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Exhibitor Services Manual

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1. 72 00 86 00 Truss 10 Section Silver 20 57 20 5 BOX 590 00 108 00 Corner Block A corner block is an aluminum piece that attaches to truss to create a right angle Corner Block Silver 127 12 50 00 60 00 Corner Block Black 127 12 65 00 78 00 Corner Block Silver 20 57 20 5 70 00 84 00 Base E ounce incor 35 00 42 00 A base plate 15 used as a stand for ground supported truss or poles RUE Gic RR eost detto 150 00 180 00 A rotator is a motor used to rotate a hanging sign 150 00 180 00 motor 15 a motorized pulley that is rigged to the ceiling and attached to truss to achieve a desired height Motors are also used to safely suspend heavier items that cannot be supported by cables alone Motors are available in 4 ton 12 ton and 1 ton capacities Page 18 MCCA Exhibitor Ordering Guide 3 01 08 Lighting Fixtures Discount Standard A variety of lighting options are available to brighten exhibit space While lights cannot be attached directly to our ceiling lighting can be suspended abov
2. BOSTON 2008 JUNE 18 20 THE FOURTH ANNUAL Exhibitor Services Manual PRODUCED BY IDG WORLD EXPO Gu HAT SUMMIT GENERAL INFORMATION e Show Management Team e Event Schedule e Exhibitor Information amp Services Air Freight A V Computer amp Peripheral Rentals Background Drapery Booth Furnishings Carpet Cleaning Drayage Electrical Hanging Signs Hotel Travel Internet Access Literature Promotional Materials Special Events No Freight Aisles Registration Show Hours Smoking Sound Telecommunications Service Union Regulations Red Hat Summit 2008 June 17 20 2008 Exhibitor Service Manual General Information Page of 5 SHOW MANAGEMENT TEAM Marketing Briana Pontremoli briana_pontremoli idg com 508 424 4811 Operations Bryan Rusciano bryan_rusciano idg com 508 424 4348 Registration Stephen Galeotalanza Stephen galeotalanza gidg com 508 988 7850 Sales Giovanni Stein giovanni stein idg com 508 424 4864 EVENT SCHEDULE Event Dates June 18 20 2008 Location Hynes Convention Center 900 Boylston Street Boston MA 02115 Toll free 877 393 3393 http www advantageboston com HCC Default asp Move In Tuesday June 17 2008 1 00 pm 5 30 pm Registration Tuesday June 17 2008 5 00 pm 9 00 pm Wednesday June 18 2008 6 30 am 6 00 pm Thursday June 19 2008 7 00am 6 00pm Friday June 20 2008 8 00am 5 00pm Showcase Hours Tuesday J
3. e eee ee eee eee eee eee eee eesose 80 00 100 00 Sink Rentals Discount Standard Cold Water Sink Rental 600 00 750 00 Cold water sink rental includes single tub basin 2071 x 24 W x34 H one water connection and one drain connection Legs allow the units to sit 34 above the floor Small Hot amp Cold Water Sink Rental eeeeeeeeeeee eene 800 00 1 000 00 Small Hot amp Cold water sink rental includes a single tub basin 2071 24 W x34 H a hot water heater 6 gallon capacity dedicated power two water connections and one drain connection Large Hot amp Cold Water Sink Rental eee 1 000 00 1 250 00 Large Hot amp Cold water sink rental includes 3 tub basin 5771 24 5 W x43 H a hot water heater 6 gallon capacity dedicated power two water connections and one drain connection Page 22 MCCA Exhibitor Ordering Guide 3 01 08 Compressed Air and Gases Discount Standard Compressed Air Individual Connection 300 00 375 00 Compressed Air 1s delivered at approximately 110 psi and a dew point of 35 degrees F medical instrument quality Additional 41 ee etta sete 155 00
4. n Click Here to View Special Handling Brochure 020107 Transportation Plus amp Material Handling Form GES RETURN WITH G 2 PAYMENT amp CREDIT CARD CHARGE AUTHORIZATION FORM TO GES Exposition Services 7050 Lindell Road Las Vegas NV 89118 4702 FAX 866 329 1437 702 263 1520 for international exhibitors orders are governed GES Payment Policy GES Terms amp Conditions of Contract specified in this Exhibitor Manual FORM DEADLINE DATE Red Hat Summit 2008 27 2008 redhat John B Hynes Convention Center June 17 19 2008 EMAIL ADDRESS BOOTH NUMBER SHIP WITH GES LOGISTICS TO RECEIVE 10 SAVINGS ON MATERIAL HANDLING WITH TRANSPORTATION PLUS To set up your saving with Transportation Plus please call 888 454 4437 or complete the GES Logistics Material Handling amp Shipping Form R 8b included in this exhibitor services manual and fax it to 702 515 5972 or email us at logistics ges com Call 888 454 4437 for a quote for any shipments that are under 10 000 Ibs Transportation Plus does not apply to shipments that are considered Small Package Local or shipments over 10 000 Ibs Round Trip shipping is required to qualify for Transportation Plus rates CERTIFIED WEIGHT TICKETS ARE REQUIRED FOR ALL SHIPMENTS Drivers with inbound shipments must check in at the GES warehouse or exhibit site by
5. 5 901 19 20 VIN NOLONISV 199415 0401034 999 NOLL gl 4 45 MOTIAA S3OlAe3S NOILISOdX3 SAD OI eHgWrN HLOOS NOLLISIHX3 AWVN 8006 OL FO bv JANG bd WOds NOILISIHX WOds LHOIZ2a2 NOILISIHX subig Buiddius sjeqe7 Buiddius e H 998 pepeeu sjeqe euonippe JI ejqejdeo2oe sjeqe eseuj JO Seido 2 TIIM SV S TH8V 1l ONiddIHS 3S3HL ASN Sd soooeld 10 5 GAYINOAY SLAMOIL LHOI3M G3l3l L32 9002 LL 8002 eunr NO 1 LNANdIHS SLLCO VIN NOLSOS 1334145 NOLS LAOS 006 431 2 NOILLNBJANOO S3NAH 5321435 NOILISOdX3 SAD HLOOS AWVN 8006 ANVdNOO 02 OL WOds NOILISIHX SAD soooeld 10 JequinwN SLNANdIHS GAYINOAY SLIMOIL LHOISM 3 2 9002 LL 8002 9 1 44 NO 5 LNANdIHS SLLCO VIN NOLSOS 199415 NOLS LAOS 006 431 2 NOILLNJANOO S3NAH S3OlAe3S NOILISOdX3 SAD eHgWriN HL
6. Continued on page 2 Exhibitor Order Form Rigging amp Lighting Services page 2 CUSTOM LIGHTING SOLUTIONS LIGHTING EQUIPMENT RENTAL REQUIRES QUOTE QT STANDARD RATE 35 00 42 00 45 00 54 00 30 00 36 00 185 00 212 00 325 00 390 00 Large Lighting Kit 450 00 540 00 X Large Lighting Kit 550 00 660 00 DIMMER RACKS amp LIGHTING CONTROLS QTY STANDARD RATE Dimmer Control 1 2 x 4 80 00 96 00 Dimmer Control 2 4 x 12 150 00 180 00 Dimmer Control 2 4 x 24 320 00 384 00 TOTAL DUE LIGHTING FIXTURES TOTAL DUE Source 4 Par 575 750 Source 4 Leko 575 750 watt Par 64 1000 watt LIGHTING KITS Small Lighting Kit Medium Lighting Kit Y QTY TOTAL DUE TOTAL DUE We require diagrams and booth layouts for all rigging and lighting orders See sample below SAMPLE DRAWING XYZ BOOTH 1234 at ABC Event Booth 1134 Booth 1334 NE Centered In Booth 20 from floor to top of sign 25 lbs total weight Booth 1244 To pay with a MasterCard Visa or American Express you may order online at www massconvention com To pay with a check send a check payable to Massachusetts Convention Center Authority and this form to EXHIBITOR SERVICE CENTER MASSACHUSETTS CONVENTION CENTER AUTHORITY 415 SUMMER STREET BOSTON MASSACHUSETTS 02210 617 954 2230 exhibitorservices massconvention com Tax ID 042768982 FOR MCCA USE ONLY 2 DAT
7. Electrical Electrical Service is available through the Hynes Convention Center The Electrical Service Order Form can be found in the order forms in the back of the Exhibitor Service Manual You may contact the Hynes directly at 617 954 2230 with any questions Hanging Signs There will be no hanging signs allowed in the Exhibit Hall at the Red Hat Summit 2008 Hotel Travel The Red Hat Summit team has negotiated discounted hotel rates for your stay in Boston Please review hotel and travel information on our website at http www redhat com promo summit 2008 Internet Access Each exhibit booth includes a specific number of internet drops depending on your sponsorship level if you require additional internet access orders may be placed with the Hynes Convention Center The Telecom Order Form is available in the back of the Exhibitor Service Manual Literature Promotional Materials Special Events Literature promotional materials special events and giveaway samples may only be distributed from the confines of your contracted exhibit space unless prior sponsorship arrangements have been made with Show Management No Freight Aisles Certain aisles in the exhibit hall will be designated no freight aisles These will be identified by floor markings and are to remain clear of crates cartons and equipment at all times Show Red Hat Summit 2008 June 17 20 2008 Exhibitor Service Manual General Information Page 3 of 5 Manageme
8. Flat Screen LCD Monitors 1280 1024 30000 J 2222 24 Plasma Display 1024 x 768 16 9 Ratio 500 00 2 37 Plasma Display 1024 x 768 16 9 Ratio 1025 00 pun Si 42 Plasma Display 1024 x 768 16 9 Ratio 995 00 DEED UU 50 Plasma Display 1280 x 932 16 9 Ratio 61 Plasma Display 1280 x 932 16 9 Ratio 1995 00 jPlasmaStereo Speakers O 10000 2 Plasma Floor Stands Cobra or Dual Post 7 17500 __ Plasma Wall Mounts additional charges may apply for mounting Included O QTY PRINTERS amp OFFICE EQUIPMENT SHOW RATE TOTAL HP 4240 Laser Jet Printer 19500 3600 Color Laser Jet Printer 7 6750 2 22 Print Server Ethernet 6500 __ Plain Paper Fax Machine 2 7500 Desktop Copier 235000 COMPUTER ACCESSORIES SHOW RATE TOTAL 2222 512 Mini Flash Storage Drive USB 4500 WirelessMouse 50 00 A Keyboard amp Mouse Multi Media Speakers 4500 4 Port 10 100 Ethernet Hub 35 00 4 Port Wireless Router Hub 95 00 Ss Delivery Pick Up 20 min 95 wem Booth Page 1 of 2 peu S Computer Services Order Form 6550 McDonough Drive TECH RENTALS inc Norcross Ga 30083 An AudioVisual Presentation and Staging Services Company Phone 800 967 2419 Fax
9. XYZA1 eps e Ensure that all files submitted meet the guidelines set forth in the attached Digital Submission Guidelines document To avoid additional costs associated with the last minute production of signage ALL signage orders must be received by May 9 2008 Signage is subject to approval by show management If you have any questions regarding your signage at the Red Hat Summit 2008 please contact Bryan Rusciano Sr Operations Manager IDG World Expo at 508 424 4843 or Rob Noble National Sales Manager GES at 919 544 3553 EDG 8 RED HAT SUMMIT T Let E g 96 HIGH 8 GRAPH C PANELS 29 3 4 x 91 3 8 RC 4 GRAPHIC PANELS 38 1 8 x 22 1 8 EUS 4 GRAPHIC PANELS 38 1 8 x 54 1 8 EJ 4 GRAPHIC PANELS 97 1 4 x 7 3 8 B 5 Double sided CARPET 20 x A0 Platinum Booth Includes Booth Structure as shown above Signage as indicated above 4 500W Electrical Outlets 4 nternet Drops 4 Wastebaskets 4 Stools 2 Tall Starbase Table 100 Ibs of drayage Computers not included THE FOURTH AN wua GRAPHIC PANELS 2 SPONSOR LOGO 29 3 4 x 14 3 4 AVS Double sided B 2 SPONSOR GRAPHIC 57 7 8 x 46 1 8 DMS Double sided p 2 SPONSOR GRAPHIC 38 1 8 x 54 1 8 EEG SUMIT BOSTON 2008 JUNE 18 20 Gk HAT SUMMIT Gold Booth 23 Arm Li
10. measuring less than 20 in length or diameter The package service 15 provided during standard service hours Monday Saturday 7am 12am except holidays If service 1s required outside these times then a Team Overtime Hour must be ordered in addition to the package Electrical Rigging Package 4 eere eene e eere eene erro naene 1 794 00 1 988 00 This package includes the Basic Rigging Package plus labor to connect electrical service to an Exhibitor sign banner Overhead electrical service for rotator motor or lighted sign must be ordered separately Please see Electrical services section for details Team Overtime HEEN 244 00 304 00 Exhibitors may request rigging service on Sundays holidays or outside the package service hours Monday Saturday 7am 12am In this case a Team Overtime Hour must be ordered for each rigging package ordered Page 17 MCCA Exhibitor Ordering Guide 3 01 08 Custom Rigging amp Lighting Solutions The MCCA JCALPRO also offers customized rigging and lighting solutions for Exhibitors with more complex or unique requirements This option is best suited for Exhibitors with larger signs multiple signs and or overhead lighting needs Custom Rigging and Lighting Solutions still require flexibility in load in and load out time If you require a specific load in or load out day and or time hourly rates may apply see Terms and Conditions Rigging below Custo
11. 770 451 7925 Cardholder Name Signature Pricing Rental prices are for the duration of the show Late On site order fee is 1590 Delivery An authorized representative must be present at the time of delivery and pickup Equipment will be delivered to and picked up from your booth Installation amp Dismantle I amp D Any order requiring labor including the installation and dismantling of equipment will be subject to a labor charge of 75 per hour per man Equipment For equipment not listed please contact us for a complete list of inventory Customer is responsible for the security and condition of rented equipment and will be required to pay for any items that are lost stolen or damaged during the rental period anytime after delivery and before pickup of equipment Guarantee Equipment is guaranteed to be operational upon delivery to your booth It is assumed that the renter has an understanding of the operation of equipment Equipment problems must be reported immediately to our service desk TR will not be responsible for problems reported after termination of rental Any loss or damage of said equipment will be paid for by the renter Cancellation Equipment rental cancellation must be submitted 5 days prior to show or will be charged 50 of rental fee On site cancellations will be charged 100 of rental fee Payment All exhibit orders must be reserved with a major credit card wi
12. MEM 4 Payment Enclosed 16 2008 Advance shipments may begin arriving at ware house 2 June 12 2008 Last day for crated shipments to arrive at advance Authorized Signature Please Sign X warehouse without surcharge 30 30 00 minimum late AUTHORIZED NAME PLEASE PRINT DATE arrival surcharge based on the above rates will apply to each shipment received at the advance warehouse after this last date EXCESS DECLARED VALUE OPTION Note 1 STOP You must read form G 7 before going any further have read the Terms amp Conditions set forth on form G 7 and understand the contents thereof have the authority to bind the below referenced exhibiting company which hereby accepts the terms and conditions set forth on this form and the G 7 Direct Dates e June 16 2008 Direct shipments may begin arriving at the exhibit site June 17 2008 Last day for shipments to arrive at the exhibit form site Note 2 Liability is limited to 0 50 Per pound per package 100 00 per package or 1 500 00 per occurrence whichever is less unless a higher value is declared RECEIVED subject to individually determined rates or contracts Note 3 Declared value Excess declared value available from GES up to 100 000 00 that have been agreed upon in writing between GES and shipper Excess declared value is not available for items listed on form G 7 if applicable otherwise to the rates classifications and r
13. Sending your graphic and image files to the GES Creative Services Department Red Hat Summit 2008 John Hynes Convention Center June 17 19 2008 We want your graphics and images to look their absolute best We are committed to partnering with you in order to provide the most comprehensive and effective solutions in the trade show industry The graphic print and production industry is con tinuously evolving In order to insure the best quality graphics and images from your digital files and to make file transfers as seamless as possible we are pleased to provide you with guidelines for submission of your art to GES If you are unable to provide digital artwork for your signage needs GES is capable of providing you with layout services Additional fees will apply Contact your GES representative for details Accepted Media Floppy dek 3 5 Zip disk 100 MB e CD ROM CD R OR CD RW DVD ROM DVD R only Email attachment limited to maximum size of 2mb FTP mandatory zip or sit compression When sending disks label them as follows Exhibitor Name Show Show Date City of event Name your files appropriately for easy identification Do not send files that will not be used for output Failure to follow these instructions may result in delays in order processing and final production Optimal File Types and Resolution VECTOR This 15 the preferred file type Vector based artwork is resolution independent and ca
14. Exhibitors who prefer to mail in their orders and pay by check will find our Service Order Forms at Appendix A of this guide No telephone or facsimile orders will be accepted Exhibitors should be aware of the following when placing orders payments must be in US currency The date payment is received determines the applicable rate see Pricing above Incomplete order or payment information will delay processing Booth number s must be identified on all order forms Payments Payment for services must be received in advance Service will be scheduled and delivered only after payment is received All outstanding charges must be paid before the close of the show Refunds Claims for refunds must be submitted by the exhibitor to MCCA Exhibitor Services prior to event close Credit will not be given for services installed and not used General Terms amp Conditions All booth number changes must be communicated by the exhibitor to MCCA Exhibitor Services prior to exhibitor move in Additional charges may result if services must be moved after initial set up All equipment and material furnished by the MCCA shall remain the property of the MCCA and shall be removed only by MCCA personnel Standard wall outlets and other permanent building outlets electrical telephone plumbing etc are not part of the booth space and may not be used by anyone other than MCCA personnel or designated service provider Service
15. June 19 2008 DAY SINGLE _ 0 era p 2 beds SUITES LI II TI TOTAL II Suite s Requests please indicate the following Is suite to be used for a meeting YES NO How many people should the parlor accommodate Will you need a sleeping room attached YES NO If yes how many bedrooms Please fax this form to Red Hat Summit Conference amp Expo San Francisco at 508 988 7581 Attention Stephen Galeotalanza Your request and deposit instructions will be confirmed within 48 hours Questions Please contact Stephen Galeotalanza at P 508 988 7850 E stephen galeotalanza g idg com INSTRUCTIONS FAX Use one form per request Fax your fully completed form to 508 988 7581 ACKNOWLEDGEMENTS The Red Hat Summit Housing Bureau will send you an acknowledgement of your reservation within 48 hours of reservation being processed Please review all information for accuracy If you do not receive your acknowledgement please contact us at 1 866 260 3175 ROOM RATES TAXES To take advantage of the lowest negotiated Red Hat Summit rates please book your reservation by July 17 2008 After that date Red Hat Summit room blocks will be released and hotels may charge higher rates Taxes Hotel rates are subject to applicable state and local taxes currently 14 065956 and subject to change Taxes are not included in the room rate SPECIAL REQUESTS Special requests cannot be guaranteed
16. www ges com contact All orders are governed the GES Payment Policy GES Terms amp Conditions of Contract specified in this Exhibitor Manual redhat Red Hat Summit 2008 COMPANY NAME STREET ADDRESS CITY PHONE FAX SHOWSITE CONTACT Payment Policy Payment for Services GES requires payment in full at the time services are ordered Further GES requires that you provide a credit card authorization with your initial order For your convenience we will use this authorization to charge your account for services which may include labor material handling or any applicable fuel or energy surcharge Discount Prices To qualify for discount pricing orders must be received with payment on or before the discount price deadline s Method of Payment GES Exposition Services accepts MasterCard Visa Discover Diners Club American Express check and bank wire transfer Purchase orders are not considered payment All payments must be made in U S funds drawn on a U S Bank Exhibitors will be charged a 25 00 fee for returned NSF checks Third Party Billing Each exhibiting firm is ultimately responsible for all charges incurred on its behalf GES Exposition Services reserves the right to institute collection action against the exhibitor if the authorized third party does not pay See Third Party Billing Request form Tax Exempt If you are tax exempt in the state in which you will be exhibiting you must pr
17. 1 2008 By submitting this order form Exhibitor acknowledges and accepts all Policies Terms amp Conditions for service as set forth in the MCCA Exhibitor Ordering Guide available at www massconvention com exhibitorguide To qualify for discount rate request and payment must be received 21 days prior to show event opening PLEASE PRINT OR TYPE Incomplete information will delay processing EVENT OR SHOW EVENT OR SHOW DATE S EXHIBITING FIRM BILLING ADDRESS BOOTH NO s CITY STATE ZIP COUNTRY PHONE EMAIL ORDERED BY TITLE DATE SHOW SITE CONTACT CONTACT PHONE eum EN EN EN EN _ res em _ EN EN EN EN EN EN os m pos s TOTAL MAN HOURS TOTAL DUE To pay with a MasterCard Visa or American Express you may order online at www massconvention com To pay with a check send a check payable to Massachusetts Convention Center Authority and this form to Se EXHIBITOR SERVICE CENTER MASSACHUSETTS CONVENTION CENTER AUTHORITY 415 SUMMER STREET BOSTON MASSACHUSETTS 02210 617 954 2230 exhibitorservices massconvention com Tax ID 042768982 FOR MCCA USE ONLY DATE RECEIVED RECEIVED BY CHECK NUMBER MC VISA AMEX HOTEL amp TRAVEL The Red Hat Summit Boston 2008 team has negotiated discounted hotel rates for your stay in Boston Reserve your room today Hotel Info
18. 2 PM to be guaranteed same day unloading Warehouse receiving hours are Monday Friday 8 00am 3 30pm Closed 12 00pm 12 30pm amp Holidays In the event of weight discrepancies or shipments received without a certified weight certificate a 15 00 fee will be charged per shipment Advance Shipments to GES Warehouse 200 pound minimum per shipment GES will receive uncrated carpet and pad at the warehouse A special handling charge will apply on these shipments Rates include unloading crated freight the warehouse cannot receive uncrated shipments storing at warehouse for up to 30 days any materials stored beyond 30 days will incur additional costs applied to your invoice reloading onto trucks and delivery to the exhibit site unloading freight and delivery to your booth picking up storing and returning empty shipping containers and reloading freight for return to your specified destination from exhibit site Crated Materials Materials Requiring Special Handling Transportation Transportation x Rares Plus Saving Rates SE nates Plus Saving Rates ST ST 110 00 cwt 99 00 cwt 148 50 cwt 133 75 cwt ST OT 165 00 cwt 148 50 cwt 222 75 cwt 200 50 cwt 220 00 cwt 198 00 cwt 297 00 cwt 267 25 cwt Direct Shipments to Exhibit Site 200 pound minimum per shipment Rates include unloading freight and delivery to your booth picking up storing and returning empty shipping containers and reloading freight for
