Importance of Student and Teacher Course Assignment
Contents
1. 8 High School 9 12 Data Quality Reports from SIS Enhancements to the SIS Dashboard SIS Data Quality Reports Districts Next Steps ISBE SIS Resources and ISBE Contact Information Questions amp Answers Welcome Introductions ISBE Key Team Members Don Evans Brent Engelman John Shake Peter Godard David Smalley Shuwan Chiu Bob O Keefe Presenters Howard Hammel Adam Lowery Lindsay Langer Chief Operating Officer and Director of Human Resources Division Administrator Director Information Technology Division Supervisor Information Technology Chief Performance Officer Division Administrator Data Analysis and Accountability Principal Consultant Data Analysis and Accountability Senior Consultant Data Analysis and Accountability SIS Project Manager SIS Business Analyst SIS Help Desk Analyst Importance of Student and Teacher Course Assignment Analysis of Student and Teacher Course Assignment High quality data is essential for the allocating funding compiling the Report Card data and other analytical purposes at ISBE Uses of data Career and Technical Education CTE funding Bilingual Ceiling Calculator eGMS grant PARCC Assessment Report Card Pupil Teacher Ratio Course Listing Highly Qualified Teacher SBE needs transcript level course data for High School grades 9 12 SBE needs teachers linked to K 12 students Importance2. Term guidelines Term 01 Fall Semester Term 02 Spring Semester Term 03 Summer Semester Term 04 Winter Semester for Trimesters only Term 05 Not used Acceptable Values for Credit For General Courses excluding Career and Technical Education CTE courses 25 33 50 1 0 If you have a unique scenario that does no fit this definition please contact us at the ISBE Help Desk SIS 217 558 3600 or text in your information into the webinar now Importance of Student and Teacher Course Assignment Teachers entered in the Employment Information System EIS for the following positions can have a Teacher Course Assignment entered into SIS Teacher Position Codes Teacher Reading Teacher Bilingual Education Teacher English as a Second Language Teacher Visiting International Teacher Speech Language Pathology Teacher 200 201 202 203 204 207 Importance of Student and Teacher Course Assignment What links a Teacher Course Assignment to a Student Course Assignment School Year Student Serving RCDTS Teacher Location RCDTS Term State Course Code Section Number This is very important for data quality we want to insure that the appropriate teacher is being matched to the correct students Importance of Student and Teacher Course Assignment Student Information Student ID SAP ID Student Last Name Student First Nam
3. Batch Files Reports Help Log Out Student Information System View Student with no Course Assignment Detail Student with no Course Assignment Detail School Year 2014 School Al Schools t A O Home But Not Serving Serving But Not Home Grade aas E Private School Student Indicator Both C Yes Ono Sort By SID Ty view Report or Create PDF Report Data Quality Reports from SIS Students with No Course Assignments Detail SIS Serving District 99999999999 Selection Criteria Student ID 999999999 999999999 999999999 999999999 999999999 999999999 999999999 999999999 999999999 999999999 Student Name EXAMPLE STUDENT EXAMPLE STUDENT EXAMPLE STUDENT EXAMPLE STUDENT EXAMPLE STUDENT EXAMPLE STUDENT EXAMPLE STUDENT EXAMPLE STUDENT EXAMPLE STUDENT EXAMPLE STUDENT Total Unique Students 10 Total Enrollments 10 Sorted By Student ID Birth Date 04 05 2001 09 19 2001 12 04 2001 07 03 2002 01 17 2007 03 04 1998 03 01 2005 08 23 2002 11 20 2003 09 27 1994 Grade 07 05 05 06 01 10 03 05 04 ll 2014 Students with No Courses Detail Home RCDTS 999999999999999 999999999999999 999999999999999 999999999999999 999999999999999 999999999999999 999999999999999 999999999999999 999999999999999 999999999999999 Serving RCDTS 999999999999999 999999999999999 999999999999999 999999999999999 999999999999999 999999999999999 999
4. Enrollment Date 08 27 2011 Exit Date Legal First Name John Serving RCDTS 500820900041003 Catalog Type Prior to Si d ourses secondary y ST State Course Semester E termi No Courses Assigned E term 2 No Courses Assigned Term 3 No Courses Assigned Term4 No Courses Assigned Importance of Student and Teacher Course Assignment Student Course Assignment View Course OM d I Ilinois State S298 Board of Education Student Information System ee Student Course Assignment login RCDT432 dicare SID 442645654 Student a Legal Last Name Smith Legal First Name John Middle Name Enrollment Date 08 27 2011 ns Home RCDTS 500820900041003 Serving RCDTS 500820900041003 School Year 2012 Exit Date Search SID Request New SID Catalog Type prior to Secondary Courses Secondary erat Subject Area _ EI 3 Assessment State Course 02001A000 Informal Mathematics l Adjusted Cohorts Semester I Term 1 l Term2 l Term3 Term4 l Term 5 Teacher Batch Files m a Term 1 bui 7 State Course Id State Course Title Section Start End Credit Grade Help 02052A000 Algebra I Log Out Term2 No Courses Assigned 8 Term 3 S Term4 No Courses Assigned Importance of Student and Teacher Course Assignment Student Course Assignment Edit Course B 2 Illinois State Board of Education Student Information System
