"user manual"
Contents
1. Overview Staff Add a new staff member manually School Staff ADD NEW STAFF Filter Filter staff members Enter staff name or ID to search for x Status Active x Role All Staff Y Edit Filter Options Navigate through Search Staff Last First Name OR ID Pagelofi 4 P the list Click the name to edit or arhive staffio staff Member w Role s Students in Classes Status the staff member Q CorradoAlfieri Alfieri Corrado Administrator 0 Active 11 Carlin Alexis Teacher 0 Active 10 Levin Alex Student Mentor 0 Active 13 Rosenberg Sheila Teacher 0 Active 9 12 Rosenbloom Alls Teacher 0 Active Note Students in Classes column indicates the number of students in the classes created by this staff member see Classes Training module for more details on how to build your classes in the system 19 Editing Staff Member Details To edit a staff member details you click on its name in the staff list Edit Staff form appears as follows 2 ate https school abesystems com staff page 161 O x a Abe Administration Uncle Sa a School Staff page 1 amp filter tn uf 823 Click to acquire r a staff picture Edit Staff Member You can edit staff Fields marked are mandatory from a Web cam parameters Prefix First Name Last Name Ms v Alexis Carlin Click to upload You can change security the staff picture Ema2. When you bulk import students for a new school year your data file will not contain students who transferred to another school within the district To set this launch the Data Import Wizard see School Configuration Module for more details on using Data Import Wizard Choose Transfer as an action for students who are in the database for the previous school year but not on your current data import file As a result such students will appear in the Tasks Transfer view You will be able to complete the operations described above to transfer them to other schools as needed Best Practices In order to optimize your regular system administration maintenance activities it is recommended to implement the following best practices 1 Establish a process of adding editing student profiles through the special non technical staff roles Counselor and or Assistant Principal 2 Become the point of contact with ABE Support Team to make sure you track status of all incidents your school users may have with the system 3 Establish the discipline of regular processing referrals by Assistant Principal Prompt the Assistant Principle to take actions if the counter of unprocessed referrals hits high 4 Encourage Assistant Principal to leave comments on the administrative actions for the referrals processed 24 5 Establish the discipline of regular interventions review Appendix Student Audit Trail Details 1 Fo
3. Female First Name Middle Name Last Name Date of Birth Kelsey Nicole Arnold 08 15 2005 a Mentor s Add Mentor Ethnicity Click hra Student Student Record Caucasian v Active PRENOTA ciel Counsaios Education Type a General Education v pre Parent Guardian s Parent Guardian s ae 7 i Free or Reduced Lunch oe EDIT DELETE Yes No U Archive Student Conley Stacy L Start Transfer oe Delete Student zi se A i T i M 5 The message prompt appears Are you sure you want to delete Student Last Name Student First Name There is no undo for this operation 6 If you press OK in the message prompt the system will ultimately delete the student He she will never show upin the student list again Notes 1 You may click Cancel in the message prompt to cancel deleting the student 2 Thereis no undo to deleting a student Merge students The purpose of this feature is to enable School Administrators with capability to merge information about 2 student records into one It may be helpful if for various reasons system appeared to have 2 records for the same student When student B source student or secondary student record merged to student A primary student record the following processing rules apply e If respective parameters on profile for student A already filled they are not updated from the profile of student B e If respective parameters on profile for student A are e
4. His her activities will be accounted in school reports You will be able to return him her back to the active state through Un archiving To archive a student you act as follows 1 Goto All Students list and locate the target student to archive through student search student filtering or navigation through the list i fics fa L lt gt ate https school abesystems com students page X a Abe Administration Tomazo s Students ii Ue 293 Tomazo Albinoni Training School Welcome Antonio Staff Catalog References Logout OVERVIEW MY CLASSES v CALENDAR ALL STUDENTS REPORTS v TASKS 32 v Find Students Last First Name OR ID FIND Overview Students Go to All Students list Students is ADD NEW STUDENT Filter yoddns AN Locate the student and click his her name to edit profile XxX Grade All Xx Active Y Edit Filter Options MaStudent Last First Name OR ID FIND Pagetof57 4 P Student v Grade Records Mentors Counselors Teachers Status ADney Layla K 0 Active Br En lt gt w 1022 Adderhold Camri 3 0 Active 2 Once you find the target student in the list you click his her name to go to his her Student Details view af Student Details gt af https school abesystems com students detail O X sf Abe Administration Tomazo Welcome Antonio Staff Catalog References Logout Click to e