19. CONTROL SYSTEMS No refunds for advance orders or unit s not utilized onsite PO Box 9637 Refunds are not issued for unreported defects Bend 97708 805 654 0171 702 920 8154 0 50 10 9 0015 121576 0 107 00409699 POY oj 01 99100 For office use only ExpoAccess ExpoRead Printer ORDER ONLINE www rcsreg com leads redhat2008es EXHIBITOR PLEASE RETAIN A PHOTOCOPY FOR YOUR RECORDS RCS LEAD RETRIEVAL THE POWER OF CHOICE REGISTRATION CONTROL SYSTEMS ExpoScan is a hand held portable battery powered unit with an integrated barcode reader When a badge is scanned the data is displayed on the screen Downloads are included via secure online access and available on a memory stick for an additional charge ExpoScan is available in two modes Swipe amp Go or Qualify Swipe amp Go will read and store the records Qualify provides a questionnaire format and RCS will customize it for each exhibitor By using the thumb wheel to choose the appropriate answers exhibitors quickly qualify their leads Printer 58mm thermal printer prints 1000 leads on a single charge Bluetooth technology ExpoAccess is a Web enabled wireless mobile lead collection device and real time web page lead management system This new technology concept uses the java enabled color Blackberry platform to transfer data from an attendee s badge to an exhibitor s personal event website All
20. EAW JBL Mackie etc Call For Price 4500 Multi Media Computer Speakers CD Player 60 00 Delivery Pick Up 20 min 95 5 Booth Page 1 of 2 Audio Visual Services Order Form S 6550 McDonough Drive TECH RENTALS inc Norcross Ga 30083 An AudioVisual Presentation and Staging Services Company Phone 800 967 2419 Fax 770 451 7925 redhat Phone Fax Cardholder Name Signature Pricing Rental prices are for the duration of the show Late On site order fee is 15 Delivery An authorized representative must be present at the time of delivery and pickup Equipment will be delivered to and picked up from your booth Installation amp Dismantle 180 Any order requiring labor including the installation and dismantling of equipment will be subject to a labor charge of 75 per hour per man Equipment For equipment not listed please contact us for a complete list of inventory Customer is responsible for the security of rented equipment and will be required to pay for any items that are lost or stolen during the rental period anytime after delivery and before pickup of equipment Guarantee Equipment is guaranteed to be operational upon delivery to your booth It is assumed that the renter has an understanding of the operation of equipment Equipment problems must be report
21. Electrical Services amp Equipment Discount Standard 30 Round Extension Cord e eee ee eee eee eee eese sees 30 00 37 00 30 round yellow extension cords for use in exhibit booths Each cord has three three prong receptacles on the end 24 Hour POW uu Add 5090 to initial connection rate If booth equipment requires electricity 24hrs a day then the exhibitor should order 24Hr power In general electrical service begins half an hour before the show and ends one hour after the show closes Overhead 100 to initial connection rate Overhead power 1s available upon approval by the MCCA At JB Hynes Convention Center overhead 120v electrical service is available in Halls A B C and certain areas of Hall D and Auditorium Boston Convention amp Exhibition Center overhead 120v electrical 15 limited due to the ceiling heights Overhead service 1s available under the low mechanical roof on the East and West sides of the Halls overhead sign truss banner or other rigged item requires overhead 120v power the MCCA can provide this service in any area of the Hynes or BCEC If an overhead sign truss banner or other rigged item requires overhead 208v 480v power the MCCA can provide this service in limited areas of the Hynes and BCEC Please contact the MCCA Exhibitor Services team for availability Installation amp Distribution Elect
22. Exhibitor acknowledges and accepts all Policies Terms amp Conditions for service as set forth in the MCCA Exhibitor Ordering Guide available at www massconvention com exhibitorguide To qualify for discount rate request and payment must be received 21 days prior to show event opening PLEASE PRINT OR TYPE Incomplete information will delay processing EVENT OR SHOW EVENT OR SHOW DATE S EXHIBITING FIRM BILLING ADDRESS BOOTH NO s CITY STATE ZIP COUNTRY PHONE EMAIL ORDERED BY TITLE DATE SHOW SITE CONTACT CONTACT PHONE STANDARD ELECTRICAL CONNECTIONS 120 REGULAR SERVICE ADDITIONAL SERVICES AVAILABLE AS ADD ONS DESCRIPTION on DISCOUNT STANDARD ory 24 HOUR OVERHEAD CONPINED RATE RATE SERVICE 24 HOUR amp SERVICE OVERHEAD 0 500 Watt Single Outlet 95 00 119 00 501 1000 Watt Duplex Outlet 120 00 150 00 50 rate 100 rate ZEN 415095 rate 50 rate mE 100 rate EN 150 rate 1001 2000 Watt Quad Box 150 00 187 00 az 2001 4000 Watt Quad Box 170 00 212 00 m DEM M 50 rate 100 rate 150 rate 50 rate 100 rate 150 rate SPECIAL ELECTRICAL CONNECTIONS 208 VOLT amp 480 VOLT REGULAR SERVICE ADDITIONAL SERVICES AVAILABLE AS ADD ONS Discount STANDARD ory 24 HouR COMBINED RATE RATE SERVICE OVERHEAD TOTAL DUE DESCRIPTION TOTAL DUE OVERHEAD SERVICE 100 rate 100 rate 208V Single Phase 30 Amp 208V Single Phase 60 A
23. Lighting Kit 12 15 6 2 1 450 00 540 00 X Large Lighting Kit 16 20 lights ccccssssssssssssssesssssesseses 550 00 660 00 Dimmer Racks amp Lighting Controls Discount Standard These items are optional with individual fixtures or small lighting kits but mandatory with larger lighting kits The dimmer rack 15 a large outlet that all lights plug into to create a central control location A dimmer rack depending upon size can be placed in a booth or attached to the truss and kept in the air The lighting console control plugs into the dimmer rack to dim or control individual lights groups of lights or all lights at once Electrical service is not included and must be ordered separately Dimmer Control 12 EE 80 00 96 00 Du mer Control 2 4 x eene 150 00 180 00 Dimmer Control 2 4 X 24 320 00 384 00 19 MCCA Exhibitor Ordering Guide 3 01 08 Terms amp Conditions Rigging Hynes Rigging JCALPRO 15 the preferred rigging vendor at the Hynes Convention Center If a sign requires a motor electrical rigging and or truss JCALPRO must hang the sign Otherwise the exhibitor may hire the general service contractor to hang signage BCEC Rigging JCALPRO is the exclusive rigging vendor at the Boston Conv
24. ORDERED BY TITLE DATE SHOW SITE CONTACT CONTACT PHONE ITEM DESCRIPTION amp INFORMATION Description of Item Sign Banner Truss etc Height desired from floor Quantity Size Welgnt to top of suspended item Do any items require Electrical service circle one YES NO Indicate Service Ordered on Electrical Form Date When Your Item Will Be Ready for Hanging Preferred Move Out Date PACKAGE RiGGING SOLUTIONS SERVICE DESCRIPTION QTY TOTAL DUE Basic Rigging Package Per Sign Banner 1550 00 1684 00 Electrical Rigging Package Per Sign Banner 1794 00 1988 00 Team Overtime Hour 244 00 304 00 CUSTOM RIGGING SOLUTIONS RIGGING EQUIPMENT RENTAL REQUIRES QUOTE EQUIPMENT DESCRIPTION TOTAL DUE 5 Section LL 2500 3000 Silver 12 12 Box Truss 8Secion 400 480 10 5000 6000 9Setin LL 350 4200 Black 12 12 Box Truss 8 21 5600 6700 10 Section 7000 8400 9Setin LL 4500 540 J Silver 20 5 x 20 5 Box Truss 8 Secion 7200 8600 TI 10 9000 108 00 Siveri2x12 bx 5000 6000 Corner Block Blacki2 x12box 6500 7800 Silver 20 5 x 20 5 box ___ 700 840 Base Plate o 350 4200 Rotator 1 1 615000 18000 Moto A 9 9 1500 8000 JJ
25. Order Show Services 1 GES Online GES Online makes ordering GES products and services fast simple and secure Follow these simple instructions to order Step 1 If you have previously registered on GES Online enter your User ID and Password If this is your first time on GES Online you will need to create an online account We now have two ways for you to create an online ordering account A Create an account by searching for your company name and zip code This method does not require you to know your activation code B Create an account by entering your Activation Code CSN Please note that the Activation Code is CASE SENSITIVE Step 2 Once logged in sign up or select your show Step 3 Step 4 Browse products and create orders for your show Once you are satisfied with your choices simply check out to process the order Additionally GES Online allows you to review show specific product literature download third party vendor forms access show and order information 24 7 and review order history For online ordering help call 888 437 3976 2 GES National Servicenters The GES National Servicenter provides consistency and continuity of customer service for all GES exhibitors at all GES shows offering the following services e Single point of contact for all GES shows Coast to coast time zone coverage Personalized exhibitor service for all pre and post show orders 7050 E Lindell
26. SINGLE _ 0 era p 2 beds SUITES LI II TI TOTAL II Suite s Requests please indicate the following Is suite to be used for a meeting YES NO How many people should the parlor accommodate Will you need a sleeping room attached YES NO If yes how many bedrooms Please fax this form to Red Hat Summit Conference amp Expo San Francisco at 508 988 7581 Attention Stephen Galeotalanza Your request and deposit instructions will be confirmed within 48 hours Questions Please contact Stephen Galeotalanza at P 508 988 7850 E stephen galeotalanza g idg com INSTRUCTIONS FAX Use one form per request Fax your fully completed form to 508 988 7581 ACKNOWLEDGEMENTS The Red Hat Summit Housing Bureau will send you an acknowledgement of your reservation within 48 hours of reservation being processed Please review all information for accuracy If you do not receive your acknowledgement please contact us at 1 866 260 3175 ROOM RATES TAXES To take advantage of the lowest negotiated Red Hat Summit rates please book your reservation by July 17 2008 After that date Red Hat Summit room blocks will be released and hotels may charge higher rates Taxes Hotel rates are subject to applicable state and local taxes currently 14 065956 and subject to change Taxes are not included in the room rate SPECIAL REQUESTS Special requests cannot be guaranteed however hotels will do
27. and a credit card is required on all orders paid by check No purchase orders will be accepted Please return units within one hour of the close of the event Non returned units recovered by RCS will be charged a full delivery charge Lost or damaged units will be charged a replacement fee of 1 500 00 ITEM UNIT PRICE QUANTITY TOTAL Early Bird Advance On Site HAND HELD UNITS Before 4 30 4 30 6 3 6 4 6 20 Prices quoted in U S dollars only ExpoScan Provided with 1 download 230 00 30000 37000 X Data is available online after the event Add Printer 95 00 125 00 150 00 X Upgrade ExpoScan to qualify mode 125 00 16500 20000 X Lead file on memory stick 4000 5000 6000 X price includes USB memory stick ExpoAccess Quick Scan mode 270 00 35000 43000 X Includes real time leads online no download required OPTIONAL SERVICES L Delivery amp pick up 10000 X Deliveries will be made 1 hour prior to event opening if booth is unmanned another attempt will be made after event opening TOTAL PAYMENT METHOD ORDER ONLINE www rcsreg com leads redhat2008es A MasterCard American Express Card Number Contact Exp Date Company Booth Address Phone City ST Zip Fax Signature email email confirmation will be sent once order is processed Complete and return form to EXHIBITOR SERVICES DESK NOTE Unused paper supplies are not returnable HEGISTRATION
28. and briefcases Do not leave them unattended in your booth 7 Atthe close of the exposition after your materials are packed turn in your bills of lading with the official service contractor GES Do not leave them in your booth or attached to crates or boxes Stay with your shipment until it is picked up for loading Most thefts occur during move out when the exhibitor leaves their packed boxes unattended 8 Wear your exhibitor badge only in the conference and exposition areas Do not walk out of the exhibition facility with your badge still on this targets you as a tourist 11 PARKING REGULATIONS Parking is available in the surrounding area parking lots and garages Information on parking can be found online at http www advantageboston com MapsDirections Hynes Parking asp 12 UNION REGULATIONS exhibitors must abide by existing agreements and regulations covering the use of services material freight handling and labor Please refer to the Union Information within the GES Exhibitor Manual for more information Red Hat Summit 2008 June 17 20 2008 Exhibitor Service Manual Rules amp Regulations Page 6 of 6 MAT SUMMIT JUNE 18 20 Gk HAT SUMMIT Signage Order Process BOSTON 2008 THE FOURTH ANNUAL All signage orders MUST be submitted no later than May 9 2008 failure to provide finalized files by May 9 2008 will result in additional charges applied to your GES bill Each Re
29. carrying a crate or load Keep the aisles free and open at all times Please utilize your booth space to store and work in while preparing your booth Never run in the exhibit hall Please walk Watch your step in the aisles and stay away from the loading docks Electrical wires and cords can be hazardous if frayed or stretched over a walkway Please check all cords for damage Notify a GES supervisor if you need assistance repairing or removing a damaged cord Do not overload outlets or plugs Please keep fire exits clear Report any fires immediately or pull the nearest fire alarm If you spill something or notice a spill clean it up or report it immediately Please do not walk away from a spill Use good housekeeping Dispose of waste properly and keep materials stacked securely Keep aisles free and clear of any and all debris Protect your valuables while on the show floor Please keep all expensive or valuable items secured Unattended items in booths are easy theft targets Notify a GES representative of any safety issues or concerns SAVE TIME WITH GES ONLINE AT Www ges com 7 81 02409 050806 GES Show Site Work Rules Red Hat Summit 2008 AY redhat John Hynes Convention Center June 17 19 2008 Union Information To assist you in planning your participation in your Boston area show we are certain you will appreciate knowing in advance that union labor will be required for certain aspects of your exhibit h
30. connections must be made by MCCA personnel or designated service provider Connection services generally cover the installation of service to the booth area in most convenient manner to the MCCA equipment must comply with state and local safety codes MCCA will refuse connection to any equipment that constitutes a safety hazard Unless otherwise directed MCCA personnel are authorized to cut floor coverings to permit installation of services Page 2 MCCA Exhibitor Ordering Guide 3 01 08 Electrical Services The MCCA offers a variety of electrical services through our experienced in house team of electricians Standard Connections 120 volt power Discount Standard 0 500 Watt Simele Outlet eege eege 95 00 119 00 One 5 amp circuit and one receptacle or plug point 501 1000 Watt Duplex Outlet 4 1 5120 00 150 00 One 10 amp circuit and two receptacles or plug points 1001 2000 Watt Quad 150 00 187 00 One 20 amp circuit and four receptacles or plug points 2001 4000 Watt Quad 44000 170 00 212 00 Two 20 amp circuits and four receptacles or plug points Special Connections 20 volt amp 480 volt power Discount Standard Unless otherwise indicated parentheses all special power connections will be hard wire connected To order Three Phase
31. four choices in order of preference If all requested hotels are unavailable a reservation agent will call for your next selection DEPOSIT INFORMATION A credit card number is required to process each reservation Your credit card will be used to guarantee your reservation only Checks will not be accepted Housing Forms received without a valid credit card will not be processed Fax you fully completed form to 508 988 7581 Red Hat Summit 2008 Hynes Convention Center EXHIBITOR ROOM REQUEST FORM Arrival Date Departure Date First Name M I Last Name E mail Address required for confirmation Daytime Phone Fax If providing international numbers please include country and city access numbers Company Address Address 2 City State Province Zip c Hotel Rewards Account Number King Bed L Double Double LI Non Smoking U Additional Request HOTEL Distance to Hynes Convention Center Connected to the Hynes Convention Center Room Rate Single Double Sheraton Boston Hotel Hilton Boston Back Bay Across the Street List all room occupants 1 3 1 Choice 2 Choice MasterCard Discover o Diner s Club American Express Visa Card Number Exp Date Cardholder s Signature Booth June 18 20 2008 Hynes Convention Center Boston MA Lead Retrieval Order Form To ensure availability order early Orders must include a form of payment All orders must be pre paid
32. however hotels will do their best to honor all requests Hotels will assign specific room types upon check in based on availability CHANGES CANCELATIONS REFUNDS Reservations may be changed or canceled up to 72 hours prior to your scheduled arrival date without penalty Cancellations received less than 72 hours prior to your scheduled arrival date will be charged one night s room and tax Continue to use the Red Hat Summit Housing Bureau for all changes and cancellations until May 23 2008 at http www redhat com promo summit 2008 Call toll free at 1 866 260 3175 in the US or 805 677 4285 outside the US Hours Monday Friday from 9 00am 8 00pm EST Please do not contact the hotels directly until after May 23 2008 SUITE REQUESTS To request a suite please submit to fax number 508 988 7581 Attn Housing Manager Suites are available to exhibiting companies only HOTEL SELECTION Please list four choices in order of preference If all requested hotels are unavailable a reservation agent will call for your next selection DEPOSIT INFORMATION A credit card number is required to process each reservation Your credit card will be used to guarantee your reservation only Checks will not be accepted Housing Forms received without a valid credit card will not be processed Fax you fully completed form to 508 988 7581 Red Hat Summit 2008 Hynes Convention Center EXHIBITOR ROOM REQUEST FORM Arrival Date Dep
33. in Exhibit Hall is carpeted Exhibitors may NOT change this carpet color b Glitter is not permitted in carpeted areas Show Management must approve decorative use of glitter in other areas A cleaning fee may be assessed for any use of glitter c Fountains and other water containers used for decorative purposes must be waterproof and inspected by the Convention Center 4 EXHIBIT CONSTRUCTION The Red Hat Summit Exhibit Hall is comprised of pre fabricated booth properties NO ADDITIONAL STRUCTURE OR FURNITURE IS PERMITTED IN AN EXHIBITOR BOOTH WITHOUT PRIOR WRITTEN APPROVAL FROM SHOW MANAGEMENT e Americans with Disabilities Act Compliance with the Americans with Disabilities Act 15 a legal requirement for public facilities This law became effective in January 1992 It requires access for the disabled persons at convention centers and as necessarily follows floor exhibits It is the responsibility of the Exhibitor to be aware of and be in compliance with the rules set forth in this Act Red Hat Summit 2008 June 17 20 2008 Exhibitor Service Manual Rules amp Regulations Page 3 of 6 RULES amp REGULATIONS FEDERAL COMMUNICATIONS COMMISSION Exhibitors displaying digital devices e g personal computers printers monitors keyboards etc must comply with Section 302 b of the Communications Act and Section 2 803 of the FCC s rules Specifically all digital devices on display must have the required FCC certi
34. leads can be custom qualified using the web site for personalization and for adding notes Using this RCS system exhibitors do not need to carry away a CD or memory stick or wait in line to download or retrieve data at the end of the event The wireless enabled mobile unit delivers all the sales lead data in real time to a secure exhibitor web site with online password protected access by the exhibiting company s personnel The Web enabled ExpoAccess mobile unit provides a totally new approach to lead collection management and follow up Data can be accessible at the web site for up to a year after the event FOR MORE INFORMATION Call our RCS Exhibitor Services Desk at 805 654 0171 REGISTRATION CONTROL SYSTEMS PO Box 9637 Bend OR 97708 HOTEL ROOM BLOCK REQUEST FORM FTIIT SUMIT BOSTON 2008 THE FOURTH ANNUAL 2 JUNE 18 20 2 RED HAT SUMMIT Hynes Convention Center HOTEL ROOM BLOCK REQUEST SUITE FORM Please use this form for a block of 10 or more rooms Company Name Contact Name Address City ST Zip Phone Fax Email HOTEL SELECTION Please select your hotel choices in order of preference 1 Hotel Choice 2 Hotel Choice Hotel availability is on a first come first serve basis Please return request as soon as possible for best selection Please indicate the number of rooms needed per night Exhibitor Move in June 16 17 2008 Sponsor Showcase Dates June 17 19 2008 Move out
35. or arising from performance under this Agreement Customer agrees to indemnify and hold GES harmless for any and all acts of its representatives and agents including but not limited to Customer Appointed Contractors and Installation and Dis mantle Companies any subtenant or other user of its space or any agents or employees engaged in business on its behalf of Customer or present at Customers invitation GES to Customer To the extent of GES own negligence and or willful misconduct and subject to the limitations of liability below GES shall defend hold harmless and indemnify Customer from and against any claims lawsuits demands liability costs and expenses including reasonable attorney s fees and court costs resulting from any injury to or death of persons or damage to property other than Goods GES assumes no liability for bodily injury resulting from Customer s presence in areas which have been marked as off limits to exhibitors and during hours and days when exhibitors are present in the facility prior to the start of and after the conclusion of their space lease with show management V No liability for consequential damages UNDER NO CIRCUMSTANCES WILL ANY PARTY BE LIABLE FOR SPECIAL INCIDENTAL CONSEQUENTIAL OR PUNITIVE DAMAGES INCLUDING BUT NOT LIMITED TO LOSS OF PROFITS OR INCOME VI GES Liability for Loss or Damage to Goods Negligence standard GES shall be liable subject to the limitations contained herein for l
36. show Note 2 Declared value Excess declared value available e Use ST OT rate if freight will be handled one way on straight time and one way from GES up to 100 000 00 Excess declared value is not available for on overtime either into the show or out of the show items listed on form G 7 e Use OT OT rate if freight will be handled on overtime into the show and out of Check here if requesting excess declared value 1 00 per 100 00 of excess the show valuation will be assessed 50 00 minimum charge Calculation Of Material Handling Charges For Standard Rates Only Use Form R 8b For Transportation Plus Rates Our shipment will be sent to Exhibit Site Warehouse on date via Total pieces Total Weight 200 Ib minimum per shipment 100 Small package cartons will be sent to Exhibit Site on date via Total cartons We understand that your calculation is only an estimate Handling charges are based on the weight of the freight Shipments are billed by the hundred weight and rounded up to the nearest hundred agree in placing this 1 Total Estimated Charges eC 2 30 Late Arrival Surcharge GES Payment Policy and ARRIVAL DATES AND SURCHARGES FOR SHIPMENTS GEHEIT Excess Declared Value Advance Date uM oy 4 Payment Enclosed May 16 2008 Advance shipments may begin arriving at warehouse M June 12 2008 Last day for crated
