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SafeCare Service Manual - Uniting Church in Australia

1. beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService Safety with chemicals IP Bl ee Al This page has deliberately been left blank to allow for the replacement of the form with a relevant Agency version if there is one beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Fea unitingcare Victoria and Tasmania Occupational Health and Safety Rage 7 Meetings in home environments SafeCareService Meetings in home environments Is there a problem There are a number of places where we may be required to go which are not under our direct control This makes the process of ensuring our safety a more difficult concept but not one that is impossible When you visit a home ensure that you Discuss any anticipated problems with someone else at the service Record at the centre the time of your anticipated return Take your mobile phone Take identification specifying that you work for our service Advise the Cluster Manager of your visit Enter the details of the visits in the Staff Register Using the SAFE methodology for managing risk we need to have a think about the hazards that we might encounter at homes and plan accordingly pid When we think about ways of dealing with hazards we may not be able to _ eliminate the hazards or change what we use but our strategies for dealing with these hazards may redu
2. Page 6 Standards and Regulations SafeCareService Quality Quality Standard Section Title Relevant SafeCare Section Standard Name Section Number 6 2 1 The expertise of families is recognised and they share in decision making Not relevant about their child s learning and wellbeing 6 2 2 Current information is available to families about community services and Not relevant resources to support parenting and family wellbeing 6 3 The service collaborates with other organisations and service providers to enhance children s learning and wellbeing 6 3 1 Links with relevant community and support agencies are established and Not relevant maintained 6 3 2 Continuity of learning and transitions for each child are supported by sharing How is this going to work relevant information and clarifying responsibilities 6 3 3 Access to inclusion and support assistance is facilitated Not relevant 6 3 4 The service builds relationships and engages with their local community Not relevant QA7 Leadership and service management 7 1 Effective leadership promotes a positive organisational culture and builds a professional learning community 7 1 1 Appropriate governance arrangements are in place to manage the service The SAFE System How is this going to work Excursions and Centre Visits 7 1 2 The induction of educators co ordinators and staff members is Induction comprehensive 7 1 3 Every effort is made to promote continuity of educator
3. Cry UnitingCare Early Years Policies Victoria and Tasmania beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 10 SafeCare SafeCareService SafeCare What is the principle behind SafeCare The SafeCare System is based on the principle that all those who work at or visit our service will be protected from illness or injury What do we have to do Our legal and Synod based requirements Which page in SafeCare Guide or what else do I need to do A written OHS policy and procedures Ss OHS policy provided in this document or agency document A risk management system SAFE process and throughout this Guide Regular OHS discussion workers volunteers management Regular staff meetings OHS induction new staff volunteers students and SAFEInduct contractors OHS training Agency training Incident reporting and recording SAFERecord Timely workers compensation process Agency procedures All injury information provided for injury claims Agency procedures f ts Available through If you are injured poster displayed Cluster Employers and Employees Claim Forms available ee Wrongi beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService SafeCare Page 1l There seems to be a lot of checklists we ve got no time in sessions Note that there is only one dail
4. ulting amp UnitingCare Victoria Tasmania 08 08 13 Page 16 How will this work in services SafeCareService SAFETraining Training Needs Analysis and Record Service A Employee SafeCare Basic SafeMove SafeRelate SafeRep SafeRep SafeSelf SafeFood SafeChem Name Induction Manual Harassment 5 day HSR Refresher Slips trips and Food Safety Chemical Note completed refresher Handling bullying training 1 day refresher falls level 1 or 2 safety example below Required Certified Required Certified Required Certified Required Certified Required Certified Required Certified Required Certified Required Certified Required Certified Joan Berlino Y 13 4 2010 Y 18 5 2011 Y 29 8 2010 v v4 Y Coordinator Manager Signature Name Date Cluster Manager Agency Signature Name Date beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService How will this work in services Page 17 This page has deliberately been left blank to allow for the replacement of the form with a relevant Agency version if there is one beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 18 The SAFE System SafeCareService The SAFE system SIL The SAFE process is our risk manage
5. The workers and volunteers are responsible for reporting all injury and incidents to the Manager Supervisor as soon as possible after they happen and recording all details on SAFERecord form or the Agency one What is a serious injury Serious injury is used in this context to describe those incidents that result in the consequences described in section 37 1 of the Act They include but are not limited to incidents that result in a person requiring gt medical treatment within 48 hours of exposure to a substance gt immediate treatment as an in patient in a hospital gt immediate medical treatment for o amputation serious head injury serious eye injury separation of skin from underlying tissue for example de gloving or scalping electric shock spinal injury loss of bodily function serious lacerations 000000 0 beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService SAFERecord Page 31 What do I record You should record all injuries that require anyone to stop work play or not work play to his her full capacity You should also record incidents that might have caused injury but did not in this case we call these things Near misses These are equally important in preventing further injuries Dorecord twisted ankles all slips trips cuts from equipment burns and other similar injuries Do not record things like paper cuts knocking an elbow against a wall blisters
6. This page has deliberately been left blank to allow for the replacement of the form with a relevant Agency version if there is one beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 30 SAFERecord SafeCareService SAFERecord Our Incident Reporting and Recording Policy This service insert name considers the health and safety of all who access it Pepunitina care di to be of paramount importance All accidents involving children parents Occupational volunteers contractors students and staff members are to be recorded Health and investigated and reported Accidents occur unintentionally and usually result in Safety Incident harm injury damage or loss casualty or mishap Wherever possible action Injury Illness will be taken to prevent accidents and Trauma Who is responsible gt The cluster manager is responsible for the implementation of this procedure The Agency is responsible for reporting all serious injuries or fatalities to WorkSafe as soon as the person managing OHS becomes aware of them Incidents involving collapse of buildings fire and explosions must be reported to WorkSafe immediately also The Coordinator Manager is responsible for investigating all injury and potentially injurious incidents recording all incident details and implementing preventative action He she must report all serious injuries fatalities building collapse fire and explosions to the Agency immediately
7. This page has deliberately been left blank to allow for the replacement of the form with a relevant Agency version if there is one beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService SAFEBee Rage isi SAFEBee Service Working Bee Date Name of Working Bee Coordinator Contact number What will be done at this working bee How do I use this checklist Tick the shaded squares to indicate completion of relevant tasks and add remarks in the relevant blank squares provided People ready e Supervisors nominated e Supervisors trained briefed in safety emergency procedures e Responsibilities clear to supervisors e Emergency procedures and potential hazards discussed with volunteers by supervisors Policies and procedures ready Insurance for public liability amp accidents in place OHS policy available SAFERecord procedure in place SAFERecord sheets available Procedure in place for reporting of hazards Register for people to sign in out Parents notified that they will be responsible for their children Equipment tested for safety e Gloves goggles earmuffs e Power tools e Ladders e Other equipment First aid ready First Aid Kit readily accessible First Aid Kit fully stocked Name of a Trained First Aider involved in planning Hazards planned for e Hazards identified in tasks e Fixes in place for identified hazards e Volun
8. Lead is a highly toxic substance that can be picked up from old paint on building or toys and in vehicle exhaust fumes It accumulates over time and relatively low levels of lead in the blood can produce negative effects on intellectual psychomotor and behavioral development Children under 7 are more at risk due to their propensity to put their hands in their mouths Ensure that your service Removes and repairs all old flaking paint and clean up well afterwards Checks that all toys do not have lead paint on them Keep floors surfaces and window sills clean and wet mopped Only vacuums or renovates when children are not present to reduce the amount of dust in the air when they are present Has play areas away from car parks and roads as far as is possible or install bushes between the play area and the road car park Encourages good healthy nutrition as far as possible because this reduces the uptake of lead beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 70 Safety with Chemicals SafeCareService SAFEChem Chemical Register Product Name Use Hazardous substance Yes No Hazardous Warning or Poison on label Dangerous Good Write UN number UN number on label i e UN1965 SafeCheck risk assessment number Date MSDS on Where stored at service Personal Protection Equipment required From MSDS E g gloves goggles Date this entry was made
9. Some of these are e Ensure that you don t print out relevant forms until required to ensure that you have the latest version e Stick the form to wall or have it at the place where it will be used eg SafeAid should be on the wall next to the First Aid Kit and the attendance book should be near the door where people enter the building e Have a person who regularly fills it out as part of the routine unless it is something that everyone does such as an attendance register In some cases this can be a parent who is happy to be involved and complete it accurately e Ensure the forms don t look too forbidding language that is easy to understand and some graphics often enable them to look easier to complete SafeCare forms are designed that way so if there is a problem with them speak to your cluster manager He she will bring it up at the SafeCare Reference Group for discussion amendment e Make sure there is a pen always within easy reach make it as easy as possible for people to complete them e Try and allow time for the completion of the forms as far as possible if there is no time it will all become too difficult and people won t do it e Have a person who looks at the records regularly to check that they are being completed and makes sure that there are spare forms ready and old ones are stored somewhere else Big piles of paper make things look difficult and complex e Keep records in an organised fashion so they are
10. it should be entered in Yes No Not applicable or action or SafeGuard and investigated fully comments Which days did you not complete SAFESearch Daily Section A Internal If there are multiple areas indicate compliance or noncompliance by using designated numbers that everyone knows in the appropriate column instead of ticks as each of them are checked Al Floors Passageways Exits Windows Stairs and Doors 1 1 Are all floors cleaned regularly 1 2 Do all doors open freely and easily 1 3 Are all access doors locked unlocked correctly 1 4 Are stairs free from worn chipped or slippery sections 1 5 Are all windows free from broken or cracked glass 1 6 Are windows cleaned regularly A2 Lighting and electricity 2 1 Are sockets and switches securely screwed in without cracks 2 2 Are all electrical wires secure and covered A3 Furniture and Fittings 3 1 Are chairs in safe condition including baby low chairs and high chairs 3 2 Are tables stable and without sharp edges or protrusions 3 3 Are there proper guards on equipment such as guillotines 3 4 Are cots mattresses and bedding in safe condition 3 5 Are cabinets cupboards shelves etc stable 3 6 Is the service free from hazards arising from overcrowding 3 7 Are all storage units stable when open and when closed A4 Housekeeping 4 1 Are window ledges free of dust 4 2 Are waste bins cleaned regularly A5 Kit
11. Hazard Prioritisation We need to think about 2 factors when we are assessing risks S earch e How likely is it that the risk will cause illness or injury A e How severe is the illness or injury caused by the risk SSESS What is likelihood Fr The likelihood of back injury will be greater for Margaret who is changing we 15 nappies each session than it will be for Nerida who often has 3 or less E to change per session valuate What is severity using our SAFECheck categories The severity of Margaret s back pain would be classified by having several days off work whereas the severity of Miguel s broken arm from a Ss slip on the wet floor would be classified as more than a couple of days off work according to his three weeks off work So how do I assess Let s have a look at the possibility of someone slipping on the wet floor to show the use of SAFECheck to give us a priority for action Risk Miguel slipping on a wet floor and breaking an arm When assessing the likelihood of slipping on a wet floor it is p 6 SAFECHECK HOW DANGEROUS IS THE HAZARD rated as a likely How severely coula sbmene be hurt occurrence with floors gt nar maal Oese Killed or being cleaned quite tow likely ts it to a a Aae a Disabled frequently after spills t 2 wie Ye se this bad a ea Bear This is noted on the side Pomii of SAFECheck at arrow Zould h oe Sane dai
12. What is a Near Miss A near miss is an incident that might have caused injury or damage but on this occasion did not These incidents are as important as those that did cause injury or damage in investigating the causes and attempting to minimise the risk associated with them Where do I record injuries incidents hemi Staff and adults You should contact the cluster manager to decide whether there is an Agency form or whether to use the one on the following page Children use the DEECD forms available from http www eduweb vic gov au edulibrary public earlychildh ood childcare csg csguide accident injury record pdf What is the process 1 Witness or other person at the scene records and confirms all worker and incident details in the first 2 sections of SAFERecord or Agency equivalent as given in this folder Coordinator manager is notified and given the completed SAFERecord immediately Coordinator Manager to phone the Cluster Manager or Agency representative about serious injuries or damage immediately or within a day for all other SAFERecord incidents Cluster Manager or Agency Representative will notify WorkSafe of any serious injury or damage immediately Coordinator Manager to copy the SAFERecord or Agency form with completed worker and incident details and send it to the cluster manager agency representative immediately if it is a serious injury or damage or within a day otherwise Coordinator M
13. This could be any of the following or similar incidents e Death of a child worker or other person at the centre e Death or serious injury to a child or worker away from the service but who would normally be at the service e Serious injury to a child worker helper contractor visitor or committee member at the service e Significant media attention on the service e Violence or abduction at the service or to people who would normally be at the service e Emergency evacuation of the service e A child leaves a service unattended What is our responsibility as a service Call the Cluster Manager as soon as possible and discuss your response If you cannot contact the cluster manager or representative with 20 hours phone DEECD regional management and complete the serious incident form at http www eduweb vic gov au edulibrary public earlychildhood licensed incident p df beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 114 A major incident SafeCareService lt Sustainability What is sustainability Pea uritingcared Victoria and Tasmania Environmental Sustainability TAY a Sustainability is the term used for practices which increase our awareness of and allowance for our interconnectedness with and in the natural world There is a growing body of knowledge about the importance of introducing this notion of our connectedness with our environment in Early Years Programs
14. What are the requirements Victoria The Victorian Food Safety Act 1984 as amended in 1987 provides the basis for the requirements Recent policy changes from Food Safety Victoria which is now known as simply part of the Victorian Health Department became applicable from 1 July 2010 and involves changes to the classification of food premises The amendments mean that many services will not be required to develop a Food Safety Program even if they regularly deal with food Please check the table on page 53 entitled Food Premise Class Requirements to clarify your situation Your municipal council will still monitor food safety requirements so you should clarify any regulation issues with them Please note that all services will still need to ensure that volunteers deal with food safely under the legislation so if the service deals with food regularly having some helpful resources and accredited training of key volunteers will be a wise thing There is a section with links to some useful resources provided below What do I do d 1 Read through the attached table entitled Victorian Food Activity Class Description on pA4 page 44 and determine the class your food activities fall into 2 Note the requirements for the relevant classes Clarify anything that is unclear with your local council 4 Identify useful community based SafeFood resources or accredited training from www bcsmallbiz com 5 Contact bcSmallBiz Consulting on 0408 348 545 o
15. off more than paperwork they see no point in completing a guk There is a single page reference sheet called SafeQuick 2 on Storage download a copy from www victas unitingcare org au safecare or at www bcsmallbiz com beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Fra nitingcare SafeCareService Planning Peace 37 Planning Victoria and Tasmeniaioures collected by the Child Accident Prevention Foundation of Australia Kidsafe say that each year roughly 20 000 children are admitted into Australian hospitals because of accidents most of them easily preventable This means that on average every day 55 children are injured badly enough to end up in hospital Staff modelling safety Children watch what we do very closely and their behaviour is often taken from watching others It is important that we do things safely as well as talk about being safe The same will also be true of parent helpers who will often take their lead from what staff do at the service Dressing in a safe and professional manner Many of these items are about being able to move freely and quickly should we need to without risk to ourselves or others It is important Clothing e Clothing will be comfortable neat clean and easily washed e Clothing should be free of holes and must not be frayed e Tight jeans tops low cut tops sheer see through clothing singlet tops short skirts and tracksuit pants do n
16. 4 Are all cars parked safely as a general rule Do they create a hazard for people trying to get in or out of the service POPC oee Coe 5 5 Are roofs guttering etc as far as can be seen sound and well maintained Signed beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareCluster SAFESearch Cluster Manager Page 125 Completed by cluster SAFES earch eae each 6 months Cluster Manager Date Staff Involved Don t forget If there is a NO response for any item it must be transferred to SafeGuard and investigated Check List Yes Not applicable action comments Section A Internal Service Al Floors Passageways Exits Stairs and Doors 1 1 Are floors non slip where appropriate 1 2 Is there 3 3m clear for each child in the room other than doorways cot rooms toilets kitchens passageways lt 3m wide office and storage areas 1 3 Do doors that require them have sighting panels made of toughened or laminated glass If not sure tick no 14 Are all passageways adequately lit 40 Lux ASNZS 1680 1 5 Do all emergency exits have illuminated signs 1 6 Is there a door bell or similar to allow the front door to be locked during sessions 1 7 Are stairways adequately lit 80 Lux ASNZS 1680 1 8 Are handrails provided and in good condition 1 9 Do steps stairs have non slip edging 1 10 Is there minimal variation between the height of the stairs on each set Is
17. Clearly these are important for all services to be aware of C Changing nappies Victoria and Tasmania Hygiene i o f Changing nappies is a common requirement in many services There are some key things that are important to remember e Wear disposable gloves e Ensure that the nappy changing area has been cleaned with detergent and water and that the change sheet paper has been placed on the changing area prior to changing the nappy e Ensure that all adults at the service who change children s nappies use their hands to hold the child away from their body as they carry them to the changing area Wherever possible children should be encouraged to walk to the change area e Children should not be left alone during the entire time their nappy is being changed e All soiled items of clothing should be removed from the child s body along with the nappy e Extremely soiled nappies clothing may need to have the contents tipped into the toilet e Nappies must be placed into plastic bags or a lined rubbish bin a hands free lidded bin that is inaccessible to children is recommended e Children should be cleaned and soiled wipes placed into a lined rubbish bin The change sheet paper should also be discarded immediately after the nappy change e The adult must remove their gloves before touching the child s clean clothes or putting on a clean nappy taking care not to let their skin touch the outer contaminated surface of t
18. Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 34 Managing Documents SafeCareService Fea ritingcared Victoria and Tasmania Information and communication s Managing documents we can make this process easier What documents do we need Documentation will always be a part of our practice There are many ways in which There are a number of documents that are required to be kept for different lengths of time Some of these are reference documents and some of these are records that are required to be regularly completed As far as records go some are completed by the service and some are completed by the Agency representative Some are stored at the Agency and some are stored at the service Document Who responsible Length of Time to be kept Where stored Reference Documents e Education and Care Services National Regulations 2011 e ACECQA National Quality Standards e Agency Policy and Procedures l e SafeCareCluster 4 e UnitingCare Early Years Cluster Policies Cis e UCA OHS Policy and Procedures en Records Attendance and Enrolment Records Service 3 years Service Assessment and Evaluation Records Service 3 years Service Employment Records Agency 3 years Both Supervisor Records Agency 3 years Both Relief Student Teacher Records Agency 3 years Both Induction Records Service 3 years Service Family Information S
19. Data Sheet MSDS An MSDS is designed to provide both workers and emergency personnel with the proper procedures for handling or working with a particular substance MSDS s include information such as physical data melting point boiling point flash point etc toxicity health effects first aid reactivity storage disposal protective equipment and spill leak procedures You can get these from the manufacturer or from the Uniting Church Chemical Record called ChemAlert3 3 Ensure that your service has a log on for ChemAlert3 If not call or email the Synod OHS Unit ohs victas uca org au to get a password to access it 4 Ensure that all MSDS are kept together in an easily accessible place for all staff 5 Ensure that all chemicals are entered in the Chemical Register If not transfer the relevant details from the MSDS into the chemical register There is a suggested form on the following pages sa 6 Ensure that the risk assessment process has been carried for each chemical using SAFECheck and SAFEGuard and details from the MSDS to plan specific responses for the service to respond to hazards in relation to the chemical 7 Ensure the Poisons Information Line number 13 11 26 is kept close to each phone 8 Ensure that all contractors provide notification of all chemicals that they are bring and use at the service and provide an MSDS for each of them 9 Ensure that all staff are trained regularly including the use of MSDS chemica
20. Evacuation complete Practice Drill announced as finished Total Time taken Description of change Who will make When will the the changes changes be complete Who will check the changes beSmallBiz Consulting amp UnitingCare Victoria 08 08 13 Page 164 Safety in Emergencies SafeCareService This page has deliberately been left blank to allow for the replacement of the form with a relevant Agency version if there is one beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService SAFEContract Page 165 SAFEContract Date of agreement Date of next review Name of contracting company ABN of company Contact person Address Telephone Mobile Fax Licences for building if relevant Workers Compensation Insurance Company if an employer incorporated Or Sickness amp Accident Income Protection Insurance Company if a sole trader Policy number Expiry Date Public Liability Insurance Company Policy number Expiry Date A copy of insurance renewal information is attached to this document Agreement I have read the safety policy of this service and I will comply with the occupational health and safety responsibilities and follow reasonable instructions advice and directives including gt providing Material Safety Data Sheets