5. Select the administrative action for the referral b Spedfy duration of the action optional 14 c Input your comments for more details and the context on the action taken optional ttn Rael j of Referral Detail Printed Administrative Processing Offense Major Minor Major Minor 2 Specify duration of the action 3 Input your comments 4 Click to process and close the referral Process amp Close Save as Draft 4 Once you click Process amp Close button the referral is tumed to Close state In the list of Referral tasks it will no longer listed under Open list Instead you will be able to find it in Close list Comment To process all of the open pending referrals you repeat steps 2 4 above for every open referral in the list Note School Administrators can see pending referrals in their Tasks menu as well This is on purpose as it provides the School Administrators with visibility of whether Assistant Principal processes referrals on the regular basis or not School Administrators cannot process referrals by themselves Specific Administrator Reports In addition to generic reports on Interventions Referrals and Correlations that every staff member can access School Administrators have the privilege of using two specific kinds of reports 1 Data Export 2 Student Audit Trial Data Export Data export will provide you with all of your student as
6. 13 1122 Pm By Vivaldi Antonio 01 28 13 10 39 PM 10629 Adkins Adam 2 Tomazo Albinoni Training School By Vivaldi Antonio Note ABE does not support automated transfer of students to another district If your studentis going under jurisdiction of another School district you will have to archive this student in your school Student Transfer in Bulk Mode When you bulk import students for a new school year your data file will not contain students who transferred to another school within the district To set this launch the Data Import Wizard see School Configuration Module for more details on using Data Import Wizard Choose Transfer as an action for students who are in the database for the previous school year but not on your current data import file As a result such students will appear in the Tasks Transfer view You will be able to complete the operations described above to transfer them to other schools as needed 3 Best Practices below for the entire list of recommended best practices to use the system Archive a student Archiving a student leads to deactivating his her profile in the system It will also resultin all the pending events activities intervention assignments in progress FBA observations in progress print letter and progress monitoring tasks flag reviews etc for such a student to be force closed However the archived student will still show in Student list student search results etc
7. Add Counselor Education Type General Education Parent Guardian s Free or Reduced Lunch Yes No 5 Click Save Student button to trigger the student archiving process As aresult the system moves the student to Archived state This will reflect in the status label in Student Details view yoddns A m lt I J a https school abesystems com students detail Pr eecxX at Abe Administration Tomazo at Student Details A s03 School Year amp Grade Abney Layla Print CREATE NEW hired 2012 2013 L EDIT Archived All 1 Interventions 0 Referrals 1 FBA 0 Statements 0 Notes 0 Student ID 12097 ans Referral Actions Age 007 Arguing Antonio Vivaldi Student status changed Open Birth Date 5 Years 5 17 2007 Ethnicity Gender Caucasian to Archived LLLI Female Lunch Status Edu Type Normal General Education yoddns A Parents Guardian s Pelt James 1219 Christy Ct PEARY Macon GA 31217 United States Ph Notes 1 To un archive the student you repeat activities above The only difference is you will have to uncheck Archive Student flag in Edit Student page 2 Technically you will still be able to create Student Notes and various activities for the archived students The main purpose of archiving is to exdude student records from the active use as the default st
8. Data Export i Print Tomazo Albinoni Training S95 2012 2013 School Year Click to view Student Audit Trail records School Statistics Top 10 Students 558 Teachers Filing Students with Referrals 17 1 Anger 6 Anderson Otis 3 Vivaldi Antonio 16 Student with Referrals 3 05 2 Apathetic Behavior 3 Macharia Daniel 2 Rivelli Bianca 2 Avg Referrals Students 0 04 3 Cheating 3 Smith John 2 Tacit Cornellio 1 Students with Interventions 18 f me 4 Bus Safety 2 Atkinson Briana 1 PETRE 1 Students with Interventions 3 23 Bullying Avg Interventions Student 0 03 5 Iying 2 Adkins Adam 1 Lorak Anna 1 Total Referrals 21 6 Arguing 2 Willis Harley 1 With Interventions 7 7 Homework Issues 1 Baker Chase 1 Without Interventi 14 8 Dishonesty 1 Macharia Bru 1 https school abesystems com SchoolReports aos SAES 17 In Student Audit Trail view you can review and analyze the changes to the student records in your school school abesystems com AuditTrail page O GO X Overview Audit Trail Default filter all events for the last 7 days Filter x Range 11 03 2012 11 10 2012 j 17 Items 11 10 2012 08 39 AM 11 10 2012 08 39 AM 11 10 2012 08 33 AM List of events AN 11 10 2012 08 38 AM 11 10 2012 08 37 AM 11 10 2012 08 37 AM 11 10 2012 08 25 AM 11 10 2012 05 54 AM 11 10 2012 05 54 AM 11 10 2012 05 54 AM 11 10 2012 05 54 AM 11 08 2012 08 33 PM 11 08 2012 10 21 AM 11 08 2
9. e lf any referrals are pending at the time of the student transfer they are force closed e If any FBA observations or Progress Monitoring observations are in progress at the time of the student transfer they are force closed e Transferred students are automatically removed from My Classes and their statistics do not show in Class Reports e Transferred students are automatically excluded from the student count for the school both in the manager site and in School Overview page e Records Referrals Interventions etc of transferred students in the current school year still contribute to the school reports for the current year e Any pending Parent Letters are automatically switched to a Printed state in the source school and are transferred as Printed into the new school e Transferred students will not show on All Students or student search results in the source school Individual Student Transfer To perform transfer of individual students complete the following 1 Goto the Student Detail Page of the student you would like to transfer and choose to Edit his or her profile a https school abesystems com students detail P acxX a amp Abe Administration Tomazo a Student Details Tomazo Albinoni Training School Welcome Antonio Staff Catalog References Logout Go to Student Details REPORTS v TASKS 30 v Find Students Last First Name OR ID FIND School Ye
