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Biochemistry`s Purchasing System BPS

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1. 2 The Procard site manager uses this funding data to populate the PVSnet Transaction Review Original Settlement tiri Aceria Department Project Vendor Name umen Aric it ID Cardholder Name SFS Fund Omit the Program must be 7 Amount A characters BIOLOG INC 244 48 244 48230 DAVID PARKER LANDICK 3105 144 073000 4 144PK72 BIOLOG INC 1130 12 1130 12 230 DAVID PARKER LANDICK 3105 144 073000 4 144PK72 CLONTECH LABORATORIES 339 00 339 00230 DAVID PARKER LANDICK 3105 144 073000 4 144PK72 GILSON INC 272 68 272 68 230 DAVID PARKER LANDICK 3195 144 073000 4 144PK72 INVITROGEN 16098180 38 04 38 04 230 DAVID PARKER LANDICK 3105 144 073000 4 144PF97 LAKESIDECURATIVESERV 54 50 54 50 230 DAVID PARKER LANDICK 3105 144 073000 7 144PK72 NEOCLONE BIOTECHNOLOGY 265 00 265 00230 DAVID PARKER LANDICK 3105 144 073000 4 QIAGEN TNG 815 00 815 00 230 DAVID PARKER LANDICK 3105 144 073000 WISC SOFTWARE UW TECH STO 373 63 373 631230 DAVID PARKER LANDICK 3150 150 073000 4 1504931 her allocation is allowed Save Revert Procard Reconciling 2 3 3 When the Procard Cardholder receives their by weekly statement the funding is reflected on the statement Cardholder Statement of Account Page UW MADISON 5 12 2000 Statement of Account For Transactions posted between 04 27 2009 to 03 01 2009 DAVID PARKER LANDICK 0230 UW MADISON BIOCHEMISTRY L
2. Select 133 133 T18_FRIEDREICHS ATAXIA THE BIOLO_MDA_MDA 3965_CRAIG_ 6 30 2008 135 135D012_ LABORATORY SHARE OF ROYALTY amp _WARF_CRAIG_ 11 14 2025 135 135E070_ BIOCHEMISTRY RETENTION FUNDING _WARF_CRAIG_ 11 14 2032 135 135G662_STAFF RETENTION _WARF_CRAIG_ 11 14 2032 144 144MS93_ REGULATION AND FUNCTION OF THE_NIH_R37 GM031107_CRAIG_ 6 30 2009 Date Ordered 144 144NK48_ROLES OF MOLECULAR CHAPERONES_NIH_RO1 GM027870 CRAIG 3 31 2009 Purcha http dev aestiva com demo2 htmlos 003184 2 0773120544 Supporting documentation E Windows Internet Explorer http dev aestiva com demo2 htmlos 003184 1 124928669217342869 prmeru Edit View Favorites Tools Help Ss pr v ia w a Eg University of Wisconsin M Aestiva Power Office x Aestiva Power Office i A gt A ah v Page v Gi Tools v e fon amp O Power Office User CraigLab Logout View and Edit Reports Tools Password amp Add lines Please Invoice Invoice Attached Quotation Quotation Attached Publications Pages Attached Service Contract Contract Attached Prior Approval Justification Justification Attached Other Ea v Supplies Laboratory 3105 v Ea a Supplies Laboratory 3105 Ee Ea v Indicate and attach any supporting Subtotal notify me of any itemsb documentation that may be needed Shipping to process this order Total Supporting Documentatio
3. University of Wisco 2010 Building Cons Power Office View and Edit User CraigLab Logout Tools Reports Password A Select the appropriate Ship To address for f click Submit Turn help on 1 your location from the drop down menu ment of Biochemistry quisition Purchase Order Biochemistry 433 Babcock Madison WI 53706 Purchase Order PO No Auto PO Date 01 20 2009 Enzyme Institute 1710 University Ave Room 196 Madison WI 53707 Ship To Biochemistry Attn Microbial Sciences 1550 Linden Drive EERE T ake Room 5445 Madison WI 53706 Qty Class Code Unit Price Ext Price Ea M 7 Supplies Laborat 3105 3 a Ea d Supplies Laboratory 310 v 3 Ea gt al Supplies Laboratory 3105 3 Ea X Supplies Labor The Attention line populates Ea Supplies Labor Copyright 2008 Aestiva Software Inc All righty AUtOMatically from the requestor data http dev aestiva com demo2 htmlos 002377 2 052642098539726549 Internet Protected Mode On 100 v Enter items to be ordered Enter the items you wish to order using the vendor s catalog or website The class code default to supplies Laboratory 8105 if this is incorrect for this item then select the menu icon to open a class code list TE hestiva Power Office Windows Internet Explorer la Oe A http dev
4. Register Status Date Received Login Name Value of Goods Received 0 00 Value of Goods Unreceived 0 00 Value of Services Received 0 00 Value of Services Unreceived 0 00 Value of Goods amp Services Received 0 00 Value of Goods amp Services Unreceived 10 00 No Attachments found Invoice Register Method Invoice Date Notes Invoice Invoice Amount Invoice Status Total Inwoiced 0 00 Balance 10 00 No Attachments found Approval Flow Approver 1 Pending Robert Landick Approve Reject Status Open This automated message was sent by Aestiva Power Office To respond clitk here Click on Approve to forward to Biochemistry Purchasing or Reject to send it back to the requestor Procard Reconciling 1 3 Once you begin using BPS for ordering you do not need to use 4D to reconcile your biweekly procard statement When using BPS the funding that you selected in your order is used to update PVSnet online system that provides statements with the funding Here s how it works 1 You place an order through BPS and provide funding Subtotal 250 00 Shipping 15 00 Special Instructions Total 265 00 Selected Funding i44 i440C88 JO640642 LANDICK 2 28 2010 Supporting Documentation _GENOME WIDBE CHANGES IN BACTERI_NSF_MCB Invoice Invoice Attached No QOuotation Quotation Attached No Publications Pages Attached _No
