OLfolders Manual - Quickstart
Contents
1. E adl ia lt i i l lt lt OlLfoldersChents In a client server structure only one server is installed For OLfolders it does not make a difference if the server computer is a dedicated server or any workstation Within a peer to peer network everyone with everyone the data is not stored in a central location but distributed over workstations with user A accessing the data of user B and vice versa At any time addi tional OLfolders server can be installed for example the manager may want to install a server on its ma chine in order to give a secretary access to his her appointments Microsoft Outlook is installed on the server computer permitting all clients to access all data contacts appointments emails etc as public folders Each client also needs a personal folder which is used for mail transport If you have a dedicated server emails important for everyone info support etc can be configured at the server Outlook which receives them every x minutes since the data file is shared everyone has access to emails arriving at info support etc User Manual QuickStart Note The term server does not imply a domain controller such as an NT or Windows 2000 server but the OLfolders server exe program In order to install the server choose one computer which acts as a server this may be either the secretary s computer or a dedicated file server The computer2. Outlook folders list 14 User Manual QuickStart 6 OLfolders Mail filter virus filters In all companies Email has become one of the most important forms of communication About 73 per cent of small and middle sized companies have had contact with virus Emails source Bundesministerium fiir Wirtschaft und Arbeit The cost of fighting virus is about 5700 Euro per company in total 1 2 billion man days have been lost Costs are produced not only by infected computers and bandwidth but also on manu ally deleting emails OLfolders provides an effective solution which is easy to manage Mail filter highlights e The mail filter provides an integrated solution for filtering e mails which are suspected to contain a virus Each licensed user of OLfolders is able to connect to the mail filter e The filter is part of the OLfolders mail proxy the mail proxy receives and sends all emails from all users The filtering takes place at the server users do not even see suspicious emails e The license cost is based on the number of clients There is no minimum number of licenses and no time limit on usage e Customers already using OLfolders are able to use the mail server without additional license costs a cost free update is available at http www OLfolders com download ENG OLfolders zip e OLfolders v2 0 12 is filtering more than 95 per cent of today s virus emails For the little rest we rec ommend a virus scanner e Ne
3. Company Out of office i Office Region State Secretary Telephone Help Postmaster Administrator Out of office Cancel Important The First Name Last Name Login Password and Display name fields are mandatory fields Until filled in it is not possible to click gt OK Tip Please write down the user data During the client installation you will need the fields Login and Password First Name Last Name Login Password Display name E mail address Note The user name password apply only to OLfolders they do not need to match user accounts in Windows The name entered in the Display name field appears later in the server window of OLfolders By default all profiles and data files are shared for this user If you want to hide certain files please click on gt Profiles and Rights 10 User Manual QuickStart Profile selection J exchange konse l C mailtest public send sal TJ syne test I Show all profiles OK Specify what profiles and data files can be accessed by Cancel individual users Hiding complete Folder rights data files are an easy and effective way hiding your private data Specific folders can be hidden in the folder rights dialog OLfolders 2 7 C 2001 2003 Thomas Quester www olfolders com 11 User Manual QuickStart 5 Client Installation
4. Start Microsoft Outlook on the client PC If OLfolders is already installed the Tools menu will contain menu option Install OLfolders This menu item may not be visible until the menus are completely opened It is also possible to install OLfolders using e Outlook 97 98 or 2000 Click on gt Tools Services Add OLfolders e Outlook XP Click on gt Tools Data File Management Add e Clicking on gt Tools Install OLfolders displays the following dialog box OLFolders Available services 0K Connectio MSWKF OLFolders Automatischer Verkauf at quester fibu Cancel MSWKF OLFolders Pers nliche Ordner at localhost Delete Properties License Help gt OLFolders 2 7 C 2000 2003 Thomas Quester Clicking on gt New opens the following dialog box OLfolders 2 7 Remote profiles Computer localhost 4 OK Please enter the servername eventually 7 followed by the port Examples User name Administrator X Cancel Connect Sapia eea 192 168 0 1 Display name in Pers nliche Ordner at localhost License 192 168 0 1 20002 Putok connection without RPC can be established ep by specifiying the NPC protocol Example V Use local email account Iv Convert notes field from Outlook 97 98 2000 to Outlook 2003 npc servemame F Use protocol version 2 3 used for slow networks npe servername 22177 P TA npe 192 168 0 1 Available remote profiles npe 192 168 0 1 22177 Next drop down the users fiel
