Allied Convention Services Division
Contents
1. Brede EXPOSITION SERVICES Allied Convention Services Division 2502 Lake Orange Drive Orlando FL 32837 407 851 0261 Ph 407 859 3904 Fax GAYLORD NATIONAL RESORT NATIONAL HARBOR MD MAY 26 28 2010 Dear Congress Exhibitor Brede Exposition Services Allied Division is pleased to have been selected as the official service contractor for this exposition We recognize that your participation in this event is a vital part of your company s marketing program and we want to do everything possible to make it profitable and rewarding for you Once again you can order furniture carpet and other needs online through www bredeallied com Questions regarding the convention s policies space assignments housing display limitations sponsorship and event schedules should be directed to Yolanda Ramirez CEM American Payroll Association American Accounts Payable Association 660 N Main Avenue Suite 100 San Antonio TX 78205 Phone 210 226 4600 Fax 210 568 4078 yramirez americanpayroll org http www americanpayroll org vendor resources Questions regarding shipping storage labor furniture and signs should be directed to Customer Service Department Brede Exposition Services Allied Division 2502 Lake Orange Dr Orlando FL 32837 Phone 407 851 0261 Fax 407 859 3904 www bredeallied com to access service kit or info bredeallied com for email Included in this service kit are order forms for variou2. Show Site Rate 152 00 304 00 Shipment weight round up to next 100 Ibs 100 X per cwt Min 200 Ibs DELIVERY AFTER DEADLINE DATE Freight not received at warehouse prior to the Per Cwt 100 Ibs Minimum Charge deadline date See Shipping Instructions amp Material Handling information form and any shipment received at show site after show opening will be charged in Warehouse Rate 23 00 46 00 addition to the above rates Show Site Rate 23 00 46 00 Shipment weight round up to next 100 Ibs 100 X per cwt Min 200 Ibs PLEASE REMIT WITH FORM ESTIMATED CHARGES OUTBOUND SHIPMENTS Prior arrangements for outbound shipments must be made at the Brede Exposition Services Allied Division freight desk ALL ARRANGEMENTS FOR PICK UP OF FREIGHT IF USING A CARRIER OTHER THAN THE OFFICIAL SHOW CARRIER MUST BE MADE BY THE EXHIBITOR Brede Exposition Services Allied Division will not be responsible for any delay of rush order shipments which will be expedited to the best of our ability It is the EXHIBITOR S sole responsibility to label each piece of outbound freight and submit to Brede Exposition Services Allied Division a completed bill of lading covering each outbound shipment after arrangements have been made for the pick up of same All exhibit materials must be cleared from the exhibit area as specified by exhibit management In any case when the carrier selected and arranged for by the exhibitor fails to pick up any or all
3. 158 00 Circle One Vertical Horizontal Colors Available circle one Black Teal Forest Green Blue White Grey Burgundy Red Gold QTY SPECIAL DRAPING DISC PRICE ft of 8 drape per lineal ft 20 00 ft of 3 drape per lineal ft 17 00 TOTAL OF ITEMS ORDERED S 6 SALES TAX BALANCE DUE 2902 Lake Orange Drive Orlando FL 32837 407 851 0261 Ph 407 859 3904 Fax Colors available for table drape circle one Gold Forest Green Red Blue Teal White Grey Burgundy Black QTY DRAPED DISPLAY DISC TABLES 30 HIGH PRICE 4 106 00 6 120 00 e 148 00 For 42 height add 38 00 4th Side Table Draping Add 53 00 UNDRAPED DISPLAY DISC QTY TABLES 30 HIGH PRICE 4 63 00 6 76 00 8 95 00 For 42 height add 38 00 DRAPED RISERS DISC QTY WHITE ONLY PRICE 4 one step 58 00 6 one step 70 50 IMPORTANT TO OBTAIN THE ADVANCE PRICE YOUR FULL PAYMENT MUST BE RECEIVED BY MAY 12 2010 FOR ORDERS RECEIVED WITHOUT PAYMENT ORDERS RECEIVED AFTER MAY 12 2010 AND ORDERS PLACED AT SHOW SITE ADD 30 TO ALL PRICES ALL OPEN BALANCES MUST BE PAID IN FULL AT SHOW SITE EVENT OR SHOW 28 ANNUAL CONGRESS COMPANY NAME ADDRESS CITY TELEPHONE SIGNATURE HALL OR HOTEL BOOTH STATE AUTHORIZED BY please print or type TITLE ZIP GAYLORD NATIONAL RESORT All charges for rental items include delivery to booth installation when specified and removal at close of show A finance charge of 1 1
4. 1s placed into or removed from accessible storage The charge will be applied at the corresponding rate for the time it 1s accessed LABOR RATES Straight time 78 00 hour Overtime 117 00 Straight time rates apply 8 00 am 4 30 pm Monday Friday All other hours weekdays Saturday Sunday amp Holidays will be charged at overtime rates Brede EXPOSITION SERVICES Allied Convention Services Division 2502 Lake Orange Drive Orlando FL 32837 407 851 0261 Ph 407 859 3904 Fax REQUEST FOR SET UP BY NON OFFICIAL CONTRACTOR The unpacking erection assembling dismantling and packing of displays and equipment must be done by the correct type of Union labor Brede Exposition Services Allied Division the official contractor will have skiled craftsmen available to assist Exhibitors Arrangements for labor should be made through Brede Exposition Services Allied Division in advance whenever possible Official labor forms are included in this Exhibitor Service Manual Exceptions to the foregoing will be considered only in cases where permission has been requested in writing by the Exhibitor and received by Brede Exposition Services Allied Division no later than April 26 2010 Exceptions will be granted only if it will not interfere with or prejudice the orderly set up interim service or dismantling of the Exposition An exception will not be granted if it is inconsistent with the commitments made and obligations assumed by Manage
