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1. 1H9IBH ONITIO EZ 50 y o o o o EJ i 2 m xX A lt K ESSE a E ci TT i F z 8 o 1 a 1B I E l d l L m m nog poc ou Pd a fo Ob Ob OF QA Y fa LHOISH ONITIZO Zz e B i zu a B y E CN g e OO Tis obo a O Oa a Ola o Y ES BH E m TT 932 Taras ez SE ERE Bm BENE EE Fes mH 88 ll I BC 7 wr gt i CA f Hl D Zo O ose E NES 7 B B E EA g a x m x F FT m 4 QA ER 5 E LI I 7 a M S m ul 1 dl P LE 4 su P4 n 002 X 0 02 X000 dn Tios O L V9 L OL e 21 01 Aepuoyy mo 18114 uj 1se MM OL OL A epinjes FJ 60 01 Aepuj m9 80 01 Aepsunu QN394 1 o 9 o TVTVTYTVTYTYTYTYl B EHE aj
2. T T al i rE T bk o o o n Ld 44755 Leys cus 8vv8 07e 8135 LYS 91yS GYS PLYS tis clus LLYS OLYS 6HS 6 6 Lvv8 T Eb EL L El El eb El El AX B P ve ve agl e oe O pe eon ve we suuo AE oo ME ou ve P oui Seuoyejoc swng Opr PIDOSS ABojouyos_ i i M 9 8 n EIN Mis ue lodi aa opreu a opon ZNS 2 B i p V V ISVV8 vvb8 vV8 p m V V p p m3 ab p a n B gt o o o a o C Si o o o o O n n a oa o g GL 9 pajepdn se uejd 100 4 jeDJe GLO VICIHO SHIPPING QUESTIONNAIRE TARGET CONFIRMATION lt Shepard CEDIA EXPO Shepard Exposition Services October 15 17 2015 10001 Fannin St Houston TX 77045 Customer Service Phone 832 799 5708 Kay Bailey Hutchison Convention Center Dallas Texas Customer Service Fax 832 799 5710 Event Code 1133411015 Customer Service Email klindsey shepardes com Deadline September 24 2015 IMPORTANT INFORMATION Targeted move in dates times have been assigned to all exhibitors Please refer to the Target Move in Floor Plan for your assigned move in date time Please complete and submit this form via fax to Shepard no later than September 24 2015 to confirm your targeted move in date time Exhibitor shipments arriving at show site that have not completed this form will be unloaded AFTER those who have confirmed their target
3. eos ST so 120 25 ess OT 19875 18040 se DT 18125 235 65 e154 OT 19875 18040 ss DT 18125 23565 Supervisory fee is 3096 of total cost or 60 whichever is greater Sup install 68069 Sup dismantle 68073 ST Straight time Monday Friday 8 00 AM 4 30 PM Total Estimated Assembly Dismantle OT Overtime Monday Friday 4 30 PM Midnight Saturday Sunday 8 00 AM 4 30 PM 8 250 Tax DT Doubletime All other hours and holidays Estimated Amount Due Please Note Shepard Certified Riggers are required to assemble all hanging signs to ensure structural integrity Any signs that are not assembled by approved Shepard Certified Riggers are subject to an inspection fee OVERHEAD RIGGING CREW RIGGING REMOVAL Code EstHours item Discount Regular Amount Code Est Hours tem Discount Regular e9001 ST 509 30 66210 eos ST 50680 6620 see OT 59070 76790 eoa OT 5970 767 90 e905 DT eesso acs 5 Leos DT eesso 86515 ST Straight time Monday Friday 8 00 AM 4 30 PM Total Estimated Install Removal OT Overtime Monday Friday 4 30 PM Midnight Saturday Sunday 8 00 AM 4 30 PM 8 250 Tax DT Doubletime All other hours and holidays Estimated Amount Due Rates are per lift and crew up to 3 riggers per hour One hour minimum per lift crew lif
4. 68067 OT 111 00 144 30 30 68067 OT 111 00 14430 306 Dismantling Requested start time Est Hours Requested start time Est Hours I will need Exhibitor Supervised Labor for please check one Q Installation Q Dismantling Q Both Install Dismantle Code Qty Item Discount Regular Amount Exhibitor Supervised Labor 68000 sr 74 00 9620 68000 or 11100 14430 68068 DT 145 00 188 50 30 68068 DT 14500 18850 so gt Supervisory fee is 30 of total cost or 60 whichever is greater 68062 DT 14500 188 50 Dismantle 68063 68064 68065 Sup install 68069 Sup dismantle 68073 Please note when ordering dismantle labor due to show break down and returning empties to your booth labor ordered through Shepard at the close of the event may not be available until one hour after show close Labor Hours ST Straight time OT Overtime DT Double time Monday Friday 8 00 AM 4 30 PM All other hours and holidays Monday Friday 4 30 PM Midnight Saturday Sunday 8 00 AM 4 30 PM If you are shipping carpet to the show and require Shepard to install it for you please complete the following Exhibitor Owned Carpet Installation Dismantling Please note Requested times are not guaranteed and are based on availability Minimum one hour will be charged Additional time will be billed in in half hour incremen
5. po a 4 Tf oso 9052 50 2068 25 oo 4840 00 6292 00 Tay Description Discount Regular 10 x 10 3074 50 10 x 20 4647 50 10 x 10 2915 00 10 x 20 4015 00 R Qu Description Discount 291500 66490 66491 66482 66483 66488 66489 The Lucy The Dale uu Descipton Discount Retuar LP 10x10 181500 235950 _ E 60 C C D Qty Description Discount Regular j 00x10 3168 00 411840 66473 All Exhibit Booth Rentals include installation dismantling and graphic panels as shown not all booths have graphic panels Prices quoted are for print ready graphics If graphics submitted are not print ready additional fees may apply Please contact the Exhibit Solutions Department with any questions you may have at 404 720 8652 Please Note Carpet is not included to order please refer to the Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name Booth Subtotal Contact Name Phone 8 250 Tax Authorized Signature Amount Due Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Canc
6. 407 888 9669 Kay Bailey Hutchison Convention Center Dallas Texas Customer Service Fax 407 888 2301 Customer Service Email orlando shepardes com Event Code T133411015 CARTLOAD SERVICE Cartload service includes one laborer one cart one trip per rate listed below Roundtrip Cartload 35158 BEEN Round Trip Cartload Rate 185 25 IJ Subtotal 8 250 Tax ST Straight time Monday Friday 8 00 AM 4 30 PM Amount Due OT Overtime Monday Friday 4 30 PM Midnight Saturday Sunday 8 00 AM 4 30 PM DT Doubletime All other hours and holidays CARTLOAD SERVICE RESTRICTIONS Cartload services are provided to those exhibitors arriving in privately owned vehicles and have small hand carried items that need to be delivered to and from the dock booth location Freight that is too large or heavy must be handled by Shepard at their freight handling rates and will be routed through the Marshalling Yard No personal trucks 1 ton amp over no rental trucks or bobtails will be unloaded through cartload service All items must fit on flat bed cart approximately 3 x4 in size and weighing less than 250 Ibs total To receive this service proceed directly to the POV lot and watch for the Cartload Service signage Freight will be unloaded from the specific POV dock location designated by Shepard Please complete the following Company Name Booth Contact Name Phone Authorized Signatur
7. ums teres eoo em f zz esos lauma wewec swzs mas wert ees snos gt el HN ENENE UNS CORN E EF 7650 35045 Ec 28525 37085 Eou 18150 23595 Floor orders are subject to availability Substitutions may be provided without prior notification Please complete the following Company Name Booth Subtotal ONE Contact Name Phone 8 250 Tax Authorized Signature Amount Due S Signature also indicates you read and accept the Payment Policy and Terms and Conditions E1E gt Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change EXECUTIVE FURNITURE CEDIA EXPO October 15 17 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Kay Bailey Hutchison Convention Center Dallas Texas Customer Service Fax 407 888 2301 Event Code 7133411015 Customer Service Email orlando shepardes com Discount Deadline September 24 2015 lt Shepard CONFERENCE TABLES Ls ee m CE2 CF2 CE cr cee 49400 64220 I
8. 636 45 eo 400 SERIES PACKAGE 10 x10 Bo Carpet Sea Color m B 06 Black Bl 07 Burgundy va x1 pane a Select aa 50255 Red 13 Teal ll 06 Black Red 13 Teal E oe Blue lt 10 Grey Bl 07 Burgundy E Blue E 10 Grey 1 Meter Locking Cabinet LC3 66284 10 x10 Piercce Booth 66477 Wastebasket 50091 Wastebasket 50091 One Time Vacuuming for 100 sa ft 47011 One Time Vacuuming for 100 sa ft 47011 Up to 200 lbs Material Handling 35030 35010 Up to 200 lbs Material Handling 35030 35010 qu Discount Regular aw Discount Regular Lese onn seras 223900 Some restrictions may apply material handling based on standard freight does not include small packages late to warehouse surcharges special handling marshaling yard or other applicable fees Discount Regular 30250 393 25 GO GOLD Upgrade your package to include 100 sq ft of 1 2 Carpet Padding 50009 and Visqueen 50010 GO PLATINUM Includes the Gold Upgrade plus daily vacuuming and 1 500 watt electrical drop Subtotal gS Please complete the following 8 250 Tax Company Name Booth Amount Due Sd Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or
9. 53855 za e995 37695 ll soMHsC 32045 41660 STACKING amp UTILITY SEATING AAA AVR a Css CS9 SY1 DF1 ARI IEA TA llo 3475 44560 PRODUCT DISPLAY FILES REFRIGERATORS amp TRAINING ROOM FURNITURE Qty Item Discount Regular Amount PEDESTALS COLOR SIZE sao ao Product Display PDL Black 24 Lx24 Dx42 H po por 54435 70765 PMB36 Black 24 Lx24 Dx36 H pmpse_ 30930 40210 PMB42 Black 24 Lx24 Dx42 H PMB42 36455 47390 1 secs 3950 51355 Bc7 38670 50270 Hu NEC REST NN B L Ie ees wem a a um e mem i ae ee ml tefrigerat sj Tia was sm L26 L27 Floor orders are subject to availability Substitutions may be provided without prior notification Please complete the following Subtotal E 3 Company Name Booth 8 25096 Tax NEN Contact Name Phone Amount Due S Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject t
10. Pittsburgh PA 15219 USA Routing Number 041000124 Account Number 42 6061 9772 SWIFT CODE US PNCCUS33 SWIFT CODE INTL PNCCUS33 If payment is not received by the date shown above hereby agree to have the balance owed to Shepard Exposition Services Inc charged to the credit card indicated in the next section Please be sure to include the show name or show code and your booth as well as the wire fee if you are sending a wire transfer ACH payment or check EXHIBITING COMPANY INFORMATION Please fill out the following information COMPANY NAME BOOTH COMPANY ADDRESS PHONE CITY ST ZIP FAX CONTACT NAME EMAIL CREDIT CARD INFORMATION a Type of Card ome VISA Pay by Check Pay by Wire Month Year Billing Address Security Code City ST Zip Name on Card Authorized Signature Please note You may choose to pay by Check or Wire Transfer however a credit card is required on file to process all orders Are you tax exempt for the state this event occurs in Yes No If you are tax exempt you must provide a tax exemption certificate for the state in which the show is being held Please submit tax exemption certificate to orlando shepardes com SHEPARD TERMS amp CONDITIONS Shepard CEDIA EXPO PAYMENT POLICY Show Site Orders Services ordered at show site will require full payment at the time the order is placed Purchase orders may not be used in lie
11. eoe evs een Rotating Motor 200 18 Limit 26750 arias sess aa SinerComeriock e250 ws Rotate Crockwise s asos 42 Black ComerBlock 11000 150 Rotate Counterclockwise Lone besien Fee our 35750 17878 Additional Equipment and Supplies may be ordered and will be available onsite to use as needed to ensure structural integrity of the sign For further information to request a design scaled plot or to place additional orders please contact Shepard s Exhibit Solutions Sales Department at ESSRentals shepardes com PLACEMENT DIAGRAM SIGN DESCRIPTION SIZE amp WEIGHT Fee am em Discount Regular Amount e7 one Ton Hois Chain Motor 670 vss Lesore Hait Ton Hoist Chain Motor 1250 6187s Please use the diagram below to illustrate the placement of your hanging For all hanging signs excluding banners please provide detailed drawing DWG or sign s motors and or truss PDF if available so hanging anchor points can be determined feet in from back aisle booth Type Shape Size ld dE LE Gg E gd d d db py BN Cloth Square Height Pt E gd fod dM db b NI Wood Triangle Length B Metal Rectangle Width Bn Truss Other Weight Additional Notes Description feet in from left aisle booth Qoog e sre 1uu Woy ul 199 feet in from front aisle booth Please complete the following Subtoal Company
12. 03 Shepard Exposition Services Locking Cabinets esas d Description Discount Regular Amount RECEPTION COUNTERS AND COMPUTER STANDS a RC1 RC2 RC3 7 9 Wx 3 5 Dx3 9 H 4 9 W x 2 3 D x 3 3 H 5 3 W x 3 3 D x 3 6 H Code Qty Description Discount Regular Amount Fes Re mao f sro Please choose metal color L Chrome CH L1 Wood W Pes mca 71560 8030 CS1 CS2 Please choose metal colo Black 06 White 03 1 Silver 15 51 3 Wx1 9 Dx 6 3 H Pe mo sz zuss CS2 2 3 Wx1 6 Dx6 3 H Tams pest soars 138 9 CS2 52615 68400 tem includes graphics A Shepard Representative will contact you with art requirements l PRODUCT DISPLAY AND TRAFFIC BUILDERS Code a Description Discount Regular Amount Please choose metal color 1 Black 06 White 03 O Silver 15 Gondola p Item includes graphics A Shepard Representative will contact you with art requirements Qty Description Discount Regular Amount 66430 Phone Station 1595 00 2073 50 GL1 GL2 GL1 5 4 Wx1 3 Dx8 H GL2 4 3 Wx1 3 Dx7 H Please note that electrical y services must be ordered Please fax completed form to the Exhibit Solutions Department at 404 720 8757 separately You may find the forms in the Utilities section of the service manual Please complete the following Company Name Booth Subtotal NN
13. C OFFICIAL SHOW CARRIER SHEPARD LOGISTICS C OTHER If selecting a carrier other than Shepard Logistics you must schedule the pickup If using FedEx or UPS you must have and apply their shipping labels OUTBOUND SHIPMENT REQUIREMENTS 1 Shepard will print and deliver your BOL with Shipping Labels to your booth prior to the close of the show 2 Exhibtors must properly package and label all materials 3 Completed BOL must be turned in to the Shepard Service Desk including piece count and estimated weight 4 Please see the SES service desk if you do not receive a BOL TRANSPORTATION CHARGES BILLING ADDRESS SAME AS SHIP TO ADDRESS Company Name Address City State Zip Shipping Options Inside Delivery Residential Lift Gate No Loading Docks Please complete the following Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions SIGN ORDER FORM CEDIA EXPO Shepard Exposition Services October 15 17 2015 7 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Kay Bailey Hutchison Convention Center Dallas Texas Customer Service Fax 407 888 2301 Event Code T133411015 Customer Service Email orlando shepardes com Discount Deadline September 24 2015 SIGNS BANNERS AND ACCESSORIES code Qu Description Discount Regular Amount Code Qu Description Discount Regular Amoun
14. If graphics submitted are not print ready additional fees may apply Please contact the Exhibit Solutions Department with any questions at 404 720 8652 Please Note Carpet is not included to order please refer to the Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name Booth Subtotal E Contact Name Phone 8 250 Tax Authorized Signature Amount Due S Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change MATERIAL HANDLING AUTHORIZATION CEDIA EXPO October 15 17 2015 lt s Shepard Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Kay Bailey Hutchison Convention Center Dallas Texas Customer Service Fax 407 888 2301 Event Code 7133411015 Customer Service Email orlando shepardes com SHIPMENT INFORMATION Please complete the following information Please indicate number of pieces and the estimated weight