10. 012 10 21 AM UserName Candall Lory Candall Lory Candail Lory Candall Lory Candall Lory Candall Lory Candail Lory Candall Lory Vivaldi Antonio Vivaldi Antonio Vivaldi Antonio Vivaldi Antonio Vivaldi Antonio Vivaldi Antonio EventType Referral Processed by AP Referral Processed by AP Referral Processed by AP Referral Processed by AP Referral Processed by AP Referral Processed by AP Referral Processed by AP Referral Processed by AP Student Deleted Student Profile Edited Student Merged Student Merged Student Deleted Referral Processed by AP Student Archived i Ie eee eames Hh REPORTS Event ID 093012 RHY6 093012 RKX3 093012 RF8A 1001 12 R9V4 1001 12 RVWVA 101012 RRDC 101112 R2E7 101512 RP73 092812 RDN6 Find Students Last First Name OR ID Student Affected Baker Chase Smith John Macharia Bruno Brysnt Hunter Carter Brianna Adkins Adam Macharia Daniel Gonder Cadrick Hill Malik Washington Dominic Hill Malik Washington Dominic Birkner Ksids Abney Layla Abney Layla x Click to change filter settings Y Edit Filter Options Page 1 of 1 Navigate through events Detalls Merged to Washington Dominic Merged changes from Hill Malik Merged to Washington Dominic Merged from Hill Malik Cc us Ww e You can change event filter settings to locate spedfic events you are interested i
11. 7 12 Intervention Completed without flag pk 3 Student Observation Completed 4 6 Student Observation Completed FBA Created FBA Completed Referral Sent to AP Referral Processed by AP 25 t pk 3 Student Observation submitted u 4 6Student Observation submitted v FBA observation submitted 3 When student s transfer operation is performed it shall generate two log entries a the student archivedin the old school b the student added in the new school 4 Log purging and historiclog data roll up are not required 5 Loggingin and off via Desktop Notification tool shall not be logged 26
12. 8 14 PM b 4 Blaming others E Blaming_Others 1 Module 3 pdf Teacher to student intervention Added on 03 22 11 at 02 20 PM by Mike Conde 5 Bossiness Ci Bossiness 1 Module 1 di v Note Student Mentors and Counselors will also have the access to References by default ABE Desktop Notification Tool References Reference materials for ABE Desktop Notification Tool latest dear installation binary packages for Win32 64 and Mac OS User Manual are located in References gt ABE Desktop Tool tab oc face faa an K J a https school abesystems com references ABE O X a Abe Administration Tomazo af References f Ki 93 Tomazo Albinoni Training School Welcome Antonio Staff Catalog References Logout OVERVIEW MY CLASSES v CALENDAR ALL STUDENTS REPORTS v Click to go to References Overview References ABE Desktop Tool Find Students Last First Name OR ID FIND Reference Documents Intervention Documents Activity Book Tutorial Videos ABE Desktop Tool ABE Desktop Tool 1 How To document User Manual for ABE Desktop Tool 2 Download ABE Desktop Tool for Windows Installation package of ABE Desktop Tool for Windows 3 Download ABE Desktop Tool for Mac OS Installation package of ABE Desktop Tool for Mac OS Click to go to ABE Desktop Notification Tool references Note Your school staff members except for Proctors Student Mentors Counselors and Assistant Principal will no
13. ABE 4 Training Module School Administration Every day activities Overview In this session you will learn typical operations that a School Administrator or staff member can perform on regular basis Understanding Regular Activities of School Administrator Role School Administrator like other users of the system can utilize prindpal capabilities of ABE Systems working with referrals interventions FBA observations classes tasks using School reports and ABE Desktop Notifications Tool etc However in addition to that this role is granted extended privileges to manage and maintain the system Such capabilities are listed below References Audit Trial Advanced Student Operations o Archive a student o Delete a student o Merge students Interventions Review Referral Resolution Reports Data Export Staff Management staff profiles staff import user management in the system Extended information in Tasks menu These are operations that School Administrators may be required to do on a regular basis This training module will be focused on the above mentioned specific capabilities of School Administrators Note In addition to regular recurring operations School Administrators are responsible for configuring School settings at the beginning of each school year This part of responsibilities of School Administrators is covered in a separate training module Configuring Your Schoo Refe
14. PM Z 1109 Bagley Reginald By Vivaldi Antonio A Ww i Click to select the Uncle Sam QA School ae COMPLETE TRANSFER e student Click to complete gt to transfer the transfer Incoming Students Incoming 0 History 0 Select a school to transfer to Students listed below have recently been transferred to your school from another school in your district 0 Items Page 1 of 1 4 gt Notes If you have multiple outgoing students you can select more than one student to transfer at one time 5 Once the system completes the transfer you will see updated Transfer History records at the bottom of the Tasks Transfer view koleka Go a https school abesystems com transfer Praecx a Abe Administration Tomazo af Transfers iu as 93 roe meom PE Incoming Students Incoming 0 History 0 Students listed below have recently been transferred to your school from another school in your district 0 Items Page 1 of 1 4 gt J StudentipD Student Name vw Grade From School Transfer New records H istory Incoming 0 Outgoing 0 History 2 shown in the E history of student transfers Students below sre a historical record of all transfers in and out of your school 2 Items Page 1 of 1 4 A StudentiD StudentName w Grade From ToSchool Transfer 11094 Bagley Reginald 1 Tomazo Albinoni Training Schoo 0 28