37. storage Damage that is the direct result of GES negligence shall be subject to the limitations of liability set forth in this document Forced Freight GES shall not be liable for Goods not picked up by Customer s chosen carrier by the show deadline It is Customer s responsibility to complete accurate paperwork for shipping and insure its Goods are appropriately labeled Customer acknowledges that it is a lessee of space and as such has an obligation to remove its Goods on or before the targeted time If Goods remain on the floor after this point GES has the right to remove them in order to restore the premises to its original condition for show management pursuant to the venue s lease with show management In such cases GES is authorized to proceed in the manner chosen by Customer on the Order for Material Handling Services Straight Bill of Lading Failure to select one of the provided options will result in re routing at GES discretion and at Customer s expense assuming the Goods are labeled for return GES retains the right to dispose of Goods left on the show floor without liability if left unattended left without labels or not correctly labeled Concealed Damage GES shall not be liable for concealed loss or damage uncrated Goods or improperly packaged or labeled Goods Unattended Booth GES shall not be liable for any loss or damage occurring while Goods are unattended in Customers booth at any time including but not limited to the
38. the Exhibitor booth Exhibitor 15 responsible for making all arrangements from the outside service provider e g Verizon ATT etc 25 C XT Se C aDlQuessacot ces een LER E EVER 40 00 50 00 SU CT TEE 55 00 68 75 CAT 5e C able 90 00 112 50 Cable TV SOR dle RTT 225 00 281 25 Cable TV service 1s basic business cable service provided by Comcast Cable Service 15 provided to booths from floor boxes or columns Page 13 MCCA Exhibitor Ordering Guide 3 01 08 Installation amp Connection Internet MCCA technicians will provide one initial network cable Internet Service is brought from the nearest column or floor port into the booth MCCA internet services come with one initial line regardless of how many IPs come with the service To have more than one computer connected at one time exhibitors may bring their own routing device and cables or may rent a switch and purchase cables from the MCCA Exhibitors are required to distribute their own internet cables Exhibitors may choose to o Hire labor from the General Service Contractor o Hire a third party Installation amp Dismantle I amp D team to perform the distribution work Terms amp Conditions Internet The MCCA 15 the exclusive provider of internet services MCCA switch rentals must be returned to the MCCA Exhibitor Service Desk
39. their best to honor all requests Hotels will assign specific room types upon check in based on availability CHANGES CANCELATIONS REFUNDS Reservations may be changed or canceled up to 72 hours prior to your scheduled arrival date without penalty Cancellations received less than 72 hours prior to your scheduled arrival date will be charged one night s room and tax Continue to use the Red Hat Summit Housing Bureau for all changes and cancellations until May 23 2008 at http www redhat com promo summit 2008 Call toll free at 1 866 260 3175 in the US or 805 677 4285 outside the US Hours Monday Friday from 9 00am 8 00pm EST Please do not contact the hotels directly until after May 23 2008 SUITE REQUESTS To request a suite please submit to fax number 508 988 7581 Attn Housing Manager Suites are available to exhibiting companies only HOTEL SELECTION Please list four choices in order of preference If all requested hotels are unavailable a reservation agent will call for your next selection DEPOSIT INFORMATION A credit card number is required to process each reservation Your credit card will be used to guarantee your reservation only Checks will not be accepted Housing Forms received without a valid credit card will not be processed Fax you fully completed form to 508 988 7581 Red Hat Summit 2008 Hynes Convention Center EXHIBITOR ROOM REQUEST FORM Arrival Date Departure Date First Nam
40. time the Goods are delivered to the dock until the time the Goods are received by Customers chosen carrier All Ma terial Handling Forms and or Straight Bills of Lading covering outgoing Goods submitted to GES will be checked at the time of pickup from the booth and corrections to the count or condition will be documented where discrepancies exist Measure of damage GES liability shall be limited to the lesser of 1 the depreciated value of Goods 2 repair cost or 3 the limitation of liability The limitation of liability shall be 50 fifty cents per pound per piece 100 00 one hundred dollars per package or 1 500 00 one thousand five hundred dollars per occurrence Excess Declared Value If Customer wishes a higher limitation of liability than stated above for loss or damage to property that occurs during the show the Customer may do so by declaring a value in the space provided on the GES services order form s and also on the Material Handling Order Form and paying by the appropriate additional charge in advance of the commence ment of services by GES Maximum liability for damages resulting from GES negligence shall then be increased to the amount of declared but in no case shall it exceed the depreciated value of the Goods or repair costs whichever is less In case of partial loss or damage the maximum liability shall be prorated based on weight Excess Declared Value is not for plasma screens or other fragile electronic equipm
41. to disconnect the electrical power to that booth If you have any questions about this regulation please contact Rich Feeley at 508 424 4846 Red Hat Summit 2008 June 17 20 2008 Exhibitor Service Manual Rules amp Regulations Page 2 of 6 RULES amp REGULATIONS e Selling Products Exhibitors are not allowed to sell products in the Exhibit Hall e Motor Vehicles Trailers Motor vehicles and or trailers are NOT allowed on the Exhibit Hall e Inflatable Exhibits The use of inflatable exhibits is not permitted at the Red Hat Summit 25 ADMISSION BADGES Show Management shall have sole control over admission policies at all times e Exhibitor Badges The exhibitor badge and holder allows access to the exhibit floor during set up tear down and one hour before and after regular show hours Badges must be worn at all times to gain admittance to the exhibit floor A company badge may be worn in addition to the official show badge but not instead of e Children Age Policy No one under 18 years of age will be permitted at this event 3 CARE OF BUILDING amp EQUIPMENT Exhibitors or their agents must not damage or deface the exhibition facility or the booths and equipment of other exhibitors When such damage occurs the exhibitor 15 solely responsible and is liable to the owner of the property so damaged Electrical wiring must conform to the National Electrical Code Safety Rules e Carpeting Floor Covering a The floor
42. use individual air compressors or bring their own compressed gases from an outside vendor All services listed include labor to install and remove said service Rates do not include connecting of equipment tracing of malfunctions special wiring or repairs If an exhibitor requires additional plumbing labor outside of the standard service services will be billed at an hourly rate with a minimum of one hour Labor rates are based on current wage and benefit rates and are subject to change without notice o Monday Friday 8am 4pm except holidays 70 00 o Allother times including holidays 105 00 Page 23 MCCA Exhibitor Ordering Guide 3 01 08 Frequently Asked Questions Plumbin Do all water connections need a drain While most water connections do require a drain service there are some cases where the drain 15 unnecessary When the water provided is being consumed or evaporated a drain is not needed For example exhibitors using water service for a coffee machine do not need to order a drain because the water 15 being consumed Will you provide the fittings and hoses for my water and drain connections To ensure that your booth s equipment runs properly we ask that you supply your own regulators filters and hoses When would I need to order a Fill and Drain Service Some of the most common reasons exhibitors order fill and drain are for items like fish tanks pools tubs for display or running water displays We use large hos
43. your account send the following information to the GES address listed on the order forms exhibiting company name show name show facility and booth number e date and amount of wire transfer e bank and country where transfer originated f you have any questions regarding our payment policy please call GES National Servicenter at 800 475 2098 or visit GES Servicenter at the show Please complete the information and return payment in full with this form and your orders You may choose to pay by credit card check or bank wire transfer however we require your credit card charge authorization to be on file with GES You agree to late fees up to 1 5 per month on any balance not paid at the conclusion of the event or balance left without appropriate credit card on file For your convenience we will use this authorization to charge your credit card for any additional amounts ordered by your representative or services rendered to your company for this event agree in placing this order that have accepted GES Payment Policy and GES Terms amp Conditions of Contract X AUTHORIZED SIGNATURE AUTHORIZED NAME PLEASE PRINT SAVE TIME WITH GES ONLINE AT www ges com DATE EMAIL ADDRESS SHOWSITE CONTACT EMERGENCY FORM DEADLINE DATE May 27 2008 John B Hynes Convention Center June 17 19 2008 BOOTH NUMBER STATE ZIP COUNTRY PURCHASE ORDER NUMBER CONTACT S HOTEL OPTIONAL C
44. 100 Amp service and higher please contact Exhibitor Services for availability 208V Single Phase 30 Amp Nema L21 30P 250 00 312 00 208V Single Phase 60 1 1 14 1 0 475 00 594 00 208V Single Phase 100 Amnp 4 ee eee ee eere eere eene eterne etas 775 00 969 00 208V Three Phase 30 Amp L21 30P 450 00 562 00 208V Three Phase 60 2 1 1 1 0 1 100 enata setas toas 695 00 869 00 208V Three Phase 100 Amp eee e 14 1 2 0 0 9 7 4 1 150 00 1 437 00 208V Three Phase 200 1 242 2 41 9 8 4 4 4 44 4 2 350 00 2 937 00 208V Three Phase 400 24 47 029 00861 4 150 00 5 187 00 450 V Three Phase JU A TID ode eerte be e deer e SERE erre 750 00 937 00 480V Three Phase 60 0 0 02 0 21 4 0 40 2 1 300 00 1 625 00 480V Three Phase 100 22 24 7 1 2 0 9 02444444 2 400 00 3 000 00 480V Three Phase 200 2 4 11 0 4 5 0 4 444 4 770 00 5 962 50 Page 3 MCCA Exhibitor Ordering Guide 3 01 08 Additional
45. 193 75 Exhibitors who require more than an individual connection should order additional connections as needed Other Compressed Gases The MCCA provides a variety of bottled gases The most commonly ordered gases listed below If other gases not listed are required the exhibitor should contact MCCA Exhibitor Services Flammable gases are not permitted in MCCA facilities 20 Lbs Dry or D CO ose ioter etd orem PE eta roce 154 00 184 50 50 Ebs Dry or Liquid CO EUR 167 00 200 50 Dry Nitrogen 300 ft c cccccccscscssssssssssssssssesesesessssssssssesesesesesesesesecees 206 00 247 75 Installation amp Connections Plumbing Plumbing Service is brought from the nearest column or floor port into the booth Water connections are available in limited locations on the exhibit floor Connection sizes and booth locations all factor into planning to supply air and water to exhibitors Please provide a floor plan of the exhibit space indicating locations that require air or water service as well as connection requirements well in advance of exhibitor move in Terms amp Conditions Plumbing The MCCA 15 the exclusive provider of all plumbing services All plumbing equipment shall remain the property of the MCCA and may not be installed or removed by anyone other than Personnel Exhibitors are not permitted to fill or drain their own equipment
46. 75 The 300 Kbs comes with 1 public IP address for use on one computer with the option to purchase additional IPs for additional computers We do not recommend adding more than 4 additional IPs to the 300 Kbs If exhibitors require more than 5 computers we recommend upgrading to the next wired service 500 Kbs Managed Service ccccssssscccsssssccccsscsscccesscscccsesscsceees 1 700 00 2 125 00 The 500 Kbs has more bandwidth than the 300 Kbs and includes 11 public IP addresses a private VLAN and subnet 750 Kbs Managed Service cccssssccscsssssscccssssscccesscssccsesscsceees 2 500 00 3 125 00 The 750 Kbs has more bandwidth than the 500 Kbs and includes 18 public IP addresses a private VLAN and subnet 1 54 Mbps Managed Service eere eee eee eere neon 5 050 00 6 312 50 The 1 54 Mbps service is equivalent in bandwidth to a T 1 line or a DSI line This service includes 27 public IP addresses a private VLAN and subnet The 1 54 Mbps can carry both voice and data traffic 5 Mbps Managed Service 1 7 eene ee eerte ee ee tnneeee 10 000 00 12 500 00 The 5 Mbps has more bandwidth than the 1 54 Mbps service and includes 250 public IP addresses a private VLAN and subnet Page 12 MCCA Exhibitor Ordering Guide 3 01 08 Additional Services amp Equipment Discount Standard Additional Public IP Address cce eee ee
47. 81 02409 3 Party Billing Request RETURN TO GES Exposition Services 7050 Lindell Road Las Vegas NV 89118 FAX 866 329 1437 or 702 263 1520 for international exhibitors Contact us Online www ges com contact Phone 800 475 2098 or 702 515 5970 for international exhibitors GES orders are governed the GES Payment Policy GES Terms amp Conditions of Contract specified in this Exhibitor Manual redhat COMPANY NAME FORM DEADLINE DATE Red Hat Summit 2008 May 27 2008 John B Hynes Convention Center June 17 19 2008 EMAIL ADDRESS BOOTH NUMBER You may arrange for a third party to handle your display and be billed for services GES will agree to this arrangement if the third party has a satisfactory payment record with us Both Firms must complete this form including Third Party Credit Card Charge Authorization below Return form by the deadline date GES reserves the right to deny any Third Party Billing Request that is not complete or received by the deadline date It is understood and agreed that the exhibiting firm is ultimately responsible for payment of charges If your named third party does not pay the invoice before the last day of the show charges will revert to you the exhibiting firm All invoices are due and payable upon 071107 receipt GES Terms amp Conditions of Contract apply to both the Exhibiting Firm and Third Party Representative EXHIBITING FIRM STREET ADDRESS C
48. E DATE SAVE TIME WITH GES ONLINE AT Wwww ges com Third Party Credit Card Charge Authorization All information must be provided Your order will not be processed if any information is missing i e Expiration Date Account Number Contact Information Type of Card and Signature We require your credit card charge authorization to be on file with GES even if you are paying by check or bank wire transfer Corporate Card Personal Account Number PROVIDE EXPIRATION DATE MasterCard LJ American Express EXPIRATION O VISA Diners Club DATE Discover CARDHOLDER S NAME PLEASE PRINT CARDHOLDER S BILLING ADDRESS CITY STATE ZIP COUNTRY X CARDHOLDER S SIGNATURE DATE 81 02409 071406 GES Safety First Red Hat Summit 2008 AY redhat John Hynes Convention Center June 17 19 2008 Safety is very important for everyone working in the exhibit hall especially you GES Exposition Services is committed to safety throughout our company and in the work that we do We request that you make safety a part of your activities during the show If you see something unsafe or that presents a hazard please bring it to the attention of a GES Exposition Services supervisor By reporting unsafe or hazardous conditions you will help make the show safer and more enjoyable for yourself and your fellow exhibitors Below you will find a list of Loss Prevention Guidelines that we request yo
49. E RECEIVED RECEIVED BY CHECK NUMBER MC VISA AMEX Massachusetts Convention Center Authority Exhibitor Order Form Plumbing Services Effective March 1 2008 By submitting this order form Exhibitor acknowledges and accepts all Policies Terms amp Conditions for service as set forth in the MCCA Exhibitor Ordering Guide available at www massconvention com exhibitorguide To qualify for discount rate request and payment must be received 21 days prior to show event opening PLEASE PRINT OR TYPE Incomplete information will delay processing EVENT OR SHOW EVENT OR SHOW DATE S EXHIBITING FIRM BILLING ADDRESS BOOTH NO s CITY STATE ZIP COUNTRY PHONE EMAIL ORDERED BY TITLE DATE SHOW SITE CONTACT CONTACT PHONE WATER AND DRAIN SERVICES Discount Rate STANDARD RATE ToTALDUE Sa 3250 Em 8750 Sa 3250 899 nen era SERVICE DESCRIPTION Water Individual Connection Approx 75 PSI Tu 34 line Additional Connection Drain Individual Connection Additional Connection 0 100 Gallons Each additional 500 gallons Up to 34 line 8500 648750 800 6100000 SINK RENTALS Fill amp Drain SERVICE Cold Water Sink Rental Small Hot amp Cold Water Sink Rental Large Hot amp Cold Water Sink Rental SERVICE Air Approx 110 PSI CO Nitrogen DESCRI
50. ERVICE QTY DISCOUNT RATE STANDARD RATE TOTAL DUE DISCOUNT RATE STANDARD RATE 50 00 50 00 1100 00 1 600 00 5200000 250000 200000 250000 QTY TOTAL DUE INTERNET amp CABLE TV SERVICE WIRED INTERNET CONNECTIONS AUTOMATIC CONFIGURATION QTY 200 Kbs Shared Service 2 private IP addresses Users receive pre paid access codes that enable this service on TOTAL DUE DISCOUNT RATE STANDARD RATE 800 00 1 000 00 two machines Gateway and other NAT devices will not function properly WIRED INTERNET CONNECTIONS MANUAL CONFIGURATION QTY 300 Kbs Managed Service 1 public IP address 500 Kbs Managed Service 11 public IP address private VLAN and subnet 750 Kbs Managed Service 18 public IP address private VLAN and subnet 1 54 Mbps Managed Service 27 public IP address private VLAN and subnet 5 Mbps Managed Service 250 public IP address private VLAN and subnet TOTAL DUE Gm Deam Smmener p uns wem o mmem zm sme _ meom aM 10 000 00 12 500 00 Continued on page 2 Exhibitor Order Form Telephone amp Internet Services page 2 ADDITIONAL SERVICES amp EQUIPMENT TOTAL DUE Additional Public IP Address not available with 200kbs service EE 125 00 156 25 P Spot LL 58000 100 00 24 port 120 00 15000 Copper Patch Booth to Booth Connection 320 00 400 00 Fiber Patch Booth to Booth Co
51. EXHIBITOR SERVICE CENTER MASSACHUSETTS CONVENTION CENTER AUTHORITY 415 SUMMER STREET BOSTON MASSACHUSETTS 02210 617 954 2230 exhibitorservices massconvention com Tax ID 042768982 FOR MCCA USE ONLY 22 DATE RECEIVED RECEIVED BY CHECK NUMBER MC VISA AMEX Massachusetts Convention Center Authority MCCA Exhibitor Order Form Telephone amp Internet Services ET Effective March 1 2008 By submitting this order form Exhibitor acknowledges and accepts all Policies Terms amp Conditions for service as set forth in the MCCA Exhibitor Ordering Guide available at www massconvention com exhibitorguide PLEASE PRINT OR TYPE Incomplete information will delay processing EVENT OR SHOW EVENT OR SHOW DATE S EXHIBITING FIRM BILLING ADDRESS CITY PHONE ORDERED BY TITLE SHOW SITE CONTACT STATE EMAIL BOOTH NO s ZIP COUNTRY DATE CONTACT PHONE STANDARD TELEPHONE SERVICES Single Line Phone Service Analog Multi Line Phone Service Digital Speaker Phone Service Analog Polycom Speaker Phone Service Analog Fax Machine Phone Service Analog ADDITIONAL TELEPHONE SERVICES amp EQUIPMENT Call Waiting Per Phone Line Voice Mail Per Phone Line ISDN BRI Service Polycom Videoconference Equipment Rental w IP Connect Service Polycom Videoconference Equipment Rental w ISDN Service Broadcast Video Service via TV 1 TELEPHONE S
52. ITY STATE ZIP PHONE FAX The items checked below are to be invoiced to the Exhibiting Firm L Rental Furniture Material Handling In 8 Out Other Please Specify I agree in placing this order that have accepted GES Payment Policy and GES Terms amp Conditions of Contract Third Party EXHIBITING FIRM STREET ADDRESS CITY STATE ZIP PHONE FAX The items checked below are to be invoiced to the Third Party All Services Material Handling In amp Out Other Please Specify Rental Furniture agree in placing this order that have accepted GES Payment Policy and GES Terms amp Conditions of Contract X AUTHORIZED SIGNATURE AUTHORIZED NAME PLEASE PRINT DATE X AUTHORIZED SIGNATURE AUTHORIZED NAME PLEASE PRINT DATE Exhibiting Firm Credit Card Charge Authorization All information must be provided Your order will not be processed if any information is missing i e Expiration Date Account Number Contact Information Type of Card and Signature We require your credit card charge authorization to be on file with GES even if you are paying by check or bank wire transfer Corporate Card 0 Personal Card Account Number PROVIDE EXPIRATION DATE MasterCard LJ American Express EXPIRATION Diners Club DATE Discover CARDHOLDER S NAME PLEASE PRINT CARDHOLDER S BILLING ADDRESS CITY STATE ZIP COUNTRY CARDHOLDER S SIGNATUR
53. IVING HOURS DESTINATION EXHIBITOR NAME SHOW NAME BOOTH ADDRESS STREET CITY STATE ZIP COUNTRY SHOW CONTRACTOR CONTACT PHONE NUMBER Method Of Shipment Ground LILTL Air LI Next Day Special Instructions Truck Load 12 Day Additional charges may apply Rates price per shipment Deferred Shipments 0 100 Ibs Shipments 101 Ibs and up Dim weight or actual weight which ever is greater will apply Subject to applicable surcharges to Next Day and 2nd Day Weight amp Dimensions Final Rate Subject Correct Weight amp Dimensions Mark X in the H M column to designate hazardous materials as defined in Department of Transportation Regulations LIST EACH PIECE HAM DIMENSIONS IN INCHES EST WEIGHT LIST EACH PIECE HAM DIMENSIONS IN INCHES EST WEIGHT Lx Wx H Lx Wx H Lx Wx H Lx Wx H Lx Wx H Lx Wx H Lx Wx H Lx Wx H Lx Wx H Lx Wx H Our shipment will be sent to Exhibit Site L Warehouse on date via Total pieces Total Weight 200 Ib minimum per shipment 100 Small package cartons will be sent to Exhibit Site on date via Total cartons Hazardous Materials Contact Number 1 Total Estimated Charges agree in placing this order that have 2 30 Late Arrival Surcharge accepted GES Payment Policy and GES ARRIVAL DATES AND SURCHARGES FOR SHIPMENTS Terms amp Conditions of Contract 3 Excess Declared Value Advance Date
54. OOS NOLLISIHX3 AWVN 8006 INANdIHS 02 OL WOds LHOIZ2a2 NOILISIHX pepeeu sjaqe J ejqejdeooe sjeqe jo ONITaNVH TIM SV S138V1 9NIddlHS ASSHL ASN 032007 Cartload Service Order Form R 14 GES RETURN WITH G 2 PAYMENT amp CREDIT CARD CHARGE AUTHORIZATION FORM TO GES Exposition Services 7050 Lindell Road Las Vegas NV 89118 4702 FAX 866 329 1437 702 263 1520 for international exhibitors orders are governed GES Payment Policy GES Terms amp Conditions of Contract specified in this Exhibitor Manual FORM DEADLINE DATE redhat Red Summit 2008 John Hynes Convention Center June 17 19 2008 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER Special Freight Services Small Passenger Vehicles Only This special service is offered exclusively for this show Maximum Weight 250 Ibs e To facilitate the move in and move out of exhibitors with small exhibit material shipments GES Exposition Services is pleased to make available for hire one 1 laborer with one 1 pushcart for one 1 trip Services can be made one way from the dock to your booth or your booth to the dock Charges for this service are 125 00 on Straight Time and 187 50 on Overtime e This service is for those who have smal
