Home

NCCN 19 Annual Conference - National Comprehensive Cancer

Contents

1. Tell us a little about the event Event Name Event Dates Event Location TNV Exhibitor Event Technology Order Form THE WESTIN DIPLOMAT RESORT amp SPA HOLLYWOOD FLORIDA Tell us a little about yourself Your Name Address City State Zip Phone Just a little more information On Site Contact Room Delivery Date Time What do you need Item Laptop Windows XP Office 2010 19 LCD Monitor 15 pin VGA input only 32 HDTV LCD Monitor stand not included 50 HDTV LCD Monitor stand not included Monitor Floor Stand for 32 amp 50 monitors Blu Ray Player Single Disk requires a monitor DVD Player Single Disk requires a monitor House Cable Patch HD Satellite available by request 1 Speaker Sound System Computer Audio Package sound system required Subtotal Add up all the Totals Company Name On Site Cell Phone Booth 4 LEES Pick Up Date Time Rate 275 175 325 600 125 175 150 150 285 75 KK X X X ox ox x Service Charge Min 75 or 23 of subtotal whichever is greater State Sales Tax 6 of subtotal and service charge TOTAL DUE sum of subtotal service charge and tax For additional equipment or services please contact our office directly Qty Days KK KK x at 954 602 8900 or email our Sales Dept at kkeogh psav com Total What you need to know Please note that
2. 1 H Tila T l peo Mum mm Roc a D Ay 1 J gt qp ep se SS t 1 Rigging labor All rigging crews will consist of a minimum of 2 riggers however the number of riggers and equipment required for your event will be determined by PSAV Five 5 hour minimums will apply on all calls Time beyond five 5 hours will be billed in hourly increments A 30 minute meal break is required every five 5 hours A meal penalty will apply for each hour worked beyond five 5 hours without a break equal to one straight time hour per rigger until a break is provided Riggers will remain onsite until truss is at trim and motor power has been disconnected Please note that any call changes or cancelations must be made with a minimum of 24 hour notice Cancellations made with less than 24 hour notice will be billed at the minimum rigging call times for the number of scheduled riggers All changes in labor calls must be made with the PSAV hotel Director of Event Technology Onsite rigging staff cannot change call times DSAV PRESENTATION SERVICES 2010 Audio Visual Services Group Inc dba PSAV Presentation Services All Rights Reserved e Attachments the Great Hall are made to a 3 pipe grid or to the structural steel above 1000 pounds may be applied to each pipe grid intersection which are on 8 centers Also a maximum 500 pound load can be applied anywhere along the spans betw
3. CONVENTION SERVICES SOUTH NCCN 19 Annual Conference Advancing the Standard of Cancer Care Westin Diplomat Great Halls 4 5 amp 6 Hollywood FL March 13 14 2014 NCCN 19 Annual Conference e Advancing the Standard of Cancer Care Kam ech CONVENTION SERVICES SOUTH 6901 NW 26th AVENUE MIAMI FL 33147 TEL 305 673 1123 FAX 305 673 8713 WWW VISTACS COM Westin Diplomat Hollywood FL March 13 14 2014 Exhibitor Kit Forms Exhibitor Information Installation and Exhibit Information Payment amp Credit Card Authorization Form Limits of Liability amp Responsibility Payment Policies Standard Booth Furnishings amp Carpet Order Form Plush Booth Carpet Order Form Booth Cleaning Order Form VCS Modular Order Form Special Signs Order Form Graphic Guidelines Showcase Order Form Intent to Use Non Official Contractors Form Third Party Authorization Form Limits of Liability amp Responsibility for Labor Labor Order Form Union Jurisdictions Material Handling Services and Rates Shipping Information Shipping Instructions Limits of Liability for Material Handling Important Freight Information Material Handling Special Services Shipping Labels Advance amp Warehouse Additional Vendor Forms Lead Retrieval System Electrical Services Edd Helms Audio Visual Services Westin Diplomat TeleCommunications Westin Diplomat Rigging Order Form Westin Diplomat Floral Services Jer
4. Domestic incoming wire transfer fee 25 00 International incoming wire transfer fee 35 00 4 Credit Card Use MasterCard VISA or American Express To accept charges you must complete the PAYMENT AND CREDIT CARD CHARGE AUTHORIZATION form on the following page For discount rates to apply Vista Convention Services South must receive this form by FEBRUARY 26 2014 Showsite Orders To save money take advantage of the pre show discounts by ordering as many of your requirements as possible before the Discount Deadline Date For the discount prices to be in effect your order must be received by the Discount Deadline Date and payment must accompany your order Orders received after the Discount Deadline Date or made at the Exhibitor Service Desk during the show will be billed at the standard prices listed on the various forms Payment Terms To process your order for services and materials listed in the Exhibitor Service Manual we require your signed Payment and Credit Card Charge Authorization Form to be on file with Vista Convention Services South in advance to guarantee payment Invoices for outstanding balances will be available at the Exhibitor Service Desk for your review and payment Prepayments will be indicated and any balance due must be paid in full by cash check or credit card upon presentation All payment inquiries should be resolved before you leave the show Invoices will be distributed the last day of the show If you hav
5. L x 12 D x 30 H NA 12 Lx12 Dx30 H 18 Lx18 Dx36 H 9 18 Lx 18 D x 36 H N 2 12 Lx 12 D x 36 H N 5 12 Lx12 Dx36 H 8 18 Lx18 Dx42 H N 10 18 Lx 18 D x 42 H N 3 12 Lx 12 D x 42 H N 6 12 Lx 12 D x 42 H S IVIS3Gd AV IdS d N 11 Pedestal Black 24 L x 24 D x 42 H 24 L x 24 D x 42 H 13 Pedestal Black w Optional N 14 Pedestal White w Optional Tray amp Locking Door Tray amp Locking Door 24 L x 24 D x 42 H 24 L x 24 D x 42 H 13 BARS O 1 Martini Bar 50 L x 50 D x 47 H O 3 Cosmopolitan Bar 72 L x 27 D x 42 H O 2 Martini Bar with colored lighting option No Electric Required Suggested Layouts Suggested Layouts O 4 Cosmopolitan Bar with colored lighting option Electric Required O 5 Reception Counter 6 Contour Reception Counter O 7 Contour Reception Coun 48 L x 16 D x 42 5 H with Literature Holder Black ter with Literature Holder Grey 45 Lx 21 Dx41 H 45 Lx 21 D x 41 H sJIHOSSJ 9 V O 8 Tall Computer Table O 9 Computer Table O 10 Parson Desk 36 L x 30 D x 42 H 48 L x 30 D x 30 H 48 24 D x 29 H S x P O 11 Refrigerator O 12 Coat Rack O 13 Mirror Black Free Standing 20 L x 20 D x 34 21 Square Base x 68 H 15 Lx 71 H O 14 Literature Stand O 15 Literature Stand O 16 Literature Stand O 17 Floor Lamp 6 Pocket Silver Folding Black Folding Off White Paper Shade 10 L x 9 D x 64 H 11 Lx15 D x 60 H 111 15 D x 60 H 1071 10 D x 61 H 18
6. 1 000 00 per shipment whichever is less 6 Vista Convention Services South shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an exhibitor s materials which may make it impossible or impractical to exhibit same 7 The consignment or delivery of a shipment to Vista Convention Services South by an exhibitor or by any shipper to or on behalf of the exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set forth 16 Custom 12 2012 NCCN 19 Annual Conference THIRD PARTY N AUTHORIZATION FORM Advancing the Standard of Cancer Care t CONVENTION SERVICES SOUTH Mp 6901 NW 26th AVENUE Westin Diplomat MIAMI FL 33147 DEADLINE DATE Hollywood FL TEL 305 673 1123 FAX 305 673 8713 FEBRUARY 26 2014 March 13 14 2014 WWW VISTACS COM You may arrange for a third party to handle your display and be billed for services Vista Convention Services will agree to this arrangement if the third party has a satisfactory payment record with us BOTH firms must complete this form Return this form by the Discounted Deadline Date In the event of nonpayment by the third party the exhibitor agrees to accept responsibility for payment of all charges incurred Should the third party fail to present full payment at show site the
7. 135 135 165 165 135 135 175 175 140 140 165 165 140 140 160 160 160 185 290 290 240 220 220 220 Credit Card Information Mastercard Visa AMEX Discover Cardholders Name Please Print Cardholders Signature Orders received within 14 days of event are subject to a 20 Late Fee 25 cancellation will be applied if canceled 7 days prior to event opening Check or Credit Card must accompany order 100 cancellation will be applied if canceled on day of deliver All showsite orders are subject to a 25 service charge TOTAL ORDER MISCELLANEOUS SUBTOTAL TAX TOTAL DUE Please fax order to 407 648 2542
8. CONVENTION SERVICES SOUTH FOR LABOR ap 6901 NW 26th AVENUE Westin Diplomat MIAMI FL 33147 Hollywood FL TEL 305 673 1123 FAX 305 673 8713 March 13 14 2014 WWW VISTACS COM Limits of Liability and Responsibility for Labor 1 Vista Convention Services South shall not be responsible for damage to be uncrated materials material improperly packed or concealed 2 Vista Convention Services South shall not be responsible for loss theft or disappearance of exhibitor s material after same has been delivered to exhibitor s booth 3 Vista Convention Services South shall not be responsible for loss theft or disappearance of materials before they are picked up from exhibitors booth for reloading after the show Bill of Lading covering outgoing shipments which are furnished by Vista Convention Services South to exhibitor will be checked at time of actual pick up from booth and corrections made where discrepancies occur 4 Vista Convention Services South shall not be responsible for any loss damage or delay due to fire acts of God strikes lockouts or work stoppages of any kind or to any causes beyond its control 5 Vista Convention Services South liability shall be limited to the physical loss or damage to the specific article which is lost or damaged and in any event Vista Convention Services South maximum liability shall be limited to 30 per pound per article with a maximum liabil ity of 50 00 per item or
9. Conference Table Maple Conference Table Mahogany Conference Table Honey Oak P 1 6Ft 72 L x 36 D x 29 H P 3 6 Ft 72 L x 36 D x 29 H P 6 6 Ft 72 L x 36 D x 29 H P 2 8 Ft 96 L x 48 D x 29 H HA 8 Ft 96 L x 48 D x 29 H P 5 10 Ft 120 L x 48 D x 29 H Conference Table Black Oval Conference Table Grey Oval Conference Table Black amp Glass P 7 6 Ft 72 L x 36 D x 29 H P 10 6 Ft 72 L x 36 D x 29 H P 12 5Ft 60 L x 36 D x 29 H P 8 8Ft 96 L x 48 D x 29 H P 11 8Ft 96 L x 48 D x 29 H P 9 10 Ft 120 L x 48 D x 29 H CONFEHENCE TABLES P 13 Chrome Table Frosted Glass P 14 Table Honey Oak Round P 15 Table Mahogany Round 53 L x 33 D x 29 H 42 Diameter Top x 29 H 42 Diameter Top x 29 H 0 1 Q 2 Mesh Executive Q 3 White Leather 1220 Q 4 Black Leather Izzo 25 L x 28 D x43 H 28 L x 23 D x 38 H 25 L x 28 D x 42 H 25 L x 28 D x 42 H Q 5 Black Jr Executive 0 6 Grey Jr Executive Q 7 Black Sled Q 8 Grey Sled 24 Lx25 Dx38 H 24 L x 25 D x 38 H 24 L x 24 D x 2 24 L x 24 D x 2 Q 9 Black amp Chrome Breuer Q 10 Grey amp Chrome Breuer 19 L x 23 D x 31 H 19 L x 23D x 31 1 Drafting Stool Secretarial Chair 20 L x 23 D x 51 H Seat Height 23 33 20 L 23 D x 36 H Seat Height 16 21 Q 11 Black Q 13 Black Q 12 Grey Q 14 Grey SHIVHO 1 4844 R 1 Etagere Black Glass Shelves R 2 Etagere Chrome Glass Shelves 30 L x 14 D x 67
