4th QS-MAPLE Conference and Exhibition
Contents
1. Electricals Each stand is provided with one 40W tube lights on a 1 meter track per 9 square meters and one 250W square pin power socket at floor level on rear wall Furniture Each stand is provided with one 76cmH system lockable cabinet two black chairs with chrome legs and one waste paper basket The fascia shell schemes and plug points belong to Pico International LLC Any damage to this will be for the exhibitor s account No painting of panels will be allowed unless discussed with the organizer If paint techniques are part of your display Pico International LLC will be able to supply damaged boards in order for you to do so No holes may be drilled or hammered into any of the sections please use prestik double sided tape Ensure that electrical products are in good working condition Only ONE double adapter per power point is allowed Multi way adapters are not allowed No venue property shall be damaged and exhibitors responsible for this will be held liable for any damages Any item of display may not project over the frontage of the stand space or be allowed to encroach into aisles The following applies specifically to space only stands Please ensure that your display is of a high and acceptable standard Any exhibit or process which generates noxious or toxic fumes exhaust or smoke will not be tolerated In the interest of the exhibition as a whole it may be necessary to remove or alter something in a stand if the organize2. etc are to be attached nailed screwed or drilled to the stand structure provided by the official stand builder If this instruction is ignored the official stand builder Pico International LLC reserves the right to charge the exhibitor or contractor concerned for any damage to their materials The official stand builder Pico International LLC may provide assistance in hanging or displaying exhibits on the stand structure whenever possible Please consult them if you require their assistance Any cost incurred will be borne by the exhibitor No painting wallpapering or pasting on panels is allowed Exhibitors who wish to have such works done on the panels must inform the official stand builder who will provide a quotation and carry out the work Any double sided or adhesive tapes belonging to the exhibitor or contractor must be removed from the panels after the exhibition before leaving the premises No financial credit or item exchange will be given by the organizer or the official stand builder Pico International LLC for any shell scheme package items not utilized 18 QS Organizing partner 4th QS MAPLE FOURTH QS MIDDLE EAST AND AFRICA S7 s PROFESSIONAL LEADERS IN EDUCATION AT HALI asleitl sito ulao CONFERENCE AND EXHIBITION LI Abu Dhabi Education Council www qsmaple org VN UNIVERSITY Education first Ia ate itt SHELL SCHEME EXHIBITORS Pico International LLC has a complete range of furnishings stand fittings graphics and
3. 4th QS MAPLE isi M FR P PROFESSIONAL LEADERS IN EDUCATION NY KHALIFA eleil sy tos vu lao CONFERENCE AND EXHIBITION pe Abu Dhabi Education Council saN UNIVERSITY www qsmaple org ZEN Education first Ligl apl 4th QS MAPLE Conference and Exhibition 6 8 May 2014 Dusit Thani Hotel Abu Dhabi United Arab Emirates EXHIBITOR S MANUAL QS Organizing partner At S E ath QS MAPLE FOURTH QS MIDDLE EAST AND AFRICA Bw 4 PROFESSIONAL LEADERS IN EDUCATION AN ML KHALI etteil ghoul uu tao CONFERENCE AND EXHIBITION Abu Dhabi Education Council aN UNIVERSITY ZON www qsmaple org Education first Lidl al EXHIBITOR S MANUAL Name of exhibiting company Name of contact person Company address Telephone number _ Fax number E mail address We acknowledge receipt of the Exhibitor s Service Manual for Ath QS MAPLE 2014 Exhibition Signature Company stamp Date Please return this page by fax or email upon receipt of this Exhibitor Service Manual to 4th QS MAPLE 2014 c o QS Asia Quacquarelli Symonds 20 Sin Ming Lane Midview City 02 61 Singapore 573968 Tel 65 6457 4822 Fax 65 6457 7832 Attention Ms Crystal Tan Email crystal tan qs asia com 4th QS MAPLE FOURTH QS MIDDLE EAST AND AFRICA PROFESSIONAL LEADERS IN EDUCATION CONFERENCE AND EXHIBITION www qsmaple org Organizing partner Hi KHALI atteill ge houl uu lio Abu Dhabi Education Council L TY Education firs