15. We plan to ship to o Advance Warehouse o Direct to Show Site We plan to ship on date O o emes Our materials should arrive on date Cartons Carrier Name Pro poo ae Origin of Shipment city state op Capt 0000 Please provide a contact name and number for any questions Shepard may have 1 Miscellaneous in regards to this shipment Total Weight Name Phone MATERIAL HANDLING RATES AND ESTIMATE WORKSHEET SHIP WITH SHEPARD LOGISTICS AND RECEIVE A 1096 DISCOUNT ON MATERIAL HANDLING WITH Signature Series Shipping To set up your Signature Series Shipping please call 888 568 8858 or complete the Shepard Logistics Order Form included in this manual Signature Series Shipping does not apply to shipments considered small package local or shipments over 10 000 Ibs Roundtrip SLS shipping is required to qualify for Signature Series Shipping COMPUTATION OF MATERIAL HANDLING SERVICES The following services whether used completely or in part are offered as a package When recording weight round up to the next 100 Ibs For example 285 Ibs 300 Ibs 100 Ibs 3 X RATE Amount or minimum charge whichever is greater Standard Material Handling Weight Description Price Total Direct Shipments to Showsite Signature Series Material Handling weight Description____ Price Total Direct Shipments to Showsite 67 50 Crated Crated 35030 35033 35390 35395 Advance Shipments
16. 8 4 30 PM For CEDIA EXPO For CEDIA EXPO First day freight can arrive w o a surcharge September 17 2015 Last day freight can arrive w o a surcharge October 5 2015 First day freight can arrive w o a surcharge September 17 2015 Last day freight can arrive w o a surcharge October 5 2015 DIRECT TO SHOW SITE SHIPPING ADDRESS LABELS 4 Shepard DIRECT TO SHOW D DIRECT TO SHOW TO EXHIBITING CO NAME EXHIBITING CO NAME OMNI HOTEL gt y ROOM C O SHEPARD EXPOSITION SERVICES SHEPARD EXPOSITION SERVICES Kay Bailey Hutchison Convention Center Kay Bailey Hutchison Convention Center 650 S Griffin Street 650 S Griffin Street Dallas TX 75202 Dallas TX 75202 CEDIA EXPO For CEDIA EXPO MUST NOT BE DELIVERED PRIOR TO MUST NOT BE DELIVERED PRIOR TO October 8 2015 O 8 00 AM October 8 2015 8 00 AM
17. Booth Number Contact Email Contact Phone SHIPPING LABELS CEDIA EXPO ADVANCE SHIPPING ADDRESS LABELS ADVANCE WAREHOUSE ADVANCE WAREHOUSE TO TO EXHIBITING CO NAME EXHIBITING CO NAME Booth Booth c o UPSF Shepard Exposition Services c o UPSF Shepard Exposition Services 4666 Duncanville Rd 4666 Duncanville Rd Dallas TX 75236 Dallas TX 75236 Delivery Hours M F 8 4 30 PM Delivery Hours M F 8 4 30 PM For CEDIA EXPO For CEDIA EXPO First day freight can arrive w o a surcharge September 17 2015 Last day freight can arrive w o a surcharge October 5 2015 First day freight can arrive w o a surcharge September 17 2015 Last day freight can arrive w o a surcharge October 5 2015 DIRECT TO SHOW SITE SHIPPING ADDRESS LABELS DIRECT TO SHOW DIRECT TO SHOW TO TO EXHIBITING CO NAME EXHIBITING CO NAME Booth Booth a SHEPARD EXPOSITION SERVICES iss SHEPARD EXPOSITION SERVICES Kay Bailey Hutchison Convention Center 650 S Griffin Street Kay Bailey Hutchison Convention Center 650 S Griffin Street Dallas TX 75202 Dallas TX 75202 For CEDIA EXPO For CEDIA EXPO MUST NOT BE DELIVERED PRIOR TO MUST NOT BE DELIVERED PRIOR TO October 8 2015 8 00 AM October 8 2015 8 00AM MARSHALLING YARD INFORMATION CEDIA EXPO October 15 17 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Kay Bailey Hutchison Convention Cente
18. Contact Name Phone 8 250 Tax Authorized Signature Amount Due 5 Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change EXECUTIVE FURNITURE CEDIA EXPO Shepard Exposition Services October 15 17 2015 603 W Landstreet Rd Orlando FL 32824 i Customer Service Phone 407 888 9669 Kay Bailey Hutchison Convention Center Dallas Texas Customer Service Fax 407 888 2301 Event Code 7133411015 Customer Service Email orlando shepardes com Discount Deadline September 24 2015 lt E Shepard COMFORT SEATING OTTOMANS Luv wom picoun near EI IET ZE E is ses 7775 oc eos ere Tem mee psu T HS008 HCH08 HC008 NPLSOF NPLCHR NPLLOV CHR003 402 15 522 80 SFA003 E 6 on 800 80 TANSOF TANCHR 648 20 994 75 1198 35 1108 00 SWAN 538 55 ENDO2B 538 55 ENDO2W 538 55 BNO08 618 60 BNO75 618 60 572 80 572 80 180 85 ete em 38 osc 12s 1253 _ TEREE em mem o ec se
19. Landstreet Rd Orlando FL 32824 October 15 17 2015 Customer Service Phone 407 888 9669 Kay Bailey Hutchison Convention Center Dallas Texas Customer Service Fax 407 888 2301 Customer Service Email orlando shepardes com Event Code 1133411015 STORAGE AUTHORIZATION Please fill out the information below Company Name Booth Contact Name Phone e For liability reasons only shipments for which material handling drayage charges have been paid to Shepard will be eligible for Shepard storage services e All packages must be properly packed amp labeled Shepard Exposition Services limit of liability will be 5 00 per pound or 500 00 per package or container whichever is less No uncrated material will be accepted at the warehouse SHOWSITE STORAGE secured Storage Materials will be placed into secured storage and will be returned to your booth after the close of the show The materials will be accessible during the show by Shepard personnel only A minimum one hour material handling labor charge at show rates will apply each time material is handled to or from storage There is no charge to return materials to your booth at the close of the show Secured storage rates are eighty 80 cents per square foot per day 20 00 Minimum 35400 Accessible Storage Materials in accessible storage will be accessible during the show but not necessarily by exhibitors When Shepard personnel are required to move ma
20. Name Booth 8 250 Tax Contact Name Phone Amount Due E Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order Orders cancelled without written 48 hour notice will be charged a one 1 hour cancellation fee All tax rates are subject to change UNION JURISDICTIONS DALLAS FORT WORTH UNION LABOR Texas is a right to work state Exhibitor personnel may set up their own exhibits if so desired using their own non powered tools and full time company personnel Union Labor is available to assist in the installation and dismantling of exhibit booths Exhibit labor freight and rigging labor electricians and plumbers can be arranged for at established rates using the enclosed order forms EXHIBIT LABOR JURISDICTION Exhibitors may erect or dismantle their own exhibits provided they utilize their own fulltime company personnel All hired labor must come from the union supplied labor They may be employed by completion of labor forms enclosed in this manual Union Labor is not required to put your products on display to open cartons containing your products nor to perform testing maintenance or repairs on your products MATERIAL FREIGHT HANDLING JURISDICTION Shepard Exposition Services has the responsibility of receiving and handling
21. Number Phone Number Authorized Signature Payment authorization must be completed and returned with order All tax rates are subject to change CEDIA EXPO Bailey Hutchison Convention Center Dallas Texas Ge Xo oy dM Eo E Y amped OM Ro 9 Shepard experiences EVENT CODE DISCOUNT DEADLINE 407 888 2301 Q orlando shepardes com 407 888 9669 Busin Natural Feel lt Business Table 40 Natural Feel Business Chair 6 Foot Fabric Table Cover w Table Lighting amp Accessories Promotional Furnishings Available Colors NI Natural Feel Furniture Qty Item Discount Regular Amount 50704 Natural Feel Business Chair 126 50 164 45 Po 50705 Natural Feel Business Stool 154 00 200 20 Po 50706 Natural Feel Business Table 30 258 50 336 05 P Natural Feel Accessories Qty Item Discount Regular Amount 50709 Natural Feel Floor Lamp 13750 000 50710 Natural Feel Table Lamp 99 00 000 50708 Natural Feel Waste Receptacle 60 50 oo 50707 Natural Feel Business Table 40 269 50 35035 Promotional Furnishings Qty Item Discount Regular Amount NE Promotional Furnishings Table Call for Quote Lo Promotional Furnishings Stool Call for Quote Promotional Stools must be ordered 30 days prior to show Fabric Table Covers 50700 Qty Item Discount Regular Amount White Fabric Table Coverw Table 21450 278
22. be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change SPECIALTY FURNISHINGS amp ACCESSORIES CEDIA EXPO Shepard Exposition Services ee October 15 17 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Kay Bailey Hutchison Convention Center Dallas Texas Customer Service Fax 407 888 2301 Event Code 71133411015 Customer Service Email orlando shepardes com Discount Deadline September 24 2015 SPECIALTY CHAIRS AND TABLES SHOWCASES lt E Shepard 36 Diameter Full View Quarter View 42 or 30 H 24 W x 18 H 51086 m Directors Chair 73 70 95 80 51090 EM Director s Stool 131 85 171 40 51089 Ped Table 42 193 70 251 80 50032 Ped Table 30 193 70 251 80 50030 Rnd Side Table 93 70 121 80 50031 Sq Side Table 93 70 121 80 MISCELLANEOUS ITEMS GRID AND GRID ACCESSORIES 50067 MU ETT TACA 50068 Fullviews 81045 105360 50069 Quarter View 73475 95520 50070 Quarter views 81045 105260 Standard Showcases are a gray finish Amount 50237 2 x8 w o legs each 131 65 171 15 50242 7 Ball Waterfall 12 0
23. discounting of material handling charge To take full advantage of the Shepard Advantage contact 888 568 8858 logistics shepardes com 41 SHEPARD LOGISTICS SERVICES CEDIA EXPO October 15 17 2015 Kay Bailey Hutchison Convention Center Dallas Texas 4 E Shepard Shepard Exposition Services 1531 Carroll Drive NW Atlanta GA 30318 Shepard Logistics Phone 888 568 8858 404 720 8733 logistics shepardes com Shepard Logistics Fax Event Code 1133411015 Shepard Logistics Email EXHIBIT MATERIALS TRANSPORTATION INBOUND PICK UP LOCATION INFORMATION Payment Authorization form must be on file to pick up as charges will be Items to be shipped included on your show services invoice Number of Pieces SHIPPING INFORMATION Est Weight Crates Requested Pick Up Date Hours of Operation Company Address City State Zip SHIP TO LI Iwill be shipping to the WAREHOUSE Company Name Booth CEDIA EXPO c o Shepard Exposition Services 10001 Fannin Street Dallas TX 77045 October 5 2015 Date Warehouse Deadline Ll will be shipping to SHOW SITE c o Shepard Exposition Services Company Name Booth CEDIA EXPO Kay Bailey Hutchison Convention Center 650 S Griffin Street Dallas TX 75202 Delivery date October 8 2015 TYPE OF SERVICE Choose One Next Day Air 2nd Day Air Service via Air Transportation is charged based on Dimensional weight or Actual we
24. is ordered Special Handling An additional charge that applies to exhibits shipments requiring extra labor equipment or time for delivery to exhibit space ST labor Straight time labor or work performed during normal hours at the standard rate Targets Exhibitor move in date time prior to general move in available by appointment only Visqueen A clear heavy plastic sheeting that is placed over exhibiting carpeting after it is laid in order to protect it until show opens 51 BOOTH CARPETING CEDIA EXPO October 15 17 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Kay Bailey Hutchison Convention Center Dallas Texas Customer Service Fax 407 888 2301 Event Code 1133411015 Customer Service Email orlando shepardes com Discount Deadline September 24 2015 lt gt Shepard Carpet lends the booth a warm inviting atmosphere Select the carpet that will enhance your exhibit and draw customers in Remember to provide your guests extra comfort with the upgrade of padding PREMIUM CARPET 32 OZ 100 ULTRA CUT PILE WITH ACTION BACK OR JUTE BACKING Choose Color ty Item Discount Regular Amount Red 01 Charcoal 17 46001 P e 000 790 Silver Cloud 18 Black 06 asoos Rental 1o00 sqH 486 6309 Deep Navy 22 Cobalt 21 Rental includes installation and removal of carpet and visqueen Minimum 100 sa ft required PURCHASED PREMIUM C
25. refer all such disputes and or questions to Shepard management personnel immediately SAFETY Safety of everyone working in the hall is of our utmost concern at all times Standing on chairs tables and other rental furniture is prohibited This furniture is not engineered to support your standing weight Shepard Exposition Services cannot be held responsible for injuries or falls caused by the improper use of this furniture If assistance is required in assembling your booth please order labor on the Labor Order Form included in this manual and the necessary ladders and tools will be provided 38 lt E Shepard Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 407 888 9669 407 888 2301 orlando shepardes com Customer Service Phone Customer Service Fax Customer Service Email LABOR ORDER FORM CEDIA EXPO October 15 17 2015 Kay Bailey Hutchison Convention Center Dallas Texas Event Code 17133411015 Discount Deadline September 24 2015 INSTALLATION amp DISMANTLING LABOR ESTIMATE AND QUESTIONNAIRE Please complete the following How many laborers will you require Installation Date of installation Date of dismantling will need Shepard Supervised Labor for please check one O Installation O Dismantling O Both Install Dismantle Code Qty Item Discount Regular Sup Fee Amount Shepard Supervised Labor Exhibitor not present 68060 ST 7400 9620 306
26. to Warehouse Advance Shipments to Warehouse 77 00 Crated 35010 35013 35393 35397 Crated Pieces Small Packages FedEx UPS DHL under 30 Ibs 35048 35045 RATES ARE PER 100 LBS WITH A 200 LB MINIMUM For credit card payments please complete the payment authorization form Any additional overtime charges will be invoiced at Subtotal show site and are subject to change pending move in move out schedule N A Tax We understand that your calculation is only an estimate Invoicing will be calculated from actual certified weight ticket or reweigh Amount Due ticket on inbound material handling receiving report Adjustments will be made accordingly Any adjustments to charges must be made at show site Single pieces weighing more than 5000 pounds CANNOT be accepted at the warehouse Loose easily damaged uncrated or blanket wrapped shipments should be shipped directly to the show site If you have any questions about material handling please contact Shepard Customer Service department Please complete the following Company Name Booth Contact Name Phone Authorized Signature Shepard Exposition Services is authorized to perform material handling services on behalf of the exhibiting company named above Signature also indicates you have read and accept the Payment Policy and Terms and Conditions sign and return to Shepard Payment Authorization must be completed and returned with Material Handling Worksheet O
27. 0 watt halogen lamps As you enter the room there are ceiling beams that span the width and are numbered from front to back A F You may place your tracks on any two beams The lighting is controlled by a remote control programmable Lutron Grafik Eye NOTE The electricity for Sound Room 1 Sound Room 22 will be ordered and paid for you Do not re order e The room comes with an 18 000 btu stand alone air conditioner located outside of the room A digital thermostat is located inside the room NOTE The electricity for Sound Room 1 Sound Room 22 will be ordered and paid for you Do not re order e The only power you need to order is what you will use with your equipment e To confirm door placement lighting placement carpet color the hanging of speakers plasmas etc please contact Shannon Moon at smoon shepardes com or 404 720 8668 or 678 898 4253 with Shepard directly Hanging signs are permitted but they must not protrude into the front four feet 4 of the static display area Sound rooms which have a side along an aisle open to attendees may add graphics to the side of the sound room at your expense for additional exposure Questions or want to customize your sound room Contact Shannon Moon at smoon shepardes com or 404 720 8668 or 678 898 4253 CONFERENCE amp SOUND SUITE CEDIA EXPO October 15 17 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 404 720 8668 Kay Bailey Hutchison Co
