure ll the total battery AH required for 2 hours back up is 5540AH 2770AH 2770AH for 1OKVA 10KVA UPS systems Any higher AH is acceptable to the Bank but no benefit of higher AH will be given to the tenderer Particular Percentage Overall efficiency of 10KVA 10KVA UPS one as hot standby at full load s LX Supply amp installation of SMF batteries with three year warranty period Qty Complied Yes no Description 12 V SMF Battery bank for 5OKVA4 50KVA UPS systems for 2 hours backup on each UPS Total AH 28000 200AH X140 Nos Make of battery More than three makes are not allowed 12 V SMF Battery bank for 20KVA UPS system for 2 hours backup on UPS Total AH 5625 _ 75AH X 75 Nos ENS Make of battery More than three makes are not allowed ne Signature of Vendor With seal S gt 0 Tender No SBBJ 01 2015 16 Dated 24 June 2015 SBBJ Confidential Annexure l a TECHNICAL SPECIFICATIONS FOR ON LINE UPS SYSTEM OF above 5 TO 60 KVA E Specifications Complied NO Yes No Technology 1 UPS systems with pulse width modulation PWM technology in True On line Configuration with
28. city of battery AH D C Current x duration in hrs capacity utilization VAH AH x Nominal Voltage gt Duration capacity utilization 72 hr 30 min 5296 1hrs 62 2hrs 74 3hrs 83 4hrs 85 End voltage may be taken either as 1 75 V i e for one cell or 10 5 V one battery with 6 cells Accordingly the Nominal Voltage shall be 2 V for one cell or 12V for one battery with 6 cells respectively The VAH figures in either case shall be the same MU us Xx oe The tendered battery set shall have minimum VAH as indicated above Tenderer quoting for higher VAH shall not be given any benefit A sample calculation in case of Tubular Batteries obtained from one of the manufactures is given below for guidance while using tubular batteries Inverter efficiency 93 UPS Rating 10KVA Load Power Factor 1 0 End cell Voltage 1 75V Load pattern Full load for 1 hr Temperature 25Deg Centigrade Discharge current KVA x 1000 x load PF End Cell Voltage x Inverter Efficiency o Tender No SBBJ 01 2015 16 Dated 24 June 2015 SBBJ Confidential 10x 1000 x 1 0 1 750 933 6144 39amps AH 1hr x 6144 39 6144 39 From the table given below Effective capacity at 1 hr rate 50 of rated capacity Therefore capacity required 6144 39 0 5 12288 78 VAH Nominal Cell Voltage x AH 2 x 12288 78 24577 56 Now if we want to use a 240V system AH 24577 56 240 102 Capacity Ampere Hour Output as a perce
29. d Password or may be assigned a Unique User Name amp Password by ETPL In case of Password assigned by ETPL the Bidders are requested to change the Password after the receipt of initial Password from ETPL All bids made from the Login ID given to the bidder will be deemed to have been made by the bidder BIDS PLACED BY BIDDER The bid of the bidder will be taken to be an offer to execute the work Bids once made by the bidder cannot be cancelled The bidder is bound to execute the work as mentioned above at the price that they bid Should any bidder back out and not supply 1OKVA 10KVA UPS systems and battery sets as per the rates quoted SBBJ and or ETPL shall take action as appropriate LOWEST BID OF A BIDDER In case the bidder submits more than one bid the lowest bid will be considered as the bidder s final offer to execute the work AUCTION TYPE 1 Sealed bid Reverse Auction 2 English Reverse No Ties DURATION OF AUCTION The duration of Auction will be of one hour If somebody is bidding just before 5 minutes of Auction closing the Auction will get extended for another 5 minutes from the scheduled closure time of the auction THIS SCHEDULE IS TENTATIVE IF ANY CHANGE IN SCHEDULE THE SAME SHALL BE COMMUNICATED TO YOU BID DECREMENT The minimum Bid decrement shall be available to the Bidders at the start of the auction The bidder can view the same by clicking on the Item details at the start of the auction The bidder can b
30. d Request for Proposal that the Bidder shall furnish a Bank Guarantee for a sum of Rs Rupees Only as Earnest Money Deposit 3 Mis si a hereinafter called as Vendor who are our constituents intends to submit their tender for the said work and have requested us to furnish guarantee in respect of the said sum of Rs Rupees Only 4 Accordingly this guarantee made this day of two thousand by the the Name of the Bank giving the guarantee constituted under the having its registered office Head Office at and branch hereinafter referred to as the Guarantor which expression shall unless repugnant to the context or meaning thereof be deemed to include its successors and assigns in favour of SBBJ 5 NOW THIS GUARANTEE WITNESSETH THAT We __ Guarantor do hereby agree with and undertake to the State Bank of Bikaner and Jaipur their Successors assigns that in the event of the SBBJ coming to the conclusion that the Bidder has not performed their obligations under the EX said conditions of the RFP or have committed a breach thereof which conclusion shall be binding on us as well as the said Vendor we shall on demand by the SBBJ pay without i demur to the SBBJ a sum of Rs Rupees Only or any lower amount that may be demanded by Stat Bank of Bikaner and Jaipur Our guarantee shall be treated as equivalent to the Earnest Mon
31. d in tender document and shall not be subjected to any change whatsoever At the end of the reverse auction bidder has to provide a detail break up for his lowest offer as per Annexure XIII Procedure of Reverse Auctioning i English Reverse no ties Reverse Auction SBBJ will declare its Opening Price OP which shall be visible to all vendors during the Tender No SBBJ 01 2015 16 Dated 24 June 2015 SBBJ Confidential 29 10 11 12 13 14 15 16 17 18 19 d Your rank in the auction start of the reverse Auction You will be required to start bidding after announcement of Opening Price and decrement amount li Sealed Bid auction will be for 15 minutes and English Reverse no ties shall be for a period of one hour If a bidder places a Bid in the last 5 minutes of closing of the Auction the auction shall get extended automatically for another 5 minutes from the scheduled closure time of auction Such extension will be allowed to continue till no quote is placed within 5 minutes of the last extension or 30 minutes whichever Is lower In any event the auction process deem to have concluded by 90 minutes from the start of the auction In case there is no Bid in the last 5 minutes of closing of Auction the Auction shall get closed automatically without any extension Please note that if there are more than one item in a single auction the auto extension will be applicable to the enti