4. ION DURING THE EXHIBITION Exhibitors are not permitted to place stickers signs or posters anywhere in the hall other than within their own stand Likewise exhibitors representatives are not allowed to distribute brochures pamphlets etc along the gangways near entrances exits and lifts The organizer and venue owner have the right to remove anyone flouting this order 13 4th QS MAPLE FOURTH QS MIDDLE EAST AND AFRICA PROFESSIONAL LEADERS IN EDUCATION CONFERENCE AND EXHIBITION www qsmaple org GENERAL FLOOR PLAN Floor Plan Centre Breakout Breakout Room Room ji a Breakout yo _ Breakout Room Room z Li Organizing partner Abu Dhabi Education Council Education First Lgl ay te itt 14 Organizing partner 4th QS MAPLE FOURTH QS MIDDLE EAST AND AFRICA Nu A w PROFESSIONAL LEADERS IN EDUCATION Qf KHALI asteil 4s vu lio CONFERENCE AND EXHIBITION pe A Abu Dhabi Education Council lzanN UNIVERSITY www qsmaple org FEN Education first Lal apl BOOTH LAYOUT PLAN Kindly refer to http www qsmaple org 4thqsmaple index php exhibition floor plan SMOKING POLICY Smoking is prohibited in all public areas inclusive of foyers registration counters meeting rooms organizer s office restrooms hospitality lounges and exhibition halls PHOTOGRAPHY OF EXHIBITS Photography of exhibits and displayed equipment other than your own is strictly prohibited Please note that other exhib
5. cal matters and on site operations please contact OFFICIAL STAND BUILDER CONTRACTOR Pico International LLC Mazaya Business Avenue Jumeirah Lakes Towers JLT Building AA1 Level 12 PO Box 37679 Dubai United Arab Emirates Ms Jenifer Abustan Tel 971 4 420 4028 Fax 971 4 420 4038 Mobile 971 50 544 6341 Email jenifer abustan ae pico com solomon antiojo ae pico com OFFICIAL FREIGHT FORWARDER Schenker Singapore Pte Ltd Fairs amp Exhibitions Department 2 Changi South Street 2 Singapore 486759 Mr Joseph Lam Ms Serena Chew E mail joseph lam dbschenker com serena chew dbschenker com Tel 65 6245 5395 5355 Mobile 65 96609039 65 9680 0977 Fax 65 6245 5385 Organizing partner At 4th QS MAPLE FOURTH QS MIDDLE EAST AND AFRICA Sr id Bi PROFESSIONAL LEADERS IN EDUCATION WL 7a KH A LI prteilf 14 vu lio CONFERENCE AND EXHIBITION pe Abu Dhabi Education Council lzanN UNIVERSITY on www qsmaple org FEN Education first Lig apl CHECKLIST IMPORTANT All compulsory forms must be completed and returned by exhibitors even if the services are not required or not applicable For services not required simply indicate not required across the forms Services cannot be guaranteed for forms that are returned late Exhibitors who contract for space after the stipulated deadlines are to return the forms immediately Orders are valid only when accompanied with payment received in full Order
6. ditional lighting or power points may be ordered using the Shell Scheme Electrical Order If you require your lighting or power points to be positioned in specific locations on your stand please mark on the Grid Plan If you do not indicate positions the fitments will be fixed in positions thought appropriate by PICO staff and any changes will incur charges For safety reasons and the protection of electrical installation at the exhibition premises all power installations from source to outlet exhibition stands must only be carried out by the appointed Technical Services Provider PICO International LLC All distribution boxes where required and deemed necessary by the technical services provider will be hung or mounted on the walls or structures of the stand Please inform your stand contractor about the positions where such distribution boxes can be mounted Any deviation from this regulation will only result in supplies not being switched on until the exhibitor submits in writing to the organizer or the technical services provider to discharge us from any liability whatsoever The organizer seeks your kind cooperation in this matter as it is beneficial to all parties concerned Each electrical supply provided is intended for one equipment or machine on display Multipoint socket outlets are not permitted as an overload may be caused leading to a trip in the incoming power supply Severe trips may take hours to rectify thereby causing inconvenie
7. ect to change Note No late work is permitted Independent stand fitting contractors must complete their work according to scheduled list Overtime work may not be permitted and if permission is sought from the organizer the contractor has to pay the hall owner the required overtime charges All exhibits must be in place by 19 00 5 May 2014 Please have all crates and cartons unpacked rapidly so they may be removed to storage to keep the aisles clear Exhibitors will be allowed in the exhibit hall 30 minutes before it opens and may also leave 30 minutes after closing Exhibitors may begin to pack materials supplies and literature when the exhibit closes on 7 May 2014 at 18 00 It is strictly forbidden to begin dismantling before this hour All display materials must be cleared from the exhibit hall by 20 00 7 May 2014 If an exhibitor fails to remove their exhibit the organizer reserves the right to remove it at the exhibitors expense Should the exhibitor be engaging third party contractor the set up timing is from 00 00 06 00 for noisy work The set up can continue during daylight hours subject to complying to no noise drilling hammering cutting etc rule and ensuring the exhibition area is maintained clean and in an orderly manner Internet access Complimentary Internet access will be provided to delegates at exhibition area throughout the whole event However should you require high speed internet kindly contac
