User Guide
Contents
1. Creating a New Group 1 In the contact list click the Add Group button 2 Enter a name for the group in the Group Name box 3 In the Contacts box click once on the contact you want to add to your group Or to select several contacts at one time choose one of the following To select several names hold the Ctrl key as you click on each name To select a range of names click on the first contact in the range hold the Shift key and then click the last contact in the range 4 Click the Add button to add the selected contact s to the group 5 Ifyou want to remove a name from the Group box click the name and then click the Remove button 6 When you are done click the Save button Your group will appear in your groups list Note To edit a contact or group click the Edit link which appears in the contact or group s Settings column Adding a Sender to the Contact List When you receive an email message you can add the sender s name and email address information to the contact list 1 Double click the message to open it in a separate window 2 Click the Save Email Address link located beside the sender s name If the sender s email address is already saved in your contact list the Save Email Address link will not appear 3 Make changes to the sender s information as desired 4 Click the Save button Importing a Contact List 1 Create a Comma Separated Value csv export file from your email2. move to the Trash folder or be permanently deleted Previous Next Use the Previous and Next links to navigate to the previous or next message in the folder Printing a Message 1 Double click the message to open it in a separate window 2 Click the Print link located in the upper right corner of the window 3 Your browser s Print window will appear Make changes to the print options as desired and then click the OK or Print button Contact List Opening the Contact List ze EE D samc eae era ers m I rommer aee m Er ames armees a The contact list contains information about your contacts including their names email addresses phone numbers etc To open the contact list click the Contacts link located in the folder list To view more information about a contact click the arrow that appears to the left of the contact or click the Edit or View link Note If no arrow appears then no additional information is available for that contact Creating a New Contact 1 In the contact list click the Add Contact button 2 Enter information about the contact in the fields provided 3 Ifyou want to add this contact to your Frequent Contacts list which appears in the Compose Email window check the Add to the Frequent Contacts box in the Compose Email window box 4 When you are done click the Save button located at the bottom of the window Your contact will appear in the contact list
3. Safelist Sender link located above the message To manage your safelists 1 Click the Settings link located in the upper right corner 2 Click the Spam Filtering Safelists link 3 In the Domain amp Email Safelist box you can add or remove safelisted email addresses or domains 4 Inthe IP Safelist box you can add or remove safelisted IP addresses 5 When you are done click the Save button Tasks Viewing Tasks You can view your tasks by clicking the Tasks link located in the folder list Your tasks will also be displayed alongside the calendar in Day and Week view Creating a Task There are several ways to add a new task to your task list From the Tasks window Click the Add Task button Enter information about the task and then click the Save button Or enter a task in the Enter New Task box and then press the Enter Return key on your keyboard From the Calendar window in Day and Week view Enter a task in the Enter New Task box and then press the Enter Return key on your keyboard Working with Tasks To edit a task double click the task To mark a task as complete click the checkmark icon located to the left of the task name Or double click the task and check the Completed check box To delete a task click the box next to the task and then click the Delete button To delete all tasks click the uppermost check box and then click the Delete button View
4. a message as read or as new click the envelope icon which appears next to the message in the message list To mark several messages as read or new check the box next to each message and then select Mark as Read or Mark as New from the Select Action drop down menu Moving a Message to a Folder 1 Inthe message list check the box next to the message s you want to move into another folder To select all messages click the uppermost check box 2 Click the Move to Folder drop down menu 3 Select a folder from the resulting list The selected message s will be moved from the active folder into the folder you specified Note When viewing a message in its own window you can select a folder from the Move to Folder drop down menu located in the upper right corner This will automatically move the active message to the selected folder Navigating and Printing Messages Navigating Open Messages When you view a message in its own window you have access to navigation and printing tools that are not available in the preview pane To open a message in its own window double click the message as it appears in the message list Previous amp Delete Next amp Delete Use the Previous amp Delete and Next amp Delete links to delete the active message and then view the previous or next message in the folder Depending on your Folder List Options settings Settings Folder List Options the deleted message will either