5. Login RCDT432 Home Student Search SID Student Course Assignment SID 442645654 Legal Last Name Smith Home RCDTS 500820900041003 Middle Name School Year 2012 Enrollment Date 08 27 2011 Exit Date Legal First Name John Serving RCDTS 500820900041003 Request New SID Exit Enrollment Assessment Adjusted Cohorts Teacher Batch Files Reports Help Log Out Catalog Type prior to Secondary Courses Secondary Subject Area 02 Mathematics Hl State Course Semester 02001A000 Informal Mathematics Term il Term2 Term3 Term4 Term 5 State Course Id State Course Title Section Start Credit Grade So TT NN EY RR C Local ECT Code Local Course Title Course Course Setting Ee LS oA Day Proaram FA Dual Articulated Attendance Attendance Numeric Grade Numeric Grade Displaced Single Parents or Credit Credit Actual Total Actual Maximum Homemaker Pregnant Women eee eT o PQ9yg 3 PN 9w a E Term2 No Courses Assigned B Term 3 Me SA P Illinois State Importance of Student and Teacher Course Assignment Student Course Assignment View Courses 7 Board of Education Search SID Request New SID Exit Enrollment Assessment Adjusted Cohorts Teacher Batch Files Reports Help Log Out SID 442645654 Legal Last Name Smith Home RCDTS 500820900041003 Catalo
6. The Importance of Accurate 2014 Student Teacher Data in the Student Information System SIS Notice This Webinar Is Being Recorded This call is being recorded Please do not provide any Student Personal or Vendor information Webinar Tips Tips for Listening Computer speakers Headset connected to a computer Telephone Tips for Speaking Make sure you have a microphone plugged in or the computer you are using has a microphone before raising your hand Make sure all audio settings in the computer are un muted and speakers are turned down before talking Question amp Answer Question amp Answer Session will be held at the end of the Webinar Raise your hand to ask a question All text messages are logged Text questions will be posted in a Q amp A document after the Webinar f you are using a telephone the audio pin number must be typed in correctly before you can talk Troubleshooting f you are disconnected from the Webinar at any time you can click the link that was provided to you in your email or you can re register for the Webinar to gain access If you are listening via telephone and close out of the Webinar on your computer you will be disconnected Agenda Welcome and Introductions Importance of Student and Teacher Course Assignment Serving School Submitting Courses Submitting Student Course and Teacher Course Assignment Data for 2014 Elementary K
7. l 58035A000 000815701 Total Course Count 3 State Course Title Music kindergarten Music kindergarten State Course Title Physical Education grade 5 4 18 2014 999999999999999 ISBE School 909999999999999 ISBE School Work Location 999990900909999 SBE School 12 31 17PM Data Quality Reports from SIS Teacher Student Course Assignment Course Information Detail gt s ASTA Illinois State X923 Board of Education Student Information System View Report Login IBM_TEST_3 Home Student Search SID Request New SID Exit Enrollment Assessment Adjusted Cohorts Teacher Batch Files Help Log Out Assessments Pre Id Assessment Correction Scores ISAT IAA PSAE PARCC Bilingual ELL Screener ELL ACCESS Demographics and Enrollment demographics Enrollment Current vs Previous Enrollment Regional Safe School Course Assignments H 4 2 3 2 g 4 3 5 g E Student Course Assignment Summary Detail Teacher Course Assignment Detail Student Information Summary Detail Student Outside Course Assignment Detail College Course Assignment Summary Detail Missing Courses State Reporting Fall Enrollment Counts Graduation Cohort End of Year Reports Miscellaneous Reporting Multiple SID Closed Schools Missing Persons Data Quality Reports from SIS Select School and Home or Serving s S Illinois State EA Bo
