Tender Notice
Contents
1. 175001 H P India In the event of any dispute or difference s between the vendee Institute IIT Mandi and the vendor s arising out of non supply of material or supplies not found according to specifications or any other cause whatsoever relating to the supply or purchase order before or after the supply has been executed shall be referred to The Director IT Mandi Kamand who may decide the matter himself or may appoint arbitrator s under the arbitration and conciliation Act 1996 The decision of the arbitrator shall be final and binding on both the parties The place of arbitration and the language to be used in arbitral proceedings shall be decided by the arbitrator All disputes shall be subject to Mandi Jurisdiction only All tenders in which any of the prescribed conditions is not fulfilled or any condition is put forth by the tenderer shall be summarily rejected The bidders or their authorized representatives may also be present during the opening of the Technical Bid if they desire so at their own expenses Note Price bids of only those bidders will be opened whose technical bids are found suitable by the committee appointed for the purpose Date and time of opening of price bids will be decided after technical bids have been evaluated by the committee In exceptional situation an authorized committee may negotiate price with the qualified bidder quoting the lowest price before awarding the contract Clarificati2. Pack for Common Rail Fuel Injection System Development High pressure pneumatic pump for compressing diesel fuel upto 2500 bars 1 No Specifications Air Outlet pressure at an air drive of 8 bar 2500 bar or higher Pressure ratio range 1 300 or higher Displacement volume double stroke minimum 3 cm Drive Pressure 1 8 bar or wider range Connections Inlet Bottom inlet 1 2 BSP threading Outlet 9 16 18 UNF Air drive 3 4 BSP threading For other connections of comparable size supplier has to ensure supply of necessary supporting fittings Operating temperature upto 60 C Dimensions Height 400 mm or lesser 10 11 High Pressure Needle valve for Outlet Isolation 1 No High Pressure Needle valve for Pressure Release 1 No High Pressure Cross amp Interconnecting tubing 1 No Outlet pressure Gauge 1 No Air Control Unit with pressure gauge and air shut off valve Air safety valve Aluminum tank size Depth 400 mm or lesser Width 400 mm or lesser Type Two way straight Needle valve or functionally comparable design Working pressure upto 4000 bars Type Two way straight Needle valve functionally comparable design Working pressure upto 4000 bars Working pressure upto 4000 bars All the high pressure fittings should have coned and threaded type connections and having safety weep holes Traceability should be ensured through extensively documented data i
3. opening or late tenders are liable to be ignored and rejected Terms and Conditions 1 The technical and financial bids should be quoted separately and put in different sealed envelopes marked Technical bid or Financial bid as applicable These separate bids envelopes are to be put in an outer envelope which should also be sealed 2 The Vendors who have earlier supplied the equipment to any of the IITs IISc IISERs and other Scientific Institute of National Repute may only tender The details of such institutions and the cost with name of equipment may also be supplied with the bids 3 The technical and financial bids should be submitted in original The financial bid should include the cost of main equipment item and its accessories If there is any separate cost for installation etc that should be quoted separately 4 Each individual sealed envelope as well as the outer envelope should be marked with the following reference on the top left hand corner IITMANDI Admin PUR 187 2014 15 8103 04 Item Name _ dated 11th March 2015 5 The printed literature and catalogue brochure giving full technical details should be included with the technical bid to verify the specifications quoted in the tender The bidders should submit copies of suitable documents in support of their reputation credentials and past performance 6 The rates should be quoted in figures typed or printed and cutting should be avoided The final amo
4. Remaining 20 will be released after successful installation of the instrument and submission of a performance bank guarantee for 10 of the order value from a nationalized bank valid for 2 months beyond the expiry of the warranty 29 Tender expenses and documents All costs incurred by the bidder in the preparation of the tender shall be at the entire expense of the bidder 30 31 32 33 34 Tender Evaluation Criteria The technical bids will be opened and evaluated by a duly constituted committee After evaluation of the technical bid the financial bid for only those offers which have qualified in the evaluation of technical bid will be opened The IIT Mandi reserves the right to cancel the tender at any stage point of time without assigning any reason Return of EMD e The earnest money of unsuccessful bidders will be returned to them without any interest within 30 working days after awarding the contract e The earnest money of the successful bidder will be returned to them without any interest within 30 Days after supply of material Manual and documentation All the manuals necessary for operating and servicing the equipment including details of electronic circuits will have to be provided along with the instrument Bidders should go through the tender terms conditions and specifications carefully and fill in the attached compliance statement accurately and unambiguously They should ensure that all the req