5. application e g Yahoo Netscape Outlook In the webmail contact list click the Import Export button In the Importing section click the Browse button Locate and select the csv file you created in Step 1 2p oN Click the Open button The path for the csv file will appear in the Select File box Click the Continue button 2 7 To ensure that your contact information is imported correctly make changes to the field name assignments as needed 8 Click the OK button Exporting the Contact List 1 In the contact list click the Import Export button 2 In the Exporting a section select the email w omm o omais application into which Baa Daan you want to import your O vaa O osha contact list Cann E a 3 Click the Export button Depending on your web browser settings you may need to choose one of the following Ifyour browser prompts you to save or open the csv file click the Save button If anew browser window appears displaying the contact list information select File Save As to save the file 4 Select the location where you want to save the csv export file 5 Click the Save button Using the Company Directory If your email administrator has created a company directory you can view up to date contact information about other users in your company and or partner companies The company directory is located in the contacts list below the Groups section To keep your o
6. delete are stored in the Trash folder You can however adjust your Folder List Options settings Settings Folder List Options so that deleted messages are permanently deleted bypassing the Trash folder Viewing Using Page Links Top News 1 50 of 185 Fist Previous Nert Last In your display preferences Settings Display Preferences you can indicate the maximum number of messages that should be displayed in the message list at one time For example you may indicate that you only want to see 20 messages at one time When more than that number of messages is stored in your folder you will see a navigation bar containing links to the first previous next or last page of messages Sorting Messages Form a Size In the message list click the From Subject Sent or Size column to sort according to the sender s name message subject the date the message was sent or the message size Displaying and Hiding the Full Header Every message you receive includes several lines of information about the message and how it was sent and received By default this information is hidden 1 To view full header information for a message double click the message to open it in a separate window 2 Click the Full Header link located in the upper right corner of the window To hide the header click the Hide Header link Tools Requesting a Read Receipt Read Receipts display a confirmation request when recipients ope
7. located in the upper right corner of the calendar Also any time you want to view details for an event hover over the event as it appears in your calendar A hover window will appear displaying information about your event Navigating the Calendar Use the orange arrow icons located above the calendar on either side of the active date week month to navigate to the next or previous day week or month After navigating you can return to the current day week or month by clicking the Today This Week or This Month links located to the left of the Day tab Importing a Calendar You can import a calendar from any calendar application that can create a csv export file 1 Greate a Comma Separated Value csv export file from your calendar application 2 Inthe webmail calendar click the Import button 3 Click the Browse button to locate and select the csv file created in Step 1 4 Click the Open button 5 If you want to allow webmail to import duplicate events check the Allow duplicate events box 6 Click the Import button Your calendar events will be imported into your webmail calendar RSS Feeds Adding a Feed Use the RSS Feeds folder to view store and manage postings to your favorite feeds 1 Click the RSS Feeds folder located in the folder list 2 Click the Add Feed button 3 In the first box paste the URL of the feed to which you want vi creat to subscribe You can
8. Using Webmail Technical Manual User Guide Document Updated 9 06 The Webmail Window Logging In and Logging Off From the webmail login page enter your entire email address in the Email Address box and your password in the Password box Click the Log In button To log off of webmail click the Log Off link located in the upper right comer of the window Checking for New Email To check for new email click the Check Email link located in the upper left corner of the window To set up webmail to regularly check for new email automatically lick the Settings link located in the upper right corner of the window Click the Folder List Options link select an interval from the Auto refresh folder list drop down menu and then click the Save button Opening and Closing a Message To open a message in a separate window double click the message as it appears in the message list To close a message click the Close button located in the upper comer of the message window Note When the preview pane is hidden you can open a message in a separate window by single clicking the message Previewing a Message When you are in an email folder Inbox Drafts Sent etc you can use the preview pane to view a selected message without opening it in a separate window 1 To turn the preview pane on or off click the Settings link located in the upper right corner 2 Click the Display Preferences link 3 C
