Bus & Paratransit Products & Services Showcase Exhibitors FROM
Contents
1. APTA AMERICAN 5 PUBLIC TRANSPORTATION ASSOCIATION TO Bus amp Paratransit Products amp Services Showcase Exhibitors FROM Ellen M Drudy Director of Operations and Conferences National Trade Productions Inc RE 2011 Bus amp Paratransit Products amp Services Showcase Thank you for reserving a booth for the American Public Transportation Association s 2011 Bus amp Paratransit Products amp Services Showcase at the Memphis Cook Convention Center in Memphis TN Please read the enclosed information carefully A happy exhibitor is well informed Show hours are Tuesday May 24 10 30am 2 00pm This exhibitor packet contains information you will need regarding your exhibit in the showcase An exhibitor list is included with your booth location as well as a floor plan If you have questions please contact me by email edrudy ntpshow com or telephone 703 706 8209 Best Regards We 2011 Bus amp Paratransit Conference j ee oe Bus Display and or Meetings Department APTA a Showcase Only Registration Form American Public N Memphis Convention Center Transportation Association ah Memphis TN 1666 K Street NW att ONE Washington DC 20006 Bus Display May 23 Fax 202 496 4331 Bus Products amp Services Showcase May 24 Anyone wishing to just walk the bus display and or the showcase or participate only as an exhibitor must register for the event Please note This badge will only g2. ORDERS We provide DSL connection good for one show only DSL amp ROUTER 600 00 100 00 Per Connection NO ON SITE ORDERS We provide Caymen router 4 port switch good for one show only ISDN LINE CONNECTIVITY ONLY 700 00 NO ON SITE ORDERS We provide the line only YOU MUST HAVE YOUR OWN MODEM YOU ARE RESPONSIBLE FOR RETURNING TO M C C C SERVICE DESK ALL EQUIPMENT THAT HAS BEEN PROVIDED TO YOUR BOOTH WITHIN ONE HOUR OF SHOW CLOSING TO BE RELIEVED OF ALL RESPONSIBILITY FOR SAID EQUIPMENT ALL ORDERS MUST BE PAID IN FULL PRIOR TO THE OPENING OF THE FIRST DAY OF SHOW SEE REVERSE SIDE FOR CONDITIONS AND REGULATIONS GRAND TOTAL DUE Revision Date 06 10 08 This form supersedes all previous forms Additional Terms amp Conditions on Reverse Side Telephone Internet Service Order Form Page 2 MEMPHIS COOK CONVENTION CENTER 255 North Main Street Memphis TN 38103 901 576 1200 EXT 1222 FAX 901 576 1212 IMPORTANT CONDITIONS AND REGULATIONS PAYMENT NOTICE PRE ORDER RATES apply only to orders received and paid in full twelve 12 days prior to the first move in day of show ON SITE RATES must be paid at the time of move in for all other orders NO EXCEPTIONS ALL ORDERS MUST BE PAID IN FULL PRIOR TO THE OPENING OF THE FIRST DAY OF THE SHOW WE ACCEPT CASH PRINTED CHECKS VISA AMEX AND MASTERCARD ONLY ALL OTHER ORDERS SUBMITTED WITH ANY OTHER FORM OF PAYMENT WILL NOT BE CONSIDERED TO BE ORDE
3. RATES DO SIGN COPY AS FOLLOWS or attach copy with order TOTAL OF ITEMS ORDERED gt To receive discount price payment in full SALES TAX6 _ for all advance orders must accompany order BALANCE DUE PLEASE PRINT CLEARLY OR TYPE Company Name Booth Address City State Zip Telephone Fax Authorized by Title Signature Bus amp Paratransit Products amp Services Showcase Memphis Cook Convention Center East Hall May 24 2011 Discount Price Deadline May 13 2011 RETURN VIA FAX 901 272 9491 LABOR ORDER FORM e All labor is performed by trained amp skilled e As indicated on the Notification of Intent to Use Non personnel To insure ample availability of Official Service Contractor form labor and services labor PLEASE ORDER IN ADVANCE ordered for exhibitor by other contractors must be e Starting time can be guaranteed only when labor authorized prior to show setup in writing by the is ordered for 8 00 AM Hicks Convention exhibiting company A Certificate of Insurance must Services will attempt to provide labor at all other also be presented to Hicks prior to any other contractor ordered times however in some cases it may beginning work on the show floor Payment for labor be impossible to have labor at an exact given and services is the responsibility of the exhibitor time LABOR RATES 52 00 hour Straight time Weekdays 8 00 AM 4 30pm 104 00 hour Overtime All other hours on
4. Services Showcase Company Name Booth Optional Hicks Convention Services 935 Rayner St Memphis TN 38114 The warehouse will receive shipments Monday through Friday during the hours of 8 00 am 4 00 pm SHOW SITE SHIPMENTS Hicks Conventions Services will accept show site shipments on May 23 2011 at the address below DO NOT ship your materials to arrive prior to these date s All shipments must be consigned c o Hicks Convention Services to enable us to accept them for handling The facility will not accept direct shipments consigned to them as they have no means for receiving or storing freight If exhibit material is shipped to the facility the facility may turn it over to Hicks Convention Services for distribution to your booth This will result in charges from Hicks Convention Services and the facility Show site Shipping address All information below must be provided on the shipping labels Show name Bus amp Paratransit Products amp Services Showcase Exhibiting Company Name Booth C O Hicks Convention Services Show Site Address Memphis Cook Convention Center 255 N Main St Memphis TN 38103 Note Shipping to show site might cause a delay in getting your freight to your booth It is based on the time the driver arrives and the number of deliveries ahead of them It is advised that you send your shipments in advance to the warehouse to receive them in a timely matter at the show Electrical service may be
