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EXHIBITOR SERVICE MANUAL
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1. H BO S 150 00 SMALL PACKAGE RATE MAXIMIM WEIGHT PER SHIPMENT IS 50LBS PACT CARTON ei 45 00 SHOW SITE POV 0 300 LBS MAXIMUM LIMIT OF 12 ITEMS ONE WAY IN OR OUP 75 00 TE 125 00 ADDITIONAL SURCHARGES CHARGES IN ADDITION TO THE ABOVE RATES OFF TARGET OR RECEIVED AFTER THE DEADLINE DATES 25 OF TOTAL DOLLAR AMOUNT OF SHIPMENT SPECIAL HANDLING CHARGE 50 OF TOTAL DOLLAR AMOUNT OF SHIPMENT One or more surcharge can occur per receiving event DESCRIPTION Example 2 Crates ADDITIONAL S URCHARGES TOTAL DUE TAX N A EXHIBIT COMPANY NAME EXHIBITOR ADDRESS CITY STATE ZIP PHONE gt EXHIBITOR SIGNATURE PLEASE ESTIMATE FREIGHT HANDLING CHARGES BELOW WEIGHT CWT PRICE PER CWT ESTIMATED TOTAL ROUNDED UP TO NEAREST 100 200 LB MINIMUM 500 lbs 100 J 94 00 470 00 OF SUBTOTAL MATERIAL HANDLING ORDER FORM BOOTH EMAIL EXT FAX PRINT NAME All orders subject to the terms and conditions as outlined in the Exhibitor Service Manual PAGE 21 USE THESE SHIPPING LABLES AS THEY WILL EXPEDITE HANDLING EXHIBITION FREIGHT Warehouse Shipment To Yellow Freight Services E LE c o Stetson Convention Services Booth 201 Haskins Way S San Francisco CA 94080 Event Name West Coast Green Numb
2. jene commen wen wx aen aeu Jes pe PLEASECIRCLE FOR HORIZONTAL OR VERTICAL TOTAL ALL ITMES ORDERED 8 5 SALES EXHIBIT COMPANY NAME BOOTH EXHIBITOR ADDRESS CITY STATE ZIP EMAIL PHONE EXT FAX gt EXHIBITOR SIGNATURE PRINT NAME All orders subject to the terms and conditions as outlined in the Exhibitor Service Manual PAGE ACCESSORY ORDER FORM STETSON CONVENTION SERVICES INC WEST COAST GREEN AN ENVIRONMENTALLY RESPONSIBLE GENERAL CONTRACTOR AND DECORATOR 2900 Stayton Street Phone 412 223 1090 DISCOUNT PRICE DEADLINE Pittsburgh PA 15212 Fax 412 223 1094 FRIDAY SEPTEMBER 1 2006 Email exhibitorservices stetsonexpo com 10 White Hardwall White Header sign Table Top Display 2 Fabric Panels with End Caps 6 wide x 5 high Velcro acceptable Check Here C STANDARD RATE 520 8 Fabric Backwall 3 Fabric Panels with End Caps 8 wide X T 8 high Check Here One 10 x 10 Standard carpet Check Here DISCOUNT RATE STANDARD RATE 1350 1500 20 White Hardwall Two 10 amp one 5 White Header Signs One 10 x 20 Standard Carpet Check Here DISCOUNT RATE STANDARD RATE 1800 2250 Custom White Hardwall One 2 meter amp one 10 White Header sign Velcro acceptable
3. If the individuals performing the installation work are employees of an official display house or full time employees of the exhibiting company proper insurance documentation and notification in writing must be mailed to Stetson Convention Services 30 days prior to event move in UTILITIES Please mail or fax these forms directly to the address listed on the form By Mail By Fax A 2900 Stayton Street 412 223 1094 Pittsburgh PA 15212 Credit Cards Only PAGE FACILITY SHOW INFORMATION Ly STETSON CONVENTION SERVICES INC WEST COAST GREEN AN ENVIRONMENTALLY RESPONSIBLE GENERAL CONTRACTOR AND DECORATOR BILL GRAHAM CIVIC AUDITORIUM 2900 Stayton Street Pittsburgh PA 15212 Phone 412 223 1090 Fax 412 223 1094 Email exhibitorservices stetsonexpo com Union jurisdictions apply for various unions working within the Bill Graham Civic Auditorium Please review each section and if you have any additional questions please call STETSON CUSTOMER SERVICEat 412 223 1090 HOURS CARPENTERS TEAMSTERS Straight time Monday through Friday 8 00 to 4 30 pm Overtime Monday through Friday 4 31 pm to 7 59 am saturday 12 00 am to 11 59 pm Double time Sunday amp Holidays 12 00 am to 11 59 pm Carpeting Exhibitor owned carpet must be installed by the Carpenters Union Displays without tools Exhibitors may install and remove their own displays that do not require the use of a
4. e Foryour convenience Stetson s skilled personnel will unpack and install your company s display prior to the exhibitor s arrival e After the show closing Stetson will supervise the dismantling and packing and assist with shipping arrangements e 30 of the total labor bill will be added for this service 40 00 minimum per installation and or dismantle will apply e Setup plans Attached To be sent with exhibit OPTION 2 SUPERVISED BY EXHIBITOR REPRESENTATIVE DO NOT PROCEED e Exhibitor Representative must check in at SCS Service Desk at the beginning and end of labor usage e Starting time can be guaranteed only when labor is requested at 8 00 am or at official set up time For all other start times check in at the SCS Service Desk one half 12 hour before requested time of labor e fexhibitor fails to pick up men at time ordered a one hour man no show charge will be assessed LABOR RATES e STRAIGHT TIME 70 75 Per man hour 8 00 am to 4 30 pm weekdays e OVER TIME 106 25 Per man hour Saturdays 4 31 pm to 7 59 am weekdays e DOUBLE TIME 140 00 Per man hour All day Sunday and Holidays e The minimum charge for labor is one 1 hour per man Labor thereafter is charged in one half 1 2 hour increments PLACE ORDER HERE Please estimate the number of workers and hours per worker needed Invoices will be calculated according to actual hours worked Please order carefully a surcharge will be levied for excessi
5. CONVENTION SERVICES INC WEST COAST GREEN AN ENVIRONMENTALLY RESPONSIBLE GENERAL CONTRACTOR AND DECORATOR 2900 Stayton Street Phone 412 223 1090 DISCOUNT PRICE DEADLINE Pittsburgh PA 15212 Fax 412 223 1094 FRIDAY SEPTEMBER 1 2006 Email exhibitorservices stetsonexpo com IMPORTANT INFORMATION AND RATES A forklift may be required during assembly of displays and during uncrating positioning and re skidding of equipment and or machinery LABOR RATES e STRAIGHT TIME 155 00 Per hour Forklift with Operator 8 00 am to 4 30 pm weekdays e OVERTIME 245 00 Per hour Forklift with Operator 4 31 pm to 7 59 am weekdays and all day Saturday e DOUBLE TIME 305 00 Per hour Forklift with Operator Sundays and Holidays PLACE ORDER HERE Please estimate the number of forklifts and or workers and hours per forklift and or worker needed for installation and dismantling Invoices will be calculated according to actual hours worked SCHEDULE SCHEDULE SCHEDULE TOTAL TOTAL DATE S START TIME END TIME HOURS WORKERS RATE Please Indicate Service 1 TOTAL LABOR ORDERED Uncrating __ Dismantling __ 2 30 40 00 MINIMUM SCS SUPERVISION Leveling Positioning ave ALES 1 AX Re Skidding Re crating Un Skidding 4 TOTAL PAYMENT ENCLOSED TERMS e All cancellations must be submitted in writing to SCS at lease one 1 business day prior to first day of event move in Failure to do so will incur a one hour per w
6. 00 STETSON CONVENTION SERVICES INC DRAPED TABLES All tables are 24 wide skirted on 3 sides 36 ROUND 30 H 55 00 65 00 COUNTER HEIGHT DISCOUNT STANDARD PRICE All tables are 24 wide skirted on 3 sides PRICE 36 ROUND 40 H 65 00 85 00 Indicate skirt color includes table top covered w white butcher paper Black Blue Burgundy Gold Red Silver Teal White Willow If no color is indicated color will be selected by Stetson STANDARD PRICE 65 00 DISCOUNT PRICE NON DRAPED TABLES All tables are 24 wide 4 L X30 H TABLE 6 L x30 H TABLE 37 00 40 00 78 00 8 L X30 H TABLE 50 00 85 00 COUNTER HEIGHT 8 L xX 40 H TABLE 45 00 80 00 50 00 95 00 55 00 105 00 STANDARD PRICE DISCOUNT PRICE ROUND TABLES Formica Topped Cocktail Tables 30 ROUND 30 H 65 00 95 00 30 ROUND 40 75 00 100 00 Norefund will be granted to any items cancelled at Show Site TOTAL OF ALL ITEMS ORDERED 8 5 SALES TAX EXHIBIT COMPANY NAME EXHIBITOR ADDRESS CITY STATE ZIP PHONE gt EXHIBITOR SIGNATURE WEST COAST GREEN DISCOUNT PRICE DEADLINE FRIDAY SEPTEMBER 1 2006 DISCOUNT STANDARD Chem Lun ee mswcewewoms sum sem suse SWIVEL Desk CHAIR SPECIALTY DRAPE DISCO i PRICE PRICE Gold Red