32. e and password by logging on the to the website or in the alternative if you so desire you can be assigned a Unique User Name amp Password by ETPL You are advised to change the Password after the receipt of initial Password from ETPL to ensure confidentiality All bids made from the Login ID given to you will be deemed to have been made by your company You will be able to view the following on your screen along with the necessary fields in the English Reverse no ties Reverse Auction a Leading Bid in the Auction only total price b Bid Placed by you c Opening Price L At the end of the Reverse Auction SBBJ will decide upon the winner SBBJ s E d decision on award of Contract shall be final and binding on all the Bidders Ru SBBJ shall be at liberty to cancel the reverse auction process tender at any time before ordering without assigning any reason SBBJ shall not have any liability to bidders for any interruption or delay in access to the site irrespective of the cause Other terms and conditions shall be as per your technical offers and other correspondences till date You are required to submit your acceptance to the terms conditions modality given above before participating in the reverse auction Tender No SBBJ 01 2015 16 Dated 24 June 2015 SBBJ Confidential Terms amp Conditions of Reverse Auction 1 LOG IN NAME amp PASSWORD Each Bidder may generate a unique User Name an
33. eased and discharged from all our obligations and liabilities hereunder Yours faithfully a For and on behalf of Authorized official NB This guarantee will require stamp duty as applicable in the State where it is executed and shall be signed by the official s whose signature and authority shall be verified Tender No SBBJ 01 2015 16 Dated 24 June 2015 SBBJ Confidential Annexure IX BUSINESS RULES FOR REVERSE AUCTION GENERAL TERMS AND CONDITIONS OF REVERSE AUCTION Against this Enquiry for the subject item system with detailed scope of supply as per our specification SBBJ may resort to REVERSE AUCTION PROCEDURE i e ON LINE BIDDING on INTERNET 1 For the proposed reverse auction technically acceptable bidders only shall be eligible to participate 2 SBBJ will engage the services of a service provider who will provide all necessary training and assistance before commencement of on line bidding on Internet 3 SBBJ will inform the vendor in writing in case reverse auction the details of service provider to enable them to contact and get trained 4 Business rules like event date time start price bid decrement extensions etc also Will be communicated through service provider for compliance 5 Vendors have to fax the compliance form in the prescribed format provided by service provider before start of Reverse auction Without this the vendor will not be eligible to participate in the event 6
34. ement of 10KVA 10KVA UPS systems for Various branches and offices of SBBJ and Battery sets for existing UPS systems at Head Office Jaipur This letter is to confirm that 1 The undersigned is authorized representative of the company 2 We have studied the Commercial Terms and the Business rules governing the Reverse Auction as mentioned in RFP of SBBJ and confirm our agreement to them 3 We also confirm that we have taken the training on the auction tool and have understood the functionality of the same thoroughly 4 We confirm that SBBJ Group and ETPL shall not be liable amp responsible in any manner whatsoever for my our failure to access amp bid on the e auction platform due to loss of internet connectivity electricity failure virus attack problems with the PC etc before or during the auction event 9 We understand that in the event we are not able to access the auction site we may authorize ETPL to bid on our behalf by sending a fax containing our offer price before the auction close time and no claim can be made by us on either State Bank Group or ETPL regarding any loss etc suffered by us due to acting upon our authenticated fax instructions 6 I we do understand that ETPL may bid on behalf of other bidders as well in case of above mentioned exigencies 7 We also confirm that we have a valid digital certificate issued by a valid certifying authority 8 We hereby confirm that we will honour the Bids placed by us
35. er than the L 1 price at that point of time Timeline Q Participate in the training Programme for bidding by ETPL on the dates mentioned in this document Q You should be prepared with competitive price quotes on the day of the bidding event Participate in the online bidding event Start bid price is the upper ceiling price of the contract value fixed by SBBJ for the reverse auction event Bidders can bid only lower than the start bid price Q Start bid price shall be available to the bidders during the start of the auction on the auction site Bid Decrement is the fixed amount by which or by multiples of which the next bid value can be decreased Q Bid Decrement shall be available to the bidders during the start of the auction on the auction site m The bidder s bids in the reverse auction must represent separately for each type of UPS System the total price of all items mentioned in the tender document inclusive of all taxes duties levies cess transport Octroi and Entry Tax etc Bidders will quote price in Indian Rupees Start bid price Bid Decrement Bid Price in reverse auction Auction Duration The auction will be of 1 hour duration In case there is bidding by any bidder within 5 minutes of closing of the auction the auction will be extended by another 5 minutes Such extension will be allowed to continue till no quote is placed within 5 minutes of the l
36. erformance of their obligations to the Bank Such employees shall also execute letters of fidelity and secrecy in such form as may be prescribed by the Bank Within the period of warranty maintenance cover stipulated in clauses 20 above the Bank shall have the right to g ne pure Do Shift the UPS systems and batteries to an alternate site at its choice Disconnect connect substitute UPS systems and or batteries acquired from another vendor and also install electronics components if any to enhance the systems performance The UPS systems batteries and electronics components referred to above may be obtained by the Bank from the vendor after advance consultation with the representatives of the vendor who would not unreasonably withhold consent in these matters SBBJ shall bear the charges for such shifting and reinstallation and the vendor should provide necessary assistance to SBBJ for the smooth reinstallation process The conditions contained herein would continue to be binding on the boy ms Er ir o after such shifting and reinstallation SSB Tender No SBBJ 01 2015 16 Dated 24 June 2015 SBBJ Confidential All disputes and differences of any kind whatsoever arising out of or in connection with this tender shall be referred to arbitration The arbitrator may be appointed by both the parties or in case of disagreement each party may appoint an arbitrator and the decision of the arbitrator s shall be fin