5. drayage services are based on the value of the material handling services and the scope of Hicks liability as herein set forth The amounts payable to Hicks are unrelated to the value of the Exhibitors property being handled by Hicks Convention Services or its subcontractor It is impractical and extremely difficult to fix the value of each shipment handled by Hicks Convention Services or its subcontractors It is agreed therefore that if Hicks Convention Services or its subcontractors should be found liable for loss or damage to Exhibitors materials the liability shall be limited to the specific article that was physically lost or damaged Such liability shall be limited to a sum equal to 30 cents per pound per article with a maximum liability of 500 per item or 1 000 per shipment whichever amount shall be less as agreed upon damages and not as a penalty and such agreed upon damages shall be the Exhibitors exclusive remedy Exhibits left on exhibit floor without return instructions will be returned to our warehouse and held for disposition at an additional charge Hicks Convention Services will not be responsible for condition count or content until such time as exhibits or materials are picked up for removal after the close of the exhibition 4 Make certain all your material is properly insured against fire theft and all hazards while in transit to and from your booth and for the duration of the exhibition 5 Exhibitor routings on outbound s
6. during the show up to a maximum of 8 hours straight time One Day Indicate Date DE 77 00 per da Daily Indicate Dates N 66 00 per day SPECIAL REQUESTS TOTAL OF ITEMS ORDERED BALANCE DUE PLEASE PRINT CLEARLY OR TYPE Company Name Booth Address City State Zip Telephone Fax Authorized by Title Signature Bus amp Paratransit Products amp Services Showcase Memphis Cook Convention Center East Hall May 24 2011 Discount Price Deadline May 13 2011 RETURN VIA FAX 901 272 9491 SIGN ORDER FORM When ordering signs please provide the following information e Size e Exact copy as you wish it to appear e Color s for copy and show card e Indicate vertical or horizontal e Easel back if desired Quantity Horizontal Vertical Color Easel Back TOTAL 7 x 44 41 00 11 x 14 45 00 14 x 22 54 00 22 x 28 62 00 28 x 44 99 00 40 x 60 Quoted 4 Easel Back add 5 00 per sign Detachable Arrows add 5 00 1 There will be an additional charge for reproduction of per sign T haps prea To signs eee Show site orders quoted upon request a ae si ae uotes will i provide ieee hed If required there will be an additional charge for sign design pde A A E ono labor or labor to prepare logos for reproduction al 7 SIGNS ORDERED AFTER DISCOUNT DEADLINE WILL 3 P th te f 03 h a e G sq ualealie BILLED AT STANDARD PRICES WHICH ARE DOUBLE THE ABOVE
7. picosperineariow sooo seo C rora O so seso OOO Special Masking Stand Qty Drape Price EA 8 Masking 8 00 If 10 00 If P MIN 3 Masking 5 00 1f 7 00 1f MU Pole Package 2 8 Uprights and 3 Crossbars per 10 space Circle 85 00 105 00 e Table risers are topped in white plastic If colors are not selected Hicks will do so at no risk Bus amp Paratransit Products amp Services Showcase Memphis Cook Convention Center East Hall May 24 2011 Discount Price Deadline May 13 2011 RETURN VIA FAX 901 272 9491 CARPET amp PADDING orber Pre Cut CARPET Standard Sizes includes front tape Discount Price Standard Price e 95 00 125 00 10 X20 rc io oi 190 00 220 00 e en 285 00 288 00 10 XAO A 380 00 410 00 Custom carpet _ _ ft x ft 1 87 sq ft 2 35 sq ft gt CIRCLE COLOR tno Black Red Blue Grey Burgundy Teal Plum Selected Hicks will do so at no risk Carpet PADDING Comfort Carpet Padding per sa ft 1 25 Plastic covering per SQ ft cocccccoconnnccccncccccccononennninnns 2 00 TOTAL OF ITEMS ORDERED To receive discount price payment in full for all advance orders must accompany order All orders SALES TAX 9 25 ___ placed at the show will be billed at standard prices BALANCE DUE All invoices must be paid in full at the show PLEASE PRINT CLEARLY OR TYPE Company Name Booth Address City State Zip Telephone Fax Au
8. the event or prior to taking physical count and possession in preparation to moving such materials You agree to hold harmless Hicks Convention Services for responsibility for concealed and or apparent damage to uncrated and or un skidded exhibit material SHIPPING INSTRUCTIONS AT CLOSE OF SHOW Consign To Street Address City State Zip To assure the orderly processing of your material handling service requirements it is absolutely essential that this form be READ COMPLETED and SIGNED by an officer of your organization and RETURNED PROMPTLY TO Hicks Convention Services 935 Rayner St Memphis TN 38114 EXHIBITOR MATERIALS From Shipper To Exhibitor Name Show Name Bus amp Paratransit Products amp Services Showcase C O Hicks Convention Services 935 Rayner St Memphis TN 38114 ADVANCE FREIGHT MUST BE DELIVERED BY May 13 2011 Booth optional No of pieces EXHIBITOR MATERIALS From Shipper To Exhibitor Name Show Name Bus amp Paratransit Products amp Services Showcase C O Hicks Convention Services 935 Rayner St Memphis TN 38114 ADVANCE FREIGHT MUST BE DELIVERED BY May 13 2011 Booth optional No of pieces TOA Ar lt KUS TMOaAAr lt KUS EXHIBITOR MATERIALS From Shipper To E Exhibitor Name Show Name Bus amp Paratransit Products amp Services Showcase C O Hicks Convention Services Show site address Memphis Cook Convention Center 25
9. weekdays Saturday Sunday and Holidays All labor will be billed in one hour increments e f service A or B see below is not specified labor will not be assigned until the exhibitor reports to the labor desk e All labor is billed on a 1 man 1 hour minimum If exhibitor fails to pick up labor at time ordered a one hour per worker no show charge will be applied SCHEDULE FOR LABOR Number of Workers Dates Required Approx Hours ate gt Please Check Type of Service Required Service A All work performed and supervised by Hicks L_Iservice B All work performed by Hicks personnel under the direct personnel Please send any necessary information blue Supervision of exhibitor s representative Should the exhibitor s prints etc representative not be present during the entire time Hicks assumes no liability The charge for supervisory services is 30 of total labor bill with a 52 00 minimum charge Please indicate Exhibitor s Rep s Name Contact Phone Number add Dismantle Other Services Available Please indicate if needed Please Indicate o Forklift Labor Up To 3 000 Ibs Number of hours x 122 00 ST Y N Set up plans attached Number of hours x 174 00 OT Y N Photo attached o Shrink Wrapping 10 00 1 2 hr labor per standard llet Y N Self contained unit ae Set up plans in crate o Banding 1 50 per lin Ft 1 hr min labor Number of crates o Rigging Special Equipment Vehicle Spotting etc
