Exhibitor Service Manual
Contents
1. n Complete Mailing Address ra ePi oett Pie WI un e Haw ahaa dm qua eee beste repete du e Mace EP RE utro a e ECCE TR Country 24255244 E vc o eI ecce ll dn 1 Type of Company or Organization Registration confirmation will be sent via email if a unique email address is provided above 2 Job Function 3 Areas of Interest Involvement L1 10 Oil Gas company L1 20 Consulting Company L1 02 Management CEO Pres VP L1 10 Exploration L1 39 Financial L1 30 Contractor 0 40 Engineering Construction L1 05 Engineering Technical Geoscience L1 01 Production 0 29 Gas Processing 150 Financial 60 Service Supply L1 06 Superintendent Field Professional Foreman L1 23 Pipeline Transportation O 19 Petrochemical O 65 Government Library Education O 10 Purchasing Consulting 0 115 Refining L1 05 Drilling O 70 Other O 12 Other 0 46 Other 4 Purchasing Role Specify Recommend O Approve O None For Information on corporate packages contact Registration Phone 1 918 831 9160 Email registration pennwell com Conference Fees 1 Individual Delegate Full Conference Registration Access to all Conference Sessions and Conference Proceedings Access to the Exhibition Hall Coffee Breaks in Exhibition Hall Delegate Lunch on Wednesday Thursday and Friday Ticketed Conference Proce2. c 2 c 2 2 ex 9 4 8323 15 25 im B es HALL V HALL V DATE 08 06 06 BOMBAY EXHIBITION CENTER N General Information 4 Admission to Exhibition Hall Admission to Exhibition is exclusively for trade visitors and by invitation only Minors under the age of 18 will not be allowed to enter the exhibition hall throughout the duration of build up Exhibition hours and teardown 5 In Hall Operations Build up Hall No Date Timings 4 1 Move in by official stand contractor amp 6 20 August 2013 09 00 hrs freight forwarder 4 2 Beginning of stand construction for 6 20 August 2013 10 00 hrs bare space by External contractors 4 3 Exhibitor Move in to shell scheme stand 6 217 August 2013 10 00 hrs 4 4 ae of bare space stand construction 21 August 2013 18 00 hrs 5 7177 10 05 54 Exhibitor registration e 2f August 2013 10001800115 52 RR gn QC M 53 Visitor registration d e _ 22 Augut 2013 09 90 17 30 hrs 2 August 2013 2013 5 4 Conference Delegate Registration 6 22 August 2013 1000hrs 6 OnSiteprogramme ooe 61 Opening Ceremony _ 22 Augut2013 1000hrs 7 ExhibiionDate amp Timing August 2013 10 00 18 00 hrs 2 August 2013 10 00 18 00 hrs ho Agus 2013 10 00 17 00 hrs Tear Down 8 1 Disconnection of electricity for 6 24 A
3. e Barricade With Belt Velvet Chain Barricade Code AF 03 Code AF 04 05 t4 1 4 4 W 7 Shelf Flat or Sloping Sliding Folding Door Lockable Door Coat Hanger Wall Mounted Code DS 01 Mirror Cone Code AS 01 Code AS 02 Code AS 03 Dimension Code MS 01 Code TC 01 1000L x 300W mm Drawers Lockers Single Tier Locker Double Tier Locker Drawer Unit Small Drawer Unit Large Code CL 01 Code CL 02 Code CL 03 Code CL 04 Lighting CP GS we 2 Metal Halide 50W Long 150W Long 100W Long 50W Down Light 150W Halogen 50W Halogen 300W Halogen 150W Arm Halogen Arm Halogen Arm Spot Light Code LE 04 Down Light Track Light Floodlight Floodlight Code LE 01 Code LE 02 Code LE 03 Code LE 05 Code LE 06 Code LE 07 Code LE 08 27 Form 8 Audio Video Deadline 30 June 2013 W Rates mentioned are on per day basis As stock is limited late orders cannot be guaranteed Any late order if accepted from 157 July 2013 onwards will be Subjected to a surcharge of 3096 on site order subjected to 5096 surcharge Allitems are on rental basis only L We do not require any of items listed below Item Description Cost INR Per Day Quantity Cost INR AV1 LCD 217 32 4 000 AV2 Plasma 40 5 000 AV3 Plasma 42 6 000 AV4 Plasma 47 8 000 AV5 Plasma 50 12 000 AV6 Plasm
