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PHOTO ID SYSTEM

1. 25 4 2 2 Set Unique Identifiers 3 eda aie eroe rc eei n Debe Er aE S 26 4 2 3 Customize On Screen Messaging esses eene nennen nennen rennen nete tenete nete trennen 27 4 2 4 Add Name and Logo to the Avery Photo ID System 28 4 3 SYSTEM OPTIONS sar gors pora e neo re aO E v AE ITI ERE 29 4 3 1 Create UserACCOWlls ua a PG EAE Ore Ee S eee Er ER e MUSS 29 4 3 2 Name Avery Photo ID System Station sccscssssssvessssssessessvessessuesvessssssessussssssessueessssssssecssssseeseesneesess 31 4 3 3 Use Diagnostic Tools ie Ara ee REC D cr e PE RR 31 4 3 4 Customize Emergency Reports ct i pages pa ai e CE eee ai te rara pal 32 44 REPORTING aote tbe rh SERRE REG OU OL ra RO t T 33 4 4 1 Standard Reports ie tea ee od RU eet tee p eb eb REP bad ceo RS 33 4 4 2 Create Customized Report eee iege 33 2009 Avery Dennison Corporation All rights reserved 4 4 3 Export a ReDOTE chao da tape CR deem eee rip Cet ccs eye dope de 34 4 4 4 Emergency Reporta eR em pete eq erroe rere te euren 35 5 1 CREATE A cde team 38 5 2 SCAN A BADGES ean eei eere e 39 53 RETURN VISITOR SIGN IN NEW BADGE 40 54 NEW GROUP SIGNSIN oett er etd teas pu t ded MAIER Sees crt arie e e d 5 5 PRESENROLLE VISITORS iei eet E d Seb ch eee esu e GE aseo Ova erroe e x vires teen 5 5 1 Manual Entry s de gs
2. SET PASSWORD FOR root PASSWORD new password Page 64 of 82 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Advanced Topics 6 7 8 Change the application password by typing replace new password with desired value SET PASSWORD FOR madison localhost PASSWORD new password FLUSH PRIVILEGES Type q to exit the mysql prompt Close the command line window You must finally change the password in the Application Server configuration file as this must match the new database password you configured Using a text editor edit the file madison server xml located in the subdirectory tomcat conf of your installation folder Search for the word photoapp it will appear similar to this lt parameter gt lt name gt password lt name gt lt value gt photoapp lt value gt lt parameter gt 10 The maintenance scripts backup photoid bat restore_photoid bat and archive photoid bat also need to be updated with the new passwords They are by default located in Program Files Photo I D System bin Open each file with a text editor and replace each occurrence of the original root password photoadmin with the new version Carefully edit the value photoapp to match your new password Save and Exit 11 Restart the AveryPhotol D Tomcat service User Guide Page 65 of 82 2009 Avery Dennison Corporation All rights reserved GLOSSARY 2009 Ave
3. 9 Advanced Topics In this section e 9 1 Database Considerations e 9 2 Secure the Avery Photo ID System 91 Database Considerations 9 1 1 Introduction The Avery Photo ID System features archive back up and restore functionality Avery recommends a regular data back up schedule to protect against data corruption hardware failures or other emergencies IT support may be needed 9 1 2 Archive Old Badges Archiving removes all old used badge data not badge designs from the system Archiving is only necessary when the system storage space becomes an issue Ed Note An archived badge is both backed up and removed from the system Only the badge data is archived badge designs are not Ed Note Once a badge is archived the data is not accessible or available to restore Procedure 1 Exit the Avery Photo ID System Go to the Start Menu and click Run In the dialog box type cmd or command on some systems and click OK A system command line appears cx C WINDOWS System32 cmd exe Microsoft Windows Version 5 1 2666 lt C gt Copyright 1985 2801 Microsoft Corp C Documents and Settings Username gt The system command line 2 Using the cd command change directories to the directory where the Avery Photo ID System is installed This will usually be C Program Files Photo ID System To access that directory for example type cd Program Files Photo ID System Refer to Windows Help for mo
4. ID Express 2 4 Additional Resources 8 Additional Resources Paper product information and additional support is listed in this section For customer and Web support a valid Software License Number found inside the software CD jewel case is required Visit Photol D avery com and click on Support Center for an installation tutorial FAQs and more In this section 8 1 Recommended Avery Products 8 2 Registration 8 3 Consumer Support 8 4 Technical Support 8 5 Expanded Support 8 1 Recommended Avery Products User Guide The following Avery products are recommended for use with the Avery Photo ID System The manufacturer number product name and description are listed 2940 Avery Self Adhesive Photo I D Badge Labels Visitor badge size ink jet white 2 25 x 3 5 label on 4 x 6 sheet 100 badges per pack 2941 Avery Self Adhesive Photo ID Badge Labels Visitor badge size ink jet white 2 25 x 3 5 label on 4 x 6 sheet 500 badges per pack 2942 Avery Clean Edge Photo ID Badge Inserts Two sided printing business card size ink jet white 2 25 x 3 5 2 sided badge on 4 x 6 sheet 100 badges per pack 2943 Avery Clean Edge Photo ID Badge Inserts Two sided printing business card size ink jet white 2 25 x 3 5 2 sided badge on 4 x 6 sheet 500 badges per pack 2944 Avery Clean Edge Photo ID Badge Inserts Convention size ink jet white 3 x 4 badge on 4 x 6 sheet 100 badges per
5. 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Installation 2 Installation The Avery Photo ID System installation procedure is intended to get the system up and running quickly and smoothly I n this section 2 1 Hardware and Software Requirements 2 2 Installation Recommendations 2 3 Installation Procedure 2 1 Hardware and Software Requirements To install and run the Avery Photo ID System the following is required Windows XP Home Service Pack 1 or later or XP Professional Service Pack 1 or later PC with a 933 Mhz processor or faster 2 4 Ghz recommended 256 Mb of RAM 512 Mb recommended 2 5 Gb of hard disk 3 5 Gb recommended 1024x768 resolution with 24 bit color support 3 4 USB ports for the camera printer card scanner and barcode scanner Keyboard Mouse Network support E Note The printer may also be installed on a parallel port in which case only three USB ports are needed for the camera card scanner and barcode scanner however performance will deteriorate significantly 2 2 Installation Recommendations When installing the system consider following these hardware and software guidelines for optimal performance Additionally specific suggestions are available in Chapter 3 3 in this guide 2 21 Hardware User Guide Before beginning installation ensure that all needed components and tools are immediately available Be sure to follow standard
6. Photo ID System server must be installed via either the Complete or Server Only installations Ensure that a server is installed before continuing You can install multiple clients by repeating this process at every station location In this setting you will need a network connection and possible IT support Insert the Avery Photo ID System CD into the CD ROM drive The installer process should begin automatically If not double click Startup exe The Photo ID System screen is displayed Select User Manual or Quick Start Guide to view the corresponding documents Click Install to proceed with the installation of the Avery Photo ID System The Preparing to Install dialog box appears Click Next to continue The license agreement appears Read it carefully and click Yes if the conditions are acceptable to you EY Note You must accept the license agreement to use the Avery Photo ID System Select the Custom installation option Select the installation directory you prefer The default installation path is C Program Files Photo ID System Unless you need to install in another location the default settings are recommended Click Next Select a program folder and click Next The default is Avery Photo ID System Uncheck the Server I nstallation box Confirm that the destination folder is correct and that you have enough disk space Click Next You are prompted as to whether you want to install application icons on the Deskto
7. 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Administrator Tasks 4 4 Badge Design 4 1 1 Create a New Badge Design User Guide Administrators can create new designs for use in the Attendant and Visitor modes Procedure Log in as an administrator The Station mode screen appears Click Administrator The Badge Designs screen appears Photo ID System yr MAIN SCREEN HELP EXIT TOMIZE A BADGE Avery 2940 2941 VISITOR EXISTING BADGE DESIGNS Single Day photo default design Visitor Attendant Single Day no photo Multi Day photo FIRST NAME new cor 1 CETTE LAST NAME TUESDAY Aug 21 2007 HOST FIELD DATA Avery PHOTO 10 SYSTEM The Badge Designs screen in the Administrator mode E Note To preview an existing badge design click the badge design name in the list The Avery media SKU for the selected badge is displayed in the preview A scrolling list on the left side of the screen displays existing badge designs To create a new badge design click New The Badge Options dialog box appears This process has four steps The Step 1 Choose Primary Badge Use screen appears Read the on screen description of each primary badge use Visitor Event or Long Term Select the desired use and click Next The Step 2 Select Avery Product screen appears Select the preferred Avery badge type from the available list The list sho
8. Recherche en Informatique et en Automatique Keio University All Rights Reserved Page 73 of 82 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Acknowledgements User Guide The DOM bindings are published under the W3C Software Copyright Notice and License The software license requires Notice of any changes or modifications to the W3C files including the date changes were made Consequently modified versions of the DOM bindings must document that they do not conform to the W3C standard in the case of the IDL binding the pragma prefix can no longer be w3c org in the case of the Java binding the package names can no longer be in the org w3c package Ed Note The original version of the W3C Software Copyright Notice and License could be found at http www w3 org Consortium Legal copyright software 19980720 Copyright 1994 2000 World Wide Web Consortium Massachusetts Institute of Technology Institut National de Recherche en Informatique et en Automatique Keio University All Rights Reserved http www w3 org Consortium Legal This W3C work including software documents or other related items is being provided by the copyright holders under the following license By obtaining using and or copying this work you the licensee agree that you have read understood and will comply with the following terms and conditions Permission to use copy and modify this softwar
9. The Badge Designs screen appears Click Station Options on the top navigation bar The Station Options screen appears At the top left the current default badge designs are listed To change these click Modify The Badge Design Defaults dialog box appears User Guide Page 25 of 82 2009 Avery Dennison Corporation All rights reserved 4 5 B Photo ID Express 2 4 Administrator Tasks Photo ID System MAIN SCREEN HELP EXIT ATTENDA visit ATTENDANT MODE DEFAULT Single Day photo LLLI ON SCREEN VISITOR MODE DEFAULT Single Day photo Edit onscree EMERGENCY BUTTON E AVERY PHOTO 0 system The Badge Design Defaults screen Administrator mode The Attendant and Visitor modes default badge designs are listed with a preview for each on the right To change the default badge design select a new badge from the appropriate drop down list box The new badge design is previewed After you finish click Save The Station Options screen appears the upper left the new default choices are displayed 4 2 20 Set Unique Identifiers User Guide Administrators can customize the settings of the unique identifiers The application uses unique identifiers an E mail address to allow quick sign in for returning visitors Reporting also uses unique identifiers to track visitors Ed Note The unique identifier offers an additional way to track and identify visitors and allows a returning v
10. all badge records will be permanently destroyed without possibility of recovery Use this option with caution Click Next and the uninstall process begins Click Finish when complete Ed Note Windows may leave directories behind after uninstalling the software This is normal behavior Page 12 of 82 2009 Avery Dennison Corporation All rights reserved GETTING STARTED 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Getting Started 3 Getting Started The Avery Photo ID System can be easily used with the default configuration enabling badges to be printed immediately after set up As you become more comfortable with the application you can customize many of its features to the needs of your organization In this section e 3 1 Launch the Application e 3 2 Personalize the Avery Photo ID System e 3 3 Tips For Best Results 3 1 Launch the Application After the installation process the Avery Photo ID System is ready to run and is able to print badges and handle visitors within minutes This section describes the initial settings and the default system settings 3 1 1 Account and System Set up The first time the Avery Photo ID System is run it prompts the user for basic settings These settings can be changed later in the Administrator mode Procedure 1 Double click the Photo ID System icon to run the application The Account and System Set up screen appears 2 Fill
11. continue 6 The installation may require several minutes to complete Click Finish when complete 7 f a Client or a Server installation is being upgraded then a Warning message appears stating Ensure the client s server component is upgraded for the smooth functioning of the Photo ID System Express 2 4 Click OK 8 The system does not require rebooting and can be used immediately User Guide Page 11 of 82 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Installation 2 3 5 Software Uninstall User Guide Should you want to remove any of the Avery Photo ID System follow these steps Select Add or Remove Programs from the Windows Control Panel Select Avery Photo ID System and click Change Remove You are presented with the option to delete application data files If you installed both client and server components you may choose to uninstall just one or the other To completely remove the application and all data associated with it ensure that both options are checked Uncheck the Delete Extra Client data files box if you plan on reinstalling a client using the existing application settings To remove all settings check this option Uncheck the Delete Extra Server data files box if you want to keep all your application data intact If you just need to reinstall the server components leave it unchecked To remove all records check this option Ef Note If this option is checked
12. Accounts dialog box appears Enter a new username and password and select an access level Administrators have full access to every area of the system Attendants can only access the Visitor and Attendant modes Usernames must be between 4 and 100 characters with no spaces Click Save when finished The new user appears in the User Accounts list box and can be used immediately 3 2 3 Change the default badges for the Visitor and Attendant modes User Guide Select the Administrator mode The Badge Designs screen appears Select Station Options on the top navigation bar The Station Options screen appears Atthe top left under Badge Design Defaults click Modify The Badge Design Defaults dialog box appears Using the drop down list boxes select a new default design for the Visitor and Attendant modes The new default is previewed on the right Page 16 of 82 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Getting Started 8 Click Save when finished The new default badges appear in the Visitor and Attendant modes Ed Note Be sure that the badge paper type in the printer matches the type specified in the badge template 3 3 Tips for Best Results The Avery Photo ID System is ready to run immediately However the following suggestions may improve the system performance and enhance efficiency 3 3 1 Optimize Hardware Set up The physical dimensions and location of the statio
