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RBMA Fall Educational Conference 2015 September 27

1. 63 00 81 90 6 x 2 x 30 High Table un skirted BEEN 83 00 107 90 8 x 2 x 30 High Table un skirted EE 103 00 133 90 40 Tables 4 x2 x 40 High Table un skirted 72 00 93 60 6 x 2 x 40 High Table un skirted BEEN 95 00 123 50 8 x 2 x 40 High Table un skirted HEN 118 00 153 40 Draped Riser white ony O04 O0 56 00 72 80 Table skirting Skirting Colors DO Black O Blue O Burgundy O Gold O Green O Red UO Silver O Teal O White If choosing more than one color please note specifics Quantity Discount Price Standard Price Extended Price 30 Table Skirt 3 sides ONLY on 6 or 8 39 00 50 70 40 Table Skirt 3 sides ONLY on 6 or 8 gt 4900 63 70 30 Table Skirt 4 side coverage for6 or8 39 00 50 70 40 Table Skirt 4 side coverage for 6 or 8 49 00 63 70 Total Costs So Please note By utilizing this form exhibitors acknowledge that they have read and agree to comply with the terms of the Payment Options amp Policy and Terms and Conditions statements contained herein 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com RBMA Fall Educational Conference 2015 September 27 29 xpert FURNITURE ACCESSORIES Discount Price Deadline 9 6 2015 Company Name Booth Number Contact Person E Mail Furniture Accessories Quanti
2. 3 arm lights electrical labor amp power not included Package B 1830 00 2379 00 e header sign not backlit standard color carpet 3 arm lights electrical labor amp power not included Package C 2045 00 2658 50 e header sign not backlit standard color carpet 6 arm lights electrical labor amp power not included Package D 2557 00 3324 10 e header sign not backlit standard color carpet 6 arm lights electrical labor amp power not included Package E 3245 00 4218 50 e header sign not backlit standard color carpet 5 arm lights electrical labor amp power not included e 1 custom curved counter 5 1 meter shelves Package F 3150 00 4095 00 e header sign not backlit standard color carpet 4 arm lights power not included 6 1 meter shelves Package G 3245 00 4218 50 e header sign not backlit standard color carpet 8 arm lights power not included 4 1 meter counters 4 barstools Package H 3945 00 5128 50 e header sign not backlit standard color carpet 8 arm lights power not included 4 1 meter counters 4 barstools Total Costs Header copy 00 Text color O Black O Blue O Red O Grey Panel color O White O Black O Grey L1 Grey Fabric Velcro friendy O Black Fabric Velcro friendly Carpet color O Black O Blue O Burgundy O Gray O Red O Teal Please note By utilizing this form exhibitors acknowledge that they have read and
3. Early Shipments to Warehouse Any shipment arriving prior to date will be charged an additional 3096 per cwt Shipments Returned to Warehouse Shipments returned to the warehouse at close of the show will be charged an additional 50 00 per cwt 1 000 Ib minimum Shipments not picked up from the warehouse within 72 hours will be charged for storage Overtime Overtime is Monday through Friday prior to 8 a m and after 4 30 p m all day Saturday Sunday and observed union holidays Please check Critical Show Information page Based upon the material handling rates quoted above a 30 surcharge per cwt for each occurrence will apply if Shipment is received on overtime Your advance shipment to the warehouse is received during straight time hours but due to scheduling beyond Xpert s control is moved into show site on overtime Your shipment is moved into or out of show site on overtime due to scheduling beyond Xpert s control By utilizing this form exhibitors acknowledge that they have read and agree to comply with the terms of the Payment Options amp Policy and Terms and Conditions statements contained herein X AUTHORIZED SIGNATURE AUTHORIZED NAME please print DATE 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com rt RBMA Fall Educational Conference 2015 A gt September 27 29 MATERIAL HANDLING POLICY Weight Tickets In the eve
4. Additional Pieces 12 75 5 000 Ib maximum capacity Larger forklift and crane service is available by advance request call for pricing Booth Number Rate Classifications Crated Material that is skidded or in any type of shipping container that can be unloaded at the dock with no additional handling required Additional Handling Material delivered by a carrier in such a manner that it requires additional handling such as ground loading unloading stacked or constricted space loading unloading designated piece loading unloading shipment integrity alternate delivery location loads mixed with pad wrapped material carpet and or pad only shipments no documentation including weight tickets and shipments that require additional time equipment or labor to unload Federal Express UPS amp DHL are included in this category due to their delivery procedures Uncrated Material that is shipping loose or pad wrapped and or un skidded machinery without proper lifting bars or hooks Small Packages shipment of any number of pieces with a combined weight not to exceed 50 Ibs that is received on the same day from the same shipper and delivered by the same carrier Additional Fees May be Applicable Off Target Direct Shipments that do not arrive on the date or time assigned will be charged an additional 3096 per cwt Late to Warehouse Fee Shipments arriving after date will be charged an additional 3096 per cwt
5. A rider to your existing policy can usually do this Check with your insurance carrier for details Finally Always be aware of freight receiving deadlines You will be assessed a late charge if your shipment arrives after the deadline date Inform your shipper that all items must arrive prior to a specific date Always ship your materials crated loose or pad wrapped items are assessed special handling fees Make sure all materials are labeled properly to avoid any delivery delays All pieces should have the recipients name and address the show name your company name and your booth number Remove old labels after every show to avoid any future confusion If you are shipping multiple pieces label them as such 1 of 4 2 of 4 3 of 4 etc 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com rt RBMA Fall Educational Conference 2015 JA D gt September 27 29 BOOTH LABOR Discount Price Deadline 9 6 2015 Company Name Booth Number Contact Person E Mail Labor Starting time is guaranteed only in those instances where labor is requested for the start of the work day i e 8 00 a m Exhibitor must check in at the Xpert Service Desk to notify Xpert that they are ready for labor and upon completion of work Orders placed after 9 6 2015 Add 30 to hourly rates LABOR RATES Straight time 78 00 Overtime 140 40 Straight Time 8 00 a m to 4 30 p m Monday through Fr
6. 2015 EAC COMPANY NAME EAC CONTACT NAME STREET ADDRESS CITY STATE ZIP COUNTRY TELEPHONE FAX EMAIL Services to be provided L All Xpert Services L Furniture amp Carpet L Material Handling L Booth Cleaning amp Porter Service L Booth Labor L Other Is this company authorized to order services on your behalf YES ONO Is this company responsible for charges incurred for the show O YES O NO If yes both parties must complete and sign the Third Party Payment form hereby authorize the companies noted above to perform services on our behalf Further they have been provided with a copy of the Show Management Rules and Regulations as noted in the Exhibitor Contract and this Service Manual and agree to abide by the same PRINT NAME SIGNATURE DATE Please note By utilizing this form exhibitors acknowledge that they have read and agree to comply with the terms of the Payment Options amp Policy and Terms and Conditions statements contained herein 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com ACORD CERTIFICATE OF LIABILITY INSURANCE PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE ABC Insurance Agency Fax 212 555 6100 1234 Broker Lane New York NY 10895 Attn Joe Agent 212 555 6102 ext 1234 DOES NOT AMEND EXTEND OR ALTER THE COVERAGE AFFORDED BY THE
7. Bldg 1 Suite 125 Austin TX 78728 Important Dates Deadlines First day advance freight accepted Discount price deadline for booth furniture Last day advance freight accepted First day direct freight accepted Direct to Show Site First day direct shipments will be accepted is 9 27 2015 c o Xpert Exposition Services Hilton Austin 500 E 4th St Austin TX 78701 8 28 2015 9 6 2015 9 17 2015 9 27 2015 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 www xpertexpo com RBMA Fall Educational Conference 2015 A Q rT September 27 29 ONLINE ORDERING INSTRUCTIONS There are two options for accessing our convenient and secure online ordering system l If you are the main contact provided to Xpert by your show management team check your email including your junk folder for a direct link to https xpert boomerecommerce com our online ordering system This Exhibitor Services email will provide the necessary login information needed to get started Enter your email address and password here Login to place new orders modify existing orders and manage your account coi cc ENNNEEEEEEEEE Copying and pasting the password is suggested to eliminate errors Or Go to our website at www xpertexpo com Click on Aperi Online Ordering If you are not the main contact provided for the exhibiting booth Register Now please click on You will be required to supply both your co
8. NAME please print DATE 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com xpert RBMA Fall Educational Conference 2015 September 27 29 SHIPPING ADDRESSES Advance Shipments to Warehouse To Exhibiting Company and booth number For RBMA Fall Educational Conference 2015 c o UPS Freight c o AWD 16310 Bratton Lane Bldg 1 Suite 125 Austin TX 78728 Advance shipments are accepted from 8 28 2015 through 9 17 2015 Direct Shipments to Show Site To Exhibiting Company and booth number For RBMA Fall Educational Conference 2015 Xpert Exposition Services Hilton Austin 500 E 4th St Austin TX 78701 First day direct shipments will be accepted is 9 27 2015 Any shipment arriving prior to 9 27 2015 may not be accepted and is subject to additional handling fees 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com ADVANCE ADVANCE SHIPMENT EVENT SERVICE AND SUPPLY SHIPMENT EVENT SERVICE AND SUPPLY RBMA Fall Educational Conference 2015 2015 To To c o UPS Freight c o AWD 16310 Bratton Lane Bldg 1 Suite 125 Austin TX 78728 c o UPS Freight c o AWD 16310 Bratton Lane Bldg 1 Suite 125 Austin TX 78728 Company Name Company Name Booth Number Booth Number Piece amp of Piece of RUSH RUSH EXHIBIT MATERIAL EXHIBIT MATERIAL ADVANCE Lae ADVANCE SH
9. POLICIES BELOW INSUREERS AFFORDING COVERAGE INSURED INSURER A Hartford Insurance Company of Illinois INSURER B Aetna Casualty amp Surety Company INSURER C Travelers Insurance Company Big Boom Company Inc 1234 Corporate Lane New York NY 10895 Attn Joe Smith Phone 212 555 5349 Fax 212 555 9819 COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT INSURER D Royal Insurance Company INSURER E TERM OF CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR POLICY EFFECTIVE DATE POLICY EXPIRATION DATE LTR TYPE OF INSURANCE POLICY NUMBER MM DD YY MM DD YY LIMITS GENERAL LIABILITY 000P98298 Al1 01 01 08 01 01 09 1 000 000 DX COMMERCIAL GENERAL LIABILITY 300 000 CLAIMS MADE OCCUR 10 000 GENERAL AGGREGATE LIMIT APPLIES PER 2 000 000 Poucv PRqect Loc MEE AUTOMOBILE LIABILIT Y SKLS 029499S 01 01 08 01 01 09 1 000 000 ANY AUTO Ea accident SCHEDULED A b Boh b A y HIRED AUTOS BODILY RY rF SY moemrmawE 9 a C emma GARAGE LIABILITY AUTO ONL Y EA ACCIDENT 1 000 000 ANY AUTO OTHER THAN 1 000 000 UMBRELLA EXCE
10. advance request call for pricing Cost Estimate Material Handling Estimated Additional Charges Total Estimated Material Handling Booth Number Rate Classifications Crated Material that is skidded or in any type of shipping container that can be unloaded at the dock with no additional handling required Additional Handling Material delivered by a carrier in such a manner that it requires additional handling such as ground loading unloading stacked or constricted space loading unloading designated piece loading unloading shipment integrity alternate delivery location loads mixed with pad wrapped material carpet and or pad only shipments no documentation including weight tickets and shipments that require additional time equipment or labor to unload Federal Express UPS amp DHL are included in this category due to their delivery procedures Uncrated Material that is shipping loose or pad wrapped and or un skidded machinery without proper lifting bars or hooks Small Packages A shipment of any number of pieces with a combined weight not to exceed 50 Ibs that is received on the same day from the same shipper and delivered by the same carrier Additional Fees May be Applicable Off Target Direct Shipments that do not arrive on the date or time assigned will be charged an additional 3096 per cwt Late to Warehouse Fee Shipments arriving after date will be charged an additional 3096 pe
