Pyramid TimeTrax PC Time System User Manual
Contents
1. 15 2225524 16 Assert Global Special Pay Lasse dbi URS 17 TIMETRAX PL Workdays 17 eed essi sre varus 18 Archive Reports 2242 56 peewee tere wou ces tau REPE ex ER Ead e E ara dre 19 Employee 19 Importing Employees From Quickbooks 20 ADP 22 Genene Text USGS aso ee 29 Paychex Preview Users e Sce scans dre dE RUE RUE RE UR da 24 Paychex Pav Hs USES ooa e 29 Prodata Evolution Usel 26 QuickBooks 2003 2 QuickBooks Pre 2002 Users 28 QuickBooks Pro Timer Export Users 30 THOUDICSMOOIING GUIQE 2 ouo 32 Warranty Information 2 22 36 3 37 COMPUTERIZED TIME TRACKING MINIMUM SYSTEM REQUIREMENTS e PC with a Pentium class or faster processor 64 megabytes of RAM 40 megabytes of free space on the system2. Qui ERU Ermes Fons Fm m EMPLOYEE GROUP Click CREATE or INDIVIDUAL REPORT EMPLOYEES Payroll Report Shows total regular overtime special hours worked including wage informa tion for the selected PAY PERIOD Time Card Report Shows individual punches special pay and running totals of regular and overtime hours worked for the selected pay period Comments input by user on PUNCH DETAIL screen will appear on this report if selected Attendance Report Shows absenteeism and missed punches for the selected pay period for TODAY YESTERDAY or the SELECTED PAY PERIOD Punch Report Shows the first IN and last OUT punch for a selected pay period for TODAY YESTERDAY or the SELECTED PAY PERIOD Detailed Payroll Report Combines the PAYROLL REPORT and TIME CARD REPORT Comments input by user on PUNCH DETAIL screen will appear on this report if selected Card Report Shows CARD NUMBER and the EMPLOYEE NAME the card is assigned to Card Report Comprehensive Shows CARD NUMBER and the EMPLOYEE NAME the card is assigned to as well as the employee status Employee Card Report Shows the EMPLOYEE GROUP NAME EMPLOYEE NAME EMPLOYEE ID and all cards assigned 18 COMPUTERIZED TIME TRACKING Employee Contact Information Shows NAME ADDRESS HOME PHONE and WORK PHONE Employee Seniority
3. remm Select who is included in the EXPORT Choose either rts 4 EMPLOYEE GROUP or INDIVIDUAL EMPLOYEES Choose SETUP or CREATE EXPORT Setup is typically a one time screen for setup CREATE EXPORT will create the export with the setup options you have selected ep Pratt Eaton Epor ProData will provide RATE CODES for this export coder evi Select the drive and location where you want the export file to be saved ila Click CONTINUE EXPORT and SAVE ANY CHANGES to export and save the file where you selected 5 Cove drm Changas ProData will provide you with the file name for this export Congratulations you have successfully created and saved a PRODATA EXPORT file You will need to contact ProData to obtain steps on how to import the file you created and saved into ProData software 26 COMPUTERIZED TIME TRACKING QUICKBOOKS 2003 The following are instructions for setting up and using the QUICKBOOKS 2003 LINK EXPORT contained in the TimeTrax PC You will have to go into the REPORTS EXPORTS tab to proceed with the export It may also be necessary for you to setup the CATEGORY CODES within the SETUP PAYROLL GROUPS SETUP PAY CATEGORIES These codes will be provided to you from your payroll service provider It is also required that individual payroll records are approved before export
4. Fu meppen ces a E iir d E rumes i E F y Gerace rih Dap Warimi Cesari al 3 mim Liani d E i m tr E r Z Edit Con Shift Warnings Allows the employee to punch at any time but will generate warning when an employee punches outside of the defined shift The user can detine the warning based on minutes before or after the shift starts or ends Saturday Overtime Allows the employer to specify whether or not Saturday is automatically overtime regardless of the number of hours worked during the regular pay period Sunday Overtime Allows the employer to specity whether or not Sunday is automatically overtime regardless of the number of hours worked during the regular pay period 7th Day Worked Overtime Allows the employer to specify whether or not an employee who works 7 consecutive days is eligible for overtime regardless of hours worked during the regular pay period Lunch Rules Allows the employer to specify whether an employee must punch out or have lunches automatically deducted or any combination of both You can choose both Automatic Lunch Deductions and No Deductions if the employees within your Employee Group will perform multiple activities where they may not be able to consistently punch Enable Lunch Warnings Allows the employee to punch at any time but will genera
5. 32 Restricted es 14 P P 36 Runnin TOs Rt 18 5 Saturday Overtime 10 Seniority Report I9 SCUD laD 14 Shift Warnings 10 Software Cannot Locate the Time Recorder 32 Special Pay as 17 Sunday Overtime 10 Super USElS 14 Sync Standards 14 Sync Employees with Quickbooks 20 CITAS 25054 eiue e046 awe 32 Technical 36 Terminated 5 5 nero ties 11 Tune Card 18 Time of Day 13 sessi 14 Time Totals RO TA 13 Time Tracking Data is Missing 34 TimeTrax PC Setup Wizard 7 14 19 32 Time Trax Secullty us sext 14 Track Absence 13 TroubleShooting Guide 32 U Un Approve 16 des aces edo ione is 13 User Levels Sese ure v 14 User a seed aea aues her 2 Using Employee Cards 18 V Vertical Icon 12 37 W VOLO d dades 36 Weekly 2 1 Workday Setup 13 Workdays L7 WOIKWEER aes 17 37
6. 8 13 Contact Information Report 19 D Daily Overtime 9 Date FORMAL 13 Date Ime cad eee eh Red 13 Delete Punch 444845545 tribe as 16 Department Transfers 14 Detail Pay History Report 19 Detailed Payroll Report 19 E Edit PUNCH 225455565696 16 Emergency Punch Download 32 Employee Details 11 Employee Export 22 Employee Group Advanced 10 Employee Groups 8 Employee Import 20 Employee 21 Enable Lunch Warnings 10 F 1 Filter Out Punches 9 fit BONS a epp 11 Fourth Fifth Special Pay 17 G CMCC dq 424 23 Get PUNCHES 15 Global Special Pay 17 Grace WIDUOW 10 H FIAED WO ag gra ke es wee 23 954 32 lr 11 Home PHONE a eae PIS 11 Ho rly Pay Rote aatem doen 11 Hours Summary Report i I Importing Employees from QuickBooks 20 Indc VE cic npg ae 11 PUNCH 16 Installing the Software 2 Introduction L Last Namie awe aes 11 Limited Hardware Warranty 36 Link RUES gag ae eso meri 20 Log In Wi
7. Tasa Charm this export 28 COMPUTERIZED TIME TRACKING To obtain a COMPANY NUMBER do the following 1 In the QuickBooks Tool Bar go into FILE TIMER EXPORT LISTS FOR TIMER Click OK when the EXPORTS LISTS FOR TIMER SCREEN appears save in whatever drive you choose to use Change the file name to something easily identifiable such as mygqbcompany if The name does not matter as long as the ending is 1 Click on SAVE You will get a message showing that your data has been exported successfully Minimize your QuickBooks Screen In either Microsoft Explorer or Notepad open the file you just created Go into either Explorer or Notepad Open the Drive you saved the file in Change the File of Type to ALL FILES Look for the if with the name you assigned Open the file In the export file you just opened look on the top line for the field called COMPANYCREATETIME Under that field name and slightly to its left is a 10 digit number This is your QUICKBOOKS COMPANY NUMBER Record your QuickBooks Company Number It will always be needed to perform the export Once this is complete click CONTINUE EXPORT and save any changes Congratulations you have successfully created and saved a QUICKBOOKS EXPORT file At this point you can go into QuickBooks and see that all of the hours will be assigned to the proper employees and you can go about processing payroll as you normally would 29 TIMETRAX PL QUICK