55. OTEL ROOM BLOCK REQUEST SUITE FORM Please use this form for a block of 10 or more rooms Company Name Contact Name Address City ST Zip Phone Fax Email HOTEL SELECTION Please select your hotel choices in order of preference 1 Hotel Choice 2 Hotel Choice Hotel availability is on a first come first serve basis Please return request as soon as possible for best selection Please indicate the number of rooms needed per night Exhibitor Move in June 16 17 2008 Sponsor Showcase Dates June 17 19 2008 Move out June 19 2008 DAY SINGLE _ 0 era p 2 beds SUITES LI II TI TOTAL II Suite s Requests please indicate the following Is suite to be used for a meeting YES NO How many people should the parlor accommodate Will you need a sleeping room attached YES NO If yes how many bedrooms Please fax this form to Red Hat Summit Conference amp Expo San Francisco at 508 988 7581 Attention Stephen Galeotalanza Your request and deposit instructions will be confirmed within 48 hours Questions Please contact Stephen Galeotalanza at P 508 988 7850 E stephen galeotalanza g idg com INSTRUCTIONS FAX Use one form per request Fax your fully completed form to 508 988 7581 ACKNOWLEDGEMENTS The Red Hat Summit Housing Bureau will send you an acknowledgement of your reservation within 48 hours of reservation being processed Please review all information for accu
56. PTION Qty Size DiscoUNT RATE STANDARDRATE TOTAL DUE Includes sink one water and one drain mE 600 00 750 00 connection Includes sink hot water heater 6 gallon cap dedicated power 2 water and one 800 00 drain connection Includes 3 tub basin hot water heater 6 gallon cap dedicated power 2 water and one drain connection COMPRESSED AIR AND GASES Discount Rate STANDARD RATE TOTALDUE IL mm 37500 5550 0975 5 maan mem mun am 20050 SMIIS 1 000 00 1 000 00 1 250 00 DESCRIPTION Individual Connection Additional Connection 20 Ib Cylinder Dry 50 Ib Cylinder Dry 20 Ib Cylinder Liquid 50 Ib Oylinder Liquid 300 3 Tank Dry LL 0540 8450 1700 620050 LL emm 8247 75 rem eg To pay with a MasterCard Visa or American Express you may order online at www massconvention com To pay with a check send a check payable to Massachusetts Convention Center Authority and this form to EXHIBITOR SERVICE CENTER MASSACHUSETTS CONVENTION CENTER AUTHORITY 415 SUMMER STREET BOSTON MASSACHUSETTS 02210 617 954 2230 exhibitorservices massconvention com Tax ID 042768982 FOR MCCA USE ONLY DATE RECEIVED RECEIVED BY CHECK NUMBER MC VISA AMEX Exhibitor Order Form Security Services C CA Massachusetts Convention Center Authority CENTER AUTHORITY Effective March
57. Road Las Vegas NV 89118 Phone 800 475 2098 Fax 866 FAX 1GES 866 329 1437 International Phone 702 515 5970 Fax 702 263 1520 SAVE TIME WITH GES ONLINE AT www ges com 3 81 02409 Petroleum Surcharge Information Red Hat Summit 2008 3 redhat John Hynes Convention Center June 17 19 2008 ATTENTION PETROLEUM SURCHARGE INFORMATION In order to offset the effects of increasing fuel costs being felt by every citizen and industry in North America GES Exposition services has enacted a Petroleum Surcharge Program The Petroleum Surcharge will result in a 2 increase on all services published in the exhibitor service manual with the exception of GES Logistics which already has a fuel surcharge built into the rates These charges will be shown as a separate line item on your GES invoice Increased petroleum costs have impacted every facet of our business from the cost of carpeting which is essentially processed petroleum to plastics visqueens propane fuel and diesel fuel GES thanks you for your continued support and patience during this critical time 81 02409 SAVE TIME WITH GES ONLINE AT WWW ges com 4 071107 Payment amp Credit Card Charge Authorization RETURN TO GES Exposition Services 7050 Lindell Road Las Vegas NV 89118 FAX 866 329 1437 or 702 263 1520 for international exhibitors Phone 800 475 2098 or 702 515 5970 for international exhibitors GES Contact us Online
58. S is not liable and will not owe for loss or damage to your goods if the damage or loss was not caused by GES negligence 81 02409 GES TRANSPORTATION PLUS SAVE 10 ON MATERIAL HANDLING GES Logistics turns an exhibiting necessity into an added show value with GES Transportation Plus You count onreliable service and great rates when you ship with GES Now with our GES Transportation Plus service you save money on material handling when you order round trip shipping Another reason it pays to use GES Online Tracking Shipment information 1s seconds away on the GES website Track and trace your shipment any time of the day or night Just one more example of GES continued commitment to our customers 0 Your Shipping Partner GES Logistics gives you reliable service and great rates on air and ground shipping You can also save 10 on round trip shipping with GES Roundtrip Plus Count on GES as your shipping partner Smooth Integration Our integrated services mean less hassle From shipping and material handling to installing and dismantling we make sure you have a smooth show experience For more info call 888 454 4437 or visit us online at www ges com Logistics GES Exposition Services Exhibits amp Design Graphics Logistics istics Electrical Installing amp Dismantling Technology Event Services shipping made easy 888 454 4437 www ges com SPECIAL HANDLING
59. and accepts all Policies Terms amp Conditions for service as set forth in the MCCA Exhibitor Ordering Guide available at www massconvention com exhibitorguide To qualify for discount rate request and payment must be received 21 days prior to show event opening PLEASE PRINT OR TYPE Incomplete information will delay processing EVENT OR SHOW EVENT OR SHOW DATE S EXHIBITING FIRM BILLING ADDRESS BOOTH NO s CITY STATE ZIP COUNTRY PHONE A EMAIL ORDERED BY TITLE DATE SHOW SITE CONTACT CONTACT PHONE DISCOUNT RATE STANDARD RATE BASIC CLEANING SERVICES PER 50 FT PER 50 FT PER DAY PER DAY 1 INITIAL VACUUM OR MOPPING Before first event day only 0 25 0 31 2 DAILY VACUUM OR MOPPING For all event days including the first day 0 17 0 21 3 DAILY VACCUUM OR MOPPING PLUS PORTER SERVICE For all event days 0 40 0 50 includes periodic wastebasket pick up amp sweep of booth during event hours BOOTH SIZE TOTAL SQUARE FEET TYPE RATE PER SPECIAL CLEANING SERVICES BOOTH SIZE TOTAL SQUARE FEET DISCOUNT STANDARD RATE RATE TorAL DuE SHAMPOO SERVICE WIDTH TOTAL Se FT PER SQ FT PER SQ FT Before first event day 90 MIN PER DAY PER DAY GRAND TOTAL DuE To pay with a MasterCard Visa or American Express you may order online at www massconvention com To pay with a check send a check payable to Massachusetts Convention Center Authority and this form to
60. andling Material Handling Fork trucks pallet jacks and other power equipment may be operated by the official contractor only using local union personnel Please note that exhibitors are limited to using non mechanical equipment Exhibitors may unload their own vehicles provided that they use their own bonafide company employees and their own hand operated equipment to move exhibit material to their booths Exhibit Set Up and Dismantle Exhibitors are allowed to set up and or dismantle their own booths provided that they use their own bonafide company employees Salesman clerks and mechanics are all acceptable Exhibitors are not allowed to bring in outside labor of any kind except for the above mentioned Exhibitors who wish to employ display houses or exhibit manufacturers to install or dismantle their booth may have supervision of labor sent in from their supplier Workers of this type cannot physically erect the booth unless they are members of the appropriate Union Local Please be sure to submit the required notification authorization forms Exhibitor Appointed Contractor Form provided in this manual Flameproofing The fire department has strict regulations governing trade shows All electrical wiring must conform to National Electric Code Safety Rules In addition all draperies decorations and materials must be flame proofed in accordance with local Boston fire codes Materials may be inspected and or tested by the Boston Fire Marsha
61. arture Date First Name M I Last Name E mail Address required for confirmation Daytime Phone Fax If providing international numbers please include country and city access numbers Company Address Address 2 City State Province Zip c Hotel Rewards Account Number King Bed L Double Double LI Non Smoking U Additional Request HOTEL Distance to Hynes Convention Center Connected to the Hynes Convention Center Room Rate Single Double Sheraton Boston Hotel Hilton Boston Back Bay Across the Street List all room occupants 1 3 1 Choice 2 Choice MasterCard Discover o Diner s Club American Express Visa Card Number Exp Date Cardholder s Signature HOTEL ROOM BLOCK REQUEST FORM FTIIT SUMIT BOSTON 2008 THE FOURTH ANNUAL 2 JUNE 18 20 2 RED HAT SUMMIT Hynes Convention Center HOTEL ROOM BLOCK REQUEST SUITE FORM Please use this form for a block of 10 or more rooms Company Name Contact Name Address City ST Zip Phone Fax Email HOTEL SELECTION Please select your hotel choices in order of preference 1 Hotel Choice 2 Hotel Choice Hotel availability is on a first come first serve basis Please return request as soon as possible for best selection Please indicate the number of rooms needed per night Exhibitor Move in June 16 17 2008 Sponsor Showcase Dates June 17 19 2008 Move out June 19 2008 DAY
62. at We have designed this form to help you better understand the role of the official services contractor the services we offer and provide tips to maximize your cost savings Red Hat Summit 2008 John B Hynes Convention Center June 17 19 2008 3 GES Servicenter Once you are at the show the GES Servicenter is on site to place any last minute orders and provide show information Exhibitor Services Our Exhibitor Services organization is the service team What is a General Services Contractor GES has been selected as the official services contractor the show organizer to design and produce your show Because of the many areas that GES is involved in at the show we are familiar with the key individuals managing your event If at any time during the planning process you are unsure where to turn just ask us we re at your service Many exhibitors are not aware of the depth and breadth of products and services offered by GES Because we have responsible for answering exhibitor questions processing your orders and handling any special requests They are the conduits between production operations and your exhibiting needs Regardless of your request you can contact them for advice and information about the show if they don t know the answer they will find it insight into and control of the entire show process we can generally save you time and money by assisting in your pre show planning How
63. at the close of the show Failure to return MCCA switches will result in a replacement fee All services listed include labor to install and remove said service Services do not include connecting of equipment tracing of malfunctions special wiring or repairs If an exhibitor requires additional internet labor outside of the standard service services will be billed at an hourly rate with a minimum of one hour Labor rates are based on current wage and benefit rates and are subject to change without notice o TechRep Monday Friday 8am 4pm except holidays 100 00 o TechRep other times including holidays 150 00 o Network Engineer Monday Friday 8am 4pm except holidays 130 00 o Network Engineer other times including holidays 195 00 The will provide an Ethernet connection to a shared data network attachment for the use of Exhibitor s directors officers employees and guests during the official dates of specified show Exhibitor will be responsible for providing all hardware software and other equipment and facilities needed to connect to the Ethernet and to use network attachment The network attachment provided by the MCCA may be used only by the Exhibitor s directors officers employees and guest agents or consultants The MCCA network will facilitate communications between the company s authorized users and entities reachable through the national internet The Exhibitor will promote efficient use of pro
64. bor G 1 Show Information L t Installation amp Dismantling Order Fom 18 G 10 Trade Show 2 Facility Services G 11 General Information J MCCA Exhibitor Services LLL 19 G 4 Petroleum Surcharge Information 4 G 2 Payment amp Credit Card Charge Authorization 5 G 3 3 Party Billing 2 2 2 2211 6 G 5 Safety 7 G 6 Show Site Work Rules 2 0241111 8 G 7 GES Terms amp Conditions of 9 G 9 Operation of All Mechanical Lifts 10 Material Handling R 1 Material Handling Information 11 Save 10 on Material 12 R 2c Transportation Plus amp Material Handling Form 13 R 8b GES Logistics Material Handling amp Shipping Form 14 R 5 Advance Shipping 15 R 6 Direct Shipping Labels een 16 R 14 Cartload Service Order 17 SAVE TIME WITH GES ONLINE AT Wwww ges com 81 02409 103106 GES Show Information Red Hat Summit 2008 AY redhat John Hynes Convention Center June 17 19 2008 Official Service Contractor GES Exposition Services Phone in USA 800 475 2098 International Calls 702 515 5970 7050 Lindell R
65. business loss of any kind resulting from any damage to or loss of the Goods or from any act or failure to act Customer pays storage fees if any or costs for advance warehousing for use of the space only There is no guarantee of security or representations made by GES as to appropriateness of the conditions for Exhibitors Material The risk of loss remains the Customers alone and GES recommends the Customer carry and maintain insurance in amounts sufficient to cover its risk 81 02409 070201 WER GES Operation of All Mechanical Lifts Red Hat Summit 2008 AY redhat John Hynes Convention Center June 17 19 2008 ATTENTION ALL EXHIBITORS The operation or use of all motorized lifting equipment for installation of booth structures or signs is not permitted by exhibitors or their appointed contractors The operation or use of motorized or mechanical material handling equipment is not permitted by exhibitors or their appointed contractors This also includes all mechanical scooters and carts ALL LIFTS AND MANPOWER MUST BE PROVIDED BY THE OFFICIAL SERVICE CONTRACTOR Thank you for your complete cooperation SAVE TIME WITH GES ONLINE AT Wwww ges com 10 81 02409 SHIPPING a e ca a a Click Here to View Shipping Brochure SPECIAL HANDLING Alt Click Here to View Special Handling Brochure 050806 GES Mater
66. ction the County Circuit Court in Clark County Nevada Vill Advanced Warehousing Temporary Storage Long Term Storage All terms and conditions relative to Advanced Warehousing Temporary Storage Long Terms Stor age are contained in the separate agreement entitled Storage Agreement In the event that a Storage Agreement is not executed between the parties the following shall apply with respect to GES liability for Customer s Goods The responsibility of GES with respect to Exhibit Material is limited to the exercise of ordinary care and diligence in handling and storing of Customer s Goods GES shall be liable only for loss or damage to Goods caused by GES sole negligence GES liability is limited to sixty cents per pound 60 of the actual cash value per article In case of partial loss or damage the maximum liability shall be prorated based on weight GES is not responsible for any loss or damage to Goods caused by but not limited to fire theft the elements vandalism moisture vermin mechanical breakdown or failure freezing or changes in temperature as well as any other causes beyond GES immediate control GES is not responsible for the marring scratching or breakage of glass or other fragile items GES is not liable for the mechanical functions of instruments or appliances even if such articles are packed or unpacked by GES In no event shall GES be liable for special incidental indirect or consequential damages including
67. d Hat Summit 2008 booth package includes custom signage that will be printed and installed for each sponsor by show management prior to arrival at the Hynes Convention Center in Boston As a sponsor you are responsible for the creation of your booth s artwork please review the signage plan specific to your booth type for exact dimensions and placement of your signage Submit your signage to GES s website NO LATER THAN May 9 2008 by logging on to the following FTP site ftp csftp ges com Central RedHatSummit_08 User gescenftp Password t7od4cfz Within the RedHatSummit_08 folder create a folder with your company name and upload your signage files into that folder In order to ensure the correct production and placement of your signage please follow the below guidelines when placing your signage order e Review the signage plan specific to your booth type see attached Booth Signage Document e When referring to the Booth Signage Document note that each signage area letter and signage panel number can be customized i e signage panel A1 and A2 can have different copy on them e Upload a separate file for each signage area and signage panel If the same image is being used on two panels or areas e mail Bryan Rusciano at bryan_rusciano idg com and indicate which panels will have the same copy Label the file with your company name as well as the area and panel number i e XYZ Company s A1 signage would be labeled as
68. de their respective booths Show Security Guidelines 1 Each exhibitor must take responsibility for the security of all items in his or her display Show Management facility personnel and security contractors try to guard against theft but ultimate responsibility falls on the exhibitor 2 Donotlist the contents of crates or cartons on the shipping label A label that reads 19 inch color monitor is an open invitation to thieves Also do not ship VCRs PCs other electronic equipment in the manufacturer s cartons 3 Do not store extra products or anything of value in empty crates Empties will not be stored in secure areas Red Hat Summit 2008 June 17 20 2008 Exhibitor Service Manual Rules amp Regulations Page 5 of 6 RULES amp REGULATIONS 4 Never display one of a kind items or irreplaceable samples unless someone is present at all times to keep an eye on them We recommend that you never leave a laptop computer unattended at any time 5 Consider draping your exhibit with some sort of cloth at the close of each show day This psychological deterrent makes it more difficult for people to handle merchandise or take note of what they would like to steal at a later time 6 Business tools such as cellular phones tape recorders pocket calculators and giveaway items are the things most often stolen They should be guarded or stored safely at night Thieves will take personal items such as purses suit coats
69. e In fact we recommend that you forward your electrical layouts to Exhibitor Services for all 208V and 480V connections so that we may place the initial drop in the most convenient location possible How do I know if I need a 208V or 480V connection Most exhibitors do not require special connections like a 208V or 480V connection Many times these types of electrical services are required for heavy equipment and or specialized machinery Kindly consult with the equipment manufacturer name plate rating or installation technician for specific details Exhibitors who bring their own distribution panels may need one of these special connections Page 5 MCCA Exhibitor Ordering Guide 3 01 08 How do I know how much power I need to order When determining how much power to order for a booth it 15 helpful to know how much total power 15 required for the equipment in your booth space Below we have outlined some standard electrical requirements requirements may vary Standard Laptop 250 550 watts Standard Desktop PC 400 700 watts Standard Plasma 300 400 watts Items like laptops standard booth lights and televisions may be grouped together on one circuit provided they do not exceed the overall limit of the circuit or the surge protection device There is some equipment that requires its own circuit to run properly For example a microwave or refrigerator requires its own dedicated circuit so a laptop and ref
70. e or a guarantee of security Unattended Goods GES assumes no liability for loss or damage to unattended Goods received at Show Site at any time from the point of receipt of inbound Goods until the loading of the outbound Goods including the entire term of the respective show or exhibition Customer is responsible for insuring its own Goods for and all risk of loss Labor GES assumes liability for loss damage or bodily injury arising out of Customer s supervi sion of GES provided union labor If GES supervises labor for a fee GES shall be liable only for actions or claims arising out of its negligent supervision If Customer elects to use unsupervised labor then Customer assumes all liability for the actions or claims that arise out of such work and shall provide GES and show management with an indemnity including defense costs for any SAVE TIME WITH GES ONLINE AT Www ges com John B Hynes Convention Center June 17 19 2008 0 7 GES Terms amp Conditions of Contract GES TERMS AND CONDITIONS ARE SUBJECT TO CHANGE AT GES SOLE DISCRETION WITHOUT NOTICE TO ANY PARTIES claims that result from Customers supervision or failure to supervise assigned labor Empty Storage GES assumes no liability for loss or damage to Goods or crates or the contents therein while containers in storage It is Customer s sole responsibility to affix the appropriate labels available at the GES Service Desk for empty container
71. e M I Last Name E mail Address required for confirmation Daytime Phone Fax If providing international numbers please include country and city access numbers Company Address Address 2 City State Province Zip c Hotel Rewards Account Number King Bed L Double Double LI Non Smoking U Additional Request HOTEL Distance to Hynes Convention Center Connected to the Hynes Convention Center Room Rate Single Double Sheraton Boston Hotel Hilton Boston Back Bay Across the Street List all room occupants 1 3 1 Choice 2 Choice MasterCard Discover o Diner s Club American Express Visa Card Number Exp Date Cardholder s Signature Audio Visual Services Order Form 6550 McDonough Drive TECH RENTALS inc Norcross 30093 An AudioVisual Presentation and Staging Services Company E EES QTY VIDEO EQUIPMENT SHOWRATE TOTAL W VHSwihAutoRepat 20000 DVD Player Standard 150400 pun Si BetaCam SP Player Recorder 600 00 0222 20 TV VCR Combo Unit 150 00 D 27 TV VCR Combo Unit 250 00 27 Television 150 00 32 Television 154 Roll Cart Stand with Drape 22 60 00 QTY LCD amp PLASMA MONITORS SHOW RATE TOTAL 22 15 Flat Screen LCD Monitors 1280 1024 i 17500 i7 FlatScreen LCD Monitors 1280x102 J 25000 J 20 FlatScreen LCD Monito
