NAB Shipping/Material Handling
Contents
1. Show Dates Est Weight I m looking for 4 Most Economical Service J Express Service P USA EMAIL CONTACT US 800 255 5584 infoGeaxww com INTERNATIONAL WEBSITE F 619 668 1565 www eaxww com orldwide Exhibit Transportation Solutions Exhibit Transportation sS O LUOU Wa S TEE EA AX Easy Aroraa ble Contact us today Xperienced m info eaxww com e Complete and fax the Quick Quote on the back uoi ek Official Show Carrier RECOMMENDED CARRIER northAmerican LOGISTICS Sheila Williams 800 343 5333 702 327 8645 cell 702 457 9657 Fax Sheila_Williams capitolnorthamerican com Las Vegas NV Services SHOWCASE SERVICES for crated mixed or padwrap exhibits Delivery to advance receiving or direct to show hall Targeted date and time delivery service Service for both North America and International tradeshows Satellite tracking and vehicle linked internet communications Customized tour service for private marketing events corporate meetings Credentials On site show representation at more than 250 shows annually Dedicated tradeshow fleet of 250 drivers 48 51 and 53 foot air ride trailers Experienced drivers for servicing crated mixed or full padwrap exhibits 99 claims free performance Driver knowledge of show site logistics and protocol 24 7 corporate tradeshow team NAB 2005 and RTNDA N2. 3150 Paradise Road Las Vegas Nevada 89109 SHIPMENT WILL BE ACCEPTED BEGINNING Refer to target listing at www nabshow com SHIPMENT WILL BE ACCEPTED BEGINNING Refer to target listing at www nabshow com Carrier Carrier Number of pieces Number of pieces EXHIBITION FREIGHT FROM EXHIBITION FREIGHT FROM TO TO EXHIBITING COMPANY NAB2005 NAME OF EXHIBITION NAB2005 NAME OF EXHIBITION BOOTH NUMBER BOOTH NUMBER C O GES EXPOSITION SERVICES Las Vegas Convention Center 3150 Paradise Road Las Vegas Nevada 89109 C O GES EXPOSITION SERVICES Las Vegas Convention Center 3150 Paradise Road Las Vegas Nevada 89109 SHIPMENT WILL BE ACCEPTED BEGINNING Refer to target listing at www nabshow com SHIPMENT WILL BE ACCEPTED BEGINNING Refer to target listing at www nabshow com Carrier Carrier USE THESE SHIPPING LABELS AS THEY WILL EXPEDITE HANDLING Copies of these labels are acceptable if additional labels are needed See Hanging Sign Truss Information H 1 form for a Hanging Sign shipping label GES GES Number of pieces Number of pieces EXHIBITING COMPANY uick YOTE rx ius FORM ro 619 668 5657 To Client Services From Name Co Name Phone EDU c E EE Email Show Name
3. Exhibitors Only Phone 702 515 5970 FAX 702 263 1520 Email servicenter gesexpo com NAB2005 DISCOUNT DEADLINE DATE Las Vegas Convention Center April 4 2005 ATTENTION Please refer to the freight target listing when scheduling your freight deliveries Please schedule your freight deliveries according to the date assigned to your booth number The target listing is available online at www nabshow com under the Exhibitor service section Freight received in advance at the GES Warehouse is guaranteed to be in your booth on the specified target date Freight checked in at the marshaling yard by 2 00 pm on your target date is guaranteed to be in your booth on the specified target date Labor should be scheduled for the day after your target date Please referto the Material Handling Order Form R 2B for drayage charges associated with delivery Please use the labels Forms R 5 amp R 6 provided in the Shipping Material Handling section to ensure proper delivery to your booth SAVE TIME WITH GES ONLINE AT gesexpo com 1 0604 09614 03616 NAB GES RETURN TO GES Exposition Services 7050 Lindell Road Las Vegas NV 89118 4702 Phone 866 531 4052 FAX 866 329 1437 2 International Exhibitors Only Phone 702 515 5970 FAX 702 263 1520 Email servicenter gesexpo com NAB2005 DISCOUNT DEADLINE DATE Las Vegas Convention Center April 4 2005 April 18 21 2005 ATTENTION EXHIBITORS From NAB and GES Ex
4. and move out These aisles are required for emergency access throughout the hall and to expedite freight and empty crate removal and return e This is a fire and safety regulation required by the Las Vegas Fire Marshal and the Las Vegas Convention Center e Please contact a GES Freight Account Executive if you require further assistance with this NAB Exhibitor Manual Shipping NANA ua THE WORLD S LARGEST ELECTRONIC MEDIA SHOW Crate Removal Storage and Return e By order of the Fire Marshall exhibitors will NOT be permitted to store empty crates containers or boxes in their booth during the show e Empty crates and boxes when properly marked will be removed stored and returned at the end of the show at no additional charge if the exhibitor uses GES to handle freight in out of the show e Once acrate container has been removed from the floor and stored exhibitors will NOT have access to this crate e Crates must be unpacked and labeled for removal by 10 00pm on Saturday April 17 GES will remove all crates from the show floor at this time e At the close of the show on Thursday April 21 crate return will not begin until the aisle carpet has been removed Cardboard boxes will be returned first followed by crates e Please keep the aisles clear until carpets are up and crates are returned All carton and crates will be returned by 2 00am on Friday April 22 Scheduling of Outbound Freight e All outbound s
