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GuardTrak

1. 6 10 5 RECORDINGS cnet rEbESE HDD PUEDEN DEM MU M QUE 11 6 EVALUATING THE RECORDED DATA 12 DELETING THE RECORDED DATA 12 8 PRINTOUT SAMPLE 13 9 RED amp GREEN LED AND ACOUSTIC REFERENCE FOR THE HAND HELD DEVICE 14 10 INSTALLING THE PAPER ROLL 15 16 11 CARE amp MAINTENANCE 17 12 TECHNICAL DATA 25er een 18 PDF created with FinePrint pdfFactory trial version www pdffactory com 1 INTRODUCTION The GuardTrak system allows the recording of the guard rounds by electronic collaboration of a wall station checkpoint chips hand held device and station box Features such as the time and date are preset at the factory However we recommend reading this manual before you start using your GuardTrak system Package Contents GuardTrak data collecting hand held device Station box with integrated printer and battery charger Mains power for station box Adaptor INPUT AC100 240V OUTPUT 6V 3A 1 Master chip Personnel tags 10 Checkpoint chips 1 Thermal paper roll Optional amp Additional Items Personnel identification tags Start amp End cards ncident cards Checkpoint chips Thermal paper roll width 57mm 1 PDF created with FinePrint pdfFactory trial version www pdffactory com 2 GENERAL SYSTEM
2. charging of the hand held device requires minimum of 12 hours thereafter a minimum of 6 hours is required 2 PDF created with FinePrint pdfFactory trial version www pdffactory com Checkpoints The checkpoints chips are to be installed at the locations to be checked They are not sensitive to external influences such as impact dirt or weather The individual checkpoint chips are numbered so that every checkpoint is assigned a code The checkpoint chips are labeled at the manufacturer Up to 250 checkpoints are possible and are coded from number 1 250 The checkpoint chips can be attached into place by either a screw a nail or glue IMPORTANT Do not attached chips on to a metal surface Master chip The master chip is used for setting the GuardTrak system It allows the program to be set and recorded data to be evaluated IMPORTANT Keep the master chip at a secure place in order to prevent manipulation Every time the Master chip has been scanned you have 30 seconds to start your inputs If no inputs have been made after 30 seconds you will need to scan the Master chip again to proceed 3 PDF created with FinePrint pdfFactory trial version www pdffactory com Security Personnel Tag The security personnel tag s purpose is the identification of the guard person if the hand held device is used by different personnel When the device is handed over the guard holds his security staff tag next to the hand held de
3. created with FinePrint pdfFactory trial version www pdffactory com 12 TECHNICAL DATA Technical data for the hand held device Power supply Rechargeable lithium battery 3 7V Standby max 30 days without charging Charging time at least 6 hours when the battery is discharged Battery lifetime 2 years during normal use Booking memory 3200 recordings Dimensions HWD 210 x 73 x 40 mm Weight approx 240 gram Temperature range 10 C to 55 C Technical date for the station box Power supply Adaptor INPUT AC100 240V OUTPUT 6V 3A Dimensions HWD 240 x 139 x 90 mm Weight approx 949 gram Temperature range Room temperature Technical data for the checkpoint chips Dimensions diameter 30mm Coded from 1 250 18 PDF created with FinePrint pdfFactory trial version www pdffactory com
4. lodged back into it holding position At the same time you will also hear a click 5 Guide the paper through the tear off slot in the printer cover and close the Cover IMPORTANT The paper strip must not be pulled during the printing process 16 PDF created with FinePrint pdfFactory trial version www pdffactory com 11 CARE amp MAINTENANCE The following information should be observed for continuous operating availability and safety of the devices is maintained The GuardTrak hand held device The hand held device should be occasionally cleaned using a damp cloth No abrasive or aggressive cleaners should be used to clean the housing Ensure that the holder sling is undamaged Unused hand held device should be replaced back into the station box or charging box so that the battery is charged and the hand held device remain ready for use If you experience any functional faults contact your GuardTrak supplier for assistance The Station box Use a soft and dry cloth to clean the station box If you find any components are faulty contact your GuardTrak supplier For yourown protection you should remove the power cables from the sockets Do not use any faulty cables connections Under no circumstances should you carry out any repairs to the electronics of GuardTrak hand held device and station box on your own If you find any functional faults you should contact your GuardTrak supplier for assistance 17 PDF
5. the hand held device then a second recording on the card which indicated that particular event One or more events can be recorded at any particular checking point IMPORTANT Recordings can only be made from the back Grey side of the hand held device PDF created with FinePrint pdfFactory trial version www pdffactory com 6 EVALUATING THE RECORDED DATA The evaluation of the recorded data is made via the station box After the completion of the guard round the GuardTrak hand held device is placed back into the station box which the data can be printed After you have placed the hand held device into the station box press any button on the station box to connect the hand held device to the station box you will hear an acoustic signal beep and the LCD on the station box will show the current time Hold the master chip behind the hand held device you will hear an acoustic signal beep and see a flash of green LED light Press the PRINT button for three seconds the recorded data will be immediately printed out The printing process can be cancelled by taking the hand held device out of the station box This process can be repeated as often as required as long as the GuardTrak hand held device is located in the station box and no new recording at a checkpoint has been made Warning HOT Do not touch the print thermal plate from the thermal print head after a printout has just been made 7 DELETING THE RECORDED