72. e ee eee eee eee toon 125 00 156 25 This service is available only with our managed services It allows for any additional device to be networked into that same wired service using a switch and cables The MCCA does not supply additional cables with this service Switch Rental 8 POL 580 00 100 00 Service includes rental of a switch which connects up to 8 computers or devices together giving all access to the internet service ordered Swatch Rental 24 Port enee 120 00 150 00 Service includes rental of a switch which connects up to 24 computers or devices together giving all access to the internet service ordered Copper Patch Booth to Booth Connection 320 00 400 00 Copper Patch 15 a method of connecting computers or network equipment that may be in different locations in the facility Copper patches can transmit data audio and video Fiber Patch Booth to Booth Connection 470 00 587 50 Fiber Patch 15 a method of connecting computers or network equipment that may be in different locations in the facility Fiber patches can transmit data audio and video Extend Outside or Service 1 000 00 1 200 00 With this service the MCCA will extend an outside or T3 service from our demarcation point to
73. e exhibit space by utilizing truss and motors Source 4 Par 575 watt 750 watt eee eee ee eee eee eee 35 00 42 00 This fixture 1s best used to create a wash effect or cover a larger area with light It 1s available in 575 watt or 750 watt Lenses are available in Very Narrow VNSP Narrow NSP Medium MFL Wide WEL Source 4 Leko 575 750 wWatt ccccccssssssssssssssssssssssssssscssssssssseees 45 00 54 00 This fixture 1s best used to create a spot light or to highlight specific spaces or objects It is available in 575 watt or 750 watt Lenses come in 19 26 36 50 degrees to achieve the desired illumination from the light Par 04 1000 Wat e 30 00 36 00 The Par 64 will deliver similar results as the 54 Par but there are no options for additional lenses They are available 1 000 watts Lighting Kits Discount Standard Lighting kits include a combination of Lekos Source 4 Pars and Par 64s based on layout and design requirements Price includes fixtures fixture accessories and all necessary cables Dimmer control and labor are not included and must be ordered separately Special Orders for larger kits are available upon request Small Lighting Kit 4 6 lights 1 2 1 185 00 212 00 Medium Lighting Kit 7 11 6 2 2 2 1 0 0 00 81 325 00 390 00 Large
74. e for the following type of booth L Pop up L Two Story L Custom Other Please estimate the number of workers and hours per worker needed for installation and dismantling above Invoice will be calculated according to actual hours worked relative to the original estimate and based upon the date received Additional labor required will be calculated and invoiced at the show site rate 050806 SAVE TIME WITH GES ONLINE AT Wwww ges com 18 81 02409 Exhibitor Ordering Guide 3 01 08 em MCCA MASSACHUSETTS CONVENTION CENTER AUTHORITY MCCA Exhibitor Ordering Guide A Complete Guide to Service Offerings Pricing and Ordering Procedures Prepared Exclusively for Red Hat Summit June 18 20 2008 Hynes Convention Center MCCA Exhibitor Ordering Guide 3 01 08 TABLE OF CONTENTS ligure eie Pii PES 1 General reen Ee DEE 2 ee Co Eege 3 GALSTAD UN 7 nie en Ee 9 EE EE 12 ICS tie morto sten E buat On oboe tuo deos e bast aes 17 Plumbing SEVICE Suarane Coe 22 EE 25 AJANDDEDUIX A 5eryIce Order qoot a a ein dares tim ua E au 26 MCCA Exhibitor Ordering Guide 3 01 08 Introduction On behalf of the Massachusetts Convention Center Authority welcome to Boston We are excited to have you exhibit at our state of the art facilities and look forward to helping you prepare your exh
75. ed immediately to our service desk TR will not be responsible for problems reported after termination of rental Any loss or damage of said equipment will be paid for by the renter Cancellation Equipment rental cancellation must be submitted 5 days prior to show or will be charged 50 of rental fee On site cancellations will be charged 100 of rental fee Payment All exhibit orders must be reserved with a major credit card with payment in full due at the time the order is placed A written confirmation will be sent to you once your order has been processed Page 2 of 2 Computer Services Order Form 6550 McDonough Drive TECH RENTALS inc Norcross 30093 An AudioVisual Presentation and Staging Services Company E EES QTY PERSONAL COMPUTERS SHOW RATE TOTAL Pentium IV 2 79ghz 80gHD 512MB DVD NIC Windows Office XP 150 00 Pentium IV 2 20ghz 60gHD 2GB DVD NIC Windows Office XP 250 00 __ Apple PowerMac Dual 1Ghz 512Mb 60Gig DVD CD RW 15 Mon 55000 2 LAPTOP COMPUTERS SHOW RATE TOTAL Pentium IV 2 66ghz 512Mb 40Gig DVD NIC WiFi Windows Office 350 00 1 8Ghz 512Mb 40Gig DVD NIC Wifi Windows OfficeXP 400 000 Apple Titanium G5 867 Mhz 256Mb 40Gig DVD 875 00 QTY LCD amp PLASMA MONITORS SHOW RATE TOTAL 145 Flat Screen LCD Monitors 1280 1024 17500 117 Flat Screen LCD Monitors 1280 1024 2900 20
76. ent original art and prototypes The Declared Value may never exceed 100 000 for the purpose of this provision and GES liability all circumstances shall be limited to the amount of this cap No Insurance GES is not an insurance company and does not offer or provide insurance It is the obligation of Customer to ensure Goods are insured at all times Loss or theft of the Goods in storage or in transit to and from the show and or while on the show floor is the sole responsibility of Customer unless it is shown that GES performed in a manner that constitutes gross negligence in the performance of its services for Customer Notice of loss or damage In order to have a valid claim notice of loss or damage to Goods must be given to GES or its agent within 24 hours of occurrence or delivery of Goods whichever is later Filing of claim Any claim for loss or damage to Goods must be in writing containing facts suf ficient to identify the Goods asserting liability for alleged loss or damage and making claim for the payment of a specified or determinable amount of money Such claim must be filed with the appropriate party within the time limits specified below Damage Reports incident reports inspection reports notations of shortage or damage on freight bills or other documents do not constitute filing of a claim Claims for Goods alleged to be lost stolen or damaged at the Show Site must be received in writing by GES within sixty 60 days aft
77. ention amp Exhibition Center BCEC If an exhibitor 1s exhibiting at the BCEC and requires rigging services for the booth JCALPRO is the only vendor authorized to hang signs banners or lighting in the booth space If an Exhibitor requires specific load in load out dates and or times then a base rigging package may not be applicable In this case a special quote for required crew and lift equipment will be prepared using the following hourly labor and weekly lift rental rates o HeadRigger Monday Saturday 7am 12am except holidays 89 00 Head Rigger Sundays 7am 5pm and holidays 133 50 Head Rigger Sundays after 5pm all days 12 am 7am 178 00 Rigger Monday Saturday 7am 12am except holidays 76 00 Rigger Sundays 7am 5pm and holidays 114 00 Rigger Sundays after 5pm all days 12 am 7am 152 00 Dept Head Monday Saturday 7am 12am except holidays 65 00 Dept Head Sundays 7am 5pm and holidays 97 50 Dept Head Sundays after 5pm all days 12 am 7am 130 00 Stagehand Monday Saturday 7am 12am except holidays 57 00 Stagehand Sundays 7am 5pm and holidays 85 50 Stagehand Sundays after 5pm all days 12 am 7am 114 00 24 32 Scissor Lift 550 00 40 45 Boom Lift 950 00 60 Boom Lift 1 550 00 OO Or 42 50 57 OE Os vex 42 42 rigging must conform to the rules regulations and facility limitations of the and any show management regulations equipment signs products etc must be designed to suspend safe
78. er the close of the show Claims for Goods alleged to be lost or damaged during transit must be received by the respon sible party within nine 9 months of date of delivery of Goods GES Logistics subcontracts the movement of Goods to third party carriers Claims for damage in transit should be made directly with the Customer s carrier as shown on the Material Handling form Bill of Lading In the event of a dispute with GES Customer will not withhold payment or any amount due GES for Services as an offset against the amount of the alleged loss or damage Customer agrees to pay GES prior to the close of the show for all such charges and further agrees that any claim Customer may have against GES shall be pursued independently by Customer as a separate action to be resolved on its own merits GES retains the right to pursue collection on amounts owed after show close without regard to any amount alleged to be owed for damage or loss Filing of suit Any action at law regarding loss or damage to Goods must be filed within two years of the date of declination of any part of a claim VII Jurisdiction Choice of forum This Agreement shall be governed by and construed in accor dance with the applicable laws of the United States or alternatively and depending on jurisdiction the laws of the State of Nevada The parties hereby submit to jurisdiction and venue in the United States Federal District Court of Nevada or as applicable depending upon jurisdi
79. erial Handling Order Form for details Please prepay all shipping charges GES cannot accept or be responsible for collect shipments Crated and uncrated shipments must be separated and clearly identified on separate bills of lading with separate weight tickets otherwise GES will invoice the entire load at the Uncrated rate e Crated Material that is skidded or is any type of shipping container that can be unloaded at the dock with no additional handling required Uncrated Material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks Special Handling Defined as shipments that are loaded by cubic space and or packed in such a manner as to require special handling such as ground loading side door loading constricted space loading and designated piece loading or stacked shipments Also included are mixed shipments and shipments without proper delivery receipts SAVE TIME WITH GES ONLINE AT WWW ges com 11 e Overtime Surcharges Shows that move in or move out on weekends or late in the day may be subject to overtime surcharges See enclosed Material Handling Order Form for details Late Surcharges A surcharge will apply if advance freight is received after the published deadline date for shipments to arrive at the warehouse See enclosed Material Handling Order Form for details Shipment Surcharges A surcharge will apply if shipments are received with incomplete
80. es to fill vessels requiring water and then use existing drains in the floor to remove the water at the end of the show Exhibitors are not permitted to bring their own water or use MCCA sinks to fill their own equipment booth requires a sprinkler system What plumbing service should I order If your booth requires a sprinkler system you will need to order an individual water connection specifically for this purpose My exhibitor kit says I need to order a hand washing unit because I am planning to prepare food in my booth Do you provide these units ARAMARK our exclusive in house catering company can provide a hand washing unit that includes a small hand washing sink paper towels soap and a discard bucket Please consult your exhibitor kit for ARAMARK information or contact them directly at BCEC 617 954 2382 or Hynes 617 954 2284 Do you allow Exhibitors to bring Helium balloons into your buildings No unfortunately we do not allow exhibitors to bring helium balloons into the buildings Page 24 MCCA Exhibitor Ordering Guide 3 01 08 Security Services The MCCA provides booth security service through our exclusive service contractor Security Security Officer Discount Standard Per Hour per Officer oo iere eerte eoe d Ive 26 00 32 50 The MCCA offers uniformed public safety officers to cover shows and events Officers are scheduled at a 4 hour minimum and are available fro
81. fications This includes an FCC Warning and Identification Label These procedures should be followed by manufacturers prior to the marketing of their devices Personal computers and peripherals are defined as Class B digital devices All such devices must carry a FCC Warning Label and ID Number These devices emit radio signals when operating Uncertified digital devices may cause harmful interference to important radio communications For more information contact your local Federal Communications Commission Office 6 FOOD amp BEVERAGE Exhibitors requiring catering services of any kind e g water bottles fruit etc must comply with the rules and regulations as set forth by the official caterer of the Convention Center S ALCOHOL No alcohol is permitted without written authorization from Show Management Upon written approval from Show Management proper insurance certificates must be provided to Show Management 8 NO FREIGHT AISLES To expedite move in and move out at the show certain aisles in the exhibit hall will be designated as No Freight Aisles These aisles will be identified by signs and floor markings and are to remain clear of crates cartons and equipment at all times Show Management will remove any freight obstructing these aisles Removal and return of freight will be at the Exhibitor s expense No Freight Aisles are also an important component of our fire evacuation life safety plan Your cooperation is apprecia
82. ghts 96 HIGH WALL Frosted Plexi 1 Reception counters CARPET 20 x 20 Gold Booth Includes Booth Structure as shown above Signage as indicated above 2 500W Electrical Outlets 2 nternet Drops 3 Wastebaskets 2 Stools 100 Ibs of drayage Computers not included EEG idan j SUMIT BOSTON 2008 THE FOURTH AN wua JUNE 18 20 Gk HAT SUMMIT Silver Booth GRAPHIC PANELS PER 10x10 AREA 2 SPONSOR LOGO 298 3 4 14 3 4 AVS Double sided 2 ARM LIGHTS 1 SPONSOR GRAPHIC 57 7 8 x 48 1 8 DMS D 1 SPONSOR GRAPHIC 38 1 8 x 54 1 8 CARPET 20 X 20 Silver Booth Includes Booth Structure as shown above Signage as indicated above 500W Electrical Outlets 1 Internet Drops 2 Wastebaskets 1 Stool 100 Ibs of drayage Computers not included EDG BOSTON 2008 THE FOURTH AN wua Partner Exhibitor Booth JUNE 18 20 120 HIGH WALL GRAPHIC PANELS a 1 SPONSOR LOGO 605 8 22 1 8 PUS 1 SPONSOR GRAPHIC 60 5 B x 46 CUSTOM CTOP Partner Exhibitor Booth Includes Booth Structure as shown above Signage as indicated above 500W Electrical Outlet 1 Internet Drop 1 Stool 1 Wastebasket 100 Ibs of drayage Computers not included Gk HAT SUMMIT 083005 GES Digital File Submission Guide
83. heir contracted exhibit space Please be advised that the display and or demonstration of nudity and sexually explicit titles and supporting sales materials will not be permitted Live radio and or Internet programs may NOT be broadcast from the event the Exhibit Hall or other areas of the Hynes Convention Center without prior written consent from Show Management e Pets Live animals or pets are not allowed in the Exhibit Hall and may NOT be displayed as part of the exhibit booth However Seeing Eye dogs for the vision and or hearing impaired are permitted e Show Hours exhibitors shall abide by the show hours No exhibitors shall be allowed to dismantle their booth prior to the closing of the show on Thursday June 19 2008 at 6 31 pm This includes any type of packing such as the packing of brochures taking down signs etc If an exhibitor 15 found dismantling their booth measures deemed necessary by Show Management will be taken in order to stop the process e Sound Levels Show Management reserves the right to restrict sounds from any source that interferes with activities in neighboring booths A maximum of 85dB will be maintained in the Solution Showcase at all times Exhibitors may not exceed a maximum sound level of 85dB measured at a distance of ten 10 feet from the source If an exhibitor exceeds an acceptable sound level and Show Management s request to lower said levels goes unheeded Show Management has the option
84. hibit any exhibit in whole or in part or exhibitor or his her representatives with or without giving cause e Distribution of Literature and Promotional Items Exhibit personnel including models hostesses and any other hired help are not allowed to distribute literature or promotional items of any kind outside the confines of the contracted exhibit space This restriction includes sidewalks or walkways outside the Hynes Convention Center The distribution of any items that interfere with the activities in or obstructs access to neighboring booths or that impedes the flow of traffic in the aisles 15 prohibited e Demonstrations and Promotional Activities demonstrations and promotional activities must be confined to your contracted exhibit space For the comfort and safety of persons watching your demonstration at least three feet of space must be provided for the audience within the designated booth space If large crowds gather and interfere with the flow of traffic in the aisles Show Management has the responsibility to rectify the situation Show Management may stop all further demonstrations by the exhibitor until the exhibitor has taken appropriate action to ensure there will be no further violations Booth displays and equipment shall not extend into the aisles This includes all signs banners etc Exhibitor representatives wearing distinctive costumes or carrying banners or signs separately or as part of their attire must remain in t
85. ial Handling Information Red Hat Summit 2008 redhat John Hynes Convention Center June 17 19 2008 Material Handling is the unloading of your exhibit materials delivery to your booth handling of empty containers to and from storage and removal of your materials from your booth for reloading onto your outbound carrier This is not to be confused with the cost to transport your exhibit material to and from the event Benefits of Advance Shipping to GES Warehouse Storage of materials for up to 30 days prior to your show Delivery of Shipments to your booth by 8 00 a m on your first day of move in schedule permitting Some convention centers and hotels do not have facilities for receiving or storing freight e Saves valuable set up time How to ship Advance to GES Warehouse Remove all old shipping and empty storage labels Fill out and attach enclosed Advance Shipping labels Complete the enclosed Material Handling Order Form Remember to confirm receipt of your shipment prior to leaving for the show All shipments must have bill of lading or delivery slip showing number of pieces weight and type of merchandise e Certified weight tickets must accompany all shipments e Take the time to ensure that your display and products are packed neatly and securely Do not ship uncrated materials to warehouse How to Ship to Exhibit Site Consign all shipments c o GES Exp
86. ibit space At the MCCA we strive to provide you with quality services to ensure both a successful and an enjoyable experience This Ordering Guide is designed to make planning and ordering easy for all exhibitors Each service section contains the following Description of services amp equipment and pricing Installation amp Connection information Terms amp Conditions and Frequently Asked Questions In addition to the orderable services listed in this guide the MCCA also offers the following services for you to take advantage of on site Exhibitor Service Desk with assigned Event Associate Internet Help Desk Free Wireless Internet Service Business Center FedEx Kinkos If after reading this guide you have any unanswered questions please contact MCCA Exhibitor Services at 617 954 2230 or exhibitorservices massconvention com and we will be happy to assist you Page MCCA Exhibitor Ordering Guide 3 01 08 General Information Ordering Policies amp Procedures Pricing Discount and Standard rates are available for most services To qualify for the discount rate order requests and payment must be received 21 days prior to the show opening Standard rates will apply to orders received after this discount cut off date Ordering Exhibitors are encouraged to submit orders online at our secure and easy to use website www massconvention com Credit card payment is required for all online orders
87. ice Manual Union Regulations necessary union labor 15 available to the exhibitor on advance order by use of the forms provided in the GES sections of this manual Union labor is also available at the Exhibitor Service Desk during set up show days and tear down Exhibitors can often become unnecessarily involved in union jurisdiction disputes Lost time and expenses can be avoided by immediately contacting GES at the Exhibitor Service Center If disputes occur it 15 their job to help you Avoid arguments in most instances you will be talking to the wrong person For more specific labor guidelines please reference the I amp D EA C Labor section of the GES Service manual Red Hat Summit 2008 June 17 20 2008 Exhibitor Service Manual General Information Page 5 of 5 RULES amp REGULATIONS Use of Exhibit Space Admission Badges Care of Building amp Equipment Exhibit Construction Federal Communications Commission Food amp Beverage Alcohol No Freight Aisles Fire amp Safety Regulations Security Parking Regulations Union Regulations Red Hat Summit 2008 June 17 20 2008 Exhibitor Service Manual Rules amp Regulations Page of 6 RULES amp REGULATIONS 1 USE OF EXHIBIT SPACE The exhibitor agrees that his her exhibit shall be admitted and shall remain from day to day in strict compliance with the established rules and show hours Show Management reserves the right to reject eject or pro
88. information on shipping labels identifying company name and booth number and or shipments that are left on the show floor at the end of the show with no labels and no bill of lading turned in Storing Empty Containers Properly labeled empty shipping cartons will be picked up stored and returned after the show Labels are available at the GES Servicenter or from your GES Service Executive and are for empty storage only Depending on the size of the show it can take from two to twelve hours to return empty crates Do not store any items in crates marked empty Outgoing Shipments An OMHF Outbound Material Handling Form Bill of Lading must accompany all outgoing shipments Shipping information outbound forms and labels will be available at the GES Servicenter Exhibitors selecting non official carriers will need to make their own arrangements for pickup Make sure that someone from your company will be on site to oversee the outbound shipment of your display and product Machinery Labor and Equipment Labor and equipment for uncrating unskidding positioning leveling dismantling recrating and reskidding machinery and or equipment must be ordered separately Place your order for this labor using the In Booth Forklift amp Labor Order Form If your material requires specialized rigging equipment please notify us promptly so that we can make arrangements When possible supply your own rigging equipment with shipments and pre rig y