5. Future A R50548 2045 11783 2008 jam A Waker Craig Amgzon 112 85 A R50549 2046 11 03 2088 Elizabsth A Cr g Craig Fisher Scientific 3 558 95 Workflow Status S A R50535 2042 10 31 2008 iam A Walter Craig Anfazon 500 00 D Draft A R50534 2041 10 31 2008 Elizabeth4 CNiig Waig Amazon 100 00 O Open A R50537 2044 10 31 2008 Wiliam A Wali NXrANg Akxora L 1 000 00 A Approved A R50794 2258 11 14 2008 Elizabeth A Craig TN Badeetr Fluid Systems Technology Inc 1 870 00 C Approved and Closed A R51180 2632 12 20 08 V voided A R51181 2633 121 Or click on one of these headings to 66 26 A R51227 2679 12 285 04 A R51422 2866 12 sort the open orders 718 00 A R51434 2879 12 1 008 00 A R51652 3097 O1 COS Wien Wi ance S GIs OTe 29 78 A R51653 3098 01 13 2009 Wiliam A Walter Craig Corporate Express 165 59 A R51654 3099 01 13 2009 William A Walter Craig Corporate Express 6 46 Items per page 25 50 100 ALL Sort S Copyright 2008 Aestiva Software Inc All rights reserved http dev aestiva com demo2 htmlos 001508 2 075398930110033449 Internet Protected Mode On R100 v Search Results Aestiva Power Office Windows Internet Explorer Qe http www2 biochem wisc edu cgi bin bps htmlos cgi 00354 2 181807047225224477 File Edit View Favorites Tools Help we ow Eii e University of Wisconsin M My UW Madison 5 Aestiva Power Office x fp A ab yb Page vy G Toos Oy Mi G 9 Power Office View and Edit Reports To
6. 144 144PK72_STRUCTURE FUNCTION OF TRANSCRI_NIH_R37 GM038660_LANDICK_6 30 2011 144 144PK72_STRUCTURE FUNCTION OF TRANSCRI_NIH_R37 GM038660_LANDICK_6 30 2011 144 144PK72_STRUCTURE FUNCTION OF TRANSCRI_NIH_R37 GM038660_LANDICK_6 30 2011 144 144PK72_STRUCTURE FUNCTION OF TRANSCRI_NIH_R37 GM038660_LANDICK_6 30 2011 144 144PK72_STRUCTURE FUNCTION OF TRANSCRI_NIH_R37 GM038660_LANDICK_6 30 2011 144 144PK72_STRUCTURE FUNCTION OF TRANSCRI_NIH_R37 GM038660_LANDICK_6 30 2011 144 144PK72_STRUCTURE FUNCTION OF TRANSCRI_NIH_R37 GM038660_LANDICK_6 30 2011 144 144PK72_STRUCTURE FUNCTION OF TRANSCRI_NIH_R37 2 209 00 false 441 68 false 2 655 60 false 208 00 false 940 10 false 1 582 68 false 134 02 false 45 50 false 379 05 false 59 75 false 701 00 false 218 00 false 244 80 false 18 70 false 237 60 false 29 50 false 136 22 false ANN AN falon Notes Biochemistry Purchasing System User Manual Version 01 02 09
7. it into your browser and add it to your Bookmarks http www2 biochem wisc edu cgi bin bps start cgi apps oower office login html lt displays the login page For the Guest Lab use Login ID Guest e Password Guest e Click Log In we oh 88 E Aestiva Power Office X 9 Google fp D r mh y li Page r Goody y amp G Power Office Close Window Login Below Login ID Ansarilab Enter the Login id Password eecceeceee Password Then click Log In Lost Your Password Enter email address and click Submit to email yourself your password Copyright 2008 Aestiva Software Inc All rights reserved http www2 biochem wisc edu cgi bin bps start cgi apps power_office login hi Internet Protected Mode On amp 10 v The View and Edit Page After logging in the View and Edit page is displayed The View and Edit page is your starting point for creating an order reviewing existing orders and creating reports Creating an order will be explained next the other options are explained in later parts of this manual Aestiva Power Office Windows Internet Explorer S File PEPE Edit View Favorites Tools Help lt Ey 2 http www2 biochem wisc edu cgi bin bps htmlos cgi 00482 1 196134093720029335 es Aestiva Power Office X 9 Google O Power Office View and Edit Reports Tools Password l amp User Ansar
8. 03 30 2009 Phone Email Shipping Preference Standard Ground v Vendor Add Ship To Select Biochemistry Attn Ansari Item No Units Description Qty Class Code Unit Price Ext Price Ea Supplies Laboratory 3105 B 3 Ea e Supplies Laboratory 3105 3 Ea X 7 Supplies Laboratory 3105 3 Ea 7 Supplies Laboratory 3105 v B E Ea Supplies Laboratory 3105 v B Ea X 7 Supplies Laboratory 3105 3 Add lines Subtotal Shipping Total Copyright 2008 Aestiva Software Inc All rights reserved Internet Protected Mode On amp 100 v Filling the Purchase Request Personal Information Begin by entering your name into the Requested By field this will auto populate Phone and Email Note you must have your name listed in the Biochemistry directory to use this system V Aestiva Power Office Windows Intemet E EE ele s B E http dev 2estiva com demo2 htmnlo Idev a aestiva com demo2 htmlos 00635 1 180465049419940342 MGS cosie Edit TE Favorites Se r w oe ee D a El a Page r G Toos y y amp G 2 Power Office View and Edit Reports Tools Password amp Create User CraigLab Enter the follovang information for the Power Office Form and click Submit Turn help on Department of Biochemistry Begin typing your first name a Requisition Purchase Order eee drop down