8. ely filled and signed on your company letterhead Important Notes e Passenger can enter the country within 59 days from the issue date check the visa copy details 4th QS MAPLE FOURTH QS MIDDLE EAST AND AFRICA PROFESSIONAL LEADERS IN EDUCATION CONFERENCE AND EXHIBITION www qsmaple org Organizing partner WL 7a H i atteill ge houl uu lio A Abu Dhabi Education Council SITY Education first Ligl agl dugan UNIVER e Passenger can stay in UAE for 30 days from the entry date e The visa is valid for one entry only e If the visa details do not match the passport please inform Dnata within 24hrs e Visas issued under Dnata sponsorship are not eligible for work e Ensure that the passenger leaves UAE within the specified time limits of the visa validity e Any Overstay beyond duration of visa will attract heavy fines and penal action e Any payment made for the visa processing is non refundable e Non extendable Non transferable visas e No original pink copy will be provided Note The decision to grant or refuse a visa is the sole prerogative of the Government of Dubai DNRD Dnata Corporate Visa Department does not in any way influence the same Below is the list of contact people of Dnata Primary contact Ms Gowri Nair Tel 971 2 6441335 Mobile 971 56 2167039 E Mail gowri nair dnata com Ms Diana Galazo Tel 971 2 6441335 Mob 971 056 2166972 E Mail diana galazo dnata com Alternati
9. ges facing an open aisle The maximum height allowed is 2 5 meters Additional Furniture Lighting A V Equipment or Plants These can be ordered directly from Pico International LLC on the attached order form Payment for this additional equipment will be for the customer s account and paid directly to Pico International LLC before the event SERVICES GUIDE OF PICO INTERNATIONAL LLC Please direct any queries regarding services to Pico International LLC Tel 971 4 4204028 Level 12 Building AA1 Fax 971 4 4204038 Mazaya Business Avenue jenifer abustan ae pico com P O Box 37679 solomon antiojo ae pico com United Arab Emirates Order confirmation amp delivery Once your order has been processed you will be issued a Pico International LLC invoice which is your order confirmation and must be brought to the exhibition along with proof of payment Your order will be delivered to your stand by the Pico International LLC services team during build up of the Exhibition Deadline for services orders All orders for services must be received before 15 April 2014 There will be a 20 surcharge for orders received after the deadline Payment No services will be supplied or installed until payment is received in full 21
10. immediately pay the hotel on demand the cost of rectification of any damage 4 Security General hall security will be provided by Dusit Thani Hotel during the build up event days and teardown However the hotel is not able to provide guaranteed protection against theft It is the responsibility of the exhibitors to ensure that their valuables i e money handbags and wallets are kept in lockable cupboards out of sight and reach and are removed from the hall daily The exhibitor is fully responsible for any item lost or stolen at their own booth and it is the exhibitor s responsibility to contact the police to make any report 5 Insurance Please be advised that the exhibitor is responsible for any injury sustained by any person s while working or visiting the booth during this period All exhibitors are advised to take up insurance coverage against theft or loss of goods and third party injury 6 Food amp beverage The venue owner does not permit any outside catering within their premises Please arrange with the organizer if you need any catering services during the event 7 Power supply amp general lighting The Organizer will provide general hall lighting during the exhibition period Supplies to stands will be switched off at source 30 minutes after the exhibition closes each day Exhibitors requiring 24 hours supply must indicate their request in writing Any additional costs incurred will be borne by the exhibitor A Organi