37. erves the right to disqualify any or all vendors either on the basis of their responses to all or some of the response sheets or even any part thereof without assigning any reasons whatsoever 10 The bidders are requested to note that it is mandatory to have a valid digital certificate issued by any of the valid certifying authority approved by Govt of India to participate in the online bidding The bidders are requested to ensure that they have the same well in advance or if any assistance is required in the same you can contact our service i provider M s e Procurement Technologies Ltd at the below given details Contact person Darshit Bhavsar 079 40230807 9879996111 Tel 91 079 40230 816 817 818 g Fax 91 079 40230847 Yours faithfully Dy General Manager IT Encl Annexure to XIV oem Tender No SBBJ 01 2015 16 Dated 24 June 2015 SBBJ Confidential ANNEXURE 1 SCHEDULE OF WORK TECHNICAL BID Supply amp installation of UPS systems with SMF batteries amp two years AMC after one year warranty period 7 S Description Qty Complied EN Make of battery More than three makes are not allowed Lu 10KVA 10KVA UPS system one as hot stand by with static by pass switch on each UPS systems Three phase input and single phase output mM 12 V SMF Battery bank for 10KVA 10KVA UPS systems for 2 hours backup on ea
38. ey Deposit for the due performance of the obligations of the Vendor under the said conditions provided however that our liability against such sum shall not exceed the sum of Rs Rupees Only 6 We also agree to undertake to and confirm that the sum not exceeding Rs E Rupees Only as aforesaid shall be paid by us without any Tender No SBBJ 01 2015 16 Dated 24 June 2015 SBBJ Confidential demur or protest merely on demand from the SBBJ on receipt of a notice in writing stating the amount is due to them and we shall not ask for any further proof or evidence and the notice from the SBBJ shall be conclusive and binding on us and shall not be questioned by us in any respect or manner whatsoever We undertake to pay the amount claimed by the SBBJ within a period of one week from the date of receipt of the notice as aforesaid We confirm that our obligation to the SBBJ under this guarantee shall be independent of the agreement or agreements or other understandings between the SBBJ and the Vendor This guarantee shall not be revoked by us without prior consent in writing of the SBBJ 7 We hereby further agree that a Any forbearance act or omission on the part of the SBBJ in enforcing the conditions of the said agreement or in compliance with any of the terms and conditions stipulated in the said tender and or hereunder or granting of any time or showing of any indulgence by the SBBJ to the Vendor or any other matter in connec
39. hardware Interface facility and software a USB port to work on existing i operating systems b Remote Manageability through SNMP facility There should be a facility to monitor and broadcast to all workstations whenever necessary conditions such as i Power failure UPS working on batteries preferably to indicate a Present load in percentage b Time up to which batteries can support with present load Dynamic battery back up time c Warning well in advance of shut down of the system 1 The software should be capable of automatically closing the files Auto file closure feature so that the data program files on our computers are not lost corrupted 21 Remote In system systems Administration Room with indication Unit indications like Mains on Inverter ON OFF Faulty Trip T Battery Low amp static by pass ON 25 meters inter connecting cable to be included in price quoted 22 Protection a Isolation Output shall be fully isolated from mains and surge spike suppressors to be incorporated b Current limiting protection Fuse less Electronic Built in overload short circuit protection with snubber circuits for current limit C Soft start on inverter and charger arrangement d Phase locking mechanism for UPS and mains frequency for 3 phase output e Over voltage under voltage protection o Tender No SBBJ 01 2015 16 Dated 24
40. her damages to the computer system or information and data contained in the computer system at the time of installation or subsequently Detailed conditions and covenants governing Repairs and Maintenanc A Services are furnished in Annexure V NS R WV 21 On site Repair and Maintenance Services The Vendor shall arrange for services Qu Ter qualified service engineers acceptable to the Bank at the time of installation and during warranty period for trouble shooting repair and replacement of all kits or parts and spare 16 Tender No SBBJ 01 2015 16 Dated 24 June 2015 SBBJ Confidential 22 parts and to render such other support services as may be necessary for satisfactory functioning of the EQUIPMENT as stipulated in the Annexure VI No charges fees accommodation boarding etc shall be paid or provided by the Bank to the service engineer or his assistants if any Maintenance Contract MC The vendor shall provide Maintenance services for the EQUIPMENT at the quoted rates for two years after warranty The vendor shall not increase the MC rate and shall keep it frozen for two years after the expiry of the warranty period The Bank may however elect for comprehensive maintenance by a third party or undertake in house maintenance with the backup support from the vendor The vendor in case the bank opts for third party in house maintenance shall provide required support services by way of actual m
41. id lower than the Lowest Bid in the auction by a decrement multiple of the minimum Bid decrement or at least of minimum bid decrement plus multiple of Bid Decrement VISIBLITY TO BIDDER The Bidder shall be able to view the following on his screen along with the necessary fields during English Reverse No ties Auction Leading Bid in the Auction Bid Placed by him Rank of the respective bidder Opening price AUCTION WINNER At the end of the Reverse Auction SBBJ will evaluate all the bids submitted and will decide upon the winner GENERAL TERMS amp CONDITIONS Bidders are required to read the Terms and Conditions section of the auctions site using the Login IDs and passwords given to them 10 OTHER TERMS amp CONDITIONS ES Ts N B The Bidder shall not involve himself or any of his representatives in Price manipulation of any kind directly or indirectly by communicating with other suppliers bidders The Bidder shall not divulge either his Bids or any other exclusive details of SBBJ to any other party SBBUJ s decision on award of Contract shall be final and binding on all the Bidders 58583 along with ETPL can decide to extend reschedule or cancel any Auction Any changes made by SBBJ and or ETPL after the first posting will have to be accepted if the Bidder continues to access the site after that time ETPL shall not have any liability to Bidders for any interruption or delay in