7. PLANT 1 2 TALL 50 00 62 00 GneeNPLANr 2 3 TALL 60 00 75 00 J GREEN PLANT 3 5 TALL 80 00 95 00 EN GREEN PLANT 5 7 TALL 100 00 120 00 All plants include container Exhibitor is responsible for full value of plant if not returned or returned in a damaged state BLOOMING PLANTS AND FRESH FLORAL ARRANGEMENTS DESCRIPTION DISCOUNT PRICE STANDARD PRICE TOTAL PLANTS e 3999 _ _ Lo TOTAL OF ALL ITEMS ORDERED 8 5 SALES TAX EXHIBIT COMPANY NAME BOOTH EXHIBITOR ADDRESS CITY STATE ZIP EMAIL PHONE EXT FAX gt EXHIBITOR SIGNATURE PRINT NAME All orders subject to the terms and conditions as outlined in the Exhibitor Service Manual PAGE 15 FLORAL ORDER FORM EST pt zd STETSON Pace CONVENTION SERVICES INC WEST COAST GREEN 16 AN ENVIRONMENTALLY RESPONSIBLE GENERAL CONTRACTOR AND DECORATOR 2900 Stayton Street Phone 412 223 1090 DISCOUNT PRICE DEADLINE Pittsburgh PA 15212 Fax 412 223 1094 FRIDAY SEPTEMBER 1 2006 Email exhibitorservices stetsonexpo com OFFICIAL SERVICE CONTRACTORS amp EXHIBITOR APPOINTED CONTRACTORS OFFICIAL SERVICE CONTRACTORS Show Management acting on behalf of all Exhibitors and in the best interest of the exposition has appointed SCS to perform and provide necessary services and equipment SCS is appointed to Insure the orderly and
8. Silver Teal White Willow Black Blue Burgundy If no color is indicated color will be selected by Stetson TABLE RISERS WOOD 12 H PRICE PRICE E PRICE PRICE Requires pick up at the Stetson Service Desk 26 00 4 TABLE TOP RISER 6 TABLE TOP RISER TABLE TOP RISER DRAPE FOR RISERS select color above ACCESSORIES FURNITURE ORDER FORM WASTE BASKET EASEL 45 00 LITERATURE RACK 100 00 6 FISH BOWL 35 00 CHROME STANCHION 45 00 RED ROPE 7 FT SECTIONS 40 00 Items cancelled after Discount Price Deadline will receive a 50 refund BOOTH EMAIL FAX PRINT NAME All orders subject to the terms and conditions as outlined in the Exhibitor Service Manual PAGE yp zd STETSON i ce CONVENTION SERVICES INC WEST COAST GREEN AN ENVIRONMENTALLY RESPONSIBLE GENERAL CONTRACTOR AND DECORATOR 2900 Stayton Street Phone 412 223 1090 DISCOUNT PRICE DEADLINE Pittsburgh PA 15212 Fax 412 223 1094 FRIDAY SEPTEMBER 1 2006 Email exhibitorservices stetsonexpo com COUNTERS AVAILABLE IN WHITE 1 METER OR 2 METER LENGTH 1 2 METER WIDTH FREE STANDING POSTER BOARD FREE STANDING METER BOARDS amp PEG BOARDS 91 x 44 5 usable space 86 x 3 7 5 usable space LIGHTED DISPLAY CASE BAG RACK FREE STANDING SIGN HOLER FULL VISION W 2 SHELVES xan ama Cow wen wx en
9. Systems 800 610 6500 IMPORTANT DATES Discount Price Deadline Friday Advance Warehouse Shipments Friday Advance Warehouse Shipments Friday Phone Fax Email Website 412 223 1090 412 223 1094 exhibitorservices stetsonexpo com www stetsonexpo com Booth Furnishings 6 x 30 Table Covered with Butcher Paper Skirted 2 Folding Chairs Booth ID Sign on Recycled Cardstock Eden color Booth Carpet Expedited ICAT 877 422 8397 September 1 2006 Orders amp payments must be received August 11 2006 Shipments may begin arriving September 15 2006 Last day to arrive without surcharge Direct Shipments to Show site Wednesday September 27 2006 See Exhibitor Move in times Exhibitor Move in Wednesday September 27 2006 8 00 am to 8 00 pm Please note that there will be no permitted Move in on Thursday Friday or Saturday Show Hours Thursday September 28 2006 9 00 am to 7 00 pm Show Hours Friday September 29 2006 9 00 am to 7 00 pm Show Hours Saturday September 30 2006 9 00 am to 5 00 pm Exhibitor Move out Saturday September 30 2006 5 00 pm to 11 00 pm PAGE FACILITY SHOW INFORMATION Jy AN ENVIRONMENTALLY RESPONSIBLE GENERAL CONTRACTOR AND DECORATOR 2900 Stayton Street Phone 412 223 1090 STETSON CONVENTION SERVICES INC WEST COAST GREEN EVENT DATE SEPTEMBER 28 30 2006 Pittsburgh PA 15212 Fax 412 223 1094 DISCOUNT PRICE DEADLINE Email exhibitorservices stetsonexp
10. apply e Applies only to personally owned vehicles with material weighing less than 300 Lbs e This rate applies to unloading in 1 2 hour or less e POV s will be taken in order of first come first serve e Stetson is not responsible for piece count SMALL PACKAGES CARTONS TO ADVANCE WAREHOUSE OR SHOW SITE e Total weight of shipment must be 50 Ibs or less e Cartons and packages received without documentation will be delivered without guarantee of piece count or condition Special handling fees will apply e Services provided same as advance direct shipments RETURN TO WAREHOUSE STORAGE RATES e 45 00 per 100 Ibs 140 00 minimum e Shipments returned to the warehouse at the close of show for re forwarding or storage will be charge 50 00 per day PAGE 19 MATERIAL HANDLING INSTRUCTIONS STETSON CONVENTION SERVICES INC WEST COAST GREEN AN ENVIRONMENTALLY RESPONSIBLE GENERAL CONTRACTOR AND DECORATOR 2900 Stayton Street Phone 412 223 1090 DISCOUNT PRICE DEADLINE Pittsburgh PA 15212 Fax 412 223 1094 FRIDAY SEPTEMBER 1 2006 Email exhibitorservices stetsonexpo com MATERIAL HANDLING GUIDELINES COLLECT AND PREPAID SHIPMENTS e Only prepaid shipments will be accepted Prepaid ensures that transportation charges will be paid by the exhibitor or third party e Collect shipments will be returned to the delivery carrier SMALL PACKAGE SHIPPING WITH OUT DOCUMENTATION e Express shi
11. or if you are not satisfied with the work performed please bring this to the attention of STETSON CONVENTION SERVICES Please refrain from voicing complaints directly to craft personnel PAGE SHOW SITE WORK RULES a SH STETSON CONVENTION SERVICES INC Please read carefully the following Terms amp Conditions define the respective parties responsibilities of the contractual agreement between Stetson Convention Services Inc SCS and you the Exhibitor Acceptance of said terms and conditions will be construed when any of the following conditions are met Signature of the Payment Authorization Form or An order for labor services and or rental equipment is placed by an Exhibitor with SCS or Work is performed on behalf of Exhibitor by labor secured through SCS Definitions The name Stetson Convention Services Inc shall be construed within the meaning of this contract as Stetson Convention Services Inc SCS and their employees officers agents and assigns affiliated companies and related entities including but not limited to any subcontractors SCS may appoint The term Exhibitor shall be construed within the meaning of this contract as the EXHIBITOR and or its employees agents representatives and or any Exhibitor Appointed Contractor EAC PAYMENT TERMS Full payment including any applicable tax is due in advance or at show site A 25 00 administrative fee will be applied to any refund based on overp
12. will be given after the close of event for items or services ordered but not received CALL FOR BANK TRANSFER e ORDERS cancelled after Discount Price Deadline will receive a 50 refund SERVICES amp EQUIPMENT ORDERED FURNITURE o ACCESSORIES DISPLAY Di o LABOR ree SIGNAGE BANNER HANGING FORKLIFT FLORAL MATERIAL HANDLING TOTAL DUE METHOD OF PAYMENT We will use this authorization to charge your credit card account for your advance order and any additional orders incurred as a result of show site orders placed by your representative You may choose to pay by credit card check or wire transfer however we require a credit card on file L Master Card L Visa L Discover Personal Credit Card Company Credit Card American Express CARDHOLDER Name Print Cardholder Billing Address City State Zip E Mail Address for INVOICE notification gt CARDHOLDER SIGNATURE Please check here if you are tax exempt and include a copy of your exemption certificate S C S Federal 1 0 Number 25 1779096 PAGE PAYMENT AUTHORIZATION FORM gt AN ENVIRONMENTALLY RESPONSIBLE GENERAL CONTRACTOR AND DECORATOR 2900 Stayton Street Phone 412 223 1090 Pittsburgh PA 15212 Fax 412 223 1094 Email exhibitorservices stetsonexpo com DISCOUNT STANDARD PRICE PRICE 4 L X30 H TABLE 43 00 65 00 mE 6 LX30 H TABLE 53 00 75 00 a 8 Lx30 H TABLE 63 00 85