4. Booth No Each contracted stand in the exhibition is entitled to a free insertion of 100 words in the Exhibition Directory describing the company s products services Exhibitors are encouraged to use their full 100 words Please note Information received after specified deadline will not have guaranteed inclusion Complete all sections Typing is preferred Hand written information must be clear and legible to avoid misinterpretation errors Use upper and lower cases throughout The text should not be presented in the form of advertising copy i e no paragraph headings capital letters at random italics bold prints underlining exclamation marks etc Text should be presented in prose form not sectionalized and in the third person do not use We Our etc Name of exhibiting company exactly as it will appear in the directory Booth No Address Country Tel Fax Include country amp area codes Include country amp area codes Type 100 words to be inserted in the Directory Continue on a separate sheet if space is insufficient NOTE Form must be returned to INTER ADS EXHIBITIONS PVT LTD Plot No 859 Udyog Vihar Phase V Gurgaon 122016 Fax 91 124 438 1162 Email siddharth interads in ckarora interadsexhibitions com 19 Form 6 Standard shell scheme package Deadline 30 June 2013 Our stand fascia wordings are Company Name Only one fascia name not more than 35 ch
5. O Delegate Registration Form 30 June 2013 registration pennwell com WWW po L1 Form 15 Visa Invitation Form 20 June 2013 interads in ES ckarora interadsexhibitions com 16 Bank Account Details Beneficiary Name Address Current Account No Name of Bank Bank Address IFSC Code SWIFT CODE THEMES EVENTS amp EXHIBITIONS PVT LTD Plot No 859 Phase V Udyog Vihar Gurgaon 122 016 Haryana India 056010200015738 AXIS BANK LTD SECTOR 14 NEAR HUDA OFFICE OLD DELHI GURGAON ROAD GURGAON 122 001 UTIBO000056 AXISINBBO56 Participating principals Deadline 30 June 2013 Form 1 Name of Principal Company Full Address including Country Continue on a separate Xeroxed sheet if space is insufficient Exhibition Company Products Services List a max of 5 of your principal products services in order to priority DO NOT include brand names Booth No Person in charge of exhibition details Signature Date Company Address Tel Fax Email NOTE Form must be returned to INTER ADS EXHIBITIONS PVT LTD Plot No 859 Udyog Vihar Phase V Gurgaon 122016 Fax 91 124 438 1162 Email siddharth interads in ckarora interadsexhibitions com 18 Form 2 Complimentary cataloque Listing Deadline 30 June 2013 Exhibiting Company
6. Total Cost exclusive of taxes 22 We enclose herewith cheque bank draft no for RS made payable to THEMES EVENTS amp EXHIBITIONS PVT LTD Exhibition Company Booth No Person in charge of exhibition details Signature Date Company Address Tel Fax Email NOTE Form must be returned to INTER ADS EXHIBITIONS PVT LTD Plot No 859 Udyog Vihar Phase V Gurgaon 122016 Fax 91 124 438 1162 Email siddharth interads in ckarora interadsexhibitions com 23 Chairs and Sofa Wooden Chair White Code CF 02 Dimension 440W x 480D x 820H mm Square Chair Code CF 06 Dimension 440W x 440D x 935H mm Barcelona Chair Code CF 11 Dimension 520W x 590D x 715H mm Sota Chair With Arm v Stackable Chair Code CF 07 Dimension 460W x 460D mm Wooden Chair Code CF 03 Dimension 440W x 480D x 820H mm Code SF 02 Dimension 760W 4400 800H mm 1290W x 440D x 800H mm Executive Chair Grey Code CF 09 Dimension 500W 5300 BOOL x 720D x 790H mm Folding Chair Code CF 05 Dimension 600W x 560D x 850H mm X Office Chair Grey Code CF 10 Dimension 450W x 400D Se Sofa Chair With Arm Vegas Sota Code LF 01 Dimension2 1300L x 720D x 790H mm Bar Stools Bar Stool Code BF 01 Dimension 360W 5400 x 7 mm Modular System Furniture Informat