10. L x 33 D x 28 1 7 Large Backrest Section T 8 Curve Section 50 L x 33 D x 28 H 50 x 33 D x 11 H T 9 End Section 31 Lx 18 D x 11 H T 9C End Section w Cushion T 9G End Section w Glass 21 CABANA Antigua T 12 Center Lounge 23 L x 32 D x 28 H T 11 Corner Lounge 30 L x 30 D x 28 H EA T 14 Left Arm Lounge 52 L x 32 D x 28 H c 8 T 16 Cocktail Table White 25 L x 51 D x I5 H 22 T 13 Right Arm Lounge 52 L x 32 D x 28 H V T 15 Lounge Chair 33 L x 32 D x 28 H 17 End Table White I77Lx 17 D x I5 H VNVgHVO 1 18 Lounge 6861 x 43 D x 31 H T 19 Ottoman 74 L x 36 D x 14 H T 20 6 5 Table 7871 x 35 D x 30 H 21 Chair 20 Lx21 Dx34 H 23 2013 Black Suede Sofa Black Suede Loveseat Black Suede Chair Black Suede Bench Nickel Glass Ckt Table Nickel Glass End Table Black Suede Corner Black Suede Armless Blk Half Round Ottoman Black Glass Ckt Table Black Glass End Table Black Floor Lamp Tan Suede Sofa Tan Suede Loveseat Tan Suede Chair Natural Ckt Table Natural End Table Green Suede Ottoman Green Suede Chair Black Leather Sofa Black Leather Loveseat Black Leather Chair Black Chrome Ckt Table Black Chrome End Table Black Chrome Lamp Grey Sofa Grey Loveseat Grey Chair Black Cube Ckt Table Black Round Ckt Table Black Cube End Table
11. RATES RATES RATES RATES SEATING DRAPED DISPLAY TABLES 30 HIGH Upholstered Arm Chair black 556 25 72 75 Price includes white vinyl top amp 3 sides Side Chair black only 41 75 54 20 Circle color Blue Black Burgundy Purple Gray Red Teal Padded Stool black only 578 50 102 00 White Hunter Green Pp Ee 76 75 99 50 ESBORIES 2 X OX E 91 50 119 00 m EE 2 x 8x 30 103 00 133 50 42 h 30 d 98 o 4th Side Drape 6 amp 8 35 00 75 00 Wastebasket 18 75 24 50 Easel DEED 26 50 34 00 DRAPED DISPLAY TABLES 42 COUNTER HIGH Chrome Sign Frame 227 x 28 70 00 80 00 Price includes white vinyl top amp 3 sides EE 5 87 50 113 75 Circle color Blue Black Burgundy Purple Gray Red Teal 8 Stanchion 23 75 30 75 Whe OSS crm 23 75 30 75 Garment 70 00 9075_ x4 x o LL 104 00 135 50 Literature 8750 113 75 x6 x 119 00 154 75 STANDARD CARPET PE x AD EE 138 50 180 00 Price includes installation amp taping front edge Ath Side Drape 6 amp 8 Only 35 00 75 00 No guarantee of color match when ordering multiple carpets Isi 117 95 153 50 UNDRAPED DISPLAY TABLE
12. services from the carrier you know and trust Freight services Ground freight Air freight Ureent Package services e Ground e Air International UPS Freight Trade Show Services Dedicated trade show experts available ar 800 988 9889 or via email at tradeshow upstreight com Full range of services Urgent Time specihe delivery by air or ground Expedited air and ground to and trom shows Standard Intact and on time delivery trom coast to coast or within the same city two to hve dans standard time Package On site coordination of package and freighr shipping Tips for smoother trade show shipping Remove all old shipping labels and affix new shipping labels Take advantage of our advance warehouse capabilities to eliminate tight delivery windows Include deliver by date on bill of lading for advance warehouse shipments Include target move in date on bill of lading if shipping directly to show site Include booth number and phone number on bill of lading and on freieht and package labels n the event that UPS Freight fails to deliver the shipment by the agreed time and date Freight charges will be canceled UPS Freight is not liable for any consequential damages arising trom failure to deliver as agreed See UPS Preight s Tariff and Terms and Conditions at Itl upsfreight com and arre other applicable contract as ether restrictions may apply Multimodal capabil
13. All Day 170 hr Holidays New Year s Day Martin Luther King Day Presidents Day Memorial Day Independence Day Labor Day Veterans Day Thanksgiving amp Christmas Day All prices are subject to change without notice e A Service Charge of 23 will apply to all Rigging Services DSAV PRESENTATION SERVICES 2010 Audio Visual Services Group Inc dba PSAV Presentation Services All Rights Reserved E echnology Meets Inspiratto Rigging Instructions Step 1 For questions up to date CAD backgrounds of our facilities and or rates please e mail your request to Kevin Keogh Director of Sales Steve Ferrara Rigging Manager Westin Diplomat Resort amp Spa Westin Diplomat Resort amp Spa 954 602 8970 Office 954 553 4001 Mobile Email to kkeogh psav com Email to sferrara psav com Step 2 schedule rigging services along with a scaled plot DWG VWX and a detailed production schedule at least 21 days prior to load in Use our quick and easy online form to schedule your event http riggingadvance psav com The PSAV Rigging Manager will then be in touch if any adjustments are required or if there are any questions that need to be answered The approval process may take up to business days Step 3 The PSAV Rigging Manager will then forward your approved request to the PSAV sales team The PSAV sales team will provide a rigging estimate for your review and confirmation along with verification of your pr
14. ID XXXX XXXX 1 please print certify the above information to be true and correct to the best of my knowledge As the cardholder am authorizing the above credit card account to be charged for the attached order and any additional amounts incurred as a result of all show site changes ordered by my representatives and or place my card on file for Security Deposit purposes in the event of payment default cancellation fees or damages losses owed PSAV Terms and Conditions See Terms and Conditions Signature Date 2011 PSAV Presentation Services All Rights Reserved PROPRIETARY amp CONFIDENTIAL Internet and Telecom Services Mail or Fax with Payment to IT Department TH E WESTI N 3555 South Ocean Drive Hollywood Florida 33019 DIPLOMAT RESORT amp SPA HOLLYWOOD FLORIDA For questions you can email ITDepartment 01402 westin com Your Company Name Location for equipment meeting room or booth Install Date amp Time Removal Date amp Time Your Name print Phone number you can be reached Company Address City State Zip Code Ethernet Drop with one IP address Will give you For the initial drop the Fee internet connection for one computer laptop is as follows 350 a day Please Circle one WIRED or WIRELESS 700 for 2 days and 750 for your duration 3 Days Additional IP Address Should you have more equipment that needs internet connections order an 100 f h iti LIP IP Address PER i
15. S Ocean Drive Hollywood FL 33019 Telephone 954 527 2515 Fax 954 458 9067 Direct Contact Michelle Pfefferkorn Direct Line 954 602 8946 Email mpfefferkorn eddhelms com NCCN 19 ANNUAL CONFERENCE MARCH 26 28 2014 WESTIN DIPLOMAT RESORT amp SPA HOLLYWOOD FLORIDA ELECTRICAL SERVICE INSTRUCTION AND INFORMATION FORM Order Online at www eddhelmstradeshows com You can create a Login and Password or place your order as a guest Enter Event ID 788QPJU Complete the Exhibitor Information fields and continue to the order form Order must be placed online no later than MARCH 12 2014 to secure the advanced rate The standard rate will apply to all orders received after that date Be sure you complete the online order through to the end and you receive an email confirmation If you receive an email stating Not Processed your order did not process Island Booths 208V amp higher and any special requests for the location of outlets other than the rear of the booth will require labor amp material charges A detailed layout on a grid or CAD drawing in PDF format showing special locations and orientation must be emailed to complete your order Send to mpfefferkorn eddhelms com If you are tax exempt in the State of Florida you must submit a copy of your Annual Resale Certificate or tax will be charged For questions and or further information please contact us at the number listed above Thank you
16. We prefer to work with Adobe Acrobat high resolution PDF files However we will also accept Files created on a Mac or Windows platform are equally acceptable Except Quark Express files created on a Mac those graphics must be sent as high resolution PDF files Whenever possible we prefer artwork saved as vector files which can be resized without losing resolution ALL vector files MUST have fonts converted to outlines or curves Any bitmapped or raster files such as tif bmp jpeg must be of sufficient resolution to print properly at the intended dimensions If uncertain as to requirements please consult us before sending files Files which have been created for web publication or logos which are scanned from letterheads are NOT accepted for large format digital printing We are not responsible for spelling mistakes on text or low resolution images sent by clients A fee applies for replacing the sign Color Matching Please provide a method for us to accurately reproduce the colors you require for your graphics Colors specified using the Pantone color matching system is the preferred method Sending Files Files which are not overly large can be sent by e mail If you have a FTP site we could download the file if you send the information we need Otherwise we would prefer files sent on a CD When preparing files please be sure to save all text as curves or outlines and or include all the fonts which you have used to create your fi
17. Wht Chrome Swivel Stool Blk Chrome Swivel Stool 30 Chrome Table Chrome Chrome Chair 30 Chrome Tall Bar Chrome Chrome Bar Stool Blue Black Chair Blue Black Bar Stool Red Black Chair Red Black Bar Stool 30 Wht Chrome Tall Bar White Chrome Bar Stool White Gelato Table 195 170 270 490 315 195 170 305 165 235 85 345 105 105 140 155 135 170 175 165 130 145 135 170 175 165 165 145 145 115 195 140 140 145 135 175 165 Grey Gelato Table Black Gelato Table Red Scoop Chair Grey Scoop Chair Black Scoop Chair White Scoop Chair 12x12x30 Black 12x12x36 Black 12x12x42 Black 12x12x30 Grey 12x12x36 Grey 12x12x42 Grey 18x18x36 Black 18x18x42 Black 18x18x36 Grey 18x18x42 Grey 24x24x42 Black 24x24x42 Grey 24x24x42 Black w Tray 24x24x42 White w Tray Martini Bar Martini Bar w Light Kit Cosmopolitan Bar Cosmo Bar w Light Kit Reception Counter Black Contour Reception Grey Contour Reception 42 h Computer Table 30 h Computer Table Parson Desk Refrigerator Coat Rack Black Mirror Literature Stand Silver Folding Lit Stand Black Folding Lit Stand Floor Lamp Off White 6 Maple Conf Table 8 Maple Conf Table 6 Mahogany Conf 8 Mahogany Conf 10 Mahogany Conf Tbl 6 Honey Oak Conf 6 Black Conf Table 8 Black Conf Table 10 Black Conf Table 6 Grey Conf Table 8 Grey Conf Table 36x60 Glass Table Frosted Glas
18. holidays will be charged overtime Type of Rate Price per CWT Total CWT Total Minimum charge 200 lbs 1CWT 100 lbs Warehouse Rate 125 40 per CWT x Showsite Rate 131 35 per CWT x OT Rate 164 20 per CWT x 20 Custom 12 2012 ass L Advancing the Standard of Cancer Care bz em INFORMATION NCCN 19 Annual Conference SHIPPING CONVENTION SERVICES SOUTH ap 6901 NW 26th AVENUE Westin Diplomat MIAMI FL 33147 Hollywood FL TEL 305 673 1123 FAX 305 673 8713 March 13 14 2014 WWW VISTACS COM Shipping Information What you should know As an exhibitor you are responsible for providing your carrier with proper delivery and pickup information for your materials both in advance and at showsite Please prepay all shipping charges Vista Convention Services South cannot accept or be responsible for collect shipments All shipments must be accompanied by a Bill of Lading Shipments received without receipts freight bills or specified unit counts UPS Federal Express personal vehicles etc will be delivered to the exhibitor s booth without guarantee of piece count or condition No liability will be assumed by Vista Convention Services South for such shipments Shipments without certified weight documents will be estimated by Vista Convention Services South This estimate will be binding on both parties and no adjustments will be made after the show closes Do not ship uncrated m