13. ESPONSIBLE GENERAL CONTRACTOR AND DECORATOR 2900 Stayton Street CONVENTION SERVICES INC WEST COAST GREEN Phone 412 223 1090 DISCOUNT ERICEDESDEINES Fax 412 223 1094 FRIDAY SEPTEMBER 1 2006 Pittsburgh PA 15212 Email exhibitorservices stetsonexpo com CRATED SKIDDED OFF TARGET CHARGES EXPLANATION OF MATERIAL HANDLING TERMS Material which is skidded or shipped in a container that can be unloaded at the dock with no additional handling required Shipments received outside of published advance warehouse receiving dates and published exhibitor move in times are included in this category See page 2 for important dates times SPECIAL HANDLING Shipments received in such a manner that it requires additional handling such as ground unloading side door unloading constricted space unloading designated piece unloading loading and stacked shipments Uncrated shipments material that is shipped loose or pad wrapped and or un skidded machinery without proper lifting bars or hooks received at Exhibit Site are included in this category Shipments received without documentation such as Federal Express UPS are included in this category MATERIAL HANDLING RATES amp CLASSIFICATIONS ADVANCE TO WAREHOUSE PRICE PER CWT 200 LB MINIMUM CRATED OR SKIDDEDG EO C 188 00 DIRECT TO EXHIBIT SITE OPTED p 188 00 Sq 919 3 D Aen nn en rene
14. FIED NT expc 71 0 Carrier Obsessed With Quality _ Committed to hi Services Offered Next Day Second Day 3 5 Day Deferred Express Truck Caravan Time amp Date Targeted Personal Attention From Account Executives Walking You Through the Shipping Process Continuous Tracking During Transit On Line Tracking With Proof Of Delivery Pre Printed Bills of Lading and Labels lt ttot 6 ICAT For Rates and Scheduling Please Contact us at Expo www icatexpo com or call 877 422 8397 Failsafe Management of Assets in Transit gt gt IC AT expo EXHIBITOR BOOTH 5 na ICAT expo MOVE OUT CHECKLIST Visit General Service Contractoris Service Desk and pick up Straight Bill of Lading Complete the Bill of Lading Be sure to assign ICAT expo as your carner in the carrier section Apply shipping labels to freight Leave your freight m your booth area Please make sure all cartons are taped shut When Shipment is packed and Bill of Lading is completed turn in your Bill of Lacing and your ICAT bill to the service desk This is what lets the show contractor know that your freiht 15 ready for loading Any questions or concerns PLEASE CALL 1 877 ICATexpo 422 8397 CALL NOW TO MAKE ARRANGEMENTS FOR YOUR NEXT SHOW Visit our web site www icatexpo com FAILSAFE MANAGEMENT OF ASSETS IN TRANSIT
15. IBITOR Exhibitor shall be responsible for the performance of labor provided under this option It is the responsibility of Exhibitor to supervise labor secured through SCS in a reasonable manner as to prevent bodily injury and or Property damage and also to direct them to work in a manner that is in compliance with SCS s Safe Work Rules and or Federal State County and Local ordinances rules and or regulations including but not limited to Show or Facility Management rules and or regulations It is the responsibility of Exhibitor to check in with the SCS Service Desk to pick up labor and to return to the Service Desk to release labor when the work is completed Exhibitor agrees to indemnify hold harmless and defend SCS from and against any and all demands claims causes of action fines penalties damages liabilities judgments and expenses including but not limited to reasonable attorneys fees and investigation costs for bodily injury including any injury to SCS employees and or property damage arising out of work performed by labor provided by SCS but supervised by EXHIBITOR Further the EXHIBITOR S indemnification of SCS includes any and all violations of Federal State County or Local ordinances Show Regulations and or Rules as published an or set forth by Facility or Show Management and or directing labor provided by SCS to work in a manner that violates any of the above rules regulations and or ordinances PAGE PAYMENT TERMS
16. IMPORTANT INFORMATION ENCLOSED PLEASEDIRECT THIS MANUAL TO THE PERSON IN CHARGE OF EXHIBITING IN THIS EVENT EXHIBITOR SERVICE MANUAL west coast green RESIDENTIAL BUILDING CONFERENCE EXPO WEST COAST GREEN SEPTEMBER 28 30 2006 BILL GRAHAM CIVIC AUDITORIUM SAN FRANCISCO CA STETSON CONVENTION SERVICES INC EXPOSITION AND TRADE SHOW CONTRACTORS AND DECORATORS AN ENVIRONMENTALLY RESPONSIBLE GENERAL CONTRACTOR AND DECORATOR AN ENVIRONMENTALLY RESPONSIBLE GENERAL CONTRACTOR AND DECORATOR 2900 Stayton Street Phone 412 223 1090 Pittsburgh PA 15212 Fax 412 223 1094 Email exhibitorservices stetsonexpo com STETSON CONVENTION SERVICES INC Dear Exhibitor WEST COAST GREEN EVENT DATE SEPTEMBER 28 30 2006 DISCOUNT PRICE DEADLINE FRIDAY SEPTEMBER 1 2006 STETSON CONVENTION SERVICES INC SCS is pleased to be your Official Service Contractor The following are some guidelines to ensure a successful and enjoyable show experience Enclosed are various equipment rental and service order forms for your information and use If you have any questions or require an item not included in this manual please contact SCS Customer Service We look forward to working with you OFFICIAL SERVICE CONTRACTOR Stetson Convention Services 2900 Stayton Street Pittsburgh PA 15212 BOOTH EQUIPMENT Show Colors 8 Backdrape Willow Cream 3 Sidedrape Willow PREFERRED CARRIERS Yellow Freight
17. Please include the file for any font type used in the file or convert type to paths to avoid inaccurate production Submitting Vector Files We accept the following file types EPS Encapsulated Postscript Files A Adobe Illustrator CDR CorelDRAW File version 9 or lower PDF Adobe Acrobat File BITMAP IMAGE Images made up of individually color squares pixels that form a pattern when combined These images must be 200 300 dpi dots per inch depending on image size Any BITMAP image that is submitted for use in a cut graphic vinyl sign will require tracing and redrawing see IMPORTANT NOTE below Notes on Bitmap Files GIF files used widely on the web or JPEG files that have been formatted for use on the web are NOT acceptable Submitting Bitmap Files We accept the following file types EPS Encapsulated Postscript Files TIFF Tagged Image File Format PSD Adobe Photoshop Files CPT Corel Photo Paint Image BPM Windows Bitmap Image JPG JPEG Bitmap MEDIA AND DELIVERY We accept files on floppy Zip 100 amp 250 and on CD E mail is acceptable for small files under 9 MB If artwork cannot be supplied as a digital file Stetson Convention Services Inc can create it for you IMPORTANT NOTE Any in house work needed to prepare non digital art for production or to correct digital files to a production ready state is billed at 65 00 per hour with a one half 12 hour minimum SIGNAGE ORDER INSTRUCTIONS x STETSON
18. SCS 3 10 Fabric Backwall 4 Fabric Panel with End Caps 10 wide x 7 8 high Velcro acceptable One 10 x 20 Standard Carpet One counter 1 2 Meter One 30 high Pedestal Table Check Here Two Chairs Check Here 1 DISCOUNTRATE STANDARD RATE DISCOUNTRATE S TANDARD RATE 975 1175 2500 3200 Please select carpet color for Hardwall Unit Please select color for header panel sign copy for Hardwall Unit BLACK GREY TEAL RED BLUE BLACK GREY TEAL RED BLUE munus wm mew ps o S TWO METER COUNTER 2M X 2M SHELF 37L X 12 W Yes we can design a display for you Please call Stetson Exhibitor Services to speak toa Display Representative Check here if you would like Stetson to assist you with customized graphics TOTAL OF ALL ITEMS ORDERED 8 5 SALES TAX EXHIBIT COMPANY NAME BOOTH EXHIBITOR ADDRESS CITY STATE ZIP EMAIL PHONE EXT FAX gt EXHIBITOR SIGNATURE PRINT NAME All orders subject to the terms and conditions as outlined in the Exhibitor Service Manual PAGE 10 DISPLAY ORDER FORM STETSON PAGE CONVENTION SERVICES INC WEST COAST GREEN 11 AN ENVIRONMENTALLY RESPONSIBLE GENERAL CONTRACTOR AND DECORATOR 2900 Stayton Street Phone 412 223 1090 Pittsburgh PA 15212 Fax 412 223 1094 FRIDAY SEPTEMBER 1 2006 Email exhibitorservices stetsonexpo com OPTION 1 SUPERVISED BY STETSON CONVENTION SERVICES OK TO PROCEED