5. AB cents DOCK carrying just your own bags Here s how Simply fill out the General Contractor s Bill of Lading e Write northAmericans Logistics in Services the carrier name portion of the bill Truckload Less than truckload Label each piece with the special northAmericans Logistics labels provided at the service desk and tt Local US Canada International leave the freight in your booth Direct to Customer Turn in your bill of lading at the General Contractor s service desk we ll handle the rest Show to Show Multiple split shipments 9 Any questions ask your WorldTrac satellite tracking northAmericane Logisitics representative at the service desk area A ii northAmerican LOGISTICS GEOLUGISTICS Expo Services LLC NAB2005 RTNDA NAB Las Vegas 18 21 April Official International Freight Forwarder and Customs Broker GeoLogistics Expo Services LLC 1123 Zonolite Road Suite 22 Atlanta GA 30306 T 404 815 8816 F 404 724 9135 Contact Margaret Churchill Email mchurchill geo logistics com www geo logistics com International Shipping As the Official Freight Forwarder and Customs Broker GeoLogistics Expo is appointed by show management to handle all international freight Some of our services include the shipping of international exhibits to the show completing Customs clearance procedures delivering to the appointed site handli
6. INFANERB ua THE WORLD S LARGEST ELECTRONIC MEDIA SHOW NAB Shipping Material Handling Note this information pertains to NAB2005 For information on RTNDA shipping material handling please turn to the RTNDA section Shipping Addresses Shipping information labels and order forms are included in this section of the Exhibitor Manual We hold GES Exposition Services responsible for orderly efficient and equitable freight handling at the Las Vegas Convention Center LVCC loading dock All onsite deliveries must be in accordance with the target move in schedule as listed on the NAB website at www nabshow com See the Target Move in Schedule section below for more information Advance Shipping Address Advance shipments will be accepted by GES UNTIL Monday April 4 2005 Exhibitor Name Booth Number NAB2005 c o GES Exposition Services 7000 Lindell Road Las Vegas NV 89118 Direct On site Shipping Address Shipments cannot be delivered to the Convention Center PRIOR TO your target move in time Exhibitor Name Booth Number NAB2005 c o GES Exposition Services LVCC 3150 Paradise Road Las Vegas NV 89109 Target Move in Schedule e To ensure a quick and effective move in each company is assigned a specific date when they can begin setting up their booth e This date is determined by GES based on your booth size and location The larger your booth and the farther away from the freight doors generally the earlier your ta
7. al forwarder for NAB2005 wants to provide you with every assistance possible to this important event However if you should choose not to use GeoLogistics please use another experienced exhibition forwarder Forwarders without detailed exhibition experience and without an exhibition network can make customs and transport mistakes leaving you with an empty booth Plan to Ship Early Advance planning reduces your shipping costs and mitigates delays from unanticipated circumstances i e security procedures industrial actions etc It is very important to meet all official deadlines How to Ship Choose the method of shipment that works best for your exhibit Each method has advantages and disadvantages gt Ocean Usually less expensive longer transit time up to 6 weeks involves more freight handling so freight must be packed in wooden re usable crates gt Air Much shorter transit time 5 7 days usually more expensive less freight handling The Details gt Documentation Preparing accurate documentation to cover your shipment as it moves from your country to the USA and back again is essential All specifics are included in GeoLogistics Expo s shipping instructions It is very important that your invoice is in English and describes fully each item in your shipment Model numbers are insufficient description If you know the harmonized tariff number for your goods include it on the invoice Please also include a packing list w
8. and the reloading onto union carriers company owned and operated trucks cars and station wagons at the shipping platform of the LVCC Please note exhibitors will be charged material handling for any deliveries to their booth if the vendor uses the marshalling yard and is not listed under the Show Contacts in the Show Information Contacts section of this manual Truck Check in Area Marshalling Yard Common carriers van lines and privately owned vehicles over 6 5 must use the marshalling yard See the map and shipping labels in this section The marshalling yard will be open 6 00am 6 00pm during move in move out period Handy Carry P O V Exhibitors may hand carry small amounts of materials that which would fit in the trunk of a passenger car in and out of the Las Vegas Convention Center without the use of hand trucks or carts thru the following designated entrances only Central Hall C1 and C4 entrances North Hall N1 entrance South Hall Lower S1 and S3 entrances South Hall Upper S3 and S4 entrances Exhibitors who will be removing anything from the hall during move in out and show days must first stop the Exhibit Management Office to obtain an Equipment Pass This policy will be strictly enforced at all times and exists for your protection and product security No Freight Aisles e The designated No Freight Aisles must be maintained clear of crates and exhibit materials at all times during move in show days