21. Inc Weaving Webs an approach to environmental education for young children video and in service training notes EEEC VIC Inc Elliott S and Emmett S 1997 Snails live in houses too environmental education for the early years 2nd Ed RMIT Publishing Melbourne Gosford City and Wyong Shire Councils Little Green Steps Waste Management Kit Gould League of Victoria Inc 1981 Environmental Starters amp Outdoor Environmental Games Immig J 2002 Safer Solutions Integrated pest management for schools and childcare centres Total Environment Centre Sydney Immig J 2000 The Toxic Playground a guide to reducing the chemical load in schools and childcare centres Total Environment Centre Inc Sydney Parish S 2002 Steve Parish Story Books Series Bilby s Burrow Clever Clownfish Cockatoo Calling Cranky Crocodile Little Devils Pelican s Pride Tree Frog Tangles Turtle Tricks Steve Parish Publishing Pty Ltd Archerfield QLD Parish S Steve Parish Nature Kids Australian Animals Series 123 ABC In action In my backyard Opposites Parents and babies Safe at home Steve Parish Publishing Pty Ltd Archerfield QLD Reece J 2003 Lester and Clyde s catastrophic adventure Scholastic Press Sydney Reece J 1995 Lester and Clyde running scared Scholastic Australia Pty Ltd Gosford Suid A 2004 Love the Earth activities and patterns for an ecology unit Hawker Browlow Education Victoria Targ
22. Page 41 Search Manual Handling A SS SS Fix E valuate Manual handling is a variety of activities including lifting pulling pushing holding throwing and carrying and almost a quarter of all workplace injuries are caused by manual handling issues As with all incidents SAFEGuard is used in this process so that all the information is in one place for inspection and response Fea nitingcared Victoria and Tasmania Occupational Health and What do we need to do Safety Quick summary feu 1 Trang ae a oe E Ensure people are trained annually Indentify problems using SAFESearch or discussion Note manual handling tasks in the first column of SAFEGuard Investigate each of the tasks on SAFEMove Assess the risk of each using SAFECheck and note in SAFEGuard Develop ways of dealing with risks and note these on SAFEGuard Evaluate these methods to ensure that they are not causing further problems 1 Ensure that all staff are annually trained in Manual Handling practice It is easy to slip into bad habits particularly when things are busy so it s important to remind people of healthy ways of working You as cluster manager should be facilitating regular training making sure that it happens not necessarily running it about this issue within your cluster One of the SafeCare Further Training units available is a 2 day unit on Manual Handling in childcare services Further information and training booki
23. The concept behind this is to develop a mental framework that includes sustainability as one of a number key elements which children will then build their further education and world view upon Check the Agency policies about sustainability and use these further thoughts where relevant How is it linked to safety Key concerns supporting the importance of sustainable education that have been raised in relation to the safety of young children are e Use of pesticides e Use of cleaning chemicals Sustainability works best when it is part of an holistic approach which includes staff students families and others who attend the service The sustainability program is broader than just programming and should include Policies and procedures Environmentally friendly pest control Environmentally friendly cleaning Staff training Play space design Networking with local schools groups and businesses Sponsorship from local businesses to run a specific environmental program water waste wildlife beSmallBiz Consulting amp UnitingCare Victoria Tasmania SafeCareService A major incident Page 115 What are some ideas to include in programming Developing special environmental days or existing ones see list at the bottom of the page Activities that relate to sustainability topics such as worm farms Input from other children e g things they have said or pictures they have drawn that relate to sustainability issues H
24. area where snakes are likely to be found services should be encouraged to include learning about snakes as part of their program and that they have the number of a professional snake handler on their SAFEEmergency Details list near their phone Your agency may well have the name of such a person and pay them when their services are required If there is a snake in the building or yard all children should be moved to another part of the building well away from the snake and normal activities should be continued as far as possible to reduce the level of danger and distress the children might experience There are a series of five useful rules that apply to children and adults when confronted by a snake 1 Keep your hands to yourself Don t explore holes and hollows by putting your hand inside and check that the stick is a stick and not a snake Obviously teasing snakes is a very good way to get bitten Don t ever pick up a snake as it might be sleeping or playing dead 2 Stop Don t move If you don t move many times the snake will forget that you are there and go about its business If you remain still it will not bite even if you scream If you are bitten the best thing to do is remain still as movement will cause the venom to travel around your body faster 3 Watch the snake Work out where the snake is going so that you can go in the opposite direction and ensure that children do the same You will want to know where it has g
25. defined as repeated unreasonable behaviour that may victimise humiliate undermine or threaten a worker or group of workers It may fall under the legal definition of harassment if it is based on the race sex or personal attributes of the worker It may be physical verbal or emotional Ensure that all staff are trained in dealing with bullying and harassment It is important to remind people of healthy ways of working One of the SafeCare Further Training units available is a 2 day unit on Bullying and Harassment Further information and training booking sheet can be found at A www victas unitingcare org au safecare or at www bcsmallbiz com Working at the service by yourself _ As far as possible workers should be discouraged from ON sF wom working alone at the service If someone is going to be at the service out of hours the cluster manager should have given prior approval The following preparations should be made e Only one door accessible to the public at night e All other gates and entrances locked e The front door should be locked e The person inside should have a clear line of vision to view anyone wanting to come in e Only those whose identity can be confirmed should be admitted e Emergency phone numbers are displayed close to the phone e The cluster manager s phone number is clearly displayed e The cluster manager should be contactable while the person is working at the service e Park cars as
26. down e Never touch an angry person and do not try to physically stop violent behaviour e If you need to leave step quietly back to make room and then back away from the person Do not turn your back on him her as far as possible After a violent incident has taken place e ensure that immediate debriefing takes place e If the incident takes place at the service all who witnessed the event should be involved in the debriefing P e After the debriefing the SAFE procedure should be followed to identify and deal with the hazard using SafeGuard to record it beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService Broad Safety Issues Page 89 Bullying and harassment Sexual harassment of employees by others is unlawful and will not be tolerated The Equal Opportunities Act 1995 defines sexual harassment as an unwelcome sexual advance or an unwelcome request for sexual favours or any other unwelcome conduct of a sexual nature in circumstances where the person responsible would have anticipated that the other person would be offended humiliated or intimidated The prohibition against sexual harassment applies to all people at this service e All workers at our service will be made aware of the Agency policy e Such activity may be grounds for dismissal or discipline e All reported incidents are investigated debriefing provided as needed and disciplinary action instigated Bullying may be
27. e Communicable diseases e Our people e Bullying and harassment Our Cluster Management will ensure that this OHS Policy is communicated and put into action in our service by ensuring the Coordinator Manager Kindergarten Teacher and all workers are accountable for their OHS responsibilities Our Coordinator Manager Kindergarten Teacher will ensure that this OHS Policy and all OHS procedures are put into daily action by ensuring that the service is safe and without risks to health and that everybody behaves in a manner that ensures their own safety and that of others He she will promptly report issues or concerns with recommendations for action beyond his her power of control to the Cluster Manager Our contractors will follow safety procedures as discussed with management to ensure that their actions do not endanger themselves or anyone else Our workers and volunteers will promptly report any hazards to the Teacher Coordinator or Management Committee Board participate in discussion and training about all relevant OHS issues and will actively work towards making the service a safe and healthy place to be using all means possible Our Agr eement This policy will be effective from and will be regularly reviewed Date Title Signed Title Signed Worker Director Coordinator Cluster Manager Volunteer beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService OHS Policy PA ee 2D
28. easy to access Clearly labelled folders or filing drawers are useful e Have a clear place to put completed forms so they don t pile up on flat surfaces and appear useless Ensure that these places are not over full if they look untidy the forms will again appear to be a lot of work and therefore become more of a problem for people e Ensure that there is reference to the records when required to clarify issues so that people can see the use of all this paperwork beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 36 Managing Documents SafeCareService How can we store our records helpfully The amount of space required to keep paper copies is at a premium in most services and quite a few of the records that we now keep are done electronically Many agencies have policies about storage of records so you should refer to this and ensure that all services are abiding by it e Ensure that folders are colour coded to assist in easy access to records when this is needed Making access easy is a big part in showing people the usefulness of keeping records e Ensure that multiple records are able to be made on each form as far as this is possible SafeCare forms have been designed this way but if you have suggestions speak to your cluster manager e A backup system must be in place for your computer including all records that are kept on it The agency should have a backup policy and services shou
29. for all substances used at this service Each substance will not be used until I have obtained approval from the manager of the service gt ensuring that all equipment purchased leased or hired for use at this service meets standard safety requirements gt complying with all relevant OHS policies and procedures including reporting hazards using SAFERecord to report injuries incidents and attending any OHS training as required Contractor Cluster Manager beSmallBiz Consulting amp UnitingCare Victoria 08 08 13 Page 166 SAFEContract SafeCareService This page has deliberately been left blank to allow for the replacement of the form with a relevant Agency version if there is one beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService Glossary Page 167 Glossary Audit A documented inspection to verify by examination and evaluation the effectiveness of a system Cluster manager Manager of the early childhood services within a cluster of services These managers are generally employed by an agency If a service is a standalone service the Early Years Consultant at UCA fulfils this role Comply fall within the control points that we have identified obey the guidelines of the legislation Control a method of reducing the risk associated with a hazard Dangerous Goods Chemicals that have immediate physical or chemical effects Duty of care a term used t
30. materials delivered in packages that are too big for easy handling ensure that we have a vacuum cleaner with a long handle to reduce bending over while cleaning proper maintenance is carried out on our equipment to reduce the amount of force that is required to make it work well Providing mechanical aids covers items such as using trolleys for heavy or awkward items wheeled block containers shelves for easy movement Providing information training and instruction This is useful as well as the other fixes we have been discussing but is not effective on its own and should not be used by itself unless you can show that there is no other option After thinking through the alternatives there was a decision to change the arrangement of furniture in the room to reduce the clutter which made it hard to move the trolley The other decision was to replace the old small castors on the trolley with some newer larger ones to make rolling it easier beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 44 Manual Handling SafeCareService 7 Evaluate the responses to the hazards taking note of any unintended outcomes of the changes made Note these in the last section of the SAFEGuard sheet Some larger castors were attached to the library shelf without a braking system resulting in a dangerous situation where the heavy shelf could be inadvertently pushed into small children There is a single page referen
31. more common ones e Clean Up Australia Day March 4 2007 www cleanup com au e Earth Science Week 2nd week in October www ga gov au about event e International Day of World s Indigenous People August 9 www unesco org culture indigenous e National Biodiversity Month September www deh gov au biodiversity month html e National Recycling Week 2nd week in November www planetark com au nrw e National Threatened Species Day September 7 www wwf org au tsn e National Tree Day July 29 2007 www planetark com au treeday e National Water Week October 21 27 2007 www savewater com au waterweek e World Environment Day June 5 www deh gov au events wed index html beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 116 A major incident SafeCareService Ideas for newsletters encouraging sustainable practices at home Part of the process is engaging families so that the sustainability message is used at home as well Things to include in newsletters for the community within the service might be e References to other events or organisations that are providing useful information e Asbestos i e identifying and managing it e g not putting tacks in the walls e Chemical collection days being held in the local area e Information about lead and how to avoid lead poisoning e Recycling programs for ink cartridges and other printing equipment e Reducing power gas usage e Reducing water
32. of this section to check what has happened and note the action in the Evaluate section of SAFEGuard beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService SAFEGuard Dont forget 1 the orderi 4 Fixing it Remove the hazard Change what you use Change what you do The SAFE Syste Service Peter Costello Memortal m Bagels Date list compiled A JAJA Use Personal Protective 4 4 Equipment Page cactus Of 000 57 ASSESS Fix Evaluate SAFECheck How will it be fixed h leti Who will review Date and Date Hazard Priority i a Date to Complerio signature f Including estimated will fix n Date and Comments Describe the hazard Number fix it 0 0 cost it signature Ca rpet frayed iw a number Move the large mat Ma ry Q A KKX D 4IKX Beth and staff 4 4 xx Large mat ts 21 2 xx of places particularly in the from the other room curling and entrance way This is a to cover over the Mary B Both 7 causing tripping hazard place near the front hazard door Large mat over frayed carpet ag Get carpet repaired Mary to 2 4 xx 8 4 xx 4 a xx tS curling up and causing Contractor cost ring tripping hazara 2400 contrac Mary B tor bcSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 26 OHS Policy SafeCareService Th
33. padlocked or otherwise locked Gates should not be blocked particularly if they are emergency exits Concrete paved solid surface areas should be planned around key parts in the area The doors out of the centre into this area should have a solid apron preferably under cover and there should be paths to all major parts of the outside play area to enable easy access and spaces for riding Any artificial grass or other surfaces rubber or similar should be securely fixed particularly around its edges If it is thick the edges should be angled to reduce the risk of tripping beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Rages The Office SafeCareService Edging should be angled or high enough to be true steps as small steps are much more likely to be tripping hazards The edges should be painted with a bright color where there is likely to be high traffic across them Equipment All large play equipment should be set up on a level well drained surface with 2 5 metres of clear space around it It should have soft fall to a minimum depth of 250mm around it for 1 9 metres This assumes that children are under 6 years old and will be under constant supervision The soft fall will be redistributed at least weekly and replenished at least twice each year This material should be retained appropriately with rounded timber that is regularly checked for cracks and splinters Foam mats should not be used instead of soft fall
34. purpose Parent Permission Form Reminder about bringing hat raincoat Reminder about bringing water bottle Page 1 of 3 beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Centre Visits SafeCareCluster This page has deliberately been left blank to allow for the replacement of the form with a relevant Agency version if there is one beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareCluster Excursions amp Centre Visits O pages oOo 4 Risk Assessment Complete this risk assessment before submission for approval Activity tick Possible Hazards Risk Assessment How will we control the risk of injury illness Sign off by relevant options From SafeCheck Include who will be responsible to do these things cluster Transport to and from excursion Bus Train Tram Walk At the excursion site Injuries Traffic Emergencies Sun rain Food water Water hazards Toilets Strangers Fences gates Animals What will happen if the excursion is cancelled beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 2 of 3 ss See Centre Visits SafeCareCluster This page has deliberately been left blank to allow for the replacement of the form with a relevant Agency version if there is one beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService SAFEExcurs
35. supervised 2 9 Is there enough room for people to move safely around the playground area cos B3 Playground Area if there is more than one see comment at the top of the page 3 1 Is the area free from unplanned pools of water 3 2 Isthe area free from trip hazards eg artificial grass not secured to the ground 3 3 Are steps pathways and other surfaces free from slip hazards i e water sand 3 4 Is the area free from things for immediate attention rubbish syringes glass 3 5 Is equipment stored in the shed in a manner that will not fall 3 6 Is maintenance equipment stored in a place that is not accessible to children 3 7 Are children supervised if they have access to the shed 3 8 Are rubbish bins stored in an appropriate place not accessible to children 3 10 Are emergency exits clear of obstructions and easily opened by staff B4 TUT Playground Fence 41 Is the fence secure without holes Is it free from places where people could go underneath it 4 2 Are gates secured and self closing 4 3 Is the boundary free from equipment plants allowing climbing of the fence Signatures and further comments beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareCluster SAFESearch Monthly Page 123 SAFESearch Monthly cssornmserass Seve 6 months Staff Involved Check List Don t forget if there is a No
36. the depth of the stairs the same A2 Windows and Ventilation 2 1 Are all windows easily opened Do gt 50 of windows in play areas have sills lower than 1 m 2 2 Are windows 0 75metres or less above the level of the floor in play areas and walkways made of safety glass or otherwise protected e g by safety film or by barriers across the window to prevent injury if broken 2 3 Is window area gt 10 of floor area in each room or combined room 2 4 Are all walkways free from protruding windows when they are open 2 5 Are windows free from worn or broken fastenings 2 6 Where there are large areas of glass facing direct sunlight is there provision for shading e g blinds 2 7 Is every enclosed space ventilated by a sufficient quantity of fresh air Opening window space should be gt 5 of the floor space to be ventilated A3 Lighting Gas and Electricity 3 1 Are all lights switches and fittings unbroken and secure 3 2 Are all electrical appliances checked and tagged annually 3 3 Are all children s play areas adequately lit 240 Lux ASNZS 1680 3 4 Are power points located away from sinks and hotplates 3 5 Are isolating switches for gas and electricity accessible known to staff 3 6 Is earth leakage protection also called a safety switch provided and tested annually 3 7 Are power points tested annually by a registered electrician 3 8 Are gas taps and valves tested annually by a licensed plumber HEHH CEE CIEE 3 9 Are
37. the response of the Management Committee Board Board provides a feeling of having been heard Some areas of common concern are e Positioning of office space and computers e Ventilation in office areas photocopying areas e Manual handling beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Bagel92 Broad Safety Issues SafeCareService Make changes as a result of incidents e Act quickly and decisively to prevent problems happening again e Have a discussion with all workers and the cluster manager to discuss options for immediate action and for action over the longer term if this is required e Report on progress of change to all workers Dealing with complaints and grievances Sometimes there are things that require further formal discussion Your agency will gency have a grievance policy and procedure _ Pe Unitingcare f Victoria and Tasmania There is also an Early Years policy about Complaints and Grievances Complaints and Grievances beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareCluster Excursions amp Centre Visits rapes An excursion or a centre visit Defining the need Excursions and centre events provide opportunities for children to explore the wider community as a group and extend on the educational program provided at the centre Bo Centres need to clearly state the purpose and educational value of each excursion and have clear p
38. usage What should be included in play space design As with the other parts of the sustainability program the outdoor play space exists within the program as a whole and needs to be supported by a clearly understood framework of sustainable practice This means that there needs to be some investigation of the current perceptions and use of the outside space by staff and children including amount of time spent there and the types of activities undertaken A play space that uses the natural environment well e reflects the local landscape and climate e is dominated by natural elements e g trees shrubs sand soil flowers e invites open ended interaction exploration and manipulation e provides opportunities for risk taking spontaneity and discovery e stimulates all of the senses e is alive and unique e is able to be used regardless of weather and time e promotes a sense of place for children and adults e contains a variety of environmental areas e promotes a sense of wonder e is always growing into something new Significant shade should be provided as an integral part of any outdoor area The design of the service outdoor area provides significant possibilities for environmental and other learning Make the most of it Pattie Morgan is a well known speaker and former preschool teacher who is able to provide useful training for staff and facilitate development of play space design AA which encourages environmental
39. FERecord files to get an idea of the frequency of infection and what types of illnesses have been in the service over the past little while Talk with the workers and volunteers will help to find potential sources of infection and provide suggestions for dealing with them List the infection hazards in the service in the first column of SAFEGuard in preparation for the rest of the SAFE process Step 2 Assess the hazards d P63 p pil Use the SAFECheck table to give us a priority number for each hazards which is entered in SAFEGuard Note this number in the 2 column of SAFEGuard If we think about the possibility of contracting measles at the service the likelihood is likely because children in Australia could get measles on a weekly to yearly basis The severity of the illness would be More than a couple of days off work which would tie in with the likelihood to give us a priority number of 2 This means we need to do something about this hazard but there may be a few things of higher priority to deal with first Refer back to the section on the SAFE system if you need help using SAFECheck and SAFEGuard Another version of SAFEGuard is provided on page 64 and completed for infectious diseases beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService Infectious Diseases Page 79 Step 3 Fix the hazards pil pus Fes unitingcare Victoria and Tasmania Inf
40. Form Melide copies for approval zave ait shese been includea Name of contractor Vvisitor Clear description of visit purpose Clear notification of cost Parent Permission Form Date of visit Start and finish times Initial approval at least 2 weeks before working bee Give name and signature below Early Childhood Educator Date Agency Representative Date Issues or other summary notes relating to the centre visit Evaluation any hazards must be entered into SAFEGuard and investigated beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 102 Excursions amp Centre Visits SafeCareService This page has deliberately been left blank to allow for the replacement of the form with a relevant Agency version if there is one beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService Emergencies Page 103 Emergencies What is an Emergency Fea uritingcare Victoria and Tasmania Emergencies and Evacuation Supervision of Children Incident Injury Trauma and Illness An emergency iS an unusual event that creates SiQtuuaue UUV Lion in the service These instances often require evacuation of the children staff and other people present to a safer area which in some cases may be another part of the service This could be any of the following or similar incidents e Fire or explosion e Snake in the outs