11. be No 12AWG or larger and must be protected against injury All temporary wiring must be accessible and free from debris and storage materials Hard backed booths must be at least 9 inches from rear booth lines and 18 inches between hard walls 12 NO STORAGE OF ANY KIND IS ALLOWED BEHIND BOOTHS OR NEAR ELECTRICAL SERVICE Materials necessary to the exhibit must be stored within the exhibit Electrical cords and connectors must be accessible and shall not be covered Areas enclosed by solid walls and ceilings must be provided with approved smoke detectors 13 ALL EMPTY CARTONS OR CRATES MUST BE LABELED AND REMOVED FOR STORAGE OR THEY WILL BE REMOVED AS TRASH Crates or raw flammable materials are not to be used as exhibit supports 14 MATERIALS FOR HANDOUTS MUST BE LIMITED TO A ONE DAY SUPPLY AND MUST BE STORED NEATLY WITHIN THE BOOTH Violators will be notified and if not removed by show opening show decorator will remove and store at EXHIBITOR S EXPENSE All storage must be kept clear of electric cables or junction boxes 15 FLAMMABLE OR COMBUSTIBLE LIQUIDS ARE PROHIBITED INSIDE OF BUILDINGS EXCEPT AS APPROVED BY THE FIRE SAFETY OFFICE Flammable thinners solvents and paints including aerosol cans are strictly prohibited within the building 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com rt RBMA Fall Educational Conference 2015 A gt September 27 29 TERMS amp COND
12. of Texas o Excess Work Comp Insurance 5 million per occurrence 3 Texas Workers Compensation Non subscriber status o Copy of Annual Notice of Non Subscriber status Form DWCC 5 o Copy of an ERISA compliant occupational injury benefit plan which covers substantially the same work related injuries as the State Worker s Compensation program o Employer s Liability Insurance covering benefit claims with limits sufficient to cover plan benefits and liability claims for at least 5 million per occurrence Hilton Austin and Austin Convention Enterprises Inc listed as named additional insured s o Automobile Liability covering all owned non owned leased and hired vehicles 1 000 000 per accident valet or limo services 5 000 000 per accident Regards Evelyn Guerrero AP Supervisor Evelyn Guerrero hilton com Hilton Austin Hotel 500 E 4 Street Austin Texas 78701 t 1 512 682 2832 f 1512 682 2789
13. on file with Xpert before any goods or services will be rendered regardless of your preferred method of payment By utilizing this form exhibitors acknowledge that they have read and agree to comply with the terms of the Terms and Conditions statements contained herein 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com rt RBMA Fall Educational Conference 2015 A gt September 27 29 HANGING SIGN LAYOUT Company Name Booth Number Contact Person E Mail Hanging Sign Layout Sign Location Center of booth o See attached floor plan or grid below Distance from floor to top of sign or O to maximum height allowed Each square 1 Adjacent Booth Adjacent Booth Adjacent Booth Adjacent Booth 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com rt RBMA Fall Educational Conference 2015 A gt September 27 29 BOOTH CLEANING Discount Price Deadline 9 6 2015 Company Name Booth Number Contact Person E Mail Booth Cleaning Vacuuming of booth and emptying of wastebaskets once daily at close of show Booth dimensions Total area Discount Price Standard Price Daily Price X 7 BEEN X 0 37 Or 0 47 Cleaning Service Daily Price Number of days Total Price Porter Service Emptying of wastebaskets every two hours during show hours only Porter Service Booth size Cost pe
14. the service desk e Ship prepaid or collect to a customer at the same low show rates Wetrackyourshipmentduringtransitandhandleallcommunications needed for on time delivery SO YOU DON T HAVE TO IT S EASY TO GET STARTED e Visit our website www exhibitfreight com e login to your account to get a quick quote e Setup and print inbound and or outbound shipping documents QUESTIONS Contact one of our dedicated trade show experts toll free at 800 382 7700 or email contact exhibitfreight com THE OFFICIAL CARRIER For XPERT EXPOSITION SERVICES P 800 382 7700 F 702 988 4214 www exhibitfreight com contact exhibitfreight com xpert MATERIAL HANDLING COSTS RBMA Fall Educational Conference 2015 September 27 29 Company Name Contact Person E Mail Advance Shipments to Warehouse Crated Shipment Weight cwt x 76 00 per 100 Ibs Crated Additional Handling Shipment Weight cwt x 93 60 per 100 Ibs Uncrated shipments will NOT be accepted at the Advance Warehouse 200 Ib minimum Direct Shipments to Show Site Crated Shipment Weight cwt x 72 00 per 100 Ibs Crated Additional Handling Shipment Weight cwt x 82 80 per 100 Ibs Uncrated Additional Handling Shipment Weight cwt x 93 60 per 100 Ibs 200 Ib minimum omall Packages First Piece 36 75 Additional Pieces 12 75 5 000 Ib maximum capacity Larger forklift and crane service is available by
15. 5 Mbps circuit burstable to 10 Mbps 500 daily Recommended for webcast media rich web applications streaming etc Larger circuits available Custom Wireless Access Point Configuration 802 11 b g 600 daily per Access Point Custom SSID named to your specifications can be broadcasted or hidden encrypted WEP WPA or unencrypted this includes standard internet uplink and will connect up to 75 users wirelessly 5 VLAN configuration Call for Quote Each meeting and guest room is segmented by default VLAN configuration includes multiple meeting guest rooms onto the same VLAN to enable the sharing of resources The Hilton Austin supports nearly all VPN clients PTPP L2TP IPSec and can provide meeting and guest rooms with private or public IP addresses We are also connected to the Austin Convention Center via fiber and can provide a dry patch or create a VLAN between the two properties Call for Quote Telephone Options Phone numbers will be provided upon arrival unless instructed otherwise 7 In house Extension Existing TelepFiolie ose onset opa Mio eO e ERR Pene VENE NN EXE EVO NEU EON BRE TE FUA ER VPE eR ERN NEIN ERIS E ERE VR pde Complimentary Provides for the use of the existing meeting room s single line telephone for in house calls only Long distance local or toll free calls can not be placed or received from this telephone 8 Direct Inward Dial Number DID 300 flat fee Provides for the installation of a telephon
16. 59 SHELF FOR THE POLE STAND USED TO HOLD A LAPTOP DVD amp MORE S25o0 saso VIDEOWALL cau c _ cone 20u0 2GH2 216 17 ico WINDOWS 225 00 ESO O jwsmookPocomzDUOzisGm 250 sso uwroecom20U0206w wmbows 2000 sso PAbssiemb wi OMNCalforaddtomdopiom 2500 o0 PAbs4iemb Wi OMNCalforaddtionaophom 2500 9500 pap FLooRSTANDS msop 295 00 46 NECX463UN 1920x1080 SEAMLESS PANEL 55 NECX551UN 1920x1080 SEAMLESS PANEL cat cat COMPUTERS s aaa BOOTH SOUND SYSTEM 1 Wireless Mic Mixer and Speakers 425 001 495 00 e T 95 00 A mso 895 00 QWR ESKNBONDRMOUE O OO 209 5999 aooo tumens tco prosecron 5950 605 00 Extended Amount I Optional Loss Damage Waiver equal to 10 8 of equipment subtotal EE Delivery Pick up charge equal to 12 of equipment subtotal minimum 125 00 a Union Fee will be added to your final invoice if applicable 8 25 Sales tax Total rental cost a Credit Card Authorization Terms and Conditions Page 2 must be returned complete with page one Company Name__ Phone OFFICIAL COMPUTER AND DATA DISPLAY ORDER FORM OTR C Mail Fax Form To Technology Resource Corporation 29 Emmons Drive Suite HF 10 Princeton NJ 08540 TECHNOLOGY RESOURCE c o R P O R A T I o N Show Code 21943 Ph 800 922 8646 x 108 Fax 609 720 1701 Attn Sa
17. 9 EXPOSITION SERVICES SHOWCASE RENTAL Discount Price Deadline 9 6 2015 Company Name Booth Number Contact Person E Mail Standard Showcase Half Vision uarter Vision orner Full Vision Quarter Vision puss Size View Quantity Discount Price Standard Price Extended Price 4 O ful O half quarter EN 335 00 435 50 5 O full O half O quarter EE 345 00 448 50 6 O full O half O quarter EE 355 00 461 50 Corner O half quarter a 345 00 448 50 Total Costs So Please note By utilizing this form exhibitors acknowledge that they have read and agree to comply with the terms of the Payment Options amp Policy and Terms and Conditions statements contained herein 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com wf RBMA Fall Educational Conference 2015 September 27 29 EXPOSITION SERVICES BOOTH RENTAL Company Name Booth Number Contact Person E Mail PACKAGE C PACKAGE B PACKAGE E PACKAGE H ACCESSORIES ARM LIGHT 1M COUNTER CURVED COUNTER 2M COUNTER 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com rt RBMA Fall Educational Conference 2015 JA D gt September 27 29 BOOTH RENTAL Discount Price Deadline 42253 Discount Price Standard Price Extended Price Package A 1345 00 1748 50 e header sign not backlit standard color carpet
18. BE STORED BENEATH DISPLAY VEHICLES Space beneath vehicles must be clear and visible except for permitted electrical supplies 7 VEHICLES IN THE BUILDING FOR UNLOADING MUST NOT BE LEFT WITH ENGINES IDLING Exhaust gases present extreme hazards to workers on catwalks If the engine cannot be shut down the vehicle must be removed from the building as quickly as possible 8 ALL 110 VOLT EXTENSION CORDS SHALL BE GROUNDED THREE WIRE 14 OR LARGER AWG COPPER WIRE Connectors must not be supported by cords Two wire Zip Cords are not permitted other than factory installed appliance connectors these may not exceed six 6 feet in length and must be UL approved with built in over load protectors 9 COMPRESSED GAS CYLINDERS INCLUDING LPG ARE PROHIBITED UNLESS APPROVED BY FIRE SAFETY OFFICE Flammable gases i e butane propane natural gas are subject to prior approval Compressed gas cylinders cannot be stored inside the building After show hours gas cylinders must be removed from the show floor and stored outside or off site 10 CUBE TAP ADAPTERS ARE PROHIBITED UNIFORM FIRE CODE 85 107 MULTI PLUG ADAPTERS MUST BE UL APPROVED AND HAVE BUILT IN OVERLOAD PROTECTION Connectors must not be used to exceed their listed ampere rating 11 ELECTRICAL WORK UNDER CARPETS MUST BE DONE OR SUPERVISED BY THE OFFICIAL CONTRACTOR S ELECTRICIANS All wiring on the floor must be Type SO cord insulated to qualify for extra hard usage must
19. ED IN CONSTRUCTION AND DECORATION OF AN EXHIBIT MUST BE CERTIFIED AS FLAME RETARDANT Fabrics must be certified as flame retardant or a sample must be available for testing Materials that cannot be treated to meet requirements may not be used A flame proofing certificate should be available for inspection 2 ALL EXITS AND AISLES MUST BE KEPT CLEAR AND UNOBSTRUCTED No furniture signs easels chairs or displays may protrude into aisles 3 DESIGNATED NO FREIGHT AISLES MUST BE MAINTAINED CLEAR OF CRATES AND EXHIBIT MATERIALS DURING MOVE IN AND MOVE OUT These aisles are required for emergency access throughout the hall and to expedite freight and empty crate moving 4 ALL FIRE HOSE RACKS FIRE EXTINGUISHERS AND EMERGENCY EXITS MUST BE VISIBLE AND ACCESSIBLE AT ALL TIMES This includes fire protection equipment located within exhibits Exits and exit signs must not be covered by drapes or obscured from view by exhibit components 5 VEHICLES ON DISPLAY MUST HAVE FUEL FILLER CAPS LOCKED OR SEALED TO PREVENT ESCAPE OF VAPORS AND TO AVOID TAMPERING Fire code stipulates that fuel in fuel tanks shall not exceed 5 gallons or of tank capacity whichever is less Batteries must be disconnected Auxiliary batteries not connected to engine starting system may be left connected External transformers are recommended for demonstration purposes A fire extinguisher must be present visible and accessible at all times 6 COMBUSTIBLE MATERIALS MUST NOT
