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Exhibitor Manual - AIAA Propulsion & Energy Forum and Exposition

1. itions inc le FREIGHT ROUTING orlando fl 32811 phone 407 422 3636 2015 AIAA PROPULSION amp ENERGY FORUM fax 407 839 5929 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing Please return this form by 10 JULY 2015 mir RJ warehouse site Origin of Shipment Booth Number Shipping Date 0000 0 52 00 Carrier Approximate Number of Containers Approximate Arrival Date Weight of Largest Container Total Weight of Shipment e enable our tracing delayed shipments please mail duplicate bill of lading to Arata Expositions Inc 4104 LB McLeod Road Orlando FL 32811 phone 407 407 422 3636 e COLLECT SHIPMENTS WILL NOT BE RECEIVED INSTRUCTIONS FOR OUTGOING SHIPMENTS AT CLOSE OF SHOW Ship to Company Name Street Address City State Zip Carrier PREPAID Collect Approximate Number of Containers Approximate Weight of Shipment Description FOR SPLIT SHIPMENTS USE SPACE BELOW Ship to Company Name Street Address City State Zip Carrier PREPAID Collect Total Number of Containers Total Weight of Shipment Description Company Name Booth Number Street Address City State Zip Code Country
2. 52100 m 49 CODE QTY ITEM DESCRIPTION PRICE DESKS CREDENZAS AND FILES CONTINUED oae cnr FRIDGES Refrigerator White 20 x 30 65 14 0 cubic Refrigerator White 20 x 22 x 33 4 0 cubic MOBILE TABLET STANDS AND ACCESSORIES TBBCHR Brochure Holder 8 625 x1 1 x1 1 325 Charging Shelf 14 85 x7 17 x1 Wireless Printer Holder 3 3 x1 9 x5 28 TBSTDW Mobile Tablet Stand White 14 x13 x44 5 TBSTND Mobile Tablet Stand Black 14 x13 x44 5 LAMPS AND LIGHTED PRODUCTS 15 Floor Lamp Brushed Silver LA14 EN Mason Table Lamp Brushed Silver CUBL20 Edge Lighted Cube Ottoman White Plastic CUBTBL LED Cube Table White Plastic BARS om wna BRC Circle Martini Bar 521 00 491 00 245 00 180 00 395 00 374 00 782 00 261 00 TBSHLF TBPNTR 139 00 185 00 185 00 1295 00 3728 00 Add 30 to orders not received by the discount deadline date Orders must be received two 2 weeks prior to show opening to be guaranteed Floor orders limited to availability A delivery fee of 50 00 will be added to each order Discount Deadline 10 July 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Standard price applies to ltems cancelled after move in begins will be charged at orders received after the deadline 100 of the published pr
3. CUSTOM RENTAL PACKAGES Please Select Rental Package Package A 0O Package B O Package C O Package D O PackageE Package F Select Standard Carpet Color Black O Grey Blue Teal Header Copy BLACK BOLD LETTERS Burgundy Purple L1 Hunter Green O Select Panel Color Black _ white O Please contact us for additional information and pricing on Color Changes Logos Velcro Panels Custom Designs Custom Graphics Other RENTAL PACKAGE ACCESSORIES Add the following accessories to my Custom Rental Package Credenza Pedestal Shelves Clip On Lights 18 d x 36 w x 42 h 18 d x18 w x 42 h 12 x 36 280 00 each 245 00 each 44 00 each 28 00 each 2 2 2 Qty total total total Discount Deadline 10 July 2015 Received By Discount price applies only to orders that are Rental Package Total accompanied by payment and received by discount deadline Add 50 to orders received after the deadline Items cancelled after move in begins will be charged at 100 of the Accessories Total published price Absolutely no credits will be issued after show closing Add 50 after 7 1015 Electrical requirements Package rental price does not include electrical hook up or labor to install clip on lights Please order your electrical outlet for the rental exhibit and 6 5 Sales Tax BEDS UE any other electrical requirements including labor directly from the electr
4. Email Address Contact Name Telephone Fax With respect to the property referred to above you are hereby authorized to pick up deliver store and ship and or act as shipper s agent in the handling of said property by any other authorized carrier and to make all contracts in connection therewith and or perform any additional services shown hereon or otherwise necessary for reforwarding THIS FORM DOES NOT REPLACE A BILL OF LADING THE BILL OF LADING MUST BE COMPLETED ON SHOW SITE AND RETURNED TO THE ARATA SERICE DESK PRIOR TO LEAVING THE SHOW AUTHORIZED SIGNATURE Title Date 2 Ed MATERIAL HANDLING orlando fl 32811 phone 407 422 3636 2015 PROPULSION amp ENERGY FORUM fax 407 839 5929 www arataexpo com LIMITS OF LIABILITY page 1 of 2 1 ACCEPTANCE OF TERMS It is understood that acceptance of the following terms and conditions will be construed when any of the following conditions are met e The Exhibit Shipping Information amp Material Handling Rate Schedule is signed or e Exhibitors materials are delivered to either the Arata Expositions Inc hereafter referred to as warehouse or show site for which is the Official General Contractor for the event or When an order for any rental equipment and or labor is placed by the exhibitor with 2 AEPS RESPONSIBLITIES The responsibility of with respect to the goods stored hereunder shall be limited to the exercise of ordinary care and
5. gt Shaping the Future of Aerospace Exhibitor Manual AIAA Propulsion amp Energy Forum and Exposition 27 29 July 2015 Hilton Orlando Orlando Florida IMPORTANT If this manual has been addressed to an individual not responsible for exhibit arrangements PLEASE FORWARD IT TO THE APPROPRIATE PARTY TABLE OF CONTENTS Propulsion amp Energy 2015 Shaping the Future of Aerospace 1 AIAA Information e Welcome Letter e Important Deadlines e Rules and Regulations o Non Official Contractor o General Rules and Display Rules 2 ARATA Official Decorator e Welcome Letter e Show Fact Sheet e Helpful Hints e How To Place Your Order e Payment Policy Agreement e Charge Authorization e Third Party Payment e Cost Calculation Worksheet e Safety e Furnishings Accessories Rental Exhibits Carpet Cleaning Carpet Brochures Carpet Price Sheets Order Forms Booth Cleaning Rental Package Brochures Furniture Brochures Price Sheets Order Forms Custom Furniture and Accessory Price Sheets Order Forms Rental Booths Packages Order Forms Special Signs Order Form M echanical Lifts Display Labor AEI Supervised Labor Non Official Contractor Form M aterial Handling Official Carrier Tips for Drayage Shipping Information Drayage Rate Schedule Special Handling Drayage Rate Calculation Freight Routing Shipping Labels Freight Routing Form Shipping Labels 3 Hilton Orlando Show Venue Electric Edlen Elect
6. 1800 1930 Reception Tuesday 0900 1600 Wednesday 0900 1200 MOVE OUT TIMES Wednesday 29 July 1200 1800 BOOTH EQUIPMENT Each 10 x 10 booth will receive an 8 high back wall draped in grey white black white grey The 3 high side rail drape will be grey And a one line identification sign indicating the name of the exhibiting company and booth number HALL CARPET The exhibit hall is carpeted If you would like a particular color to enhance your booth space please see the carpet order forms located in the service manual ADVANCE WAREHOUSE ADDRESS DIRECT SHOWSITE SHIPMENTS Shipments should arrive on or between 25 26 July 2015 Only 22 June 17 July 2015 Name of Exhibitor and Booth Number Name of Exhibitor and Booth Number 2015 AIAA PROPULSION amp ENERGY FORUM Arata Expositions Inc 4104 L B McLeod Road Orlando FL 32811 2015 AIAA PROPULSION amp ENERGY FORUM Arata Expositions Inc Hilton Orlando Ballroom Orlando 1 1 6001 Destination Parkway Orlando FL 32819 itions inc le HELPFUL HINTS orlando fl 32811 phone 407 422 3636 PAREN VM Ce MO fax 407 839 5929 www arataexpo com Arata Expositions Inc recognizes that your participation in this event is a vital part of your marketing program and we want to do everything possible to make it profitable and rewarding Please review the following hints that will help you maximize your time an
7. Projection Stand Presidential Microphone 90 Tripod Screen Wired Microphone 70 Projection Support Package 185 Wireless Microphone 205 AV Cable Lot 4 Channel Mixer 75 Projection Stand 12 Channel Mixer 155 Tripod Screen 32 LCD Monitor 275 Post it Flip Chart Package 95 46 LCD Monitor 525 Flip Chart Easel 8 Tripod Screen 95 Post it Flip Chart Pad 7 6 x 10 Fast Fold Screen 280 Markers 9 x 12 Fast Fold Screen 320 10 6 x 14 Fast Fold Screen 375 ex STANDARD LABOR RATES 6 x 10 5 Fast Fold Screen 355 Setup Strike 75 hr 76 x 134 Fast Fold Screen 395 Event Operation 85 hr 9 x 16 Fast Fold Screen 440 10 6 x 18 8 Fast Fold Screen 580 Ask your representative for full details regarding labor rates which can vary based on complexity and time of operation All PSAVe solutions may be subject to our property s standard service fee Above prices do not reflect labor charges which may apply All rates are subject to applicable sales tax For more information contact your PSAV representative at 407 313 8442 or visit us on the Web at partner psav com HiltonOrlando DSAV 2015 Audio Visual Services Group Inc dba PSAV Presentation Services All Rights Reserved Printed on recycled paper
8. Table 36 Top Maple Tulip Base PRICE Booth Number Street Address City Email Address State Zip Code Country Contact Name Telephone Fax arata expositions inc 4104 b mcleod road orlando fl 32811 phone 407 422 3636 fax 407 839 5929 www arataexpo com CUSTOM FURNITURE 2015 AIAA PROPULSION amp ENERGY FORUM 4 of 4 All materials a rental basis remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CODE QTY ITEM DESCRIPTION TRAINING ROOM Merun Merin Muti Use Gray eege 99200 wos Tabiewhie 990 BOOKCASES AND PRODUCT DISPLAYS 37100 Psie Pessar 450 porasw Powered Locking 6000 oaa Powered Locking 500 Eessen 312 Forssa Powered Locking 6000 ue Powered Locking LS Em 00 rr eos UTILITY CHAIRS Altura Task Chair Black Crepe 186 00 RENE Lor rating Crepe 2700 DESKS CREDENZAS AND FILES Fide 17
9. 2015 EXHIBITOR INFORMATION COMPANY NAME PHONE FAX COUNTRY CELL METHOD OF PAYMENT All transactions require a credit card on file with proper authorization In addition to checks Edlen also accepts American Express Master Card and Visa CREDIT CARD COMPANY CHECK For your convenience we will use this authorization to charge Please make check payable to Edlen Electrical All foreign any remaining balances on your account prior to event closing checks must be drawn on U S Banks only Please reference A copy of final charges will be sent to the email address the Event listed above on your remittance provided in the payment information section VISA MASTER CARD AMX CHECK AND CREDIT CARD INFORMATION CHECK CREDIT CARD NUMBER I 111 EMAIL ADDRESS THIRD PARTY YES or NO CREDIT CARD ADDRESS INFORMATION IF DIFFERENT THAN INFORMATION ABOVE SERVICE TOTALS signing and placing this order accept all payment policies and the terms and conditions outlined on all LECTRICALLABORMATERAL service order forms completed Ee _ SIGN AUTHORIZED SIGNATURE 6 5 SALES TAX SALES TAXIS DUE UNLESS EXEMPTION CERTIFICATE ACCOMPANIES THIS ORDER PRINT NAME DATE arata expositions inc EXHIBITOR APPOINTED CONTRACTOR 1 2 2015 PROPULSION amp ENERGY FORUM phone 407 422 3636 fax 407 839 5929 www aratae
10. CompnyName 22200000 Name LM Name on If paying by check PLEASE CALL before mailing 407 313 8297 Service Information REQUIRED additional spec space on page 2 if needed ooo Internet and Services Basic Wireless Internet Services QTY Single Day Roaming 1 access code per device non transferable 1 day 9900 Event Roaming 1 access code per device non transferable upto 5 days 54940 Event Roaming Package 10 access codes non transferable upto 5 days 5129500 Event Roaming Package 25 access codes non transferable upto 5 days 7 5289500 Event Meeting Room upto 20 users llocation upto 5days 17 1295 00 Each wired or wireless connection will receive a MAXIMUM speed of up to 3 Mbps Speed is NOT guaranteed Wireless codes CANNOT be transferred between devices once they have been activated ROAMING ALLOWS FOR ACCESS WITHIN THE CONVENTION SPACE ONLY DOES NOT INCLUDE GUEST ROOMS Basic Wired Internet Services QTY Pre Tota Single Day Wired Initial Connection 1 per device IP LL 524900 Event Wired Initial Connection up to 5 days per device 1P 1 695 00 Additional Wired Connection device IP 1 8200 00 Each wired or wireless connection will receive a MAXIMUM speed of up to 3 Mbps Speed is NOT guaranteed ADVANCED Dedicated Bandwidth Se
11. Inc This will greatly assist us in assuring you a smooth well coordinated installation show run and dismantling Each 10 x 10 booth will receive an 8 high back wall draped in grey white black white grey The 3 high side rail drape will be grey A one line 7 x 44 identification sign will be provided indicating the name of the exhibiting company and booth number ALL PAYMENTS FOR SERVICES AND OR RENTALS INCLUDING MATERIAL HANDLING CHARGES PROVIDED BY ARATA EXPOSITIONS INC MUST BE GUARANTEED BY CREDIT CARD IN ADVANCE OF SHOW OPENING EACH EXHIBITOR MAY OBTAIN A COPY OF THEIR CURRENT INVOICE FROM THE SERVICE DESK THIS INVOICE IS PAYABLE PRIOR TO THE CLOSING OF THE SHOW BY EITHER AMERICAN EXPRESS VISA MASTERCARD CASH WIRE TRANSFER OR COMPANY CHECK PLEASE DO NOT FORGET TO INCLUDE THE 6 5 SALES TAX TO THE TOTAL We are looking forward to assisting you with the 2015 AIAA Propulsion amp Energy Forum If you find that you need additional information at any point please do not hesitate to contact us Sincerely Arata Expositions Inc Enclosures arata expositions inc 4104 b mcleod road 288 2015 ALAA PROPULSION amp ENERGY FORUM fax 407 839 5929 www arataexpo com SHOW FACTS 2015 AIAA Propulsion amp Energy Forum 27 29 July 2015 Hilton Orlando SHOW SCHEDULE SET UP TIMES Saturday 25 July 1300 1700 Island Booths Sunday 26 July 0800 1700 SHOW HOURS Monday 0900 1600
12. No service desk storage areas or other work facilities will be located elsewhere at the exhibition site 9 The nonofficial contractor must comply with labor agreements and practices and must not commit or allow to be committed by persons in their employment any acts that could lead to work stoppages strikes or labor problems 10 The exposition floor aisles loading docks service and storage areas will be under the control of AIAA s official service contractor The nonofficial contractor must coordinate activities with the official service contractor Appeals of the decisions of the show manager will be made to AIAA who will render the final and binding determinations 11 Violation of above stated rules will lead to expulsion from the exhibit hall GENERAL RULES International Traffic in Arms Regulations AIAA exhibitors are reminded that their exhibits at the conference could be controlled by the International Traffic in Arms Regulations ITAR U S Organizations are responsible for ensuring that technical data they display via their exhibits in open forums to non U S Nationals in attendance should be compliant with the ITAR export restrictions U S Nationals are likewise responsible for ensuring that they do not discuss ITAR export restricted information with non U S Nationals in attendance Booth Staffing Exhibitors agree to abide by the installation and dismantling times set by AIAA and to have at least one person staffi