42. ids vendors have to submit details regarding district wise service support network of the company in Rajasthan as well as outside Rajasthan to enable us to consider their bids In absence of it the E tender is liable to be rejected D 7 Please note that e The system offered should conform to the technical specifications as per Annexure ll in terms of ERTL ETDC SAMEERA IITs Engineering College of repute test reports The Bank reserves the right to decide to carry out testing of UPS system at site after installation at the cost of UPS vendor who will be required to arrange for all vm se requisite variacs meters loads etc and carry out the test through vendor s gt personnel in the presence of Bank s engineer s bx K amp NS amp CAM Qo o The response to the present tender will be submitted by way of two stage bidding process The technical details with the relevant information documents acceptance EGER o Tender No SBBJ 01 2015 16 Dated 24 June 2015 SBBJ Confidential of all terms and conditions strictly as described in this tender document will be submitted online through M s e Procurement Technologies Ltd Ahmedabad the agency approved by the Bank for tendering on the Website http sbi abcprocure com If short listed the vendor will have to participate in the online reverse auction to be conducted by e Procurement Technologies Ltd the company selected by the Bank for conducti
43. ire the vendor to adjourn Preventive Maintenance from any scheduled time to a date and time not later than fifteen working days thereafter b The VENDOR shall correct any faults and failures in the EQUIPMENT and shall repair and replace worn out defective parts of the EQUIPMENT immediately In case where unserviceable parts of the EQUIPMENT need replacement the VENDOR shall replace all such parts at no extra cost to SBBJ with brand new parts or those equivalent to new parts in performance The VENDOR in effecting any such replacement shall not remove the equipment or any part thereof until the vendor is ready to move in substitute equipment or part or parts to replace it If the replaced part or parts are not identical in all respects to the part replaced the VENDOR shall inform SBBJ in writing at the time of such replacement SBBJ in such case have the right to request the VENDOR to replace the parts with the original compatible parts only and the VENDOR comply with such request forthwith c The VENDOR shall ensure that faults and failures intimated by SBBJ as above are diagnosed and repaired within half an hour If the repair work is expected to be prolonged beyond half an hour of downtime the vendor shall replace the defective EQUIPMENT with STAND BY EQUIPMENT immediately and restore operations d PERFORMANCE EXPECTED SYSTEM UPTIME for the purpose of this document is defined as productive and error free time of the equipment reckoned on
44. ith buy back or without buy back Further vendor shall visit the respective branches offices at their own costs for more information regarding old Batteries Thanking you and looking forwarded to the valuable order from SBBJ Yours sincerely t d For Name Company Date Seal 36 Tender No SBBJ 01 2015 16 Dated 24 June 2015 SBBJ Confidential p Annexure XIV Check List BEBE NN Documents Attached in bid Complete tender document containing 37 pages duly filled in signed MEM given in the enclosed Schedule of Work NN 4 A confirmation that the UPS shall be compatible with the normal ui Details regarding district wise service support network of the with company seal wherever required Complete technical details and literature of the UPS system along with batteries A confirmation regarding compliance with the technical specifications letter indicating acceptance of terms amp conditions and company in Rajasthan as well as outside Rajasthan The EMD of Rs 195000 00 be in the form of a Bank Guarantee as per Annexure IX issued by a Scheduled Commercial Bank in India other than State Bank of Bikaner and Jaipur drawn in favour of State Bank of Bikaner and Jaipur payable at Jaipur and valid for a period of 180 days along with a forwarding letter mentioning therein the tender reference submitted mailed separately so as to reach the Deputy General Manager State B
45. ng e procurement reverse auction process or any other company approved by the Bank Short listed vendors will be trained by e Procurement Technologies Ltd for this purpose and they will have to abide by the e business rules framed by the Bank in consultation with e Procurement Technologies Ltd A copy of e business rules is enclosed with this document The vendors will have to submit online complete tender document containing page 1 to 37 with company seal anid signature as part of technical bids e Vendors are required to submit quotes for all the items failing which the tender will be liable for rejection e The offer will be summarily rejected if there is any deviation from the format e L1 for supply of each type of UPS systems if any will be decided separately e Further please note that the vendor s who do not qualify in the technical bid will not be considered for commercial quotation through reverse auction 8 The decision of the bank in this regard shall be final and binding on all the vendors All disputes or differences in connection with or relating to this tender shall be subject to the jurisdiction of the courts at Jaipur only 9 The Technical Bid with relative brochures must be submitted online latest by 2 30 P M on 20 07 2015 Please ensure that all the documents as per check list at page 37 have been attached while submitting the tender The online technical bids will be opened on 20 07 2015 at 3 30 P M The Bank res