8. N N N Smith John 06 13 1996 wl w Smith John 04 30 2008 Data Quality Reports from SIS Students with No Course Assignments Detail 5 Ks rib Illinois State Student Information System Coie Board of Education View Report Login IBM_TEST_3 Home E Student SSS Assessments pre Id Assessment Correction Scores ISAT IAA PSAE PARCC Student Al i pees HEEL M Bilingual ELL Screener ELL ACCESS Search SID 2 Demographics and Enrollment demographics Enrollment Current vs Previous Enrollment Request New SID Exit Enroliment Early Learning Birth to 3 Early Childhood Early Childhood Outcomes Pre K Follow Up Assessment H Homeless Adjusted Cohorts Individual Student Teacher Regional Safe School Batch Files RESTS po ae 0 c Ej Student and Teacher Reports Course Assignments Outside Courses College Courses Recor s isma Courses Help 1 Students with no Course Assignments Log Out i 3 Courses with Teachers but no Students Courses with Students but no Teachers EE State Reporting Fall Enrollment Counts Graduation Cohort End of Year Reports i Miscellaneous Reporting Multiple SID Closed Schools Missing Persons Data Quality Reports from SIS Students with No Course Assignments Detail A Illinois State Ree Board of Education Login IBM TEST 3 Home Student Search SID Request New SID Exit Enrollment Assessment Adjusted Cohorts Teacher
9. SIS will populate the Teacher Course Assignment Course End Date and Reason for Exit via an overnight process Teacher Course End Date will be set to the last Student Course End Date Reason for Exit will be set to 01 Course Ended Note School districts can still update course data after course completion data has been submitted Importance of Student and Teacher Course Assignment How do I make my Teacher Course Assignments appear with Student Counts in the Employment Information System EIS Enter employees into EIS Enter teacher course assignments into SIS SIS will populate the courses in EIS based on the IEIN and the employer RCDTS Enroll students and enter the student course assignments into SIS SIS will also populate the student count for the courses displayed in EIS provided the student course assignments are entered into SIS correctly Importance of Student and Teacher Course Assignment RA Tilinois State Board of Education Gery J Chico Chairman Christopher A Koch State Superintendent Login ALOWRY My Systems Home Below are systems that you are either authorized to use or are awaiting authorization from either your district Pending District ROE Pending ROE or ISBE Pending ISBE Once you are Authorized to access a system simply click on the system description to use it System Listing E lick Here for Due Dates Pending Sign Ups h deor uso N Categor
10. Information System Ilinois State Board of Education ISBE Student Information System SIS ie Importance of Acaurate 2014 Student Teacher Data in the Student Information System SIS May 8th End of School Year 2014 and Planning for School Year 2015 Home O Serving RequestNew SID Exit Enrollment Assessment Adjusted Cohorts Teacher Batch Files Reports Help Log Out Current Enrollments amp Program Indicators Ir 1 Grade 1 2 Guade2 3 Grade 3 4 Grade4 5 Grade 5 X 10 Grado 10 11 Grade 11 12 Grade 12 Current Enrollment L LEP IEP JHomeless JFRL Refresh Reflects data as of Apr 29 2014 03 05 PM Upcoming Key Dates Activity Date ACCESS Scores Posted on SIS 05 05 2014 PSAE Last Day of Testing 05 08 2014 E PSAE First Day of Assessment Correction 05 09 2014 ACCESS Last Day of Assessment Correction 05 23 2014 ISAT Scores Posted on SIS 06 02 2014 ISAT Last Day for Assessment Correction 06 16 2014 IAA Scores Posted on SIS 07 01 2014 PSAE S res Posted on SIS 07 10 2014 ACCESS Final Soores Posted 07 14 2014 IAA Last Day for Assessment Correction 07 15 2014 Course Data Quality K 12 Serving Location Unique Student Count Unique Teacher Count Student Teacher Ratio Unique Course Count Courses Missing Students Courses Missing Teachers Students Missing Co
11. of Student and Teacher Course Assignment Serving School Submitting Courses Enhancements to assist districts with data submission Previously only home schools submitted Student Course Assignments Serving Schools can now submit Student Course Assignments Home schools should review any data submitted by serving schools and continue to work together as needed with attention to key fields such as State Course Code Term and Section Number Serving school should communicate with the home school to ensure both the Student Course Assignments and Teacher Course Assignments are completed accurately If Serving school submits the entry part of a course the Home School will not be able to exit the student until the course is ended Data quality will improve because Student and Teacher Course Assignments are submitted by same school Importance of Student and Teacher Course Assignment Student Course Assignment Validations Student Course Assignment can be added or updated via the following Online Batch Student does NOT need to be actively enrolled at the time of submission No student course assignments prior to school year 2011 Earliest Student Course Start Date 07 01 2010 Serving school can only enter and view courses on students for which they are serving Student Course Assignment data can only be entered on students in grades K 12 Importance of Student and Teacher Course Assignment