19. not be responsible for loss theft or disappearance of materials before they are picked up from exhibitors booth for reloading after the show Bill of Lading covering outgoing shipments which are furnished by Vista Convention Services South to exhibitor will be checked at time of actual pick up from booth and corrections made where discrepancies occur 4 Vista Convention Services South shall not be responsible for any loss damage or delay due to fire acts of God strikes lockouts or work stoppages of any kind or to any causes beyond its control 5 Vista Convention Services South liability shall be limited to the physical loss or damage to the specific article which 1s lost or damaged and in any event Vista Convention Services South maximum liability shall be limited to 30 per pound per article with a maximum liability of 50 00 per item or 1 000 00 per shipment whichever is less 6 Vista Convention Services South shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an exhibitor s materials which may make it impossible or impractical to exhibit same 7 The consignment or delivery of a shipment to Vista Convention Services South by an exhibitor or by any shipper to or on behalf of the exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set f
20. physical mounting of equipment to exhibit booths is prohibited Set up days are considered the 1st day of the rental period TAX EXEMPTION Florida state law mandates that you must provide a valid non expired tax exemption certificate for the State of Florida BEFORE any sales taxes are exempted CANCELLATIONS 7 day notice to be given to avoid a 50 charge of order total Any cancellations within 48 hours of delivery will be billed at full price Cancellations due to weather will be billed at full price LABOR Technician labor if required is subject to the prevailing hourly rate with a 5 hour minimum PSAV reserves the right to determine if labor is required On site additions are subject to additional labor and or delivery charges Fax this form to 954 456 3179 Attn PSAV Sales SIGNATURE as acceptance of this form in it s entirety DSAV Technology Meets Inspiration Rev20130129 DSAV Technology Meets Inspiration Credit Card Consent Security Deposit Form PSAV LOCATION NUMBER Property Name Credit Card Type American Express Discover MasterCard Visa Credit Card Number Expiration Date Cardholder s Name As it appears on credit card Cardholder Billing Address ZIP Code Cardholder email address Cardholder s Phone Number Customer Name Name as it should appear on the invoice Invoice Order Number s Customer PO If a PO is not provided use loc and Order
21. the ballroom level it must be ground supported Please contact our Rigging Manager Steve Ferrara sferrara psav com 954 602 8963 for more information SAV PRESENTATION SERVICES 2010 Audio Visual Services Group Inc dba PSAV Presentation Services All Rights Reserved Great Hall Level Rigging Point Charges 215 Daily rate per motor point Includes Prostar Hoist Ballroom Level Rigging Point Charges 65 Daily rate per rigging hang point Genie Super Towers Required 225 Daily rate PSAV CAD Design Fee 250 Original design additional charges will apply per revision Rigging Plot CAD Safety Review 250 Initial CAD approval Required for all non PSAV designed rigging plots additional charges will apply per revision Scissor lift rental 325 Daily rate 750 Weekly rate Scissor lift rental pricing is subject to availability and should be confirmed 14 days prior to your event ocissor lifts are required for the for PSAV provided riggers and available for show rental Poly Tak carpet protection is required for all events at the Westin Diplomat The amount of poly tak required will be determined by PSAV and if provided by PSAV a charge of 750 per 2000 sq ft roll will apply Labor Rates Monday Friday 7am 5pm 90 hr Monday Friday 5pm 12 midnight 135 hr Monday Sunday 12 midnight 7am 180 hr Saturday 7am 12 midnight 135 hr Sunday 7am 12 midnight 170 hr Holidays
22. 5 Chair Black Barcelona 31 Lx35 D x 33 H F 6 Ottoman Black Barcelona 24 L x 24 D x 17 H Melrose G 1 Sofa Red Swirl G 2 Chair Red Swirl G 3 Bench Red Swirl 8 LxA1 D x 30 H 40 L x 36 D x 30 H 61 21 0 17 Monte Carlo LOUNGE AREAS e H 1 Black Leather Sectional Loveseat H 2 Black Leather Sectional Corner 50 L x 38 D x 29 H 40 L x 40 D x 29 H H 3 White Leather Sectional Loveseat H 4 White Leather Sectional Corner 50 L x 38 D x 29 H 40 L x 40 D x 29 H Y JONNOT Contempo d A 1 y 1 1 i 1 1 Curved Sofa White Leather 1 2 Curved Bench White Leather 1 3 Round Ottoman White Leather 71 L x 34 D x 30 H 71 L x 34A Dx 17H 40 L x 40 D x 17 H n 4 Curved Sofa Black Leather 711 34 D x 30 H v lt La i gt NI 1 7 Cocktail Table Chrome amp Glass 45 x 32 D x 18 H 1 5 Curved Bench Black Leather 1 6 Round Ottoman Black Leather 71 34 D x 17 H 40 L x 40 D x 17 H M i A w C 1 8 End Table Chrome amp Glass E x 25 Diameter x 21 H ww a 1 9 White Leather Glove Chair 30 L x 30 D x 32 H LOUNGE AREAS J 3 Cocktail Table Havana 48 L x 24 D x 18 H J 6 Desk Chair Cherry 16 L x 18 D x 39 d bf J 9 Half Round Banquette 59 L x 29 D x 39 H Seat Height 17 H J 1 Sofa Havana Leather J 2 Chair Havana Leather 88 L x 38 D x 37 H 47 Lx38 D x37 H J 4 End T
23. A OU LVINO IdIQ NILSAM 461 NOON 4 HLOO GIINVN HOLISIHX D A INO S LNWAIWAIHS LOWIIG X LIS NO 610 TH HOOMATIOH 5566 SHOIAWAS NOLLNAANOD VISIA OU LVINO IdIG NILSAM TVANNYV 61 NOON 4 HLOO GIINVN YOLISTHX OL A INO S LNHIAdIHS LOWIG ALIS NO OL Custom 12 2012 A INO S LNAINdIHS LAC ALIS NO 610 TH JAINA 65666 STOIA DIS NOLLNAANOD V LSIA OU LVIAO IdIG NILSAM 461 NOON 4 HLOO HINVN HOLISIHX D A INO S LNAIWdTHS LOYNI ALIS NO 610566 TH HOOMATIOH JAINA 5566 SHOIAWAS NOLLNAANOD VISIA OU LVWOTdIC NILSAM TVANNYV W6T NOON 4 HLOO HINVN YOLISTHX OL A INO S LNAINdIHS LOWIG ALIS NO Conference SERVICES VALUE SERVICE SELECTION RATES ARE FOR THE ENTIRE SHOW Blackberry Handheld EXHIBITOR INFORMATION Please write clearly NCCN 19th Annual Conference Company Name March 13 1 5 2014 Billing Contact The Westin Diplomat Billing Address City State Zip IF ORDERED BY IF ORDERED AFTER LEAD RETRIEVAL SOLUTIONS 2 25 14 2 25 14 TOTAL Swiftium Handheld ONLINE Battery operated wireless handheld system with 475 00 495 00 built in scanner display qualifiers Leads available to exhibitor online ins
24. AY MARCH 14 2014 1 00PM 10 00PM Please note Freight not picked up by 7 30PM on FRIDAY MARCH 14 2014 will be re routed through the house carrier 4 Custom 12 2012 NCCN 19 Annual Conference PAYMENT amp CREDIT CARD I IKE JL AUTHORIZATION CONVENTION SERVICES SOUTH FORM 6901 NW 26th AVENUE MIAMI FL 33147 TEL 305 673 1123 FAX 305 673 8713 WWW VISTACS COM Advancing the Standard of Cancer Care Westin Diplomat Hollywood FL March 13 14 2014 Please complete the information requested and return payment in full with this form and your orders You may choose to pay by credit card check or bank wire transfer However we require your authorization to be on file with Vista Convention Services For your convenience we will use this authorization to charge your credit card for any additional charges incurred as a result of showsite orders placed by your representative for this event ORDER RECAP Standard Booth Furnishings amp Carpet Order Form ccccccccccccccsccceeeeeeeeeceeeeeeeeeseeeeeees Plush Booth Carpet Order Form VCS Modular Rental Unit Order Form Spectral Sins Order ER u ooh C lcanins Order DOT uuu u uu uu Estimated Labor Estimated Material Handling Order Form Subtotal Add 6 Sales Tax Net Amount due to V
25. All rental carpets are delivered clean to your booth space However during set up the carpet can become spoiled We suggest you order cleaning service at least once prior to show opening PAYMENT POLICY Payment in full of rental charges including applicable tax must accompany your advance order prior to Deadline Date to qualify for discount rates All orders received after deadline date or placed at the the Service Desk will be invoiced at standard rates Invoices must be settled at the Service Desk prior to show closing No telephone orders accepted CANCELLATION POLICY Items cancelled before the deadline date will be refunded at 50 NO REFUNDS AFTER DEADLINE DATE FULL PAYMENT MUST ACCOMPANY ORDER TOTAL ALL ITEMS ORDERED ATTACH TO ORDER RECAP amp CREDIT CARD AUTHORIZATION FORM ENTER TOTAL Company Name Booth Street Address Phone City State Zip Fax Ordered by Print or Type E Mail Signature Title MAIL OR FAX TO VISTA CONVENTION SERVICES SOUTH BEFORE DEADLINE DATE 10 Custom 12 2012 NCCN 19 Annual Conference VCS MODULAR Advancing the Standard of Cancer Care fl RENTAL UNITS CONVENTION SERVIC 6901 NW 26th AVENUE Westin Diplomat MIAMI FL 33147 DEADLINE DATE Hollywood FL TEL 305 673 1123 FAX 305 673 8713 FEBRUARY 26 2014 March 13 14 2014 WWW VISTACS COM VCS TableTop Unit contains Lit Header 70 x8 6 Draped Table White Foamcore or LIVCS 10G Unit
26. Chair Green Suede 48 L x24 Dx 17 H 24 Diameter x 21 H 32 L x 19 D x 17 H 32 L x 34 D x 32 H LOUNGE AREAS Laredo C 1 Sofa Black Leather C 2 Loveseat Black Leather C 3 Chair Black Leather 77 L x 34 D x 32 H 54 L x 34 D x 32 H 32 L x 34 D x 32 H PIN C 4 Oval Cocktail Table C 5 Round End Table C 6 Table Lamp Black amp Chrome Black amp Chrome 46 L x 23 Dx 18 H 23 Diameter x 20 H 22 H Bristol D 1 Sofa Grey Upholstery D 2 Loveseat Grey Upholstery D 3 Chair Grey Upholstery 77Lx33 Dx31 H 54 L x 33 D x 31 H 32 L x 33 D x 31 H D 4 Cocktail Table Black Cube D 5 Cocktail Table Black Cylinder D 6 End Table Black Cube 30 L x 30 D x 16 H 30 Diameter x 15 H 24 L x 24 D x 20 H South Beach E 1 Sofa White 77 Lx34 D x 32 H E 4 Sofa Red 77 L x 34 D x 32 H E 2 Chair White 53 L x 34 D x 32 H E 5 Chair Red 53 L x 34 D x 32 H E 3 Bench White 53 Lx27 Dx 16 H SVAYV 3JDN 1O 1 E 6 Bench Red 53 Lx27 Dx16 H E 7 Square Cocktail White amp Chrome 8 Rectangle Cocktail White amp Chrome 9 End Table White amp Chrome 31 L x 31 D x 15 H Barcelona 7 F 1 Chair Red Barcelona 311 35 D x 33 H F 2 Ottoman Red Barcelona 24 L x 24 D x 17 H 46 L x 23 Dx 11 H E A _ p E 4 7 ar F 3 Chair White Barcelona 311 35 D x 33 H F 4 Ottoman White Barcelona 24 L x 24 D x 17 H 20 L x 20 D x 19 H F
27. ERVICES VALUE SERVICE SELECTION National Comprehensive Cancer Network Lead Retrieval Custom Qualifying Questions To achieve the best return on investment at the NCCN Annual Conference you have the option of creating your own Custom Qualifying Questions for your equipment rental Capture your potential customer s interest in a specific product or service or indicate next step of action by a specific member of your team by creating Custom Qualifying Questions The following are our standard Qualifying Questions that come with your equipment rental Email Catalog Email Literature Email Quote Have Salesperson Call Schedule Demo Provide Samples Immediate Need Purchasing Manager Has Final Say Recommends OO ON Om Q FN For an additional fee see order form you can create 10 of your very own questions List your Custom Qualifying Questions below and include this page with your order form Yes No type questions of 30 characters or less _ _ _ ______ A gt rop Su 22222212 _ ja 8 NR 5 e JO 8 gt Company Name _ _ _ _ _ _ _ _ _ 004 Booth 1 Contact ______________________________________ Phone ____ _ _ _ _ _ _ _ 17850 NE 5 Avenue Miami Florida 33162 1008 www eddhelms com c o The Westin Diplomat Resort amp Spa 3555
