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exhibitor manual - Army Navy Military Expo

1. gt s0082 atnsideaor 7805 10145 Discount Regular son Jan sige 7 05 toras Tables are skirted 3 sided must order 4th side for all Floor Easel 46 15 60 00 sides to be draped on 6 and 8 tables Literature Rack 170 40 221 50 UNSKIRTED TABLES soaa Joc xaorn 109 15 141 00 s0048 Jet xa0nn 126 70 16700 s0045 forkan 126 70 167 00 i code a bs item Discount Reguar s0049 au xan 14960 106 70 RISERS WOODEN PLANKING 8 WIDE code aly color size Discount Regular Amount soa faxen sso eras Garment Rack 225 65 293 35 50084 feu xerH 66 80 8685 soos xe 8945 116 30 50083 LX 2H 11210 145 75 50085 fot xian 13955 18140 Code Qty Item Discount Regular Amount soos7 auxt2n 155 45 20210 50427 fensabarrier Stanchiof 95 15 123 70 50095 Sign Holder 22x28 105 10 136 65 SKIRTING OF EXHIBITOR EQUIPMENT per linear ft 50058 Sateen Skirting 17 65 2295 Code Qty Size Discount Regular Amount sooze axe 2665 3465 50078 JeLxe H 37 45 48 70 Please select sateen color from below 50080 sl Xe H 48 50 63 05 Red 01 Gold 04 Burgundy 07 50077 fa x12 51 65 6715 Green 02 Blue 05 Grey 10 50079 fet xi2H 73 80 95 95 White 03 Black 06 Teal 13 50081 fatxizH s010 1715 Total Expo Furnishings S
2. Rrecterioat 10 Elevated Hardwood Floor Item Per Sq Ft Amount Light Oak Elevated Hardwood Floor Call for Quote Dark Oak Elevated Hardwood Floor Call for Quote Please refer to the labor order form to order labor for the installation of your elevated floor All Signature Series Flooring must be ordered 30 days before move in for availability Please complete the following Company Name Contact Name Booth Number Phone Number Minimum 100 square feet is required per flooring order Total Signature Flooring SL 8 100 Tax S Amount Due O Authorized Signature Payment authorization must be completed and returned with order No refunds or cancellations once order has been placed All tax rates are subject to change BOOTH CARPETING Army Navy Military Expo Shepard Exposition Services January 17 19 2016 5845 Wynn Road Suites A B C D Las Vegas NV 89118 Customer Service Phone 702 507 5278 Rio All Suite Hotel amp Casino Las Vegas Nevada Customer Service Fax 702 948 0341 Event Code L114450116 Customer Service Email lasvegas shepardes com Discount Deadline December 25 2015 lt Shepard Carpet lends the booth a warm inviting atmosphere Select the carpet that will enhance your exhibit and draw customers in Remember to provide your guests extra comfort with the upgrade of padding PREMIUM CARPET 28 OZ 100 ULTRA CUT PILE WITH ACTION BACK OR JUTE BACKIN
3. Subtotal Eoo Contact Name Phone 8 100 Tax So Authorized Signature Amount Due E Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change ISLAND BOOTH RENTALS Army Navy Military Expo Shepard Exposition Services January 17 19 2016 1531 Carroll Drive NW Atlanta GA 30318 Exhibit Solutions Sales Phone 404 720 8652 Rio All Suite Hotel amp Casino Las Vegas Nevada Exhibit Solutions Sales Fax 404 720 8757 Event Code L114450116 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline December 18 2015 Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth Custom Design for Rentals Onsite Logistics Management Freight Management Graphic Development Printing Installation Dismantle Custom Furniture Rental lt Shepard Please visit us online for additional options and information http www shepardes com shep gallery html The Monroe aiy Description Discount Regular a 20 x 20 8338 70 108
4. x 29 Higi i ZTP 36 ZTN 36 nie 36 p m s ao seal zN 290 75 38970 zQ 330 00 42900 ME anes Z ound x 29 Hi E a Co a a o xw sno ssas l Dmm 3515 500 70 PRODUCT DISPLAY FILES REFRIGERATORS amp TRAINING ROOM FURNITURE xs 4190 58745 d rem ee esaer amoan PEDESTALS COLOR SIZE PMB36 amp 42 o z 36 30 aneo PDL Black 24 Lx24 Dx42 H 1 r somHsc_ 349 55 45440 T PMB36 Black 24 Lx24 Dx36 H ET2 JD6 STACKING amp UTILITY SEATING Qty Item Discount Regular Amount ___ Stacking Chair 37 High _ E A E Fi Paeses 34760 451 90 PMBa2 Black 24 Lx24 Dx42 H PmBa2 40960 53250 B 430 577 05 Boz 43450 56485 E o 57705 F a E F as J sso25 ress Sa a t a J mo so sso L26 L27 R1Q Floor orders are subject to availability Substitutions may be provided without prior notification Please complete the following Subtotal o Company Name Booth 8 100 Tax is Contact Name Phone Amount Due is Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancell
5. 1 foot or indicate the dimensions of your booth 4 Mark the adjacent booth numbers or aisle number for reference 5 Indicate if your booth will be carpeted and if the cables need to be installed under the carpeting NOTE Labor is required for all electrical runs under booth carpet Booth Carpeting Cables to be Run Under Carpeting Back of Booth Aisle Number indicate adjacent Booth Adjacent Adjacent Booth Booth Front of Booth Aisle Number indicate adjacent Booth rev 3 1 15
6. Visa Mastercard OAmEx Expiration Month Card Holder Name Credit Card Account O Discover _Year_____ Security code _____ 3 digit number on back of Visa MC amp Discover 4 digit number on front of AmEx card Cardholder Signature BY SIGNING AND DELIVERING THIS FORM CUSTOMER AGREES TO ALL TERMS AND CONDITIONS ON THIS FORM PLEASE READ THIS FORM CAREFULLY PRIOR TO PLACING ORDER To receive PRE SHOW To receive PRESHOW rates Encore must receive your order with credit card information no later than 14 days prior to show opening All other orders will be processed at the LATE ORDER rate ALL EQUIPMENT PRICES ARE PER DAY unless otherwise stated Video Equipment 42 Plasma 16x9 50 Plasma 16x9 61 Plasma 16x9 6 Plasma Stand 46 LCD Monitor 52 LCD Monitor 6 LCD Monitor Stand DVD Player Blu ray Player DVCAM Player Recorder LCD Projector 4000 lumens LCD Projector 5000 lumens 32 Roll Cart w Skirt 54 Roll Cart w Skirt Flipchart Package Display Easel Preshow Late Order Total EO CO EC ES es ae ae ae ae Qty Days p ee E E S o e a E eej E E E E E E E E Computer Equipment 17 LCD Monitor 20 LCD Monitor 32 LCD Monitor Laptop Computer Desktop Computer w 19 flat panel monitor Wireless Presentation Mouse Screens Tripod 6 x6 Tripod 8 x8 Cradle 10 x10 CANCELLATION a ee fe a E E i o aem E T ee ee r
7. 19 2016 EVENT CODE DISCOUNT DEADLINE QO 702 507 5278 702 948 0341 om lasvegas shepardes com Carpet is delivered clean but may become dirty during setup Booth cleaning is suggessted at least once prior to show opening Orders based on 100 Sq Ft Minimum All cancelations must be received 48 hours prior to show opening As the General Service Contractor Shepard has the exclusive cleaning contract for this show and other service contractors will not be permitted to provide this service on the show floor NOPE Vacuum Once Sq Ft Item Discount Amount _ o 399 sq ft e 400 900 sq ft 47022 00 sq tt Booth Vacuuming Mopping Shampooing Mopping Sq Ft Item Discount Amount __ Once Before Initial Opening per sq ft 0 55 070o Daily persa ft E88 47050 47501 47052 Shampooing Sq Ft Item Discount Amount Vacuum Once with One Touch Up Sq Ft Item Discount Amount 47013 Once Before Initial Opening per sq ft 47045 0 399 sq ft 47046 47047 ososan ooorsat owo oso Touch Up Service Date Daily Vacuum Sq Ft Item Discount Amount 47055 fo 399 sqft 47056 400 900 sq ft 47057 900 sqft Display Wipe Down 2 hr minimum per day Hours Item ST OT Once Before Initial Opening 102 00 153 00_ Hrs per day Item ST OT Day service 102 00 15300 Date Start Time Date Start Time Porter Service Date Start Time Date Start Time Booth
8. 8 00 AM 5 00 PM DT Double time All other hours and holidays RIGGING LABOR RATES times are not guaranteed PLEASE NOTE Rate structure includes forklift and 1 operator only Minimum crews are based on scope of work and area jurisdiction Additional labor and groundmen will be billed at the hourly rate The minimum charge for labor and equipment is one 1 hour Labor and equipment thereafter is charged in half 1 2 hour increments Orders cancelled without 24 hour notices will be charged a one 1 hour cancellation fee coas ay tem Description Discount Regular Amount 35085 Straighttime Hour Rate 12750 17 35086 Overtime Hourly Rate 19125 24865 5009 Doubietime Houry Rats 25500 s3150 code ow nem Description Discoumt Regular Amount RIGGERS AND MATERIAL HANDLERS PER MAN HOUR 35087 Straight time Hourly Rate 102 00 132 60 35100 Overtime Hourly Rate 153 00 198 90 35101 Double time Hourly Rate 204 00 265 20 Please complete the following Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions PLEASE NOTE The minimum charge for labor and equipment is one 1 hour Labor and equipment thereafter is charged in half 1 2 hour increments Orders cancelled without 24 hour written notice will be charged a on
9. Ci x Backwall with full color graphics 10 Full color fabric back wall with 40 high tes y 8 Backlit version also available freestanding counter 20 Full color fabric back wall with 40 high freestanding double counter Backlit version and mounted monitor also available FX3 Package 10 Full color fabric back wall with inset and 1 40 high freestanding counter 20 Full color fabric back wall with 1 40 high freestanding single counter Backlit version and mounted monitor also available FX4 Package 10 Full color fabric back wall with header and 1 40 high freestanding counter 20 Full color fabric back wall with header and 2 40 high freestanding single counter Backlit version and mounted monitor also available P aa A Package Options and Pricing FABEX Signature Backwall 1 FABEX Signature Package 2 QTY Item Description Standard Item Description Standard 66530 10 Freestanding back wall 1080 00 66531 10 Backlit Freestanding wall 1560 00 66532 20 Freestanding back wall 1836 00 66533 _20 Backlit Freestanding wall 2436 00 FABEX Signature Package 4 FABEX Signature Package 3 QTY Item Description Standard Item Description Standard 66538 10 Backwall Package 2640 00 66542 10 Backwall with header 2220 00 66539 10 Backlit Wall Package 3120 00 66540 20 Backwall Package 3984 00 10 Backlit wall with header
10. INNOVATIVE www encore us com P 702 777 7853 F 702 777 7811 E Rio encore us com ALL SUITE HOTEL amp CASINO LAS VEGAS Fe y UNIQUE CREATIVE INNOVATIVE pE x BANNERS HANGING SIGNS Exhibitor Order Form Labor Estimate LOAD IN LOAD IN HOURS TOTAL Rigging Equipment pre LATE QTY TOTAL INSTALLATION DATE TIME CHAIN MOTORS SHOW ORDER 2 Riggers 4 hour minimum T I Scissor Lift 350 00 4o 00 DISMANTLE 1 2 Ton Hoist 190 00 s2aoo0 2 Riggers 4 hour minimum T I 1 Ton Hoist 190 00 240 00 10 12 Box Truss 145 per stick 195 perstick Jooo Sign Information 10 205 Box Truss irs persik 225 persia ial Rigging Pkg Call for prici TYPE OF SIGN SHAPE OF SIGN Special Rigging Pkg all for pricing Estimated Total for Rigging Equipment O Banner O Pockets O1 sided O Square O Other ed ciommets O vyao 12 s ced O Triang Materials Cables clamps connectors etc charged accordingly if not O Structural O Other O Circle supplied with sign O Metal O System O Rectangle NUMBER OF FEET FROM THE FLOOR TO TOP OF SIGN Customer retains custom Rigging Pkg at conclusion of show DIMENSION amp WEIGHT OF SIGN Location of Sign Using the diagram below to represent your booth indicate how far in from each boundary you would like your sign placed Please fill in the booth numbers of all neighboring booths For island and peninsula booths indicate all across the aisle nei
11. Please complete the following 8 100 Tax Company Name Booth Amount Due ei Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change lt Shepard Shepard Exposition Services 5845 Wynn Road Suites A B C D Las Vegas NV 89118 702 507 5278 702 948 0341 lasveqas shepardes com SPECIALTY CHAIRS AND TABLES Customer Service Phone Customer Service Fax Customer Service Email 36 Diameter 42 or 30 H aa AR Regular 51086 Directors Chair a610 11125 51090 Director s Stool 154 10 200 35 _ 51089 Ped Table 42 225 95 293 75 _ 50032 Ped Table 30 215 50 280 15 _ 50030 __ Rnd Side Table _108 50_ 141 05 _ 50031 __ Sq Side Table 108 50 _ 141 05 _ MISCELLANEOUS ITEMS 24 Wx18 H Amount Discount Regular 50185 Towson sss ares sooss Upright 20 80 sss sossa 6 10 Crossbar 1985 25 80 sosae 72 Crossbar 1985 2580 4 x 12
12. 2 o o O gt n T s o a A DG 5 Oo Q u lt I Q gt U Z gt oa 5 gt a e o N 77 lt D 300 00 450 00 ee Single Connect Plus single device DHCP NAT d IP Address via a wired synchronous connection 5Mbps bandwidth 199000 720 00 ee Room Booth Connect 1 device single location up to 10 Mbps Event Connect 29 devices 3 locations DHCP or static IP Address via Additional Devices Booth Connect amp Event Connect onl 50 00 75 00 Lae Additional Locations Event Connect onl 250 00 330 00 Ln Additional Bandwidth Event Connect only 5Mbps bandwidth 1 000 00 1 250 00 Lo Hub Rental 8 16 or 24 port 10 100 Hub 100 replacement value 100 00 150 00 LG Cable Rental Cat5e patch cable up to 50 length 50 00 75 00 es Technician Labor Hourly Rate Straight Time 100 00 125 00 a Double time rates will apply for labor after 5 00pm Monday through Friday and all Saturdays Sundays and Holidays Services Total ALL MATERIALS AND SERVICES WILL REQUIRE AN ADDITIONAL 10 SERVICE FEE LABOR IS INCLUDED WITH ORDERED SERVICES LABOR IS ONLY REQUIRED FOR Subtotal SERVICES IN ADDITION TO WHAT IS ORDERED LABOR FEE NO ROUTERS OR WIRELESS DEVICES OF ANY KIND WILL BE PERMITTED WITHOUT WRITTEN AUTHORIZATION GRAND TOTAL io Las Vegas Encore Event Technologies Inc and their contractors or subcontractors shall not be liable for and are hereby released from any direct special indirect incidental or
13. ALL MATERIALS AND SERVICES REQUIRE AN ADDITIONAL 10 SERVICE FEE 10 Service Fee Wireless Internet service is inherently vulnerable to interference from other devices that transmit similar radio frequency signals or that operate within the same frequency spectrum Encore Event Technologies cannot guarantee that interference will not occur Encore Event Technologies does NOT recommend wireless service for mission critical services such as product presentation or demonstrations GRAND TOTAL i gt 2 DW o Oj DIO nl mi gt mi r Rio Las Vegas and its contractors or subcontractors shall not be liable for and are hereby released from any direct special indirect incidental or punitive consequential damages including without limitations lost profits damage to business reputation lost opportunity or commercial loss of any kind to the customer that results directly or indirectly from the use of or the inability to use any of the services or equipment that is contemplated herein INTERNET SERVICES IS AN EXCLUSIVE SERVICE OF RIO LAS VEGAS Prices Subject to change without Notice Rev 2 25 15 Terms and Conditions 1 Acceptance of terms Client expressly acknowledges by receipt of services and or products delivered by Encore Event Technologies to Client or its designee to the terms and conditions herein contained 2 Every device connected to the Internet Network must have a purchased
14. Display 50296 Riser 95 30 123 90 6 x 12 Display 50297 Riser 118 60 154 20 These display risers are stackable up to four 4 shelving units Itis also important to note that all risers will be delivered to your booth but it is your responsibility to install them i SPECIAL DRAPERY BACKGROUNDS Per linear foot ules be ap proved by show management Discount Regular Amount soora amon 21 60 2810 __ 50074 Ts igh teo w0 Choose Color Minimum 10 linear feet rental required Red 01 Blue 05 Grey 10 Black 06 Burgundy 07 White 03 Please complete the following Company Name Contact Name Authorized Signature a 8 High 3 High backwall drape sidewall rape SPECIALTY FURNISHINGS amp ACCESSORIES Army Navy Military Expo January 17 19 2016 Rio All Suite Hotel amp Casino Las Vegas Nevada Event Code L114450116 Discount Deadline December 25 2015 Full View Quarter View Regular Amount 50067 ravens sso noso 50068 Fullviewe 937 90 1219 25 50069 Quarter View4 850 40 1105 50 50070 Quarter Views 937 90 1219 25 Standard Showcases are a gray finish GRID AND GRID ACCESSORIES Amount 50237 e 2 x8 w o legs each 152 40 198 10 _ 50242 7 Ball Waterfall 14 00 18 20 Other accessories available please call customer service L more information VELCRO TACK BOARD 50065 50061 50060
15. Fax 702 948 0341 Customer Service Email lasvegas shepardes com Event Code L114450116 Please Note This form is for Accessible Secured Storage only STORAGE AUTHORIZATION Please fill out the information below Company Name Booth Contact Name Phone e For liability reasons only shipments for which material handling drayage charges have been paid to Shepard will be eligible for Shepard storage services e All packages must be properly packed amp labeled Shepard Exposition Services limit of liability will be 5 00 per pound or 500 00 per package or container whichever is less No uncrated material will be accepted at the warehouse SHOWSITE STORAGE Secured Storage Materials will be placed into secured storage and will be returned to your booth after the close of the show The materials will be accessible during the show by Shepard personnel only A minimum one hour material handling labor charge at show rates will apply each time material is handled to or from storage There is no charge to return materials to your booth at the close of the show Secured storage rates are eighty 80 cents per square foot per day 100 00 Minimum 35400 Accessible Storage Materials in accessible storage will be accessible during the show but not necessarily by exhibitors The charge for Accessible Storage is a daily storage fee plus labor each time materials are moved There will be a 35 00 per day charge for pallet skid