5. OLfolders installation for Microsoft Outlook networks OLfolders is a flexible and cost efficient alternative to Microsoft Exchange or Lotus Domino server network solution and permits simultaneous access by all users to a central Microsoft Outlook structure The network solution with OLfolders is designed for small and medium sized Microsoft Outlook networks and is not geared to any specific industry Additionally it doesn t matter whether 2 to unlimited Microsoft Outlook users employ a network centrally within companies in workgroups or locally This manual describes the individual steps required for swift and smooth installation of OLfolders Tip for initial installation Once you have checked the installation requirements indicated in gt chapter 2 Installation of OLfolders and gt chapter 3 Preparation for installation follow the QuickStart method de scribed in gt chapter 4 Initial installation of OLfolders QuickStart Then you can configure all the other functions as required via our detailed user manual Web site Click on gt via http www OLfolders de Lang English OLfolders download htm Direct link Manual pdf Click on gt http www OLfolders de Lang English OLfolders OLF_Manual pdf OLfolders either incorporates a QMailserver and a QSynchronization system or these are included within the scope of delivery Neither of these is essential for using OLfolders If you wish to use these additional functions we suggest
6. Windows Vista MS Windows 7 Microsoft Outlook Version e Microsoft Outlook 97 e Microsoft Outlook 98 e Microsoft Outlook 2000 e Microsoft Outlook 2002 e Microsoft Outlook 2003 e Microsoft Outlook 2007 Note e Support as Server MS Outlook with Unicode PST file 30 GB Workstation Generally e Olfolders works with all versions of Outlook and Windows even mixed e During installation please choose a Windows user accounts with sufficient rights or start the instal lation by right click run as Administrator It is also possible to register all DLL s using a batch file afterwards 32 and 64 bit Version of OLfolders Please install the 64 bit version of OLfolders only if you are using Microsoft Office in 64 bit version at least Office 2010 If you try to install with the wrong bit version the setup application will display error code 3 Note on Outlook 2010 In Outlook 2010 you start the connection using the ribbon bar Quester The rest of the process is identical User Manual QuickStart 3 Preparation for installation Since different network variants are possible this manual describes the individual steps required for a typical server client installation with OLfolders As you work your way through this manual and in the appendix case studies are used when referring to other network variants that can be achieved with OLfolders then you can configure all the other functions as required via our detailed user manual
7. an additional for example document html exe 6 1 1 External Antivirus software Most antivirus application work like a mail proxy all mails retrieved from a server is checked from the software At server side only applications which do not pop up a dialog for each mail containing a virus should be used Most of the applications modify the message for example by replacing the attachment with a text file The mail filter can be modified to exclude mails scanned from the antivirus software For example if the software adds a text file called virus deleted txt the rules set can be extended to include this file virus deleted txt Alternatively an external application may be called to check a file currently Antivir www antivir de is supported by the line exec c program files AVP avnt exe s 1 6 2 Mail Server without network If the computer is not part of the network the mail proxy may be installed locally We recommend config uring the proxy only for incoming e mails The drawback on using a mail proxy is that if you click send receive Outlook sends to the mail proxy but the mail proxy has its own idea when to enter the inter net and getting its mails OLfolders can be configured to take an existing internet connection or to dial in every X minutes 16 User Manual QuickStart 7 OLfolders help topics and tips This chapter deals with various topics in conjunction with and or as a supplement to the installatio