13. 194 00 Total Material Handling Around The Clock Service Official Carrier For 2015 AIAA PROPULSION amp ENERGY FORUM LOGISTICS services Offered Next Day Second Day Deferred 3 5 day International Services Same Day Expedite Services Van Lines Customs Brokerage Warehousing For rates and scheduling please contact us at operations t3logistics com or call 1 866 920 4228 2015 PROPULSION amp ENERGY FORUM LOGISTICS T3 Logistics LLC Quote Shipping Request OFFICIAL SHOW CARRIER Schedule your Quote Pick Up using any of these options Bone 1 410 799 0118 l E MAIL operations t3logistics com E mail VU SE CALL 1 866 920 4228 Event Name Name Event Name Name Phone Fa Special Instructions a RR E _ _ 2 0 x _ C C em _ RRE E RRE E Lo Important Insurance Information Minimum cargo liability agreed to be not more than 0 50 lb or 50 00 whichever is greater unless a higher amount is declared and additional All Risk Insurance charges paid thereon Contact T3 Logistics rep to discuss the benefits of PLEASE READ NOW purchasing additional insurance Service Requested Check One 1 Next Day Second Day omments 3 5 Day Deferred L Van Line Service Other F Request pre printed address 1 Labels an
14. DOCKS ARE UNDER THE CONTROL OF THE OFFICIAL MATERIAL HANDLING CONTRACTOR AND THIS IS NECESSARY FOR THE TOTAL EFFICIENT MOVEMENT OF FREIGHT IN AND OUT This control will be strictly enforced Any freight handled by AEI will be recorded on a freight receiving report and charged the rates reflected this form Be prepared for the outbound shipment Know your destination and if you have a choice of carrier be sure to contact them in advance If you prefer to use the official show carriers service representatives will be available at the Arata Service Center to assist you If your designated carrier fails to pick up or refuses to accept your shipment by 1800 Wednesday 29 July 2015 your freight will be shipped by T3 Logistics pending advice from the exhibitor and they will be charged accordingly for this service No liability will be assumed by Arata Expositions Inc as a result of such rerouting and handling Arata Expositions Inc cannot be responsible for classifying shipments After shipments are tendered to a common carrier for shipment Arata Expositions Inc cannot be responsible for delivery time or damage or loss to property MATERIAL HANDLING RATES 4104 b mcleod road s 2015 AIAA PROPULSION amp ENERGY FORUM fax 407 839 5929 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must pro
15. Exposition Hall You are allowed 4 exhibit badges per 10X10 booth AIAA strives to make our events the very best they can be To that end once the event has concluded we will be distributing an event survey to all exhibiting organizations We ask that you please take a few moments to complete the survey and provide us with your feedback Your constructive criticism is welcome and encouraged If we can be of assistance in preparing for this event while onsite or after the event has concluded please feel free to contact us Once again thank you for supporting this event and we will see you on the show floor Regards Melissa M ulrine Event Planner melissam aiaa org 703 264 3847 1801 Alexander Bell Drive Suite 500 Reston VA 20191 4344 Phone 703 264 7500 e Fax 703 264 7551 http www aiaa org MAA IMPORTANT DEADLINES mma Propulsion amp Energy 2015 Shaping the Future of Aerospace Item Deadline Exhibit Guide Listing Form on line 27 April 2015 Exhibit Booth Staff Badge Form on line 13 July 2015 Decorator Non Official Contractor 26 June 2015 Decorator Furniture Discount Deadline 10 July 2015 Decorator Freight Discount Deadline 17 July 2015 RULES AND REGULATIONS A Propulsion amp Energy 2015 Shaping the Future of Aerospace NON OFFICIAL CONTRACTOR If an exhibitor requires a service contracting firm other than the designated contractor to install dismantle
16. HIGH 4 ft Riser white vinyl 79 00 102 70 6 ft Riser white vinyl 93 00 120 90 Discount Deadline 10 July 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Standard price applies to orders received after the deadline Items cancelled after move in begins will be charged at 100 of the published price Absolutely no credits will be issued after show closing Standing on rental furniture is prohibited Arata Expositions Inc cannot be responsible for injuries or falls caused by improper use Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax custom furhiture PREMIER COLLECTIONS SEE INDIVIDUAL CATEGORIES FOR DETAILED PRODUCT INFORMATION ROMA i CHR003 MIRABEL ALLEGRO KEY WEST SOUTH BEACH Suggested Uses of South Beach TANGIERS TANCHR TANSOF NAPLES NPLCHR NPLLOV NPLSOF HEATHROW 008 5008 08 HCHO08 Suggested Uses of Heathrow SOFAS amp SECTIONALS LOVESEATS SOFAS amp SECTIONALS HEAO8 Heathrow Sofa Black Vinyl AS 24 D 28701 SO1 South Beach Sofa Platinum Suede 69 29 D 33 H 5 001 Mirabel Sofa Brown Leather 762193551 HEA08 NPLSOF 501 TANSOF LSM 5 002 Allegro Blue Fabric 34 5 NPLSOF
17. Naples Sofa Black Vinyl Sy OD Ss TANSOF Tangiers Sofa Beige Textured 7o E SOM Key West Sofa Black 5 001 SOM NPLLOV SFA003 Roma White 5008 Heathrow 3 Sectional Black 7271 48 D 28 SO2 South Beach 3 Sectional Platinum Suede LOVESEATS LSM Key West Loveseat Black NPLLOV Naples Loveseat Black Vinyl 62i C 1D 26 11 5 002 02 CLUB CHAIRS CHROO3 CHROO1 NPLCHR OCB HCHO8 i HC008 OCCASIONAL CHAIRS co WM OCA BCW k CCE MADGRY MEETING CHAIRS OCMESP OCMTAU CLUB CHAIRS TANCHR Tangiers Chair OCCASIONAL CHAIRS CCE Ice Chair MEETING CHAIRS Beige Textured Transparent Chrome CHR003 Roma Chair 34 L 37 D 36 H SWAN Swanson Swivel 17 25 L 20 D 32 H OCMESP Meeting Chair White Vinyl Chair Espresso Leather 37 L 31 D 33 H OCB Key West White Vinyl LABREA La Brea Swivel 25 5 L23 59 D 34H Tub Chair 28 L 25 D 18 H Chair 001 Mirabel Chair Black Charcoal Gray Fabric OCMTAU Meeting Brown Leather 31 L 31 D 31 H OCA T Vac Chair 35 L 27 D 40 H Chair 36 CHROO2 Allegro Chair Blue Fabric 36 L 34 5 D 30 NPLCHR Naples Chair Black Vinyl 36 130 Db 28H 8 Heathrow Chair Black Vinyl 24 24 D 28 H HC008 Heathrow Corner Chair Black Vinyl 24 L 24 D 28 H Translucent Chrome OCH Madrid Chair Bl
18. PROPULSION 8 ENERGY FORUM fax 407 839 5929 www arataexpo com Special handling applies to shipments that are loaded by cubic space and or packed in such a manner as to require additional labor handling such as ground unloading loading constricted space unloading loading designated piece unloading loading carpet padding only shipments or stacked shipments Also included are multiple shipments alternate delivery locations mixed loads and shipments without individual bills of lading Shipments loaded in this manner require additional time labor or equipment to unload sort and deliver All Federal Express Airborne Express DHL and UPS shipments require special handling SPECIAL HANDLING DEFINITIONS Ground Unloading Loading Vehicles that are not dock height preventing the use of loading docks such as personal owned vehicles U hauls vans flat bed trailers double drop trailers company vehicles with trailers that are not dock level etc Stacked Shipments Shipments loaded in such a manner requiring multiple items to be removed to ground level for delivery to booth Stacked or cubed out shipments loose items placed on top of crates and or pallets constitute special handling Constricted Space Unloading Loading Trailer loaded high and tight shipments that are not easily accessible Freight that is loaded to full capacity of trailer top to bottom side to side One example of this is freight that is loaded down on
19. Table Rounded Square Glass Black 42 142 0 29 H CB Table amp Graphite Nebula 72 L 42 D 29 MERLIN Merlin Multi Use Table Gray Laminate Black 46 29 D 30 H WD3 Work Table White Laminate White 48112420 30 H CB3 Table H Graphite Nebula FO L 48 D 29H CD2 Table 6 Gray Nebula 72 L 42 D 29 H CD3 Table B Gray Nebula 96 L 48 D 29 H Table 6 Mahogany 7251 3 amp D 29 5 H CC7 Table B Mahogany 9756 L48 D 27 5 H CCB Table IO Mahogany 120 L 48 29 5 CTO amp GR Table 6 Granite 7271 36 D 29 CS508GR Table 8 Granite 0871 44 D 29 H CT10GR Table 10 Granite 1201 44 D 29 H Sg CCS Table 42 Round 29 1 Table Graphite Nebula 42 Round 29 Table White Laminate 42 Round 29 10 EXECUTIVE XC5 BAR CAFE amp COCKTAIL G30BMS G30BMW G30BWS G30BWW Le a L Y n Y l l G30DMS G30DMW G30DWS G30DWW i G30CMS G30CMW G30CWS G30CWW MAPLE WHITE EXECUTIVE CHAIRS XC5 Altura BAR TABLES CAF TABLES COCKTAIL TABLES Executive Chair PROEXE Pro Mid Back Black Crepe G30BMS Bar Table G30DMS Caf Table G30CMS Cocktail Table Executive Chair 22 25495 White Classic Adjustable 72 L 26 D 42 H 72 1 2603 30 20 D 16 A 211521 27 34 285 7 Adjustable A
20. diligence by its officers and employees in receiving handling keeping and delivering the same For purposes of this contract AEI means their employees officers directors agents assigns affiliated companies and related entities including but not limited to any subcontractors may appoint AEI shall not be liable for loss or damage by natural elements fire heat frost damp dust moths rust leakage deterioration acts of God vandalism theft civil disturbance power failure acts of terrorism or war labor disputes lockouts or work stoppages of any kind nor for other causes beyond 5 reasonable control 3 AEI LIABILITY Itis understood that and its subcontractors are not insurers The exhibitor is responsible for obtaining the proper insurance to cover their property AEI does not provide for full liability should loss or damage occur liability shall be limited to the physical loss or damage to the specific article which is lost or damaged In any case the liability of AEI is limited to 30 per pound per article with a maximum of 50 00 per item and a maximum of 1 000 per shipment whichever is less as agreed upon damages and exclusive remedy Provisions of this paragraph shall apply if loss or damage regardless of cause or origin results directly or indirectly to property through performance or nonperformance of obligations imposed by the offering of services to Exhibitors or from negligence active or oth
21. hanging signs Structural Integrity Displays should be designed constructed and erected in such a way that will withstand normal contact caused by neighboring exhibitors hall laborers or vibration caused by equipment such as forklifts and boom lifts Exhibit structures should also be able to tolerate wind effects that may occur in the exhibit hall when freight doors are open Refer to local building codes that regulate temporary structures M ulti story Exhibits A Multi story Exhibit is a display where the structure 15 in excess of 12 feet and includes double and triple decker booths Some venues require prior approval of multi story exhibits by the facility and or applicable local government authorities because It is deemed to be a structure for building purposes A building permit based on an application and drawings prepared and submitted by a licensed architect or engineer may need to be obtained It is the exhibitor s responsibility to make sure that they are in compliance with local building regulations and as this can be a lengthy process to start early on to ensure that all time constraints are met Towers tower is a freestanding exhibit component Towers taller than 8 feet should have drawings available for inspection As with multi story exhibits local regulations in many facilities strictly govern the use of towers A building permit may be required Americans with Disabilities Act ADA exhibiting companies are re
22. or work on their booth notification must be provided to Arata by 26 June 2015 If credentials are not on file contractors may be prohibited from entering the show floor AIAA will not supply information to display houses who are bidding for your business The exhibitor must make any request for information required in writing to Arata An exhibitor may employ the services of an exhibitor appointed contractor to install and dismantle the display providing the exhibitor and the independent installation and dismantling contractor comply with the following requirements The exhibitor appointed contractor must abide by all show and building rules and regulations IT IS THE EXHIBITOR S RESPONSIBILITY TO MAKE SURE ARATA HAS THIS INFORM ATION WHICH IS PROVIDED IN THIS EXHIBITOR MANUAL AND SENT TO THE EXHIBITOR 1 The exhibitor must notify ARATA of the intention to use an independent contractor by 26 June 2015 furnishing the name address and telephone number of the firm as well as the name s of the onsite appointed contractor s 2 Theexhibitor appointed contract must abide by all show and building rules and regulations IT IS THE EXHIBITOR S RESPONSIBILITY TO M AKE SURE THE NON OFFICIAL CONTRACTOR HAS THIS INFORM ATION WHICH IS PROVIDED IN THIS EXHIBITOR MANUAL 3 The nonofficial contractor must have all licenses permits or bonding required by the federal state county or municipal governments and the exposition hall management prior
23. signs are permitted to a maximum height of 16 to the top of the sign and should be set back at least 10 from adjacent booths Those exhibitors who wish to use a hanging sign must submit a request written request and any applicable line drawings or renderings to AIAA at least 30 days prior to installation All hanging signs must be installed by the official general service contractor decorator or their designee in some cases this will be the facility itself In other words exhibitors are prohibited from contracting to have their sign hung by any entity not designated in the service kit Island Booths An Island booth 15 any size booth that is exposed to aisles all sides size Island Booths are generally 20 x20 or larger Rules Applying to Island Booths The entire cubic content of the space may be used up to the maximum height of 16 OTHER THINGS TO CONSIDER More on Hanging Signs PLEASE NOTE Hanging points for signs may differ from actual ceiling heights and may depend on the weight of the sign This information must be requested of the general service contractor decorator BEFORE asking for approval by show management As a general rule AIAA allows the top of the hanging sign to be no more than 16 feet from the floor when being hung over an island or peninsula booth This is general rule and varies depending on ceiling height and other factors Please get the appropriate approvals before designing your display and
24. to End cap Booths While some events do allow the use of End cap booths the rules that are generally applied in order to maintain sight lines tend to be quite confusing and are extremely limiting to the point where the usable space is only 5096 of the total To eliminate the issues that come with them End cap booths are not permitted Peninsula Booths A Peninsula Booth is composed of at least 4 contiguous booths and 15 exposed to aisles on three sides There are two variations to the Peninsula Booth a one which backs up to In line booths and b one which backs up to another Peninsula Booth and are sometimes referred to as a Split Island Booth Size Peninsula Booths are generally 20 x 20 or larger but can vary one dimension depending on the standard booth established for the event i e if the standard In line booth is 8 x10 then a Peninsula Booth would be 16 x 20 or larger Rules Applying to Peninsula Booths In line When a Peninsula Booth backs to two In line booths back wall height is restricted to 4 feet within 5 feet of each aisle to allow for reasonable sight lines for the adjacent In line booths The maximum height is 16 including signage for all other parts of the space Split island When a Peninsula Booth shares a common back wall with another Peninsula Booth the entire cubic content of the space may be used without any back wall sight line restrictions up to a maximum height of 16 Hanging