11. ion Please refer to In Hall Operations Schedule point 6 for more details Exhibitor registration amp move in 5 May 2014 15 00 19 00 Exhibition 6 May 2014 08 30 21 30 7 May 2014 08 30 18 00 Teardown 7 May 2014 18 00 20 00 Admission 6 May Open to delegates only 7 May Open to delegates only A Organizing partner 4th QS MAPLE FOURTH QS MIDDLE EAST AND AFRICA NOZA 7 fa if PROFESSIONAL LEADERS IN EDUCATION WL 7a KH LI asteil 4s vu lio CONFERENCE AND EXHIBITION pe A Abu Dhabi Education Council lzanN UNIVERSITY on www qsmaple org ZEN Education first Lig apl 3 Stand cleaning The Organizer provides general cleaning of stands and gangways All exhibitors are responsible for their own removal of bulky stand materials or crates pallets during exhibition build up and teardown Exhibitors are reminded not to obstruct the gangways with their exhibits during the build up The organizer reserves the right to invoice any exhibitor for any removal of excessive stand materials that are left behind by them No crates cartons or packing materials are allowed behind exhibitor s booths along the walls of the exhibition hall Indemnity The exhibitor will be responsible for all damage caused either to the venue or any other part of the complex by any person in attendance at the event other than those under the control or direction of the Hotel or any contractors engaged by the client for the event and the exhibitor must
12. ion floor Exhibitors are advised to remind the stand contractor hired other than the official stand builder to remove all material before leaving the hall Removal of crates and or cartons remains the responsibility of the exhibitor 15 4th QS MAPLE Organizing partner FOURTH QS MIDDLE EAST AND AFRICA PROFESSIONAL LEADERS IN EDUCATION Sa H i 2 alcill sibel uu lio CONFERENCE AND EXHIBITION A Abu Dhabi Education Council ZEN UNIVERSITY Education first Lil ag tp A A ws ZAN www qsmaple org 1 DILAPIDATION Exhibitors are responsible for the cost of any damage or dilapidation to the exhibition premises whether caused by themselves their agents and contractors or by any person or persons employed or engaged on their behalf by such agents or contractors OPERATION OF STANDS CONDUCT AND BEHAVIOUR All exhibition stands must be fully staffed and operational throughout the opening hours of the Exhibition Exhibitors must not participate in any activity that causes or is likely to cause annoyance to visitors or other exhibitors All activities of the exhibitor and the exhibiting staff must be confined to the stand or site allocated No advertising or canvassing for business may take place elsewhere in the exhibition hall This includes the distribution of leaflets brochures journals etc FORCE MAJEURE The exhibition may be postponed shortened or extended due to any cause whatsoever outside the control of the organ
13. itors have the right to request that photographs are not to be taken without prior permission Audio tape recordings within the exhibit hall or meeting rooms are prohibited The appointed photographer by the organizer and the press are exempted from this rule STORAGE The organizer is unable to provide storage facilities in the hall for any packing cases surplus materials or other properties of the exhibitor Arrangements for its safekeeping must be made with the official freight forwarder REMOVAL OF WASTE During the build up and teardown days of the exhibition the aisles of the hall must not be obstructed with packing and construction materials or debris Bare Space independent stand contractors or stand interior decorators are responsible for removing their own building waste and off cuts from the site at the end of each day At the end of the exhibition contractors must remove from the site all the materials especially the double sided carpet tape used on their clients stands by the hours stated in the In Hall Operations Time Table If the contractors fail to do accordingly their performance bond funds will be used to pay for such removal by the official cleaning agency The organizer reserves the right to charge any exhibitor concerned who has no performance bond placed with the official stand builder for removal of excessive waste stand construction debris crates pallets cartons packing materials or literature on the exhibit
14. izer In such an event the organizer shall not be responsible for any loss incurred by the exhibitor directly or indirectly attributable to the elements of nature force majeure or orders and directives by any governmental authority and fees paid by the exhibitor in full or any part thereof are refundable at the sole discretion of the Organizer AUTHORITY OF PREMISES In the event of any problems or disputes on site the decision of the organizer being lessee of the premises will be final The organizer also reserves the right to amend any earlier decision made in order to meet and satisfy any unforeseen or prevailing circumstance for the benefit of the exhibition and concerned parties PAYMENT OF EXHIBITION SPACE No exhibitor may begin stand construction or move their exhibits into the hall or surrounding area until the organizer has received full payment 16 A Organizing partner 4th QS MAPLE FOURTH QS MIDDLE EAST AND AFRICA Sr 7 Bi PROFESSIONAL LEADERS IN EDUCATION WL 7a KH A LI asteil 4s uu lao CONFERENCE AND EXHIBITION pe Abu Dhabi Education Council lzanN UNIVERSITY www qsmaple org ZEN Education first Lig apl ELECTRICAL SUPPLIES AND INSTALLATION Shell Scheme stands are provided with one 250W square pin standard socket and one 40W fluorescent tube light mounted on one track per 9 square meters Lights will be fitted behind the fascia or to the roof support beam and socket outlet at floor level on the rear wall Ad