8. enterprises SMEs as well as large corporations that rely on cost efficient fast and easy to maintain IT solutions OLfolders is a simple to administer Microsoft Outlook communications solution which gives your employees Microsoft Outlook network capability without requiring an MS Exchange server And now good luck with the installation and use of OLfolders Your QUESTER team User Manual QuickStart Table of contents WMEPO MUCHO i E A EEEE TETT T sbbestencssoobaccoesstssenssosesssasascans 2 Installation of OLfolders eesseseessesoersesoesseesorseesoeseesoesocsseccorseesorseesoesoesoesorseeesorseesorsersoesossoeeoesse 4 2 1 Systepyreg irements PO x ecccscssrcvveasssetoesczetecsas E E E E E E E 4 Preparation for installation e seessesesssesoesseesoeseesoeseesoerosssecoosseesorseesoesossoerossseeoosseeeorsessoesosseeesssse 5 S E a0 i E A S A CedgbsseasteSuunesaidonagonsasaceannees 5 3 2 TCP APport nd firewall cc scceciocssvevsccacessdasaekssdeiss a a E dese ademarvine 5 Initial installation of OLfolders QuickStart sesssesssesssesssesssesssesssesssesssosssosssosssosssoossosssossso 6 4 1 Server Client Network server client Structure cccccccscccsseceesseceeseeceseeecsseceessecessecenseeees 6 4 1 1 Peer to peer network topology client client structure 0 0 cceesceeseesteesteeseennees 7 4 2 Installation preparation cccccccsccsscceseceseceseceseceeeeseceeeseceseecseecseecssecaeceseseaeeseese
9. used as server will be the first to be turned on and the last one to be turned off each day or even run 24h a Server e Be sure Outlook is installed on the computer and Outlook is able to run e In order to organize your data you may wish to create a new PST file in Outlook called public folders or similar In Outlook click on File New Personal folders or Tools Services depending on the Outlook version e Run setup exe and install either Server or all components e Start OLWServer exe e Create at least one user b Client e Be sure Outlook is installed on the computer and Outlook is able to run e Run setup exe while Outlook is closed and install either Client or all components e Restart Outlook A new menu item appears Tools Install OLfolders e Click on Tools Install OLfolders select New Select Server Username Password and the data file e Ifnot visible click on view folder list to see the server folders 4 1 1 Peer to peer network topology client client structure ex Peer to Peer network n G Internet J ita i m i ial i w Provider n To y a i OLfolders clients T T T T A OLfolders Peer to Peer network operates exactly the same way as a server client structure nothing more will be said about the installation of a peer to peer variant OLfolders does not require a domain controller like NT or W2k server For this reason a secretary s PC can be the server just like an
10. P IP protocol e RPC or DCOM must be installed this is ensured by the installation of Microsoft Office For Windows 95 98 eventually DCOM 98 must be installed Please search at www microsoft com for DCOM95 or DCOM98 usually the first link contains the download e Version of Outlook should be equal or similar because some combinations do not work correctly Especially Outlook 98 2000 in internet mode is not compatible to all other Outlook version or even the same version in workgroup mode e If you are using Microsoft Outlook 2000 we recommend you select the workgroup mode although OLfolders can also be operated in Internet mode Internet mode may communicate only with other Outlook 2000 Internet mode Important Outlook 98 and Outlook 2000 can be configured to internet mode and workgroup mode The internet mode is something special and using different format for some data We recommend using the workgroup mode If you love the internet mode and do not want to turn into workgroup mode you should have Outlook 98 2000 on all workstations 4 2 1 Installation The installation program permits the following types of installation e Full e Custom client e Custom server We recommend selecting the Full installation option the only difference is an additional 2 MB approx space on the hard drive is used up Installation For each PC simply keep clicking on gt next until the installation has finished User Manual QuickSta
11. User Manual QuickStart OLfolders Microsoft Outlook Networks Quester Software Produkte Thomas Klaus Quester Maybachstrasse 10b D 22177 Hamburg Germany Phone 49 0 40 987 668 56 Fax 49 0 40 987 668 58 Email Info olfolders com Web site www olfolders de Web site www olfolders com Notice specific to Software available over the Web Site stated above Any software that is made available to download from these Services is the copyrighted work of Quester and or its suppliers Use of the Software is governed by the terms of the end user license agreement which accompanies or is included with the Software An end user will be unable to install any Software that is accompanied by or includes a License Agreement unless he or she first agrees to the License Agreement terms COPYRIGHT and TRADEMARKS Microsoft and Outlook and or other Microsoft products referenced herein are either registered trademarks or trade marks of Microsoft Corporation in the U S and or other countries OLfolders and or other Quester products referenced herein are either registered trademarks or trademarks of Thomas Klaus Quester Germany and or other countries All other product and or brand or company names mentioned herein may be are the trademarks of their respective owners Copyright 2001 2011 Thomas Klaus Quester Maybachstrasse 10b D 22177 Hamburg All Rights Reserved User Manual QuickStart 1 Introduction Welcome to the