9. 24 2009 4 27 2009 NEOCLONE BIOTECHNOLOGY 602 260 3190 WI 265 00 0 00 265 00 310514407300041440C8 242692891 14980002467760 q58beeaS qsibecad Landick 4 24 2009 4 27 2009 WISC SOFTWARE UW TECH STO 603 2623455 WI 373 63 0 00 373 63 24 Procard Reconciling 3 3 4 Areport has been created to help you review Procard activity Go to Reports and then select Procard Reconciliation Enter the start and end dates for the period of activity youd like to review and select your card from the list Enter query below and Generate Report To download this report click here To save as file click here To print this report click here or view as POF To email this report click here Edit help Report Query Submit Date gt 05 04 2008 uit Date lt PC_RECON false AND PROCARD Contains Landick 0230 4914 4913 g 2479 2734 2903 2904 g 5474 g 2200 2224 2225 g 2276 2477 2561 2733 g 2797 3520 5262 P aan 04 06 2009 04 06 2009 12 03 2008 12 15 2008 12 30 2008 12 29 2008 04 30 09 11 12 2008 11 06 2008 11 12 2008 11 20 2008 12 03 2008 12 05 2008 12 15 2008 12 18 2008 1 29 2009 04 16 2009 NAM NNNNA Landick Landick 0230 Landick ck 9230 a Landick Landick 0230 _ Landick Landick 0230 Landick Landick Landick 0230 Landick Landick 0230 _ Landick dick 9339 a Landick Landick 0230 _ Landick ick 0230 _ Landick Landick 0230 L
10. Ansari Advanced Targeting Systems Ansari Bio Rad SUPPLY CENTER Ansari Lakeside Curative Services Ansari Midwest Scientific Ansari Fisher Scientific Ansari Corporate Express form Create New Form Next Approver Total 68 00 39 00 408 00 11 67 240 00 247 50 31 00 544 50 122 00 63 00 95 00 400 00 67 70 200 00 14 33 93 70 147 00 215 63 675 00 114 00 74 50 318 00 404 11 379 97 ft Bl ab pp Page v G Took y Gi G Action Icons gt Action Reqt gt Action Reqt Workflow Stat D Draft O Open A Approved C Approved ai V voided m Click on Create New Form to create a blank purchase The Purchasing Request Form A blank Requisition Purchase Order form is created The Lab field is automatically populated based on your user login id and cannot be changed Aestiva Power Office Windows Internet Explorer C Lo Xx G A Z http www2 biochem wisc edu cgi bin bps htmlos cgi 00482 1 196134093720029335 File Edit View Favorites Tools Help ey w oe EE a aie te 9 Google fp vy Gl mh y cb Page y G Toos vy Mi G O Power Office View and Edit Reports Tools Password amp Create 7 Enter the folloving information for the Power Office Form and click Submit Turn help on User AnsariLab Department of Biochemistry Requisition Purchase Order Requested By Purchase Order Lab Ansari PO No Auto SEn PO Date
11. Department of Biochemistry Biochemistry Purchasing System User Manual Guest Lab Table of Contents MMO OUIC TION ee e E tere supeone S E E E R A E ons haciseyaeens EE sets 2 EE E EEE EE E E E E E E A A E 2 CeO A O EE E EE E E E E E E EE N E E 3 The View and Edit PAO chien ceant aavebataacen etvoscincacsiovinesyesncdanddaat save minesdob S EN 4 FAC MCI EN LON cat E T E SE A TEE E AEE O E E ETA 5 The Purchasing Request FOM sssessseesssrssrrrsserrsrrrsrrrrssrresrrssrerssrresereeseersserosreeseersreressreesrerseeree 6 Filling the Purchase Request Personal Information ssesssssesssesssrreserreresrrressrreresrrerssreressereeseeree 7 Seea EAE CCS E E E E EET E E E E E E E een 8 SS ELL AAL E Ee PAE T E E E E E A E E A E EET 9 SEED TOTOE O E E E 10 Enter items to be ordered ccccccsssssscccccseesseccccsausseeccccsausseccccseuseecececseuaseceessauseceesuuagasseesaas 11 Selecting funding and special instructions essssssseesssssrrsesreresrrrsssrrressrrerssreressrerssrereserrereseerene 12 Supporting COCUMENTATION ceeccceseccccesecceesceceececsuececeeneeceuncecaenceeeneceeseueeseuseesaucetsneeeeteneeees 13 Indicating if Biochemistry Purchasing should place this order ccccccessseccceeeseceeeeeceeeeeees 14 This required field is used to indicate if you have already placed this order with the vendor and you crated this form for tracking only or if you want the Biochemistry Purchasing group to plac
12. PS R526083 E AWAITS YOUR APPROVAL Department of Biochemistry Requisition Purchase Order Requested By David Parker Purchase Order Phone 263 6893 E i PO Date 03 02 2009 Email dparker biochem wisc edu a Hees Shipping eo ener Standard Ground Wendor Ship To A B Dick Products Inc Biochemistry 5700 West Touhy 433 Babcock Niles IL 60714 Madison WI 53706 Phone 800 553 3507 Web URL waw a bdick com Attn Aoctt 617775003 David Parker Landick Item No Units Description Qty Class Code Unit Price Ext Price Received 12345 EE lab stuff i Supplies Laboratory 10 00 10 00 Subtotal Shipping Total Selected Funding 144 144PM14_HIGH THROUGHPUT IDENTIFICATION _NIH_1 R21 WSO05693 01 LANDICK 6 30 2008 Access the Approver email account 2 2 Date Ordered PO ProCard PC Recon false Ship Via Ship Date Anticipated Delivery Date Comments Receiving Shipment Item No Description Order Receive Notes Comments Status Open Activity Log Power Office System Submitted 03 02 2009 10 38 A M by LandickLab Purchasing Documentation and Attachments Payment Status All Items Received Biochemistry Purchasing To Ma Place This Order Confirmation Number Funding 144 144PM14_HIGH THROUGHPUT IDENTIFICATION NIH_1 R21 N5056937 01 LANDICK6 30 2008 Class Code Purchase Order Number File Attachments No Attachments found