15. lighting to decorate and make your stand exclusive Please ensure that any standard items hired by you for the exhibition are supplied by the official contractor Pico International LLC All standard items supplied by other contractors are not authorized and may be removed from your stand All standard items are supplied by the official contractor PICO and are on a rental basis Exhibition Area Shell scheme 3x2 Bliorescent lam p kaki backlite fascia box wt W a with vinyl letters Waste Paper Bin gt Power Socket is 2 x chairs 1xcu ate tablet gt Carpet p l BrandsA Create gt on Ev bitom interorK fetal Theredenvironmest Sports Suitanutity For Illustration purpose only Subject to change Shell scheme stand will be provided in aluminum white powder coated profile with white infill panel Provide 50cmW for the side panel and 1mH panel supporting the main structure Floor Covering All stands will have grey color needle punch carpet Fascia Red fascia board displaying exhibitor name in English and stand number in white computer cut vinyl sticker exhibitors requiring a logo on their fascia will be charge as extra cost 19 A Organizing partner 4th QS MAPLE FOURTH QS MIDDLE EAST AND AFRICA Sr 7 Bi PROFESSIONAL LEADERS IN EDUCATION WL 7a KH A LI asteil 4s uu lio CONFERENCE AND EXHIBITION pe Abu Dhabi Education Council lzanN UNIVERSITY www qsmaple org ZEN Education first Lig apl
16. nce to all exhibitors No electrical installation or fittings may be suspended from the ceiling of the hall or fixed to any part of the building structure without the prior permission from the organizer and the venue owner If permitted a fee may be levied PICO in consultation of the organizer reserves the right to disconnect electrical supply to any installation not supplied and fitted by them from your stand which in the opinion of the electrical safety officer is dangerous or will cause annoyance to visitors or to other exhibitors Please place orders early to facilitate submission of electrical plans to the relevant authority for approval Late or wrong orders will cause delays in the supply to your stand Please note that the physical conditions of the exhibition being different from those of the exhibitor s premises may affect the electrical supplies and installations and thus allowances must be factored into the orders made Requests for any item not listed in the form can be directed to the technical services provider Pico International LLC 17 A Organizing partner 4th QS MAPLE FOURTH QS MIDDLE EAST AND AFRICA Sr 7 Bi PROFESSIONAL LEADERS IN EDUCATION WL 7a KH A LI asteil 4s uu lio CONFERENCE AND EXHIBITION pe Abu Dhabi Education Council lzanN UNIVERSITY www qsmaple org ZEN Education first Lig apl Supplies to stands will be from 30 minutes before and 30 minutes after exhibition hours each day Supplies to s
17. nd your items to the venue directly without informing the organizer It is strongly recommended to use our official freight forwarder for storage and delivery services to ensure your materials arrive on time on the day of move in Exhibitor badges Each exhibition booth will be entitled to two complimentary exhibitor badges The fee for each booth assistant is US 300 for 2 days Badges must be worn at all times during this period For security reasons these badges are strictly non transferable Exhibitor Profile in QS MAPLE Conference Program Book All exhibitors will receive a free 50 word profile listing in the Conference Program Book This book is the official conference program and exhibition guide Every delegate will be given a copy of the Conference Program Book and it will be circulated in the press and distributed widely for publicity purposes Please email your profile within a week upon receipt of email confirmation to Ms Crystal Tan at crystal tan qs asia com 4th Q S M APLE Organizing partner PROFESSIONAL LEADERS IN EDUCATION NA PE E EE CONFERENCE AND EXHIBITION HA li Abu Dhabi Education Council www qsmaple org zan UNIVERSITY Education first Lig at 13 Accommodation amp Airport Transfer QS MAPLE has negotiated for special rates with our four official hotels that are within proximity of the conference venue To enjoy this special rate please select from the four hotel options complete and return the reservation f