9. attachment name Opening or Saving an Attachment When someone sends you a message that contains an attachment the attachment name will appear in the Attachments area above the message body To open or save an attachment click once on the attachment name and then open or save the attachment according to your web browser s directions Working with Messages Deleting a Message To delete a message choose one of the following Select or open the message and then click the Delete link Check the box next to the message s you want to delete and then click the Delete button By default messages you delete are stored in the Trash folder You can however adjust your Folder List Options settings Settings Folder List Options so that deleted messages are permanently deleted bypassing the Trash folder Note To move a message out of the Trash folder check the box next to the message and then select a destination folder from the Move to Folder drop down menu Copyright 2006 Document Authors Some Rights Reserved Flagging a Message Use the flag tool to mark messages that need your attention To flag a message click the Flag icon which appears next to the message in the message list To remove the flag click the Flag icon again To flag several messages check the box next to each message you want to flag and then select Add Flag from the Select Action drop down menu Marking as Read or New To mark
10. d indicate whether you want to search the active folder or all folders 2 Enter the word s you want to search for in the Search box 3 Click the Search button 4 Allist of messages that contain that search criteria will appear in the message list You can then refine the search by selecting a different folder viewing only the messages that contain attachments or changing the search terms altogether To run a Google web search 1 Click once on the Search box and select Google from the drop down menu 2 Enter the word s you want to search for in the Search box 3 Glick the Search button The Google results window will appear displaying your results To search for a message using the advanced search tool rroa E renaeransen sara aay Dore na conan eon sot C ae anacron E 1 Click the Advanced link which appears to the right of the Search box 2 Enter search criteria in the fields provided You can also indicate a page range or narrow down the search to only messages that contain attachments 3 Click the Search button 4 A list of messages that contain that search criteria will appear in the message list You can then refine the search by selecting a different folder viewing only the messages that contain attachments changing the date range or changing the search terms altogether 5 To minimize the Advanced Search area while retaining your search results click the butt
11. dd Folder button Enter a name for the folder in the Name of Folder box To place the folder inside of an existing folder select a folder from the Create in drop down menu Click the Save button Renaming a Folder i To rename an existing folder click the Email Folders link located in the folder list Click the Edit link located in the folder s Settings column Make changes to the folder name as desired Click the Save button Moving a Message t In the message list check the box next to the message s you want to move into another folder Or to move all messages click the uppermost check box Click the Move to Folder drop down menu iv 3 Select a folder from the resulting list The Email Folders selected message s will be moved to Personal Mail the folder you specified Work Mail Viewing Folder Size 1 To view the file size of each folder click the Email Folders link located in the folder list Click the Update Sizes button The total file size for each folder will appear in the Size column Purging or Deleting a Folder 1 2 Click the Email Folders link located in the folder list Choose one of the following To delete the messages contained in a folder click the Purge link located in the folder s Purge column To delete the entire folder and its messages check the box next to the folder and then click the Delete button By default messages you
12. e account click the Delete button Note To check messages click the Check External Email link which will appear in the upper left corner This link does not appear unless you have set up an external POPS email account Other Settings Help topics for Spam Filtering Preferences Spam Filtering Blacklists and Spam Filtering Safelists can be found on page 6 of this guide RSS Feed Preferences is located on page 8 10
13. eminded Please note that you must be logged in to webmail to use the pop up alert feature 11 Click the Save button Note To edit an event double click the event as it appears in the calendar Creating a Recurring Event 1 Inthe Calendar click the Add Event button Or double click the time day on which you want to add an event 2 Enter information about the event as desired For detailed information see the Adding an Event help topic Copyright 2006 Document Authors Some Rights Reserved 3 Click the Set Recurrence link 4 Atthe top of the window you can adjust the date start time and end time if desired 5 Click the Daily Weekly Monthly or Yearly tab to create a daily weekly monthly or yearly recurrence respectively 6 Inthe resulting tab indicate how often the event should occur 7 At the bottom of the window indicate when the recurrence should end 8 When you are done click the Set Recurrence button 9 Click the Save button Editing a Recurring Event To edit a recurring event double click the event as it appears in the calendar You will be prompted to select whether you want to edit the occurrence or the entire series If you edit the occurrence the changes will only apply to that one occurrence If you edit the series the changes will apply to all events in the series Calendar Viewing Options To change the calendar view click the Day Week Work Week and Month tabs