5. 2 per month 18 per annum will be added to all charges not paid within 10 days of invoice date rede EXPOSITION SERVICES Allied Convention Services Division 2502 Lake Orange Drive Orlando FL 32837 407 851 0261 Ph 407 859 3904 Fax CARPET ORDER FORM CANCELLATION POLICY Items canceled after delivery to booth will be subject to a 50 charge of original price If color is not specified we reserve the right to choose same to expedite set up of show SIANDARD CARPET TY SIZE ADV PRICE AMOUNT RENTAL PRICE INCLUDES INSTALLATION 10 X10 150 00 AND TAPE 10 X20 300 00 STANDARD SIZE CARPET WILL NOT BE CUT 10 X30 450 00 OR TRIMMED TO FIT BOOTH SPACE 10 X40 600 00 STANDARD CARPET CUT AND FITTED TO BOOTH SPACE RENTAL PRICE INCLUDES LAYING TAPE AND VISQUEEN RENTAL PRICES ARE QUOTED PER SQUARE FOOT TO FIGURE TOTAL SQUARE FEET MULTIPLY LENGTH X WIDTH TOTAL SQUARE FEET SQ FT X 3 75 QTY ADV PRICE CARPET PADDING VISQUEEN SQ FT X 1 30 SQ FT X 80 QTY ADV PRICE QTY ADV PRICE COLOR SELECTION EXACT MATCH CANNOT BE GUARANTEED FOR MULTIPLE ORDER CIRCLE CARPET COLOR BELOW BLUE BLACK RED FOREST GREEN BURGUNDY GREY TEAL PLUM TOTAL OF ITEMS ORDERED IMPORTANT TO OBTAIN THE ADVANCE PRICE YOUR FULL PAYMENT MUST BE RECEIVED BY MAY 12 2010 6 SALES TAX FOR ORDERS RECEIVED WITHOUT PAYMENT ORDERS BALANCE DUE RECEIVED AFTER MAY 12 2010
6. AND ORDERS PLACED AT SHOW SITE ADD 30 TO ALL PRICES ALL OPEN BALANCES MUST BE PAID IN FULL AT SHOW SITE EVENT OR SHOW 28 ANNUAL CONGRESS HALL OR HOTEL GAYLORD NATIONAL RESORT COMPANY NAME BOOTH ADDRESS CITY STATE ZIP TELEPHONE AUTHORIZED BY please print or type SIGNATURE TITLE All charges for rental items include delivery to booth installation when specified and removal at close of show A finance charge of 1 1 2 per month 18 per annum will be added to all charges not paid within 10 days of invoice date Brede EXPOSITION SERVICES Allied Convention Services Division 2502 Lake Orange Drive Orlando FL 32837 407 851 0261 Ph 407 859 3904 Fax CUSTOM CARPET ORDER FORM DELUXE plush carpet is available on a rental basis All prices quoted for rental include installation poly covering for protection and removal An upgraded 28 oz carpet 1s available in 12 colors Swatches will be sent to you upon request Minimum order for premium carpet is 20 x 20 400 square feet AVAILABLE COLORS Navy Light Grey Teal Purple COLOR DESIRED Light Beige Black BOOTH SIZE X di SQ FT Forest Green Red Mauve White FULL PAYMENT MUST ACCOMPANY ORDER Dark Beige Burgundy PHONE ORDERS NOT ACCEPTED RENTAL PRICE 4 50 PER SQ FT CARPET PADDING 1 30 PER SQ FT ADD 6 SALES TAX TOTAL AMOUNT DUE Rental prices on all items are for duration of show ORDERS must be received by April 26 2010 IMPORTANT N
7. Friday May 28 12 00 noon 7 00 pm Saturday May 29 8 00 am 12 00 noon e Freight without shipping instructions will be re routed to the house carrier at 12 00 noon on Saturday May 29 2010 Thank you Brede Allied Brede EXPOSITION SERVICES Allied Convention Services Division 2502 Lake Orange Drive Orlando FL 32837 407 851 0261 Ph 407 859 3904 Fax CREDIT CARD AUTHORIZATION PAYMENT amp RECAP OF ORDERS THIS FORM ALONG WITH YOUR ORDER amp CHECK AND CREDIT CARD INFORMATION FOR PAYMENT MUST BE RETURNED TO BREDE ALLIED CONVENTION SERVICES AT THE ADDRESS ABOVE A CREDIT CARD ON FILE IS REQUIRED WHEN USING BREDE ALLIED CONVENTION SERVICES ORDERS RECEIVED WITHOUT PAYMENT AND CREDIT CARD AUTHORIZATION WILL NOT BE PROCESSED e To receive discount pricing order forms and full payment must be received by the deadline date on each form Purchase Orders are not considered advance payment Payment may be made by company check or credit card authorization There will be a 35 00 minimum service charge for handling returned payments checks or credit cards e Any additional costs incurred for orders or services placed at show site including labor and material handling are due and payable upon presentation of the invoice All adjustments must be made at show site ABSOLUTELY NO CREDITS WILL BE ISSUED AFTER SHOW CLOSING e All accounts must be settled at the Brede Exposition Services Allied Division service desk prior to show closing
8. Your show site representative must be made aware of this policy and have means of payment unless credit card authorization below is signed It is the responsibility of your show site representative to review the Statement of Account prior to the close of the show as no adjustments will be made after the close of the show e The exhibiting firm is primarily responsible for payment of all charges e INTERNATIONAL EXHIBITORS We require 100 pre payment of advance orders Payment must be rendered by cash check payable in U S dollars drawn on a U S account American Express MasterCard or Visa credit cards e Wire transfers available contact Customer Service department If you have any questions regarding payment procedures please contact Brede Exposition Services Allied Division Customer Service Department 407 851 0261 PLEASE COMPUTE YOUR ORDERS INCLUDING APPLICABLE DISCOUNT amp SALES TAX Furniture Carpet Custom Rental Exhibits Signs Labor Cleaning amp Porter Service Estimated Material Handling Charges Other Brede Exposition Services ESTIMATED TOTAL NOTE RENTAL ITEMS NOT ORDERED YET FOUND IN BOOTHS ARE INVOICED AT STANDARD FLOOR PRICING Q 0 0 0 ONO IF PAYING BY CHECK PLEASE COMPLETE THE FOLLOWING Your check number Date In the amount of CREDIT CARD INFORMATION CREDIT CARD IS REQUIRED FOR SERVICES RENDERED We authorize Brede Allied Convention Services to charge any addi