46. ntage of 10Hr capacity when discharging in Hor 12 3 4 5 6 7 8 9 10 Final voltage 175 1 78 180 181 162 183 183 184 184 185 101 50 0 83 3 717 78 2 83 3 879 917 950 97 9 100 Capacity Note Capacity degradation ageing and temperature correction factors are also to be considered while selecting the battery In case of area with frequent power failure and high ambient temperature gt 40C the next higher AH capacity battery to be selected for example if the above calculation we will take 135 AH instead of 100 or 102 AH VAH then is equal to 135X240 32400 VAH 28 Testing The supplier shall have facilities to carry out the following tests at factory center and tests will have to be satisfactorily carried out before acceptance a No load voltage variation tests Voltmeter with variac for input variation b Steady state regulation tests voltmeter with standard load c Harmonic distortion tests Distortion meter i output voltage ii input current d Overload tests Simulate e Waveform tests on oscilloscope 1 No load 2 Resistive load 3 Inductive load 4 SMPS or electronic load if SMPS load is not available at the factory the same should be simulated by using as load a configuration of another UPS and resistive load as under Input UPS under test Output Another UPS as load should not be a Unity P F UPS Resistive load f Inverter high low voltage setting tests Simulate TN g Static by pass settings b
47. patent copyright trade secret or other property right of any other person or other entity The vendor shall indemnify SBBJ from any claim directly or indirectly resulting from or arising out of any breach or claimed breach of this warranty The vendor shall further explicitly absolve the Bank of any responsibility liability for use of systems software delivered along with the equipment and of all cases of possible litigation claims directly or indirectly arising out of any breach claimed breach of patent copyright license trade secret or other entity of the equipment and software s sourced either from third parties or from themselves The vendor shall also supply necessary engineering manuals test equipments etc as required for maintenance The cost of such training and supplies shall be mutually negotiated Application software packages operating system software packages software upgrades etc along with license to use normally made available by the vendor to their customers users shall be provided to the Bank and at no additional cost 7 The vendor and their employees shall strictly undertake not to communicate or allow to be communicated to any person or allow to be communicated to any person or divulge in any way any information relating to the ideas concepts know how technique data facts figures and all information whatsoever concerning or relating to the Bank and its affairs to which the said employees have access in the course of the p
48. r not to make any alteration in document No alterations which are made by the vendor in the specifications or probable quantities accompanying this notice shall be recognized and if any such alterations are made the quotation shall be invalid Remarks or explanations should be set out along with Technical Bid and shall become binding only if specifically accepted in writing by the Bank at the time of acceptance of the quotation Any quotation which purports to alter vary or omit any of the conditions herein is liable to be rejected T Vendor to gather all information for bear cost for submitting quotations to gather all information for bear cost for submitting quotations I The vendor must obtain for himself on his own responsibility and at his own expenses all the information necessary including risks contingencies and other circumstances to enable him to prepare a proper quotation and to enter into a contract with the Bank I The vendor should also bear all the expenses in connection with the preparation and submission of his quotation i Il The vendor whose quotation is accepted shall not be entitled to make any claim for increase in the rates quoted and accepted 8 Quotation to be complete adequate and cover all taxes complete adequate and cover all taxes The quotation must be complete in itself properly worked out to cover all the vendor s obligations under the contract and all matters and things necessary for the p
49. re event i e whenever a bidder places a acceptable bid in the last 5 minutes of the closing of the auction the auction shall get extended automatically for another 5 minutes from the time of this bid for all the items in the auction Auto bid feature will be enabled from the start time of bidding This feature will be explained during training iil The bid decrement amount shall be specified by SBBJ before start of bidding Successful vendor shall be required to submit the final prices along with the detailed breakup quoted during the English Reverse no ties in Annexure Xill Format after the completion of Auction to SBBJ duly signed and stamped as token of acceptance without any new condition other than those already agreed to before start of auction During English Reverse no ties if no bid is received within the specified time 9883 at its discretion may decide to revise Opening price scrap the reverse auction process proceed with conventional mode of tendering Your bid will be taken as an offer to supply 10KVA 10KVA UPS systems and battery sets Bids once made by you cannot be cancelled withdrawn and you shall be bound to supply 10KVA 10KVA UPS systems and battery sets as mentioned above at your final bid price Should you back out and not supply 10KVA 10KVA UPS Systems and battery sets as per the rates quoted SBBJ shall take action as appropriate Unique User Name amp Password You may generate your unique user nam
50. roper completion of the work and the rates quoted therein must be correct and sufficient to cover the vendor s costs overheads and profits etc completely for the individual items of work including cost for all necessary materials and labour taxes excise or any other such tax or duty levied by Govt Central or State or Local Authority etc as on the date of submitting quotations if and as applicable insurance against loss or damage by fire theft or other usual risks during transit and till the work is completed at site and handed over to the branch office in all respects according to the true meaning and intent of the contract LES I The rate shall include all inter connecting cable UPS to batteries and to remote i a units etc _ Ml Enhancements at no additional cost The configuration given is the minimum configu atit that is are required Vendors may choose to supply high better enhanced system storage devices peripherals but their financial quotes shall be treated as if they have been offered 14 E BEJ o Tender No SBBJ 01 2015 16 Dated 24 June 2015 SBBJ Confidential for the specified configuration only If any model mentioned in the tender has been discontinued by the manufacturer next higher compatible model should be quoted IV Material alterations and ambiguous unquantifiable costs The decision of the Bank will be final and binding on the offerer Kindly ensure that ambiguous or unquantifiable cos