20. ERVICES shall have the authority to change designated force majeure carriers if assigned carriers do not pick up on time Where the Exhibitor 5 XPERT EXPOSITION SERVICES and its subcontractors shall not be makes no disposition freight will be taken to a warehouse or forced liable for ordinary wear and tear in handling of materials and or shipped on a carrier determined by XPERT EXPOSITION SERVICES equipment and the Exhibitor agrees to be responsible for payment of charges 6 XPERT EXPOSITION SERVICES and its subcontractors are not relating to such handling and shipping LAS XPERT EXPOSITION insurers i e XPERT EXPOSITION SERVICES does not insure the SERVICES assumes no liability as a result of such rerouting or handling Exhibitors property against loss or damage nor does it provide for full 13 Dry and Cold Storage Exhibitor stores products at its own risk replacement value should loss or damage occur Insurance if any shall XPERT EXPOSITION SERVICES assumes no liability or responsibility be obtained by the Exhibitor Amounts payable by XPERT EXPOSITION for dry or cold storage SERVICES under this paragraph are based on the scope of the liability 14 The Exhibitor agrees in the event of a dispute with XPERT as herein set forth and are unrelated to the value of the Exhibitor s EXPOSITION SERVICES or its subcontractors related to any loss or property Provisions of this paragraph shall apply if Exhibitors property is damage to any of the Exhibi
21. Ess Io Ess 3455 W Sunset Rd Suite L 3455 W Sunset Rd Suite L Las Vegas NV 89118 3 Las Vegas NV 89118 Company Name Company Name Booth Number Booth Number Piece of Piece of H RUSH HANGING SIGN RUSH HANGING SIGN H ADVANCE ADVANCE SHIPMENT ves seevice ano surety SHIPMENT Even seavice ano suru From From RBMA Fall Educational Conference RBMA Fall Educational Conference 2015 2015 To Ess To ESS 3455 W Sunset Rd Suite L 3455 W Sunset Rd Suite L Las Vegas NV 89118 Las Vegas NV 89118 Company Name Company Name Booth Number Booth Number Piece of Piece of RUSH HANGING SIGN H RUSH H HANGING SIGN v XHIBIT FREIGHT SOLUTIONS EFS knows tradeshow shipping and our 21st century approach allows you to tailor a shipping plan that meets your specific needs We can help you to between and from any shows ANYTIME AND ANYWHERE TO SHOWS e Full coverage of North America pickups anywhere e Special needs Liftgate Residential pick up Need an appointment Just ask e In transit tracking assurance of on time delivery e Preferred carrier status your shipment is in your booth before you are BETWEEN SHOWS e All in caravan rates include freight cost fuel storage and show site delivery e No added wait time charges at delivery FROM SHOWS e Book your outbound shipment before the show and we will have your Material Handling Agreement MHA at
22. IPMENT even service ano supet SHIPMENT even service ano surrty From From RBMA Fall Educational Conference RBMA Fall Educational Conference 2015 2015 TO c o UPS Freight c o AWD TO c o UPS Freight c o AWD 16310 Bratton Lane Bldg 1 Suite 125 Austin TX 78728 Company Name Booth Number Piece of RUSH EXHIBIT MATERIAL 16310 Bratton Lane Bldg 1 Suite 125 Austin TX 78728 Company Name Booth Number Piece of RUSH EXHIBIT MATERIAL DIRECT ert DIRECT ert SHIPMENT SHIPMENT From From 2015 2015 To Xpert Exposition Services To Xpert Exposition Services Hilton Austin Hilton Austin 500 E 4th St 500 E 4th St Austin TX 78701 Austin TX 78701 Company Name Company Name Booth Number Booth Number Piece of Piece of RUSH RUSH EXHIBIT MATERIAL EXHIBIT MATERIAL DIRECT pert DIRECT SHIPMENT SHIPMENT RBMA Fall Educational Conference 2015 To Xpert Exposition Services RBMA Fall Educational Conference 2015 To Xpert Exposition Services Hilton Austin 500 E 4th St Austin TX 78701 Company Name Booth Number Piece of RUSH EXHIBIT MATERIAL Hilton Austin 500 E 4th St Austin TX 78701 Company Name Booth Number Piece of RUSH EXHIBIT MATERIAL ADVANCE ADVANCE Lae SHIPMENT evens service ano surey SHIPMENT even service ano suppty From From RBMA Fall Educational Conference RBMA Fall Educational Conference 2015 2015 TO
23. ITIONS The placing of an order for services and or equipment by an exhibitor or any agent of the exhibitor shall be construed as an offer subject to acceptance and approval of XPERT EXPOSITION SERVICES in its sole discretion Upon participation of any XPERT EXPOSITION SERVICES show or event the Exhibitor and its agents shall be bound by the terms and conditions set forth in Sections 1 through 14 below Likewise once XPERT EXPOSITION SERVICES has accepted and approved the Exhibitor s offer any shipper consigning or delivering a shipment to XPERT EXPOSITION SERVICES or its subcontractors on behalf of Exhibitor shall be bound by the terms and conditions set forth in Sections 1 through 14 below 1 XPERT EXPOSITION SERVICES and its subcontractors shall not be 8 XPERT EXPOSITION SERVICES and its subcontractors shall not be liable for damage loss or delay to uncrated freight freight improperly liable to any extent whatsoever for any indirect special incidental or packed glass breakage or concealed damage as determined by XPERT consequential damages which may include but are not limited to any EXPOSITION SERVICES actual potential or assumed loss of profits or revenues loss of use of 2 Relative to inbound shipments there may be a lapse of time between equipment or products or any collateral costs that may result from any the delivery of shipment s to the booth by XPERT EXPOSITION loss or damage to Exhibitors materials or any injury to Exhib
24. It is suggested that Exhibitors arrange all risk coverage Riders to existing policies can usually do this Contact your insurance representative Also be sure your liability insurance is in effect during transit and return of your freight during storage and at show site All transit claims will be referred to the common Carrier 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com SHOW EADS ete Lead Retrieval Capture more than a card ShowLeads Lite Lead capture Simplified Y Quickly capture exact contents of barcode Scan only Y Our best selling solution Y Fits in the palm of your hand Y Scans instantly Y Does not require power Y Leads available within 1 business day ShowLeads Plus Enhanced Features All of the features of our ShowLeads Lite combined with TRC s iPod Touch so you can v Customize qualifiers Additional fees apply Y Easily take notes amp edit your leads Y Record voice memos and take pictures v Printer option available ShowLeads Smartphone App Real Time Solution Application you download on your iPhone or Android meee den F Tao PM n for quick and easy lead capture UIT ER Y Instant online access to your leads Y Follow up with leads immediately ee Y Send emails from the trade show floor GTRC TECHNOLOGY RESOURCE c 29 Emmons Drive Suite F 10 800 922 8646 Princeton NJ 08540 www trcshowleads
25. RBMA Fall Educational Conference 2015 A e rT September 27 29 WELCOME LETTER DEAR EXHIBITOR We are pleased to have been selected by Show Management as your Official Service Contractor to assist you in making sure your show participation is successful For online ordering go to https xpert boomerecommerce com This exhibitor kit contains IMPORTANT information and order forms on the wide variety of services we offer please review this kit carefully If we are to serve you efficiently it is most important that you fill out these forms and return them to us promptly DISCOUNTS on many decorating items and services can be realized if your orders are placed by the discount deadline dates Please see order forms for applicable deadline dates XPERT EXPOSITION SERVICES requires payment in full at the time services are ordered Purchase Orders are not considered advance payment You can make payment by check wire transfer or credit cards we accept Visa MasterCard Diners and American Express A credit card authorization form is enclosed for your convenience This will be used to charge labor and material handling services not covered in your advance order All materials are on a rental basis and remain the property of XPERT EXPOSITION SERVICES We realize that exhibiting in a convention can be a complicated and sometimes daunting task It is our mission to provide you with a seamless planning process a supporting infrastructure and be a sol
26. SS LIABILITY XL1234567 01 01 08 01 01 09 Ba occur cians mane DEDUCTIBLE E COMPENSATION AND A4145 SS PJ37 01 01 08 01 01 09 Sve pm si EMPLOYERS LIABILITY 1 000 000 o o ob obl Los DESCRIPTION OF OPERATIONS LOCATIONS VEHICLES EXCLUSIONS ADDED BY ENDORSEMENT SPECIAL PROVISIONS Xpert Exposition Services Official Service Provider is hereby named as additional insured except for VVorkers Compensation Xpert Exposition Services and or the consignor are included as Loss Payee The insurance provided for the benefit of Xpert Exposition Services shall be primary insurance as respects any claim loss or liability arising out of the Named Insured s operations for which the Named Insured is liable Any other insurance maintained by Xpert shall be excess and non contributory CERTIFICATE HOLDER x ADDITIONAL INSURED INSURER LETTER X CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS T WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT BUT FAILURE TO DO Xpert Exposition Services SO SHALLIMPOSE NO OBLIGATI ON OR LIABILITY OF ANY KIND UPON THE INSURER ITS 3455 W Sunset Rd Suite L AGENTS OF REPRESENTATIONS Las Vegas NV 89118 AUTHORIZED REPRESENTATIVE John Smith CIC John Smith CIC rt RBMA Fall Educational Conference 2015 A gt September 27 29 FORKLIFT LABOR Discount Price Deadline 9 6 2015 Com
27. Status If you claim tax exempt status please submit a copy of your Tax Exempt Certificate issued by the federal government or state in which your event is taking place with your initial order Third Party Payment Each exhibiting company is ultimately responsible for all charges incurred on its behalf Xpert Exposition Services reserves the right to institute collection action against the exhibitor if the authorized third party does not pay see third party payment Credits for Billing Discrepancies Any requests for credits related to billing discrepancies must be addressed with Xpert within 30 days from the close the show Discount Pricing To qualify for discount prices full payment must be included with your order on or before the discount deadline date Standard Pricing Order forms submitted after the advance discount deadline will be processed at the standard prices Cancellation of Items or Services Twenty four hour notice is required for cancellation of labor services If such notice is not provided a one hour minimum per laborer ordered will be charged Items cancelled prior to exhibitor move in will not be charged items cancelled after exhibitor move in begins will be charged at 509 of the price of the item 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com RBMA Fall Educational Conference 2015 A gt rt September 27 29 PAYMENT AUTHORIZATION Exhibiti
28. agree to comply with the terms of the Payment Options amp Policy and Terms and Conditions statements contained herein 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com RBMA Fall Educational Conference 2015 September 27 29 xpert BOOTH RENTAL ACCESSORIES Company Name Booth Number Discount Price Deadline 9 6 2015 Contact Person E Mail Booth Rental Accessories Quantity Discount Price otandard Price Extended Price Arm lights NENNEN 65 00 84 50 1 meter shelf BEEN 49 00 63 70 1 meter counter BEEN 245 00 318 50 1 meter curved counter BEEN 345 00 448 50 2 meter counter BEEN 375 00 487 50 Sliding door lock for counter BEEN 18 00 23 40 Arm lights are only able to be utilized with Xpert rental booth packages Total Costs Please indicate shelf height and panel position If no height is given the shelves will be set at 48 high Any changes will require additional labor Please note By utilizing this form exhibitors acknowledge that they have read and agree to comply with the terms of the Payment Options amp Policy and Terms and Conditions statements contained herein 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com rt RBMA Fall Educational Conference 2015 A gt September 27 29 CUSTOM SIGNAGE Discount Price Deadline 9 6 2015 Company Name Booth Numbe
29. are responsible for retrieving your items from the Las Vegas warehouse Please contact Xpert Shipping Services 855 677 3976 to help arrange for the transportation of your storage Note Xpert reserves the right to dispose of materials thirty 30 calendar days after your storage contract ends or the current contract is not extended and paid for without liability 8 Does this Storage Service take the place of the Estimated Material Handling Costs in my exhibitor kit otorage Service charges are for use of the storage space and are exclusive of Material Handling costs 9 What type of insurance do you offer for stored items in your warehouse It is understood that Xpert is not an insurer Storage charges are for use of the space and not a form of insurance Insurance on exhibit materials shall be obtained by the exhibitor at their sole cost and expense from a third party insurance provider 3455 W Sunset Road Suite L Las Vegas NV 89118 702 248 8007 702 248 8002 exhibitorservices xpertexpo com i RBMA Fall Educational Conference 2015 A aA September 27 29 ACCESSIBLE STORAGE DURING SHOW Exhibitor must sign up for accessible storage at the Xpert Service Desk on site Accessible storage is unsecured Set Up Fee There is a one time set up fee of 105 00 Storage Fee Based upon square footage required for storage Up to 32 square feet 105 00 per day 32 to 64 square feet 155 00 per day 64 to 96 square feet 205 00 pe