28. H 30 Lx 14 D x 67 H SHELVING STORAGE Bookcase 48 Bookcase 72 Filing Cabinet 2 Drawer 36 L x 12 D x 48 H 36 L x 12 D x 72 H 15 Lx25 D x 29 H R 3 Grey R 5 Grey R 7 Grey R 4 Black R 6 Black R 8 Black Storage Cabinet 42 R 9 Filing Cabinet Black 4 Drawer 36 L x 18 D x 42 H R 12 Storage Cabinet Black 72 15 Lx 25 D x 52 H R 10 Grey 367 x 18 D x 72 H R 11 Black 18 1021440 5 1 Desk Natural amp Black S 2 Credenza Natural amp Black 60 L x 30 D x 29 H 60 L x 20 D x 29 H S 3 Desk Honey Oak S 4 Credenza Honey Oak 60 L x 30 D x 29 H 66 L x 20 D x 29 H S 5 Desk Mahogany S 6 Credenza Mahogany 60 L x 30 D x 29 H 60 L x 20 D x 29 H S 7 Desk Grey S 8 Credenza Grey 60 L x 30 D x 29 H 60 L x 20 D x 29 H 19 ACCENT Tradeshow amp Event Furnishings Catalina CABANA T 1 Corner Lounge T 2 Center Lounge 39 Lx3s5 Dx2ZIH 35 L x 35 D x 27 H T 3 Cocktail Table T 4 End Table 35 L x 35 D x II H 19 L x 19 D x 19H T 3C Cocktail Table w Cushion T 3G Cocktail Table w Glass lt e T Jam e Ze S P d Sy NS MP k E c3 e CX AX gt b e LU SBS 4 F p e H Ba k Pas x gt d E De bi L ec x 8 27 i J 2 lt I x t a WP et in ao et PEN N Se e n ka a Y Wach e ill e 55 1 wen 12 AE 20 VNVgHVO T 6 Small Backrest Section 50
29. ISTA Note Services taxable in the state of FL Indicate Payment Method Check Dated Amount Charge to 0 MasterCard O VISA Indicate L Personal Credit Card accout 1 Expiration Date PURCHASING CARD VISA amp MASTERCARD REQUIRES YOUR CUSTOMER CODE NUMBER American Express 1 Company Credit Card Cardholder s Name Print or Type Cardholder s Address City State Signature ALL ORDERS SUBJECT TO LIMITS OF LIABILITY AS SET FORTH ON FOLLOWING PAGE Company Name Booth Street Address Phone City State Zip Fax Ordered by Print or Type E Mail Signature Title MAIL OR FAX TO VISTA CONVENTION SERVICES SOUTH BEFORE DEADLINE DATE 3 Custom 12 2012 NCCN LIMITS OF 19 Annual Conference lt fr i LIABILITY amp Advancing the Standard of Cancer Care S JPY m L 2 CONVENTION Services souTH RESPONSIBILITY ap 6901 NW 26th AVENUE Westin Diplomat MIAMI FL 33147 Hollywood FL TEL 305 673 1123 FAX 305 673 8713 March 13 14 2014 WWW VISTACS COM Limits of Liability and Responsibility 1 Vista Convention Services South shall not be responsible for damage to be uncrated materials material improperly packed or concealed 2 Vista Convention Services South shall not be responsible for loss theft or disappearance of exhibitor s material after same has been delivered to exhibitor s booth 3 Vista Convention Services South shall
30. L Advancing the Standard of Cancer Care ae L a d CONVENTION SERVICES SOUTH CONT D ap 6901 NW 26th AVENUE Westin Diplomat MIAMI FL 33147 Hollywood FL TEL 305 673 1123 FAX 305 673 8713 March 13 14 2014 WWW VISTACS COM Shipping Instructions continued Shipping Outbound from Showsite All outbound shipments must be accompanied by an official show Bill of Lading You may obtain show bills of lading after reviewing your invoice at showsite When shipping to separate destinations a separate Bill of Lading is required for each destination All outbound shipments should be addressed labeled as follows FROM Your Company Name BOOTH SHOW NAME NCCN 19th ANNUAL CONFERENCE LOCATION WESTIN DIPLOMAT TO Shipping Address Once your shipment 1s packed and labeled return your show Bill of Lading to the Vista Convention services South Service Desk All Bill of Ladings must be turned in no later than 6 30PM on MARCH 14 2014 DO NOT LEAVE BILLS OF LADING IN YOUR BOOTH Failure to turn in your show bill of lading by the designated deadline may result in additional overtimes charges and or the rerouting of your materials Be sure to confirm pickup day s and time s with your selected carrier All outside carriers carriers other than UPS Tradeshow Freight Services must be checked in no later than 7 00PM on MARCH 14 2014 23 Custom 12 2012 NCCN 19 Annual Confe
31. S 30 HIGH IORI enn ee 236 90 306 95 2 x4 x 30 42 75 55 75 10 x30 0353 30 459 90 2 x6 a 51 00 66 50 J0X40 eee se odas ee rere EEUU 471 25 613 40 2 X9 x30 62 00 80 50 J qs MR 588 90 766 60 Circle color Blue Burgundy Gray Teal Red Purple Black Hunter Green UNDRAPED DISPLAY TABLES 42 HIGH 2 Xu 56 25 72 75 CUSTOM SIZE CARPET 2 X X47 63 75 82 75 Price includes installation to fit booth space protective covering and edges taped 2 X9 Xd u u u 75 00 97 75 INDICATE OVERALL DIMENSIONS ftx ft 100 sq ft minimum 2 75 sq ft 3 40 sq DRAPED RISERS Circle color Blue Burgundy Gray Teal Red Purple Black Hunter Green White Vinyl CVG lepus etes messen 41 00 53 50 CARPET PADDING GONE Stepen 61 00 68 50 INDICATE OVERALL DIMENSION fx ft 100 sq ft minimum 1 05 8 1 35 sq Raise amp Drape Package Table to 42 high 60 00 75 00 PAYMENT POLICY Payment in full of rental charges including applicable tax must accompany your advance order prior to Deadline Date to qualify for discount rates All orders received after deadline date or placed at the the Service Desk will be invoiced at standard rates Invoices must be settled at the Service Desk prior to show closing No telephone orders accepted CANCELLATION POLICY Items cancelled be
32. SDN Network Access Video 200 00 2350 001 distance calls directly to assigned i If a check was sent check box and include Make Checks Payable to The Westin Diplomat Resort amp Spa extension Payment Information Check Number If you would like to pay with a credit card please verify your email address here Once we receive your order we will send you an invitation to a secure website to enter your credit card data The email will come from eCCAuthorization starwoodhotels com The subject of the email will begin with eCredit Card Authorization Invitation THE WESTIN DIPLOMAT RESORT amp SPA PSAV is proud to serve as the exclusive Rigging provider for the Westin Diplomat Resort and Spa We are the B premier and largest entertainment rigging company in the world and look forward to providing our clients with the highest level of rigging expertise and service Please take full advantage of our extensive support resources including an intimate knowledge of the facility CAD design and drafting services a full inventory of scissors lifts boom lifts and crank towers as well as specialty rigging hardware for aerial acts signage and more Our 75 ton capacity CM Prostar hoists allow you to achieve maximum trim and at only 49 pounds will minimally impact your load limits versus a standard full size hoist PSAV is your full service rigging support and solutions pro
33. White Sofa White Chair White Bench Red Sofa Red Chair Red Bench White Square Ckt Table White Rectangle Ckt Table White End Table Barcelona Chair Red Barcelona Ottoman Red Barcelona Chair White Barcelona Ottoman White Barcelona Chair Black Barcelona Ottoman Black Red Swirl Sofa Red Swirl Chair Red Swirl Bench Black Sectional Loveseat Black Sectional Corner White Sectional Loveseat White Sectional Corner White Curve Sofa White Curve Bench White Round Ottoman Black Curve Sofa Black Curve Bench Black Round Ottoman Chrome Glass Ckt Table Chrome Glass End Table Wht Chrome Glove Chair Havana Sofa Havana Chair Havana Ckt Table Havana End Table Burgundy Chair Cherry Desk Chair Cherry Writing Desk Brass Lamp Wht Suede 1 2 Banquette White Suede Cube Black Leather Cube 24 Black Table 30 Black Table 36 Black Table 42 Black Table Black Euro Chair Jet Black Chair 24 Black Tall Bar Table 30 Black Tall Bar Table 36 Black Tall Bar Table Black Barstool Jet Black Bar Stool Mocha Stage Chair Black Tub Chair Grey Tub Chair Black Tulip Chair 30 Maple Table 36 Maple Table Maple Chrome Chair 30 Maple Tall Bar Table 36 Maple Tall Bar Table Maple Chrome Bar Stool 30 Black Chrome Table 36 Black Chrome Table Black Chrome Chair 30 Blk Chrome Tall Bar TI 36 Blk Chrome Tall Bar TI Black Chrome Bar Stool Blk Chrome Back Stool Black Glass Table Chrome Glass Table Black Black Chair Chrome Glass Tall Bar
34. able Havana J 5 Wingback Chair Burgundy 24 L x 22D x 22H 35 L x 36 D x 45 H J 7 Writing Desk Cherry J 8 Table Lamp Brass 48 L x 24 D x 30 H 28 H J 10 White Suede Cube J 11 Black Leather Cube 18 L x 18 D x 17 H 18 L x 18 Dx 18 H Table Black Textured Top K 1 24 Diameter Top x 29 H K 2 30 Diameter Top x 29 H K 3 36 Diameter Top x 29 H K 4 42 Diameter Top x 29 H Tall Bar Table Black Textured Top K 7 24 Diameter Top x 42 H K 8 30 Diameter Top x 42 H K 9 36 Diameter Top x 42 H Stage Chairs K 5 Chair Black Euro 22 Lx23 Dx28 H K 6 Chair Jet Black 16 L x 18 D x 31 H K 10 Bar Stool Black 21 x 20 D x 41 H K 12 Stage Chair Mocha Leather K 13 Chair Black Tub 28 L x 26 D x 32 H 25 x 25 D x 33 H K 11 Bar Stool Jet Black 16 L x 18 D x 42 H K 14 Chair Grey Tub 29 LX251 x33 H K 15 Chair Black Tulip 22 L x 19 D x 36 H SHIVHO 8 SA 1gVL Table Maple amp Chrome Laminant Top L 3 Chair Maple amp Chrome 1 1 30 Diameter Top 29 H 16 L x 18 Dx 31 H L 2 36 Diameter Top x 29 H TABLES amp CHAIRS w Ex Tall Bar Table L 6 Bar Stool Maple amp Chrome Maple amp Chrome Laminant Top 16 Lx 18 D x 42 H L 4 30 Diameter Top x 42 H 5 36 Diameter x 42 H Table Black amp Chrome Textured Top G Chay Blade Chrome L 7 30 Diameter Top x 29 H 16 L x 18 D x 31 H L 8 36 Diameter Top x 29 H a gt c Tall Bar Table L 12 B
35. ar Stool Black amp Chrome L 13 Bar Stool Chrome Back Black amp Chrome Textured Top 16 Lx 18 D x 42H 19 Lx 14 D x 42H L 10 30 Diameter Top x 42 H L 11 36 Diameter Top x 42 H 10 L 14 Table Black amp Glass 42 Diameter x 29 H 1 17 Tall Bar Table Chrome amp Glass 28 Diameter x 42 H L 20 Table Chrome 30 Diameter x 29 H L 22 Tall Bar Table Chrome 28 Diameter x 42 H L 15 Table Chrome amp Glass 36 Diameter Top x 29 H L 18 Wht amp Chrome Swivel Stool 15 Lx 15 Dx25 33 H L 21 Chair Chrome 24 L x 18 D x 29 H L 23 Bar Stool Chrome 20 L x 16 D x 39 H L 16 Chair Black 21 Lx 20 D x 28 H L 19 Blk amp Chrome Swivel Stool 15 Lx 15 Dx25 33 H SHIVHO 8 SA IdVvl1 11 TABLES amp CHAIRS M 1 Chair Black amp Blue 20 L x 2070 x 32 H M 3 Chair Black amp Red 20 x 20D x 32 H M 5 Tall Bar Table White amp Chrome Laminant Top 30 Diameter x 42 H Gelato Table 24 Diameter x 31 to 40 Adjustable Height M 7 White M 8 Grey M 9 Black M 2 Bar Stool Black amp Blue 20 L x 220 x 45 H Swivel M 4 Bar Stool Black amp Red 20 L x 22 D x 45 H Swivel M 6 Bar Stool White amp Chrome 17 Lx 18 D x 35 H Seat Height 25 31 Swivel Scoop Chair 17 L x 22 to 33 Adjustable Height M 10 Red M 11 Grey M 12 Black M 13 White Pedestal Black Pedestal Grey Pedestal Black Pedestal Grey N 1 12
36. aterial Handling Special Services Empty Storage Those exhibitors who elect to hand carry in one trip items into the exhibit hall without the assistance of Vista Convention Services South may acquire on site storage for empty containers based on the following rates 20 00 per carton and 30 00 per fiber case This service includes removing empties from your booth storing them during the show and returning them to your booth after show closing Please refer to the union regulations included in this manual Mobile Unit Spotting Exhibitors authorized by show management to bring a motorized vehicle into the exhibit hall will be required to hire Vista Convention Services South supervision services at the rate of 275 00 round trip per mobile unit A representative from Vista Convention Services South will escort each vehicle into and out of the exhibit facility to provide safe access and minimize liabilities Shipments Returned to Warehouse At the close of show for re forwarding or storage there will be an additional charge for shipments returned to our warehouse The initial and minimum fee is 50 00 up to the first 100 lbs For shipments over 100 Ibs a fee of 25 00 cwt on straight time and 30 00 cwt on overtime will apply Warehouse storage space 15 limited Please call our Customer Service Department at 305 673 1123 to confirm availability prior to show special Rates and Services Steel banding is available at 1 05 p