18. orm to the hotel directly with the contact details given on the form itself Please refer to the list of official hotels here http www gsmaple org 4thqsmaple index php host city 2014 official hotel Please note the deadline on the reservation form All late bookings will be subject to availability at a higher room rate Prior to your travel please ensure your passport has a validity period of at least six 6 months from the date of entry and a valid visa if applicable to United Arab Emirates 14 Visa Travelers from countries not listed under the visa exemption list will need to arrange a visa in advance of travel and this can be arranged from our dedicated travel partner Dnata Travel Alternatively if you are flying Emirates or Etihad a visa can be arranged by either of them Click here for Visa information from Emirates Airlines or Click here for Visa information from Etihad Airlines Dnata can arrange for a UAE Tourist Visa for 28 days at a cost of AED 500 approx US 140 and the requirements are as follows Below are the requirements for UAE Tourist Visa 1 Filled and signed visa application form 2 Clear passport copy color scanned 3 Clear passport size photograph white background 4 Guarantee letter to be filled and signed in company letter head PS All documents will be accepted only in JPEG format Please be informed that Dnata will not be applying for the visa unless they receive the guarantee letter complet
19. primarily liable for all financial and performance covenants to all parties involved Violations and penalties The organizer may at its discretion reduce priority points for violation of these rules and regulations In addition substantial violations of any of these rules and regulations by the exhibitor shall make the exhibitor liable to forfeit their payment to the organizer It is to the exhibitor s advantage to contact the relevant parties prior to arriving on exhibition site for all queries Upon evidence of any substantial violation the organizer may enter and take possession of the space occupied by the exhibitor and may remove all persons and goods at the exhibitor s risk The exhibitor shall pay all expenses and damages which the organizer may thereby incur THE ORGANIZER RESERVES THE RIGHT TO PURSUE ANY ACTION IT DEEMS NECESSARY IN THE BEST INTEREST OF THE EXHIBITION AND IN FAIRNESS TO ALL EXHIBITORS 12 4th QS MAPLE Misie kita FOURTH QS MIDDLE EAST AND AFRICA Regi W PROFESSIONAL LEADERS IN EDUCATION Qf KHALI eticil s4fos ui lio CONFERENCE AND EXHIBITION J gt Abu Dhabi Education Council www qsmaple org m UNIVERSITY Education first Ligh at Liabilities The exhibitor assumes the full financial liability for damage to the facility or neighboring exhibits caused by the construction of the exhibitor s stand structure The exhibitor may not apply paint lacquer adhesives or other coating to columns walls or floo
20. r feel this action must be taken This will be at the expense of the offending exhibitor Graphics and Signages PICO can provide you with graphics and signages should you require any Please do advise your requirements so that a quote can be provided for the same Once the graphics are confirmed the artwork needs to be sent to PICO in Hi res format in order to print Full payment is required before the production printing of the graphics PICO s onsite offices will be pleased to provide you with any assistance which you may require as well as accepting additional orders and outstanding payments Stand Boundaries and Design Restrictions Please ensure the design of your stand befits not only your company s standards but also those of the exhibition Exhibition Management reserves the right to disallow stand plans and designs should they be deemed to be inappropriate Designs must be of acceptable standard No exhibitor may place any display material and exhibit or allow a dividing wall or any part of their stand design and fitting beyond their contracted boundary 20 4th QS MAPLE FOURTH QS MIDDLE EAST AND AFRICA Organizing partner tp A PROFESSIONAL LEADERS IN EDUCATION CONFERENCE AND EXHIBITION www qsmaple org 7 A ws i NY AJ atteill ge houl uu lio HA Abu Dhabi Education Council ZEN UNIVERSITY Education First Ligl al All stands irrespective of height must have at least one half of any of the fronta