28. 5 15 65 Other accessories available please call customer service Lx more information Discount Regular 50185 eem ee sos S mgw aseo sus oo soso gris Crossbar 1708 2215 4 x 12 Display 50296 84 80 110 25 Riser 6 x 12 Display 50297 PA 105 55 137 20 Riser VELCRO TACK BOARD These display risers are stackable up to four 4 shelving units It is save also important to note that all risers will be delivered to your booth but it is your responsibility to install them 50061 50060 8 High T Backwall drape Regular Amount 50060 a ST ION EE 7 50061 4x8Vert 29790 30925 3 High sidewall dra SPECIAL DRAPERY BACKGROUNDS Per linear foot DRAPERY BACKGROUNDS Per linear SPECIAL DRAPERY BACKGROUNDS Per linear foot MO be ap proved by show management Discount Regular Amount sora sg ms 2275 50074 Tigh iso s Choose Color Minimum 4 panel rental required Red 01 due 05 ero 10 White 03 Black 06 Burgundy 07 Total Specialty Furnishings Accessories 8 250 Tax Please complete the following Amount Due Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned wi
29. 85 50713 Red Fabric Table CoverwTable____ 21450 27885 S jBlue Fabric Table Coverw Tabe 21450 27885 Black Fabric Table Cover wTable 21450 27885 All Signature Series Furnishings must be ordered 30 days before move in for availability Total Signature Furnishings 9 250 Tax Please complete the following Company Name Amount Due Contact Name Booth Number Phone Number Authorized Signature Must order by discount deadline to receive discounted pricing Payment authorization must be completed and returned with order All tax rates are subject to change INLINE BOOTH RENTALS CEDIA EXPO Shepard Exposition Services nail October 15 17 2015 1531 Carroll Drive NW Atlanta GA 30318 Exhibit Solutions Sales Phone 404 720 8652 Kay Bailey Hutchison Convention Center Dallas Texas lt Shepard Exhibit Solutions Sales Fax 404 720 8757 Event Code 1133411015 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline September 17 2015 EXHIBIT SOLUTIONS INLINE BOOTH RENTALS Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth Custom Design for Rentals Onsite Logistics Management Freight Management Graphic Development Printing Installation Dismantle Custom Furniture Rental Please visit us online for additional options and information http www shepardes com shep gallery html The Jackson The Lincoln The Roosevelt
30. ARPET Discount Regular Amount 46002 IATA BETA SE Minimum 100 sq ft is required No refunds on cancellations Please note Premium White is available for purchase only BOOTH DIMENSIONS PADDING amp VISQUEEN What is your booth size ft Discount Regular Amount X sq 4 50009 T 80008 repe 20 28 s0010 Visqeen 035 045 EXPO CARPET 16 OZ Choose Color ty Item Discount Regular Red 01 Black 06 50255 Blue 05 Teal 13 50256 10x20 34085 443 10 Tuxedo 50 Burgungy 07 50257 Variation in dye lot may occur when ordering more than one cut of carpet unless ordered as Special Cut Carpet SPECIAL CUT LR CARPET Regular Amount 50580 DM RECETTES NN UNT NN 50581 400 900sqft 360 470 50582 900 sqft 325 425 Rental includes installation and removal of carpet and visqueen protective covering Prices quoted above include installation and taping of front edge only All rental carpet is delivered clean to your booth space but during setup carpet may become dirty Please order cleaning service at least once before show opening Total Carpeting _ 8 25 Tax Amount Due Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discou
31. Code T133411015 Customer Service Email orlando shepardes com Discount Deadline September 24 2015 lt Shepard Please complete the information requested below and return this form with your orders You may choose to pay by credit card check payable to Shepard Exposition Services or bank wire transfer However we require your credit card authorization to be on file before we process your order s for service We will use this authorization to charge your credit card account for any additional amounts incurred as a result of show site orders placed by your representative to include material handling charges for shipments received on your company s behalf and any unpaid balance due for Shepard services Credits for services will be issued at show site only WIRE TRANSFER In order to accurately process the transfer of funds from your account please complete the following information and fax it along with a copy of the wire receipt to the fax number printed on the header of this page A 50 service charge will be added for processing checks drawn on foreign banks A 25 service charge will be added for processing U S wire transfers 50 service charge for international wire transfers The following information must be included on the bank copy of the wire transfer confirmation Name of show that you are attending CEDIA EXPO Exhibiting company name Booth number Account Name Shepard Exposition Services Inc Bank Name PNC Bank N A
32. ED SIGNATURE EMAIL EXHIBITING COMPANY INFORMATION COMPANY NAME BOOTH COMPANY ADDRESS PHONE CITY ST ZIP FAX CONTACT NAME EMAIL AUTHORIZED SIGNATURE THIRD PARTY CREDIT CARD INFORMATION va g Ed Type of Card o a q Month Year Billing Address Security Code City ST Zip Name on Card Authorized Signature Are you tax exempt for the state this event occurs in Yes No If you are tax exempt you must provide a tax exemption certificate for the state in which the show is being held Please submit tax exemption certificate to orlando shepardes com Shepard Glossary Advanced Freight Refers to freight that has been sent to Shepard s warehouse prior to the Event move in Advance Order An order for services sent to service contractor prior to installation date Aisle Carpet The carpet that is placed on the Event floor in the aisles to separate the booths Back Wall Refers to the drape used at the rear of a standard booth Bill of Lading A legal document that establishes the terms between the shipper exhibitor and transportation company carrier for the transport of goods between specified points for a specified charge A bill of lading is required to be filled out and turned in at the Shepard Service Desk at the close of the show after the exhibitor is all packed up in order to Shepard to release the freight to the transportation company carrier Booth Package This term de
33. FL 32824 Customer Service Phone 407 888 9669 407 888 2301 orlando shepardes com TABLES ALL DISPLAY TABLES ARE 24 WIDE OU ne Choose drape color place color code next to order Red 01 Gold 04 Burgundy 07 Green 02 Blue 05 Grey 10 White 03 Black 06 Teal 13 Code Qty Color Size Discount Regular Amount 50042 MULXSO H 11095 14425 50046 lGLX3O H 136 35 17725 s0050 SLXSO H 17275 22460 50043 MULX42 H 13480 17525 50047 eLx42 H 17270 22450 50051 at x42 H 203 05 263 95 50052 jasweav 67 45 87 70 50171 ath Side aa 6745 8770 Tables are skirted 3 sided must order 4th side for all sides to be draped on 6 and 8 tables Code Qty Size Discount Regular Amount 50040 eL X30H 7905 10275 50044 eL X30 H 9250 120 25 50048 BLX3O H 11120 14455 50041 LX42H 8900 11570 50045 ek x42 H 11120 14455 50049 jstx zn 12405 161 25 RISERS WOODEN PLANKING 8 WIDE Code aw color sue Discount Regular Amount soea xen ws 6790 Customer Service Fax Customer Service Email 50084 gLXe 6095 7925 soe BLX6 H 7735 10055 50083 jeLxi2H 9685 12590 50085 fot xian 12055 15670 50087 BLx12 H 134 35 17465 Code Qty S
34. Information page 4 ENTER your email address and password then click a NEW users User name Your Email Address provided by Show Management Password CEDIA15 b Previous users User name Your Email Address Password Your pre existing password 5 Don t remember your password Click the link Forgot your password and follow the prompts to have your password sent to the registered email address 6 Once logged in you will be prompted to review your profile information a If your information is correct click proceed to ordering OR b If your information is not correct please click here as indicated update your profile and submit changes 1 Welcome to Shepard Online Ordering Some helpful tips Use the or continue gt buttons to scroll through all your options Use the button to add an item to your cart BEFORE proceeding to the next screen To NAVIGATE to a specific page use the menu headers at the top of the page To VIEW your shopping CART click on To DELETE an item from your shopping cart click x next to the item you wish to remove QUESTIONS Do not hesitate to contact us for assistance Shepard Customer Service 407 888 9669 orlandoGshepardes com PAYMENT AUTHORIZATION CEDIA EXPO October 15 17 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Kay Bailey Hutchison Convention Center Dallas Texas Customer Service Fax 407 888 2301 Event
35. Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth Custom Design for Rentals Onsite Logistics Management Freight Management Graphic Development Printing Installation Dismantle Custom Furniture Rental lt E Shepard Please visit us online for additional options and information http www shepardes com shep gallery html The Monroe Qu Description Discount Regular a 20 x 20 7205 00 9366 50 Tay Description Discount Regular ua 20 x 20 10725 00 13942 50 Qu Description Discount Regular E 20 x 20 10076 00 13098 80 Qu Description Discount Regular NE 20 x 20 10340 00 13442 00 66368 All Exhibit Booth Rentals include installation dismantling and graphic panels as shown for print ready graphics If graphics submitted are not print ready additional fees may apply Please contact the Exhibit Solutions Department with any questions at 404 720 8652 Please Note Carpet is not included to order please refer to the Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name Booth Subtotal 5 Contact Name Phone 8 250 Tax Authorized Signature Amount Due mE Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authori
36. Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions PLEASE NOTE The minimum charge for labor and equipment is one 1 hour Labor and equipment thereafter is charged in half 1 2 hour increments Orders cancelled without 24 hour written notice will be charged a one 1 hour cancellation fee Subtotal S NA Tax Amount Due E Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day All tax rates are subject to change CEDIA EXPO 2015 SOUND ROOMS DALLAS TA 0CT 14 17 Exhibitors have the option of reserving a stand alone sound room or adding a sound room to their existing booth Sound rooms are ideal for demonstrating speakers projection screens or when a controlled sound and or lighting environment is needed e Stand alone sound rooms are located along the back of Hall E and Hall F These sound rooms are labeled Sound Room 1 thru Sound Room 22 Stand alone sound rooms include the cost of the sound room static display area floor space electrical for the AC and lighting Additional electrical requirements must be ordered and paid for by the exhibitor through the convention center e An exhibitor may rent a conf
37. SHOW INFORMATION CEDIA EXPO October 15 17 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Kay Bailey Hutchison Convention Center Dallas Texas Customer Service Fax 407 888 2301 Event Code 1133411015 Customer Service Email orlando shepardes com BOOTH PACKAGE Items provided in your booth per exhibitor 8 High backwall drape 3 High sidewall drape 7 x 44 Cardstock Identification Sign For standard in line booths only lt E Shepard Show drape color s Black Aisle carpet color Black EXHIBIT SHOW SCHEDULE General Exhibitor Move in Monday October 12 2015 7 00 AM 10 00 PM Tuesday October 13 2015 7 00 AM 10 00 PM Wednesday October 14 2015 7 00 AM 9 00 PM Refer to targeted move in floor plan for move in dates based on booth size and location Exhibit Hours Thursday October 15 2015 9 00 AM 6 00 PM Friday October 16 2015 9 00 AM 6 00 PM Saturday October 17 2015 9 00 AM 5 00 PM Exhibitor Move out Saturday October 17 2015 5 00 PM 12 00 Midnight Sunday October 18 2015 6 00 AM 12 00 Midnight Monday October 19 2015 6 00 AM 12 00 Midnight Tuesday October 20 2015 6 00 AM 12 00 Noon Freight Re route Time Tuesday October 20 2015 11 00 AM All carriers must be checked in by 8 00 AM IMPORTANT DEADLINES Exhibitor appointed contractor notification deadline Thursday September 17 2015 Discount price deadline for standard Shepard orders Thursda
38. SPONSIBILITIES Shepard Exposition Services certified riggers ONLY will be allowed in aerial lifts Shepard Exposition Services employees are ONLY personnel allowed to operate mechanized equipment Shepard Exposition Services certified riggers must assemble and disassemble ALL overhead rigging including Overhead Truss Attachment and removal of light fixtures for truss or signs Assembly of hanging sign frame and graphics Additional installation required for chain motors span sets and other packages Shepard Exposition Services certified riggers must install and remove ALL hanging materials that will be flown overhead Exhibitors are REQUIRED to include hanging setup instructions and orientation diagrams in advance e All ceiling rigging must conform to Show Management rules and regulations and facility limitations Hanging signs are only permitted for island booths where all sides are 20 or longer There is no minimum or maximum height requirements for the sign other than ceiling height Overhead hanging signs are to be sent in a separate container directly to the advance warehouse using the Advance Hanging Sign shipping label included in this manual The container must arrive no later than advance warehouse deadline date If these procedures are not followed Shepard Exposition Services cannot guarantee the hanging of your sign and additional fees will apply eStructures weighing over 200 Ibs per point must have a rig
39. adline September 24 2015 lt Shepard ALL INCLUSIVE PACKAGES Each All Inclusive Package will include o One Custom Exhibit Booth of your choosing below o Installation and Dismantle o Booth Carpet of your choosing below o Daily Vacuuming o Up to 1 000 Ibs of standard Material Handling Some restrictions may apply o 1 120v 5amp electrical circuit for back lighting Additional material handling amp electrical needs must be ordered and paid for by the exhibitor Company Name mora Mim 4 500 5 850 Please select your metal color In the event metal color is not chosen silver will be the default selection Silver 15 Black 06 Please select your carpet color In the event carpet color is not chosen black will be the default selection Red 01 Black 06 Tuxedo 50 Blue 05 Teal 13 Burgundy 07 All Inclusive Package Total Please complete the following 8 250 Tax Company Name Booth Amount Due E Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in