8. TIME CLOCK WORLD 888 534 5994 Pur4 mid TimeTrax PC USER MANUAL Time Trax pc COMPUTERIZED TIME TRACKING Time ra X Pc Computerized Time Tracking for Payroll and Projects REFERENCE GUIDE TIMETRAX PL TIMETRAX PC SOFTWARE LICENSING AGREEMENT Copyright 2001 2006 Pyramid Technologies LLC Portions of this program Copyright 1991 2005 Microsoft Corp Portions of the report generation software are distributed under a licensing agreement with Data Dynamics Ltd Portions of this program Copyright 1994 2000 eHelp Corp All rights reserved Portions of this program Copyright 1990 2005 Info ZIP and distributed under license dated 2005 Feb 10 Portions of this program Copyright 1999 vbAccelerator com and distributed under their Software License Version 1 0 dated 2002 This product includes software developed by vbAccelerator http vbaccelerator com Warning This computer program is protected by copyright law and international treaties Unauthorized reproduction or distribution of this program or any portion of it may result in severe civil and criminal penalties and will be prosecuted to the maximum extent possible under law END USER LICENSE AGREEMENT FOR TIMETRAX PC TIME RECORDER amp SOFTWARE MANAGER IMPORTANT READ CAREFULLY This Pyramid Technologies LLC End User License Agreement EULA is a legal agreement between you either an individual person
9. MUM EXTENT PERMITTED BY APPLICABLE LAW PYRA MID TECHNOLOGIES LLC AND ITS SUPPLIERS DIS CLAIM ALL OTHER WARRANTIES AND CONDITIONS EITHER EXPRESS OR IMPLIED INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABIL ITY FITNESS FOR A PARTICULAR PURPOSE TITLE AND NON INFRINGEMENT WITH REGARD TO THE TIMETRAX PC SOFTWARE AND THE PROVISION OF OR FAILURE TO PROVIDE SUPPORT SERVICES THE LIMITED WARRANTY GIVES YOU SPECIFIC LEGAL RIGHTS YOU MAY HAVE OTHERS WHICH VARY FROM STATE JURISDICTION TO STATE JURISDICTION Some states and jurisdictions do not allow disclaimers of or limitations on the duration of an implied warranty so the above limitation may not apply to you To the extent implied warranties may not be entirely disclaimed but implied warranty limitations are allowed by applicable law implied warranties on the TimeTrax PC software if any are limited to ninety 90 days 9 LIMITATION OF LIABILITY TO THE MAXI MUM EXTENT PERMITTED BY APPLICABLE LAW IN NO EVENT SHALL PYRAMID TECHNOLOGIES LLC OR ITS SUPPLIERS BE LIABLE FOR ANY SPECIAL INCIDENTAL INDIRECT OR CONSEQUENTIAL DAMAGES WHATSOEV ER INCLUDING WITHOUT LIMITATION DAMAGES FOR LOSS OF BUSINESS PROFITS BUSINESS INTERRUPTION LOSS OF BUSINESS INFORMATION OR ANY OTHER PECUNIARY LOSS ARISING OUT OF THE USE OF OR INABILITY TO USE THE TIMETRAX PC SOFTWARE OR THE PROVISION OF OR FAILURE TO PROVIDE SUPPORT SER VICES EVEN IF PYRAMID TECHNOLOGIES LLC HAS BEEN A
10. 5 Navigate to the TimeTrax directory and paste the files Examples of transfer methods are email attachment Pyramid does not recommend this method due to the size of the files Zip Disk or burn the files onto a CD or DVD 33 TIMETRAX PC QuickBooks Does Not Display Punch Information After Export Time tracking data is missing for ALL employees From QuickBooks Program 1 2 3 4 5 6 7 1 Choose EDIT PREFERENCES TIME TRACKING Tab to COMPANY PREFERENCES DO YOU TRACK TIME Check YES Go to EMPLOYEES Click on any 1 Employee Change the Drop Down Box to PAYROLL AND COMPENSATION INFORMATION Make sure all of the EARNINGS are set up 0 Make sure USE TIME DATA TO CREATE PAYCHECKS is checked Do this for each employee and then export again If this does not work you must reinstall the QuickBooks link in TimeTrax PC In order to do this you must be in single user mode and logged in as ADMIN in QuickBooks to complete this step STEP 1 Remove the TimeTrax PC application from QuickBooks From the Edit Menu select PREFERENCES For 2004 edition and earlier you reach PREFERENCES by accessing the FILE MENU and click on COMPANY PREFERENCES tab and then INTEGRATED APPLICATIONS Select PYRAMID TIMETRAX Click REMOVE then Click OK Make sure DON T ALLOW ANY APPLI CATIONS TO ACCESS THIS COMPANY FILE box is unchecked Select INTEGRATED APPLICATIONS 34 m COMPANY et nae PREFEREN
11. EMPLOYEE GROUP or INDIVIDUAL EMPLOYEES Choose SETUP or CREATE EXPORT Setup is typically a one time screen for setup CREATE EXPORT will create the export with the setup options you have selected bi PAYCHEX will provide BRANCH CLIENT and SITE r Ph Pret NUMBER for this export Select the drive and location where you want the export file to be saved 5 Pres APT mat Legat ie Click CONTINUE EXPORT and SAVE ANY CHANGES to export and save the file where you selected Congratulations you have successfully created and saved a PAYCHEX PREVIEW export file You will need to contact PAYCHEX to obtain steps on how to import the file you created and saved into PAYCHEX software 24 COMPUTERIZED TIME TRACKING PAYLINK The following are instructions for setting up and using the PAYCHEX PAYLINK EXPORT contained in the TimeTrax PC You will have to go into the REPORTS EXPORTS tab to proceed with the export It may also be necessary for you to setup the CATEGORY CODES within the SETUP PAYROLL GROUPS SETUP PAY CATEGORIES These codes will be provided to you from your payroll service provider It is also required that individual payroll records are approved before export on the PAYROLL DETAILS SCREEN Choose EXPORT Select PAY PERIOD to be included in EXPORT Choose SETUP or CREATE EXPORT Setup is typically a one time screen for setu
12. IN HOURS You can exclude special pay for employees who were hired less than a user definable number of days WORKDAYS AND WORKWEEK This is where you will setup the days that Individual Employees Employees within Employee Groups or Employees within Payroll Groups normally work Thott D lar I Lihue Burm 1 __ ONLY THE REGULAR WORKWEEK This will set ONLY the workweek template for a specified individual or group You will enter what days make up your regular workweek ONLY THE PAY PERIOD WORKDAYS This will set ONLY the workdays for a specified individual or group You will enter the actual workweek i e Jane could not work Monday but worked Saturday instead you would uncheck Monday and check Saturday THE WORKDAYS AND WORKWEEKS This will set template for the normally worked days Workweek for a specified individual or group AND the Workdays for a specified individual or group Click OK to save changes TIMETRAX PL REPORTS EXPORTS REPORTS When generating REPORTS you must select the PAY PERIOD you want included in the report as well as the EMPLOYEE GROUP or INDIVIDUAL EMPLOYEES you want included in the REPORT Then select the REPORT you want to run Select PAY PERIOD to be included in REPORT Choose REPORT Select who is included in the REPORT Choose either i i 4 J Carm E
13. OVERTIME Choose how 2 pen zm io it is paid and after how many hours Eu 4 Feria i i h iae Ses ME ul 7 1 MONTHLY SEMI MONTHLY meme cw PAY PERIODS ONLY must select the day and time that the workweek begins to calculate overtime correctly Max Hours Before Missed Punch Assumed The maximum number of hours an employee can work without punching before the system assumes the employee forgot to punch out Pay Interval Round Click Enable if you wish to use Pay Interval Rounding Divides each clock hour into intervals of 5 6 10 or 15 minutes The software automatically edits the punch time so that it is set to the start of the interval that contains the actual time For example at 5 minute intervals 7 02 am becomes 7 00 AM and 7 07 AM becomes 7 05 AM Leave box unchecked for no Pay Interval Rounding Filter Out Punches Closer Than This will eliminate duplicate punches within a user definable time i e If an employee goes to the time clock and punches their badge forgets that they punched it and punches again this filter will automatically eliminate the second punch if it is within the filter time defined Pyramid recommends using 90 seconds TIMETRAX PL 10 ADVANCED EMPLOYEE GROUPS SETUP Employee Groups Advanced can be used when the standard Employee Groups is not sufficient for an organization