25. to In line Booths Without concern for the number of In line Booths used i e 10x20 10x40 booth displays should be set up in such a way so asto not obstruct the sight lines of other booths The maximum height of 8 feet is allowed in the rear Got the space a maximum height of 4 feet in the front the space to the alsle Note when three or more In line booths are utilized in combination of a single space the 4 foot height limitation only applies to that portion of the booth within 10 of an adjoining booth In other words for any In line booth space longer than 30 the 4 foot restriction is only applied to the 10 booth sections on the left and right extremes of the space Variations to In line Booths There are two variations to In line booths and they are the Corner Booth and the Perimeter Booth Corner Booth is defined as an In line booth that is exposed to aisles on two sides All rules that apply to standard In line booths apply to Corner Booths without exception A Perimeter Booth is an In line Booth that backs to a wall or otherwise has no other booths behind it A Perimeter Booth may deviate from standard In line Booth rules only to the extent that the maximum back wall height may go as high as 12 Hanging Signs Hanging signs of any type are not permitted for In line booths in any configuration End cap Booths An End cap booth is defined astwo In line booths that are exposed to aisles on three sides Rules Applying
26. to commencing work and shall provide Arata with evidence of compliance 4 nonofficial contractor must have purchased and have in effect insurance and have provided Arata with a copy of a valid insurance certificate within 30 days of the event AIAA must be named as additional insured This insurance must be maintained in a financially sound insurance company admitted and licensed to provide insurance in the state where the exhibitor appointed contractor is domiciled for the following coverage a Anactive worker s compensation insurance policy covering all permanent employees and all temporary labor hired to perform work on this event b Comprehensive general liability insurance against claims for bodily injury or death and property damage of not less than 1 000 000 00 each occurrence c Automobile liability insurance of not less than 500 000 00 for bodily injury and property damage each occurrence 5 The nonofficial contractor must follow the scheduled work times or pay any additional cost incurred because of extended hours 6 The nonofficial contractor must furnish Arata with a list of employees who will be working on the exposition floor and see that they have and wear at all times the temporary set up and tear down badges that will be provided by AIAA 7 The nonofficial contractor must not solicit business the show floor 8 The nonofficial contractor must confine their operation to the exhibit area of their client s
27. we perform We request that you make safety a part of your activities during the show If you see something unsafe or that presents a hazard please bring it to the attention of an Arata Expositions employee By reporting unsafe or hazardous conditions and by following the safety guidelines below you will be doing your part in creating a safe work environment SAFETY GUIDELINES e Only authorized personnel and employees allowed all others prohibited e This is an active work zone Please treat the show areas during move in and move out as an active construction zone Appropriate attire includes footwear with hard soles that protects against potential injuries from site debris and limits potential for slip and falls Heels flip floos and open toed shoes are inappropriate and violate safety standards All exhibitors and attendees enter at their own risk Do not enter the dock yard areas Never run in the exhibit hall Please walk Watch your step in aisles Smoking is prohibited in the exhibit hall and dock areas Stay clear of dock doors Stay clear of heavy machinery Never stand on furniture The furniture is not designed to support your standing weight Clean up or report spills Keep aisles free and clear of any and all debris Practice good housekeeping Check electrical cords for damage Do not overload outlets or plugs Protect valuables at show site Please keep all expensive or valuable items secured Unattended items in booths
28. 020 amp w Ena Tasse 24500 5 Esse LED cube Paste 16500 cet MarnatenConterence TabieBlack 27800 Fusion Chaivaacwnte 102 00 Rectangle Confrence Tabak 37300 sco Fusion GhairGeariwnie 102 00 Geo Rectangle Conference eege 38700 sce Fusion ChairReanwnie sco Fusion GhairGreenwnie Geo Square Rounded Tae 25700 sce rex Chair win wheels 15400 Geo Square Rounded Conference Tabac 25500 erener eraron 16 00 cms Conference Graphite Nebula 47 xc Guest leather 80500 MERLIN Merin Muti Use Tabl Gray 33200 xcs arura Guest Crepe 280 wos Wok cos ChaivBack 26400 Conference Graphite Nebula Tomer coccair Tae Conference Tabi Grey Nebula 25400 ccs Conference egene 38700 seecesaranehecnae Top ccr Conference RecangleMahogary 47700 Terk 20000 ccs Conference ReciangleMahogany 75800 cir cco Rectang Cockal Sege 6 Grante Co
29. 185 14 uoneurnseg 1009 oui SUOI ISOdX9 ejeJe 0 2 4 9 61040 VVIV 6102 HLOOG8 5 dO SLNAWdIHS ALIS MOHS HOJH AV14d LON 1VIH31VIN LISIHX3 9102 92 52 uo ALIS MOHS 6185 14 Aemyied uoneurnseg 1009 III UO IH OUI suomnisodxo ejeJe ASH3N3 9 NOIS1IndOHd VVIV 6102 HLOOG8 5 dO 4 SLNAWdIHS ALIS MOHS HOJH AV14d LON Od 1VIH31VIN LISIHX3 9102 92 52 uo AH3AT13G ALIS MOHS 6135 14 uoneurnseg 1009 III opuej1O OUI suomnisodxo ejeJe WHO ASH3N3 9 NOIS1TndOHd VVIV 6102 ANYdWOO dO 3INVN SLNAIWdIHS ALIS MOHS AV14d LON Od 1VIH31VIN LISIHX3 9102 92 SZ uo AH3AT13G ALIS MOHS 6185 14 uoneurnseg 1009 III opuej1O oui suomnisodxo ejeJe INnHO3 A9H3N3 9 NOISTINdOUd VVIV 6102 ANVdlINOO dO SLNAIWdIHS ALIS MOHS
30. 2 116 875 x 20 875 2 86 25 x 20 875 Please DO NOT place any text 72 from all finished edges for panel insertion Files must be setup with gt Bleed 20 x 20 Standard Carpet Installation and Dismantling Labor 4 Counters gii COMPANY NAME 500806 Actual Panel Sizes 4 26 625 x 38 875 4 60 625 x 38 875 4 26 625 x 76 75 4 29 75 x 76 75 4 29 75 x 38 875 12 18 5 x 38 875 8 20 x 27 5 doors Header p 4 116 875 x 20 875 Discount Deadline 10 July 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Please add 6 5 tax Orders received after this date will be assessed an additional 50 charge Cash company check wire transfer and or credit cards accepted Items cancelled two weeks prior to move in will be charged at 50 of the original price No refunds will be made on custom accessories ORDER EARLY Sio cog toad RENTAL BOOTHS 2015 AIAA PROPULSION amp ENERGY FORUM 2 Ein All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders
31. 3J9VdOLS 303 LL8ZE 14 8717017 oui suomnisodxeo 0 2 4 ASd3N3 NOIS IfidOHd VVIV 6102 HLOOd 5 dO 4 SLNAWdIHS 39NVAGV AV14d LON 1VIH31VIN LISIHX3 S334 31V GIOAV OL 8102 21 OL HOlHd Y3SAIISG ASVdOLS 303 d LL8ZE 14 8717017 oui suomnisodxeo 0 2 INnHO3 A983N3 NOISTNdOdd VVIV 9102 HLOOd 5 dO SLNAWdIHS 39NVAQV 403 AV14d LON 1VIH31VIN LISIHX3 S334 OL 8102 21 OL H3A 13d ASVdOLS 303 d LL8ZE 14 8717017 suomnisodxo ejeue 0 INnHO3 A9H3N3 NOISTNdOdd VVIV 9102 5 dO SLNAIWdIHS HOJ AV14d LON 1VIH31VIN LISIHX3 S334 OL 8102 21 OL ASVdOLS 303 d LL8ZE 14 8717017 oui suonisodxo 1616 0 A9H3N3 3 NOISTNdOdd VVIV 9102 ANYd WOO dO 3IAVN A INO SLNAWdIHS HLOOG8 AV14d LON 1VIH31VIN LISIHX3 9102 92 SZ uo 4115 MOHS 6
32. 5 25 10 x 40 Carpet 703 00 913 90 Standard carpet is supplied only for in line linear booths For island configurations booths 20 x 20 or larger please order Special Cut Carpet or Plush Carpet sq ft Total sq ft Discount Price Standard Price Extended Price x 3 90 per sq ft 5 07 ft STANDARD CARPET COLORS CHECK COLOR BELOW Black J Grey Bue Hunter Green Burgundy Purple Teal If item colors not selected in advance will do so at no risk CARPET PADDING Discount Price Standard Price Extended Price Single Padding 1 45 per sq ft 1 89 per sq ft Double Padding 2 90 per sq ft 3 78 per sq ft VISQUEEN Discount Price Standard Price Extended Price sq ft x 95 per sq ft 1 24 per sq ft Discount Deadline 10 July 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Standard price applies to orders received after the deadline Items cancelled ndard B h r T after move in begins will be charged at 100 of the published price Absolutely Standard Booth Ca pet ota credits will be issued after show closing 6 5 Tax All Arata rental carpet is laid clean on the date of installation In the event that carpet becomes dirty during the set up of the show booth cleaning services must be ordered Total Company Name Booth Number Street Address City State Zip
33. 5 H BR1 Martini Bar 67 L 22 D 45 H Suggested Uses of Martini Bar f Z A SZ SS 17 trade shows Sales meetings corporate events conventions arata expositions inc 4104 b mcleod road orlando fl 32811 phone 407 422 3636 fax 407 839 5929 www arataexpo com CUSTOM FURNITURE 2015 AIAA PROPULSION amp ENERGY FORUM 1 of 4 All materials a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card CODE ITEM DESCRIPTION SOFAS SECTIONALS AND LOVESEATS 8 _ Heathrow Sofa Black Vinyl 639 00 sor South Beach Sofa Platinum Suede 599 00 SFA001 Mirabel Sofa Brown Leather 761 00 SFA002 Allegro Sofa Blue Fabric 628 00 NPLSOF Naples Sofa Black Vinyl 806 00 TANSOF aM Tangiers Sofa Beige Textured 639 00 Key West Sofa Black 527 00 SFA003 Roma Sofa White Vinyl 761 00 Heng Heathrow3 Piece Sectional Black Vinyl 1676 00 02 South Beach 3 Piece Sectional Plat Suede 1304 00 LSM Key West Loveseat Black 469 00 NPLLOV Naples Loveseat Black Vinyl 678 00 CLUB OCCASIONAL MEETING CHAIRS CHR003 EN Roma Chair White Vinyl 497 00 CHRO01 Mirabel Chair Brown Leathe
34. 92 875 2 38 125 x 38 875 10 18 5 x 38 875 2 20 x27 5 doors 1 38 125 x 9 25 Header 1 77 625 x 11 875 2 38 125 x 11 875 2 26 625 x 11 875 oo 99553999 arata expositions inc 4104 b mcleod road orlando fl 32811 phone 407 422 3636 fax 407 839 5929 www arataexpo com 10 x 20 Standard Carpet Installation and Dismantling Labor 2 Credenzas COMPANY Actual Panel Sizes 6 38 125 x 92 875 2 18 5 x 92 875 2 38 125 x 38 875 4 18 5 x 38 875 4 20 x 27 5 2 38 125 x 9 25 Header 2 77 625 x 11 875 2 29 75 x 11 875 1 38 125 11 875 10 x 20 Standard Carpet Installation and Dismantling Labor 2 Credenzas WITT d Sun Actual Panel Sizes 6 38 125 x 92 875 2 18 5 x 92 875 2 38 125 x 38 875 2 29 75 x 38 875 4 20 x 27 5 doors 2 38 125 x 9 25 3 38 125 x 11 875 2 29 75 x 11 875 itions inc lee RENTAL BOOTHS orlando fl 32811 phone 407 422 3636 2015 AIAA PROPULSION amp ENERGY FORUM fax 407 839 5929 www arataexpo com page 3 of 4 20 x 20 Standard Carpet Installation and Dismantling Labor 4 Counters Sosa Actual Panel Sizes 9 38 125 x 92 875 4 38 125 x 38 875 8 12 625 x 38 875 8 18 5 x 38 875 4 38 125 x 19 25 8 20 x 27 5 doors Header
35. Bar TabieBiack Base Company Name CODE ITEM DESCRIPTION BAR TABLES CONTINUED V TC Brushed Blue Bar Table Black Base VTP Maple Bar Table Black Base VTN Graphite Nebula Bar Table Black Base 233 00 vtw White Laminate Bar Table Black Base 255 00 Maple Bar Table Tulip Base 284 00 Graphite Nebula Bar Base 284 00 mens wm 36500 wre Red Bar Base 28400 wre Bue Bar Base 2840 wre vepe Bar TabiTuip Base win mem write Laminate Gar Base 42200 CAFE TABLES 0 Lu 195 es Gate Round 26800 os oae Taser Textured Top 270 oae Taensa 195 oaet Tomas 260 m Rounawhte Laminate 27400 ox 26700 Base 28700 Gate TableahoganyiTuip Base 200 00 Textured Top 36 osweTawetmsnedRedTupSess 26700 26700 Caf
36. Code Country Email Address Contact Name Telephone Fax CUSTOM PLUSH CARPET Create a unique and inviting booth environment with any of our enticing color selections available plush booth carpet burgundy red eh silver cloud new blue navy black charcoal emerald washington d c orlando fl 15928 tournament drive 4104 1 6 mcleod road gaithersburg md 20877 orlando fl 32811 p 301 921 0800 p 407 422 3636 f 301 990 1717 f 407 839 5929 itions inc Er PLUSH CARPET orlando fl 32811 phone 407 422 3636 2015 AIAA PROPULSION amp ENERGY FORUM fax 407 839 5929 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders If your rental carpet is damaged you will be charged the full replacement cost which is equal to the rental charge PLUSH CARPET This plush heavy cut nylon pile carpet has built in Scotchguard Rental includes installation all necessary taping plastic covering for protection and removal at the close of the show SIZE x sq ft Total sq ft Discount Price Standard Price Exten
37. F4 VF2 FRIDGES DESKS amp CREDENZAS JD6 Executive Desk Mahogany 60 30 D 29 H JD7 Executive Desk Granite 60 L 30 D 29 H 6 Credenza Mahogany 72 L 24 D 29 H CR7 Credenza Granite 725 24 D 29 H FILES VF4 Vertical File 4 Drawer 27 2 52 H VF2 Vertical File 2 Drawer 27 L 19 D 28 H L26 Lateral File Mahogany 6 20 D 29 L27 Lateral File Granite 36 L 20 D 29 H R1R R10 FRIDGES R1R Refrigerator White 14 0 cubic feet 28 L 28 D 64 H R1O Refrigerator White 4 0 cubic feet 20122240 33 H 16 MOBILE TABLET STANDS TBBCHR TBSHLF TBPNTR LAMPS LA15 5 14 TBSTDW TBSTND LIGHTED PRODUCTS LED color guide MOBILE TABLET STAND ACCESSORIES MOBILE TABLET STANDS TBBCHR Brochure TBSTDW Mobile Holder Tablet Stand Black White 8 625 L 114 0 11 325 H 14 L 13 D 44 5 H TBSTND Mobile Tablet Stand Black 14 L 13 D 44 5 H TBSHLF Charging Shelf Black 14 85 127 17 TBPNTR Wireless Printer Holder Black 33 12 25 5 28 1 CUBL20 LAMPS LA15 Mason Floor Lamp Brushed Silver 18 Round 55 H LA14 Mason Table Lamp Brushed Silver 16 Round 26 H CUBTBL LIGHTED PRODUCTS CUBL20 Edge LED Cube Ottoman White Plastic 20 L 20 D 20 H CUBTBL Edge LED Cube Table Plexi Top White Plastic 20 L 20 20 H BARS BARS BRC Martini Bar Circle Comprised of three BR1 Martini Bars 100 L 100 D 4
38. H BSS Banana Barstool Black Chrome BST Banana Barstool White Chrome 5002 ROLLGY 5 5 BSD BSL Gin Barstool Maple Chrome 16 L 16 D 29 H BSC Oslo Barstool White 17C 20D oO BSD Oslo Barstool Blue 2051 5003 ROLLWH BCE BSL 11 TABLES 30 VTK 30 VTJ 36 VTP 36 VTN 36 VTW 30MHSB WTW WTS WTB WTC TABLE TOP OPTIONS MAPLE GRAPHITE NEBULA WHITE LAMINATE MAHOGANY SILVER TEXTURED BRUSHED RED BRUSHED BLUE BAR TABLES Tulip Chrome Base 30 Round 42 H Standard Black Base WTK Maple Top 30 Round 42 H WTJ Graphite Nebula VTK Maple Top 30MHTB Mahogany Top VTJ Graphite Nebula Top WTS Silver Textured Top 30MHSB Mahogany Top WTB Brushed Red Top VTG Silver Textured Top WTC Brushed Blue Top VTB Brushed Red Top VTC Brushed Blue Top Tulip Chrome Base 36 Round 42 H Standard Black Base WTP Maple Top 36 Round 42 H WTN Graphite Nebula Top VTP Maple Top WTW White Laminate Top VTN Graphite Nebula Top VTW White Laminate Top TABLES 30 ZTK 36 ZTP i 30 ZTJ 36 ZTN ZTQ 30MHSC ZTG ZTB ZTC 36 36 XTR 30MHTC XTS XTB CAF TABLES Tulip Chrome Base 30 Round 29 H Standard Black Base XTK Maple Top 30 Round 29 Graphite Nebula Top ZTK Maple Mahogany ZTJ Gr
39. QTY Show 120 VOLT 500 WATTS 5 AMPS 1000 WATTS 10 AMPS 2000 WATTS 20 AMPS For outdoor events 20 Minimum 208 VOLT SINGLE PHASE 20 AMPS 30 AMPS 60 AMPS 100 AMPS 208 VOLT THREE PHASE 20 AMPS 30 AMPS 60 AMPS 100 AMPS 200 AMPS 400 AMPS LIGHTING 150 WATT FLOOD LIGHT 300 WATT FLOOD LIGHT Hours Only 90 00 150 00 210 00 325 00 395 00 550 00 720 00 450 00 540 00 760 00 1000 00 1500 00 2800 00 80 00 100 00 ADVANCE REGULAR PAYMENT PAYMENT PRICE PRICE 135 00 225 00 315 00 490 00 595 00 825 00 1080 00 675 00 810 00 1140 00 1500 00 2250 00 4200 00 120 00 150 00 COST MATERIAL RENTAL Exhibitor must pick up items at electrical service center on show site 15 EXTENSION CORD POWER STRIP 25 00 30 000 2 ELECTRICAL LABOR ST Mon Fri 8am 4 30pm Excluding Holidays OT Mon Fri 4 30pm 8am Sat Sun amp Holidays SUB TOTAL SALES TAX DUE UNLESS EXEMPTION CERTIFICATE ACCOMPANIES ORDER 6 5 SALES PLACE TOTAL 70 00 130 00 PRINT NAME AUTHORIZED SIGNATURE DATE EMAIL PHONE The Method of Payment Form must be completed and returned with this order form 10 11 12 13 14 15 16 17 18 19 20 21 TERMS amp CONDITIONS Order with payment amp floor plan for island booths or any booth requiring distribution of electrical services must be received no later than10 days p