19. amp CONDITIONS a L p STETSON CONVENTION SERVICES INC TERMS amp CONDITIONS MATERIAL HANDLING l 2 10 11 12 13 14 SCS and its subcontractors shall not be liable for damage loss or delay to uncrated freight freight improperly packed glass breakage or concealed damage Crates and packaging should be of a design to adequately protect contents for handling by forklift and similar means Relative to inbound shipment s there may be a lapse of time between the delivery of shipment s to the booth by SCS or its subcontractors and the arrival of the Exhibitor s representative at the booth Similarly relative to outgoing shipment s it is possible that there will be a lapse of time between the completion of packing and the actual pickup of freight from the booth for loading onto a carrier It is understood that during such times the shipment s will be left in the booth unattended Therefore it is agreed that SCS and its subcontractors are not liable for the loss of disappearance of or damage to Exhibitor s freight after the same has been delivered to Exhibitor s booth nor are SCS and its subcontractors liable for Exhibitor s freight before it is picked up form the Exhibitor s booth for loading after the show Consequently all bills lading covering outgoing shipment s submitted to SCS or its subcontractors by Exhibitor will be checked at the time of pickup from the booth and corrected wher
20. ayment of check All payments must be in U S funds and all checks must be drawn on a U S Bank Orders received without advance payment or after the deadline date will incur additional Standard charges as indicated on each order form All materials and equipment are on a rental basis for the duration of the show or event and remain the property of SCS except where specifically identified as a sale SCS rentals include delivery installation and removal from Exhibitor s booth In case of cancellation a one hour per person per hour charge will be applied to all labor orders that are not cancelled in writing at least 24 hours prior to the scheduled start time If services have already been provided at the time of cancellation a 10096 cancellation fee will be applied to all SCS rental items It is Exhibitor s responsibility to advise SCS personnel of any problem with any orders and to check invoices for accuracy prior to the close of the exhibit If Exhibitor is exempt from payment of sales tax SCS requires an exemptions certificate for the State in which the services are to be used Resale certificates are not valid unless Exhibitor is rebilling these charges to its customers For International Exhibitors SCS requires 100 prepayment of advance orders any orders or services placed at show site must be paid at the show For all others should there be any pre approved unpaid balance after the close of the show terms will be net 15 due and payable in Pit
21. card company for any reason SCS hereby provides notice that it reserves the right and exhibitor authorized SCS to continue to attempt to secure payment through that credit card for as long as unpaid balances remain on Exhibitor s account LABOR TERMS amp CONDITIONS RESPONSIBILITY AND INDEMNIFICATION LABOR UNDER THE SUPERVISION OF STETSON CONVENTION SERVICES INC SCS will be responsible for the performance of labor provided under this option SCS does not assume responsibility for any act s of or loss to persons parties and or other contracting firms not under SCS s direct supervision and control In no event shall SCS be liable for loss or damage caused by delay in labor beginning work when Exhibitor request labor to begin later than the start of the working day SCS shall not be responsible for loss delay or damage due to strike lockouts and or work stoppages or other causes beyond SCS s reasonable control SCS agrees to indemnify hold harmless and defend Exhibitor from and against any and all demands claims causes of action fines penalties damages liabilities judgments and expenses including but not limited to reasonable attorneys fees and investigation costs for bodily injury including any injury to SCS s employees or property damage arising out of work performed by labor provided and supervised by SCS except when Exhibitor exercises direction and or control over the work being performed LABOR UNDER THE SUPERVISION OF EXH
22. e discrepancies exist SCS and its subcontractors shall not be liable for any damage incurred during the handling of equipment requiring special devices to properly load place or reload unless 14 days advance notice has been given to SCS in time to obtain the proper equipment SCS and its subcontractors shall not be liable for any loss delay or damage due to events beyond their reasonable control which cannot be avoided by the exercise of due care and prudence including without limitation to strikes labor disputes lockouts or work stoppages of any kind fire theft windstorm water vandalism acts of God mysterious failure of power or utilities and other events of force of nature SCS and its subcontractors shall not be liable for ordinary wear and tear in handling of equipment It is understood that SCS and its subcontractors are not insurers Insurance if any shall be obtained by the Exhibitor Amounts payable by SCS hereunder are based on the scope of the liability as herein set forth and are unrelated to the value of the Exhibitor s property It is further understood and agreed that SCS and its subcontractors do not provide for full liability should loss or damage occur In the event that SCS or its subcontractors should be found liable for loss or damage to Exhibitor s equipment the liability shall be limited to the specific article that was physically lost or damaged Such liability shall be limited to a sum equal to 10 per pound pe
23. e or for mislabeled containers In order to expedite removal of freight from the show site SCS shall have the authority to change designated carriers if such carriers do not pick up on time Where no disposition is made by the Exhibitor freight will be taken to a warehouse to await Exhibitor s shipping instructions and the Exhibitor agrees to be responsible for payment of charges relating to such handling at the warehouse SCS assumes no liability as a result of such rerouting or handling The Exhibitor agrees in the event of a dispute with SCS or its subcontractors relative to any loss or damage to any of the Exhibitor s freight or equipment that the Exhibitor will not withhold payment in any amount due to SCS for freight handling services or any other services provided by SCS or its subcontractors as an offset against the amount of the alleged loss of damage Instead the Exhibitor agrees to pay SCS prior to the close of the show for all such charges and further agrees that any claim the Exhibitor may have against SCS or its subcontractors shall be pursued independently by the Exhibitor as a completely separate The placing of an order for the services of tradesmen and the use of equipment by an exhibitor or any agent of the exhibitor shall be construed as an offer subject to acceptance and approval of SCS in its sole discretion Upon SCS written acceptance and approval the Exhibitor and its agents shall be bound by the terms and conditions