14. er click the Add Folder button Copyright 2006 Document Authors Some Rights Reserved Deleting a Feed In the RSS Feeds folder check the box next to the feed s you want to delete and then click the Delete button Editing Feed Settings In the RSS Feeds folder click the Edit link located in the feed s Settings column to make changes to the feed name URL and username password settings Updating Feeds The RSS Feeds folder will regularly check for new posts automatically You can however manually check for new posts by clicking the Update Feeds link Showing Feed Storage Sizes In the RSS Feeds folder click the Update Sizes button to see the file size of each feed folder Purging a Feed Folder You can empty a feed folder by clicking the feed s Purge link When you purge a feed folder all of the feed s previous posts will be deleted Feed Preferences 1 To make changes to your feed preferences click the Settings link located in the upper right corner 2 Click the RSS Feed Preferences link 3 Make changes to the preferences as desired You can indicate ln breton BVa OH Whether you want the RSS Feeds feature to be on or off Where the RSS Feeds folder should appear in the folder list The maximum number of new posts that should be displayed When you want old posts deleted 4 Ifyou are a POPS user and you want to view your feeds using your desktop email so
15. es are being delivered to your Spam folder you may want to limit the amount of spam that is stored in the folder Indicate how often your Spam folder should be purged automatically after a specific number of days or specific number of email messages Or to turn off the automatic cleanup select Never automatically delete email 6 Click the Save button Note If you are using email software with a POPS connection you will need to log in to webmail to view your Spam folder Adding a Sender to the Blacklist When you add a sender domain or IP to your blacklist you ensure that email from those senders is always handled as spam When you receive email from a sender you would like to add to your blacklist click the Blacklist Sender link located above the message To manage your blacklists 1 Click the Settings link located in the upper right corner 2 Click the Spam Filtering Blacklists link 3 Inthe Domain amp Email Blacklist box you can add or remove blacklisted email addresses or domains 4 In the IP Blacklist box you can add or remove blacklisted IP addresses 5 When you are done click the Save button Adding a Sender to the Safelist When you add a sender domain or IP to your safelist you ensure that email from those senders is never handled as spam This ensures that you will always receive email from those senders When you receive email from a sender you would like to add to your safelist click the
16. find a MP mmcamwanssmi feed s URL by right clicking a a the orange RSS or XML icon or other feed link and then copying the shortcut link 4 If the feed requires a username and password enter your username and password in the fields provided 5 Click the Continue button 6 Inthe next window you can make changes to the name of the feed if desired 7 Ifyou would like to organize your feed by storing it in a folder click the Create in drop down menu and select a folder from the resulting list Only folders contained in the RSS Feeds folder will appear in the menu 8 Click the Save button Your feed will appear in the RSS Feeds list Feeds will also appear in the folder list under the RSS Feeds folder 9 Click once on the feed name to view its posts Note that it may take a few minutes for new feeds to display their posts Working with Posts You can work with posts the same way you work with email messages you have received You can forward flag move and delete a post the same way you would an email message Moving a Feed into a Folder 1 To organize your feeds by moving them into folders click the RSS Feeds folder located in the folder list 2 Check the box next to the feed s you want to move 3 Click the Move to Folder drop down menu 4 Select a folder from the resulting menu Only folders contained in the RSS Feeds folder will appear in the menu Note To create a new fold
17. ftware e g Microsoft Outlook check the Redirect all feeds to Inbox box 5 When you are done click the Save button Copyright 2005 Document Authors Some rights reserved This work is licensed under a Creative Commons License http ereativecommons org licenses by no sa 2 0 Settings Changing the Password change Password For best securty practises you should change your password peroiealy gesor pag Punt pmen Gaz 1 To change your password click the Settings link located in the upper right corner 2 Inthe Change Password section located at the top of the window enter your old and new password and confirm your new password 3 Click the Change button You will see a confirmation message at the top of the window indicating that your new password was successfully changed Identities amp Signatures Use the Identities amp Signatures feature to make changes to your display name email address reply address and signatures 1 Click the Settings link located in the upper right corner 2 Click the Identities amp Signatures link 3 Click the Current Identities drop down menu and select an existing identity or select Create New Identity 4 Enter or make changes to your display name and email address in the spaces provided as needed 5 Inthe Reply To box enter the address you want recipients to use when they reply to a message you have