40. ains exhibitor name and booth number In line An exhibit that is constructed in a continuous line with other exhibits Island Exhibit An exhibit with aisles on four sides There is no pipe and drape construction provided to Island booths Labor Contracted workers who perform services When labor is ordered hours are based on estimates and will be billed actual time incurred Requested times are not guaranteed and are based on availability Minimum of one hour will be charged Additional time will be billed in increments Rates are based on when labor was performed ST OT DT Logistics Point to point transportation services for freight by an appointed carrier Marshaling Yard A lot where trucks gather for orderly dispatch to Event site When Shepard provides a marshaling yard all carriers must check in present a weight ticket and will be guided to the docks to unload when a space is available The same is true for the out of the show Applicable fee applies Move In Refers to the date and time that exhibitors gain access to a facility and are able to begin the construction and or set up of their booth Mobile Spotting Fee The charge for Shepard personnel to safely guide vehicles operated by exhibitors on the exhibit hall floor when approved by show management and if Shepard determines such activity to be operationally feasible and safe All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel Al
41. all exhibit materials and empty crates that comes in via over the road carriers It is Shepard s responsibility to manage docks and schedule vehicles for the smooth and efficient move in and move out of the exhibition Shepard will not be responsible however for any materials they do not handle Exhibitors may unload their own privately owned vehicles provided they do not use any material handling equipment forklifts dollies flat beds pallet jacks etc Vehicles must not be left unattended at the loading areas Any unattended vehicles will be towed at the owner s expense The Fire Marshal absolutely prohibits the storage of empty containers in the exhibit hall Arrangements have been made with Shepard Exposition Services to store empty crates Please refer to the Material Handling Information sheet in this service manual for the handling of empties disposal of skids etc GRATUITIES BREAKS Tipping is expressly prohibited This includes such practices as giving money merchandise or other special consideration for services rendered Do not give coffee breaks other than mid morning and mid afternoon when the union has a 15 minute paid break Meal breaks are one hour Any attempt to solicit a gratuity by an employee for any service should be reported immediately to Shepard Exposition Services IN GENERAL Exhibitors do not have to respond to grievances or complaints from union and trade personnel with respect to work jurisdictions Please
42. artwork submitted should be created at 100 actual size Email attachment 4 mgs or smaller only or in 10 reduction increments please indicate scale used FTP zip compression call for FTP information Specify target colors as PMS C or U and send us 100 accurate When sending disks please label them with the following proofs with your disk Color variations may occur due to output devices Exhibitor Co Name Booth Show Name Show Date Acceptable Software amp Formats Other Graphic Services Available Adobe Illustrator Al EPS InDesign Photoshop amp Acrobat Artwork graphic design serivces 70067 Files should be formatted in high resolution quality 100 300 dpi Logo reproduction 70052 Vector based artwork preferred with fonts converted to outline Special artwork mounting 70069 Please note If customer provided graphic files are not to exact specifications requirements a design time surcharge will apply HANGING SIGNS Tz Shepard Attention Getting e High Visibility e Great Branding Easy e Cost Effective Rental e Durable Dye Sublimation Graphics EZ Orderin xe sie bom regulen ng a 10 x 48 4537 50 6352 50 All Kits Include OMpan ne EN any Brana 4 16 x 48 7211 60 10096 25 o Dye sublimation printed fabric pillow case SQUARE DESIGN o Rental frame pany BAA 10 x 48 5517 60 7724 65 o Blockout liner comp p o Carrying case o Basic harn
43. ation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change EXECUTIVE FURNITURE CEDIA EXPO Shepard Exposition Services October 15 17 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Kay Bailey Hutchison Convention Center Dallas Texas lt E gt Shepard Customer Service Fax 407 888 2301 Event Code 7133411015 Customer Service Email orlando shepardes com Discount Deadline September 24 2015 VTN 30 VTP 36 J vk s aeos wms sss smss BAR TABLES Qty ltem Discount Regular Amount vw osas o IE vG 28490 370 35 ve ses sos vra vrc wT ww 35110 45645 These bar tables are available in a variety of colors Please contact Shepard for more information BARS T m Leia s saes eors o i BAR STOOLS Lu em E ss F Bec Test m 36890 A sss zero 36880 seas pee on esteem ETC RR E BSN ge H 31910 41485 BCE 32 H 26170 34020 BSoos 33825 43975 RsrTSTL 15245 19820 ROLLRD 24485 31830 Roucy 24485 31830 These barstools are also available in white and black Please gsoos ROLLRD contact Shepard for more informati
44. bitor a Third Party Payment Authorization form must be completed and returned to Shepard The exhibitor agrees that he is ultimately responsible for the cost of all services provided in connection to the exhibitor s booth The non official contractor agrees to have evidence in the booth that it has a valid authorization from the Exhibitor for services The non official contractor must confine its operations to the exhibit area of its clients No service desks storage areas or other work facilities will be located anywhere in the facility Show aisles and public areas are not part of the Exhibitor s booth space The non official contractor may not solicit business on the exhibit floor The non official contractor must have all business licenses work permits and insurance required by State and City governments and Facility Management before beginning work and shall provide Show Management with evidence of compliance If required the non official contractor must be able to provide evidence that it has current and applicable labor contracts and must comply with all labor agreements and jurisdictions The non official contractor must not jeopardize the production of the event by any act or practice that would lead to work stoppages strikes or labor disputes Non official contractor employees must wear approved identification badges at all times while in the work area Badges will be issued at show site to authorized representatives when al
45. d has the exclusive cleaning contract for this show and other service contractors will not be permitted PERIODIC PORTER SERVICE to provide this service on the show floor Porter Service includes emptying wastebaskets within the booth every Keredi d b file wh def two hours during the show credit cara must be on file when oraering cleaning services through Shepard Booth Porter Services Discount Regular Cancellations must be received 24 hours prior to show opening Porter Svc Once 045 060 Daily Porter Svc One time services ordered will be provided for the first day of the event If you have a need for one vacuuming or porter service any day besides the first day please contact Customer Service Please note booth cleaning and porter service are non taxable for this show Total Booth Cleaning S 8 25 Ta 5 Amount Due Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day All tax rates are subject to change lt E Shepard Shepard Exposition Services 603 W Landstreet Rd Orlando
46. d personnel The Fire Marshal requires SES to verify that the following safety regulations are adhered to o No more than 5 gallons or of a tank of gasoline or diesel fuel is allowed whichever is less o Fuel tank openings shall be locked or sealed to prevent escape of vapors o Batteries must be disconnected Auxiliary batteries not connected to the engine starting system may be left connected o The Event Security Company at Kay Bailey Hutchinson Convention Center must keep keys for the vehicle s o External chargers or batteries are recommended for demonstration purposes o Battery charging is only permitted outside the building o Combustible materials must not be stored beneath display vehicles o Except for equipment that uses liquefied petroleum gas LPG or natural gas as fuel compressed gas cylinders including LPG and all flammable or combustible liquids are prohibited inside the building Any other exceptions require a permit from the Dallas Fire Department Overnight storage of LPG natural gas as fuel or compressed gas cylinders is prohibited in the building and must be stored outside next to the outer walls o Areas enclosed by solid walls and ceilings must be provided with approved smoke detectors which are audible outside the area of the booth Floor plans must be submitted Round Trip Surcharge Total Amount EE Motorized Unit Vehicle Spotting 35106 150 00 NENNEN This fee is per roundtrip per vehicle Sub
47. d with no special handling required What are UNCRATED materials Materials delivered that are loose pad wrapped or unskidded without proper lifting bars and or hooks What is SPECIAL HANDLING Shipments delivered that require extra labor for stacking or unstacking containers on a truck tarping or untarping freight or containers or rigging pieces for loading or unloading on a truck or from the ground or other circumstances requiring the rehandling of materials Cannot be completed solely with one forklift and operator MATERIAL HANDLING Q amp A What is the difference between material handling and shipping Shipping is the process of carrying your shipment from your location pick up area to it s destination and also the process of returning your shipment back to your location after the close of the show Material handling begins at the time your shipment arrives to the docks please refer to What is material handling for the full definition Do I need to order a fork lift to unload or reload my freight No please do not order a forklift for unloading reloading of your materials What does CWT mean CWT is an acronym for Century Weight therefore it means per 100 Ibs IMPORTANT FACTS ABOUT DIRECT SHIPMENTS What are direct shipments All shipments that are addressed directly to the exhibit facility please refer to Direct to Show shipping labels included in this manual Shipments must arrive during published exh
48. dollars per pound based on the weight of the articles for which Shepard specifically acknowledges receipt in writing Shepard shall in no event be liable for collateral exemplary indirect costs or damages or loss of sales resulting from or related to a claim for loss of or damage to material INBOUND AND OUTBOUND SHIPMENTS Consistent with trade show industry practices there may be a lapse of time between the delivery of shipment s to the booth and the arrival of the exhibitor or his representative During such time the materials will be left unattended Shepard is not and cannot be responsible for loss damage theft or disappearances of exhibitor s materials after same have been delivered to the exhibitors booth Similarly there may be a lapse of time between the completion of packing and the actual pick up of exhibitors materials from the booth for loading onto a carrier During such time the materials will be left unattended Shepard shall not be responsible for loss damage theft or disappearance of exhibitor s materials before same have been picked up for loading after the show All materials will be checked at the booth at the time of loading using document s submitted by the exhibitor and notations of exceptions to conditions of materials or piece counts will be made on said document Shepard assumes no responsibility for loss damage theft or disappearance of exhibitor s materials after same have been delivered to exhibitor s app
49. e Shepard Exposition Services is authorized to perform material handling services on behalf of the exhibiting company named above Signature also indicates you have read and accept the Payment Policy and Terms and Conditions sign and return to Shepard qe experiences Shepard Logistics Complete Transportation Services Advantages of Shepard Logistics 10 material handling discount for round trip SLS customer shipments Volume discounting for larger shipments Guaranteed price quotes online with online booking and scheduled pick up Preferred and confirmed target times inbound Pre printed bills and shipping labels correctly formatted inbound or outbound Free 30 day pre event storage charges Ship direct to show site and avoid warehouse charges when facility permits Automated tracking and delivery status reports via email No driver waiting time charges inbound or outbound No additional trade show fees Priority Empty Return Labels to all inbound Logistics Customers Guaranteed pick up outbound from show with immediate loading following empty return Guaranteed on time delivery to destination city facility or warehouse or it is free Benefits of Shepard Logistics Security immediate outbound loading reduces risk of pilferage or misloading Convenience less paperwork and less tracking Efficiency scheduling travel labor reliably and possibly avoiding weekend overtime charges inbound Cost Saving
50. ed date time on a first come first serve basis MARSHALING YARD CHECK IN REQUIRED All vehicles trucks van lines privately owned vehicles delivering shipments to show site must check in at the marshaling yard two hours prior to your assigned target date time Please refer to the Marshalling Yard Information page included in this kit SHIPPING INFORMATION If shipping to Advance Warehouse how many pieces Approximate weight If shipping Direct to Show Site please complete the following information Name of Carrier or Co vehicle FT Plan to schedule your shipment to arrive at the marshaling yard two 2 hours prior to your assigned Carrier contact phone number target date time How many truck loads 11 How many pieces 1 Approximate weight f How heavy is the largest piece If special equipment is required to unload what type Yes No such as crane extended forklift blades rollers dunnage slings etc Will you require a forklift in your booth to unskid assemble or spot machinery and or display Yes No If ordering carpet from Shepard what size and color If ordering carpet from Shepard please complete the Carpet Order Form included in Expo Furnishings Section Do you want your carpet installed prior to target Only applies to carpeted ordered from Shepard or if Shepard is installing exhibitor owned carpet ASSIGNED TARGET DATE TIME CONFIRMATION Assigned Target Date Time p
51. ellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change INLINE BOOTH RENTALS gt Shepard CEDIA EXPO October 15 17 2015 1531 Carroll Drive NW Atlanta GA 30318 Exhibit Solutions Sales Phone 404 720 8652 Kay Bailey Hutchison Convention Center Dallas Texas Exhibit Solutions Sales Fax 404 720 8757 Event Code T133411015 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline September 17 2015 Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth Custom Design for Rentals Onsite Logistics Management Freight Management Graphic Development Printing Installation Dismantle Custom Furniture Rental Shepard Exposition Services Please visit us online for additional options and information http www shepardes com shep gallery html The Eddie The Jonathon j d Dar Ld P 2 fee j S pem 7 PR aw Description Discount Regular d Description Discount Regular 10x10 283030 3679 40 10 x10 1974 50 2566 85 10x20 460900 599170 J 10x20 3456 20 4493 05 Qu Description Discount Regular roto 2449 15 3183 90 L exeo 4650 25 604535 C oswmea 77 66470 66471 66474 66475 66477 66478 All Exhibit Booth Rentals include installation dismantl