16. IP address from Encore Event Technologies regardless of whether the IP address is actually used or not 3 Servers and or Routers of any type are allowed only on an Event Connect order No Servers or Routers are allowed on Basic Connect Basic Connect Plus or Room Connect orders including but not limited to NAT DHCP and Proxy Servers 4 Encore Event Technologies reserves the right to disconnect any equipment that is found to be causing overall network problems without offering any refunds for services that have been disconnected 5 Client agrees not to share resell extend bridge or otherwise misuse Encore Event Technologies connections and or services Encore Event Technologies reserves the right to disconnect any client found to have violated this usage agreement 6 Specific service location is defined as the area in the booth room designated by the client Service extended beyond rooms air walls doorways walkways or 50 distance from the drop point will require an additional location and incur an additional fee 7 Encore Event Technologies is not responsible for cable and or equipment provided by the client or any third party 8 Modification This agreement shall not be amended by the parties except by written instrument signed by both parties 9 Choice of Law This agreement shall be governed by and construed in accordance with the laws of the State of Nevada In event of litigation the place of venue shall be in the cou
17. Phone 8 100 Tax S Authorized Signature Amount Due e Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change EXHIBIT RENTAL ACCESSORIES Army Navy Military Expo l January 17 19 2016 1531 Carroll Drive NW Atlanta GA 30318 Exhibit Solutions Sales Phone 404 720 8652 Rio All Suite Hotel amp Casino Las Vegas Nevada Exhibit Solutions Sales Fax 404 720 8757 Event Code L114450116 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline December 18 2015 SHOWCASES AND LOCKING CABINETS SSIES a gt Ghee T Quarterview Showcase Square Showcase LC3 4 6 WX1 9 Dx3 3 H 1 9 Wx 1 9 Dx7 H 3 9 Wx2 3 Dx3 6 H po o o Showcaases Cd coa ei pesenan Discount Roewer Anount 96270 Quarterview 1086 55 1412 50 e Smar orao a LC1 1 meter wide Please choose metal color J Black 06 L White 03 O Silver 15 Please choose metal color O Black 06 White 03 DO Silver 15 3 6 Wx 1 9 Dx3 6 H 8282 LCT 805 30 1046 90 j baug Pleas
18. Service Fax Customer Service Email LABOR ORDER FORM Army Navy Military Expo January 17 19 2016 Rio All Suite Hotel amp Casino Las Vegas Nevada Event Code L114450116 Discount Deadline December 25 2015 INSTALLATION amp DISMANTLING LABOR ESTIMATE AND QUESTIONNAIRE Please complete the following How many laborers will you require Installation Date of installation Date of dismantling Iwill need Shepard Supervised Labor for please check one O Installation O Dismantling O Both Install Dismantle Code Qty Item Discount Regular Sup Fee Amount Shepard Supervised Labor Exhibitor not present 6so66 sT 102 00 132 60 30 68067 OT 153 00 198 90 30 6so67 oT 153 00 198 90 30 Dismantling Requested start time Est Hours Requested start time Est Hours will need Exhibitor Supervised Labor for please check one O Installation O Dismantling O Both Install Dismantle Code Qty Item Discount Regular Amount Exhibitor Supervised Labor 6so60 sT 102 00 13260 6so61 OT 153 00 198 90 68068 DT 204 00 265 20 30 jesoes DT 204 00 265 20 30 Supervisory fee is 30 of total cost or 60 whichever is greater jesoe2 DT 204 00 265 20 Dismantle 68063 68064 68065 Sup install 68069 Sup dismantle 68073 Please note when ordering dismantle labor due to show break down and returning empties
19. and other mission critical activity via the Internet Encore Event Technologies highly recommends Customer s purchase hardwired services such as a Room Booth Connect or Event Connect If you are unsure which of our products will best suit your needs please contact us at 702 967 4300 and one of our staff will be happy to assist you ALL WIRELESS ACCESS POINTS NOT AUTHORIZED BY Encore Event Technologies ARE PROHIBITED NO Customer provided access points are authorized for use within the Facility without Encore Event Technologies prior approval wireless access points without adjustable power outputs cannot be authorized under any circumstances Customer s who attempt to set up their own wireless system can interfere with the facilities and or Encore Event Technologies Wireless Network Encore Event Technologies requires all Customers showcasing their wireless products to contact Encore Event Technologies no less than 14 days prior to the show move in so that we may engineer a cohesive network operating without interference Approvals may incur a site survey fee AUTHORIZED SIGNATURE NMCOR BY SIGNING AND DELIVERING THIS FORM CUSTOMER AGREES TO ALL TERMS AND CONDITIONS ASSOCIATED WITH THIS FORM PLEASE READ THOROUGHLY FOR ALL INSTRUCTIONS PRIOR TO PLACING ORDER rev 2 25 15 eet AE AAE 5150 So Decatur Blvd Las Vegas Nevada 89118 C o Ph 702 777 7708 Fax 702 777 6865 Questions Email services encore us com Booth Number To
20. attempt to set up their own wireless system can interfere with the facilities and or Encore Event Technologies Wireless Network Encore Event Technologies requires all Customers showcasing their wireless products to contact Encore Event Technologies no less than 14 days prior to the show move in so that we may engineer a cohesive network operating without interference Approvals may incur a site survey fee AUTHORIZED SIGNATURE NCO2R BY SIGNING AND DELIVERING THIS FORM CUSTOMER AGREES TO ALL TERMS AND CONDITIONS ASSOCIATED WITH THIS FORM PLEASE READ THOROUGHLY FOR ALL INSTRUCTIONS PRIOR TO PLACING ORDER rev 3 1 15 N C O 2 m MAIL OR FAX FORMS WITH PAYMENT TO tm tan ENCORE EVENT TECHNOLOGIES AT RIO LAS VEGAS 5150 So Decatur Blvd Las Vegas Nevada 89118 Ph 702 777 7708 Fax 702 777 6865 Questions Email services encore us com EVENT NAME EVENT TECHNOLOGIES i 5 Booth Number To receive advanced pricing Encore Event Technologies must receive your completed order with billing information fourteen 14 days prior to show move in EVENT DATES INSTALL LOCATION IN ROOM BOOTH Provide floor plan if available INSTALL Date amp Time DISCONNECT Date amp Time EXHIBITING COMPANY NAME BILLING ADDRESS CITY STATE ze ONSITE CONTACT TELEPHONE NUMBER FAX NUMBER ON SITE PHONE ORDERED BY EMAIL ADDRESS CREDIT CARD TYPE EXP DATE CREDIT CARD NUMBER CARDHOLDERS SIGNATURE PRINT CARDH
21. claim for loss of or damage to material INBOUND AND OUTBOUND SHIPMENTS Consistent with trade show industry practices there may be a lapse of time between the delivery of shipment s to the booth and the arrival of the exhibitor or his representative During such time the materials will be left unattended Shepard is not and cannot be responsible for loss damage theft or disappearances of exhibitor s materials after same have been delivered to the exhibitors booth Similarly there may be a lapse of time between the completion of packing and the actual pick up of exhibitors materials from the booth for loading onto a carrier During such time the materials will be left unattended Shepard shall not be responsible for loss damage theft or disappearance of exhibitors materials before same have been picked up for loading after the show All materials will be checked at the booth at the time of loading using document s submitted by the exhibitor and notations of exceptions to conditions of materials or piece counts will be made on said document Shepard assumes no responsibility for loss damage theft or disappearance of exhibitors materials after same have been delivered to exhibitor s appointed carrier or agent for transportation after the show Shepard loads materials onto the carrier s truck under the supervision of the carrier driver who checks and signs for the materials Shepard assumes no liability for any materials after the carrier ass
22. failures acts of terrorism or war or any other causes beyond Shepard s reasonable control or for ordinary wear and tear in the handling of materials Due to the security and liability requirements Shepard personnel will unload all vendor materials from the loading docks to the booths INDEMNIFICATION The exhibitor agrees to indemnify forever hold harmless and defend Shepard and its employees officers and agents from and against any and all claims causes of action fines penalties damages liabilities judgments and expenses on account of personal injury or death damage to or loss of property or profits arising out of or contributed to by any of the following 1 exhibitor s negligent supervision of any labor secured through Shepard or the negligent supervision of such labor by any of the exhibitor s employees agents representative invitees and or exhibitor appointed contractor EAC 2 exhibitor s negligence willful misconduct or deliberate act or such actions of exhibitor s employees agents invitees representatives or EACs at the show to which this contract relates including but not limited to the misuse improper use unauthorized alteration or negligent handling of Shepard equipment or 3 exhibitor s violation of Federal State or Local ordinance or violation of show regulations and or rules as published by the Facility and or Show Management CLAIM S FOR LOSS AND PAYMENT FOR SERVICES Exhibitor agrees that any and all c
23. m g Month Year Billing Address Security Code City ST Zip Name on Card Authorized Signature Are you tax exempt for the state this event occurs in Yes No If you are tax exempt you must provide a tax exemption certificate for the state in which the show is being held Please submit tax exemption certificate to lasvegas shepardes com EXHIBITOR APPOINTED CONTRACTOR Army Navy Military Expo Shepard Exposition Services sed January 17 19 2016 5845 Wynn Road Suites A B C D Las Vegas NV 89118 Customer Service Phone 702 507 5278 Rio All Suite Hotel amp Casino Las Vegas Nevada lt gt Shepard Customer Service Fax 702 948 0341 Event Code L114450116 Customer Service Email lasvegas shepardes com Deadline Date December 18 2015 Please read the following information entirely prior to signing form and returning to Shepard Complete this form for each non official contractor used Only the official show contractor or the facility may provide building services utilities rigging material handling cleaning and furniture rental As the official show contractor Shepard will provide all standard trade show services including installation dismantling labor but exhibitors may appoint a non official contractor to provide installation dismantling labor provided all the following conditions are met EXHIBITOR must inform Shepard Exposition Services that they have contracted with a non official c
24. personnel are authorized to modify system wiring or cabling within the facility d All equipment must comply with F C C Regulations 14 Cancellation Policy A 10 fee will be applied to orders canceled between the date the order is placed and the install date NO REFUNDS OR CREDITS for orders cancelled after installation has begun 15 Claims will not be considered or adjustments made unless filed in writing by Exhibitor prior to the close of the event 16 Encore Event Technologies does not provide an expressed or implied warranty for the equipment and services provided including no warrant of fitness for particular purpose or merchantability Part of the Agreement with Encore Event Technologies is a limitation of liability so that Client s sole remedy or recourse against Encore Event Technologies shall be the return of the price that the Client paid for services and or equipment rental regardless of type nature or basis for the claim Encore Event Technologies shall have no liability whatsoever for personal injury property damage business loss business interruption consequential or punitive damages AUTHORIZED SIGNATURE NCOR BY SIGNING AND DELIVERING THIS FORM CUSTOMER AGREES TO ALL TERMS AND CONDITIONS ASSOCIATED WITH THIS FORM PLEASE READ THOROUGHLY FOR ALL INSTRUCTIONS PRIOR TO PLACING ORDER rev 2 6 15 eet AE AAE 5150 So Decatur Blvd Las Vegas Nevada 89118 C o Ph 702 777 7708 Fax 702 777 6865 Quest
25. personnel are authorized to modify system wiring or cabling within the facility d All equipment must comply with F C C Regulations 14 Cancellation Policy A 10 fee will be applied to orders canceled between the date the order is placed and the install date NO REFUNDS OR CREDITS for orders cancelled after installation has begun 15 Encore Event Technologies does not provide an expressed or implied warranty for the equipment and services provided including no warrant of fitness for particular purpose or merchantability Part of the Agreement with Encore Event Technologies is a limitation of liability so that Client s sole remedy or recourse against Encore Event Technologies shall be the return of the price that the Client paid for services and or equipment rental regardless of type nature or basis for the claim Encore Event Technologies shall have no liability whatsoever for personal injury property damage business loss business interruption consequential or punitive damages Wireless 802 11 Internet Declaration Wireless Internet service is inherently vulnerable to interference from other devices that transmit similar radio frequency signals or that operate within the same frequency spectrum Encore Event Technologies cannot guarantee that interference will not occur Encore Event Technologies does NOT recommend wireless service for mission critical services such as product presentation or demos For demonstrations or to present products
26. punitive JI D lt consequential damages including without limitations lost profits damage to business reputation lost opportunity or commercial loss of any kind to the customer that results directly or indirectly from the use of or the inability to use any of the services or equipment that is contemplated herein INTERNET SERVICES IS AN EXCLUSIVE SERVICE OF RIO LAS VEGAS Prices Subject to change without Notice Rev 3 1 15 Terms and Conditions 1 Acceptance of terms Client expressly acknowledges by receipt of services and or products delivered by Encore Event Technologies to Client or its designee to the terms and conditions herein contained 2 Every device connected to the Internet Network must have a purchased IP address from Encore Event Technologies regardless of whether the IP address is actually used or not 3 Servers and or Routers of any type are allowed only on an Event Connect order No Servers or Routers are allowed on Basic Connect Basic Connect Plus or Room Connect orders including but not limited to NAT DHCP and Proxy Servers or wired and wireless routers 4 Encore Event Technologies reserves the right to disconnect any equipment that is found to be causing overall network problems without offering any refunds for services that have been disconnected 5 Client agrees not to share resell extend bridge or otherwise misuse Encore Event Technologies connections and or services Encore Event Technologies
27. reweigh ticket on inbound material handling receiving report Adjustments will be made accordingly Any adjustments to charges must be made at show site Single pieces weighing more than 5000 pounds CANNOT be accepted at the warehouse Loose easily damaged uncrated or blanket wrapped shipments should be shipped directly to the show site If you have any questions about material handling please contact Shepard Customer Service department A disposal fee amp minimum 1 hr labor will be charged for all booth materials booth displays flooring etc that are left unclaimed after show move out Please complete the following Company Name Booth Contact Name Phone Authorized Signature Shepard Exposition Services is authorized to perform material handling services on behalf of the exhibiting company named above Signature also indicates you have read and accept the Payment Policy and Terms and Conditions sign and return to Shepard Payment Authorization must be completed and returned with Material Handling Worksheet Other charges may apply please review Material Handling Information form included in this manual All tax rates are subject to change e amp Shepard STORAGE AUTHORIZATION FORM Army Navy Military Expo Shepard Exposition Services 5845 Wynn Road Suites A B C D Las Vegas NV 89118 January 17 19 2016 Customer Service Phone 702 507 5278 Rio All Suite Hotel amp Casino Las Vegas Nevada Customer Service
28. times All shipments must be prepaid no collect on delivery shipments will be accepted LIABILITY INSURANCE What is and why would I need liability insurance Accidents happen therefore most show organizers and facilities require liability insurance Please refer to your booth contract for exact minimums required Please make sure your materials are covered from the moment they leave your company location to the time they return after the close of the show If applicable included in your manual is information and an application for liability insurance and booth coverage can also be purchased to protect your valuable exhibit materials OUTBOUND SHIPMENTS You must complete a Shepard Material Handling Agreement MHA for all outbound shipments A MHA will be distributed at show site if all services have been paid in full or you can request one at the customer service desk Upon completion of packing and labeling of your materials complete the bill of lading with all required information and return to customer service If you have questions on how to complete your bill of lading please ask a Shepard customer service representative located at the customer service desk If you are NOT using the designated shipping carrier you must call your carrier with pick up information If your carrier fails to pick up your shipment Shepard will either reroute your freight through the carrier of our choice or return to the local warehouse whic