12. before sending e Executables with double extension in zip files are blocked This applies to files like your_document html exe which by tools such as WinZip are displayed as your_document html e PIF files are blocked in zip files PIF files are used for MS DOS applications and are not used by any modern application in contrast the format is often used for infecting a computer e Additional filters apply known file names subjects bodies etc The mail filter is driven by a simple text file rules inf which is located in the program directory of OLfolders Each time OLfolders is retrieving e mails the file is read and so changes can be made at any time User Manual QuickStart Sample file virus file pif file scr file exe file cmd file bat file com Zip exe zZip com Zip bat Zip scr Zip pif The first line lists the mail box name in this case virus A system administrator may regularly check this mail box in order to see if any mail has been filtered which should have been delivered The next lines contain rules if any of the rules apply to the give email the mail is delivered to the mail box instead of the recipient given in the mail The first 6 lines exclude all executables pif scr exe cmd bat com The following lines exclude files inside a zip file such as pif files and files with double extensions exe filters all files ending with exe but having
13. d to check if the connection to the server exists dropping down the user name field will create a connection to the server if you get can not connect to the server please check the following Ensure the server runs Ensure the server uses the same ports Ensure that no firewall is blocking the connection you may disable the all firewalls Hint The unregistered version will display only 25 entries per folder until ie get connection then configure them OLfolders V 2 7 2001 2005 Thomas Quester properly Clicking on gt Connect opens the following dialog box 12 User Manual QuickStart OLfolders 2 7 Remote profiles Computer localhost K Please choose an OLfoldes login name or Meentiames Administrator Cancel enter any windows username password Password pas Connect Opening the combo box connects to the z server and retrives all avaiable user names Display name in Personliche Ordner at localhost License i Outlook Dropping down the logon combo box can be used to test if the server is running and the IP nee address is correct V Use local email account Iv Convert notes field from Outlook 97 98 2000 to Outlook 2003 If there is no connection you will receive can Use protocol version 2 3 used for slow networks not connect to server In this case check the Available remote profiles server name or IP address and check if the server is running on the other machine exchange konse ou may also tr
14. e it is possible to change the port to any number between and 65535 usually the first 256 ports are used for other commu nications such as SMTP POP3 WWW and FTP Any alternative port number can be used in case 20002 are used by other services User Manual QuickStart 4 Initial installation of OLfolders QuickStart The Quick start manual explains initial steps in order to set up a server and a client Quick start does not explain some features like the mail server and the user rights A QuickStart installation is performed in the following steps a Server e Server installation e Configuring Microsoft Outlook at the server e Configuring a user client in OLfolders Any computer can act as a server no special requirements are needed for a computer to be a server OLfolders also allows each computer to act as a server and as a client so each client can see each ones data peer to peer structure By default the OLfolders server shares all data files in all profiles All files which can be viewed by Outlook in any profile can also be viewed via OLfolders at any client In order to hide certain profiles or files open the user to which the files should be hidden then click on the button Profiles and deselect show all profiles next the files which can be viewed can be selected 4 1 Server Client Network server client structure cm Server client network J LfoldersServer i ae internet Provider BE