89. it the MCCA Exhibitor Services Desk After the show rented switches must be returned to the Service Desk or you will be charged a replacement fee Page 16 MCCA Exhibitor Ordering Guide 3 01 08 Rigging Services The MCCA provides rigging and overhead lighting services through our service contractor JCALPRO Planning Ahead for Rigging amp Lighting Services Diagrams and booth layouts are essential for planning rigging and lighting services In order to ensure efficient delivery of required services Exhibitors must submit rigging plots drawing blueprints or engineers certification with their orders to the MCCA Exhibitor Service Department Diagrams must include the location dimensions and weight and the height from the floor to the top of the suspended item Diagrams must also show booth outline with aisles or neighboring booths marked for reference and orientation Package Rigging Solutions Discount Standard The MCCA offers package rigging solutions for Exhibitors with basic and straight forward sign hanging needs To qualify for the packages Exhibitors must be flexible with regards to days and times of load in and take down Basic Rigging 1 1 2 eene eee eere ee ee ttn eee etta a esee 1 550 00 1 684 00 This package includes all lifts labor and rigging equipment cables pipes and hardware necessary to install and take down one sign banner weighing less than 150lbs
90. l at any time The use of decorations incapable of being flame proofed is not permitted These include paper or those products with acetate celulose or nitrate celluslose contents decorative greens containing pitch and polyethylene artificial floral decorations Exhibitor s products displayed for technical presentation are exempt from the above rules If there is any question regarding flameproofing or fire codes please consult your display builder or contact GES Exposition Services prior to move in for further details Our work rules prohibit the SOLICITATION OR ACCEPTANCE of tips in cash product or gifts in kind by any employee union or non union Our employees are paid appropriate wages denoting professional status therefore tipping of any kind is not allowed Always Honest Hotline GES requires the highest standards of integrity from all employees Please call our confidential Always Honest hotline at 866 225 8230 to report fraudulent or unethical behavior SAVE TIME WITH GES ONLINE AT www ges com 8 81 02409 051004 GES Red Hat Summit 2008 redhat 1 Definitions GES GES Exposition Services Inc d b a GES and or GES Logistics and or Trade Show Electrical a k a TSE and or Trade Show Rigging a k a TSR and their employees Agents GES agents sub contractors carriers and the agents of each Customer Exhibitor or other party requesting Services from GES Carrier Motor carrier van line air carrier o
91. l hand carry items all of which must fit on a 3 x 4 push cart in one trip only If you arrive with a truck van or trailer filled with exhibit material you will not qualify for this service and will be redirected e Acartload is eight 8 pieces or less weighing less than 250 Ibs total There is one cartload allowed per booth e Your vehicle must unload on the receiving dock of the exhibit hall GES personnel will direct vehicles The cart is not authorized to enter or go to any parking structure There must be two 2 people with the vehicle One person to go with your product to the booth space and one person to remove your vehicle from the unloading area to parking area e Freight that is too large or heavy must be handled by GES at their freight handling rates No personal trucks 1 ton amp over no rental trucks trailers or bobtails will be unloaded through cartload service Toreceive this service proceed directly to the John B Hynes Convention Center main entrance and watch for the Cartload Service signage Pre orders will receive preferential service at show site and you may also order this service at the GES Servicenter Place Order Here ITEM DESCRIPTION PRICE OF TRIPS TOTAL PRICE 4800 From Dock to Booth 4801 From Booth to Dock 1 Total All Items Ordered l agree in placing this order that have CITT 2 5 000 Applicable Tax GES Terms a
92. ly Care must be taken to use only rated rigging hardware when designing constructing or purchasing such items Any equipment signs products etc deemed to be unsafe for overhead suspension by MCCA JCALPRO will be substituted or denied The use of any type of tape adhesive for attaching signs banners or decorations to the building walls or decorative surfaces 1s not permitted assembly of equipment signs products necessary prior to hanging etc will be the responsibility of the Exhibitor Failure by Exhibitor to submit accurate diagrams prior to load in will delay set up and could incur additional cost Page 20 MCCA Exhibitor Ordering Guide 3 01 08 Frequently Asked Questions Riggin How do I know if I qualify for the Basic Rigging Package Rate Find out the dimensions and weight of your sign If your sign weighs less than 150 pounds and 15 less than 20 in length or diameter and does not require electrical rigging truss or motors you will qualify for the Basic Rigging Package If your sign is motorized or needs electrical rigging for example a rotating sign or a sign with lights you qualify for the Electrical Rigging Package Can I order lighting to be suspended from the ceiling If you would like to order lights to brighten up your booth or illuminate specific objects you will need to get a quote from JCALPRO In most cases lights cannot be attached to our ceilings Instead we can provide you with truss using motor
93. m Rigging amp Lighting solutions may only be ordered with a pre arranged quote Please contact JCALPRO at 617 954 2345 to initiate this process Quotes will be issued in an easy to order format and will typically include a base Rigging Package for labor charges and some combination of the following items as necessary Rigging Equipment Discount Standard Truss A truss is an aluminum structure used to create a lower ceiling to hang lighting or other suspended items It is available in 5 8 or 10 sections which can be attached to create desired lengths or height Truss 5 Section Silver 127 12 25 00 30 00 Truss 8 Section Silver 127 12 eene ene 40 00 48 00 Truss 10 Section Silver 12x12 eene 50 00 60 00 Truss 5 Section Black 12 x12 Box ee eee eere 35 00 42 00 Truss 8 Section Black 12 x12 Box e eee eere eene 56 00 67 00 Truss 10 Section Black 12 x12 Box eee eee eene 70 00 84 00 Truss 5 Section Silver 20 5 x20 5 Box eee e eee e eene nnne 45 00 54 00 Truss 8 Section Silver 20 5 x20 5 Box
94. m move in to move out around the clock Orders must be placed at least 48 hours in advance of the requested service date Frequently Asked Questions Securit When do you recommend ordering security for an exhibitor booth Our public safety department strongly suggests ordering security for booths planning to have VIP celebrity appearances book signings etc to monitor crowd control and escort as needed Also exhibitors with expensive or rare equipment in their booths may consider security for the overnight hours between show end and the next day s show start Is there general overnight security in the exhibit hall The MCCA provides 24 hour security coverage for the facility however security coverage for the exhibit hall is determined by the show organizer and may vary from event to event Page 25 MCCA Exhibitor Ordering Guide 3 01 08 Appendix A Service Order Forms The following MCCA order forms may not be reproduced without express written consent from the MCCA Index Request for Exhibitor Electrical Services Request for Exhibitor Cleaning Services Request for Exhibitor Telephone amp Internet Services Request for Exhibitor Rigging amp Lighting Services Request for Exhibitor Plumbing Services Request for Exhibitor Security Services Page 26 M C CA Massachusetts Convention Center Authority eg Exhibitor Order Form Electrical Services Effective March 1 2008 By submitting this order form
95. message and such verification 1s the sole responsibility of the purchasing company Similarly these protocols provide for end to end verification of the receipt of all the data that is transmitted MCCA will not be responsible for any loss of data from delays non deliveries incorrect deliveries service interruptions including those caused by the negligence errors or omissions of the or other losses or damages Use of information obtained via the services provided hereunder 15 at purchasing company s own risk Exhibitor is responsible for the accuracy and or quality of the information obtained or data transmitted through the MCCA network and b assuring that each message purchasing company sends or receives has been received MCCA shall not be liable to Exhibitor for any damage arising from any event that 1s out of the control of the MCCA Neither shall the MCCA be liable to Exhibitor for indirect special incidental exemplary consequential or any other form of money damage including but not limited to lost profits or of the loss of data or information of any kind however caused and arising out of or in connection with the performance of or the provision of services or performance hereunder whether based in contract tort or any other legal theory and whether or not MCCA has been made aware of the possibility of such damages In no event shall liability exceed a refund of amounts actually paid to MCCA by Exhibito
96. mp 208V Single Phase 100 Amp 208V Three Phase 30 Amp 208V Three Phase 60 Amp 208V Three Phase 100 Am 208V Three Phase 200 Amp 208V Three Phase 400 Amp 480V Three Phase 30 Amp 480V Three Phase 60 Amp 480V Three Phase 100 Amp 480V Three Phase 200 Amp 30 Round Extension Cord 50 rate 5096 rate 50 100 150 NN uM un 1 um 1 50 rate 100 rate 150 rate 50 rate 100 rate 150 rate NN RN m Iu E ME NN 50 rate 100 rate 150 rate 50 rate 100 rate 150 rate 50 rate 100 rate 150 rate 1509 rate 50 rate 100 rate 150 rate 50 rate 100 rate 150 rate 50 rate 100 rate 150 rate 4 150 00 5 187 00 30 00 750 00 937 00 TOTAL DUE To pay with a MasterCard Visa or American Express you may order online at www massconvention com To pay with a check send a check payable to Massachusetts Convention Center Authority and this form to EXHIBITOR SERVICE CENTER MASSACHUSETTS CONVENTION CENTER AUTHORITY 415 SUMMER STREET BOSTON MASSACHUSETTS 02210 617 954 2230 exhibitorservices massconvention com Tax ID 042768982 FOR MCCA USE ONLY DATE RECEIVED RECEIVED BY CHECK NUMBER MC VISA AMEX MC CA Massachusetts Convention Center Authority Exhibitor Order Form Cleaning Services Effective March 1 2008 By submitting this order form Exhibitor acknowledges
97. mp Conditions of Contract 3 Payment Enclosed Authorized Signature Please Sign AUTHORIZED NAME PLEASE PRINT DATE SAVE TIME WITH GES ONLINE AT www ges com 17 81 02409 180 SERVICES Installation amp Dismantling Order Form GES RETURN WITH G 2 PAYMENT amp CREDIT CARD CHARGE AUTHORIZATION FORM TO i GES Exposition Services 7050 Lindell Road Las Vegas NV 89118 4702 FAX 866 329 1437 or 702 263 1520 for international exhibitors All orders are governed the GES Payment Policy GES Terms amp Conditions of Contract specified in this Exhibitor Manual NEN 5 Click Here DISCOUNT DEADLINE DATE to View redhat Red Hat Summit 2008 May 27 2008 Installation amp dl John B Hynes Convention Center June 17 19 2008 Dismantling Brochure COMPANY NAME EMAIL ADDRESS BOOTH NUMBER PLEASE COMPLETE THIS FORM FOR ALL DISPLAY LABOR NEEDED TO DETERMINE IF YOU NEED DISPLAY LABOR PLEASE READ THIS FORM CAREFULLY e Display Labor is required for all installation and dismantling of exhibits including signs and floor covering installation e Exhibitor may unpack and place merchandise e Exhibitor may set up exhibit display if one person can accomplish the task in less than one half 72 hour without the use of tools Important Information amp Rates Starting time can be guaranteed only when labo
98. n be enlarged or reduced without loss of quality See the table below for authoring software capable of creating this type of file BITMAP This type of file is resolution dependent and will reproduce poorly if the appropriate file resolution is not supplied If you supply bitmap art it is best to save your artwork in a 1 to 1 full size output ratio at 72 dpi Lower resolutions will result in reduced image quality AVOIDING ADDITIONAL COSTS Files obtained from the internet jpg or gif or artwork created in MS Office applications Word Excel PowerPoint etc are often not suitable for high quality output and often require additional hourly charges To avoid additional costs associated with these file types please supply files in accordance with the defined herein Acceptable Software Program Version File Extension Description Special Considerations Adobe Acrobat 6 0 pdf Portable Document Convert to pdf using appropriate high quality output settings Adobe Illustrator CS2 11 0 ai eps Vector Drawing Avoid embedding bitmap images Adobe InDesign CS2 3 0 indd Page Layout Include appropriate links fonts images Adobe Photoshop CS2 8 0 tif psd eps Bitmap Editing File should be in CMYK color space CorelDraw 11 0 cdr Vector Drawing Avoid embedding bitmap images QuarkExpress 6 0 qxd Page Layout Include appropriate links fonts images Page Artwork Dimensions Documents should be created at 100 the actual finished size If y
99. nalog eee eee eee eee eene eee enue 310 00 387 50 Service includes one phone number and rental of one speaker phone Equipment must be returned at the close of the show Line usage will be charged separately Polycom Speaker Phone Service Analog 360 00 450 00 Service includes one phone number and rental of one polycom speaker phone Equipment must be returned at the close of the show Line usage will be charged separately Fax Machine Phone Service Analog 410 00 512 50 Service includes one phone line and rental of a plain paper fax machine equipped with copy capabilities Line usage will be charged separately ON ETT Per rates below Exhibitors are responsible for all calls made on their phone lines Line usage will be billed at the close of the show to a credit card supplied prior to show Rates are as follows Collect Local amp Toll Free calls are billed at 0 50 per call for every increment of 15 minutes or less e g 14 minute call 2 0 50 26 minute call 1 00 Interstate long distance calls are billed a 1 00 service charge per call plus charges for calls and applicable taxes International calls are billed 4 50 service charge per call plus charges for calls and applicable taxes Page 9 MCCA Exhibitor Ordering Guide 3 01 08 Additional Telephone Services amp Equi
100. ng or repairs If an exhibitor requires additional telephone labor outside of the standard service services will be billed at an hourly rate with a minimum of one hour Labor rates are based on current wage and benefit rates and are subject to change without notice o Monday Friday 8am 4pm except holidays 80 00 o Allother times including holidays 120 00 Frequently Asked Questions Telephone How do I know if I need a single line or a multi line service Single line phones are just like most household phones They can be used for fax lines credit card machines standard telephones and even to dial up internet service although we do not recommend this method of internet connectivity I have a wired credit card machine Do I need to program anything specific for the machine to work on your single line service Yes Please preprogram your machine to dial 9 before it dials your credit card company s number How do receive my phone number dialing instructions billing information and phone fax equipment Please visit the MCCA Exhibitor Services desk onsite to pick up your equipment and or to supply a credit card for line usage At this time you will receive assigned phone numbers dialing instructions and billing information How can I place restrictions on my phone line If you wish to place restrictions on a phone line e g local and toll free outbound calls only please contact MCCA Exhibitor Services prior to move in
101. nnection 470 00 587 50 ExendTiorT3Sevce 1 LL 5 2020 1200 00 22 25 CAT 5e Cable 1 ll 400 500 5UCATSeCabe ll 550 6087 10 TL mn een m Dress access is availabe orte butis not recommended Tor sxnistor dieglays Ter To pay with a MasterCard Visa or American Express you may order online at www massconvention com To pay with a check send a check payable to Massachusetts Convention Center Authority and this form to EXHIBITOR SERVICE CENTER MASSACHUSETTS CONVENTION CENTER AUTHORITY 415 SUMMER STREET BOSTON MASSACHUSETTS 02210 617 954 2230 exhibitorservices massconvention com Tax ID 042768982 FOR MCCA USE ONLY USE ONLY DATE RECEIVED RECEIVED BY CHECK NUMBER MC VISA AMEX Exhibitor Order Form Rigging amp Lighting Services C CA Massachusetts Convention Center Authority CENTER AUTHORITY Effective March 1 2008 By submitting this order form Exhibitor acknowledges and accepts all Policies Terms amp Conditions for service as set forth in the MCCA Exhibitor Ordering Guide available at www massconvention com exhibitorguide PLEASE PRINT OR TYPE Incomplete information will delay processing EVENT OR SHOW EVENT OR SHOW DATE S EXHIBITING FIRM BILLING ADDRESS BOOTH NO s CITY STATE ZIP COUNTRY PHONE EMAIL
102. nt will remove any freight obstructing these aisles Return of freight will be at the exhibitor s expense Registration e Exhibitor Registration will be opening by the end of March We will send an email with a link to the exhibitor registration page to announce that registration is available On this website you ll be able to register all your company s attendees and access the materials for inviting your customers and guest to the event at the special rate of 2096 off We will be handling the discounted registrations with priority codes Based on your participation level each sponsor receives a designated number of passes These levels are listed below Sponsor types Platinum Gold Silver Partner Exhibitor Exhibitor Badge 64 3 2 Conference Pass Speaker Passes Invite Your Customers 20 off Unlimited Unlimited Unlimited Unlimited badges have access to everything the Summit has to offer Exhibitor Badges have the extra access to the Sponsor Showcase area hour prior and 1 hour after show hours to set up and tear down Show Hours exhibitors shall abide by the show hours No exhibitors shall be allowed to dismantle their booth prior to the closing of the event on Thursday June 19 2008 6 31 pm This includes any type of packing such as the packing of brochures taking down signs etc If an exhibitor is found dismantling their booth measures deemed necessary by Show Management will be
103. oad FAX in USA 866 329 1437 International Faxes 702 263 1520 Las Vegas NV 89118 4702 Contact us Online www ges com contact Show Information Exhibit Hall Carpet Color Pepper Aisle Carpet Color Pepper Booth Package Booth Size Turnkey Packages Partner 5 x 5 Package Silver 10 x 10 Package Gold 10 x 20 Package Platinum 20 x 20 Package No ID signs Important Dates Be sure to check all order forms for additional deadlines Tuesday May 27 Discount Deadline for orders received with payment Friday May 16 Advance Shipments may begin arriving at Warehouse Thursday June 12 Last day for Advance Shipments to arrive at Warehouse without surcharges Monday June 16 Direct Shipments may begin arriving at Exhibit Site after 12noon 4 30pm Tuesday June 17 Last day for Direct Shipments to arrive at Exhibit Site by 8 00am 12noon Tuesday June 17 Installation 1 00pm 5 30pm Tuesday June 17 Show Hours 6 00pm 9 00pm Wednesday June 18 11 30am 2 00pm and 4 00pm 6 00pm Thursday June 19 11 30pm 2 00pm and 4 00pm 6 00pm Thursday June 19 Dismantle 6 01pm 9 00pm Thursday June 19 Carriers must be checked in by 7 00pm Thursday June 19 All exhibitor materials must be removed by 9 00pm Shipping Addresses Advance Shipments GES Exposition Services Shipments should arrive on or before to Warehouse Yellow Transportation June 12 2008 1555 Bedford Street Abington MA 02351 1063 Direct Shipments c o GES Exposition Se
104. osit Information amp Cancellation Policy A credit card number is required at the time of reserving your room Hotel accommodations and rates are based upon availability and are valid until May 23 2008 at which time they are subject to change Hotel rates are subject to applicable state and local taxes currently 12 45 per room per night and are not included in the rate This discounted hotel rate 1s only available through IDG World Expo Reservations may be changed or canceled until 72 hours prior to your scheduled arrival date without penalty Cancellations received less than 72 hours prior to your scheduled arrival date will be charged one night s room and tax Travel Partners S UNITE D United Airlines is an official travel partner for Red Hat Summit and is offering special discounted reservations unavailable to the general public Call United s toll free number 800 521 4041 and refer to Meeting ID Number 515GB to take advantage of promotional fares that give you the greatest discount Mileage Plus members receive full credit for all miles flown to this meeting If you reside outside the United States please call your local United office to receive these savings Questions Please contact Stephen Galeotalanza at P 508 499 7850 E stephen_galeotalanza idg com HOTEL ROOM BLOCK REQUEST FORM FTIIT SUMIT BOSTON 2008 THE FOURTH ANNUAL 2 JUNE 18 20 2 RED HAT SUMMIT Hynes Convention Center H
105. osition Services Remove all old shipping and empty storage labels Fill out and attach enclosed Direct Shipping labels Complete the enclosed Material Handling Information Sheet All shipments must have a bill of lading or delivery slip showing the number of pieces weight and type of merchandise Certified weight tickets must accompany all shipments Take the time to ensure that your display and products are packed neatly and securely f you are shipping your carpet and or lighting trusses make sure it is loaded last so it can be unloaded first Freight Carriers Select a carrier with experience in handling exhibition materials Make sure to give your carrier explicit information as to where and when to check in Delivery and pick up times are often out of the range of normal delivery hours make sure your carrier is committed to meeting your target dates and times While making shipping plans to the Show also plan for the return shipment Tracking Shipments Confirm your delivery date and time with your carrier and have all pertinent shipping information in the hands of your representative at show site You may also want to review the return of your goods at the end of the show Estimating Material Handling Charges Handling charges are based on the weight of the freight Shipments are billed by the hundred weight and rounded up to the nearest hundred Minimum per Shipment may apply see enclosed Mat
106. oss or damage to Goods only if such loss or damage is caused by the direct negligence or willful misconduct of GES Condition of Goods GES shall not be liable for damage loss or delay to uncrated freight freight improperly packed glass breakage or concealed damage GES shall not be liable for ordinary wear and tear in handling of Goods or for damage to shrink wrapped Goods All Goods should be able to withstand handling by heavy equipment including but not limited to forklifts cranes or dollies It is the Customers responsibility to ensure that Goods are packaged correctly prior to shipment or movement on or off the Show floor Receipt of Goods GES shall not be liable for Goods received without receipts freight bills or specified unit counts on receipts or freight bills Such Goods shall be delivered to booth without the guarantee of piece count or condition Force Majeure GES shall not be liable for loss or damage that results from Acts of God weather conditions act or default of Customer shipper or the owner of the Goods inherent nature of the Goods public enemy public authority labor disputes and acts of terrorism or war Cold Storage Goods requiring cold storage are stored at Customer s own risk GES assumes no liability or responsibility for Cold Storage Accessible Storage GES assumes no liability for loss or damage to Goods while in Accessible Storage Storage charges are for the use of space and are not a form of insuranc