37. aterials to the warehouse Loose uncrated or unskidded materials will be accepted at showsite only Uncrated shipments received at showsite are charged at higher handling rates than crated skidded or otherwise self contained shipments Separate mixed van shipments between crated and uncrated Clearly identify the weights of each on the Bill of Lading Otherwise Vista Convention Services South will invoice the entire load at the uncrated rate and will be unable to adjust the charges later Select your carrier carefully Shipments received on vehicles that cannot be unloaded at the dock are considered special handling and are charged at higher rates All shipments for the show received either in advance or at showsite will be charged material handling by Vista Convention Services South Refer to the Material Handling Service and Rates Form All material handling rates are roundtrip and are based on incoming weights only Overtime charges may apply under some circumstances Please refer to the Material Handling Service and Rates Form If granted permission for early move in off target move in by show management and Vista Convention Services South the exhibitor is required to use Vista Convention Services South labor for booth installation Material Handling includes Storing your booth in our warehouse for up to 30 days in advance of the show Advance shipments only Delivering materials to your booth at showsite Removing empty conta
38. contains Custom Header 10 5 x117 Grey Vel l Vinyl a 3 Graphic Panels Custom Graphics Available 2 Arm Lights Price 500 00 Price 1 000 00 Optional Rental Accessories Qty Item Price Total O VCS G20 Side Rail each 107 10 Egeter 2 Custom Headers 10 5 x117 Extra Shelves 6 Graphic Panels Qty Item Price Total Panel Size 38 1 4 x87 4 Arm Light l Shelf amp 2 Brackets 50 00 Price 1 900 00 4 L Lockable Counters White only Qty Item Price Total 40 Lx42 Hx18 W 250 00 80 x 30 22 W 350 00 Custom units available Please call for pricing Sample pictures are All graphics must be sent per the graphic guidelines and of a 30 counter sized according to the dimensions stated above Header Copy PAYMENT POLICY Payment in full of rental charges including applicable tax must accompany your advance order prior to Deadline Date to qualify for discount rates All orders received after deadline date or placed at the the Service Desk will be invoiced at standard rates Invoices must be settled at the Service Desk prior to show closing No telephone orders accepted CANCELLATION POLICY Items cancelled before the deadline date will be refunded at 50 NO REFUNDS AFTER DEADLINE DATE ALL CHARGES SUBJECT TO SALES TAX 6 FULL PAYMENT MUST ACCOMPANY ORDER TOTAL ALL ITEMS ORDERED ATTACH TO ORDER RECAP amp CREDIT CARD AUTHORIZATION FORM ENTER TOTAL Com
39. e any concerns about your charges for inbound freight installation labor furniture or accessories please stop by the Exhibitor Service Desk Charges for these items may not be disputed after the show Additionally Vista Convention Services South is authorized to charge the exhibitor s credit card for any charges incurred following the show 1 e dismantle labor outbound overtime drayage charges etc In these circumstances Vista will charge the exhibitor s credit card on file and mail an invoice to the exhibitor outlining charges which were billed All charges payable in U S Funds only Checks cash Traveler s checks MasterCard VISA and American Express are accepted Telephone orders are not accepted Cancellation Policy Items cancelled before the deadline date will be refunded at 50 NO REFUNDS AFTER DEADLINE DATE Please Note All materials are on a rental basis for the duration of the show and remain the property of Vista Convention Services South 7 Custom 12 2012 NCCN STANDARD BOOTH 19 Annual Conference FURNISHINGS amp Advancing the Standard of Cancer Care ix CARPET ORDER CONVENTION SERVICES SOUTH FORM Mp 6901 NW 26th AVENUE Westin Diplomat MIAMI FL 33147 DEADLINE DATE Hollywood FL TEL 305 673 1123 FAX 305 673 8713 FEBRUARY 26 2014 March 13 14 2014 WWW VISTACS COM Rental price includes delivery to and removal from your booth QTY DISCOUNT STANDARD AMT QTY DISCOUNT STANDARD AMT
40. een intersections In addition to the pipe grid 1000 pounds can be hung per panel point to the structural steel Please see CAD drawing for pipe grid and steel locations Bridling is not permitted in the Great Hall All rigging attachments must be dead hung off of the pipe grid or the structural steel above the pipe grid he use of chain hoists is allowed on the Great Hall level PSAV is the exclusive provider of chain hoists for the Westin Diplomat Resort and Spa Diplomat Ballroom Level Standards All ballrooms have finished ceilings and the only rigging permitted is to the skyhooks The skyhooks are rated for 750 pounds dead load only meaning the use of motorized and manual chain hoists is not permitted The truss is set on crank towers loaded with lights audio video cranked to trim and then dead off No dynamic load may be applied to the skyhooks CHAIN HOISTS CANNOT BE USED ON THE POINTS Please refer to the CAD files for exact locations of the rigging points There is no access above the finished ceiling The supporting structure of this level is concrete Cable picks are not permitted due to the distance between points The truss should be run to the wall and cables dropped at the wall or desired location from the truss Aerial Acts Aerial acts in which performers are flown require special procedures and approvals These acts are possible to rig in the Great Hall If you wish to put on an aerial act on
41. en Tropicals UPS Freight Trade Show Services Accent Specialty Furniture 29 30 32 33 34 35 40 42 43 44 68 Custom 12 2012 NCCN 19 Annual Conference BOOTH PACKAGE amp Advancing the Standard of Cancer Care em E L EXHIBIT TIMES CONVENTION SERVICES SOUTH 6901 NW 26th AVENUE MIAMI FL 33147 March 13 2014 7 00AM 5 00PM Westin Diplomat Hollywood FL TEL 305 673 1123 FAX 305 673 8713 March 14 2014 7 00AM 1 00PM March 13 14 2014 WWW VISTACS COM Dear Exhibitor Vista Convention Services South is pleased to have been selected as the official service contractor for this exposition We recognize that your participation in this event is a vital part of your firm s marketing program and we want to do everything possible to make it profitable and rewarding for you All questions regarding the convention space assignments should be directed to NCCN 19th Annual Conference Jennifer Tredwell 275 Commerce Drive Suite 300 Fort Washington PA 19034 Tel 215 690 0274 Email tredwell nccn org All questions regarding shipping storage furniture and labor should be directed to Customer Service Vista Convention Services South 6901 NW 26th Avenue Miami FL 33147 Tel 305 673 1123 Fax 305 673 8713 Email vistasouth vistacs com All questions regarding electricity Audio Visual equipment telecommunications photography and floral for use in your b
42. er linear foot plus one half hour minimum labor UPS amp FEDEX Shipments A fee of 75 00 will apply for all UPS amp FedEx shipments going back to Vista Convention Services South Warehouse 26 Custom 12 2012 LEI TA TINVIIN AAV H L9C MN 1069 1 8 5 25 NOLLNTANOO VISIA OU 461 NOON 4 HLOO GIINVN HOLISIHX D OL WOW A INO S LNWAIWNdIHS MAS YOH IV AA LEI TA TIAVIIA AAV H L9C 1069 SWHOIATIS NOLLNHANOD VISIA TVANNV W6T NOON 4 HOLISIHX I OL WOW A INO S LNAINdIHS 6 Wd00 NI AVARIA AVINON INd0 8 FI S HOIVIA ON NINO S LELNHIAdIHS YOU LEI TA AAV H L9C 1069 1 8 5 25 NOLLNHIANOO VISIA OU 1461 NOON 4 IINVN YOLISIHX OL WOW A INO S LNWINdIHS 6 LEI TA TIAVIIA AAV H L9C MN 1069 SWHOIATIS NOLLNHANOO VISIA TVANNV W6T NOON 4 HLOO GIINVN YOLISTHX OL WOW A INO S LNAINdIHS 5 Custom 12 2012 27 610 TH JAINA 6666 STOIA DIS NOLLNAANOD V LSI
43. er the show PAYMENT POLICY CREDIT CARD INFORMATION MUST BE ON FILE FOR SET UP amp DISMANTLE LABOR ORDERS Company Name Booth Street Address Phone City State Zip Fax Ordered by Print or Type E Mail Signature Title CREDIT CARD ACCOUNT EXPIRATION DATE Ovisa O AMEX NUMBER CARDHOLDERS SIGNATURE CARDHOLDERS NAME MAIL OR FAX TO VISTA CONVENTION SERVICES SOUTH 18 Custom 12 2012 NCCN th 19 Annual Conference L UNION Advancing the Standard of Cancer Care e ech E i JURISDICTIONS CONVENTION SERVICES SOUTH pre 6901 NW 26th AVENUE Westin Diplomat MIAMI FL 33147 Hollywood FL TEL 305 673 1123 FAX 305 673 8713 March 13 14 2014 WWW VISTACS COM Union Jurisdictions Exhibit Labor Jurisdictions Union exhibit labor claims jurisdiction for the installing dismantling and cleaning of prefabricated exhibits and displays when this work is done by persons other than fulltime company personnel Labor may be employed by completion of labor forms enclosed in the exhibitor kit They are not required to put your products on display to open cartons containing your products nor to perform testing maintenance or repairs on your products If however you hire any laborer to assist you it should be through the Official Contractor Freight Handling Jurisdiction Vista Convention Services South has the responsibility of receiving and handling all exhibits material and empty c
44. ettering Please type desired copy below attach a separate sheet PAYMENT POLICY Payment in full of rental charges including applicable tax must accompany your advance order prior to Deadline Date to qualify for discount rates All orders received after deadline date or placed at the the Service Desk will be invoiced at standard rates Invoices must be settled at the Service Desk prior to show closing No telephone orders accepted CANCELLATION POLICY Items cancelled before the deadline date will be refunded at 50 NO REFUNDS AFTER DEADLINE DATE ALL CHARGES SUBJECT TO SALES TAX 6 FULL PAYMENT MUST ACCOMPANY ORDER TOTAL ALL ITEMS ORDERED ATTACH TO ORDER RECAP amp CREDIT CARD AUTHORIZATION FORM ENTER TOTAL Company Name Booth Street Address Phone City State Zip Fax Ordered by Print or Type E Mail Signature Title MAIL OR FAX TO VISTA CONVENTION SERVICES SOUTH BEFORE DEADLINE DATE 12 Custom 12 2012 NCCN th 19 Annual Conference GRAPHIC Advancing the Standard of Cancer Care e GUIDELINES CONVENTION SERVICES SOUTH Mp 6901 NW 26th AVENUE MESURE MIAMI FL 33147 DEADLINE DATE Hollywood FL TEL 305 673 1123 FAX 305 673 8713 MARCH 4 2014 March 13 14 2014 WWW VISTACS COM Graphic Guidelines We can accept graphic files created with the following programs Adobe Acrobat Professional 8 0 Adobe Illustrator CS3 Photoshop CS3 Quark Express 6 1 Adobe InDesign CS3
45. exhibitor will assume responsibility for payment EXHIBITING COMPANY NAME BOOTHZ CONTACT PERSON SIGNATURE CHECK ITEMS TO BE BILLED TO THIRD PARTY All Services Air Freight Audiovisual Booth Cleaning Material Handling In and Out I amp D Labor Rental Furniture and Carpet Signs Other Please specify THIRD PARTY S CREDIT CARD CHARGE AUTHORIZATION Information must be provided MasterCard Visa American Express Expiration Date Corporate Personal PURCHASING CARD VISA amp MASTERCARD REQUIRES YOUR CUSTOMER CODE NUMBER Cardholder s Signature Print Name Cardholder s Billing Address i i Country THIRD PARTY NAME CONTACT PERSON SIGNATURE SHOW SITE REPRESENTATIVE PHONE NUMBER FAX NUMBER Retain one copy for your files Attach the original to the PAYMENT AND CREDIT CARD CHARGE AUTHORIZATION form DISCOUNTED DEADLINE DATE TUESDAY FEBRUARY 26 2014 17 Custom 12 2012 NCCN 19 Annual Conference A LABOR ORDER Advancing the Standard of Cancer Care m K Z E FORM CONVENTION SERVICES SOUTH 6901 NW 26th AVENUE MIAMI FL 33147 DEADLINE DATE Westin Diplomat Hollywood FL TEL 305 673 1123 FAX 305 673 8713 FEBRUARY 26 2014 March 13 14 2014 WWW VISTACS COM Display Labor for Installation and Dismantling of Exhibits Das priy Straight Time Overtime 64 per hour 96 per hour One hour minimum per worker One hour minimum per worker Thereafter 1 2 hr