9. centers and hotels will not accept direct shipments consigned to them as they have no facilities for receiving or storing freight Labor and equipment for unloading and loading are included in the Material Handling rates Labor and equipment will be available for uncrating unskidding assembling positioning leveling dismantling recrating and reskidding machinery and or equipment of exhibitors Place your orders for this labor with the Labor order form included in this service manual If your material requires specialized rigging equipment please notify us promptly so that we can make arrangements When possible supply your own rigging equipment with shipments and pre rig your material Shipping cartons will be picked up stored and returned after the show 1f they are affixed with Empty labels by the exhibitor These labels will be available at the BES ACS service desk and are for empty storage only Shipping information bills of lading and labels will be available at the BES ACS service desk Exhibitors selecting non official carriers will need to make their own arrangements for pick up More Shipping Information continued on other side Brede EXPOSITION SERVICES Allied Convention Services Division 2502 Lake Orange Drive Orlando FL 32837 407 851 0261 Ph 407 859 3904 Fax MATERIAL HANDLING SERVICES Rates include all labor and equipment required to unload shipment store up to 30 days in advance at the warehouse addr
10. shipments prior to the designated time exhibit material must be removed Brede Exposition Services Allied Division will be authorized to reconsign the shipment s to another carrier at our discretion Exhibitor material remaining after the move out period will be forwarded to the permanent address of the exhibitor or his agent designated freight collect No liability will be assumed by Brede Exposition Services Allied Division as a result of such rerouting or handling IMPORTANT Before completing this form please read the Limitations of Liability Form EVENT OR SHOW 28 ANNUAL CONGRESS HALL OR HOTEL GAYLORD NATIONAL RESORT COMPANY NAME BOOTH ADDRESS CITY STATE ZIP TELEPHONE FAX AUTHORIZED BY please print or type SIGNATURE TITLE Brede EXPOSITION SERVICES Allied Convention Services Division 2502 Lake Orange Drive Orlando FL 32837 407 851 0261 Ph 407 859 3904 Fax Shipments should not be addressed to the Hotel or Convention Center as they do not have the facilities to receive such shipments and may refuse them prior to the installation of the show Remove all outdated shipping labels prior to shipment All shipments should be made on a Brede Exposition Services Allied Convention Services bill of lading It is understood that all shipments are released to us at a value not to exceed 30 per pound with a maximum of 50 00 per article Please forward copies of all bills of lading to Brede Exposition Services Allied Conv
11. under the supervision of the exhibitor or the exhibitor s representative 8 BES ACS and its subcontractors shall not be liable for shipments received without receipts freight bills or specified unit counts on receipts of freight bills such as UPS Federal Express Express Mail Parcel Post and private vehicle etc due to their delivery procedures Such shipments will be delivered to booth without guarantee of piece count or condition 9 Empty container labels will be available at the Service desk Affixing the labels is the sole responsibility of the Exhibitor or its representative It is understood that these labels are used for empty storage only and BES ACS and its subcontractors assume no responsibility for loss or damage to contents while containers are in storage or for mislabeled containers 10 In order to expedite removal of materials from the show site BES ACS shall have the authority to change designated carriers if such carriers do not pick up on time Where no disposition is made by the Exhibitor materials will be routed by BES ACS at show site BES ACS assumes no liability as a result of such re routing or handling
12. ED ON SITE LABOR FORKLIFT LABOR of Men Dates Time Approx of Men Dates Time Approx E pu E p pe Install Install Hbi i peni l e SUPERVISION OF LABOR IS REQUIRED PLEASE INDICATE YOUR CHOICE OF SERVICE SERVICE A SERVICE B All work performed amp supervised by Brede Exposition Work performed by Brede Exposition Services Services Allied Div personnel Allied Div personnel under the direct Please send any necessary information blue prints supervision of exhibitor or exhibitor s rep photos etc Please indicate Charge for supervisory service is 30 of total daily Exhibitor s rep name labor bill with a 78 00 minimum charge Contact phone Please Indicate Other Services Available Please indicate Set up plans attached Self contained unit Forklift labor Up to a 5 000 pound lift with driver ____ Number of crates Photo attached 177 75 ST 216 75 OT 1 Hr Min Set up plans in crate Rigging Please contact Brede Allied Banding 1 45 per ft plus 1 Hr Labor If BES ACS does not supervise setting the booth we do not recommend dismantling supervision If this is necessary however we cannot accept responsibility for damage due to improper packing ALL OPEN BALANCES MUST BE PAID IN FULL AT SHOW EVENT OR SHOW 28 ANNUAL CONGRESS HALL OR HOTEL GAYLORD NATIONAL RESORT COMPANY NAME BOOTH NO ADDRESS CITY STATE ZIP TELEPHONE NO FAX NO AUTHORIZED BY TITLE S
13. EXHIBITING COMPANY BOOTH NO CONTRACTING COMPANY CONTRACTING COMPANY ADDRESS CITY STATE ZIP TEL NO FAX No ESTIMATED ARRIVAL AT SHOW NO OF WORKERS AUTHORIZED BY TITLE Brede EXPOSITION SERVICES Allied Convention Services Division 2502 Lake Orange Drive Orlando FL 32837 407 851 0261 Ph 407 859 3904 Fax MATERIAL HANDLING amp SHIPPING INFORMATION Brede Exposition Services Allied Convention Services will receive your shipment s either in advance at our local warehouse or directly at the exhibit site You may ship via the carrier of your choice Ship prepaid collect shipments will not be accepted For rates see the Material Handling Order Form ADVANCE SHIPMENTS TO BES ACS WAREHOUSE crates cartons fiber cases only Must arrive no later than Wednesday May 12 2010 to avoid late fees Rates include X Unloading crated materials The warehouse cannot receive uncrated shipments Y Storing at the warehouse for up to 30 days Y Reloading onto trucks and delivery to the exhibit site Y Unloading materials and delivery to your booth Y Picking up storing and returning empty shipping containers Y Reloading equipment for return to your specified destination Make out the bill of lading and consign as follows Name of Exhibiting Company amp Booth Number 27 Annual Congress C O Brede Exposition Services Allied Convention Services C O YRC 7600 Preston Drive Landover MD 20785 DIRECT SHIPMENTS TO EXHIBI