40. Table Wood Walnut Finish C1C Geo Cocktail Table 16 Round 17 H Silverado End Table CDYTB Candy Table 47 L 27 D 19 H Glass Chrome Glass Chrome White Black Top eat 22 D 16 H NEMSAC Mosaic 24 Round 22 H 18 L 18 D 18 H Silverado Cocktail Tables Set of 3 Table C1W Sydney Cocktail ie pie z E1D Soho End Table ring Glass Chrome Table ES a Espresso Metal 27 L 23 D 22 H 36 Round 17 H White Brushed Steel 2054 16D 20H 2601 262072788 4871260 18 H 1 Inspirati E1Y Sydney End Table C1D Soho Cocktail Table ETBL E Table End UE Black Brushed Steel Espresso Metal C1Y Sydney Cocktail Wood 384 38 D 18 5 H Table 21 L 15 5 27 5 H Glass Brushed Steel Black Brushed Steel 271280227 CUBTBL Edge LED 48 26 18 H AURA Aura Round Table Cube Table Table ES White Metal E1F Geo End Table Plexi Top White Plastic Ee pM CI 15 Round 22 H Glass Black 20 L 20 D 20 H 42 28 D 18 H 26 L 26 D 20 H TABLES MERLIN 8 7 10 SAMPLE CONFERENCE SETS CONFERENCE TABLES CG1 Manhattan Table Glass Black 42 Round 29 H CF2 Geo Table Rectangular Glass Black 60 L 36 D 29 CE Geo Table Rectangular Glass Chroma 60 L 36 D 29 H Nova Oval Table White Silver Powder Coated Legs 71 29 WD3 U CTOSGR 8 C5OBGR 10 CT1OGR CE1 Geo Table Rounded Square Glass Chrome 4271 42 29 H CF1 Geo
41. XPOSITIONS INC BY THE DEADLINE DATE OF 10 JULY 2015 Pici COST CALCULATION 2015 AIAA PROPULSION amp ENERGY FORUM fax 407 839 5929 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing COST CALCULATION WORKSHEET zech Mas E E Display Tabl es u uuu uu un sunan Plush Carpet Standard Carpet Custom Furniture Q 2 2 wesch Labor Dsmantte nn NO Material Handling Estimate BALANCE DUEB TOTAL LINES 1 14 d lt CO Your order will not be processed without a credit card on file Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax SAFETY E 2015 AIAA PROPULSION amp ENERGY FORUM fax 407 839 5929 www arataexpo com SAFETY IS VERY IMPORTANT FOR EVERYONE WORKING IN THE EXHIBIT HALL Arata Expositions Inc is committed to safety and values it throughout our organization and demonstrates it in the work
42. Y RATE l Supervision 30 35 00 Total Estimated Labor Costs Request you to proceed at earliest hour to install our display without our supervision charge for this service is 30 of your total bill 35 00 minimum IN ORDER TO COMPLETE THE WORK WITHOUT YOUR REPRESENTATIVE PRESENT YOU MUST COMPLETE THE AEI SUPERVISED LABOR FORM Request you to await our representative before installing our display Time will commence upon assignment of men in accordance with exhibitor s instructions Representative should check with labor dispatcher s desk to obtain and return men ordered exhibitor fails to pick up worker s at time ordered a one hour per worker no show charge will be applied oupervisors Name Telephone Number Starting time can be guaranteed only at the start of the working day You will be charged a one hour DISMANTLING OF DISPLAY minimum labor fee per person if labor is not cancelled 24 hours prior to the requested start time TOTAL ESTIMATED DATE TIME NO OF PEOPLE APPROX HOURS TOTAL HOURS HOURLY RATE COST Supervision 30 35 00 Total Estimated Labor Costs Request you to proceed at earliest hour to dismantle our display without our supervision AEI charge for this service is 30 of your total bill 35 00 minimum IN ORDER TO COMPLETE THE WORK WITHOUT YOUR REPRESENTATIVE PRESENT YOU MUST COMPLETE THE AEI SUPERVISED LABOR FORM Request you to await our representative before dismantling our di
43. ack Leather 30 L 30 D 31 H BCW Madrid Chair White Leather 30 L 30 D 31 H MADGRY Madden Arm Chair Light Gray Vinyl 27 L 32 D 33 H Taupe Fabric 25 5 L 23 5 D 34 H 5 BNOO8 PUZ2SW VIBO8 OTS OTTOMANS BNOO8 Bench Ottoman Black Vinyl 60 L 20 D 18 H 75 Bench Ottoman White Vinyl 60 L 20 D 18 H ENDO2B Endless Square Ottoman Black 34 L 34 D 15 H ENDO2W Endless Square Ottoman White 34 L 34 D 15 H CUBL20 VIBO1 OTK SAL Sally Stool White 12 Round 17 H OSC Milano Cube White Leather OTH Milano Cube Black Leather 17 17 D 18 H PUZ2SW Puzzle Bench Ottoman White 48 L 24 18 H 075 SAL VIBO5 VIBO2 OTL CUBL20 Edge LED Cube Ottoman White Plastic 20217051 20 H Vibe Cube Ottoman Waterproof 18 L 18 D 18 H 05 Yellow Vinyl VIBO6 Gold Bronze Vinyl VIBO7 Beige Vinyl VIBO8 Orange Vinyl VIBO1 Green Vinyl VIBO2 Blue Vinyl Pink Vinyl 04 Red Vinyl ENDO2B OSC ENDO2W OTH VIBO6 VIBO3 VIBO7 VIBO4 OTS South Beach Wedge Ottoman Platinum Suede OTK Half Round Ottoman Black Leather 362 DES OTL Half Round Ottoman White Leather 724 36 TZ CCB Circle Ottoman Black Leather 72 72 0558 CCW CCW Circle Ottoman White Leather 72a 2 Dr CCZ Circle Ottoman Black W
44. al charges be applicable Overtime charges include warehouse shipments that moved to show site during overtime hours Please refer to the Arata Expositions Material Handling Rate Schedule form for surcharges SHOWSITE SHIPMENT MATERIAL HANDLING RATE CALCULATOR WEIGHT RATE CLASSIFICATION ROUNDED UP TO NEXT 100LBS 200LBS MINIMUM Example Showsite Grated 580155 500 Dwidedby 100 5 4 s2000 Las tc Showsite SpeciaiHanding Showsite UnratedPaa wrapped bhoj NOTE Overtime arrival charges be applicable Please refer to Arata Expositions Material Handling Rate Schedule form for surcharges DESCRIPTIONS OF RATE CLASSIFICATIONS CRATED Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required SPECIAL HANDLING Material delivered by a carrier in such a manner that requires additional handling Please refer to the Special Handling Definitions outlined in the manual UNCRATED PAD WRAPPED Material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks Total Warehouse Shipments Total Showsite Shipments Material Handling Total Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax AV14d LON 1VIH31VIN LISIHX3 S334 GIOAV OL 8102 AINE Zt OL YAAITAG
45. and consultants while performing services for company and cannot be resold or distributed to other companies The services being provided by XpoNet will facilitate communications between the company s authorized users and the entities reachable through the national Internet Users of XpoNet services shall use reasonable efforts to promote efficient use of the networks to minimize and avoid if possible unnecessary network traffic and interference with the work of other users of the interconnected networks Users of XpoNet services shall not disrupt any of the XpoNet networks or other associated networks as a whole or any equipment or system forming part of their systems or any services provided over or in connection with any of the XpoNet networks or other associated networks XpoNet networks shall not be used to transmit any communication where the meaning of the message or its transmission or distribution would violate any applicable law or regulation or would likely be highly offensive to the recipient or recipients thereof No Warranties L imitation of Liabilities DOES NOT MAKE ANY EXPRESS OR IMPLIED WARRANTY OF ANY KIND SPECIFICALLY THERE IS NO EXPRESS OR IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE FOR THE SERVICES TO BE PROVIDED HEREUNDER The protocols used on the XpoNet network TCP IP call for end to end verification of the accuracy of any message and such verification is the sole responsibility of Co
46. aphite Nebula XTS Silver Textured Top 30MHSC Mahogany Top XTB Brushed Red Top ZTG Silver Textured Top ZTB Brushed Red Top ZTC Brushed Blue Top Standard Black Base 36 Round 29 H ZTP Maple Top ZTN Graphite Nebula Top White Laminate XTC Brushed Blue Top Tulip Chrome Base 36 Round 29 H XTP Maple Top XTN Graphite Nebula Top XTR White Laminate Top 13 TRAINING ROOM BOOKCASES amp PRODUCT DISPLAYS UTILITY CHAIRS TRAINING ROOM MERUN Merlin Multi Use Table Gray Laminate Black 461290 30 H WD3 Work Table White Laminate White 48 L24 D 30 H PDL36W 42 PDLAZW 14 POLJA 42 POLAZE BOOKCASES amp PRODUCT DISPLAYS Plastic Pedestal Black 7471 24 0 34 H 42 2471 24 D 42 H PDL Locking Door Pedestal Black 24 L 24 D 42 H WD Powered Locking Pedestal White PDL36W 247124036 H PDL42W 24 24 D 42 H BC Bookcase Mahogany AB L 13 D 71 H BC7 Bookcase Granite L 13 D 71 H EI Powered Locking Pedestal Black PDL36B 24 L 24 D 36 H PDL42B 24 L 24 D 42 H ET2 Etagere Black 30 L 16 D 70 Etagere Pewter 20 L 16 D 70 H UTILITY CHAIRS 5 1 Altura Steno Chair Black Crepe 2 D 21 H DF1 Altura Drafting Stool Black Crepe 25 L 26 D 34 H DESKS amp CREDENZAS JD6 CR6 JD7 CR7 FILES V
47. are easy theft targets e Keep fire exits clear and report any fires immediately you notice anything unsafe please contact an Arata employee immediately During move in and move out individuals under the age of 18 are prohibited from being on or around the show floor Show sites during these times are similar to a construction zone and considered to be hazardous OSHA regulations prohibit minors from being present in a hazardous work environment THINK SAFETY SHIPPING INFORMATION s 2015 AIAA PROPULSION amp ENERGY FORUM fax 407 839 5929 www arataexpo com ADVANCE SHIPPING WAREHOUSE ADDRESS DIRECT SHOWSITE SHIPMENTS Shipments should arrive on or between 22 June 17 July 2015 25 26 July 2015 Only Shipments should be PREPAID addressed as follows To Name of Exhibitor and Booth Number Shipments should be PREPAID addressed as follows For 2015 AIAA PROPULSION amp ENERGY FORUM To Name of Exhibitor and Booth Number c o Arata Expositions Inc For 2015 AIAA PROPULSION amp ENERGY FORUM Hilton Orlando Arata Expositions Inc Ballroom Orlando Ill 4104 L B McLeod Road 6001 Destination Parkway Orlando FL 32811 Orlando FL 32819 To avoid confusion remove all expired shipping labels before shipment Material Handling fees include receiving your material at our warehouse and or show site delivery to the booth storage of empty containers return of outbound shipme
48. ata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders NOTE All rental carpets are delivered clean to your booth space However during set up the carpet can become soiled We suggest you order cleaning services at least once before the show opens ALL DAILY CLEANING SERVICES MUST BE ORDERED EXCLUSIVELY THROUGH ARATA EXPOSITIONS INC NO INDEPENDENT CONTRACTORS WILL BE PERMITTED TO PERFORM CLEANING SERVICES BOOTH CLEANING Vacuuming of booth and emptying of wastebaskets Discount Price Standard Price Extended Price Pre Show Cleaning sq ft x 45 per sa ft 54 per sq ft Daily Booth Cleaning X sq ft x 1 20 sq ft 1 44 per sq ft The square footage is based on the overall size of the space occupied PORTER SERVICE Emptying of wastebaskets once every two hours show hours only Rates are based on booth size Number of Cost per Day Show Days Extended Price Up to 500 square feet 110 00 501 to 1000 square feet 120 00 1001 to 2500 square feet 130 00 Greater than 2500 square feet 140 00 The square footage is based on the overall size of the space occupied Discount Deadline 10 July 2015 Received By Discount price applies only to orders t
49. bition hall for your convenience If you have any questions or need any assistance during the course of the event you can contact all of the Official Vendors at the Customer Service Center After emptying crates place empty labels on all sides of your crates and cases Remember to remove old empty labels Additionally empty labels are sometimes color coded so make sure you get the correct color and be sure your booth number is on each label Work Zone Customer acknowledges that the show site and surrounding areas are active work zones Exhibitors its agents employees and representatives are present at their own risk If you have any questions or concerns about your final invoice please be sure to contact the Arata Expositions Inc representative at the Customer Service Center before the close of the show Absolutely no credits will be issued after the show closes OUTBOUND MOVE OUT Keep in mind the return of empty containers varies depending on the size of the show so coordinate your outbound flight to accommodate this Arata Expositions does not provide security at the show site It is the Customer s responsi bility to stay with their property Arata Expositions is not responsible for loss or damage to property left in the Customer s booth at any time for any reason Make sure you have properly filled out an Arata Expositions Inc Bill of Lading one for each destination you are shipping to and that you have turned all of your shipp
50. d money spent on this exhibition PRIOR TO THE SHOW Read the ENTIRE Exhibitor Service Manual Complete all applicable order forms in their entirety If you have multiple locations please complete separate order forms for each location booth meeting room etc A completed credit card authorization form is required with all orders even when paying by check cash or wire transfer Please ensure that the credit card information is complete and correct including the expiration date Be sure you return the appropriate forms to the appropriate vendors by the order deadline dates By submitting your order forms with full payment by the deadline dates you can save money by taking advantage of advance discount pricing Confirm your orders with each vendor Arata Expositions will send out a confirmation email for our services once your order is processed Confirm delivery and pick up dates and times with Arata and communicate them to your carrier Refer to the special handling page to review the definition of special handling charges You may want to share this information with your carrier Bring the tracking numbers from all of your shipments as well as contact information for your carrier Put together a trade show survival kit to include in your freight or carry with you including a small tool kit stapler staples scissors tape pens amp markers and a first aid kit SHOWSITE A Customer Service Center will be set up in the exhi
51. d shipping form Schedule return shipment washington d c 15928 tournament drive gaithersburg md 20877 p 301 921 0800 f 301 990 1717 STANDARD BOOTH CARPET Give your booth the classic look you need with one of our burgundy black gt c du 4 w t we x A teal hunter green orlando fl 4104 1 0 mcleod road orlando fl 32811 407 422 3636 f 407 839 5929 u ee STANDARD CARPET s 2015 AIAA PROPULSION amp ENERGY FORUM fax 407 839 5929 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders If your rental carpet is damaged you will be charged the full replacement cost which is equal to the rental charge STANDARD LINEAR BOOTH CARPET STANDARD SPECIAL CUT BOOTH CARPET Check Description Discount Standard Extended Special sizes are available in any dimensions Price Size Price Price Price includes all necessary taping and visqueen for protection of 10 x 10 Carpet 175 75 228 48 carpet during set up 10 x 20 Carpet 351 50 456 95 10 x 30 Carpet 527 25 68
52. ded Price x 5 95 per sq ft 7 74 per sq ft PLUSH CARPET COLORS CHECK COLOR BELOW Black New Emerald CT Ser Cloud Burgundy If item colors not selected advance AEI will do so at no risk Purchase only 6 50 per sq ft discount or 8 45 standard price CARPET PADDING Discount Price Standard Price Extended Price Single Padding 1 45 per sq ft 1 89 per sq ft Double Padding 2 90 per sq ft 3 78 per sq ft Discount Deadline 10 July 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Standard price applies to orders received after the deadline Items cancelled after move in begins will be charged at 10096 of the published price Absolutely no Plush Booth Carpet Total credits will be issued after show closing fg 5 Tax 6 5 Tax _ All Arata rental carpet is laid clean on the date of installation In the event that carpet e becomes dirty during the set up of the show booth cleaning services must be ordered Total Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax itions inc le BOOTH CLEANING orlando fl 32811 phone 407 422 3636 2015 AIAA PROPULSION amp ENERGY FORUM fax 407 839 5929 www arataexpo com All materials are on a rental basis and remain the property of Ar