7. are invited to an Exhibitor s booth space for such activities Exhibitors are urged to immediately report violations of this rule to the Organiser Space Restrictions Exhibits must be confined to the exact space allocated Flyers publications advertising matter and all kinds of promotional giveaways must be distributed only within contracted exhibit spaces N othing can be posted on tracked nailed screwed or otherwise attached to columns walls floors or other parts of the building or furniture No portion of an exhibit may extend into the aisles or exceed the booth dimensions of the assigned booth Exhibits displays equipment may not extend into the aisle at any height level Meeting and Hospitality Rooms Only companies exhibiting at the Convention amp Exposition will be permitted to utilise any of the official Exhibition hall facilities The Organiser reserves the right to control all group activities associated with the Exhibition which are sponsored by the Exhibitor or others during the period of the meeting whether inside or outside the convention facilities Hospitality room hours shall not conflict with posted Exhibition exhibit or conference hours No Exhibitor is permitted to schedule or be affiliated with any functions classes seminars exhibits or hospitality events that competes with official Exhibition or that conflicts with Exhibition hours or official Exhibition events Selling Policy Sales are forbidden during the Exhibi
8. in ckarora interadsexhibitions com 32 Form 12 Temporary staff Deadline 30 June 2013 Category Rate per day Number of Total Hours Total Cost Special Instructions Personnel INR INR Required Booth Attendant Rs 2 000 Exhibition Hostess Rs 3 000 Interpreters Others Please specify Upon request Total Cost Exclusive of Taxes Minimum period of engagement of 8 hours per day This is a junior position filled by a temporary staff who will mainly man the booth and distribute the exhibitor s brochures and flyers This is a more senior position filled by a temporary staff who may have had previous experience with exhibitions and promotions and is skilled in answering simple questions pertaining to the exhibitors nature of business Payment We enclose herewith cheque bank draft no of Rs made payable to THEMES EVENTS amp EXHIBITIONS PVT LTD Exhibition Company Booth No Person in charge of exhibition details Signature Date Company Address Tel Fax Email NOTE Form must be returned to INTER ADS EXHIBITIONS PVT LTD Plot No 859 Udyog Vihar Phase V Gurgaon 122016 Fax 91 124 438 1162 Email siddharth interads in ckarora interadsexhibitions com 33 Form 13 Heavy amp large exhibits Deadline 30 June 2013 This form is to be returned only by exhibitors who have
9. in the Exhibition implies acceptance in full and without reservation by the Exhibitor of Exhibition Regulations submitted along with space application and these Exhibition Policies and General Rules Unless previously and formally agreed in writing by the Organiser no special condition shall prevail over the said Exhibition Regulation and Exhibition Policies and General Rules Failing such formal acceptance any opposing provision on the part of the Exhibitor shall not be enforceable against the Organiser regardless of when the latter may be informed of such provision Dates and Place of the Exhibition Dates of the Exhibition Build up August 20 2013 10 00 hrs to 20 00 hrs August 21 2013 10 00 hrs to 20 00 hrs Exhibition August 22 2013 10 00 hrs to 18 00 hrs August 23 2013 10 00 hrs to 18 00 hrs August 24 2013 10 00 hrs to 17 00 hrs Dismantling August 24 2013 17 00 hrs to 20 00 hrs Place of the Exhibition Hall No 6 Bombay Exhibition Centre Goregaon Mumbai India Registration and Admission Admission to the Exhibition will be by official badge obtained upon registration entitling the person to attend the Exhibition in accordance with the Exhibition Regulation and Exhibition Policies and General Rules The badge is not transferable Organiser shall have sole authority over admission policies at all times After opening day Exhibitors will be permitted to enter the exhibit area one hour before the scheduled opening time of