18. heck or clear the Display the preview pane by default box to display or hide the preview pane respectively 4 Click the Save button Copyright 2006 Document Authors Some Rights Reserved Composing Email Composing a New Message 1 Click the Compose Email link located in the upper left corner 2 Select an identity from the From drop down menu if available The From drop down menu will only appear if you have more than one identity 3 Enter recipient email addresses in the To box separating multiple email addresses with a comma or semicolon 4 To send a carbon copy Cc or blind carbon copy Bcc enter recipient email addresses in the Cc or Bcc boxes 5 Enter a description of the email message in the Subject box 6 Enter the text of your message in the message body 7 Click the Send button Note If you do not have time to finish composing your message click the Save as Draft link to save the message in the Drafts folder Replying to a Message 1 Select or open the message to which you want to reply 2 Choose one of the following To reply to the sender only click the Reply link To reply to all recipients of the message click the Reply All link 3 Enter your reply message in the message body 4 Click the Send button Forwarding a Message 1 Select or open the message you want to forward 2 Click the Forward link 3 Enter recipient email addresses in the To box sepa
19. ing Completed and Incomplete Tasks When you are viewing your tasks click the drop down menu located above the task list and select All Tasks Completed Tasks or Incomplete Tasks as desired Copyright 2006 Document Authors Some Rights Reserved Calendar Opening the Calendar To open the calendar click the Calendar link located in the folder list Adding an Event 1 Inthe Calendar click the Add Event button Or double click the time day on which you want to add an event 2 In the Subject field enter a description of the event 3 In the Location field enter the location of the event if desired 4 Enter a start and end date or click the Day Chooser icon to select a day from the calendar 5 Enter a start and end time or click the Time Chooser icon to select a time from the menu 6 Ifthe event is an all day event click the All Day Event box 7 Ifthe event will occur aw periodically click the Set Recurrence link For detailed information about recurring events see the Creating a Recurring Event help topic 8 Enter notes about the event as desired in the Notes field 9 To receive an email reminder before the event check the Email Notification box and then indicate how soon before the event you want to be reminded 10 To receive a pop up alert reminder before your event check the Alert box and then indicate when you want to be r
20. match the description you indicated 5 Click the Save button The filter will appear in the Current Filters section Note If you are using email software Outlook Netscape Mail Eudora etc with a POP3 connection your email software only downloads messages that are stored in your Inbox folder If you use email filters to move messages into another folder those messages will not be downloaded by your POPS email software External Email POP3 Settings You can set up webmail to check for incoming email from other email accounts 1 Click the Settings link located in the upper right corner 2 Click the External Email Accounts link 38 Click the Add Account button 4 Sener Enter your server port and secure emarsrvr com username password information for Port your account 10 5 Click the Store in Folder drop down Usenane menu and select a folder into which ehnsmih you want to store messages from Password this account Or select New Folder to create a new folder Store in Folder 6 To leave a copy of messages on Pesala the server check the Leave email Zl eaveematen sener on server box This enables you to download the messages to another email client Outlook Netscape Mail Eudora etc at another time 7 Click the Save button 8 To make changes to an account click the button next to the account and click the Edit button Or to delete th
21. n your message You will receive an email message as each recipient opens and confirms receipt of your message To attach a return receipt to a message you are composing check the Request a Read Receipt box located below the addressing area of the Compose Email window Note Not all email programs support this feature and recipients can also ignore or refuse to send a confirmation receipt Indicating Message Priority By default a message s priority is set to Normal When you are composing a message you can click the Priority drop down menu located below the addressing area to assign the message a Normal High or Low priority This will not affect how your message is sent or received it simply acts as a visual indicator that the message is a high normal or low priority item Checking Spelling When you are composing a message click the Spell Check link or the Spell Check button when in HTML mode to check your message for possible spelling errors Using the Search Tool By report When you are in an email folder Inbox Drafts Sent etc the Search box will appear above the message list From the Search box you can search for email messages within the active folder or all folders or you can run a Google web search Or you can click the Advanced link to run a detailed search searen_ Advances To search for an er message using the Search box 1 Click once on the Search box an