9. com 1 0504 03614 0 815 NAB Marshaling Yard Map GES RETURN TO GES Exposition Services 7050 Lindell Road Las Vegas NV 89118 4702 Phone 866 531 4052 FAX 866 329 1437 H International Exhibitors Only Phone 702 515 5970 FAX 702 263 1520 Email servicenter gesexpo com NAB2005 Las Vegas Convention Center April 18 21 2005 F re i g ht li LL A SAHARA AVENUE Wet N Wild M a rs h a n g Marshaling Yard j WA KAREN AVENUE S f J EN GES has established the Thomas amp Mack Parking Lot as a truck marshaling yard for the NAB2005 Show All vehicles must i check in with the GES YA P n Staff at the marshaling mi DESERTINN yard prior to unloading FRONTIER MI NE FASHION SHOW Wynn Las Vegas MAL x All trucks checking in at L SUN LAS VEGAS HILTON LAEGAS CONVENTION T CONVENTION CENTER SIERRA VISTA JH cy H e TREASURE the exhibit site prior to Ml ie KA A PARADISE RD V 2 00 PM on published WA k amp pore N SANDS amp VENETIAN move in days will be MRAGE A S CONVENTION HALLS SWENSON STREET unloaded the same day Swan avenue FLAMINGO HILTON FLAMINGO ROAD BALLY S p ERD ji KOVAL LANE PARADIS EET X BARBARY COAST mind when ordering your Hl ALADDIN HARD ROCK CAFE IJ To avoid unneces
10. ention Center E mail expousa geo logistics com 3150 S Paradise Road Tel 404 815 8816 Las Vegas Nevada 89109 Fax 404 724 9135 Mark all goods as follows Your Company Name C o NAB2005 RTNDA NAB Booth no Las Vegas Convention Center Las Vegas Nevada Made in country of origin Arrival Deadlines Deadline for arrival of LCL sea freight to Los Angeles terminal 18 March Deadline for arrival of FCL sea freight to Los Angeles terminal 23 March Deadline for arrival of air freight at Las Vegas airport 27 March The above Arrival Deadlines are based on delivery to the advance warehouse by April 4th Please contact GeoLogistics in Atlanta for arrival deadlines based on delivery direct to the show site The most important steps to take Preparation gt Plan to ship early Advance planning reduces your shipment costs With increasing security procedures causing delays to and from the United States it is imperative that you meet the deadlines above Note that dates above are deadlines not targets Arrivals up to 3 weeks before the deadlines are welcome gt How to ship Choose the method of shipment that works best for your exhibit Select ocean freight if your schedule allows for up to 6 weeks transit Choose air freight for a much shorter transit time Small ocean freight shipments shipments under 1 cubic meter incur several minimum charges so air freight is sometimes less expensive than sea freight gt Notificat
11. evada 89118 C O GES EXPOSITION SERVICES 7000 Lindell Road Las Vegas Nevada 89118 SHIPMENT SHOULD ARRIVE ON OR BEFORE April 4 2005 SHIPMENT SHOULD ARRIVE ON OR BEFORE April 4 2005 Carrier Carrier Number of pieces Number of pieces EXHIBITION FREIGHT FROM EXHIBITION FREIGHT FROM TO TO EXHIBITING COMPANY NAB2005 NAME OF EXHIBITION NAB2005 NAME OF EXHIBITION BOOTH NUMBER BOOTH NUMBER C O GES EXPOSITION SERVICES 7000 Lindell Road Las Vegas Nevada 89118 C O GES EXPOSITION SERVICES 7000 Lindell Road Las Vegas Nevada 89118 SHIPMENT SHOULD ARRIVE ON OR BEFORE April 4 2005 SHIPMENT SHOULD ARRIVE ON OR BEFORE April 4 2005 Carrier Carrier GES GES Number of pieces Number of pieces EXHIBITING COMPANY EKHIBITION FREIGHT FROM EKHIBITION FREIGHT FROM DIRECT SHIPMENT TO EXHIBITING COMPANY TO EKHIBITING COMPANY NAB2005 NAME OF EKHIBITION NAB2005 NAME OF EKHIBITION BOOTH NUMBER BOOTH NUMBER C O GES EXPOSITION SERVICES Las Vegas Convention Center 3150 Paradise Road Las Vegas Nevada 89109 C O GES EXPOSITION SERVICES Las Vegas Convention Center
12. hich gives the dimensions and the gross and net weights of each package shipped Marking Labeling Packing U S Customs requires that all goods be permanently marked with their country of origin Every piece of freight must be clearly labeled with your company name and booth number c o NAB2004 Las Vegas Convention Center A large clear and complete label will allow easy identification of your goods throughout their journey Be sure that your packing materials are adequate for both the means of transport and for the sensitivity of your goods Insurance Taking out adequate insurance to cover your exhibit both to and from Las Vegas is a must 040904 GES Material Handling Information NAB2005 Las Vegas Convention Center April 18 21 2005 RTNDA NAB2005 Las Vegas Hilton April 18 20 2005 Material Handling is the unloading of your exhibit materials delivery to your booth handling of empty containers to and from storage and removal of your materials from your booth for reloading onto your outbound carrier This is not to be confused with the cost to transport your exhibit material to and from the event Benefits of Advance Shipping to the GES Warehouse Storage of materials for up to 30 days prior to your show Delivery of Shipments to your booth by 8 00 a m on your first day of move in schedule permitting Some convention centers and hotels do not have facilities for receiving or storing freight Saves val