12. 1 1 00 Grade E Term4 H Term5 No Courses Assigned Importance of Student and Teacher Course Assignment Student Course Assignment Update Successful gb Ilinois Stat Student Information System Student Course Assignment ate Joard of Education he course assignment has been successfully updated Home Student A SID 442645654 Bae Legal Last Name Smith Legal First Name John Middle Name Enrollment Date 08 27 2011 Search SID Home RCDTS 500820900041003 Serving RCDTS 500820900041003 School Year 2012 Exit Date Request New SID Exit Enrollment ee E IUe State Course Id State Course Title Section Start End Credit Grade Teacher 02052A000 Algebra I 101 08 27 2011 12 21 2011 1 00 B Batch Files Ig Reports Help Term 2 Log Out No Courses Assigned B Term3 No Courses Assigned HB Term4 No Courses Assigned E terms No Courses Assigned T mm Importance of Student and Teacher Course Assignment Submitting Student Course and Teacher Course Assignment Data for 2014 Grades K 8 Prior to Secondary Courses Subject Area 51 72 Primary goal is to link the Teacher Course Assignments to the Student Course Assignments If data are submitted and teachers are correctly linked to their students no further action is required Grades K 8 only Courses may be entered as year long courses using only one Term 1 For K 8 Courses subjects 51 72 the following fields wil
13. 1 Creative Art Comprehensive 999999999999999 A Grade Attend Student ID Student Name Birth Date Home Grade Course Level Course Setting Credit Start Date Dual Articulated End Date Smith John 08 02 1996 12 Traditional 025 08 14 2013 No 12 20 2013 74 100 87 87 Smith John 01 17 1996 12 Traditional 0 25 08 14 2013 No 12 20 2013 63100 87 87 Smith John 10 27 1995 12 Traditional 025 08 14 2013 No 12202013 72100 87 87 Smith John 04 24 1996 12 Traditional 0 25 08 14 2013 No 12 20 2013 82 100 87 87 Smith John 10 29 1995 12 Traditional 0 25 08 14 2013 No 12 20 2013 76 100 87 87 Smith John 04 18 1996 12 Traditional 025 08 14 2013 No 12 20 2013 79 100 87 87 Total Students In This Section 6 Hii rere Term State Course Code Section State Course Title Serving School Tem 1 05154A000 00077382 Creative Art Comprehensive 999999999999999 Private Grade Attend StudentID Student Name Birth Date School Home Grade Course Level Course Setting Credit StartDate Dual Articulated End Date AT AT Final 999999999 Smith John 11 30 1995 No 999999999999999 12 Honors Traditional 0 25 08 14 2013 No No 12202013 77 100 87 87 B Total Students In This Section 1 Data Quality Reports from SIS L Login IBM TEST 3 Home Student Search SID Te Illinois State ei Ed Board of Education Please sign up for the upcoming Webinars April 30th School Iv Student
14. 999999999999 999999999999999 999999999999999 999999999999999 4 28 2014 Exit Date 12 16 2013 10 14 2013 09 30 2013 01 23 2014 11 18 2013 09 27 2013 09 13 2013 10 30 2013 9 22 42AM Course Count oro olol olol ol olo Data Quality Reports from SIS Courses with Students but No Teachers Detail h Te Illinois State ripe Board of Education Login IBM_TEST_3 Student Search SID Request New SID Exit Enrollment Batch Files Student Information System Assessments Pre Id Assessment Correction Scores ISAT IAA PSAE PARCC Bilingual ELL Screener ELL ACCESS i Demographics and Enrollment demographics Enrollment Current vs Previous Enrollment H Discipline gr Early Learning Birth to 3 Early Childhood Early Childhood Outcomes Pre K FolloveUp Homeless Regional Safe School E Course Assignments Student and Teacher Reports Course Assignments Outside Courses College Courses ising Courses i Students with no Course Assignments Detail Courses with Teachers but no Students Detail Courses with Students but no Teachers State Reporting Fal Enrollment Counts Graduation Cohort End of Year Reports Miscellaneous Reporting multiple SID Closed Schools Missing Persons View Report Data Quality Reports from SIS Select School and Home or Serving Spe Illinois Stare Login IBM TEST 3 Home Student Search SID Request New SID Exit Enrollment A