5. TENDER FOR HIGH PRESSURE PNEUMATIC POWER PACK FOR COMMON RAIL FUEL INJECTION DEVELOPMENT IN SCHOOL of ENGINEERING IIT MANDI Indian Institute of Technology Mandi Tender No IITMANDI Admin PUR 187 2014 15 8103 04 Tender date 11th March 2015 Last Date of submission 31st March 2015 Indian Institute of Technology Mandi Transit Campus Mandav Hotel 2 4 Floor Near Bus Stand Mandi 175001 H P Tel 01905 237993 email add iitmandi ac in Indian Institute of Technology Mandi Mandi invites tender for supply erection installation commissioning testing demonstration and training of High Pressure Pneumatic Power Pack for Common Rail Fuel Injection Development as per specifications given in the Annexure attached to the Tender form All offers should be made in English and should be written in both figures and words Tender forms can be downloaded from the website http iitmandi ac in administration tenderseoi html of the Institute The bidders are requested to read the tender document carefully and ensure compliance with all specifications instructions herein Non compliance with specifications instructions in this document may disqualify the bidders from the tender exercise The Director IIT Mandi Kamand reserves the right to select the item in single or multiple units or to reject any quotation wholly or partly without assigning any reason Incomplete tenders amendments and additions to tender after
6. ability of the features in the model of the equipment being quoted The supplier must submit a table indicating the compliance of the features of the model of the equipment being quoted with those given in the indent Features not matching must be clearly indicated Additional features and Features in the quoted equipment which are better than those in the indent may be clearly explained COMPLIANCE STATEMENT FOR THE TENDER SPECIFICATIONS INDIAN INSTITUTE OF TECHNOLOGY MANDI HIMACHAL PRADESH 175001 Ref ENQUIRYNO IITMANDI Admin PUR 187 2014 15 Detailed Specifications of High Pressure Pneumatic Power Pack for Common Rail Fuel Injection Development Instructions You have to fill in all columns and ensure that you furnish all the required 1 information accurately and unambiguously If our specification contains any values you have to provide your values against the column in the same unit as we have specified Deviation in values materials etc from our specification may be explained in the remarks column Sr Required Indent Specifications Please mention your No remarks in Yes or No format or mention the value 1 Is Tender fees attached 2 Is EMD attached if applicable 3 Is the bidder original equipment manufacturer OEM authorised dealer 4 If authorized dealer recent dated certificate to this effect from OEM attached or not 5 Undertaking from OEM regard
7. all spares required for making the instrument operational iii Annual maintenance contract Quote the cost of onsite annual maintenance for two years after warranty period iv Installation and training v vi Installation should be done by the manufacturer On site two week training for operation and application may be given to the users free of cost IIT Mandi will not bear any training or leaving expenditure in this regard Spare parts The supplier of the instrument must confirm in writing that the spares for the entire instrument will be available for a period of at least ten years after the model of equipment supplied has been phased out For frequently required spares there should be adequate inventory with the Indian agency Manual One set of operating manual and service manual including detailed drawings and circuit diagrams in English should be provided with the instrument vii User list with contacts Vendor should provide us a list of installations in India with all contact details and model details so that IIT Mandi can approach the contact person for any feedback In case of any doubt about capability of the machine the vendor will have to arrange demonstration at any site bearing the cost including the travel and other expanses of IIT Mandi representative viii Compliance Statement The supplier must submit technical brochures and proper application notes adequately explaining and confirming the avail
8. e Batch number Maximum pressure material number type engraved on Fitting Type High Pressure Pressure range 0 2500 bars or higher Accuracy 1 or better Set for pressure around 8 bars set around 7 0 bars Approx 30 Litre with level indicator movable wheel and handle Supplier should provide proof about use of quoted pressure sensors and along with conditioning amplifier system engine combustion studies Price and other concessions applicable to educational institutions should be provided Warranty 3 years Mode of support after warranty period also needs to be specified General Terms and conditions i Vendors are supposed to quote suitable software hardware for test bed operation control and measurement ii Warranty and maintenance a The complete instrument should be under warranty at least for a period of three year from the date of installation Additional cost if any for extended warranty of three years may be quoted b In case of breakdown during the warranty period a competent service engineer of the supplier should make as many visits as are necessary to rectify the problem and replace the faulty parts without any liability of cost But it should be repaired within 72 working hours from the date and time of complaint lodged by the user In case of any delay in repair without adequate justification there will be penalty of rupees 5 000 per day for the down time Supplier should ensure to provide