107. our material All of your goods should be insured by your own insurance policy Although we do our best to handle your goods as our own there are many variables in shipping and handling that can affect your exhibit and products GES has published GES Terms amp Conditions of Contract that are in your exhibitor service manual Please read them carefully It is recommended that your goods be insured GES Limits of Liability amp Excess Declared Value e Liability GES is liable for loss or damage to your goods only if the loss or damage was caused by GES negligence Measure of Damage If GES was negligent and the negligence caused either loss or damage to your goods then the measure of that damage will be determined by the following a Measure of damages in all situations including b amp c below will be limited by the Depreciated Value of the goods or repair costs whichever is less b The lesser of 0 50 per pound per package 100 per package or 1500 per occurrence c Damages will be limited to a declared value if you fill in a Declared Value Amount check the box requesting Excess Declared Value and pay the appropriate charges for Excess Declared Value Maximum allowed declared value 100 000 Cost Excess declared value available from GES for 1 00 per 100 of excess valuation 50 00 minimum charge per request Not Insurance Excess declared value is not insurance GES does not offer or sell insurance GE
108. our software application has restrictions on page sizes create your document in a reduced scale 10 reduction increments Please indicate the scale used on all files which are scaled Bleeds are not necessary Failure to supply documents at exact final sizes will result in additional charges Color Specifications amp Proofs Supplied bitmap files should be in the CMYK color space All colors in Vector and Page Layout applications should be specified using the Pantone Matching System GES will not be responsible for color variations or matching colors on final output if these requirements are not met Always send 100 accurate proofs color laser prints with your disk Typefaces Fonts Convert all fonts to outlines before saving your file for transfer If you do not convert your fonts to outlines font substitution will occur resulting in unexpected output Remember that once fonts are converted to outlines they are no longer editable Still have Questions If you still have questions or concerns about your artwork or method of delivery please contact Damon Spivey at dspivey ges com If mailing a disk is required please forward to the attention of Damon Spivey GES 125 North St Teterboro NJ 07608 SAVE TIME WITH GES ONLINE WWW ges com 59 81 02409 060205 GES Exhibitor Services Manual Table of Contents Red Hat Summit 2008 AY redhat John Hynes Convention Center June 17 19 2008 General Information La
109. ovide a Sales Tax Exemption Certificate for that state Please send the above information to the GES office for this show Taxes vary by location and will be added to your invoice if you do not submit your tax exempt certificate prior to the deadline Adjustments and Cancellations No adjustments to invoices will be made after the close of the show Please refer to the individual forms for labor etc for cancellation fees All orders cancelled by the Exhibitor or due to the cancellation of an event or their non participation may be subject to cancellation fees equal to 5096 100 of the total order based upon the status of move in work performed and or GES set up costs or expenses A minimum non refundable deposit of 25 00 will be applied towards the invoice unless there is a cancellation of your order Additionally GES retains the right to implement assess a fuel or energy surcharge on all services as necessary based upon market conditions f you wish to purchase coverage for excess declared value please see Material Handling Form R 2 Bank wire transfer payment information Beneficiary GES Exposition Services c o Bank of America 1655 Grant Street Concord CA 94520 USA Telephone 800 227 3337 Account 7188 1 01819 ABA Routing 0260 0959 3 SWIFT Address BOFAUS3N CHIPS Address 0959 If requested following is the physical address for routing identifiers 100 West 33rd Street New York NY 10001 USA To properly credit
110. pment Discount Standard Call Waiting per phone line 4 ecce eere eee eee eene 50 00 62 50 Allows user to know when another call is coming in Voice Mail per phone line eere eee eere eee ee ern eee enaue 50 00 62 50 Allows user to setup a custom greeting and receive messages from incoming callers ISDN BRI Servici casis di aede IN RUN 300 00 375 00 ISDN lines support video and CODEC applications ISDN lines can be arranged by contacting Exhibitor Services two weeks prior to show Exhibitors can select one of two long distance carriers AT amp T or MCI Line usage will be billed per the selected carrier s rate after the close of the show Polycom Videoconference Rental w IP Connect Service 1 100 00 1 600 00 This service is used to connect from the MCCA s facility to an external remote site with like IP video conferencing capabilities Service includes IP connectivity for video conferencing The distant video equipment must be IP compatible Polycom Videoconference Rental w ISDN 4 4 2 000 00 2 500 00 This service is used to connect from the MCCA s facility to an external remote site with like ISDN video conferencing capabilities This service includes three 128k ISDN lines Line usage will be billed per the selected carrier s rate after the close of the show Broadcast Video Se
111. ptance of services of GES or Agents Customer and any other party with an interest in the Goods agree to these Terms and Conditions lll Customer Obligations Payment for services Customer shall be liable for all unpaid charges for services performed by GES or Agents Customer authorizes GES to charge its credit card directly for services rendered on its behalf after departure by placing an order on line via fax phone or through a work order on site Credit Terms All charges are due before Services are performed unless other arrangements have been made in advance GES has the right to require prepayment or guarantee of the charges at the time of request for Services A failure to pay timely will result in Customer having to pay in cash in advance for future services If a credit card is provided to GES GES is authorized to bill to such credit card any unpaid charges for services provided to Customer including charges for return shipping Any charges not paid within 30 days of delivery will be subject to interest at 1 290 per month until paid IV Mutual Obligations Indemnification Customer to GES Except to the extent of GES s own negligence and or willful misconduct Customer shall defend hold harmless and indemnify GES from and against any claims lawsuits demands liability costs and expenses including reasonable attorney s fees and court costs resulting from any injury to or death of persons or damage to property relating to
112. r air or surface carrier freight forwarder Shipper Party who tenders Goods to Carrier for transportation Goods Exhibits property and commodities of any type for which GES is requested to perform Services Cold Storage Holding of Goods in a climate controlled area Accessible Storage Holding of Goods in an area from which Goods may be removed during shows Services Warehousing transportation drayage un supervised labor supervised labor and or related services Show Site The venue or place where an exposition or event takes place Supervised Labor Union labor that is provided to a Customer to install or dismantle a booth or exhibit space and is supervised and or directed by GES Un Supervised Labor Union labor that is provided to a Customer to install or dismantle a booth or exhibit space and per Customer s election is not supervised and or directed by GES Customer assumes the responsibility for the work of union labor when Customer elects to use unsupervised labor ll Scope These Terms and Conditions shall be binding upon Customer GES and their respective Agents and representatives including but not limited to Customer contracted labor such as Customer Appointed Contractors and Installation and Dismantle Companies and any other party with an interest in the Goods Each shall have the benefit of and be bound by all provisions stated herein including but not limited to time limits and limitations of liability By acce
113. r for this network attachment The network attachment shall be made available to Exhibitor MCCA before the beginning through the end of the specified conference The MCCA will provide a network attachment via an Ethernet connection at the Exhibitor s booth At its own expense the Exhibitor 1s responsible for providing the computer attachment to Ethernet electric power and all other hardware and software required to use the network attachment Page 15 MCCA Exhibitor Ordering Guide 3 01 08 Frequently Asked Questions Internet Do you have wireless internet The MCCA offers free wireless internet service throughout meeting rooms lobbies and expo halls just open your internet browser and look for the BCEC or Hynes Wireless Network This service 15 designed for casual users and not guaranteed If you are relying on the internet to showcase your product or services we strongly recommend a wired internet connection for guaranteed service I see that you don t offer hubs for rental What is the difference between a hub and aswitch Can I bring my own hub or switch The MCCA offers rental of switch devices instead of hubs because switches are known to provide better performance with a lower failure rate Exhibitors are welcome to provide their own hub or switch for all internet services What is bandwidth and how do I know how much I need Bandwidth is the size of the pipe that data can traverse The bigger the bandwidth fas
114. r hanging item s Page 21 MCCA Exhibitor Ordering Guide 3 01 08 Plumbing Services The MCCA offers a variety of plumbing services through our experienced in house team of plumbers Water and Drain Services Discount Standard Water Individual Connection e eee eee eee eene een 250 00 312 50 Water service is available at approximately 75 PSI with up to 34 supply line Water flows at five gallons per minute Additional Water Connections eee e ee ee eee eee eee e esee esesste 150 00 187 50 Exhibitors requiring more than an individual water connection should order each additional connection as needed Drain Individual Connection 250 00 312 50 Additional Drain Connections ecce eee eee eee esses esee esesste 130 00 162 50 Exhibitors requiring more than an individual drain connection should order each additional connection as needed Fill and Drain 0 100 Gallons 4 eee e ee eee eee ee eere eene 150 00 187 50 Exhibitors that need equipment to be filled with water at the beginning of a show and emptied at the end of a show should order a Fill and Drain service Please visit the MCCA Exhibitor Services desk when equipment is ready to be filled Each Additional 500 Gallons
115. r is requested for the start of the working day at 8 AM All exhibit labor for 8 AM starting times will be dispatched to booth space For all other starting times check in at the labor desk one half 7 hour before time requested Labor cancelled without a 24 hour notice shall be charged a one 1 hour cancellation fee per worker If exhibitor fails to use the workers at the time confirmed a one 1 hour No Show charge per worker will apply The minimum charge for labor is one 1 hour per worker Labor thereafter is charged in half 72 hour increments GRATUITIES IN ANY FORM INCLUDING CASH GIFTS OR LABOR HOURS FOR WORK NOT ACTUALLY PERFORMED ARE PROHIBITED BY GES GES requires the highest standards of integrity from all employees Please call our confidential Always Honest hotline at 866 225 8230 to report fraudulent or unethical behavior All rates are subject to change if necessitated by increased labor and material costs LABOR RATES ARE AS FOLLOWS e Straight Time Monday through Friday 8 00 AM to 4 30 PM Worker Per Hour Discount Regular Show Site pue eus eR Overtime other times Monday through Friday and all day Straight Time 8450 5 105 75 5 126 75 Saturdays Overtime 126 75 5 158 50 5 190 25 Double Time All day on Sundays amp Holidays Double Time 169 00 211 25 253 50 Discount Rate Rate applies to orders placed on or before the above discount deadline date Reg
116. racy If you do not receive your acknowledgement please contact us at 1 866 260 3175 ROOM RATES TAXES To take advantage of the lowest negotiated Red Hat Summit rates please book your reservation by July 17 2008 After that date Red Hat Summit room blocks will be released and hotels may charge higher rates Taxes Hotel rates are subject to applicable state and local taxes currently 14 065956 and subject to change Taxes are not included in the room rate SPECIAL REQUESTS Special requests cannot be guaranteed however hotels will do their best to honor all requests Hotels will assign specific room types upon check in based on availability CHANGES CANCELATIONS REFUNDS Reservations may be changed or canceled up to 72 hours prior to your scheduled arrival date without penalty Cancellations received less than 72 hours prior to your scheduled arrival date will be charged one night s room and tax Continue to use the Red Hat Summit Housing Bureau for all changes and cancellations until May 23 2008 at http www redhat com promo summit 2008 Call toll free at 1 866 260 3175 in the US or 805 677 4285 outside the US Hours Monday Friday from 9 00am 8 00pm EST Please do not contact the hotels directly until after May 23 2008 SUITE REQUESTS To request a suite please submit to fax number 508 988 7581 Attn Housing Manager Suites are available to exhibiting companies only HOTEL SELECTION Please list
117. rates are the same on both the form and the online order page they are just presented differently The form shows the daily unit price for the service while the online page shows the total price for the duration of the show If I order cleaning service when can I expect my carpet to be cleaned If the show you are attending opens in the morning all of the cleaning usually occurs the night before the show opening If the show opens in the afternoon all of the cleaning usually occurs in the morning before show opening Our cleaning staff will not remove visqueen the plastic covering from your carpet exhibitors are responsible for removing their own visqueen Page 8 MCCA Exhibitor Ordering Guide 3 01 08 Telephone Services The MCCA offers a variety of telephone services through our experienced in house team of telephone technicians Standard Telephone Services Discount Standard Single Line Service Analog eee e eee eee eee eere eee eee enaee 260 00 325 00 Service includes one phone number and a complimentary simple handset Line usage will be charged separately Multi Line Service Digital c eeee eese eene eene enne ernaeo 395 00 493 75 Service includes one phone number with multiple line appearances and rental of one digital display phone Equipment must be returned at the close of the show Line usage will be charged separately Speaker Phone Service A
118. re footage of your booth space in mind when you order your decorating items don t order more than will comfortably fit in your booth and still allow you to do business Inbound Move Confirm your furnishings orders with the GES National Servicenter You should receive a confirmation of your order within 3 5 days of placement Confirm target dates with GES and communicate them to your carrier Refer to the Special Handling brochure enclosed to ensure that you do not incur special handling charges You may want to share this brochure with your carrier Keep the phone number of your carrier with you including weekend contact Have your hotel information available including phone number address etc After emptying crates place empty labels on all sides of your crates and cases Remember to remove old empty labels Additionally empty labels are sometimes color coded so make sure you get the correct color and be sure your number is on each label Put together a trade show survival kit to include in your freight or carry with you including Small Tool Kit Staples Scissors Tape Pens amp Markers for labels First Aid Kit Bottled Water Outbound Move out Keep in mind the return of empty containers can take from 2 to 12 hours depending on the size of the show so coordinate your outbound flight to accommodate this SAVE TIME WITH GES ONLINE AT www ges com 2 81 02409 050806 GES General Information redh
119. redit Charge Authorization All information must be provided Your order will not be processed if any information is missing i e Expiration Date Account Number Contact Information Type of Card and Signature We require your credit card charge authorization to be on file with GES even if you are paying by check or bank wire transfer L Corporate Card L1 Personal Card Account Number PROVIDE EXPIRATION DATE MasterCard LJ American Express EXPIRATION VISA Diners Club DATE Discover CARDHOLDER S BILLING ADDRESS CITY CARDHOLDER S NAME PLEASE PRINT COUNTRY X CARDHOLDER S SIGNATURE DATE Calculation of Orders TOTAL Furniture amp Accessories Material Handling Other GES Services Specify Other GES Services Specify 1 Total of All Above Items Al Al A 9 9 2 Add Petroleum Surcharge Assessment 2 3 FULL PAYMENT in U S funds drawn on a U S Bank GES Exposition Services Inc Federal ID 59 1008863 GES is exempt from backup withholding tax To simplify payment send a check payable to GES Exposition Inc for your entire order or note the amount to be charged to your credit card Charge my credit card in the amount of HC Enclosed is a check in the amount of B GES requires the highest standards of integrity from all employees Please call our confidential Always Honest hotline at 866 225 8230 to report fraudulent or unethical behavior
120. return to your specified destination from exhibit site However any materials shipped back to warehouse from exhibit site will incur additional costs applied to your invoice Crated Materials Materials Requiring Special Handling Uncrated Materials Transportation Transportation Transportation Plus Saving Rates EE Plus Saving Rates Plus Saving Rates ST ST 96 00 cwt 86 50 cwt 129 50 cwt 116 50 cwt 144 00 cwt 129 50 cwt ST OT 144 00 cwt 129 50 cwt 194 25 cwt 174 75 cwt 216 00 cwt 194 50 cwt OT OT 192 00 cwt 172 75 cwt 259 00 cwt 233 00 cwt 288 00 cwt 259 25 cwt SMALL PACKAGE Cartons and envelopes received without documentation will be delivered without guarantee of piece count or condition Maximum weight is 50 Ibs per shipment per delivery Includes UPS and Federal Express First Carton shipments All shipments received via air carrier that do not fall in to the small package category may be subject to Each Additional Carton special handling charges e Straight Time Monday through Friday 8 00 AM to 4 30 PM Trucks signing EXCESS DECLARED VALUE OPTION in after 2 PM may be charged at the overtime rate Note 1 Liability is limited to 0 50 Per pound per package 100 00 per package e Overtime All other times Saturdays Sundays Holidays or 1 500 00 per occurrence whichever is less unless a higher value is Use ST ST rate if freight will be handled on straight time into the show and out declared of the
121. rical MCCA Electricians will provide the initial electrical power source Electrical Service is brought from the nearest column or floor port into the booth The electrical outlets or boxes are placed in the rear of the booth along the pipe amp drape line Electrical boxes are left accessible inside floor ports for island booths with no pipe and drape lines and no columns in their booth space For 208V amp 480 connections we require floor plans so that we may provide electrical service in a convenient location within the booth Exhibitors are responsible for distributing their own 120V electrical cords and plugging in their booth equipment Exhibitors may choose to o Hire labor from the General Service Contractor o Hire a third party Installation amp Dismantle I amp D team to perform the distribution work o Bring their own company electrician to perform distribution and hard wire connections as long as he she 15 a full time employee of the exhibiting company Page 4 MCCA Exhibitor Ordering Guide 3 01 08 Terms amp Conditions Electrical The MCCA is the exclusive provider of electrical service electrical equipment shall remain the property of the MCCA and may not be installed or removed by anyone other than personnel All services listed include labor to install and remove said service Rates do not include connecting of equipment tracing of malfunctions special wiring or repairs If an e
122. rigerator should not use the same power source I am an International Exhibitor and my equipment requires a converter to step down from 220V to 208V Can I rent a converter from the MCCA The MCCA does not rent or supply power conversion equipment Exhibitors are required to bring their own to the show I can t find 208V or 480V overhead service listed on your online ordering site How can I order this service 208V amp 480V overhead services are limited our convention centers All requests for such connections must be approved by an MCCA electrician To discuss availability please call the MCCA Exhibitor Services Department Once approved an Exhibitor Services Associate will assist you in placing your order Page 6 MCCA Exhibitor Ordering Guide 3 01 08 Cleaning Services The MCCA offers a variety of cleaning services through our exclusive service contractor UNICCO Cleaning Services Per ft per da Discount Standard Initial Vacuum or Mopping eene eee eee eee eee ee ette eee eese teen oett 0 25 usns 0 31 Service includes one time vacuum or mop prior to the first event or show day Daily Vacuum or Mopping eee e eee ee eere ee eee eene ee teen eee teta ae eee 0 T7 nianus 0 21 Service includes vacuum or mop prior to each event or show day including the first show day as well as nightly wastebasket emptying Note The MCCA does not provide wastebaskets for exhibitors Dail
123. rmation Headquarters Hotel Sheraton Boston Hotel Connected to the Hynes Convention Center 39 Dalton Street Boston MA 02199 Room rates night Single or double 219 The Sheraton Boston Hotel is in the Back Bay one of Boston s most popular areas And how s this for convenient It s only four miles from Logan Airport Once you re there you can walk from the hotel to the scenic Charles River Newbury Street s shopping and cafes or Fenway Park Hilton Boston Back Bay Across the street form the Connected to the Hynes Convention Center 40 Dalton Street Boston MA 02115 3123 Room rates night Single or double 239 The Hilton Boston Back Bay 1s directly across from the Hynes Center Also located in the Back Bay four miles from Logan Airport rooms on the upper floors have views of downtown Boston and the Charles River If you need your workout in morning the Hilton recently renovated its workout room into a 5 000 square foot fitness center Reservation Methods Book online at https resweb passkey com go redhat and receive an immediate hotel confirmation Call toll free at 888 846 0195 in the US or 506 637 0318 outside the US Hours Monday Friday from 9 00am 8 00pm EST Fora request of ten rooms or more or to book a suite please fill out the Hotel Room Block Request Form and fax to 508 988 7581 reserve a single room please fill out the Exhibitor Room Request Form and fax to 508 988 7581 Dep