15. Student Enrollment Student Course Assignment Login ALOWRY Home eS Illinois State EE Board of Education Student Search SID Request New SID IG Exit Enrollment Assessment Adjusted Cohorts Teacher Batch Files Reports Help ISBE Internal Log Out Student Information System Student Details Click on the tabs to view the student details To view School District Name and contact information please click on either the Home or Serving School RCDTS number SID 123456789 Legal Last Name Smith Legal First Name John Legal Middle Name Michael E zH Student Enrollment Active Enrollment Type for Serving Re entry to the same school School Year for Serving 2013 RCDTS for Home 010750120261001 RCDTS for Serving 010750120261001 Enrollment Date for Serving 08 07 2012 FTE for Serving 1 00 Entry Grade Level for Serving Early Childhood Outcomes View Details Discipline View Details Regional Safe Schools Program View Details Vi Detail jannes Birth to 3 View Edit Birth to 3 Pre K View Edit Early Childhood Exit Date Exit Status Permanent Exit Type Student Course Assignment Have questions or need help Contact our Call Center 217 558 3600 between 7 00am 4 30pm CST Monday Friday or Click here to Copyright 2003 2013 Illinois St Importance of Student and Teacher Course Assignment Student Course A
16. ard of Education Login LLANGER Home Student Search SID Request New SID Exit Enrollment Assessment Adjusted Cohorts Teacher Batch Files Reports Help ISBE Internal Log Out Student Information System View Teacher Student Course Assignment Course Information Detail Teacher Student Course Assignment Course Information Detail School Year School Grade Subject Area State Course Code Academic Term Course Setting Course Level Articulated Credit Dual Credit CTE Course Private School Student Indicator IEIN Have questions or need help Contact our Call Center 217 558 3600 between 7 00am 5 00pm CST Monday Friday or Click here to 2014 7 mS a a MM O Home Serving fO Home But Not Serving Serving But Not Home Al Grades y All Subject Areas y State Courses for selected Subj v AllAcademicTems Cd AllCouseSetings E e EA Both OYes ONo Both O Yes O No Both O Yes ONo Both O Yes C No rz R mai Illinois Educator Identifying Number E Data Quality Reports from SIS The report below displays teacher and student courses correctly aligned 2014 Teacher Student Course Assignment Course Information Detail insi SIS Serving District 99999999999 ISBE School District Selection Criteria Teacher Doe Jane Term State Course Code Section State Course Title Serving School Tem 1 05154A000 0007738
17. d credit have been correctly submitted Use SIS reports to verify that all Teachers and Students courses have been linked correctly Upcoming Key Dates SIS Webinar End of School Year 2014 and Planning for School Year 2015 May 8 2014 Attend Summer SIS training ISBE SIS Resources ISBE SIS Resource Materials Located on the ISBE SIS webpage at www isbe net sis SBE SIS Announcements User Manual File Format Layouts Excel Templates Tips for Completing Data Collection Name Template Steps for Creating and Uploading Data Collection Name Data Elements Archived Meetings and Presentations Frequently Asked Questions ISBE Contact Information ISBE Help Desk 217 558 3600 helo isbe net SIS Policy Questions will be directed to the ISBE Center for Performance SIS Technical Questions will be directed to the ISBE SIS team ISBE SIS Information Website www isbe net sis Notice This Webinar Is Being Recorded This call is being recorded Please do not provide any Student Personal or Vendor information Questions amp Answers Discussion Questions
18. e Birth Date Location Course Home RCDTS Serving School School Year State Course Code Term Semester Section Number Local Course ID Local Course Title Student Course Start Date Articulated Credit Dual Credit Course Setting Actual Attendance Total Attendance Single Parent including Single Pregnant Woman Displaced Homemaker Course Numeric Grade Maximum Numeric Grade Student Course End Date Course Final Letter Grade Completion Status Teacher Information IEN These 5 elements link a Teacher Course Local Teacher ID 1 1 spedire iR Assignment to a Student Course Assignment Teacher First Name Teacher Birth Date Student Serving RCDTS Teacher Location Course Location RCDTS Employer RCDTS Teaching Location RCDTS Sohani Tent School Year State Course Code State Course Code Term Semester Term Semester Course Information Local Course ID Section Number Local Course Title Teacher Course Start Date Role of Professional Teacher Commitment Actual Attendance Total Attendance Teacher Course End Date Reason for Exit Importance of Student and Teacher Course Assignment Submit Teacher Course Assignments f you submit the Teacher Course Assignment first the system will automatically exit the Teacher Course Assignments when all the corresponding Student Course Assignments are exited When all Student Course Assignments for a Section have received a Final Letter Grade