14. TimeTrax PC ICON placed on your desktop after install to begin setup This is also the administrative area of TimeTrax where all punch editing reporting and exports will be completed Double click the TimeTrax PC PUNCH ENTRY to have employees punch in and out Tene Trax Punch Entry TIMETRAX PL LOG IN WINDOW When the program is launched you are presented with the Log In Form Enter ADMIN into USER NAME field PR S Pu LOG e eon ho ORO Enter PTI uppercase elit e NOT be ASL peo een into PASSWORD field PRODUCT REGISTRATION Product Registration registration must be done within the next 30 days If you want bo register at a later check the Chee button TAS select Click OK Welcome to TimeTrax Please register your product right away 7 gt 1 r tm H etches Pur mid arte PRODUCT ID Number tarii mami is located on the sticker on the backside of the case Pacts Mura priat F bate JR 6T Lxx PR Pea haer pU Pup ee Hrs poe eos sep cS fua rami ee Please complete all questions Those with are required fields Which p Fa actor infia your darien prechant p
15. on the PAYROLL DETAILS SCREEN Choose EXPORT n 3 ome eis eet EA Select PAY PERIOD to be included in EXPORT m D AR tapar Select who is included in the EXPORT Choose either iE EMPLOYEE GROUP or INDIVIDUAL EMPLOYEES Choose SETUP or CREATE EXPORT Setup is typically a one time screen for setup CREATE EXPORT will create the export with the setup options you have selected You will need to browse to find REGULAR PAY ITEM This is your QuickBooks what is referred to as Regular Time Company File in QuickBooks OVERTIME 1 5 PAY ITEM This is what is referred to as Overtime Rate in QuickBooks OVERTIME 2 PAY ITEM Click START This is what is referred to EXPORTING TO as Overtime Rate 2 in QuickBooks QUICKBOOKS NOTE It is imperative that you match EXACTLY what Congratulations you have successfully created and saved 1S in QUIC they are case sensitive as well a QuickBooks export file At this point you can go into QuickBooks and see that all of the hours will be assigned to the proper employees and you can go about processing payroll as you normally would 27 TIMETRAX PL QUICKBOOKS 2002 The following are instructions for setting up and using the QUICKBOOKS PRE 2002 LINK EXPORT contained in the TimeTrax PC You will have t
16. or a single legal entity who will be referred to in this EULA as and Pyramid Technologies LLC for the Pyramid Technologies LLC TimeTrax PC Time Recorder amp Software Manager that accompanies this EULA including any asso ciated media printed materials and electronic documenta tion the TimeTrax PC software The TimeTrax PC soft ware also includes any software updates add on compo nents web services and or supplements that Pyramid Technologies LLC may provide to You or make available to You after the date You obtain Your initial copy of the TimeTrax PC software to the extent that such items are not accompanied by a separate license agreement or terms of use By installing copying downloading accessing or oth erwise using the TimeTrax PC software You agree to be bound by the terms of this EULA If You do not agree to the terms of this EULA do not install access or use the TimeTrax PC software in such event the original purchaser may however return it to the place of purchase within thirty days of the date of original purchase for a full refund TIMETRAX PC SOFTWARE LICENSE The TimeTrax PC software is protected by intellectual prop erty laws and treaties The TimeTrax PC software is licensed not sold 1 GRANT OF LICENSE This Section of the EULA describes your general rights to install and use the TimeTrax PC software The license rights described in this section are subject to all other terms and conditi
17. or otherwise identified by Pyramid Technologies LLC as an upgrade replaces and or supplements the product that formed the basis for your eli gibility for such upgrade You may use the resulting upgraded product only in accordance with the terms of this EULA If the TimeTrax PC software is an upgrade of a component of a package of software programs that you licensed as a single product the TimeTrax PC software may be used and transterred only as part of that single product package and may not be separated for use on more than one computer COMPUTERIZED TIME TRACKING 4 COPYRIGHT AND TRADEMARKS All title trademarks and copyrights in and per taining to the TimeTrax PC software the accompanying printed materials and any copies of the TimeTrax PC soft ware are owned or licensed by Pyramid Technologies LLC or its affiliated companies The TimeTrax PC software is protected by copyright and trademark laws and interna tional treaty provisions You may make one copy of the TimeTrax PC software for back up and archival purposes You may not copy the printed materials accompanying the TimeTrax PC software You may not remove modity or alter any Pyramid Technologies LLC copyright or trademark notice or the Pyramid Technologies LLC name from any part of the TimeTrax PC software including but not limited to any such notices contained in the physical and or electronic media or documentation in the Pyramid Technologies LLC Setup Wiza
18. s hard drive CD ROM drive Monitor and video card capable of 800x600 16 bit color resolution Mouse or other pointing device e Either 9 pin serial port or USB port via an optional adapter e Windows 98 2000 XP Windows e Printer if hard copy reports are desired INTRODUCTION Congratulations on your purchase of the Pyramid TimeTrax PC Time and Attendance System TimeTrax PC is a software only solution utilizing the powerful TimeTrax software with your existing computer hardware rendering a low cost solution for your Time amp Attendance needs Features e Standard 50 Employees upgradeable to 100 Weekly Bi weekly Semi monthly or Monthly Pay Period e Automatic overtime calculation e pay Interval rounding to 5 6 10 or 15 minutes e Option to automatically deduct unpaid lunches e Exports out of the box to ADP PAYCHEX QuickBooks and Excel e Produces a variety of useful reports TIMETRAX PL INSTALLING THE SOFTWARE T Tar Wirard to the Wizard for Time Trace inst sleek vell Tere az your thier ecran eek Mart Click NEXT to continue WARNING Thi program s protected lei and lime PE License Ageerment Please read He oiran licenze agreement TimeTrax PC Time Recorder amp Software Man
19. screen allows you to view insert edit and delete punches as well as assign comments to punches You can also view Current Previous and 2 Prior pay periods This screen categorizes the type of pay category and notifies you of possible errors 68 If an employee has IN or OUT punches for a specific day TimeTrax PC will automatically populate a status 15 TIMETRAX PL 16 PAYROLL TAB Cont PUNCH EDITING Insert Punch To insert a punch click the INSERT PUNCH button Select the date of the punch and then select the time of the punch and choose SAVE Edit Punch Highlight the punch in question click the EDIT PUNCH button change the date and or time of the punch and choose SAVE Delete Punch Highlight the punch in question click the DELETE PUNCH button and choose YES on the verification screen if you are sure you want to delete this punch An audit trail is automatically produced for any modifications made to the original punch that will show up on screen as well as the timecard report PAYROLL DETAILS Is the location in the program that allows you to enter exceptions to the employee payroll record as well as approving and un approving employee payroll records Most fields are pre populated from both the Punch Detail and Employee Detail screens To enter exceptions click the EDIT PAYROLL DETAILS button and select which special pay you wish to add the date will only pre populate if special pay accrues towar