124. rs 1280 1024 87 Plasma Display 1024x768 16 9 Ratio 1 102500 42 Plasma Display 1024x768 16 9 Ratio 7 5 99500 50 Plasma Display 1280x932 16 9 Ratio 1 129500 Fs 61 Plasma Display 1280 932 16 9 Ratio 1950 PlasmaStereo Speakers 7 10000 PlasmaFloorStands CobraorDualPost 4150 Plasma Wall Mounts additional charges may apply for mounting Included QTY OFFICE EQUIPMENT SHOW RATE TOTAL HP 4240 Laser Jet Printer HP3600 Color Laser Jet Printer 7 650 jPrintServer Ethernet 7 600 Plain Paper Fax Machine 7 7500 J J DesktopCopier 77 QTY PROJECTION EQUIPMENT SHOW RATE TOTAL XGALCD Projector 1024 x 768 2700 Lumen 7 80 0 SXGA LCD Projector 1024 768 3500 Lumen 1000 00 J SXGA LCD Projector 1024 x 768 5000 Lumen 42 Projector Cartwldrape 7 y 6000 6 8 Tripod Screen 9000 A Larger screen sizes also available Call for Price QTY AUDIO EQUIPMENT SHOW RATE TOTAL J Shure UHF Wireless Microphone Kit 100 CH Programmable 275 00 jHeadsetMicroppoe 71 6000 2 Powered Speaker with Floor Stand 150 watts 150 00 JBL Sound System 2 Speakers wl floor stands amp mixer 300 watts 850000 Custom sound systems available
125. rvice via TV 1 2 000 00 2 500 00 1 provides a one way transport of a single video signal and up to four associated 15 kHz audio signals The service eliminates the need for broadcasters to send a microwave or satellite uplink truck to the news or event location Installation amp Connections Telephone Telephone Service is brought from the nearest column or floor port into the booth MCCA phone technicians typically provide a line that is long enough to run anywhere in your booth Exhibitors may have their preferred setup personnel run their phone cord s under the carpet to desired locations or they may hire the general service contractor to do so All telephone equipment can be picked up at the MCCA Exhibitor Services Desk Terms amp Conditions Telephone The MCCA is the exclusive provider of all telephone services telephone equipment shall remain the property of the MCCA and may not be installed or removed by anyone other than MCCA personnel Page 10 MCCA Exhibitor Ordering Guide 3 01 08 MCCA telephone equipment except simple analog handset must be returned to the MCCA Exhibitor Service Desk at the close of the show Failure to return MCCA phones will result a replacement fee All services listed include labor to install and remove said service Rates do not include connecting of equipment tracing of malfunctions special wiri
126. rvices Shipments will be accepted beginning to Exhibit Site John B Hynes Convention Center June 16 2008 900 Boylston Street Boston MA 02115 GES Servicenter GES is here to take care of your on site needs All contractors and production personnel will be available along with any services you might desire such as Furniture and Material Handling Tuesday June 17 12noon 6 00pm Wednesday June 18 11 00am 2 00pm Thursday June 19 1 30pm 9 00pm SAVE TIME WITH GES ONLINE AT www ges com 1 81 02409 050806 GES Trade Show Tips Red Hat Summit 2008 AY redhat John Hynes Convention Center June 17 19 2008 As your tradeshow partner our goal is to provide you with hassle free service so you can get on with your show Even if you use an Exhibitor Appointed Contractor EAC you should have a basic working knowledge of the Exhibitor Service Manual contents and information By following the information below you will enjoy a smooth trade show experience Ordering Trade Show Services Please include your complete customer information on each order form including address with zip code phone and fax numbers e mail addresses contact name and most importantly booth number If you have multiple booth locations please complete separate order forms for each location booth meeting room etc Please ensure that the credit card information is complete and correct including the expiration date Keep the total squa
127. s to create a lower ceiling and then hang lights from that truss We will require a diagram showing your booth layout and exactly what you want illuminated in order to put together a quote Do I ship my sign to you to put it together No Although JCALPRO provides labor to hang the sign the General Service Contractor GSC handles all shipments You may build your sign or hire the GSC to put it together for you When the sign has arrived at the building and has been assembled we will hang it for you Be sure to keep this in mind when making your time and day requests for sign hanging Can I request load in and load out times Yes the Rigging Order Form has a space for you to indicate your preferred up and down times Please note that your preferred timing 15 not guaranteed however we do try our best to cater to your requests If you absolutely need a specific install or take down time additional charges will apply If you do not provide a diagram or layout prior to load in then you may experience set up delays and additional cost What type of diagrams should I send The most useful diagrams are on a proportioned grid to show the dimensions of the booth the exact desired placement of hanging items and orientation of the booths around yours As a general rule pictures from previous shows and pictures of the sign only are not as helpful as current diagrams of the entire booth space with the placement height and weight of the sign s o
128. shipments to arrive at advance warehouse without Signature X surcharge 30 30 00 minimum late arrival surcharge based on the above rates will apply to each shipment received at the advance warehouse after this AUTHORIZED NAME PLEASE PRINT DATE last date Direct Dates June 16 2008 Direct shipments may begin arriving at the exhibit site June 17 2008 Last day for shipments to arrive at the exhibit site SAVE TIME WITH GES ONLINE AT Wwww ges com 13 81 02409 9 60 050806 GES Logistics Material Handling 8 Shipping Form GES RETURN WITH G 2 PAYMENT amp CREDIT CARD CHARGE AUTHORIZATION FORM TO GES Exposition Services 7050 Lindell Road Las Vegas NV 89118 4702 FAX 866 329 1437 702 263 1520 for international exhibitors orders are governed GES Payment Policy GES Terms amp Conditions of Contract specified in this Exhibitor Manual FORM DEADLINE DATE Red Hat Summit 2008 27 2008 d redhat John B Hynes Convention Center June 17 19 2008 EMAIL ADDRESS BOOTH NUMBER Pick Up Information DATE SHIPPING RECEIVING HOURS 4 HOUR WINDOW REQUIRED ADDRESS STREET SAE ZIP COUNTRY PICKUP CONTACT e FAXNUMBER SPECIAL INSTRUCTIONS ADDITIONAL CHARGES e WEEKEND L Pick Up LJ Delivery Delivery Information DATE RECE
129. taken in order to stop the process Exhibit Hours are as follows Tuesday Welcome Reception June 17 2008 6 00 pm 9 00 pm Wednesday June 18 2008 11 30 am 2 00 pm 4 00 pm 6 30 pm Thursday June 19 2008 11 30 pm 2 00 pm 4 00 pm 6 30 pm Smoking In accordance with state laws the Hynes Convention Center is a non smoking building Sound A maximum noise level of 85 db will be maintained throughout the entire show The measurement will take place ten feet from the origin speaker etc The use of sound systems 15 permissible provided that the sound 15 directed into the exhibitor s space Show Management reserves the right to shut down any demonstrations exceeding the maximum noise level after notifying the exhibitor in violation three times Electricity may be disconnected and will remain off until the situation 1s resolved to Show Management s satisfaction At that point electricity Red Hat Summit 2008 June 17 20 2008 Exhibitor Service Manual General Information Page 4 of 5 will be turned off at exhibitor s expense Show Management shall have absolute control over the implementation of this regulation with the intent that sound systems shall not be audibly objectionable to attendees and neighboring exhibitors Telecommunications Service Telephone Telecom equipment and service orders may be placed with the Hynes Convention Center The Telecom Order Form 15 available in the back of the Exhibitor Serv
130. ted 9 FIRE amp SAFETY REGULATIONS The following Fire amp Safety Regulations are extremely important and must be adhered to by all exhibitors Fire Department inspectors and Hynes Convention Center personnel can carry out regular inspections at any given time without prior notification and will enforce all regulations a NO fire alarm pull stations extinguishers or fire hose standpipe may be blocked by displays tables signs etc Access to these devices must be maintained at all times b NO exit door or fire access aisle may be blocked complete access must be maintained without encroachments at all times C NO smoking 15 permitted in the Exhibit Hall nor elsewhere in the Convention center d NO propane operated devices are to be used brought or stored on site No propane or other flammable gas storage will be authorized e NO flashing red beacons will be allowed on site f NO open flames will be authorized in or around the building g NO banners are to be hung so as to obstruct exit and fire safety signage Red Hat Summit 2008 June 17 20 2008 Exhibitor Service Manual Rules amp Regulations Page 4 of 6 RULES amp REGULATIONS h NO exhibitor shall bring or authorize others to bring any material substance equipment object and or devices which may either endanger life or cause bodily injury to any person in the facility or which is likely to constitute a hazard to the building itself 1 NO decora
131. ter data can be transferred So the 500 Kbs has more bandwidth than a 300 Kbs To find out how much bandwidth you require please consult with a technical representative in your company or look for program specifications listed with any demonstrations or downloads you plan to run I need to access my company s network while Pm exhibiting at your facility Which service will allow me to do this Exhibitors who need to connect remotely to their company s network using a VPN Virtual Private Network with authentication information like passwords certificates or tokens should choose a 300 Kbs service or higher While the 200 Kbs does allow exhibitors to use a VPN some VPN clients have experienced difficulty connecting because the 200Kbs service uses NAT Network Address Translation NAT is a process by which the MCCA can provide thousands of IP addresses to clients while only using a few real internet routable addresses What is a VLAN A VLAN Virtual Local Area Network allows a network of computers to behave as if they are connected to the same service even though they may actually be physically located in different areas around the facility One of the biggest advantages of a VLAN is that when a computer 1s physically moved to a different location it can stay on the same VLAN without any hardware reconfiguration I ordered a switch and cables how and when do I get them When you are ready for your switch and internet cables please vis
132. th payment in full due at the time the order is placed A written confirmation will be sent to you once your order has been processed Page 2 of 2
133. ting materials may be used unless they are flameproof in accordance with local city state fire codes 1 Painting and use of flammable liquids solvents is prohibited within the building k Smoke exhaust system fans in the hall area must be free from all obstructions 1 Any solid roof enclosed structure shall be equipped with battery operated smoke detectors and fire extinguishers Exhibitors are not allowed to store materials behind their booths This area is to remain as clear as the service aisle n Helium balloons are NOT allowed in any area of the Event Should an exhibitor be in violation of any fire code it 15 important that you make the necessary corrections immediately Should violations not be corrected Show Management reserves the right to take whatever action necessary to correct the condition at the expense of and as an agent for the exhibitor 10 SECURITY Red Hat and IDG World Expo are not responsible for any loss of materials or damage of materials Show Management strongly encourages you to take the proper steps in order to secure your property During the event badged exhibitors are allowed to enter the Exhibit Hall one hour prior to the opening of the show and are allowed to remain one 1 hour after the close of the show You must check with Show Management on site if additional time is required on a daily basis Show Management will in turn relay to security all those who are authorized to remain insi
134. to submit this request Otherwise all phones will be installed as unrestricted lines Page 11 MCCA Exhibitor Ordering Guide 3 01 08 Internet Services The MCCA offers a wide variety of Internet services through our experienced in house team of technicians Wired Internet Connections Exhibitors who order wired internet drops are provided with one internet connection and assistance as needed from our Internet Help Desk staff All MCCA Internet services include one initial line regardless of how many IPs come with the service To have more than one computer connected at one time exhibitors may bring their own switch or hub device and cables or they may rent a switch from the MCCA Automatic Configuration Discount Standard Automatically configured lines are designed to plug amp play 200 Kbs Shared Service ccce eee eee eee eee ee eeee ep sssee esee ettet eee 800 00 1 000 00 This 15 a shared service with two 2 private IP addresses Other exhibitors who have ordered the 200 Kbs will share the same network We recommend this service for a casual user looking to showcase a simple product webpage or browse the internet Manual Configuration Discount Standard Manually configured services require some data entry of IP addresses into the computer before the computer may access the internet 300 Kbs Managed Service 4 eee e eene eere eene eee ette neene 1 175 00 1 468
135. u follow while at show site These Guidelines will enhance the overall safety of the show and help to prevent injuries to you our employees and other exhibitors Exhibitor loss prevention guidelines at show site Exhibitors should treat the show areas during move in and move out as they would a construction site when work is on going Wearing of appropriate attire includes footwear with hard soles that protects against potential injuries from site debris and limits potential for slip and falls Heels flip flops and open toed shoes are inappropriate and violate safety standards Smoking is prohibited except in designated areas Please be sure all cigarettes are fully extinguished Standing on chairs tables and other furniture is PROHIBITED The furniture is not designed to support your standing weight Please use a ladder or ask GES personnel for assistance GES forklifts and carts are to be used by authorized GES personnel only Please do not operate this equipment Bicycles skateboards skates etc are prohibited on the show floor unless approved by the facility in advance If you are authorized to use your own cart please be sure to register it with the facility They should also provide you with a safe operating procedure If they do not a GES representative at the Exhibitor Service Desk can provide it to you Be aware of the forklifts moving throughout the aisles and docks Please stay clear of them especially when they are
136. ular Rate Rate applies to orders placed after the above discount deadline date but before the first day of exhibitor move in e Show Site Rate applies to orders placed at show site Please Indicate Service Place Order Here SCHEDULE SCHEDULE SCHEDULE TOTAL OF TOTAL OF LABOR C GES SUPERVISED OK TO PROCEED DATE S START TIME END TIME HOURS WORKERS RATE TOTAL Please complete Key Information form L 2 2 CN GES will supervise labor to AM AM e Unpack and install display before exhibitor arrival at show site PM PM e Dismantle pack and arrange to ship display after show closing AM AM e Subject to terms and conditions of all GES policies including PM PM 5 terms and conditions of contract including but not limited to sub AM AM paragraph VI Labor PM PM A 30 50 00 minimum surcharge will be added to the labor 4 Total Labor Ordered rates above for this professional supervision agree placing this order that have 2 30 50 00 GES 8 accepted GES Payment Policy and i EXHIBITOR SUPERVISED DO NOT PROCEED SES Tom amp Condilionie of Contract A Exhibitor will supervise 3 Payment Enclosed e Indicate workers needed for installation and dismantling GES will not be responsible for any loss or damage arising from Authorized Signature 2 the installation unpacking dismantlement or packing of exhibi AUTHORIZED NAME PLEASE PRINT DATE gt GES is responsibl
137. ules that Check here if requesting excess declared value 1 00 per 100 00 of excess valuation will be assessed 50 00 have been established GES and are available to the shipper minimum charge request By signing this order form shipper agrees to be bound by all its terms and conditions SAVE TIME WITH GES ONLINE AT WwWW ges com 14 81 02409 soooeld 10 JOQUINN S AepijoH 00 pasoo 00 9 Aepu epuo A owes 0 00 2 Aq ul JSNW SjeAug SLNAIWdIHS GAYINOAY 5133211 LHOI3M 2 9002 ZL pue 800 91 Aew NO CINOHS LNAWNdIHS 901 lt 20 VIN NOLONIEV 199415 d OdQ3s 999 NOILVLYOdSNVaLl MOTIAA S3OlAe3S NOILISOdX3 S39 OI HLOOS NOLLISIHX3 AWVN 8006 ANVdNOO OL LCLNANdIHS FO bv JANG bd sooeld 10 JequinwN S epijoH 00 peso 00 8 epu epuo A sunou 0 00 2 Aq ul SNW sjeAug 1 5133211 LHOI3M 2 8002 ZL pue 8002 91 NO 1 4
138. une 17 2008 6 00pm 9 00pm Wednesday June 18 2008 11 30am 2 00pm 4 00pm 6 30pm Thursday June 19 2008 11 30am 2 00pm 4 00pm 6 30pm Move Out Thursday June 19 2008 6 31pm 9 00pm Red Hat Summit 2008 June 17 20 2008 Exhibitor Service Manual General Information Page 2 of 5 Air Freight The official air freight carrier is GES Their telephone number is 800 475 2098 A service representative from GES will be available on site More information on their services can be found in the GES section of the online Exhibitor Manual A V Computer amp Peripheral Rentals Computers Peripherals amp A V rentals are available for rental Order forms are available in the Exhibitor Manual on our website at http www redhat com promo summit 2008 Booth Furnishings The Red Hat Summit Exhibit Hall 15 comprised of pre fabricated booth properties NO ADDITIONAL STRUCTURE OR FURNITURE IS PERMITTED IN AN EXHIBITOR BOOTH WITHOUT PRIOR WRITTEN APPROVAL FROM SHOW MANAGEMENT Carpet The Red Hat Summit Exhibit Hall 1s carpeted Cleaning Nightly booth cleaning a standard part of all booth sponsor booth packages If you feel that additional cleaning is necessary the MCCA will be available for any cleaning services you may require You may contact them directly at 617 954 2230 Drayage GES 15 the ONLY drayage contractor allowed on the Exhibit floor They will receive all shipments consigned in advance to their warehouse
139. vided networks to minimize and avoid unnecessary network traffic and interference with the work of other users on interconnected networks Users of MCCA networks shall not disrupt any of the MCCA networks or other MCCA associated networks Page 14 MCCA Exhibitor Ordering Guide 3 01 08 MCCA networks shall not be used to transmit any communication where the meaning of the message or its transmission or distribution would violate any applicable law or regulation or would be highly offensive to the recipient of recipients thereof Mass distribution of any message including advertising may not be broadcast or otherwise sent on an intrusive basis to any user of the MCCA network or any directly or indirectly attached network When requested by a user of the networks product information and other commercial messages are permitted to be transmitted Discussion of a product s relative advantages and disadvantages by users of the product and vendors response to those who pose questions about their products may be made available over the MCCA networks Interpretation application and possible modification shall be within the sole discretion of MCCA MCCA does not make any express of implied warranty of any kind specifically There is no express or implied warranty of merchantability or fitness for a particular purpose for the services to be provided The protocol used on the MCCA network call for end to end verification of the accuracy of any
140. xhibitor requires additional electrical labor outside of the standard service services will be billed at an hourly rate with a minimum of one hour Labor rates are based on current wage and benefit rates and are subject to change without notice o Monday Friday 8am 4pm except holidays 70 00 o Allother times including holidays 105 00 The use of open clip sockets duplex or triplex attachment plugs latex or lamp cord 16 prohibited cords must be of the 3 wire grounded type and UL approved Any exposed non current carrying metal parts of fixed equipment must be grounded Electrical equipment must be properly tagged and wired with complete information as to type of current voltage phase cycle horsepower etc The MCCA cannot be responsible for voltage variations of the power company Frequently Asked Questions Electrical If the MCCA doesn t run my electrical cords and I can t do it myself who should I send my electrical layout plan to If you have booth floor plans that include electrical layouts you should share that information with your preferred setup personnel If you are working with a third party exhibit company they may run the cords for you If you need to hire labor to run cords for you the show s General Service Contractor can help you Typically the General Service Contractor will include an Electrical Cord Labor Form in the Exhibitor Kit The MCCA is happy to keep any floor plans on file for referenc
141. y Vacuum or Mopping Porter Service 0 40 0 50 Service includes vacuum or mop prior to each event or show day including the first show day as well as wastebasket emptying and booth sweep throughout show hours as needed Note The MCCA does not provide wastebaskets for exhibitors Shampoo SOE VICE omnet 0 35 50 44 Shampoo service should be ordered for the night before first show day to ensure that the carpet has adequate drying time Terms amp Conditions Cleaning MCCA through its cleaning contractor UNICCO is the exclusive provider of all cleaning services Frequently Asked Questions Cleanin Will my booth be automatically vacuumed or mopped prior to the first show day Exhibitor booths will not be vacuumed or mopped unless the service 1s ordered through the MCCA prior to the show opening Do I need to order both the Initial Vacuum and the Daily Vacuum if I want my booth to be vacuumed everyday including the first show day No it 15 only necessary to order one vacuuming mopping service Daily Vacuum Mop includes the initial first day service The Daily Porter Service also includes the initial first day service Shampoo service on the other hand may be ordered alone or partnered with any other cleaning service Page 7 MCCA Exhibitor Ordering Guide 3 01 08 Why is the rate on your website different from the rate listed above The service

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