14. Forest Green Grey Red Teal e Standard Counter 42 5 x 23 5 x 37 e Header One line with black block letters COPY logos color or special lettering available at an additional cost call for quote Labor to install and dismantle exhibit Material handling for rental exhibit where Brede Allied 1s the official show contractor DISCOUNT ADDITIONAL OPTIONS QTY PRICE e Standard Counter 341 75 ea e Adjustable Shelves 59 00 ea e Spot Lights for use with rental unit only 53 00 ea e Velcro Compatible Panel 137 00 ea Additional booth furnishings can be found throughout this service kit Look for upgraded carpet carpet pad graphics couches chairs etc Rental exhibits and panel colors are subject to availability Please order early to assure colors and units desired O Custom Exhibit Design Indicate here if you are interested in creating a custom designed exhibit Basic Option Package PLEASE NOTE Electricity is NOT included with rental Additional Options 6 Sales Tax Total co 0 695 95 Your order must be received by April 26 2010 Orders received after this date add 30 to prices FULL PAYMENT MUST ACCOMPANY ORDER 10076 CANCELLATION CHARGE EVENT OR SHOW 28 ANNUAL CONGRESS HALL OR HOTEL GAYLORD NATIONAL RESORT COMPANY NAME BOOTH ADDRESS CITY STATE ZIP TELEPHONE FAX AUTHORIZED BY please print or type SIGNATURE TITLE All charges for rental items include delivery to booth
15. IGNATURE All charges for rental items include delivery to booth installation when specified and removal at close of show A finance charge of 1 1 2 per month 18 per annum will be added to all charges not paid within 10 days of invoice date Brede EXPOSITION SERVICES Allied Convention Services Division 2502 Lake Orange Drive Orlando FL 32837 407 851 0261 Ph 407 859 3904 Fax ACCESSIBLE STORAGE INFORMATION Accessible storage will be available to you at this show You must sign up for the service at the Brede Allied Convention Services desk and pick up your accessible storage labels All freight received at the show will be delivered to your booth space first and when properly labeled will be placed in accessible storage This 1s not a order form This service must be ordered on site Please be aware this 1s Accessible Storage NOT Secured Storage NOTE This is not Empty Storage Accessible Storage is not necessarily the first items returned to your booth at the close of the show Rates are for SET UP STORAGE SPACE PER DAY AND EACH TIME ACCESSED and are as follows SET UP One time set up charge of 125 00 STORAGE RATES RATES ARE PER SOUARE FOOT INCREMENTS OR PORTION THEREOF PER DAY 0 25 square feet 125 00 26 50 square feet 181 00 5 100 square feet 239 00 101 150 square feet 296 00 151 200 square feet 353 00 ACCESS RATES There is a 2 hour labor charge minimum each time something
16. O CREDITS WILL BE ISSUED AFTER THIS DATE NOTE Include a floor plan if additional carpet is required to cover steps skids and display fixtures A quotation will be forwarded to you before we proceed ALL OPEN BALANCES MUST BE PAID IN FULL AT SHOW SITE EVENT OR SHOW 28 ANNUAL CONGRESS HALL OR HOTEL GAYLORD NATIONAL RESORT EXHIBITOR BOOTH NO ADDRESS PHONE CITY STATE ZIP CODE AUTHORIZED please print TITLE SIGNATURE All charges for rental items include delivery to booth installation when specified and removal at close of show A finance charge of 1 1 2 per month 18 0 per annum will be added to all charges not paid within 10 days of invoice date Brede EXPOSITION SERVICES Allied Convention Services Division 2502 Lake Orange Drive Orlando FL 32837 407 851 0261 Ph 407 859 3904 Fax CLEANING ORDER FORM Vacuuming sweeping of booths emptying of wastebaskets is not included in your booth space rental If you require these services you must order them BOOTH CLEANING Once Only Vacuuming of Booth Prior to show opening 65 per square foot Daily vacuuming including emptying wastebaskets 50 per square foot SIZE OF BOOTH X SQ FT X RATE X NO OF DAYS Minimum Charge 100 Sq Ft Per Day Note There will be an additional labor charge for cleaning carpets that are subjected to excessive wear and tear such as wood or metal shavings generated by demonstrations in the booth or food sampling PORTER SE
17. ORD NATIONAL RESORT COMPANY NAME BOOTH ADDRESS CITY STATE ZIP TELEPHONE AUTHORIZED BY please print or type SIGNATURE TITLE All charges for rental items include delivery to booth installation when specified and removal at close of show A finance charge of 1 1 2 per month 18 per annum will be added to all charges not paid within 10 days of invoice date Brede EXPOSITION SERVICES Allied Convention Services Division 2502 Lake Orange Drive Orlando FL 32837 407 851 0261 Ph 407 859 3904 Fax SIGN ORDER FORM When ordering signs please provide the following information A Size C Indicate vertical or horizontal B Exact copy as you wish it to appear D See additional options below PRICES LISTED BELOW ARE FOR ONE COLOR COPY ON WHITE SHOW CARD __ Advance Price Quantity Horizontal Vertical Color Easelback Total Paf 75 00 FP Txef 88250f FP exif 89 50f o o o o o 14x22 132 50 FP ooo o 22 x28 121 00 FP 28 x4 20000 S S S Jo ooo TOTAL ALL ITEMS 6 SALES TAX S BALANCE DUE IMPORTANT TO OBTAIN THE ADVANCE PRICE YOUR ORDER AND FULL PAYMENT MUST BE RECEIVED BY MAY 12 2010 1 Over 10 words add 2 50 per word 2 There will be an additional charge for reproduction of emblems logos trademarks etc to be determined on order Advance quotes will be submitted upon request Banners foamcore signs etc must be submitted for a quote Easelback