41. Induction Page 65 This page has deliberately been left blank to allow for the replacement of the form with a relevant Agency version if there is one beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 66 Induction SafeCareService SAFEInduct Relief staff Y row ao ruse mis 1 Read this through beforehand gather people and documents Workers Name Tick off each issue as you go Check understanding by questioning Position Gain agreement by signing Keep this copy on file Supervisor Start Date Environment Conditions Introduce to other workers supervisor Work times and meal breaks Staff record OHS Location of Hazards in our service Panes area Who and how to report issues Danie water First aid kit Toilets SAFERecord injury register Fire drills Desk work area including Equipment Emergency arrangements Emergency exits Do you have any medical Fire extinguishers conditions Note below Emergency procedures demonstrate Our policies and procedures Our service Manual handling Job introduction Caring for children Hot drinks Other issues covered INDUCTION RECORD Conducted by Workers signature Date beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService Induction Page 67 This pag
42. S There is a definite order to the way we should respond Fix 1 Remove the hazard E Luat The best option is to be able to remove the hazard completely This means VALUATE that people cannot be affected by the hazard The carpet is frayed in a number of places which is particularly evident near the front and back doors of the service This is a tripping hazard for staff parents and children alike and needs to be addressed quickly The contractor has been organised for Wednesday next week to replace the carpet 2 Change what you use If you cannot remove the hazard completely the next option is to change the equipment or materials you use To prevent a potential injury accident we have decided to cover the frayed patch in the carpet until the repairs have been made As the frayed patch is in a doorway we cannot put a piece of furniture over it so we are using the large mat from the other room 3 Change what you do If you cannot remove the hazard or change what you use the next option is to change the way you do things This temporary solution relies on people remembering the relevant changes and therefore may not be as effective as changing the equipment and may require more vigilance to ensure people remember the change put in place The frayed carpet is causing problems and this hazard needs to be addressed quickly We have decided to change the way we move through the centre and so we will not need to go across this pi
43. Safe eating point if eating a Shady sheltered b Away from roadways Number of adults Payment method Number of staff Explain program interest of the excursion destination Minimum number of staff amp adults Staff As per DEECD requirements Adults 1 per 3 children UnitingCare Include all modes of transport and all trips including walking Mode Contact details Pick up point Time Is there shelter at each point where you will be waiting for a mode of transport on Form include copies for approval Have ail these been included Destination of excursion Date and time of departure return Clear notification of cost I ANAN D Arry HU OHH Request to sun screen children before they come to the service that day Clear description of excursion purpose Parent Permission Form Reminder about bringing hat raincoat Reminder about bringing water bottle Page 1 of 3 beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 I ci Centre Visits SafeCareCluster This page has deliberately been left blank to allow for the replacement of the form with a relevant Agency version if there is one beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareCluster Excursions amp Centre Visits agen O 4 Risk Assessment Complete this risk assessment before submi
44. SafeCare Service earch A SSESS P L lt Svaluate ba Version 7 FD UnitingCare J G82 be SmallBiz Consulting Small Biz Victoria and Tasmania Pe eee 2 SafeCareService beSmallBiz Consulting and UnitingCare Victoria amp Tasmania 2010 This publication is copyright Other than for the purposes and subject to the conditions described in the Copyright Act no part of it may in any form or by any means electronic mechanical microcopying photocopying recording or otherwise be reproduced stored in a retrieval system or transmitted without prior written permission of the publisher Services may make copies for use only with their own service First printed 2010 ISBN 978 1876619 14 5 Design by bcSmallBiz Consulting Developed and published by bcSmallBiz Consulting 12 Hughes Street Upwey 3158 Australia beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService Document Control Page 3 Document Control Version Date Amendments 1 15 07 09 Graphics amended Icons added Cross references to SafeCareService added 17 08 09 Case study amended SAFESearch Questions amended More cross references added SAFEGuard infection diseases added 28 02 10 Glossary amended Completed SAFEGuard example added SAFESearch format amended 20 05 10 Standards in SAFESearch documents Single side format for SafeCare forms Differential color for SafeC
45. Smoking e tis not appropriate to smell of cigarettes when working with people and particularly young children It does not engender confidence in the cleanliness of the service e Have a spare jumper or jacket to put over the top of clothes you smoke in e Ensure that you wash your hands well before starting work again No Hot drinks in Children s Areas e All hot drinks are kept outside the children s areas during session times e Areas such as kitchens and offices should be out of bounds for children e This practice needs to be developed as part of the culture of the service so that it is something that parent helpers and visitors take on Agent without fuss Refer to agency Hot Drinks policy Personal items We cannot really prepare for personal items that are brought into the centre These items may be in handbags pockets or even carried in by hand So we need to have a place that is not accessible to children but which is secure and easily accessed by visitors Toy and equipment design The service must do all in its power to ensure that equipment is safe for its intended use beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService Planning Page 39 etme Ensuring that all staff are fit and proper Victoria and Tasmania Staffing Poli All agencies will have policies to make sure that staff have adequate and relevant training and olicy are not a risk to children
46. W DANGEROUS IS THE HAZARD as Ly could o Evaluate How severely coula someone VE hurt One or a More than a 2 First Aid couple of couple of Killed or How likely is iti Only days off days off Disabled to be this bad work work 6G OGG OGOF Very Likely e Could happen o 3 p 1 1 frequently daily o P Likely Ni Could happen amp 4 3 2 1 occasionally a weekly to yearly Unlikely Could happen Ni but rarely has s 5 4 3 2 been known to happen Very Unlikely Could happen but F probably never E 5 4 3 will not known to have occurred So what do the numbers mean The numbers give an order of fixing the hazards from 1 to 6 1 do something immediately 6 resolve this when possible beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 130 SAFECheck SafeCareService This page has deliberately been left blank to allow for the replacement of the form with a relevant Agency version if there is one beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService SAFEGuard Page 131 Don t Fixing it ae S A FE G uar forget 1 Remove the hazard Date list compiled J 2 Change what you use the orderi 3 Change what you do 4 Use Personal Protective Equipment Page ac of ASSESS Fix Evaluate SAFECheck bees Hazard Priority How will it be fixed Who will Dateto Completion will pateand Date i Numb i A Date and rev
47. Water bottle Trained First Aid Person in attendance First Aid Kit Spare Sun screen Mobile Phone Copy of this sheet left at the service Person to contact if running particularly late or other difficulty Issues or other summary notes relating to the excursion Evaluation any hazards must be entered into SAFEGuard and investigated Signoff by Nominated Supervisor Date Page 3 of 3 beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 100 Excursions amp Centre Visits SafeCareService This page has deliberately been left blank to allow for the replacement of the form with a relevant Agency version if there is one beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService Excursions amp Centre Visits Page 101 SAFECentreVi1s1 Visit Date Service Contractor Complete first two sections and send to Agency 14 days before the centre visit for initial approval The SAFEContract form should accompany this form if a contractor is visiting 1 Befo re the d ay Total cost of visit Cost per child SAFEContract form complete Number of children Discussion with contractor a Needs of children b Goals of visit Start time Payment method Finish time Explain program interest of the centre visit 2 Visit Notice and Permission
48. a 08 08 13 SafeCareService Induction Page 63 This page has deliberately been left blank to allow for the replacement of the form with a relevant Agency version if there is one beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 64 Induction SafeCareService SAFEInduct Volunteers amp Students Volunteer Student Name Position How do I use this 1 Read this through beforehand gather Supervisor _ Start Date people and documents Tick off each issue as you go Check understanding by questioning Environment Gain agreement by signing Introduce to other workers supervisor Keep this copy on file Work times and meal breaks Location of Lunch area Drinking water Do you have any medical Toilets conditions Note below Desk work area including Equipment OHS Your rights and responsibilities Emergency arrangements Hazards in our service Emergency exits Who and how to report issues First aid kit SAFERecord injury register Fire drills Fire extinguishers Emergency procedures demonstrate Our policies and procedures Manual handling Caring for children Other issues covered Hot drinks INDUCTION RECORD Conducted by Volunteers signature Date bcSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService
49. ad this through beforehand Wotkers Name gather people and documents Tick off each issue as you go Position Check understanding by questioning Gain agreement by signing Supervisor Start Date Keep this copy on file Environment Conditions Introduce to other workers supervisor Work times and meal breaks Staff record OHS Location of Hazards in our service Dunes area Who and how to report issues Drinking water First aid kit Toilets SAFERecord injury register Fire drills Desk work area including Equipment Emergency arrangements Emergency exits Our policies and procedures Fire extinguishers Manual handling Emergency procedures demonstrate Caring for children Hot drinks Our service 7 Other issues covered Job introduction INDUCTION RECORD Conducted by Workers signature Date beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 142 SAFEInduct SafeCareService This page has deliberately been left blank to allow for the replacement of the form with a relevant Agency version if there is one beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService SAFETraining Training Needs Analysis and Reco
50. aid notes Check once each six months a individually wrapped sterile adhesive dressings sterile eye pads sterile medium and large sterile unmedicated wound dressings triangular bandages adhesive tape rubber thread or crepe bandage disposable gloves small safety pins m stainless steel scissors bottle of saline solution within use by date Sterile gauze swabs Individual medications such as Auto immune adrenaline dispenser or inhaler within use by date where applicable No analgesic present No prescription medications present Signed beSmallBiz Consulting amp UnitingCare Victoria Tasmania lt a 08 08 13 SafeCareService First Aid iP eye e u This page has deliberately been left blank to allow for the replacement of the form with a relevant Agency version if there is one beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 78 Infectious Diseases SafeCareService Infection Control Assess Step 1 Search for the hazards earch Fix E valuate Fea unitingcared Victoria and Tasmania Occupational Health and Safety Hygiene Complete a workplace inspection using SAFESearch You might notice inadequate hand washing lack of hand washing facilities near one set of toilets or poor food handling practices as you inspect the area Check your SA
51. aining Training record who has done what training A suggested form combining these is provided over the following pages Once again if your agency has a particular form which has the same information replace this one with theirs You will need to ensure that all the information is gathered to make the forms useful for you as well as others in your agency Keep the SafeCare training records that you get after each session to confirm this information beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareCluster How will this work in services Page 15 How frequently should people be trained There are a variety of training courses available and some training courses should be undertaken more frequently than others because they relate to specific hot spot or legislative issues The suggested frequency for training courses is given below Course Name Participant grouping Frequency SafeCare Induction All new staff and refresher course Once SafeCare cluster refresher Cluster staff Annually SafeRep HSR New Health and Safety Representatives Once SafeRep Refresher Health and Safety Representatives Annually SafeManage OHS for Managers and supervisors Once managers SafeManage Intensive Managers and supervisors Annually SafeMove Manual Handling All staff Annually SafeRelate Staff All staff As needed Harassment bullying Sa
52. anager to complete the investigation on the back page of the original copy of SAFERecord or Agency equivalent within a week and send it to the cluster manager Cluster manager will sign off the SAFERecord investigation details and respond to the investigation details according to agency policy and will pass on the details to the relevant person within the Agency as soon as possible beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Pee sy SAFERecord SafeCareService SAFERecord Staff Volunteer Register of Injuries Near Misses Name Family Name Given Names Address P Code Date of Birth Age years Sex Male Female Marital Status months Occupation Service Date of Injury Near miss _ Tins aa pi Place Site of Incident Cause of Injury Near miss Nature of Injury Near miss Body Location of injury Accident Near miss description First Aid Medical treatment Ceased Work YES NO Date Time am pm Comments Witness Signature Name Date Coorditor Mngr Signature Name Date WorkCover Claim lodged YES NO Date Return to Work Coordinator notified YES NO Date Expected date of return to work full duties ee ee Date Accident investigation carried out YES NO Date If Yes person carrying out investigation Date Action taken t
53. and gather people and documents Workers Name Tick off each issue as you go Check understanding by questioning Position Gain agreement by signing Supervisor Start Date Keep this copy on file Environment Conditions Introduce to other workers supervisor General Work times and meal breaks Location of Sick leave and absences Lunch area Staff record Drinking water Toilets Desk work area including Equipment Do you have any medical Alarm conditions Note below ns OHS Securit i ae Our OHS policy Your rights and responsibilities Emergency arrangements Bency amp Hazards in our service Bier enGy etis Who and how to report issues First aid kit SAFERecord injury register Fire extinguishers Emergency procedures demonstrate Our service Workers compensation Fire drills Job introduction Early childhood services sector Nature and structure of the service Our policies and procedures Key people Committee Cluster Management al Manual handling Key organisations we deal with SafeCare risk management SAFERecord SafeCare Basic Training booked Caring for children Hot Drinks INDUCTION RECORD Child Protection legislation Quality Standards Regulations Conducted by Other issues covered Workers signature Date beSmallBiz Consulting amp UnitingCare Victoria Tasmani
54. and are suitable and sufficient seating and workspace provided 6 9 Are there adequate cloakroom facilities and storage facilities for personal belongings books etc A7 Kitchen Areas including First Aid 7 1 Do cupboards have sliding racks or drawers 7 2 Is there a separate handwashing facility 7 3 Is there a current Food Safety Program present and in use 7 4 Are microwave cookers and other appliances tested and tagged annually LCI 7 5 Is a first aid kit available 7 6 Are there a sufficient number of First Aid people at the service to enable one to be present at all times when the service is operating 7 7 Are notices posted giving names and contact details of first aid people location of first aid kits and procedures for calling ambulances 7 8 Has a risk assessment been done on the requirements for first aid kits 7 9 Do staff know what to do in a chemical emergency spillage accidental poisoning splashes on skin or eyes etc 7 10 Is the freezer an upright model 7 11 Is there an adequate supply of clean drinking water for all staff and children 7 12 Are there sufficient cups for children and staff A8 Toilet And Washing Facilities 8 1 Are washing facilities provided near every toilet 8 2 Are washing facilities provided with hot and cold running water 8 3 Are toilets and toileting facilities sufficiently ventilated A9 Laundry Area 9 1 Is the clothes dryer easily accessible for staff beSmallBiz C
55. areService and SafeCareCluster 4 1 20 06 10 SAFEInduct SAFEAid SAFEBee SAFERecord amp SAFEExcursion checklists amended SAFECentreVisit form added 25 04 11 SAFERecord SAFEMove signoffs and escalation process added SAFEFood and SAFEChem sections added References to OHS consultation and purchasing added SafetyTrain resources added 5 1 7 08 12 Minor amendments to SAFESearch Daily and Monthly Emergencies section added Environment section added 15 11 12 Minor amendments to Sustainability and Emergencies section Risk Management proforma added to SafeExcursion Amendments to SafeTraining and training description throughout 17 02 13 Reference key for National Quality Standards and National Regulations added at front of document References to UnitingCare OH amp S Policies added throughout Managing documents section added References to Early Years Services Policies added throughout beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 4 Standards and Regulations SafeCareService How does SafeCareCluster relate to the ACECQA National Quality Standards Quality Quality Standard Section Title Relevant SafeCare Section Standard Name Section Number QAI Educational program and practice 11 An approved learning framework informs the development of a curriculum that en
56. awareness and exploratory play Further A information can be found at www bcsmallbiz com beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService A major incident Rage uly Some key charactersiticsof a natural play space might be e safe and easy access from adjacent indoor play areas encouraging open indoor outdoor flow e anumber of areas with each supporting a different kind of activity e g separate active and quiet play spaces set out in a way that helps children know how to best use the area e large enough spaces to allow all activities needed for healthy development including a large grassy central space where children can run freely e areas for digging in sand or bare earth with props that can be used for imaginative play e pathways to explore that are surrounded by interesting vegetation and stepping stones through gardens e plants used in a creative way e g in a sensory walk at different heights depending on the age of children using different areas and the need for areas to be visible for areas of garden where children can grow and collect food for snacks or lunch e g herbs vegetables native bush food plants and fruit trees e aconstantly changing supply of materials and flexible play equipment with an emphasis on recycled items and natural materials like wood and stone and loose moveable elements the children can manipulate e g large balls outdoor blocks milk crates t
57. because they tend to move about and their joins which are usually velcro often get filled with dirt and other items making them ineffective and therefore leaving a gap between mats Covered areas should be provided for the equipment as much as possible It should be arranged in a safe manner that encourages movement rather than overcrowding at particular pieces of equipment Equipment should be stable and anchored where appropriate If any equipment is in the sun it is checked for harmful temperatures before it is used and is regularly checked for deterioration caused by the sunlight Trampolines should not be used by children under 6years of age Any platforms on equipment have guardrails and all ropes are anchored at both ends to avoid forming nooses or loops All gaps in railings and other parts which might conceivably trap fingers should be narrower than 6mm or wider than 25mm those which might trap hands or limbs should be less than 6mm or greater than 40mm wide and those which might trap heads should be less than 125mm or greater than 230mm in width Water troughs and other containers should be emptied of water and turned upside down if not in use and should be checked after rain to ensure that there are no unsupervised pools of water Other areas such as sandpit covers and tyres should be checked also and emptied if containing water Equipment storage should be neat and within a shed as far as possible The storage should use the same p
58. ce or eliminate a potential hazard The hazards that we might encounter at homes might be earch i e injury from dogs or other pets A SS SS e food poisoning E 2 e slips trips take care t lt l e unsafe furniture storage Eva luate e intoxicated or drug affected persons take another person with you e personal belongings keep them with you KG If there are any incidents including near misses these should be entered in SAFEGuard and investigated in the same way as for any other i i incidents a Pk 7 i wre ery beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService First Aid Ragen First Aid What is required in a First Aid kit Fea ritingcared Victoria and Tasmania Administration of first aid Administration of medication Dealing with medical conditions Epilepsy Diabetes There are some items that are needed in the First Aid kit as a UnitingCare Early Childhood Service These are Sterile gauze swabs for cleaning out wounds Saline solution for washing out eyes wounds and burns List of contents All in a portable container or have another one in a portable container for excursions or to take in the car e A SAFEAid monthly check sheet on next page should be with each kit There should not be items in the kit that are not for first aid use nor should there be items that are over the counter non prescription medications such as co
59. ce sheet called SafeQuick 3 on Manual gakk Handling download a copy from www victas unitingcare org au safecare if you don t have one gt k There is also a reference sheet called SafeQuick 1 on working with SafeQue physically dependent children once again download a copy from ws www victas unitingcare org au safecare if you don t have one beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService Inside Activity Areas Page 45 Inside Activity Areas Fea Unitinocared Victoria and Tasmania Child Safe There are many different areas that are used within the centre and we need to Environment be careful that these areas are set up to make ensuring health and safety an easier rather than more difficult task We will be dealing with the office area in the next section so we will not consider that here Cluster p 11 h Use the SAFE process of searching for assessing fixing hazards and then evaluating the response vice ar a Many of these items discussed in this section form part of the en SAFESearch Daily and Monthly checklists service ES There is a single page reference sheet called SafeQuick 5 on Purchasing download a copy from sk www victas unitingcare org au safecare or at Sa eQuic www bcsmallbiz com Playing and child based activity areas These areas should be spacious and flexible allowing the presentation of a variety of different areas for activity The flo
60. chen Areas including First Aid 5 1 Is there a locked drawer for knives and other sharp items 52 Is the kitchen floor regularly mopped 5 3 Is the kitchen area regularly dusted 5 4 Are all chemicals such as cleaning materials disinfectants detergents fly sprays clearly labelled and safely stored 5 5 Are data sheets MSDS provided for all chemicals A6 Toilet And Washing Facilities 6 1 Are steps provided for children to reach nappy change area if needed Are these steps easily accessible but out of the way 6 2 Is change mat arranged so that children lie with their feet next to you and their head in front of you to stop twisting when changing nappies 6 3 Are nappies cloths and items within easy reach of the change mat beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 124 SAFESearch Monthly eCluster Safe Check List Don t forget if there is a No it should be entered in Yes No Not applicable or action or SafeGuard and investigated fully comments 6 4 Are infection control procedures displayed in a clearly visible manner 6 5 Are infection control procedures followed A7 Laundry Area 7 1 Is a laundry trolley available for transporting washing to an outside line if this is required dee Is the trolley in safe condition and kept in an out of the way but easily accessible place 73 Are data sheets MSDS provided for all chemicals See www victas untingcare org au safecare fo
61. chocolates and sugar confectionery packaged cooked cakes excluding cream fillings uncut fruit and vegetables wine tastings including cheese or crackers sausage sizzles with sausages onions sauce and bread only which are cooked and served straight away child care supplying cut fruit milk breads or cereals Requirements Notification to local council only on council Notification Form no Food Safety Program or council inspection required Food types included carbonated beverages if poured biscuits dried fruits fruit and vegetables whole or cut cereals and grains ice creams jams food tastings a sample of high risk food offered for up to 4 hours cakes with cream fillings desserts such as cheesecakes and custard tarts fruit salads meats raw and cooked including poultry and game foods containing raw or cooked meats such as casseroles curries and lasagne meals such as fresh pasta sandwiches smallgoods Strasbourg ham and chicken loaf pies or sausage rolls heated in original packaging high risk foods sold at an event of no more than 2 days at any one time barbeques including hamburgers sausages other meats or eggs all cooked and served immediately Requirements Registration with local council no Food Safety Program required annual council inspection Food types included Unpackaged high risk food fruit juice pickles relishes chutneys condiments salads smallgoods and sandwiches cooked refrig