51. s amp conditions e Unconditional comprehensive warranty for UPS system for warranty period will be provided v e The UPS system will contain only GENUINE VALID and ORIGINAL COMPONENTS ONLY e No dealers distributors stockists etc including individuals and third party firms companies will be involved in delivery of items or maintenance e Certify that all the details filled in by us and the details in the attached Sheets are correct and complete HEH rd e That we would maintain adequate stand by equipment and spares for adequ ate maintenance of all the vital installations m Vendor Company Stamp Signature amp Name Without this declaration your quotation would be considered as invalid il an vH 1 SBR Tender No SBBJ 01 2015 16 Dated 24 June 2015 SBBJ Confidential Annexure XI Process Compliance Form The bidders are required to print this on their company s letter head and sign stamp before faxing To M s e Procurement Technologies Ltd abcprocure A 801 Wall Street Il Opp Orient Club Nr Gujarat College Ahmedabad 380 006 Gujarat India Sub Agreement to the Process related Terms and Conditions for the Reverse Auction Process related Terms and Conditions for the Reverse Auction Dear Sir This has reference to the Terms amp Conditions for the Reverse Auction mentioned in the Business Rule document enclosed with the RFP document of SBBJ for procur
52. semblies kits of parts components and spare parts for 7 year including warranty period from the date of installation of EQUIPMENT at SITE to enable it to fulfill the obligations h In the event the vendor decides to discontinuance the supply of sub assemblies kits of parts components and spare parts for EQUIPMENT purchased after expiry of said seven years the vendor shall give 12 months prior notice to such discontinuance and assist SBBJ to make alternative arrangements i All engineering changes generally adopted hereafter by the VENDOR for equipment similar to that supplied as per the SCHEDULE OF WORK shall be made to the EQUIPMENT at no cost of SBBJ j A log register shall be maintained INDIVIDUAL OFFICE WISE by the Service Engineer at the SITE to record each incident of EQUIPMENT malfunction errors faults failures defects etc indicating the date and time at which the vendor was informed or noticed the malfunction errors faults failures defects etc and the date and time of commencement and successful completion of repair work and nature of repair work performed on the equipment together with description of the cause for work either by description of the malfunction errors faults failures _ defects etc or as discovered and repaired during the regularly scheduled Preventive Maintenance SBBJ shall use the same log for recording the nature of malfunction errors faults failures defects etc observed in
53. ser that the purchaser shall have the fullest liberty without our consent and without affecting in any manner our obligations there under to vary any of the terms and Conditions of the said order or to extend time of performance by the said supplier from time to time or to postpone for any time or from time to time any of the powers exercisable by the purchaser against the said supplier and to forbear or enforce any of the terms and conditions relating to the said order and we shall not be relieved from our liability by reason of any such variation or extension being granted to the said supplier or for any forbearance act or omission on the part of the purchaser or any indulgence by the purchaser to the said supplier or by any such matter or thing whatsoever which under the law relating to sureties but for this provision have effect of so relieving us We shall not be discharged or released from the guarantee by any arrangement between the purchaser and the supplier with or without consent of the surety or by any alteration in the obligations of the parties or by any indulgence forbearance whether as to payment time performance or otherwise This guarantee shall not be affected by any change in the constitution of M s i e supplier by absorption with any other body or corporation or other and this guarantee will be available to or enforceable by such body or corporation also Unless a claim under this guarantee is made by the
54. tender for the same item product THE QUOTE FROM VENDORS OTHER THAN THE ABOVE WILL NOT BE ACCEPTED 3 The pre bid meeting with vendors will be held at Bank s IT Department Head Office Tilak Marg C Scheme Jaipur on 08 07 2015 at 3 30 P M The vendors should go through oy tender document and can offer their suggestions if any at the pre bid meeting 4 The prices should be F O R destination inclusive of all kind of taxes and duties i Excise Duty Sales Tax service tax VAT Entry Tax Octroi Cess or any other cepit o Tender No SBBJ 01 2015 16 Dated 24 June 2015 SBBJ Confidential applicable duties and taxes completing the Road permit formalities if required packing transport expenses transit insurance loading unloading expenses local transportation installation testing amp commissioning charges technical service charges mounting charges for any location in India and shall be applicable uniformly to any part of the country in case the Bank prefers to place repeat orders The rate should be firm for a period of six months from the date of reverse auction 5 The Bank reserves the right to reject the entire bid in case the technical specifications do not conform to our requirements Also the bid must contain complete technical details and literature of the UPS system along with a letter indicating acceptance _ of terms amp conditions and confirmation regarding compliance with the technical specifications gi
55. the equipment the date and time of their occurrence and the date and time of their communication to the vendor The entries in the register under the initials of a SBBJ representative shall constitute conclusive proof of the malfunction errors faults failures defects etc IE 22 Tender No SBBJ 01 2015 16 Dated 24 June 2015 SBBJ Confidential sur o Tender No SBBJ 01 2015 16 Dated 24 June 2015 SBBJ Confidential ANNEXURE VI POSTING OF A QUALIFIED SERVICE RESIDENT ENGINEER AT SITE FOR ON SITE REPAIR AND MAINTENANCE SERVICES The vendor shall post qualified service resident engineer at the installation and during warranty period for trouble shooting repair and replacement of all kits or parts and spare parts and render such other support services as may be necessary for satisfactory functioning of the UPS systems The engineers shall be allocated to the various offices of the Bank on a cluster basis as may be determined by the Bank in its discretion The engineers so posted shall ordinarily be located at one of the offices and will attend to calls received from the other office s forming part of that cluster The engineers shall not attend to calls received from any other source 23 PERFORMANCE BANK GUARANTEE ANNEXURE VII T0 STATE BANK OF BIKANER amp JAIPUR This deed of guarantee made on this day 2015 DY Bank having its registered Head office at and