13. aestiva com demo2 htmlos 003184 1 124928669217342869 gt File Edit View runnin Tools Help m j Cs ji pP esfe p m SSS 2 Power Office View and Edit Reports Tools Create Enter the following information for the Power Office Form and click Submit Turn help on x dL Aestiva Power Office User CraigLab Logout Password i heel Use the menu icon to display class codes other than the default supplies Laboratory 3105 Department of Biocher Req ae n Purcnase Oras Requested By David Parker Lab Craig ip aa Phone 263 6893 ee 71 resulta Email dparker biochem wisc edt Shipping Preference Standard Ground Vendor Add A B Dick Products Inc Ship To Biochemistry Atine David Parker Craig Item No Units Description o Qty Class Code Unit Price Ext Price 12345 Ea Microscope ae Equip Laboratory amp Classroom 4602 35000 00 19 Ed A sppttes Laboratory 3105 E E i Supplies Laboratory 3105 a 3 Add the item information from the Supplies Laboratory 3105 a E vendor catalog or website for each item you wish to order Supplies Laboratory 3105 E Supplies Laboratory 3105 E Special Instructions Subtotal ane a Shipping 0 00 Copyright 2008 Aestiva Software Inc All rights reserved Internet Protected Mode On 100 If you need to add more item lines click Add Line
14. andick ck 0230 Landick Landick 0230 a Landick a Landick dick 6230 Landick Landick 0230 _ Landick dick 5230 t anaiek Landick Landi Lan Land Landi Lan Lan ANDSubmit Date lt 05 12 2009 Biolog Inc Biolog Inc Phenix Research Products Omega Engineering Inc Dell National Instruments Sigma Aldrich Research Lakeside Curative Services Bio Rad SUPPLY CENTER Integrated DNA Technologies Stratagene Lakeside Curative Services Zymo Research Small Parts Inc New England BioLabs Integrated DNA Technologies Biolog Inc Dialan Inc Generate Report 144 PRJ19PN_TRANSCRIPTION REGULATION THROUGH RNAP SECONDARY CHANNEL_NIH_LANDICK_6 30 09 144 PRJ19PN_TRANSCRIPTION REGULATION THROUGH RNAP SECONDARY CHANNEL_NIH_LANDICK_6 30 09 144 PRJ16PZ_OLECULAR MECHANISMS OF TRANSCR_UA BIRMINGHAM_003_LANDICK_3 31 2009 144 144QC88_GENOME WIDE CHANGES IN BACTERI_NSF_MCB 0640642_LANDICK_2 28 2010 144 144Q0C88_GENOME WIDE CHANGES IN BACTERI_NSF_MCB 0640642_LANDICK_2 28 2010 144 144QC88_GENOME WIDE CHANGES IN BACTERI_NSF_MCB 0640642_LANDICK_2 28 2010 144 144QC88_GENOME WIDE CHANGES IN BACTERI_NSF_MCB 0640642_LANDICK_2 28 2010 144 144PK72_STRUCTURE FUNCTION OF TRANSCRI_NIH_R37 GM038660_LANDICK_6 30 2011 144 144PK72_STRUCTURE FUNCTION OF TRANSCRI_NIH_R37 GM038660_LANDICK_6 30 2011 144 144PK72_STRUCTURE FUNCTION OF TRANSCRI_NIH_R37 GM038660_LANDICK_6 30 2011
15. ase Order Number Anticipated Delivdry Date HA File Attachments Note If you selected No above and you Ne ea placed this order with the vendor be See j a Fr sure to complete these fields Date iwa TEA Inc All rights reserved l Ordered PO ProCard Confirmation Internet Protected Mode On 100 Number and attach any order confirmation hardcopy Submitting your order Review your order for completeness and correctness and then click Submit at the bottom of the Page SS internet Explorer http dev aestiva com demo2 htmlos 003184 1 124928669217342869 gt x prm Edit View Favorites Tools Help r mw Ww gg af i Ez hestiva Power Office X hestiva Power Office fp A ap y ip Page x G Toos x y Gs amp Power Office User CraigLab Logout I view and Edit Reports Tools Password w Value of Goods Unreceived Value of Services Received Value of Services Unreceived Value of Goods amp Services Received Value of Goods amp Services Unreceived Receive Notes Attachment Size No Attachments Found Browse Invoice Register Invoice Date Notes Invoice Invoice Amount Invoice Status Total Invoiced Balance Attachment Size No Attachments Found Click Submit for approval and processing of this order Status Draft Activity Log Draft saved 01 21 2009 6 14 A M by CraigLab Copyright 2008 Aestiva Software Inc All rights re
16. box will appear Use Requested By Dav Purchase Order the tab key to navigate down Lab David Aceti phone pavid Taggart PO Date 01 20 2009 David Parker the list to your name and hit enter Shipping Preference Vendor Add Select B Ship To Biochemistry Attn Craia Class Code Unit Price Ext Price Ea Supplies Laboratory 3105 v w i Supplies Laboratory 3105 3 Ea X Supplies Laboratory 3105 Ea 2 Supplies Laboratory 3105 B a Ea X ae Supplies Laboratory 3105 a Ea X Supplies Laboratory 3105 3 Copyright 2008 Aestiva Software Inc All rights reserved ame 8 MACAE A DNATA NANNAN a Ta hr iM e a ede ts a anno E amp Aestiva Power Office Windows Internet Explorer k LOI X G ea gt cr http dev aestiva com demo2 htmlos 00950 1 169045345514117170 es E Google 2 File Edit ey R fh gt iy Page v Gi Tools My y mor p dpe Aestiva Power Office 9 Power Office View and Edit Create Enter the following information for the Power Office Form and click Submit Turn helpem Your personal information auto User CraigLab populates the name phone ZZ Tools Reports Password W and email fields WW Departmentof Biochemistry Reauisition Pirchase Order Requested By David Parker Purc