30. below for the repair or re placement cost of any damaged and or lost equipment All equipment must be picked up from the TRC service desk unless the delivery option is chosen Your order will be con firmed via e mail or fax Please provide an accurate ad dress below Please make sure you receive a confirmation to ensure your order was placed for the show Delivered equipment must be returned to the TRC Service Desk by the exhibitor at the end of the event Leads will be available to you within one business day of the closing of the show ShowLeads Products ShowLeads Lite Lead Capture Simplified ShowLeads Plus Enhanced Features E reatu ShowLeads Smartphone App Real Time Solution Each Additional License 150 Additional Services A Custom Surveys For ShowLeads Plus and App only B Bluetooth Printer For ShowLeads Plus Only One Printer Per Scanner Advanced Rate Thru 9 6 2015 g Apple F9 e g Standard Rate Number Cost Ext Cost After 9 6 2015 Of Units D OO O OO sis L JL O L JL 100 L JL C Delivery to your booth For assistance call toll free 800 922 8646 Ext 122 Show Code 21943 Or e mail us at courtney trcbadgerite com Fax orders to 609 720 1701 Mail orders to TRC Corporation 29 Emmons Drive Suite F10 Princeton NJ 08540 TRC TECHNOLOGY RESOURCE C O R PO R A T 1 O N 95 _ 75 Sub Total Sales Tax 8 25 i Grand Tota
31. com 2015 RBMA Fall Educational V m M JAN Conference Lead Retrieval Order Form September 27 29 2015 TRC Hilton Austin SHOW LEAD S Austin Texas Contact Name Title Company Name Booth 7 Address City State Zip Code Country Phone DL SO E E mail Fax Delivery Contact Phone Number O Check Payable in U S funds to TRC Corporation O Visa O MC O Amex Card Number Expiration date Cardholder Name Cardholder Signature Address City Capture more than a card Terms and Conditions 1 To ensure your order is processed please sign and re turn this Authorized Order Form to Technology Resource Corporation Orders must be canceled at least one week prior to delivery to avoid a cancellation fee The cancella tion fee is 50 of the total charge for orders canceled five to seven days prior to the show and 100 of the total charge for orders canceled less then five days prior to the show Delivery charges apply to all cancellations 2 The total rental amount will be processed at the time the order is placed 3 Once exhibitor is in possession of the scanner s the ex hibitor is responsible for 100 of of the value of lost or dam age equipment My signature authorized TRC to charge my card account identified left for the total rental amount identified below any applicable cancellation fees and any other amounts due to TRC Further hereby authorize TRC to charge my credit card account identified
32. e Booth Number Contact Person E Mail Outbound Shipping Instructions Please complete this section only if Xpert Exposition will be supervising booth labor At close of show exhibitor freight will be shipped to the following address If your freight is being forwarded to another show be sure to include the name of show and your booth number Company Name Show Booth Address City State Zip Country Attention Phone Fax SHIPPING METHOD o AIR o GROUND Name of Carrier Please note If an exhibitor is not using the official show freight carrier the exhibitor is responsible for arranging for carrier to pick up at close of show If no carrier is named or carrier does not show up Xpert will ship via the official show carrier at exhibitors expense Xpert cannot guarantee pick up time for exhibitor appointed carriers All shipments are moved out of the exhibit hall at Xpert s discretion 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com i RBMA Fall Educational Conference 2015 A e September 27 29 EXHIBITOR APPOINTED CONTRACTOR NOTIFICATION Exhibiting Company Name Booth Number Contact Person E Mail Authorization Exhibiting Company will be utilizing the services of the following Exhibitor Appointed Contractor s EACs Exhibiting Company will notify the EAC that a General Liability Insurance Certificate is required by Show Management no later than 9 6
33. e for in house local long distance international and incoming calls Must dial 9 for an outside line Not recommended for devices that will not dial 9 first 9 Plain Old Telephone System Line POTS Full Service EXtension sccsccssccsssccscssccsscssecesscesssssscesscesscssesesessseeesaees 350 flat fee Provides for the installation of a single line telephone for in house local long distance international and incoming calls This service is suitable for all voice fax and credit card machines etc 10 Speaker Phone Rental Includes DID 450 1 Day Suitable for larger rooms groups of 2 30 people 100 each additional day 11 Hunt GrOUD ARR 250 plus 10 per line Provides an additional phone number that when dialed will hunt for an open station among other designated phones lines rollover We must have advance notice Digital Signage Options Great for Weddings Birthdays Advertisements Digital Signage is an option only if requested by sponsoring organization or if an affiliate receives approval from the sponsor Signage is displayed digitally on 46 LCD monitors in the lobby 4 floor and 6 floor public areas 12 Automated Posting for events booked in Hilton Austin Meeting Rooms on floors 4 and or 6 eese Complimentary 15 LCD outside of room and 46 LCD readerboards 13 Posting with Graphic Association of a graphic wit
34. ected then all guest group related charges less Deposit will be charged to the above card number at the time of check out or event conclusion Cardholder Signature Date y CONRAD Gp AITEAL Okt Sie Hilton eS E ETIN EET PONV an 500 East 4th Street Austin TX 78701 Hilton Audio Visual Dept Phone 512 201 4330 Email begeness psav com Austin Fax 866 223 7956 Exhibitor Audio Visual Order Form O O m lt D 2 d O z Q 3 D Q O Tripod Screen 6 or8 8500 170 00 J y Post It Endless Easel Pad Package 8000 160 00 o DVD Player Z J 8500 17000 Compact Disc Player 7000 140 00 Laptop Computer with Office 230 00 460 00 Platinum Display Package 46 Monitor amp DVDPlaye 725 00 1 450 00 Gold Display Package Color Monitor amp DVD Player 445 00 890 00 LED Uplight Price Per Light 7500 150 00 LCD Projector 500 00 1 000 00 Ci 20 Flatscreen Monitor 205 00 410 00 TC 46 Plasma Monitor with Floor Stand 610 00 1 220 00 T 55 Plasma Monitor with Floor Stand 74500 1 490 00 T Small PA with Speaker Mixer amp Wired Microph
35. erence 2015 fr D f September 27 29 Frequently Asked Questions 1 Where will my items be stored Items placed in storage will be housed at Xperts Las Vegas warehouse located at 3455 W Sunset Road Suite L Las Vegas NV 89118 2 How should I label my items to be placed in storage An Xpert Service Desk representative will provide you with specific storage labels after you have placed your order for storage services 3 How should I pack my items to be placed in storage Loose items placed in storage must be shrink wrapped or banded on pallets Items placed in crates should be securely fastened Please visit the Xpert Service Desk if you require shrink wrap or banding services We do not accept pad wrapped items in storage 4 What happens if need to access my storage after the show Please call our Exhibitor Services team at 1 855 677 EXPO 3976 to schedule an appointment to visit the Las Vegas Warehouse Please provide a minimum of 48 hours notice to access your storage Additional fees will apply for inventory management 5 What type of payment do you accept for Storage Service We will require a valid credit card at the time of your order It is our policy not to extend credit for this service 6 Do you offer pro rated fees or refunds if my Storage dates change We do not offer pro rated refunds or credits if your storage term ends before your contract expires 7 What happens to my stored items after my Storage Term ends You
36. esso 60 amp 208V three phase each per additonal day 3500 F100 ampj208v three phase Day S S950 F100 amp 208y three phase each per addtional day sso 200 amp 208y three phase Day S sso 200 amp 208v three phase each per addtional day saso 400 amp 208 three phase Day J sawo 400 amp 208 three phase each per addtional day 10900 Sitter Note that day one charges above include a one time installation fee for the designated circuits A dedicated quad box allows maximum output of 2000 watts 120 volts Banner Hanging Rigging Points hours 40 00 hour per man Coordinate with PS AV Representative Minimum of 1 hour 75 00 per point Total 259 o Late Fee Sales Tax 8 25 NOTE TEXAS SALES AND USE TAX EXEMPTION CERTIFICATION MUST BE SUBMITTED FOR EXEMPTION Grand Total O Hilton 500 East 4 Street e Austin TX 78701 Credit Card Payment Authorization Form Please complete all areas below Incomplete requests may be rejected This form must be received at least 5 business days prior to the Check In or by specified date in Event Contract to ensure acceptance of the credit card to be charged Do not send completed form by email FAX COMPLETED FORM TO 512 682 2789 ATTN Event Serives Department PHONE 512 662 2700 HOTEL USE ONLY Date Authorized Amount Approval Code Date CARDHOLDER Please complete the f
37. h an automated posting 150 00 daily 14 Video Half Page Presentation for 46 LCD reader board e eeeeeee recess eee eene tenete seen etna 500 00 daily per reader board 15 Presentation for 15 LCD readerboard outside of meeting room eee eerie eese rennen ee en e ceenees 300 00 event per room Hilton 8f Austin 500 East 4 Street e Austin TX 78701 Credit Card Payment Authorization Form Please complete all areas below Incomplete requests may be rejected This form must be received at least 5 business days prior to the Check In or by specified date in Event Contract to ensure acceptance of the credit card to be charged Do not send completed form by email FAX COMPLETED FORM TO 512 682 2789 ATTN Event Services Department PHONE 512 682 2700 HOTEL USE ONLY Date Authorized Amount Approval Code Date CARDHOLDER Please complete the following section and sign date below Guest Group Name Check In Event Date ame of Person Group Making Reservation Cardholder Name as it Appears on Credit Card ardholder Billing Address ity Zip aytime Business Telephone Evening Telephone Credit Card Number Expiration Date Credit Card Type Circle one Visa MasterCard American Express Discover JCB Diners Club Credit Card Issuing Bank Name Bank Phone Number from back of your credit card agree to cover the following categories of charges Please circle All Charge
38. hichever is less Xpert shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs that may result from any loss or damage to an exhibitor s materials that may make it impossible or impractical to exhibit same The consignment or delivery of a shipment to Xpert by an exhibitor or by any shipper on behalf of the exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set forth in this bulletin It is suggested that exhibitors insure all shipments from the time that they leave exhibitors company until they are returned from the show Your insurance carrier can add a rider to your current policy Shipments left on the show floor without forwarding instructions turned into the Xpert Service Desk will be shipped on show carrier or returned to warehouse pending re routing at the exhibitors expense No liability will be assumed as a result of such re routing or handling ALL CHARGES ARE THE RESPONSIBILITY OF THE EXHIBITING COMPANY FOR WHOM MATERIALS HAVE BEEN RECEIVED AND HANDLED XPERT RESERVES THE RIGHT TO SHIP MATERIALS IF CARRIERS DO NOT CHECK IN BY THE APPOINTED DATE AND TIME XPERT CAN NOT GUARANTEE PICK UP TIMES FOR EXHIBITOR APPOINTED CARRIERS ALL SHIPMENTS ARE MOVED OUT OF THE EXHIBIT HALL AT XPERT S DISCRETION 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservice
39. how schedule to name just a few Xpert Exposition Services is a Union company and therefore must use Union labor to move freight These rates vary from city to city Tips on how you can save money Read the shipping and material handling section of your service kit carefully Be aware of any surcharges that may be assessed for special handling or late shipments Pay special attention to deadline dates If you ship in advance to our warehouse and your shipment arrives after the published deadline date you may be assessed a surcharge Crated materials are the easiest to unload therefore have the least expensive drayage charge Loose pad wrapped and uncrated materials require more labor time and therefore may be assessed an additional handling fee It may be cost effective for you to build crates for any portion of your exhibit that is not crated How is the weight of my shipment determined Certified weight tickets which should be attained by all drivers for materials prior to arrival at the warehouse or show site dock are used to determine billable weight Xpert Exposition Services reserves the right to determine weights for all shipments for which weight tickets are not provided with delivery If you would like the materials reweighed by Xpert Exposition Services to verify weights there will be an additional charge Small shipments vs large shipments Most all Service Contractors have a minimum of 200 Ibs per shipment It is best to send yo
40. id information resource that will result in the successful execution of your event Our customer service department is available to assist you with your needs prior to the event by calling 855 677 EXPO 3976 8am 5pm PST Monday Friday or e mail us at exhibitorservices xpertexpo com Also you can visit us at show site at the Xpert Exposition Services Desk We look forward to serving you Sincerely XPERT EXPOSITION SERVICES IMPORTANT If this kit has been addressed to an individual not responsible for exhibit arrangements PLEASE FORWARD IT TO THE APPROPRIATE PARTY PROMPTLY 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 www xpertexpo com RBMA Fall Educational Conference 2015 A e rT September 27 29 TABLE OF CONTENTS General Show Information Critical Show Information Online Ordering Information Rules amp Regulations l Union Guidelines Payment Information Fire amp Safety Payment Options amp Policy Terms amp Conditions Payment Authorization Show site Venue amp Advance Warehouse Location Additional Services Shipping Addresses Show Leads Form Advance Shipping Labels PC Forms Direct Shipping Labels Electrical EFS Freight Audio Visual Material Handling Costs Internet Material Handling Authorization Hotel Guidelines Cart Load Service Hotel Insurance Requirements Material Handling Policy Material Handling Helpful Hints Labor Booth Labor Outbound Shipping Instructio
41. iday Overtime Before 8 00 a m and after 4 30 p m Monday through Friday and all hours on Saturday Sunday and observed union holidays where applicable All rates are charged at a one hour minimum per laborer 30 minute increments after the first hour Date amp Time of Laborers Total Hours Hourly Rate Total Cost Install Xpert Supervision on installation labor Dismantle Xpert Supervision on dismantle labor Total Estimated Costs Xpert Supervision Our fee for this service is 50 of exhibitor s total labor bill In order to perform the labor without exhibitor s representative present Xpert must receive detailed set up instructions blueprints floor plans etc with this labor order form Exhibitor must also fill out Outbound Shipping Instructions page Company Representative Cell Phone Number Please note Credit Card Authorization must be on file with Xpert before any goods or services will be rendered regardless of your preferred method of payment By utilizing this form exhibitors acknowledge that they have read and agree to comply with the terms of the Terms and Conditions statements contained herein 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com i RBMA Fall Educational Conference 2015 A e f September 27 29 OUTBOUND SHIPPING INSTRUCTIONS NOTE ONLY submit this form if using Xpert Exposition Supervised Labor Company Nam
42. itor s SERVICES or its subcontractors and the arrival of the Exhibitor s personnel which may make it impossible or impractical for Exhibitor to representative at the booth Similarly relative to outgoing shipment s it exhibit its materials is possible that there will be lapse of time between the completion of 9 The Exhibitor agrees in connection with the receipt handling packing and the actual pick up of materials from the booth for loading temporary storage and reloading of its freight that XPERT EXPOSITION onto a carrier It is understood that during such times the shipment s will SERVICES and its subcontractors will provide these services as be left in the booth unattended Therefore it is agreed that XPERT Exhibitors agent and not as bailee or shipper If any employees of EXPOSITION SERVICES and its subcontractors are not responsible for XPERT EXPOSITION SERVICES or its subcontractors sign a delivery the loss or disappearance of or damage of any items left in the booth receipt bill of lading or other document the parties agree that XPERT unattended at any time Consequently all bills of lading covering EXPOSITION SERVICES or its subcontractor will do so as the Exhibitor s outgoing shipment s submitted to XPERT EXPOSITION SERVICES or agent and the Exhibitor accepts the responsibility thereof its subcontractors by Exhibitor will be checked at the time of pick up from 10 XPERT EXPOSITION SERVICES and its subcontractors shall not be the b
43. ivered by the arranged outside AV company C The hotel carpet must be covered with the minimum of plas cor or a more durable product provided by the audio visual company for any kind of load in load out or storage of equipment Visqueen is not acceptable Masonite is encouraged Presentation Services has plas cor available for rental D The hotel lift is not available for anyone other than a hotel team member to use Please provide your own lift should you need to the use of this equipment Presentation Services can provide scissor lifts for rental E The hotel meeting space is not a secured area and outside security must be contracted by the host convention should they choose to do so F A copy of the hotel Hold Harmless Agreement must be signed and returned to the hotel event contact prior to any outside audio visual load in G All rigging must be conducted by the hotel s in house audio visual provider Presentation Services Please contact PSAV directly at 512 682 2883 should use need to arrange rigging Electrical Service Wall and floor outlets are not part of the display space Please submit the Electrical Service Request form indicating your power needs for each meeting space used T assume responsibility and agree to indemnify and defend lt Name of Group gt and the Hilton Austin and their respective employees and agents against any claims or expenses arising out of the use of my audio visual premises I unde
44. l amount indicated above any applicable cancellation fees and any other amounts due to TRC Further hereby authorize TRC to charge my credit card account identified above for the repair or replacement cost as applicable of the damaged and or lost or destroyed equipment if the optional Loss Damage waiver is not purchased GD Hilton 500 East 4 Street Austin Texas 78701 Phone 512 482 8000 Fax 512 682 2789 Electrical amp Rigging Service Form PLEASE RETURN A MINIMUM OF TEN DAYS PRIOR TO THE SCHEDULED MOVE IN DATE OR AN ADDITIONAL 25 LATE FEE WILL APPLY FOR VERIFICATION ORDER HAS BEEN RECEIVED PLEASE CONTACT EVENTS AT 512 682 2700 FINALIZED FOLIO WILL BE SUBMITTED TO CONTACT INFORMATION PROVIDED BELOW UPON THE CONCLUSION OF THE CONFERENCE Client Name Event Name Telephone Dates Email Client On Site Contact Meeting Room Booth 7 Set Up Date s Time Electrical Charges Quantity Tem fae bas Totis 20 amp i20v outer perday S5 Umampawwsmepwse Dyi susm 20 amp single phase each per additonal day 90 20 amp 20ev three phase bay eoo 20 amp 208V thre phase each per additonal day _si0000 30amp i20v ouet pery SC 30 amp 208y single phase Bayi sso 30 amp 208 single phase each per additonal day s250 30 amp 208y tweepwe Doyi ewo sosmp atw thre phase each per additonal day SiS 60 ampj208v tweepwee Doyi S
45. l zz SHO3WI EADS Capture more than a card Custom Survey Form Fees Apply See Additional Services on page 2 Company Name EEUU Phone NENNEN Guidelines 1 You can have up to four questions per screen page 2 Questions may be asked and answered using three possible formats see illustration below 3 Single and multiple choice questions may have a maximum of six possible answers Single Answer Multiple Answer Freeform Answer alll Verizon alll Verizon Cancel c This is an example of a multiple i di your application of choice question This is an example of a freeform text Interest i 3 Please select answer User Response 1 User Response 2 Time frame to order User Response 3 Please select answer gt User Response 4 User Response 5 User Response 6 Choose Question Type Question 1 Single Answer Multiple Answer _ Freeform Answer _ 100 characters maximum Page 3 Question 2 Answer 1 Answer 2 Answer 3 Answer 4 Answer 5 Answer 6 Question 3 Answer 1 Answer 2 Answer 3 Answer 4 Answer 5 Answer 6 Question 4 SHO3WI EADS Single Answer PO PO Po PO O Capture more than a card Multiple Answer O 100 characters maximum Freeform Answer 40 characters maximum 40 characters maximum 40 characters maximum 40 characters maximum 40 characters maximum Single Answer LDLo Loo Doo O Doo O Multiple Answer O 100 characters maxi
46. lectricity must be in accordance with the National Electrical Code Please complete and return the Electrical order forms included in this manual Xpert Exposition Services reserves the right to refuse to hang any sign which we deem to be unsafe Signs requiring assembly installation and dismantling of support devices or hoisting cable will be done on a time and material basis All labor to assemble and disassemble is at exhibitor s expense and will be charged at Xpert s Labor rates Hanging is a separate charge Hanging sign assembly is mandatory HANGING SIGN RATES Straight time 396 00 Overtime 594 00 Straight Time 8 00 a m to 4 30 p m Monday through Friday Overtime Before 8 00 a m and after 4 30 p m Monday through Friday and all hours on Saturday Sunday and observed union holidays where applicable Orders placed on show site Add 3096 to hourly rates All rates are charged at a one hour minimum per crew 30 minute increments after the first hour Date amp Time of Lifts Total Hours Hourly Rate Total Cost Install Dismantle Assembly required Supervision Required for Assembly n Yes n No n Yes n No Total Estimated Costs Description of Sign Banner o Cloth Vinyl o Wood o System o Metal n Other o 1 Sided o 2 Sided o Pockets o Grommets Number of hang points Shape o Square o Circle o Triangle o Rectangle o Other Dimensions Height Width Length Weight Ibs Please note Credit Card Authorization must be
47. mpany name and zip code to gain access and start placing orders Once you have located your company and set up your contact information click on shop Now in the My Events column next to the event you would like to place an order for Your shopping cart can be viewed by clicking miin your ca of the screen at any time during the ordering process in the upper right hand side Helpful Hints If you would like to remove an item from your shopping cart click the Special instruction can be added to clarify your order by clicking 68 instruction under any items ordered Change color of carpet drape or skirt or any required selections during ordering click on Ell Attributes and proceed with changes After your order has been processed you will have ability to attach any floor plans set up instructions or notes you feel necessary under Available Options for your order 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com RBMA Fall Educational Conference 2015 A gt rt September 27 29 PAYMENT OPTIONS amp POLICY Payment Options Please note we require a valid Credit Card on file regardless of your preferred method of payment Payment by Credit Card For your convenience we accept MasterCard Visa and American Express Please submit your credit card information online or complete and submit Xperts Payment Authorization form along with your orde