62. cies e maintenance of all emergency equipment such as extinguishers e understanding of evacuation route and meeting point off site e evacuation drills are carried out in accordance with the registration requirements e attendance lists are correctly filled out with all contractors and other adult helper as well as children e training of staff in the use of any extinguishers blankets and hose reels that are present in the service beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService Emergencies Page 107 So what happens after an emergency After an emergency has passed there will be a number of people who may require debriefing This process is decsribed in the next section There will also need to be a discussion the reponse that was made to the emergency and whether it needed improvement This is best done involving all of the people who were present as well as the cluster manager and others from the service who may not have been therer but will be able to learn a lot from the dicsussion The issues that should be discussed include p The nature of the emergency The time taken to evacuate if this was necessary The usefulness of the procedures for responding to the emergency including evacuation Any interaction with external agencies such as fire brigade or others Any injuries arising both children and adults Any other relevant issues Agent The Agency may have a standard proced
63. close as possible to the entrance of the service to avoid walking distances in the dark e The entrance is well lit at night or has security lights beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 90 Broad Safety Issues SafeCareService Other parts of the building that may be susceptible to break in or to people using them to sleep or stay in should be protected by security lighting The garden and surrounds of the entrance should be designed as far as possible to provide no place for intruders to hide Excessive stress levels We need to plan to ensure stress levels are not a problem within our service The following factors are important Acknowledge that the service is only part of the workers life Ensure that workers take their leave and provide structured meal breaks and planning time Check the leave records regularly and note people who are not taking very much and those who are taking a lot Those who are not taking leave and even coming to work when not well may be indicating that they have too much on their plate or that they are less able to cope with what they have Support workers while they are at work Discuss any work and home balancing issues that arise Suggest that they regularly chat with another professional in a mentoring arrangement Develop a local support network with other services in your area Have regular staff meetings at our service where all matters of inte
64. contan the fre OMY BAPE TO 00 50 e ensure that the emergency route is free from obstructions and all exit doors are functional e we have a clear list of chemicals and their storage location in the service e training of staff in the use of any extinguishers blankets and hose reels that are present in the service When a fire explosion is discovered the finder will 1 Rescue any person in immediate danger 2 Discover the location of any fire so that people don t plan to go that way and so that the report to fire brigade is accurate 3 Phone emergency services on 000 and clearly report location and extent of fire as well as any chemicals present Take attendance lists if safe to do so 5 Assemble all children and adults at the emergency meeting point The attendance list should be checked to ensure that all children and adults are present 6 Attack fire with extinguishers only if safe to do so 7 Return to the emergency gathering point At all times the welfare of children should be the highest priority for staff enduring that no child is left unattended and that undue alarm and excitement are avoided beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService Emergencies Page 105 What should we do if there is a snake in the yard or in the building Snakes are common in many areas of Australia so learning how to deal with them appropriately is a useful thing If you are in an NN
65. ctions and send to Agency 14 days before the centre visit for initial approval The SAFEContract form should accompany this form if a contractor is visiting 1 Befo re the day Total cost of visit Cost per child SAFEContract form complete Number of children Discussion with contractor a Needs of children b Goals of visit Start time Payment method Finish time Explain program interest of the centre visit 3 Visit Notice and Permission Form include copies for approval Zave ail these been included Name of contractor visitor Clear description of visit purpose Clear notification of cost Parent Permission Form Date of visit Start and finish times Initial approval at least 2 weeks before working bee Give name and signature below Early Childhood Educator Date Agency Representative Date Issues or other summary notes relating to the centre visit Evaluation any hazards must be entered into SAFEGuard and investigated beSmallBiz Consulting amp UnitingCare Victoria 08 08 13 Page 160 SAFEExcursion SafeCareService This page has deliberately been left blank to allow for the replacement of the form with a relevant Agency version if there is one beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService Safety in Emergencies Page 161 SAFE Emergency Details S
66. d 2 day session each for level 1 amp 2 These sessions will be scheduled as required and will be run for staff from all agencies For more information the SafeCare training calendar and training booking sheet please go to www victas unitingcare org au safecare or www besmallbiz com What are the main issues When you are cooking for others it is different to cooking at home There are a variety of factors such as unfamiliar kitchen extra transport other helpers and unhelpful storage that might introduce contamination into the process It is for this reason that the legislation requires extra care and different procedures to home cooking The important areas to note are Purchase o always buy food within use by and best before dates o donot buy food with broken packaging o check the temperature of refrigerated between 0 amp 5 and hot food between 60 amp 75 before you buy them transport cold foods together in a cold bag to hold temperature down transport to service quickly do not transport in the same space as other non food items pets children check all deliveries for unbroken packaging and correct temperature if cold or hot Storage o ensure dry storage is dry and pest proof o ensure fridges between 0 amp 5 and freezers between 1 amp 18 are always at the correct temperature O00 0 beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService Food Saf
67. d of any relevant changes to the operation SafeRecord of the service of serious incidents and any complaints which allege a breach Emergencies of legislation 7 3 4 Processes are in place to ensure that all grievances and complaints are Stress addressed investigated fairly and documented in a timely manner Broad planning 73 5 Service practices are based on effectively documented policies and procedures The Safe System that are available at the service and reviewed regularly How is this going to work beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService Standards and Regulations Page 7 How does SafeCareCluster relate to the Education and Care Services National Regulations Please note that only the relevant sections have been noted in the table below Regulation Regulation Section Title Relevant SafeCare Section Section Name Number Chapter 1 Preliminary 8 National Quality Standards How does SafeCare Cluster relate to National Quality Standards 10 Meaning of serious incident SafeRecord Emergencies Chapter 3 Assessments and Ratings Part 3 1 Quality Improvement Plan The SafeCare System How will this work 10 Meaning of serious incident Emergencies Chapter 4 Operational Requirements Part 4 2 Children s Health and Safety Planning Food Safety First Aid Infection Control An excursion or centre visit Emergenc
68. d recorded in SAFERecord staff or 10 2 Accident Record children 103 Are near misses and illnesses caused by work also reported recorded Are all accidents amp near misses investigated and recorded using SAFERecord Section B External If there are multiple playgrounds indicate compliance or noncompliance by using designated numbers that everyone knows in the appropriate column instead of ticks as each of them are checked This will mean that you will have 1 2 and so on in each section of the list below rather than a tick B1 Playground Soft Fall Areas if there is more than one see comment above 1 1 Is there a minimum fall zone of 1 9m between equipment and hard surfaces 1 2 Is soft fall at least 200mm deep over all the play area 1 3 Is the border of the soft fall area free of splinters and cracks 1 4 Is the soft fall area free of stones and hard objects B2 Playground Equipment 2 1 Is the equipment free of cracks and splinters 2 2 Is equipment in direct sunlight monitored for possibly harmful temperatures 2 3 Is equipment stable and arranged in a safe manner 2 4 Is the equipment or fixtures free from loose or exposed bolts or nails 2 5 Is equipment free items that might move to cause head neck entrapment 2 6 Are swings and ropes in good repair 2 7 Are any tyres free from water and insects 2 8 Is the water trough other water containers empty if not in use and
69. d to assist in posture change for those who spend long periods of time sitting other than typing It s another one of those things that depends on the use and therefore may conceivably change from day to day e The chair should have a five star base five legs with castors glides coming from the central support for stability The chair should be on glides rather than castors on hard surfaces because otherwise the chair can move too freely The floor e Smooth and uncluttered particularly around the desk e If there is carpet it should not be so worn that it caused a tripping hazard for people or difficulty for castors in the case of the chair e The use of plastic carpet protectors under desks both provides protection for the carpet and ensures easy movement of castors e Storage of items on the floor in traffic areas and under desks should be avoided Information and power cabling e All cabling should be off the floor and end close to the desk or other point of use so that there is no need for extension cords e There should be enough power points for all equipment without piggybacking double adapters e Surge protectors should be used with all electrical equipment Lighting e There should be some flexibility in lighting provision with the ability to light particular areas specifically depending upon the use and preference of the workers e Glare is another issue for many offices causing sore eyes and headaches but also po
70. ders is important as is getting up and moving every 30 45 minutes This action will also allow your eyes some rest Clystet The desk Your Cluster Manager will have some information about stretches if you are interested in following this up further The desk is where a lot of the paperwork gets done and therefore needs to be somewhere that will provide space and ease to complete these tasks Equipment should be arranged according to the amount of time doing different tasks This may require the arrangement of the desk to be flexible for different people and may also vary from day to day Document holders help Monitors no fuzz or flicker Keyboards and mice should be easy to reach and use Laptop computers are not designed for extended use as the closeness of the keyboard and the screen means that people s head position tends to be strained beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService The Office Page 49 The chair e The chair should be adjustable in height and seat depth to be able to suit the lt S person who is using it otherwise the ergonomic features are useless Ss e Armrests should not be present for those who are typing a lot as they tend to restrict how far a chair can go under a desk and may encourage poor posture through leaning on them whilst typing e However arm rests are helpful for those who have poor mobility in assisting them when getting out the chair an
71. e Occupational Health and Safety OHS Policy What is it Pep UnitingCareg The Occupational Health and Safety OHS Policy gives a clear statement of the Occupational intention of the service to look after the health and safety of all who attend and visit It Health and is an important part of developing the culture of the service so that safety is simply Safety what we do here What should we do The service should either e insert their name in the relevant places in the policy given on the following page and print this out as their own or e use the Agency OHS Policy oC F The OHS Policy of the service should be posted on the wall visible to all oo mn arene SIR because everyone who attends or visits the service has responsibilities within it OU Ea 3 Everybody who attends or visits the service should be aware of what the policy is To ensure this awareness there should be discussion of the OHS Policy at staff meeting q with parents perhaps as part of information nights at induction of new people N ee with contractors beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService OHS Policy PA ae 247 This page has deliberately been left blank to allow for the replacement of the form with a relevant Agency version if there is one beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 28 OHS Policy SafeCareService Our Occupational Healt
72. e all crockery and cutlery items put away in cupboards 6 3 Are benches clean 6 4 Are aprons clean each day 6 5 Are tea towels cloths clean each day 6 6 Are fridge temperatures recorded daily 6 7 Is electrical equipment placed away from sinks and hotplates 6 8 Is there a trained First Aid person on the premises 6 9 Are any used items in the First Aid kit replaced A7 Toilet And Washing Facilities 7 1 Are toilets and washing areas cleaned daily eee 7 2 Is soap provided in washing areas 7 3 Are individual clean towels provided in staff and children s areas cloth paper A8 Laundry Area 8 1 Are all chemicals cleaners disinfectants others clearly labelled safely stored 8 2 Isa ladder put out of the way but easily accessible if needed for dryer other 8 3 Is electrical equipment placed away from sinks beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page SAFESearch Daily SafeCareCluster Check List Don t forget if there is a No it should be entered in Mon Tues Wed Thurs Fri SafeGuard and investigated fully A9 Fire Precautions 9 1 Is there clear access to all fire exits 9 2 Do fire doors open outwards and are all fire doors kept closed 9 3 Isall fire fighting equipment easily accessible amp free from any obstruction A10 Accidents and Illnesses 10 1 Are accidents immediately reporte
73. e for this process Hazards are defined as anything that can cause injury or damage Hazards 5 earch can be caused by A SS SS Pid 2 valuate The condition of the workplace Equipment and substances used in the workplace Poorly designed procedures Inappropriate management systems and styles Inappropriate action or inaction by people at the service We can search for hazards using a variety of methods and we should keep in mind that this step should be an integral part of whatever happens at our service It should be part of the culture of the place Some key methods for identifying hazards are LAFEGUAYO mens Observation constantly check as you work Injury illness and near hit records look for patterns SAFERecord Consultation ask the people who are there Inspections check regularly SAFESearch Daily and Monthly Investigations find out what went wrong Complaints use them as triggers to check Audit regular check by an outside service SAFESearch 6 monthly Dont Location Proti Completion Who Date md How wilit befixed Whowil Dateo Completion Who Date and f nents rn aara nos Bem om ee Comin Record the hazards in the first column of the SAFEGuard sheet beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 20 The SAFE System SafeCareService Step 2 Assess
74. e has deliberately been left blank to allow for the replacement of the form with a relevant Agency version if there is one beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 68 Safety with Chemicals SafeCareService Safety with chemicals Poisoning is the second most common cause of admission to hospital for Australian children The causes vary from swallowing or inhaling the chemical to skin contact in some cases The most common causes are Ay Medications such as cough medicines paracetamol and antihistamines mae ame e Vaporizer oils such as eucalyptus oil m e Pesticides such as mothballs and snail bait e Safety Cleaners such as bleach and detergents Solvents such as methylated spirits metho and mineral turpentine turps e Fuels such as petrol kerosene Many of these chemicals are commonly used in children s services and therefore should be addressed as a significant risk area There are two categories of concern that are noted in the legislation which are e Dangerous chemicals chemicals which may violently explode or have other lt immediate physical or chemical effects Y e Hazardous Chemicals chemicals which have a short or long term hazardous impact on health What do I have to do Ensure that each of the following has taken place in your services 1 Indentify all of the chemicals that are in use in the service 2 Ensure that each chemical has a Material Safety
75. e practice and is closely linked to WorkCover beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13
76. e times to ensure a smooth trip 6 Complete the SAFEExcursion form for any excursion which takes children offsite 7 Submit the undated SAFEExcursion form to the cluster manager for sign off 14 days prior to any excursion Centre Visits What do we do kd Centre visits should include the contractor filling out a Cluster SAFEContract form in the same way that any other contractor _ would do so SAFEContract should be completed and forwarded to the cluster manager along with the SAFECentreVisit form 14 days before the excursion The Cluster Manager will sign them and return them to the service after any required discussion amendments have been made beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Centre Visits SafeCareCluster This page has deliberately been left blank to allow for the replacement of the form with a relevant Agency version if there is one beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareCluster Excursions amp Centre Visits rapes SAFEEXcursion disnein e _ Approval required Complete first four sections and send to Agency 14 days before the excursion for initial approval Excursion site visited within last month at roughly Cost per child the same time the excursion will take place Safe drop off point at site Have knowledge of site emergency procedures Number of children
77. eCareService Handling money Page 87 Money is handled safely Is there a problem emmy Victoria and Tasmania Occupational Health and Safety earch A SS SS LF Ltx 2 valuate Collection of money at the service is not recommended If collection of money is done then significant planning about it is required Discussion with the workers and volunteers at our service will help find what they find difficult or potentially dangerous about the way money is dealt with at the service Be conscious of complaints concerns that have been raised by staff or volunteers Consider how things are done and note any areas of safety concern Some areas to keep an eye on might be e Is there a written procedure about money handling e Is this procedure followed e Is there a record of transactions made and is this checked against the money collected e Is there a regular time that someone will go to the bank with all of the money e Does more than one person go the bank with the money e Is there a procedure for staff volunteers that provides a method of responding to cash payments e Is there a policy for dealing with stress from traumatic incidents Once you have an idea of the hazards related to management of money in the service they should all be listed in the first column of SAFEGuard in preparation for the rest of the SAFE process beSmallBiz Consulting amp UnitingCare Victoria 08 08 13 Page 88 Br
78. ece of carpet beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService The SAFE System 4 Use Personal Protective Equipment PPE Provision of personal protection equipment including clothing may be required for certain hazards Person requiring the use of PPE may need training in the suitable wear use and maintenance of such PPE is only useful if it is in good condition and if it is worn correctly Therefore there can be potential concerns with the use of PPE so awareness and training is vital to ensure that the protective equipment is not deemed useless T bcSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Now write down the controls you have worked out for the hazards in the how will it be fixed section of SAFE Guard Also note who is going to fix things and when they will do it Also note in the first column of the Evaluate section who will check that it has been done and when this will be done Finally the person responsible signs and dates the sheet when it is complete The SAFE System SafeCareService Step 4 Evaluate Is it working earch A sSess The final stage involves checking that the action is dealing with the hazards and not introducing any new ones Fix Evaluate Finally get the person who was noted in the first column
79. ectious Diseases Agency It s important to remember the order of using different methods of dealing with hazards This is explained more fully in the section on the SAFE system Also refer to the DHS Communicable Diseases Schedule 6 www health vic gov au ideas downloads id_regs_school_excl pdf 1 Remove the hazard Ensure that people who are infectious do not come into the service This includes children volunteers and workers and if you can encourage siblings and parents who are sick not to come to the service as well your risk of infecting people drops again You should ask for a medical certificate from a doctor before workers come back to work after having an infectious disease 2 Change what we use e Change the type of cleaning solutions used for the toilet and nappy change areas to a commercial strength solution 3 Change what we do We must assume that everyone is potentially infectious because many diseases are infectious before they become obvious The most common standard procedures used Hand washing Immunisation Thorough cleaning and sanitisation and Exclusion of infected workers and children from the service All are described in the Infection Control Policy If you do not have one refer to Agency Policy and speak to your cluster manager 4 Personal Protective Equipment Personal protective equipment can be e Gloves e Aprons e Goggles These should not be the only way we dea
80. ective Equipment PPE equipment worn to protect a person from hazards It includes such items as gloves aprons earmuffs hats and goggles beSmallBiz Consulting amp UnitingCare Victoria 08 08 13 Glossary SafeCareService Register of Injuries a part of workers compensation law to ensure that workers that sustain injuries at work are able to record the details of the accident in case they wish to make a claim It is also useful for volunteers who may make a claim against the organisation s volunteer insurance or public liability insurance The Register can also be used to record first aid treatment provided The register provided in the SafeCare Guide is called SAFERecord and is part of the investigation process Relief Staff staff that are employed for a period of time to cover the responsibilities of paid staff who are not able to attend the service for that period of time Risk a measurement of the likelihood and the severity of a hazard causing illness or injury within the service Severity a measurement of how bad an injury or illness is This is one of the factors used when assessing hazards The other factor is the likelihood of the risk WorkCover a government body which provides insurance against illness and injury and is closely linked to WorkSafe WorkSafe a government body which checks the safety of work sites provides information to assist in maintaining safe workplaces and takes action against unsaf
81. eds K During staff meetings Responding to complaints or comments Introduction of new policies and procedures p Service pil Changes in the law I ARA Changes in early childhood theory e These needs should be noted down on the Training Needs Analysis and discussed with the coordinator in terms of the most appropriate way of undertaking training e All training undertaken should be recorded on personal files and within a training record such as SAFETraining for audit purposes e Review the training and induction procedures as well as ensuring that people are 7 competent after training e Discuss any new training areas that would be helpful and explore options for provision of these Investigate the range of SafeCare Training courses that are currently available at www bcsmallbiz com New SafeCare Further Courses are easily able to be developed and provided as part of the SafeCare Further Training options contact Tim on safecaretraining bcsmallbiz com for a further discussion Respond to issues A lack of response speaks of a lack of concern about the workers e SAFESearch checklists provide a daily weekly and 6 monthly check of the facilities e All concerns about the facilities arising from these should be addressed within a plan using the SAFE process to prioritise respond and evaluate e All concerns should be dealt with promptly At the least a verbal response explaining the situation and
82. en are adequately supervised well away for the incident e We listen attentively to the person who is concerned e Someone else calls the police if we feel threatened from the office or somewhere else that is not obvious to the person concerned e The coordinator someone who is in authority at the service calls the cluster manager and informs them of the incident as soon as possible If the person appears erratic out of control we should ensure that we 1 Follow any instructions from the person concerned Stay calm and quiet Avoid eye contact Do not make a sudden movement Remain inside the service do not chase the person if they run off Show your hands if you are moving Do not attack the person physically or verbally OY Oe Re Make mental notes about the person involved if we do not know them and the situation so that it can be recorded accurately later What should we do if a natural disasters such as flood or earthquake occurs Agency It is important that there is a procedure in place before any incident occurs to ensure a clear and helpful response but these larger scale disasters normally have more warning Procedures about these instances will be something that the Agency will organise Normally this will include getting the parents to come and pick up the children from the service but there will be another option if the service is not safe Preparations will generally include some similar things to other emergen