15. eeseeeseneeeaes 8 421 Unstallat One css sc ccesssscastaasviaesbevancavedseteccas evades aude E EEE E EA ER 8 AD 2 Conti gure the Server ccia ira aa E gcaanass E E R AE 9 Chent Installation ncssccscassiicsssconsscoansssnceesovoscosapsssnbasnudssesosdscsosessasceasoasssbdsoospassoabsesbessvsbossconacssesstes 12 OLfolders Mail filter virus filters seoosooesooesooesoosssossoosssosssosesosssosssosssosssossssesssesssesssesssese 15 6 1 OLfolders Details to the virus filters ccc cccccesseceeseeceseceesseceesseceeeecesseesesseceeseeceseeess 15 6 1 1 External Antivirus software cccceccceccceeseeesceescecseeessecsseceseceaeeeaeeseeseeeseeeeeseenaes 16 6 2 Mail Server without network ccceccccesseessecsteceeceseceseceseeseeeseceseseesseesseecseceeessecessenaeeaes 16 OLfolders help topics and tips cscccccsccscsssssccecscssccscccssccesssccecscscesceessscessseseesccesssseesssseesees 17 7 1 Activating the test version by license COde S ceeccesececeeeeeeceeeeeeeeceaeeaeeeeceaecaeeereeaeenee 17 Tell WACENSS MAN ASCIMEM Ess i555 se cssscvececaa le ec cased E ER E A 17 T2 Updatine OLTolderS soiden erected vesearsed a eid eae 18 Ta Uninstalling OLfoldersicscssccstisnconsiieeetiiceiaen th ncetssdieeies aacead a saageeadaen mates 18 Questions ANA ANS WETS cscissssccsscosssscisessvesscesscsoussesssevsesseseessesssusesseeoessesssevosssooessededesessesoessesssees 19 8 1 Questions about Microsoft Outlook eeeeccecs
16. eesseeeneeeeecseecseecsaeceaeceseeeseeseeneeeseeeeeneenaes 19 8 2 Support and customer service hotline eeeeeeseeseeseceeeeseeeeceaecaeeeeeesecaeeaeseceaeeaeeereeaeenee 19 User Manual QuickStart 2 Installation of OLfolders A well prepared installation simplifies the process of getting OLfolders up and running quickly and to optimum effect The user guidance provided in this manual is designed to help both users with normal Microsoft Outlook and users with in depth knowledge of Microsoft Outlook and MS Exchange to get OLfolders up and running as quickly as possible Because different network variants are possible this manual describes the individual steps required for a typical server client installation with OLfolders Prior to installing OLfolders it is advisable to check the settings on the PCs that will be used within your network and adjust them if necessary 2 1 System requirements PC Workstation or equipment configuration of each workstation within your MS Outlook network e IBM PC or 100 compatible PC with a network card e Pentium Processor min 133 MHz e 32 MB RAM system memory min 10 MB hard disk space for the configuration of OLfolders and e Sufficient hard disk space for the OLfoldersServer PC for storing Microsoft Outlook data e mail contacts etc Microsoft Windows Version e MS Windows 95 98 MS Windows NT 4 0 Workstation Server MS Windows 2000 Professional MS Windows 2000 Server MS Windows XP MS
17. he network connection and firewalls Next enter the password and click on gt Connect The box Available remote profiles now show profiles from the server computer Important If this field is empty please restart the client setup dialog If still no profiles appear either no profiles exist on the server all profiles are hidden Please check the user account at the server and click on gt Profiles Open one of the profiles and select a data file the dialog can now be closed by with gt OK Click gt OK again to return to Outlook You now should see two entries in the folder list 13 User Manual QuickStart Outlook Today Microsoft Outlook File Edit View Favorites Tools Actions Help inew amp Send Receive Find T tan 3 G mE S S eg A outlook today er List x Personal Folders Tuesday February 24 2004 Customize Outlook Today T Calendar E Contacts Calendar Tasks Messages Outlook Today Deleted Items B p amp Drafts Inbi Drafts 0 ec d Outbox 0 Calendar Notes Q Outbox KA SA Sent Items z Tasks Contacts Test Personal Folders at OUTLOOKTEAM 20002 Personal Folders My Shortcuts Other Shortcuts l Done If the folder list is not visible click on gt View Folder list Outlook 2003 has a different tree view Please click on the item labeled Folder list below the tree in order to display the traditional
18. n of OLfolders for Microsoft Outlook 7 1 Activating the test version by license code s The unlicensed full version available via download or the full version ordered under evaluation license via the order page can be activated here on procuring the product by entering the assigned license code enabling the product to be used in full immediately without having to re install it You will be sent the license code automatically by e mail within a few minutes after procuring OLfolders 7 1 1 License management Each client receives a separate license number The license number is transferred to the server where it is checked If the license is correct full access will be granted From Version 2 0 as an option it is also possible to manage licenses on the server by way of an alternative fou have installed the following license codes Hints License keys can be Computer stored on the server or at each client Storing license keys at the server has the advantage of easier deployment but additional software such as QSync are unable to read the license keys Storage at client and server can be used at the same time Eval licenses test licenses must be entered 4 gt at the client G OK Abbruch The server assigns each Microsoft Outlook client signing in without a license number a free number When the client signs out again the license number is released again allowing it to be used by a differen