17. cture of the department and to ensure the timely delivery of goods and services We actively seek to provide excellence in customer service in keeping with the standards and values of the University We have initiated the implementation of the Biochemistry Purchasing System BPS to replace the current paper procedure used by the Biochemistry labs to place orders BPS is a sophisticated web based dependable easily maintained database system BPS provides you with e An approval flow process that supports the requirements of the many different funding agencies that support Biochemistry s research e Order tracking so that you can identify where your order is in the process from order submission to product receipt e Acentral repository for all documentation associated with a purchase and documentation that is retrievable at any time with minimal effort This is required for the effective management and reporting of our grant spending e Reporting that can provide information to make the most of your purchasing dollars and reduce time and effort e Software can be deployed and configured without an IT department System requirements BPS is a Web based application that can be accessed from any computer with an internet connection There is no additional software needed It has been tested using these browsers e Internet Explorer 7 0 e Firefox 5 0 e Chrome 1 0 e Safari 4 Getting Started This is the starting URL Enter
18. e this order With the VENCOl csccccsssecccesecceescecenececssecceenceseuececsueeeeeenceeseceseecenenees 14 SUDEN VOU OE CSI are cosas E ENEE E TORN 15 What happens after submit an order ec ecessesesseccssssecessseecesseecesseeesssseesssseesseeesssseeeseas 16 Viewing and tracking your order sesseessesssssesssrrsssressrrssrrrssrenssresssrrsssesssresseeessrressrressressres 17 Adding a new vendor 1 2 sc ccacvessacasascaisevssccmsvansesasyecansoyesceaesasvasisvieesnsuaaseuevansenssvaesensnnsccencns 18 Adding a new vendor 2 2 eesriie E EEEE EE EE 19 Access the Approver email ACCOUNT 1 2 ccscsssccssssseccsssnsecesssesecsssesecessseseeesssesessssnneeess 20 Access the Approver email ACCOUNT 2 2 eeccceccssscesssseccesensecessseecssseecessnseeeesenasesessaeeeens 21 FP VOCANG FACCOMCINIG EE E E 22 FOC ARC FS GOLGI E Yee gece aeesae ipsasse sec tas gen ag toed arene cen antenna a penoeaesaedsaeesneesiaess 23 OCA rr COMIC IIL TS earren eae seoneee S AA 24 IOS ara hse A ote enec ceaauauae sees aasenesenustacssbentaenats A 25 Introduction The Biochemistry s Administration amp Finance Office is a team of dedicated professionals whose focus is to facilitate and support the teaching and research efforts of the department We seek to efficiently manage the department s available funding and resources in order to meet the growing needs of the department effectively manage the physical infrastru
19. er Office x a Powe J Off ce User Aseem Z Ansari Logout View and Edit Reports Tools Password w amp A Supplies Laboratory 3105 v 3 Suppliestaboy n your order add a comment in Suppliestabot Special Instructions notifying Add lines Special Instructions Thad asimar B added this vendor Supportina Documentation Access the Approver email account 1 2 1 Goto https wiscmail wisc edu mailplus 2 Enter the email address landick purchasing biochem wisc edu 3 The default password is Default123 4 Review the purchase request At the bottom select approve or reject C eg a BB http s wiscmail wisc edu en mail html sid ORmeRoimtgc amp lai E WiscMail Windows Intemet Explore nE am we de 93 unive Wi X e Aesti E Aesti EE mb Page E Toos amp amp File Edit View Favorites Tools Help Wisc Qe AS Folders Inbox Sent Trash Drafts Addresses Options Help News Select Folder Inbox Messenger Express v3 07 6 Ur rade to a Client B amp a v Compose Reply Reply All Forward Delete Printable Add Addresses Previous Next Close Si From purchasing biochem wisc edu purchasing biochem wisc edu rar Sent Sunday March 1 2009 10 38 pm To landick purchasing biochem wisc edu Subject Approval Request Dear Landick BR Power Office Biochemistry Purchasing System B