19. e Schools Program RSSP Secondary Courses Missing Final Letter Grade E ee SS eel Average Classroom Size K 12 Average Classroom Size Data Quality Reports from SIS Verify that the Teacher and Student Course Assignments are submitted correctly Student Course Information Student Information Report Summary Total count of classes per student review this report to ensure your students have the correct number of courses All students grades K 12 should have courses If students are missing courses add courses Students with no Course Assignments Detail The report displays students with no courses Courses with Students but no Teachers Detail The report displays Student Course Assignment records that do not have a corresponding Teacher Course Assignment record lf teachers are missing add Teacher Course Assignments with corresponding student s school year Teaching Serving location State Course Code Term and Section Number Data Quality Reports from SIS Courses with Teachers but No Students Detail The report displays Teacher course records that do not have any corresponding student course records If student are missing add student course assignments with corresponding teacher s School Year Teaching Serving Location State Course Code Term and Section Number Teacher Student Course Assignment Course Information Detail The report displays course assignments
20. g Type Prior to Secondary Courses Secondary Subject Area 02 Mathematics zl Student Information System Student Course Assignment Legal First Name John Serving RCDTS 500820900041003 Enrollment Date 08 27 2011 School Year 2012 State Course 020014000 Informal Mathematics Semester HV Termi State Course Id State Course Title Select Delete 020524000 Term 2 No Courses Assigned Term 3 No Courses Assigned a Term 4 No Courses Assigned Term 5 No Courses Assigned I Term 1 Term 27 Term 3 l Term 4 l Term 5 o enter course data from the following facilities Out of State Out of Country Home Schooled Students Illinois Non Public Schools IVS Illinois Virtual School and Correspondence Course please use the Outside Course Assignment page Importance of Student and Teacher Course Assignment Student Course Assignment Review Courses Illinois State Board of Education Student Search SID Request New SID Exit Enrollment Assessment Adjusted Cohorts Teacher Batch Files Reports Help Log Out A Student Inform Student Cour SID 442645654 Legal Last Name Smith Home RCDTS 500820900041003 Legal First Name John Serving RCDTS 500820900041003 Middle Name Enrollment Date 08 27 2011 School Year 2012 Exit Date Section 101 Start 08 27 2011 End Credit 12 21 201
21. ies Click to Expand Collapse Tree Authorization Pending Documents Change Password i e Preferences I Authorized Search Data Quality Reports from SIS Current SIS Dashboard Login ALOWRY Home Student Search SID School All Schools v Home O Serving Reflects data as of Apr 30 2014 07 07 AM Request New SID BitEncliment Current Enrollments amp Program Indicators Upcoming Key Dates ae 2 DEDE ee Tr Adjusted Cohorts 200 ACCESS Scores Posted on SIS 05 05 2014 lt P F PSAE Last Day of Testing 05 08 2014 Teacher 7 3 i aie ana PSAE First Day of Assessment Correction Batch Files v 150 ACCESS Last Day of Assessment Correction 05 23 2014 Se ISAT Scores Posted on SIS 06 02 2014 We Im 100 IAA Scores Posted on SIS 07 01 2014 ISBE Internal PSAE Scores Posted on SIS 07 10 2014 Log Out ACCESS Final Scores Posted 07 14 2014 50 pi i IAA Last Day for Assessment Correction 07 15 2014 0 n rc 9719207 7079r7 298 2 4 s 5 9 2 4 19 UA us ve a 33 3 3 4333111 Current Enrollment Data Completion Status S Fenn soen sage collection Total Required Complete Complete fond i S eui car sats eh Birth To 3 Caregiver Demographics pecu T Early Childhood Outcomes ECO Entry Early Childhood Outcomes ECO Progress English Language Learners ELL z Fieusck rie less eer aaaea Troc MER Regional Saf
22. l be populated automatically upon exiting a student s enrollment Course End Date Credit Final Letter Grade Promotion Student was promoted at end of term Grades K 8 only Retention Student was retained at end of term Grades K 8 only Not Complete Student did not complete the term Grades K 8 only Note If these fields have been provided by a SIS user in the Course Assignment prior to exiting the student we will not overwrite data Importance of Student and Teacher Course Assignment If you have NOT submitted grades K 8 Student Course Assignments for the 2014 school year here are the guidelines Term definitions Term 01 Fall Semester For year long classes this is the only record needed Term 02 Spring Semester Term 03 Summer Term 04 Winter If you have a unique scenario that does no fit this definition please contact us at the ISBE Help Desk SIS 217 558 3600 or text in your information into the webinar now Importance of Student and Teacher Course Assignment For grades 9 12 Teacher and Student Course Assignments for the 2014 school year here are the guidelines Grades 9 12 Secondary Courses Subject Area 01 22 Primary goal is to link the Teacher Course Assignments to the Student Course Assignments AND collect complete transcript level course data If data are submitted and teachers are correctly linked to their students no further action is required