13. box However should a problem occur common solutions and suggestions are available in this section In this section 7 1 System Set up and General Issues 7 1 System Set Up and General Issues User Guide Badges do not print correctly Ensure that the correct printer and media settings are used Ensure that the printer is installed correctly Refer to Chapter 2 2 1 in this guide and the Hardware Installation Map Confirm that the manufacturer s printer driver s are correctly installed and up to date Ensure that the printer options are properly set in the Windows Control Panel Refer to Chapter 2 3 1 in this guide Confirm that the paper product loaded in the printer is the type required by the badge design Refer to Chapter 4 1 1 step 2 in this guide Confirm that the paper product is a recommended Avery product Refer to Chapter 8 1 in this guide Reset the printer by turning the power off waiting for 30 seconds and turning it on Check to ensure that there is sufficient ink or toner in the printer I n text fields the cursor disappears This occurs on computers with limited RAM The following solutions should resolve the problem Close down all other applications Reboot the system Disable video acceleration settings In Control Panel gt Display gt Settings gt Advanced gt Troubleshooting Add more RAM to the system I n Windows XP the application does not function correctly as a client
14. e 6 2 Scan Only e 6 3 Full Visitor Mode 6 1 Sign In Only Mode Visitors can sign in by themselves in the Visitor mode using the default badge design set by administrator Procedure 1 Log in as an administrator or attendant The Station mode screen appears Click Visitor The Choose a Visitor Mode screen appears Select Sign In Only mode and the Welcome screen appears Welcome to Avery Dennison VISITOR FIRST NAME LAST NAME TUESDAY Aug 21 2007 07255 45 0 9 HOST FIELD DATA E avery PHOTO ID system The Welcome screen in the Visitor mode User Guide Page 50 of 82 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Visitor Tasks 2 The visitor clicks Click Here to Sign In If a unique identifier E mail address is requested the Text Entry screen appears If a unique identifier is not requested the Photo screen appears Skip to step 4 Ed Note To change the unique identifier field refer to Chapter 4 2 in this guide If no unique identifier is entered quick check in will not be available if the visitor returns The visitor enters their unique identifying information as requested this will also allow faster check in in the future with the quick look up feature If the visitor is a returning visitor they will enter the same unique identifier E mail address entered previously If no identifier was entered previously or if it changed the visitor follows the n
15. ea RA am RENE C REND e RENE NETS READER BREE 3 3 2 kist Importa iav RW e e SO RE e qe Sab ens URINE INR ae 5 6 SIGN OUT A VISITOR R GROUP eser Skee ave ee io e bee 5 7 REPORTING ete iei dod RAs 5 7 1 Standard Reports 3 7 2 Create a Customized Report 5 7 3 Export a Report 6a seat e eai e EQ ERI ERR ete EQ RR sedet eee eee eee ewe 46 5 7 4 Emergency Reports sis due e pee ehe eee eo eise Nave cee NUE 46 6 1 SIGN IN ONY ee aes eek eee 50 6 2 SCAN ONEY elei ERN ia chaine 51 6 3 FUEL VISITOR MODE lere eb enia e vede ie eee viene Re 52 7 1 SYSTEM SET UP AND GENERAL ISSUES sesssssesssssssesssssssssssssssssssscessesssssseeseseseessssensesssnsesseseneeeeees 54 8 ADDITIONAL RESOURCES vis siccsccscssccssecssssvsasiecssscesssocsossecccassassossececscssssacssetecssbessesooseseecstdcsscsosseciessceoeen T 8 1 RECOMMENDED AVERY PRODUCTS 74st va epe 57 8 2 REGISTRATION EO 58 8 3 CONSUMER SUPPORT E Gesuessedetaecdeessuydandeetgeavgedueceeau Ee ve Pede e e eta 58 8 4 SOFTWARE SUPPORT 9 1 DATABASE CONSIDERATIONS 5 n reto dece it oH e etd nint 9 1 1 ThiFOdWCllOn e s sesto edd ibunt 9 1 2 Archive Old Badges iso d e pae 9 1 3 Database Back Up eie aE a E Ore EFRON 9 1 4 Schedule Automated Database Back Up 9 1 5 Database Restoration 9
16. for colors and their hex codes Decimal Value Hexadecimal Value 0 0 1 1 2 2 3 3 4 4 5 5 6 6 7 7 8 8 9 9 10 A 11 B 12 C 13 D 14 E 15 F User Guide Page 67 of 82 2009 Avery Dennison Corporation All rights reserved ACKNOWLEDGEMENTS 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Acknowledgements Acknowledgements User Guide The following are acknowledgements and licensing agreements for software included with the Avery Photo ID System The Apache Software License Version 1 1 Copyright c 2000 The Apache Software Foundation All rights reserved Redistribution and use in source and binary forms with or without modification are permitted provided that the following conditions are met Redistributions of source code must retain the above copyright notice this list of conditions and the following disclaimer Redistributions in binary form must reproduce the above copyright notice this list of conditions and the following disclaimer in the documentation and or other materials provided with the distribution The end user documentation included with the redistribution if any must include the following acknowledgment This product includes software developed by the Apache Software Foundation http www apache org Alternately this acknowledgment may appear in the software itself if and wherever such third party acknowledgments normally appear The names Apac
17. for printing 4 1 2 Edit a Badge Design Administrators can edit the badge design options of existing badge designs Procedure 1 Log in as an administrator The Station mode screen appears Click Administrator The Badge Designs screen appears 2 To view an existing badge design click the design name to preview it To edit a design click its name then click Edit The Badge Options dialog box appears Ed Note Only badge design options in Step 4 can be edited To edit all options including paper type and orientation you will need to create a new badge design 3 To change any of the defaults click the title bar button of the desired attribute Follow the same process as described in Step 6 of Chapter 4 1 1 in this guide Changes appear in the preview on the right 4 Review the badge design preview to the right To cancel all changes click Cancel Otherwise click Done The main badge design screen appears The badge is now updated and can be used immediately 4 1 5 Duplicate a Badge Design Administrators can duplicate existing badges This is particularly useful if several similar badges with slight variations are required The duplicates can be edited as described earlier User Guide Page 24 of 82 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Administrator Tasks Procedure Log in as an administrator The Station mode screen appears Click Administrator The Badge Designs screen app
18. hardware installation safety procedures such as powering off equipment and preventing static discharge Install all hardware using the Hardware Installation Map before installing the application software Ensure that the hardware is installed on a stable strong surface The camera must not be obscured and the barcode scanner should be easily reachable Page 5 of 82 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Installation e The physical location and placement of the system should be consistent with your organization s existing security needs and protocols 2 2 0 Software e Close all other applications before installing the application EX Note Ensure all Anti virus software and the firewall have been turned off before installing the application e To install the application you will need administrator privileges Contact your IT support team as needed e For emergency reporting the application will ask for SMTP mail settings available from your IT support team Have these ready before beginning installation e The application requires a minimum of 275 megabytes available without this it may not install or function 2 3 Installation Procedure 2 3 1 Hardware Installation The hardware installation process is largely dependent on the peripherals web cameras printers and scanners available Follow the installation instructions supplied with your hardware 2 3 1 1 Printer Fo
19. maximum of 15 badges can be printed at a time Click 5 to view the next 15 badges imported Click Done to return to the Pre Enroll Screen If attendant clicks Done without printing badges a warning message is displayed If attendant clicks Cancel on any of the Steps the Pre Enroll screen is displayed Procedure For checking in a pre enrolled visitor with a pre printed badge When the visitor arrives click Scan A Badge on the top navigation bar The Choose An Action dialog box appears Select Scan In The Scan A Visitor In dialog box appears Either scan or manually enter the visitor s barcode number On screen instructions appear Issue the badge to the visitor Remind the visitor to return and sign out before leaving the premises Procedure For checking in a printing a badge for pre enrolled visitors Log in as an administrator or attendant The Station mode screen appears Click Attendant The Create a Badge screen appears Select the same badge design that was used for pre enrollment and enter the unique identifier to retrieve visitor pre enrolled information Modify visitor information if required Click Print Badge The badge is printed and the visitor is signed in automatically Issue the badge to the visitor Remind the visitor to return the badge and sign out before leaving premises Click Done and return to the Create a Badge Screen Page 45 of 82 2009 Avery Dennison Corporation All rights reserved B Pho
20. sided badge on 4 x 6 sheet 500 per pack 2951 Avery Laminated Photo ID Badges Business card size ink jet white 2 25 x 3 5 laminated badge on 4 x 6 sheet 100 badges per pack 8 2 Registration Only registered users of the Avery Photo ID Software will receive full technical support assistance and other information You may register in any of the following ways Mail or fax the registration card enclosed with your software CD Register on line at www photol D avery com Call 1 800 73 AVERY 1 800 732 8379 8 3 Consumer Support photol D avery com has answers to some common questions and problems or you may contact Avery Consumer Service Center for product related information United States and Canada Phone 1 800 73 AVERY 1 800 732 8379 Fax 1 800 831 2496 8 4 Software Support User Guide Registered users of the Avery Photo ID Software will receive telephone or electronic support in the following areas Installation assistance installing the Avery Photo ID System for the first time on your first computer Upgrade assistance upgrading your Avery Photo ID System to the latest version Documented product defects or assistance identifying software issues for all currently support versions of the Avery Photo ID System If you have a question be sure to check the User Guide and our on line help resources before calling Avery Software Support Software Support for the United States
21. the unique identifier or OFF to deactivate it e Select Optional if visitors choose to provide a unique identifier or Required if all visitors must provide one e E mail Address is the unique identifier 4 2 3 Customize On Screen Messaging Administrators can update the instructive on screen messaging for the Attendant and Visitor modes This messaging supports the sign in and sign out processes Procedure 1 Log in as an administrator The Station mode screen appears Click Administrator The Badge Designs screen appears 2 Click Station Options on the top navigation bar The Station Options screen appears 3 Atthe bottom left click Modify The On screen Messages dialog box appears User Guide Page 27 of 82 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Administrator Tasks PHOTO ID SYSTEM MAIN screen weve BADGE DESIGNS N OPTIONS SYSTEM OPTIONS REPORTING BADGE DES ON SCREEN MESSAGES Selectihe d ATTENDANT MODE VISITOR MODE current defat PHOTO INSTRUCTIONS Make Sure the visi face is centered in the 7 visit Select the TAKE PHOTO button when you are ready SIGNIN Visitor successfully signed SIGNOUT Visitor successfully signed out Destroy this ID badge It is no longer valid ISSUE BADGE REMINDER ssue D badge s to visitor s Edit on scret RETURN BADGE REMINDER Visitor s must return ID badge s to you before leaving Th
22. using the drop down list boxes Optionally select a badge design to include in the search Click Search The search runs EY Note The results may take several moments to generate depending on system performance and the number of visitors in the database Results are displayed on the right If no results are found on screen text appears No matching records found 5 7 2 1 Visitor Details User Guide Administrators and attendants can view all activity modify information for a specific visitor and export the visitor profile data from the customized report From the Visitor Detail screen an administrator or attendant can modify the badge record detail such as first name last name etc deactivate or re print badge change the expiration date of the badge and force a scan in or out Procedure Log in as an administrator The Station mode screen appears Click Administrator The Badge Designs screen appears Click Reports on the top navigation bar The Reports screen appears In the Search Digital Log run a customized report so that search results are displayed on the right Double click on the name of the visitor to be viewed The Search Detail screen for that visitor appears Badge Record Detail This section displays all the information the visitor has been asked to provide as well as enable the administrator or attendant to do not permit deactivate or re print the badge Do Not Permit By checking this box this vis
23. works the same for an individual or group A single visitor is considered a group of one Therefore the steps below apply to both individuals and groups Fill in the fields at the top of the screen Enter visitor information in the fields below If there is a single visitor enter information in the top set of fields only Enter the visitor s unique identifier if requested Click Save A confirmation message appears Click Yes to save visitor information to the database Click No to return to the entry screen without saving EY Note Records can be saved in batches by clicking Save However badges can be printed only once Click Print Badge to print the badges If badges are not saved before printing a warning message is displayed EY Note Depending on the number of badges and printer speed this process may take a few minutes When the visitor arrives click Scan A Badge on the top navigation bar The Choose An Action dialog box appears Select Scan In The Scan A Visitor In dialog box appears Either scan or manually enter the visitor s barcode number On screen instructions appear Issue the badge to the visitor Remind the visitor to return and sign out before leaving the premises Click Done to return to the previously active screen Page 42 of 82 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Attendant Tasks 7 Procedure for pre enrolling visitors When the attendant only pre enroll
24. 0 User Type 29 User Guide 2009 Avery Dennison Corporation All rights reserved Index Page 79 of 82