46. fficial Contractor must complete and sign this form It must be received at Vista Convention Services South no later than the Deadline Date shown above No extensions or exceptions will be granted after the published deadline 2 The Non Official Contractor must provide Vista Convention Services South with a valid and current Certificate of Insurance naming Vista Convention Services South as the Certificate Holder This certificate must be received no later than the Deadline Date shown above No extensions or exceptions will be granted after the published deadline 3 Failure to provide Vista Convention Services South with the above items 1 and 2 will result in said firms being required to hire installation and dismantling labor from Vista Convention Services South Non official contractors will be able to provide supervision only 4 All representatives of the Non Official Contractors must obtain an Exhibit Crew badge at Vista Convention Services South Labor Desk Exhibiting Firm Booth Authorized Name amp Title Authorized Signature Full Name of Non Official Contractor Complete Address City State Zip Code Phone Number Fax Number Non Official Contractor Show Site Representative Type of Service to Be Performed Retain one copy for your files 15 Custom 12 2012 NCCN LIMITS OF 19 Annual Conference lt fr i LIABILITY amp Advancing the Standard of Cancer Care e KR 7 ena 2 RESPONSIBILITY
47. fore the deadline date will be refunded at 50 NO REFUNDS AFTER DEADLINE DATE ALL CHARGES SUBJECT TO SALES TAX 6 FULL PAYMENT MUST ACCOMPANY ORDER TOTAL ALL ITEMS ORDERED ATTACH TO ORDER RECAP amp CREDIT CARD AUTHORIZATION FORM ENTER TOTAL Company Name Booth Street Address Phone City State Zip Fax Ordered by Print or Type E Mail Signature Title MAIL OR FAX TO VISTA CONVENTION SERVICES SOUTH BEFORE DEADLINE DATE 8 Custom 12 2012 NCCN 19 Annual Conference lt PLUSH BOOTH Advancing the Standard of Cancer Care em T CARPET CONVENTION SERVICES SOUTH ORDER FORM Mp 6901 NW 26th AVENUE Westin Diplomat MIAMI FL 33147 DEADLINE DATE Hollywood FL TEL 305 673 1123 FAX 305 673 8713 FEBRUARY 26 2014 March 13 14 2014 WWW VISTACS COM INCLUDES LABOR TO INSTALL AND REMOVE VISQUEEN COVER PLUSH BOOTH CARPET 28 OZ Orders MUST be received by the Deadline Date above to guarantee delivery Carpet Size X calculate to the next full foot 200 square feet minimum QTY TOTAL Square feet 200 square feet minimum 3 50 per sq ft L FRENCH BEIGE LI COLONY BLUE CHARCOAL GRAY BLACK I WHITE LI CREAM LINAVY CANCELLATION POLICY Items cancelled before the deadline date will be refunded at 50 NO REFUND AFTER DEADLINE DATE PAYMENT POLICY Payment in full of rental charges including applicable tax must accompany your Advance Order prior to Deadline Date to q
48. increments Thereafter 1 2 hr increments ST 8 00AM to 3 30PM OT Before 8 00AM and after 3 30PM Monday through Friday Monday through Friday and all hours on Saturday and Sunday ALL LABOR ORDERS RECEIVED AFTER THE ABOVE SPECIFIED DEADLINE DATE WILL BE CHARGED AN ADDITIONAL 25 PLEASE NOTE 8 00 AM is the only guaranteed starting time All the other orders will be filled as labor is available All labor must be signed in out at the Service Desk Exhibitors not checked in by their requested starting times are subject to a 1 hour minimum charge per man ordered unless we received written cancellation 24 hours prior to starting time Please indicate the type of labor requested PLAN A EXHIBITOR S SUPERVISION All work performed must be under the supervision of the Exhibitor No Men Date Time Approx Hours Set up Dismantle PLAN B VISTA CONVENTION SERVICES SUPERVISION Hourly rate plus 35 Supervision Charge Minimum 35 00 Name of Carrier Crates Cartons Skids Shipped to Warehouse Showsite Display Includes Carpet Vista s Rental Carpet SET UP DIAGRAMS MUST BE INCLUDED WITH LABOR ORDER PLAN B VISTA SUPERVISION After Dismantle Return Display To Shipping Address VIA Vista shall not be responsible for damage loss or theft of display installed and or dismantled under our Supervision Vista shall not be responsible for loss theft or disappearance of materials before they are picked up from exhibitor s booths for reloading aft
49. iners from your booth storing them for the duration of the show then returning them to your booth at close of the show Moving packed and labeled materials from your booth to the dock area at close of show and reloading them on designated vehicles based on information provided on your showsite Bill of Lading Material Handling does not include Labor and or equipment for uncrating unskidding assembling position leveling dismantling recrating and reskidding machinery and or equipment for exhibitors Additional labor to accomplish these tasks may be ordered from the various labor order forms enclosed Scheduling any carrier for pick up or delivery of your materials if other than the official show carrier s 21 Custom 12 2012 NCCN 19 Annual Conference T SHIPPING Advancing the Standard of Cancer Care 7 P lt L _ a INSTRUCTIONS CONVENTION SERVICES SOUTH ap 6901 NW 26th AVENUE Westin Diplomat MIAMI FL 33147 Hollywood FL TEL 305 673 1123 FAX 305 673 8713 March 13 14 2014 WWW VISTACS COM Shipping Instructions Freight Handling Services Vista Convention Services South is prepared to receive your shipment either in advance at our local warehouse or directly at the exhibit site You may ship via the carrier of your choice Rates are based on the incoming weight of shipments For rate information see the MATERIAL HANDLING SERVICE AND RATES order form Vista Convention Services South must ha
50. ing the practices of any ex hibitor All questions originated by labor are to be expressed only to Vista Convention Services South and or the Exhibit Manager Exhibitors are asked to refrain from voicing labor complaints directly to craft personnel Any questions regarding contract labor should be directed to the Exhibit Manager or Vista Convention Services South 19 Custom 12 2012 NCCN 19 Annual Conference lt MATERIAL gt HANDLING Advancing the Standard of Cancer Care Kam ech CONVENTION SERVICES SOUTH SERVICES amp RATES 6901 NW 26th AVENUE MIAMI FL 33147 DEADLINE DATE Westin Diplomat Hollywood FL TEL 305 673 1123 FAX 305 673 8713 MARCH 5 2014 March 13 14 2014 WWW VISTACS COM Material Handling Services amp Rates Rates include all labor and equipment required to unload shipment store up to 30 days in advance at the warehouse address deliver to booth handle empty containers to and from storage and remove shipment from booth for reloading onto outbound carriers Please note 200158 minimum for this service Crated and or Skidded Floor Load Shipments including Special Handling These shipments include ground loading side door loading constricted space loading designated piece load ing or stacked shipments All freight received at the warehouse and or showsite that must be moved in or out of your booth before 8 00AM or after 3 30PM on weekdays or anytime on Saturday Sunday or
51. ions to the ceiling or supporting structure of the Hotel must be made by PSAV riggers Flown equipment may only be moved by PSAV riggers PSAV will not dead hang items over 100 pounds or over 10 in length with a scissor lift PSAV provided crank towers or chain hoists must be used All rigging hardware truss or other structures must meet OSHA ANSI specifications for overhead use Nuts and bolts must be rated Wire rope clips eyebolts and other hardware must be forged and or rated for overhead use Structural engineering documents are required for custom built truss and other structures A steel safety is required on each item hanging from the truss as well as a backup for synthetic slings There is no rigging allowed from the air wall tracks anywhere in the building All flown signage or equipment in a public area or meeting space must trim at least 8 off the floor Additional weight cannot be applied on flown equipment after riggers leave the room Any rigging modifications performed without the supervision of PSAV riggers will be subject to fines a 2 rigger minimum call and possible shut down until such changes are inspected and approved by PSAV all at the expense of the group or production company responsible A scissors lift is required for all rigging calls at the hotel PSAV has lifts on site and available for rent The on site scissor lifts are the only lifts that can be used at The Westin Diplomat oince scissors lifts are n
52. ities Online resources 24 7 shipment tracking provides real time visibility Electronic bills of lading streamline shipment processing Visit us al upsfreight com tradeshow or call 800 988 9889 Copright United Parcel Service af America inc UPS the UPS brandmark and the calor brown am trademarks af United Parcel Senice America inc All nghi reserved 0197056 3 07 P ACCENT Tradeshow amp Event Furnishings 22 e 22 7 57 On Service 9 24 7j 27 On ejerce x www GetAccent com JALINAN INOISOD uw A 1 Sofa Black Suede A 2 Loveseat Black Suede A 3 Chair Black Suede 83 Lx 3270 x 32 H 59 L x 32 D x 32 H 39 L x 32 D x 32 H ni LOUNGE AHEAS d d e A 4 Bench Black Suede A 5 Cocktail Table Nickel amp Glass A 6 End Table Nickel amp Glass 61 Lx20 D x 17 H 52 Lx31 Dx 19 H 26 Diameter x 22 H A 7 Corner Black Suede A 8 Center Black Suede A 9 Half Ottoman Black Suede 33 L x 33 D x 28 H 31 x 33 D x 28 H 72 Lx 36 D x 18 H SVAYV ADNNIO 1 A 10 Cocktail Table Black amp Glass A 11 End Table Black amp Glass 48 Lx 24 D x 17 H 21 21 D x 21 H A 12 Floor Lamp Black 72 H Newport B 1 Sofa Tan Suede B 2 Loveseat Tan Suede B 3 Chair Tan Suede 9 L x 34 D x 32 H 54 L x 34 D x 32 H 32 L x 34 D x 32 H B 4 Cocktail Table Natural B 5 End Table Natural B 6 Ottoman Green Suede B 7
53. le with a maximum liability of 50 00 per item or 1 000 00 per shipment whichever is less Vista Convention Services South shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an exhibitor s materials which may make it impossible or impractical to exhibit same The consignment or delivery of a shipment to Vista Convention Services South by an exhibitor or by any shipper to or on behalf of the exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set forth Rates are based on incoming weight only All weights are rounded off to the next 100 weight Each shipment received is considered separately Freight handling charges are the responsibility of the exhibitor Exhibitors are urged to carry all risk floater insurance covering their materials against damage loss and all other hazards from the time shipment is made prior to the show until shipments are received back after the show This can generally be done by adding riders to existing insurance policies often at no additional cost Empty container labels will be available at the Service Desk Affixing the labels 1s the sole responsibility of the exhibitor or his representative Vista South assumes no responsibility for removal of containers with old Empty labels mislabeled or valuables sto
54. les true or open type font only If you have any questions please contact us before sending your files Forward any graphics to our office Vista Convention Services South 6901 NW 26th Avenue Miami FL 33147 Tel 305 673 1123 Fax 305 673 8713 Email vistasouth vistacs com 13 Custom 12 2012 NCCN 19 Annual Conference An SHOWCASE Advancing the Standard of Cancer Care Ka ORDER FORM CONVENTION SERVICES SOUTH 6901 NW 26th AVENUE Westin Diplomat MIAMI FL 33147 DEADLINE DATE Hollywood FL TEL 305 673 1123 FAX 305 673 8713 FEBRUARY 26 2014 March 13 1 4 2014 WWW VISTACS COM Showcases FULL VISION HALF VISION QUARTER VISION The above Counter Cases are 38 High 20 Deep Light and Locks Electrical Outlet NOT included Regular Wall Case 84 High See through Wall Case 84 High Both cases 18 Deep Adjustable Glass Shelves Glass Sliding Doors amp Light Walnut Finish Electrical Outlet NOT included Please indicate your requirements Quantity Type of Showcase Price Each Amount 26 Full Vision 396 75 26 Half Vision 396 75 6 Quarter Vision 396 75 o Regular Wall Case 447 75 111167 See through Wall Case 566 50 Please note All showcase orders received after the deadline date will be charged an additional 30 Rental price includes delivery to and removal from your booth space PAYMENT POLICY Payment in full of rental charges including applicable