52. erence or sound suite to place in their exhibit space which must be a 20 x30 or larger in order to accommodate the suite Conference or sound suites when added to an existing exhibit space start at 12 500 in addition to the cost of the exhibit space Electrical is not included in these conference or sound suites and must be ordered and paid for through the convention center Dimensions Outside Dimensions 16 4 Wx24 Dx10 2 H Inside Dimensions 16 W x 238 Dx 10 H Static display area 17 W x 10 D Use of Space Display materials in the static display area should be arranged in such a manner so as to not obstruct sight lines of neighboring exhibitors The maximum height of twenty feet 20 is allowed only in the rear half of the static display area with a four foot 4 height restriction imposed on all materials in the remaining space forward to the aisle Sound Room Details e The door can be placed on any of the front 5 panels listed 1 5 from left to right as you face the room as they will be the only panels visible due to the rest of the unit being behind a drape line e The room comes with plush custom carpet in your choice of colors from the exhibitor manual and 12 foam padding e The static display is carpeted in standard black carpet You have the option to upgrade to a thicker pile select a different color or add padding available at an additional cost e The room comes with two 8 tracks of lighting Each track has four 5
53. ervice Phone 407 888 9669 Kay Bailey Hutchison Convention Center Dallas Texas Customer Service Fax 407 888 2301 Event Code 1133411015 Customer Service Email X orlando shepardes com Discount Deadline September 24 2015 lt gt Shepard The following information must be completed and the form returned to Shepard by the deadline date Both parties MUST sign this form indicating acceptance otherwise request will be denied When a third party is handling your display and or paying for any services on your behalf we will agree to this third party arrangement if the following payment is agreed upon and all signatures are properly completed By signing this form both parties agree and understand that the exhibiting firm is responsible for all charges In the event that the named third party does not make payment by show close Shepard will be paid by the exhibiting firm on demand at show site The show site invoice may or may not include any outbound services such as additional material handling rigging and or shipping charges SERVICES TO BE COVERED BY THIRD PARTY Jan services Rental Furniture Exhibit Display Rentals overena Rigging Labor Carpet Cleaning Installation Dismantling Labor Logistics Transportation Other please specify Material Handling Please complete the Material Handling Authorization Form Notes THIRD PARTY INFORMATION COMPANY NAME CONTACT NAME COMPANY ADDRESS PHONE CITY ST ZIP FAX AUTHORIZ
54. es You Have Ordered please check all that apply Electrical o Furniture o A V Equipment Booth Cleaning o Telephone Internet Electrical Information o Electrical should go under the carpet diagram is attached o Electrical drawings are attached O Electrical drawings are with exhibit in crate number o Electrical drawings were sent to the official contractor Booth Phone Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order Orders cancelled without written 48 hour notice will be charged a one 1 hour cancellation fee All tax rates are subject to change EXHIBITOR APPOINTED CONTRACTOR CEDIA EXPO Shepard Exposition Services pete October 15 17 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Kay Bailey Hutchison Convention Center Dallas Texas lt gt Shepard Customer Service Fax 407 888 2301 Event Code T133411015 Customer Service Email orlando shepardes com Deadline Date September 17 2015 Please read the following information entirely prior to signing form and returning to Shepard Complete this form for each non official contractor used Only the official show contractor or the facility may provide building services utilities rigging material handling cleaning and furn
55. ess TRIANGULAR DESIGN Code Discounts Regular Delivery to showsite o Weighs under 75 pounds o Rigging not included gt gt WAVE DESIGN e size Discount Regular ompany Branding Gode Comp 1966 25 2752 75 _ 10 x 48 Double 2695 00 3773 00 Call today to order 404 720 8652 Discount deadline Thursday September 17 2015 o Additional shapes and sizes available Artwork hanging sign order and payment authorization form must be received by o Artwork requirements available the Discount Deadline to receive discount pricing ath CEDIA EXPO Exhibit Solutions Phone 404 720 8652 bi Exhibit Solutions Fax 404 720 8757 October 15 17 2015 Customer Service Email ESSRentals Shepardes com Kay Bailey Hutchison Convention y Event Code 1133411015 Center Dallas Texas Company Name Booth Subtotal s Contact Name Phone 8 250 Tax Authorized Signature Amount Due s Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must meet discount criteria above to receive discounted pricing Payment Authorization must be completed and returned with order Cancellations will only be accepted in writing 7 days prior to move in if graphics have not been produced Cancellations will not be accepted once graphic artwork has been submitted and approved for production HANGING SIGNS 101 lt E Shepard CEDIA EXPO GUIDELINES AND SERVICE CONTRACTOR RE
56. foreign banks U S Wire Transfers A 25 service charge will be added for processing U S wire transfers Please complete the wire transfer portion of the Payment Authorization form The credit card portion of the form must still be completed before your order will be processed Tax Exempt Status If you are tax exempt in the state where the show is held a copy of the certificate must accompany your order Rental Responsibility All materials are on a rental basis and shall remain the property of Shepard The customer shall be held financially responsible for any damage to Shepard equipment used by the customer Price Quotes Prices quoted are for the duration of the show and include installation rental and removal except where indicated Default Colors If skirting and carpet colors are not selected show colors will prevail Exchanges and Cancellations Onsite exchanges and cancellations in orders will be assessed a 100 pick up fee DEFINITIONS AND SHEPARD RESPONSIBILITIES The name Shepard shall be construed within the meaning of this contract as Shepard Exposition Services Inc and its employees officers agents and assigns including any subcontractors Shepard may appoint The term exhibitor refers to any party who contracts for services with Shepard Shepard shall be responsible only for those services which it directly provides and hereby agrees to execute its contracted duties in good faith Shepard assumes no responsibility for any pe
57. ging plot plan approved in advance Electrical signs must be in working order and in accordance with the National Electrical Code Electrical services must be ordered through the Electrical Service Provider form included in manual CHECKLIST FOR ORDERING HANGING SIGNS Submit Payment Authorization Form OR Third Party Payment Authorization if paying for this service on behalf of an exhibiting company Order Assembly Labor to have your sign built by Shepard Certified Riggers Fill out top section of the Hanging Sign Overhead Rigging Form Order Install and Dismantle for all Hanging Signs Truss and Motors Order any necessary Chain Motors Rotating Motors and Truss Remember to place separate electrical order to power any motors Submit Diagrams with orientation dimensions and placement for ALL materials that will be flown overhead Package Hanging Sign s in a separate container from exhibit materials Label Hanging Sign s using the Hanging Sign Shipping Label from this service manual 000 OUOOUO Ship Hanging Sign s to the Advanace Warehouse by Monday October 05 2015 Ze HANGING SIGN SHIPPING LABELS 0 gt Shepard O CEDIA EXPO HANGING SIGN SHIPPING ADDRESS LABELS HANGING SIGN If you have a sign or anything truss etc that has been approved to hang from the ceiling send it to the advance shipping warehouse address Hanging items must be identified and readily available since they are installed first befo
58. hison Convention Center Dallas Texas Exhibit Solutions Fax 404 720 8757 Event Code T133411015 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline September 24 2015 RIGGING GUIDELINES e All ceiling rigging must conform to Show Management rules and regulations and facility limitations e All overhead rigging hanging must be assembed installed and removed by Shepard Exposition Services certified riggers eOverhead hanging signs are to be sent in a separate container directly to the advance warehouse using the Advance Hanging Sign shipping label included in this manual The container must arrive no later than advance warehouse deadline date If these procedures are not followed Shepard Exposition Services cannot guarantee the hanging of your sign lt E Shepard e Electrical signs must be in working order and in accordance with the National Electrical Code Electrical services must be ordered through the Electrical Service Provider form included in manual eExhibitors are REQUIRED to include hanging setup instructions and orientation diagrams in advance Please submit with form or via email eStructures weighing over 200 Ibs per point must have a rigging plot plan approved in advance MISCELLANEOUS EQUIPMENT Ce OY Rem Discount Regular Amount 6909415 12 Silver Box Truss Per FT 2200 3300 6909406 12 Black Box Truss Per FT 2200 3300 Fes Rotating Motor 50018 tmt no
59. ht ticket A printed weight ticket from a scale certified or inspected by a government authority such as the Dept of Agriculture indicating the date weighed the weight of the shipment and the vehicle ID of the unit being weighed IMPORTANT FACTS ABOUT ADVANCE SHIPMENTS What are advance shipments All shipments that are addressed to the advance warehouse address please refer to Advance Warehouse shipping labels included in this manual Shepard will begin accepting your shipments 30 days prior to first show open day date may vary depending on show schedule The warehouse will receive shipments Monday Friday 8 00am 4 00pm excluding holidays Shipments must arrive by advance warehouse deadline date to avoid a late surcharge Please refer to the Show Information page included with this manual for deadline date Crates cartons skids fibercases and carpets can be accepted at the warehouse but DO NOT ship crates weighing over 5 000 Ibs loose uncrated shipments and or machinery to warehouse You must ship those items direct to show site All shipments must have a bill of lading or delivery slip indicating number of pieces and weight Certified weight tickets required All shipments must be prepaid no collect on delivery shipments will be accepted MATERIAL HANDLING CHARGES What determines how much I m charged Charges are based off the weight from your inbound weight ticket included with your shipment H
60. ibitor move in times only Do not ship direct to show site in advance If delivery cannot be guaranteed to arrive during exhibitor move in shipment must go to advance warehouse All shipments must have a bill of lading or delivery slip indicating number of pieces and weight Certified weight tickets required Crates weighing over 5 000 lbs or loose uncrated shipments must be shipped direct to show site to arrive during exhibitor move in times All shipments must be prepaid no collect on delivery shipments will be accepted SIGNATURE SERIES SHIPPING How can make shipping my show materials easier Signature Series Shipping will make it easier with the following benefits Receive a 10 discount off of material handling rates restrictions apply Worry free shipping to and from your show Priority Empty Service priority of empty return at the close of show Volume discounted shipping rates Charges will be billed to your show invoice one less invoice bill to keep track of No driver wait fees LIABILITY INSURANCE What is and why would need liability insurance Accidents happen therefore most show organizers and facilities require liability insurance Please refer to your booth contract for exact minimums required Please make sure your materials are covered from the moment they leave your company location to the time they return after the close of the show If applicable included in your manual is informatio
61. ified services to that facility or Event Exhibitor Approved Contractor EAC Also called an independent contractor a supplier hired by an exhibitor to perform trade Event services independently of Event management appointed contractors Exhibitor Kit Also known as a Service Manual this is package of information that contains all rules regulations and ordering forms relating to an exhibition provided to exhibitors by Event management Facility Carpeted Indicates the exhibit hall and or ballroom in which the Event is taking place is already carpeted Floor Order An order for product or service placed after Advance Deadline therefore not eligible for discounted rates Floor Port A utility box recessed in the floor containing electrical telephone or plumbing connections Freight Exhibit properties and other materials shipped for an exhibit Freight Desk The area where inbound and outbound exhibit materials are handled at a trade event Forklift Ground Rigging Handling and assembly of machinery that requires the use of a forklift This includes positioning and or re skidding of exhibitor material machinery and equipment Hard wall A type of exhibit construction in which walls are made of a solid material rather than fabric I amp D Installation and dismantling of an exhibit by a labor source Exhibitors may orders this service from the general contractor ID Signs Typically a 7 x 44 cardstock sign that cont
62. ight whichever is greater _ Standard Ground Other Truck Load Specialized Cartons cardboard Cases Trunks fiber color Skids Pallets Carpet color Other Total Pieces Total Wt Size of largest piece L W H Loading Dock O Yes O No Lift Gate Residential Inside Pick up Inside Delivery Special Instructions OUTBOUND SHIPPING INFORMATION would like to schedule Outbound Transportation Please provide me witha Material Handling Agreement at show site for my shipping instructions and signature So we may deliver your Outbound Material Handling Agreement and labels please complete the following information Ship to Address Contact Name Phone Deliver By Date Number of labels Special Instructions TRANSPORTATION CHARGES Charges for transportation services provided by Shepard shall be billed to the Credit Card on file jeg ZA Dl Security Code Type Card Credit Card Expiration Date Billing Address City ST Zip Name on Card Authorized Signature A REPRESENTATIVE FROM SHEPARD LOGISTICS WILL CONFIRM RECEIPT OF YOUR EXHIBIT TRANSPORTATION REQUEST Please complete the following Exhibiting Co Name Booth Contact Name Phone Email Fax ff Authorized Signature Signature indicates you have read and accept the Payment Policy and Terms and Conditions p Shepard STORAGE AUTHORIZATION FORM CEDIA EXPO Shepard Exposition Services 603 W