18. RVICE DURING SHOW Porter Service consists of an assigned person cleaning your booth during show hours The price is 45 00 per hour straight time 4 hour minimum Overtime hours will be charged 65 25 per hour Straight time rates apply 8 00am 4 30pm Monday Friday All other hours weekdays Saturday Sunday amp Holidays will be charged at overtime rates SPECIFY DAYS amp HOURS Days required per day All carpets ordered from us are installed clean for your use However you may want to order cleaning services for debris created during set up Our exclusive cleaning contract for this show will not permit other service contractors to provide this service NO CREDIT WILL BE ISSUED AFTER THE CLOSE OF THE SHOW Total All Items Ordered Amount of Payment ALL OPEN BALANCES MUST BE PAID IN FULL AT SHOW SITE EVENT OR SHOW 28 ANNUAL CONGRESS HALL OR HOTEL GAYLORD NATIONAL RESORT COMPANY NAME BOOTH ADDRESS TELEPHONE CITY STATE ZIP CODE AUTHORIZED BY Please print or type SIGNATURE All charges for rental items include delivery to booth installation when specified and removal at close of show A finance charge of 1 1 2 per month 18 per annum will be added to all charges not paid within 10 days of invoice date YOUR COMPANY NAME I T 1 ay 7 mil 3 Han A s e y L l 3 i E j B RENTAL EXHIBITS Plan A 10 N Line Hardwa
19. T SITE Must not arrive prior to Monday May 24 2010 Rates include Y Unloading materials and delivery to your booth Y Picking up storing and returning empty shipping containers Y Reloading equipment for return to your specified destination Make out the bill of lading and consign as follows Name of Exhibiting Company amp Booth Number 27 Annual Congress C O Brede Exposition Services Allied Convention Services C O Gaylord National Resort 201 Waterfront Street National Harbor MD 20745 Page Two Material Handling amp Shipping Information Continued Read the LIMITS OF LIABILITY amp RESPONSIBILITY form included in this service manual for extremely important information concerning shipping and Material Handling Please prepay all shipping charges BES ACS cannot accept or be responsible for collect shipments All shipments must have a bill of lading or delivery slip showing the number of pieces weight and type of merchandise Upon shipping immediately send copies of bills of lading to BES ACS and the name of your on site representative Certified weight receipts are required for all shipments BES ACS will estimate weight for private vehicles without certified weight receipts Separate mixed van shipments between crated and uncrated and clearly identify the weights of each bill of lading All shipments must be consigned c o Brede Allied Convention Services to enable us to accept them for handling Convention
20. TION SITE FOR WHICH BREDE ALLIED IS THE OFFICIAL SHOW CONTRACTOR OR AN ORDER FOR LABOR AND OR RENTAL EQUIPMENT IS PLACED BY EXHIBITOR WITH BREDE ALLIED 1 Itis understood that BES ACS and its subcontractors are not insurers Insurance if any shall be obtained by the Exhibitor Amounts payable by BES ACS hereunder are based on the scope of the liability as herein set forth and are unrelated to the value of the Exhibitor s property It is further understood and agreed that BES ACS and its subcontractors do not provide for full liability should loss or damage occur 2 BES ACS and its subcontractors shall not be responsible for damage to uncrated materials materials improperly packed glass breakage or concealed damage BES ACS and its subcontractors shall not be responsible for ordinary wear and tear in handling of equipment nor for loss or damage due to fire theft windstorm water vandalism acts of God mysterious disappearance or other causes beyond their control 3 Relative to inbound shipments there may be a lapse of time between the delivery of shipment s to the booth by BES ACS or its subcontractors and the arrival of the Exhibitor s representative at the booth Similarly relative to outgoing shipment s Exhibitor recognizes there will be a lapse of time between the completion of packing and the actual pick up of materials from the booth for loading onto a carrier It is understood that during such times the shipment s will be left i
21. add 10 00 per sign signs ordered after May 12 2010 and on Saturday Sunday and Holidays will be billed at double the above rates Colored showcard 13 00 per sign Change in color of copy 18 00 per change Items canceled after delivery to booth will be subject to a 100 charge of original price oo 10 Un amp U SIGN COPY AS FOLLOWS Attach additional sheet 1f necessary ALL OPEN BALANCES MUST BE PAID IN FULL AT SHOW SITE EVENT OR SHOW 28 ANNUAL CONGRESS HALL OR HOTEL GAYLORD NATIONAL RESORT COMPANY NAME BOOTH ADDRESS CITY STATE ZIP TELEPHONE FAX AUTHORIZED BY please print or type SIGNATURE TITLE All charges for rental items include delivery to booth installation when specified and removal at close of show A finance charge of 1 1 2 per month 18 per annum will be added to all charges not paid within 10 days of invoice date Brede EXPOSITION SERVICES Allied Convention Services Division 2502 Lake Orange Drive Orlando FL 32837 407 851 0261 Ph 407 859 3904 Fax WASHINGTON D C UNION REGULATIONS Trade shows conventions and special events in Washington D C and vicinity are governed by local union contracts In an effort to help you plan your exhibition of display and product materials we have provided the following information Carpenters Local Union 491 Carpenters Local Union 491 claims jurisdiction over all installation and dismantling of exhibits and displays including ba