83. erated reheated food such as burgers casseroles rice dishes chicken and pizza and high risk foods containing raw ingredients such as mayonnaise Requirements Registration with local council Food Safety Program required Template may be used council inspection on initial application for registration trained Food Safety Supervisor required Food types included the full range of foods requiring temperature and infection contro procedures Requirements Registration with local council specific Food Safety Program developed for the site required trained Food Safety Supervisor required beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareCluster Food Safety Prarsieu loo This page has deliberately been left blank to allow page alignment for the replacement of the forms later in this document beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 60 Induction SafeCareService Induction M2 UnitingCared What is induction Victoria and Tasmania eas Induction is the process of introducing a new staff member volunteer or contractor to ack n _ the policies procedures and environment of the service Participation of tudents and 1 students an Who should be inducted volunteers A number of groups of people will need to be inducted e new paid workers e new volunteers e students on work experience e parent helpers still need some of the basic info
84. erial Safety Data Sheets provided for all chemicals Gloves earmuffs goggles available for identified tasks Food provided Yes No If yes give details Alcohol present during or after Yes No Initial approval at least 2 weeks before working bee Maintenance Coordinator Agency Representative Early Childhood Educator beSmallBiz Consulting amp UnitingCare Victoria Tasmania Date Date Date 08 08 13 Give name and signature below Page 86 Working bees SafeCareService On the day Ensure people have signed in and out Accidents incidents reported on SAFERecord Supervisors reported back on their tasks Any hazards or maintenance requirements noted All chemicals secured safely Equipment cleaned and inspected All equipment secured safely in storage All waste secured safely or removed from site After completion Issues arising make notes as appropriate and use other sheets if needed Item Issue Maintenance issue Issue Action Complaint Completion present to Cluster Representative in six monthly check Maintenance Coordinator Date Early Childhood Educator Date Agency Representative Date Evaluation any hazards must be entered into SAFEGuard and investigated Keep this form for 5 years after the date of the working bee beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Saf
85. ervice 3 yrs after child has left Service Accident Incident Records Service Until child is 25 yrs old Service Hazard Inspection Records Service 3 years Service Daily Monthly Equipment Records including Service 12 months Both maintenance Testing and Tagging Records Agency 7 years Agency Medication Records Service 3 years Service Excursion Centre Visit Permission Service 3 years Both Forms Emergency Drill Records Service 12 months Service Contractor Details Both While contractor is used Both Food safety records Service 3 yrs current Food Safety Plan Service Chemical Records Service 3 yrs current Chemical Register Service Working bee records Service 3 years Service beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService Managing Documents Page 35 Document Who Length of Time to be kept Where responsible stored DEECD funding records Agency 7 years Agency State and commonwealth records Agency 7 years Agency How can we make it easy to remember and complete our records There are a number of ways to make the process easier A number of these are about making the process just part of the routine and ensuring that it doesn t look too difficult People generally look for reasons to put off paperwork so it needs to be as simple as it can be every step of the way Try to capture the information as part of doing the task not afterwards as far as possible
86. ervice name Service location address Nearest Cross Street Complete the details for the service and keep a copy near each phone and or on a noticeboard Police Power Authority Ambulance Telephone provider Fire Brigade Emergency Plumber SES Emergency Electrician Water Authority Agency Emergency Contact Names of trained first aiders in the service Name of preferred doctor Telephone Number Address Describe location of the assembly point beSmallBiz Consulting amp UnitingCare Victoria 08 08 13 Page 162 Safety in Emergencies SafeCareService This page has deliberately been left blank to allow for the replacement of the form with a relevant Agency version if there is one beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService Safety in Emergencies Page 163 SAFE Emergency Drill Record Service name Observer Name Date of Drill Complete the details for each emergency drill run Time taken Alarm sounded Designated controller responds All areas searched Simulated call to emergency services complete Evacuation begun Controller reports area clear All arrive at assembly point All children and adults are marked as present Controller designates person to meet emergency services at the front gate
87. ery clear that our primary duty is to the safety of all who work and attend the service and therefore we cannot compromise safety for sake of provision of a service program that would otherwise not run Working with volunteers A Volunteers play a big part in the running of our services and the law indicates that they should be treated in the same way as paid workers in relation to health and safety This means that we have an obligation to Provide induction for all new volunteers Include them in any health and safety training that takes place Include them in discussions about safety issues Consider them when identifying and assessing risks at our service Develop a way for them to report hazards Fes nitingcared imate e Ensure that they are covered by insurance Occupational i Health and e Have a Health and Safety Representative that they all know and are Safety happy to talk to Health and Safety ely Victoria and Tasmania Occupational Health and Safety We have a Duty of Care to provide a workplace that is safe and without risks to health Safety needs to be a priority and therefore planning and prioritising is important Here are some ways we can plan for health and safety Complete a full hazard list and work out which hazards we need to deal with and which are the responsibility of the owner of the premises if the premises are leased Prioritise these hazards and come to an agreement with the owner about a time
88. es of smaller rocks which are not part of a planned activity If there are retaining walls and or backfilling these should be stable and bedded down Retaining walls should either be lower than 2 metre or have soft fall below them to a depth of 250mm which is maintained in the same fashion as that underneath the playground equipment If there are steps or terraces these should preferably be edged with rounded wood there should be no star pickets or other metal posts There should be few if any steps in the area If there are steps treads should not be wood or stone if they are in the open due to the danger of growth on the surface causing them to be slippery Plants in the area are not poisonous and free from sharp growths such as thorns They should not attract bees in large quantities or have pollen in large amounts They should not be very twiggy as this might be a hazard to eyes and skin There is not thick bush or long grass near the fence line that could hide snakes or poisonous insects Tall trees should be rendered unclimbable by having lower limbs cut off Shade trees should be encouraged but there should be sufficient light to allow grass to grow Fencing should be in good repair and should not allow footholds for climbing There should be no vegetation growing on or near the fence that allows the fence to be climbed All gates should be secured and be unable to be opened by children Those that open onto public spaces should be
89. ety Pates ensure food is rotated so the oldest is used first never refreeze items that have been frozen but have thawed do not store food with non food items ensure that all eating and cooking utensils are stored in a clean dry and pest proof location e Preparation and Cooking o ensure all surfaces hands and clothes are clean tie back long hair remove jewellery other than simple wedding bands or sleeper earrings don t wear nail polish wear brightly colored bandaids on cuts ensure all bins are sealed and doors windows are pest protected keep children away from the kitchen unless they are properly prepared and taking part in a cooking session e Cleaning o ensure that all surfaces are cleaned including the floor and taps and other fittings after cooking o regularly clean exhaust fans o ensure that all high sills etc in the cooking area are regularly cleaned oO00 0 00000 0 More information and resources are provided at www bcsmallbiz com We are planning a kitchen area or a new food activity Contact bcSmallBiz Consulting on 0408 348 545 or foodsafety bcsmallbiz com for any further specific assistance required beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 58 Food Safety SafeCareService Victorian Food Activity Class Requirements Food types included biscuits tea or coffee including milk or soymilk bottled jams or honey bottled water soft drinks or alcohol packaged
90. feRelate Managers Managers and supervisors As needed Harassment bullying SafeSelf slips trips and falls All staff Annually including ladder safety SafeChem chemical safety All staff Annually SafeFood Level 1 All food handlers Every 4 5 years SafeFood Level 2 Supervisors of food activities Every 4 5 years Evaluation how is it going Cluster managers should ensure that all services e Regularly check that management workers and volunteers are aware of the OHS policy and procedures and use them in practice e Discuss procedures with all relevant people and make changes as necessary A beSmallBiz Cons Discuss the effectiveness of responses to hazards that have been put in place with all relevant people Ensure that OHS is included in all of the regular management procedures such as planning budgeting purchasing and others Ensure that OHS is a regular agenda item at Committee and subcommittee meetings Review the training and induction procedures as well as ensuring that people are competent after training Discuss any new training areas that would be helpful and explore options for provision of these Investigate the range of SafeCare Training courses that are currently available at www bcsmallbiz com New SafeCare Further Courses are easily able to be developed and provided as part of the SafeCare Further Training options contact Tim on safecaretraining bcsmallbiz com for a further discussion
91. frame for addressing the ones which are his her responsibility Organise specific fundraising events for the issues which will be more expensive and allow time for this to be done well Apply for grants for specific larger items from local councils community banks or other interested bodies Ensure that there is regular maintenance carried out and that there is a budget for this each year Budget time and money for specific safety issues from the list of safety priorities Ensure that all tenders submissions allow for a safe level of service provision don t cut safety costs beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareCluster How will this work in services Ragel How is this going to work in our service A Risk Management System A Risk Management System ensures the workplace is safe and without risks to health through identifying and dealing with the hazards in the workplace This has a number of key elements e Policies and procedures e Consultation e Training e Evaluation e Risk management culture explained fully further later on in this section gow The risk management system is called the SAFE system and will be Policies and procedures It is very important that there is a concerted approach to health and safety emey across the service This means we have Victoria and Tasmania e The OHS Policy Occupational Health and e Occupational Health and Safety Proced
92. g Keep this copy on file Environment Conditions Introduce to other workers supervisor General Work times and meal breaks Location of Sick leave and absences Lunch area Staff record Drinking water Toilets Do you have any medical Desk work area including tandans Nove below Equipment Alarm Keys Security OHS Our OHS policy Your rights and responsibilities Emergency arrangements Hazards in our service Emergency exits Who and how to report issues Fire extinguishers First aid kit Emergency procedures demonstrate SAFERecord injury register Our service Workers compensation Job introduction Fire drills Early childhood services sector Nature and structure of the service Our policies and procedures Key people Committee Cluster Management Manual handling Key organisations we deal with SafeCare risk management SAFERecord SafeCare Basic Training booked Caring for children INDUCTION RECORD ane Quality Standards Regulations Conducted by Other issues covered Workers signature Date beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 138 SAFEInduct SafeCareService This page has deliberately been left blank to allow for the replacement of the form with a relevant Agency version if there is one beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService SAFEInduct Page 139 SAFEInduct Vo
93. g amp UnitingCare Victoria Tasmania 08 08 13 Page 46 Inside Activity Areas SafeCareService and regularly checked for loose threads buttons and other parts Other toys will not have brittle parts sharp edges or parts that are projectiles They will be as far as possible non breakable and easily washable Toys have low noise levels and if they have batteries are regularly checked that these are secure All art and craft materials are non toxic All tents helmets and masks are checked for ventilation S an All toys should comply with Australian Toy Standard AS NZ 8124 Television audiovisual and other electrical equipment should be placed against a wall to reduce the risk of children reaching the cords All strollers should have a wide base for stability an effective harness system and a brake of some sort ZS se All prams must comply with Australian Standard AS NZS 2088 2000 Playpens should have a small mesh covering and should be checked daily for rips loose threads and staples Children in playpens should only be provided with a few toys so that they do not become a tripping hazard and should not be given pillows or soft toys as these can be choking hazards All office cleaning and kitchen equipment is not stored in this area Plastic bags styrofoam and tissues should not be stored in this area either Storage areas These areas should be well planned and have adjustable shelves as far as possible The plan
94. gCare Victoria Tasmania 08 08 13 SafeCareService Working bees Page 83 Working bees Is there a problem SH The hazards that we might encounter at working bees might be S earch e Unsafe work procedures e g manual handling A SS SS e Unsafe or poorly maintained hand or power tools e Unsafe or incorrect use of equipment materials or chemicals P Ltx e Inhaling or ingesting fumes vapours dusts or mists E valuate e Hearing or eye damage e Tripping hazards such as cracked concrete or slippery flooring e Cramped or cluttered areas making ease of movement difficult What do we do VRD UnitingCare d 1 Complete the Planning section of the SAFEBee form 2 weeks before Victoria and Tasmania the wW orkin g b ee Occupational Health and 2 Date and submit it to the cluster manager for sign off Safety 3 Make any amendments to plan as suggested by the cluster manager if Participation of not approved a lene a 4 Resubmit to cluster manager for sign off volunteers l l 5 Undertake the working bee if approval gained 6 Complete the After completion section 7 Keep the form pinned up until all action required has been completed NOTE Please note that the SAFEBee forms should be kept for 5 years bcSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 84 Working bees SafeCareService This page has deliberately been left blank to allow for the replacement of the form with a relevant Agency ve
95. gas heaters tested annually by a licensed plumber beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 126 SAFESearch Manager SafeCareCluster Check List ae Not applicable action comments 3 10 Are gas cylinders stored away from heat sources direct sunlight and flammable substances 3 11 Are gas cylinders clearly labelled and within testing dates ff A4 Furniture and Fittings 4 1 Are all fittings in positions that will not cause injury or damage 4 2 Are chairs including low baby chairs and high chairs in safe condition 4 3 Are cots of an appropriate size and height 44 Ifdoor barriers are used are they the gate type 4 5 Are tables in safe condition A5 Storage 5 1 Are shelves securely fixed at the right height and free from corrosion 5 2 Are steps available for high shelves 5 3 Are filing cabinets secured to walls or carry a warning notice A6 Administration Areas 6 l Are all administration areas adequately lit 320 Lux ASNZS 1680 6 2 Are the height and back rests of chairs adjustable 6 3 Are chairs adjusted for the person using them 6 4 Are footrests provided for those whose feet are not flat on the floor when seated 6 5 Is there sufficient leg room under desks to avoid discomfort 6 6 Is the top of the monitor at the eye height of the person using it 6 7 Is there sufficient individual storage at the desk 6 8 Is the office large enough for the numbers to be accommodated
96. h and Safety Policy Please note This policy is utilised where there is no agency policy for OHS Our intention This service insert name values the health safety and welfare of all who work at attend or visit our service and therefore will comply with the Occupational Health and Safety Act 2004 and associated regulations to ensure that this service is safe and without risks to health We will ensure that all relevant people within the service are a part of the process of keeping our service a safe place and that sufficient resources are provided The Cluster Management will ensure that there are regularly reviewed systems in place to ensure the health safety and welfare of all workers volunteers children contractors and visitors to this service Our method This service insert name will make this policy work by managing risks using the following procedure 1 Develop communicate and put into practice this Occupational Health and Safety Policy 2 Develop and put into practice a way of discussing OHS issues with workers contractors and management Develop and put into practice a way of training all relevant people in key OHS issues Develop communicate and regularly update safety procedures with key stakeholders Develop a culture within our service of dealing with hazards using the SafeCare system DN oe We will develop and put into practice specific responses to e Manual handling e Emergency and evacuation e Food Safety
97. h and safety 2 1 Each child s health is promoted 2 1 1 Each child s health needs are supported Food Safety First Aid Indoor Activities 2 1 2 Each child s comfort is provided for and there are appropriate opportunities to Inside Activity Areas meet each child s need for sleep rest and relaxation 2 1 3 Effective hygiene practices are promoted and implemented Infectious Diseases Food Safety First Aid 2 1 4 Steps are taken to control the spread of infectious diseases and to manage Infectious Diseases injuries and illness in accordance with recognised guidelines SafeRecord 2 2 Healthy eating and physical activity are embedded in the program for children 2 2 1 Healthy eating is promoted and food and drinks provided by the service are Food Safety nutritious and appropriate for each child 2 2 2 Physical activity is promoted through planned and spontaneous experiences Outdoor Activities and is appropriate for each child Sustainability 2 3 Each child is protected 2 3 1 Children are adequately supervised at all times Indoor Activities SafeExcursion 2 3 2 Every reasonable precaution is taken to protect children from harm and any The SAFE System hazard likely to cause injury Vehicles at work Stress SafeExcursion 2 3 3 Plans to effectively manage incidents and emergencies are developed in SafeExcursion consultation with relevant authorities practised and implemented A Major Incident Emergencies beSmallBiz Consulting amp U
98. h to environmental education www enviroschools org nz Freecycle networks of people swapping free stuff www freecycle org Fresh Green Clean green cleaning in service training www freshgreenclean com au Go for your life promoting healthy eating and physical activity www goforyourlife vic gov au Green Canary ecological fundraisers www greencanary com au Our environment it s a living thing learn how to live more sustainably at home at work and at play www livingthing net au Rous Water water conservation education program for early years www rouswater nsw gov au Sustainable Schools NSW www sustainableschools nsw edu au Stephanie Alexander Kitchen Garden Foundation www kitchengardenfoundation org au Taronga and Western Plains Zoos WWW ZOO NSW gov au World Health Organization Global strategy on diet physical activity and health www who int dietphysicalactivity en beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService A major incident Page 119 Books Kits and Other Documents Crook S ed 2004 Just Improvise innovative play experiences for children under eight Tertiary Press Croydon VIC Crook S and Farmer B 2002 Just Imagine creative play experiences for children under six 2nd Ed Tertiary Press Croydon VIC Davis D and Elliott S Environmental Education Making it Mainstream Early Childhood Australia Watson ACT EEEC VIC
99. hances each child s learning and development 1 1 1 Curriculum decision making contributes to each child s learning and Not relevant development outcomes in relation to their identity connection with community wellbeing confidence as learners and effectiveness as communicators 1 1 2 Each child s current knowledge ideas culture abilities and interests are the Not relevant foundation of the program 1 1 3 The program including routines is organised in ways that maximise Outside Activity Areas opportunities for each child s learning Sustainability 1 1 4 The documentation about each child s program and progress is available to Not relevant families 1 1 5 Every child is supported to participate in the program Not relevant 1 1 6 Each child s agency is promoted enabling them to make choices and Sustainability decisions and influence events and their world 1 2 Educators and co ordinators are focused active and reflective in designing and delivering the program for each child 1 2 1 Each child s learning and development is assessed as part of an ongoing cycle Not relevant of planning documenting and evaluation 1 2 2 Educators respond to children s ideas and play and use intentional teaching to Not relevant scaffold and extend each child s learning 1 2 3 Critical reflection on children s learning and development both as individuals Not relevant and in groups is regularly used to implement the program QA2 Children s healt
100. he glove Used gloves must be discarded in the bin along with other soiled items e Dress the child and wash the child s hands e The nappy change area must be cleaned immediately after each use with neutral detergent and warm water e If necessary the cloth nappy clothing should be rinsed before being placed into a plastic bag for collection by the parent guardian e Adults involved in the nappy change process must ensure that their hands are washed and dried thoroughly after each change Procedures to consider if providing care for children under three years of age e Have an adequate number of clean nappies stored within reach of the nappy change area beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 40 Planning SafeCareService Keep all nappy change solutions wipes soiled nappies and clothes in a place that is not accessible to children If using cloth nappies use nappy covers where practicable Ensure nappy covers are replaced at each nappy change Wrap around nappy covers are preferable as they avoid the spread of germs that can occur when nappy covers are pulled down over a child s legs and feet During outbreaks of diarrhoea use disposable nappies rather than cloth nappies Where possible staff who change nappies should not be involved in food preparation on the same day beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService Manual Handling
101. htly for different rooms dependant on the age of the children there should be easy access to a phone at all times this should be a cordless phone at the service and a mobile phone on excursions or in emergencies Mobile phones are not really practicable for everyday use beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 104 Excursions amp Centre Visits SafeCareService What should we do if someone is hurt If someone is hurt in an emergency situation there should be a standard planned response A detailed process is provided in the next section of this guide What should we do if there is a fire or explosion Fire and explosion will be treated in the same way Check the Agency procedure as you think about this It is important that there is a procedure Ngene in place before any incident occurs to ensure a clear and helpful response This will include e maintenance of all emergency equipment such as extinguishers STANDARD FIRE ORDERS e display of Fire Orders such as the WNOCRGARTEN amp OAY CARE CENTRES 3 ACTIONS TO BE CONSIDERED ON example to the right rest ear A PUN e display of evacuation route and 3 Rescue Assist any meeting point signage person s in immediate danger e evacuation drills are carried out in accordance with the registration requirements e our attendance lists are correctly filled out with all contractors and other adult helper as well as children to