10. need a license to use such music or copyrighted material The Organiser reserves the right to remove from the exhibit hall all or any part of any booth or display which incorporates music photographs or other copyrighted material for which the Exhibitor fails to produce proof of all required licenses The Exhibitor shall remain liable for and shall indemnify the Organiser affiliates agents and employees harmless from all loss cost claims causes of action suits damages liability expenses and costs including reasonable attorney s fees arising from or out of any claimed or actual violation or infringement or claims by Exhibitor Exhibitor s agents or employees or any patent copyright trademark or trade secret right or privileges Photography Before during or after show hours photography or videotaping will be permitted anywhere except by the official photographer appointed by the Organiser Only those professional photographers approved by the Organiser will be allowed on the show floor Further the Exhibitor grants permission to the Organiser to use the photographs video tapes taken by the official photographer of the Organiser in brochures videos and other promotional material Photos of the Exhibition will be taken during the course of the Exhibition These photos might show logos brands and items on display at the stands and are likely to be used to promote the Exhibition appearing in printed matters or on the internet Exhi
11. power consumption would be charged as per the rates applicable for Raw space Payment We enclosed herewith bankdraft no of Rs payable to THEMES EVENTS amp EXHIBITIONS PVT LTD Exhibition Company Booth No Person in charge of exhibition details Signature Date Company Address Tel Fax Email NOTE Form must be returned to INTER ADS EXHIBITIONS PVT LTD Plot No 859 Udyog Vihar Phase V Gurgaon 122016 Fax 91 124 438 1162 Email siddharth interads in ckarora interadsexhibitions com 30 Form 10 Compressed air Deadline 30 June 2013 Exhibiting Company Booth No COMPRESSED AIR Items Unit Price INR Quantity Cost INR 1 HP 100 7 bar 10700 2 HP 100 7 bar 14500 3 HP 100 7 bar 18000 Total Cost Exclusive of Taxes Rental charges Inclusive of installation upto the machine standard installation of up to 5 meter length piping is inclusive of the cost _ Please indicate below with A the position of the compressed air point Backwall Sidewall Open Sidewall Open Open Front All above are based on rental basis Order will be processed upon receipt of payment Payment We enclose herewith cheque bank draft no of Rs made payable to THEMES EVENTS amp EXHIBITIONS PVT LTD Exhibition Company Booth No Person in charge of exhibition details Signature Date Compa
12. reasons The Organiser will do its best efforts to satisfy such claims After the expiry of the above said seven days the Exhibitor shall be deemed to have accepted the allocated site and under no circumstance shall the Organiser be held liable towards the Exhibitor for any consequence which may result from the site allocated to him Products Allowed at the Exhibition All goods products or services presented by the Exhibitor shall conform to applicable regulations and standards and shall be part of the Organisers nomenclature of items which are acceptable as exhibits All products and equipments displayed at the Exhibition must comply with the applicable laws and regulations The Exhibitor will take whatever measures as may be necessary to safeguard the property rights applying to the equipments and products exhibited in accordance with applicable laws and regulations These measures must bet aken before the equipments or products are exhibited in the Exhibition The Organiser accepts no responsibility in this regard The Exhibitor covenants represents and warrants that all equipment or products which it will exhibit at the Exhibition shall be in full compliance with all applicable laws and regulations and that any licenses authorizations or permits required by a governmental body will be obtained prior to the delivery of such equipment or products to Exhibition for exhibition purposes Cancellation of the Event If availability of the venue for org