10. 5 N Main St Memphis TN 38103 WE WILL START ACCEPTING SHOW SITE FREIGHT ON May 23 2011 Booth optional No pieces EXHIBITOR MATERIALS From Shipper To o Exhibitor Name Show Name Bus amp Paratransit Products amp Services Showcase C O Hicks Convention Services Show site address Memphis Cook Convention Center 255 N Main St Memphis TN 38103 WE WILL START ACCEPTING SHOW SITE FREIGHT ON May 23 2011 Booth optional No of pieces Sorana MHHwn FOOTY MA wh MEMPHIS COOK CONVENTION CENTER Cc 255 North Main Street Memphis Tennessee 38103 TE ANNAN ENTE 901 576 1200 EXT 1222 FAX 901 576 1212 oc oe naaraana oar ELECTRICAL SERVICE ORDER FORM Name of Exhibition or Show Booth No _ Firm Booth Name Show Dates a Address Phone No City State Zip Code e Ordered By Signature Date _ E Print or Type PAYMENT Cash Check _ Visa Mastercard Amex Disc __ Fax No CARD EXP DATE VERIFICATION CODE 3 DIGIT CODE ON BACK OF CARD CARDHOLDER NAME SIGNATURE EMAIL ADDRESS FOR RECEIPTS Signature of requesting party on order form indicates acceptance of terms and conditions on reverse side PAYMENT NOTICE Preorder rates apply only to orders paid in full and received twelve 12 days prior to the first scheduled move in day ON SITE RATES must be paid at the time of move in for all other orders NO EXCEPTIONS ALL ORDERS MUST BE PAID IN FULL BEFORE SERVICES ARE RENDERED A
11. CWT with a 200 Ib minimum CWT 100 lbs Charges for these services will be based on the inbound weight per shipment and will be rounded up to the nearest hundred weight los x 57 50 per CWT SHOW SITE SHIPMENT Rates Include e Unloading materials when received and delivery to your booth e Removal of empty shipping containers from your booth storing and returning at close of show e Reloading materials onto outbound transportation Important Factors e Materials must be received only on designated date s Limited control of delivery time schedule e Unloading will occur on a first come first serve basis as off loading area s become available e Tracing capabilities diminish e Limited time for repair replacement in the event of damage Exhibitors should label and consign shipments as follows Your company name Your booth _ _ Show Name Bus amp Paratransit Products amp Services Showcase C O Hicks Convention Services Show site address Memphis Cook Convention Center 255 N Main St Memphis TN 38103 Show Site 55 00 per CWT with a 200 Ib minimum CWT 100 Ibs Charges for these services will be based on the inbound weight per shipment and will be rounded up to the nearest hundred weight Ibs x 55 00 per CWT Due to insurance amp liability reasons the use of forklifts dollies hand trucks and moving equipment is strictly prohibited and will require the use of Hicks Labor Please contact
12. LL ORDERS MUST BE MAILED FAXED OR PLACED ON SITE NO TELEPHONE ORDERS WILL BE ACCEPTED ELECTRICAL SERVICE Standard Power Service will be brought to the booth in the most convenient manner special placement will incur labor charges QUANTITY One Single Outlet PREORDER RATE ON SITE RATE TOTALS 120 Volts up to 2000 Watts 90 00 120 00 120 Volts up to 3000 Watts 120 00 150 00 Rental Items listed below do not include electrical services Exhibitor must order electrical services to utilize rental service Limited Availability QUANTITY RATE TOTALS 25 Foot Extension Cord 25 00 50 Foot Extension Cord 30 00 SPECIAL ELECTRICAL SERVICE 208 Volts SINGLE PHASE per single connection 208 Volts THREE PHASE per single connection Quantity Preorder Rate Onsite Rate TOTALS Quantity Preorder Rate Onsite Rate TOTALS 120 00 240 00 145 00 290 00 180 00 360 00 220 00 435 00 240 00 480 00 290 00 580 00 300 00 600 00 360 00 720 00 480 Volts SINGLE PHASE per single connection 480 Volts THREE PHASE per single connection Quantity Preorder Rate Onsite Rate TOTALS Quantity Preorder Rate Onsite Rate TOTALS 200 00 390 00 240 00 480 00 290 00 580 00 360 00 720 00 385 00 770 00 480 00 960 00 480 00 960 00 600 00 1200 00 Other 120 208 and 480 volt service available by special order Please call 901 576 1222 for pricing and availability SEE REVERSE FOR CONDITIONS AND REGULATIONS GRAND
13. NSTALLATION e Refunds will be forwarded by mail or credited after being processed by proper departments 6 All returned checks will incur a 25 00 Returned Check Fee Sai as ANY DISCREPANCIES OR DEVIATIONS FROM THE ORIGINAL ORDER MUST BE BROUGHT TO THE ATTENTION OF THE MEMPHIS COOK CONVENTION CENTER SERVICE DESK PRIOR TO THE OPENING OF THE FIRST DAY OF SHOW ALL CHANGES TO THE ORGINAL ORDER MAY DELAY THE INSTALLATION OF SAID ORDER ELECTRICAL SERVICE CONDITIONS Rates quoted cover delivery of service to the back of the booth and do not include connecting your equipment Tagging of equipment for proper voltage phase connection etc 1s exhibitor s responsibility 3 Exhibitors using electronic equipment should supply surge protectors for their equipment there is no surge protection on electrical drops 4 Memphis Cook Convention Center is not responsible for voltage or frequency variances 5 Work done after 5 00 p m and anytime on Saturdays Sundays or holidays will be charged at the double time rate Labor charged in one hour increments 6 Any changes in location after initial installation will reflect a new order charge 7 Wall column and permanent building utility outlets are not part of booth space and are not to be used by exhibitors 8 All equipment regardless of source of power must comply with all Federal state and local building and safety codes 9 All service connections and overload protection to such equipment m