25. 2 4 Acknowledgements Alternately this acknowledgement may appear in the software itself if and wherever such third party acknowledgements normally appear 4 User Guide The names The Jakarta Project Tomcat and Apache Software Foundation must not be used to endorse or promote products derived from this software without prior written permission For written permission please contact lt apache apache org gt Products derived from this software may not be called Apache nor may Apache appear in their names without prior written permission of the Apache Software Foundation THIS SOFTWARE IS PROVIDED AS IS AND ANY EXPRESSED OR IMPLIED WARRANTIES INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTI CULAR PURPOSE ARE DISCLAIMED IN NO EVENT SHALL THE APACHE SOFTWARE FOUNDATION OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT INDIRECT INCIDENTAL SPECIAL EXEMPLARY OR CONSEQUENTI AL DAMAGES INCLUDING BUT NOT LIMITED TO PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES LOSS OF USE DATA OR PROFITS OR BUSINESS INTERRUPTION HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY WHETHER IN CONTRACT STRICT LIABILITY OR TORT INCLUDING NEGLIGENCE OR OTHERWISE ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE This software consists of voluntary contributions made by many individuals on behalf of the Apache Software Foundati
26. 2 SECURE THE AVERY PHOTO ID SYSTEM 2009 Avery Dennison Corporation All rights reserved INTRODUCTION 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Introduction 1 Introduction Congratulations on your purchase of the Avery Photo ID System The Avery Photo ID System offers tremendous ease of use and flexibility greatly simplifying the visitor management process This section highlights the features and benefits of the system The package contents will also be described in preparation for installation I n this section e 1 1 Overview e 1 2 Features and Highlights e 1 3 Contents of the Package 11 Overview The Avery Photo ID System combines ease of use and flexibility in a powerful visitor management solution Avery Photo ID badges can be created quickly and issued for individuals and groups of visitors The digital log creates an electronic record of your visitors contractors or other guests The system can be used by attendants or by the visitors themselves 1 2 Features and Highlights The following are just a few of the exciting features supported by the Avery Photo ID System e Color Photo ID Badges The system produces superior color or black and white photo IDs with over 50 customizable badge designs Choose from a variety of badges including access control badges fold and clip badges fold and hang badges self adhesive labels and card or laminated badges B
27. 2900 PHOTO ID SYSTEM USER GUIDE VERSION 2 4 Revision Date Aug 30 2007 2009 Avery Dennison Corporation All rights reserved 1 N 25 A Table of Contents INTRODUCTION 2 1 1 OVERVIEW tei deem ens 2 1 2 FEATURES AND HIGHLIGHTS ettet t SR IE HERREN REM SEPA GRE 2 1 GONTENTS OF THE PACKAGE rete t ee RR PEINE THREE EN HERI PR ERAN AE eU 3 PUn 5 2 HARDWARE AND SOFTWARE REQUIREMENTS ccccecessssececececeessnaececececeeseaaecesececceseaseaeeececeesesssaeeeeeeeenes 5 2 2 INSTALLATION RECOMMENDATIONS eee EAE NE CEET NEE AE a enne nni nein 5 2 2 1 teet reete tree EE Or cube asinine deed cake aaa ea ERE VENE ERR Ree ee Yee ea dg 5 2 2 2 A cm EE 6 29 INSTALLATION PROCEDURE s 5i eren eee e levee betas Oe d I RO TOY ERR DI ATE ee 6 2 3 1 Hardware Installation annie s na 6 2 3 2 Software Installation Overview cesses eterne 7 2 3 3 New Installation of Avery Photo ID System Express 2 4 sse 7 2 3 4 Upgrade From Avery Photo ID System Express 1 x 2 x isset 11 2 3 5 Software Uninstall i ette E eic i I red 12 Pr o 14 3 1 LAUNCH THE APPLICATION BONO o ED d e ERN 14 3 1 1
28. Account and System e Ge p Er re E DE rer er OO Ur din 14 3 1 2 Use the Default Visitor Settings a e dee e epi e pete peine 14 3 1 3 Use the Default Attendant Settings aaeei ai sabiai aE 15 3 2 PERSONALIZE THE AVERY PHOTO ID SYSTEM sscssscsssesssesssessscsssessscsssecsscsssecsscsssecsucsssessuesssecssessseess 16 3 2 1 Change the on screen organization name and logo eese 16 32 2 Add new user accounts to the 16 3 2 3 Change the default badges for the Visitor and Attendant modes see 16 3 3 SHIPS TORBESTRESUETS Sr een e o o a e rev 17 3 3 1 Optimize Hardware eere 17 3 3 2 Optimize Photo Quality eiae o a nei de ere ea aeree te e peque 17 3 3 3 Adjust Badge Print Speed eie eret tetti a reae sess 18 3 3 4 Decrease Wat Time ia er tee 18 EXQ INJRUUTOUO 20 4 1 BADGE DESIGN RT M 2 4 1 1 Created New Badge Design a eU Ee D etc nre pee 21 4 1 2 Edta Badge Desigtizsas aou en EUR RT RB d nette dne 24 4 1 3 Diiplict Bad Se Desi gi sitios fies e a atk ig ees 24 4 1 4 Removed Badge Design s t tp dateien eain dap rb ed 25 42 STATION OPTIONS rene po ER NE a tite e a teet E ERE NR RENE 25 4 2 1 Set Default Badge Designs eas tre e ar eb
29. Data The data is loaded in Microsoft Excel if available Otherwise it is displayed in the default Web browser 5 7 4 Emergency Report The Avery Photo ID System enables quick emergency reporting to identify pending visitor sign outs have signed in but have not signed out Configure emergency reporting in System Options To run an emergency report do the following Procedure 1l Click Emergency Button at the bottom left of the screen A Confirmation dialog box appears 2 Click Yes An emergency report of all pending visitor sign outs will be generated immediately displayed on the screen and automatically distributed to the recipients as listed in System Options This report may also be printed directly on blank ID badges User Guide Page 48 of 82 2009 Avery Dennison Corporation All rights reserved VISITOR TASKS 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Visitor Tasks 6 Visitor Tasks When the Avery Photo ID System is in the Visitor mode visitors can enter their own information and scan in or scan out on their own The visitors will not be able to access any attendant or administrator functionality Ex Note For security the application will attempt to disable Windows and certain function keys To allow Ctrl Alt Delete to be disabled the Windows user must have administrator access Refer to Chapter 7 in this guide for more details I n this section e 6 1 Sign In Only
30. Ensure that the Windows XP firewall is disabled through the Control Panel Go to Control Panel Network Connections Right click a network connection and select Properties Click the Advanced tab Uncheck the box in Internet Connection Firewall Click OK Page 54 of 82 2009 Avery Dennison Corporation All rights reserved ID Express 2 4 Troubleshooting User Guide Repeat for each network connection Should you require the firewall you will instead need to add a custom port with access through the firewall for Application Server Use the port you selected during the installation process default is 8080 Refer to Windows Help for more information In the Visitor mode Ctrl Alt Delete is not disabled By default the Windows user must be an administrator to allow Ctrl Alt Delete to be disabled IT support is highly recommended for this process Editing the registry is an advanced topic Alternatively An administrator first must grant temporary administrator access to the user under which the station will be running Log in as this user In regedit Windows XP go to HKEY_CURRENT_USER Software Microsoft Windows CurrentVersion Policies Select Security gt Permissions Add the user and grant Full Control Remove administrator access from the user Page 55 of 82 2009 Avery Dennison Corporation All rights reserved ADDITIONAL RESOURCES 2009 Avery Dennison Corporation All rights reserved
31. NDER LOCK STATION 0 AVERY PHOTO ID system The System Options screen in the Administrator mode 3 Atthe top left users and their access levels Administrator or Attendant are listed EZ Note At least one administrator account must always exist Once removed a user account cannot be recovered e Tocreate a new user click New The User Accounts dialog box appears Enter the username select the access level and type the password twice The username must be between 4 and 100 characters with no spaces The password must be 4 10 characters long Click Save to add the user The User Accounts dialog box closes and the new account is saved e To edit a user click the user s name then click Edit The User Accounts dialog box appears The username access level or password can be changed with the constraints listed above Click Save to submit the changes The User Accounts dialog box closes EZ Note If a password is lost the only option is to set a new password for that account e Toremove a user click the user s name and then click Remove A Confirmation dialog box appears To delete a user click Yes The User Accounts dialog box closes A user once deleted cannot be recovered 4 Repeat Step 3 as needed Use new and edited users during the next log in Removed users are removed immediately User Guide Page 30 of 82 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Administrator T
32. NSEQUENTIAL DAMAGES ARISING OUT OF ANY USE OF THE SOFTWARE OR DOCUMENTATI ON The name and trademarks of copyright holders may NOT be used in advertising or publicity pertaining to the software without specific Page 74 of 82 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Acknowledgements written prior permission Title to copyright in this software and any associated documentation will at all times remain with copyright holders User Guide Page 75 of 82 2009 Avery Dennison Corporation All rights reserved 2009 Avery Dennison Corporation All rights reserved INDEX B Photo ID Express 2 4 Index A Administrator Tasks Badge Design 21 Database Settings 61 Reporting 33 Station Options 25 System Options 29 User Type 29 Application Account and System Set up 14 Default Attendant Settings 15 Personalizing Adding User Accounts 16 Default Badge 16 Organization Name and Logo 16 Tips for Best Result Hardware 17 Photo Quality 17 Print Speed and Quality 17 Archiving 61 Attendant Tasks Create a Badge 38 New Group Sign In 40 Pre Print Badges 41 Reporting 33 46 Returning Visitor New Badge Required 40 Scan a Badge 39 Sign Out 46 Sign In Only Mode 50 Visitor New Badge Required 40 User Type 29 B Back Up 62 Badge Design Options 21 Badge Layout 21 Badges Default Designs 25 Design Creating a New Badge Design 21 Duplicating a Badge Design 24 Editing
33. S PROVIDED AS IS AND ANY EXPRESSED OR Page 72 of 82 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Acknowledgements User Guide IMPLIED WARRANTIES INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FORA PARTICULAR PURPOSE ARE DISCLAIMED IN NO EVENT SHALL THE APACHE SOFTWARE FOUNDATION OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT INDIRECT INCIDENTAL SPECIAL EXEMPLARY OR CONSEQUENTIAL DAMAGES INCLUDING BUT NOT LIMITED TO PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES LOSS OF USE DATA OR PROFITS OR BUSINESS INTERRUPTION HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY WHETHER IN CONTRACT STRICT LIABILITY OR TORT INCLUDING NEGLIGENCE OR OTHERWISE ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE This software consists of voluntary contributions made by many individuals on behalf of the Apache Software Foundation and was originally based on software copyright c 1999 International Business Machines Inc http www ibm com For more information on the Apache Software Foundation please refer to lt http www apache org gt Copyright c 1998 2002 Paul Johnston amp Contributors All rights reserved Redistribution and use in source and binary forms with or without modification are permitted provided that the following conditions are met Redistributions of source code must retain the above copyrigh
34. TITUTE GOODS OR SERVICES LOSSOF USE DATA OR PROFITS OR BUSINESS INTERRUPTION HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY WHETHER IN CONTRACT STRICT LI ABILITY OR TORT INCLUDING NEGLIGENCE OR OTHERWISE ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE This software consists of voluntary contributions made by many individuals on behalf of the Apache Software Foundation For more information on the Apache Software Foundation please refer to lt http www apache org gt The Apache Software License Version 1 1 Copyright c 1999 2000 The Apache Software Foundation All rights reserved Redistribution and use in source and binary forms with or without modification are permitted provided that the following conditions are met Redistributions of source code must retain the above copyright notice this list of conditions and the following disclaimer Redistributions in binary form must reproduce the above copyright notice this list of conditions and the following disclaimer in the documentation and or other materials provided with the distribution The end user documentation included with the redistribution if any must include the following acknowledgement product includes software developed by the Apache Software Foundation http www apache org gt User Guide Page 71 of 82 2009 Avery Dennison Corporation All rights reserved B Photo ID Express
35. Up to 100 records can be displayed in the application interface To see additional records export the search results 4 4 1 Standard Reports Administrators and attendants can run reports summarizing activity over a given week or day Procedure 1 Log in as an administrator The Station mode screen appears Click Administrator The Badge Designs screen appears 2 Click Reports on the top navigation bar The Reports screen appears 3 Atthe top select a report type daily or weekly If desired select a badge design Select the month day and year to set the starting date Click Run Report The report is generated Ed Note The report may take several moments to generate depending on system performance and the number of visitors in the database 4 The report is displayed in Microsoft Excel If Microsoft Excel is not found the results will be displayed in the default Web browser Ed Note Ensure that the Internet Explorer Proxy Settings have been disabled before running exporting a report 4 4 2 Create a Customized Report Administrators and attendants can create customized reports based on date ranges visitor information and badge types Procedure 1 Log in as an administrator The Station mode screen appears Click Administrator The Badge Designs screen appears 2 Click Reports on the top navigation bar The Reports screen appears 3 On the left under Search Digital Log fill in all desired fields for the dat
36. Use it if you plan to use only a single station or plan to connect other clients to this station s server This is also known as a stand alone installation e Custom Server Only Installation This installs only the server software If you have a data center plan to have multiple networked stations or wish to improve security by running the server software and client software on separate systems use this installation procedure e Custom Client Only Installation This installs only the client software for connection to an existing server Use this method if your site already has a central server or you need to add a station to an existing complete system 2 3 3 1 Complete Install The Complete Install is the simplest mechanism for installing the Avery Photo ID System Use this setting if you need only a single station or do not plan on networking multiple stations together No User Guide Page 7 of 82 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Installation 10 11 network connection is required Insert the Avery Photo ID System CD into the CD ROM drive The installer process should begin automatically If not use Windows Explorer to navigate to the CD ROM drive and double click Start exe The Photo ID System screen is displayed Select User Manual or Quick Start Guide to view the corresponding documents Click Install to install the Photo ID System The Preparing to I nstall dialog box
37. a Badge Design 24 Removing a Badge Design 25 Branding 28 Customer Support 58 User Guide Index Page 77 of 82 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 D Database Archiving 61 Automated Events 62 Back Up 62 Recovery 64 Restoration 64 Set Up 6 Database Considerations 61 Default Passwords 67 E Emergency Reports Customize 32 Send 35 48 F Feature Highlights 2 For Best Results 16 H Hardware Installation 6 Requirements 5 I Installation Procedure 6 Recommendations 5 L Logo Requirements 22 Overview 2 Package Contents 3 Paper 57 Printer Settings 6 R Recommended Paper Products 57 Registration 58 Reporting Create a Customized Report 33 46 Execute Emergency Report 35 48 Exporting 34 48 Running Standard Reports 33 46 Visitor Details 33 47 User Guide 2009 Avery Dennison Corporation All rights reserved Index Page 78 of 82 B Photo ID Express 2 4 S Software Installation 6 Requirements 5 Station Options Add Branding 28 Default Badge Designs 25 On Screen Messaging 27 Unique Identifiers 26 Support Customer 58 System Options Create User Accounts 29 Customize Emergency Reports 32 Diagnostic Tools 31 Station Naming 31 System Requirements 5 T Troubleshooting 54 U User Types 29 Visitor Tasks Full Visitor Mode 52 Scan Only Mode 51 Sign In Only Mode 5