15. above Referral Resolution Referral resolution processing is the final stage of the referral management process within ABE It entitles the action decision of Assistant Principle official on the referrals filed by teachers It is facilitated through a special processing interface in Referral details view Notes 1 Referral processing interface is only displayed to users in Assistant Prindpal Role Other users do not see it when visiting the respective referral details view 2 Current version of ABE enables one user in Assistant Principal role per school In order to process referrals you take the steps below 13 1 Click Tasks gt Referrals in the main menu Eae amp O a https school abesystems com Tomazo Albinoni Training School Welcome Lory Staff Catalog References Logout OVERVIEW A ASSES CALENDAR ALL STUDENTS REPORTS Letters 10 intervention Flags Click to see the list Progress Monitor i of referrals to process Referrals 21 You shall be in r a e Assistant Principal Tomazo Albinoni Training School FBA Role to process 2012 2013 School Year referrals School Statistics Top 10 Saem e Offenses apase e nce ee Referrals Students with Referrals ae 1 Anger 6 Anderson Otis 3 Vivaldi Antonio 16 Student with Referrals 3 05 2 Apathetic Behavior 3 Macharia Daniel 2 Rivelli Bianca 2 Avg Referrals Students 0 04 i A 5 z 3 Cheating 3 Smith John 2 Tacit Comelli
16. ails and then merge yoddns AN Secondary Record Primary Record Search by Student ID or Name Search by Student ID or Name Whenin Merge Student Record view you select primary and secondary records of students to merge 12 oc ics fase i we 2oF k r abe https school abesystems com catalog studeni O X abe a Student Merge Welcome Antonio Staff Catalog References Logout Tomazo Albinoni Training School OVERVIEW MY CLASSES v CALENDAR ALL STUDENTS REPORTS v TASKS 31 v m Overview Catalog gt Student Merge Find Students Last First Name OR ID FIND Select the Secondary Student Record General Interventions Data Import Student Merge Select the Primary Student Record Students Record Merge 7B Student Name or ID auto complete To merge two student records first find the primary record on left you wish to merge the secondary on right into Review the details and then merge Secondary Record Primary Record Zon Zn Student ID Student ID lt gt 12600 lt MERGE 12140 iy Grade Grade 3 F Age Records Records Age Click to Start Merge Birth Date 5 Years Birth Date 5 Years 7 16 2007 Ethnicity s 4 13 2007 Ethnicity As aresult the system will display Student Details view for the primary student with all the records of the secondary student merged together per the rules
17. alik Merged to Washington Dominic 11 10 2012 05 54 AM Vivaldi Antonio Student Merged Washington Dominic Merged from Hill Malik 11 08 2012 08 33 PM Vivaldi Antonio Student Deleted Birkner Kaida You can filter events by e Date range 18 e Type of events see Appendix section Student Audit Trail Details below for the detailed list of event types e Student affected e Staff user originated changes Note Please see Appendix namely section Student Audit Trail Details below for more details on how Student Audit Trail works in the system Managing Staff through School Staff List Staff List is the tool to assist you with Searching for staff records Editing staff profile details Resetting user password Adding new staff members manually Archiving an existing staff member Setting profile pictures for teachers and other staff members in the system Setting specific user level access privileges if default role based privileges do not fit the functional responsibilities of the staff member in the system To access your School Staff list you click Staff item in the top menu a feo Ex te at https school abesystems com staff page 1 amp i O X sf Abe Administration Uncle Sa at School Staff im we 23 Unde Sam QA School Welcome Corrado Staff Catalog References Logout Click to go to Find Sexdents nee as School Staff list
18. ar amp Grade Bagley Reginald i CREATE NEW w oer nee 2012 2013 tL 4 OVERVIEW MY CLASSES v CALENDAR ALL STUDENTS Overview Students gt Student Details Click to edit the student profile va EDIT All 1 Interventions 0 Referrals 1 FBA 0 Statements 0 Notes 0 2 a Student ID 3 tudent 11094 7 G a A 1 28 Offense Assigned by Age 021 Apathetic Behavior Antonio Vivaldi Open Birth Date 6 Years 7 31 2006 Ethnicity Gender Afro American Male Lunch Status Edu Type Free Reduced General Education Parents Guardian s 2 Whenin Student profile check the Start Transfer box and click Save Student toee gt oe TE Dae https school abesystems com students detaili O X at Abe Administration Tomazo a a Student Details gt Active 3 00 PM Records Set Start Transfer 30 This Year flag 54 Total Delete Student javascript return false van La e E Student ID School Year 41094 2012 2013 First Name Middle Name Reginald Christopher Mentor s Student Record Added 11 23 10 C Archive Student Start Transfer Counselor s Parent Guardian s PRIMARY EDIT DELETE Bagley Santina 121 Spradley Dr Macon GA 31211 United States Ph Cancel Grade Level Gender 1 5 Male Female Last Name Date of Birth Bagley 07 31 2006 ra Add Mentor Ethn
19. ctive lt gt p w 1022 Adderhold Camri 3 0 Active a Once you find the target student in the list you click his her name to go to his her Student Details view ce S amp S a amp https school abesystems com students detaili O X a Abe Administration Tomazo af Student Details x B Tomazo Albinoni Training School Welcome Antonio Staff Catalog References Logout OVERVIEW MY CLASSES v CALENDAR ALL STUDENTS REPORTS v Click to edit Overview Students gt Student Details Find Students Last First Name OR ID student profile School Year amp Grade Ab Layl Print CREATE NEW v SARDE 2012 2013 x K Ma nn All 1 Interventions 0 Referrals 1 FBA 0 Statements 0 Notes 0 ke Student ID Q 12097 K 28 Offense Assigned by Age 007 Arguing Antonio Vivaldi Birth Date 5 Years _ ma P 5 18 2007 Ethnicity Gender Caucasian Female Lunch Status Edu Type Normal General Education Parents Guardian s Click Edit button in the top left corner of the left sidebar to start editing the student profile 10 4 In Edit Student page click Delete Student link e Da https school abesystems com students detaili O X o amp Abe Administration Tomazo a Student Details Edit Student School Year Grade Level 2012 2013 Student ID E iu Ls 93 Demographics Gender 11041 2 td Male