53. dling of equipment requiring special devices if this advance notice has not been received by AEI 9 EMPTY CONTAINER LABELS The exhibitor is responsible for affixing EMPTY labels available at the AEI service desk to containers to be stored during the show It is understood that these labels are used for empty storage only and assumes no responsibility or liability for loss or damage to contents while containers are in storage or for mislabeled containers 10 CLASSIFYING SHIPMENTS cannot be responsible for classifying shipments After shipments are tendered to a carrier for shipment AEI cannot be responsible for delivery time or damage or loss to property 11 OUTBOUND SHIPMENTS All shipments received at the close of the show are subject to a final count We will count and ship pieces as we find the shipment when we remove them from the booth to load out All Material Handling Agreements submitted to AEI by the exhibitor will be checked at the time of pick up from the booth Corrections will be made where any discrepancies exist between the quantities of pieces listed by the exhibitor and the actual count of such items in the booth at the time of pick up AEI is not responsible for shipments left in booths by exhibitors We suggest exhibitors arrange for security services for their booth PLEASE NOTE Where an exhibitor indicates choice of carrier for pickup it is the exhibitor s responsibility to arrange with such carrier for said picku
54. e side of a trailer that must be by passed to reach the targeted freight Desiqnated Piece Unloading Loading Drivers that require the loading crew to bring multiple pieces of freight to the rear of the trailer to select the next piece having to remove freight from the trailer then reload to fit or the trailer must be loaded in a sequence to ensure all items fit Mixed Loads Shipments of mixed crated and uncrated goods where the percentage of uncrated is minimal and does not warrant the full uncrated rate for the shipment but does require special handling Crated vs Uncrated Crated shipments are those that are packed in any type of shipping container that can be unloaded at the dock with no addi tional handling required Such containers include crates fiber cases cartons and properly packed skids An uncrated shipment is material that is shipped loose or pad wrapped and or unskidded without proper lifting bars and hooks Multiple Shipments Shipments on a carrier that are intermingled or delivered in such a manner that additional labor is needed to sort through and separate the various shipments on a truck for delivery to a booth Alternate Delivery Location Shipments that are delivered by a carrier that requires all or partial delivery of the shipment to a different level in the same building or to other rooms in the same facility Carpet Only Shipments Shipments that consist of carpet and or carpet padding only require special
55. erwise by AEI its subcontractors or employees This applies while these goods are in warehouse in vehicles for delivery or at show site AEI shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an exhibitor s material which make it impossible or impractical to exhibit same 4 EXHIBITORS ARE URGED TO CARRY ALL RISK INSURANCE COVERING YOUR MATERIALS AGAINST DAMAGE LOSS AND ALL OTHER HAZARDS FROM THE TIME SHIPMENTS ARE MADE PRIOR TO THE SHOW UNTIL SHIPMENTS ARE RECEIVED BACK AFTER THE SHOW THIS CAN GENERALLY BE DONE BY ADDING EXPOSITION FLOATERS TO EXISTING INSURANCE POLICIES IT IS UNDERSTOOD THAT AEI IS NOT AN INSURER THAT INSURANCE IF ANY SHALL BE OBTAINED BY THE EXHIBITOR AND THE AMOUNTS PAYABLE BY HEREUNDER ARE BASED ON THE VALUE OF THE MATERIAL HANDLING SERVICES AND THE SCOPE OF AEI LIABILITY AS SET FORTH ABOVE 5 PACKAGING shall not be responsible for damage to uncrated material material improperly packed concealed damage pad wrapped or shrink wrapped materials glass breakage or carpet in bags or poly Additionally AEI shall not be responsible for crates and packaging that are unsuitable for handling in poor condition or have prior damage Crates and packaging should be designed to adequately protect contents for handling by forklifts and similar means 6 INSURANCE CLAIMS The ex
56. ge in addition to the rates above for each occurrence of the following eYour shipment is received at our warehouse or show site on overtime eYour shipment is moved into the convention facility on overtime due to scheduling conflicts beyond our control eYour shipment is moved out of the convention facility on overtime due to scheduling conflicts beyond our control OVERTIME SURCHARGE Crated Shipment 24 25 per CWT Special Handling Shipment 30 50 per CWT Uncrated pad wrapped Shipment 36 00 per CWT LATE SHIPMENT SURCHARGE FOR SHIPMENTS RECEIVED IN WAREHOUSE AFTER 17 JULY 2015 Crated Shipment 24 25 per CWT Special Handling Shipment 30 50 per CWT SMALL PACKAGE SHIPMENTS FEDEX amp UPS only Direct shipments to the facility will be received at a rate of 45 00 per package omall package shipments are defined as envelopes or small cartons with a combined weight not to exceed 40 pounds that are received at the same time from the same carrier WEIGHT TICKET FEE A 25 00 fee will be added to your invoice for each shipment received without certified weight tickets SPECIAL SERVICES A cost quotation will be provided for local pickup and delivery service and for shipments requiring specialized equipment and handling due to excessive weight size or value Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax SPECIAL HANDLING DEFINITIONS den OZ 2015
57. h order Any remaining balance after completion of all show services including any T3 Logistics LLC invoicing will be charged to your authorized credit card ABSOLUTELY NO CREDITS WILL BE ISSUED AFTER SHOW CLOSING PLEASE PRINT OR TYPE Booth Number s Company Name street Address City State Zip Ordered by Date Telephone Fax E Mail CREDIT CARD AUTHORIZATION American Express MasterCard Visa Cardholder s Name Print Cardholder s Signature Cardholder s Billing Address Street Address City State Zip Telephone E Mail This form must be signed and accompanied by your order arata expositions inc 4104 l b mcleod road orlando fl 3281 1 phone 407 422 3636 fax 407 839 5929 www arataexpo com Name of Organization Authorized by Please Print E Mail Title Signature THIRD PARTY PAYMENT 2015 AIAA PROPULSION amp ENERGY FORUM Booth Number s Date Please complete and return this form to charge the final balance for show services to a third party account A third party credit card authorization must be received at least 30 days prior to show opening BOTH FIRMS MUST COMPLETE THIS FORM Any remaining balance after completion of all show services will be charged to the authorized credit card ABSOLUTELY NO CREDITS WILL BE ISSUED AFTER SHOW CLOSING We understand and agree that we the exhibiting firm are ultimately responsible for payment of charges and in the event the
58. handling because of additional labor and or equip ment to unload Improper Paperwork No Documentation Shipments that arrive from a small package carrier including among others Federal Express Airborne Express DHL and UPS without an individual Bill of Lading requiring additional time labor and equipment to process Shipments received without paperwork will be delivered without guarantee of piece count or condition Shipments that arrive without machine printed docu mentation showing the weight of the shipment Improper Weight Shipments that come in and are re weighed showing the documentation was incorrect with a lower weight than the actual weight These shipments get charged special handling plus a weight ticket charge MAGNO ID MATERIAL HANDLING CALCULATION egen GE 2015 PROPULSION amp ENERGY FORUM fax 407 839 5929 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing WAREHOUSE SHIPMENT MATERIAL HANDLING RATE CALCULATOR WEIGHT RATE CLASSIFICATION ROUNDED UP TO NEXT 100LBS COST 200LBS MINIMUM ESTIMATE Example Warehouse Eat 500 Dividea by 100 5 x eros 34850 Warenouse Speciarnanaing NOTE Overtime and late arriv
59. hat are accompanied by payment and are received by cleaning Total discount deadline Standard price applies to orders received after the Cleaning Total deadline Absolutely no credits will be issued after show closing 85 Tad All rates are subject to change if necessitated by increased labor and Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax STANDARD BOOTH FURNISHINGS Choose from full line of attractive versatile booth furnishings to create just the right atmosphere for meeting with your prospects P Eh SHOWN e Deluxe Arm Chair o Zu e Deluxe Counter Stool e Draped Table 42 h x 2 x 8 Draped Table 30 h x 2 x 4 e Chrome Tripod Easel Wastebasket washington d c orlando fl 15928 tournament drive 4104 1 6 mcleod road gaithersburg md 20877 orlando fl 32811 p 801 921 0800 p 407 422 3636 f 301 990 1717 f 407 839 5929 itions inc 1104 Lo mclog road FURNITURE orlando fl 32811 phone 407 422 3636 2015 AIAA PROPULSION amp ENERGY FORUM fax 407 839 5929 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or cred
60. hibitor must report the damage or loss at the AEI service desk at show site and complete our paperwork documenting the incident Failure to complete the proper paperwork at show site will result in the claim being waived The exhibitor must submit any written claim for loss or damage within 30 days of the close of the show on which the loss or damage occurred or the claim shall be considered waived No suit or action shall be brought against more than one year after the cause of action accrues 4 MATERIAL HANDLING s 2015 AIAA PROPULSION amp ENERGY FORUM fax 407 839 5929 www arataexpo com LIMITS OF LIABILITY page 2 of 2 7 INBOUND SHIPMENTS After the exhibit materials are placed in the booth will not be responsible for condition count or content Please remember that there may be a lapse of time between the delivery of shipments to the booth and the arrival of the exhibitor or exhibitor s representative AEI will not be responsible or liable for any loss damage theft or disappearance of exhibitor s materials after same have been delivered to the exhibitor s booth at show site We suggest exhibitors arrange for security services for their booth 8 EQUIPMENT REQUIRING SPECIAL EQUIPMENT Fourteen days advance notice must be provided to AEI by the exhibitor in order to obtain special devices to properly load place or reload equipment requiring such care AEI will not be liable for any damage incurred during the han
61. hite Leather 72 72 rl GROUP SEATING GROUP SEATING RSTDIN Rustique Chair with arms Gunmetal 20 E 18 D 31 H DUET Duet Chair Black Chrome 212 2 Sieve CS8 Berlin Chair Black 18 L 22 D 32 H 59 Berlin Chair Red RSTDIN 5 5 3 SC4 Jetson Chair Black 19 L 18 D 31 H SC1 New York Chair Black Maple 18 L 17 D 34 H XCHR Christopher Chair White Vinyl Chrome 2 25551 SC9 Panton Chair White 20 L 24 D 33 H SC10 Razor Chair White 052m SC9 5 XC3 002 Wendy Chair Clear Acrylic 152152055 3653 SCF Fusion Chair Black White 19 L21 D 32 H SCC Fusion Chair Clear White 19 L 21 D 32 H SCE Fusion Chair Red White 19 L21 D 32 H SCD Fusion Chair Green White 19 L 21 D 32 H CS8 SC1 SC10 5 6 5 8 Flex Chair with wheels 24 222 SC3 Brewer Chair Onyx Black 20 L 20 32 H XC3 Luxor Guest Chair Black Leather 28 D 40 H 6 Altura Guest Chair Black Crepe 25 L 20 D 34 H CO4 Iso Mesh Chair Black 26 L 24 D 38 H CS9 XCHR CH002 SCD COCKTAIL TABLES SIDE AND END TABLES TMBTBL NEMSAC ETBL EOLI E1D E1K cum E1C E1Y cUBTBL COCKTAIL TABLES C1F Geo Cocktail Table END TABLES EOLI Oliver End Table E1C Geo End Table Glass Black Walnut Finish Glass Chrome COLI Oliver 50 22 1675 TMBTBL Timber Table 22 Round 22 H 26 L 26 D 20 H Cocktail
62. ical Display Case 625 00 812 50 Discount Deadline 10 July 2015 Received Discount price applies only to orders that are accompanied by payment and are received by discount deadline Standard price applies to orders received after the deadline Items cancelled after move in begins will be charged at Display Case Total 100 of the published price Absolutely no credits will be issued after show closing 6 5 Tax Standing on rental furniture is prohibited Arata Expositions Inc cannot be responsible for injuries or falls caused by improper use Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc 4104 b mcleod road orlando fl 32811 phone 407 422 3636 fax 407 839 5929 www arataexpo com SPECIAL SIGNS 2015 AIAA PROPULSION amp ENERGY FORUM As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CUSTOM SIGNS SERVICES This order for custom signs should accompany a printed version of each sign requested including exact copy dimensions position horizontal or vertical and easel back if desired DIGITAL SHOWCARD SIGNS 10 words or less Price 11 x 14 28 x 44 40 x 60 There will be an additional charge to prices listed for sig
63. ical contractor The electrical order form is included in this service manual Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax itions inc 2001 DISPLAY CASES orlando fl 32811 phone 407 422 3636 2015 AIAA PROPULSION amp ENERGY FORUM fax 407 839 5929 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders FULL VIEW DISPLAY CASE 6 Long Ful View Display Case 595 00 877350 F 5 Long Full View Display Case 595 00 877350 e Long Full View Display Case 595 00 877350 Je HALF VIEW DISPLAY CASE Long Half View Display Case 595 00 877350 5 Long Half View Display Case 595 00 877350 F Long Half View Display Case 595 00 773 50 0 QUARTER VIEW DISPLAY CASE 6 Long Quarter View Display Case 595 00 773 50 5 Long Quarter View Display Case 595 00 773 50 4 Long Quarter View Display Case 595 00 773 50 2 CORNER DISPLAY CASE 5 Wide Comer Display Case 595 00 7550 VERTICAL DISPLAY CASE 7 High Vert
64. ice Absolutely no credits will be issued after show closing Standing on rental furniture is prohibited Arata Expositions Inc cannot be responsible for injuries or falls caused by improper use All materials are on a rental basis and remain the property of Arata Expositions Inc The exhibiting company is responsible for these items and for their condition at close of show Company Name Street Address custom Furniture Toa Taf Total Booth Number City State Email Address Zip Code Country Contact Name Telephone Fax arata expositions inc ed fw Tala 4104 b mcleod road di orlando fl 32811 201 V QION 8 amp ENED SV phone 407 422 3636 fax 407 839 5929 www arataexpo com 10 x 10 Standard Carpet Installation and Dismantling Labor 2 Shelves COMPANY NAME PACKAGE Actual Panel Sizes Q 3 38 125 x 92 875 2 18 5 92 875 2 38 125 x 38 875 1 116 875 x 11 875 see anv tovt A fram all finiche far nane 211297 a col ith 12 ace text 7 nished tor panel Insertior MUSI De Setup win 4 1 10 10 Standard Carpet Installation and Dismantling Labor 1 Credenzas 2 Pedestals assa Actual Panel Sizes 3 38 125 x 92 875 2 18 5 x