21. rs of the venue or material provided by the official stand builder on rental basis In the event that any part of the exhibit hall or material is destroyed or damaged the organizer reserves the right to cease permitting any exhibitor to occupy the assigned space during any period of the exhibition In the event that occupation of the assigned space during any period of the exhibition is prevented by strike acts of nature national emergency or other causes beyond the control of the organizer the exhibitor hereby waives any claim against the organizer including a refund of rent paid for the period it was prevented from using the space Limitation of liability insurance The organizer would like to remind the exhibitor of the limits of liability as agreed to on the original signed contract for exhibit space FILM AND AV DEMONSTRATIONS CENSORSHIP COPYRIGHTS It is the responsibility of the exhibitor who wishes to play audio visual material at their booth to secure the necessary copyright permit if necessary The organizer bears no responsibility for any legal actions fines litigation etc incurred by any exhibitor who has not obtained the said permit Audio Visual display sound must be set at a level that will not interfere with or annoy other exhibitors The organizer reserves the right to reduce the sound level and or switch off any audio visual display that causes complaints The organizer s decision is final if such a dispute arises PROMOT
22. s without payment will not be entertained S N DESCRIPTION SUBMISSION DEADLINE 1 Exhibitor Profile Form 4 April 2014 2 Freight Forwarding Shipping of Materials 10 April 2014 Please consult Schenker for the exact deadline Hotel Reservation Form 11 April 2014 4 Complimentary Registration Form 18 April 2014 registration fee waived for two exhibitors 5 Fascia Name Form 15 April 2014 6 Electrical Hire Form 15 April 2014 8 Furniture Hire Form 15 April 2014 4th QS MAPLE FOURTH QS MIDDLE EAST AND AFRICA PROFESSIONAL LEADERS IN EDUCATION CONFERENCE AND EXHIBITION www qsmaple org Organizing partner atteill ge houl unto Albu Dhabi Education Council TY Education first Ligl jax YK KHA dua UNIVER j Si os GENERAL INFORMATION THIS EXHIBITOR S MANUAL FORMS A PART OF THE TERMS amp CONDITIONS STATED IN THE CONTRACT FORM 1 Venue Dusit Thani Abu Dhabi 925 Muroor Road P O Box 52799 Abu Dhabi United Arab Emirates Phone 971 2 698 8888 Web www dusit com dtad 2 Operations Event schedule Build up Event contact person Mr Rami Mostafa Director of Events Direct 971 2 698 8334 Mobile 971 50 443 1976 Fax 971 2 698 8899 Email rami mostafa dusit com 5 May 2014 00 00 18 00 Official contractor Pico International LLC 5 May 2014 15 00 19 00 Other non official booth contractors engaged by exhibitors for special design construct
23. t Lib al ZON Covet This Exhibitor s Manual is designed to assist in your preparation for the upcoming 4th QS MAPLE 2014 exhibition You should have a full set of the Exhibitor s Manual which comprises of the following INFORMATION SCHEDULES Contact details Checklist General Information In Hall Operations Schedule Rules amp Regulations APPENDIX Fascia Name Form Electrical Hire Form Furniture Hire Form Furniture amp Accessories Catalogue Exhibition Hall Floor Plan Note Exhibitors are strongly recommended to study the contents of this Exhibitor s Manual carefully and act on all relevant matters promptly so that your requests can be processed smoothly Please remember to make a copy of the order forms for your reference before submission S 3 Organizing partner 4th QS MAPLE FOURTH QS MIDDLE EAST AND AFRICA Aw W PROFESSIONAL LEADERS IN EDUCATION NNA asteill sistosl vu lio CONFERENCE AND EXHIBITION pe KHALI Abu Dhabi Education Council www qsmaple org dua UNIVERSITY Education first Lig apl ZAN ORGANIZER c o QS Asia Quacquarelli Symonds Pte Ltd Address 20 Sin Ming Lane Midview City 02 61 Singapore 573968 Ms Crystal Tan Ms Kim Tan Events Executive Events Manager Tel 65 6457 4822 Tel 65 6457 4822 Fax 65 6457 7832 Fax 65 6457 7832 Mobile 65 9697 1799 Mobile 65 9766 1090 E mail crystal tan qs asia com E mail kim tan qs asia com For all enquiries on techni
24. t the hotel directly for this 11 Organizing partner 4th QS MAPLE FOURTH QS MIDDLE EAST AND AFRICA Nu A w PROFESSIONAL LEADERS IN EDUCATION Qf KHALI asteil about uu lio CONFERENCE AND EXHIBITION pe A Abu Dhabi Education Council lzanN UNIVERSITY www qsmaple org ZEN Education first Lig apl Rutes amp REGULATIONS The rules and regulations listed below are designed for the protection of all exhibitors Exhibitors and their appointed agents contractors must observe the rules and regulations stated in this Exhibitor s Manual Default in occupancy Any exhibitor failing to occupy the contracted space is not relieved of the occupation or payment of the full rental of such space All display systems and equipment products must be installed and completed by 19 00 5 May 2014 Unoccupied space may be repossessed by the organizer for any purpose as it may see fit Failure to notify the organizer of cancellation in advance will cause exhibitor to lose priority for exhibition space Reselling Use of space The exhibitor may not assign sublet or resell in whole or in part their contracted space without prior permission from the organizer The contracted exhibitor may share this space with affiliated co exhibitors providing that the primary identification on the structure is that of the primary exhibitor All co exhibitors must comply with all exhibitor conditions and rules and regulations The contracting exhibitor will be