13. 414 6 e Furniture Reception counter folding chairs 1104 COMPANY Laminated Facia Panel Aluminum 11 2 44 MIRs 2 Foldin D o _ Sid IT 15 Amp Socket Asa 3 Spot Lights Neddle Punch Carpet Reception Desk Front Elevations NOTE Form must be returned to INTER ADS EXHIBITIONS PVT LTD Plot No 859 Udyog Vihar Phase V Gurgaon 122016 Fax 91 124 438 1162 Email siddharth interads in ckarora interadsexhibitions com 21 Form 7 Furniture Deadline 30 June 2013 Exhibitors who are using the Organiser s Standard Package are reminded to refer to Form 6 for the list of furniture supplied under the contract This Form 7 is only for ADDITIONAL orders As stock is limited late orders cannot be guaranteed Any late order if accepted from 15 July 2013 onwards will be subjected to a surcharge of 3096 on site order subjected to 5096 surcharge All items are on rental basis only Tick W the applicable we do not require any of the items listed below S No Description Unit Cost INR Quantity Amount Rs 1 Wooden Chair White 850 00 2 Wooden Chair 850 00 3 Folding Chair 550 00 4 Square Chair 1000 00 5 Stackable Chair 650 00 6 Executive Chair 1500 00 7 Office
14. Chair 1000 00 8 Barcelona Chair 1500 00 9 Sofa Chair With Arm SF 01 2500 00 10 Sofa Chair With Arm SF 02 5250 00 11 Vegas Sofa LF 01 2750 00 12 Vegas Sofa LF 02 5200 00 13 Barstool BF 01 1100 00 14 Barstool BF 02 1100 00 15 Barstool BF 03 1100 00 16 Coffee table TF 01 750 00 17 Meeting Table TF 02 2500 00 18 Glass Top Coffee Table TF 03 1250 00 19 Cocktail Table TF 04 1750 00 20 Folding Table TF 05 06 07 1600 00 21 Round Table TR 01 1200 00 22 Round Table Cross Leg TR 02 1200 00 23 Square Table TR 03 1200 00 24 Square Table cross leg TR 04 1200 00 25 Round Table Glass TR 05 2000 00 26 Information Counter PX 01 1200 00 27 Small Glass Showcase PX 02 4000 00 28 Lockable Cupboard PX 03 1600 00 29 Slim Glass Showcase PX 04 5000 00 30 Tall Glass Showcase PX 05 6000 00 31 Display Cube PX 06 1100 00 32 2 Tier Info Counter PX 07 2000 00 33 Wash Basin PX 08 5200 00 34 Brochure Rack AF 01 1200 00 35 Cloth Display Stand 2000 00 36 Coat hanger wall mounted AS 03 750 00 37 Velvet chain barricade per running mtr AF 04 05 750 00 38 Sliding Folding door AS 01 4500 00 39 Lockable door AS 02 4000 00 40 Shelf Flat or Slopes 900 00 41 New Needle Punch Carpet per m2 300 00 42 Fridge 165L 4500 00 43 Pin board 2500 00 44 Coffee vending machine consumption items extra 5500 00 45 System panel 2500x 1000mm 1000 00 46 Electrical Kettle 2000 00 4T Water Supply In Let 9000 00 48 Dust Bin 150 00
15. EXHIBITOR SERVICE MANUAL PetroWorld INDIA mm Conference amp Exhibition 22 24 August 2013 Bombay Exhibition Centre Goregaon Mumbai CO ORGANIZED BY SUPPORTED BY PRESENTED BY Ministry of y RA PennWell ya Ago n Gas 0 Offshore CONTENT Contact Details General Information Important Information Do s and Don ts Exhibition Policies amp General Rules Service Deadlines Logistics Forms Publicity Advertising Participating Principals Complimentary Catalogue Listing Booth Installation Standard Shell Scheme IV Booth Utilities Furniture Audio Video Lighting amp Electrical Compressed Air V Telecommunications Telephone amp Internet Lines VI Staff Arrangement Temporary Staff VI Shipping Arrangement Heavy amp Large Exhibits VIII Conference Registration Delegate Registration IX Visa Invitation Form Page Form 1 18 Form 2 19 Form 6 20 Form 7 22 Form 8 28 Form 9 29 Form 10 31 Form 11 32 Form 12 33 Form 13 34 Form 14 35 Form 15 36 Contact Details ORGANIZERS Inter Ads Exhibitions Pvt Ltd Plot No 859 Phase V Udyog Vihar Gurgaon 122 016 Haryana INDIA Tel 91 124 452 4200 Fax 91 124 438 1162 E mail siddharth interads in ckarora interadsexhibitions com Contact Person Mr Siddharth Chibba Mr C K Arora PennWell Corporation CONVENTION VENUE OFF