20. sure USE TIME DATA TO CREATE PAYCHECKS is checked Do this for each affected employee and then export again For further technical support Pyramid recommends that you contact Intuit QuickBooks Do TIMETRAX PL 36 WARRANTY INFORMATION RETURNS Returns on non defective equipment can be made within 30 days of purchase for a full refund after inspection Software can only be returned if it is in its original factory sealed condition DAMAGE REPLACEMENT In the event of damaged defective CD same product exchanges will be made up to 30 days from date of purchase Call Pyramid for details at 888 479 7264 LIMITED SOFTWARE TECHNICAL SUPPORT Pyramid warrants the software and provides technical support assistance for a period of 90 days from the date of purchase Extended warranties technical support contracts can be purchased separately through Pyramid Call Customer Support at 888 479 7264 for more information INDEX 7 7th Day Worked Overtime 10 A co uod ioa UP sda PIPER 11 22 Advanced Employee Groups 10 caa gebeten Piper d 11 Approval of Payroll Records 16 ADDIOVG x 16 Archive Reports 19 Assert Global Special Pay 17 Attendance Report 19 i 16 Automatic Backup 13 B 13 Card 18 Category
21. 2 TROUBLESHOOTING GUIDE GENERAL TROUBLESHOOTING TIPS Software is acting in an unexpected manner e Restart TimeTrax and see if that corrects the problem Reboot your computer and re launch TimeTrax Make sure you meet the minimum system requirements listed in the MINIMUM SYSTEM REQUIREMENTS section of this manual Restoring Database From a Crashed Hard Drive e Reload your TimeTrax PC Software as shown in the Installing the Software section of this manual Note Please make sure that you are installing the same version that you are currently running If you have AUTOMATIC BACKUP activated go to CONFIGURE TAB on the VERTICAL ICON BAR and Click on AUTOMATIC BACKUP Choose RESTORE FROM CURRENT BACKUP e This will restore all data from the last backup If you have punches in the TimeTrax PC unit that have not been downloaded download them as described in the PAYROLL TAB GET PUNCHES SECTION of this manual e If you do not have a backup you will need to reinstall your software and go through the entire setup process beginning with the TimeTrax PC Setup Wizard e Once this is completed you must perform an EMERGENCY PUNCH DOWNLOAD as described in the following section COMPUTERIZED TIME TRACKING Moving TimeTrax PC From One Computer to Another e Reload your TimeTrax PC software as shown in the Installing the Software section of this manual Note Please make sure that you are instal
22. 3 Click Create Registration File to print and fax your registration to Pyramid Pyramid will respond via email with your activation code within 24 48 hours Pyramid fax number 203 237 9497 To complete a registration already in progress open TimeTrax PC go to HELP on the Menu Bar and select PRODUCT REGISTRATION which will take you to the place that you left off Product Activation Enter ACTIVATION KEY CODE provided by Pyramid Technologies TIMETRAX PL TIMETRAX PC PUNCH ENTRY 4 Time Trax Punch Entry EL AVG 09 PM aS SP ee M you the angarya a want te punch enek enek Cancer 4 Punch Entry 1 mcr L1 iu deer Aag To punch in employees can either enter their pre established employee number and click PUNCH on the main portion of the screen or use the mouse to click on the NUMERIC KEYPAD displayed on the right side of the screen Click OK to accept the punch The program is now ready to accept the next punch COMPUTERIZED TIME TRACKING TIMETRAX PC SETUP WIZARD 7 Welcome to TimeTrax Your TimeTrax Time and Attendance System is extremely easy to use system featuring 4 Plug amp Play installahon that can seemlessly grow with your company from a single terminal to a multi terminal system The TimeTrax system can also optionally include
23. BOOKS PRO TIMER EXPORT USERS The following are instructions for setting up and using the QUICKBOOKS PRO TIMER EXPORT contained in the TimeTrax PC You will have to go into the REPORTS EXPORTS tab to proceed with the export It may also be necessary for you to setup the CATEGORY CODES within the SETUP PAYROLL GROUPS SETUP PAY CATEGORIES These codes will be provided to you from your payroll service provider It is also required that individual payroll records are approved before export on the PAYROLL DETAILS SCREEN merece Choose EXPORT EIE E Select PAY PERIOD to be included in EXPORT ieee N Select who is included in the EXPORT Choose either T enar EMPLOYEE GROUP or INDIVIDUAL EMPLOYEES Choose SETUP or CREATE EXPORT Setup is typically a one time screen for setup CREATE EXPORT will create the export with the setup options you have selected REGULAR PAY ITEM This is what is referred to as Regular Time in QuickBooks OVERTIME 1 5 PAY ITEM This is what is referred to as Overtime Rate in QuickBooks OVERTIME 2 PAY ITEM This is what is referred to as Overtime Rate 2 in QuickBooks NOTE It is imperative that you match EXACTLY what is in QuickBooks to these fields they are case sensitive as well Conca Deport and Diteda ds Chacqei Select the drive and location where you want the export file to b
24. CES tab s n udi ee nt ee Click OK ue REMOVE COMPUTERIZED TIME TRACKING STEP 2 Copy new QuickBooks 2003 Link_ exe from the original CD provided in shipment to C Program Files Pyramid TimeTrax STEP 3 Re launch TimeTrax program The QuickBooks Application Certificate Screen appears Make sure YES always allow access even if QuickBooks is not running is checked and optionally ALLOW this application to access personal data such as Social Security Number and Customer Credit Card Information box is checked Click CONTINUE and DONE on the Access Confirmation Screen QuickBooks Apolication Certilicate ET A er SU Dn ber Qus ses fie Conary Pyramid Technora Ace rey mde reading and QuckBocss data as vell ean fur Quick eiiim Click YES Tus ice rae Tashima Lar nexrr ln tar brs Class 1 Code Signing 2004 Check Box optional Questa t Coh tsp Saar ch coker CONTINUE brings you to the Access Confirmation Screen Click DONE to complete Step 3 E Marita nie ir hues Time tracking data is missing for SOME employees From QuickBooks Program Go to EMPLOYEES e Click on an affected EMPLOYEE e Change the Drop Down Box to PAYROLL AND COMPENSATION INFORMATION e Make sure all of the EARNINGS are set up e Make
25. DVISED OF THE POSSIBILITY OF SUCH DAMAGES IN ANY CASE PYRAMID TECHNOLOGIES LLC S ENTIRE LIABILITY UNDER ANY PROVISION OF THIS EULA SHALL BE LIMITED TO THE AMOUNT YOU ACTUALLY PAID TO PYRAMID TECHNOLOGIES LLC FOR THE TIMETRAX PC SOFTWARE OR SERVICE THAT DIRECTLY CAUSED THE DAMAGE BECAUSE SOME STATES AND JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY THE ABOVE LIMITATION MAY NOT APPLY TO YOU COMPUTERIZED TIME TRACKING TABLE OF CONTENTS Minimum System Requirements 2222222 24 044 4 653 0255 lw T PD _________ __ 1 Installing che SOMWALC osa 2 4 Product Registration 4 Punci ENU 6 Tune rax PO Se Wiad eue ues ae ees Ea E SO PRESE PIU U FERES ni cu 7 Categories 8 Employee Groups 8 Advanced Employee Groups Setup 10 Employee Details Setup 11 ICO Bale 52222 er ee ee eee tees one 12 Configure Tab Including Date Time Setup 13 Automatic Backup 13 Pm 14 P C 14 e 52225254555 lt 14 ur
26. Groups Employee Groups and Time Source and Sync Standards NOTE Please remember to save each user record SETUP TAB Employee Groups amp Payroll Setup is addressed in initial TimeTrax PC Setup Wizard DEPARTMENT TRANSFERS This function allows employees to change Departments or Jobs throughout the course of a workday Department transfers could be used when an employer wants to capture time by job and employee vs employee alone This is an optional feature and is not required to run Timelrax PC COMPUTERIZED TIME TRACKING Note You must click on SAVE to save any changes to the department code screen Steet If an employee has no IN or OUT punches for a specific day TimeTrax PC will If yoy ther empires and nubit 4 ponch ok ORC ree automatically populate a status If you have department transfers activated when your employees clock IN and OUT they will be presented with this screen if the employee is clocking IN or OUT for the day or from lunch or does not participate in specific departments or jobs the employee will simply click However if the employee does participate in specific departments or jobs the employee will have to enter the appropriate department or job number before clicking ok Note See employee details for setup of default departments PAYROLL TAB Punch Details The PUNCH DETAILS screen displays all IN and OUT punches This