63. ing and graphic panels as shown not all booths have graphic panels Prices quoted are for print ready graphics If graphics submitted are not print ready additional fees may apply Please contact the Exhibit Solutions Department with any questions you may have at 404 720 8652 Please Note Carpet is not included To order please refer to the Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name Booth Subtotal NEN Contact Name Phone 8 25096 Tax Authorized Signature Amount Due Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change ISLAND BOOTH RENTALS CEDIA EXPO October 15 17 2015 1531 Carroll Drive NW Atlanta GA 30318 Exhibit Solutions Sales Phone 404 720 8652 Kay Bailey Hutchison Convention Center Dallas Texas Exhibit Solutions Sales Fax 404 720 8757 Event Code 1133411015 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline September 17 2015
64. iture rental As the official show contractor Shepard will provide all standard trade show services including installation dismantling labor but exhibitors may appoint a non official contractor to provide installation dismantling labor provided all the following conditions are met EXHIBITOR must inform Shepard Exposition Services that they have contracted with a non official contractor by completing this form and returning it by deadline date If form is not submitted by deadline date the Exhibitor Appointed Contractor will not be allowed to perform work in the hall except to supervise the official contractor provided labor The CONTRACTOR hired by the exhibitor must by the deadline date provide Shepard with a current Certificate of Insurance with minimum limits of 500 000 property damage per occurrence 1 000 000 personal injury per occurrence workers compensation aggregate coverage of 1 000 000 per occurrence and naming Shepard Exposition Services as additionally insured for the time period of the show including move in and move out days The CONTRACTOR must abide by the rules and regulations of the show and all pertinent union regulations CONTRACTOR employees must wear approved identification badges at all times while in the work area Badge will be issued at show site to authorized contractor representatives when all requirements have been met If the non official contractor is empowered to incur expense on behalf of the exhi
65. ize Discount Regular Amount 50076 MLX6e H 2300 2990 50078 eLxe 3235 4205 soso fSLX6 H 185 5440 50077 HMLXIi2 H 4465 5805 50079 leLxi2H 6375 8290 50081 jetxi2H 7790 10125 Please complete the following Company Name Contact Name Authorized Signature EXPO FURNISHINGS CEDIA EXPO October 15 17 2015 Kay Bailey Hutchison Convention Center Dallas Texas Event Code T133411015 Discount Deadline September 24 2015 STANDARD SEATING Qty Item Discount Regular 50020 50021 Wastebasket 20 25 26 35 Floor Easel 39 90 51 85 Literature Rack 153 25 199 25 Discount Regular i of Code Qty nan e em Discount regir Garment Rack 195 00 253 50 Code Qty Item Discount Regular Amount 50427 ensabarrierStanchio 8225 106 95 soo9s Sign Holder 22x28 90 80 11805 SKIRTING OF EXHIBITOR EQUIPMENT per linear ft 50058 Sateen Skirting 1525 1985 Please select sateen color from below Red 01 Gold 04 Burgundy 07 Green 02 Blue 05 Grey 10 White 03 Black 06 Teal 13 Total Expo Furnishings E 8 250 Tax Amount Due 8 Booth Phone Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must
66. l creo 47650 61945 curn 34090 44315 7 orient 32345 42050 CB1 __Graphite Nebula 29 High al cee 532 25 e995 emen f esas ess CB 42 RND 436 55 56750 2 ae ECT ccr t 60870 79130 pecen seo 1259 90 CC5 42 RND EA Ee NN liscellaneous Conf Table 29 High E coreo 0510 aso CB2 6 L CB3 8 L CG1 CC6 6 L CC7 8 L o EHE poorer aroun 3 o s ss 29840 xcs oos 495 28 E E Lo mem E ser eres ess sca mss oes L oc eme ess urea arses eie moe es ses lt gt PROEXE RSTDN 16785 21820 The SCE chair is also available in green white and black CHOO2 DUET XCHR SCE Please contact Shepard if you would like to order these colors Floor orders are subject to availability Substitutions may be provided without prior notification Please complete the following Subtotal E Company Name Booth 8 250 Tax E Contact Name Phone Amount Due E Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancell
67. l local fire marshal rules and regulations apply Please call customer service for details Move out The date time specified by Event management for dismantling exhibits and clearing the exhibition floor Also referred to as Tear Down Padded Van Shipment Uncrated goods covered with blankets or other protective padding and shipped via van line Perimeter Booth A booth space on an outside wall Pipe and Drape Tubing covered with draped fabric to make up rails and back wall of a trade show Porter Service A service that includes the emptying of wastebaskets within the booth at specific intervals during the show Quad Box Four electrical outlets in one box provided by the electrical contractor Registration This refers to an area that Event management uses to register and check in Event exhibitors buyers and attendees This is the place in which show badges can be obtained Rigger A skilled worker responsible for handling and assembly of machinery Right to Work state A state where no person can be denied the right to work because of membership or non membership in a labor union See the Union Rules and Regulations within your manual for specific guidelines Service Desk The location at which exhibitors order services Side Rails The wall between two booths used to divide exhibits typically 3 high Skirting Decorative covering around tables and risers Tables are skirted on 3 sides unless additional skirting
68. l requirements have been met The following information must be completed and the form returned to Shepard by the deadline date Name of Non official Contractor Services to be performed Contact Name Contact Phone Fax Contact Address Exhibitor s Signature Date Exhibiting Company Name Booth Shepard GROUND RIGGING FORKLIFT RENTAL CEDIA EXPO Shepard Exposition Services October 15 17 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Kay Bailey Hutchison Convention Center Dallas Texas Customer Service Fax 407 888 2301 Event Code T133411015 Customer Service Email orlando shepardes com Discount Deadline September 24 2015 GROUND RIGGING FORKLIFT RENTAL DO NOT USE THIS FORM FOR MATERIAL HANDLING SERVICES Please complete the following of pieces to be spotted Heaviest piece to be spotted Requested date time Description of work to be performed times are not guaranteed PLEASE NOTE 35028 Straight time Hourly Rental 24475 31825 35039 Overtime Hourly Rental_ 20565 38425 35067 Double time Hourly Rental 34240 44500 code Qu Rem Description Discount Regular Amount 35029 Straght ime Hourly Rental 489 50 69628 35049 Overtime Hourly Renat 59125 76875 35069 Doutle ime Hourly Rental 684 75 80028 Code Qu item Description Di
69. lease check Target Floor Plan for assignment If you need to request a new assigned target date time please complete the Freight Target Change Request form by September 24 2015 Company Name Booth Contact Name Phone Fax Authorized Signature Email Address Signature indicates that acknowledge the assigned target date time as shown on the Target Floor Plan and will schedule my shipment to arrive at the marshaling yard two 2 hours prior to that assigned date time TARGET CHANGE REQUEST CEDIA EXPO October 15 17 2015 10001 Fannin St Houston TX 77045 Customer Service Phone 832 799 5708 Kay Bailey Hutchison Convention Center Dallas Texas Customer Service Fax 832 799 5710 lt Shepard Shepard Exposition Services Event Code T133411015 Deadline September 24 2015 IMPORTANT INFORMATION Customer Service Email klindsey shepardes com If you would like to request a change in your assigned target date time please complete and return this form no later than September 24 2015 All requests will be reviewed and responded to within one week of receiving request Completion of this form does not automatically guarantee approval of request While we attempt to honor all requests we cannot grant all requests due to logistical considerations booth location dock availability labor demands etc Currently assigned date time Change requested date time Reason for change Company Name
70. n and an application for liability insurance and booth coverage can also be purchased to protect your valuable exhibit materials OUTBOUND SHIPMENTS You must complete a Shepard Material Handling Agreement MHA for all outbound shipments A MHA will be distributed at show site if all services have been paid in full or you can request one at the customer service desk Upon completion of packing and labeling of your materials complete the bill of lading with all required information and return to customer service If you have questions on how to complete your bill of lading please ask a Shepard customer service representative located at the customer service desk If you are NOT using the designated shipping carrier you must call your carrier with pick up information If your carrier fails to pick up your shipment Shepard will either reroute your freight through the carrier of our choice or return to the local warehouse whichever is indicated on your MHA NOILVYLSIDSY 330N311V V LI SSS SoS TW WS nv I NT U mom mom cm m um w Y Ms MSS SSeS t O eo 19 NOLLWYLSIDSY YOLISIHXS 8 woouTiva o d SE 5 a A ONISNOH 9 P X MECA MEN exec OS X 9NINVHL S NS X xls Ju uA LZ M p e gal 75 9 ANY S HL L NEN a FE
71. nother carrier Please complete the following Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change MOTORIZED UNIT VEHICLE SPOTTING FEE lt s Shepard CEDIA EXPO Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 October 15 17 2015 Customer Service Phone 407 888 9669 Kay Bailey Hutchison Convention Center Dallas Texas Customer Service Fax 407 888 2301 Event Code 7133411015 Customer Service Email orlando shepardes com Discount Deadline September 24 2015 MOTORIZED UNIT VEHICLE SPOTTING FEE As the Official General Service Contractor Shepard Exposition Services is responsible for all motorized units vehicles entering and exiting hall Vehicles operated by exhibitors may be allowed on the exhibit hall floor for loading or unloading if Shepard determines such activity to be operationally feasible and safe All vehicles on the exhibit hall floor must be escorted by Shepar
72. nt deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day All tax rates are subject to change BOOTH CLEANING CEDIA EXPO October 15 17 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Kay Bailey Hutchison Convention Center Dallas Texas Customer Service Fax 407 888 2301 Event Code T133411015 Customer Service Email orlando shepardes com Discount Deadline September 24 2015 4 Shepard A clean booth creates a positive image Take advantage of these opportunities to make the most of your exhibit BOOTH VACUUMING IMPORTANT INFO Vacuuming and Porter Service rates are based on total booth square footage regardless of area being cleaned minimum 100 square feet Description Discount Regular Amount Loses om os 400 900 sat oso o4 soon os os Carpet is delivered clean but may become dirty during setup Booth cleaning is suggested at least once prior to show opening Vacuuming sweeping of booths and emptying of wastebaskets are not included as part of your space rental these must be ordered separately Sart Description Discount osan 310 oo eno sq 095 oo sar 085 As General Service Contractor Shepar
73. nvention Center Dallas Texas Customer Service Fax 404 720 8757 Event Code 7133411015 Customer Service Email smoon shepardes com Deadline September 1 2015 CONFERENCE amp SOUND SUITE ORDER FORM CEDIA EXPO is offering a Conference amp Sound Suite Each room will feature multi layered walls and accoustically layered ceiling panels designed for maximum performance resulting in a custom exhibit appearance Our noise absorbing wall and ceiling panels highly reduce outer noise interference making them ideal for everything from demonstrating audio visual equipment to utilizing them for private conference rooms Each suite rental will include lt E Shepard o White outer wall panels o Grey fabric inner wall panels velcro compatible o Black ceiling panels o Solid locking door system partial window available as upgrade o 2 Track lights with 4 50w halogen lamps per track power not included o 18 000 BTU standalone AC unit with interior digital thermostat power not included o Two zone Lutron Programmable Graphix Eye with remote control o Wall mounted fire extinguisher and ceiling mounted smoke fire alarm o Exit sign mounted above door doors open outward o Installation and dismantle labor with these items is inclusive o Premium booth carpet of your choosing below Please select your carpet color Red 01 Black 06 Charcoal 17 Silver Cloud 18 Cobalt 21 Deep Navy 22 A Phe a Conference amp So
74. o Regular rate billing All tax rates are subject to change lt Shepard Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 407 888 9669 407 888 2301 orlando shepardes com Customer Service Phone Customer Service Fax Customer Service Email EXECUTIVE FURNITURE CEDIA EXPO October 15 17 2015 Kay Bailey Hutchison Convention Center Dallas Texas Event Code 1133411015 Discount Deadline September 24 2015 LIGHTED PRODUCTS amp LAMPS Qv Hem Discount Regular Amount o Li SER CUBL20 23795 30935 LED color guide CUBL20 cumrmL 23795 30935 CUBTBL o lams sd PDL36w Posee 55285 71870 7S PbL4 B 66065 85885 No PEDESTALS COLOR SIZE A PDL36W White 24 Lx24 Dx36 H LA15 PDL42W White 24 Lx24 Dx42 H PDL36B Black 24 Lx24 Dx36 H PDL42B Black 24 Lx24 Dx42 H GROMMETED TABLES Qi item Discount Regular Amount oT BEEN G30BMW 78175 101630 caopmw 628 80 s1745 G30cMW 41640 54130 Gsoww z175 101630 Gsoww 628 80 ess Gaocww 41640 54130 Maple Top with Grommet Holes G30BMW 72 Lx26 Dx42 H G30DMW 72 Lx26 Dx30 H G30CMW 72 Lx26 Dx18 H White Top with Grommet Holes G30BWW 72 Lx26 Dx42 H G30DWW 72 Lx26 Dx30 H G30CWW 72 Lx26 Dx18 H FF nml MOBILE TABLET STANDS Qv Hem Discount Regular Amo
75. ober 14 2015 6 00 AM 6 00 PM Thursday October 15 2015 6 00 AM 10 00 AM Exhibitor Move out Saturday October 17 2015 2 00 PM 8 00 PM Sunday October 18 2015 6 00 AM 4 00 PM Monday October 19 2015 6 00 AM 4 00 PM Tuesday October 20 2015 6 00 AM 12 00 PM All drivers MUST be checked in by 8 00 AM teu HOOD ST Fairmont VR ROSS AV gt Founder s A S pee ha SAN JACINTO ST EllKennedy i ee s Memoria rown Za 5 PATTERSO Plaza Hotel UN Mod Q FEDERAL ST Thanksgiving Square Pegasus 5 E Ne Magnolia Main Street REUNION PARKING ENTER T D Q lt S ri C E Pioneer Plaza O 5 A DR and Pioneer Park Z MENOR KAY BAILEY HUTCHISON Cemetery gt Uu CONVENTION CENTER DALLAS Or E LOTE e fee 7 1 584 o A a Dallas City Hall Municipal Plaza CANTON ST 30 CANTON ST 7 1S YVWVI e gt A x CADIZ ST e O EDIC an lt x D A PARKING LOTS AND LOCATIONS ARE SUBJECT TO CHANGE WITHOUT NOTICE KAY BAILEY HUTCHISON MARSHALLING YARD PARKING GARAGE ENTRANCE e DART RAIL AND STATIONS Q In CONVENTION CENTER DALLAS IE NOTE TXDOT owns one half of Lot G PARE SADR EIUS GROUND LEVEL PARKING i TOURIST INFORMATION la CONVENTION CENTER PARKING m REUNION ARENA PARKING E HOTELS CARTLOAD MATERIAL HANDLING SERVICE lt E gt Shepard CEDIA EXPO Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 October 15 17 2015 Customer Service Phone