55. ll Material and Plants are made available on a rental basis Items missing from booth upon pick up are the responsibility of the exhibitor and will be additionally charged The availability of such items is subject to season and geography Availability and color of plants are not guaranteed if not ordered seven 7 days prior to show date Orders are not valid until confirmed via fax by Jeren Tropicals Inc Price includes Delivery Plants Containers and Removal ALL ORDERS ARE TO BE PAID IN FULL BEFORE DELIVERY PLEASE FAX OR EMAIL YOUR ORDER THANK YOU FOR YOUR BUSINESS Simplified shipping solutions Inbound to the show Contact with a trade show specialist provides the right solution tor moving your exhibit to and trom the show well before it begins Advance warehousing streamlines the shipping process prior to shows and ensures priority delivery to the show toor Round the clock tracking capabilities give vou real time information on exhibit materials and your booth Outbound from the show On site UPS representatives advise on freight and package transportation options Our tull range of freight and package services includes ground or air service as well as guaranteed and time definite urgent services Coordinated package and freight pickups at the show help get vou to the airport on time Contact Trade Show Services at 800 988 9889 or via email at tradeshow upstreight com A complete range of
56. n a Delivered units must be returned to the LAT Service Desk by exhibitor at the end of the event All equipment must be picked up from the LAT service desk unless delivery option is chosen Client not be responsible for any equipment damage if chosen L AT will backup client s leads as extra security when terminal is returned at the end of the event 9 3 Total LAT LAT Conference Services Submit Order Form and Payment To Rental Payment is Due in Advance Jeff J Olszewski Rental Payment MAM AMEX LAT Conference Services 7710 White Ash Street Orlando FL 32819 407 248 0046 407 233 143 6 fax Card holder amp signature represents above company or companies OPTIONAL Custom Qualifying Questions 65 00 jeff LATConferenceServices com Authorized Signature LATConferenceServices com authorize this credit card to be used as payment for this contract Rental rates are based on the entire show including setup day Customer is responsible for all loss or damage to equipment All orders are subject to LAT standard terms and conditions A company representative MUST be present upon delivery and pick up or additional fee may apply 10096 cancellation fee may apply for orders cancelled up to 10 days before the show Any items cancelled on site will be charged 10096 cancellation fee Prices subject to availability Drayage union handling fees are not included Conference S
57. ooth should be directed to the appropriate service contractor shown within Included in this service kit are order forms for various items you may require for your exhibit Vista forms are to be returned to our office and the others to the specific contractor who is providing the service Please review and submit your order forms as early as possible Your booth is equipped with the following inventory Additional equipment is available on the forms enclosed 10x10 Booths 8 High Back Drape Black 1 77x 44 ID Sign 3 High Siderail Black 1 Wastebasket 1 6 Draped Table Black 2 Chairs Table Tops 1 6 Draped Table Black 1 77x 44 ID Sign 2 Chairs 1 Wastebasket Please note The exhibit floor is carpeted 3 Custom 12 2012 NCCN 19 Annual Conference EXHIBIT AREA gt MI INSTALLATION Advancing the Standard of Cancer Care 7 If m VICES SOUTH amp DISMANTLE ap 6901 NW 26th AVENUE Westin Diplomat MIAMI FL 33147 Hollywood FL TEL 305 673 1123 FAX 305 673 8713 March 13 14 2014 WWW VISTACS COM Exhibit Area Installation amp Dismantle Set up Date amp Times WEDNESDAY MARCH 12 2014 11 00AM 4 30PM All prefabricated displays must be set and empty crates tagged for storage by 3 30PM on WEDNESDAY MARCH 12 2014 Exhibit Dates amp Times THURSDAY MARCH 13 2014 7 00AM 5 15PM FRIDAY MARCH 14 2014 7 00AM 1 10PM Dismantle Date amp Times FRID
58. oposed rigging plot Kevin Keogh Director Sales PSAV Presentation Services Westin Diplomat Resort amp Spa 3555 South Ocean Drive Hollywood FL 33019 Direct 954 602 8970 SAV Fax 954 456 3179 PRESENTATION SERVICES Visit us on the Web 2010 Audio Visual Services Group Inc dba PSAV Presentation Services All Rights Reserved JEREN TROPICALS INC 11400 ORANGE DRIVE DAVIE FL 33330 TELEPHONE 954 424 1114 FAX 954 424 1994 ORDERS IERENTROPICALS COM Show Name Location Quantity Prices Total _ 2 3 GREEN PLANT 34 00 _ _ 4 5 GREEN PLANT 44 00 1 I 6 7 GREEN PLANT 64 00 _ 8 9 GREEN PLANT 94 00 BEEN POTTED MUMS Choose Color 24 00 _ White Yellow Bronze Lavender __ _ SEASONAL FLOWERING PLANT 24 00 _ BROMELIAD 34 00 2 ORCHID PLANT 44 00 _ _ BOSTON FERN 24 00 _ FLORAL ARRANGEMENTS CHECK ONE 2011 450 00 75 00 100 00 2020 TROPICAL SEASONAL HEI GHT WI DTH Sales Goin PLEASE CALL OUR DESIGNER FOR ADDITI ONAL BOOTH DECOR Total Delivery Date Show Date _ Removal Date __ Exhibitor Name Booth _____________ Dog SOP SO OE SPA Disa City eee State 2 Contact Name _________ Phone Payment Method Check Visa Master Card American Express Discover __ of Card Holder Sign nt Card Number 22112 Expiration Date RENTAL POLICIES A
59. orth 6 Custom 12 2012 NCCN 19 Annual Conference PAYMENT Advancing the Standard of Cancer Care Lx em E POLICIES CONVENTION SERVICES SOUTH ap 6901 NW 26th AVENUE Westin Diplomat MIAMI FL 33147 Hollywood FL TEL 305 673 1123 FAX 305 673 8713 March 13 14 2014 WWW VISTACS COM Payment Options We offer three convenient ways for you to pay for furniture and carpet rentals material handling signs and other services provided by Vista Convention Services South in our role as the Official Contractors for this show 1 All checks must be in U S funds drawn on a U S bank 2 Advance Payment by Company Check Attach check to order forms Additionally although you may choose to pay by company check or cash for charges incurred at show site we require your signed Payment and Credit Card Charge Authorization Form to be on file with Vista Convention Services South in advance to guarantee payment Please make all checks payable to Vista Convention Services South 3 Wire Transfer in U S Funds Bank information call Vista Convention Services South 305 673 1123 or e mail vistasouth vistacs com Wire transfers must be initiated and confirmed at least two weeks before move in Wire transfers must include the show name company name and booth number Due to various processing fees we incur from banks clearing wire transfers into our accounts Vista Convention Services South will charge the following fees
60. ossible will result in a Special Handling assessment Side Door Load Unload Shipments that cannot be accessed from the rear of the trailer Constricted Space Load Unload Trailers loaded high and tight shipments that are loaded In such a manner as to not be readily available freight down one side of a trailer that must be bypassed to reach targeted freight gt Designated Piece Load Driver with tape measure who requires loading crew to bring multiple pieces of freight to rear of trailer to select next piece having to unload and reload to fit etc Stacked Shipments Shipments loaded in such a manner as to require items to be removed to ground level for delivery to booth Loose items stacked on top of crates and or pallets constitute special handling gt Mixed Shipments Multiple shipments delivered together without shipment integrity pieces for separate shipments that are loaded mixed throughout the delivery vehicle such as UPS FedEx DHL USPS gt Improper delivery receipts Shipments that arrive without individual bills of lading such as UPS FedEx DHL and USPS 25 Custom 12 2012 NCCN 19 Annual Conference lt fr i SINAI o Advancing the Standard of Cancer Care t JPY em 11 CONVENTION SERVICES SOUTH SERVICES pre 6901 NW 26th AVENUE Westin Diplomat MIAMI FL 33147 Hollywood FL TEL 305 673 1123 FAX 305 673 8713 March 13 14 2014 WWW VISTACS COM M
61. ot designed or permitted by OSHA or the manufacturer to pick up large looms of cable any cable picks with more than 4 multi cables must have a motorized cable bridge Please note that this applies to Great Hall only no cables may be picked point to point on the ballroom level In accordance with OSHA standards any scissor lift operator other than PSAV riggers must present documentation verifying that they have been trained in the safe use of aerial work platforms scissors lifts Under no circumstances may a person be suspended by walk or climb upon any point or supporting structure attached to the ceiling C M Prostar Hoist 2005 Model 21275 3 ph 30 lift 8 per min Total weight 49165 including chain C e 1000165 lifting capacity Fits inside 12 box truss Motion Labs Pin control system Custom case protects hotel carpet from chain lube PONV PRESENTATION SERVICES _ PROSTAR EU _ e PROSTAR 21 e 2010 Audio Visual Services Group Inc dba PSAV Presentation Services All Rights Reserved w 4 EW hs SRA T A b P ye IZN mmm AS AO 4 94 O SN API u e E h J MEE TZ i mi di ENS Technology Meets Inspiration v 17 A Kor VLA _ 31 n Ha Sh HEN vd GET IN Pl ed D Lex L IH Mt II
62. pany Name Booth Street Address Phone City State Zip Fax Ordered by Print or Type E Mail Signature Title MAIL OR FAX TO VISTA CONVENTION SERVICES SOUTH BEFORE DEADLINE DATE 11 Custom 12 2012 NCCN 19 Annual Conference SPECIAL SIGNS 111 6 CONVENTION SERVICES SOUTH 6901 NW 26th AVENUE MIAMI FL 33147 TEL 305 673 1123 FAX 305 673 8713 WWW VISTACS COM Advancing the Standard of Cancer Care Westin Diplomat Hollywood FL March 13 14 2014 DEADLINE DATE MARCH 4 2014 PRICES BASED ON BLOCK LETTERS BLACK VINYL LETTERING ON WHITE SHOWCARD 10 WORDS OR LESS Vinyl Digital Printed Quantity Size Prices Prices Amount P x 11 30 00 55 00 7 44 35 00 60 00 11 x 14 45 00 70 00 14 x 22 50 00 75 00 22 x29 75 00 100 00 28 x 44 105 00 130 00 1 Over 10 words add 2 35 per word 2 Colored showcard and each change in color in copy will be quoted upon request 3 Easel back applied to sign add 7 50 4 PRICES WILL BE QUOTED ON ALL SPECIAL WORK digital graphics logo s special fonts etc 5 NOGUARANTEED DELIVERY TIME ON ORDERS PLACED AT SHOW SITE 6 ORDERS AFTER DEADLINE ADD 20 7 Please utilize one of the following programs Adobe Acrobat Professional 8 0 Adobe Illustrator CS3 Photoshop CS3 Quark Express 6 1 or Adobe InDesign CS3 For further details refer to the Graphic Guidelines page Color of Color of Vertical Horizontal Background L
63. rates for a fee as published on the enclosed Material Handling page It 1s their responsibility to manage docks and schedule vehicles for the smooth and efficient move in and move out of the exhibition Vista Convention Services South will not be responsible however for any materials they do not handle Vista Convention Services South will have complete control of the loading dock at all times If you wish to unload or load you must report to the Vista Convention Services South Service Desk Do not proceed to the docks until told to do so Vehicle must not be left to unattended at the loading areas Any unattended vehicles will be towed away at owner s expense The Fire Marshal absolutely prohibits the storage of empty containers in the exhibit hall Arrangements are available with Vista Convention Services South to store empty crates Please refer to the Material Handling and Shipping Information pages for more information Gratuities Tipping is expressly prohibited This includes such practices as giving money merchandise or other special consideration for ser vices rendered Do not give coffee breaks other than mid morning and mid afternoon when the union has a paid break Any attempt to solicit a gratuity by an employee for any service should be reported immediately to the Exhibit Manager and Vista Convention Services South In General Craftsmen at all levels must be instructed to refrain from expressing any grievances or directly challeng