38. abase search A visitor s first name last name and unique identifier can all be searched or any substring of each Specify the date range to search by using the drop down list boxes Optionally select a badge design to include in the search Click Search The search runs Ed Note The results may take several moments to generate depending on system performance and the number of visitors in the database 4 Results are displayed on the right If no results are found on screen text appears No matching records found 4 4 2 1 Visitor Details Administrators and attendants can view all activity modify User Guide Page 33 of 82 2009 Avery Dennison Corporation All rights reserved 4 4 3 User Guide B Photo ID Express 2 4 Administrator Tasks information for a specific visitor and export the visitor profile data from the customized report From the Visitor Detail screen an administrator or attendant can modify the badge record detail such as first name last name etc deactivate or re print badge change the expiration date of the badge and force a scan in or out Procedure Log in as an administrator The Station mode screen appears Click Administrator The Badge Designs screen appears Click Reports on the top navigation bar The Reports screen appears In the Search Digital Log run a customized report so that search results are displayed on the right Double click on the name of the visitor to be viewed The Searc
39. ade sizes include both convention and business card sizes e Digital Log and Reporting The application captures stores and retrieves visitor records including photos Visitor profile and activity reports can be easily created and updated from the database Create custom or standard reports by day week or month Easy to Use The Avery Photo ID System was designed and tested for ease of use and fast visitor sign in and sign out The system remembers returning visitors with quick look up feature allowing rapid sign in Visitor information can also be captured using a card reader or through pre enrollment for fast visitor sign in e Emergency Reporting Reports can be generated immediately to identify all pending visitor sign outs e Network Capable Multiple systems can be networked to manage several entrances exits and sites User Guide Page 2 of 82 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Introduction 1 3 Contents of the Package User Guide The package contains the following Avery Photo ID System CD ROM User Guide accessible off the Avery Photo ID System CD ROM in the Documentation directory QuickStart Guide Additionally the following components are included in the system kit only Web Camera Barcode Scanner USB Hub Tripod Web camera clip Hardware Installation Map Page 3 of 82 2009 Avery Dennison Corporation All rights reserved INSTALLATION
40. and Canada Phone 1 888 835 8379 Page 58 of 82 2009 Avery Dennison Corporation All rights reserved ID Express 2 4 Additional Resources User Guide If you call Avery Software Support please be at your computer with the Avery Photo ID Software running Be prepared to provide the following information Your site License Number from inside your original software CD jewel case or organization name amp address to identify your site To find the version of the Avery Photo ID System that you are using check the lower left of the Station mode screen immediately after logging in as an administrator or attendant Alternatively check the release notes on the CD for version information Details about your computer type of computer operating system network printer and printer driver and amount of memory The EXACT wording of any messages that appeared on your screen What you were doing when the problem occurred Whether or not you could recreate the problem How you tried to solve the problem Ef Note Warranties for your barcode scanner Web camera card reader computer and printer are provided by the hardware manufacturer Please refer to your hardware manual or other documentation for details on the warranties of these products Page 59 of 82 2009 Avery Dennison Corporation All rights reserved ADVANCED TOPICS 2009 Avery Dennison Corporation All rights reserved ID Express 2 4 Advanced Topics
41. appears Click Next to continue The license agreement appears Read it carefully and click Accept if the conditions are acceptable to you EZ Note You must accept the license agreement to use the Avery Photo ID System Select the Complete installation option Select the installation directory you prefer The default installation path is C Program Files Photo ID System Unless you need to install in another location the default settings are recommended Click Next Select a program folder and click Next The default is Avery Photo ID System You are prompted for the License Number Enter the Avery Photo ID System License Number found inside the software CD jewel case A valid number must be entered to continue Click Next to continue Review all of your installation settings carefully Click Next to begin full installation The installation may require several minutes to complete Upon completion view the README file It contains release notes additional product information and other important material Click Finish when complete EZ Note You can still connect remote stations to a Complete Install You only need to install the client on the additional stations Refer to the instructions in Chapter 2 3 3 3 for instructions on how to add a client station 2 3 3 2 Custom Server Only Install 2 User Guide If you plan to run the Avery Photo ID System in a network environment but would prefer to keep the serve
42. ars Follow the on screen instructions When asked to select a program click Browse In the following dialog box navigate to the Avery Photo ID System directory and select backup photoid bat Click Next The next step appears Ed Note The default install directory for the back up script is C Program Files Photo ID System bin Enter the preferred task name and select a frequency of event occurrence daily weekly or monthly Click Next The next step appears Enter the details regarding the exact time and if applicable day of the event Click Next The next step appears Enter a valid username and password to execute the events Click Next The next step appears Click Finish The new scheduled task appears in the scheduler list Right click the new task and click Properties The Advanced Options dialog box appears In the Run field add q at the end of the command line if running the back up script This will prevent the script from awaiting user input Click OK The dialog box closes 10 Close the Scheduled Tasks window The task will now run automatically User Guide Page 63 of 82 2009 Avery Dennison Corporation All rights reserved B ID Express 2 4 Advanced Topics 9 1 5 Database Restoration The Avery Photo ID System database is easy to restore in the event of an emergency Procedure Select the Administrator mode The Customize a Badge Design screen appears Click on the Maintenance tab in the navi
43. asks 4 3 2 Name Avery Photo ID System Station Administrators can change the name of existing Avery Photo ID System stations that are on the network EY Note The list of stations is automatically pre populated by the software Station names do not need to be unique but should be Procedure Log in as an administrator The Station mode screen appears Click Administrator The Badge Designs screen appears Click System Options on the top navigation bar The System Options screen appears At the top right all live Avery Photo ID System stations are listed To change a station s name click the desired station and then click Edit The Station Name dialog box appears Enter a new name for the station Click Save The dialog box closes Repeat Steps 3 and 4 as needed Updates are displayed immediately 4 3 3 Use Diagnostic Tools User Guide Administrators can test the barcode scanner print functionality card reader and emergency reporting If problems exist refer to Chapter 7 in this guide Procedure Log in as an administrator The Station mode screen appears Click Administrator The Badge Designs screen appears Click System Options on the top navigation bar The System Options screen appears At the bottom left diagnostic tools are listed with the Test buttons located to the right To test badge printing select a badge design from the drop down list box and click Test to print the badge To test the
44. ation manually or from an imported list for expected visitor s Attendants can also pre print badges for pre enrolled visitors Ed Note If the default badge features a photo the photo will be blank and will have to be manually added later User Guide Page 41 of 82 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Attendant Tasks Once visitor information is completed you may either pre print badges or save them to be printed later The visitor is not signed in until the badge is scanned in only if the badge design has a barcode otherwise the visitor is signed in automatically and the badge is active 5 51 Manual Entry Procedure for pre enroll and pre print Log in as an administrator or attendant The Station mode screen appears Click Attendant The Create a Badge screen appears The default badge layout appears on the right and is listed in the drop down list box To change to another badge configuration open the drop down list box and click the desired badge design Click Pre Enroll on the top navigation bar The Pre Enroll screen appears 4 Enter the expected arrival date in the drop down list boxes 10 11 12 13 User Guide If the selected badge design has a visitor type field then select the visitor type from the drop down list box Click Manual Entry The Group Sign In screen appears Badges for an individual or group are pre printed here Ed Note Pre printing
45. barcode scanner click Test Scan a badge If the badge is successfully scanned a message appears If it fails no message is displayed Ed Note The barcode scanner test does not validate badges It only ensures that the scanner is working To test emergency reporting click Test An emergency report is displayed on screen and is e mailed to the recipients as listed under Emergency Report if enabled To test the card scanner click Test The Scan Visitor s I nformation pop up window is displayed Select Driver s License or Business card option Ef Note If Driver s License is selected then the country and state may be selected The default option for Driver s License Page 31 of 82 2009 Avery Dennison Corporation All rights reserved 4 3 4 User Guide B Photo ID Express 2 4 Administrator Tasks is auto select that automatically detects the country and state of the driver s license If auto select fails then an error message is displayed In this case try selecting the country and state and scanning the driver s license Scan a card If the card is successfully scanned a message is displayed If it fails an error message is displayed Ey Note If calibration is required then a message to calibrate the scanner is displayed User can also click Calibrate to calibrate the scanner Customize Emergency Reports Administrators can edit the list of emergency report recipients SMTP server settings and trigger a report
46. correct and that you have enough disk space Click Next For a licensed copy you are prompted for the License Number Enter the Avery Photo ID System License Number found inside the software CD jewel case A valid number must be entered to continue Click Next to continue Enter your preferred server name IP address or URL and Application Server and Database Server ports It is highly recommended you use the default localhost server name and default port settings of 8080 and 3306 respectively Click Next to continue Ef Note Server name and port settings are advanced topics Consult your IT support team for guidance if you need to make any changes Review all of your installation settings carefully Click Next to begin custom installation The installation may require several minutes to complete Upon completion view the README file It contains release notes additional product information and other important material Click Finish when complete Record the system s DNS entry or IP address and ports if they were changed for use on Client Only installations Consult your IT support team as necessary The system does not require rebooting and the server is ready for immediate use Page 9 of 82 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Installation 2 3 3 3 Custom Client Only Install 10 11 12 13 14 User Guide In order to use a Client Only installation the Avery
47. d in the drop down list box To change to another badge configuration one without a photo and with a barcode is recommended open the drop down list box and click the desired badge design Click Pre Enroll on the top navigation bar The Pre Enroll screen appears Enter the expected arrival date in the drop down list boxes If the selected badge design has a visitor type field then select the visitor type from the drop down list box Click List Import The List Import Wizard Step 1 appears and the list of fields to be imported is displayed Select a file using the Browse button or enter the file path manually Click Next Ef Note Only Excel xls or comma separated csv files can be imported The first row of the imported file should contain column headers Page 43 of 82 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Attendant Tasks Microsoft Excel VisitorInformation xls 1 E oj File Edit View Insert Format Tools Data Window Help x JD SHA 10 BZU Eze 18 E FAA D First Name Last Name Organization Nam Location Email Address Kevin Oliver Avery Cleveland kevin oliver yahoo com Angela Connors Avery Strongsville angela connors rediffmail com Thomas Homa Avery Dreamsville thomas homa avery com Holly Wilson Avery Granville holly wilson usa org Rich Nelson Avery Painesville ric
48. dants can sign in returning visitors who already have a printed badge This may include contractors and multi day visitors To do so the attendant must have the printed badge with a barcode on it in hand Procedure Log in as an administrator or attendant The Station mode screen appears Click Attendant The Create a Badge screen appears Retrieve the printed badge Check the visitor s identification against the badge If it matches click Scan A Badge on the top navigation bar The Choose An Action dialog box appears Select Scan In The Scan A Visitor In dialog box appears Page 39 of 82 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Attendant Tasks 3 4 Either scan or manually enter the visitor s barcode number from the badge Click Submit when finished On screen instructions will appear If the badge does not register as a valid badge follow your facility s security policy Click Done to return to the Create a Badge screen 5 3 Return Visitor Sign In New Badge Required 5 Attendants can sign in returning visitors who do not have a printed badge This may include visitors who return only occasionally Procedure Log in as an administrator or attendant The Station mode screen appears Click Attendant The Create a Badge screen appears Enter the visitor s unique identifier E mail address if requested Click Sign In If the unique identifier is recognized the visito