13. hipments require a GES Outbound Material Order Form e SHIPPING IS NOT AN AUTOMATIC PROCESS please do not leave the Outbound Material Order Form in your booth e Return your Outbound Material Order Form to the GES ServiCenter when your materials are packed and ready to ship but no later than 5 00pm on Saturday April 23 It is the exhibitor s responsibility to secure their materials at the end of the show A member of your team or a hired security guard should remain with your materials until your carrier arrives and GES picks up your materials from your booth NAB preferred carriers will be on site for your shipping convenience If you plan to use an alternate carrier you are responsible for arranging with that carrier You are also responsible for ensuring that your carrier checks in for loading no later than 6 00pm on Saturday April 23 In the event that your designated carrier fails to pick up or refuses to accept shipments GES reserves the right to re route such shipments Where no carrier is provided material will be taken to GES warehouse and held for shipping instructions from the exhibitor Exhibitors will be charged accordingly for this service No liability will be assumed because of such re routing or handling NAB Exhibitor Manual Shipping Exhibitor Freight Target Move in aus GES RETURN TO GES Exposition Services 7050 Lindell Road Las Vegas NV 89118 4702 Phone 866 531 4052 FAX 866 329 1437 2 International
14. hnnurminen com France GeoLogistics Expo Services Parc Des Expositions Batiment M2 BP 60135 95976 Roissy CDG Cedex Contact Thierry Cabrera Tel 33 148633474 Fax 33 148633382 E mail tcabrera int geo logistics com Germany GeoLogistics Expo Services GmbH Messegelaende Halle 9 Frachtzentrum 60327 Frankfurt Main Contact Gernot Iven Tel 49 69 75 60 02 41 Fax 49 69 75 60 02 42 Email given geo logistics de Hong Kong GeoLogistics Ltd 19 F Broadway Centre 93 Kwai Fuk Road Kwai Chung N T Hong Kong Contact Tony Yan Tel 852 2211 8528 Fax 852 2365 8907 Email tonyyan geologistics com hk Israel Ruth Cargo House 1 ABA Hilel Silver St Ofek Center LOD North 71294 PO B 36232 Tel Aviv 61361 Israel Contact Shifra Greenberg Tel 972 89182076 Fax 972 97289182063 E mail shifra ruthcargo co il Italy EXPOTRANS M T O S r l L go Domodossola 1 Hall 17 20145 Milano Contact Fabio Malensek Tel 39 02 49902927 Fax 39 02 4801 9658 e mail fabio malensek expotrans it Japan GeoLogistics Ltd Segi Building 4th Floor 7 1 lwamotocho 1 Chome Chiyoda ku Tokyo 101 0032 Contact Hiroshi Hyogo Tel 81 03 5821 4617 Fax 81 03 5821 4610 Email expo geo logistics co jp Korea GeoLogistics Expo Services Korea 15F PMK Bldg 746 Yeoksam Dong Kangnam Ku Seoul 135 080 Korea Contact Jim Lim Tel 82 2 2192 7426 Fax 82 2 539 9420 Email jimlim geologistic
15. ice please complete and return this form If this form is not received by GES by the time of above Deadline Date this pre printing service will not be provided SHIPPING INFORMATION FROM COMPANY EMAIL ADDRESS BOOTH NUMBER ADDRESS STREET CITY STATE ZIP COUNTRY PHONE FAX PURCHASE ORDER NUMBER SHIPPING DESTINATION 1 Number of Labels Needed COMPANY EMAIL ADDRESS BOOTH NUMBER ADDRESS STREET CITY STATE ZIP COUNTRY PHONE FAK PURCHASE ORDER NUMBER SHIPPING DESTINATION 2 Number of Labels Needed COMPANY EMAIL ADDRESS BOOTH NUMBER ADDRESS STREET CITY STATE ZIP COUNTRY PHONE FAX PURCHASE ORDER NUMBER METHOD OF SHIPMENT Please Select Desired Method of Shipment Below GES Logistics Ground Air Next Day Delivery LJAM L PM 2nd Day Delivery 3rd Day Delivery Deferred Delivery Van Line Full Pad O Partial Pad O Crated Specialized Service EXCESS DECLARED VALUE OPTION Note 1 Liability is limited to 0 50 Per pound per package 100 00 per package or 1 500 00 per occurrence whichever is less unless a higher value is declared Note 2 Declared value Excess declared value available from GES up to 100 000 00 Excess declared value is not available for items listed
16. ion You must notify GeoLogistics Expo of the details of your shipment List GeoLogistics Expo at the above address as the notify party on all shipping documents All shipping documents must be faxed to GeoLogistics Expo as soon as they are issued Only GeoLogistics Expo can clear your shipment through U S Customs Details gt Labeling and Packing U S Customs requires that all goods be permanently marked with their country of origin Clearly label every piece with your company name the name of the show and your booth number Large labels work best Be sure that your packing materials are adequate for both the means of transport and the sensitivity of your goods gt Documentation Prepare a commercial invoice in English with complete descriptions and model serial numbers List harmonized numbers if available Include a packing list with the dimensions gross and net weights of each package shipped gt Insurance Take out adequate insurance to cover your exhibit to and from the show