23. nment Student Information Summary School Year 2014 School v All Schools v O Home Serving O Home But Not Serving Serving But Not Home Grade All Grades All Subject Areas All Academic Terms allGoursetevels 0 00 0 0 0 0 0 0 0 0 0 0 v Both O Yes ONo Both O Yes ONo Both O Yes ONo sie View Report or _Create PDF Report Data Quality Reports from SIS Student Course Information Student Information Report Summary f course count is zero add student course assignments for student 4 18 2014 11 48 21AM 2014 Student Course Assignment Student Information Report Summary SIS Serving District 99999999999 ISBE School Selection Criteria Sorted By Student Course Count Name StudentID Student Name Birth Date Grade Home RCDTS Serving RCDTS Exit Date Smith John 01 04 2007 01 Smith John 06 27 2008 K Smith John 12 15 2002 05 Smith John 07 24 1998 10 Smith John 12 07 2007 K 01 08 2014 Smith John 10 21 2005 02 01 31 2014 Smith John 11 05 2006 01 01 31 2014 Smith John 05 29 2002 06 02 02 2014 Smith John 09 12 2005 02 02 04 2014 Smith John 06 27 2002 05 02 04 2014 Smith John 02 23 2005 03 09 09 2013 Smith John 11 26 2002 05 10182013 Smith John 02 10 2005 1125 2013 Smith John 07 04 2007 12 18 2013 olol eo eo oi olol ol olol ololo Smith John 11 04 1996 Smith John 12 01 1994 Smith John 08 06 1996 12 20 2013
24. on State Course Title Home School Tem 1 02052A000 00079061 Algebra 999999999999999 Grade Attend Student ID Student Name Birth Date Serving Grade Course Level Course Setting Credit Start Date Dual Articulated EndDate 4 Final 999999999 Smith John 05 28 1999 999999999999999 9 General Tradition 025 08142013 No No 412202013 000 87 87 999999999 Smith John 0528 1999 999999999999999 9 General Traditional 025 08142013 No No 12202013 72 100 87 87 Total Students In This Section 2 Data Quality Reports from SIS Courses with Teachers but No Students Detail 25 Illinois State 30 board of Education Student Information System P View Report Login IBM TEST 3 Home Ei Student SSS Assessments Pre Id Assessment Correction Scores ISAT IAA PSAE PARCC Student A j ERE ses Bilingual ELL Screener ELL ACCESS Search SID LL aen Demographics and Enrollment Demographics Enrollment Current vs Previous Enrollment Request New SID i Discipline Exit Enrollment Early Learning Birth to 3 Early Childhood Early Childhood Outcomes Pre K Follow Up Assessment Adjusted Cohorts 5 Regional Safe School Teacher Batch Files m ai LE urale s Ej Student and Teacher Reports Course Assignments Outside Courses College Courses issing Courses Help e r Students with no Course Assignments Detail Log Out i ourses with Teachers but no Students Detail Cour
25. ses with Students but no Teachers Detail W State Reporting Fall Enrollment Counts Graduation Cohort End of Year Reports Miscellaneous Reporting Multiple SID Closed Schools Missing Persons Data Quality Reports from SIS Select School Login IBM TEST 3 Home Student Search SID Request New SID Exit Enrollment Assessment Adjusted Cohorts Teacher Batch Files Reports Help Log Out 3 7 Illinois State wee Board of Education Student Information System View Courses with Teachers but no Students Detail Courses with Teachers but no Students Detail School Year School Subject Area Academic Term CTE Course IEIN Sort By 2014 v All Subject Areas 7 All Academic Terms y Both O Yes ONo Illinois Educator Identifying Number Name v View Report or Create PDF Report Data Quality Reports from SIS For Courses with Teachers but No Students add Student Course Assignments with corresponding student s School Year Teacher Serving Location State Course Code Term and Section Number 2014 Courses with Teachers but no Students Detail ISBE School Selection Criteria Sorted By Teacher Name Teacher Smith John Employer 999999999999999 SBE School District State Course Code Section 1 55130A000 0008151002 1 55130A000 0008151004 Teacher Doe Jane Employer 999999999999999 SBE School District Term State Course Code Section