20. dit Overview Students gt Student Details student profile School Year amp Grade Abney Layla 2012 2013 All 1 Interventions 0 Referrals 1 Student ID i7 sy Grade EDIT e 007 Arguing Birth Date 5 Years 2012 5 18 2007 Ethnicity Gender Caucasian Female Lunch Status Edu Type Normal General Education Parents Guardian s Find Students ast First Name OR ID FIND jm Print CREATE NEW v FBA 0 Statements 0 Notes 0 Actions Assigned by Antonio Vivaldi Open 3 Click Edit button in the top left corner of the left sidebar to start editing the student profile 4 In Edit Student page check Archive Student flag 2 a https school abesystems com students detaili O X st Abe Administration Tomazo at Student Details Edit Student School Year 2012 2013 Student ID 12097 First Name Middle Name Layla Brooke v Eaa to E Click to check Archive Student flag Mentor s Student Record Counselor s Active Added 11 23 10 3 00 PM Records Parent Guardian s 30 This Year 54 Total PRIMARY EDIT DELETE _ Archive Student Pelt James 1219 Christy Ct Macon GA 31217 United States Ph C Start Transfer Delete Student oo Demographics Grade Level Gender K Male Female Last Name Date of Birth Abney 05 17 2007 Add Mentor Ethnicity Caucasian i
21. export intervention for or select All Students to export all intervention data 3 Select a particular Student Mentor or choose to select by all mentors Then you press one of the buttons in the bottom to generate CSV file with data of one of the intervention assignment types pk 3 4 6 or 7 12 16 CALENDAR ALL STUDENTS REPORTS Overview Reports gt Data Export Find Students Last First Name OR ID 1 Select the start date of the assignment period W Print Referrals Interventions Data export Select the end date of the assignment period Select either All Students or a specific student 5 Click one of the buttons to export data about one of the intervention types Export PK 3 Assignments Data Export 4 6 Assignments Data Export 7 12 Assignments Data 4 Specify a mentor or choose all mentors Student Audit Trail The purpose of this report is to provide School Administrators with ability to track and review various activities occurred with students in the system new students added new student assignment added student logins logouts interventions completed observations completed etc To review Student Audit Trail records you click Reports gt Audit Trail in the main menu Welcome Antonio Staff Catalog References Logout CALENDAR ALL STUDENTS REPORTS Referrals First Name OR ID interventions Correlation
22. icity l l Afro American a Add Counselor Education Type General Education v Parent Guardian s i Free or Reduced Lunch Yes O No 2 Click to Save Student profile SAVE STUDENT EE ES ay Overview Students gt Student Details Bagley Reginald EDT gt Y h A y Birth Date 7 31 2006 Gender Male Edu Type General Education School Year amp Grade 2012 2013 All 1 Interventions 0 Student ID 11094 Grade 1 Age 6 Years Ethnicity Afro American Lunch Status Free Reduced Parents Guardian s Offens 28 021 Apathetic Behavior Antonio Vivaldi 2013 a amp Student Details Welcome Antonio Staff Catalog References Logout Click Tasks Transfers in the main menu Find m Referrals 1 yoddns A Actions Assigned by 4 Inthe Transfers view navigate to the Outgoing Students section to complete the transfer as shown below Go a https school abesystems com transfer P eaecxX Gc Abe Administration Tomazo af Transfers fh ke E UU WS Ww a Letters Outgoing Students Outgoing 1 History 1 Intervention Flags Progress Monitor Students listed below are pending transfer from your school to another in the district Referrals 1items Page1of1 4 gt StudentID Student Name v Grade Transfer Initiated Transfers A 4 i inal 1 01 28 13 11 09
23. il Address Phone Number roles for the staff acarlin school k12 edu 333 555 5555 member Role s Username carlin7i Password yoddns A Click to reset nan Permissions the password Bo Archive User _ Set individual ae Te permissions here Index amp Reviews E Add Modify amp Send Letters Schedule W Actions History F Show All Entity Click to archive the staff member Delete Students C Merge Students Click to save Reporting Staff changes made Reports amp Index Audit Trail E Add Modify Notes 1 Besides editing the profile itself this form facilitates additional user management activities resetting password managing user privileges and archiving the staff member see detailsin the figure above 2 System generates the user name to your staff member automatically either during the import process or when you add him her manually 3 When you reset the password for the staff member the system will automatically send the respective Password Changed email notification to his her email address on file 4 You may assign the staff member one or more rolesin the system 5 By default permissions correspond to the roles you set for the user However you may want to manage permissions for a particular user individually if his her functional responsibilities dictate a unique set of privileges assigned in the syste