29. to your booth labor ordered through Shepard at the close of the event may not be available until one hour after show close Labor Hours ST Straight time OT Overtime DT Double time Monday Friday 8 00 AM 4 30 PM All other hours and holidays Monday Friday 4 30 PM Midnight Saturday Sunday 8 00 AM 5 00 PM If you are shipping carpet to the show and require Shepard to install it for you please complete the following Exhibitor Owned Carpet Installation Dismantling Please note Requested times are not guaranteed and are based on availability Minimum one hour will be charged Additional time will be billed in in half hour increments esoso sart 10 130 Booth size tx 68079 MINIMUM 204 00 265 20 Carpet install date time Hours are based on estimates you will be invoiced for actual time incurred Subtotal o NA Tax Amount Due S SHEPARD SUPERVISION INFORMATION Please complete this section if you have chosen Shepard to supervise your installation and or dismantling Inbound Freight Information Carrier Company Name of pieces Weight of Shipment Is shipment o Crated o Uncrated Tracking Pro Estimated arrival date Shipment to arrive at o Warehouse oc Showsite Set up Information for Installation Please check all that apply and provide information where requested pooth size xf Forklift required o Yes o No Carpet is o owned o rented from Shepa
30. with national electrical codes and regulations e Client is responsible for all hardware and assembly of signage unless otherwise contracted in writing e Rio has fixed ceiling rig points To center signs above booth we may have to build a truss structure to accommodate location at additional charge e All Banners Hanging Signs not picked up after the event will be held by Encore for 24 hours after which they will be disposed of properly Note You should contact your general service contractor for shipping instructions for all hanging signs Electrical Charges are NOT included in Banner Hanging Sign Prices Labor Rates to Hang Signs Straight Time Mon Fri 8am 5pm 110 00 per hour Overtime After 8 hours 165 00 per hour Doubletime After 12 hours 220 00 per hour Rio nor its subcontractors are responsible for the construction methods and materials used to construct show and or exhibit structures Rigging contractor for Rio should make installation connection to facility Rigging contractor reserves rights to inspect construction and condition of all signage before performing work Any sign found not structurally sound will not be permitted in the building Rigging contractor will not be held responsible for any damage or loss of equipment or injury to any person caused by the installation connection by persons other than their personnel o MCORE 2 I i PLEASE FAX THE COMPLETED FORM TO 702 777 7811 EVENT TECHNOLOGIES L UNIQUE CREATIVE
31. 0 seras _ OTL ENDoaW 451 90 58745 es BNOO8 BNoos 51910 67485 nors s110 sass os S om o oases _ o 495 05 64355 tH 15830 20320 ENDo2w vIBO2 veo 16440 2370 BNO75 osc 1455 18790 COCKTAIL END TABLES amp LAMPS C1iF COLI arn nen oon me snout qe TEREE Sr CcIt LJ c 3mos 4455 TMBTBL E1F EOLI n ee EF 3o 4o90 Lr Perc s mss i i e Eou 268 80 34945 Floor orders are subject to availability Substitutions may be provided without prior notification Please complete the following Company Name Booth Subtotal S Contact Name Phone 8 100 Tax S Authorized Signature Amount Due iS Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change EXECUTIVE FURNITURE Army Navy Military Expo January 17 19 2016 5845 Wynn Road Suites A B C D Las Vegas NV 89118 Customer Service Phone 702 507 5278 Rio All Suite Hotel amp Casino Las Vegas Nevada Custom
32. 0 E Includes 5Mbps of additional bandwidth to the existing network location ADDITIONAL 25 CONCURRENT DEVICES 1 000 00 1 250 00 OoOo Sold only as an additional service to Package 3 Adds additional concurrent devices to the main network area ADDITIONAL COVERAGE AREA SEPARATE LOCATION 1 000 00 1 250 00 OSS Sold only as an additional service to Package 3 Includes one 1 additional access point for devices expanding the single contiguous area of the main network CUSTOM SPLASH PAGE CALL FOR PRICING OOo o o o Customized splash page initial page requesting token for access with your company logo and or name of event or sponsor of wireless network CUSTOM LANDING PAGE CALL FOR PRICING Oooo Customized landing page web site that each user would be directed to once token password is inputted and wireless access is granted to Internet connectivity Technician Labor Hourly Rate Straight Time 100 00 125 00 S All above orders include labor for configuration setup onsite support and dismantle of the network Labor fees apply to additional services such as standby support for assistance configuration of client s systems and or producing usage graphs or information details on network NOC ENGINEER Daily Rate 1 000 00 1 250 00 ee NETWORK ENGINEER Daily Rate 1 500 00 1 875 00 Onsite Network NOC Engineer to monitor network allocation usage graphs etc Highly recommended for networks with 150 concurrent devices
33. 2700 00 66541 20 Backlit Wall Pacakge 4584 00 i i 20 Backwall with header 3480 00 20 Backlit wall with header 4080 00 Qty Price C Add mounted monitor to the back wall 66546 for the Series 2 3 or 4 options 1500 00 All FABEX Signature Packages must be ordered 30 days before move in for availability Approved print ready graphics MUST be received 30 days from show for standard pricing Total FABEX Signature Packages So Please complete the following 8 100 Tax BS Company Name Amount Due BS Contact Name Booth Number Phone Number Authorized Signature Payment authorization must be completed and returned with order No refunds or cancellations once order has been placed All tax rates are subject to change 4 gt Shepard YOUI experience 702 507 5278 702 948 0341 Natural Feel Natural Feel Business Chair 6 Foot Fabric Table Cover w Table Available Colors Natural Feel Furniture Qty Item Discount Regular Amount 50704 Natural Feel Business Chair 142 15 18480 50705 Natural Feel Business Stool 173 05 22495 50706 Natural Feel Business Table 30 290 45 377 60 50707 Natural Feel Business Table 40 302 80 393 65 Fabric Table Covers 50700 Qty Item Discount Amount White Fabric Table Cover w Table 241 00 si i Red Fabric Table Cover w Table 241 00 as Lf Blue Fabric Table Cover w Table 241 00 a Ll
34. 40 30 Tay Description Discount Regular 20 x 20 12412 55 16136 30 Tay Description Discount Regular a 20 x 20 11661 40 15159 80 Tay Description Discount Regular mm 20 x 20 11966 95 15557 05 66368 All Exhibit Booth Rentals include installation dismantling and graphic panels as shown for print ready graphics If graphics submitted are not print ready additional fees may apply Please contact the Exhibit Solutions Department with any questions at 404 720 8652 Please Note Carpet is not included to order please refer to the Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name Booth Subtotal SO Contact Name Phone 8 100 Tax S Authorized Signature Amount Due So Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change ISLAND BOOTH RENTALS Army Navy Military Expo Shepard Exposition Services January 17 19 2016 1531 Carr
35. 42 H G30DMW 72 Lx26 Dx30 H G30CMW 72 Lx26 Dx18 H White Top with Grommet Holes G30BWW 72 Lx26 Dx42 H G30DWW 72 Lx26 Dx30 H G30CWW 72 Lx26 Dx18 H MOBILE TABLET STANDS Qty Item Discount Regular Amount TBecHR 8345 10850 restr ss 108 50 C enm 0 45 100 50 sow ess oso esmo 215 a70 Please note that all tablet stands must be ordered separately Tablets and electrical services are not included with this rental Floor orders are subject to availability Substitutions may be provided without prior notification Please complete the following Company Name Contact Name Authorized Signature TBBCHR Si TBNTR TBSHLF u TBSDW TBSTND Subtotal Booth 8 100 Ta Phone Amount Due Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change INLINE BOOTH RENTALS Army Navy Military Expo Shepard Exposition Services January 17 19 2016 1531 Carroll Drive NW Atlanta GA 30318 Exhib
36. 5030 o ssn aon s855 46510 race gay 20405 3225 8008 f soro 40815 f sre teso 21620 round a710 srs OOOO O rouo 70 as amp D a These barstools are also available in white and black Please Bs003 ROLLRD ROLLGY contact Shepard for more information Floor orders are subject to availability Substitutions may be provided without prior notification Subtotal S Please complete the following 8 100 Tax Company Name Booth Amount Due S Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change EXECUTIVE FURNITURE Army Navy Military Expo January 17 19 2016 5845 Wynn Road Suites A B C D Las Vegas NV 89118 Customer Service Phone 702 507 5278 Rio All Suite Hotel amp Casino Las Vegas Nevada Customer Service Fax 702 948 0341 Event Code L114450116 Customer Service Email lasvegas shepardes com Discount Deadline December 25 2015 lt Shepard CAFE TABLES KR A
37. 80 00 per day for 1 2 trailer usage and 120 00 per day for full trailer usage When Shepard personnel are required to move materials into or out of storage will be billed at the material handling labor rates each time material is moved This fee is in addition to the labor charge each time stored items are accessed 100 00 Minimum There will be no charge to return material to the booth at the close of the show during the standard empty return process Accessible storage is not considered secure and is stored at the sole risk of the Exhibitor 35166 POST SHOW TRANSPORTATION AND HANDLING Shepard Exposition Services will store your shipments in our warehouse both before and after your event Please take note of the important information below All shipments selected to be returned to warehouse are subject to applicable transportation and handling fees Please note that Onsite Material Handling Fees do not include transportation or handling to and from the warehouse _ Return to Warehouse Service Fee At the customer s request each shipment returned to the Shepard warehouse will incur the following charge 20 00 per cwt 400 00 min 35005 Storage per Month Service Fee Monthly storage is 10 00 per cwt per month 100 00 min Storage fee will automatically be charged for shipments that are returned to Warehouse and stored in excess of three 3 business days Monthly storage is charged the current year 35006 Special inst
38. Black Fabric Table Cover w Table 241 00 LS Business Table 30 Natural Feel Business Table 40 Promotional Furnishings Army Navy Military Expo Rio All Suite Hotel amp Casino Las Vegas Nevada January 17 19 2016 EVENT CODE DISCOUNT DEADLINE lasvegas shepardes com December 18 2015 a Lighting amp Accessories Natural Feel Accessories Qty Item Discount Regular Amount 50709 Natural Feel Floor Lamp 154 50 200 85 50710 Natural Feel Table Lamp 111 25 14465 50708 Natural Feel Waste Receptacle 68 00 88 40 PF Promotional Furnishings Qty Item Discount Regular Amount ai Promotional Furnishings Table Call for Quote 50713 50714 Promotional Furnishings Stool Call for Quote Promotional Stools must be ordered 30 days prior to show No refunds or cancellation once order has been placed All Signature Series Furnishings must be ordered 30 days before move in for availability Please complete the following Company Name Contact Name Booth Number Phone Number Total Signature Furnishings 8 100 Tax Amount Due Authorized Signature Must order by discount deadline to receive discounted pricing Payment authorization must be completed and returned with order All tax rates are subject to change _ ERA Army Navy Military Expo lt gt Shepard YOU Rio All Suite Hotel amp Casino Las Vegas Nevada January 17
39. Casino 3700 W Flamingo Rd Las Vegas NV 89103 Delivery date January 16 2016 TYPE OF SERVICE Choose One Next Day Air 2nd Day Air Service via Air Transportation is charged based on Dimensional weight or Actual weight whichever is greater __ standara Ground Other Truck Load Specialized Number of Pieces Est Weight Crates Cartons cardboard Cases Trunks fiber color Skids Pallets Carpet color TV Monitor Other Total Pieces Total Wt Size of largest piece L W H Loading Dock O Yes O No Lift Gate Residential Inside Pick up Special Instructions Inside Delivery Please note All Shepard Logistics quotes include transportation cost only Additional material handling fees may apply on show site OUTBOUND SHIPPING INFORMATION o would like to schedule Outbound Transportation Please provide me with a Material Handling Agreement at show site for my shipping instructions and signature So we may deliver your Outbound Material Handling Agreement and labels please complete the following information Ship to Address Contact Name Phone Deliver By Date Number of labels Special Instructions TRANSPORTATION CHARGES Charges for transportation and material handling services provided by Shepard shall be billed to the Credit Card on file Type Card a Eca Authorize ALL charges _ Security Code Logistics Material Handling ONLY Credit Card E
40. E Rio encore us com tee Teepe ti BANNERS HANGING SIGNS Exhibitor Order Form Exhibiting Company Name Exhibiting Company Address Email Event Name Room On Site Contact BEO REF Pickup Date Time Exhibitor Credit Card Authorization Cardholder Name Credit Card Type Exp Date Security Code ___ Credit Card Account Signature BY SIGNING AND DELIVERING THIS FORM CUSTOMER AGREES TO ALL TERMS AND CONDITIONS ON THIS FORM PLEASE READ THIS FORM CAREFULLY PRIOR TO PLACING ORDER To receive the Advance rates listed below Encore must receive your order with credit card information no later than 14 days prior to show opening All other orders will be subject to the appropriate Onsite Rates detailed below Terms and Conditions e Orders must be received 15 days prior to delivery date or a 30 surcharge will be added e Written cancellation of equipment and services must be received by Encore Productions 48 hours prior to delivery time or a cancellation charge of 50 of original order will be applied All On site cancellations will be charged 100 of original order e Display or exhibitor s on site representative may supervise these activities e Sign must include blueprints or drawings with detailed information which must include orientation in booth pick points for hanging weight of signage and must be submitted five 5 days prior to event e Electrical signs must be in working order structurally sound and in accordance
41. G Choose Color ty Item Discount Regular Amount Red 01 Charcoal 17 46001 P e 660 90 Silver Cloud 18 Black 06 aso03 Rental ioo0v sqt 5 70 740 Deep Navy 22 Cobalt 21 Rental includes installation and removal of carpet and visqueen Minimum 100 sq ft required PURCHASED PREMIUM CARPET Discount Regular Amount 46002 Tea 1500 ons Minimum 100 sq ft is required No refunds on cancellations Please note Premium White is available for purchase only BOOTH DIMENSIONS PADDING amp VISQUEEN What is your booth size ft Discount Regular Amount x sa ft 50009 e a a i die 50008 ME 245 320 E so010 Visqueen 035 oas EXPO CARPET 13 OZ Choose Color Red 01 Black 06 el eee ee ee Blue 05 Teal 13 soas 1020 42970 55860 Tuxedo 50 Burgundy 07 50257 Variation in dye lot may occur when ordering more than one cut of carpet unless ordered as Special Cut Carpet SPECIAL CUT a CARPET Regular Amount 50580 oes Nee Tse 50581 400 900sqtt_ 455 590 50582 900 sqft 415 540 Rental includes installation and removal of carpet and visqueen protective covering Minimum 100 square feet Prices quoted above include installation and taping of front edge only All rental carpet is delivered clean to your booth space but during setup carpet may become dirty Please order cleaning service at l
42. IFT RENTAL Army Navy Military Expo Shepard Exposition Services January 17 19 2016 5845 Wynn Road Suites A B C D Las Vegas NV 89118 Customer Service Phone 702 507 5278 Rio All Suite Hotel amp Casino Las Vegas Nevada Customer Service Fax 702 948 0341 Event Code L114450116 Customer Service Email lasvegas shepardes com Discount Deadline December 25 2015 GROUND RIGGING FORKLIFT RENTAL DO NOT USE THIS FORM FOR MATERIAL HANDLING SERVICES Please complete the following of pieces to be spotted Heaviest piece to be spotted Install Date Time Dismantle Date Time Description of work to be performed aty tem Description Discount Regular Amount 35028 Straighttime Hourly Rental 309 00 s 35039 Overtime Hourly Rental 385 50 soa 35067 Doubletime Hourly Rental 462 00 60050 coas ay tem Description Discount Regular Amount 35028 Straightsime Hourly Renai 61800 80850 T2509 Overtime Hourly Renta 771 00 100225 35069 Doubietime Hourly Rena 024 00 120125 Goce Qty item Description Discount Regular Amount 5035s Straight ime Hourly Rental 927 00 1250 35066 Overtime Hourly Renta 1156 50 150350 s5070 Doubie ime Hourly Rental 1386 00 1801 75 CRANE RENTAL AVAILABLE UPON REQUEST ST Straight time Monday Friday 8 00 AM 4 30 PM OT Overtime Monday Friday 4 30 PM Midnight Saturday Sunday
43. Las Vegas NV 89118 Customer Service Phone 702 507 5278 Rio All Suite Hotel amp Casino Las Vegas Nevada Customer Service Fax 702 948 0341 Event Code L114450116 Customer Service Email lasvegas shepardes com SHIPMENT INFORMATION Please complete the following information Please indicate number of pieces and the estimated weight We plan to ship to o Advance Warehouse o Direct to Show Site We plan to ship on date Pt rates Our materials should arrive on date Fd amns SOS Carrier Name Pro a Origin of Shipment city state Oo Too o O Please provide a contact name and number for any questions Shepard may have f Miscellaneous O in regards to this shipment Total Weight Name Phone MATERIAL HANDLING RATES AND ESTIMATE WORKSHEET SHIP WITH SHEPARD LOGISTICS AND RECEIVE A 10 DISCOUNT ON MATERIAL HANDLING WITH Signature Series Shipping To set up your Signature Series Shipping please call 888 568 8858 or complete the Shepard Logistics Order Form included in this manual Signature Series Shipping does not apply to shipments considered small package local or shipments over 10 000 Ibs Roundtrip SLS shipping is required to qualify for Signature Series Shipping COMPUTATION OF MATERIAL HANDLING SERVICES The following services whether used completely or in part are offered as a package When recording weight round up to the next 100 Ibs For example 285 Ibs 300 Ibs 100 Ibs 3 X RATE Amount or minimum char