14. ORDER 1 Equipment Subtotal 2 Labor Charges for Installation Dismantle For standard AV equipment the Total Labor Charge will be 25 of Total Rental 80 minimum charge Labor Standard AV For large display monitors 42 61 or any monitor mounted to a display booth Labor Charge is 275 00 Labor Large Monitors For lighting and rigging a specialized custom labor quotation by LSAV is required Labor Custom av LSAV Lakeshore People Technology Solutions 3 Total Charges av LSAV ak special events tradeshows pre Souci ican 1 cutting edge technology CREDIT CARD AUTHORIZATION FORM PLEASE PRINT CLEARLY ORDER DATE OF EVENT S CUSTOMER NAME AMOUNT TO CHARGE CARDHOLDER S NAME BILLING ADDRESS CITY STATE ZIP PHONE FAX CREDIT CARD TYPE EXPIRATION DATE CREDIT CARD CVC the undersigned hereby authorize my credit card as listed above to be used as a guarantee of payment for all outstanding charges for the above named order s which includes any additional fees incurred on your behalf agree to comply with all terms and conditions as set forth in relation to this transaction Cardholder Name print Cardholder Signature Date PLEASE NOTE A 3 SERVICE FEE WILL BE CHARGED TO ALL ORDERS 3912 w mclean ave bldg d chicago il 60647 312 491 0123 p 312 491 0125 f 866 491 0123 toll free www Isav tv
15. PLEASE PRINT CLEARLY OR TYPE Company Name Booth Address City State Zip Telephone Fax Authorized by Title Signature Bus amp Paratransit Products amp Services Showcase Memphis Cook Convention Center East Hall May 24 2011 Discount Price Deadline May 13 2011 RETURN VIA FAX 901 272 9491 EXHIBIT SHIPPING INFORMATION 8 DRAYAGE RATE SCHEDULE Ship Prepaid Only Collect Shipments will be Refused ANY ADVANCE SHIPMENTS RECEIVED AFTER May 20 2011 WILL BE REFUSED AND SHOULD BE REROUTED FOR DELIVERY TO THE SHOW SITE Loose and Uncrated Materials will be Received at Show Site Only All Charges are Based on In Bound Weights Only ADVANCE SHIPMENT Rates Include Unloading crated material Storing at Hicks warehouse for up to 30 days Reloading onto trucks and delivery to exhibit site Unloading materials and delivery to your booth Removing of empty shipping containers from your booth storing and returning at close of show e Reloading materials onto outbound transportation Advantage e 30 Day window for receipt of materials e Materials in your booth prior to your arrival e Ability to trace freight in advance of exhibition e Advance notification in the event of visible damage to materials Exhibitors should label and consign shipments as follows Your company name Your booth Show Name Bus amp Paratransit Products amp Services Showcase C O Hick Convention Services 935 Rayner St Memphis TN 38114 Warehouse 57 50 per
16. RED 99 10 11 12 13 14 15 16 17 18 19 20 All terms conditions and rates on this form are subject to change at any time without notice CONDITIONS FOR PROCESSING TELEPHONE INTERNET ORDER FORMS Payment in full must accompany service form to be considered All order form information must be completed in full for order to be processed Incomplete forms could result in processing delay that may result in on site rate or slow service installation No service will be installed until full payment is received Cancellations Refunds will be computed as follows co A written request for refund must be received a minimum of 12 twelve days prior to the first move in day of show NO REFUNDS AFTER INSTALLATION co Refunds will be forwarded by mail or credited after being processed by the proper departments All returned checks will incur a 25 00 Returned Check Fee Memphis Cook Convention Center is the exclusive provider of telecommunications services for the Memphis Cook Convention Center Credit will not be given for service installed and not used Incomplete ordering may delay processing and installation Additional charges for upgrade in service and labor charges will be applied Exhibitors must sign for and pick up equipment at the MCCC Service Desk Exhibitors will be fully responsible for the protection and safekeeping of all equipment issued to them Exhibitors must return equipment to the MCCC Service Desk withi
17. S Wired Microphone headset 8850 saoo i Wireless Microphone hand or headset 147 00 130 00 Anchor AN1000 Powered SpeakerwStand CT C8225 sebo 3 31 PROJECTION EQUIPMENT PROJECTORS AND SCREENS LSAV offers a wide variety of LCD and DLP projectors and screens to meet your specific needs Please call us for a consultation COMPUTERS AND ACCESSORIES Desktop Computer 3GHz orfasterw monitor reoo0o 200 00 Laptop PIV 2GHz 512MB RAM DVD WinXP_____ s2o7oo 230 00 Macintosh G4 512MB RAM DVD OS 10 Xxx wimonitor 27o00 300 00 Computer Speakers Y a 820 00 Wireless Presentation Mouse 18 00 2000 3 AA E SES sooo S NOTE All computers include Microsoft Office Additional models speeds and configurations are available customized to your needs LIGHTING amp RIGGING EQUIPMENT Martin MAC 2000 Spot Fixture Source IV 575w PAR Fixture 48 Ch 2 Scene Preset Lighting Controller ETC Sensor Rack 24 x 2 4kw Tomcat 12 x 18 x 10 Box Truss CM Ton Chain Motor w 60 of Chain Power Cable Package Small PO o Custom Lighting Systems are also available ADDITIONAL EQUIPMENT NOT LISTED Please call 1 312 491 0123 to inquire about specialty audio visual equipment and services not listed such as model specific equipment computers truss motors lighting and large format video solutions QUOTED ADDITIONAL EQUIPMENT NOT LISTED ON ORDER FORM l i CALCULATING YOUR