24. m 6 The mechanism of uploading acquiring the profile image photo is the same as in Edit Your Profile Password form see Introduction training module for more details 7 Every staff member can change his her profile image as well as basic profile details but not security roles through Edit Your Profile Password form see Introduction training module for more details Adding a New Staff Member If you school does not have much staff you can input your staff member records manually You can also use this functionality to add a new staff member in the middle of the school year if need be 20 To add a new school staff member you go to School Staff list and press Add New Staff button see above Add New Staff dialog appears Eea Oe https school abesystems com staff page 18 amp 1 O X a Abe Administration Uncle Sa a School Staff page 1 amp filter tnt We O OE Add Staff Member Input staff member l i details Fields marked are mandatory taff ID New_Staff_ID_001 Prefix First Name Last Name Set one or more Upload staff 7 p Ms v Liza Kelly security roles picture optionally Email Address Phone Number ikelly email com 1 404 233 0918 Role s m f Administrator L Student Mentor L Proctor V Teacher System generates E Counselor El Assistant Principal user id and password Permissions automatically Students Tasks zr D Inde
25. mpty they are populated with information from the respective fields of the profile of student B e All Activities of student B are added to activities of student A with an exceptional process for open Observations see below e The exceptional process for open observations is follows e Thereis a rule that observation 1 cannot be created if there is the observation 2 for the same student with dates that intersect with observation 1 dates 11 So if there are observations for student B that have date intersection with open observations for Student A the observations of the source student Student B shall be deleted Student B source student or secondary student record is automatically deleted once the system successfully completes merge To initiate student merge process you go to Merge Student Record view in Catalog e gt a https school abesystems com catalog studeni O x Tomazo Albinoni Training School Welcome Antonio Staff Catalog References Logout ALL STUDENTS REPORTS v TASKS 31 v Click to go to Catalog OVERVIEW MY CLASSES v CALENDAR Overview Catalog gt Student Merge Find Students Last First Name OR ID Click to go to Student Merge tool General Interventions Data Import Student Merge Students Record Merge To merge two student records first find the primary record on left you wish to merge the secondary on right into Review the det
26. n if you click Edit Filter Options button Edit filter layer will be displayed REPORTS 23 Overview Audit Trail Change your filter options By Date Range To From 11 03 2012 fy ll 11 10 2012 fy By Student Name v All By User Name By Event Type All Click to apply the new filter options FILTER EVENTS 17 Items Pagelofi 4 gt Date wv UserName EventType EventID Student Affected Detalls 2 11 10 2012 06 29 AM Candall Lory Referral Processed by AP 093012 RHY6 Baker Chase 11 10 2012 06 38 AM Candall Lory Referral Processed by AP 093012 RKX3 Smith John J 11 10 2012 08 33 AM Candall Lory Referral Processed by AP 093012 RF8A Machsris Bruno 11 10 2012 06 28 AM Candall Lory Referral Processed by AP 100112 R9V4 Bryant Hunter 11 10 2012 06 33 AM Candall Lory Referral Processed by AP 100112 RWVA Carter Brianna 11 10 2012 06 37 AM Candall Lory Referral Processed by AP 101012 RRDC Adkins Adam 11 10 2012 06 37 AM Candall Lory Referral Processed by AP 101112 R2E7 Macharia Daniel 11 10 2012 06 25 AM Candall Lory Referral Processed by AP 101512 RP73 Gonder Cadrick 11 10 2012 05 54 AM Vivaldi Antonio Student Deleted Hill Malik Merged to Washington Dominic 11 10 2012 05 54 AM Vivaldi Antonio Student Profile Edited Washington Dominic Merged changes from Hill Malik 11 10 2012 05 54 AM Vivaldi Antonio Student Merged Hill M
27. o 1 d 2 Inthe list of open pending referrals to proceed click View button near the open referral you choose to process amp O af https school abesystems com referral 1 1 Ref O OX a OVERVIEW MY CLASSES CALENDAR ALL STUDENTS REPORTS TASKS 31 You may switch between open and closed referrals Overview Tasks gt Referrals You may find specific referrals Letters Referrals Intervention Flags 5 or navigate Progress Monitor mo through the list FIND Page 1 of Referrals Offense StudentName Generated v Status Action FBA 026 Bus Safety Gonder Cadrick 10 15 2012 12 56 PM List of open referrals 032 Destruction to Property Macharia Daniel 10 11 2012 03 01 PM awaiting your action Click View to start 020 Dishonesty Adkins Adam 10 10 2012 09 57 AM processing Fat uv an oc 5 2 m 031 Cheating Carter Brianna 10 01 2012 02 54 PM 007 Arguing Bryant Hunter 10 01 2012 02 29 PM 021 Apsthetic Behavior Macharia Bruno 08 30 2012 07 59 AM 006 Anger Smith John 08 30 2012 07 53 AM 026 Bus Safety Baker Chase 09 30 2012 07 48 AM 007 Arguing Atkinson Briana 00 30 2012 07 46 AM 003 Bullying Harassment Macharia Daniel 08 29 2012 03 06 AM VIEW 21 Items Pageiof3 4 gt 3 In Referral Details view scroll down to Administrative Processing section to process referral as follows a
28. page 21 e Records Referrals Interventions etc of transferred students in the current school year still contribute to the school reports for the current year e Any pending Parent Letters are automatically switched to a Printed state in the source school and are transferred as Printed into the new school e Transferred students will not show on All Students or student search results in the source school Individual Student Transfer To perform transfer of individual students complete the following 6 Goto the Student Detail Page of the student you would like to transfer and choose to Edit his or her profile eea Ti us o ate https school abesystems com students detail X a Abe Administration Tomazo a Student Details Welcome Antonio Staff Catalog References Logout Overview Students gt Student Details Find Students Last First Name OR ID Click to edit the student profile Sree Vous amp Grate F Bagley Reginald i CREATE NEW w EAE 2012 2013 a va EDIT All 1 Interventions 0 Referrals 1 FBA 0 Statements 0 Notes 0 Student ID gt n emm aran J h 1 28 Offense Assigned by Age 021 Apathetic Behavior Antonio Vivaldi Open Birth Date 6 Years ama 7 31 2006 Ethnicity Gender Afro American Male Lunch Status Edu Type Free Reduced General Education Parents Guardian s 7 Whenin Studen