9. ing technical support amp extended warranty present 6 Validity of 180 days or not 7 Undertaking from bidder regarding acceptance of tender terms amp conditions 8 List of reputed users for the past three years specific to the instrument specific to the instrument 9 Whether special educational discount for IIT Mandi given 10 Whether two weeks of training of operator and research students without any charge offered Technical Specifications Items High Pressure Pneumatic Power Pack for Common Rail Fuel Injection Development High pressure pneumatic pump for compressing diesel fuel upto 2500 bars 1 No High Pressure Needle valve for Outlet Isolation 1 No Specifications Air Outlet pressure at an air drive of 8 bar 2500 bar or higher Pressure ratio range 1 300 or higher Displacement volume double stroke minimum 3 cm Drive Pressure 1 8 bar or wider range Connections Inlet Bottom inlet 1 2 BSP threading Outlet 9 16 18 UNF Air drive 3 4 BSP threading For other connections of comparable size supplier has to ensure supply of necessary supporting fittings Operating temperature upto 60 C Dimensions Height 400 mm or lesser Depth 400 mm or lesser Width 400 mm or lesser Type Two way straight Needle valve or functionally comparable design Working pressure upto 4000 bars High Pressure Needle valve for Pressure Release 1 No Type Two
10. ipment manufacturer OEM on the same and specific to the tender should be enclosed The Vendors who have earlier supplied the equipment to any of the IITs IISc ISERs and other Scientific Institute of National Repute may only tender The details of such institutions and the cost with name of equipment may also be supplied with the bids An undertaking from the OEM is required stating that they would facilitate the bidder on a regular basis with technology product updates and extend support for the warranty as well OEM should be internationally reputed Branded Company Non compliance of tender terms non submission of required documents lack of clarity of the specifications contradiction between bidder specification and supporting documents etc may lead to rejection of the bid Furnishing of wrong ambiguous information in the compliance statement may lead to rejection of bid and further black listing of the bidder if prima facie it appears that the information in the compliance statement was given with a malafide fraudulent intent 22 Prices a The Prices quoted should be inclusive of all taxes or duties packing forwarding freight insurance delivery and commissioning etc at destination site NT Mandi Mandi Kamand IIT Mandi is registered with DSIR Govt of India and is exempted from Custom Excise Duty Exemption Certificate to this effect will be issued by IIT Mandi Hence Customs Excise Duty exempted price should be q
11. ons In case the bidders requires any clarification regarding the tender documents they are requested to contact our office e mail add iitmandi ac in amp arsp iitmandi ac in on or before 24 03 2015 Tender Cost A Demand draft of Rs 1 000 Rupees One Thousand only towards non refundable tender fee drawn in favour of The Registrar IIT Mandi payable at Mandi should accompany the Technical bid documents In the absence of tender cost the tender will not be accepted 20 Earnest Money Deposit EMD A refundable amount of Rs 8 000 earnest money deposit EMD in the shape of DD from a scheduled bank in India valid for a minimum period of 3 months from the date of submission of tender should accompany the bid documents The DD drawn in favour of The Registrar IIT Mandi payable at Mandi should accompany the bid documents The EMD should be kept in a separate sealed envelope should be marked clearly and put in the outer envelope that contains the technical and financial bid envelopes The bidders should enclose a pre receipted bill for the EMD to enable us to return the EMD of unsuccessful bidders Failure to deposit Earnest Money will lead to rejection of tender The bidders should submit separate EMD In the event of the awardee bidder backing out EMD of that bidder will be forfeited 21 Pre Qualification Criteria Bidders should be the manufacturer authorized dealer Letter of Authorization from original equ
12. ration Bidders must give the comprehensive on site warranty as required from the date of successful installation of Equipment against any manufacturing defects and also give the warranty declaration that everything to be supplied by us hereunder shall be free from all defects and faults in material workmanship and shall be of the highest quality and material of the type ordered shall be in full conformity with the specification and shall be complete enough to carry out the experiments as specified in the tender document Any deviation in the material and the specifications from the accepted terms may liable to be rejected and the bidders need to supply all the goods in the specified form to the satisfaction specifications specified in the order contract and demonstrate at their own cost 27 Performance Bank Guarantee A performance bank guarantee from a scheduled bank in India for an amount equal to 10 of the price for duration of two months beyond the expiry of warranty period will be taken from the supplier or Indian agent 28 Terms of Payment Payment will generally be made only after delivery and satisfactory installation testing commissioning etc This must be specified in the tender quotation In case of imported supplies payment excluding Indian agency commission if any will be made through irrecoverable Letter of Credit in two installments 80 of the money will be released on submission of shipping of documents