18. SIGNATURE OF CARDHOLDER as it appears on card PRINT NAME as it appears on card PRINT NAME OF PERSON s AUTHORIZED TO SIGN AT SHOWSITE IMPORTANT Any show site balances or charges for outbound freight labor or miscellaneous items not paid will be charged to your credit card account where applicable Bus amp Paratransit Products amp Services Showcase Memphis Cook Convention Center East Hall May 24 2011 Discount Price Deadline May 13 2011 RETURN VIA FAX 901 272 9491 RECAP OF SERVICES ORDERED FURNITURE CARPETING AND PADDING CLEANING SIGNS FLORAL LABOR ORDER FORM ESTIMATED MATERIAL HANDELING ESTIMATED OTHER 9 25 SALES TAX TOTAL ESTIMATED PLEASE PRINT CLEARLY OR TYPE Company Name Address City State Telephone Fax E Mail Contact PP Ft SO Fe Q QO Q Q Q Booth Zip allnew recapofservicesordered pub FURNITURE ORDER FORM Bus amp Paratransit Products amp Services Showcase Memphis Cook Convention Center East Hall May 24 2011 Discount Price Deadline May 13 2011 RETURN VIA FAX 901 272 9491 CANCELLATION POLICY items cancelled after delivery to booth will be subject to a 50 charge of the original price USE OF EQUIPMENT Standing on chairs tables or other rental furniture is prohibited This furniture is not engineered to support your standing weight Hicks Convention Services cannot be responsible for injuries or falls caused by the improper use of rental fur
19. TOTAL DUE Revision Date 07 01 2010 This form supersedes all previous forms Additional Terms amp Conditions on Reverse Side Electrical Service Order Form kaged MEMPHIS COOK CONVENTION CENTER 255 North Main Street Memphis Tennessee 38103 901 576 1200 EXT 1222 FAX 901 576 1212 IMPORTANT CONDITIONS AND REGULATIONS PAYMENT NOTICE PREORDER RATES apply only to orders received and paid in full twelve 12 days prior to the first move in day of show ON SITE RATES must be paid at move in for all other orders NO EXCEPTIONS ALL ORDERS MUST BE PAID IN FULL PRIOR TO THE OPENING OF THE FIRST DAY OF SHOW WE ACCEPT CASH PRINTED CHECKS VISA AMEX AND MASTER CARD ONLY ALL OTHER ORDERS SUBMITTED WITH ANY OTHER FORM OF PAYMENT WILL NOT BE CONSIDERED TO BE ORDERED All terms conditions and rates on this form are subject to change at any time without notice CONDITIONS FOR PROCESSING SERVICE ORDER FORMS 1 Payment in full must accompany service form to be considered All order form information must be completed in full for order to be processed Incomplete forms could result in processing delay that may result in floor rate or slow service installation No service will be installed until full payment is received Absolutely no sharing of services 5 Cancellations Refunds will be computed as follows e A written request for refund must be received a minimum of twelve 12 days prior to first move in day of show NO REFUNDS AFTER I
20. UBILIQUIY Bus amp Paratransit Products amp Services Showcase Display Rules Show Management rules regarding the physical structure and appearance of exhibits are designed to ensure safety and fairness to all exhibitors Your display must conform to the guidelines provided below Maximum Height 8 feet This height may be maintained on the sidewalls of your booth up to a distance of 4 feet from the aisle Remaining length of the sidewall may be no higher than 4 feet See diagram below Please note the exhibit hall will be carpeted Exhibitors may not begin dismantling their exhibit until the close of the show DISPLAY FIXTURES OVER 4 HIGH MUST BE CONFINED TO THAT AREA OF THE BOOTH THAT IS AT LEAST 5 FROM THE AISLE LINE Exhibitor Service Manual Bus Paratransit Products Services Showcase Memphis Cook Convention Center East Hall May 24 2011 ZAXO0OH 3 gt S YYOTZHA ZOT Bus Paratransit Products Services Showcase Memphis Cook Convention Center East Hall May 24 2011 We are pleased that Hicks Convention Services has been selected as your Official Service Contractor Our goal is to assist in making your participation a success BOOTH EQUIPMENT Each in line booth will be set with 8 high panels of back drape and 3 high side divider drape All items provided are on a rental basis Any damage to Hicks materials will be the responsibility of the exhibitor Below items are provided by Show Man
21. agement Each 10 x10 inline booth will consist of 1 6 Blue skirted table 2 Chairs 1 Wastebasket w liner 1 ID Sign with Company name Show colors Blue amp White Flooring Booth will be carpeted gray Exhibitors may begin set up INSTALLATION Monday May 23 from 1 00pm 5 00pm All exhibits must be set by Monday May 23 by 5 00pm SHOW HOURS Tuesday May 24 from 10 30am 2 00pm Dismantle of exhibits may begin DISMANTLE Tuesday May 24 at 2 00pm All exhibit materials must be cleared from the facility by Tuesday May 24 by 6 00pm IMPORTANT Exhibitors may begin teardown immediately after the show closes Hicks Convention Services will NOT be responsible for any booth contents that become missing or damaged during the move out FORCE FREIGHT TIME Drivers must be checked in by By 4 00pm Two hours after the close of show ALL SHIPMENTS ARE REQUIRED TO HAVE CERTIFIED WEIGHT TICKETS ELECTRICAL LZOH gt lt YOTZHA ZOT TELEPHONE CUSTOMER SERVICE SHIPPING INFORMATION WAREHOUSE SHIPMENTS Hicks Convention Services will accept crated boxed or skidded materials beginning April 25 2011 to the warehouse address below Any shipment received after May 13 2011 will be charged a 25 late surcharge Shipments arriving after May 20 2011 will be refused Warehouse shipping address All information below must be provided on the shipping labels Show name Bus amp Paratransit Products amp
22. e 100 pre payment of advance orders Payment must be rendered by cash company check payable in U S dollars drawn on a U S account American Express MasterCard or Visa Credit Cards Exhibitors will be assessed a 25 00 service charge for any returned check s A finance charge of 1 1 2 per month 18 per annum will be added to any outstanding invoices gt PLEASE PRINT CLEARLY OR TYPE This form must be signed and accompany your order TELEPHONE Telephone service may be ordered through the facility CUSTOMER SERVICE Please call Hicks Convention Services 800 798 0262 or 901 272 1171 and ask for the CUSTOMER SERVICE DEPARTMENT You may also FAX us 901 272 9491 Company Name Booth Street Address City State Zip Aitanaren Danann Bus amp Paratransit Products amp Services Showcase Memphis Cook Convention Center East Hall May 24 2011 Discount Price Deadline May 13 2011 RETURN VIA FAX 901 272 9491 CHARGE AUTHORIZATION FORM rase print CLEARLY OR TYPE Complete sign and return this form with your orders Company Name Booth Billing Address City Ordered By gt Any charge back fee resulting from invalid charge disputes will incur a 25 00 fee per occurrence Phone Fax PLEASE PRINT CLEARLY OR TYPE Check the appropriate box list card number and expiration date American Express master Card L Nisa V Code PET TTT TTT TTT ttt EXPIRATION DATE