20. ernational Ansari Genetex Ansari Cayman Chemicals Ansari Vector Labs Ansari Trilink Biotech Ansari Fisher Scientific Ansari VWR Scientific Ansari Corporate Express Ansari American Peptide Company Inc Ansari Enzo Life Sciences Ansari Invitrogen Ansari Advanced Targeting Systems Ansari Bio Rad SUPPLY CENTER Ansari Lakeside Curative Services Ansari Midwest Scientific Ansari Fisher Scientific Ansari Corporate Express Create New Form Next Approver Total 68 00 39 00 408 00 11 67 240 00 247 50 31 00 544 50 122 00 63 00 95 00 400 00 67 70 200 00 14 33 93 70 147 00 215 63 675 00 114 00 74 50 318 00 404 11 379 97 Action Icons r Action Req Action Reqt Workflow Stati D Draft O Open A Approved C Approved a V Voided 1u Placing an order Follow these steps to place an order with the Biochemistry purchasing department Aestiva Power Office Windows Internet Explore re ay File we ee eg Click Create New Form 9 Edit View Favorites Tools Help Aestiva Power Office x 4 Google O Power Office Find View My Approvals at Top S Req Approval Date rnrerrrrrrrrrerrrrrrrrrrrrTe p View and Edit Reports View and Edit Biochemistry Purchasing System BPS To view a Power Office Form click its Approval Number To sort by a column click the column header Turn help on Tools Password W Adva
21. hase Order Lab Craig PO No Auto Phone 263 6893 PO Date 01 20 2009 Email dparker biochem wisc edt Shipping Preference Standard Ground Vendor Add Ship To Select Shipping Preference select the shipping choice that is most appropriate for your needs fice Windows Internet Explorer mn So http dev aestiva com demo2 htmlos 00950 1 169045345514117170 liefie Edit View Favorites Tools Help amp Fa sh che ag 7 x University of Wisconsin M e gt v fh v i Page G Tools v e fi DB 9 Power Office View and Edit Reports Tools Password W User CraigLab Logout A Department of Biochemistry Requisition Purchase Order Requested By David Parker Shipping Preference Lab Craig Phone 263 6893 SE U Saar E cae ee S 3 Standard Ground Delivery in 1 5 business days based Shipping Preference leigeelgeiGentsel v on distance from shipping point 2 Day Delivery in 2 business days by 4 30 p m to most areas Local Taxi or parcel delivery service Overnight Delivery Next business day by 10 00am Best Purchasing will process using their best judgment based on criteria such as the selected vendor and items being purchased Select Vendors We have preloaded over 1200 vendors that are commonly used by the Biochemistry department Click on the menu icon to open a Vendor List window hestiva p OWE Offic fir
22. iLab View and Edit Biochemistry Purchasing System BPS To view a Power Office Form click its Approval Number To sort by a column click the column header Turn help on Find View _ Advanced Clear My Approvals at Top S Req Approval Date rrerrrrrrrrrrrrrrrrrrrrrTer r R50555 2050 R50554 2051 R50570 2056 R50613 2057 R50634 2059 R50635 2060 R50636 2061 R50637 2062 R50638 2063 R50639 2064 R50640 2065 R50641 2066 R50655 2129 R50656 2130 R50710 2177 R50614 2058 R50810 2272 R50856 2308 R50863 2314 R50877 2322 R50882 2329 R50883 2330 R50904 2351 R50906 2494 X Requested By 11 05 2008 Sarmila Basnet 11 05 2008 Sarmila Basnet 11 05 2008 Sarmila Basnet 11 07 2008 Sarmila Basnet 11 07 2008 Sarmila Basnet 11 07 2008 Sarmila Basnet 11 07 2008 Sarmila Basnet 11 07 2008 Sarmila Basnet 11 07 2008 Sarmila Basnet 11 07 2008 Sarmila Basnet 11 07 2008 Sarmila Basnet 11 07 2008 Sarmila Basnet 11 10 2008 Sarmila Basnet 11 10 2008 Sarmila Basnet 11 12 2008 Sarmila Basnet 11 07 2008 Sarmila Basnet 11 20 2008 Sarmila Basnet 11 21 2008 Sarmila Basnet 11 21 2008 Sarmila Basnet 11 21 2008 Aseem Z Ansari 11 24 2008 Sarmila Basnet 11 24 2008 Sarmila Basnet 11 24 2008 Sarmila Basnet 11 24 2008 Sarmila Basnet Lab Vendor Name Ansari Stratagene Ansari ISC BioExpress Ansari Agencourt Ansari Fisher Scientific Ansari Rockland Immunologicals Ansari GE Healthcare Ansari Electron Microscopy Sciences Ansari Telechem Int
23. imits Daily Monthly Cycle Single Purchase 433 BABCOCK DR Transactions 0 0 0 MADISON W153 061544 Amount 0 0 25 000 5 000 TranDate PostDate Merchant City State Transaction Allocation Reference Number Expense Type Alloc POS Code Project Alloc Code Description Ong Cur Tax Amount 4 22 2009 4 27 2009 BIOLOGINCG HAYWARD CA 1 130 12 0 00 1 130 12 31051440730004 HFE 747535429115151 129580195 Landick 4 24 2009 4 27 2009 NEOCLONE BIOTESHNOLOGY 608 260 8190 WI 265 00 0 00 265 00 3105140730004 HOCE 24209289 114980002467 T60 gi Sbeead Landick 4 24 2000 4 97 2009 WISCSOFTWAREUW TECH STO 608 2625 455 WI 373 63 0 00 373 63 31501500750004 150493 1 24717099115151159699453 343971 343971 Landick 4 24 2000 4 27 2009 LAKESIDE CURATIVE SERV 262 5080098 WI 54 50 0 00 54 50 31053140730001 HPK72 24325459116900019613809 UWMADLAO01 UWMADLAOO1 Landick i eT rn a es aT h ATAT TE TA RAA Ar narm Pk oT Pa a fo a a Ea As a card holder you need only review the funding for accuracy If all the funding is correct sign the statement and return it to the site manager If changes are needed mark the changes needed sign and return to the site manager Please attach all required documentation to the BPS record Transaction Allocation Reference Number Expense Type Alloc POS Code Preject Alloc Code Description Orig Cur Tax Amount 4 22 2009 4 27 2009 BIOLOG An HAYWARD Hesene H 4755425 Make a change to funding like this Landick 4