48. mum Freeform Answer 40 characters maximum 40 characters maximum 40 characters maximum 40 characters maximum 40 characters maximum Single Answer QO Multiple Answer O Freeform Answer O O QO Answer 1 Answer 2 Answer 3 Answer 4 Answer 5 Answer 6 100 characters maximum Page 4 40 characters maximum 40 characters maximum 40 characters maximum 40 characters maximum 40 characters maximum 40 characters maximum RBMA SERE C O R P O R A Tt OS N Mail Fax Form To Technology Resource Corporation RBMA 2015 Fall Educational Conference 29 Emmons ms dn HF 10 Princeton NJ 0854 Pb oe cei Ph 800 922 8646 x 108 Fax 609 720 1701 Attn Sandi Zeto Show Code 21943 Email szeto trcrent com CALL FOR ITEMS NOT LISTED ALL PRICING IS FOR THE ENTIRE SHOW DISPLAY 24 FLAT SCREEN DISPLAY 295 00 35500 32 FLAT SCREEN DISPLAY 39500 425 00 sid 40 FLAT SCREEN DISPLAY jBS FLATSCRENDISPLAY O O 89500 9950 j 5 FLATSCREENDISLAY O O 129500 135000 JmUEDDIPLAY 8495 00 159500 jewteDDISPLAY 295 00 265000 TOUCH SCREEN DISPLAYS j32 TOUCHSCREENDISPLAY 89500 99500 Az TOUCHSCRENDISLAY 105000 115000 46 TOUCHSCREEN DISPLAY O O O 129500 139500 j70 TOUCHSCREENDIPLAY alec NE ee E EN jwALMOUNTPRAKETSTORUDDEPUAY 200 9
49. ndi Zeto Email szeto trcrent com Exhibitor Show Information Credit Card Information VISA M C AMEX DISCOVER Ordered by Card holders name Email address Card H exp Company name Card holder s signature Address BEEN Card holder s address City State Zip City State Zip Phone Phone number Fax Fax number Show contact Booth Cell Phone Delivery date time 2 hour window required Pick up date amp time Equipment notes Low volume speakers included No speakers included please call for options Additional delivery charges apply 150 00 for first unit 100 00 each additional Does not apply to laptops or projectors Terms and Conditions Please make sure you receive a confirmation to ensure your order was placed for the show Drayage charges are the exhibitor s responsibility and are not included If equipment is not ordered 10 days prior to the event prices are subject to availability and applicable freight charges No credits will be issued after delivery or attempted delivery of equipment Exhibitor must be present in booth to accept delivery or additional fees will apply lf not in your booth at scheduled time a repeat delivery fee will automatically be charged to your order PAYMENT INFORMATION Payment required prior to delivery Payment from customers outside the USA must be made by credit card only hereby authorize TRC to charge my credit card account identified above for the renta
50. ndling services Exhibitors are required to carry all risk floater insurance covering their products and exhibit materials against damage loss and other hazards The coverage should start when the product and exhibit material leave your place of business and end upon the return to your facility after the show This can be done by adding riders to existing insurance policies To avoid any misunderstanding regarding these services please bring any discrepancies to our attention at the Xpert Service Desk Xpert will be unable to adjust invoices after the close of the show Freight must be less than 3 high 3 wide o long Cart is 30 x 48 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com xpert RBMA Fall Educational Conference 2015 September 27 29 MATERIAL HANDLING AUTHORIZATION Company Name Advance Shipments to Warehouse Crated Shipment Weight cwt x 76 00 per 100 Ibs Crated Additional Handling Shipment Weight cwt x 93 60 per 100 Ibs Uncrated shipments will NOT be accepted at the Advance Warehouse 200 Ib minimum Direct Shipments to Show Site Crated Shipment Weight cwt x 72 00 per 100 Ibs Crated Additional Handling Shipment Weight cwt x 82 80 per 100 Ibs Uncrated Additional Handling Shipment Weight cwt x 93 60 per 100 Ibs 200 Ib minimum Small Packages First Piece 36 75
51. ng Company Name Booth Number Contact Person E Mail Credit Card Policy authorize Xpert Exposition Services to charge any additional amounts incurred by me or my show representative including material handling and or labor charges If my credit card is declined Standard Show Site Rate prevails and a 25 00 service charge will be added Please note By utilizing this form exhibitors acknowledge that they have read and agree to comply with the terms of the Payment Options amp Policy and Terms and Conditions statements contained herein Exhibiting Company Payment Authorization Services To Be Invoiced To Exhibitor E All Xpert Services L Furniture amp Carpet L Material Handling L Booth Cleaning amp Porter Service Booth Labor other Payment type MasterCard Visa 1 Diners L American Express Check Account Number Exp Date oecurity Code Lo JL dL CARDHOLDER NAME PLEASE PRINT BILLING ADDRESS CITY STATE ZIP COUNTRY AUTHORIZED SIGNATURE AUTHORIZED NAME please print DATE Third Party Payment Authorization Services To Be Invoiced To Third Party E All Xpert Services L Furniture amp Carpet L Material Handling L Booth Cleaning amp Porter Service L Booth Labor L Other Payment type MasterCard LWisa LIDiners I American Express Check Account Number Exp Date oecurity Code Lo JL dL LU CARDHOLDER NAME PLEASE PRINT BILLING ADDRESS CITY STATE ZIP COUNTRY AUTHORIZED SIGNATURE AUTHORIZED
52. ns Exhibitor Appointed Contractor Form Sample Certificate of Insurance Forklift Labor Accessible Storage During Show Xpert Furniture amp Accessories Standard Furniture Brochure Standard Furniture Order Form Furniture Accessories Order Form Booth Carpet Order Form Showcase Order Form Booth Rentals Booth Rental Brochure Booth Rental Order Form Booth Accessories Order Form Custom Graphics Custom Signage Order Form 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 www xpertexpo com xpert RBMA Fall Educational Conference 2015 September 27 29 CRITICAL SHOW INFORMATION Booth Information Booth Package Includes Aisle Carpet 8 amp 3 Black Pipe Drape 1 Wastebasket 1 Booth Id Sign Facility Carpet multi colored Exhibit Hall Hours Exhibitor Installation Show Hours Exhibitor Dismantle All Out By Sunday September 27 8 00AM 4 00PM Sunday September 27 4 00PM 6 30PM Monday September 28 8 00AM 8 30AM 9 30AM 10 00AM 4 00PM 5 30PM Tuesday September 29 9 00AM 9 45AM 12 00PM 1 30PM Tuesday September 29 1 30PM 8 00PM Tuesday September 29 8 00PM All carriers must check in no later than 6 00 p m on Tuesday September 29 for freight pick up Shipping Information Advance Warehouse All materials shipped in advance to the warehouse must arrive by 9 17 2015 RBMA Fall Educational Conference c o UPS Freight c o AWD 16310 Bratton Lane
53. nt we are certain you will appreciate knowing in advance that union labor will be required for certain aspects of your exhibit handling To help you understand jurisdiction of the various unions we ask that you read the following Texas is a right to work state This means that full time employees of an exhibiting company may do the unpacking erecting assembling dismantling and packing of displays and equipment The official labor contractor for the exposition will have skilled craftsmen to assist exhibitors who wish to hire labor to perform these services Arrangements for temporary labor can be made through the official service contractor Official labor order forms are included in the exhibitor service manual Union jurisdiction prevails over the operation of all material handling equipment all unloading and reloading and handling of empty containers Exhibitors are allowed to perform their own drayage provided their freight is delivered in their personal vehicle and their own company employees hand carry the freight into the building and to the booth No fork trucks dollies pallet jacks or mechanized equipment may be used by anyone other than the official drayage contractor rt RBMA Fall Educational Conference 2015 A gt September 27 29 FIRE amp SAFETY FIRE AND SAFETY REGULATIONS NOTICE SMOKING IS PROHIBITED IN EXHIBIT AREAS DURING MOVE IN AND MOVE OUT DUE TO THE ACCUMULATION OF COMBUSTIBLE MATERIALS 1 ALL MATERIALS US
54. nt that no weight is indicated on the delivery documents presented Xpert shall estimate the weight and charges shall be based upon the estimates The estimated weight shall be final and binding if actual scale weight figures are not submitted prior to the close of the show All shipments received at the warehouse and show site are subject to re weigh Overtime Charges An overtime surcharge per cwt for each occurrence will apply if e Shipments are received on overtime e Advance shipment to the warehouse is received during straight time hours but due to scheduling conflicts beyond Xpert s control is moved into show site on overtime e Shipment is moved into or out of show site on overtime due to scheduling conflicts beyond Xpert s control Overtime is e Monday through Friday before to 8 00 a m and after 4 30 p m All day Saturday Sunday and observed union holidays Inbound Shipment s Consistent with trade show industry practices there may be a lapse of time between the delivery of shipment s to the booth and the arrival of exhibitor or his her representative During this time the materials will be left unattended Xpert Exposition Services will not be responsible or liable for any loss damage theft or disappearance of exhibitors material after it has been delivered to the exhibitor s booth Xpert Exposition Services recommends hiring security services from the facility or Show Management Outbound Shipment s Consistent with t
55. ollowing section and sign date below uest Group Name heck In Event Date ame of Person Group Making Reservation ardholder Name as it Appears on Credit Card ardholder Billing Address Z Daytime Business Telephone Evening Telephone ololo lt 5 Credit Card Number Expiration Date Credit Card Type Circle one Visa MasterCard American Express Discover JCB Diners Club Credit Card Issuing Bank Name Bank Phone Number from back of your credit card agree to cover the following categories of charges Please circle All Charges Room amp Tax Food amp Beverage IT Electrical AV Retail Recreation agree to cover the above categories of charges up to a Maximum Amount of DIRECT BILL ACCOUNT PAYMENTS ONLY For direct billing customers paying by credit card Name on Invoice Statement Date on Invoice Statement Invoice Statement Number Authorized Amount Note Charges for room and tax group deposits or direct bill account payments will be charged to your credit card immediately Any incidental charges circled above will be charged at the time of check out Amount to be immediately charged to credit card for room and taxes or deposit Final Balance Billed to Credit Card hotel use only By signing below you authorize the hotel to charge your credit card immediately for the amount indicated above up to the Maximum Amount indicated above You further acknowledge that if all charges has been sel
56. on E Mail Booth Number Standard Carpet Carpet Colors LI Black LI Blue L Burgundy U Gray LiRed LI Teal Quantity Discount Price Standard Price Extended Price 10 x 10 _ 144 00 187 20 10 x 20 BEEN 288 00 374 40 10 x 30 BEEN 432 00 561 60 10 x 40 BEEN 576 00 748 80 10 x 50 720 00 936 00 Custom Cut Carpet Carpet Colors D Black U Blue L Burgundy U Gray L Red LI Teal Discount Standard Extended Booth Size Sq Ft Price Price Price Per Sq Ft minimum 100 ft X X 2 40 or 3 12 Plush Carpet Carpet Colors O Black O Blue D Burgundy U Gray O Red LU Teal O White Booth Size Sq Ft Discount Price Standard Price Extended Price Per Sq Ft minimum 100 ft X X 3 30 or 4 29 Accessories Padding 1 2 inch foam Size Sq Ft Discount Price Standard Price Extended Price Per Sq Ft minimum 100 ft X X 1 40 or 1 82 Double Padding 1 inch foam Per Sq Ft minimum 100 ft X X 2 75 or 3 58 Visqueen 3 mil Per Sq Ft minimum 100 ft X X 0 95 or 1 24 Total Costs So Please note By utilizing this form exhibitors acknowledge that they have read and agree to comply with the terms of the Payment Options amp Policy and Terms and Conditions statements contained herein 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com b Y 4 rt RBMA Fall Educational Conference 2015 A e September 27 2
57. one 325 00 650 00 Set Strike labor included SubTotal taxable Drop off date time 22 ServiiceCharge taxable Pick up date time o SubTotal 8 25 State Sales Tax Tota Billing Direct billing requires pre approval Please call for application Room Charge only if staying with the Hilton Austin Hotel Hotel Master Account Number Check Card Type VISA MC AMEX Card Zip Code Card Exp Date Name as it appears on card Signature You must be present in the booth at delivery to accept and secure equipment Please return a copy of this form with payment one week prior to delivery date HOTEL USE ONLY SERVICE MGR GD MASTER CODE H GROUP DATES l to AUSTIN Request for Internet Telephone and Digital Signage Services NO OUTSIDE NETWORK EQUIPMENT ALLOWED UNLESS APPROVED BY THE HILTON AUSTIN IT DEPARTMENT THIS INCLUDES SWITCHES HUBS ROUTERS AND WIRELESS ACCESS POINTS Wo Requester Name Prone Fax Number Number Onsite Contact Email address PLEASE RETURN VIA FACSIMILE TO 512 682 2789 ATTN Catering amp Events Departments All internet and telephone orders must be received at least ten 10 days prior to the schedule move in date Please allow at least fourteen 14 days for digital signage and VLAN configurations Requests received with less lead time will result in a 25 late fee per order A 50 00 cancellation fee will apply fo