49. e Connect the card scanner to the USB port before starting the Avery Photo ID System 2 3 2 Software Installation Overview The Avery Photo ID System installer is designed to support easy installation The Avery Photo ID System installer will detect if there is any previous version of the Avery Photo ID System installed If found you will be prompted to upgrade to Avery Photo ID System Express 2 4 2 3 3 New Installation of Avery Photo ID System Express 2 4 The suggested defaults are recommended but may be changed if dictated by IT personnel You must have a valid License Number ready for use found inside the software CD jewel case and ensure that all hardware is already installed EZ Note Windows administrator or equivalent access is required to perform the following steps The software can be installed with just the server just the client or both complete The client software refers to the database where badge designs system and station settings and user accounts are stored The server software refers to the database where visitor data records are stored You must have at least one server and at least one client installed to use the system You may also have several client installations connected to a single server The following list describes the options you have to install the Avery Photo ID System e Complete Installation This is the simplest set up and installs a single client and server on this computer
50. e On screen Messages dialog box in the Administrator mode 4 Atthe top of the dialog box select either the Attendant or Visitor modes Enter instructions for each desired field Click Save The Station Options Screen appears 5 Toseethe changes exit the Administrator mode and enter the Attendant or Visitor modes discussed in Chapters 5 amp 6 in this guide 4 2 4 Add Name and Logo to the Avery Photo ID System Administrators can add an organization s name and logo to the Avery Photo ID System user interface Procedure 1 Log in as an administrator The Station mode screen appears Click Administrator The Badge Designs screen appears 2 Click Station Options on the top navigation bar The Station Options screen appears 3 Atthe lower right click Modify The On screen Name amp Logo dialog box appears User Guide Page 28 of 82 2009 Avery Dennison Corporation All rights reserved 4 5 B Photo ID Express 2 4 Administrator Tasks Photo ID System x MAIN SCREEN HELP EXIT BADGE Drs ON SCREEN NAME amp LOGO tthe de ATTENDA VISIT YOUR ORGANIZATION S NAME TCR Manufcaturing LLC YOUR ORGANIZATION S LOGO ON SCREEN Edit onscree EMERGENCY BUTTON LOCK STATION C AVERY PHOTO ID system The On screen Name amp Logo dialog box in the Administrator mode Enter the organization s name and optionally include a logo The logo must be a SWF or JPEG with a white or transparent back
51. e and its documentation with or without modification for any purpose and without fee or royalty is hereby granted provided that you include the following on ALL copies of the software and documentation or portions thereof including modifications that you make The full text of this NOTICE in a location viewable to users of the redistributed or derivative work Any pre existing intellectual property disclaimers notices or terms and conditions If none exist a short notice of the following form hypertext is preferred text is permitted should be used within the body of any redistributed or derivative code Copyright 2003 World Wide Web Consortium Massachusetts Institute of Technology Institut National de Recherche en Informatique et en Automatique Keio University All Rights Reserved http www w3 org Consortium Legal Notice of any changes or modifications to the W3C files including the date changes were made We recommend you provide URIs to the location from which the code is derived THIS SOFTWARE AND DOCUMENTATION IS PROVIDED AS IS AND COPYRIGHT HOLDERS MAKE NO REPRESENTATI ONS OR WARRANTIES EXPRESS OR IMPLIED INCLUDING BUT NOT LIMITED TO WARRANTIES OF MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE OR THAT THE USE OF THE SOFTWARE OR DOCUMENTATION WILL NOT INFRINGE ANY THIRD PARTY PATENTS COPYRIGHTS TRADEMARKS OR OTHER RIGHTS COPYRIGHT HOLDERS WILL NOT BE LIABLE FOR ANY DIRECT INDIRECT SPECIAL OR CO
52. e imported list 8 If data is missing in any of the required fields in the imported list then the Missing Information pop up is displayed Click Correct and Re import to return to List Import Wizard Step 1 correct the errors in the data file and User Guide Page 44 of 82 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Attendant Tasks 10 11 12 User Guide re import it Click Export Error List to view the list of errors in Microsoft Word Click Ignore and Continue to ignore the rows with errors import the valid data rows and proceed to List Import Wizard Step 3 When attendant clicks Next on Step 2 and all the imported data is present and is valid the List Import Wizard Step 3 is displayed The data mapping from the first valid row and corresponding badge fields is displayed Click I mport List to save all the records into the database and proceed to List Import Wizard Step 4 Click Previous to return to List Import Wizard Step 2 The successfully imported data is displayed on List Import Wizard Step 4 The attendant can select badges to be printed by clicking on the desired row Multiple rows can be selected by using the CTRL key Check Select all records on this page to select all the badges displayed on a page Click Pre Print to print the selected badges Use the Next Page Arrow buttons to navigate through the pages A message appears when badges are printed successfully Ed Note A
53. ears To view an existing badge design click the name to preview the badge design To duplicate a design select the desired design and click Duplicate Enter a new name for the badge design Click Save The new badge appears in the menu list and is editable Ex Note Only the badge design options can be edited for an existing badge To edit all options including paper type and orientation you will need to create a new badge 41 4 Remove a Badge Design Administrators can remove badge designs Once a badge design is removed it cannot be recovered Procedure Log in as an administrator The Station mode screen appears Click on Administrator The Badge Designs screen appears To view an existing badge design click the name to preview the design To remove a design select it and click Remove Confirm the decision when prompted A badge design cannot be recovered after it is deleted Click Yes to remove the badge design The badge design will disappear from the list on the badge design screen Ed Note The list must always contain at least one badge design 4 2 Station Options 4 21 Set Default Badge Designs Administrators can set the default badge designs for the Attendant and Visitor modes In the Attendant mode an alternate badge design can be selected other than the default In the Visitor mode only the default badge design is available Procedure Log in as an administrator The Station mode screen appears Click Administrator
54. ew visitor sign in process The visitor clicks Continue The Photo screen appears The visitor steps in front of the camera and positions their face so it is centered in the photo area of the on screen badge The visitor clicks Start Countdown when ready If the visitor is a returning visitor the visitor information screen shows the retrieved information and photo The visitor has the option to update their information re take the photo or print the badge If the visitor decides to re take the photo follow instructions below The Badge Review screen appears Ed Note The first time the camera is used you may be asked to allow the application to access the camera Click Accept or Yes The camera will activate If the photo is sharp and clear the visitor clicks Accept Photo and the Visitor Information screen appears If the photo is unacceptable the visitor clicks Re take Photo The visitor enters their information Each item with bold text is a required field and must be entered for the badge to print The visitor clicks Print Badge when finished Printing begins The visitor follows the on screen instructions to retrieve the badge and then reviews the instructions for returning the badge at the end of the visit The visitor clicks Done to return to the Welcome screen The system will revert to the Welcome screen after a few minutes 6 2 Scan Only Mode 2 3 User Guide In the Scan Only mode individual visitors with barc
55. gation bar at the top of the screen Select a database from the backup database list and click on Restore Note Before restoring a database be sure to backup the current database that you are working in 9 2 Secure the Avery Photo ID System User Guide The Avery Photo ID System server ships with a pre configured Database Server The root password is photoadmin and should be changed as soon as possible The application has a separate username pre configured madison with the default password photoapp This password should also be changed immediately Procedure Stop the AveryPhotol D Tomcat service in the Services Control Panel Go to the Start Menu and click Run In the dialog box type cmd or command on some systems and click OK A system command line appears cx C WINDOWS System32 cmd exe ET Microsoft Windows KP Version 5 1 2666 lt C gt Copyright 1985 2661 Microsoft Corp C Documents and Settings Username gt The system command line Using the cd command change directories to the directory where the Avery Photo ID System is installed This will usually be C Program Files Photo ID System Then enter database directory y mysql bin Run mysql u root p mysql and enter photoadmin when prompted for the password You will receive a mysql command prompt Change the root password by typing replace new password with desired value SET PASSWORD FOR root localhost PASSWORD new password
56. ground Ensure that the dimensions match those listed Click Save The Station Options screen appears To see the changes exit the Administrator mode and enter the Visitor mode discussed in Chapters 5 amp 6 in this guide 4 3 System Options 4 3 1 Create User Accounts User Guide Administrators can create and edit administrator and attendant accounts in System Options including usernames and passwords The default administrator account cannot be deleted There are three types of accounts Administrators have full access to the entire system can generate reports add edit and remove users and badges and configure the interface Attendants can check in and check out visitors pre print badges check in groups of visitors and generate reports Visitors can only check themselves in and out Procedure Log in as an administrator The Station Mode screen appears Click Administrator The Badge Designs screen appears Click System Options on the top navigation bar The System Options screen appears Page 29 of 82 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Administrator Tasks Photo ID System Eom MAIN SCREEN HELP xir STATION NAMES accounts ACCESS DIAGNOSTICS EMERGENCY REPORT that printing sce TEST BADGE PRINTING RECIPIENTS Select a Badge Design TEST BARCODE SCANNER TEST EMERGENCY REPORTING SMTP MAIL SERVER TEST CARD READER SMTP MAIL PORT MAIL SE
57. h nelson hotmail com Mike Shedlock Avery Canton mike shedlack yahoo com Shiela Mathews Avery Dayton shiela mathews yahoo com Czemanski Avery Cleveland Tigist kimberly Avery Cleveland Sholtis Avery Parma briant2 yahoo com IET E ERR NM Zz VisitorInformation csv Notepad File Edit Format Help First Name Last Name organization Name Location Email Address Kevin Oliver Avery Cleveland kevin oliver yahoo com Angela Connors Avery Strongsville angela connors rediffmail com Thomas Homa Avery 11 thomas homa avery com Holly wilson Avery Granville holl de cbe die Rien Avery A I iecrdch com Mike shedlock Avery canton mike shedlock amp yahoo com Shiela Mathews Avery Dayton shiela mathews yahoo com Tom Czemanski Avery Cleveland Tigist kimberly avery Cleveland Brian Sholtis Avery Parma brianl2 yahoo Sample input CSV file with Badge data to be imported 7 The List Import Wizard Step 2 appears The badge fields are mapped to the column headers in the imported file If any badge field is not mapped the column header defaults to Please Assign a Field The attendant can modify the mapping by selecting a value from the drop down list box Click Next to proceed Click Previous to return to List Import Wizard Step 1 Ef Note All the required badge fields should be mapped to column headers from th
58. h Detail screen for that visitor appears Badge Record Detail This section displays all the information the visitor has been asked to provide as well as enable the administrator or attendant to do not permit deactivate or re print the badge Do Not Permit By checking this box this visitor is prohibited from entering the facility and creating a badge Once this feature is activated it cannot be changed Deactivate Badge By checking this box the badge previously created is deactivated If the visitor does return he she will have to create a new badge Once this feature is activated it cannot be changed Re Print Badge To reprint a badge with the same bar code as the original click on button and a duplicate of original badge will be re printed Changing Expiration Date If the badge design has an expiration date on it the administrator or attendant can chose change the expiration date for this particular badge Badge Creation Detail This section displays information of when where and by whom the original badge was created Visitor Activity This section allows an administrator or attendant to force a scan in or scan out of a badge without requiring the physical badge to be present Ed Note Use this feature to clean up and keep visitor data and emergency reports current Export a Report After creating a report Administrators can export the data in Microsoft Excel format If Microsoft Excel is not installed
59. he and Apache Software Foundation must not be used to endorse or promote products derived from this software without prior written permission For written permission please contact apache apache org Products derived from this software may not be called Apache nor may Apache appear in their name without prior written permission of the Apache Software Foundation THIS SOFTWARE IS PROVIDED AS IS AND ANY EXPRESSED OR IMPLIED WARRANTIES INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTI CULAR PURPOSE ARE DISCLAIMED IN NO EVENT SHALL THE APACHE SOFTWARE FOUNDATION OR ITS CONTRI BUTORS BE LIABLE FOR ANY DIRECT INDIRECT INCIDENTAL SPECIAL EXEMPLARY OR CONSEQUENTI AL DAMAGES INCLUDING BUT NOT LIMITED TO PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES LOSS OF USE DATA OR PROFITS OR BUSINESS INTERRUPTION HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY WHETHER IN CONTRACT STRICT LIABILITY OR TORT INCLUDING NEGLIGENCE OR OTHERWISE ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE This software consists of voluntary contributions made by many individuals on behalf of the Apache Software Foundation For more information on the Apache Software Foundation please refer to lt http www apache org gt Portions of this software are based upon public domain software originally written at the National Center for Supercomp
60. icon at the lower right of the screen Enter an administrator or attendant username and password and then click the check box icon Three buttons appear Click Exit Welcome to Avery Dennison VISITOR FIRST NAME LAST NAME TUESDAY Aug 21 2007 a ae ar Tie Yat a 89 U 7 HOST FIELD DATA C avery PHOTO ID SYSTEM To leave the Visitor mode click the lock icon and enter a usemame and password and then click the check box icon 3 1 5 Use the Default Attendant Settings User Guide The Avery Photo ID System s default attendant settings enable the system to be used with no customization needed Procedure Double click the Photo I D System icon to run the application The Log In screen appears Log in as an administrator or attendant The Station mode screen appears Click Attendant The Attendant mode screen appears The default setting is Create a Badge top navigation bar A Getting Started screen will appear the first time you launch the Attendant mode This screen gives a short explanation of the attendant navigation bar The default badge design is a single day badge with a photo To change this select an alternative badge from the drop down list box The badge is previewed to the right Follow the on screen steps to create and print a badge For further reference refer to Chapter 5 in this guide To exit the Attendant mode click Main Screen at the top right of the screen Page 15 of 82 2009 Avery De