19. old Windows 98 system is typically used as a print server A further variant within a small network involves each user receiving his own local profile while also being able to see the profile of his employees and or colleagues in order to coordinate his contacts and appointments with them With this option a client and a server must be installed on each network PC concurrently since this is the only way the server is able to access the client s profile The drawback of this option is that each PC must be online within the network For this reason we recommend that one random PC should act as the server on which an additional Microsoft Outlook data file pst is installed which all users can access via the network The PC remains ON all the time and is accessible to all other users within the network User Manual QuickStart 4 2 Installation preparation Microsoft Outlook should be installed and configured on each PC Important Please install OLfolders after first having installed and configured Microsoft Outlook on your network PCs or the server program will not start In detail e Microsoft Outlook be installed and must start correctly on the server and each work station At the server it must also be the standard email client Internet explorer Options Programs If running a new installation of Microsoft Office please start Outlook in order to finish the Office installation e All computers must have a network adapter and the TC
20. ons related to Microsoft Outlook and answers on how to solve problems frequently encountered during the installation and operation of OLfolders 8 1 Questions about Microsoft Outlook We are pleased to broaden the Microsoft Outlook knowledge you have in connection with the installation of OLfolders Quite frequently it is possible to answer general or specific questions you may have about Microsoft Outlook directly for you within the Microsoft environment and with proven expertise Tip If you have general or special questions concerning Microsoft Outlook we have a good tip for you simply ask an MVP Microsoft Most Valuable Professional recommended by Microsoft for providing special cost free assistance and represented in newsgroups and or with their own web sites Simply visit the newsgroup web sites of Microsoft and MVP assistance Clicking on http support microsoft com LN en us amp x 9 amp y 10 Clicking on http support microsoft com newsgroups default aspx Clicking on http technet microsoft com en us default aspx Clicking on http www microsoft com communities newsgroups en us You may also read Microsoft Newsgroups with Outlook Express Create a new account of type news and enter the following address news microsoft com and or Clicking on http mvp support microsoft com LN en us amp x 10 amp y 11 Clicking on mvpga microsoft com to request information on MVP s via e mail We believe this presents an excellent
21. opportunity for conversing within the Microsoft Outlook environment besides being an enjoyable way of taking part in this community 8 2 Support and customer service hotline We are available to help you with advice and support via our customer service hotline This service provides tips on general questions relating to OLfolders in addition to supplying answers on how to solve any problems you encounter either during installation or when working with OLfolders At this point we would like to request that you use our e mail support address whenever you require support and only contact us by phone in case of real emergencies Our support is available via a free customer service hotline We can only provide this service however if the level of input on our part remains within reasonable limits We appreciate your understanding FAQ http www olfolders de Lang English OLfolders faq2 htm MS Article http www olfolders de Lang English links htm Product Support http www olfolders de Lang English product_support htm Support customer service support olfolders de Contact info olfolders de Support und customer service hotline Phone 49 0 40 987 668 56 Do you have anything positive or negative you would like to tell us about this User Manual Please send us your comments to the above email address info olfolders de Your QUESTER team 2 4 2011