23. e of terms and conditions on reverse side PAYMENT NOTICE Preorder rates apply only to orders paid in full and received twelve 12 days prior to the first move in day of show ON SITE RATES must be paid with cash and or credit card NO EXCEPTIONS ALL ORDERS MUST BE PAID IN FULL BEFORE SERVICES ARE RENDERED ALL ORDERS MUST BE MAILED FAXED OR PLACED ON SITE NO TELEPHONE ORDERS WILL BE ACCEPTED TELEPHONE SERVICE LIMITED AVAILABILTY TYPE OF SERVICE PREORDER RATE ON SITE RATE QUANTITY TOTAL HOUSE EXTENSION 200 00 250 00 Single pair line routed through the MCCC main switch You must dial 9 to access an outside line All incoming calls are routed through the MCCC switchboard To receive incoming calls they must dial 901 576 1200 and then your extension number DIRECT DID LINE 200 00 250 00 This will accommodate most computer modems faxes and credit card machines however data transmission rate is not guaranteed TELEPHONE HAND SET RENTAL 35 00 40 00 LONG DISTANCE ACCESS 20 00 Carrier Charges 25 00 Carrier Charges LONG DISTANCE SECURITY DEPOSIT 30 00 SECURED WITH CREDIT CARD ONLY INTERNET SERVICE LIMITED AVAILABILTY TYPE OF SERVICE PREORDER RATE ON SITE RATE QUANTITY TOTAL WIRELESS INTERNET 500 00 600 00 We provide a Linksys USB adapter plus software and code to access the Internet good for one show only DSL SINGLE PORT 500 00 NO ON SITE
24. hipments will be honored when possible However we reserve the right to reroute as necessary All outbound shipments must be tendered with a Bill of Lading In the event the designated carrier fails to pick up by the specified time such shipments will be rerouted by Hicks Convention Services Specified freight force time can be obtained at the Hicks Service Desk or by calling customer service 6 All shipments requiring special handling for any reason or due to length width or height will be handled on a time and material basis Hicks Convention Services as the Drayage Contractor shall have control over all freight docks doors elevators and crate storage areas Any shipment not handled by Hicks Convention Services but for which Hicks Convention Services is required to handle the storage of the empty shipping containers a charge will be assessed 8 To avoid confusion remove all expired shipping labels before shipment Collect shipments will not be accepted unless written authorization is furnished by the shipper to accept the shipment There will be a 25 surcharge 15 00 minimum based on the amount advanced by Hicks Convention Services HICK CONVENTION SERVICES WILL ROUTE ALL SHIPMENTS UNLESS SPECIAL ADVANCE ARRANGEMENTS ARE MADE INSURANCE Hicks Convention Services will not be responsible for the count or content of material after it has been placed in the exhibit area before or during installation time or at the conclusion of
25. ice must be allowed for SUBTOTAL delivery Every effort will be made to fill floor orders Sub Total NOTE No credits or refunds on floral orders Damaged or stolen plants 9 25 SALES TAX are Exhibitor s responsibility to be paid at retail value TOTAL DUE Company Name Booth Address City State Zip Telephone Fax Authorized by Title Bus amp Paratransit Products amp Services Showcase Memphis Cook Convention Center East Hall May 24 2011 Discount Price Deadline May 13 2011 RETURN VIA FAX 901 272 9491 CLEANING ORDER FORM Vacuuming sweeping of booths or the emptying of wastebaskets is not included in your booth space rental If you desire these services you must order them All rates are based on gross square footage of your booth with a 100 square foot minimum per day WHEN ORDERING DAILY CLEANING YOU MUST ORDER FOR EVERY SHOW DAY BOOTH CLEANING Al rental carpets are delivered clean to your space However during set up the carpet can become soiled We suggest you order cleaning services at least once before the show opens Vacuuming Carpet Prior to show opening only 25 per square foot sq ft x 25 NOT REQUIRED WHEN ORDERING DAILY 22 per square foot Vacuuming Carpet Daily sq ft x 22 x days Shampooing Carpet Indicate Date s 40 per square foot s Anti Static Spraying Indicate Date 20 per square foot PORTER SERVICE This excess trash removal service is provided every 2 hours
26. ising out of or in connection with the use or provision of the Internet connection whether based in contract tort or any legal theory and whether MCCC has been made aware of the possibility of those damages In no event shall MCCC be liable to the user for any amount in excess of refund of amounts actually paid by the user to MCCC Any customer that orders the Internet and participates in any fraudulent illegal or illicit behavior will give up their rights to said service and all the monies that have been paid to the MCCC for said services The MCCC will assist with any and all proceedings resulting from such behavior THE PARTIES AGREE THAT THE IMPLIED WARRANTIES OF MERCHANTABILITY AND THE FITNESS FOR A PARTICULAR PURPOSE AND ALL OTHER WARRANTIES EXPRESSED OR IMPLIED ARE EXCLUDED FROM THIS AGREEMENT SMG AND THE MEPHIS COOK CONVENTION CENTER DO NOT ASSUME ANY LIABILITY FOR DAMAGES OF ANY TYPE WHATSOEVER OR LOSS OF ANTICIPATORY PROFITS RESULTING FROM THE USE OF EQUIPMENT OR SERVICES OR DELIVERY OR INSTALLATION OR DAMAGE OF ANY SORT WHATSOEVER TO USER S GOODS OR EQUIPMENT ARISING FROM ANY CAUSE WHATSOEVER CMG NOTIFICATION OF INTENT TO USE EXHIBITOR APPOINTED CONTRACTOR DEADLINE May 13 2011 EXHIBITORS COMPLETE THIS FORM ONLY if your company plans to use a contractor that is NOT an officially designated contractor in the exhibitor service manual you must complete and return this form to the address below IMPORTANT Itis your re