22. d shipments will be honored when possible In the event the designated carrier fails to pick up by the specified time such shipments will be re routed by Brede Exposition Services Allied Convention Services Brede Exposition Services Allied Convention Services assumes no responsibility for concealed damage Exhibits left on the booth floor without return instructions will be returned to the exhibitor s address freight collect if possible Brede Exposition Services Allied Convention Services as the Material Handling contractor shall have control over all freight docks doors elevators and crate storage areas Any shipment not handled by Brede but for which Brede is required to handle storage of the empty shipping containers a charge of 25 00 per crate case box or carton will be assessed The responsibility of Brede Exposition Services Allied Convention Services with respect to the goods stored hereunder shall be limited to the exercise of ordinary care and diligence by its officers and employees in receiving handling keeping and delivering the same The company shall not be liable for loss or damage by the elements fire water heat frost damp dust moth rust leakage deterioration acts of God riot or unlawful disturbance of the peace or depreciation due to the lapse of time ordinary wear and tear or perishable nature of the property nor for injury to goods arising from the lack of proper packing or from improper packing or unpacking by
23. ention Services This will assist in the tracing of shipment if necessary Please be certain that all bills of lading have the waybill number on them since no tracing can be done without these Copies of these should also be given to your representative at the show Any shipment requiring special handling due to length width height or weight will be handled on a time and material basis Any single piece due to its size that cannot be fitted through doorway or elevators will be taken as far as possible and then becomes the responsibility of the exhibitor Arrangements to enlarge such openings if requested will be made by Brede at the exhibitor s expense Please contact Brede Exposition Services Allied Convention Services prior to shipping this type of shipment Brede Exposition Services Allied Convention Services will not be responsible for the count or content of material if left in the booth prior to Brede Exposition Services Allied Convention Services taking physical count and possession in preparation to moving such material All outbound shipments must be tendered with a Brede Exposition Services Allied Convention Services bill of lading Make certain all of your materials are properly insured against fire theft and all hazards while in transit to and from the convention moving to and from your booth and for the duration of the convention This can usually be done with riders to your existing insurance policies Exhibitor routings on outboun
24. ess deliver to booth handle empty containers to and from storage and remove from booth for reloading onto outbound carriers Material Handling services whether used completely or in part only are offered as a package and the charges will be based on the total weight of the inbound shipment rounded off to the next cwt A 200 Ib minimum charge will apply to all shipments ALL RATES ARE ROUND TRIP CRATED AND OR SKIDDED FLOOR LOAD SHIPMENTS Includes shipments that can be unloaded at Per Cwt 100 Ibs Minimum Charge the dock with no additional handling required Warehouse Rate 114 00 228 00 Show Site Rate 114 00 228 00 Shipment weight round up to next 100 Ibs 100 X per cwt Min 200 Ibs CRATED SHIPMENTS REQUIRING SPECIAL HANDLING Includes shipments that are loaded and charged by Per Cwt 100 lbs Minimum Charge cubic space and or packed in such a manner as to require additional handling such as ground loading side door loading constricted space loading designated piece loading or stacked shipment Also includes shipments received without Warehouse Rate 137 00 274 00 documentation such as Federal Express and UPS Show Site Rate 137 00 274 00 Shipment weight round up to next 100 Ibs 100 X per cwt Min 200 Ibs UNCRATED UNSKIDDED OR WRAPPED SHIPMENTS Includes shipments that are not in crates cases Per Cwt 100 lbs Minimum Charge or boxes and or unskidded machinery without proper lifting bars or hooks
25. installation when specified and removal at close of show A finance charge of 1 1 2 per month 18 per annum will be added to all charges not paid within 10 days of invoice date Brede EXPOSITION SERVICES Allied Convention Services Division 2502 Lake Orange Drive Orlando FL 32837 407 851 0261 Ph 407 859 3904 Fax PORTABLE DISPLAY RENTAL ORDER FORM RENTAL INCLUDES te Multi dimensional stretched fabric display that can be printed with any image or message you want Setup and Dismantle of unit SIZES AVAILABLE 10 Unit 8 tall x 9 6 wide with a 7 degree radius Price 1 600 00 Item FBW1 20 Unit 8 tall x 19 6 wide with a 16 degree radius Price 3 200 00 Item FBW2 ARTWORK REQUIREMENTS Please forward your artwork via zip disc CD or email in the following formats Illustrator a1 or Photoshop psd eps tif jpeg or Acrobat pdf at 300 dpi resolution or higher Our wide variety of additional booth accessories are available to complete your booth display Please contact our Custom Rental Department for package pricing information This unit is also available for purchase so that you may take it from show to show Contact us for pricing information Item Z 6 Sales Tax Total Your order must be received by April 26 2010 Orders received after this date add 3096 FULL PAYMENT MUST ACCOMPANY ORDER 100 CANCELLATION CHARGE EVENT OR SHOW 28 ANNUAL CONGRESS HALL OR HOTEL GAYL
26. ivision 2502 Lake Orange Drive Orlando FL 32837 407 851 0261 Ph 407 859 3904 Fax LABOR ORDER FORM All labor is performed by trained amp skilled personnel To insure ample availability of labor Please order in advance e Starting time can be guaranteed only when labor is ordered for 8 00 AM Brede Exposition Services will attempt to provide labor at all other times however in some cases is may be impossible to have labor at an exact given time e Labor will not be assigned until the exhibitor reports to the service labor desk e All labor is billed on a 1 man 1 hour minimum No shows will be billed at the minimum per man rate e Labor orders must be canceled 24 hours prior to ordered time or a minimum of 1 hour per man ordered will be charged e Labor amp services ordered for an exhibitor by other contractors must be authorized in writing prior to show set up by the exhibiting company A certificate of insurance must also be presented to Brede Exposition Services Allied Division prior to any other contractor beginning work on the show floor Payment for labor amp services is the responsibility of the exhibitor LABOR RATES Straight Time 78 00 per hr Overtime 117 00 per hr Straight time rates apply 8 00 a m 4 30 p m Monday Friday All other hours weekdays Saturday Sunday amp Holidays will be charged at overtime rates Half hour increments will be charged following the first one 1 hour ADD 30 TO ALL LABOR ORDER