61. in the set up information for the administrator account Provide a username and a password then re enter the password to confirm This account will allow full access to the Avery Photo ID System so avoid easily guessed passwords Usernames must be between 4 and 100 characters with no spaces 3 Add your organization s name and select the station name Using a unique name for each station i e Front Lobby 1 is highly recommended 4 Click Done when finished The data is saved and the application is ready for use 3 1 2 Use the Default Visitor Settings The Avery Photo ID System can be used immediately in the Visitor mode with no customization needed Simply follow the steps below and the on screen instructions Procedure 1 Double click the Photo I D System icon to run the application The Log In screen appears 2 Log in as an administrator or attendant if you have created an attendant account The Select a Station mode screen appears Click Visitor The Choose A Visitor Mode screen appears Sign In Only Mode Scan In Only Mode Full Visitor Mode Select the Sign In Only mode The Welcome screen appears User Guide Page 14 of 82 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Getting Started 3 4 A visitor badge can now be created and printed following the on screen steps For further reference refer to Chapter 6 in this guide To leave the Visitor mode click the small lock
62. ion All rights reserved B Photo ID Express 2 4 Acknowledgements 2 This Redistributions in binary form must reproduce the above copyright notice this list of conditions and the following disclaimer in the documentation and or other materials provided with the distribution The end user documentation included with the redistribution if any must include the following acknowledgment This product includes software developed by the Apache Software Foundation http www apache org Alternately this acknowledgment may appear in the software itself if and wherever such third party acknowledgments normally appear The names log4j and Apache Software Foundation must not be used to endorse or promote products derived from this software without prior written permission For written permission please contact apache apache org Products derived from this software may not be called Apache nor may Apache appear in their name without prior written permission of the Apache Software Foundation THIS SOFTWARE IS PROVIDED AS IS AND ANY EXPRESSED OR IMPLIED WARRANTIES INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTI CULAR PURPOSE ARE DISCLAIMED IN NO EVENT SHALL THEAPACHE SOFTWARE FOUNDATION OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT INDIRECT INCIDENTAL SPECIAL EXEMPLARY OR CONSEQUENTIAL DAMAGES INCLUDING BUT NOT LIMITED TO PROCUREMENT OF SUBS
63. isitor s face should be well illuminated Adjust the camera settings such as brightness contrast and resolution as needed The camera should be adjustable to accommodate both tall and short visitors Page 17 of 82 2009 Avery Dennison Corporation All rights reserved 3 3 3 3 3 4 User Guide B Photo ID Express 2 4 Getting Started Increase image quality settings to highest in the printer control Use only Avery Photo ID badge products Adjust Badge Print Speed Badge printing speed will vary by the model and settings of your printer The following are suggestions for improving print speed Consider reducing the amount of design elements on your badge and increasing the white space Keep the badge text to the minimum needed Consider using badge designs without photographs Adjust the printer s settings to increase print speed and decrease image quality i e black and white instead of color Consider installing multiple Avery Photo ID System stations in high traffic areas Decrease Wait Time Wait time is influenced by several factors as discussed earlier The best solution to decrease wait time in high traffic areas is to increase the available stations as traffic increases Suggestions for decreasing wait time are also listed below In areas of high traffic install multiple Avery Photo ID System stations Prominently position the badge station to increase visibility Ensure that the printer i
64. isitor Type Use Visitor Type to create edit and delete types of visitors To create a new visitor type click New In the entry box type a name for the new visitor type Then click OK To edit an existing visitor type click the visitor type name and then click Edit Make the desired changes then click OK To delete a visitor type click the visitor type name and then click Remove Color Coding Color coding changes the background color of the badge based on either the visitor category or the day of the week The settings can be easily changed To color code by day of the week click By Day of the Week A list appears assigning a color to each day of the week To change these colors refer to the instructions below Note that the preview only shows the color for the current day of the week To color code by visitor category click By Visitor Type Alist appears assigning a color to each visitor category To change these colors refer to the instructions below Note that the preview only shows the Visitor badge type To change a color click the rectangular color swatch A dialog box appears Click on another color in the palette or specify a custom color To specify a custom color use standard hexadecimal code RRGGBB where RR is red GG is green and BB is blue For example 0000FF is the hexadecimal code for navy blue Many complete charts of colors and their hexadecimal codes are available on the Internet Refer to the glo
65. isitor to recall their previously entered information and photo Note that a returning visitor will be assigned a new barcode each time a fresh badge is issued Procedure Log in as an administrator The Station mode screen appears Click Administrator The Badge Designs screen appears Click Station Options on the top navigation bar The Station Options screen appears At the top right the current unique identifier setting on or off status optional or required and type E mail address are displayed To update the setting or station options click Modify The Unique Visitor I dentifier dialog box appears Page 26 of 82 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Administrator Tasks PHOTO ID SYSTEM MAIN SCREEN BADGE DESIGNS STATION OPTIONS SYSTEM OPTIONS REPORTING BADGE DES UNIQUE VISITOR IDENTIFICATION Selectine de current defat UNIQUE IDENTIFIER OFF Would you like the unique identifi be optional or required FIELD IS OPTIONAL REQUIRED Select the type of unique identifier Edit on scret IDTYPE Email Address save f LI d The Unique Visitor I dentifier dialog box in the Administrator mode 4 Following the on screen instructions customize the unique identifier Click Save when finished The Station Options screen appears with the new choices displayed The unique identifier can be set up as follows e Select ON to activate
66. istrator The Station mode screen appears Click Administrator The Badge Designs screen appears 2 Click Reports on the top navigation bar The Reports screen appears 3 At the top select a report type daily or weekly If desired select a badge design Select the month day and year to set the starting date Click Run Report The report is generated Ed Note The report may take several moments to generate depending on system performance and the number of visitors in the database 4 Thereport is displayed in Microsoft Excel If Microsoft Excel is not found the results will be displayed in the default Web browser Ed Note Ensure that the Internet Explorer Proxy Settings have been disabled before running exporting a report 5 7 2 Create a Customized Report Administrators and attendants can create customized reports based User Guide Page 46 of 82 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Attendant Tasks 4 on date ranges visitor information and badge types Procedure Log in as an administrator The Station mode screen appears Click Administrator The Badge Designs screen appears Click Reports on the top navigation bar The Reports screen appears On the left under Search Digital Log fill in all desired fields for the database search A visitor s first name last name and unique identifier can all be searched or any substring of each Specify the date range to search by
67. itor is prohibited from entering the facility and creating a badge Once this feature is activated it cannot be changed Deactivate Badge By checking this box the badge previously created is deactivated If the visitor does return he she will have to create a new badge Once this feature is activated it cannot be changed Re Print Badge To reprint a badge with the same bar code as the original click on button and a duplicate of original badge will be re printed Page 47 of 82 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Attendant Tasks Changing Expiration Date e If the badge design has an expiration date on it the administrator or attendant can chose change the expiration date for this particular badge Badge Creation Detail e This section displays information of when where and by whom the original badge was created Visitor Activity e This section allows an administrator or attendant to force a scan in or scan out of a badge without requiring the physical badge to be present Ed Note Use this feature to clean up and keep visitor data and emergency reports current 5 7 3 Export a Report After creating a report Administrators can export the data in Microsoft Excel format If Microsoft Excel is not installed the data will be exported as HTML to the default Web browser Procedure 1 Create a report as described above 2 When the report has generated click Export
68. llow the installation instructions supplied with your hardware The following settings are highly recommended if available EX Note Printer settings are available through your printer s preferences menu For information on how to set your print preferences reference your printer s manual Incorrect print settings may cause unexpected results e Set print quality to medium often called Text amp Images Higher print quality produces more attractive badges but take longer to print e Set the paper quality to photo quality ink jet e Set the paper dimensions to User Defined Name the custom paper Avery 4x6 The width should be 400 and the height 600 Units should be 0 01 inches if available e Set orientation to portrait e Turn off any printer notification messages 2 3 1 2 Card Scanner Follow the installation instructions supplied with your hardware Ex Note The application supports scanning of business cards and drivers licenses only if SDK version 8 14 or later and BizCOM_setup exe Version 2 0 0 1 or later has been installed If you are scanning any card for the first time you may be prompted to calibrate the scanner Insert the calibration paper and then click User Guide Page 6 of 82 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Installation Calibrate EX Note Ensure that the card scanner is connected to the same USB port where you have installed the driver Ex Not
69. n can significantly improve utilization of the system Ensure that the station is located in a position that allows users to quickly see it Consider avoiding corners of the room The monitor should be eye level with the users attendants or visitors The user s hands should rest naturally on the keyboard with the elbows bent at approximately a 90 degree angle The mouse or pointing device should be located near the keyboard and ideally convenient for both right and left handed users At least one station should be available for visitors in wheelchairs Ensure that the printer is set to output in portrait orientation Be sure that the badge paper product matches the badge design as selected in Step 2 of the badge design process Refer to Chapter 4 in this guide Consider installing an uninterruptible power supply UPS for the systems in locations prone to power outages Conduct regular back ups 3 3 2 Optimize Photo Quality User Guide To improve the photo quality there are two considerations the quality of the input the camera and the quality of the output the printer Guidelines for improving both are provided below Ensure that the camera is not directly facing any light sources including windows or glass doors Some cameras offer backlight compensation accessible through the Control Panel which can dramatically improve image quality If possible the background should be matte or non reflective The v
70. n imported list pre print badges for expected visitors or issue previously printed badges to returning visitors In this section e 5 1 Create a Badge 2 Scan a Badge 3 Return Visitor Sign In New Badge Required 4 New Group Sign In 5 Pre Enroll Visitors 6 Sign Out a Visitor or Group 7 Reporting User Guide Page 37 of 82 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Attendant Tasks 5 1 Create a Badge Attendants can sign in visitors using the default badge or an alternative badge design An administrator sets the default badges for attendants Procedure 1 Log in as an administrator or attendant The Station mode screen appears Click Attendant The Create a Badge screen appears Photo ID System ox MAIN SCREEN HELP EXIT CREATE A BADGE ID BADGE PREVIEW 1 SELECT A BADGE DESIGN Single Day photo L VISITOR 2 SIGN IN ARE YOU SIGNING IN A SINGLE VISITOR VISITOR S EMAIL ADDRESS optional sinn l TES dorada Wal far aster ARE YOU SIGNING IN A GROUP OF VISITORS Avery 2940 2941 FIRST NAME LAST NAME TUESDAY Aug 21 2007 7 HOST FIELD DATA EMERGENCY BUTTON E AVERY 10 system The Create a Badge screen in the Attendant mode 2 The default badge layout appears on the right and is listed first in the drop down list box To change to another badge configuration open the drop down list bo
71. nnison Corporation All rights reserved B Photo ID Express 2 4 Getting Started 3 2 Personalize the Avery Photo ID System The application allows a very wide range of customization to fit your organization s needs Below are the most common methods for personalizing the application Refer to Chapter 4 in this guide for additional details Ex Note To customize the application you must first log in as an administrator 3 2 1 Change the on screen organization name and logo 1 5 Select the Administrator mode The Badge Designs screen appears Getting Started screen will appear the first time you launch the Administrator mode This screen gives a short explanation of the administrator navigation bar Select Station Options on the top navigation bar The Station Options screen appears At the lower right under On Screen Name amp Logo click Modify The On Screen Name amp Logo dialog box appears Enter a new organization name and optionally load the organization s logo The logo must be in J PEG or SWF format Refer to Chapter 4 2 4 in this guide for additional image information Click Save when finished The new branding appears in the Visitor mode 3 2 2 Add new user accounts to the system 1 2 Select the Administrator mode The Badge Designs screen appears Click System Options on the top navigation bar The System Options screen appears At the top left under User Accounts click New The User
72. oded badges can scan themselves in and out without assistance from an attendant Procedure Log in as an administrator or attendant The Station mode screen appears Click Visitor The Choose a Visitor Mode screen appears Select Scan Only Mode and the Welcome screen appears The visitor clicks Scan In or Scan Out The visitor then scans the barcode on their badge with the bar code scanner They will see a confirmation screen if the badge is valid The scan out process should follow the facility s security policy and accordingly may require additional steps Page 51 of 82 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Visitor Tasks 6 3 Full Visitor Mode Procedure 1 Log in as administrator or attendant The Station mode screen appears Click Visitor The Choose a Visitor Mode screen appears Select Full Visitor Mode The Welcome screen will appear The visitor has the option to Create a Badge or Scan Scan Out an existing badge 2 If the visitor is creating a badge follow the procedure for Sign In Only mode 3 If the visitor needs to scan in or scan out follow the procedure for Scan Only Mode User Guide Page 52 of 82 2009 Avery Dennison Corporation All rights reserved TROUBLESHOOTING 2009 Avery Dennison Corporation All rights reserved ID Express 2 4 Troubleshooting 7 Troubleshooting The Avery Photo ID System is engineered to run smoothly right out of the