16. ICIAL STAND CONTRACTOR amp ELECTRICAL SERVICES Bombay Exhibition Center Goregaon E Mumbai India Tel 91 22 66450123 Fax 91 22 66450101 E Mail amar vedpathak nesco in Contact Mr Amar Vedpathak Manager Marketing Mobile 91 9870416640 Themes Events amp Exhibitions Pvt Ltd Plot No 859 Phase V Udyog Vihar Gurgaon 122 016 Haryana India Fax 91 124 4381162 Email petroworldindia2013 gmail com FREIGHT FORWARDING AGENCIES FREIGHT FORWARDING AGENCY FOR INDIAN EXHIBITORS R E Rogers Delhi office 1 Local Shopping Centre Pocket H amp J Sarita Vihar New Delhi 110 044 India Tel 91 11 2694 9801 02 Email thakur rogersworldwideindia com Manojk rogersworldwideindia com puneet rogersworldwideindia com Contact Mr Lekh Raj Thakur Manoj Kumar Puneet Mumbai Office 501 502 Midas Sahar Plaza Complex Mathuradas Vasanji Road Andheri E Mumbai 400 039 India Tel 91 22 28203823 Fax 91 22 28208942 Email sudhir rerogerindia com Karthik rerogerindia com Contact Mr Sudhir Dnawan Karthik Somar SHIPPING FOR INTERNATIONAL EXHIBITORS Garcia Newell Agility Fairs amp Events Limited One Western Gateway Royal Victoria Dock London E16 1XL Tel 44 0 20 7069 5312 gnewell agilitylogistics com AGENT TRAVEL amp ACCOMODATION TRIPPLANNERS Mr Abhishek Jain Address 101 1st Floor A 6 DDA CSC Market Paschi
17. TD Designation Sign Company Seal Place Country where visa is to be issued Form duly filled may please be sent to NOTE Form must be returned to INTER ADS EXHIBITIONS PVT LTD Plot No 859 Udyog Vihar Phase V Gurgaon 122016 Fax 91 124 438 1162 Email siddharth interads in ckarora interadsexhibitions com 36
18. a 61 15 000 AV7 Plasma 65 18 000 AV8 Plasma 84 65 000 AVI VCD 700 AV10 DVD 700 AV11 rac Gulai Pentium Multimedia 17 Col 3 000 AV12 Pentium Multimedia 21 Col 4 000 AV13 Laptop 4 000 Total Cost Exclusive of Taxes Note For the entire duration of the exhibition We enclose herewith cheque bankdraft no for Rs made payable to THEMES EVENTS amp EXHIBITIONS PVT LTD Exhibition Company Booth No Person in charge of exhibition details Signature Date Company Address Tel Fax Email NOTE Form must be returned to INTER ADS EXHIBITIONS PVT LTD Plot No 859 Udyog Vihar Phase V Gurgaon 122016 Fax 91 124 438 1162 Email siddharth interads in ckarora interadsexhibitions com 28 Form 9 Lighting amp electrical Deadline 30 June 2013 Exhibiting Company under the contract This Form 9 is only for ADDITIONAL orders W Exhibitors may order lighting and power requirements on this form which must be returned by due date Late orders will not Booth No W Exhibitors who are using organizer s stand package are reminded to refer to Form 6 for their lightings and electrical supplied be guaranteed and if accepted will be subjected to the following surcharge rates Orders received after 15 July 2013 3096 surcharge On site order 5096 surcharge Only the Official Contractor a
19. anizing the Exhibition were to become impossible or in the event of fire war pubic calamity or force majure preventing the performance of all that is indispensable to the staging of the Exhibition the Organiser may decide at any time to cancel all the applications for the Exhibition space already filled while notifying the Exhibitors of the decision The Exhibitor will not be entitled to any compensation or indemnity whatever be the reason of such cancellation Funds remaining available after payment of all costs will be distributed among the Exhibitors proportionately to the amounts paid by them It is herewith expressly that the Exhibitor shall have no right of preferring any claims against the Organizer on any ground or any reason whatsoever Sub letting The Exhibitor may only display in his allocated space the equipment products or services listed in his exhibiting entities in any form whatsoever The Exhibitor must not relinquish or sublet wholly or partially the allocated space in the Exhibition Customs Excise and other applicable Regulation Each Exhibitor shall be responsible for complying with the Customs Excise and other applicable Regulations in connection with goods products or services allowed at the Exhibition The Organiser shall not be held liable for difficulties that may arise in connection with these regulations The Organiser cannot be held responsible for any non compliance by the Exhibitor of the Customs Excise and other ap