27. PL 14 TIMETRAX SECURITY This is the screen in which you will set User Names and Passwords as well as security for anyone that logs into the TimeTrax PC Software The number of users is unlimited NOTE Pyramid strongly recommends you create a user name and password immediately for data security USER NAME Enter the desired login name PASSWORD Enter the desired password for this user Misin 15 wy get USER LEVEL Enter the desired User Level Levels are ruta D m explained below P EEEn e MEI CERES IE re E DISABLE WAGE ACCESS select this option if you do not want this user to be able to view change any wage information READ ONLY select this option if you only want to give mi this user READ ONLY access to the database DISABLE EMPLOYEE NOTES select this option if you do not want this user to have access to the notes information in the Employee Details Screen USER LEVELS Restricted These users can only access the following Punch Details Payroll Details Employee Details Assert Global Pay Viewing Options Date Time Setup Form Reports Exports and Retrieve Punch Data Regular These users can access all of the Restricted Users areas and the following supervisor Functions Preferences Backups and Archive Reports Super These users can access all of the Restricted and Regular Users areas and the following Payroll
28. Pay Category is paid i e Holiday would be rate multiplier 1 if the employee is paid regular rate for the day If you choose to pay time and a half the rate multiplier is 1 5 APPLY TO WEEKLY OVERTIME Check box if category hours can accrue towards overtime EDIT allows access to the screen for editing CATEGORY CODE Provided by the payroll purposes It also doubles as SAVE When company if you are using one Ensures proper transfer of your selections are complete click Close to information from the pay category in TimeTrax PC to your payroll continue service provider EMPLOYEE GROUPS SETUP Employee Groups Your Payroll Setup can have up to 3 Employee Groups Hote that an Employee Group has already been created for vou when vou first did the Payroll Setup Employee Groups are used to define a set of employees which have certain time clock calculations in common The Employee Group sets the rules for calculating overtime premiums based on extra hours worked assumption of missed punches rounding of punch times automatic lunch Click YES to continue deductions and warnings for punches out of normal periods Do you want to setup Employee Groups now COMPUTERIZED TIME TRACKING Click EDIT to start DAILY OVERTIME Choose how it is paid and after how many hours ALS NE m WEEKLY
29. Report Shows EMPLOYEE NAME ID NUMBER HIRE DATE and DAYS EMPLOYED You can sort by either 30 60 90 or 410 DAY BANDS or BY NAME or BY DATE HIRED ARCHIVE REPORTS Once a payroll record is approved it is placed in Archive Archive Reports allow you to run reports from the date TimeTrax PC was installed up to and including the current date M ww Select who is included in the REPORT BANH Bali e e itid ee Choose either EMPLOYEE GROUP or A INDIVIDUAL EMPLOYEES START END DATES Fay rectory Report 1 Select the dates you want TETUER included in the REPORT ACTIVE INACTIVE EMPLOYEES Choose REPORT Select just active or active and inactive to appear on REPORT Pay History Report Shows a history of total regular overtime special hours worked including wage information for the selected PAY PERIOD Hours Summary Report Shows a history of total PAY CATEGORY hours Attendance Report Shows a history of absenteeism and missing punches Detail Pay History Report Shows a history of the combined PAYROLL REPORT and TIME CARD REPORT Comments input by user on PUNCH DETAIL screen will appear on this report Detail Pay History Report w o Comments Shows a history of the combined PAYROLL REPORT and TIME CARD REPORT Comments input by user on PUNCH DETAIL screen will not appear on this report EMPLOYEE DETAILS Click the Employee Details Icon to bring you to the EMPLOYEE DETAILS SCREEN c
30. T The format in which you want the times displayed in the software as well as on reports TIME OF DAY FORMAT The format in which you want the hours displayed in the software as well as on reports AUTOMATIC BACKUP FORCE TEXT TO UPPERCASE Select this option if you want all text entries to be UPPER CASE DISPLAY RUNNING TOTALS IN PUNCH DETAILS GRID select this option if you want to see cumulative totals in the Punch Details Window ENABLE WORKDAYS SETUP AND TRACK ABSENCES select this option if you want to have set workdays setup and Absences reported ALLOW AUTOMATIC APPROVAL OF SELECTED PAYROLL RECORDS DURING EXPORT Select this option if you want to have payroll records automatically approved during exports NOTE Pyramid does not recommend this option This is the screen in which you will enable automatic backups for use when you exit the system This will create a file and save it to a specified location of your choice ACTIVATE AUTOMATIC BACKUP Select this option to turn on automatic backups BROWSE Click this button to find the location you would like to store the backups in NOTE This can be on a network drive BACKUP NOW Immediate Backup APPLY Click after screen changes RESTORE FROM CURRENT BACKUP Restores system database from the backup you just created RESTORE FROM PRIOR BACKUP Restores system database from a backup previously created 13 TIMETRAX
31. UAL EMPLOYEES Choose SETUP or CREATE EXPORT Setup is typically a one time screen for setup CREATE EXPORT will create the export with the setup options you have selected Enter your company code as provided by ADP Select the drive and location where you want the export file to be saved Click CONTINUE EXPORT and SAVE ANY CHANGES to export and save the file where you selected arcad luam Congratulations you have successfully created and saved ADP EXPORT FILE You will need to contact ADP to obtain steps on how to import the file you created and saved into ADP software 22 COMPUTERIZED TIME TRACKING GENERIC TEXT The following are instructions for setting up and using the GENERIC TEXT EXPORT contained in the TimeTrax PC You will have to go into the REPORTS EXPORTS tab to proceed with the export It may also be necessary for you to setup the CATEGORY CODES within the SETUP PAYROLL GROUPS SETUP PAY CATEGORIES These codes will be provided to you from your payroll service provider It is also required that individual payroll records are approved before export on the PAYROLL DETAILS SCREEN Choose EXPORT Select PAY PERIOD to be included in EXPORT T Select who is included in the EXPORT Choose either jh EMPLOYEE GROUP or INDIVIDUAL EMPLOYEES Choose SETUP or CREATE EXPORT Setup is typically a one time screen for setup CREATE EXPORT
32. ager Copgnght 2001 2006 Pyramid Technologer LLG To accept licensing Portions of this program Copynghi 1991 2003 Microsoft Corp agreement click of the report roiwe are under a agreement NEXT to continue with Lid aj tfe in Lh ge ent ige sccepr the termi in the agreement Ir Pi Ens adie hd Widara Coatemer Enlenriatien eter your information Enter User Name and Organization Choose for whom to install the application Aneta thes spp een for Click NEXT to continue whe thes computer all user Onh Forme COMPUTERIZED TIME TRACKING In Tine te Ln Wizard Sebup has ilormation to install Tie Tram your system wi canngl that are in use Please close programs before attempting install TimeTrax Click NEXT to continue fine Pred PC be Ss Ready to Install the Program m b ber your dick Back Cancel to wok the vir and Click INSTALL to begin installation Tha hast uly irritas Tene Tras When installation is complete click FINISH Double click the