24. efficient installation and removal of the overall exposition Assure the distribution of labor to all Exhibitors according to need Provide sufficient labor to satisfy the requirements of Exhibitors and for the exposition itself See that the proper type and limits of insurance are in force Avoid any conflict with local union and or exhibit hall regulations and requirements EXHIBITOR APPOINTED CONTRACTORS Exhibitors may employ the service of independent contractors to install and dismantle their display providing the Exhibitor and the installation and dismantling contractor comply with the following requirements Exhibitor must notify Show Management and SCS in writing of the intention to utilize an independent contractor no later than 30 days prior to the first move in day furnishing the name address and telephone number of the firm The Exhibitor shall provide evidence that the Exhibitor Appointed Contractor has a proper certificate of insurance with a minimum of 1 000 000 liability coverage including property damage to show management and SCS at least 10 days before the show opening 9 For Exhibitors appointing contractors who do not have a certificate of insurance on file in the SCS office 10 days prior to the show will be automatically assessed a 200 fee which will be charge against their security deposit 9 Exhibitor agrees that he is ultimately responsible for all services in connection with his exhibit includi
25. er of pieces oY Must Arrive by Friday September 15 2006 Avoid Surcharge 2 EXHIBITION FREIGHT Warehouse Shipment To lt Yellow Freight Services c o Stetson Convention Services Booth 2 201 Haskins Way S San Francisco CA 94080 Event Name West Coast Green Number of pieces PF epe Must Arrive by Friday September 15 2006 Avoid Surcharge EXHIBITION FREIGHT Warehouse Shipment To Yellow Freight Services c o Stetson Convention Services 201 Haskins Way S San Francisco CA 94080 Your Company Name Event Name West Coast Green Number of pieces Must Arrive by Friday September 15 2006 Avoid Surcharge j USE THESE SHIPPING LABLES AS THEY WILL EXPEDITE HANDLING pr rr rr rr re EXHIBITION FREIGHT Direct To Show Site To Bill Graham Civic Auditorium Your Company Name pu c o Stetson Convention Services Booth 99 Grove Street San Francisco CA 94102 Event Name West Coast Green Number of pieces oY Must Arrive During Scheduled Move in Times to Avoid Surcharge 2 EXHIBITION FREIGHT Direct To Show Site 6 Bill Graham Civic Auditorium Your Company Name i c o Stetson Convention Services Booth 99 Grove Street San Francisco CA 94102 Event Name West Coast Green Number of pieces N Must Arrive During Scheduled Move in Times to Avoid Surcharge EXHIBITION FREIGHT Direct To Show Site T
26. f you need to ship oversized material that will require special equipment or handling e abel your freight correctly Labels are included in the manual for your convenience Include your Exhibit Company name booth number and the name of the Event e ADVANTAGES TO SHIPPING IN ADVANCE e You can call and check on freight arrival Call Exhibitor Services at above phone number e Advance freight is in your booth when you arrive for set up e Warehouse accepts freight Monday through Friday no appointment necessary e Freight will be received at the warehouse up to one day prior to move in If freight is received after the deadline date additional charges may be incurred DIRECT SHIPMENTS TO SHOW SITE e Shipments received at event site facility unloaded from the carrier or exhibitor vehicle and delivered to exhibitor booth e Shipping labels for direct to show site enclosed in this manual for your convenience e Freight will be accepted during exhibitor move in times Additional charges will be incurred if received outside of these times e nclude a Bill of Lading with weight type of merchandise and piece count e Certified weight ticket must accompany shipment e Empty containers removed stored and returned to booth Empty labels provided e Reloading freight for return to your specified destination POV SHIPMENTS TO SHOW SITE 0 300 LBS ONE 1 10 x 10 BOOTH ONLY e Rate is available only at Show Site one time fee overtime will not
27. ird party All Services Booth Cleaning I amp D Labor Supervision Rental Furniture Carpet Material Handling In amp Out Signage Graphics Signature below denotes acceptance of all Terms and Conditions included in Exhibitor Service Manual THIRD PARTY INFORMATION Personal credit card LI Company Credit Card L Check Enclosed Master Card Visa American Express Discover CARDHOLDER NAME PRINT gt CARDHOLDER SIGNATURE CITY STATE ZIP THIRD PARTY COMPANY NAME EMAIL THIRD PARTY BILLING ADDRESS PHONE EXT FAX EXHIBITING COMPANY INFORMATION EXHIBIT COMPANY NAME BOOTH EXHIBIT ADDRESS CITY STATE ZIP EMAIL PHONE EXT FAX gt EXHIBITOR SIGNATURE PRINT NAME TERMS e _ Stetson will agree to third party payment arrangements provided the following conditions are met Third party must have a satisfactory payment record with Stetson Convention Services e This form must be fully completed prior to the discount deadline date Third Party and exhibiting company are subject to all of the terms and conditions as included in the Exhibitor Service Manual e 15 understood and agreed that the exhibiting firm is ultimately responsible for payment of charges e If your named third party does not pay the invoice prior to the opening of the show charges will revert to you the exhibiting firm and are payable upon demand SCS services will be invoiced to the third part
28. ly be accepted if filled out by an authorized representative of the exhibiting company Listed on previous page of this form are the rules and regulations regarding non official contractors Everyone must abide by these rules which are accepted industry rules that were drafted by the International Association for Exposition Managers EXHIBIT COMPANY NAME BOOTH EXHIBITOR ADDRESS CITY STATE ZIP EMAIL PHONE EXT FAX gt EXHIBITOR SIGNATURE PRINT NAME All orders subject to the terms and conditions as outlined in the Exhibitor Service Manual PAGE 17 CONDITIONS FOR EAC P ENS y a STETSON CONVENTION SERVICES INC WEST COAST GREEN AN ENVIRONMENTALLY RESPONSIBLE GENERAL CONTRACTOR AND DECORATOR 2900 Stayton Street Phone 412 223 1090 Pittsburgh PA 15212 Fax 412 223 1094 FRIDAY SEPTEMBER 1 2006 Email exhibitorservices stetsonexpo com FOR USE OF AN EXHIBITOR APPOINTED CONTRACTOR We understand and agree that we the exhibiting firm are ultimately responsible for payment of charges and agree to be bound by all terms and conditions as described in the Terms amp Conditions section of this services manual In the event that the named third party does not discharge payment of the invoice prior to the last day of the show charges will revert back to the exhibiting company All invoices are due and payable upon receipt by either party The items checked below are to be invoiced to the th