102. ide play area or inside e Violent argument in the service or robbery e Natural disaster flood or earthquake Check the Agency policies and use these further thoughts where relevant NOTE you should contact the Department within 24 hours of the incident noting the salient features on the ACECQA Incident Injury Trauma and Illness Record given below IRn http www acecqa gov au Uploads files Application 20forms notifications SI01 _NotificationOfSeriousIncident_v5 pdf What is the responsibility of services Cluster p WS Services have a responsibility to ensure the safety of those in their care as well as all other people on their premises This means that there should be a clear policy about emergencies that all staff know there should be a clear plan of action for each possible emergency situation a SAFEEmergency Details or similar details sheet should be completed and displayed next to each phone fire orders and evacuation route maps should be visible in each major area of the service with the emergency gathering point clearly marked on these maps emergency response equipment must be maintained in working order this may be organised through the cluster fire extinguishers hose reels fire doors and other similar items all staff should know their part in this plan practise should be undertaken with children every 3 months to ensure that they are aware of the planned response This response may vary slig
103. ies Part 4 3 Physical Environment Inside Activity Areas Outside Activity Areas Part 4 4 Staffing Arrangements Division 3 Minimum number of educators required How will this work An excursion or centre visit Part 4 4 Staffing Arrangements Division 6 First Aid Qualifications First Aid Part 4 4 Staffing Arrangements Division 9 Staffing and Educator Records Centre Managing documents based Part 4 7 Leadership and Service Management Division 1 Management of Services Managing Documents Part 4 7 Leadership and Service Management Division 2 Policies and Procedures OHS Policy Part 4 7 Leadership and Service Management Division 3 information and record Managing documents keeping requirements 1 amp 4 Display confidentiality and storage Chapter 7 Jurisdiction Specific and Transitional and Saving Provisions Part 7 1 General Transitional and Saving Procedures Division 2 Staffing How will this work Arrangements Part 7 1 General Transitional and Saving Procedures Division 3 Physical How will this work Environment Inside Activity Areas Outside Activity Areas An excursion or centre visit Part 7 8 Victoria Specific Provisions An excursion or centre visit beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 8 Table of Contents SafeCareService Table of Contents Document Control SafeCareCluster and the ACECQA National Quality Standards 4 SafeCareCluster and the Education and Care Services Natio
104. iew i Comments Describe the hazard umber Including estimated cost fix it fix it signature and signature 0 0 when bcSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Pale 132 SAFEGuard SafeCareService This page has deliberately been left blank to allow for the replacement of the form with a relevant Agency version if there is one be SmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService SAFEGuard for Infectious Diseases Page 133 S AFEGu ard Service Search ASSESS Fix Evaluate Date Illness Medical Disease Check Medical Exclusion Medical Is this a vaccine Contact DHS Centre Additional Comments Signature presented diagnosis confirmed Policy amp Certificate requirements as per Certificate preventable Communicable notice advised School Required Schedule 6 for non provided disease as per Disease line 1300 display as YIN Describe Exclusion as per immunised children for return National 651 160 to be required list Schedule 6 toservice Immunisation informed regarding Y N Schedule6 Y N YIN Program the disease and Schedule exclusion beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 134 SAFEGuard for Infectious Diseases SafeCareService This page has deliberately been left blank to allow for the replacement of the f
105. ion Page 157 Comments from cluster manager and details of extra points of caution during the excursion Initial approval at least 2 weeks before excursion Give name and signature below Nominated Supervisor Date tine Have Emergency Contact List including doctors and other medical services J Have discussed emergency procedures and responsible supervision of children with attending adults Copy of permission form for each child Ensure all children have hats raincoats Spare Water bottle Trained First Aid Person in attendance First Aid Kit Spare Sun screen Mobile Phone Copy of this sheet left at the service Person to contact if running particularly late or other difficulty Issues or other summary notes relating to the excursion Evaluation any hazards must be entered into SAFEGuard and investigated Agency Representative Date Signoff by Nominated Supervisor Date Page 3 of 3 beSmallBiz Consulting amp UnitingCare Victoria 08 08 13 Page 158 SAFEExcursion SafeCareService This page has deliberately been left blank to allow for the replacement of the form with a relevant Agency version if there is one beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService SAFEExcursion Page 159 SAFECentreVi1s1 Service Visit Date Contractor Complete first three se
106. ised children for return National 651 160 to be required list Schedule 6 to service Immunisation informed regarding Y N Schedule6 Y N YIN Program the disease and Schedule exclusion 2 July Symptoms Yes Yes Exclude for No Immunised contacts No yes Yes advised as we Yes Only one case in the presented measles at least 4 not excluded have medical service DHS Fever days from confirmation the child information followed cough onset of rash Unimmunised is to be excluded as accordingly Hygiene runny nose contacts exclude until per Schedule 6 procedures followed red eyes 14 days after the first Discussion at staff and fine day of the meeting re symptoms rash _ appearance of rash nd excl sion possible in the last case recite nets measles If unimmunised contacts are vaccinated within 72 hrs of their contact with the first case they may return 6 July Diarrhoea Yes Yes Exclude until Can be Not excluded Yes No Not required Yes 10 July Two cases diarrhoea diarrhoeas provided Both children back as has ceased the service or un il Hygiene procedures medical followed accordingly certificate of recovery is received bcSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 82 Infectious Diseases SafeCareService This page has deliberately been left blank to allow for the replacement of the form with a relevant Agency version if there is one beSmallBiz Consulting amp Unitin
107. l 7 register and chemicals in use at the service It will also include actions on spillage injury with these chemicals SafeCare Further training has a 2 day module called SafeChem which deals with all of these issues Further information can be found at www besmallbiz com beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService Safety with chemicals Page 69 10 Before purchase of any new chemicals ensure that the MSDS is obtained and a risk assessment is done Some general principles Always choose the least hazardous chemical this will include possible environmental impact as well Choose chemicals with child resistant lids caps or ensure that the chemicals are kept locked away Ensure that all dangerous chemicals are stored in their original containers and that all containers are thrown away when finished Do not mix chemicals Pour the chemical into the water when diluting so that splashes will be diluted product or water Some chemicals will react rapidly with small amounts of water so adding the chemical to the water will ensure that this doesn t occur Store pesticides herbicides petrol or kerosene off the ground in a separate shed locked area from other outdoor storage areas Do not store them with fertilizers or pool chemicals Do not keep chemicals for long periods of time When disposing of chemicals do it in the manner explained in the MSDS What about lead poisoning
108. l with infectious hazards but rather a part of the response beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Infectious Diseases SafeCareService Step 4 Evaluate our response After putting these fixes into place we need to regularly check that they are doing what we had planned for them to do This means that we need to discuss the solution with the others who are involved in the process and determine whether e The hazard has been dealt with and e There have been any more hazards created by the changes we have made Y SAFEGuard has been amended as shown on the following page to deal with the p93 specific requirements from DHS in relation to communicable diseases A blank b version of this form can be found on page 93 in the resources section of this folder beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareCluster Infectious Diseases Page 81 S AFEGu ard Service for Infectious Diseases Search Assess Fix Evaluate Date Illness Medical Disease Check Medical Exclusion Medical Is this a vaccine Contact DHS Centre Additional Comments Signature presented diagnosis confirmed Policy amp Certificate requirements as per Certificate preventable Communicable notice advised School Required Schedule 6 for non provided disease as per Disease line 1300 display as YIN Bestnibe Exclusion as per immun
109. ld follow this There should be a copy of the computer files going offsite at the end of each day to ensure that the files will be safe in the event of a fire or something else that destroys the building e Ensure that all staff are aware of what records need to be kept for which period of time This is noted in the table at the start of this section Ensure that there is some discussion about records at a staff meeting or similar event to ensure that people know what to do e Develop a method or use the Agency Procedure for archiving of data no service has endless space Archiving is about putting records in a place where they can be stored out of the way but still accessible if needed Many organisations have designated storage areas on one of their sites or rent some space somewhere else for long term storage Quite a few organisations now storage old records on computers by scanning in paper records e Think creatively about the use of storage space however be careful about manual handling issues e tis important to have a clear procedure about what to fill out how often to do that and where to put records that all staff know It should be something that is the topic of discussion at staff meetings to ensure that everyone knows and understands the reasons behind it including relief staff and students It should also be regularly discussed so that it responds quickly to changes in other procedures that impact on it Nothing puts people
110. le there is no Australian Standard governing high chairs at this point The following advice comes from SAI Global who manages the Australian Standards Highchairs account for 25 per cent of all nursery furniture accidents and these injuries are mainly due to falls In a bid to reduce this number of injuries parents should always Use a high chair that has a 5 point safety harness Secure the harness every time you place the baby in the chair Check that a highchair is structurally strong stable free of sharp edges or small holes and look for any small openings that could trap small fingers or toes http www standardsmark com News Childrens 20Products htm All food preparation and eating surfaces should be impervious and easily cleaned Sleeping areas le UnitingCared Victoria and Tasmania vis 2 These areas should have good ventilation Cots are only used for children shorter than 90cm All cots should be placed away from curtains cords and electrical appliances They should have tight fitting mattresses and slats which are no more than 50mm apart These slats are checked for cracks and all screws and retaining bolts are checked for security on a daily basis Electric blankets and hot water bottles are not used in cots Soft toys pillows bumpers quilts and other similar items are not used because they are choking hazards Mobiles should not be hung directly over cots in case they fall on the child All cots must com
111. ls and equipment are sufficient in number organised in Outdoor Activity Areas ways that ensure appropriate and effective implementation of the program and Inside Activity Areas allow for multiple uses Sustainability 3 3 The service takes an active role in caring for its environment and contributes to a sustainable future 3 3 1 Sustainable practices are embedded in service operations Sustainability 3 3 2 Children are supported to become environmentally responsible and show Sustainability respect for the environment QA4 Staffing arrangements 4 1 Staffing arrangements enhance children s learning and development and ensure their safety and wellbeing 4 1 1 Educator to child ratios and qualification requirements are maintained at all How will this work times SafeExcursion 4 2 Educators co ordinators and staff members are respectful and ethical 4 2 1 Professional standards guide practice interactions and relationships Planning Stress 4 2 2 Educators co ordinators and staff members work collaboratively and affirm Planning challenge support and learn from each other to further develop their skills to Stress improve practice and relationships 4 2 3 Interactions convey mutual respect equity and recognition of each other s Planning strengths and skills Stress QA5 Relationships with children 5 1 Respectful and equitable relationships are developed and maintained with each child 5 1 1 Interactions with each child are warm responsive and build t
112. lunteers amp Students Volunteer Student Name Position How do I use this 1 Read this through beforehand gather Supervisor Start Date people and documents Tick off each issue as you go Check understanding by questioning Environment Gain agreement by signing Introduce to other workers supervisor Keep this copy on file Work times and meal breaks Location of Lunch area Drinking water Do you have any medical Toilets conditions Note below Desk work area including Equipment OHS Emergency arrangements Your rights and responsibilities Emergency exits Hazards in our service Fire extinguishers Who and how to report issues Emergency procedures demonstrate First aid kit SAFERecord injury register Fire drills Our policies and procedures Manual handling Caring for children Hot drinks Other issues covered INDUCTION RECORD Conducted by Volunteers signature Date beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 140 SAFEInduct SafeCareService This page has deliberately been left blank to allow for the replacement of the form with a relevant Agency version if there is one beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService SAFEInduct Page 141 SAFEInduct Relief staff How do I use this 1 Re
113. ly er 3 2 1 A The severity of the Likely b n Da a 1 injury is assessed as SEE more than a couple of weekly to yearly Unlikely days off work as a Zould happen but x 5 4 3 2 broken arm is likely to arely has been nown to happen Cause an absence of TEN ey three weeks This is Zould hi but srobably never will 6 5 4 3 noted on the top of kn h ee ee SAFECheck at arrow So what do the numbers mean B The numbers give an order of fixing the hazards from 1 to 6 After noting these two do something immediately A 5 resolve this when possible ratings on SAFECheck the point at which they intersect on the table gives a rating of 2 This means that we need to do something to prevent the possibility of this happening quite soon but there may other issues which are of greater danger and therefore should be addressed first beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService The SAFE System Payee i Some things to note It is important to note that there may be more than one risk associated with each hazard The service has cleaning chemicals stored onsite These can cause skin irritations There are a number of ways in which people may be exposed to them ech ECK e People may use chemicals without wearing gloves e People may spill chemicals and not clean them up Chem e People may leave chemicals out of the cupboard or leave alU the cupboard unlocked Another factor to bea
114. maller it should be put in an out of bounds area until it is able to be fixed If the equipment is beyond repair it should be disposed of as quickly as possible There is a single page reference sheet called SafeQuick 5 on Purchasing download a copy from www victas unitingcare org au safecare or at www bcsmallbiz com beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 54 Food Safety SafeCareService Fe unitingcared Victoria and Tasmania Child Safe Environment F d S fi t Environ ood Safety Dealing with medical Why is food safety an issue conditions ma EN Food safety is an ongoing OHS issue that affects early childhood services in Victoria and Tasmania There are still about 5 million Australians affected by food poisoning each year and many of these fall into the vulnerable groups of the young the old the immune deficient and the sick The concern for early childhood services is that the young is their main population grouping This is also the reasoning behind the requirements from Food Safety Victoria arising from the Food Safety Act 1984 and the requirements from Tasmanian Department of Health and Human Services within the Tasmanian Public Health Food Act 1997 The definition of who is covered by these pieces of legislation is quite broad and it is safer for a service to assume that they are covered than to assume that they are not if they are regularly dealing with food
115. ment process which ensures that Victoriaand Tasmania hazards are dealt with in our service It involves 4 basic steps to ensure Actions for each step SAFESearch Checklists Occupational that hazards are identified assessed controlled and these controls are Health and reviewed Safety What l p eA yon ney Step 1 Hazard Identification e dangerous What are we going to 2 do and who when will LL do it mo a 3a created another problem SESS Sep 2 Woaingo priorities actions worked Location Date li PAS 555 008 niin Step 3 Putting our decisions into action VQ luate e it working Hasit Step 4 Checking how well our ist compiled tft Evaluate How will it be fixed Including estimated cost o Completion 0 Date and Date and signature signature revii Comments beSmallBiz Consulting amp U Seek other peoples input Planning meeting Discussion with staff and helpers Discussing issues with staff Rearranging Discussing responses with staff Identifying any unexpected outcomes Planning any further response X SA Use the SAFEGuard sheet to keep a track of each of the steps along the way A completed example is given on page 18 nitingCare Victoria Tasmania 08 08 13 SafeCareService The SAFE System Page 19 Step 1 Search Hazard Identification All staff are responsibl
116. n 2004 to standardise directions across Tasmania Services are required to register for ongoing programs and or specific event programs for 1 2 day events Training of key volunteers and supervisors for specific events is required Local municipal councils monitored this arrangement and often differ in their application of the requirements There have not been further amendments to the Tasmanian legislative requirements that affect churches and other community groups since the amendments in 2003 due to the similarity between the Food Safety Standards and the Food Safety Act 2003 Please note again that all services dealing with food regularly will need to ensure that volunteers deal with food safely under the legislation so having some helpful resources and accredited training of key volunteers will be a wise thing They are also required to ensure that building or renovation of food premises is completed according to the food safety standards Inspections of premises are undertaken at different intervals according to the risk associated with the types of food prepared by the service All registration monitoring and administration of the food safety requirements are undertaken by the Environmental Health Officers within each local municipal area There is a section with links to some useful resources provided on the following page What do I do 1 Download and read through the guideline information about the requirements for food businesses eve
117. n in SafeCareCluster Coorditor Mngr Signature Name Date Clster Mngr Agncy Signature Name Date beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 136 SAFERecord SafeCareService SAFERecotrd Incident Near miss Investigation The Incident What happened Where did it happen What caused the injury potential injury What was the sequence or chain of events that lead up to this incident Breaking the Chain yl What single factor would be most likely to prevent a similar incident happening again What other factors would have a significant impact on preventing a similar incident What action will be taken to control these factors to prevent further incidents Who will take this action and when Additional Information amp Comments Witness Sign Name Date Coorditor Mngr Sign Name Date Coorditor Mngr Sign Name Date Clster Mngr Agncy Sign Name Date beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService SAFEInduct Rane Ry SAFEInduct Employees soo 1 Read this through beforehand Workers Name gather people and documents i Tick off each issue as you go Position Check understanding by questioning Supervisor Start Date Gain agreement by signin
118. nal Regulations 7 Table of Contents SafeCare 10 How is this going to work in our service 13 The SAFE system 18 The Occupational Health and Safety OHS Policy 26 SAFERecord 30 Managing documents 34 Planning 37 Manual Handling 41 Inside Activity Areas 45 The Office 48 Outside Activity Areas 51 Food Safety 54 Induction 60 Safety with chemicals 68 Meetings in home environments 72 First Aid 73 Infection Control 78 Working bees 83 Money is handled safely 87 Broad safety issues 88 An excursion or a centre visit 93 Emergencies 103 A major incident 113 Sustainability 114 SafeCare Resources 120 Glossary 167 beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService SafeCareService Page 9 SafeCareService Is this the only guide in the SafeCare system The guides in the SafeCare System include e SafeCareService reference for Early Childhood Services e SafeCareCluster reference for Early Childhood Service Cluster Managers e SafeCareCEO reference for Agency CEOs Icons in this document Icon Meaning An important point to remember Something to complete in a SafeCare form References to each of the SafeCare documents and SafeQuicks as well as internet and Agency documents An example about the topic under discussion A word that is in the glossary the word is given in bold in the text as well SafeCare training available SafeGuard sheet used
119. nd tidy shelvey n trolley 2 Check wheely are 5 Assess the risk for each of the tasks identified using SAFECheck and note the priority on the second column of the SAFEGuard sheet They used SAFECheck and came up with a rating of 2 which meant that we should do something about this very soon so they planned for a meeting to discuss this with the staff and the cluster manager beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService Manual Handling Page 43 6 Think about ways of dealing with the hazards such as the ideas below and write the best ones into the third section of SAFEGuard and note time frame and responsibility for putting them in place Altering the workplace the installation of ramps ensuring that there is enough room for the task to be done without being cramped or awkward keeping items that are frequently used at waist height and items that are stored as close as possible to where they will be used the lighting is sufficient the work areas are free from clutter Changing what we do involves thought about the postures we adopt when we are working organise our work so that there are not unreasonable demands for the number of people involved and time allowed Changing what we use the equipment is not too bulky the equipment has appropriate hand holds the equipment is not too awkward ensuring that we do not get
120. ng sheet can be found at www victas unitingcare org au safecare or at www bcsmallbiz com Indentify possible problems using SAFESearch or discussion The staff and volunteers were talking about the difficulty of moving the library trolley around the room beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 42 Manual Handling SafeCareService Note manual handling tasks in the first column of one or more SAFEGuard sheets 4 Investigate each of the tasks separately by breaking them up into steps and using SAFEMove table below fe SAFEMove Quick Manual Handling Risk Assessment Service Peter Costello Memorial Date 3 July 2010 Job Task Moving library trolley Hazard Identification Search what could go wrong Check the task in the shaded row below do any of the dangers noted apply to it If yes break the task into it s steps and assess each of them if not don t go further Identify hazardous manaual handling by assessing each step in the task against the dangers listed below see the Manual Handling Code of Practice for guidance Handling loads Repetitive or Repetitive Exposure that are sustained or Repetitive or Application to Handling unstable ae sustained sustained of high people or Task Steps application of ward majement force sustained Animals unbalanced or force vibration difficult to posture move Dangers 1 Pick up booky a
121. ning are known as SafeCare Basic a training and are provided on a 6 monthly or annual basis to allow for the prompt inclusion of people from a variety of agencies The dates are given on the SafeCare Training Calendar SafeCare Further Training involves training on Health and Safety posmallbiz Representatives supervisors manual handling bullying and a variety of CON other topics Further units can be developed on any relevant topic for your service agency or run across the SafeCare network if you only have a few participants Further information a training calendar and training booking sheet are available on the UnitingCare Intranet and at www bcsmallbiz com How do we ensure that everyone is trained in relevant areas There are a variety of training requirements that all services have and it can be quite difficult to keep a track of what these are and whether all staff and volunteers have been part of the training that they need The professional development form that many services use is provided by the Department but it relates only to individuals While this is important we also need to have a broad method of identifying what training needs to be done and summarizing all training that has been done to ensure that everyone has been trained in the areas that they need There are two parts to ensuring that everyone has current training in the relevant issues for the service These are Training needs analysis who needs what tr
122. nitingCare Victoria Tasmania 08 08 13 SafeCareService Standards and Regulations Page 5 Quality Quality Standard Section Title Relevant SafeCare Section Standard Name Section Number 2 3 4 Educators co ordinators and staff members are aware of their roles and Planning responsibilities to respond to every child at risk of abuse or neglect QA3 Physical environment 3 1 The design and location of the premises is appropriate for the operation of a service 3 1 1 Outdoor and indoor spaces buildings furniture equipment facilities and Indoor Activity Areas resources are suitable for their purpose Outdoor Activity Areas 3 1 2 Premises furniture and equipment are safe clean and well maintained The Office Inside Activity Areas Outside Activity Areas 3 1 3 Facilities are designed or adapted to ensure access and participation by every Inside Activity Areas child in the service and to allow flexible use and interaction between indoor Outdoor Activity Areas and outdoor space Sustainability 3 2 The environment is inclusive promotes competence independent exploration and learning through play 3 2 1 Outdoor and indoor spaces are designed and organised to engage every child Outdoor Activity Areas in quality experiences in both built and natural environments Inside Activity Areas Sustainability 3 2 2 Resources materia