27. ive you access to the Bus Display and or Exhibit floor Your badges can be picked up at the APTA Registration desk in the Memphis Convention Center 50 Bus Display May 23 2011 1 lam 4pm includes lunch 50 Bus Products amp Services Showcase May 24 2011 10 30am 2pm includes lunch _ Check Credit Card Visa MasterCard AMEX ____ Diners Club Number Exp Signature_ Name Nickname Title Company Address City State Zip Tel Fax E mail Submitted By Name Company Tel Fax E mail PRE FUNCTION AREA ASOHAALE ENTRANCE ENTRANCE ROLL UP A A MIMIM DA YII A FIREHOSE FIREHOSE 101 100 200 201 300 301 401 501 600 601 400 500 5 103 102 202 203 302 303 403 503 602 603 an z 105 194 204 205 304 305 404 405 504 505 604 605 a EE 106 206 306 307 406 506 606 607 l E E ls 107 207 407 507 E dde 108 208 308 309 408 508 608 609 o a 4Y E 111 611 113 110 210 311 411 510 511 610 613 l 211 410 i 112 212 310 313 413 512 513 612 615 115 114 214 215 315 414 415 514 617 117 116 216 217 316 416 417 516 619 119 118 218 219 317 418 518 517 621 3 3 3 318 419 z 5 121 120 220 221 420 520 623 3 3 E O Epe o Pp o FOOD LOUNGE AREA o K SE A GG QQ R BE o ff 3 O Q a Og 2 NOME 0 R gt S ant CONCESSIONS FIREHOSE FIREHOSE DIDIN Sa 7 y SLIDINGDOOR ROLL UP 24 WIDE 12 WIDE uoneDossy UONEJIOASUBL IN
28. n one hour of show closing If not returned exhibitor will be required to pay for replacement of said equipment Only Convention Center personnel are authorized to modify system wiring or cable or hubs Memphis Cook Convention Center is not responsible for any level fluctuations or circuit failure due to temporary or load telephone company conditions Malfunctions in equipment will not be considered unless filed in writing by exhibitor prior to show closing All equipment must comply with FCC regulations Work done after 5 00 p m and anytime on Saturdays Sundays or holidays will be charged at the double time rate Labor is charged in one hour increments Any changes in location after installation will incur a new order charge User of Internet Service shall not knowingly cause or permit a material disruptions of or interface with network systems users services or equipment or b use the Internet connection for fraudulent or illegal purpose Users may send and receive both commercial and non commercial traffic over the Internet connection MCCC shall not be liable to organization for any damage arising out of any event that is out of the control of MCCC MCCC shall not be liable to user for any indirect special incidental exemplary consequential or any form of money damage including but not limited to lost profits or damages for the loss of data or information delay nondelivery or misdelivery or service interruption of any kind however caused ar
29. niture All materials are on a rental basis and remain the property of Hicks Convention Services on 30 Wide Draped Tables white id Qty plastic top skirted on 3 sides Circle your skirt color below C ewon e seno a o ET EEE empres oran woj Jemenon oo sow IE EE A EE IEC IN EE 30 x42 Bistro Table w linen 60 00 70 00 DS Red Circle Skirt Color gt Burgundy Blue Plum Silver White Qty in white plastic Price a 4 long 30 high 29 00 39 00 a 4 long 42 high 39 00 49 00 MO 6 long 30 high 39 00 49 00 MIN IN 6 long 42 high 49 00 59 00 A MN 8 long 30 high 49 00 59 00 UN a 8 long 42 high 59 00 69 00 a Total of items Ordered 9 25 Amt due Company Name Booth Address City State Zip Authorized by please print or type Telephone Fax Signature Title Samsonite chair Qty Accessories Die Pe Stand Price Padded arm chair Padded side chair Counter stool Director s chair low height Wastebasket cremas sm so _ Peaboard 4 x8 vericathorizontal_ 8500 956 00 _ Tackboard 4 x 8 venticallorizotal 85 00 95 00 stas sones suo s ora oros soo soo O resena 82500 wa eresas zae 88500 smo Traza to serra seo s C Tereasa zae sooo so _ amp undraped table riser 1 step 8300 seo amp undraped table riser 2 step 4700 ss000 f Rsersrpie
30. ordered through the facility Telephone service may be ordered through the facility Please call Hicks Convention Services 800 798 0262 or 901 272 1171 and ask for the CUSTOMER SERVICE DEPARTMENT You may also FAX us 901 272 9491 Bus amp Paratransit Products amp Services Showcase Memphis Cook Convention Center East Hall May 24 2011 Discount Price Deadline May 13 2011 RETURN VIA FAX 901 272 9491 PAYMENT POLICY Form Payment Policy 100 including applicable tax is due at show site Full payment must be included with all advance orders to obtain discount prices Purchase Orders are not considered advance payment Payment may be made by company check or credit card authorization Any additional costs incurred for orders or services placed at show site are due and payable upon presentation of the invoice All adjustments must be made at show site ABSOLUTELY NO CREDITS WILL BE ISSUED AFTER SHOW CLOSING All accounts must be settled at the Hicks Convention Services Desk prior to show closing Your show site representative must be made aware of this policy and have means of payment unless credit card authorization is provided In the event that you have arranged for an agent to handle your display your agent will be required to adhere to this policy as we will not bill a third party If this policy is not adhered to the exhibitor shall then be liable for payment INTERNATIONAL EXHIBITORS We requir
31. p 32 LCD Flat Screen w Wall Mount Aspect Ratio 16 9 HDs Pod 225 00 250 00 37 LCD Flat Screen w Wall Mount Aspect Ratio 16 9 HD a 450 00 500 00 Services Showcase 37 Plasma Monitor w Wall Mount Aspect Ratio 4 3 az 595 00 650 00 Memphis Convention Center 42 Plasma Monitor w Wall Mount Aspect Ratio 16 9 HD A 405 00 450 00 EventDate May 24 2011 46 LCD Flat Screen w Wall Mount 1080P Aspect Ratio 16 9 HD Pil 720 00 800 00 Early Order Deadline May 3 2011 50 Plasma Monitor w Wall Mount Aspect Ratio 16 9 HDs 61 Plasma Monitor w Wall Mount Aspect Ratio 16 9 HD 640 00 600 00 1 260 00 1 400 00 Table top Wall mount see note below one Floor stand see pricing below Flat screen display will be used in the following configuration choose 1 Single Post Stand 17 20 and 24 Flat Screen Monitors Only 45 00 50 00 Dual Post Plasma Stand 60 00 65 00 NOTE No Charge for Speakers on designated Flat Screen Monitors Wall or truss mounted Flat Screen Monitors may require additional labor VIDEO PLAYERS RECORDERS DVD Player Consumer Grade py soo sooo 5363535 VHS Playerwiautorepeat swo sooo 3 1 AUDIO EQUIPMENT Large High Performance P A System Seoc een J 2 Lg Speakers 1 mixer amp ANA Small High Performance P A System O 135 00 150 00 2 Sm Speakers 1 mixer amp Ee a Wired Microphone handheld CY aro s