27. ll Panels Carpet Side Chair 1 Counter 1 Shelves 2 Header Labor to Install and Dismantle i YOUR COMPANY NAME Plan B 20 N Line Hardwall Panels Carpet Side Chairs 2 Counter 1 Shelves 4 Header Labor to Install and Dismantle Plan C 20 N Line Hardwall Panels Upgraded Curved Returns Upgraded Curved Header Carpet Side Chairs 2 Counter 1 Shelves 4 Labor to Install and Dismantle Plan D 20 X 20 Island Hardwall Panels Carpet Counters 2 Headers 4 Labor to Install and Dismantle Floral not included Brede EXPOSITION SERVICES th e e laborate Brede transforms Da custom tailored exhibit Built to exact specifications each custom exhibit is Unique Impressive Affordable Functional Practical Attractive Original Productive Versatile Inviting Brede EXPOSITION SERVICES Brede EXPOSITION SERVICES Allied Convention Services Division 2502 Lake Orange Drive Orlando FL 32837 407 851 0261 Ph 407 859 3904 Fax CUSTOM RENTAL ORDER FORM DISCOUNT QTY PRICE TOTAL Hardwall Panels Plan A 10 exhibit 2 535 25 Plan B 20 exhibit 4 842 75 Plan C 20 exhibit 5 526 50 Plan D 20 x 20 exhibit 9 942 00 RENTAL INCLUDES e Hardwall Panels Choice of color circle one Grey White e Standard Expo Carpeting Choice of color circle one Black Blue Burgundy
28. ment in any contact with service contractors of its lease with the Gaylord National Resort For services such as electrical plumbing telephone drayage rigging and booth cleaning no exception will be made and the contractor designated by Management will be used All agents representing the Exhibitor must be fully identified by the official Management badge All agents or representatives who are performing services other than the Exhibitor s own employees must provide Brede Exposition Services Allied Division with Certificates of Insurance naming Brede Exposition Services Allied Division and American Payroll Association American Accounts Payable Association as additional insured s at the time that a request for an exception is made These Certificates of Insurance must include public liability and property damage insurance for at least 1 000 000 and workmen s compensation insurance in accordance with local law Exhibitors wishing to use a contractor other than Brede Allied to set up and dismantle their exhibits must fill out this form and return to us no later than the date shown above If this form and the certificate of insurance from the non official contractor are not received by April 26 2010 your non official contractor will be allowed to supervise only All labor must then be hired from Brede Allied for installation and dismantle of the exhibit PLEASE FAX OR MAIL YOUR COPIES TO BREDE ALLIED EVENT OR SHOW 28 ANNUAL CONGRESS NAME OF
29. n the booth unattended All bills of lading covering outgoing shipment s submitted to BES ACS or its subcontractors by Exhibitor will be checked at the time of pick up from the booth and corrected where discrepancies exist 4 BES ACS shall not be liable for any loss damage or delay due to fire acts of God strikes lockouts or work stoppages of any kind or to any other cause beyond its controls 5 BES ACS shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs or for any other special incidental or consequential damages 6 Itis agreed that if BES ACS or its subcontractors should be found liable for loss or damage to Exhibitor s equipment the liability shall be limited to the specific article that was physically lost or damaged Such liability shall be limited to a sum equal to 30 per pound per article with a maximum liability of 50 00 per item or 1 000 00 per shipment whichever is less as agreed upon damages and exclusive remedy Provisions of this paragraph shall apply if loss or damage regardless of cause or origin results directly or indirectly to property through performance or nonperformance of obligations imposed by the offering of services to Exhibitors or from negligence active or otherwise by BES ACS its subcontractors or their employees 7 BES ACS shall not be liable for damage to exhibitor s materials or equipment when forklift operator is
30. nners signs laying of floor coverings and the operation of all power tools etc with the following exceptions Exhibiting companies occupying 100 square ft 10 x 10 or less of exhibit space are allowed up to two 2 full time exhibiting company employees one 1 hour to erect and one 1 hour to dismantle their exhibit without union labor Once this time allocation has been met the exhibitor must hire union labor from the official contractor to complete their installation and or dismantle Exhibitors may place their product s within their exhibit booth without the use of union labor Teamsters Union Local 639 Teamsters Local 639 claims jurisdiction over all unloading and reloading of freight exhibit materials product and empty containers and related equipment They also have jurisdiction over all material handling equipment including but not limited to forklifts towmotors dollies pallet jacks etc An exhibitor may hand carry in one trip any material that does not require the use of wheels or other material moving devices Tippin Union personnel are highly paid individuals Brede Allied Convention Services discourages gratuities and in many instances is a direct violation of the bargaining agreement for a union employee to accept a gratuity Should any employee solicit a gratuity please bring this to the attention of Brede Allied Convention Services immediately Brede EXPOSITION SERVICES Allied Convention Services D