6. DATA The recorded data can be deleted by first printing out the stored data in the hand held device Then make a recording with the hand held device at the nearest available checkpoint As soon as you hear an acoustic signal beep and by a flash of green LED from the hand held device the previously stored data will be deleted 12 PDF created with FinePrint pdfFactory trial version www pdffactory com 8 Printout Sample not actual size 00000054 08 09 22 amp 003 09 22 8 09 22 e 001 09 22 e 002 09 22 003 09 22 1 3 5 7 004 09 22 09 22 004 09 22 005 09 22 006 09 22 007 09 22 008 09 22 v amp G9 0e 19 14 18 42 18 42 18 42 18 56 18 59 19 01 19 02 19 02 19 02 19 05 19 09 19 11 4 Serial no 4 4 Printout date amp time Security staff booking 4 no with date time TL Patrol start time Checkpoint no with Date time 5 Incident nos 4 Patrol end time Print data for the patrol start amp end time and the Incidents numbers are only available when used with the optional Start amp End cards and Incident cards 13 PDF created with FinePrint pdfFactory trial version www pdffactory com 9 Red amp Green LED and acoustic reference for the hand held device Battery charging When the hand held device is first placed into the station box both the Red amp Green LED will be on After 1 minute of inactivity the
7. DESCRIPTION GuardTrak hand held device The GuardTrak hand held device is used for recording the guard round data during the guard patrol It saves the recorded data in the hand held device until they are evaluated The GuardTrak hand held device is powered by an integrated rechargeable lithium battery Battery operation of the GuardTrak hand held device The GuardTrak hand held device can be deployed on the move because it is equipped with a rechargeable lithium battery In order to ensure operating ability at all times the battery must be charged i e any unused hanc held device should be placed into the station box or the charging box The charging operation is indicated by the continually glowing red and green LED Loading status of the rechargeable battery The battery loading status is electronically monitored If the GuardTrak hand held device is not replaced into the station box for charging the battery it will lose its charge The GuardTrak hand held device protects the integrated battery against quick discharge with an in built shock sensor When the hand held is placed down e g on a table after 10 seconds it will switch to Sleep mode indicated by both LED lights being off This will reduce the electricity consumption of the electronic components The hand held device will immediately switch back to Standby mode when moved or picked up This will be indicated by a continuous glowing red LED light First time
8. GuardTrak User s Manual Securing your world PDF created with FinePrint pdfFactory trial version www pdffactory com PRECAUTIONS Safety Do not start up any defective devices but contact your GuardTrak supplier for advice The station box is intended for operation in enclosed dry spaces Use a level dry surface for setting up Intended use This device is exclusively intended for collecting and evaluating data Any other use will be regarded as unauthorized Any damage to the device due to unauthorized use the manufacturer will not accept liability Unauthorized modification to the device will invalidate the manufacturer s liability for any damage thereby arising Maintenance amp Repairs The device may only be opened by trained staff During maintenance work and repairs the device must be disconnected from the power supply Check the disconnected parts first to ensure they are not charged before continuing the work Working with the electrical components of the device may only be carried out by a trained electrician or by people instructed and monitored by an electrician and in conformity with the rules of electrical engineering PDF created with FinePrint pdfFactory trial version www pdffactory com TABLE OF CONTENTS T INTRODUCTION siete eee 1 2 GENERAL SYSTEM DESCRIPTION 2 4 3 PRHEPERATION entente bre atn ehe pnm 5 4 SETTING THE DATE TIME amp SUMMER TIME
9. e the programmed ending month 9 PDF created with FinePrint pdfFactory trial version www pdffactory com Ending Day 28 Press the Func button so that the LCD indicates 10 29 Enter the day that summer time ends with the or buttons 30 Press the Print button to store the programmed ending day Summer Time On or Off 31 Press the Func button so that the LCD indicates 11 32 Enter summer time On or Off with the or buttons 33 Press the Print button to store the programmed summer time On or Off When summer time is On the wording SUMMER will be shown at the bottom left hand corner on the LCD 10 PDF created with FinePrint pdfFactory trial version www pdffactory com 5 RECORDINGS A recording at a checkpoint is made by holding the GuardTrak hand held device in front of the checkpoints see figure 3 A successful recording is indicated by an acoustic signal beep and by a flash of green LED from the hand held device When the recording is made the current date time and checkpoint number will be saved in the hand held device The hand held device is not required to touch the checkpoint to make a recording By holding the hand held device within 5cm in front of the checkpoint will activated a recording Fig 3 Incident card Recordings When there is an incident at or near a checking point i e broken window un locked door etc first make a recording at the nearest checkpoint to the incident with