32. sponsibility to inform your Exhibitor Appointed Contractor that Show Management requires an original general liability insurance certificate mailed to APTA NTP and Hicks Convention Services or your Exhibitor Appointed Contractor will NOT be permitted to service your exhibit Contractor s Company Name Contact Person Phone Fax E mail On Site Mobile Phone if available Address City State Zip Code Type Of Service Or Delivery To Be Performed Exhibiting Company Booth Exhibitor Contact Phone Fax E mail Is contractor authorized to order show services on behalf of exhibitor check one _____ YES _ ____ NO AUTHORIZED EXHIBITOR SIGNATURE MAIL TO Bus amp Paratransit Products amp or FAX TO Services Show Management National Trade Productions Inc 1 703 706 8229 313 South Patrick Street Alexandria VA 22314 3567 atin Gs 5 Tas ewt z aa VAVA nn EE EA v gt rl al aa isi a WES l oo OMe di x Mari E ES e NIPOS LakeshoreAudiovisual yy QTY Show Rate a po Total Ss ate APTA AMERICAN FLAT SCREEN DISPLAYS AND ACCESSORIES er PUBLIC 17 LCD Flat Screen w Wall Mount Data Only Aspect Ratio 4 3 as 117 00 130 00 ms TRANSPORTATION 20 LCD Flat Screen w Wall Mount Data Only Aspect Ratio 4 3 ar 135 00 150 00 ASSOCIATION 24 LCD Flat Screen w Wall Mount 1080P Aspect Ratio 16 9 HD Coo 171 00 190 00 Bus Display amp Products am
33. thorized by Title Signature Bus amp Paratransit Products amp Services Showcase Memphis Cook Convention Center East Hall May 24 2011 Discount Price Deadline May 13 2011 RETURN VIA FAX 901 272 9491 Floral Order Form Orders placed after May 23 2011 will be filled on availability and assessed a 25 service charge Rental Price Quantity Total Price MISC Flowering Plants anni Color Preference if available 40 00 If color preference is not selected or is not available Hicks will select at no risk All flowering plants are based upon availability Note All charges for rental items include container delivery to booth and removal at close of show A I Po A 40 00 Green Plants for Table TOP oooonnnncccnnnnccncnnnnnnnnn nono nora anna rr 37 00 2 10 3 Foot Green Pla cai 52 00 A FOOD Green Plica cs E 62 00 5 6 Foot Green PlantS oooooccccccccnnnnnnccccnnnnnn nn 82 00 T Foot Green Oi 122 00 Small Flower Arrange MeNi wiicsiiscevewanessecsevssccrencnesadiowesesaerssavensiienatssnaseeenesnedeasnndsedumesadioxacsseian 57 00 Large Flower ArrangeMent cccccccccnnnnnnnnnnnn cnn cnn nn cnn rr rro rr 82 00 A nmuceasesiuaessascamnnendelewedts 37 00 A A A 52 00 Custom Design Arrangements call for QUOTE ocoococccocoococcccconccccanancancancancannannnnnnnnnnanrannanans Size Height Color Floral orders can be placed at the Hicks Service Desk during Exhibitor move in hours A minimum of 24 hours not
34. ust be made by the MCCC House Electrician only 10 All appropriate exhibitors extension cords must be of the three wire grounded type residential type extension cords and power strip cords are prohibited by local building and safety codes 11 All exposed non current carrying metal parts of fixed equipment that are liable to be energized must be grounded NO me THE PARTIES AGREE THAT THE IMPLIED WARRANTIES OF MERCHANTABILITY AND THE FITNESS FOR A PARTICULAR PURPOSE AND ALL OTHER WARRANTIES EXPRESSED OR IMPLIED ARE EXCLUDED FROM THIS AGREEMENT SMG AND THE MEMPHIS COOK CONVENTION CENTER DO NOT ASSUME ANY LIABILITY FOR DAMAGES OF ANY TYPE WHATSOEVER OR LOSS OF ANTICIPATORY PROFITS RESULTING FROM THE USE OF EQUIPMENT OR SERVICES OR DELIVERY OR INSTALLATION OR DAMAGE OF ANY SORT WHATSOEVER TO USER S GOODS OR EQUIPMENT ARISING FROM ANY CAUSE WHATSOEVER GMO An SMG Managed Facility MEMPHIS COOK CONVENTION CENTER CO 255 North Main Street Memphis Tennessee 38103 901 576 1200 EXT 1222 FAX 901 576 1212 THE GANNON CENTER TELEPHONE INTERNET SERVICE ORDER FORM Name of Exhibition or Show Booth No Firm Booth Name Show Dates Address Phone No City State Zip Code Ordered By Signature Date Printor Typey PAYMENT Cash Check No Visa Mastercard Amex FAX NO CARD EXP DATE VERIFICATION CODE three digits on back of card CV V2 NAME SIGNATURE Signature of requesting party on order form indicates acceptanc
35. your Hicks Representative at 800 798 0262 SCHEDULE OF RATES ALL WAREHOUSE SHIPMENTS RECEIVED AFTER May 13 2011 WILL BE SUBJECT TO A 25 LATE HANDLING CHARGE SURCHARGES Fed Ex UPS DHL loose uncrated or improperly packaged materials or those delivered by a carrier not providing supporting paperwork will be assessed a 25 special handling fee A surcharge will be assessed for special trips handling of shipments arriving at the warehouse after initial installation date or for shipments arriving at Show Site after scheduled set up times Hicks Convention Services will not be responsible for damage to uncrated and or un skidded exhibit material nor will we be responsible for concealed damage to material SHIPPING INSTRUCTIONS AT CLOSE OF SHOW bi IA dr a Type of Motor Freight Air Van Line Carrier If Prepaid Bill To City State and Zip ALL SHIPMENTS MUST ARRIVE PREPAID 1 Shipments must be consigned to Hicks Convention Services as the hotel and convention site do not have the facilities to receive such shipments and may refuse them 2 Hicks Convention Services will not be responsible for piece count or condition of shipments that are delivered without supporting bill of lading or delivery slip i e FedEx UPS 3 Itis understood that Hicks Convention Services and its subcontractors do not automatically insure materials that insurance if any shall be arranged by the Exhibitor and the amounts payable to Hicks for
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