33. all of your rights therein if any Support Services Pyramid Technologies LLC may provide you with support services related to the TimeTrax PC software Support Services The provision and use of Support Services is governed by the Pyramid Technologies LLC policies and programs described in the TimeTrax PC software user manual and or in online doc umentation Any supplemental software code provided to you as part of the Support Services shall be considered part of the TimeTrax PC software and subject to the terms and conditions of this EULA With respect to technical informa tion you provide to Pyramid Technologies LLC as part of the Support Services Pyramid Technologies LLC may use such information for its business purposes including for product updates and development Termination Without prejudice to any of Pyramid Technologies LLC s other rights Pyramid Technologies LLC may terminate this EULA if you fail to comply with the terms and conditions of this EULA In such event you must destroy any and all copies of the TimeTrax PC software and all of its component parts 3 UPGRADES and SUBSCRIPTION If the TimeTrax PC software is labeled or otherwise identified by Pyramid Technologies LLC as an upgrade or subscrip tion you must be properly licensed to use a product iden tified by Pyramid Technologies LLC as being eligible for the upgrade in order to use the TimeTrax PC software A TimeTrax PC software labeled
34. ax PC Employee Match Employee import Employes ALWAYS IMPORT when selected this option will always import the QuickBooks employee into TimeTrax PC without asking Whenever a Tine Trax Employee racord cenoor be matched to QuickBooks Employee record r phi NOCT ME ASK BEFORE When selected the system will always ask before it imports any employee into TimeTrax PC NEVER EXPORT When selected the system will never export any employees from TimeTrax PC PYRAMID STRONGLY RECOMMENDS USE OF THIS OPTION exporting the Time Trax Employee record inta QuickBooks Newer export OK 21 TIMETRAX PL ADP The following are instructions for setting up and using the ADP EXPORT contained in the TimeTrax PC You will have to go into the REPORTS EXPORTS tab to proceed with the export It may also be necessary for you to setup the CATEGORY CODES within the SETUP PAYROLL GROUPS SETUP PAY CATEGORIES These codes will be provided to you from your payroll service provider It is also required that individual payroll records are approved before export on the PAYROLL DETAILS SCREEN EE Choose EXPORT ome mur pum m uem P mem Select PAY PERIOD to be included in EXPORT irre GIRO M Select who is included in the EXPORT Choose either EMPLOYEE GROUP or INDIVID
35. ds overtime as selected in payroll groups Enter the hours associated with the special pay in the edited hours field Click SAVE Approve Un Approve and Approve Next Once you approve the payroll you can only edit the payroll if you click the UN APPROVE button first Once you make your change you must click APPROVE again The APPROVE NEXT button will approve the current employee place the data into archive and bring you to the next employee record ASSERT GLOBAL SPECIAL PAY COMPUTERIZED TIME TRACKING In the circumstances where you wish to pay all employees or a group of employees the same number of hours i e Independence Day 8 hours go to FILE Assert Global Special Pay Poel ee bee mre Pus EMPLOYEE SELECTION Choose either EMPLOYEE BY GROUPS in the Selected Payroll Group or INDIVIDUAL EMPLOYEES in the Selected Payroll Groups If you choose EMPLOYEE BY GROUPS you are selecting every employee within the selected employee group If you click on INDIVIDUAL you must click on each individual that you wish to assert the global special pay FOURTH FIFTH SPECIAL PAY ENTRY Choose the special pay category the date if the pay category accrues towards overtime you will be required to enter the date If the pay category does not accrue towards overtime you will be required to choose either the PAY BY AMOUNT Dollar Value or PAY
36. e extent that such activi ty is expressly permitted by applicable law notwithstanding this limitation The TimeTrax PC software is licensed as a single product Except with respect to the Redistributables its component parts may not be separated for use on more than one computer Not for Resale Software You may not modify reverse engineer decompile or disassemble the TimeTrax PC software except and only to the extent that such activi ty is expressly permitted by applicable law notwithstanding this limitation The TimeTrax PC software is licensed as a single product Except with respect to the Redistributables its component parts may not be separated for use on more than one computer No rental leasing or commercial hosting You may not rent lease lend or provide commercial host ing services to third parties with the TimeTrax PC software Software Transfer You may permanently and wholly transfer all of your rights under this EULA provid ed you a retain no copies whole or partial b perma nently and wholly transfer any and all of the TimeTrax PC software including all component parts the media and printed materials any upgrades this EULA and if applica ble the Certificate of Authenticity to the recipient and c the recipient first agrees to abide by all of the terms of this EULA If the TimeTrax PC software is an upgrade any transfer must include any and all prior versions of the TimeTrax PC software and any and
37. e saved Select a file name for this export 30 COMPUTERIZED TIME TRACKING To obtain a CREATE TIME do the following 1 In the QuickBooks Tool Bar go into FILE TIMER EXPORT LISTS FOR TIMER Click OK when the EXPORTS LISTS FOR TIMER SCREEN appears save in whatever drive you choose to use Change the file name to something easily identifiable such as mygqbcompany if The name does not matter as long as the ending is 1 Click on SAVE You will get a message showing that your data has been exported successfully Minimize your QuickBooks Screen In either Microsoft Explorer or Notepad open the file you just created Go into either Explorer or Notepad Open the Drive you saved the file in Change the File of Type to ALL FILES Look for the if with the name you assigned Open the file In the export file you just opened look on the top line for the field called COMPANYCREATETIME Under that field name and slightly to its left is a 10 digit number This is your QUICKBOOKS COMPANY NUMBER Record your QuickBooks Company Number It will always be needed to perform the export Once this is complete click CONTINUE EXPORT and save any changes Congratulations you have successfully created and saved a QUICKBOOKS EXPORT file At this point you can go into QuickBooks and see that all of the hours will be assigned to the proper employees and you can go about processing payroll as you normally would 31 TIMETRAX PL 3
38. es click VIEW INACTIVE EMPLOYEES on the bottom left side of the screen Optional Feature Enter an employees default department number Pyramid recommends completing the setup wizard prior to establishing department job codes See Department codes section of this manual for more information The date that benefits commence The date the employee terminates employment The date the employee was hired Enter any pertinent employee data To show hide Employee Notes select FILE Show Employee Notes from the top menu bar 11 TIMETRAX PL VERTICAL ICON BAR Punch Details m Department Codes Aw Payroll Details Employee Groups gt 7 Reports Exports Automatic Backup men j 4 v Payrol Setup TimeTrax Security Archive Reports 8 Employee Details PAYROLL TAB SETUP TAB CONFIGURE The working Vertical Operational setup TAB Normal Icon Bar where daily handled initially one time setup transactions occur through the wizard for systems administration These Icons can also be seen on the top menu bar by selecting FILE Show More Menus 12 CONFIGURE TAB COMPUTERIZED TIME TRACKING Preferences This is the screen in which you will define the preferences for your system settings Click SAVE and EXIT button when completed Lart xdi Ex Ext DATE FORMAT The format in which you want the date displayed in the software as well as on reports TIME TOTALS FORMA