64. red inside containers while containers are in storage Outbound shipping labels and bills of lading will be available at the Service Desk Exhibitor or his her representative must pack and label their exhibit material and turn in bill of lading for each shipment at the Service Desk before leaving the show Vista will route all shipments unless a designated carrier has been assigned If the designated carrier fails to pick up by the removal date of the show Vista South reserves the right to route exhibit material by an alternate carrier As a result of re routing or handling no liability will be assumed by Vista South 24 Custom 12 2012 NCCN 19 Annual Conference Wi 5 Advancing the Standard of Cancer Care Fr tmm INFORMATION CONVENTION SERVICES SOUTH ap 6901 NW 26th AVENUE Westin Diplomat MIAMI FL 33147 Hollywood FL TEL 305 673 1123 FAX 305 673 8713 March 13 14 2014 WWW VISTACS COM Important Freight Information Definition of Special Handling Shipments that are loaded in such a manner as to require additional labor to unload sort and deliver Vista Convention Services South uses the following definitions in assessing Special Handling surcharges for material handling 5 Ground Load Unload Vehicles that are not dock height preventing the use of loading docks such as U Hauls flat bed trailers double drops etc Situations where dock utilization is not p
65. rence lt LIMITS OF Advancing the Standard of Cancer Care p R LIABILITY CONVENTION SERVICES SOUTH ap 6901 NW 26th AVENUE Westin Diplomat MIAMI FL 33147 Hollywood FL TEL 305 673 1123 FAX 305 673 8713 March 13 14 2014 WWW VISTACS COM Limits of Liability Vista Convention Services South shall not be responsible for damage to uncrated materials material improperly packed or concealed damage Vista Convention Services South shall not be responsible for loss theft or disappearance of exhibitor s material after same has been delivered to exhibitor s booth Vista Convention Services South shall not be responsible for loss theft or disappearance of materials before they are picked up from exhibitor s booth for reloading after the show Bill of lading covering outgoing shipments which are furnished by Vista Convention Services to exhibitor will be checked at time of actual pick up from booth and corrections made where discrepancies occur Vista Convention Services South shall not be responsible for any loss damage or delay due to fire Acts of God strikes lockouts or work stoppages of any kind or to any causes beyond its control Vista Convention Services South s liability shall be limited to the physical loss or damage to the specific article which 1s lost or damaged and in any event Vista Convention Services South s maximum liability shall be limited to 30 per pound per artic
66. s Table 42 Honey Table 42 Mahogany Table Leather Executive Chair Mesh Executive Chair Wht Leather Exec Chair Blk Leather Exec Chair Blk Jr Executive Chair Grey Jr Executive Chair Black Sled Chair ACCENT Tradeshow amp Event Furnishings 3438 Maggie Blvd Orlando FL 32811 Phone 407 648 7474 895 1 060 820 950 225 370 370 215 195 215 195 110 140 120 160 160 85 Please fax order to 407 648 2542 v012 1 405 Grey Sled Chair Blk Chrome Breuer Chair Gry Chrome Breuer Chair Black Drafting Stool Grey Drafting Stool Black Secretarial Chair Grey Secretarial Chair Black Etagere Chrome Etagere 48 Grey Bookcase 48 Black Bookcase 72 Grey Bookcase 72 Black Bookcase 2 Dr Grey File Cabinet 2 Dr Black File Cabinet 4 Dr Black File Cabinet 42 Grey Storage Cabinet 42 Black Storage Cabinet 72 Black Storage Cabinet Natural Black Desk Natural Black Credenza Honey Executive Desk Honey Credenza Mahogany Desk Mahogany Credenza Grey Executive Desk Grey Credenza CATALINA Corner Lounge Center Lounge Cocktail Table Cocktail Table w Cushion Cocktail Table w Glass End Table BARBADOS Small Backrest Section Large Backrest Section Curve Section End Section End Section w Cushion End Section w Glass ANTIGUA Corner Lounge Center Lounge Right Arm Lounge Left Arm Lounge Lounge Chair Cocktail Table End Table MONTEGO Cabana Lounge Cabana Ottoman Cabana Glass Table Cabana Chair 155
67. tax must accompany your advance order prior to Deadline Date to qualify for discount rates All orders received after deadline date or placed at the the Service Desk will be invoiced at standard rates Invoices must be settled at the Service Desk prior to show closing No telephone orders accepted CANCELLATION POLICY Items cancelled before the deadline date will be refunded at 50 NO REFUNDS AFTER DEADLINE DATE ALL CHARGES SUBJECT TO SALES TAX 6 FULL PAYMENT MUST ACCOMPANY ORDER TOTAL ALL ITEMS ORDERED ATTACH TO ORDER RECAP amp CREDIT CARD AUTHORIZATION FORM ENTER TOTAL Company Name Booth Street Address Phone City State Zip Fax Ordered by Print or Type E Mail Signature Title MAIL OR FAX TO VISTA CONVENTION SERVICES SOUTH BEFORE DEADLINE DATE 14 Custom 12 2012 NCCN 19 Annual Conference Advancing the Standard of Cancer Care l ae C ONTR ACTORS CONVENTION SERVICES SOUTH Mp 6901 NW 26th AVENUE Westin Diplomat MIAMI FL 33147 DEADLINE DATE Hollywood FL TEL 305 673 1123 FAX 305 673 8713 FEBRUARY 26 2014 March 13 14 2014 WWW VISTACS COM Intent to Use Non Official Contractors A Non Official Contractor is Any individual who is not a full time permanent employee of an exhibiting firm who 1s providing a service to an exhibitor on site at the convention facility and does not represent one or more of the official contractors 1 Exhibitors who choose to use a Non O
68. tem If you choose to bring in your own hub to supply additional connections charge of 100 for additional internet feed will still apply Also a charge of 200 will be incurred for the properties hubs not returned at the end of the event TELECOM NEEDS In House calls can be made and received with any of the phone lines assigned Types of Phone Lines Standard Advanced Pop Up House Phone included Quantity Rates Rates Total Please Note In House phone line Outgoing Advanced Rates Apply when On Foca ane 200 tali Gan 75 00 100 00 the order is placed 7 or more days be used as credit card line as wall in advance to event Long Distance Line Outgoing Pop Up Rates apply when the Only Local and long distance 150 00 200 00 Calls order is placed within the 7 or less days advance to the event Analog Phone with Direct amp Inward Dialing Incoming and Outgoing Can make and receive local 800 and long distance calls 200 00 250 00 directly to assigned extension Can also be used as a fax Polycom Conference Phone with 200 00 250 00 Additional Equipment Usage Charges vary based on length of call area called and amount of calls made Estimated Total for this order tax not yet applied Direct amp Inward Dialing Incoming and Outgoing Can make and receive local 800 and long Simple Speaker Phone 55000 75 00 Polycom Conference Phone 200 00 25000 I
69. ualify for Discount Rates All orders received after Deadline Date and placed at the Service Desk will be inoviced at standard rates Invoices must be settled at the Service Desk prior to Show closing No telephone orders accepted SUBJECT TO SALES TAX 6 FULL PAYMENT MUST ACCOMPANY ORDER TOTAL ALL ITEMS ORDERED ATTACH TO PAYMENT amp CREDIT CARD AUTHORIZATION FORM ENTER TOTALS Company Name Booth Street Address Phone City State Zip Fax Ordered by Print or Type E Mail Signature Title MAIL OR FAX TO VISTA CONVENTION SERVICES SOUTH 9 Custom 12 2012 NCCN 19 Annual Conference BOOTH CLEANING Advancing the Standard of Cancer Care d 22 CONVENTION SERVICES SOUTH 6901 NW 26th AVENUE MIAMI FL 33147 DEADLINE DATE Hollywood FL TEL 305 673 1123 FAX 305 673 8713 FEBRUARY 26 2014 March 13 14 2014 WWW VISTACS COM Westin Diplomat BOOTH CLEANING RATES Please indicate your requirements L Daily Vacuuming 32 per sq ft Once Vacuuming before initial opening 37 per sq ft O SCE VCC REIR nuyu EE Rates available upon request Calculate total Size of booth X sq ft x rate x No Of Days Minimum charge 100 Sq Ft Per Day Price is based on total square footage of your booth space NOTE
70. ve payment before forwarding freight SHIPPING IN ADVANCE TO THE WAREHOUSE All advance shipments to the warehouse should be addressed labeled as follows TO NCCN 19th ANNUAL CONFERENCE Exhibiting Company s Name amp Booth Number C O VISTA CONVENTION SERVICES SOUTH 6901 NW 26th AVENUE MIAMI FL 33147 e trace your shipment please contact the Customer Service Department at 305 673 1123 e Shipments will be received beginning FEBRUARY 11 2014 e Shipments received after the deadline of MARCH 5 2014 will be charged an additional 25 surcharge e Shipments received after 3 30PM will be charged an overtime rate e Advance warehouse receiving hours are Monday through Friday 8 00AM to 3 30PM e Carriers checking in after 3 30PM Monday through Friday will not be guaranteed unloading e Warehouse shipments will not be received on weekends or holidays SHIPPING DIRECTLY TO SHOWSITE All direct shipments to showsite should be addressed labeled as follows TO NCCN 19th ANNUAL CONFERENCE Exhibiting Company s Name amp Booth Number WESTIN DIPLOMAT RESORT amp SPA C O VISTA CONVENTION SERVICES SOUTH 3555 SOUTH OCEAN DRIVE HOLLYWOOD FL 33019 Showsite shipments will be received beginning WEDNESDAY MARCH 12 2014 11 00AM 4 30PM SHIPMENTS ARRIVING AT SHOWSITE PRIOR TO THIS DATE AND TIME MAY BE REFUSED BY THE VENUE AND OR CHARGED AN ADDITIONAL FEE 22 Custom 12 2012 NCCN 19 Annual Conference fr i
71. vider Pre Show Standards e To ensure a smooth event we request that you schedule rigging services along with a scaled plot DWG or VWX at least 21 days prior to load in Please use our quick and easy online form to schedule your event http riggingadvance psav com If this form and plots are not received at least 14 days prior to load in double time labor rates will apply For questions rates or CAD drawings please contact the Rigging Manager Steve Ferrara sferrara psav com 954 602 8963 or our Director of Sales Kevin Keogh kkeogh psav com 954 602 8970 e Please ensure the rigging plot contains the reflective ceiling plan and includes all flown equipment and per point load calculations Plot acceptance is dependent upon a comprehensive safety review based on OSHA ANSI compliance Industry Standard and manufacturer guidelines A great time saving option is to have PSAV draft the CAD drawing and run load calculations for you which we are happy to do for a standard fee On Site Practices e PSAV must make all attachments to the ceiling and is the exclusive provider of rigging labor aerial lifts and motorized chain hoists Also please make use of our onsite inventory of truss e Changes to the previously approved CAD Plot will require PSAV approval and result in additional DSAV PRESENTATION SERVICES 2010 Audio Visual Services Group Inc dba PSAV Presentation Services All Rights Reserved All connect

Download Pdf Manuals

Related Search

Related Contents

UNIVERSITE CLAUDE BERNARD  Octagon® 20 Advance Classroom Pack User instructions  Countertop and Freestanding Ice and Water Dispenser  Gigaset C300/C300A – votre précieux compagnon  MISRA C Rule Checker SQMlint V.1.03 Release 00 Release Notes  工 業 科目名 単位数 3 機械科 学 年 3 学年 履修  巡警告 - アイリスオーヤマ  Scythe SCMMPN-3100 fan speed controller  Laser LAR 120 G  CS-E9302 User Manual  

Copyright © All rights reserved. Failed to retrieve file