58. ooth and corrected where discrepancies exist liable for shipments received without receipts freight bills or specified unit 3 XPERT EXPOSITION SERVICES and its subcontractors shall not be counts on receipts or freights bills Such shipments will be delivered to held liable for any damage incurred during the handling of equipment booth without guarantee of piece count or condition requiring special devices to properly load place or reload unless advance 11 Empty container labels will be available at the XPERT EXPOSITION notice has been given to XPERT EXPOSITION SERVICES in time to SERVICES Service Desk Affixing the labels is the sole responsibility of obtain the proper equipment the Exhibitor or its representative It is understood that these labels are 4 XPERT EXPOSITION SERVICES and its subcontractors shall not be used for EMPTY STORAGE ONLY and XPERT EXPOSITION responsible for any loss delay or damage due to events beyond their SERVICES and its subcontractors assume no responsibility or liability for reasonable control which cannot be avoided by the exercise of due care loss or damage to contents while containers are in storage or for and prudence including without limitation strikes labor disputes mislabeled containers lockouts or work stoppages of any kind fire theft windstorm water 12 In order to expedite removal of freight from the show site XPERT vandalism acts of God failure of power or utilities and other events of EXPOSITION S
59. pany Name Booth Number Contact Person E Mail Forklift Labor Forklift labor usually includes a forklift and operator however determining a crew size is at the discretion of the official service contractor and may require an additional laborer at the labor rates outlined on the Booth Labor page Exhibitors ordering forklift to assemble displays or for uncrating un skidding positioning and re skidding equipment or machinery will need to estimate their needs below Starting time is guaranteed only in those instances where labor is requested for the start of the work day i e 8 00 a m Exhibitor must check in at the Xpert Service Desk to pick up forklift crew ordered and check out at the Xpert Service Desk upon completion of work 5 000 Ib maximum capacity Larger forklift and crane service is available by advance request additional pricing to be determined FORKLIFT RATES Straight time 215 00 Overtime 322 50 Straight Time 8 00 a m to 4 30 p m Monday through Friday Overtime Before 8 00 a m and after 4 30 p m Monday through Friday and all hours on Saturday Sunday and observed union holidays where applicable Orders placed on show site Add 3096 to hourly rates All rates are charged at a one hour minimum per crew 30 minute increments after the first hour Date amp Time of Forklifts Total Hours Hourly Rate Total Cost Install Dismantle Total Estimated Costs Description of Work to be performed Desc
60. r Contact Person E Mail Signage Quantity Discount Price Standard Price Extended Price 8 x 11 39 00 50 70 7 x 44 53 00 68 90 14 x 22 59 00 76 70 22 x 28 89 00 115 70 28 x A4 147 00 191 10 38 x 84 w base single sided 445 00 575 00 Prices are based on one color copy on white background Signs will be digitally printed or in vinyl applied to Show Card or Foam Core depending upon size The method used is at the discretion of Xpert Exposition Services Indicate Sign Copy Here print or type Choose layout U Horizontal Vertical mE OPTIONS Quantity Discount Price Standard Price Extended Price Easel back per sign 9 00 11 70 Add your company s logo image Artwork must be supplied by customer If work has to be done by Xpert i e scanning of artwork there will be additional charges added Please send all logos and or artwork as well as any questions or quote requests to graphics xpertexpo com Sub Total Add 8 1 Tax Total Costs So Please note By utilizing this form exhibitors acknowledge that they have read and agree to comply with the terms of the Payment Options amp Policy and Terms and Conditions statements contained herein 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com AUSTIN LABOR GUIDELINES To assist you in planning for your participation in the forthcoming eve
61. r cwt Early Shipments to Warehouse Any shipment arriving prior to date will be charged an additional 3096 per cwt Shipments Returned to Warehouse Shipments returned to the warehouse at close of the show will be charged an additional 50 per cwt 1 000 Ib minimum Shipments not picked up from the warehouse within 72 hours will be charged for storage Overtime Overtime is Monday through Friday prior to 8 a m and after 4 30 p m all day Saturday Sunday and observed union holidays Please check Critical Show Information page Based upon the material handling rates quoted above a 30 surcharge per cwt for each occurrence will apply if Shipments are received on overtime Your advance shipment to the warehouse is received during straight time hours but due to scheduling beyond Xpert s control is moved into show site on overtime Your shipment is moved into or out of show site on overtime due to scheduling beyond Xpert s control 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com xpert CART LOAD SERVICE RBMA Fall Educational Conference 2015 September 27 29 Caddie Cart Load Service is a feature offered for Privately Operated Vehicles POVs only POVs are limited to cars station wagons vans and pickup trucks up to one ton For a flat rate of 80 00 per round trip workers equipped with a flat cart will assist those exhibitors with
62. r day 96 to 128 square feet 255 00 per day 128 to 160 square feet 305 00 per day Labor Each time you access your materials you will be charged a minimum of one half hour of labor according to the hourly rates indicated on the booth labor form 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com A Y rt RBMA Fall Educational Conference 2015 AD e September 27 29 EXPOSITION SERVICES FURNITURE amp ACCESSORIES wi 36 x 30 High Conference Table Tables with Skirting Stanchion Chrome Bag Stand Chrome Sign Stand Literature Rack includes 7 retractable cord Tripod Easel Cana ack Raffle Drum Wastebasket 4 9 Display Board 8 Upright Pole amp Base 6 10 Crossbar 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com RBMA Fall Educational Conference 2015 September 27 29 xpert STANDARD FURNITURE Discount Price Deadline 9 6 2015 Booth Number Company Name E Mail Contact Person Standard Furniture Seating Quantity Discount Price Standard Price Extended Price Side Chair ee 55 00 71 50 Barstool BE 97 00 126 10 Round Tables Quantity Discount Price Standard Price Extended Price 36 x 30 High Conference Table BE 189 00 245 70 36 x 40 High Cocktail Table Se 209 00 271 70 30 Tables 4 x 2 x 30 High Table un skirted
63. r day Number of days Total Price up to 1000 sq ft 130 50 1000 to 1500 sq ft 150 50 1500 to 2000 sq ft 170 50 2000 to 2500 sq ft 190 50 2500 to 3000 sq ft 210 50 3000 to 3500 sq ft 230 50 3500 to 4000 sq ft 250 50 Over 4000 sq ft 270 50 Total Costs 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com RBMA Fall Educational Conference 2015 A D Q rT September 27 29 Company Name Booth Number Show Name Facility Contact Person E Mail Address City St Zip Phone Fax Warehouse Storage Xpert Exposition Services now has available storage space in the Las Vegas area with facilities and services to 1 Receive and hold your equipment and or exhibit materials 2 Save on expensive shipping charges Additional charges for shipping to non Xpert events 3 Storage freight is delivered to your booth in advance of direct shipments to Xpert Exposition Events only 4 No Marshaling Yard check in waiting or fees to Xpert Exposition Events only 5 Year round accessibility If using your carrier for transport Pick up and delivery time must be scheduled with Xpert at least 72 hours in advance Storage Rates Storage 7 00 per cwt per month 10 CWT or 1000 Ibs minimum Transportation O per from show site to the warehouse facility per from warehouse facility to in Las Vegas Handling 7 00 per cwt for loading unloading exhibit materials at
64. r service cancelled after setup PAYMENT OPTIONS Please check one Direct billing for accounts with prearranged credit through the credit office Master Account Code Charged to guest room May only be charged to guest room if the room has been checked in with an approved credit card or approved for master account billing of room tax and incidental charges Credit Card please fill out attached credit card payment authorization form Please refer to attached Internet and Telecom pricing sheet for current pricing OPTION CODE DAILY CHARGE TOTAL SEE OTHER QTY OF SEE ie START nr DISCONNECT LOCATION SPECIAL K 3 TIME AMOUNT ipe CONNECTIONS SHEET DAYS DATE TIME BOOTH INSTRUCTIONS TAXABLE Subtotal 25 Late Fee Sales Tax 8 25 Total Print Client Name Date of request Client Signature Date of signature NO OUTSIDE NETWORK EQUIPMENT ALLOWED UNLESS APPROVED BY THE HILTON AUSTIN IT DEPARTMENT THIS INCLUDES WIRELESS ACCESS POINTS SWITCHES HUBS ROUTERS Internet Options 1 Standard Wired Connection 250 daily 1 5Mbps Pricing per computer 2 Standard Wireless Meeting Room CODnDeCLEIOD nci ora prete ECYE CHEERS PERI ERE EE SUUYYR S FERE RIVE V FER ER VOFPAN EET ERES EYN FEE VURHR SNR EUR ERREUR 150 daily Pricing per computer IP address includes access in meeting space only Not recommended for presentations video streaming webex sessions and large file uploading or downloading 3
65. rade show industry practices there may be a lapse of time between the completion of packing and actual pick up of materials from the booths for loading onto a carrier During this time the materials will be left unattended Xpert Exposition Services will not be responsible or liable for any loss damage theft or disappearance of exhibitor s material between the time it is packed and when it is picked up and loaded Xpert highly recommends hiring security services from facility or Show Management All Material Handling Agreements submitted to Xpert by the exhibitor will be checked at the time of pick up from the booth and corrections will be made where discrepancies exist between the quantities of items on the form submitted to Xpert and the actual count of such items in the booth at the time of pick up Material Handling Forms covering outgoing shipments that are furnished to Xpert by exhibitors will be checked at the time of actual pick up from booth and corrections made where discrepancies occur Xpert shall not be responsible for loss damage or delay due to fire acts of God strikes lockouts or work stoppages of any kind or for any causes beyond its control If found liable for any loss XPERT S sole and exclusive MAXIMUM liability for loss or damage to EXHIBITOR S materials and EXHIBITOR S sole and exclusive remedy is limited to 50 USD per pound per article with a maximum liability of 100 00 USD per item or 1 000 00 USD per shipment w
66. ribe largest piece to be handeled Weight lbs Dimensions Length Width Depth Height to be placed Show site contact NAME CELL Please note Credit Card Authorization must be on file with Xpert before any goods or services will be rendered regardless of your preferred method of payment By utilizing this form exhibitors acknowledge that they have read and agree to comply with the terms of the Terms and Conditions statements contained herein 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com rt RBMA Fall Educational Conference 2015 A gt September 27 29 HANGING SIGN LABOR Discount Price Deadline 9 6 2015 Company Name Booth Number Contact Person E Mail Hanging Sign Labor Orders for hanging of ceiling signs must be submitted with payment to Xpert Exposition Services no later than 9 12 2015 Overhead signs must be sent in a separate container to the advance shipping warehouse no later than 9 17 2015 using the enclosed Hanging Sign labels All overhead hanging signs or banners are subject to approval and must conform to show management and facility regulations Xpert Exposition Services reserves the right to assemble install and lower all hanging signs with approved devices and cable to safely hang signs Set up instructions must be provided for signs requiring assembly Hanging anchor points must be pre fabricated and ready for use Signs requiring e
