EXPO APP
Contents
1. More Exposure Opportunities in 2016 BE A SPONSOR WPMaA invites you to be a sponsor of the WPMA EXPO There are several levels of soonsorship Each one receives special benefits and recognition with the top levels receiving the most benefits including booth Space and meeting room availability Soonsorships range in price between 1 000 and 30 000 We are open to your ideas for a tailored sponsorship that meets your needs For more specific details on sponsorships go to WWW wpma com national convention sponsorships or contact Jamie Wood at jamiew wpma com Our petroleum suppliers exhibitors advertisers and associate members are valuable to the success of our association Thank you for your consideration and continued support of our convention WPMA EXPO APP Included with the purchase of booth space is exposure in the WPMA EXPO App The App provides your company maximum exposure with the following information available to attendees wii ATET F Contact Information Company Logo Show Specials Booth Locator VV VV WV Hyperlink to your website URL Your company information will remain active on our web page until May 2017 If you have any questions please call Kim White at 888 252 5550 or 801 263 9762 or e mail at kimw wpma com WPMA EXPO PROGRAM Advertising The WPMA EXPO Program offers a long shelf life and delivers your advertising message in a high quality full color format Advertising in2. a reminder all children under 16 years of age must register and must be accompanied on the exposition floor by a regis tered responsible adult It shall be the responsibility of the parent guardian to supervise their children at all times During set up and tear down NO ONE under 16 years of age will be allowed on the exposition floor ers d ay ee ee ee ee eee ee eee ee ee ee ee ee s FOR OFFICE USE ONLY Date Received WPMA Acct Member Nonmember Booth s Assigned AMA EXPO 2016 Contract for Exhibit Space IMPORTANT INFORMATION gt Thoroughly review Exhibit Rules and Regulations along with this form gt Contracts received before November 30 2015 require a 500 non refundable deposit per booth gt Contracts received after November 30 2015 require 100 payment gt Exhibits will not be permitted to be installed unless all obligations to WPMA are paid in full gt Includes two principal registrations for the first booth purchased and one registration for each additional booth purchased thereafter WPMA EXPO MATERIALS INFORMATION For publication Print exactly how you would like all information to appear in the National WPMA EXPO Program Company Person to be listed in show program Address City State ZIP Phone Fax E mail Website URL Type of business TRADE SHOW CONTACT Not intended for publication but for all future correspondence including booth con
3. attend ANY convention events Only contracted exhibitors are permitted to promote their company products or services at the WPMA EXPO All company promotion and product sampling must occur within the con tracted booth space This includes but is not limited to roaming characters handing out flyers approaching exhibitor booths to sell products leaving and or distributing product information in public spaces and or show floor aisles Attendees suitcasing will be asked to forfeit their badge and leave the show Any suitcasers should be reported to the WPMA EXPO Show Management Media Policy Only authorized media and WPMA EXPO representatives may be granted permission to capture audio video and photographic content presented at the WPMA EXPO All media authorization must be acquired 90 days before the event No exceptions Images or audio obtained at the WPMA EXPO may not be sold or repackaged for commercial use No recordings audio video or photographic may be made of WPMA EXPO Keynote Session educational sessions workshops management sessions and or evening events Conflicting Event Policy Events that conflict with WPMA EXPO trade show hours will not be permitted Conflicting events include but are not limited to hospitality suites group functions and private golf tournaments Also there shall be no conflicting golf tournaments permitted during the WPMA Scholarship Foundation Golf Tournament Minor Policy As