39. is option For eech QuickBooks Employee record thal machos Employee record shee Sn blank fields in thy QuickBooks record with the erties made Tina Trew Check this option Mote Security Number natin cannot be Dlled n Check this option to B Fora rie miis have TimeTrax PC MPO TA update your QuickBooks TimeTrax PC Employee data employee data _ cae PYRAMID STRONGLY RECOMMENDS USE OF THIS OPTION Link Aules ET Xi If ALWAYS IMPORT ALWAYS IMPORT when selected is selected you have this option will always import the the option to select QuickBooks employee into TimeTrax an employee group PC without asking Employee Match Employee Import Employee Export Whenever a QuickBooks Employee record cannot be matched Time Trax Employee import the OuckBooks Employee into C Use his asthe Employes Group that all new employ ASK BEFORE when selected Ho Delault Group Selected 2 ees will be entered the system will always ask before it into by default Ask when ambiguous meiches occur imports any employee into TimeTrax SU INTE ae TESS PC Pyramid strongly recommends EON QuickBooks Employes record use of this option Never impot NEVER IMPORT when selected the system will never import any _ employees into TimeTr
40. ling the same version that you are currently running e You will need to copy the mdb files and the pyramid ini file from the TimeTrax folder located in C Program Files Pyramid directory Right click on the START button of your desktop and select EXPLORE Navigate to C Program Files Pyramid TimeTrax From VIEW TAB click DETAILS From TOOLS TAB click FOLDER OPTIONS Select TYPE TO SORT by type of file Select pyramid ini and all mdb files Right click and copy files NID GW N Note This will require re registration of your TimeTrax software See Product Registration section of this guide Se Click VIEW TAB General View ete Types Files Files and Display compressed files and folders vath altemale color Display the full path in the address bar Display the full path in title bar 2 Hidden files and folders Da not show hidden and folders 9 Show hidden fles and lodders 7 tensio for known fle types Make sure this box is Ez Hide protected operating system Recommended unchecked Launch folder windows in separate process Remember each folders view relingi Show My Documents on the Desktop Defaults Click APPLY then click OK Cancel App For Non Network PC users 1 Right click on your desktop 2 Select NEW and FOLDER 3 Open the folder right click and paste files 4 Transfer files to the new computer
41. ndow 4 Lunch Rules 10 M Middle Initial 11 Minimum System Requirements 1 Missed ceed emit 15 Missed Punch 9 Monthly Semi Monthly Pay Period 9 Moving TimeTrax PC From One Computer to Another 33 N Network Users 4 em ees 36 Non Network PC Users 36 ES RTT GE 11 PaSSWOI 4 14 D Aa ETT E Pay Categories sia coe repre 8 Pay History Report 19 Pay Interval Round 9 7 Paychex Paylink 25 Paychex Preview 4 5 ras 24 Payroll Details cou eves expos 16 Payroll 18 19 Payroll Self aad eese 7 Payroll TaD 15 Preferences 34 Prodata Evolution 26 Product Registration PUNCH Details 15 Panch 2 29 24 eres ca as 16 Punch 18 QuickBooks Application demde rante 35 QuickBooks 20034Link exe 2 QuickBooks does not Display Punch Information After Export 34 QuickBooks Pro Timer 30 COMPUTERIZED TIME TRACKING R Rate Multipher 8 Registration 4 Regulat Users 32 254 Es 14 Reports Exports 18 19 Restore from Current 13 Restore from Prior Backup 13 Restoring Database
42. o go into the REPORTS EXPORTS tab to proceed with the export It may also be necessary for you to setup the CATEGORY CODES within the SETUP PAYROLL GROUPS SETUP PAY CATEGORIES These codes will be provided to you from your payroll service provider It is also required that individual payroll records are approved before export on the PAYROLL DETAILS SCREEN Choose EXPORT the eum eem Select PAY PERIOD to be included in EXPORT Weber Sarre ee Select who is included in the EXPORT Choose either Paaie h rA sro Ile EMPLOYEE GROUP or INDIVIDUAL EMPLOYEES Choose SETUP or CREATE EXPORT Setup is typically a one time screen for setup CREATE EXPORT will create the export with the setup options you have selected REGULAR PAY ITEM This is what is referred to as Regular Time in QuickBooks OVERTIME 1 5 PAY ITEM This is what is referred to as Overtime Rate in QuickBooks OVERTIME 2 PAY ITEM This is what is referred to as Overtime Rate 2 in QuickBooks NOTE It is imperative that you match EXACTLY what is in QuickBooks to these fields they are case sensitive as well Circa _ Select the drive and location where you want the export file to be saved QuickBooks will provide you with the file name for Cnr irm and
43. ons of this EULA General License Grant to Install and User TimeTrax PC software You may install and use one copy of the TimeTrax PC software on a single computer but only for use in the number of written language s that you selected at time of first installation and in which you have acquired rights You can share a copy of the TimeTrax PC software installed on a common build test machine provid ed that You or Your entity has purchased a single license for that common build test machine and each developer using it has a license TimeTrax PC software is an exception to this clause and may not be shared A license for the TimeTrax PC software may not be shared Redistributable File s Notwithstanding the terms of this EULA to the contrary certain of the exe cutable files of the TimeTrax PC software may be redistrib uted by you to the extent required for the permitted opera tion of the application s software installation code created by you while using the TimeTrax PC software The redis tributable file s are limited to those specifically identified as Redistributables in the media printed materials and online or electronic documentation accompanying the particular embodiment of the TimeTrax PC software 2 DESCRIPTION OF OTHER RIGHTS AND LIMITATIONS Limitations on Reverse Engineering Decompilation and Disassembly You may not modity reverse engineer decompile or disassemble the TimeTrax PC software except and only to th
44. overed in the initial TIMETRAX PC SETUP WIZARD 19 TIMETRAX PL IMPORTING EMPLOYEES FROM QUICKBOOKS This section discusses how to import employees from your QuickBooks system to TimeTrax PC to eliminate the double entry of employee information After you complete the setup of EMPLOYEE GROUPS you will be presented with the following screen A fine Trax QuickBooks Link 1 TimeTrax can link ta your QuickBooks Company File and with it synchronize Employee information and Payroll Click YES to continue Do you want to setup the QuickBooks Link now Click SYNC EMPLOYEES WITH QUICKBOOKS to continue yrs Click LINK RULES to setup how the TEM buds i Am system will import your employees bo match Emplesam record Update feed in T emaT rus aj After going through the LINK RULES discussed below click START SYNCING EMPLOYEES WITH QUICKBOOKS 20 COMPUTERIZED TIME TRACKING xj Employee Match Emolmme Import Employes Export eee un raport MATCH ONLY ON EMPLOYEE ID The import will only f Match only on Employee ID match Employee ID s E spit inci cri beers UNIQUELY MATCH The import will do a cross reference on First Nama First intial Middle initial all employee data to ensure it is correct Pyramid strongly recom mends use of th
45. p CREATE EXPORT will create the export with the setup options you have selected Setup Create Export will provide BRANCH CLIENT ID and SITE SEQ and whether or not to send hourly rate for this export um Select the drive and location where you want the export file to be saved Canoe Eager and icici mami T Discard Chang Click CONTINUE EXPORT and SAVE ANY CHANGES _______ 020 to export and save the file where you selected Seve Changes PAYCHEX will provide you with the file name for this export Congratulations you have successfully created and saved a PAYCHEX PAYLINK EXPORT file You will need to contact PAYCHEX to obtain steps on how to import the file you created and saved into PAYCHEX software TIMETRAX PL PRODATA EVOLUTION The following are instructions for setting up and using the PRODATA EVOLUTION EXPORT contained in the TimeTrax PC You will have to go into the REPORTS EXPORTS tab to proceed with the export It may also be necessary for you to setup the CATEGORY CODES within the SETUP PAYROLL GROUPS SETUP PAY CATEGORIES These codes will be provided to you from your payroll service provider It is also required that individual payroll records are approved before export on the PAYROLL DETAILS SCREEN aa Choose EXPORT mem we Select PAY PERIOD to be included in EXPORT m