22. on located in the upper right corner of the search area Or to close the search and clear your results click the x button Note In Advanced Search you can use and wildcards in the Subject and Body fields Copyright 006 Document Authors Some Rights Reserved Spam Using Spam Filtering Preferences Spam filtering tools work to detect and filter out spam The changes you make to your spam filtering preferences will be in effect regardless of your email software even if you use Outlook Netscape Mail Eudora etc your spam will be filtered according to your preferences before the email reaches your inbox 1 Click the Settings link located in the upper right corner 2 Click the Spam Filtering Preferences link 3 Inthe Spam Filtering Levels section indicate your desired level of spam filtering 4 Inthe Spam Handling section indicate how the spam filter should handle incoming spam Deliver to Spam folder Spam messages will be delivered to your Spam folder Delete the email immediately Spam messages will be deleted automatically Deliver to this alternate email address Spam messages will be forwarded to the email address you indicate Add this text to the beginning of the Subject line Spam messages will be delivered to your Inbox but will include text e g SPAMP in the Subject line Ignore Spam messages will be delivered to your Inbox 5 If your spam messag
23. py of messages you send If you do sent messages will be saved in the Sent folder 4 In the Folder List Options section Indicate if or how often you want the folder list to be automatically refreshed 5 Click the Save button when you are done Vacation amp Email Forwarding You can use the Vacation Message feature to automatically reply to messages you receive while you are on vacation or away for a period of time 1 Click the Settings link located in the upper right corner will automatically generate a reply that contains your vacation message 5 If you want to forward all incoming messages to another email account enter that account in the Forward email to box 4 To make the message active check the Vacation message is active box When this box is checked all incoming email iG sks a a Vacation amp Email geoana Td sececmeftaveictend Forwarding ink eaae 3 6 To receive a copy of forwarded email messages check the 3 Enter a vacation Save a copy of forwarded email box message in oie oe eNA 7 Click the Save button Message box Bieerererets Note You will need to uncheck the Vacation message is active box to turn off the Vacation Message feature To stop email forwarding remove the email address from the Forward Email to box Copyright 006 Document Authors Some Rights Reserved Display Preferences Use the display preferences to indica
24. rating multiple email addresses with a comma or semicolon 4 To send a carbon copy Cc or blind carbon copy Bcc enter recipient email addresses in the Cc or Bcc boxes 5 Enter any accompanying text in the message body 6 Click the Send button Resending a Message 1 To resend a message click the Sent folder located in the folder list Select or open the message you want to resend Click the Re Send Email link Make changes to the message as desired 2 3 4 5 Click the Send button Using HTML Format When you use the HTML editing format for creating your message you have access to advanced formatting tools For example you can use a variety of fonts and colors and create bulleted and numbered lists To switch between HTML and Plain Text formatting while you are composing a message click the HTML View and Plain Text View links located above the message body Note that HTML formatting information is not retained if you switch to Plain Text View while composing a message Working with Attachments Attaching a File a eo Davey an TT EET 1 To attach a file toa e message you are composing click the Browse button located beside the Attach a File box 2 Locate and select the file you want to attach 3 Click the Open button The attached file name will appear in the Attachments area below the Attach a File box Note To remove an attachment click the Delete link located next to the
25. sent 6 Enter or make changes to your signature text in the Signature box if desired Signatures allow you to automatically attach your name and contact information to messages that you compose within webmail 7 Inthe Signature Options section Click the Yes or No button to turn the signature feature on or off for all identities Indicate whether you want to use a signature when replying to messages and if so where the signature should appear Indicate whether you want to use a signature when forwarding a message and if so where the signature should appear S Click the Save button 9 When you are composing a message your identities will appear in the From drop down menu if you have more than one identity Select an identity from the From drop down menu to use the name address options and signature settings assigned to that identity Note To indicate a new default identity select the identity from the Current Identities drop down menu and then click the Set as Default button Click the Save button when you are done Folder List Options 1 Click the Settings link located in the upper right corner 2 Click the Folder List Options link 3 Inthe System Folder Options section Indicate whether you want deleted items moved to the Trash folder or deleted permanently Indicate whether you want purged items moved to the Trash folder or deleted permanently Indicate whether you want to save a co