123. nt of the form with a relevant Agency version if there is one beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService SAFEAid Page 149 SAFEAid Monthly Check Complete one column for each month and sign the shaded box on completion Location of First Aid Kit Year Contents of First Aid Kit Monthly Check insert month below and tick against items 1 2 a 2 Ordered give date Stocked give date address and telephone numbers of Emergency Services Check once each six months names and contact details for workplace first aid officers Check once each six months basic first aid notes Check once each six months individually wrapped sterile adhesive dressings sterile eye pads sterile medium and large sterile unmedicated wound dressings triangular bandages adhesive tape rubber thread or crepe bandage disposable gloves small safety pins m stainless steel scissors bottle of saline solution within use by date Sterile gauze swabs Individual medications such as Epipen or inhaler within use by date where applicable No analgesic present No prescription medications present Signed be SmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 150 SAFEAid SafeCareService
124. nts in your local municipal area from the council website 2 Download the food event registration form from the website of your local council 3 Submit the registration form and pay the relevant registration fee at least 2 weeks prior to any event where you will provide food 4 Identify useful community based SafeFood resources or accredited training from www besmallbiz com 5 Contact bcSmallBiz Consulting on 0408 348 545 or foodsafety bcsmallbiz com for any further specific assistance required beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 56 Food Safety SafeCareService Resources WA e Relevant resources and accredited training www bcsmallbiz com Example of online non accredited training through local councils I m Alert http www imalert com au Example of a food safety guideline document from a local council http www kingborough tas gov au webdata resources files Guide_to_the_Operation_ of a Food Business pdf Department of Health and Human Services http www dhhs tas gov au Food Standards Australia New Zealand http www foodstandards gov au Australia New Zealand Food Standards Code http www foodstandards gov au thecode Tasmanian Legislation Online http www thelaw tas gov au SafeCare Training aa e Tailored food safety training is an important part of a response to regular food provision SafeCare Further Training provides an accredite
125. o describe the responsibility that people have for others who may be affected by their actions For example employers have a duty of care for their workers and volunteers organisations have a duty of care for their clients Ergonomic related to the design of a job or workplace and how well they are suited to specific workers Fire Door a door which is impervious to fire for a period of time when properly closed They are rated according to how many hours they can withstand fire Hazard anything with the potential to harm life health or property Hazardous substances substances which have a short or long health effect Induction the process of ensuring that new staff contractors and volunteers know the responsibilities requirements and facilities of the service relevant to their role Likelihood the probability of something happening This is used as one of the factors considered when assessing hazards Manual handling any activity that involves pushing moving carrying pulling lifting lowering or holding people or objects Material Safety Data Sheet MSDS details a chemical s ingredients its effects on health first aid instructions precautions to follow when using the chemical information on safe handling storage and disposal and an emergency contact number Near misses incidents that might have caused injury but did not in this case OHS an abbreviation for Occupational Health and Safety Personal Prot
126. o prevent same similar injury occurring again Incident Notification Report made to WorkSafe Victoria by Agency only YES NO All fatalities serious injuries fire explosion building collapse should be reported to WorkSafe immediately on 132 360 All injuries requiring immediate medical help should be reported further definition in SafeCareCluster Coorditor Mngr Signature Name Date Clster Mngr Agncy Signature Name Date beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService SAFERecord Page 33 SAFERecotrd Incident Near miss Investigation The Incident What happened Where did it happen What caused the injury potential injury What was the sequence or chain of events that lead up to this incident Breaking the Chain MM 71 LO What single factor would be most likely to prevent a similar incident happening again What other factors would have a significant impact on preventing a similar incident What action will be taken to control these factors to prevent further incidents Who will take this action and when Additional Information amp Comments Witness Sign Name Date 1 Coorditor Mngr Sign Name Date 1 Coorditor Mngr Sign Name Date Clster Mngr Agncy Sign Name Date beSmallBiz
127. oad Safety Issues SafeCareService earch ic Broad safety issues Fix Evaluate Dealing with threatening behavior g It is recommended that significant discussion takes place about this issue in a staff meeting as part of OHS discussions Over the phone If the threatening behavior is occurring over the phone and particularly if violence is threatened you should make a note of the following Pep Uniting cared e time and date of the call Occupational e phone number on which the call was received Health and e gender of the caller Safety e estimated age of the caller e any other clues about the identity of the caller e any background noises You should then phone the police and provide a copy of the details you have noted At the service If the abuse takes place at the service other workers should provide support by removing children from the immediate location and supervising them elsewhere while you phone the police or cluster manager for help Use communication skills that can be used to diffuse anger e Ensure that workers stay calm and speak slowly clearly and gently e Reiterate your name and position and be assertive without contradicting the person or acting like an authority as far as possible e Avoid aggressive body language such as crossing your arms putting your hands on your hips or shaking your finger e Keep your distance try to keep something between you and the angry person and try not to look
128. omplete Asthma and anaphylaxis EL Asthma and anaphylaxis are both common and require a plan for each Victoriaand Tasmania child that is affected The UnitingCare Early Years policies should be Asthma and followed for each of these Anaphylaxis Keeping allergy information and medication together A product called Allergy Buddy is used by a number of agencies It is a useful tool to ensure that all allergy information medication is stored together in a manner that is easily able to be transported Irmi For further details access their website www allergybuddy com au beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService First Aid Page lS This page has deliberately been left blank to allow for the replacement of the form with a relevant Agency version if there is one beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 76 First Aid SafeCareService SAFEAid Monthly Check Complete one column for each month and sign the shaded box on completion Location of First Aid Kit Year Contents of First Aid Kit Monthly Check insert month below and tick against items L 2 a 5 Ordered give date Stocked give date address and telephone numbers of Emergency Services Check once each six months names and contact details for workplace first aid officers Check once each six months basic first
129. one so that a professional snake handler can find it again in order to remove it 4 Move away very slowly Some snakes particularly the Death Adder will choose to stay still and you will have to move away Rapid movements startle the snake or give it a direction to strike so move gently and slowly 5 Tell an adult coordinator immediately It is important that an adult coordinator knows about the snake as soon as possible so that they can take action and particularly if someone has been bitten What if someone is bitten e Call 000 e Geta clear description of snake e Apply a splint and bandage to the whole area around the bite using the same pressure as for a sprained ankle e Keep the person child still beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 106 Excursions amp Centre Visits SafeCareService What should we do if there is a violent argument or robbery break in NOY There will be an agency procedure about this issue read it through as you plan for the services in your cluster If there is a violent argument or a robbery break in at the service and the person involved appears out of control particularly if they have any sort of weapon you should ensure that the situation stays as calm as possible around the person who is upset caused the intrusion to ensure that the situation doesn t escalate If there is a violent argument or robbery break in we need to ensure that e The childr
130. onsulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareCluster SAFESearch Cluster Manager Bage p27 Check List Not applicable action comments 9 2 Isa ladder provided for the clothes dryer if needed 9 3 Is electrical equipment placed away from sinks A10 Fire Precautions 10 1 Is fire fighting equipment appropriate to the type of fires likely to be encountered 10 2 If extinguishers are present do staff know which and how to use them 10 3 Is all fire fighting equipment checked regularly and recorded on the Maintenance Register 10 4 Is all fire detection equipment checked regularly and recorded on the Maintenance Register 10 5 Are all fire alarm buttons in easily accessible positions and free from any form of obstruction 10 6 Have there been 2 fire drills in this six month period A11 Accidents and Illnesses 11 1 Have SAFERecord sheets been filed well for easy reference Section B External Bl Carpark External Public Areas 1 1 Are entrances and exits clearly marked 1 2 Are pedestrian areas clearly marked 1 3 Is the area well drained 1 4 Is adequate lighting provided to avoid dark patches in common parking areas 1 5 Is lighting working 1 6 Are sudden changes of height clearly marked 1 7 Are emergency exits well lit and clearly marked 1 8 Is the emergency mustering point free from vehicle danger 1 9 Are No Parking areas clearly marked 1 10 Are outdoor security lights installed and f
131. or posture as people often try to block the source of the glare by moving between it and the monitor The best way to deal with glare is block it at its source This can be done by e Putting diffusers on lights e Drawing window blinds at different times of the day e Moving the monitor They should be perpendicular to windows and other sources of glare e Using partitions or screens beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 50 The Office SafeCareService Storage e gek Lighting standards ASNZS 1680 note the following measures which are obtained from a light meter M Office areas 320 lux General play and other areas 240 lux M Stairwells 80 lux M Passageways 40 lux If the natural light and artificial light should ensure that these lighting levels are always present in these areas The Building Code of Australia notes that there should be window area equivalent to 10 of the floor area in the room or rooms the windows are intended to service Files should be able to be stored securely and in a clear order Personal belongings should have a clear and sufficient storage area that is secure but easily accessible for the owner Storage of equipment and extra stationery is best done somewhere other than the office but if this is not possible careful planning should be undertaken to ensure that the traffic areas and work surfaces are free from clu
132. or should comprise some wet area and some carpeted area although large mats may provide a more flexible alternative Carpeting and mats should be non slip and in good condition with no wrinkling or fraying and in the case of mats no curling edges The floor should be smooth and flat to enable easy movement of wheeled shelves and tables chairs as necessary The arrangement of items in this area should leave clear pathways to emergency exits and toilets The wet areas should be close to a water source Windows should have chair bars or similar framing to reduce the risk of falling through them Chairs and tables should be sturdy and stable They should not be used instead of ladders There should be no sharp edges on any furniture and it should be light and easily cleaned Chairs and tables should not be placed next to windows as far as possible to reduce risk of standing on them overbalancing and falling through a window Shelves should be deep enough to safely hold intended items and should be stable Any shelves over a metre in height should be fixed to the floor or a wall Shelves intended for use by children should be low Display areas should be planned to ensure that they do not provide tripping or entanglement hazards for people walking through the centre Play items are stored in crates boxes without lids or with light or ventilated ones Fabric toys must be easily washable flame retardant or non flammable beSmallBiz Consultin
133. orm with a relevant Agency version if there is one be SmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService SAFERecord Bagels SAFERecord Staff Volunteer Register of Injuries Near Misses Name Family Name Given Names Address P Code Date of Birth Age years Sex Male Female Marital Status months Occupation Service Date of Injury Near miss Time am pm Place Site of Incident Cause of Injury Near miss Nature of Injury Near miss Body Location of injury Accident Near miss description First Aid Medical treatment Ceased Work YES NO Date Time am pm Comments Witness Signature Name Date Coorditor Mngr Signature Name Date WorkCover Claim lodged YES NO Date Return to Work Coordinator notified YES NO Date Expected date of return to work full duties l Date Accident investigation carried out YES NO Date If Yes person carrying out investigation Date Action taken to prevent same similar injury occurring again Incident Notification Report made to WorkSafe Victoria by Agency only YES NO All fatalities serious injuries fire explosion building collapse should be reported to WorkSafe immediately on 132 360 All injuries requiring immediate medical help should be reported further definitio
134. ot give a professional image to the service and will not be worn e Aprons are a good idea for food preparation and when working with chemicals or messy activities Fingernails Fingernails must be kept short and clean to prevent e Cross contamination when dealing with food e Inadvertently scratching children or tearing fingernails Footwear e Footwear with closed toes prevent many stubbing tripping and q injuries from dropped items Please refer to agency OHS policies b gt and WorkSafe Victoria guidelines e Footwear will have low heels to avoid instability e Preferably have rubber heels to avoid slipping e Slip on shoes sandals and thongs are not appropriate e Clean with long hair tied back from the face to prevent cross contamination e Nothing worn in the hair such as small clips or beads that might slip out and present a choking hazard for small children beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 38 Planning SafeCareService Jewellery e This must also be kept to a minimum to avoid injuries from children pulling out earrings or scratches from decorative rings Hygiene is difficult with complex jewellery e Earrings must only be studs and all facial jewellery should be kept clean covered when handling food Makeup Perfume e This must be kept to a minimum given that a significant number of people suffer from allergies to them and that some have been known to trigger asthma attacks
135. ow to clean up and dispose of glue paint and other gooey stuff Reducing water usage Energy efficiency tips Natural gardening indigenous food plants growing herbs and vegetables including seed collection and propagation Waste free lunches Nude Food Snack ideas and food choices that have nutritional and environmental benefits and ideas about how to incorporate food cycle learning The natural food cycle where our food comes from how it is grown how food waste can be processed in a worm farm compost etc Incorporate a lunch activity e g a wholefood waste free picnic in the garden especially for transition into school and have children prepare food grown in the centre s garden and or bring food from home Ideas about how to encourage respect for native animals Planting guides and landscaping to encourage wildlife Biodiversity ecosystems Australian landscapes natural features of local significance appreciation of the land and natural environment Creative reuse activities e g using recycled containers and materials for paint pots sorting games and recycled craft tyre gardens paper making ideas about how to incorporate recycling practices into dramatic play information about where to find recycled items in the local area What are some calendar days we could use in our programs There are a variety of days that have been established for increasing awareness about environmental issues Here are some of the
136. owska A 1991 An Environmental curriculum for preschool children The Gowrie 2nd Ed The Lady Gowrie Child and Neighbourhood Centre WA Inc Toft K M and Sheather A 1997 One Less Fish University of Queensland Press St Lucia QLD Wawrychuk C and McSweeney C 2003 Insects amp Spiders Active learning about insects and spiders Hawker Brownlow Education Victoria Young T and Elliott S 2003 Just Discover connecting young children with the natural world Tertiary Press Croydon VIC beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 120 Resources SafeCareService SafeCare Resources The following resources are provided in this section e SAFESearch Daily Monthly and Cluster Manager e SAFECheck e SAFEGuard e SAFEGuard Infectious Diseases e SAFERecord e SAFEInduct Employees e SAFEInduct Volunteers e SAFEInduct Relief employees e SAFETraining e SAFEChem e SAFEMove e SAFEAid e SAFEBee e SAFEExcursion e SAFECentreVisit e SafeCare Glossary beSmallBiz Consulting amp UnitingCare Victoria 08 08 13 SafeCareCluster SAFESearch Daily Page 121 SAFESearch Daily aeaee Service y Note the date at the top of each column months Staff Involved Check List Don t forget if there is a No it should be entered in Mon Tues Wed Thurs Fri SafeGuard and investigated fully Section A Internal Note some issues require reflecting on what hap
137. p this form for 5 years after the date of the working bee beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareCluster Excursions amp Centre Visits Pages SAFEEXcursion desinen e _ Approval required Complete first four sections and send to Agency 14 days before the excursion for initial approval Excursion site visited within last month at roughly Cost per child the same time the excursion will take place Safe drop off point at site Have knowledge of site emergency procedures Number of children Safe eating point if eating a Shady sheltered b Away from roadways Number of adults Payment method Number of staff Explain program interest of the excursion destination Minimum number of staff amp adults Staff As per DEECD requirements Adults 1 per 3 children UnitingCare Include all modes of transport and all trips including walking Mode Contact details Pick up point Time Is there shelter at each point where you will be waiting for a mode of transport on Form include copies for approval Have ail these been included Destination of excursion Date and time of departure return Clear notification of cost ANAN D Arry HU OHH Request to sun screen children before they come to the service that day Clear description of excursion
138. pened the day before A1 Floors Passageways Exits and Doors 1 1 Js there a way of keeping out unwelcome visitors 12 Is there a sign in out book near the entrance 1 3 Ifso is the sign in book used for all visitors 1 4 Is the area free from tripping hazards loose carpets floorboards boxes rubbish 1 5 Are spills cleared up immediately and the area cleaned and dried 1 6 Are passageways free from obstructions 1 7 Is the area accessed by children free from loose cables A2 Lighting and electricity 2 1 Are all light globes in good condition None flickering or dead 29 Are all electrical sockets protected from children s fingers 2 3 Are sockets and switches securely screwed and without cracks 2 4 Is the building free from loose exposed electrical wires A3 Furniture and Fittings 3 1 Is all furniture away from doorways walkways where it might block access 3 2 Is all furniture and fittings free from loose worn broken parts A4 Housekeeping 4 1 Are floor surfaces clean 4 2 Are waste bins emptied daily A5 Administration Areas 5 1 Is the floor free from loose cables 5 2 Is the leg area under desks free from boxes and other items 5 3 Is the space where office chairs would roll free from obstructions such as cables or wrinkled mats carpets A6 Kitchen Areas including First Aid 6 1 Is hot equipment adequately guarded 6 2 Ar
139. ply with Australian Standard AS NZS 2172 2003 Foyer areas These areas should be kept free of clutter All bags should be hung up on hooks out of the way and lunch boxes should go back into them when they are finished with rather than on the floor near them Noticeboards and sign in books should not be located in a place that encourages people to stand in the doorway It is important to be vigilant that noticeboard pins are not on the floor Bathroom and toilet areas These areas should be frequently checked for wet slippery areas on the floor If any are found they should be cleaned up as quickly as possible Any cloth towels should kept separate from each other Paper towel is recommended beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 48 The Office SafeCareService Fes uritinocare lia Victoria and Tasmania Occupational Health and Safety LON T he Office The office is a place that is often forgotten when safety concerns are discussed but safety here is as important as anywhere else If you have a particular concern contact your Cluster Manager who has a SAFESpace form available in SafeCareCluster to check the safety of this area Personal comfort The office should be a place where you are able to work comfortably Some of this relies on the equipment but a considerable amount relies on you ensuring you do things safely Stretching your back neck wrists and shoul
140. r copies of common ones A8 Fire Precautions 8 1 Can fire alarms be heard from all parts of the premises during normal occupation of the centre 8 2 Are fire notices up to date and do they set out clear information on alarm and evacuation procedures 8 3 Are regular term fire drills conducted to train staff and children on alarm and evacuation procedures A9 Accidents and Illnesses 9 1 Are all accidents and near misses investigated and recorded using SAFERecord Section B External B1 Playground Area 1 1 Is the equipment free from cracks or splinters 1 2 Is the equipment or fixtures free from loose or exposed bolts or nails 1 3 Are swings and ropes in good repair 1 4 Are outside steps secure with firmly fixed handrail and edging strips where appropriate 1 5 Is the fence secure without holes Is it free from places where people could go underneath it Is it all gt 1 5m in height 1 6 Are gates secured and self closing 1 7 Is the boundary free from equipment or vegetation that will allow children to climb over the fence 1 8 Are roofs guttering drain pipes etc as far as can be seen sound and well maintained B2 Carpark External Public Areas 5 1 Are these areas free from dangerous holes cracked paving stones 52 Is adequate lighting provided to avoid dark patches in common parking areas Are all lights in working order 5 3 Are outside steps secure with a firmly fixed handrail and edging strips 5
141. r foodsafety bcsmallbiz com for any further specific assistance required 6 Download a Notification or Registration Form from your local councils website complete and submit it to the council 7 Download a Food Safety Program Template if a Food Safety Program is required from the web sites as given in the Resources section below complete and submit ios beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 heni SafeCareService Food Safety Page 55 Resources e Relevant resources and accredited training www bcsmallbiz com Online non accredited training DoFoodSafely http dofoodsafely health vic gov au Events Food Safety Program template for one day events occurring less than once a month check if a Food Safety Program is required www health vic gov au foodsafety downloads events_template pdf e Food Safety Program Template for more permanent class 2 activities www health vic gov au foodsafety bus templates htm e Online food safety program template which can be submitted directly to your local council FoodSmart www foodsmart vic gov au FoodSmartWeb Tasmania The initial requirements of the Tasmanian Public Health Food Act 1997 were augmented by the adoption of the Australian and New Zealand Food Authority Food Safety Standards 3 1 1 3 2 2 amp 3 2 3 in 2001 and then the development of the Tasmanian Food Safety Act in 2003 The Tasmanian Food and Nutrition Policy was released i
142. r in mind is the difference in people s response to hazards Some of the differences might be e Storage of items may be a manual handling issue Consider the height for storing goods in relative terms of the personal accessing the items Too high or too low may present handling concerns e If people have been off work their level of fitness and awareness of workplace issues may be reduced so they may be more at risk of manual handling injuries e There may be cultural lifestyle or training differences between staff which may impact on workplace practices Discuss with staff the procedures relevant for the service and where necessary and within regulations make arrangements to undertake inclusive practices This may involve a service management consultation and agreement Don t forget to consider everyone who comes to the service This will include e contractors amp cleaners e visitors amp people running centre visits e people at working bees e volunteers e parents guardians and others LAFEQUAYA so Lecan aed FEE Note the hazard assessment in the second column of the SAFEGuard sheet beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Pe ee 2272 The SAFE System SafeCareService Step 3 Fix Hazard Control S earch We can think of a few different ways to control the hazard which one should we use A SS S