65. ing paperwork into the Arata Customer Service Center before you leave the exhibit hall Please be sure to have your freight carrier of choice scheduled to pick up your exhibit material from the hall no later than the time indicated in the Shipping section of this service kit or your freight will be re routed on the designated show carrier 4104 L b meleod road HOW PLACE YOUR ORDER ca E 2015 PROPULSION amp ENERGY FORUM fax 407 839 5929 www arataexpo com Complete as many of the order forms for furniture carpeting shipping etc as your planning allows before each Deadline Date Orders without payment will not be processed All companies must provide a credit card authorization form with orders Make checks payable to Arata Expositions Inc Orders with payment received after the Deadline Date will be charged standard prices FORMS TO ARATA EXPOSITIONS INC e Complete the necessary Arata Expositions Inc forms and calculate the cost of each order Review our PAYMENT POLICY AGREEMENT carefully ORDERS WILL NOT BE PROCESSED WITHOUT PAYMENT IN FULL AND A CREDIT CARD AUTHORIZATION ON FILE A credit card authorization is required even when paying via cash company check and or wire transfer Complete the CALCULATION WORKSHEET e For your files make a photocopy of all the Arata Expositions Inc forms used from this Manual e Place your order online if available mail fax this set of documents to Arata Expositi
66. ipment must be properly tagged and wired with complete information as to the type of current voltage phase cycle horsepower etc required for operation All Exhibitors cords must be a minimum of 14 gauge 3 wire and grounded Two 2 wire extension cords are not allowed All exposed non current carrying metal parts of fixed equipment which are liable to be energized shall be grounded Payment in full must be rendered during the event Exhibitors ARE NOT billed for services provided Services may be interrupted if payment is not received Credit will not be given for services installed and not used All orders are subject to a 25 cancellation fee if cancelled in writing amp received by Edlen within 14 calendar days prior to show opening Except sales tax Edlen will not refund overpayment in amounts less than 50 00 unless specifically requested in writing Claims will not be considered or adjustments made unless filed in writing by Exhibitor prior to the close of the event Exhibitor holds Edlen harmless for any and all losses of power beyond Edlen s control including but not limited to losses due to utility company failure permanent power distribution failure power failure caused by vandalism faulty Exhibitor equipment or overloads caused by Exhibitor It is agreed that in the event it becomes necessary to turn this matter over to an attorney for collection or to file a lien or foreclosure or otherwise Exhibitor will pay Ed
67. it card All companies must provide a credit card authorization form with orders CHAIRS 811877 Side Chair 113 50 147 55 Jaen sss 816055 s ACCESSORIES Ese meos 86173 sw 7 7 6nrome Sign Holder 227 x 287 97 00 126 10 8 7 m C sm 0 02 sas 0 edema d x 420 white gorey gba g 2000 geen when seyn beka s2800 ees h x 20000000 SPECIAL DRAPERY SKIRTING EHen per in foon 98 mim S55 min SECHER s 7717 so e j 00 se 1 000 CHECK COLOR BELOW LJ Blue Lj CT Burgundy 4 Black Red Silver Purple LI White Furniture Total item colors not selected in advance will do so at no risk 6 5 Tax ss Toll Discount Deadline 10 July 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Standard price applies to orders received after the deadline Items cancelled after move in begins will be charged at 100 of the published price Absolutely no credits will be issued after show closing Standing on rental furniture is prohibited Arata Expositions Inc cannot be responsible for injuries or falls ca
68. k credit card Visa MasterCard or American Express and or wire transfers Please contact our office for wire transfer information A 25 00 bank fee for wire transfers must be added to the amount transferred Any and all bank fees will be the responsibility of the exhibiting company All companies must provide a credit card authorization form with orders even when paying via cash company check and or wire transfer It is understood that acceptance of the following terms and conditions will construed when of the following conditions are met e The Exhibit Shipping Information amp Material Handling Rate Schedule is sent in or Exhibitors materials are delivered to either the Arata Expositions Inc hereafter referred to as warehouse or show site for which is the Official General Contractor for the event or e When order for any rental equipment and or labor is placed by the exhibitor with International firms paying by company check must pay in U S funds drawn on a U S bank All companies must provide a credit card authorization form with orders Purchase orders are not considered payment Your show site representative agent or display house must be made aware of this policy and must be able to settle the account in full as we will not bill a third party Arata Expositions Inc reserves the right to withhold any services to an exhibitor for non payment of outstanding invoices by the set up ti
69. l handling costs Material Handling ship all of your exhibit materials in ONE shipment Remember there is a 200 pound minimum charge per shipment See the example below 4 Please be sure to obtain and complete an Bill of Lading Bills of Lading will be made available at the service center on the final show day Please be sure to return your completed Bill of Lading and any additional outbound information before you leave the show floor 5 Should you choose to use a carrier other than the official show carrier please be certain to contact them with necessary pick up information AEI is not responsible for contacting outside carriers for pick ups 6 BE SURE YOUR MATERIALS ARE INSURED from the time they leave your firm until they are returned after the show It is suggested that exhibitors arrange all risk coverage This can be done by adding exposition floaters to existing policies Contact your insurance representative BE SURE YOUR LIABILITY AND PROPERTY INSURANCE IS IN EFFECT DURING TRANSIT STORAGE AND WHILE AT CONVENTION SITE THE EXPENSIVE WAY Date Received Actual Weight Minimum Charge 100 Lbs Total Cost 17 July 2015 80 Lbs 200 Lbs Min 97 00 194 00 17 July 2015 50 Lbs 200 Lbs Min 97 00 194 00 17 July 2015 70 Lbs 200 Lbs Min 97 00 194 00 Total Material Handling THE COST EFFECTIVE WAY Date Received Actual Weight Minimum Charge 100 Lbs Total Cost 17 July 2015 200 Lbs 200 Lbs Min 97 00
70. len its attorney fees or applicable agency fees A service charge of 1 5 per month on any unpaid balances will be assessed starting 10 days after date of invoice A 25 00 service charge will be assessed for all returned checks and credit cards Exhibitor agrees to reimburse Edlen for all applicable rental taxes By signing this and or the Method of Payment form exhibitor hereby agrees to all terms and conditions on this order form COMMONLY ASKED QUESTION WHERE WILL MY OUTLET BE LOCATED Outlets are located as depicted below for inline amp peninsula booths All other locations require labor on a time amp material basis Exhibitors with hard wall booths must make arrangements with Edlen to bring power inside the booth on a time and material basis MAIN DISTRIBUTION M A Se Aisle POINT Aisle 500 Veo Aisle 500 scaled floor plan must gt e accompany your order O5A 5A X A SAX E 201 203 e 05 with main power location 5ft ui 5ft 3 IN LINE BTHS PENINSULA add l outlet locations amp 5A Xor S Z booth orientation 12ft Xt ou e lt 4ft 4ft 302 308 Aisle UU Aisle _600 Aisle 600 ISLAND BOOTHS EXAMPLE FLOOR POWER EXAMPLE CEILING POWER BACK TO BACK PENINSULAS FOR OTHER COMMONLY ASKED QUESTIONS VISIT OUR WEB SITE WWW EDLEN COM OR CALL THE NUMBER ON THE FRONT OF THIS FORM ELECTRICAL LAYOUT FORM Advance Pa
71. ltura G30BMW Bar Table G30DMW Caf Table G30CMW Cocktail Table Executive Chair with Grommet Holes with Grommet Holes with Grommet Holes XC2 Luxor High Back Black Crepe Maple Top Maple Top Maple Top Executive Chair 25 L 25 D 43 H 72 L 26 D 42 H 72 L 26 D 30 H 72 L 26 D 18 H Mid Back Black Leather Adjustable e EE G30BWS Bar Table G30DWS Caf Table G30CWS Cocktail Table Adjustable OTO Perth Chair White Top White Top White Top High Back Black 72 26 D 42 H 72 26 D 30 H 721260 18 H XC1 Luxor 23 E2 ED 43H Executive Chair Adjustable G30BWW Bar Table G30DWW Caf Table G30CWW Cocktail Table High Back Black Leather with Grommet Holes with Grommet Holes with Grommet Holes 20 L 28 D 47 H White Top White Top White Top Adjustable 725 ce 72 26 D 30 H 723 Ap ee BARSTOOLS BARSTOOLS RSTSTL Rustique Barstool Gunmetal 001 Shark Barstool White Chrome 22 L 19 D 34 44 BS002 Zoey Barstool White Chrome 15 L 16 D 26 30 5 H BS003 Zoey Barstool Black Chrome 15 L 16 D 26 30 5 H RSTSTL ROLLRD Lift Barstool Red Vinyl 15 Round 23 33 5 H Adjustable ROLLGY Lift Barstool Gray Vinyl 15 Round 23 33 5 H Adjustable ROLLWH Lift Barstool White Vinyl 15 Round 23 33 5 H Adjustable ROLLBL Lift Barstool Black Vinyl 15 Round 23 33 5 H Adjustable d 5001 ROLLRD ROLLBL N BSS BSN Jetson Barstool Black 18 L 19 D 29 H BCE Ice Barstool Transparent Chrome 16 L 14 D 33
72. me of the show There will be a fee of 50 00 for any returned check If the exhibitor is tax exempt exhibitor must supply a certificate for the state in which the services are to be used It is the responsibility of the exhibitor to advise the Arata Expositions Inc Service Desk immediately of any discrepancies or problems with their invoices PRIOR TO THE CLOSE OF THE SHOW credit card refunds must be resolved within 30 days If exhibitor needs to change any charges from one credit card to another 396 service fee will be charged for the credit and a 3 service fee for the new charge Any unpaid balance after the close of the show shall be due and payable upon receipt of invoice Unpaid balances after 30 days of invoice date will be subject to a FINANCE CHARGE at the lesser of the maximum rate allowed by law or 296 per month which is an annual percentage rate of 2496 ANY ORDERS RECEIVED FROM EXHIBITORS WHO HAVE AN OUTSTANDING BALANCE FROM PREVIOUS SHOWS WILL NOT BE PROCESSED UNTIL PAYMENT OF THE DELINQUENT INVOICE IS SETTLED IN FULL AND A CREDIT CARD OR CERTIFIED CHECK FOR THE NEW SERVICES AND EQUIPMENT IS RECEIVED AND CLEARED Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax CHARGE AUTHORIZATION iere PN 2015 PROPULSION amp ENERGY FORUM fax 407 839 5929 www arataexpo com All companies must provide a credit card authorization wit
73. mpany Similarly these protocols provide for end to end verification of the receipt of all of the data that is transmitted XpoNet will not be responsible for any loss of data from delays non deliveries incorrect deliveries service interruptions including those caused by the negligence errors or omissions of XpoNet or other losses or damages Use of information obtained via the services provided hereunder is at Company s own risk Company is solely responsible for a the accuracy and or quality of information obtained or data transmitted through the XpoNet network and b assuring that each message Company sends or receives has been received XpoNet does not guarantee the performance routing or throughput either express or implied of any data circuit s connectivity with regards to the Internet and or Internet backbones beyond any facility we service SPECIAL INSTRUCTIONS BOOTH DIAGRAM Page 2 E in ORLANDO AUDIOVISUAL SERVICES From helping small gatherings create a great Impact to amplifying a stage experience for hundreds of attendees PSAV s event technology enhances every image note and nuance of your important communication Our goal is to achieve yours effectively delivering your messages and making your meeting a memorable success gt POPULAR PACKAGES e POPULAR COMPONENTS Meeting Room Projector Package 690 Laptop Computer 245 AV Cable Lot LED Wash Light 90 LCD Projector Powered Speaker 115
74. n design labor or necessary labor to prepare logos for reproduction Extended Price FTP INSTRUCTIONS Using Internet Explorer or FTP Client ftp ftp aratafiles com User Arata aratafiles com Password Welcome22 Please do not try to drag and drop a folder Due to permissions you are only allowed to upload files You may drag and drop multiple files at once but NO FOLDERS Make sure your exhibiting company and show name are used to label the file Company Name Street Address FILE PREPARATION FILE TYPES Digital files logos photos finished layouts etc should be saved or export ed from your design application to PDF EPS or TIFF with a minimum reso lution of 300dpi at 50 of the final desired production size The higher the resolution provided the better the results JPEG s are less desirable but can be accepted if the resolution is 300 dpi or higher Placed images are to be embedded rather than linked If files are linked be sure to send along the linked files Do not submit InDesign files indd Word doc PowerPoint ppt and GIF files or any file formatted for or taken from a website Web graphics are not suited for large format printing This is a very common error and should be avoided FONTS All fonts should be converted to outlines or paths Send font files if there is an anticipation of any changes so additions can be made to the provided art PROOFING A clean hardcop
75. named third party does not discharge payment prior to show closing such charges will revert to our firm We have read understand and agree to all the above terms and have advised our show site representative accordingly Exhibitor Signature THIRD PARTY Third Party Company Name Address City State Zip Phone Fax E Mail Address Exhibitor Signature Print Name CREDIT CARD CHARGE AUTHORIZATION Cardholders Name Address City State Zip American Express Visa MasterCard EXPIRATION DATE 1 Print EXHIBITING COMPANY MasterCard Date Exhibiting Company Address City State Zip Phone Fax E Mail Address Exhibitor Signature Print Name CREDIT CARD CHARGE AUTHORIZATION Cardholders Name Address City State Zip American Express Visa EXPIRATION DATE E eee Account Number Please indicate which of the below items are to be charged to the third party D All Services D Furniture Carpet and Accessories O Labor O Booth Cleaning O Material Handling OOther Please Specify Cardholders Signature Account Number Please indicate which of the below items are to be charged to the exhibiting company Services D Furniture Carpet and Accessories O Labor O Other Please Specify O Booth Cleaning O Material Handling Cardholders Signature THIS FORM MUST BE COMPLETED BY BOTH FIRMS PLEASE RETURN THIS COMPLETED FORM TO ARATA E
76. nference tae eeo Rectang TabierGrrome 29065068 Grante Gonfeence Table 36600 Sraney GookaiTabemnte 6 Grante Conference Table Mosaic TablesSetofa zero contae Aura Round PROEXE Pro Executive charwnte Cassio Vi 38820 Teo epp Execuve Craiaiack Leaner 36400 sezname 259 xor luxor Execuvethigh gett 38700 COCKTAIL AND END TABLES CONTINUED Geo End Table Chrome 224 00 CDYTB Candy Table White Black Top 193 00 EIW Sydney End Table White 245 00 O O ED Soho End Table Chocolate 326 00 Altura Executive Chair Mid Back Black Crepe 328 00 EK Inspiration End Table 277 00 4 Chair High Back Black 357 00 EtF End Table Black 21700 Perth Chair High Back Black 422 00 Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc 4104 l b mcleod road orlando fl 3281 1 phone 407 422 3636 2015 AIAA PROPULSION amp ENERGY FORUM fax 407 839 5929 www arataexpo com 3 of 4 All materials rental basis and remain the property