26. t the preview pane will be available when you are viewing email folders To turn this feature off hiding the preview pane uncheck the box Number of messages listed per page Indicate how many messages you want to display in the message list at one time If you are using a slow connection you may prefer to display only a few messages at a time e g 10 or 20 Your current time zone Indicate your current time zone 6 When you reply to a message the original message will appear in the message body In the Replying section indicate how you want webmail to label the original message If you select User Defined you can create your own label which will appear at the start and end of the original message Enter the label text in the User defined citation start and User defined citation end boxes 7 Click the Save button Copyright 2006 Document Authors Some Rights Reserved Email Filtering Rules When you create an email filter webmail can automatically organize your incoming email 1 Click the Settings link located in the upper right corner 2 Click the Email Filtering Rules link 3 Indicate the types of messages you want to filter by completing the sentence if an incoming email Contains Begins With Ends With or Is Exactly the word s you want to search for in From Subject To Cc To or Cc Body Anywhere 4 Indicate what action you want the filter to perform on the messages that
27. te how webmail should handle and display your messages 1 Click the Settings link located in the upper right corner 2 Click the Display Preferences link 3 Inthe Language section select a default display cuss os Ei language After camasnetnen you click Save the webmail interface will adjust to display your new language setting le pencoone tensamaing ent FEI asaye romeni corsaro E ameona ansta et 4 In the Composing Email section Use auto complete when addressing email Turn the address auto complete feature on or off Display the Frequent Contacts box Hide or display the Frequent Contacts box which appears in the Compose Email window Compose email in HTML format Indicate whether you want to compose messages in HTML format by default Default font in HTML format Select a default font for HTML formatted email Default font size in HTML format Select a default font size for HTML formatted email 5 In the Viewing Email section Show HTML version by default Indicate whether you want to view new messages in HTML format by default Display attached images within the message body When a message contains attached images the images will appear in the message body by default To turn this feature off uncheck the box Attached images will appear in the Attachments area but not in the body of the message Display the preview pane by default By defaul
28. uent Contacts frequently used contacts by adding them Heather Rice to the Frequent Contacts section of the Jim Smith Sam Miler Compose Email window 1 Click the Contacts link located in the folder list 2 Inthe contact list locate the contact you want to add to the frequent contacts list 3 Click the Edit link which appears in the contact s Settings column 4 Check the Add to the Frequent Contacts box in the Compose Email window box 5 Click the Save button When you are addressing a message click once in the To Cc or Bec box and then click the frequent contacts name as it appears in the Frequent Contacts box If the Frequent Contacts box is not displayed click the Settings link click the Display Preferences link and then check the Display the Frequent Contacts box box Using Address Auto Complete As you type a name or email address in the To Cc or Bec box webmail will attempt to complete the address with a matching address in your contacts list Use your arrow keys to select a suggested match and then press the Tab or Enter Retum key on your keyboard Tel cq Pram Sermon eam cammomomenem Ps ber ier campleromidomain cor Copyright 2006 Document Authors Some Rights Reserved Using Folders Creating a Folder You can create folders to organize your email messages 1 5 Click the Email Folders link located in the folder list Click the A
29. wn contact information up to date locate your name in the company directory list click the Edit link and then make changes as desired Note Depending on your email administrator s settings the Edit link may not be visible Copyright 2006 Document Authors Some Rights Reserved Addressing Messages Addressing a Message To address a message from the Contacts window check the box next to the contact s and or group s to whom you want to send an email and then click the Send Email button Or to address a message from the Compose Email window 1 Click the Contacts link located above the addressing area 2 Select the contact s and or group s to whom you want to send the message To select several names press and hold the Ctrl key as you click on each name To select a range of names click the first contact in the range Hold the Shift key and then click on the last contact in the range 3 Click the arrow next to the To box to add the recipient s to the To field 4 To send a carbon copy or blind carbon copy select the contact s and or group s and then click the arrow next to the Cc or Bec box 5 If you need to remove a contact from the To Cc or Bcc box click the name and then press the Delete key on your keyboard 6 Click the OK button The addresses will appear in their corresponding To Cc or Bcc boxes Using the Frequent Contacts Feature You can have quick access to your Freq
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