29. ng freight drayage rentals and labor Exhibitor Appointed Contractor must provide a certificate of insurance with at least the following limits 1 Comprehensive General Liability not less than 2 000 000 with respect to injuries to any one person in an occurrence 2 2 000 000 with respect to injuries to more than one person in any occurrence 3 Workers Compensation Insurance including employee liability coverage in a minimum amount not less than 1 000 000 of individual and or aggregate coverage 4 Stetson Convention Services must be named as an additional insured Exhibitor Appointed Contractor must agree to abide by all rules and regulations of the show including all union rules and regulations Exhibitor Appointed Contractor must have all business licenses permits and Workers Compensation insurance required by the State and City governments and the convention facility management prior to commencing work and shall provide Show Management with evidence of compliance 9 Exhibitor Appointed Contractor will share with SCS all reasonable costs related to its operation including overtime pay for stewards restoration of exhibit space to its initial condition etceteras Exhibitor Appointed Contractor must furnish Show Management and SCS with the names of all onsite employees who will be working on the exposition floor and see that they have and wear at all times necessary identification badge
30. ny battery and or electric tools Pop up displays may be installed by exhibitors provided they do not exceed a 10 x 10 booth Only full time company personnel may be utilized to install and remove displays Displays with tools Any exhibits that require the use of battery and or electric tools ladders or staple guns in the assembly must be performed by union personnel Rates are indicated on the LABOR ORDER FORM Hand Carry Items Exhibitors are permitted to bring in materials that can be hand carried by one person in one trip without the use of any carts or dollies from the parking garage or entrance to the exhibit hall Any deliveries to the dock area must be handled by the Teamsters Union Freight Shipments All freight shipped either in advance or to show site via a common carrier van line private carrier and or air freight must be handled by union personnel Rates are listed on the FREIGHT HANDLING ORDER FORM ELECTRICAL WORKERS UNION PLUMBERS UNION MISCELLANEOUS Electrical All booth electrical work must be performed by the Electrical Workers Union Please see enclosed ELECTRICAL ORDER FORM Air Water Gas All air water and gas work must be performed by the Plumbers Union Exhibitors are allowed to do the technical work on their machines such as fine line balancing programming and cleaning All carpet vacuuming must be performed by Facility personnel If you encounter any difficulty with any laborer
31. o Graham Civic Auditorium Your Company Name i c o Stetson Convention Services Booth 99 Grove Street San Francisco CA 94102 Event Name West Coast Green Number of pieces Must Arrive During Scheduled Move in Times to Avoid Surcharge j SERUICES The Show Must Go Ano We tt Mane Sure Ir Does 7 Can Count On Yellow As Your Single Source For All Your Exhibti Transportation Needs YES WE Single Source Provider It s our job to make your job easier and to make sure your Trade Show is a success Wherever your exhibit materials need to be Yellow offers a wide range of services to satisfy all your shipping needs including air and ground expedited and guaranteed services On Site Representation Yellow Exhibit Services has on site represen tation available at most major Shows to ensure your special shipping needs are han efficiently Award Winning Customer Service Center We re available when you need us during the week and on the weekends 24 hours a day seven days a week Simply call 1 800 610 6500 to speak to a Customer Service Representative who can help you trace shipments explain rates schedule pickups provide proof of delivery and answer your exhibit transportation questions For up to the minute customized on line access to your transportation transactions log on to www mvvellow com Everywhere You Need To Be The Yellow netwo
32. o accept shipment Stetson reserves the right to reroute to the show carrier or deliver back to the ware house at exhibitor s expense HOW DO I ESTIMATE MY COST e Material handling rates apply to each CWT 100165 or fraction thereof and are based on the actual or estimated inbound weight To calculate total pounds of shipment round up each total shipment weight to the nearest 100 Ibs ex 325 lbs would be rounded to 400 Ibs Any weight of 200 Ibs or less should be calculated at 200 Ib minimum e Questions concerns please call Stetson Exhibitor Services for assistance We are here to help you 800 727 3976 SHIPPPING LABELS e To ensure safe arrival of your material each item should be properly labeled with the exhibiting company s name the booth num ber and the name of the event e Labels for either Advance to Warehouse or Direct to Show Site are enclosed in this manual on the page after the material handling order form e Below are the specific addresses and format for the warehouse and show site ADVANCE TO WAREHOUSE SHOWSITE ADDRESS EXHIBIT COMPANY NAME EXHIBIT COMPANY NAME C O STETSON CONVENTION SERVICES INC C O STETSON CONVENTION SERVICES INC YELLOW FREIGHT SYSTEMS INC BILL GRAHAMCIVIC AUDITORIUM 201 HASKINSWAY 99 GROVE STREET S SAN FRANCISCO CA 94080 SAN FRANCISCO CA 94102 EVENT NAME BOOTH BOOTH PAGE 20 MATERIAL HANDLING INSTRUCTIONS STETSON AN ENVIRONMENTALLY R
33. o com i FRIDAY SEPTEMBER 1 2006 EXHIBIT SITE Bill Graham Civic Auditorium 99 Grove Street San Francisco CA 94102 SHIPPING FREIGHT HANDLING The BILL GRAHAM CIVIC AUDITORIUM does not receive or store exhibitor freight exhibitor materials entering the Bill Graham Civic Auditorium must be handled through Stetson Convention Services SCS will unload all trucks and vehicles deliver the material to your booth remove empties and reload at the close of the show Exhibitors are permitted to bring in material that can be hand carried by one person in one trip without the use of dollies hand trucks or other mechanical equipment Permissible carry in items include two wheeled luggage carts self contained pop ups and exhibit rolling cases When exhibitors choose to hand carry in accordance with the foregoing they will not be permitted access to the loading dock area Please see the enclosed shipping instructions form for more information INSTALLATION amp DISMANTLING The Carpenters Union handles the installation and dismantle of display units and exhibit booths Exhibitors requiring labor services please complete the enclosed LABOR ORDER FORM Exhibitors may set up their own display units providing the following apply 1 Exhibit booth space is no larger than 10 x 10 in size 2 No power tools are used 3 Display Unit does not exceed a 10 x 10 booth space and installation work can be completed within 30 minutes
34. of the event Any and all claims reported after thirty 30 days will be rejected No suit or action shall be brought against SCS or its subcontractors more than one year after the cause of action accrues The Exhibitor agrees in connection with the receipt handling temporary storage and reloading of its freight that SCS and its subcontractors will provide these services as Exhibitor s agent and not as bailee or shipper If any employee of SCS or its subcontractors shall sign a delivery receipt bill of lading or other document the parties agree that SCS or its subcontractor will do so as the Exhibitor s agent and the Exhibitor accepts the responsibility thereof SCS and its subcontractors shall not be liable for shipments received without receipts freight bills or specified unit counts m receipts or freight bills such as UPS Fed Ex DHL or van lines Such shipments will be delivered to booth without guarantee of piece count or condition Empty container labels will be available at the SCS Exhibitor Service Affixing the labels is the sole responsibility of the Exhibitor or its representative It is understood that these labels are used for EMPTY STORAGE ONLY SCS assumes no responsibility for error in preceding procedures removal of containers with old empty labels and without SCS labels improper information on labels SCS and its subcontractors assume no responsibility or liability for loss or damage to contents while containers are in storag