44. OLDERS NAME BY SIGNING AND DELIVERING THIS FORM CUSTOMER AGREES TO ALL TERMS AND CONDITIONS ON THIS FORM PAGE 2 PLEASE READ THOROUGHLY FOR ALL INSTRUCTIONS PRIOR TO PLACING ORDER AUTHORIZED SIGNATURE ON PAGE 2 IS REQUIRED BEFORE ORDER CAN BE PROCESSED Please call for additional services that are not listed on this NO REFUNDS ONCE SERVICE INSTALLATION BEGINS Installation cannot begin until order is finalized and order form or for custom quotes for large orders payment method has been received Advanced Event Standard Event WIRELESS INTERNET PACKAGES Quantity Rate Rate PACKAGE 1 UP TO 10 CONCURRENT DEVICES 1 000 00 1 250 00 A Package 1 includes one 1 wireless access point configured for use of up to 10 concurrent devices in a single area with no expansion Total package bandwidth at 10Mbps User control via password access PACKAGE 2 UP TO 25 CONCURRENT DEVICES 1 750 00 2 187 50 oo Package 2 includes one 1 wireless access point configured for up to 25 concurrent devices in a single area with no expansion Total package bandwidth at 10 Mbps User control via password access PACKAGE 3 UP TO 50 CONCURRENT DEVICES 3 500 00 4 375 00 E 2 Package 3 includes up to two 2 wireless access points configured for up to 50 concurrent devices in one contiguous area Total bandwidth at 20Mbps recommend per user rate limit User control via password access See additional services below ADDITIONAL BANDWIDTH 1 000 00 1 250 0
45. Porter Services Qty Item Discount Amount 47030 Porter Service Once 47031 ooo Daily Porter Service Porter Service includes emptying wastebaskets within the booth every two hours during the show Please note booth cleaning and porter service are non taxable for this show Yes have read and accept the terms and conditions as outlined in the Exhibitor Service Manual Yes have completed and included the payment Authorization Form Total Cleaning Please complete the following 8 100 Tax Company Name _ Amount Due f Contact Name Booth Number Phone Number Authorized Signature Payment authorization must be completed and returned with order No refunds or cancellations once order has been placed All tax rates are subject to change Shepard experience e Elevated Signature Series Hardwood Flooring Light Maple Rustic Cherry Blackwood Ivory Barnwood Checkerboard i Premium Vinyl Floor Covering Use the below formula to calculate the square footage sq ft length width Premium Plush Carpet 46004 Sq Ft ltem Per Sq Ft Amount eal Nay O s o oo ferms os oo ferme os o white eas o fee os eof frorn os en feecresu os o fewe f os C e a CS sms os e Papa os on eog oss Premium Vinyl Floor 46005 Sq Ft Item Per Sq Ft Amount E TT Juste cheny ewo C a TT a fBanwcod 10
46. SHOW INFORMATION Army Navy Military Expo Shepard Exposition Services dai January 17 19 2016 5845 Wynn Road Suites A B C D Las Vegas NV 89118 Customer Service Phone 702 507 5278 Rio All Suite Hotel amp Casino Las Vegas Nevada Customer Service Fax 702 948 0341 Event Code L114450116 Customer Service Email lasvegas shepardes com BOOTH PACKAGE Items provided in your booth per exhibitor 8 High backwall drape 3 High sidewall drape 7 x 44 Cardstock Identification Sign 1 6 x 30 Skirted Table Black 2 Side Chairs 1 Wastebasket lt Shepard Show drape color s Black Aisle carpet color Facility is carpeted EXHIBIT SHOW SCHEDULE General Exhibitor Move in Saturday January 16 2016 8 00 AM 11 00 PM Exhibit Hours Sunday January 17 2016 9 00 AM 5 00 PM Monday January 18 2016 9 00 AM 5 00 PM Tuesday January 19 2016 9 00 AM 4 00 PM Exhibitor Move out Tuesday January 19 2016 4 00 PM 8 00 PM Freight Re route Time Tuesday January 19 2016 8 00 PM IMPORTANT DEADLINES Exhibitor appointed contractor notification deadline Friday December 18 2015 Discount price deadline for standard Shepard orders Friday December 25 2015 Discount price deadline for custom Shepard rentals Friday December 18 2015 First day for warehouse deliveries without a surcharge Friday December 18 2015 Last day for warehouse deliveries without a surcharge Thursday January 7 2016 First day freight can a
47. Total Specialty Furnishings Accessories is 8 100 Tax o Amount Due Booth Phone Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change EXECUTIVE FURNITURE Army Navy Military Expo Shepard Exposition Services January 17 19 2016 5845 Wynn Road Suites A B C D Las Vegas NV 89118 Customer Service Phone 702 507 5278 Rio All Suite Hotel amp Casino Las Vegas Nevada Customer Service Fax 702 948 0341 Event Code L114450116 Customer Service Email lasvegas shepardes com Discount Deadline December 25 2015 lt Shepard COMFORT SEATING OTTOMANS oe ee d esua Amoni som LSM oce cc ism 672 20 873 85 EAO8 HSOO8 a w HCOO8 oes Tiss rss0 eee ee cies T s asses PLSOF NPLLOV NPLCHR SA SFA003 TANSOF TANCHR CHR003 OCH s01 SWAN OO 2 Nemsac 367 90 478 25 memel 21670 28170 a e sL O e EE Bew 1035 80 1346 55 M e EEE sere as ENDO2B osc Eno 451 9
48. all be in the county of Clark in the State of Nevada 10 Entire Agreement This agreement contains the entire understanding and agreements between the parties hereto the within subject matter and there are no representations agreements or understandings oral or written between and among the parties hereto relating to the subject matter of this agreement which are not fully expressed herein 11 Facsimile Signatures Signatures sent received via facsimile shall be considered as originals and as such are valid signatures 12 Equipment Responsibility Client fully understands and accepts complete responsibility for all equipment leased to Client Such responsibility shall include but not be limited to damage any necessary repairs replacement of equipment not capable of being repaired to a fully functional status loss of equipment loss of income and all other forms of loss or damage All equipment accessories cables knobs switches and cases are included in equipment responsibility 13 Equipment procedures a Exhibitors will be responsible for the protection of any equipment rented from Encore Event Technologies and will ensure that all equipment is returned to Encore Event Technologies Encore Event Technologies reserves the right to charge the customer for any lost equipment b Rental equipment provided by Encore Event Technologies for this order will remain the property of Encore Event Technologies c Only Encore Event Technologies
49. all carriers must check in present a weight ticket and will be guided to the docks to unload when a space is available The same is true for the out of the show Applicable fee applies Move In Refers to the date and time that exhibitors gain access to a facility and are able to begin the construction and or set up of their booth Mobile Spotting Fee The charge for Shepard personnel to safely guide vehicles operated by exhibitors on the exhibit hall floor when approved by show management and if Shepard determines such activity to be operationally feasible and safe All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel All local fire marshal rules and regulations apply Please call customer service for details Move out The date time specified by Event management for dismantling exhibits and clearing the exhibition floor Also referred to as Tear Down Padded Van Shipment Uncrated goods covered with blankets or other protective padding and shipped via van line Perimeter Booth A booth space on an outside wall Pipe and Drape Tubing covered with draped fabric to make up rails and back wall of a trade show Porter Service A service that includes the emptying of wastebaskets within the booth at specific intervals during the show Quad Box Four electrical outlets in one box provided by the electrical contractor Registration This refers to an area that Event management uses to register and c
50. ation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change lt s Shepard Shepard Exposition Services 5845 Wynn Road Suites A B C D Las Vegas NV 89118 702 507 5278 702 948 0341 lasvegas shepardes com Customer Service Phone Customer Service Fax Customer Service Email EXECUTIVE FURNITURE Army Navy Military Expo January 17 19 2016 Rio All Suite Hotel amp Casino Las Vegas Nevada Event Code L114450116 Discount Deadline December 25 2015 LIGHTED PRODUCTS amp LAMPS Qty item Discount Regular Amount Po eee cusizo 25955 33740 LED color guide CUBL20 ag cumel 259 55 33740 CUBTBL taps a5 268 20 348 65 LA14 PDL36W amp 42W PDL36B amp 428 a 181 70 o r PoLsew 603 10 78405 i Poses 603 10 784o 7S PDl4 72070 93690 AD PEDESTALS COLOR SIZE PS PDL36W White 24 Lx24 Dx36 H LAi5 PDL42W White 24 Lx24 Dx42 H PDL36B Black 24 Lx24 Dx36 H PDL42B Black 24 Lx24 Dx42 H GROMMETED TABLES Qty item Discount Regular Amount fo So copmw 852 85 110870 caoomw_ 686 00 sorso ocmw 45425 590 55 oww s5285 110870 csooww 686 00 sorso ocww 45425 59055 Maple Top with Grommet Holes G30BMW 72 Lx26 Dx
51. ave graphic panels Prices quoted are for print ready graphics If graphics submitted are not print ready additional fees may apply Please contact the Exhibit Solutions Department with any questions you may have at 404 720 8652 Please Note Carpet is not included To order please refer to the Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name Booth Subtotal So Contact Name Phone 8 100 Tax BS Authorized Signature Amount Due BS Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change INLINE BOOTH RENTALS Army Navy Military Expo Shepard Exposition Services jens January 17 19 2016 1531 Carroll Drive NW Atlanta GA 30318 Exhibit Solutions Sales Phone 404 720 8652 Rio All Suite Hotel amp Casino Las Vegas Nevada lt Shepard Exhibit Solutions Sales Fax 404 720 8757 Event Code L114450116 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline De
52. bel all materials 3 Completed BOL must be turned in to the Shepard Service Desk including piece count and estimated weight 4 Please see the SES service desk if you do not receive a BOL Please note If utilizing FedEx UPS as your carrier you must supply your own outbound labels TRANSPORTATION CHARGES BILLING ADDRESS _ SAME AS SHIP TO ADDRESS Company Name Address City State Zip Please complete the following Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Army Navy Military Expo EMEWA Exhibitors January 17 19 2016 Rio All Suite Hotel amp Casino Las Vegas Nevada INSURANCE 4 EXHIBITORS EXHIBITOR GENERAL LIABILITY INSURANCE PROGRAM 1 000 000 Per Occurrence 2 000 000 Aggregate Premium Rates and Benefits Please check all plan numbers that apply 1 Day 89 00 Six Months 500 00 2 5 Days 109 00 Annual 950 00 6 30 Days 400 00 Additional 5 of total premium to increase general aggregate to 2 000 000 Why wait Visit our website www insurance4exhibitors com to complete the online application and register in 3 minutes or less or fill out this form and submit via fax We accept VISA MasterCard or American Express NAME CONTACT PHONE EMAIL ADDRESS Dates of Event Time s Location of Event Address Description of Event Has any prior coverage been cancelled or n
53. cember 18 2015 EXHIBIT SOLUTIONS INLINE BOOTH RENTALS Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth Custom Design for Rentals Onsite Logistics Management Freight Management Graphic Development Printing Installation Dismantle Custom Furniture Rental Please visit us online for additional options and information hittp www shepardes com shep gallery himl The Jackson The Lincoln The Roosevelt Discount Tay Description Discount Regular f to x10 asae 80 4502 65 oeo 5601 55 7282 00 Tt to x10 3973 70 4995 80 oeo 4606 75 6040 80 eS atv Description Discount Regular 10x10 3558 25 4625 75 10x20 5378 75 6992 40 66490 66491 66482 66483 66488 66489 oo 2100 60 273080 e 66473 Qty Description Discount Regular 0x10 3666 50 4766 45 All Exhibit Booth Rentals include installation dismantling and graphic panels as shown not all booths have graphic panels Prices quoted are for print ready graphics If graphics submitted are not print ready additional fees may apply Please contact the Exhibit Solutions Department with any questions you may have at 404 720 8652 Please Note Carpet is not included to order please refer to the Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name Booth
54. ces or bank wire transfer However we require your credit card authorization to be on file before we process your order s for service We will use this authorization to charge your credit card account for any additional amounts incurred as a result of show site orders placed by your representative to include material handling charges for shipments received on your company s behalf and any unpaid balance due for Shepard services Credits for services will be issued at show site only WIRE TRANSFER In order to accurately process the transfer of funds from your account please complete the following information and fax it along with a copy of the wire receipt to the fax number printed on the header of this page A 50 service charge will be added for processing checks drawn on foreign banks A 25 service charge will be added for processing U S wire transfers 50 service charge for international wire transfers The following information must be included on the bank copy of the wire transfer confirmation Name of show that you are attending Army Navy Military Expo Exhibiting company name Booth number Account Name Shepard Exposition Services Inc Bank Name PNC Bank N A Pittsburgh PA 15219 USA Routing Number 041000124 Account Number 42 6061 9772 SWIFT CODE US PNCCUS33 SWIFT CODE INTL PNCCUS33 If payment is not received by the date shown above hereby agree to have the balance owed to Shepard Exposition Services Inc charged to th
55. clude but not be limited to damage any necessary repairs replacement of equipment not capable of being repaired to a fully functional status loss of equipment loss of income and all other forms of loss or damage All equipment accessories remote controls cables knobs switches and cases are included in equipment responsibility 13 Equipment procedures a Exhibitors will be responsible for the protection of any equipment rented from Encore Event Technologies and will ensure that all equipment is returned to Encore Event Technologies Encore Event Technologies reserves the right to charge the customer for any lost equipment b Rental equipment provided by Encore Event Technologies for this order will remain the property of Encore Event Technologies c Only Encore Event Technologies personnel are authorized to modify system wiring or cabling within the facility d All equipment must comply with F C C Regulations 14 Cancellation Policy A 10 fee will be applied to orders canceled between the date the order is placed and the install date NO REFUNDS OR CREDITS for orders cancelled after installation has begun 16 Encore Event Technologies does not provide an expressed or implied warranty for the equipment and services provided including no warrant of fitness for particular purpose or merchantability Part of the Agreement with Encore Event Technologies is a limitation of liability so that Client s sole remedy or recourse against Encore E
56. d 250 Ibs If the weight exceeds 250 Ibs standard material handling will apply ROUNDTRIP TIME RATES 35158 Cartload Round Trip 135 00 Subtotal N A Tax ST Straight time Monday Friday 8 00 AM 4 30 PM Amount Due OT Overtime Monday Friday 4 30 PM Midnight Saturday Sunday 8 00 AM 5 00 PM DT Doubletime All other hours and holidays CARTLOAD SERVICE RESTRICTIONS Cartload services are provided to those exhibitors arriving in privately owned vehicles and have small hand carried items that need to be delivered to and from the dock booth location If you arrive in a truck such as a U Haul Penske etc you will not qualify for this service All items must fit on flat bed cart approximately 3 x4 in size If items are designated by Shepard personnel to be too large or too heavy materials will be billed at regular material handling rates Please complete the following Company Name Booth Contact Name Phone Authorized Signature Shepard Exposition Services is authorized to perform material handling services on behalf of the exhibiting company named above Signature also indicates you have read and accept the Payment Policy and Terms and Conditions sign and return to Shepard OUTBOUND BILL OF LADING SHIPPING LABEL REQUEST lt s gt Shepard Army Navy Military Expo Shepard Exposition Services 5845 Wynn Road Suites A B C D Las Vegas NV 89118 January 17 19 2016 Customer Ser
57. d Foamcore Signs Single sided Vinyl Banners with Digital Printing 70009 i Vertical 22 x28 172 20 223 85 m 70065 me sd 94 85 28 40 m ft Vertical 70010 m Horz 22 x28 172 20 223 85 a 70071 a per sq 94 85 28 40 a7 ft Horizontal 70011 m Vertical 28 x44 262 40 341 10 a 70066 Pockets PeT 9 53 45 30 50 s ft Vertical 70012 i Horz 28 x44 262 40 341 10 a 70072 zm POORE pEr Sg 23 45 30 50 a ft Horizontal Meterboard 39 x Accessories Replacement ID Sign Cardstock a ee e e Sign prices are based on customer supplying print ready graphics in the requested format see below lt Shepard Please complete the following Subtotal l Company Name Booth 8 100 Tax So Contact Name Phone Amount Due So Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order Graphic files requests must be received by discount deadline date to qualify for discounted prices There are no exchanges or refunds once sign has been ordered and processed All tax rates are subject to change SIGN SUBMISSION INFORMATION Please follow these requests so Shepard can provide the highest of quality signs for your show File Submission Media Artwork Dimensions amp Color Specifications CD ROM All artwork submit