4. the trade show exhibitions Exhibitor agrees to pay all ofits own costs and expensesincurred in producing and setting up the exhibition including butnot limited to those items listed in paragraphs 5 and 6 of this agreement and all labor costs Exhibitor shall indemnify protect and hold completely harmless the WPMA from all such costs and expenses including reasonable attorney s fees The WPMA shall not be held liable in case of any act of God strike act of war insurrection riots or any other circumstances that would prohibit or restrict the working of the convention or trade center The WPMA shall not be held liable for any fire theft vandalism or destruction of any property belonging to exhibitor Exhibitor shall obtain its own insurance for all such happenings PROTECTION OF HOTEL PROPERTY No scotch tape paste thumb tacks nails or other methods may be used to affix Signs or posters to the wall If any signs or posters are leaned on the walls they must be properly padded so as not to cause damage If any damage is caused to the hotel property accidentally or otherwise the exhibitor will be responsible for the full cost of repairs The Association reserves the right to reject applications for booth space and torestrict the manner in which products are displayed so as to prevent undue noise objectionable odors offensive display materials interference with other booths congestion etc The exhibitor signature hereby agree
5. DISPLAY Must have fuel filler caps locked or sealed to prevent escape of vapors and to avoid tampering Bat teries must be disconnected Auxiliary batteries not connected to 11 12 13 14 2016 Terms amp Conditions engine starting system may be left connected External chargers are recommended for demonstration purposes PLEASE NOTE FUEL TANK LEVEL MUST BE LESS THAN 1 4 OF A TANK ON ANY MOTORIZED VEHICLE EXHIBIT SIGNS DRAPES Freeman will furnish back and side drapes for each exhibitor and one 7 X 44 sign containing the exhibitor s name city state and exhibit number These items are included in the booth space price listed previously EXHIBIT SERVICES For procurement of additional exhibit space equipment as well as any special equipment desired by exhibitors the Convention management has designated Freeman 6555 West Sunset Road Las Vegas NV 89118 Phone 702 579 1700 Fax 469 621 5604 Contact Exhibitor Services Depart ment at 702 579 1700 or access the Freeman Exhibitor Service Manual through a link provided on the WPMA Website WWW wpma com national convention SHIPPING INSTRUCTIONS The hotel cannot accept and store large shipments of exhibit material in advance of the show Consign all such material for receipt and storage to FREEMAN They will deliver for you on setup days They will arrange to remove empty crates store them during the show and return them on the dismantling day Setup day
6. ITY CRITERIA Booth space assignment for the WPMA EXPO Show is based on 1 FIRST PRIORITY for last year s contracted booth space 2 3 4 DATE contract was received 5 BOOTH preferences April 16 Contracts due for current exhibitors in order to re ceive priority booth consideration Contracts received after this date will be assigned on a first come first served basis MEMBER of WPMA NUMBER of consecutive years in the show _ AY Se fk After June 1 All available booths may be contracted online at WWW wpma com national convention BOOTH COSTS AND SIZE Booth Price 24 00 per square foot sq Full payment is due November 30 2015 No reserved booth spaces will be held after November 30 2015 unless paid in full Any request for booth space after that date must be paid in full for the total amount of the booth space s requested Deposit 500 per 100 sq nonrefundable is required with contract to hold booth space Booth Price Includes Two 2 full registrations for the first booth and one 1 additional registration for each booth thereafter Maximum Booth Size None Minimum Booth Size 10 x 10 100 sq All exhibit items must be contained within the booth space assigned Any item higher than the side drapes 4 must be contained in the back half of the booth and may not exceed 8 in height Cancellation Less the deposit a refund will be made upon written notice of cancellation prior
7. ax 801 262 9413 www wpma com national convention cn 02 15 10 WPMA National Convention amp Convenience Store Expo EXHIBITS WPMA reserves the right to determine the eligibility of any company for inclusion in the WPMA National Convention and Convenience Store Expo EXHIBIT SPACE Cost 2 400 for each 10 X 10 booth We understand the assignment of exhibit spaces is based on the following PRIORITY criteria 1 Member of Western Petroleum Marketers Association WPMA 2 First priority for last year s contracted booth space 3 Number of consecutive years in the show 4 Date Contract was received 5 Booth preferences If your desired exhibit space is unavailable you will be assigned the nearest booth available to the space you request If the Association must reassign a booth for any reason you will be promptly notified CANCELLATION A refund will be made upon written notice of cancellation before November 30 2015 less the deposit All terms and conditions contained herein are integral parts of this agreement NO SHOWS All booths must be set up by 12 p m Tuesday the first day of the show Any booth not set up by this time will be considered a No Show Booth and payment will be forfeited and WPMA will reassign the booth unless prior arrangements have been made EXHIBIT SIZE Trade Show Exhibitors must conform with International Association of Exhibitions and Events IAEE Guidelines All exhibit item