35. orker fee e Start time can be guaranteed only when labor is requested at 8 00 am or at official set up time For all other start times check in at the Stetson Service Desk one half V2 hour before time requested Every attempt will be made to provide this service at the specific time requested e The minimum charge for labor is one 1 hour per man Labor thereafter is charged in one half 2 hour increments e All forklift orders contracted at show site will carry an additional 10 surcharge e Forklift orders placed after Discount Deadline Date will be filled as work force is available If exhibitor fails to pick up men at time ordered a one hour per man no show charge will be assessed e 5 000 Ibs maximum capacity Larger forklift and crane service is available only by advance request EXHIBIT COMPANY NAME BOOTH EXHIBITOR ADDRESS CITY STATE ZIP EMAIL PHONE EXT FAX gt EXHIBITOR SIGNATURE PRINT NAME All orders subject to the terms and conditions as outlined in the Exhibitor Service Manual PAGE 14 FORKLIFT ORDER FORM STETSON CONVENTION SERVICES INC WEST COAST GREEN AN ENVIRONMENTALLY RESPONSIBLE GENERAL CONTRACTOR AND DECORATOR 2900 Stayton Street Phone 412 223 1090 Pittsburgh PA 15212 Fax 412 223 1094 Email exhibitorservices stetsonexpo com DISCOUNT PRICE DEADLINE FRIDAY SEPTEMBER 1 2006 GREEN PLANTS RENTAL ONLY Ld BOSTON FERN TABLE SIZE 50 00 62 00 NENNEN GREEN
36. phics Ceri see Lese see X s _ FORMULA EN ADDITIONAL SERVICES PLEASE CALL FOR VINYL PRICING SIGN SPECIFICATIONS TEXT STYLE BLOCK ROMAN SCRIPT CASUAL SCHOOL LETTER COLOR BLACK BLUE GREEN RED PANEL S TYLE VERTICAL HORIZONTAL TOTAL OF ALL ITEMS ORDERED 8 5 SALES TAX EXHIBIT COMPANY NAME BOOTH EXHIBITOR ADDRESS CITY STATE ZIP EMAIL PHONE EXT FAX gt EXHIBITOR SIGNATURE PRINT NAME All orders subject to the terms and conditions as outlined in the Exhibitor Service Manual PAGE 12 SIGNAGE OREDR FORM rS A 1 STETSON Pace CONVENTION SERVICES INC WEST COAST GREEN 13 AN ENVIRONMENTALLY RESPONSIBLE GENERAL CONTRACTOR AND DECORATOR 2900 Stayton Street Phone 412 223 1090 DISCOUNT PRICE DEADLINE Pittsburgh PA 15212 Fax 412 223 1094 FRIDAY SEPTEMBER 1 2006 Email exhibitorservices stetsonexpo com GRAPHIC SUBMISSION GUIDE Digital files saved on a disk or e mailed are the preferred method of receiving art for graphics production use There are two different file types that can be submitted VECTOR and BITMAP VECTOR IMAGE The original computer drawn image made up of a series of points connected by mathematically created lines If the sign or banner is to be produced using cut vinyl graphics this is the preferred file type for submission The VECTOR image will provide the best quality for graphics and logos as well Notes on Vector Images
37. pments such as Federal Express UPS and DHL are delivered without documentation such as a Bill of Lading or certi fied weight ticket These packages will be delivered to the booth without guarantee of piece count or condition Shipments re ceived without documentation will be included in the category of Special Handling e Shipper is encouraged to ship in quantity Packages received separately will be billed per receiving event WHAT IS A BILL OF LADING e of Lading is a document that establishes the terms between a shipper and a transportation company This is a carrier issued receipt indicating the condition that the transported material was received A Bill of Lading indicates the number of pieces weight and type of merchandise DO I NEED INSURANCE e 15 recommended that your materials are insured from the time they leave your firm until they are returned after the show Ex hibitors are encouraged to arrange all risk coverage by placing riders to your existing polices HOW DO I SHIP MY MATERIAL AT THE CLOSE OF THE SHOW e Shipping information labels bill of ladings and personal assistance are available at the Stetson Service Desk Each shipment must be properly labeled and have a completed Bill of Lading to ship materials from the show Call your designated carrier with pick up information and turn the completed Bill of Lading into the Stetson Service Desk to ensure pick up Should your carrier fail to pick up or refuse t
38. r article with a maximum liability of 50 00 per item or 1 000 00 per shipment whichever is less as agreed upon damages and exclusive remedy Provisions of this paragraph shall apply if loss or damage regardless of cause or origin results directly or indirectly to property through performance or nonperformance of obligations imposed by the offering of services to Exhibitors or from negligence active or otherwise by SCS its subcontractors or their employees Be sure your freight is insured from the time it leaves your firm until it is returned after the show It is suggested that Exhibitors arrange all risk coverage This can usually be done by riders to existing policies Contact your insurance representative Be sure your liability insurance is in effect during transit and return of your freight during storage and at show site SCS and its subcontractors shall not be liable to any extent whatsoever for indirect special incidental or consequential damages including but not limited to delay any actual potential or assumed loss of profits or revenues loss of use of equipment or products or any collateral costs that may result from any loss injury or damage to Exhibitor s materials or exhibitor personnel which may make it impossible or impractical to exhibit the exhibitor s materials Claims for loss or damage must be submitted to SCS immediately at show site and in any case not later then thirty 30 business days after the conclusion
39. rk of terminal locations throughout the U S Canada and Mexico provides prioritized handling of your valuable Trade Show shipments Caravan Service Yellow can transport your exhibit materials from Show to Show Any Size Shipment Yellow can any size shipment you may have small to full truckloads Proud to b members of F3 _ Yellow Exhibit Services Trade Show Shipping Tips Below are tips that will help better facilitate the handling of your Trade Show shipments hy aa Ship all materials as early as possible preferably to the advanced receiving warehouse if available Complete all sections of the Bill of Lading BOL Indicate proper description of all pieces on the BOL include dimensions color and other significant identifying marks Label all individual pieces even if all fit a single pallet abels from crates a i all old Use nondescript packaging for valuables to help ensure the security of the shipment once delivered to the Trade Show location Place a business card inside each container just in case d label gets torn Be aware of any materials that may be classified as hazardous such as aerosol sprays solid or liquid chemicals paint Describe all items clearly on the BOL Call our safety hotline with hazardous materials questions 800 395 5446 YES WE CAN www myyellow com nec dw mo F ERTI
40. s as determined by Show Management 9 The Exhibitor Appointed Contractor shall be prepared to show evidence that it has a valid authorization from the Exhibitor for services The Exhibitor Appointed Contractor may not solicit business on the floor The Exhibitor Appointed Contractor must confine its operations to the exhibit area of its clients No service desks storage areas or other work facilities will be located anywhere in the building The show aisles and public space are not a part of the Exhibitor s booth space Exhibitor Appointed Contractor shall provide if requested evidence to SCS that it possesses applicable and current labor contracts and must comply with all labor agreements and practices The Exhibitor Appointed Contractor must not commit or allow to be committed by persons in its employment any acts that could lead to work stoppages strikes or labor problems CONDITIONS FOR EAC 9 The exposition floor aisles loading docks service and storage areas will be under the control of the Official Service Contractor SCS The Exhibitor Appointed Contractor must coordinate all of its activities with SCS For services such as electrical plumbing telephone cleaning and drayage no contractor other than the Official Service Contractors will be approved This regulation is necessary because of licensing insurance and work done on equipment and facilities owned by parties other than the Exhibitor Exhibitors shall provide onl