58. e 1 hour cancellation fee Subtotal eS 4 NA Taxs Amount Due ie 7 4 Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day All tax rates are subject to change lt s Shepard Shepard Exposition Services 1531 Carroll Drive NW Atlanta GA 30318 Shepard Logistics Phone 888 568 8858 404 720 8733 Shepard Logistics Email logistics shepardes com Shepard Logistics Fax SHEPARD LOGISTICS SERVICES Army Navy Military Expo January 17 19 2016 Rio All Suite Hotel amp Casino Las Vegas Nevada Event Code L114450116 INBOUND PICK UP LOCATION INFORMATION SHIPPING INFORMATION Payment Authorization form must be on file to pick up as charges will be Items to be shipped included on your show services invoice Requested Pick Up Date Hours of Operation Company Address City State Zip SHIP TO LI Iwill be shipping to the WAREHOUSE Company Name Booth Army Navy Military Expo c o Shepard Exposition Services 5845 Wynn Road Suites A B C D Las Vegas NV 89118 January 7 2016 Date Warehouse Deadline O will be shipping to SHOW SITE c o Shepard Exposition Services Company Name Booth Army Navy Military Expo Rio All Suite Hotel amp
59. e December 25 2015 The following information must be completed and the form returned to Shepard by the deadline date Both parties MUST sign this form indicating acceptance otherwise request will be denied When a third party is handling your display and or paying for any services on your behalf we will agree to this third party arrangement if the following payment is agreed upon and all signatures are properly completed By signing this form both parties agree and understand that the exhibiting firm is responsible for all charges In the event that the named third party does not make payment by show close Shepard will be paid by the exhibiting firm on demand at show site The show site invoice may or may not include any outbound services such as additional material handling rigging and or shipping charges SERVICES TO BE COVERED BY THIRD PARTY Jan services Rental Furniture Exhibit Display Rentals overena Rigging Labor Carpet Cleaning Installation Dismantling Labor Logistics Transportation Other please specify Material Handling Please complete the Material Handling Authorization Form Notes THIRD PARTY INFORMATION COMPANY NAME CONTACT NAME COMPANY ADDRESS PHONE CITY ST ZIP FAX AUTHORIZED SIGNATURE EMAIL EXHIBITING COMPANY INFORMATION COMPANY NAME BOOTH COMPANY ADDRESS PHONE CITY ST ZIP FAX CONTACT NAME EMAIL AUTHORIZED SIGNATURE THIRD PARTY CREDIT CARD INFORMATION E Eeq Type of Card o
60. e Installation cannot begin until order is finalized and order form or for custom quotes for large orders Please indicate these requirements below if needed payment method has been received ADVANCED STANDARD QUANTITY OF 24 HOUR ELECTRICAL SERVICES ORDER RATE ORDER RATE QUANTITY POWER 120 VOLTS 500 WATTS OR 5 AMPS 86 00 130 00 i 120 VOLTS 1000 WATTS OR 10 AMPS 150 00 230 00 oe SUBTOTAL 120 VOLTS 2000 WATTS OR 20 AMPS 200 00 300 00 208 VOLTS SINGLE PHASE 2000 WATTS OR 20 AMPS 310 00 465 00 ADVANCED STANDARD ELECTRICAL MATERIALS ORDER RATE ORDER RATE QUANTITY 6 OUTLET PLUG STRIP 25 00 30 00 a 25 EXTENSION CORD 25 00 30 00 po PLEASE SUBMIT A FLOOR PLAN FOR ALL ISLAND BOOTHS AND UNDER CARPET ELECTRICAL RUNS ADVANCED STANDARD QUANTITY OF 24 HOUR 208 VOLTS SINGLE PHASE 30 AMPS 395 00 590 00 J o 208 VOLTS SINGLE PHASE 60 AMPS 640 00 o00 J o 208 VOLTS SINGLE PHASE 100 AMPS 980 00 1475 00 SUBTOTAL PRICING IS BASED ON A 3 DAY SHOW ADDITIONAL DAYS WILL REQUIRE A 25 PER DAY CHARGE ALL ELECTRICAL MATERIALS amp SERVICES WILL REQUIRE A 10 SERVICE FEE 10 SERVICE FEE MATERIAL AND ALL ISLAND BOOTHS AND ADDITIONAL SERVICES REQURE ELECTRICAL LABOR LABOR RATES STRAIGHT TIME 100 00 OVERTIME 200 00 LABOR TOTAL MINIMUM 1 HOUR LABOR INSTALL AND MINIMUM 1 2 HOUR LABOR DISMANTLE GRAND TOTAL LABOR Labor between the hours of 8 00am and 5 00pm Monday through Friday wi
61. e choose metal color J Black 06 O White 03 O Silver 15 66283 Ld Lc2 977 30 1270 50 LC2 1 5 meters wide Please choose metal color Black 06 O White 03 O Silver 15 5 Wx1 9 Dx 3 6 H s J t6 Please choose panel color Black 06 L White 03 Shepard Exposition Services Locking Cabinets coas ay Description Discount Regular Amount RECEPTION COUNTERS AND COMPUTER STANDS RC1 RC2 RC3 7 9 Wx 3 5 Dx3 9 H 4 9 W x 2 3 D x 3 3 H 5 3 W x 3 3 D x 3 6 H Reception Counters and Computer Stands Code Qty Description Discount Regular Amount _ en Re zaatos sss OOO O Please choose metal color L Chrome CH O Wood W es Rea 826 20 1076 65 csi CS2 Please choose metal color Black 06 White 03 Silver 15 CS1 3 Wx 1 9 Dx6 3 H e Ree f 7650 assas OOOO O 0S2 2 3 Wx 1 6 Dx 6 3 H w csr oa 05025 Pew ese f eos vores id Item includes graphics A Shepard Representative will contact you with art requirements Hl PRODUCT DISPLAY AND TRAFFIC BUILDERS Code Gly Description Discount Regular Amount Please choose metal color OI Black 06 White 03 Silver 15 Gondola a Item includes graphics A Shepard Representative will contact you with art requirements Qty Description Discount Regular Amount__ 66430 Phone Station 1845 95 2300 75 GL1 GL2 GL1 5 4 Wx1 3 D
62. e credit card indicated in the next section Please be sure to include the show name or show code and your booth as well as the wire fee if you are sending a wire transfer ACH payment or check EXHIBITING COMPANY INFORMATION Please fill out the following information COMPANY NAME BOOTH COMPANY ADDRESS PHONE CITY ST ZIP FAX CONTACT NAME EMAIL CREDIT CARD INFORMATION a Type of Card ome E VISA E E Pay by Check Pay by Wire E Month Year Billing Address Security Code City ST Zip Name on Card Authorized Signature Please note You may choose to pay by Check or Wire Transfer though a credit card is required on file to process all orders Are you tax exempt for the state this event occurs in Yes No If you are tax exempt you must provide a tax exemption certificate for the state in which the show is being held Please submit tax exemption certificate to lasvegas shepardes com SHEPARD TERMS amp CONDITIONS lt Shepard Show Site Orders Services ordered at show site will require full payment at the time the order is placed Purchase orders may not be used in lieu of payment Regular prices will apply to all show site orders Floor orders are limited to availability Army Navy Military Expo PAYMENT POLICY Third Party Orders If you contract your work to a display or exhibit house and require services from Shepard the payment policy stated above applies Please
63. e or it is free Benefits of Shepard Logistics Security immediate outbound loading reduces risk of pilferage or misloading Convenience less paperwork and less tracking Efficiency scheduling travel labor reliably and possibly avoiding weekend overtime charges inbound Cost Saving discounting of material handling charge To take full advantage of the Shepard Advantage contact 888 568 8858 logistics shepardes com SHIPPING LABELS gt Shepard Army Navy Military Expo ADVANCE SHIPPING ADDRESS LABELS lt gt Shepard ADVANCE WAREHOUSE ADVANCE WAREHOUSE EXHIBITING CO NAME EXHIBITING CO NAME c o Shepard Exposition Services c o Shepard Exposition Services 5845 Wynn Road Suites A B C D 5845 Wynn Road Suites A B C D Las Vegas NV 89118 Las Vegas NV 89118 Delivery Hours M F 8 4 30 PM Delivery Hours M F 8 4 30 PM For Army Navy Military Expo For Army Navy Military Expo First day freight can arrive w o a surcharge First day freight can arrive w o a surcharge December 18 2015 December 18 2015 Last day freight can arrive w o a surcharge Last day freight can arrive w o a surcharge January 7 2016 January 7 2016 DIRECT TO SHOW SITE SHIPPING ADDRESS LABELS DIRECT TO SHOW DIRECT TO SHOW TO TO EXHIBITING CO NAME EXHIBITING CO NAME i SHEPARD EXPOSITION SERVICES 7 SHEPARD EXPOSITION SERVICES Rio All Suite Hotel amp Casino Rio All Suite Hotel amp Casino 3700 W Flamin
64. east once before show opening Total Carpeting _ 8 10 Tax Amount Due Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day All tax rates are subject to change EXPO FURNISHINGS Army Navy Military Expo Shepard Exposition Services January 17 19 2016 5845 Wynn Road Suites A B C D Las Vegas NV 89118 Customer Service Phone 702 507 5278 Rio All Suite Hotel amp Casino Las Vegas Nevada Customer Service Fax 702 948 0341 Event Code L114450116 Customer Service Email lasvegas shepardes com Discount Deadline December 25 2015 TABLES ALL DISPLAY TABLES ARE 24 WIDE STANDARD SEATING EEEIEE Choose drape color place color code next to order Code Qty Item Discount Regular Red 01 Gold 04 Burgundy 07 50020 Side Chair 81 80 106 35 50021 lt s Shepard Green 02 Blue 05 Grey 10 White 03 Black 06 _ Teall 13 Code Qty Color Size Discount Regular Amount s007 forkan 19985 25080 sos Jo xaa 23500 20860
65. er Service Fax 702 948 0341 Event Code L114450116 Customer Service Email lasvegas shepardes com Discount Deadline December 25 2015 lt Shepard CONFERENCE TABLES ae_ __tem __ Piseourt Reger Amount _ CE2 CF2 cE cF1 oy gt ee cc ja J lt q gt lt creon 595 45 69810 ce a2 303 05 49705 a TE x CG1 CC6 6 L _ cos erano 497 90 ssas ccs do 7 COENE CONFERENCE CHAIRS amp OCCASSIONAL CHAIRS C ee ee te 7 EEE E N E e CC7 8 L 683 95 88915 cos otr oseas mso f __ Scg _ OCA XC6 a a e Lamo sre __ xcs fl ss Das A al a MADGRY ai a eee pt s 2 siz f so m 3755 f oca 35420 46045 LAaBREa 51910 674 85 SC2 SC4 mMapary 535 50 696 15 s a RSTDIN PROEXE 468 70 609 30 _ LABREA PROEXE E f RsTDIN 18310 238 05 f cHoo2 14950 19435 ce gt s mso 22270 xo The SCE chair is also available in green white and black CHOO2 DUET XCHR SCE Please contact Shepard if you would like to order these colors Floor orders are subject to availability Substitutions may be provided without prior notification Please complete the following Subtotal lS Company Name Booth 8 100 Tax is Contact Name Phone Amount Due is Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Condi
66. ervices forms included in the manual for all applicable fees SMALL PACKAGES What are small package carrier shipments Shipments that arrive via small package carrier such as FedEx Express Service UPS small package service DHL small package service and other carriers in this category and do not have a certified weight ticket included with shipment This applies to packages weighing under 30 Ibs How do I calculate my small package carrier shipment Charges for small package carrier shipments are based on per carton per delivery Example I m shipping 3 packages via FedEx how much will be charged 3 x per carton rate amount charged plus any additional fees that may apply Please be advised that your whole shipment may not arrive to its destination at one time Therefore you may be charged per each delivery and minimum charges may apply CRATED UNCRATED SPECIAL HANDLING What are CRATED materials Materials delivered that are skidded or in a container that can easily be unloaded reloaded with no special handling required What are UNCRATED materials Materials delivered that are loose pad wrapped or unskidded without proper lifting bars and or hooks What is SPECIAL HANDLING Shipments delivered that require extra labor for stacking or unstacking containers on a truck tarping or untarping freight or containers or rigging pieces for loading or unloading on a truck or from the ground or other circumstances requiri
67. ge whichever is greater After your first 200 Ibs all freight will be charged at 0 94 per Ib up to 250 Ibs At 251 Ibs standard material handling charges will apply and be rounded to the next hundred weight Standard Material Handling Signature Series Material Handling Weight Description Price Total j wea Description Price Totali Direct Shipments to Showsite Direct Shipments to Showsite 127 50 191 25 165 75 114 75 172 25 149 25 Special Handling Special Handling 35030 35033 35043 35038 35390 35395 35391 35399 35394 35402 Advance Shipments to Warehouse Advance Shipments to Warehouse 127 50 165 75 114 75 149 25 Special Handling Special Handling 35010 35013 35393 35397 35392 35401 Pieces Small Packages FedEx UPS DHL under 30 Ibs Overtime 63 75 83 00 127 50 L Overtime 30 fee for each overtime application based on ST rate Double Time Double Time 50 fee for each double time application based on ST rate Each carton Special handling Min per shipment 35048 35268 35045 RATES ARE PER 100 LBS WITH A 200 LB MINIMUM For credit card payments please complete the payment authorization form Any additional overtime charges will be invoiced at Subtotal show site and are subject to change pending move in move out schedule N A Tax We understand that your calculation is only an estimate Invoicing will be calculated from actual certified weight ticket or Amount Due
68. ghboring booths Feet in from FRONT Aisle Exhibitor s Booth 4 Initials Front Side Feet in from Feet in from LEFT Aisle Left Side Right Side RIGHT Aisle Booth Booth Back Side Feet in from BACK Aisle Booth m ae HANGING RIGGING IS AN EXCLUSIVE SERVICE OF RIO A O z PLEASE FAX THE COMPLETED FORM TO 702 777 7811 EVENT TECHNOLOGIES A Freeman Company www encore us com P 702 777 7853 F 702 777 7811 E Rio encore us com ALL SUITE HOTEL amp CASINO LAS VEGAS eet AE AAE 5150 So Decatur Blvd Las Vegas Nevada 89118 C o Ph 702 777 7708 Fax 702 777 6865 Questions Email services encore us com Booth Number To receive advance order rate Encore Event Technologies must EVENT NAME receive your completed order form with billing information fourteen 14 days prior to move in EVENT DATES INSTALL LOCATION IN ROOM BOOTH m AN C O 2 MAIL OR FAX FORMS WITH PAYMENT TO J tm 0 i ENCORE EVENT TECHNOLOGIES AT THE PALMS LAS VEGAS PA EXHIBITING COMPANY NAME ONSITE CONTACT ON SITE PHONE ORDERED BY EMAIL ADDRESS BY SIGNING AND DELIVERING THIS FORM CUSTOMER AGREES TO ALL TERMS AND CONDITIONS ON THIS FORM PLEASE READ THOROUGHLY FOR ALL INSTRUCTIONS PRIOR TO PLACING ORDER BOOTH LAYOUT FORM Instructions 1 Use BOLD lines to indicate the outline of your booth 2 Mark different services with separate symbols 3 Indicate the scale of the grid i e 1 square
69. go Rd 3700 W Flamingo Rd Las Vegas NV 89103 Las Vegas NV 89103 For Army Navy Military Expo For Army Navy Military Expo MUST NOT BE DELIVERED PRIOR TO MUST NOT BE DELIVERED PRIOR TO January 16 2016 8 00AM January 16 2016 8 00AM HANGING SIGN SHIPPING LABELS lt gt Shepard Army Navy Military Expo HANGING SIGN SHIPPING ADDRESS LABELS HANGING SIGN If you have a sign or anything truss etc that has been approved to hang from the ceiling send it to the advance shipping warehouse address Hanging items must be identified and readily available since they are installed first before the show floor becomes encumbered by freight Gir ADVANCE WAREHOUSE EXHIBITING CO NAME c o Shepard Exposition Services 5845 Wynn Road Suites A B C D Las Vegas NV 89118 Delivery Hours M F 8 4 30 PM Army Navy Military Expo First day freight can arrive w o a surcharge December 18 2015 Last day freight can arrive w o a surcharge January 7 2016 EXHIBITING CO NAME c o Shepard Exposition Services 5845 Wynn Road Suites A B C D Las Vegas NV 89118 Delivery Hours M F 8 4 30 PM Army Navy Military Expo First day freight can arrive w o a surcharge December 18 2015 Last day freight can arrive w o a surcharge January 7 2016 MATERIAL HANDLING AUTHORIZATION Army Navy Military Expo 4 gt Shepard Shepard Exposition Services eid January 17 19 2016 5845 Wynn Road Suites A B C D
70. heck in Event exhibitors buyers and attendees This is the place in which show badges can be obtained Rigger A skilled worker responsible for handling and assembly of machinery Right to Work state A state where no person can be denied the right to work because of membership or non membership in a labor union See the Union Rules and Regulations within your manual for specific guidelines Service Desk The location at which exhibitors order services Side Rails The wall between two booths used to divide exhibits typically 3 high Skirting Decorative covering around tables and risers Tables are skirted on 3 sides unless additional skirting is ordered Special Handling An additional charge that applies to exhibits shipments requiring extra labor equipment or time for delivery to exhibit space ST labor Straight time labor or work performed during normal hours at the standard rate Targets Exhibitor move in date time prior to general move in available by appointment only Visqueen A clear heavy plastic sheeting that is placed over exhibiting carpeting after it is laid in order to protect it until show opens MAIL OR FAX FORMS WITH PAYMENT TO a N C O ENCORE EVENT TECHNOLOGIES AT RIO LAS VEGAS IsO EVENT TECHNOLOGIES 5150 So Decatur Blvd Las Vegas Nevada 89118 I Ph 702 777 7708 Fax 702 777 6865 Questions Email services encore us com AEAEE E la lale Me O a E cee O cm EVENT NAME m
71. hever is indicated on your MHA SIGNATURE SERIES SHIPPING How can I make shipping my show materials easier Signature Series Shipping will make it easier with the following benefits Receive a 10 discount off of material handling rates restrictions apply Worry free shipping to and from your show Priority Empty Service priority of empty return at the close of show VOUE OUlSCOUTILEU SIIMPPITIY Tales Charges will be billed to your show invoice one less invoice bill to keep track of No driver wait fees CARTLOAD MATERIAL HANDLING SERVICE Army Navy Military Expo lt s gt Shepard Shepard Exposition Services 5845 Wynn Road Suites A B C D Las Vegas NV 89118 January 17 19 2016 Customer Service Phone 702 507 5278 Rio All Suite Hotel amp Casino Las Vegas Nevada Customer Service Fax 702 948 0341 Event Code L114450116 Customer Service Email lasvegas shepardes com CARTLOAD SERVICE Cartload service includes one laborer one cart one trip per rate listed below Shepard understands several exhibitors will be driving in with their own materials Shepard will provide a special customized POV delivery service for exhibitors who arrives on site in a Personally Owned Vehicle rental vehicles such as U Hal Penske etc do not qualify Each load must fit within a 4 x4 stack on the skid and will be charged one skid rate per 4 x4 stack or delivery Maximum weight per skid not to excee