56. the risk of Bidder s conduct which would P warrant the EMD s forfeiture The EMD shall be denominated in Indian Rupees and shall be in the form of a Bank Guarantee as per Annexure Vill issued by a Scheduled Commercial Bank in India other than State Bank of Bikaner and Jaipur drawn in favour of State Bank of Bikaner and Jaipur payable at Jaipur and valid for a period of 180 days Any Bid not secured as above will be rejected by the Bank as non responsive The EMD of the unsuccessful Bidders shall be returned within 2 weeks from the date of LI Lm TN bid finalisation E C d 25 6 The EMD of successful bidder s will be released on expiry of expiry of the Rate Contract 25 7 The EMD may be forfeited a if a Bidder withdraws his Bid during the period of Bid validity specified in this tender or b if a Bidder makes any statement or encloses any form which turns out to be false incorrect at any time prior to signing of Contract or c In case of successful bidder if the bidder dishonors its bidding commitments fails to deliver install the equipments within the period specified in the order 26 Testing of UPS systems The vendor shall submit satisfactory test certificates of SAMEER ETDC ERTL IITs Engineering Colleges of repute at or before delivery of the UPS systems 27 Others The vendor shall warrant that the repair and maintenance service products offered for sale do not violate or infringe upon any
57. ticipate in the reverse auction successfully However the vendors are requested to not to wait till the last moment to quote their bids to avoid any such complex situations ETPL shall arrange to train vendor s nominated person s without any cost to the vendor They shall also explain to the vendor all the Rules related to the Reverse Auction Business Rules Document to be adopted along with bid manual Vendors are required to give their compliance on it before start of bid process BIDDING CURRENCY AND UNIT OF MEASUREMENT Bidding will be conducted in Indian Rupees INR BIDDING CURRENCY AND UNIT OF MEASUREMENT For foreign Bidders Bidding will be conducted in Indian Rupees INR THE EXCHANGE RATE APPLICABLE WILL BE INTIMATED A DAY BEFORE THE DATE OF REVERSE AUCTION through e MAIL BY SBBJ TO BOTH ETPL AND VENDORS ELIGIBLE TO PARTICIPATE IN REVERSE AUCTION BID PRICE The Bidder has to quote separately the Total cost to SBBJ for te 10KVA 10KVA UPS systems and Battery sets specified in the Tender Document The technical amp commercial terms are as per SBBJ Tender for procurement of zs y 10KVA 10KVA UPS systems for various branches and offices of SBBJ and a battery sets for 50KVA 50KVA and 20KVA UPS systems at Head Office Jaipur technical bid and subsequent correspondences if any between SBBJ and the vendors regarding terms amp conditions VALIDITY OF BIDS The Bid price shall be firm for a period specifie
58. tion therewith shall not discharge us in any way our obligation under this guarantee This guarantee shall be discharged only by the performance of the Vendor of their obligations and in the event of their failure to do so by payment to us of the sum not exceeding Rs Rupees _ Only b Our liability under these presents shall not exceed the sum of Rs _ Rupees Only c Our liability under this agreement shall not be affected by any infirmity or irregularity on the part of our said constituents in tendering for the said work or their obligations there under or by dissolution or change in the constitution of our said constituents d This guarantee shall remain in force upto 180 days to be computed from the date of execution of this guarantee unless otherwise provided provided that if so desired by the 5883 this guarantee shall be renewed for a further period as may be indicated by them on the same terms and conditions as contained herein e Our liability under this presents will terminate unless these presents are renewed as provided herein up to 180 days or on the day when our said constituents comply with their obligations as to which a certificate in writing by the SBBJ alone Bi is the conclusive proof whichever date is later LE LI f Unless a claim or demand is made upto the date of expiry or any extended period all the rights of the SBBJ against us under this guarantee shall be forfeited andwe shall be rel
59. ts amounts are not included in your offer which would disqualify your offer 9 Quoted rates not subject to escalation The rates should not be subject to any escalation in prices of components basic material exchange rate all taxes cess duties railway freight and the like labour rates octroi where applicable etc 10 Quotation to be open for acceptance for 60 days for 60 days The quotation submitted shall remain open for acceptance for a period of 60 days from the date of their opening Should any vendor withdraw his quotation before the expiry of the said period or makes any modifications to his quotation which are not acceptable to the Bank the quotation shall be treated as having been rejected or abandoned I The rate should be firm for a period of six months from the date of reverse auction 11 Rights of Bank The Bank does not bind itself to accept the lowest quotation and reserves the right to reject any or all the quotations received without assigning any reason therefore I While placing the Purchase Order the Bank further reserves the right to delete or reduce any item or section of the schedule without assigning any reason therefore 12 Assigning Work The work or any part of it should not be transferred assigned or sublet without the written consent of the Bank 13 Other agencies at work The vendor shall be required to co operate and work in co ordination with and afford reasonable facilities for s