73. on For more information on the Apache Software Foundation please refer to http www apache org gt The Apache Software License Version 1 1 Copyright c 1999 2002 The Apache Software Foundation All rights reserved Redistribution and use in source and binary forms with or without modification are permitted provided that the following conditions are met Redistributions of source code must retain the above copyright notice this list of conditions and the following disclaimer Redistributions in binary form must reproduce the above copyright notice this list of conditions and the following disclaimer in the documentation and or other materials provided with the distribution The end user documentation included with the redistribution if any must include the following acknowledgment This product includes software developed by the Apache Software Foundation http www apache org Alternately this acknowledgment may appear in the software itself if and wherever such third party acknowledgments normally appear The names Xerces and Apache Software Foundation must not be used to endorse or promote products derived from this software without prior written permission For written permission please contact apache apache org Products derived from this software may not be called Apache nor may Apache appear in their name without prior written permission of the Apache Software Foundation THIS SOFTWARE I
74. or s photo Ex Note Recommended size of the photo to be imported is J PEG 326x326 pixel image Photos with minimum height and width up to JPEG 150 pixels can be imported successfully without much distortion Ey Note Distortion if any can be reduced if the shape of the imported photo matches the expected shape of the photo on the badge square rectangular When the attendant selects Take Photo the Photo screen appears Ask the visitor to step in front of the camera Adjust the camera and the visitor s position until the face is centered in the photo area of the on screen badge Click Take Photo when ready Review the photo displayed in the badge If it is unacceptable click Re take Photo to return to the previous step Otherwise click Accept Photo The Visitor Information screen appears Enter the visitor s information that is missing Each bold item is a required field and must be entered for the badge to print Select the Type if appropriate Click Print Badge when you have finished Printing begins and the badge is added to the database 10 Remind the visitor to return the badge before leaving the premises If no host is required give the badge to the visitor If a host is required alert the host that the visitor has arrived Give the host the visitor s badge Ed Note If a printing problem occurs click Re Print Badge 11 Click Done to return to the Create a Badge screen 5 2 Scan a Badge User Guide Atten
75. p or Start Menu It is recommended you select at least one option Otherwise it is necessary to go to the installation directory to launch the application Enter the existing server name IP address or URL and Application Server port The server name is the either the DNS name i e photol D companyname com or the IP address i e 192 168 1 2 of the installed server The default Application Server port setting is 8080 and does not need to be changed unless it was changed during server installation Consult your IT support team as necessary Click Next to continue Review all of your installation settings carefully Click Next to begin custom installation The installation may require several minutes to complete Upon completion view the README file It contains release notes additional product information and other important material Click Finish when complete The system does not require rebooting and application is ready for immediate use EZ Note The first time you launch a Client Only install you are Page 10 of 82 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Installation prompted for the administrator username and password for the server to which you are connected You must also enter a unique Station Name before you can continue 2 3 4 Upgrade From Avery Photo ID System Express 1 x 2 x Any previous installation of Avery Photo ID System Express 1 0 Express 1 1 NA Expres
76. pack 2945 Avery Clean Edge Photo ID Badge Inserts Convention size ink jet white 3 x 4 badge on 4 x 6 sheet 500 badges per pack 2946 Avery Laminated Photo I D Badges Business card size self adhesive clip ink jet white 2 25 x 3 5 laminated badge on 4 x 6 sheet 25 badges and clips per pack 2920 Avery Badge Holder Clip Style Portrait style business card size clear sized for 2 25 x 3 5 badge 50 per pack 2921 Avery Badge Holder Clip Style Landscape style business card size clear sized for 2 25 x 3 5 badge 50 per pack 2922 Avery Badge Holder Neck Hanging Style Page 57 of 82 2009 Avery Dennison Corporation All rights reserved ID Express 2 4 Additional Resources Convention size clear sized for 3 x 4 badge 100 per pack 2923 Avery Badge Holder Clip Style Convention size clear sized for 3 x 4 badge 100 per pack 2947 Avery Badge Holder Clip Style Landscape style business card size clear sized for 2 25 x 3 5 label on 4 x 6 sheet 500 per pack 2948 Avery Badge Holder ClipStyle Portrait style business card size clear sized for 2 25 x 3 5 label on 4 x 6 sheet 500 per pack 2949 Avery Badge Holder Clip Style Two sided printing convention size clear sized for 2 94 x 3 87 2 sided badge on 4 x 6 sheet 500 per pack 2950 Avery Badge Holder Neck Hanging Style Two sided printing convention size convenient pre punched holes sized for 2 94 x 3 87 2
77. r s previous information loads If not refer to Chapter 5 1 in this guide Review the visitor s information and ensure that it is up to date If necessary revise the information and take a new a photo following the steps outlined earlier Click Print Badge when finished Printing begins When printing has finished follow the on screen instructions set by the administrator Click Done to return to the Create a Badge Screen 5 4 Group Sign In 2 User Guide Attendants can sign in groups of visitors up to eight people at a time Repeating information such as company name and host need only be entered once speeding the check in process Procedure Log in as an administrator or attendant The Station mode screen appears Click Attendant The Create a Badge screen appears The default badge layout is displayed on the right and is listed in the drop down list box To change to another badge configuration open the drop down list box and click the desired configuration Click Group Sign In Groups can only be processed by the system in groups of up to eight people The Group Sign In screen appears Page 40 of 82 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Attendant Tasks Photo ID System MAIN SCREEN HELP EXIT ENTER INFORMATION ID BADGE PREVIEW Host Avery 2940 2941 Type VISITOR VISITOR Email Address optional First Name Last Name Email Address op
78. r name without prior written permission of the Apache Software Foundation THIS SOFTWARE IS PROVIDED AS IS AND ANY EXPRESSED OR IMPLIED WARRANTIES INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTI CULAR PURPOSE ARE DISCLAIMED IN NO EVENT SHALL THE APACHE SOFTWARE FOUNDATION OR ITS CONTRI BUTORS BE LIABLE FOR ANY DIRECT INDIRECT INCIDENTAL SPECIAL EXEMPLARY OR CONSEQUENTIAL DAMAGES INCLUDING BUT NOT LIMITED TO PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES LOSS OF USE DATA OR PROFITS OR BUSINESS INTERRUPTION HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY WHETHER IN CONTRACT STRICT LIABILITY OR TORT INCLUDING NEGLIGENCE OR OTHERWISE ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE This software consists of voluntary contributions made by many individuals on behalf of the Apache Software Foundation For more information on the Apache Software Foundation please refer to http www apache org gt The Apache Software License Version 1 1 Copyright C 1999 The Apache Software Foundation All rights reserved Redistribution and use in source and binary forms with or without modification are permitted provided that the following conditions are met Redistributions of source code must retain the above copyright notice this list of conditions and the following disclaimer Page 70 of 82 2009 Avery Dennison Corporat
79. r portion of the application separate from the client follow these instructions By keeping the server separate from the client the server can be kept in a safe secure location In this setting you will need a network connection and possible IT support Insert the Avery Photo ID System CD into the CD ROM drive The installer process should begin automatically If not use Windows Explorer to navigate to the CD ROM drive and double click Startup exe The Photo ID System screen is displayed Select User Manual or Quick Start Guide to view the corresponding documents Click Install to install the Photo ID System Page 8 of 82 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Installation 3 10 11 12 13 14 15 User Guide The Preparing to Install dialog box appears Click Next to continue The license agreement appears Read it carefully and click Accept if the conditions are acceptable to you E Note You must accept the license agreement to use the Avery Photo ID System Select the Custom installation option Select the installation directory you prefer The default installation path is C Program Files Photo ID System Unless you need to install in another location the default settings are recommended Click Next Select a program folder and click Next The default is Avery Photo ID System Uncheck the Client Installation box Confirm that the destination folder is
80. ranklin Gothic VISITOR FIRST NAME LAST NAME TUESDAY Aug 21 2007 PREVIOUS f none TC Avery PHOTO I0 SYSTEM The Badge Options screen in the Administrator mode Font Type e Use Font Type to select a type style The current selection appears in the preview area Use the drop down list box to change the type style Custom Badge Field e Some templates provide an extra badge field that the attendant or visitor must fill in during sign in Administrators can enable disable and change this field For example the attendant or visitor can use this field to enter a host name e To add a custom badge field enter a label for the field of up to 20 User Guide Page 22 of 82 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Administrator Tasks User Guide characters The name appears on the screen and prompts the visitor or attendant For example enter Host Name in the Field Name box When this badge design is used attendants and visitors will be required to enter a Host Name such as Jane Smith Ed Note The field will appear blank in the Attendant and Visitor interface When the badge prints the field s contents will be printed on it In this case it is Jane Smith By default the field s label is not printed To allow the field s label to print as well check Print Field Name as Prefix on Badge With that box checked the badge will now print Host Name Jane Smith V
81. re information User Guide Page 61 of 82 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Advanced Topics Enter the bin directory by typing cd bin 4 In that directory the archive badges bat file allows archiving of the badges To archive badges do the following Note specify a date use the year month day format yyyy mm dd e To archive all badges that expired on or before 01 15 2003 type archive_badges 2003 01 15 You will be prompted to continue Type Y The script runs e To archive all badges that expired on or before 01 15 2003 as well as non expiring badges that were issued on or before 01 15 2003 type archive_ badges include non expiring 2003 01 15 5 When completed the selected badges and related access records are archived The script creates a new subdirectory within the archive directory This new subdirectory records the date and time the archive was performed using the format month day year_hours minutes seconds For example a back up run at 8 35 AM on January 15 2003 creates the directory C Program Files Photo I D System 01 15 2003_ 8 35 00 Within that directory are three files access txt access_errors txt badge txt that can be opened in Microsoft Excel for evaluation 9 1 3 Database Back Up The Avery Photo ID System database should be periodically backed up to protect against data corruption hardware failures or other eme
82. rgencies This ensures that important data can be accessed and recovered The Avery Photo ID System provides a simple script to back up the current database in a flat database file and all data files associated with the application Procedure 1 Select the Administrator mode The Customize a Badge Design screen appears Click on the Maintenance tab in the navigation bar at the top of the screen Click Backup to make a backup database of current data 2 When completed the selected badges and related access records are archived The script creates a new subdirectory within the archive directory This new subdirectory records the date and time the archive was performed using the format month day year hours minutes seconds For example a back up run at 8 35 AM on January 15 2003 creates the directory C Program Files Photo I D System 01 15 2003 8 35 00 3 To restore data from backup database list refer to 9 1 5 9 1 4 Schedule Automated Database Back Up Use the Windows Scheduler to automatically execute back up scripts on a daily weekly or monthly basis User Guide Page 62 of 82 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Advanced Topics Procedure Exit the Avery Photo ID System Go to the Start Menu and select Programs gt Accessories gt System Tools Click Scheduled Tasks The Scheduler appears Double click Add Scheduled Tasks The Scheduled Task Wizard appe
83. ry Dennison Corporation All rights reserved B Photo ID Express 2 4 Glossary Glossary Badge A badge refers to a single printed instance of a badge design It features all the formatting and branding of a badge design plus distinct visitor information such as name company photo and more It is the physical piece of material issued to a visitor and the data associated with that visitor Badge Design A badge design is a fully customized badge template but lacking any specific visitor information It does support formatting organization branding and other features It can be created modified and deleted When combined with visitor information and printed the result is a badge Badge Template A badge template is essentially a badge stencil with no customization A badge template contains basic layout such as paper orientation but lacks any formatting or customization It cannot be created edited or modified It can only be used as the foundation for a badge design Default The factory settings included with the application The settings included enable the application to be used immediately after installation Hexadecimal A counting system that uses 16 as a base rather than 10 Hexadecimal is often used to specify a color by indicating how much red green and blue is present in that color using two digits for each color Pure blue for example is 0000FF http www visibone com color provides a very good reference