67. rs when you are faxing or mailing them in Credit Cards submitted are subject to charge for all goods and services provided by Xpert Exposition Services Payment by Company Check Please mail your check along with your order forms to Xpert Exposition Services at the address listed below If you are faxing your order forms please include a signed Payment Authorization form and a photocopy of your check Your orders will be processed immediately upon receipt of your original check Checks must include Exhibiting Company Name Booth number and Name of Show Payment by Third Party If Xpert will be invoicing a third party please complete and submit the Payment Authorization form Please note the exhibiting firm is ultimately responsible for payment of all charges by show conclusion should the third party default on payment Exhibiting Company Credit Card is required Payment by Wire Transfer Please call 702 248 8007 or email exhibitorservices xpertexpo com for wire transfer information International Exhibitors International Exhibitors must make payment to Xpert for all amounts due in U S funds prior to show closing Payment Policy General In order for us to process your orders we must have a valid Credit Card on file and full payment in advance of the show Invoices showing activity to date will be prepared at the Xpert Service Desk for your review at show site Final invoices can be requested via e mail 14 days after show close Tax Exempt
68. rstand that neither lt Name of Group gt nor the Hilton Austin maintain insurance covering the outside AV provider s property and it is the sole responsibility of the outside provider to obtain such insurance Signature amp Date PS HILTON WORLDWIDE Listed below are all the specifications to be met by the Certificate of Insurance o Insurance Certificate Holder Name Must Read o Hilton Austin Hotel 500 East 4 Street Austin Texas 78701 o The Additional Insured Must State Austin Convention Enterprises Inc and Hilton Worldwide Holdings Inc their subsidiaries and affiliates and each of their employees directors and agents Please ensure that all additional Insured boxes are marked with a Y yes to confirm the General Liability and Umbrella Insurance policy if applicable affords additional Insured coverage to the proper parties o Commercial General Liability including contractual and products liability 2 000 000 per occurrence or its equivalent in the amount of 1 000 000 o Workers Compensation and Employer s Liability Any one of these will suffice 1 Texas Workers Compensation Subscriber Insurance plan o Certificate of Insurance indicating Workers Compensation coverage X at statutory limits o Hilton Austin and Austin Convention Enterprises Inc as named additional insured s 2 Texas Workers Compensation Subscriber self insured o Documentation regarding self insured status from State
69. s Room amp Tax Food amp Beverage IT Electrical AV Retail Recreation agree to cover the above categories of charges up to a Maximum Amount of DIRECT BILL ACCOUNT PAYMENTS ONLY For direct billing customers paying by credit card Name on Invoice Statement Date on Invoice Statement Invoice Statement Number Authorized Amount Note Charges for room and tax group deposits or direct bill account payments will be charged to your credit card immediately Any incidental charges circled above will be charged at the time of check out Amount to be immediately charged to credit card for room and taxes or deposit Final Balance Billed to Credit Card hotel use only By signing below you authorize the hotel to charge your credit card immediately for the amount indicated above up to the Maximum Amount indicated above You further acknowledge that if all charges has been selected then all guest group related charges less Deposit will be charged to the above card number at the time of check out or event conclusion Cardholder Signature Date TEE wALDORF AHUTOnA oLcLEST DR eli di CONRAD GU ponds v 2 HOMPMOOD oe T mani 5 Nec Hilton a TER ETT She GD Hilton Austin HOTEL GUIDELINES ON OUTSIDE AV A The Hilton Austin unfortunately does not have storage space for crates or any outside AV equipment B NO audio visual freight is to be sent directly to the hotel All AV freight must be del
70. s xpertexpo com i RBMA Fall Educational Conference 2015 A e September 27 29 MATERIAL HANDLING HINTS The information below summarizes the most commonly asked questions regarding freight material handling often referred to as drayage This can be the most costly budget item for exhibitors We will try to explain what drayage is and how rates are established which may help you save money and avoid unnecessary surcharges What is Material Handling Drayage The term drayage is the moving of exhibit materials from one location to another Whether you ship to the advance warehouse or directly to show site your materials still need to get to your booth location Drayage services include the accepting of your material either at the warehouse or at show site delivery to your booth storage of empty containers during the show returning empty containers at the close of the show picking up your packaged materials returning them to the dock and loading on the carrier of your choice Can I carry my own materials to my booth Usually an exhibitor may bring in his own materials providing such materials can be hand carried by one person in one trip without the use of dollies hand trucks or any other equipment Read the Union Rules amp Regulations for the specific rules regarding the show facility How are rates determined Drayage charges are based on a number of factors including Union labor rates facility dock access and the s
71. the warehouse 5 CWT or 500 Ib minimum NOTES Additional fees apply if storage is removed from Xpert s warehouse and shipped to shows where Xpert is not the general contractor Please contact us at shipping xpertexpo com if you would like to receive a shipping quote from Xpert Shipping Services XSS Additional fees also apply for access to or inventory of freight while placed in storage with Xpert Drayage rates will still apply for storage materials delivered from our facility to show site Transportation information but be provided on the following form with a minimum of 72 hrs prior to a Las Vegas NV delivery and 5 business days before a delivery should arrive at its out of town destination Please call or e mail if a quote is needed for expedited delivery Monthly Storage Cost 7 00 x CWT x of months 1 000 Ib minimum storage Start Date End Date Signature Print Date All storage services are subject to Xpert Exposition Services Terms and Conditions or Storage Agreement whichever is applicable Exhibitors must insure their own goods while in storage even if the storage is provided under a separate contractual agreement Failure to pay storage fees will result in a lien against your property Xpert reserves the right to dispose of any materials if unclaimed after 30 days 3455 W Sunset Road Suite L e Las Vegas NV 89118 702 248 8007 702 248 8002 exhibitorservices xpertexpo com RBMA Fall Educational Conf
72. tor s freight or equipment that the Exhibitor lost or damaged through performance or on performance of services by will not withhold payment in any amount due to XPERT EXPOSITION XPERT EXPOSITION SERVICES or from the negligence of XPERT SERVICES for freight handling services or any other services provided by EXPOSITION SERVICES its subcontractors or their respective XPERT EXPOSITION SERVICES or its subcontractors as an offset employees If such loss or damage occurs the liability of XPERT against the amount of the alleged loss or damage Instead the Exhibitor EXPOSITION SERVICES and its subcontractors shall be limited to a sum agrees to pay XPERT EXPOSITION SERVICES prior to the close of the equal to 50 per pound per article with a maximum liability of 100 00 show for all such charges and further agrees that any claim the Exhibitor per item or 1 000 00 per shipment whichever is less This amount shall may have against XPERT EXPOSITION SERVICES or its subcontractors be considered Exhibitor s agreed upon damages and exclusive remedy shall be pursued independently by the Exhibitor as a completely separate 7 XPERT EXPOSITION SERVICES will not be bound to honor any claim transaction to be resolved on its own merits or action brought against XPERT EXPOSITION SERVICES or its subcontractors more than 60 days after the date of incident Be sure your freight is insured from the time it leaves your place of business until it is returned after the show
73. ty Discount Price Standard Price Extended Price Chrome Bag Stand 95 00 123 50 22 x 28 Chrome Sign Stand NENNEN 89 00 115 70 4 x 8 Display Board EE 164 00 213 20 4 x 8 Peg Board NENNEN 164 00 213 20 2 x 8 Grid Wall EE 87 00 113 10 Grid Wall Feet set of two LLLA 25 00 25 00 Garment Rack a 99 00 128 70 Literature Stand NNNM 98 00 127 40 Raffle Drum BEEN 93 00 120 90 Stanchion includes 7 retractable cord 73 00 94 90 Tripod Easel NENNEN 37 00 48 10 8 Upright Pole amp Base BEEN 26 00 33 80 6 10 Crossbar ee 26 00 33 80 Wastebasket 19 00 24 70 BOOTH DRAPE Drape Color O Black O Blue O Burgundy O Gold O Green O Red O Silver O Teal UL White Quantity Discount Price Standard Price Extended Price 8 high drape backdrop per linear foot 15 00 19 50 3 high drape side rail per linear foot 12 00 15 60 End Cap 45 00 58 50 Total Costs So Please note By utilizing this form exhibitors acknowledge that they have read and agree to comply with the terms of the Payment Options amp Policy and Terms and Conditions statements contained herein 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com RBMA Fall Educational Conference 2015 September 27 29 xpert BOOTH CARPET Discount Price Deadline 9 6 2015 Company Name Contact Pers
74. unloading and reloading of their materials One round trip cartload equals one inbound cart load from the unloading area to your booth and one outbound cart load from your booth to the loading area Two round trips maximum per exhibiting company Shipments larger than two cartloads are not eligible for cartload service and are subject to material handling charges See Material Handling charges that will apply Caddie Cart Load Service is e Intended for those exhibitors requiring minimum assistance to expedite the move in move out of their shipments e Intended as a means of allocating valuable loading space and cost effective labor crews during the move in move out process e Intended as an integral part of an overall plan to minimize disruptions to the ongoing movement of forklifts crated and other large materials during the move in move out process The loading dock is for loading and unloading only No parking will be allowed on the loading dock It is advisable to have two people per vehicle so that once the POV is unloaded it can be moved immediately from the dock area e No personal dollies wagons or hand trucks are allowed on the dock or show floor e No Xpert equipment is allowed to be used by exhibitors Caddie Cart Load Service Schedule Move In Sunday September 27 8 00AM 4 00PM Move Out Tuesday September 29 1 30PM 8 00PM Exhibitors who have extensive unloading requirements must use the material ha
75. ur freight as one large shipment versus several small shipments For instance if you send one 45 Ib and one 55 Ib package separately you are charged the minimum on each shipment If you plan to ship items from various locations you may want to consolidate them at a central location then forward them to the advance warehouse or directly to show site However if you ship your materials in one shipment and the carrier makes multiple deliveries you will be charged for each delivery to the dock regardless of whether or not the materials were shipped together as one shipment Advance warehouse vs direct to show site shipments In general it is best to ship your materials to the advance warehouse address The charge for this may be slightly higher than shipping direct to show site but the benefit far outweighs the cost You can and should confirm that we have received your materials well in advance of the show installation if there is a problem it can then be solved prior to the show When shipping direct if there is a problem there is seldom time to resolve the problem prior to show opening Another advantage to advance shipments is that your materials will be in your booth when you arrive and you can begin installation immediately thus saving you time and frustration at show site Should insure my exhibit The answer is YES It is your responsibility to make sure your freight is insured from the time that it leaves your office until it returns

RBMA Fall Educational Conference 2015 September 27

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