77. ng their booths during published exhibition hours Exhibitors who vacate their booths prior to the published dismantle time without permission of the show manager may be subject to penalties applied at the discretion of AIAA The penalties can range from loss of priority status to exclusion from any and all AIAA events Operating Area AIAA reserves the right to impose limitation on noise levels and any other method of operation which becomes objectionable Any distribution of literature or samples shall be limited to the exhibitor s booth Carpet Floor Covering Floor covering is required for all exhibits at all AIAA events The Exhibit hall at Hilton Orlando is carpeted Children For safety reasons no persons under the age of 18 are allowed in the exhibit hall without parental supervision at any time Shoes For your own safety no open toe shoes or sandals of any kind are permitted in the exhibit hall during move in or move out DISPLAY RULES In line Booths In line booths are generally arranged in succession and exposed to an aisle on one side In line booths are sometimes referred to as Linear Booths size The standard In line booth size in the US is 10 x10 3 05m x 3 05m although there are exceptions where the depth of the booth will vary and the space offered is 9 x10 8 X10 and some extreme cases even 5 x10 These variations are usually as a result of trying to maximize a small space Rules Applying
78. nient location Labor rates are based on current wage scales and are subject to change in the event of a wage increase after rates have been published A minimum charge of 1 5 hours labor will apply for all installation work The removal of this work will be charged a minimum of 1 hour Edlen employees are authorized to cut floor coverings when essential for installation of services unless otherwise directed Edlen is the exclusive provider of all material and equipment used in the distribution of temporary electrical services throughout the exhibit hall including the exhibitors booth space This material is provided on a rental basis ONLY and remains the property of Edlen It shall be removed only by Edlen employees Any extension cords or power strips ordered on the front of this form should be picked up at the service desk Credit will not be not issued for unused items Standard wall and other permanent building utility outlets or sockets are not part of a booth space and may not be used by exhibitors unless electrical services have been ordered through Edlen All equipment regardless of source of power must comply with federal state and local codes Edlen reserves the right to inspect all electrical devices and connections to ensure compliance with all codes for which labor charges can be incurred Edlen is required to refuse connections where the Exhibitor wiring or equipment is not in accordance with electrical codes All electrical equ
79. nts to loading dock and reloading onto your carrier All shipments must be accompanied by certified weight tickets Rates are based on straight time move in and move out All weights are rounded off to the next cwt and computed on a round trip per shipment basis Arata Expositions Inc will receive and hold all crated exhibits in storage up to thirty 30 days prior to the show set up ANY UNCRATED OR PAD WRAPPED PIECES WILL NOT BE ACCEPTED IN ADVANCE STORAGE All shipments consigned to Arata Expositions Inc warehouse MUST BE DELIVERED no later than 4 00pm on Friday 17 July 2015 Any material received at the warehouse after this date and time will be subject to a late surcharge All warehouse freight will be delivered to Island Booths by 1300 on Saturday 25 July 2015 and all other booths freight will be delivered by 0800 on Sunday 26 July 2015 All shipments MUST BE PREPAID No collect shipments will be accepted either at Arata Expositions Inc warehouse or the facility Under no circumstances should any shipment be consigned to the facility prior to move in dates The facility will refuse and return all such shipments direct to consignee without notification Exhibitors may hand carry small items into the exhibit hall from their POV privately owned vehicle Only full time employees of the exhibiting company will be allowed to hand carry items The use of carts dollies flat trucks or other mechanized equipment is not permitted ALL TRUCK
80. of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CUSTOM FURNITURE CODE ITEM DESCRIPTION COMMUNAL BAR CAF AND COCKTAIL TABLES G30BMS G30BMW G30BWS G30BWW G30DMS G30DMW G30DWS G30DWW G30CMS G30CMW G30CWS G30CWW BARSTOOLS RSTSTL mE Rustique Barstool Gunmetal 85001 Shark Swivel Barstool White Plastic 85002 2 Swivel Barstool White Vinyl PRICE 609 00 609 00 609 00 609 00 490 00 490 00 490 00 490 00 325 00 325 00 325 00 325 00 Bar Table Maple Top Bar Table Maple Top w Grommet Holes C 127 00 299 00 271 00 271 00 204 00 204 00 35000 Zoey Swivel Barstoo Black vy 000 RoRo D sen D ss pouwa Lg BSN 25700 ees fice BarscorTranspareniweme 2200 Banana Barsoo 29 ast Banana 2206 es foso Barsoom Les BAR TABLES ovK BarTablelackBase 22400 vm Nebula Bar Tabielack Base 22400 Mahogany Bar EE _ SiverTexred Bar TabieBlack Base 2700 vie Ersted Red
81. old Bronze Vinyl 126 00 Vibe Cube Ottoman Beige Vinyl 126 00 VIB08 EE Vibe Cube Ottoman Orange Vinyl 126 00 Os South Beach Wedge Ottoman Plat Suede 233 00 Hal Round Ottoman Black Leather 373 00 OTL Half Round Ottoman White Leather 373 00 cB Circle Ottoman Black Leather 580 00 Cw Circle Ottoman White Leather 580 00 ccz Circle Ottoman Black White Leather 580 00 GROUP SEATING RSTDIN EN Rustique Chair with arms Gunmetal DUET DuetChair Black Chrome 58 Berlin Chair Black White 140 00 63 00 104 00 Booth Number City State Email Address Zip Code Country Contact Name Telephone Fax CUSTOM FURNITURE 2015 AIAA PROPULSION amp ENERGY FORUM fax 407 839 5929 www arataexpo com page 2 of 4 All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CODE QTY ITEM DESCRIPTION PRICE CODE QTY ITEM DESCRIPTION PRICE GROUP SEATING CONTINUED Berin crarmeawne ___ Back 171 xoan Test 1
82. ons Inc 4104 L B McLeod Road Orlando Florida 3281 1 Phone 407 422 3636 Fax 407 839 5929 FORMS TO THE OTHER OFFICIAL SUPPLIERS Electrical telephone internet service etc please follow the payment instructions indicated on each of these forms located in the Exhibitor Service Manual ORDERS AFTER THE DEADLINE If there is still time for forms to reach us by mail air courier fax or email you are welcome to make additions after the deadline date Note that these will be charged at the standard rate SHOW SITE ORDERS Simply order from Arata Expositions Inc staff at the Customer Service Center on the exhibition floor We will be fully staffed during all set up hours to accommodate any additional requests you may have Payment by cash check or credit card will be required at the Customer Service Center for all show site orders PAYMENT POLICY AGREEMENT LR 2015 PROPULSION amp ENERGY FORUM fax 407 839 5929 www arataexpo com Arata Expositions Inc recognizes that your participation in this event is a vital part of your marketing program and we want to do everything possible to make it profitable and rewarding As a valued customer we ask for your understanding and cooperation with regard to our payment policy Arata Expositions Inc requires settlement of ALL invoices prior to the close of the show by payment in full 100 including applicable tax is due at show site via cash company chec
83. p service In order to expedite removal of freight from the show site AEI shall have the authority to change designated carriers if such carriers do not pick up on time or refuse to accept shipments Exhibits not removed from the show on removal day and on which we have no shipping information will be returned to our warehouse at an additional charge to await disposition assumes no liability as a result of such rerouting or handling 12 PAYMENT OF SERVICES The exhibitor agrees in the event of a dispute with AEI or its subcontractors relative to any loss or damage to any of the exhibitor s freight or equipment that the exhibitor will not withhold payment in any amount due to AEI for freight handling services or any other services provided by AEI or its subcontractors as an offset against the amount of the alleged loss or damage Instead the exhibitor agrees to pay AEI prior to the close of the show for all such charges and further agrees that any claim the exhibitor may have against or its subcontractors shall be pursued independently by the exhibitor as a complete separate transaction to be resolved on its own merits 13 JURISDICTION This agreement shall be deemed to have been made in the State of Maryland and that any and all performance thereunder or breach thereof shall be interpreted governed and construed pursuant to the laws of the State of Maryland and the parties to this agreement consent that the Circuit Court for Montgome
84. quired to be in compliance with the Americans with Disabilities Act ADA Information regarding ADA compliance is available online from the US Department of Justice at Www usdoj gov crt ada infoline htm Flammable and Toxic Materials materials used in the construction of displays should be made of fire retardant materials and be certified as flame retardant M aterials that cannot be treated to meet the requirements should not be used A flame proofing certificate should be available for inspection It is the exhibitor s responsibility to dispose of any waste products they generate during the event in accordance with guidelines established by the US EPA and local authorities Electrical Every exhibit facility has different electrical requirements and many require exhibitors to obtain all electrical connections extension cords power strips etc from them In addition to reviewing the buildings requirements it is suggested that these minimum guidelines be followed All 110 volt wiring should be grounded three wire Wiring that touches the floor should be SO cord minimum 14 gauge three wire flat cord which is insulated to qualify for extra hard usage Cord wiring above floor level can be SJ which is rated for hard usage Using cords normally made for use in homes are not recommended and are often prohibited Cube taps are also not recommended and frequently no permitted Power strips multi plug connectors sho
85. r 497 00 CHR002 Allegro Chair Blue Fabric 417 00 percen Tangiers 450 key Lex GaiBlack Vir 48 uoo Comer hailack Ving 58700 om Swanson Swivel oca 7226 Mac 720 00000000 Deel Swivel Grey Faic Street Address CODE QTY ITEM DESCRIPTION CLUB OCCASIONAL MEETING CHAIRS CONTINUED MADGRY Madden Chair Light Grey Vinyl 409 00 OCMESP Espresso Meeting Chair 179 00 OCMTAU __ Taupe Meeting Chair 257 00 OTTOMANS BNOos Ottoman Black Vinyl 396 00 BNO75 Ottoman White Vinyl 396 00 ENDO2B _ Endless Square Ottoman Black 345 00 ENDO2W Endless Square Ottoman White 345 00 SAL Saly Stool White 87 00 osc cube Ottoman White Leather 110 00 OTH Cube Ottoman Black Leather 110 00 PUZZeSW Puzzle Bench Ottoman White 299 00 CUBL20 Edoe LED Cube Ottoman White Plastic 185 00 VIBO1 Vibe Cube Ottoman Green Vinyl 126 00 Vibe Cube Ottoman Blue Vinyl 126 00 Vibe Cube Ottoman Pink Vinyl 126 00 VIBO4 Vibe Cube Ottoman Red Vinyl 126 00 5 Cube Ottoman Yellow Vinyl 126 00 06 Vibe Cube Ottoman G
86. return ship display to Carrier Logistics Common Carrier Van Line O Air Freight L Next Day 2nd Day Deferred If your designated carrier fails to pick up or refuses to accept your shipment your freight will be shipped by one of the official show carriers It is the responsibility of the exhibitor to call your carrier of choice to schedule a pick up time and date Emergency contact at show site Contact phone Hotel Hotel phone Arrival date Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax ELECTRICAL ORDER FORM EDLEN The Power People EDLEN ELECTRICAL EXHIBITION SERVICES OF ORLANDO INC 2456 Commerce Park Dr Ste 300 Orlando FL 32819 Phone 407 854 9991 Fax 407 854 9992 Support edlenelectrical com ORDER INSTRUCTIONS 120 VOLT POWER DELIVERY The cost of 120 Volt outlets includes delivery to one location at the rear of inline or peninsula booths If you require the outlets to be distributed to any other location material and labor charges apply There is a minimum charge of 1 5 hour for installation amp 1 for removal Complete and return the Electrical Labor Order Form along with a floor plan layout of your booth space indicating outlet locations 208 480V POWER DELIVERY AND CONNECTIONS The delivery and connection of high voltage services is done on a time and material basi
87. rical Internet EXPONET Credit Card Authorization Audio Visual PSAV 99 9 9 9 Shaping the Future of Aerospace Dear Exhibitor On behalf of AIAA we would like to say thank you for your participation in and support of the AIAA Propulsion and Energy Forum and Exposition This event would not be a success without the support of organizations like yours and we at AIAA would like you to know how much we appreciate your support This exhibitor service manual contains all of the information your organization will need regarding the logistics of this event Please take special note of the list of deadlines The forms for Exhibitor Guide Listing and Exhibitor Badges are online Those forms are located at www aiaa propulsionenergy org under EXHIBIT Please fill out those forms by the deadline listed on page 5 and submit The form will be emailed directly to Melissa Mulrine To be consistent we ask that you email your logo in eps or ai to Melissa Mulrine to ensure we have the most updated version A block of rooms has been reserved at the Hilton Orlando You can book your room on line through our web site at WWW aiaa propulsionenergy org The link is located under Plan your We have several networking events scheduled in the Exposition Hall during the Forum All networking breaks the Monday Networking Reception and Tuesday Networking Luncheon will be located in the hall Your exhibitor badge allows access to any event held in the
88. rior to event set up for advance payment rates to apply Orders faxed or mailed without payment and required floor plan will not be guaranteed advance rates Orders received after the deadline date will be charged at the regular rate A purchase order or photocopy of a check are not considered valid forms of payment for securing advanced rate In the event order totals are calculated incorrectly reserves the right to make the necessary corrections and charge the corrected amount Exhibitors will be notified by email or fax of any such corrections Outlet rates listed include bringing the services to one location at the rear of in line and peninsula booths Outlet rates listed do not include the connection of any equipment special wiring or distribution of the outlets to other location s within the booth space Distribution to all other locations regardless of booth type require labor and is performed on a time and material basis Exhibitors are invited to contact the local Edlen office to discuss any additional costs that may be incurred A separate outlet must be ordered for each location where an electrical service is required 5 amps or 500 watts is the minimum amount of power that can be ordered for any one location Power must be ordered according to peak amperage ratings Island booths If a floor plan showing main power location is not submitted to Edlen prior to our first move in date Edlen will deliver the power to the most conve