17. ited to a declared value if you fill in a Declared Value Amount check the box requesting Excess Declared Value and pay the appropriate charges for Excess Declared Value Maximum allowed declared value 100 000 Cost Excess declared value available from GES for 1 00 per 100 of excess valuation 50 00 minimum charge per request e Not Insurance Excess declared value is not insurance GES does not offer or sell insurance GES is not liable and will not owe for loss or damage to your goods if the damage or loss was not caused by GES negligence Las Vegas 11 0504 03614 03615 NAB 040904 Pre Printed Outbound Material Handling Reguest GES RETURN TO GES Exposition Services 7050 Lindell Road Las Vegas NV 89118 4702 Phone 866 531 4052 FAX 866 329 1437 International Exhibitors Only Phone 702 515 5970 FAX 702 263 1520 Email servicenter gesexpo com All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Kit NAB2005 RTNDA NAB2005 DEADLINE DATE Las Vegas Convention Center Las Vegas Hilton April 4 2005 April 18 21 2005 April 18 20 2005 Please complete this form and return it to the GES Servicenter or GES Service Executive before the above Deadline Date so we can provide you with printed outbound material handling documents and shipping labels at the close of the show for you to review and sign To take advantage of this serv
18. mes are often out of the range of normal delivery hours make sure your carrier is committed to meeting your target dates and times While making shipping plans to the Show also plan for the return shipment Tracking Shipments Confirm your delivery date and time with your carrier and have all pertinent shipping information in the hands of your representative at show site You may also want to review the return of your goods at the end of the show Estimating Material Handling Charges Handling charges are based on the weight of the freight Shipments are billed by the hundred weight and rounded up to the nearest hundred Minimum per Shipment may apply see enclosed Material Handling Order Form for details Please prepay all shipping charges GES cannot accept or be responsible for collect shipments Crated and uncrated shipments must be separated and clearly identified on separate bills of lading with separate weight tickets otherwise GES will invoice the entire load at the Uncrated rate Crated Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required Uncrated Material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks ME SAVE TIME WITH GES ONLINE AT gesexpo com Special Handling Defined as shipments that are loaded by cubic space and or packed in such a manner as to
19. ng contractor and re exporting the freight at the conclusion of the show We have designed our services to meet all your international transportation needs How is my shipment cleared through U S Customs Depending on your needs we can clear your shipment in one of three ways e Permanent Duty Paid Entry used for all goods which will remain in the U S and will not be re exported This includes all giveaway items such as brochures and samples e Temporary Entry allows goods to be imported temporarily into the U S without the payment of Customs duties and taxes e ATA Carnet goods are imported without the payment of Customs duties and taxes but may not be given away or sold All items must be re exported at the end of the show What documents are needed In order to clear the goods we will need the following documents e Original ocean bill of lading or one air waybill e Commercial invoices in English giving full description and value for each item contained in the shipment The invoice should be issued to your company c o the exhibition Separate invoices for temporary and permanent items are useful e Packing list giving weight and dimensions of each package This information may be included on your commercial invoice e Insurance certificate copy with the name of the local settlement agent in the US When shipping by airfreight the documents must accompany the shipment For ocean freight the documents should be sent as soon as pos
20. on form G 7 co Other Common Carrier Air Van Line Next Day Full Pad 2nd Day Partial Pad Deferred Crated Once your shipment is packed and ready to be picked up please return the outbound material handling order form to the GES Ser vicenter Verify the piece count weight and that the signature is on the outbound material handling order form prior to shipping out Shipments without paperwork turned in will be returned to GES Warehouse or forced onto another carrier at exhibitor s expense GES does not accept responsibility for any exhibitor property left on the show floor unattended COMPANY EMAIL ADDRESS BOOTH NUMBER AUTHORIZED CONTACT SIGNATURE AUTHORIZED CONTACT PLEASE PRINT DATE SAVE TIME WITH GES ONLINE AT gesexpo com 1 0504 03614 03616 NAB 040904 Freight Service Guestionnaire R 7 GES RETURN TO GES Exposition Services 7050 Lindell Road Las Vegas NV 89118 4702 Phone 866 531 4052 FAX 866 329 1437 International Exhibitors Only Phone 702 515 5970 FAX 702 263 1520 Email servicenter gesexpo com All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Kit NAB2005 RTNDA NAB2005 Las Vegas Convention Center Las Vegas Hilton April 18 21 2005 April 18 20 2005 ALL EXHIBITORS MUST RETURN THIS FORM 1 Estimate total number of pieces being shipped Crated Uncrated Machinery Total 2 Indica