29. r each event logged the following attributes will be recorded and stored in log a b C d f Date and Time of the event User name user who originated the event Event type Event Id i shows the unique id of the event in the system ii when displayed in grid it shall be click able link to the event details page iii Itcan be omitted for some types of events where no connections to FBA Interventions Referrals and observations are available like password change user log in off the site etc Name of the student affected i when displayed in grid it shall be click able as a link to the respective Student Details page ii may be optional for the events not related Event Details optional comment thatis written along with the log entry it may for instance indicate that a new student profile created during bulk import etc 2 The following event types are logged tracked a za O Q90St N T e a p D eS Added a new student i If multiple new students added in bulk mode during Student Import each new Student profile generates a separate entry in the system log Edited a student profile Archived a student Deleted a student pk 3 Intervention Assigned 4 6 Intervention Assigned 7 12 Intervention Assigned pk 3 Intervention Completed with flag pk 3 Intervention Completed without flag 4 6 Intervention Completed with flag 4 6 Intervention Completed without flag 7 12 Intervention Completed with flag
30. rences References is the collection of useful resources that School Administrators and Student Mentors can utilize in order to ensure ABE Systems is used according to the recommended best practices It contains the set of useful documentation on e ABE itself the newest tool Desktop Notification Tool inclusive e Best practices in managing teacher student interventions 1 e Activity Book for PK 3 students e Various tutorial videos To review references you click References menu item in the top menu a https school abesystems com references Inte O X a Abe Administration Tomazo af References Tomazo Albinoni Training School Welcome Antonio Staff Catalog References Logout OVERVIEW MY CLASSES v CALENDAR ALL STUDENTS REPORTS v i Click to go to References Overview References gt Intervention Documents Find Students Last First Name OR ID Reference Documents Intervention Documents Activity Book Tutorial Videos ABE Desktop Tool Intervention Documents Page 1 of 3 1 Anger Anger 1 Module 10 pdf Teacher to Student intervention Added on 03 23 11 at 08 22 PM by Mike Conde 2 Arguing Arguing 1 Module 8 pdf Teacher to Student intervention Added on 03 23 11 at 08 20 PM by Mike Conde Use slider to navigate i across multipe document 3 Arguing with Friends Arguing_with_Friends 1 Module 5 pdf pages Teacher to Student intervention Added on 03 23 11 at 0
31. rs in the main menu Letters 14 Intervention Flags 2 Progress Monitor School Year amp Grade Bagley Reginald 2012 2013 Referrals 14 FBA L EDIT All 1 Interventions 0 Referrals 1 FE ETS T Student ID lt gt 11094 i m eterra ions v i gt A 1 28 Offense Assigned by a Age 021 Apathetic Behavior Antonio Vivaldi Birth Date 6 Years 2013 _ 7 31 2006 Ethnicity Gender Afro American Male Lunch Status Edu Type Free Reduced General Education Parents Guardian s 9 Inthe Transfers view navigate to the Outgoing Students section to complete the transfer as shown below B TE amp D af https school abesystems com transfer Letters Outgoing 1 History 1 Outgoing Students Intervention Flags Progress Monitor Students listed below are pending transfer from your school to another in the district Referrals 1 items Page1of1 4 gt FBA A a m a o Student ID Student Name w Grade Transfer Initiated Transfers A 01 28 13 11 09 PM A 11094 Bagley Reginald 1 AA ont u x Click to select the l gt Uncle Sam QA School m COMPLETE TRANSFER 5 e student Click to complete mi to transfer the transfer Incoming 0 History 0 Incoming Students Select a school to transfer to Students listed below have recently been transferred to your school from another school in your district Oltems Page1ofi 4 gt Notes If
32. signments data in an easy to use CSV file This file can be opened in Excel or any statistical package as well as used for backup purpose or to integrate into other custom reports you create You can filter this report by date range students or student mentor To go to data export view you click Reports gt Data Export in the main menu 15 abesystems com O af https school Cc Welcome Antonio Staff Catalog References Logout m Tomazo Albinoni Training S 2012 2013 School Year Click to go to Data Export School Statistics Top 10 Students 558 Teachers Filing Students with Referrals 17 1 Anger 6 Anderson Otis 3 Vivaldi Antonio 16 Student with Referrals 3 05 2 Apathetic Behavior 3 Macharia Daniel 2 Rivelli Bianca 2 Avg Referrals Students 0 04 3 Cheating 3 Smith John 2 Tacit Cornellio 1 r i 1 Students with Interventions 8 i S 4 Bus Safety 2 Afkinson Briana 1 Adios 1 Students with Interventions 3 23 Bull I Avg Interventions Student 0 03 5 nine 2 Adkins Adam 1 Lorak Anna 1 Harassment Total Referrals 21 6 Arguing 2 Willis Harley Ta fe With Interventions 7 7 Homework Issues 1 Baker Chase 1 Without Interventions 4 8 Dishonesty 1 Macharia Bruno 1 https school abesystems com SchoolReports i In Data export view you configure your data settings 1 Set Assigned On Date Range Start and End dates of the interval 2 Select a student to