22. rt 4 2 2 Configuring the server In the subsequent installation step clicking on gt Start OLfoldersServer starts the server You will find the icon 2 in the taskbar on your desktop near the clock Right Click the symbol and select Users OLfolders Server Users Administrator test test test __ mware_user_ __vinware_user_ ASP NET Machine Account ASPNET Gast Gast Hilfeassistentenkonto fur den Remoted Hilfeassistent postgres postgres CN Microsoft Corporation L Redmond SUPPORT_388945a0 Thomas Thomas Tomba Tomba YSA Server Account VUSR_EARTH Cancel OLfolders 2 7 C 2000 2006 Thomas Quester From Windows NT and higher it is possible to import Windows users into OLfolders e Click on gt Import e Select Windows NT and e Click on gt OK This will import all user accounts Some users may be imported who are not used for OLfolders These can be deleted in a follow on step Since Windows does not allow passwords to be exported all users are imported without their passwords OLfolders Import users Import from It is possible to create new users manually using the following screen e Click on gt User e Click on gt New e Now enter the user data User Manual QuickStart Name Initials Sumame Email forwarding Alias Thomas Password Profiles i Thomas Email Display Thomas Additional email Address Title 3 City Department OoOO ccess to elements Zip code
23. see above 3 1 Network The OLfolders installation requires a configured and working TCP IP network TCP IP is the protocol used for internet If are using e mail or www you already have a TCP IP network installed 3 2 TCP IP port and firewall TCP IP uses ports to control the communication within the network Ports are numbers between 1 and 65535 for example WWW uses port 80 E Mail uses ports 25 and 110 OLfolders requires port 20002 Since there is no global registration point for ports using port 20002 may cause conflicts if a different program also wants to use port 20002 If a firewall is configured in your network it s possible that port 20002 is blocked preventing communication between OLfolders Server and Client Each computer in your network should be able to communicate on port 20002 however this port should be blocked to the internet except you plan to access your data via internet In case Port 20002 can not be used in your network because either it is blocked or different application is also using 20002 you can change the port to any number required Hint Since version 2 0 OLfolders is using Port 20002 instead of 2002 because 20002 is used by at least 4 Trojan Horses Duddie Senna Spy Trojan Generator Sensitive and Slapper If no connection can be established to the server either any firewall is blocking OLWServer exe or Out look exe from communicating or any firewall is blocking the port 20002 In this cas
24. t client If the client has one of the license numbers specified here this license number would be assigned to this client If the server knows the client s license number this number will be assigned for this client 17 User Manual QuickStart Entering the license numbers Clicking on gt Change displays the following dialog box Hints Please enter one license key per line Please enter your license codes in the following dialog Each number contains a separate license code If you received an invoice in PDF format containing license codes click on T in acrobat reader so that you can select and copy the codes The license numbers are entered in the form of free text in this dialog box each line containing a single license The simplest way of filling this field out is to copy the license number as a block from the e mail confirmation or from the PDF bill using gt Copy Paste Important The licenses are only distributed after first restarting the server Licensing QSynchronization QSynchronization checks whether a valid OLfolders license exists and if so it does not require a separate license If the licenses are managed on the server QSynchronization can not find the license on a client without a license number In this case it is necessary to install a license from OLfolders on the client on which QSynchronization is running 7 2 Updating OLfolders If you wish to perform a product update
25. that you configure them after installing OLfolders also via our detailed user manual see above Demo and test version of OLfolders There are two ways of testing OLfolders in practical application scenarios a The unlicensed full version available as a download of OLfolders displays max 25 entries in the public Microsoft Outlook folders and can be used for an unlimited period of time The license code sent to you is used to activate the demo or test version immediately after receiving your order including the activation of the hidden entries and can be instantly used in its full functionality without re installing b You can also order a cost free test license via the order page This enables you to test a full version for 30 days This version is activated immediately upon receipt of your order Once you receive your license code it can be used right way in its full functionality without re installing If you have already received your license code please proceed to gt chapter 7 1 Activating the test version by license code Updating OLfolders If you wish to perform an update to the latest OLfolders release please proceed to gt chapter 7 2 Updating OLfolders Uninstalling OLfolders To uninstall OLfolders please proceed to gt chapter 7 3 Uninstalling OLfolders This user manual is designed to help both Microsoft Outlook users and professionals working in this area to get started quickly Our customers are small and mid sized