21. ous materials as defined in Department of Transportation Regulations LIST EACH PIECE H M DIMENSIONS IN INCHES EST WEIGHT LIST EACH PIECE H M DIMENSIONS IN INCHES EST WEIGHT Lx Wx H Lx Wx H Lx Wx H Lx Wx H Lx Wx H Lx Wx H Lx Wx H Lx Wx H Lx Wx H Lx W x H Total pieces Total Weight Hazardous Materials Contact Number ss Note 1 STOP You must read form G 7 before going any further have read the Terms amp Conditions set forth on form G 7 and understand the contents thereof have the authority to bind the below referenced exhibiting company which hereby accepts the terms and conditions set forth on this form and the G 7 form Note 2 Liability is limited to 0 50 Per pound per package 100 00 per package or 1 500 00 per occurrence whichever is less unless a higher value is declared Note 3 Declared value Excess declared value available from GES up to 100 000 00 Excess declared value is not available for items listed on form G 7 Co RECEIVED subject to individually determined rates or contracts that have been agreed upon in writing between GES and shipper if applicable oth erwise to the rates classifications and rules that have been established by GES and are available to the shipper on request COMPANY EMAIL ADDRESS BOOTH NUMBER AUTHORIZED CONTACT SIGNATURE AUTHORIZED CONTACT PLEASE PRINT DATE SAVE TIME WITH GES ONLINE AT gesexpo
22. position Services Due to the volume of display crates and the limited aisle space available during Show set up current procedures will remain in effect for the April 2005 Show To facilitate the installation and cleaning of aisle carpet during move in all crates must be emptied and labeled for removal by 10 00 pm Saturday April 16 2005 All cardboard cartons fiber cases and access storage must be tagged and ready for removal from the hall by 2 00 pm Sunday April 17 2005 In addition booth installation must be completed by 2 00 pm Sunday April 17 2005 Sunday April 17 2005 is intended for Exhibitors to complete final touch up on their displays and to complete setting their product These procedures are intended to facilitate the convenience of arrival and set up for the Exhibitor and their product and to ensure that NAB Show opens on schedule Thank you NAB and GES SAVE TIME WITH GES ONLINE AT gesexpo com 1 0504 03614 03616 NAB GEOLOGISTICS Expo Services NAB2005 Las Vegas International Freight tips for a successful show Preparation Advance planning can reduce your shipping costs and insure that your goods arrive at NAB on time and in show perfect condition In the NAB Exhibitor Kit GeoLogistics Expo provides shipping guidelines for international exhibitors Familiarizing yourself with these guidelines is an excellent way to begin gt Use a Professional GeoLogistics Expo the official internation
23. quipment for uncrating unskidding positioning leveling dismantling recrating and reskidding machinery and or equipment must be ordered separately Place your order for this labor using the In Booth Forklift amp Labor Order Form If your material requires specialized rigging equipment please notify us promptly so that we can make arrangements When possible supply your own rigging equipment with shipments and pre rig your material Insurance All of your goods should be insured by your own insurance policy Although we do our best to handle your goods as our own there are many variables in shipping and handling that can affect your exhibit and products GES has published GES Terms amp Conditions of Contract that are in your exhibitor service manual Please read them carefully It is recommended that your goods be insured GES Limits of Liability amp Excess Declared Value Liability GES is liable for loss or damage to your goods only if the loss or damage was caused by GES negligence Measure of Damage If GES was negligent and the negligence caused either loss or damage to your goods then the measure of that damage will be determined by the following a Measure of damages in all situations including b amp c below will be limited by the Depreciated Value of the goods or repair costs whichever is less b The lesser of 0 50 per pound per package 100 per package or 1500 per occurrence a Damages will be lim