13. uired documents are furnished along with the bid Sd Assistant Registrar Stores amp Purchase BID PARTICULARS 1 Name of the Supplier 2 Address of the Supplier 3 Availability of demonstration of equipment Yes No 4 Tender cost enclosed Yes No if yes D D No Bank Amount 5 EMD enclosed Yes No if Yes D D No Bank 6 Name and address of the Officer contact person to whom all references shall be made regarding this tender enquiry Name Address Telephone No Fax No Mobile No e Mail Web Annexure 1 Ref ENQUIRYNO IITMANDI Admin PUR 187 2014 15 High Pressure Pneumatic Power Pack for Common Rail Fuel Injection Development Sealed quotations are invited for the purchase of following Items for High Pressure Pneumatic Power Pack for Common Rail Fuel Injection system Development 1 High pressure pneumatic pump for compressing diesel fuel upto 2500 bars or higher pressure 1No 2 3 4 5 6 7 8 High pressure Needle valve for Outlet Isolation 1No High pressure Needle valve for Pressure Release 1No High Pressure Cross amp Interconnecting tubing 1 No Outlet Pressure Gauge 1No portability of system 1No Air Control Unit with pressure gauge and air shut off valve 1No Air safety valve set at 7 0 bars 1No Aluminum tank size 30 Litre with level indicator movable wheels and handle for Detailed Specifications of High Pressure Pneumatic Power
14. unt should be in figures as well as in words If there are cuttings they should be duly initialed failing which the bids are liable to be rejected 7 Any bids received after 1 00 P M on 31st March 2015 shall not be considered 8 The Technical Bids will be opened on 31st March 2015 at 04 00 P M The date amp time for opening of Financial Bids will be informed later on to the technically qualified bidders 9 While sending rates the firm shall give an undertaking to the effect that the terms conditions mentioned in the enquiry letter Tender Notice against which the rates are being given are acceptable to the firm In case the firms do not give this undertaking their rates will not be considered 10 If the supplier firm is original equipment manufacturer OEM authorized dealer sole distributor of any item the certificate to this effect should be attached 11 12 13 14 15 16 17 18 19 The quantity shown against the item is approximate and may vary as per demand of the Institute at the time of placing order All tender documents should have to be sent through courier speed post or registered post only All tender documents received after the specified date and time shall not be considered The postal address for submitting the tenders is Assistant Registrar Stores and Purchase Indian Institute of Technology Mandi IIT Mandi Administrative Block Mandav Hotel Near Bus Stand Mandi
15. uoted The rates shall be firm and final Nothing extra shall be paid on any account In the price bid financial bid the vendor should clearly mention the final price breakup i e ex work price FCA price FOB price CIP CIF price amp FOR IIT Mandi Kamand Campus price as applicable in their bid In case of imported equipment s item s the agency commission if any payable in Indian rupees should be mentioned separately For imported equipment the Letter of Credit will be opened for the amount excluding agency commission in Indian Rupees The firm should clearly mention the address of foreign bank in the financial bid 23 Validity The bid should be valid for acceptance up to a period of 180 Days The Bidders should be ready to extend the validity if required without any additional financial implications 24 Delivery The Equipment should be delivered and installed within the period as specified in the purchase order and be ready for use within 24 weeks of the issue of purchase order unless otherwise prescribed If the bidder fails to deliver and place any or all the Equipments or perform the service by the specified date penalty at the rate of 1 per week of the total order value subject to the maximum of 10 of total order value will be deducted 25 Training Bidders need to provide adequate training to the nominated persons of IIT Mandi at their cost IIT Mandi will not bear any training expenditure 26 Warranty Decla
16. way straight Needle valve functionally comparable design Working pressure upto 4000 bars High Pressure Cross amp Interconnecting tubing 1 No Working pressure upto 4000 bars All the high pressure fittings should have coned and threaded type connections and having safety weep holes Traceability should be ensured through extensively documented data i e Batch number Maximum pressure material number type engraved on Fitting Outlet pressure Type High Pressure G 1 No auge 1 No Pressure range 0 2500 bars or higher Accuracy 1 or better Air Control Unit with Set for pressure around 8 bars pressure gauge and air shut off valve Air safety valve set around 7 0 bars Aluminum tank size Approx 30 Litre with level indicator movable wheel and handle
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