76. ointed carrier or agent for transportation after the show Shepard loads materials onto the carrier s truck under the supervision of the carrier driver who checks and signs for the materials Shepard assumes no liability for any materials after the carrier assumes custody of materials If exhibitor s designated carrier fails to show by the move out deadline after a show Shepard shall have the authority to route exhibitor s shipment via an alternate carrier or return shipment to a local warehouse for disposition at exhibitor s expense PACKAGING CRATES AND EMPTY CONTAINERS Shepard shall not be responsible for surface damage to loose or uncrated materials pad wrapped or shrink wrapped materials Shepard shall not be responsible for concealed damage damage to carpets in bags or poly or damage to materials improperly packed Shepard shall not be responsible for crates and packaging unsuitable for handling partially assembled or having prior damage Affixing Empty storage labels to containers is the sole responsibility of the exhibitor or his representative All previous labels should be removed Shepard assumes no responsibility for removal or misdelivery of containers with old labels or incorrect information on labels or for loss or damage to materials stored in containers labeled empty THIRD PARTY PAYMENT AUTHORIZATION CEDIA EXPO Shepard Exposition Services October 15 17 2015 603 W Landstreet Rd Orlando FL 32824 Customer S
77. on Floor orders are subject to availability Substitutions may be provided without prior notification Subtotal S Please complete the following 8 250 Tax Company Name Booth Amount Due E Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change EXECUTIVE FURNITURE CEDIA EXPO October 15 17 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Kay Bailey Hutchison Convention Center Dallas Texas Customer Service Fax 407 888 2301 Event Code 7133411015 Customer Service Email orlando shepardes com Discount Deadline September 24 2015 lt E Shepard CAF TABLES EN E TA a ZTP 36 ZTN 36 ie ae ae oes m _ did zN 26675 34680 zr ws ws Ar sees ens L om wes 45 Lom oes sme L Lomo pee ps1 pcc HE RECI A XTP e 36 XTN 36 XTR 36 XTK 30 XTJ 30 xm ass 48025 xs m
78. ow do calculate material handling charges Material handling services whether used completely or in part are offered as a package When recording weight round up to the next 100 lbs EXAMPLE 285 lbs 300 lbs 100 lbs 3 X RATE Amount or minimum charge whichever is greater Will there be any additional charges Additional charges may apply Please review the Material Handling Authorization and Material Handling Additional Services forms included in the manual for all applicable fees SMALL PACKAGES What are small package carrier shipments Shipments that arrive via small package carrier such as FedEx Express Service UPS small package service DHL small package service and other carriers in this category and do not have a certified weight ticket included with shipment This applies to packages weighing under 30 Ibs How do calculate my small package carrier shipment Charges for small package carrier shipments are based on per carton per delivery Example I m shipping 3 packages via FedEx how much will be charged 3 x per carton rate amount charged plus any additional fees that may apply Please be advised that your whole shipment may not arrive to its destination at one time Therefore you may be charged per each delivery and minimum charges may apply CRATED UNCRATED SPECIAL HANDLING What are CRATED materials Materials delivered that are skidded or in a container that can easily be unloaded reloade
79. quipment or 3 exhibitor s violation of Federal State or Local ordinance or violation of show regulations and or rules as published by the Facility and or Show Management CLAIM S FOR LOSS AND PAYMENT FOR SERVICES Exhibitor agrees that any and all claims for loss or damage shall be submitted to Shepard prior to the conclusion of the show when alleged loss or damage occurred prior to that time and in all cases within 30 days of the conclusion of the show For claim reporting purposes the conclusion of the show shall be construed as the end of the day on which exhibitor must vacate the show site All claims reported after the 30 day period will be rejected In no event shall a suit or action be brought against Shepard more than one year after the date that loss or damage occurred Payment for services may not be withheld In the event of any dispute between Shepard and the exhibitor relative to any loss or damage claim the exhibitor shall not be entitled to and shall not withhold payment for Shepard services as an offset against the amount of the alleged loss or damage Any claim against Shepard shall be considered a separate transaction and shall be resolved on its own merit SHEPARD S LIMITS OF LIABILITY If found liable for any loss or damage Shepard s sole and maximum liability for loss or damage to exhibitor s materials will be limited to the repair or replacement with like kind and quantity subject to a dollar amount not to exceed 5 00 five
80. r Dallas Texas Customer Service Fax 407 888 2301 Event Code 7133411015 Customer Service Email orlando shepardes com MARSHALLING YARD INFORMATION lt E Shepard Shepard Exposition Services Show Site Addresss Marshalling Yard Address Kay Bailey Hutchison Convention Center Lot E 650 S Griffin Street 500 Memorial Drive Dallas TX 75202 Dallas TX 75202 Lot E is the parking lot located between Ceremonial Street and the railroad tracks There will be Shepard signs leading trucks to the yard From 35E e Take Lamar St under the Convention Center e Turn LEFT onto Ceremonial St until it comes out from underneath the Convention Center and then follow it the the intersection of Ceremonial and Horton e LOT Eis on the LEFT SIDE of Ceremonial St across the street from the Horton Intersection From 1 30 e ake Griffin St exit e Turn LEFT onto Ceremonial St until it comes out from underneath the Convention Center and then follow it the the intersection of Ceremonial and Horton e LOT Eis on the LEFT SIDE of Ceremonial St across the street from the Horton Intersection MARSHALLING YARD HOURS OF OPERATION Targeted Exhibitors Thursday October 08 2015 6 00 AM 4 00 PM Friday October 09 2015 6 00 AM 4 00 PM Saturday October 10 2015 6 00 AM 4 00 PM Sunday October 11 2015 6 00 AM 4 00 PM General Move in Monday October 12 2015 6 00 AM 6 00 PM Tuesday October 13 2015 6 00 AM 6 00 PM Wednesday Oct
81. re the show floor becomes encumbered by freight GD ADVANCE WAREHOUSE EXHIBITING CO NAME c o UPSF Shepard Exposition Services 4666 Duncanville Rd Dallas TX 75236 Delivery Hours M F 8 4 30 PM CEDIA EXPO First day freight can arrive w o a surcharge September 17 2015 Last day freight can arrive w o a surcharge October 5 2015 EXHIBITING CO NAME c o UPSF Shepard Exposition Services 4666 Duncanville Rd Dallas TX 75236 Delivery Hours M F 8 4 30 PM CEDIA EXPO First day freight can arrive w o a surcharge September 17 2015 Last day freight can arrive w o a surcharge October 5 2015 HANGING SIGN OVERHEAD RIGGING CEDIA EXPO Shepard Exposition Services October 15 17 2015 603 W Landstreet Rd Orlando FL 32824 lt E Shepard Kay Bailey Hutchison Convention Center Dallas Texas Customer Service Phone 407 888 9669 Event Code T133411015 Customer Service Fax 407 888 2301 Customer Service Email orlando shepardes com Discount Deadline September 24 2015 SIGN ASSEMBLY DISMASSEMBLY LABOR I will need Shepard Supervised Labor for please check one I will need Exhibitor Supervised Labor for please check one C Installation Dismantling C Both Install Dismantle Installation C Dismantling Both Install Dismantle SIGN DISASSEMBLY LABOR Code EstHours item Discount Regular Amount Code EstHours tem Discount Regular sss ST 250 12025
82. refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change lt Shepard experiences Elevated Signature Series Hardwood Flooring Light Maple Rustic Cherry Blackwood Ivory Barnwood Checkerboard K N Premium Vinyl Floor Covering Use the below formula to calculate the square footage sq ft length width Premium Vinyl Floor 46005 Sq Ft Item Per Sq Ft Amount Light Maple 10 80 Premium Plush Carpet 46004 Sq Ft Item Per Sq Ft Amount ed Nay tT a C4 crimson CT 830 Pustio Chery 1080 C3 Graphite 830 Bade A 03 whte o 830 py tos 6 Bak o 830 EN E EE 0 Hot Pink 830 A SETE E emp EectriBlue__ 830 a BayBue 830 u8 Hunter 830 Elevated Hardwood Floor G9 SnGod CT aso Item Per Sq Ft Amount 09 Paprka 830 50712 07 _ Burgundy 830 50711 Please refer to the labor order form to order labor for the installation of your elevated floor All Signature Series Flooring must be ordered 30 days before move in for availability Please complete the following Total Signature Flooring So 9 250 Tax Company Name Amount Due S Contact Name Booth
83. rson parties or other contracting firms not under Shepard s direct supervision and control Shepard shall not be responsible for loss delay or damage due to strikes lockouts work stoppages natural elements vandalism acts of God civil disturbances power failures acts of terrorism or war or any other causes beyond Shepard s reasonable control or for ordinary wear and tear in the handling of materials Due to the security and liability requirements Shepard personnel will unload all vendor materials from the loading docks to the booths INDEMNIFICATION The exhibitor agrees to indemnify forever hold harmless and defend Shepard and its employees officers and agents from and against any and all claims causes of action fines penalties damages liabilities judgments and expenses on account of personal injury or death damage to or loss of property or profits arising out of or contributed to by any of the following 1 exhibitor s negligent supervision of any labor secured through Shepard or the negligent supervision of such labor by any of the exhibitor s employees agents representative invitees and or exhibitor appointed contractor EAC 2 exhibitor s negligence willful misconduct or deliberate act or such actions of exhibitor s employees agents invitees representatives or EACs at the show to which this contract relates including but not limited to the misuse improper use unauthorized alteration or negligent handling of Shepard e
84. scount Regular Amount 3505 Stratgnttime Hourly Rental 734 25 95450 3506 Overtime Hourly Rental 88690 115300 asoo Double ime Hourly Rental 102715 139525 CRANE RENTAL AVAILABLE UPON REQUEST ST Straight time Monday Friday 8 00 AM 4 30 PM OT Overtime Monday Friday 4 30 PM Midnight Saturday Sunday 8 00 AM 4 30 PM DT Double time All other hours and holidays RIGGING LABOR RATES Rate structure includes forklift and 1 operator only Minimum crews are based on scope of work and area jurisdiction Additional labor and groundmen will be billed at the hourly rate The minimum charge for labor and equipment is one 1 hour Labor and equipment thereafter is charged in half 1 2 hour increments Orders cancelled without 24 hour notices will be charged a one 1 hour cancellation fee code Qu Rem Description Discount Regular Amount 35085 Straighttime Houry Rate 9250 12025 36086 Overtime Hourly Rate 13875 18040 35099 Doubleime Hourly Rate 18125 29566 L Gods au mem Description Discount Regular Amount RIGGERS AND MATERIAL HANDLERS PER MAN HOUR 35087 Straight time Hourly Rate 74 00 9 20 35100 Overtime Hourly Rate 111 00 14430 35101 Double time Hourly Rate 145 00 18850 Please complete the following Company Name Booth Contact Name
85. scribes the equipment supplied to exhibitors from show management Certified Weight Ticket Certified weight ticket is a required documented measurement used for shipping exhibit properties All carriers checking into a Shepard marshaling yard are required to present a certified weight ticket at check in Common Carrier A transportation company moving exhibitor freight which usually only accepts crated materials that it can consolidate with the properties of other customers into one shipment bound for the same destination Only Shepard can accept freight from a common carrier Corner Booth An exhibit space with exposure on at least two aisles usually found at the end of a row of inline booths CWT Century Weight or hundredweight The total weight of a crate is divided by 100 to obtain billable weight 51 000 Ibs 100 510 cwt Drayage The service that includes delivery of materials to an exhibit space removal of empty crates storage of crates during the Event return of crates at the end of the Event and delivery of materials to the carrier loading area DT Labor Double time labor or work performed on double time and charged at twice the published rate Empty Sticker A colored sticker used to mark empty crates and boxes for storage provided in the material handling service See Service Desk for Empty Stickers Exclusive Contractor One who holds an exclusive contract with a facility or event manager to provide spec
86. t Standard Foamcore Signs Single sided Vinyl Banners with Digital Printing 70009 EN Vertical 22 x28 148 80 193 45 NEM 70065 eae 99 18 85 24 50 mM ft Vertical 70010 m Horz 22 x28 148 80 193 45 NM 70071 LOMA Persg 18 85 24 50 mE t Horizontal 70011 EMIT 226 70 294 70 NE 70066 M FOCKES pEr ed 20 30 26 40 EM ft Vertical 70012 m Horz 28 x 44 226 70 294 70 S 70072 m Pus persa 959 30 26 40 EN t Horizontal Meterboard 39 x Accessories Replacement ID Sign Cardstock map Temp ow Sign prices are based on customer supplying print ready graphics in the requested format see below lt E Shepard Please complete the following Subtotal Company Name Booth 8 250 Tax E Contact Name Phone Amount Due o Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order Graphic files requests must be received by discount deadline date to qualify for discounted prices There are no exchanges or refunds once sign has been ordered and processed All tax rates are subject to change SIGN SUBMISSION INFORMATION Please follow these requests so Shepard can provide the highest of quality signs for your show File Submission Media Artwork Dimensions amp Color Specifications CD ROM All
87. t crew thereafter is charged in 1 2 increments Straight time cannot be guaranteed Must order by discount deadline date to receive advance pricing Other charges will apply for additional supplies required to ensure structural integrity of overhead sign REQUESTED DATE TIME SUPERVISION Please indicate below who will be present to supervise sign assembly and installation shepara Supervision Jexnibitor Supervision _ JDisplay House EAC If Non Shepard Supervision is required please request date and time Assembly Date Time Install Date Time Dismantle Date Time Please note Shepard will commence rigging per requested time Should hanging sign or supervision not be present at requested time a 1 Hour Crew Minimum charge will be assessed Please complete the following Subtota Company Name Booth 8 250 Tax Contact Name Phone Amount Due Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order Orders cancelled without written notice 48 hours prior to move in will be charged a one 1 hour cancellation fee All tax rates are subject to change OVERHEAD RIGGING EQUIPMENT CEDIA EXPO Shepard Exposition Services October 15 17 2015 1531 Carroll Drive NW Atlanta GA 30318 Ems Phones daaiaadences Kay Bailey Hutc