24. require special handling such as ground loading side door loading constricted space loading and designated piece loading or stacked shipments Also included are mixed shipments and shipments without proper delivery receipts Overtime Surcharges Shows that move in or move out on weekends or late in the day may be subject to overtime surcharges See enclosed Material Handling Order Form for details e Late Surcharges A surcharge will apply if advance freight is received after the published deadline date for shipments to arrive at the warehouse See enclosed Material Handling Order Form for details Storing Empty Containers Properly labeled empty shipping cartons will be picked up stored and returned after the show Labels are available at the GES Servicenter or from your GES Service Executive and are for empty storage only Depending on the size of the show it can take from two to twelve hours to return empty crates Do not store any items in crates marked empty Outgoing Shipments An OMHF Outbound Material Handling Form Bill of Lading must accompany all outgoing shipments Shipping information outbound forms and labels will be available at the GES Servicenter Exhibitors selecting non official carriers will need to make their own arrangements for pickup Make sure that someone from your company will be on site to oversee the outbound shipment of your display and product Machinery Labor and Equipment Labor and e
25. rget move in date e The target move in schedule is on the official NAB2005 website www nabshow com in the exhibitor services section The schedule will be updated weekly e f you are unable to access the online schedule please call NAB Exhibit Services at 877 622 3947 or 202 595 2051 or exhibitcomm nab org e All display materials product and other freight must arrive on your targeted move in day NAB Exhibitor Manual Shipping NANI 3 THE WORLD S LARGEST ELECTRONIC MEDIA SHOW Material Handling Drayage GES Exposition Services has been designated as the official contractor for drayage material handling at the NAB2005 Show Management and GES Exposition Services have spent a great deal of time and effort organizing the freight procedures so as to provide a smooth and efficient freight handling operation GES Exposition Services will perform the following services at the rates listed on the Material Handling Rates and Order Form under this tab e The unloading of exhibits and exhibit materials arriving at the LVCC via union carriers company owned and operated trucks cars and station wagons e Delivery of such materials to the exhibitors booths e Removal of exhibitors empty cartons and crates for storage during the show e The return of all empty cartons and crates to the exhibitors booths and the reloading at the conclusion of the show e The removal of all packed cartons and crates from exhibitors booths
26. s co kr Netherlands Van Ommeren Expo Logistics a division of Hudig Freight Services Debussystraat 2 3161 WD Rhoon The Netherlands Contact Walter De Jongh Tel 31 10 5066183 Fax 31 10 5066185 E w de jongh ommeren logistics com Spain GeoLogistics SA Centro de Cargo Aerea Oficina 704 Piso 7a 28042 Madrid Contact Santiago Salso Tel 34 91 67 39 644 Fax 34 91 66 91 004 Email ssalso int geo logistics com Sweden GeoLogistics AB Exportgatan 26 Gothenburg Contact Anneli Rogbring Tel 46317423071 Fax 46317423055 E mail arogbring geo logistics com Switzerland Natural AG J Renfer 7 CH 2504 Biel Bienne Contact Peter Kubias Tel 41 0 32 344 40 06 Fax 41 0 32 344 40 19 Email peter kubias natural info Taiwan GeoLogistics Ltd 11 No 192 Rueiguang Road Neiku Chiu Taipei Taiwan R O C 114 Contact Tiger Wey Tel 886 2 26 59 62 99 Fax 886 2 26 58 72 21 Email twey int geo logistics com United Kingdom Exhibition Freighting Ltd The Oasts Mill St East Malling Kent ME19 6BU Contact Neil Goatcher Tel 44 1732 872338 Fax 44 1732 872339 Email neil exhibitionfreighting co uk NAB2005 RTNDA NAB Las Vegas Nevada April 18 21 Consign all international shipments and corresponding documents as follows Consignee Your Company Name Notify GeoLogistics Expo C o NAB2005 RTNDA NAB 1123 Zonolite Road Suite 22 Booth No Atlanta GA 30306 Las Vegas Conv
27. sary idle Illcagsars A IU MI I installation labor pars HARMONAVENUE 1 m HI g time please keep this in j PALACE BELLAGIO lj ALEXIS PARK RESORT STRI Please call Kristie Wilson in Business Services at 702 515 5757 for more Kwon THOMAS BACK information ji NEWYORK le aas A Ko EN 1 TROPICANA AVENUE NECAUBUR Tox I Vy Thank you LUXOR TROPICANA HOTEL xs P 1 FUR SEASONS Marshaling Yard ANENSON MANDALAY BAY CONVENTION CENTER I j bu From 1 15 exit east on Tropicana Avenue to Swenson and turn left onto Thomas amp Mack Drive north Proceed to entrance of Parking Lot Signage will be posted Las Vegas 11 0504 03614 03615 NAB SAVE TIME WITH GES ONLINE AT gesexpo com 040904 USE THESE SHIPPING LABELS AS THEY WILL EXPEDITE HANDLING Copies of these labels are acceptable if additional labels are needed See Hanging Sign Truss Information H 1 form for a Hanging Sign shipping label EXHIBITION FREIGHT FROM EXHIBITION FREIGHT FROM ADVANCE SHIPMENT TO EXHIBITING COMPANY TO EKHIBITING COMPANY NAB2005 NAME OF EKHIBITION NAB2005 NAME OF EKHIBITION BOOTH NUMBER BOOTH NUMBER C O GES EXPOSITION SERVICES 7000 Lindell Road Las Vegas N