25. tands during the build up and teardown periods are stated in the timetable of in hall operations During build up PICO s site office is open to offer any help whenever needed Pico International LLC electricians are available throughout the exhibition to assist in solving any problems on your stand Any issues need to be addressed to the on site office for quick and immediate assistance STAND CONSTRUCTION Exhibitors and their contractors must take note and adhere to the timings for the build up and teardown periods stated in the in hall operations schedule when preparing and constructing their stands and exhibiting displays Extension of these timings may not be possible If extensions are granted the charges involved would be very costly and must be borne by the exhibitor or their contractor concerned The organizer has appointed Pico International LLC as the official stand builder for all shell scheme package stands An exhibitor may employ a contractor of its choice to construct stand interiors and any free standing display or fitment that may be required subject to the following rules and regulations Exhibitors are responsible for the cost of restoring any damage or dilapidation to the stand structure floor covering light fitting or any part thereof caused by themselves their agents or by any person employed or engaged on their behalf No additional fittings or displays including additional name boards covers logos balloons
26. ve contact Ms Nishi Basheer Tel 971 2 6441335 Mob 971 056 6869909 E Mail nishi basheer dnata com Mr Logi George Tel 971 2 644 1335 Mobile 972 056 8187579 E Mail logi george dnata com For more information regarding visa requirements please visit the Abu Dhabi Government website https www abudhabi ae If you require our assistance to issue an invitation letter for your visa application please provide the following details and send an email to register qs asia com Name according to passport Designation Department if any Institution Organization Country 10 Organizing partner At 4th QS MAPLE FOURTH QS MIDDLE EAST AND AFRICA Sr id Bi PROFESSIONAL LEADERS IN EDUCATION WL 7a KH A LI prteilf seihoul vw lio CONFERENCE AND EXHIBITION pe Abu Dhabi Education Council lzanN UNIVERSITY www qsmaple org ZEN Education first Lal apl IN HALL OPERATIONS SCHEDULE BUILD UP PERIOD DATE TIME Move in of official stand builder technical services provider 5 May 2014 00 00 18 00 Exhibitor registration amp move in 5 May 2014 15 00 19 00 All booths to be ready by 5 May 2014 19 00 EXHIBITION OPENING PERIOD DATE TIME Exhibition 6 May 2014 08 30 21 30 Exhibition 7 May 2014 08 30 18 00 TEAR DOWN PERIOD DATE TIME Exhibitor moves out of the hall 7 May 2014 18 00 20 00 The above timing is accurate at time of print and is subj
27. zing partner 4th QS MAPLE FOURTH QS MIDDLE EAST AND AFRICA Sw x Bi PROFESSIONAL LEADERS IN EDUCATION ILS Z4 KH A LI asteil 4s vu lio CONFERENCE AND EXHIBITION pe Abu Dhabi Education Council lzanN UNIVERSITY www qsmaple org ZEN Education first Lig apl 10 11 12 Electrical installations amp fittings Please note that only the official stand builder technical services provider can execute electrical wiring fittings in the booths hall Exhibitors and independent contractors must note that all power outlets are for single machine product use These power outlets are not allowed to be used for illumination purposes e g spotlights downlights affixed in existing display showcases etc Usage of multi plugs and extension cords is strictly prohibited All space only stands need to order for main power from the official contractor Pico International LLC The Organizer reserves the right to refuse connection to any exhibitor whose equipment is deemed unsafe Lifts Passenger lifts are not to be used for transporting freight or equipment and furniture including tables chairs boxes etc The use of trolley is prohibited in the passenger lifts Freight forwarding Schenker Singapore has been appointed as the official freight forwarder for the 4th QS MAPLE 2014 Please refer to the shipping manual here http www qsmaple org 4thqsmaple index php exhibition freight forwarder for your shipping needs Please DO NOT se
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