8. de Expo Thursday February 18 2016 9 a m 12 p m EXHIBITORS WILL BE IN FULL COMPLIANCE WITH ALL CITY OF LAS VEGAS FIRE PREVENTION BUREAU REGULATIONS INCLUDING 18 19 20 21 a All decorations drapes curtains backdrop bunting paper cardboard plastic straw leaves hay mossand similar materi als shall be flame retardant when subjected to the Nevada Standard Test procedure b Table coverings are required to be flame retardant treated unless they lie on the table top with no overhang c Materials that are not flame retardant and cannot be properly treated to make them fire retardant such as oil cloth tar paper sisal paper nylon orlon certain plastics etc are absolutely prohibited d The use of open flame of any sort or the use of heat produc ing devices compressed gasses flammable liquids hazardous materials or mechanical devices with exposed moving parts are closely regulated and are to be used only after written permission for such usage is obtained from the Nevada Fire Prevention Bureau LIABILITY The WPMA shall not be responsible for any loss damage or injury that may occur to the exhibitor contracted The exhibitor releases and agrees to protect defend indemnify and hold the WPMA harmless from any loss damage or injury that may occur to the exhibitor or any of its agents or employees or any third person arising out of or connected with the exhibitor s participation in this contract or
9. firmation and information on Exhibitor Service Materials Company Contact person for show materials Address City State ZIP Phone Fax E mail Website URL BOOTH SELECTION Our booth number preferences are see floor plan inside the prospectus cover 1 2nd 3rd 4th 5th 6th Please list your major competitors RESERVE BOOTH SPACE A X 2 400 total booth amount owed Total number of booths Total Booth Amount WPMA EXPO APP INTERNET ADVERTISING Included with Booth B LESS BOOTH DEPOSIT non refundable X 500 deposit amount to reserve booth space S Total number of booths Deposit due at time of Contract A minus contract booth deposit B payment BALANCE C C BALANCE payment Balance due November 30 2015 CONTRACT SIGNATURE By signing this application you acknowledge that you have read understood and accepted the 2016 WPMA Terms and Conditions and agree to abide and be bound by the terms and conditions contained therein For terms and conditions go to www wpma com national convention prospectus Authorized Signature Date METHOD OF PAYMENT FOR ABOVE TOTAL LL GRANDTOTAL A or L CONTRACT BOOTH DEPOSIT B L Check Enclosed Please make checks payable to WPMA or Charge my L American Express L Discover L MasterCard L Visa Acct Exp Date Authorized Signature Title Mail to WPMA P 0 Box 571500 Murray Utah 84157 1500 Phone 807 263 9762 F
10. s must be contained within the booth space assigned Any item higher than the side drapes 4 must be contained in the back 4 of the booth and may not exceed 8 in height Any exceptions must be cleared with WPMA LIGHTING AND HEATING WPMA may restrict the use of irregular lighting effects Exhibits that use heat as in cooking generate smells or any unusual activity or display must receive clearance from WPMA and Freeman AGELIMIT Allchildren under 16 years ofage mustregisterand be accompanied on the exposition floor by a registered responsible adult During set up and tear down no one under 16 years of age will be allowed on the exposition floor MEDIA POLICY e Only authorized media and WPMA representatives may be granted permission to capture audio video and photo graphic content presented at the Western Petroleum Marketers Convention and Convenience Store Expo All media authorization must be acquired 90 days before the event No exceptions Images or audio obtained at Western Petroleum Marketers Convention amp Convenience Store Expo may not be sold or repackaged for commercial use No recordings audio video or photographic may be made of Western Petroleum Marketers Convention amp Convenience Store Expo General Session educational sessions workshops management sessions and or evening events VEHICLES AND CAR WASHES Must be ready to MOVE IN at 9 a m Sunday prior to trade show opening VEHICLES ON