28. sible to GeoLogistics Expo in Atlanta What services can GeoLogistics Expo provide at the exhibition Our staff is available to assist you before during and after the exhibition We will confirm that your shipment has been delivered to your booth During the exhibition we will meet with you to confirm the return shipping instructions We will handle all the details for you What are GeoLogistics Expo s payment terms Our terms and conditions require that all transportation services be paid to GeoLogistics Expo Services Inc before the show opens International exhibitors may make credit arrangements through our coordinating offices in their home country Payment may also be made via wire transfer or credit card How do contact GeoLogistics Expo in my country We have GeoLogistics Expo offices in most countries If you do not see your country listed please contact us and we will assist you China Natural Ltd Room 307 Beijing CIEC Bus Ctr No 6 East Beisanhuan Road Chao Yang District Beijing 100028 Contact Ms Zhong Tel 86 010 6461 9484 Fax 86 010 6461 9507 Email zhongyuan natural btg com cn Denmark Blue Water Shipping A S Tvaerkaj 2 6700 Esbjerg Denmark Attn Klaus Bindesboll Tel 45 7913 4198 Fax 45 7913 4677 E mail kip bws dk FINLAND Suomen Messulogistiikka Oy Messaukio 1 00520 Helsinki Contact Kaija Hakkinen Tel 358 10 309 6623 Fax 358 10 309 6611 e mail kaija hakkinen jo
29. te total number of trucks in each category that you will use Van Line Common Carrier Flatbed Co Truck Overseas Container 3 List carrier name s 4 If using a Customs Broker please print name Their Phone 5 Print the name of person in charge of your move in 6 What is the minimum number of days to set your display 7 What is the weight of the single heaviest piece that must be lifted Ibs 8 What is the total weight of your exhibit or equipment being shipped Ibs 9 Is there any special handling equipment required to unload your exhibit materials i e extended forklift blades special slings lifting bars etc It is the responsibility of the Exhibitor to provide proper special handling instructions Failure to provide these instructions will result in the elimination of any liability for loss or damage by GES DIRECT SHIPMENTS ONLY 1 What date and time are you scheduling your shipment s to arrive on site Their Phone COMPANY EMAIL ADDRESS BOOTH NUMBER AUTHORIZED CONTACT SIGNATURE AUTHORIZED CONTACT PLEASE PRINT DATE X Ma SAVE TIME WITH GES ONLINE AT gesexpo com Las Vegas 11 0504 03614 03615 NAB 052004 GES Logistics Shipping Order Form Lis GES RETURN TO GES Exposition Services 7050 Lindell Road Las Vegas NV 89118 4702 Phone 888 454 4437 FAX 702 515 5972 E International Exhibitors Only Phone 702 515 5970 FAX 702 515 5972 All orders are go
30. uable set up time How to ship in Advance to the GES Warehouse Remove all old shipping and empty storage labels Fill out and attach enclosed Advance Shipping labels Complete the enclosed Material Handling Order Form Remember to confirm receipt of your shipment prior to leaving for the show All shipments must have a bill of lading or delivery slip showing the number of pieces weight and type of merchandise Certified weight tickets must accompany all shipments Take the time to ensure that your display and products are packed neatly and securely Do not ship uncrated materials to warehouse How to Ship to Exhibit Site Consign all shipments c o GES Exposition Services Remove all old shipping and empty storage labels Fill out and attach enclosed Direct Shipping labels Complete the enclosed Material Handling Information Sheet All shipments must have a bill of lading or delivery slip showing the number of pieces weight and type of merchandise Certified weight tickets must accompany all shipments Take the time to ensure that your display and products are packed neatly and securely f you are shipping your carpet and or lighting trusses make sure it is loaded last so it can be unloaded first Freight Carriers Select a carrier with experience in handling exhibition materials Make sure to give your carrier explicit information as to where and when to check in Delivery and pick up ti
31. verned by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Kit NAB2005 RTNDA NAB2005 Las Vegas Convention Center Las Vegas Hilton April 18 21 2005 April 18 20 2005 PICK UP INFORMATION DATE SHIPPING RECEIVING HOURS 4 HOUR WINDOW REQUIRED ADDRESS STREET CITY STATE ZIP COUNTRY PICK UP CONTACT PHONE NUMBER FAX NUMBER SPECIAL INSTRUCTIONS ADDITIONAL CHARGES MY APPLY WEEKEND Ll Pick Up O Delivery DELIVERY INFORMATION DATE RECEIVING HOURS DESTINATION EXHIBITOR NAME SHOW NAME BOOTH ADDRESS STREET CITY STATE ZIP COUNTRY SHOW CONTRACTOR CONTACT PHONE NUMBER METHOD OF SHIPMENT Ground LILTL Truck Load Rates price per shipment LI Special Instructions Shipments 0 100 Ibs Shipments 101 Ibs and up Additional charges may apply Subject to applicable surcharges CREDIT CARD CHARGE AUTHORIZATION ALL INFORMATION MUST BE PROVIDED CREDIT CARD NUMBER EXPIRATION DATE CARDHOLDER S NAME PLEASE PRINT CARDHOLDER S SIGNATURE CARDHOLDER S BILLING ADDRESS CITY STATE ZIP COUNTRY MasterCard L VISA U Diners Club LI Discover American Express Corporate Card L Personal Card WEIGHT amp DIMENSIONS FINAL RATE SUBJECT TO CORRECT RATE amp DIMENSIONS Mark X in the H M column to designate hazard
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