10. hand held device will go into sleep mode and only the Green LED will be on When the battery is fully charged both LED will be off Standby Red light on Scanned Red LED will be on with a flash of Green LED and acoustic signal beep Battery low Just before the hand held device goes into sleep mode the Red LED will flash five 5 times Downloading data Both the Red amp Green LED flashes constantly until all the data had been downloaded Memory capacity down to 200 Just before the hand held device goes into sleep mode both the Red amp Green LED flashes five 5 times Sleep mode Both the Red amp Green LED will be off 14 PDF created with FinePrint pdfFactory trial version www pdffactory com 10 INSTALLING THE PAPER ROLL 1 Open the clear printer cover 2 Remove the paper guide roller from the print mechanism place two fingers on the guide roller and roll the roller towards yourself The guide roller will dislodge from its holding position See figure 4 Fig 4 3 Place a new paper roll into the holder 4 Pull paper from the paper roll so that approx 3 inches of the paper is hanging over the print mechanism See figure 5 Fig 5 15 PDF created with FinePrint pdfFactory trial version www pdffactory com 4 Place the guide roller on top of its holding position with the paper underneath See figure 6 Fig 7 Place two fingers on top of the roller and push forwards until it is
11. n the station box will be blank To display the current time press either the FUNC or Print buttons To display the date press the button Both features will show for 15 seconds after which will revert back to battery charging mode 5 PDF created with FinePrint pdfFactory trial version www pdffactory com 4 SETTING THE DATE TIME amp SUMMER TME Hold the master chip to the back of the GuardTrak hand held device as in figure 2 you will hear an acoustic signal beep and see a flash of green LED light Press the Func button for 3 seconds then you will hear an acoustic signal beep from the station box and the LCD screen will show 01 You may now set the Date amp Time Fig 2 IMPORTANT Every time the Master card has been scan you have 30 seconds to start your inputs If no inputs have been made after 30 seconds you will need to scan the Master card again to proceed 6 PDF created with FinePrint pdfFactory trial version www pdffactory com Setting the Year 1 Press the Func button so that the LCD indicates 01 2 Enter the current year with the or buttons 3 Press the Print button to store programmed year Setting the Month 4 Press the Func button so that the LCD indicates 02 5 Enter the current month with the or buttons 6 Press the Print button to store the programmed month Setting the Day 7 Press the Func button so that the LCD indicates 03 8 Enter the current day with the o
12. r buttons 9 Press the Print button to store the programmed day CTE 7 PDF created with FinePrint pdfFactory trial version www pdffactory com Setting the Hour 10 Press the Func button so that the LCD indicates 04 11 Enter the current hour with or buttons 12 Press the Print button to store the programmed hour Setting the Minutes 13 Press the Func button so that the LCD indicates 05 14 Enter the current minute with the or buttons 15 Press the Print button to store the programmed minutes Setting the Time Display 16 Press the Func button so that the LCD indicates 06 17 Enter the time display 12 or 24 hours with the or buttons 18 Press the Print button to store the programmed time display 8 PDF created with FinePrint pdfFactory trial version www pdffactory com Setting the Summer Time Starting Month 19 Press the Func button so that the LCD indicates 07 20 Enter the month when summer time starts with the or buttons 21 Press the Print button to store the programmed starting month 1 65 Starting Day 22 Press the Func button so that the LCD indicates 08 23 Enter the day when summer time starts with the or buttons 24 Press the Print button to store the programmed starting day Ending Month 25 Press the Func button so that the LCD indicates 09 26 Enter the month when summer time ends with the or buttons 27 Press the Print button to stor
13. vice When this is done all recordings in the intervening time are allocated to this security staff no The security staff tags are available with numbers from 1 250 Start amp End Cards The optional Start amp End cards are used when the management controller wants to track the exact time the guard starts and finish his or her rounds Before the guard starts the round he or she will take the Start card and make a recording onto the hand held device After completing the round the guard will make a second recording onto the hand held device with the End card Incident Cards The optional incident cards consisting of 10 cards coded 1 10 will be carried by the guard during his or her round Incident situation for each incident card is to be determined by the user controller For example code 1 card unlocked door code 2 card broken window etc When a representation for each card has been determined a sticker label can then be attached to the card 4 PDF created with FinePrint pdfFactory trial version www pdffactory com 3 PREPARATION Place the station box onto a level dry surface near an electric power source Insert the connecting cable into the station box as in figure 1 Then insert the plug to the main power supply Fig 1 Insert the hand held device into the station box Once the hand held device is placed in the station box it will immediately go into the battery charging mode The LCD screen o

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