46. rar Feraris probari Frida Jal 1 lari i erie inden 7 Puri mid 4 ups Laeti ig Perel in hore radi Cy Weare animi 4 ih oum e um SS 2252123 ee 1 Pratt Beysiraiien aep 1542 al _ gt 7 Fidi mid Pier mignon lire aa PL veri L1 Levis marne d gm Curiae Fir Hama Core dm E piepie DO ee COMPUTERIZED TIME TRACKING Please complete all questions Those with are required fields CONFIRMATION PAGE Confirm all your information and then select one of the four Product Activation options OPTION 1 Activate product automatically over the Internet Recommended OPTION 2 Activate product with Pryamid via email at custsvc pti cc Click Create Registration File and copy all the data to your email Pyramid will respond via email with your activation code within 24 48 hours OPTION 2 Activate product by calling Pyramid support at 888 479 7264 OPTION
47. rd dialogue or about boxes in any of the runtime resources and or in any web presence or web enabled notices code or other embodiments originally contained in or otherwise created by the TimeTrax PC software 5 DUAL MEDIA SOFTWARE You may receive the TimeTrax PC software in more than one medium Regardless of the type or size of the medium you receive you may use only that one medium that is appropriate for your single computer You may not use or install the other medium on another computer including but not limited to portable computers under the exclusive control of the registered developer You may not loan rent lease or oth erwise transfer the other medium to another user except as part of the permanent transfer as provided above of the TimeTrax PC software 6 U S GOVERNMENT RESTRICTED RIGHTS The TimeTrax PC software and documentation are provided with RESTRICTED RIGHTS Use duplication or disclosure by the U S Government is subject to restrictions as set forth in subparagraph C 1 ii of the Rights in Technical Data and Computer Software clause at DFARS 252 227 7013 or subparagraphs c 1 and 2 of the Commercial Computer Software Restricted Rights at 48 CFR 52 227 19 as applicable Manufacturer is Pyramid Technologies LLC 48 Elm Street Meriden CT 06450 USA 7 APPLICABLE LAW This EULA is governed by the laws of the State of Connecticut Should you have any questions concerning this EULA or if you de
48. sire to contact PYRAMID TECHNOLOGIES for any reason please contact the PYRAMID distributor serving you or write PYRAMID TECHNOLOGIES LLC 48 Elm Street Meriden CT 06450 Or Call Toll Free 1 888 479 7264 TIMETRAX PL 8 LIMITED WARRANTY Pyramid Technologies LLC warrants that a the TimeTrax PC software will for a period of ninety 90 days from the date of delivery per form substantially in accordance with Pyramid Technologies LLC s written materials accompanying it and b any Support Services provided by Pyramid Technologies LLC shall be substantially as described in applicable written materials provided to you by Pyramid Technologies LLC CUSTOMER REMEDIES In the event of any breach of warranty or other duty owed by Pyramid Technologies LLC Pyramid Technologies LLC s and its suppliers entire liability and your exclusive remedy shall be at Pyramid Technologies LLC s option either a return of the price paid by you for the TimeTrax PC soft ware not to exceed the suggested U S retail price if any b repair or replacement of the defective TimeTrax PC sott ware or c re performance of the Support Services This Limited Warranty is void if failure of the TimeTrax PC soft ware has resulted from accident abuse or misapplication Any replacement TimeTrax PC software will be warranted for the remainder of the original warranty period or thirty 30 days whichever is longer NO OTHER WARRANTIES TO THE MAXI
49. synchronized wall clocks and bell horn systems This TimeTrax software Click YES to continue comes with many features such as variable pay rates and pay penods and can export to most payroll systems To begin using TimeTrax the Payroll Setup must fir done Do you want to do Payroll Setup now No Later No Never PAYROLL SETUP Bs Ciel Bung B ite ln Sa inate Bo Pod Click the EDIT fii acd pren fea fection vi eus be vin he Setup Fay Categorias button to start Select your Pay Period Note Hourly employees paid on a Monthly and Semi Monthly basis could accrue overtime in one Pay Period that is applied to the next Select the day that your Pay Period starts on Select the time to begin the new Pay Period The time selected should be after the last out punch of the previous pay period Click SAVE to continue and before the first in punch of the current pay period TIMETRAX PL PAY CATEGORIES SETUP Pay categories are classifications of employee hours Click EDIT to begin ceo reme 4j PAY CATEGORY Predefined classifications of uas employee hours Holiday Other Overtime 1 5 Overtime 2 Regular Sick Vacation Categury oda RATE MULTIPLIER The rate at which the
50. te a warning when an employee punches outside of the defined lunch The user can define the warning based on minutes before or after the lunch starts or ends Grace Window The number of minutes that the employer will allow betore a warning is generated for lunch punches COMPUTERIZED TIME TRACKING EMPLOYEE DETAILS SETUP This section is where individual employee information is stored For QuickBooks users please see the section on Importing Employees from QuickBooks Last First MI Employee Group Address 1 Address 2 City St Zip Home Phone Work Phone Hourly Pay Rate Inactive Department Anniversary Terminated Hired Notes oni Click ADD to continue CARD 1 2 3 TimeTrax PC allows up to 3 different card numbers to be assigned to each employee Card 1 is a required field ENTER NOTE It is very important that you verify the Employee Number with your Payroll Service for proper exporting ENTER SSN Employee Social Security Number BE SURE TO SAVE EACH EMPLOYEE RECORD Enter Last Name required field Enter First Name required field Enter Middle Initial Assign the employee to the Employee Group he she belongs to Enter Street Address Enter Alternate Street Address Enter City State and Zip Code Enter Home Phone Enter Work Phone Enter Hourly Pay Rate Check box if employee terminates employment To view inactive employe
51. will create the export with the setup options you have selected DELIMITER Choose Comma Tab or Semi Colon QUOTED Choose Yes or No EMPLOYEE BY Choose Name SSN or EMP EXPORT TYPE Choose Payroll or Punches Select the drive and location where you want the export file to be saved Cancel Eeport mem Click CONTINUE EXPORT and SAVE ANY CHANGES aie Eee nd to export and save the file where you selected aoe Changes Type the desired name for this file including the extension file Congratulations you have successfully created and saved a GENERIC TEXT EXPORT file You will need to go to the location where you created and saved the file and import it into the software of your choosing TIMETRAX PL PAYCHEX PREVIEW The following are instructions for setting up and using the PAYCHEX PREVIEW EXPORT contained in the TimeTrax PC You will have to go into the REPORTS EXPORTS tab to proceed with the export It may also be necessary for you to setup the CATEGORY CODES within the SETUP PAYROLL GROUPS SETUP PAY CATEGORIES These codes will be provided to you from your payroll service provider It is also required that individual payroll records are approved before export on the PAYROLL DETAILS SCREEN Choose EXPORT Select PAY PERIOD to be included in EXPORT i a Ln P Fi Vapor Select who is included in the EXPORT Choose either are dante
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