26. to the latest OLfolders release please follow exactly the same pro cedure as for a new installation and simply install the new version without any differences on each server and client PC within your network This update installation procedure has no affect whatsoever on your Microsoft Outlook data which are retained without any changes 7 3 Uninstalling OLfolders To uninstall OLfolders please proceed as follows a Uninstalling the client All the user data and connections are retained if OLfolders is uninstalled As a rule uninstall programs do not delete data created by the user If you no longer wish to use OLfolders prior to uninstalling the program please remove all connections in Outlook via gt Tools Install OLfolders On the client now select gt START FIND Files or Folders to search for and delete the file gt extend dat If Outlook was started it will not have been possible to remove the DLLs The following DLLs will still be located in your Windows directory and in this case have to be deleted manually e OLWConfig dll e wkslib dll e mswkf32 dll As a rule these entries will be located in directory gt c winnt or c windows b Uninstalling the server Delete the OutlookFolder under gt C Programs To uninstall the OLfolders server complete delete 1 Quester 2 OLfolders 18 User Manual QuickStart 8 Questions and answers This chapter provides both tips on how to obtain answers to questi
27. w threads can be stopped immediately by updating the mail filter e The mail proxy is available free of charge Sharing Outlook folders requires a license code Since a few months emails containing viruses are dramatically increasing Many recipients receive more than 100 virus emails a day In addition to traditional virus checkers OLfolders contains a mail filter which eliminates most virus e mails by analyzing the structure of the incoming e mail and delivering the mail into a special mail box called virus In contrast to traditional virus checkers which eventually pop up a dialog for each incoming e mail and replace the attachment by a text file the mail filter has some advantages e On receiving many viruses clicking away dialog boxes takes a lot of time e Manually deleting those messages takes a lot of time Other emails may be deleted by ascendant e The mail filter does not need signatures it is simply blocking all executables with a given pattern see below e New threads can be stopped immediately by updating the mail filter Currently the Mail filter is stopping more than 95 of all virus emails 6 1 OLfolders Details to the virus filters In order a virus starts working it needs some kind of executable file e Mails with direct executable attachments are blocked exe com pif etc This kind of e mails is blocked by Outlook anyway If you plan to receive executable please ask the sender to zip or at lease rename the file
28. y to telnet to the server at port 2002 or whatever port you choose You i should receive an empty screen if the server is public responding Pers nliche Ordner public Please check also if you are running a personal firewall and if your network is running corectly mailtest localmail send sal Hint The unregistered version will display only 25 entries per folder OLfolders 2 7 2001 2005 Thomas Quester The Computer combo box finds all the servers available within the network when you click on gt E Depending on the network configuration this can take a few minutes Once you have selected a server you can select the user If your server works on a different port than the default port you can enter the port numbers separated by a colon It is also possible to enter the port in the Advanced field Tip Enter the computer name or IP address manually because the network search can take some time If the server and port is entered correctly the User Name combo box will contain all users configured at the server Important After entering the computer name and port please drop down the User name combo box in order to verify that connection to the server is OK If can not connect to the server appears either a wrong computer name or port is entered OLfolders is not running at the other computer or the port is blocked In this case you can not proceed with the client installation but need to check t
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