84. s 2 0 Express 2 2 and Express 2 3 will be upgraded to Avery Photo ID System Express 2 4 by the Avery Photo ID System installer EX Note Windows administrator or equivalent access is required to perform the following steps All existing data will be available in the new Avery Photo ID System Express 2 4 All previous installation settings will be maintained during upgrade The installer will upgrade the previous Complete Installation Custom Server only or Custom Client only installation E Note If a Server installation has been upgraded then it is necessary to upgrade all Client installations which connect to it or the Avery Photo ID System will not function correctly Similarly if a Client installation has been upgraded then the Server installation it connects to must also be upgraded 1 Insert the Avery Photo ID System CD into the CD ROM drive The installer process should begin automatically If not use Windows Explorer to navigate to the CD ROM drive and double click Start exe 2 The Photo I D System screen is displayed Select User Manual or Quick Start Guide to view the corresponding documents Click I nstall to install the Photo ID System 3 A pop up window is displayed informing the user that the existing Avery Photo ID System will be upgraded Click Yes to continue 4 The Preparing to Install dialog box appears Click Next to continue 5 The Resuming the I nstall Shield Wizard dialog box appears Click Next to
85. s a visitor the visitor s badge is printed when the visitor arrives Follow steps 1 11 above The unique identifier must be entered so that the visitor information can be pulled out later When the visitor arrives select the same badge design that was used for pre enrolling and enter the visitor s unique identifier to fetch details Optionally any other badge design can be used in which case all the missing information has to be entered scanned and the photo clicked if required Issue the badge to the visitor Remind the visitor to return the badge and sign out before leaving the premises Modify visitor information if required Click Print Badge The badge is printed and the visitor is signed in automatically Follow the on screen instructions Remind the visitor to return and sign out before leaving the premises Click Done to return to the Create a Badge screen 5 5 2 List Import User Guide The attendant can create a file to be imported The file should be in an Excel xls format or be a comma separated file csv The file should contain the list of fields required for printing badges as per the selected design Each column should have an appropriate header to match the badge data fields Procedure to pre enroll and pre print Log in as an administrator or attendant The Station mode screen appears Click Attendant The Create a Badge screen appears The default badge layout appears on the right and is liste
86. s located nearby for easy badge retrieval Whenever possible pre print badges for expected visitors Optimize badge print speed as noted above Enable the unique identifier field and set it to required Set up the station to allow easy access to new visitors and easy exit once a visitor has issued a badge Avoid harsh glare by positioning the monitor so that it does not face a window door or other direct light source Page 18 of 82 2009 Avery Dennison Corporation All rights reserved ADMINISTRATOR TASKS 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Administrator Tasks 4 Administrator Tasks In the Administrator mode you can customize the Avery Photo ID System station in several ways In Badge Designs you can create customize and remove badge designs In Station Options administrators can customize the interface to show modified on screen messages as well as on screen organization name and logo In System Options administrators can manage users hardware and emergency reporting protocol In Maintenance you can easily backup and restore your data and settings with a click of a button In Reports administrators can create detailed specialized reports to track visitors statistics Also addressed are database considerations at the beginning of the chapter I n this section e 4 1 Badge Design e 4 2 Station Options e 4 3 System Options e 4 4 Reporting User Guide Page 20 of 82
87. ssary for more details Press Enter to set the color Custom Badge Message Some templates provide for an additional message on the badge such as Escort Required To use a custom badge message enter up to 30 characters into the text box Ed Note Visitors and attendants cannot access or modify this message Page 23 of 82 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Administrator Tasks Back Text e Some templates provide for an additional message on the back of the badge To use back text enter up to 900 characters into the text box Ed Note Visitors and attendants cannot access or modify this message Adding Organization Name Logo e Usethe Organization Name Logo tab to specify an organization name or a logo to appear on the badge To add a name click the Name radio button and type in a name To add a logo click the Logo radio button and follow the on screen instructions regarding logo size Click I mport Ed Note The logo file must be in either JPEG or Macromedia Flash SWF format with a white or transparent background The SWF format produces higher quality printed images 7 Review the badge design preview to the right To make a change click Back to return to the previous step Otherwise click Done The main design screen appears The badge design is now finished and can be used immediately Ed Note When the system is in the Visitor mode only the default design is available
88. t notice this list of conditions and the following disclaimer Redistributions in binary form must reproduce the above copyright notice this list of conditions and the following disclaimer in the documentation and or other materials provided with the distribution Neither the name of nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CONTRIBUTORS AS IS AND ANY EXPRESS OR IMPLIED WARRANTIES INCLUDING BUT NOT LIMITED TO THEIMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED IN NO EVENT SHALL THE COPYRIGHT OWNER OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT INDIRECT INCIDENTAL SPECIAL EXEMPLARY OR CONSEQUENTIAL DAMAGES INCLUDING BUT NOT LIMITED TO PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES LOSS OF USE DATA OR PROFITS OR BUSINESS INTERRUPTION HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY WHETHER IN CONTRACT STRICT LIABILITY OR TORT INCLUDING NEGLI GENCE OR OTHERWISE ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE This product includes code licensed from RSA Security Inc Some portions licensed from I BM are available at http oss software ibm com icu4j W3C IPR SOFTWARE NOTICE Copyright 2000 World Wide Web Consortium Massachusetts Institute of Technology Institut National de
89. the data will be exported as HTML to the default Web browser Page 34 of 82 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Administrator Tasks Procedure Create a report as described above When the report has generated click Export Data The data is loaded in Microsoft Excel if available Otherwise it is displayed in the default Web browser 4 4 4 Emergency Report User Guide The Avery Photo ID System enables quick emergency reporting to identify pending visitor sign outs have signed in but have not signed out Configure emergency reporting in System Options To run an emergency report do the following Procedure Click Emergency Button at the bottom left of the screen A Confirmation dialog box appears Click Yes An emergency report of all pending visitor sign outs will be generated immediately displayed on the screen and automatically distributed to the recipients as listed in System Options This report may also be printed directly on blank ID badges Page 35 of 82 2009 Avery Dennison Corporation All rights reserved ATTENDANT TASKS 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Attendant Tasks 5 Attendant Tasks In the Attendant mode the Avery Photo ID System station is operated by a company employee responsible for greeting signing in and signing out visitors Additionally the attendant can pre enroll visitors manually or from a
90. tional First Name Last Name Email Address optional First Name Last Name Email Address optional First Name Last Name FIRST NAME Email Address optional First Name Last Name LAST NAM Email Address optional First Last Name TUESDAY Aug 21 2007 ps s AEN ETE A ee nw 16 7 8 D x Email Address optional First Name Last Name HOST FIELD DATA START over save PRINT BADGE CTT Me LOCKSTATION Avery io system The Group Sign In screen in the Attendant mode 4 Enterthe badge specific information at the top and then each group member s information in the fields on the lower half of the screen Fill all the required fields 5 Click Save A confirmation message appears since information once saved cannot be updated on this screen Click Yes to save visitor information to the database Click No to return to the Group Sign in screen without saving EZ Note Records can be saved in batches by clicking Save However badges can be printed only once 6 Click Print Badge The badges print If badges are not saved before printing a warning message appears EZ Note Depending on the number of badges and printer speed this process may take a few minutes 7 Follow the on screen instructions Remind the visitor to return and sign out before leaving the premises 8 Click Done to return to the Create a Badge screen 5 5 Pre Enroll Visitors Attendants can enter visitor inform
91. to ID Express 2 4 Attendant Tasks 5 6 Sign Out a Visitor or Group The following process should be used both for individual visitors and groups of visitors The visitor should not leave until all the steps are completed Procedure 1 Log in as an administrator or attendant The Station mode screen appears Click Attendant The Create a Badge screen appears 2 Click Scan A Badge on the top navigation bar The Choose An Action dialog box appears Select Scan Out The Scan A Visitor Out dialog box appears 3 Either scan or manually enter the visitor s barcode number Badges can be signed out one after another on this screen A confirmation message will appear for each valid badge Click Submit when finished On screen instructions appear 4 Follow the on screen instructions for handling the badge Please follow your facility guidelines for badge retention 5 Click Done to return to the Create A Badge screen For a group of visitors repeat these steps for each visitor 5 7 Reporting The Avery Photo ID System allows administrators and attendants to generate reports and search for specific visitors within the system The results can be exported Emergency reports can be run which generate a list of visitors who have checked in to the system but who have not checked out 5 7 1 Standard Reports Administrators and attendants can run reports summarizing activity over a given week or day Procedure 1 Log in as an admin
92. to run immediately IT support may be needed Note n order for the emergency reporting to send a report the station must be connected to the company s LAN and have access to the SMTP server Procedure Log in as an administrator The Station mode screen appears Click Administrator The Badge Designs screen appears Click System Options on the top navigation bar The System Options screen appears At the lower right emergency report functionality is available To add a new recipient to the emergency list click New and enter a new E mail address Click Save when finished The new address appears To edit a recipient select the recipient and then click Edit Update the E mail address and click Save The updated address appears To remove a recipient select the recipient and then click Remove The recipient disappears from the list Once deleted recipients cannot be recovered To update the SMTP mail server settings click Edit Enter updated SMTP mail server port number and mail sender data Click Save when finished The new settings are active EZ note The SMTP settings must be correct to send E mails Page 32 of 82 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Administrator Tasks 4 4 Reporting A detailed report can be generated from the badge database allowing visitor history to be easily referenced or to quickly check pending sign outs during emergency situations
93. uting Applications University of Illinois Urbana Champaign Page 69 of 82 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Acknowledgements User Guide The Apache Software License Version 1 1 Copyright c 1999 The Apache Software Foundation All rights reserved Redistribution and use in source and binary forms with or without modification are permitted provided that the following conditions are met Redistributions of source code must retain the above copyright notice this list of conditions and the following disclaimer Redistributions in binary form must reproduce the above copyright notice this list of conditions and the following disclaimer in the documentation and or other materials provided with the distribution The end user documentation included with the redistribution if any must include the following acknowledgment This product includes software developed by the Apache Software Foundation http www apache org Alternately this acknowledgment may appear in the software itself if and wherever such third party acknowledgments normally appear The names Axis and Apache Software Foundation must not be used to endorse or promote products derived from this software without prior written permission For written permission please contact apache apache org Products derived from this software may not be called Apache nor may Apache appear in thei
94. ws possible print orientations The badges can be printed as landscape or portrait Click the option beside the preferred product and click Next The Step 3 Select a Template screen appears EZ Note Be sure that the badge paper type in the printer matches the type specified in the badge template Page 21 of 82 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Administrator Tasks 5 Select a badge template by clicking an option in the available list A preview appears on the right Once a template is selected click Next The Step 4 Customize Badge Template screen appears Ey Note The template determines three things first the overall appearance of the badge design second the type of information shown on the badge design and third where that information appears on it 6 The Badge Options dialog box closes and the Badge Designs screen appears To change any of the defaults click the title bar button of the desired attribute Changes appear in the badge preview on the right If no changes are required click Done You will be asked to name your newly created badge design Once you have named your badge design and saved it you will be able to select it from the list of badge designs Photo ID System a MAIN SCREEN HELP EXIT BADGE OPTIONS CUSTOMIZ STEP 4 CUSTOMIZE BADGE TEMPLATE ID BADGE PREVIEW Avery 2940 2941 vould like to use for this badge EXISTING FONT F
95. x and click the desired configuration 3 When a visitor approaches a unique identifier an E mail address may be requested or required If required enter the unique identifier Click Sign In to begin The Visitor Information screen appears Ed Note To change the unique identifier field to optional or required refer to Chapter 4 2 2 in this guide Administrator access is required If no unique identifier is entered quick check in will not be available if the visitor returns 4 The attendant can either manually type in the visitor s information or use the card reader optional equipment to populate the Visitor I nformation screen 5 f using a card reader ask the visitor for a Driver s License or Business card If available click Read Card The Scan Visitor s Information popup appears Scan the visitor s card by clicking Scan and inserting the card into User Guide Page 38 of 82 2009 Avery Dennison Corporation All rights reserved B Photo ID Express 2 4 Attendant Tasks 6 Ts 8 9 the scanner Click Done The visitor s information appears pre populated the Visitor Information screen EY Note Card Reader is an optional piece of equipment purchased separately and is required to use this functionality If the visitor does not have a Driver s License or if the photo scanned is unacceptable then click Import Photo to import a photo in J PEG format from an accessible file or click Take Photo to take the visit

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