72. illable weight 51 000 Ibs 100 510 cwt Drayage The service that includes delivery of materials to an exhibit space removal of empty crates storage of crates during the Event return of crates at the end of the Event and delivery of materials to the carrier loading area DT Labor Double time labor or work performed on double time and charged at twice the published rate Empty Sticker A colored sticker used to mark empty crates and boxes for storage provided in the material handling service See Service Desk for Empty Stickers Exclusive Contractor One who holds an exclusive contract with a facility or event manager to provide specified services to that facility or Event Exhibitor Approved Contractor EAC Also called an independent contractor a supplier hired by an exhibitor to perform trade Event services independently of Event management appointed contractors Exhibitor Kit Also known as a Service Manual this is package of information that contains all rules regulations and ordering forms relating to an exhibition provided to exhibitors by Event management Facility Carpeted Indicates the exhibit hall and or ballroom in which the Event is taking place is already carpeted Floor Order An order for product or service placed after Advance Deadline therefore not eligible for discounted rates Floor Port A utility box recessed in the floor containing electrical telephone or plumbing connections Freight E
73. ionally feasible and safe All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel In such cases a MOBILE SPOTTING FEE will be charged All local fire marshal rules and regulations apply Please call customer service for details If you have any questions about material handling please contact Shepard Customer Service department lt gt Shepard MATERIAL HANDLING 101 Army Navy Military Expo What is material handling also referred to as drayage Material handling is the process of unloading your freight from your shipping carrier either at the warehouse or show site delivering it to your booth storing your empty containers empties if required returning of your empties at the close of show and then reloading your freight back onto your shipping carrier What is the definition of freight Any exhibit materials that are shipped or delivered to the advance warehouse or show facility via shipping carrier POV or delivery truck What is a certified weight ticket A printed weight ticket from a scale certified or inspected by a government authority such as the Dept of Agriculture indicating the date weighed the weight of the shipment and the vehicle ID of the unit being weighed IMPORTANT FACTS ABOUT ADVANCE SHIPMENTS What are advance shipments All shipments that are addressed to the advance warehouse address please refer to Advance Warehouse shipping labels included in this
74. ions Email services encore us com Booth Number To receive advance order rate Encore Event Technologies must EVENT NAME receive your completed order form with billing information fourteen 14 days prior to move in EVENT DATES INSTALL LOCATION IN ROOM BOOTH m AN C O 2 MAIL OR FAX FORMS WITH PAYMENT TO J tm 0 i ENCORE EVENT TECHNOLOGIES AT THE PALMS LAS VEGAS PA EXHIBITING COMPANY NAME ONSITE CONTACT ON SITE PHONE ORDERED BY EMAIL ADDRESS BY SIGNING AND DELIVERING THIS FORM CUSTOMER AGREES TO ALL TERMS AND CONDITIONS ON THIS FORM PLEASE READ THOROUGHLY FOR ALL INSTRUCTIONS PRIOR TO PLACING ORDER BOOTH LAYOUT FORM Instructions 1 Use BOLD lines to indicate the outline of your booth 2 Mark different services with separate symbols 3 Indicate the scale of the grid i e 1 square 1 foot or indicate the dimensions of your booth 4 Mark the adjacent booth numbers or aisle number for reference 5 Indicate if your booth will be carpeted and if the cables need to be installed under the carpeting NOTE Labor is required for all electrical runs under booth carpet Booth Carpeting Cables to be Run Under Carpeting Back of Booth Aisle Number indicate adjacent Booth Adjacent Adjacent Booth Booth Front of Booth Aisle Number indicate adjacent Booth rev 3 1 15 pomi C O J MAIL OR FAX FORMS WITH PAYMENT TO mm ENCORE EVENT TECHNOLOGIES AT RIO LAS VEGAS 5150 So Decatur Bl
75. it Solutions Sales Phone 404 720 8652 Rio All Suite Hotel amp Casino Las Vegas Nevada Exhibit Solutions Sales Fax 404 720 8757 Event Code L114450116 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline December 18 2015 Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth Custom Design for Rentals Onsite Logistics Management Freight Management Graphic Development Printing Installation Dismantle Custom Furniture Rental lt Shepard Please visit us online for additional options and information hitp www shepardes com shep gallery himl The Eddie The Jonathon Qty Description Discount Regular _ 10x10 2285 15 2970 70 10x20 4000 00 5200 00 Qty Description Discount Regular _ 10x10 2834 50 3684 85 10x20 5382 00 6996 60 66470 66471 66474 66475 66477 66478 The Madison The Grant The Harrison 2 10x10 3275 65 4258 35 gt 10x20 5334 20 Company H me nenrarni Tay Description Discount Regular J 10x10 3437 35 4468 55 10x20 4073 90 5296 05 l of Tay Description Discount Regular ay Description Discount Regular 10x10 3335 45 4336 10 10x20 4901 35 6371 75 66484 66485 66486 66487 66492 66493 All Exhibit Booth Rentals include installation dismantling and graphic panels as shown not all booths h
76. itted access to the loading dock freight door areas Items must be carried by hand by one person GRATUITIES BREAKS Tipping is expressly prohibited This includes such practices as giving money merchandise or other special consideration for services rendered Do not give coffee breaks other than mid morning and mid afternoon when the union has a 15 minute paid break Meal breaks are one hour Any attempt to solicit a gratuity by an employee for any service should be reported immediately to Shepard Exposition Services IN GENERAL Exhibitors do not have to respond to grievances or complaints from union and trade personnel with respect to work jurisdictions Please refer all such disputes and or questions to Shepard management personnel immediately SAFETY Safety of everyone working in the hall is of our utmost concern at all times Standing on chairs tables and other rental furniture is prohibited This furniture is not engineered to support your standing weight Shepard Exposition Services cannot be held responsible for injuries or falls caused by the improper use of this furniture If assistance is required in assembling your booth please order labor on the Labor Order Form included in this manual and the necessary ladders and tools will be provided lt gt Shepard Shepard Exposition Services 5845 Wynn Road Suites A B C D Las Vegas NV 89118 702 507 5278 702 948 0341 lasvegas shepardes com Customer Service Phone Customer
77. laims for loss or damage shall be submitted to Shepard prior to the conclusion of the show when the alleged loss or damage occurred prior to that time and in all cases within 30 days of the conclusion of the show For claim reporting purposes the conclusion of the show shall be construed as the end of the day on which exhibitor must vacate the show site All claims reported after the 30 day period will be rejected In no event shall a suit or action be brought against Shepard more than one year after the date the loss or damage occurred Payment for services may not be withheld In the event of any dispute between Shepard and the exhibitor relative to any loss or damage claim the exhibitor shall not be entitled to and shall not withhold payment for Shepard services as an offset against the amount of the alleged loss or damage Any claim against Shepard shall be considered a separate transaction and shall be resolved on its own merit SHEPARD S LIMITS OF LIABILITY If found liable for any loss or damage Shepard s sole and maximum liability for loss or damage to exhibitor s materials will be limited to the repair or replacement with like kind and quantity subject to a dollar amount not to exceed 5 00 five dollars per pound based on the weight of the articles for which Shepard specifically acknowledges receipt in writing Shepard shall in no event be liable for collateral exemplary indirect costs or damages or loss of sales resulting from or related to a
78. ll be at the straight time labor rate Labor before 8 00am and after 5 00pm Monday through Friday and all Saturdays Sundays and Holidays will be at the overtime rate A minimum charge per booth on one hour for installation will apply to all booths requiring labor Labor to disconnect will be based on one half of the installation time and will be automatically applied to your invoice A scaled floor plan is needed in order to proceed for orders with multiple outlet locations and or island booths Setup Disconnect Labor dates times are based on the load in schedule and space availability for your event Encore does not control the event schedule for your event and therefore cannot control if setup disconnect is during straight time or overtime hours ELECTRICAL IS AN EXCLUSIVE SERVICE OF RIO LAS VEGAS Prices Subject to change without Notice Rev 2 6 15 Terms and Conditions 1 Acceptance of terms Client expressly acknowledges by receipt of services and or products delivered by Encore Event Technologies to Client or its designee to the terms and conditions herein contained 2 If an uninterrupted power supply is required for the full duration of the show please order 24 hour power An example would include a computer server that cannot ever lose power and or other equipment that must remain on throughout the show during overnight hours 3 A scaled floor plan is required for orders with multiple outlet locations and or island bo
79. llation dismantling and first cleaning of prefabricated exhibits and displays However exhibitors may set up their own exhibit display if one person can accomplish without the use of hand tools The Union s jurisdiction does not cover the placement of your products on display the opening of cartons containing your products nor the performance testing maintenance or repairs of your products Exhibitors are not permitted to use tools of any type Screwdrivers hammers electric drills power saws etc on booths of any size When union labor is required you may provide your company personnel to work along with a union installer on a one to one basis All company working personnel must have proof of employment with the said exhibiting company If the exhibiting company chooses to hire an EAC for install or dismantle they are required to use local union members MATERIAL FREIGHT HANDLING JURISDICTION The Teamsters have jurisdiction over all unloading and reloading of materials The union also has jurisdiction over the operation of all material handling equipment this includes all dollies and hand trucks It also has the jurisdiction of the unloading uncrating unskidding leveling painting and assembly of machinery and equipment as well as the reverse process An exhibitor may hand carry material provided they do not use any material handling equipment to assist them When exhibitors choose to hand carry material they may not be perm
80. manual Shepard will begin accepting your shipments 30 days prior to first show open day date may vary depending on show schedule The warehouse will receive shipments Monday Friday 8 00am 4 00pm excluding holidays Shipments must arrive by advance warehouse deadline date to avoid a late surcharge Please refer to the Show Information page included with this manual for deadline date Crates cartons skids fibercases and carpets can be accepted at the warehouse but DO NOT ship crates weighing over 5 000 Ibs loose uncrated shipments and or machinery to warehouse You must ship those items direct to show site All shipments must have a bill of lading or delivery slip indicating number of pieces and weight Certified weight tickets required All shipments must be prepaid no collect on delivery shipments will be accepted MATERIAL HANDLING CHARGES What determines how much I m charged Charges are based off the weight from your inbound weight ticket included with your shipment How do I calculate material handling charges Material handling services whether used completely or in part are offered as a package When recording weight round up to the next 100 Ibs EXAMPLE 285 Ibs 300 Ibs 100 Ibs 3 X RATE Amount or minimum charge whichever is greater Will there be any additional charges Additional charges may apply Please review the Material Handling Authorization and Material Handling Additional S
81. n date Aisle Carpet The carpet that is placed on the Event floor in the aisles to separate the booths Back Wall Refers to the drape used at the rear of a standard booth Bill of Lading A legal document that establishes the terms between the shipper exhibitor and transportation company carrier for the transport of goods between specified points for a specified charge A bill of lading is required to be filled out and turned in at the Shepard Service Desk at the close of the show after the exhibitor is all packed up in order to Shepard to release the freight to the transportation company carrier Booth Package This term describes the equipment supplied to exhibitors from show management Certified Weight Ticket Certified weight ticket is a required documented measurement used for shipping exhibit properties All carriers checking into a Shepard marshaling yard are required to present a certified weight ticket at check in Common Carrier A transportation company moving exhibitor freight which usually only accepts crated materials that it can consolidate with the properties of other customers into one shipment bound for the same destination Only Shepard can accept freight from a common carrier Corner Booth An exhibit space with exposure on at least two aisles usually found at the end of a row of inline booths CWT Century Weight or hundredweight The total weight of a crate is divided by 100 to obtain b
82. ng the rehandling of materials Cannot be completed solely with one forklift and operator MATERIAL HANDLING Q amp A What is the difference between material handling and shipping Shipping is the process of carrying your shipment from your location pick up area to it s destination and also the process of returning your shipment back to your location after the close of the show Material handling begins at the time your shipment arrives to the docks please refer to What is material handling for the full definition Do I need to order a fork lift to unload or reload my freight No please do not order a forklift for unloading reloading of your materials What does CWT mean CWT is an acronym for Century Weight therefore it means per 100 Ibs IMPORTANT FACTS ABOUT DIRECT SHIPMENTS What are direct shipments All shipments that are addressed directly to the exhibit facility please refer to Direct to Show shipping labels included in this manual Shipments must arrive during published exhibitor move in times only Do not ship direct to show site in advance If delivery cannot be guaranteed to arrive during exhibitor move in shipment must go to advance warehouse All shipments must have a bill of lading or delivery slip indicating number of pieces and weight Certified weight tickets required Crates weighing over 5 000 Ibs or loose uncrated shipments must be shipped direct to show site to arrive during exhibitor move in
83. nloading on a truck or from the ground loading or unloading materials in a freight elevator carpet and or pad only shipments or other circumstances requiring the rehandling of materials including but not limited to freight on the truck needing to be unloaded in a specific order orientation or requires freight on the truck to be moved to unload actual delivery Shipments that arrive bulk via small package carrier such as FedEx Express Service UPS small package service DHL small package service and Airborne Express may be charged a special handling rate due to their delivery procedures DISPOSAL FEE A disposal fee amp minimum 1 hr labor will be charged for all booth materials booth displays flooring etc that are left unclaimed after show move out OVERTIME DOUBLE TIME Surcharge Overtime 30 Double Time 50 Shipments that are moved and or handled on overtime and or double time hours will incur a surcharge based on the handling times noted on the receiving shipping documents Drivers picking up outbound shipments will be sequenced for loading ONLY after a bill of lading is submitted to the Shepard Service Desk AND the driver has checked in WAREHOUSE OVERTIME DOUBLE TIME Surcharge Overtime 30 Double Time 50 Advanced shipments may be received during straight time hours at the warehouse location however an overtime double time surcharge may be applied to an advanced warehouse shipment due to required delivery schedule based on show mo