26. ssessment Adjusted Cohorts Teacher Batch Files Reports Help Log Out PES Board of Education Student Information System View Courses with Students but no Teachers Detail Courses with Students but no Teachers Detail School Year Sort By 2014 v Home C Serving Home But Not Serving O Serving But Not Home All Grades Iv Al Subject Areas Y All State Courses for selected Subject Iv All Academic Terms Iv All Course Settings v AI Course Levels v Both Yes ONo Both CO Yes ONo Both O Yes ONo Name Iv i oar Data Quality Reports from SIS For courses with students but No teachers add Teacher Course Assignments with corresponding student s school year teacher serving location state course code term and section number 4182014 12 11 45PM 2014 Courses with Students but no Teachers Detail SIS Home District 99999999999 ISBE School Selection Criteria Sorted By Student Name Section State Course Title Home School Tem 1 01067A000 00079911 Assisted Reading 999999999999999 Grade Attend Student ID Student Name Birth Date Serving Grade Course Level Course Setting Credit Start Date Dual Articulated EndDate 4T aT 999999999 Smith John 10 06 2001 999999999999999 06 Remedial Traditional 0 00 08 14 2013 No No 12 20 2013 76 100 87 87 Total Students In This Section 1 Term State Course Code Secti
27. ssignment View Courses ViR 7a Illinois State Student Information System Student Course Assignment Board of Education Login RCDTaz2 Home SID 442645654 Student IS Legal Last Name Smith Legal First Name John Middle Name Enrollment Date 08 27 2011 t i Home RCDTS 500820900041003 Serving RCDTS 500820900041003 School Year 2012 Exit Date Search SID Request New SID Exit Enrollment E Assessment serma Adjusted Cohorts No Courses Assigned Teacher Batch Files s Reports Term 2 Help No Co J i Log Out S Term3 Ie Courses Assigned Term 4 No Courses Assigned Terms No Courses Assigned eae TE fe enter course data from the following facilities Out of State Out of Country Home Schooled Students Illinois Non Public Schools IVS Illinois Virtual School and Correspondence Course please use the Outside Course Assignment page Importance of Student and Teacher Course Assignment Student Course Assignment Add Course CC Illinois State 7 Board of Education Login RCDTa32 Home Student Information System Student Course Assignment Student Search SID Request New SID Exit Enrollment Assessment Adjusted Cohorts Teacher Batch Files Reports Help Log Out fg SID 442645654 Legal Last Name Smith Home RCDTS 500820900041003 Middle Name School Year 2012
28. urses Current Enrollment Data Completion Status Early Childhood Outcomes ECO Entry Early Childhood Outcomes ECO Progress English Language Learners ELL Homeless Regional Safe Schools Program RSSP Secondary Courses Missing Final Letter Grade Data Quality Reports from SIS Course Data Quality K 12 Unique Student Count Unique Teacher Count Student Teacher Ratio Unique Course Count Courses Missing Students Courses Missing Teacher s Students Missing Courses Districts Next Steps Immediately Fall 2014 Student and Teacher Course data due May 31 2014 Enter verify that all 2014 School Year 2013 2014 Fall Teacher Course Assignments have been submitted Enter verify that all 2014 School Year 2013 2014 Fall Student Course Assignments have been submitted For High School verify grade and credit have been correctly submitted Use SIS Reports to verify that all Teachers and Students courses have been linked correctly Corrections for student and teacher course assignments can be made at any time for any school year Districts Next Steps End of Term Spring Summer 2014 Student and Teacher Course data due July 31 2014 Enter verify Spring Summer 2014 Teacher Course Assignments have been submitted Enter verify all Spring Summer 2014 Student Course Assignments have been submitted For High School verify grade an
29. with teacher and students that correctly align Data Quality Reports from SIS Student Course Information Student Information Report Summary 2a Illinois State eO Board of Education Login IBM TEST 3 Home Student Search SID Request New SID Exit Enrollment Assessment Adjusted Cohorts Teacher Batch Files Reports Help Log Out Student Assessments Pre 1d Assessment Correction Scores ISAT IAA PSAE PARCC Er Bilingual ELL screener ELL ACCESS Ei Demographics and Enrollment Demographics Enrollment Current vs Previous Enrollment Be Early Learning Eirth to 3 Early Childhood Early Childhood Outcomes Pre K Follow Up Regional Safe School c Student a Teacher Student Course Assignment Course Information Student Course Assignment Teacher Course Assignment Student Information Summary Student Outside Course Assignment College Course Assignment Missing Courses State Reporting Fal Enrollment Counts Graduation Cohort End of Year Reports Miscellaneous Reporting Multiple SID Closed Schools Missing Persons Student Information System E Summary Detail LEE E View Report Data Quality Reports from SIS Select School and Home or Serving PS Illinois State ESA Board of Education Student Information System L View Student Course Assignment Student Information Summary Login IBM TEST 3 Student Course Assig
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