41. set forth in Sections 1 through 14 above Likewise once SCS has accepted and approved the Exhibitor s offer any shipper consigning or delivering a shipment to SCS or its subcontractors on behalf of Exhibitor shall be bound by the terms and conditions set forth in Sections 1 through 14 above PAGE PAYMENT TERMS amp CONDITIONS al L lt F p AN ENVIRONMENTALLY RESPONSIBLE GENERAL CONTRACTOR AND DECORATOR 2900 Stayton Street Phone 412 223 1090 Pittsburgh PA 15212 Fax 412 223 1094 Email exhibitorservices stetsonexpo com STETSON CONVENTION SERVICES INC WEST COAST GREEN DISCOUNT DEADLINE DATE FRIDAY SEPTEMBER 1 2006 EXHIBIT COMPANY NAME BOOTH EXHIBITOR ADDRESS CITY STATE ZIP EMAIL PHONE EXT FAX gt ORDERED BY PRINT NAME DATE Signature denotes acceptance of all Terms and Conditions included in Exhibitor Service Manual PAYMENT POLICIES PAYMENT FOR SERVICES SCS requires payment in full at the time services are ordered A credit card is required at time of initial order for Material Handling and Labor orders DISCOUNT PRICES To qualify for discount pricing orders must be received with payment on or before discount deadline date e ORDERS may be placed by fax or mail THIRD PARTY BILLING Each exhibiting firm 1s responsible for all charges incurred on its behalf See Third Party Billing Request Form e ADJUSTMENTS amp CANCELLATIONS No adjustments or credits to invoices
42. tsburgh PA upon receipt of invoice Effective 15 days after invoice date any unpaid balance will bear a Finance Charge at the lesser of the maximum rate allowed by applicable law or 1 5 per month which is an Annual Percentage Rate of 18 and future orders will be on a pre paid basis only If any finance charge hereunder exceeds the maximum rate allowed by applicable law the finance charge shall automatically be reduced to the maximum rate allowed and any excess finance charge received by SCS shall either be applied to reduce the principal unpaid balance or be refunded to the payer These payment terms and conditions shall be governed by and construed in accordance with the Laws of the State of Pennsylvania In the event of any dispute between Exhibitor and SCS relative to any loss damage or claim such Exhibitor shall not be entitled to and shall not withhold payment or any partial payment due to SCS for its services as an offset against the amount of any alleged loss or damage Any claim against SCS shall be considered a separate transaction and shall be resolved on its own merits SCS reserves the right to charge Exhibitor for the difference between the Exhibitor s estimate of charges and the actual charges incurred by Exhibitor or for any charges that SCS may be obligated to pay on behalf of Exhibitor including without lim itation any shipping charges If Exhibitor provides a credit card for payment and charges are rejected by the Exhibitor s credit
43. ve hours ordered and not used SCHEDULE SCHEDULE SCHEDULE TOTAL OF TOTAL DATE S START TIME END TIME HOURS WORKERS RATE Please Indicate Service 1 TOTAL LABOR ORDERED Option 1 Supervised by SCS 2 30 40 00 MINIMUM SCS SUPERVISION u 3 8 5 SALES TAX Option 2 Supervised by Exhibitor 4 TOTAL PAYMENT ENCLOSED TERMS e All cancellations must be submitted in writing to SCS at least one 1 business day prior to first day of event move in Failure to do so will incur a one hour per worker fee e All labor contracted at show site will carry an additional 10 surcharge e Labor orders placed after deadline date will be filled as work force is available LABOR ORDER FORM EXHIBIT COMPANY NAME BOOTH EXHIBITOR ADDRESS CITY STATE ZIP EMAIL PHONE EXT FAX uu d I uio gt EXHIBITOR SIGNATURE PRINT NAME d All orders subject to the terms and conditions as outlined in the Exhibitor Service Manual f c CONVENTION SERVICES INC WEST COAST GREEN AN ENVIRONMENTALLY RESPONSIBLE GENERAL CONTRACTOR AND DECORATOR 2900 Stayton Street Phone 412 223 1090 Pittsburgh PA 153212 Fax 412 223 1094 Email exhibitorservices stetsonexpo com DISCOUNT PRICE DEADLINE FRIDAY SEPTEMBER 1 2006 SHOWCARDS Signs made of white showcard oom _ pee BANNERS Banners can be digitally printed or constructed with cut vinyl gra
44. y the material and equipment they own and is to be used in their exhibit space AN ENVIRONMENTALLY RESPONSIBLE GENERAL CONTRACTOR AND DECORATOR 2900 Stayton Street Phone 412 223 1090 DISCOUNT PRICE DEADLINE Pittsburgh PA 15212 Fax 412 223 1094 FRIDAY SEPTEMBER 1 2006 Email exhibitorservices stetsonexpo com STETSON CONVENTION SERVICES INC WEST COAST GREEN NOTICE OF INTENT TO USE EXHIBITOR APPOINTED CONTRACTOR DATE EXHIBITING COMPANY NAME BOOTH AUTHORIZED CONTACT SIGNATURE AUTHORIZED CONTACT PLEASE PRINT Signature denotes agreement that exhibitor accepts all Terms and Conditions included in Exhibitor Service Manual A non official contractor is a company other than the official contractors listed in the exhibitor service kit that provides a service display and installation florist photography audio visual and other related services and needs access to your booth during the installation and dismantling Due to the necessity of coordination all activities during the move in and for security purposes exhibitors who choose to use these contractors must complete this form comply with all rules and regulations listed on previous page and supply Stetson Convention Services with all necessary information by the deadline date indicated above CONTACT DISPLAY HOUSE STREET ADDRESS CITY STATE ZIP PHONE DESCRIPTION OF PROPOSED SERVICE FOR EXHIBITOR This form will on
45. y unless otherwise indicated by third party PAGE 18 THIRD PARTY AUTHORIZATION STETSON CONVENTION SERVICES INC WEST COAST GREEN AN ENVIRONMENTALLY RESPONSIBLE GENERAL CONTRACTOR AND DECORATOR 2900 Stayton Street Phone 412 223 1090 DISCOUNT PRICE DEADLINE Pittsburgh PA 15212 Fax 412 223 1094 FRIDAY SEPTEMBER 1 2006 Email exhibitorservices stetsonexpo com FREIGHT HANDLING MATERIAL HANDLING DRAYAGE SERVICES All of the above terms include the unloading of your exhibit material the delivering to the booth the handling of empty containers to and from storage and the removal of the material from the booth for reloading onto outbound carriers Stetson Convention Services is the exclusive provider of this service This should not be confused with the cost to transport your material to and from the event Below are the options and explanations to ship your material whether in advance or directly to show site ADVANCE SHIPMENTS TO WAREHOUSE e Shipments are received at warehouse unloaded and stored up to 30 days prior to show move in date e Shipments are delivered to show site unloaded and delivered to your booth First freight on floor e Empty containers are removed stored and returned to booth Empty labels are provided e Include a Bill of Lading with weight type of merchandise and piece count e Certified weight ticket must accompany shipment e Reloading of freight for return to your specified destination e Call i
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