31. other than its own employees or other causes beyond its control IF THE CARRIER DESIGNATED AND ARRANGED FOR BY YOU FAILS TO PICK UP YOUR OUTBOUND FREIGHT PRIOR TO THE DESIGNATED TIME WE WILL RE ROUTE YOUR FREIGHT IN ORDER TO CLEAR THE EXHIBIT HALL SO THAT WE MAY RE ROUTE YOUR FREIGHT TO MOVE BY THE PROPER MEANS OF TRANSPORTATION PLEASE FILL IN THE INFORMATION BELOW Ship to Street Address City State Zip Code Type of Carrier Air Motor Freight Van Lines ADDITIONAL SERVICES AVAILABLE SHRINK WRAP ONE HOUR MIN LABOR CHARGE AND 45 PER FT SHRINK WRAP METAL BANDING 1 HOUR MINIMUM LABOR CHARGE AND 1 45 PER FT BANDING MATERIAL EVENT OR SHOW 28 ANNUAL CONGRESS HALL OR HOTEL GAYLORD NATIONAL RESORT COMPANY NAME BOOTH ADDRESS CITY STATE ZIP TELEPHONE FAX AUTHORIZED BY please print or type Brece EXPOSITION SERVICES Allied Convention Services Division 2502 Lake Orange Drive Orlando FL 32837 407 851 0261 Ph 407 859 3904 Fax LIMITS OF LIABILITY YOU ARE ENTERING A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE The terms and conditions set forth below become a part of the Contract between Brede Allied Convention services and the Exhibitor Acceptance of said terms and conditions will be construed when any of the following conditions are met THE MATERIAL HANDLING SERVICE AGREEMENT IS SIGNED OR EXHIBITOR S MATERIALS ARE DELIVERED TO BREDE ALLIED S WAREHOUSE OR TO A SHOW OR EXPOSI
32. s items you may require for your exhibit You can also choose to order online from www bredeallied com Password congress10 Forms may be printed and faxed to 407 859 3904 To order on line simply follow the on screen directions When you are finished click submit The Brede Exposition Services Allied Division forms are to be returned to our office with payment The service forms are to be returned to the specific contractor who is providing the service along with payment Please analyze and submit your order forms as early as possible To receive the discount prices full payment must be included with your order All orders and full payment must be received by May 12 2010 and or the deadline date shown on the specific form s For orders received without payment or after May 12 2010 and orders placed at show site add 30 to the advance price Payment in full for services and equipment is required prior to the close of the show For your convenience we accept cash company checks Visa MasterCard American Express and Discover Brede EXPOSITION SERVICES Allied Convention Services Division Your booth rental includes 8 high blue red and black back wall drapery with 36 high blue side dividers Included in your booth will be one 1 standard 7 x 44 identification sign showing your company name and booth number Please note Hall is not carpeted but the aisle carpet will be black PLEASE NOTE If using a non official con
33. tional amounts incurred by me or my show representative including material handling and labor charges If credit card is declined Standard Floor pricing prevails and a 35 00 service charge will be added Charge to check one L1 MasterCard O Visa O American Express Discover Expiration Date Using MasterCard indicate the 4 numbers above your name here Account Number hereby authorize you to charge amounts incurred over and above the Estimated Total shown above for services rendered and by signature below agree to Payment Policies as described Cardholders Name please print or type Cardholders Address City State Zip Code Cardholders Signature Event or Show 28 ANNUAL CONGRESS Hall or Hotel GAYLORD NATIONAL RESORT Company Name Telephone Fax Address City State Zip Authorized By Please print or type Booth rede EXPOSITION SERVICES Allied Convention Services Division FURNITURE ORDER FORM CANCELLATION POLICY Items canceled after delivery to booth will be subject to a 50 charge of original price If colors are not specified we reserve the right to choose same to expedite set up of the show QTY SEATING DISC PRICE Padded Arm Chair 80 00 Padded Side Chair 51 50 Counter Stool w Back 85 00 Custom Swivel Chair 79 00 QTY ACCESSORIES DISC PRICE 5 pocket Literature Rack 79 00 30 x 30 Pedestal Table 163 00 Wastebasket 22 00 Floor Easel 76 00 Bag Stand 76 00 Sign Stand 22 x28 52 50 Tackboard
34. tractor to set up and or dismantle your exhibit the REQUEST FOR SET UP BY NON OFFICIAL CONTRACTOR form along with the Certificate of Insurance naming Brede Exposition Services Allied Division as an additional insured must be received by April 26 2010 Otherwise labor will have to be hired from Brede Allied by the non official contractor in order for them to supervise your exhibit These stipulations are strictly enforced to protect you show management and Brede Allied Materials shipped in advance should be sent directly to Brede Exposition Services and addressed exactly as shown in the example below Exhibit Company amp Booth Number 28 Annual Congress C O Brede Exposition Services C O YRC 7600 Preston Dr Landover MD 20785 Do not ship exhibit materials directly to the Gaylord National Resort to arrive prior to Monday May 24 2010 as they do not have the facilities for receiving and storing advance exhibit materials Your shipment will be refused prior to that date All shipments must be prepaid no collect shipments will be accepted The schedule for the exhibition area installation show hours and dismantling are EXHIBITOR SET UP Monday May 24 Appointment Only Contact Yolanda Ramirez for more info Tuesday May 25 8 00 am 6 00 pm Wednesday May 26 8 00 am 1 00 pm SHOW HOURS Wednesday May 26 4 00 pm 7 15 pm Thursday May 27 11 45 am 7 30 pm Friday May 28 10 00 am 12 00 noon DISMANTLE
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