24. iternet Explorer Bz balem 2 J http dev aestiva com demo2 htmlos 00950 27 1385922365414117170 Eems Vendor List Rl Please select th vendor by clicking its name Create a Enter the following information AEHE DR F GHIDAKLMANOPORS TUV Wk Y 2 Selection Detail A B Dick Products Vine A B Dick Products Inc 5700 West Touhy Niles IL 60714 Phone 800 553 350 Requested By ee 617775003 Move through the vendor list Lab Craig A3Net Servers Inc A3Net Servers Inc using the alpha list or enter Phone 3731 East La Salle Stre Email Phoenix AZ 85040 part of the vendor s name in i e Phone 602 437 2888 Shipping Preference Sta Fax 602 437 3888 the search box Right click on Acct AAAS Science AAAS Sciente the vendor s name to select Phone Fax AAPP TEE AAPPTES Select the popup menu icon and the Vendor List ItemNo Units Ea window opens Ea ereere meree e 3225 East Washington Avenue i i Madison WI 53713 Fa Chad Phone 608 242 5353 E wi Fax Acct 2 Internet Protected Mode On amp Internet Protected Mode On Select Ship To location ee Wiles tnieinet bere hn xN http dev aestiva com demo2 htmlos 002377 1 180148589739726549 X 4 x 1550 Engineering Dr madisonwi 2 Pier Bike Edit View Favorites Tools Help o Pr sf w k A D e E Page v G Took v Or F E 55 ggl Aestiva Power X
25. n Other Attached Supporting Documentation Attachments Attachment Size Quotation_12345 pdf 229 60 k Attach a PDF or text file containing the supporting documentation Purchasing Documentation an Browse Payment Status Date Ordered i All Items Received Select v PO ProCard X Release to Pay Select Confirmation Number Funding 144 Copyright 2008 Aestiva Software Inc All rights reserved Internet Protected Mode On 100 How to attach a file ae SYS Select Browse Direct the dialog box to the file s location In the dialog box select the file you want to attach click Open On the purchase request form click Attach Your file name should be listed under the Attachment heading Yes if you want Biochemistry Purchasing to place this order with the vendor Select No if you have placed the fields as indicated below Indicating if Biochemistry Purchasing should place this order This required field is used to indicate if you have already placed this order with the vendor and you created this form for tracking only or if you want the Biochemistry Purchasing group to place this order with the vendor Aestiva Power Office Windows Internet Explorer leo Sl Kn E l http www biochem wisc edu cgi bin bps htmlos cqi 00450 3 029160922745628984 P ti Die ee OOO es rSS gt File Edit View Fav
26. nced Clear R50555 2050 R50554 2051 R50570 2056 R50613 2057 R50634 2059 R50635 2060 R50636 2061 R50637 2062 R50638 2063 R50639 2064 R50640 2065 R50641 2066 R50655 2129 R50656 2130 R50710 2177 R50614 2058 R50810 2272 R50856 2308 R50863 2314 R50877 2322 R50882 2329 R50883 2330 R50904 2351 R50906 2494 x Requested By 11 05 2008 Sarmila Basnet 11 05 2008 Sarmila Basnet 11 05 2008 Sarmila Basnet 11 07 2008 Sarmila Basnet 11 07 2008 Sarmila Basnet 11 07 2008 Sarmila Basnet 11 07 2008 Sarmila Basnet 11 07 2008 Sarmila Basnet 11 07 2008 Sarmila Basnet 11 07 2008 Sarmila Basnet 11 07 2008 Sarmila Basnet 11 07 2008 Sarmila Basnet 11 10 2008 Sarmila Basnet 11 10 2008 Sarmila Basnet 11 12 2008 Sarmila Basnet 11 07 2008 Sarmila Basnet 11 20 2008 Sarmila Basnet 11 21 2008 Sarmila Basnet 11 21 2008 Sarmila Basnet 11 21 2008 Aseem Z Ansari 11 24 2008 Sarmila Basnet 11 24 2008 Sarmila Basnet 11 24 2008 Sarmila Basnet 11 24 2008 Sarmila Basnet User AnsariLab Lab Vendor Name Ansari Stratagene Ansari ISC BioExpress Ansari Agencourt Ansari Fisher Scientific Ansari Rockland Immunologicals Ansari GE Healthcare Ansari Electron Microscopy Sciences Ansari Telechem International Ansari Genetex Ansari Cayman Chemicals Ansari Vector Labs Ansari Trilink Biotech Ansari Fisher Scientific Ansari VWR Scientific Ansari Corporate Express Ansari American Peptide Company Inc Ansari Enzo Life Sciences Ansari Invitrogen
27. ols Password amp User CraigLab Logout View and Edit Biochemistry Purchasing System BPS To view a Power Office Form click its Approval Number To sort by a column click the ME header Turn help on Find r51714 Advanced Clear View My Approvals at Top v S Req Approval Date Requested By Lab Vendor Name Next Approver Total eae D R51714 01 21 2009 David Parker Craig A B Dick Products Inc 35 000 00 action Request Action Request Future Items per page 25 50 100 ALL Workflow Status S Sort S D Draft O Open A Approved C Approved and Closed V Voided Adding a new vendor 1 2 To add a vendor that is not in the vendor list Click on Add to open a window Aestiva Power Office Windows Internet Explorer G http www2 biochem wisc edu cgi bin bps htmlos cgi 0078 2 175985891920532729 Filer Edit View Favorites Tools Help i w i 88 e University of Wisconsin M Aestiva Power Office x I mt v Page v iC Tools v 9 Power Office View and Edit Reports Tools Password W Department of Biochemistry 4 equisition Purchase Order Requested By David Parker Purchase Order Lab Ansari BO Dat DA 15 2009 Phone 263 6893 TEE SAS Email dparker biochem wisc edt Shipping Preference Standard Ground User Aseem Z Ansari m Click on Add to open the Vendor Vendor Add Add window Item No Units Description Qty Clas