84. nty of Clark in the State of Nevada 10 Entire Agreement This agreement contains the entire understanding and agreements between the parties hereto the within subject matter and there are no representations agreements or understandings oral or written between and among the parties hereto relating to the subject matter of this agreement which are not fully expressed herein 11 Facsimile Signatures Signatures sent received via facsimile shall be considered as originals and as such are valid signatures 12 Equipment Responsibility Client fully understands and accepts complete responsibility for all equipment leased to Client Such responsibility shall include but not be limited to damage any necessary repairs replacement of equipment not capable of being repaired to a fully functional status loss of equipment loss of income and all other forms of loss or damage All equipment accessories remote controls cables knobs switches and cases are included in equipment responsibility 13 Equipment procedures a Exhibitors will be responsible for the protection of any equipment rented from Encore Event Technologies and will ensure that all equipment is returned to Encore Event Technologies Encore Event Technologies reserves the right to charge the customer for any lost equipment b Rental equipment provided by Encore Event Technologies for this order will remain the property of Encore Event Technologies c Only Encore Event Technologies
85. oll Drive NW Atlanta GA 30318 Exhibit Solutions Sales Phone 404 720 8652 Rio All Suite Hotel amp Casino Las Vegas Nevada Exhibit Solutions Sales Fax 404 720 8757 Event Code L114450116 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline December 18 2015 EXHIBIT SOLUTIONS ISLAND BOOTH RENTALS Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth Custom Design for Rentals Onsite Logistics Management Freight Management Graphic Development Printing Installation Dismantle Custom Furniture Rental lt b Shepard Please visit us online for additional options and information http www shepardes com shep gallery html The Adams 20 x 20 12094 25 15722 55 Tay Description Discount Regular 20 x 20 8905 20 11576 75 66495 The Garfield Tay Description Discount Regular im 20 x 20 8720 60 11336 80 66496 All Exhibit Booth Rentals include installation dismantling and graphic panels as shown for print ready graphics If graphics submitted are not print ready additional fees may apply Please contact the Exhibit Solutions Department with any questions at 404 720 8652 Please Note Carpet is not included to order please refer to the Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name Booth Subtotal Eo Contact Name
86. on renewed Yes No If yes please describe and provide loss history Name Address and Relationship of all additional insured to be added to the policy 1 2 3 No coverage is bound until you receive a certificate of insurance and payment is made Insurance4Exhibitors reserves the right to return your payment and not bind coverage Coverage and a certificate of insurance will be bound within 1 business day This summary of coverage and exclusions is no substitute for reading the entire policy To receive an entire policy contact the program adminstrator Any person who knowingly presents a false or fraudelent claim for payment of a loss or benefit or knowingly provides false information on an application for insurance may be guilty of a crime and may be subject to civil fines and criminal penalties certify that the above information is true and coverage is not applicable until notified by broker _ Please bill by VISA MasterCard AmEx Card Exp Date Authorized Amount CID CIV Code Cardholder Address Authorized Signature Date Insurance4Exhibitors 30285 Bruce Industrial Parkway Suite B Solon OH 44139 Phone 440 349 6650 Fax 440 815 2154 www insurance4exhibitors com 2010 Insurance4Exhibitors com Shepard Glossary Advanced Freight Refers to freight that has been sent to Shepard s warehouse prior to the Event move in Advance Order An order for services sent to service contractor prior to installatio
87. ontractor by completing this form and returning it by deadline date If form is not submitted by deadline date the Exhibitor Appointed Contractor will not be allowed to perform work in the hall except to supervise the official contractor provided labor The CONTRACTOR hired by the exhibitor must by the deadline date provide Shepard with a current Certificate of Insurance with minimum limits of 500 000 property damage per occurrence 1 000 000 personal injury per occurrence workers compensation aggregate coverage of 1 000 000 per occurrence and naming Shepard Exposition Services as additionally insured for the time period of the show including move in and move out days The CONTRACTOR must abide by the rules and regulations of the show and all pertinent union regulations CONTRACTOR employees must wear approved identification badges at all times while in the work area Badge will be issued at show site to authorized contractor representatives when all requirements have been met If the non official contractor is empowered to incur expense on behalf of the exhibitor a Third Party Payment Authorization form must be completed and returned to Shepard The exhibitor agrees that he is ultimately responsible for the cost of all services provided in connection to the exhibitor s booth The non official contractor agrees to have evidence in the booth that it has a valid authorization from the Exhibitor for services The non official cont
88. ontractor must lease space for marshaling yard operations because no space is provided by the facility Shepard may charge a one time fee per shipment processed inbound and or outbound through the marshaling yard REWEIGH OF SHIPMENTS Surcharge 25 00 per forklift load 35282 An additional charge per forklift load will be applied to shipments that have to be reweighed at the dock due to the lack of a certified weight ticket or an incorrect or understated weight on a delivery document EMPTY CRATE STORAGE Surcharge 25 00 per piece Minimum 50 00 35105 A charge per crate carton or skid applies when Shepard handles the storage and return of empties from a shipment not received by Shepard and therefore not subject to material handling charges SMALL PACKAGE CONSOLIDATION Cartons weighing 30lbs or less will qualify for the small package rate Should one delivery contain 15 or more small packages it can be consolidated and charged as standard material handling for a lower rate Packages exceeding 30lbs will be billed standard Material Handling fees at the prevailing show rates ENVELOPE DELIVERIES Surcharge 10 50 per envelope 35007 During show hours at the show facility a charge will apply to receiving and delivering envelope packages to your booth MOBILE SPOTTING FEE Surcharge 100 00 each way 35108 Vehicles operated by exhibitors may be allowed on the exhibit hall floor for loading or unloading if Shepard determines such activity to be operat
89. oths If a power location in an island booth is not provided prior to show move in a location will be determined by Encore in order to maintain deliver schedules Relocation of the service will be charged on a time and material basis 4 Encore Event Technologies reserves the right to disconnect any equipment that is found to be causing overall electrical problems without offering any refunds for services that have been disconnected 5 Client agrees not to share resell extend bridge or otherwise misuse Encore Event Technologies connections and or services Encore Event Technologies reserves the right to disconnect any client found to have violated this usage agreement 6 Outlet prices for 120 Volt power include delivery of the service to one location at the rear of your booth If you require outlets in other locations have lights or electrical items to hang or erect or have other electrical requirements additional electrical labor will be required Specific service location is defined as the area in the booth room designated by the client 7 Encore Event Technologies is not responsible for cable and or equipment provided by the client or any third party 8 Modification This agreement shall not be amended by the parties except by written instrument signed by both parties 9 Choice of Law This agreement shall be governed by and construed in accordance with the laws of the State of Nevada In event of litigation the place of venue sh
90. pass this information on to them A Third Party Payment form must be completed and submitted three weeks prior to show opening Invoices Prior to close of show an invoice will be prepared and delivered to your booth for your review Credits will be issued at show site only If you have any questions or want to pay your invoice by check or cash please see our customer service representatives at the service desk on site Charges All charges regardless of amount must be paid in full by cash check or credit card If credit card method is used please ensure that the card limits are high enough to cover your expected charges Past Due Accounts The buyer understands that there will be a 1 1 2 monthly 18 per year finance charge on past due accounts and agrees to pay all costs incurred by Shepard Exposition Services while endeavoring to collect this account Outbound Services All outbound services will be processed on your credit card A copy of the receipt and invoice will be mailed within 10 days of the close of the show International Customers International customers must pay for all services in U S funds A 50 service charge will be added for processing checks or wire transfers drawn on foreign banks U S Wire Transfers A 25 service charge will be added for processing U S wire transfers Please complete the wire transfer portion of the Payment Authorization form The credit card portion of the form must still be completed before your order
91. r a Rigging amp Staging RIGGING amp STAGING 20 Scissor Lift Wooden Podium Riser 4 x8 Section 16 22 Black Velvet Drape RIGGING LABOR All rigging is subject to at least 1 rigger Each rigger is 110 hr with 4 hr minimum Audio Equipment UHF Combo check one OHH or OLav O Headset Wired Microphone Small Powered Speaker Large Powered Speaker Direct Box for Computer Audio 12 Channel Mixer CD Player Small Speaker Package 2 ART322 Speakers 2 Stands 1 Wired Mic 1 Mixer JBL VRX PRO Audio 4 VRX Speakers 4 Stands 1 Wired Mic 1 Small Effects 1 Mixer Your Totals Qty Days Preshow Late Order Total ae ssc sa 4 a 21 00 ft 23 00 ft a eee Additional labor charges will apply for booths outside the 75 00 80 00 400 00 425 00 700 00 800 00 Total Equipment Charges Labor Charges 198 min 2hrs 99 hr for load in out 24 Service Charge 22 00 minimum TOTAL DUE Written cancellation of ordered equipment and services must be received 48 hours prior to delivery Failure to do so will result in a 100 charge to your account ALL AUDIO VISUAL ON A TRADESHOW FLOOR IS AN EXCLUSIVE SERVICE OF RIO 72 1 ALL SUITE HOTEL amp CASINO LAS VEGAS PLEASE FAX THE COMPLETED FORM TO 702 777 7811 UNIQUE CREATIVE INNOVATIVE www encore us comM P 702 777 7853 F 702 777 7811 NCOR E Co m EVENT TECHNOLOGIES A Freeman Company
92. ractor must confine its operations to the exhibit area of its clients No service desks storage areas or other work facilities will be located anywhere in the facility Show aisles and public areas are not part of the Exhibitor s booth space The non official contractor may not solicit business on the exhibit floor The non official contractor must have all business licenses work permits and insurance required by State and City governments and Facility Management before beginning work and shall provide Show Management with evidence of compliance If required the non official contractor must be able to provide evidence that it has current and applicable labor contracts and must comply with all labor agreements and jurisdictions The non official contractor must not jeopardize the production of the event by any act or practice that would lead to work stoppages strikes or labor disputes Non official contractor employees must wear approved identification badges at all times while in the work area Badges will be issued at show site to authorized representatives when all requirements have been met The following information must be completed and the form returned to Shepard by the deadline date Name of Non official Contractor Services to be performed Contact Name Contact Phone Fax Contact Address Exhibitor s Signature Date Exhibiting Company Name Booth gt _ FX1 Backwall Freestanding 10 or 20 FX2 Package
93. rd Carpet padding o Yes o No Drawings are o Faxed to Shepard o Shipped w exhibit crates On site Exhibitor Contact Information Name Phone Hotel Arrival date time Departure date time Please complete the following Company Name Contact Name Authorized Signature Outbound Freight Information Carrier Company Name Deliver Shipment To Address City ST Zip Type of Service air van line ground etc If for any reason your shipment is not picked up by your carrier please choose one of the following options Force freight through preferred carrier Send shipment back to Shepard warehouse _ 400 min fee Services You Have Ordered please check all that apply Electrical o Furniture o A V Equipment Booth Cleaning o Telephone Internet Electrical Information o Electrical should go under the carpet diagram is attached o Electrical drawings are attached O Electrical drawings are with exhibit in crate number o Electrical drawings were sent to the official contractor Booth Phone Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order Orders cancelled without written 48 hour notice will be charged a one 1 hour cancellation fee All tax rates are subject to change r Shepard GROUND RIGGING FORKL
94. receive advance order rate Encore Event Technologies must EVENT NAME receive your completed order form with billing information fourteen 14 days prior to move in EVENT DATES INSTALL LOCATION IN ROOM BOOTH m AN C O 2 MAIL OR FAX FORMS WITH PAYMENT TO J tm 0 i ENCORE EVENT TECHNOLOGIES AT THE PALMS LAS VEGAS PA EXHIBITING COMPANY NAME ONSITE CONTACT ON SITE PHONE ORDERED BY EMAIL ADDRESS BY SIGNING AND DELIVERING THIS FORM CUSTOMER AGREES TO ALL TERMS AND CONDITIONS ON THIS FORM PLEASE READ THOROUGHLY FOR ALL INSTRUCTIONS PRIOR TO PLACING ORDER BOOTH LAYOUT FORM Instructions 1 Use BOLD lines to indicate the outline of your booth 2 Mark different services with separate symbols 3 Indicate the scale of the grid i e 1 square 1 foot or indicate the dimensions of your booth 4 Mark the adjacent booth numbers or aisle number for reference 5 Indicate if your booth will be carpeted and if the cables need to be installed under the carpeting NOTE Labor is required for all electrical runs under booth carpet Booth Carpeting Cables to be Run Under Carpeting Back of Booth Aisle Number indicate adjacent Booth Adjacent Adjacent Booth Booth Front of Booth Aisle Number indicate adjacent Booth rev 3 1 15 EXHIBITOR ORDER FORM Exhibitor Price Guide Information Event Name Load Out Date Onsite Contact Phone Onsite Contact Credit Card Authorization Type of Card
95. reserves the right to disconnect any client found to have violated this usage agreement without offering any refunds 6 Specific service location is defined as the area in the booth room designated by the client Service extended beyond rooms air walls doorways walkways or 50 distance from the drop point will require an additional location and incur an additional fee 7 Encore Event Technologies is not responsible for cable and or equipment provided by the client or any third party 8 Modification This agreement shall not be amended by the parties except by written instrument signed by both parties 9 Choice of Law This agreement shall be governed by and construed in accordance with the laws of the State of Nevada In event of litigation the place of venue shall be in the county of Clark in the State of Nevada 10 Entire Agreement This agreement contains the entire understanding and agreements between the parties hereto the within subject matter and there are no representations agreements or understandings oral or written between and among the parties hereto relating to the subject matter of this agreement which are not fully expressed herein 11 Facsimile Signatures Signatures sent received via facsimile shall be considered as originals and as such are valid signatures 12 Equipment Responsibility Client fully understands and accepts complete responsibility for all equipment leased to Client Such responsibility shall in
96. rrive at show facility Saturday January 16 2016 at 8 00AM SHIPPING ADDRESSES Advance Shipments Address Direct Shipments Address Exhibiting Co Name amp Booth Number c o Shepard Exposition Services Army Navy Military Expo Exhibiting Co Name amp Booth Number c o Shepard Exposition Services Army Navy Military Expo 5845 Wynn Road Suites A B C D Rio All Suite Hotel amp Casino Las Vegas NV 89118 3700 W Flamingo Rd Las Vegas NV 89103 ALL UTILITY AND ANCILLARY FORMS SHOULD BE FAXED TO THE NUMBER INDICATED ON FORM PLEASE DO NOT SEND UTILITY AND OR ANCILLARY FORMS TO SHEPARD ONLINE ORDERING INSTRUCTIONS Army Navy Military Expo Shepard Exposition Services January 17 19 2016 5845 Wynn Road Suites A B C D Las Vegas NV 89118 Customer Service Phone 702 507 5278 Rio All Suite Hotel amp Casino Las Vegas Nevada Customer Service Fax 702 948 0341 Event Code L114450116 Customer Service Email lasvegas shepardes com ATTENTION EXHIBITORS ORDER NOW Follow these simple steps to order Shepard Services Online lt Shepard 1 GO TO www shepardes com intro asp 2 Click on Army Navy Military Expo 3 LOG IN from the Show Information page 4 ENTER your email address and password then click a NEW users User name Your Email Address provided by Show Management Password ANME16 b Previous users User name Your Email Address Password Your pre existing password 5 Don t remember your pa