20. aracters is allowed on each exhibition stand H owever approval for more than one fascia name may be granted by the organisers for individual stand sizes of 15 square meters and above The rules pertaining to subletting of stand mentioned on the space contract also applies Important LOGO Insertion on Fascia Panel Rs 10 000 Service Tax If ADDITIONAL lighting and or power sockets are required please order using Form 9 Exhibition Company Booth No Person in charge of exhibition details Signature Date Company Address Tel Fax Email NOTE Form must be returned to INTER ADS EXHIBITIONS PVT LTD Plot No 859 Udyog Vihar Phase V Gurgaon 122016 Fax 91 124 438 1162 Email siddharth interads in ckarora interadsexhibitions com 20 Exhibiting Company Booth No Shell Stand Shell Stand Electrical amp Furniture Entitlement Shell Stand Specifications Stand Area in m2 9 12 15 18 21 24 27 a Walls 2 44 8ft high in white laminated 3mm thick plywood panel joined by aluminium section Spot Light 3 4 516 71 8 0 b Fascia 30 5cm 1ft high with exhibitors name and stand number in cutout PVC sticker in English 15 Amp Socket 1 1 1 2 212 3 C Flooring Needle punch carpet laid directly onto the floor Reception Counter 1 4 1 2 2 2 3 d Lighting 3 5 potlights mounted the panels accordance with number of table below Folding Chair 2 2 3 4
21. ation is in the best interest of the Exhibition Build up If Build up of any created display has not started by 1400 hrs on 21 August 2013 and no arrangements for set up have been made then the Organiser shall erect the exhibit and Exhibitor will be billed for and agrees to pay for all charges incurred The Organiser shall not be liable for damages that may occur during this exhibit build up Exhibition Each Exhibitor must keep its exhibit intact and staffed during the Exhibition hours Dismantling No Exhibitor will be permitted to commence dismantling any portion of the exhibit whatsoever to commence packing crates or cartons or to abandon its display prior to official Exhibition closing Failure to comply with this stipulation may result in the Exhibitor being barred from future participation in the Exhibition Exhibitor requesting the scraping of any exhibit material crates shall pay for any expenses involved thereby No Exhibitor will be permitted to occupy the allocated exhibit space and will not allow display materials to remain in the exhibit areas beyond 20 00 hrs on 22 August 2013 All stands eguipments decors and merchandise must be removed by 20 00 hrs on 22 August 2013 After that time the Organiser without incurring any liability will be entitled to take all steps if deem necessary at the Exhibitor s risk and ex pense to remove the equipment and merchandise that has not yet been removed and for destruction of the structure
22. bitors who do not want all or a part of their or any of the elements featured logo brand model etc to appear on the photos used for promotional purposes must notify the Organizer in writing Any individual whether Exhibitor or attendee is prohibited from taking photographers or electronic images of exhibit displays or their contents without the permission of the Exhibitor involved Violators will be escorted off the exhibit floor and will forfeit their credentials and or film Violators will not be allowed re entry Promotion of other Exhibitions No Exhibitor shall display or distribute literature or any other media which has as its primary purpose the solicitation or advertising or any trade show other than Exhibition Show Directory of the Exhibition The publishing rights of the Show Directory of the Exhibition vest solely with the Organiser and only the Organiser is entitled to publish the Show Directory of the Exhibition or to have it published and distributed The Exhibitor shall be responsible to provide the information to be pu blished in the Show Directory and the Organizer shall under no circumstance be held liable for any omissions errors of reproduction typesetting or other which may occur Noise and Offensive Odors Exhibitors running demonstrators of any type in an open display should use an acoustically contained area to restrict sound levels from intruding on adjacent exhibits Sound levels emanating from any exhibit space shal