33. t have access to References by default It will be your responsibility to distribute binaries of ABE Desktop Notification Tool to those who is not able to download it from References view directly Advanced Student Operations As a School Administrator you are capable of doing advanced manipulations with students e Archive a student e Delete astudent e Merge students The subsections below will review each of these operations in more details Notes 1 Although technically possible it is not recommended to grant permissions to these operations to non Admin people with less than advanced computer skills The above mentioned operations impose severe changes to student profiles and their activity records in the system which cannot be rolled back 2 Users in Teacher role do not have permissions to add edit student profiles by default It is recommended to route their requests of this sort to Administrator and or Assistant Principal see Student Transfer The purpose of ABE student transfer is to move students across schools within the same district When a student is transferred the following changes will occur in the source school original school e When astudent is transferred to a different school all of the student records remain in the old school and are also copied as read only entries into the new school e lf any interventions are opened flagged orin review at the time of the student transfer they are force closed
34. t profile check the Start Transfer box and click Save Student a Foe Ex Q gt ate https school abesystems com students detaili O G X a Abe Administration Tomazo z af Student Details nd we 293 Student ID School Year Grade Level J 2012 2013 Sm 11034 ly Male Female in a First Name Middle Name Last Name Date of Birth Reginald Christopher Bagley 4 E 07 31 2006 a Mentor s Add Mentor Ethnicity Student Record Afro American a m Counselor s Add Counselor Active Education Type Added 11 23 10 3 00 PM General Education Records Set Start Transfer meting aa Parent Guardian s Parent Guardian s flag aoe Free or Reduced Lunch PRIMARY a EDIT DELETE Yes No _ Archive Student Bagley Santina 2 121 Spradley Dr Start Transf i EAEn Macon GA 31211 Click to Save United States Student profile Delete Student p Ph Cancel SAVE STUDENT javascript return false tas 22 8 Goto Task Transfers in the main menu D ae https Tomazo Albinoni Training School OVERVIEW Overview Students gt Student Details school abesystems com students detaili O X MY CLASSES v CALENDAR ALL STUDENTS REPORTS v at Abe Administration Tomazo a Student Details x Lal Welcome Antonio Staff TASKS 30 a oe ese References Logout Catalog Click Tasks Transfe
35. udent filtering settings in the majority of application screens display active students only Delete a student Deleting a student leads to eliminating his her profile from the system It will also resultin all the pending events activities intervention assignments in progress FBA observations in progress print letter and progress monitoring tasks flag reviews etc for such a student to be force closed His her activities will be accounted in school reports However the deleted student will not show in Student list student search results etc unlike archived ones To delete a student you act as follows 1 3 Go to All Students list and locate the target student to archive through student search student filtering or navigation through the list amp O af https school abesystems com students page O X a Abe Administration Tomazo fie Students Tomazo Albinoni Training School Welcome Antonio Staff Catalog References Logout OVERVIEW MY CLASSES v CALENDAR ALL STUDENTS REPORTS v Find Students Last First Name OR ID Overview Students Go to All Students list Students ADD NEW STUDENT a Filter 5 Locate the student x Grade All X Active Y Edit Filter Options and click his her name to edit profile Last First Name OR ID Pagetof57 4 gt Student v Grade Records Mentors Counselors Teachers Status lt gt DA 12097 Abney Layla K 0 A
36. x re Z Reviews D Add Modify amp Send Letters Schedule Actions History MI Show All Entity Delete Students L Merge Students Click to save the new staff member Reporting Staff Reports amp Index E Audit Trail E Add Modify Note When you click Save button to create a new staff member record the system will automatically send the user a message to tell his her user id and password in the system Student Transfer The purpose of ABE student transfer is to move students across schools within the same district When a student is transferred the following changes will occur in the source school original school e When astudent is transferred to a different school all of the student records remain in the old school and are also copied as read only entries into the new school e lf any interventions are opened flagged orin review at the time of the student transfer they are force closed e lf any referrals are pending at the time of the student transfer they are force closed e If any FBA observations or Progress Monitoring observations are in progress at the time of the student transfer they are force closed e Transferred students are automatically removed from My Classes and their statistics do not show in Class Reports e Transferred students are automatically excluded from the student count for the school both in the manager site and in School Overview
37. you have multiple outgoing students you can select more than one student to transfer at one time 23 10 Once the system completes the transfer you will see updated Transfer History records at the bottom of the Tasks Transfer view lt ate https school abesystems com transfe P acxX at Abe Administration Tomazo a Transfers Transfers Uncle Sam QA School w COMPLETE TRANSFER Incoming Students zh Incoming 0 History 0 Students listed below have recently been transferred to your school from another school in your district StudentID Student Name v SEND TO HISTORY History New records shown in the history of student transfers 11094 Bagley Reginald 1 StudentiD StudentName w Grade 0 items Page 1 of 1 4 gt a Grade From School Transfer Incomin 0 Outgoing 0 History 2 Students below sre s historical record of all transfers in and out of your schoo 2 Items Page 1 of 1 4 gt From To School Transfer 01 28 13 11 22 PM Tomazo Albinoni Training School T By Vivaldi Antonio 01 28 13 10 39 PM Tomazo Albinoni Training School By Vivaldi Antonio woddns A Note ABE does not support automated transfer of students to another district If your studentis going under jurisdiction of another School district you will have to archive this student in your school Student Transfer in Bulk Mode
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