97. ructions or remarks Where will your shipments be going AFTER they have been stored Shippea to another destination as arranged via Shepard Logistics Services __ Transport to another SES show Delivery Date Pick up arranged with another carrier Please complete the following Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change lt gt Shepard MATERIAL HANDLING INFORMATION Shepard Exposition Services Army Navy Military Expo 5845 Wynn Road Suites A B C D Las Vegas NV 89118 Customer Service Phone 702 507 5278 Customer Service Email lasvegas shepardes com MATERIAL HANDLING INFORMATION amp ADDITIONAL CHARGES SPECIAL HANDLING Rate as shown on Material Handling Authorization Form A special handling charge applies if your shipment requires extra labor for stacking or unstacking containers on a truck cubic loading tarping or untarping freight or containers rigging pieces for loading or u
98. ssword Click the link Forgot your password and follow the prompts to have your password sent to the registered email address 6 Once logged in you will be prompted to review your profile information a If your information is correct click OR b If your information is not correct please click here as indicated on the webpage update your profile and submit changes 7 Welcome to Shepard Online Ordering Some helpful tips Use the or buttons to scroll through all your options Use the button to add an item to your cart BEFORE proceeding to the next screen To NAVIGATE to a specific page use the menu headers at the top of the page To VIEW your shopping CART click on To DELETE an item from your shopping cart click a next to the item you wish to remove QUESTIONS Do not hesitate to contact us for assistance Shepard Customer Service 702 507 5278 lasvegas shepardes com PAYMENT AUTHORIZATION Army Navy Military Expo January 17 19 2016 5845 Wynn Road Suites A B C D Las Vegas NV 89118 Customer Service Phone 702 507 5278 Rio All Suite Hotel amp Casino Las Vegas Nevada Customer Service Fax 702 948 0341 Event Code L114450116 Customer Service Email lasvegas shepardes com Discount Deadline December 25 2015 lt Shepard Please complete the information requested below and return this form with your orders You may choose to pay by credit card check payable to Shepard Exposition Servi
99. ted should be created at 100 actual size Email attachment 4 mgs or smaller only or in 10 reduction increments please indicate scale used FTP zip compression call for FTP information Specify target colors as PMS C or U and send us 100 accurate When sending disks please label them with the following proofs with your disk Color variations may occur due to output devices Exhibitor Co Name Booth Show Name Show Date Acceptable Software amp Formats Other Graphic Services Available Adobe Illustrator AI EPS InDesign Photoshop amp Acrobat Artwork graphic design serivces 70067 Files should be formatted in high resolution quality 100 300 dpi Logo reproduction 70052 Vector based artwork preferred with fonts converted to outline Special artwork mounting 70069 Please note If customer provided graphic files are not to exact specifications requirements a design time surcharge will apply UNION JURISDICTIONS LAS VEGAS UNION LABOR Nevada is NOT a right to work state The installation and dismantling of prefabricated displays comes under the jurisdiction of the Teamster union Union Labor is available to assist in the installation and dismantling of exhibit booths Exhibit labor freight and rigging labor electricians and plumbers can be arranged for at established rates using the enclosed order forms EXHIBIT LABOR JURISDICTION Teamster union exhibit labor claims jurisdiction for the insta
100. tions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change EXECUTIVE FURNITURE Army Navy Military Expo Shepard Exposition Services January 17 19 2016 5845 Wynn Road Suites A B C D Las Vegas NV 89118 i Customer Service Phone 702 507 5278 Rio All Suite Hotel amp Casino Las Vegas Nevada lt Shepard Customer Service Fax 702 948 0341 Event Code L114450116 Customer Service Email lasvegas shepardes com Discount Deadline December 25 2015 BAR TABLES Qty ltem Discount Regular Amount vw o mo J vw amas 4oaso vwe 30oso 4o4so5 we ons ws vra vrc wT WTS w s 47880 62245 These bar tables are available in a variety of colors Please VTN 30 VTP 36 o vk 3m5 40450 o wW 3455 51290 contact Shepard for more information a tem Discount Regular Amount _ i a a BRc 5204 30 676560 BR1 item Discount Regular Amount o Bst 31885 41450 Bss 3188o 41445 p eso s os e es ee pesem 2
101. umes custody of materials If exhibitor s designated carrier fails to show by the move out deadline after a show Shepard shall have the authority to route exhibitor s shipment via an alternate carrier or return shipment to a local warehouse for disposition at exhibitor s expense PACKAGING CRATES AND EMPTY CONTAINERS Shepard shall not be responsible for surface damage to loose or uncrated materials pad wrapped or shrink wrapped materials Shepard shall not be responsible for concealed damage damage to carpets in bags or poly or damage to materials improperly packed Shepard shall not be responsible for crates and packaging unsuitable for handling partially assembled or having prior damage Affixing Empty storage labels to containers is the sole responsibility of the exhibitor or his representative All previous labels should be removed Shepard assumes no responsibility for removal or misdelivery of containers with old labels or incorrect information on labels or for loss or damage to materials stored in containers labeled empty THIRD PARTY PAYMENT AUTHORIZATION lt Shepard Army Navy Military Expo Shepard Exposition Services January 17 19 2016 5845 Wynn Road Suites A B C D Las Vegas NV 89118 Customer Service Phone 702 507 5278 Rio All Suite Hotel amp Casino Las Vegas Nevada Customer Service Fax 702 948 0341 Event Code L114450116 Customer Service Email lasvegas shepardes com Discount Deadlin
102. ust receive your completed order with billing information fourteen 14 days prior to show move in INSTALL LOCATION IN ROOM BOOTH Provide floor plan if available Booth Number EVENT DATES EXHIBITING COMPANY NAME BILLING ADDRESS lt STATE ON SITE CONTACT TELEPHONE NUMBER FAX NUMBER ON SITE PHONE ORDERED BY CREDIT CARD TYPE EXP DATE CREDIT CARD NUMBER CARDHOLDERS SIGNATURE PRINT CARDHOLDERS NAME EMAIL ADDRESS BY SIGNING AND DELIVERING THIS FORM CUSTOMER AGREES TO ALL TERMS AND CONDITIONS ON THIS FORM PLEASE READ THOROUGHLY FOR ALL INSTRUCTIONS PRIOR TO PLACING ORDER NO CHECKS ACCEPTED ELECTRICAL SERVICES FORM Encore Event Technologies its contractors and subcontractors are not responsible for voltage fluctuation or power failure due to temporary conditions or loose connections For your protection you should install a surge protector under over voltage protector on your computer s and or other equipment you deem necessary Encore Electrical should make installation of all electrical service Encore will not be responsible for any damaged or lost equipment component computer hardware or software and or any damage or injury to any person caused by the installation connection or plugging into any electrical by persons other than our personnel Please call for additional services that are not listed on this Dedicated amp 24 hour power will be at 2x the listed pric
103. vd Las Vegas Nevada 89118 Ph 702 777 7708 Fax 702 777 6865 Questions Email services encore us com EVENT NAME EVENT TECHNOLOGIES I Booth Number To receive advanced rate prices Encore Event Technologies j must receive your completed order with billing information fourteen 14 days prior to show move in EVENT DATES INSTALL LOCATION IN ROOM BOOTH Provide floor plan if available INSTALL Date amp Time DISCONNECT Date amp Time EXHIBITING COMPANY NAME CITY STATE ON SITE CONTACT FAX NUMBER ON SITE PHONE EMAIL ADDRESS EXP DATE CREDIT CARD NUMBER PRINT CARDHOLDERS NAME W m C Z G gt o Bs m Y U O O O gt I I m J m CO Of mM 5 IT DD O m O O O v gt Z m JJ W m y oj l z N Z ep ol U Q m z IT gt D C I m BY SIGNING AND DELIVERING THIS FORM CUSTOMER AGREES TO ALL TERMS AND CONDITIONS ON THIS FORM PAGE 2 PLEASE READ THOROUGHLY FOR ALL INSTRUCTIONS PRIOR TO PLACING ORDER AUTHORIZED SIGNATURE ON THE BOTTOM OF PAGE 2 IS REQUIRED BEFORE ORDER CAN BE PROCESSED Please call for additional services that are not listed on this NO REFUNDS ONCE SERVICE INSTALLATION BEGINS Installation cannot begin until order is finalized order form or for custom quotes for large orders and payment method has been received INTERNET SERVICES Standard Event ovantity Event Rate Rate W ag 23 2o 70O 5 O os 5 O gt c o O 30
104. ve in and move out hours beyond our control This would also be true if freight was received after hours at the warehouse trapping facility EARLY LATE SHIPMENTS TO WAREHOUSE Surcharge 25 Minimum 50 00 35003 A surcharge will apply to shipments not arriving within the published dates refer to Show Information page for dates for advance warehouse or arriving on show site after show opening Any shipment arriving to showsite after show open will be charged a surcharge UNCRATED SHIPMENTS Rate as shown on Material Handling Authorization Form An additional charge of 50 or as stated on Material Handling Authorization page of the applicable material handling charge at the time of delivery shall be charged for all loose uncrated or unprotected shipments received at the show site docks The charge is a one time charge that includes both move in and move out of the show and is based on the weight of the shipment handled MIXED SHIPMENTS Rate as shown on Material Handling Authorization Form Mixed shipments that are uncrated by 50 or more are considered special handling and additional rates will apply OFF TARGET DELIVERIES Surcharge 15 Minimum 50 00 35004 For targeted shows exhibitors who received requested a Targeted Date Time a surcharge will apply if shipment is not delivered or carrier has not checked in during assigned target date time MARSHALING YARD Surcharge 30 per Shipment 35250 Where Shepard Exposition Services as the show c
105. vent Technologies shall be the return of the price that the Client paid for services and or equipment rental regardless of type nature or basis for the claim Encore Event Technologies shall have no liability whatsoever for personal injury property damage business loss business interruption consequential or punitive damages Wireless 802 11 Internet Declaration Wireless Internet service is inherently vulnerable to interference from other devices that transmit similar radio frequency signals or that operate within the same frequency spectrum Encore Event Technologies cannot guarantee that interference will not occur Encore Event Technologies does NOT recommend wireless service for mission critical services such as product presentation or demos For demonstrations or to present products and other mission critical activity via the Internet Encore Event Technologies highly recommends Customer s purchase hardwired services such as a Room Booth Connect or Event Connect If you are unsure which of our products will best suit your needs please contact us at 702 967 4300 and one of our staff will be happy to assist you ALL WIRELESS ACCESS POINTS NOT AUTHORIZED BY Encore Event Technologies ARE PROHIBITED NO Customer provided access points are authorized for use within the Facility without Encore Event Technologies prior approval wireless access points without adjustable power outputs cannot be authorized under any circumstances Customer s who
106. vice Phone 702 507 5278 Rio All Suite Hotel amp Casino Las Vegas Nevada Customer Service Fax 702 948 0341 Event Code L114450116 Customer Service Email lasvegas shepardes com PRE PRINTED OUTBOUND BILL OF LADING AND SHIPPING LABELS All outbound shipments require a Bill of Lading and shipping labels Shepard offers complimentary pre printing of these items To take advantage of this service please complete this request and submit to Shepard Your pre printed BOL and labels will be delivered to your booth prior to the close of the show Note All third parties must pick up BOL labels at the Shepard Service Desk SHIP TO ADDRESS COMPANY NAME DELIVERY ADDRESS CITY STATE ZIP CONTACT NAME BOOTH Number of Pieces Number of Labels Requested Crate Skia Cases Carton Total Weight CARRIER SELECTION C OFFICIAL SHOW CARRIER SHEPARD LOGISTICS C OTHER If selecting a carrier other than Shepard Logistics you must schedule the pickup If using FedEx or UPS you must have and apply their shipping labels Type of Service In the event your designated carrier fails to pickup _ Ground Overnight _ 2nd Day Reroute via show carrier Return to Warehouse Shipping Options Inside Delivery Residential Lift Gate No Loading Docks OUTBOUND SHIPMENT REQUIREMENTS 1 Shepard will print and deliver your BOL with Shipping Labels to your booth prior to the close of the show 2 Exhibtors must properly package and la
107. will be processed Tax Exempt Status If you are tax exempt in the state where the show is held a copy of the certificate must accompany your order Rental Responsibility All materials are on a rental basis and shall remain the property of Shepard The customer shall be held financially responsible for any damage to Shepard equipment used by the customer Price Quotes Prices quoted are for the duration of the show and include installation rental and removal except where indicated Default Colors If skirting and carpet colors are not selected show colors will prevail Exchanges and Cancellations Onsite exchanges and cancellations in orders will be assessed a 100 pick up fee DEFINITIONS AND SHEPARD RESPONSIBILITIES The name Shepard shall be construed within the meaning of this contract as Shepard Exposition Services Inc and its employees officers agents and assigns including any subcontractors Shepard may appoint The term exhibitor refers to any party who contracts for services with Shepard Shepard shall be responsible only for those services which it directly provides and hereby agrees to execute its contracted duties in good faith Shepard assumes no responsibility for any person parties or other contracting firms not under Shepard s direct supervision and control Shepard shall not be responsible for loss delay or damage due to strikes lockouts work stoppages natural elements vandalism acts of God civil disturbances power
108. x8 H GL2 4 3 Wx1 3 Dx7 H Please note that electrical rane services must be ordered Please fax completed form to the Exhibit Solutions Department at 404 720 8757 separately You may find the forms in the Utilities section of the service manual Please complete the following Company Name Booth Subtotal o i Contact Name Phone 8 100 Tax Authorized Signature Amount Due is i Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change SIGN ORDER FORM Army Navy Military Expo Shepard Exposition Services January 17 19 2016 5845 Wynn Road Suites A B C D Las Vegas NV 89118 Customer Service Phone 702 507 5278 Rio All Suite Hotel amp Casino Las Vegas Nevada Customer Service Fax 702 948 0341 Event Code L114450116 Customer Service Email lasvegas shepardes com Discount Deadline December 25 2015 SIGNS BANNERS AND ACCESSORIES code aty Description Discount Regular Amount Code aty Description Discount Regular Amount Standar
109. xhibit properties and other materials shipped for an exhibit Freight Desk The area where inbound and outbound exhibit materials are handled at a trade event Forklift Ground Rigging Handling and assembly of machinery that requires the use of a forklift This includes positioning and or re skidding of exhibitor material machinery and equipment Hard wall A type of exhibit construction in which walls are made of a solid material rather than fabric 1 amp D Installation and dismantling of an exhibit by a labor source Exhibitors may orders this service from the general contractor ID Signs Typically a 7 x 44 cardstock sign that contains exhibitor name and booth number In line An exhibit that is constructed in a continuous line with other exhibits Island Exhibit An exhibit with aisles on four sides There is no pipe and drape construction provided to Island booths Labor Contracted workers who perform services When labor is ordered hours are based on estimates and will be billed actual time incurred Requested times are not guaranteed and are based on availability Minimum of one hour will be charged Additional time will be billed in increments Rates are based on when labor was performed ST OT DT Logistics Point to point transportation services for freight by an appointed carrier Marshaling Yard A lot where trucks gather for orderly dispatch to Event site When Shepard provides a marshaling yard
110. xpiration Date Billing Address City ST Zip Name on Card Authorized Signature A REPRESENTATIVE FROM SHEPARD LOGISTICS WILL CONFIRM RECEIPT OF YOUR EXHIBIT TRANSPORTATION REQUEST Please complete the following Exhibiting Co Name Contact Name Email Authorized Signature Booth Phone Fax Signature indicates you have read and accept the Payment Policy and Terms and Conditions Orders must be received within 24 hours of requested pickup date Service level may be changed in order to meet delivery date lt 9 experience Shepard Logistics Complete Transportation Services Advantages of Shepard Logistics 10 material handling discount for round trip SLS customer shipments Volume discounting for larger shipments Guaranteed price quotes online with online booking and scheduled pick up Preferred and confirmed target times inbound Pre printed bills and shipping labels correctly formatted inbound or outbound Free 30 day pre event storage charges Ship direct to show site and avoid warehouse charges when facility permits Automated tracking and delivery status reports via email No driver waiting time charges inbound or outbound No additional trade show fees Priority Empty Return Labels to all inbound Logistics Customers Guaranteed pick up outbound from show with immediate loading following empty return Guaranteed on time delivery to destination city facility or warehous

exhibitor manual - Army Navy Military Expo

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