11. s to protect defend and indemnify WPMA from all liability claims suits damages costs and attorney fees arising out of or resulting from exhibitor use of music logos printed materials trade names and any infringement thereof by the exhibitor INSURANCE Exhibitors must carry their own fire and theft insurance 24 HOUR GUARD SERVICE will be provided WPMA CONTACT INFORMATION Phone 801 263 9762 Fax 801 262 9413 WWW wpma com national convention cn 02 15
12. s will be Monday February 15 2016 from 8 a m to 5 p m and Tuesday February 16 2016 from 8 a m to 12 p m Dismantling day will be after 12 p m Thursday February 18 2016 All exhibits must be packed by 5 p m on Thursday February 18 2016 ANY EXHIBITOR DISMANTLING PRIOR TO 12 p m MAY BE FINED 500 All shipments should be fully pre paid along with bills of lading scheduled to arrive before February 11 2016 to ensure arrival prior to the show and consigned as follows Western Petroleum Marketers Convention amp Convenience Store Expo Exhibiting Company Name Booth _ C O FREEMAN 6675 West Sunset Road 215 amp Rainbow Las Vegas NV 89118 ELECTRICAL SERVICE A link to Mirage Exhibitor Services is provided on the WPMA Website www wpma com national convention or go to mirageexhibitorservices com for those exhibitors needing electrical services Do not call the hotel for electrical service in your booth 15 NON ASSIGNMENT Exhibitor agrees that this contract and any booth assigned to exhibitor may not be assigned or transferred to another exhibitor All exhibitors must have a signed written contract with WPMA to utilize booth space 16 TRADE EXPOSITION TENTATIVE SCHEDULE 17 Setup Monday February 15 2016 8 a m 5 p m and Tuesday February 16 2016 8 a m 12 p m Trade Expo Tuesday February 16 2016 3 p m 7 p m Trade Expo Wednesday February 17 2016 10 a m 3 30 p m Tra
13. the Expo Program is even more important because of its exclusive distribution at the Trade Show Deadline for advertising space contract Jan 1 2016 e Deadline for advertising materials Jan 4 2016 Ad Sizes Rates amp Specs e Premium Back Cover position 20 additional Inside Front or Inside Back Covers 10 additional For additional information or to book your advertisement contact Jan Roothoff at Tel 801 263 WPMA 9762 Toll free 1 888 252 5550 Fax 801 327 9345 E mail janr wpma com FC Full color ad Full 1 Page 1 2 Page 1 2 Page SIXTO Horizontal Vertical w bleed 3 5 X3 625 1 625 X7 5 4 75 x8 75 FC 980 FC 980 FC 1 220 WPMA SCHOLARSHIP FOUNDATION Donation Options gt GOLF TOURNAMENT on Tuesday early start before the WPMA EXPO gt SILENT AUCTION donation and or a winning bid gt CASH DONATION Those who donate 1 000 or more to the foundation this coming year will receive an invitation for two to the 2016 Premier Donors Reception Have ideas or suggestions to make our show better Please feel free to give us a call or drop us an e mail GENERAL INFORMATION Exposition Dates February 16 18 2016 Location Mirage Event Center Las Vegas Nevada Hotel Mirage 3400 Las Vegas Boulevard South Las Vegas NV 89109 800 499 6311 Do not ship items directly to the hotel See booth contract for shipping information EXHIBIT SPACE PRIOR
14. to November 30 2015 EXHIBIT INFORMATION Trade Show Exhibitors must conform with the International Association of Exhibitions and Events IAEE guidelines Exhibit Services The Freeman Company will provide back and side drapes for each exhibitor and one 7 x 44 sign containing the exhibitor s name city state and booth number The convention hall is carpeted Service kits containing order forms for furniture labor drayage electricity and other services will be available online eight weeks prior to the show 2016 EXHIBITING GUIDELINES Exhibit Dismantling Exhibitors may not dismantle prior to 12 p m on Thursday ANY EXHIBITOR DISMANTLING BEFORE 12 P M COULD BE FINED 500 All exhibits must be dismantled and packed by 5 p m Thursday February 18 2016 EXHIBIT SETUP Monday February 15 2016 8 a m 5 p m Tuesday February 16 2016 8 a m 12 p m EXHIBIT HOURS Tuesday February 16 2016 3 p m 7 p m Wednesday February 17 2016 10 a m 3 30 p m Thursday February 18 2016 9 a m 12 p m EXHIBITOR POLICIES Suitcasing Policy In an effort to protect the integrity of the show and to ensure the value of exhibit space at WPMA EXPO the endorsed policy of the show is as follows Any non exhibiting vendor who wishes to at tend the WPMA EXPO shall pay the non exhibiting fee of 1 500 per person Non exhibiting vendors who do not pay the fee will NOT be allowed to
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