60. uch other agencies specialists as are may be employed by the Bank on other works sub works in connection with the project scheme of which this work forms part and in this connection it shall be deemed that the vendor has prior to submitting the quotation inspected the premises and taken all circumstances into consideration 14 Testing The test certificate from SAMEER ETDC ERTU IITs Engineering colleges of repute shall be produced by the vendor for each UPS system Any cost for such certificates will be borne by the vendor a 15 Release of UPS systems and Batteries from Octroi Post Batteries from Octroi Post Itis to be clearly understood that UPS systems and batteries shipped from factory will be got cleared from Octroi post by the vendor Bank will not be under any obligation to pay octroi and release of goods from the octroi post mE P The arrangement for road permit for the supply of the tendered items at the specified location in the respective State will be done by the supplier tenderer However reference or correspondence letter will be issued to the tenderer if required and on request in writing email 16 Payment Schedule Schedule at site installation testing and commissioning 90 of the cost shall be paid subject 15 SE o Tender No SBBJ 01 2015 16 Dated 24 June 2015 SBBJ Confidential to recoveries if any on account of penalties as provided for in this document However in case deliver
61. ujarat College Ahmedabad 380 006 Gujarat India Sub Final price quoted during reverse auction and price break up for Tender for Final price quoted during reverse auction and price break up for Tender for Supply amp Installation of 10KVA 10KVA UPS Systems and battery sets for existing UPS systems at Head Office Jaipur Against the Tender No Ref 1 SBBJ Tender No 2 Reverse Auction dt Will be advised 3 Our Offer No dt Dear Sir We confirm that we have quoted 1 RS for 1OKVA t1OKVA UPS systems and Battery sets Price quoted on Total cost to SBBJ as our final lump sum price during the Reverse Auction conducted today The price break up for the same is as under Total lowest cost AMC for 2 for which vendor quoted in reverse auction 100 Capacity of UPS system Cost of Quantity battery years after warranty period Buy Back Costof Total lowest cost Cost of old Batteries for which vendor battery on as is where quoted in reverse is basis auction Capacity of Batteries Quantity 12V200AH 2nos 5OKVA The vendor should quote 140 Nos of 12V 200AH batteries and 75 Nos of 12V 75AH batteries under buyback as above The batteries under buyback will be detached and lifted by by the vendor at its own cost on as is where is basis from the Branches Offices The Bank reserve the right to issue purchase order for Batteries w
62. ven in the enclosed Schedule of Work which the bidders have to upload and map it along with the corresponding bidding schedule during the online submission 6 The vendors are required to furnish battery details viz battery make no of batteries battery voltage and battery AH in the schedule of work Battery capacity to be specified in tender shall be calculated as per the formula mentioned in Annexure ll Please note the following points while preparing the tender a As per our technical specification mentioned in annexure ll the total battery AH required for 2 hours back up is 5540 AH in 10KVA 10KVA UPS systems It is mandatory to quote overall efficiency at full load and for all UPS systems b The vendor who emerges as L1 and is awarded the contract will be required to station engineer at around the UPS installation centers to provide efficient support services and open offices to begin with at Jaipur to co ordinate the job c All incoming outgoing UPS cables lugs battery connectors etc should be included so as to make the installation complete B d A confirmation is required that the UPS shall be compatible with the normal generator sets of double capacity available on rent e The offers which do not fulfill any or all of the conditions prescribed or incomplete are liable to be rejected at Bank s discretion The Bank reserves the right to reject any or all the offers without assigning any reason f With the Technical B
63. y has been made but installation testing and commissioning can not be carried out because the site is not ready 7596 of cost shall be paid subject to recovery if any on account of penalties as provided for in this document However the vendor can claim remaining 15 of the cost subject to recovery if any on account of penalties as provided for in this document after 60 days from the date of delivery provided delay is not attributable to the vendor I Balance 10 of bill amount RETENTION MONEY subject to recovery of penalties if any as provided for in this document After the system has fully stabilized Precondition After expiry of warranty period or on production of a performance guarantee for a period of 12 months from the date of installation or 15 months from the date of delivery for the cost of UPS set and After expiry of warranty period or on production of a performance guarantee for a period of 36 months from the date of installation or 39 months from the date of delivery for the cost of batteries whichever is earlier for the said 1096 amount from any branch of a scheduled Bank other than the branches of State Bank of Bikaner amp Jaipur in a format acceptable to the Bank The balance 1096 amount will be payable only after submission of said bank guarantee for UPS sets and Batteries both 17 Training The vendor shall offer free brief user training at the SITE to the officers employees of the Bank as stipulated in the TRAINING
64. y pass time bi directionality of static switch operation on storage oscilloscope simulate BEL XN uer WE h Short circuit protection current limit Simulate a i Battery low alarm setting cut off tests Test to be conducted by simulation e j Efficiency tests arrange load tests k Overall efficiency a Full load b 66 load c 33 load Endurance system to be switched on with full load for 8 hours to demonstrate that it operates without any malfunction including temperature rise Type test m Earth leakage n Charging Current current limiting capability testing to be simulated by increasing charger voltage o Battery back up test at full load p Input Power factor o Tender No SBBJ 01 2015 16 Dated 24 June 2015 SBBJ Confidential Crest factor r Testto demonstrate the switching frequency more than 12KHZ Not mandatory in case of UPS upto 3KW but mandatory for UPS greater than 3 KW Tests shall be carried out and certified by the agencies specified here under i SAMEER ii ETDC iii ERTL iv I I T s Engineering Colleges of repute The Bank may at its discretion depute its engineer to witness the tests In addition to the tests mentioned under testing in Technical specifications for On Line UPS system the following tests certifications shall also be performed by obtained from the agencies specified above i Technology certificate i Inversion Technique certificate

महोदय, ननविदा सं SBBJ:01:2015

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