143. rd Service name Observer Name Date of Drill Complete the details for each emergency drill run Time taken Alarm sounded Designated controller responds All areas searched Simulated call to emergency services complete Evacuation begun Controller reports area clear All arrive at assembly point All children and adults are marked as present Controller designates person to meet emergency services at the front gate Evacuation complete Practice Drill announced as finished Total Time taken Description of change Who will make When will the the changes changes be complete Who will check the changes beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 112 Excursions amp Centre Visits SafeCareService This page has deliberately been left blank to allow for the replacement of the form with a relevant Agency version if there is one beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService A major incident Page 113 Fea ritingcared Victoria and Tasmania Occupational Health and Safety Emergency and Evacuation Incident Injury Trauma and Illness Cluster O C 2 Imi ee A major incident What is a major incident A major incident is an unusual event that creates significant anxiety in the service
144. rd Page 143 SAFETraining Training Needs Analysis and Record Service AD a Employee SafeCare Basic SafeMove SafeRelate SafeRep SafeRep SafeSelf SafeFood SafeChem Name Induction Manual Harassment 5 day HSR Refresher Slips trips and Food Safety Chemical Note completed refresher Handling bullying training 1 day refresher falls level 1 or 2 safety example below Required Certified Required Certified Required Certified Required Certified Required Certified Required Certified Required Certified Required Certified Required Certified Joan Berlino v 13 4 2010 Y 18 5 2011 Y 29 8 2010 M v v Coordinator Manager Signature Name Date Cluster Manager Agency Signature Name Date 08 08 13 bcSmallBiz Consulting amp UnitingCare Victoria Tasmania Page 144 SAFETraining Training Needs Analysis and Record SafeCareService This page has deliberately been left blank to allow for the replacement of the form with a relevant Agency version if there is one beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService Safety with chemicals Page 145 SAFEChem Chemical Register Product Use Hazardous substance Dangerous Good SafeCheck Date on Where stored Personal Protection Date this Name Yes No Write UN number risk MSDS at service Equipment required entry was Hazardous Warning or UN number on oo F
145. rest are discussed with the whole group of workers as far as possible Provide a method of addressing grievances and complaints Ensure that there is a procedure for evaluating current practice involving all relevant parties Clearly define what workers should be doing while they are at work Ensure all jobs have a clear job description Ensure all appraisals are set up around these descriptions Have clear policies and procedures that are provided to all workers and are written in language that is easy to understand Support this by signs and discussion where appropriate Have procedures for dealing with complaints and other problems which mean that these are dealt with in a structured way which recognises them and talks them through with all relevant parties Ensure each worker has a thorough induction that explains the service and their function within it as well as policies and procedures beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService Broad Safety Issues Page 91 Train workers in all relevant tasks e Ensure there is an ongoing commitment to keeping people trained This does not mean sending people to courses all the time nor even paying a consultant to come and provide training There are a variety of issues which can be presented at staff meetings and other occasions by the coordinator or other worker using their experience or the sheets in this Guide e Identify training ne
146. rikes ladders A frames planks of wood tyres durable plants in pots and adequate storage space to support the provision of this equipment e diverse and natural ground surfaces e special features such as o trickle streams and ponds with or without fish bush cubbies chickens music areas nesting boxes an area for dealing with organic waste via a worm farm and or compost O O O O a potting bench gardening tools and small watering cans bcSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 118 A major incident SafeCareService Resources Associations and Interest Groups Environmental Education in Early Childhood EEEC Vic Inc JS Grey Centre Cnr Gilbert Road and Regent Street Preston PO Box 2535 Regent West VIC 3072 PH 03 9471 4673 eeecWalphalink com au http home vicnet net au eeec index html Australian Association for Environmental Education Inc Early Childhood Special Interest Group AAEE EC SIG Sue Elliott Team Leader susan elliott bigpond com www aacee org au sig htm Ph 0394975064 Early Childhood Australia Victorian Special Interest Group ECA VIC SIG Tracy Young Group Leader tryoung swin edu au Ph 03 9214 114 Websites Australian City Farms and Community Gardens Network incl information on school gardens www communitygarden org au Early Childhood Australia Inc early years advocacy www earlychildhoodaustralia org au Enviroschools NZ a whole school approac
147. rinciples as the storage inside the centre These areas should be well planned and have adjustable shelves as far as possible The plan should take into account the frequency of use ability to locate items and the ease of movement of the items Frequently used items should be stored between knuckle and shoulder height as far as possible Shelves should not be overloaded a trolley should be available for movement of heavier items and a stepladder should be provided for high shelves beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService The Office Page 53 2 There is a single page reference sheet called SafeQuick 2 on gk Storage download a copy from d gk www victas unitingcare org au safecare or at www bcsmallbiz com The shed should be wide enough to freely move within and doorways when full and aisles should not be used as storage spaces Heavy items should be stored at waist height as far as possible and high shelves should be used for lighter items in well labelled containers Signs indicating the placement of light and heavy items are a good idea to remind people to take care when storing items Rubbish bins and maintenance equipment should be stored out of this area in an area that children have no access to them Maintenance should be as prompt as possible All broken large equipment should be fixed immediately or roped off if it cannot be fixed at that point If the equipment is s
148. rmation explained to them There will be a variety of helpful pieces of information these groups will need to know so there are a number of different induction sheets provided What is involved SAFEInduct The induction process has two sides e the new worker e the manager person who will guide him her through the induction process SAFEInduct e achecklist of items for the manager to work through to ensure that nothing is missed It is given on the next page of this section SafeCare Basic Training e Induction training is an important part of getting to know the SafeCare system as soon as possible after starting work at a UnitingCare or allied service SafeCare Basic Training provides a 2 day session for new s employees These sessions will be designated at 6 monthly intervals on the SafeCare Training calendar and will be run for staff from all agencies S For more information the SafeCare training calendar and training booking sheet please go to www victas unitingcare org au safecare or www bcsmallbiz com bcSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService Induction Page 61 This page has deliberately been left blank to allow for the replacement of the form with a relevant Agency version if there is one beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 62 Induction SafeCareService SAFEInduct Employees zoa rsen 1 Read this through beforeh
149. rocedures to follow prior to and during an excursion Don t forget that excursions are risky business Services should consider the following reflective questions A e Why does the service organise and plan excursions Are excursions child orientated A eee or suited for adult interests Occupational RF A Health and e How does the service link the outcomes for excursions with children s experiences Safety e How does the service document the planning and evaluation of excursions This can Participation of include a risk analysis of the venue and method of transportation emergency students and procedures and planning goals and outcomes volunteers e Do the procedures for the excursion meet the health safety and well being needs of the children e Do the procedures for the excursion ensure the relevant sections of the Children s Services Regulations 2009 and the Children s Services Act 1996 are complied with Excursions What do we do Consider the questions given above for any excursion which takes children offsite 2 Pay the excursion site a visit well before the excursion and ask the owners of the site any relevant questions 3 Get a copy of the emergency procedures at the excursion site and discuss with other adults assisting with the excursion 4 Plan the transport there and back including any changeover points or walking that is to be done 5 Take shade and safety into account when planning and note the approximat
150. rom MSDS wide Poison on label label i e UN1965 DUMPS E g gloves goggles beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 146 Safety with Chemicals SafeCareService This page has deliberately been left blank to allow for the replacement of the form with a relevant Agency version if there is one beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService SAFEMove Page 147 Date SAFEM ove Job Task Quick Manual Handling Risk Assessment Service Identify hazardous manaual handling by assessing each step in the task against the dangers listed below see the Manual Handling Code of Practice for guidance Handling loads Dangers Repetitive or Repetitive Renetiti Applicati Exposure Handli that are sustained or epetitive or pplication to andling unstable Task Steps application of Bisa Busan of high sustained people or unbalanced or f awkward movement force ae animals ae force osture vibration difficult to P move I 2 3 4 5 6 7 8 Coorditor Mngr Signature Name Date Clster Mngr Agncy Signature Name Date beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 148 SAFEMove SafeCareService This page has deliberately been left blank to allow for the replaceme
151. rsion if there is one beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService Working bees Page 85 SAFEBee Service Working Bee Date Name of Working Bee Coordinator Contact number What will be done at this working bee How do I use this checklist Tick the shaded squares to indicate completion of relevant tasks and add remarks in the relevant blank squares provided People ready e Supervisors nominated e Supervisors trained briefed in safety emergency procedures e Responsibilities clear to supervisors e Emergency procedures and potential hazards discussed with volunteers by supervisors Policies and procedures ready Insurance for public liability amp accidents in place OHS policy available SAFERecord procedure in place SAFERecord sheets available Procedure in place for reporting of hazards Register for people to sign in out Parents notified that they will be responsible for their children Equipment tested for safety e Gloves goggles earmuffs e Power tools e Ladders e Other equipment First aid ready First Aid Kit readily accessible First Aid Kit fully stocked Name of a Trained First Aider involved in planning Hazards planned for e Hazards identified in tasks e Fixes in place for identified hazards e Volunteers are matched to tasks Information and protection ready List of chemicals in use is displayed Mat
152. rusting Not relevant relationships 5 1 2 Every child is able to engage with educators in meaningful open interactions Not relevant that support the acquisition of skills for life and learning 5 1 3 Each child is supported to feel secure confident and included Not relevant 5 2 Each child is supported to build and maintain sensitive and responsive relationships with other children and adults 5 2 1 Each child is supported to work with learn from and help others through Not relevant collaborative learning opportunities 5 2 2 Each child is supported to manage their own behaviour respond appropriately Not relevant to the behaviour of others and communicate effectively to resolve conflicts 5 2 3 The dignity and rights of every child are maintained at all times Not relevant QA6 Collaborative partnerships with families and communities 6 1 Respectful supportive relationships with families are developed and maintained 6 1 1 There is an effective enrolment and orientation process for families Not relevant 6 1 2 Families have opportunities to be involved in the service and contribute to SafeExcursion service decisions 6 1 3 Current information about the service is available to families Not relevant 6 2 Families are supported in their parenting role and their values and beliefs about child rearing are respected beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13
153. s and co ordinators at Not relevant the service 7 1 4 Provision is made to ensure a suitably qualified and experienced educator or Not relevant co ordinator leads the development of the curriculum and ensures the establishment of clear goals and expectations for teaching and learning 7 1 5 Adults working with children and those engaged in management of the Planning service or residing on the premises are fit and proper 7 2 There is a commitment to continuous improvement 1 2 1 A statement of philosophy is developed and guides all aspects of the service s The Occupational Health and Safety operations Policy How is this going to work 7 2 2 The performance of educators co ordinators and staff members is evaluated Not relevant and individual development plans are in place to support performance improvement 7 23 An effective self assessment and quality improvement process is in place The SAFE System How is this going to work 7 3 Administrative systems enable the effective management of a quality service 7 3 1 Records and information are stored appropriately to ensure confidentiality are How is this going to work available from the service and are maintained in accordance with legislative SafeRecord requirements Emergencies A Major Incident 7 3 2 Administrative systems are established and maintained to ensure the effective How is this going to work operation of the service The SafeCare System SafeRecord TRI The Regulatory Authority is notifie
154. should take into account the frequency of use ability to locate items and the ease of movement of the items Frequently used items should be stored between knuckle and shoulder height as far as possible Shelves should not be overloaded a trolley should be available for movement of heavier items and a stepladder should be provided for high shelves Storage areas should be wide enough to freely move within and doorways and aisles should not be used as storage spaces Heavy items should be stored at waist height as far as possible and high shelves should be used for lighter items in well labelled containers Signs indicating the placement of light and r heavy items are a good idea to remind people to take care when storing items ster pA There should be a risk assessment review done in the storage areas on P a regular basis using the SAFE process gervice p 11 There is a single page reference sheet called SafeQuick 2 on Storage download a copy from P gafeQuick www victas unitingcare org au safecare or at www bcsmallbiz com beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Relaxation and Sleep SafeCareService Inside Activity Areas Page 47 Eating areas SAL Global ASIN 21 These areas should generally be in wet areas for easy cleaning of spills All high chairs should have a wide base to ensure stability an effective harness system and trays that lock securely into place Whi
155. ssion for approval Activity tick Possible Hazards Risk Assessment How will we control the risk of injury illness Sign off by relevant options From SafeCheck Include who will be responsible to do these things cluster Transport to and from excursion Bus Train Tram Walk At the excursion site Injuries Traffic Emergencies Sun rain Food water Water hazards Toilets Strangers Fences gates Animals What will happen if the excursion is cancelled beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 2 of 3 PE i005 Centre Visits SafeCareCluster This page has deliberately been left blank to allow for the replacement of the form with a relevant Agency version if there is one beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService Excursions amp Centre Visits Page 99 Comments from cluster manager and details of extra points of caution during the excursion Initial approval at least 2 weeks before excursion Give name and signature below Nominated Supervisor Date Agency Representative Date IN asl L tl ry YQ Wn tne Have Emergency Contact List including doctors and other medical services Have discussed emergency procedures and responsible supervision of children with attending adults Copy of permission form for each child Ensure all children have hats raincoats Spare
156. teers are matched to tasks Information and protection ready List of chemicals in use is displayed Material Safety Data Sheets provided for all chemicals Gloves earmuffs goggles available for identified tasks Food provided Yes No If yes give details Alcohol present during or after Yes No Initial approval at least 2 weeks before working bee Give name and signature below Maintenance Coordinator Agency Representative Early Childhood Educator be SmallBiz Consulting amp UnitingCare Victoria Tasmania Date Date Date 08 08 13 Page 152 SAFEBee SafeCareService On the day Ensure people have signed in and out Accidents incidents reported on SAFERecord Supervisors reported back on their tasks Any hazards or maintenance requirements noted All chemicals secured safely Equipment cleaned and inspected All equipment secured safely in storage All waste secured safely or removed from site After completion Issues arising make notes as appropriate and use other sheets if needed Maintenance issue Item Issue Complaint Issue Action Completion present to Cluster Representative in six monthly check Maintenance Coordinator Early Childhood Educator Agency Representative Date Date Date Evaluation any hazards must be entered into SAFEGuard and investigated Kee
157. tter This includes the leg room space under the desk There is a single page reference sheet called SafeQuick 2 on Storage download a copy from www victas unitingcare org au safecare if you don t have one Ventilation and temperature There should be a flow of fresh air through the office and there should be no smells or excess dust in the air The Building Code of Australia has special provisions for childcare centre These include a requirement that opening window space should be equivalent to 5 of the floor space of the room or rooms that the opening is meant to service beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService The Office Paeie Sill ema Victoria and Tasmania wiae Outside Activity A cid Outside Activi reas Outside play areas provide an enormous range of activities and learning p experiences Unfortunately they can also provide a large range of potential oe hazards for us to deal with Once again planning is an important part of our safety response A Many of these items discussed in this section form part of the e SAFESearch Daily and Monthly checklists p1 The area The area should be relatively flat and well drained It should be large enough to cater for at least 7m per child at the service when the maximum number of children are attending There should be no large rocks which are unstable or that can be climbed and fallen off and there should be no pil
158. ugh medicines or analgesics We should take time to evaluate these general guidelines in the light of our experiences and add other appropriate things 2 where necessary as part of the SAFE evaluation process Where should the First Aid kit be located A useful rule of thumb is that no part of the service should be more than 100 metres from a First Aid kit and there should be a kit on each floor of a multi story centre All kits should be near a source of clean running water and should have sign on them indicating the name of the person in charge of the first aid kit SAFEAid should be posted in the wall next to the kit All people who use vehicles as part of their work should have a basic First Aid kit in their vehicles at all times Who should be trained treated and how long do we keep records for P Agency s N unitinacared Victoria and Tasmania Authorisations and First Aid e Use the guidelines in the Children s Services Regulations and those provided by the Agency e Written authorisation should be sought from parents in relation to administering medication except in the case of an asthma or anaphylaxis emergency beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 74 First Aid SafeCareService How should SAFEAid Monthly Check be used e Keep SAFEAid posted on the wall near the First Aid kit e Use each SAFEAid sheet once a month for 6 months e File it appropriately when it is c
159. unctioning well 1 11 Are outside steps secure with a firmly fixed handrail and edging strips 1 12 Are these areas free from dangerous holes cracked paving stones 1 13 During this six months has there been an article in the newsletter about transporting children safely in the car E d SoA Section C Summary and training comments These comments are made after signing off the daily and monthly records from the service 1 1 All daily and monthly checks have been completed and sighted 1 2 All No responses have been addressed through SAFEGuard 1 3 There are no outstanding issues from SAFEGuard or other sources 1 4 All required training has been planned and booked 1 5 All planned training for this period has been undertaken recorded 1 6 Circle the externally accredited programs below in place at this service add others that are relevant Sunsmart Asthma Friendly Go for your Life If there are outstanding issues these will be reported to and be addressed by agency OHS management Further comment HH Signed beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 128 SAFESearch Manager SafeCareCluster This page has deliberately been left blank to allow for the replacement of the form with a relevant Agency version if there is one beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService SAFECheck Ragen 8 ehven SAFECheck ssess SAFECHECK HO
160. ure and recording sheets to assist in this process which should be used if useful beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 108 Excursions amp Centre Visits SafeCareService This page has deliberately been left blank to allow for the replacement of the form with a relevant Agency version if there is one beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService Emergencies Page 109 SAFE Emergency Details P Service name Service location address Nearest Cross Street Complete the details for the service and keep a copy near each phone and or on a noticeboard Police Power Authority Ambulance Telephone provider Fire Brigade Emergency Plumber SES Emergency Electrician Water Authority Agency Emergency Contact Names of trained first aiders in the service Name of preferred doctor Telephone Number Address Describe location of the assembly point beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 110 Excursions amp Centre Visits SafeCareService This page has deliberately been left blank to allow for the replacement of the form with a relevant Agency version if there is one beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 SafeCareService Emergencies Page 111 SAFE Emergency Drill Reco
161. ures including manual Safety handling and stress e Ifyou are Injured poster clearly displayed Consultation Involving everyone There are a variety of ways of involving people in health and safety e Discuss general OHS concepts e Refer to our OHS policy whenever relevant have a copy displayed for people to see e Ensure that all relevant people have a copy of our OHS procedures e Have a suggestion box surveys and other ways of inviting ideas e Have planned OHS meetings which may be staff meetings which are documented workshops and training sessions and invite all relevant parties e Seek consider and discuss ideas from all parts of our service e Involve management workers and volunteers in process of searching assessing fixing and evaluating responses to hazards This process is called the SAFE process and is our risk management process beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page 14 How will this work in services SafeCareService Training developing the safety framework Health and safety should be a part of each of these e Induction e Supervisor training e Health and Safety Representative training e On the job training A e Specific issue training such as manual handling e Procedure training e Emergency response and first aid training There is industry specific SafeCare training available on a variety of pirat issues Induction and Refresher trai
162. y one in bold text Checklist In not in session Intended for Frequency completion by SAFEGuard Not in session Staff Ongoing response SAFESearch In before session Staff Daily SAFESearch In before session Staff Monthly SAFEAid Either Staff Monthly SAFERecord In before session Staff When a staff injury occurs SAFEInduct In before session Staff New staff work experience SAFEMove Not in session Staff New manual handling task SAFESpace Not in session Staff cluster Annually SAFEBee Not in session Maintenance Each working bee Coordinator SAFESearch Not in session Cluster 6 monthly SAFEContract Not in session Cluster When contractor organised SAFETest Not in session Cluster Annually What are the key safety issues in Early Childhood Services The most common injuries in early childhood services are caused by manual handling amp stress What is a workplace Our workplaces must be safe These places could be as broad as e The centre e Cars buses e Excursion sites e Car parks e Houses e Other centres e Stalls at a local fete shopping centre beSmallBiz Consulting amp UnitingCare Victoria Tasmania 08 08 13 Page SafeCare SafeCareService A safe level of service Sometimes we may be tempted to run the service without enough staff or dispense with one or other of the standard safety procedures from our service just for today The law is v

SafeCare Service Manual - Uniting Church in Australia

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