89. rvices for additional custom pricing QTY Price Total Single Day Dedicated 5 Mbps 9190 2 Event Dedicated 5 M bps to 5 days 96995 00 000006 Wireless Access Point does not include internet access 43500 room connection does not include accesstointernet 7 20000 Private VIAN 8500 00 FO m Single Day and Event Basic Services cannot be combined ALL Event services are valid for a maximum of 5 calendar days Prices effective through 2015 and are subject to change without notice Please call to verify rates After hours service before 7 a m and after 6 p m will incur a 200 00 per service hour charge POP UP orders will incur a 100 00 fee Orders cancelled with less than forty eight 48 hours notice will incur a 50 cancellation fee Hilton Orlando INTERNET Order Form onet Services provided by our Internet Partner XpoNet Attention XpoNet Event Coordinator Phone 407 313 8297 Fax 407 386 3182 hocc xponet net ONSITE Technical Support Phone 321 250 4985 6001 Destination Parkway Orlando FL 32819 TERM S AND CONDITIONS His ORLANDO PLEASE NOTE WIRELESS ACCESS POINTS M AY NOT BE INSTALLED ON PROPERTY WITHOUT THE WRITTEN CONSENT OF XPONET 1 Payment must be received prior to installation date 2 Useof Network Connection The network attachment to be provided by XpoNet may be used only by the directors officers and employees of company and its agents
90. ry County Maryland shall be the sole forum where any cause of action arising under or in any way related to this agreement may be instituted 14 MISCELLANEOUS Exhibitor as a material part of the consideration to for material handling services waives and releases all claims against its employees agents officers and directors with respect to all matters for which AEI has disclaimed liability pursuant to the provisions of this contract exhibitor acknowledges that he or she has read this agreement understands it and agrees to be bound by its terms and further agrees that it is the complete and exclusive agreement between the parties invalidity or enforceability of any provision hereof shall not affect modify or impair the validity and enforceability of all other provisions herein TIPS FOR MATERIAL HANDLING s 2015 AIAA PROPULSION amp ENERGY FORUM fax 407 839 5929 www arataexpo com HELPFUL HINTS 1 Ship prepaid collect shipments will not be accepted at either the warehouse or show site 2 If you ship by way of your own truck or car it is important to have a delivery ticket prepared indicating the piece count and weight You are invoiced for material handling based on weight If no information is available the weight is estimated by the unloading crew 3 Consolidate as many pieces as possible into one shipment to avoid being billed for several minimum shipments To reduce materia
91. s There is a minimum 1 5 hour for installation amp 1 hour for removal Edlen electricians must make all high voltage connections disconnects Please complete the Electrical Labor Order Form to schedule your estimated connection time and return it with this order ISLAND BOOTHS There is a minimum labor charge of 1 5 hour for installation amp 1 hour for removal scaled floor plan must accompany orders showing locations of electrical outlets and lighting equipment 24 HOUR SERVICES Electricity will be turned on within 30 minutes of show opening and off within 30 minutes of show closing show days only If you require power at any other time order 24 hour power at double the outlet rate DEDICATED OUTLETS For a dedicated outlet order a 20 amp outlet MATERIAL DELIVERY Material requested on this order form must be picked up by the exhibitor at the Edlen service desk on show site CANCELLATIONS Credits will not be made for services delivered and not used See back of form for additional details TERMS amp CONDITIONS agree in placing this order that have accepted Edlen s payment policy and the terms and conditions of contract Form 90 210 121514 OR Advance Payment Deadline Date 07 13 15 eL Iw Propulsion amp Energy 2015 FACILITY HILTON ORLANDO DATES July 27 29 2015 ELECTRICAL OUTLETS Approximately 120V 208V A C 60 Cycle Prices are for entire event
92. s genie lifts mechanical scooters and carts e Arata Expositions equipment is for use by Arata employees only Please do not take it for your use ALL LIFTS SCOOTERS PALLET JACKS DOLLIES AND MANPOWER MUST BE SUPPLIED BY ARATA EXPOSITIONS INC Customer acknowledges that the show site and surrounding areas are active work zones Customer its agents employees and representatives are present at their own risk Thank you for your cooperation DISPLAY LABOR 2015 PROPULSION amp ENERGY FORUM fax 407 839 5929 www arataexpo com As stated in our Payment Policy discounted rates will apply to orders that are accompanied by payment and received by the discount deadline Discount rate applies to orders received by 10 July 2015 All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing RATES ONE HOUR MINIMUM PER MAN DISCOUNT RATE STANDARD RATE STRAIGHT TIME 8 00 AM TO 4 30 PM WEEKDAYS 113 00 PER MAN PER HOUR 146 90 PER MAN PER HOUR OVERTIME AFTER 4 30 PM 8 00 AM WEEKDAYS AND ALL DAY WEEKENDS 186 50 PER MAN PER HOUR 242 45 PER MAN PER HOUR Starting time can be guaranteed only at the start of the working day You will be charged a one hour INSTALLATION OF DISPLAY minimum labor fee per person if labor is not cancelled 24 hours prior to the requested start time DATE TIME APPROX HOURS TOTAL HOURS HOURL
93. service and storage areas will be under the control of the Official Service Contractor The Exhibitor Appointed Contractor must coordinate all his activities with Arata Expositions Inc and abide by all rules and regulations of the show The Exhibitor Appointed Contractor will share with the Official Contractor all reasonable costs related to his operation including overtime pay for stewards The exhibitor will be assessed a flat fee of 0 25 per square foot to cover all miscellaneous costs related to the restoration of exhibit space to its initial condition ARATA EXPOSITIONS INC WILL ONLY ACCEPT THIS FORM IF IT IS SIGNED BY AN AUTHORIZED EMPLOYEE OF THE EXHIBITING COMPANY NOTIFICATION FROM THE DISPLAY HOUSE WILL NOT BE ACCEPTED PLEASE MAIL OR FAX THIS FORM ALONG WITH YOUR CERTIFICATE OF INSURANCE TO ARATA EXPOSITIONS INC DO NOT SEND CERTIFICATES OF INSURANCE OR THIS FORM TO SHOW MANAGEMENT Company Name Booth Number Exhibitor Contact Please Print Exhibitor Authorized Signature Email Address Phone Number Type of work being performed Non Official Contractor Display House Contact Name Email Address Phone Number Hilton Orlando INTERNET Order Form onet Services provided by our Internet Partner XpoNet H a It Attention XpoNet Event Coordinator 3 Phone 407 313 8297 Fax 407 386 3182 hocc xponet net ORLANDO ONSITE Technical Support Phone 321 250 4985 6001 Destination Parkway Orlando FL 32819 Event Name
94. splay Time will commence upon assignment of men in accordance with exhibitor s instructions Representative should check with labor dispatcher s desk to obtain and return men ordered If exhibitor fails to pick up worker s at time ordered a one hour per worker no show charge will be applied Supervisor s Name Telephone Number Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax AEI SUPERVISED LABOR 2015 AIAA PROPULSION amp ENERGY FORUM fax 407 839 5929 www arataexpo com This form must be completed by all exhibitors wishing to use supervised labor for the installation and dismantle of their exhibits INBOUND SHIPPING INFORMATION Display will be shipped to Warehouse 5 _ Date Shipped Date to arrive Carrier Shipped from City State Total number of ____ Cases 4 Other please specify Display Carpet Shipped with exhibit Rented from AEI Color Size Electrical Placement Electrical under carpet Drawing attached required Drawing with exhibit Special Electrical Instructions Set up instructions Attached Shipped with display Special tools hardware Special set up or dismantle instructions Graphics Shipped with display Shipped separately Carrier Date to arrive Special instructions for graphics OUTBOUND SHIPPING INFORMATION After dismantling
95. uld be UL approved with built in over load protectors Lighting The following guidelines should be considered when determining booth lighting No lighting fixtures lighting trusses or overhead lighting are allowed outside the boundaries of the exhibit space Lighting must be directed to the inner confines of the booth space Lighting should not project onto other exhibits or show aisles Potentially harmful lighting elements such as ultraviolet lighting or lasers must comply with facility rules and must be approved in writing by AIAA Lighting effects should be tasteful and not interfere with other exhibitors or otherwise detract from the general atmosphere of the event 4104 1 0 mcleod road orlando fl 32811 telephone 407 422 3636 fax 407 839 5929 www arataexpo com Dear Exhibitor It is indeed a pleasure to provide the enclosed information for your exhibit participation in the 2015 AIAA Propulsion amp Energy Forum scheduled for 27 29 July 2015 at the Hilton Orlando in Orlando Florida We have been selected by AIAA to function in the capacity of Official Decorator and Service Contractor for the exhibits The service order forms that follow are provided to assist in your preparation for this program Please review each form ORDERING IN ADVANCE those items and services you require As the Official Decorator it is strongly urged that all orders for equipment and services be handled through Arata Expositions
96. used by improper use Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc DISPLAY TABLES 4104 b mcleod road orlando fl 32811 phone 407 422 3636 2015 AIAA PROPULSION amp ENERGY FORUM fax 407 839 5929 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders DRAPED DISPLAY TABLES 30 HIGH Description Extended Price 2 x 4 x 30 118 75 154 38 2 x 6 x 30 142 50 185 25 2x8 x 30 4th Side Drapes for 30 Tables DRAPED DISPLAY TABLES 42 HIGH 4th Side Drapes for 42 Tables CHECK COLOR BELOW L Blue Burgundy Silver White Red Gold If item colors not selected advance will do so at no risk UNDRAPED DISPLAY TABLES 30 HIGH EXHIBITOR MUST 89 50 116 35 sos ses 2 x 8 x 30 118 75 154 38 UNDRAPED DISPLAY TABLES 42 HIGH EXHIBITOR MUST 1 03 50 1 34 55 i i 5 SUPPLY TOP amp 2 x6 x 42 iilius 118 75 154 38 2 x 8 x 42 134 00 174 20 DRAPED TABLE RISERS 12
97. vide a credit card authorization form with orders Absolutely no credits will be issued after show closing RATES ARE BASED per CWT with a 200 pound minimum WAREHOUSE SHIPMENTS This rate includes receiving at Arata Expositions Inc WAREHOUSE 30 days of storage prior to show delivery to the booth storage of empty containers return of outbound shipments to loading dock and reloading onto your carrier Uncrated or pad wrapped shipments will not be received at the warehouse All shipments must be accompanied by certified weight tickets Rates are based on straight time move in and move out All weights are rounded off to the next cwt and computed on a round trip per shipment basis Crated Shipment 97 00 per CWT Special Handling Shipment 121 25 per CWT SITE SHIPMENTS This rate includes receiving at the EXHIBIT HALL on scheduled move in dates delivery to the booth storage of empty containers return of outbound shipments to loading dock and reloading onto your carrier All shipments must be accompanied by certified weight tickets Rates are based on straight time move in and move out All weights are rounded off to the next and computed on round trip per shipment basis Crated Shipment 96 00 per CWT Special Handling Shipment 120 00 per CWT Uncrated pad wrapped Shipment 144 00 per CWT OVERTIME is before 8 00am and after 4 30pm Monday Friday and all day Saturday Sunday and holidays You will be charged a overtime surchar
98. xpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing DEADLINE RETURN TO Arata Expositions Inc Friday 26 June 2015 4104 L B Mc Leod Road Orlando FL 32811 Fax 407 839 5929 If the exhibitor plans to utilize a firm other than the Official Service Contractor the EXHIBITOR ONLY must complete and send this form to Arata Expositions Inc to be received no later than 26 June 2015 If notification is not received by the deadline date Arata Expositions labor must be used for all work and the Exhibitor Appointed Contractor will be permitted to supervise only In addition a Certificate of Insurance valid in the State of Florida must be provided with at least the following limits Comprehensive General Liability not less than 1 000 000 with respect to injuries to any one person in one occurrence 2 000 000 with respect to injuries to more than one person in any one occurrence and 500 000 with respect to damage to property Workers Compensation Insurance including employee liability coverage in a minimum amount not less than 1 000 000 of individual and or aggregate coverage and naming Arata Expositions Inc AIAA and the Hilton Orlando as additional insured The exposition floor aisles loading docks
99. y proof and a PDF proof should be sent along with the print files for reference Files provided without proofs will be printed exactly as provided Any re prints necessary due to proofs not being provided are done at additional cost to the client Discount Deadline 10 July 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline An additional 10096 of the published prices will be applied to all orders received after the deadline Cancelled orders will be charged at 100 of the published price Absolutely no credits will be issued after show closing Booth Number City State Email Address Zip Code Country Contact Name Telephone Fax MECHANICAL LIFTS Me 2015 AIAA PROPULSION amp ENERGY FORUM fax 407 839 5929 www arataexpo com OPERATION OF ALL MECHANICAL LIFTS ALL MECHANICAL EQUIPMENT ON THE TRADE SHOW FLOOR AND DOCK AREAS MUST BE UNDER THE CARE CUSTODY AND CONTROL OF ARATA EXPOSITIONS INC THIS INCLUDES FORKLIFTS PALLET JACKS GENIE LIFTS ETC AS WELL AS ANY OTHER MECHANICAL EQUIPMENT e The operation or use of all motorized or mechanical lifting equipment for installation of booth structures or signs is not permitted by exhibitors or their designated contractors operation or use of all motorized or mechanical material handling equipment is permitted by exhibitors or their designated contractors This include
100. yment Deadline Date 07 13 15 EDLEN ES a The Power People EVENT AIAA Propulsion amp Energy 2015 EDLEN ELECTRICAL EXHIBITION SERVICES ACI HILTON ORLANDO 2456 Commerce Park Dr Ste 300 Orlando FL 32819 Phone 407 854 9991 Fax 407 854 999 DATES July 27 29 2015 Support edlenelectrical com Use the grid below to indicate the location of each electrical outlet ordered power is only required at the rear of an in line booth this form is not necessary Indicate booth type Island L1 Peninsula Ll Inline L1 Provide aisle or adjacent booth s for orientation Power is brought to one location in island booths and then distributed from that point Indicate this location and all other outlet locations using the legend below X Main Distribution Point 5amp 500watt 10amp 1000watt 3 15amp 1500watt 20amp 2000 watt Indicate the layout scale and total square footage Example 1 Square 1 Foot Square Ft Total Square Footage Adjacent Booth or Aisle ls V JO uyoog jusoelpy Adjacent Booth or Aisle Adjacent Booth or Aisle METHOD PAYMENT FORM Advance Payment Deadline Date 07 13 15 EDLEN mu gy The Power People EVENT AIAA Propulsion amp Energy 2015 EDLEN ELECTRICAL EXHIBITION SERVICES OF ORLANDO INC FACILITY HILTON ORLANDO 2456 Commerce Park Dr Ste 300 Orlando FL 32819 Phone 407 854 9991 Fax 407 854 9992 I Support edlenelectrical com DATES July 27 29

Exhibitor Manual - AIAA Propulsion & Energy Forum and Exposition

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Exhibitor Manual - AIAA Propulsion &amp; Energy Forum and Exposition

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Exhibitor Manual - AIAA Propulsion & Energy Forum and Exposition