88. terials into or out of storage will be billed at the material handling labor rates each time material is moved 100 00 Minimum There will be no charge to return material to the booth at the close of the show Accessible storage is not considered secure and is stored at the sole risk of the Exhibitor 35166 POST SHOW TRANSPORTATION AND HANDLING Shepard Exposition Services will store your shipments in our warehouse both before and after your event Please take note of the important information below All shipments selected to be returned to warehouse are subject to applicable transportation and handling fees Please note that Onsite Material Handling Fees do not include transportation or handling to and from the warehouse _ Return to Warehouse Service Fee At the customer s request each shipment returned to the Shepard warehouse will incur the following charge 20 00 per cwt 400 00 min 35005 _ storage per Month Service Fee Monthly storage is 10 00 per cwt per month 100 00 min Storage fee will automatically be charged for shipments that are returned to Warehouse and stored in excess of three 3 business days Monthly storage is charged the current year 35006 Special instructions or remarks Where will your shipments be going AFTER they have been stored Shippea to another destination as arranged via Shepard Logistics Services Transport to another SES show Delivery Date Pick up arranged with a
89. th order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change EXHIBIT RENTAL ACCESSORIES CEDIA EXPO October 15 17 2015 1531 Carroll Drive NW Atlanta GA 30318 Exhibit Solutions Sales Phone 404 720 8652 Kay Bailey Hutchison Convention Center Dallas Texas Exhibit Solutions Sales Fax 404 720 8757 Event Code 1133411015 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline September 17 2015 SHOWCASES AND LOCKING CABINETS SSIES gt gt gt pr gt Ghee y Quarterview Showcase Square Showcase LC3 46 WX1 9 Dx3 3 H 1 9 Wx1 9 Dx7H 3 9 Wx2 3 Dx3 6 H Showcases Sete dw eses Discount meni Amount 96270 Quarterview 938 85 1220 50 pem Square wmzs rwz LC1 1 meter wide Please choose metal color Black 06 Ol White 03 O Silver 15 Please choose metal color Black 06 White 03 LJ Silver 15 3 6 Wx 1 9 Dx3 6 H wm uct 695 80 00455 i UT Please choose metal color Black 06 Ol White 03 O Silver 15 66283 D LC2 844 40 1097 70 LC2 1 5 meters wide Please choose metal color Black 06 O White 03 O Silver 15 5 Wx1 9 Dx3 6 H wx ic Please choose panel color Black 06 White
90. ther charges may apply please review Material Handling Information form included in this manual All tax rates are subject to change lt gt Shepard MATERIAL HANDLING INFORMATION Shepard Exposition Services CEDIA EXPO 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Customer Service Email orlando shepardes com MATERIAL HANDLING INFORMATION amp ADDITIONAL CHARGES EARLY LATE SHIPMENTS TO WAREHOUSE Surcharge 25 35003 A surcharge will apply to shipments not arriving within the published dates refer to Show Information page for dates for advance warehouse or arriving on show site after show opening REWEIGH OF SHIPMENTS Surcharge 25 00 per forklift load 35282 An additional charge per forklift load will be applied to shipments that have to be reweighed at the dock due to the lack of a certified weight ticket or an incorrect or understated weight on a delivery document EMPTY CRATE STORAGE Surcharge 10 00 per piece Minimum 40 00 35105 A charge per crate carton or skid applies when Shepard handles the storage and return of empties from a shipment not received by Shepard and therefore not subject to material handling charges SMALL PACKAGE CONSOLIDATION Cartons weighing 30lbs or less will qualify for the small package rate Should one delivery contain 15 or more small packages it can be consolidated and charged as standard material handling for a lower rate Packages exceeding 30lbs
91. total 8 25 Tax Amount Due Please complete the following Company Name Booth Contact Name Phone Authorized Signature Shepard Exposition Services is authorized to perform material handling services on behalf of the exhibiting company named above Signature also indicates you have read and accept the Payment Policy and Terms and Conditions sign and return to Shepard 2 OUTBOUND BILL OF LADING SHIPPING LABEL REQUEST lt gt Shepard y CEDIA EXPO Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 October 15 17 2015 Customer Service Phone 407 888 9669 Kay Bailey Hutchison Convention Center Dallas Texas Customer Service Fax 407 888 2301 Event Code T133411015 Customer Service Email orlando shepardes com PRE PRINTED OUTBOUND BILL OF LADING AND SHIPPING LABELS All outbound shipments require a Bill of Lading and shipping labels Shepard offers complimentary pre printing of these items To take advantage of this service please complete this request and submit to Shepard Your pre printed BOL and labels will be delivered to your booth prior to the close of the show Note All third parties must pick up BOL labels at the Shepard Service Desk SHIP TO ADDRESS COMPANY NAME DELIVERY ADDRESS CITY STATE ZIP CONTACT NAME BOOTH Number of Pieces Number of Labels Requested Crate Skid Cases Carton Type of Service Ground JOvernight 2nd Day CARRIER SELECTION
92. ts eso sorr 10 13 Boothsize tx 680797 minimum 148 00 19240 Carpetinstall date time Hours are based on estimates you will be invoiced for actual time incurred Subtotal E 8 250 Tax Amount Due E SHEPARD SUPERVISION INFORMATION Please complete this section if you have chosen Shepard to supervise your installation and or dismantling Inbound Freight Information Carrier Company Name of pieces Weight of Shipment Is shipment ru Crated o Uncrated Tracking Pro Estimated arrival date Shipment to arrive at o Warehouse oc Show site Set up Information for Installation Please check all that apply and provide information where requested pooth size x Forklift required o Yes o No Carpet is o owned o rented from Shepard Carpet padding o Yes o No Drawings are o Faxed to Shepard nr Shipped w exhibit crates On site Exhibitor Contact Information Name Phone Hotel Arrival date time Departure date time Please complete the following Company Name Contact Name Authorized Signature Outbound Freight Information Carrier Company Name Deliver Shipment To Address City ST Zip Type of Service air van line ground etc If for any reason your shipment is not picked up by your carrier please choose one of the following options Force freight through preferred carrier Send shipment back to Shepard warehouse __ 400 min fee Servic
93. u of payment Regular prices will apply to all show site orders Floor orders are limited to availability Third Party Orders If you contract your work to a display or exhibit house and require services from Shepard the payment policy stated above applies Please pass this information on to them A Third Party Payment form must be completed and submitted three weeks prior to show opening Invoices Prior to close of show an invoice will be prepared and delivered to your booth for your review Credits will be issued at show site only If you have any questions or want to pay your invoice by check or cash please see our customer service representatives at the service desk on site Charges All charges regardless of amount must be paid in full by cash check or credit card If credit card method is used please ensure that the card limits are high enough to cover your expected charges Past Due Accounts The buyer understands that there will be a 1 1 2 monthly 18 per year finance charge on past due accounts and agrees to pay all costs incurred by Shepard Exposition Services while endeavoring to collect this account Outbound Services All outbound services will be processed on your credit card A copy of the receipt and invoice will be mailed within 10 days of the close of the show International Customers International customers must pay for all services in U S funds A 50 service charge will be added for processing checks or wire transfers drawn on
94. und Suite 12 500 00 Quantities are limited and are subject to availability Electrical servcies must be ordered through the facility Material handling cleaning labor and any additional furnishings may br ordered through this exhibitor manual Estimates for customizing your suite are available upon request Please contact Shannon Moon with Shepard Exposition Services for more information Shannon Moon smoon shepardes com Office 404 720 8668 Cell 678 898 4253 Total 8 25 Tax Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day All tax rates are subject to change SHIPPING LABELS OMNI HOTEL ROOM lt Shepard CEDIA EXPO ADVANCE SHIPPING ADDRESS LABELS T Shepard e Shepard ADVANCE WAREHOUSE ADVANCE WAREHOUSE TO TO EXHIBITING CO NAME OMNI HOTEL ROOM EXHIBITING CO NAME c o UPSF Shepard Exposition Services c o UPSF Shepard Exposition Services 4666 Duncanville Rd 4666 Duncanville Rd Dallas TX 75236 Dallas TX 75236 Delivery Hours M F 8 4 30 PM Delivery Hours M F
95. unt TBBCHR 7650 9945 TBSHLE 7650 9945 TBPNTR 7650 9945 TBSDW 24645 32040 msmo 24305 31595 Please note that all tablet stands must be ordered separately Tablets and electrical services are not included with this rental Floor orders are subject to availability Substitutions may be provided without prior notification Please complete the following Company Name Contact Name Authorized Signature TBBCHR z TBNTR LJ TBSHLF TBSDW TBSTND Subttal Booth 8 250 Tax Phone Amount Due Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change ALL INCLUSIVE PACKAGES CEDIA EXPO Shepard Exposition Services mad October 15 17 2015 1531 Carroll Drive NW Atlanta GA 30318 Customer Service Phone 404 720 8668 Kay Bailey Hutchison Convention Center Dallas Texas Customer Service Fax 404 720 8757 Event Code T133411015 Customer Service Email smoon shepardes com Discount De
96. will be billed standard Material Handling fees at the prevailing show rates ENVELOPE DELIVERIES Surcharge 10 50 per envelope 35007 During show hours at the show facility a charge will apply to receiving and delivering envelope packages to your booth MOBILE SPOTTING FEE Surcharge 150 00 round trip 35106 Vehicles operated by exhibitors may be allowed on the exhibit hall floor for loading or unloading if Shepard determines such activity to be operationally feasible and safe All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel In such cases a MOBILE SPOTTING FEE will be charged All local fire marshal rules and regulations apply Please call customer service for details If you have any questions about material handling please contact Shepard Customer Service department lt gt Shepard MATERIAL HANDLING 101 CEDIA EXPO What is material handling also referred to as drayage Material handling is the process of unloading your freight from your shipping carrier either at the warehouse or show site delivering it to your booth storing your empty containers empties if required returning of your empties at the close of show and then reloading your freight back onto your shipping carrier What is the definition of freight Any exhibit materials that are shipped or delivered to the advance warehouse or show facility via shipping carrier POV or delivery truck What is a certified weig
97. y September 24 2015 First day for warehouse deliveries without a surcharge Thursday September 17 2015 Last day for warehouse deliveries without a surcharge Monday October 5 2015 Last day for all warehouse deliveries Friday October 9 2015 First day freight can arrive at show facility Please refer to targeted move in floor plan for freight arrival day based on booth size and location SHIPPING ADDRESSES Advance Shipments Address Direct Shipments Address Exhibiting Co Name amp Booth Number c o Shepard Exposition Services CEDIA EXPO Exhibiting Co Name amp Booth Number c o UPSF Shepard Exposition Services CEDIA EXPO 4666 Duncanville Rd Kay Bailey Hutchison Convention Center Dallas TX 75236 650 S Griffin Street Dallas TX 75202 ALL UTILITY AND ANCILLARY FORMS SHOULD BE FAXED TO THE NUMBER INDICATED ON FORM PLEASE DO NOT SEND UTILITY AND OR ANCILLARY FORMS TO SHEPARD ONLINE ORDERING INSTRUCTIONS CEDIA EXPO Shepard Exposition Services p October 15 17 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Kay Bailey Hutchison Convention Center Dallas Texas lt gt Shepard Customer Service Fax 407 888 2301 Event Code T133411015 Customer Service Email orlando shepardes com ATTENTION EXHIBITORS ORDER NOW Follow these simple steps to order Shepard Services Online 1 GO TO www shepardes com intro asp 2 Click on CEDIA EXPO 3 LOG IN from the Show
98. your booth are subject to Regular rate billing All tax rates are subject to change 4 Shepard Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 407 888 2301 orlando shepardes com Customer Service Fax Customer Service Email SIGNATURE SERIES PACKAGES CEDIA EXPO October 15 17 2015 Kay Bailey Hutchison Convention Center Dallas Texas Event Code T133411015 Discount Deadline September 24 2015 Signature Series We Make Exhibiting EZ Signature Series Packages offer one stop shopping convenience for all of your trade show needs 100 SERIES PACKAGE 10 x10 n Carpet Select Color 50255 t Red 2 1 13 Teal a 06 Black E Ds Blue M 10 Grey Bl 07 Burgundy s ant Skirted Counter Select Color 50047 Red 04 Gold 07 Burgundy a Green 05 Blue 10 Grey 03 White 06 Black 13 Teal ane Stools m Back 50024 dd a 50091 One Time Vacuuming for 100 sq ft 47011 200 lbs Material Handling 35030 35010 qu Discount Regular Amount rss osso 300 SERIES PACKAGE 200 SERIES PACKAGE 10 x10 px Carpet Select Color m im Red a 13 Teal Bl 06 Black E Blue M 10 Grey Bl 07 Burgundy 30 Star Base Pedestal Table 50032 2 Padded Arm Chairs 50021 Wastebasket 50091 One Time Vacuuming for 100 sa ft 47011 Up to 200 lbs Material Handling 35030 35010 qu Discount Regular Amount
99. zation must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change ISLAND BOOTH RENTALS CEDIA EXPO October 15 17 2015 1531 Carroll Drive NW Atlanta GA 30318 Exhibit Solutions Sales Phone 404 720 8652 Kay Bailey Hutchison Convention Center Dallas Texas Exhibit Solutions Sales Fax 404 720 8757 Event Code 1133411015 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline September 17 2015 EXHIBIT SOLUTIONS ISLAND BOOTH RENTALS Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth Custom Design for Rentals Onsite Logistics Management Freight Management Graphic Development Printing Installation Dismantle Custom Furniture Rental lt Shepard Please visit us online for additional options and information htip www shepardes com shep gallery html The Adams 20 x 20 10450 00 13585 00 Qu Description Discount Regular M 20 x 20 7694 50 10002 85 66495 The Garfield Qu Description Discount Regular M 20 x 20 7935 00 9795 50 66496 All Exhibit Booth Rentals include installation dismantling and graphic panels as shown for print ready graphics

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