28. orites Tools Help ey 55 University of Wiscon Project Detail and Fi Aestiva Power Of X mup 9 Power Office View and Edit Reports Tools usb Page Gi Tool Lr G User Chair Logout Password k More g Documentation and Attachments Payment Status All Items Received Select Biochemistry Purchasing To Place This Order Select Confirmation Number order with the vendor and this form Funding 7 is for tracking and documentation Be sure to complete the other order Geen Select Purchase Order Number Anticipated Delwery Date If you selected No above be sure to complete these other order fields V Acstiva Power Office Windows Internet Explorer om ol n eS Ke E http www2 biochem wisc edu cgi bin bps htmlos cgi 00467 1 178420996067328502 l4 x f Gesse P gt Hle Edit View Favorntes Tools Help E i he ate 00 a Aestiva Power Office x e Project Detail and Financia 2 Power Office Wiew and Edit Reports Tools ge 7 i Tools r Em x User Chair I logout Password m More e Purchasing Documentation and Attachments Payment Status Date Ordered 02 20 2009 EA All Items Received Select PO ProCard Select Se ee No Confirmation Number PC Recon El Funding Ship Via Select Class Code Select 353 Ship Date HE Purch
29. s and the system will add five addition lines 11 Selecting funding and special instructions Funding needs to be selected carefully Review with your Professor or Lab Manager Only funding for your lab will be available in the drop down menu Aestiva Power Office Windows Internet Explorer E http dev aestiva com demo2 htmlos 003184 1 124928669217342869 eee Edit View Favorites Tools Help e y ww 88 X University of Wisconsin M Aestiva Power Office x r Aestiva Power Office fp v mp v Page v Tools v e La ek O Power Office View and Edit Reports Tools Password W User CraigLab Logout 2 Supplies Laboratory 3105 B a ii Use the Special Instructions area y a a G05 B J to communicate to the Biochemistry o Eee 5 uppies Laboratory v purchasing anything you think is of f EN BIS D importance to complete this order a lt Supplies Laboratory 3105 E Add lines Special Instructions Subtotal Please notify me of any items back ordered Shipping Total m Selected Funding 144 144MS93_REGULATION AND FUNCTION OF THE_NIH_R37 GM031107_CRAIG_6 30 2009 v Invoice Quotation Quotation Atsached No v Publications Pages Attached Service Contract ee Select the appropriate funding for this order from the drop Other Supporting Documentation Attachments d own menu Attachment Size No Attachments Found
30. s Code Unit Price Ext Price Ea X i Supplies Laboratory 3105 v B al Ea Z Supolies Laboratorv 3105 A F Enter the complete data for the new vendor i Aestiva Power Office Logout Ca Vendor ID Pull Down Name 120630 Vendor Name Distribution vendor Addr 1 All K Email Fax on Approval Vendor Addr 2 No X Account No vendor Addr 3 Be sure to add complete and accurate vendor data Tax ID Vendor URL City Popup Alert State Zip Code Currency Contact Select Terms Email Address Select v F Tax Rate R Phone Item No Units gt Ea Minimum Order 3 3 fi Ea a Ea a Ea Internet Protected Mode ode On i After all vendor data Ea Supplies Laboratory 3105 has been entered click Ea X 7 Supplies Laboratory 3105 2 p P Add lines Save 18 Adding a new vendor 2 2 After adding the new vendor please add a note saying that you added the vendor Biochemistry Purchasing will review the new vendor data E Aestiva Power Office Windows Internet Explorer uso cl G eg Z http www2 biochem wisc edu cgi bin bps htmlos cgi 0099 3 187131831110748995 4 x f Google 2 File Edit View Favorites Tools Help Eyr A a N d v i Page v G Toos y amp amp w od gg X E University of Wisconsin M z Aestiva Pow
31. served Internet Protected Mode On What happens after submit an order 1 You create an order and submit it 6 Your order is displayed on the View and Edit screen in approved status and canbe tracked through to receiving 2 The Lab Approver receives an email informing them that you have submitted an order 5 Biochemistry Purchasing reviews and places your approved order 3 The approver reviews your order and approves it or rejects it 4 If approved Biochemistry Purchasing is notified that you have an approved order if a j lt 1A rejected the order is returned to VOU pill and reerng your order Z D i AAAA A ows Internet sE BCE Geogle p Ey m of Wisconsin M Aestiva Power Office X gt Rl mh yp Pagey GToos gt y amp amp 2 Power Office View and Edit o a po merer User Craigl Reports Tools Password View and Edit Biochemistr To view a Power Office Form click its Approval Number Tqeectt by a colum header Turn help on Use the search to find your order Search by your Req ApprovalH Find Advanced Clear View S Req Approval Date Requested By Lab Vendor Name Next Approver LO Be ean D R51714 01 21009 David Pafeer Craig A B amp ck Products Inc 5 000 00 action Request A R50536 2043 0 31 200SElizabeth ACcraig Craig Amagon 500 00 gt Action Request

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