23. edings 5 Indian Oil Companies amp Other Government Agencies Access to all Conference Sessions Coffee Breaks in Exhibition Hall Conference Proceedings Access to the Exhibition Hall including Opening amp Networking Receptions Delegate lunch on Wednesday Thursday and Friday Ticketed O Paid by 8 August 2013 225 3 ways to register Paid by 8 August 2013 500 O Paid after 8 August 2013 250 Pre register on line before Paid after 8 August 2013 575 16 August 2013 Register on site after 6 Single Day Conference Delegate 16 August 2013 2 Corporate Plan 10 delegates Access to all Conference Sessions on the corresponding day e Access to all Conference Sessions Access to the Exhibition Hall including both the Opening amp Networking Receptions 1 Access to the Exhibition Hall including Opening amp Networking Receptions Coffee Breaks in Exhibition Hall Fax Coffee Breaks in Exhibition Hall Luncheon on corresponding day Ticketed Direct 1 918 831 9161 Delegate Lunch on Wednesday Thursday and Friday Ticketed Paid by 8 August 2013 Paid after 8 August 2013 Toll Free US only Conference Proceedings O Thursday O 225 O 250 1 888 299 8057 O Paid by 8 August 2013 4100 O Friday O 225 250 2 O Paid after 8 August 2013 4800 Saturday O 225 O 250 Website www offshoreoilindia com 3 Exhibitor Delegate Exhibiting Companies Only 7 Exhibit Visitor 3 Exhibit boot
24. effective checking Public liability insurance certificate to be provided beforehand To use only licensed contractors for electrical and other exhibition work To use only fire retardant material in the exhibition as per rules of the government To strictly follow the guidelines of Fire Services authorities Don t use non BIS certified wires cables or other electrical appliances for reasons of safety Don t overdraw power as it can be a fire hazard amp also lead to stiff penalties Don t occupy hall areas open space other services you are not entitled to Don t use green areas as only earmarked open paved areas are available for display outside the halls Don t use inflammable material for construction decoration in the exhibition Exhibitions Policies amp General Rules DEFINITIONS 1 ORGANIZERS The word ORGANIZERS as used here in shall mean gt Inter Ads Exhibitions Pvt Ltd Plot No 859 Phase V Udyog Vihar Gurgaon 122 016 Haryana India Penn Well Corporation Exhibition The Word exhibition as used shall mean PETROWORLD INDIA 2013 An exhibition scheduled to be held in Bombay Exhibition Centre Goregaon Mumbai India Exhibitor The Word exhibitor means any person firm or company including their employee agents or distributors who had made application for and who has been granted space in the exhibition ADMISSION REGULATIONS Exhibition Regulations The participation by the Exhibitor
25. h staff can upgrade their registration to include access to Pre registered visitors FREE _ the conference at a discounted rate Deadline to pre register 16 August 2013 after 16 August 2013 register onsite Mai Access to all Conference Sessions and Conference Proceedings Access to the Exhibition Hall including Opening amp Networking receptions PennWell C amp E Registration PWI Access to the Exhibition Hall including move in and move out Coffee breaks in Exhibition Hall P O Box 97 TX USA Access to Opening amp Networking Receptions Free before 16 August 2013 allas Coffee Breaks in Exhibition Hall For questions please call j 2 2 Thursday and Friday Ticketed ERE Phone 1 918 831 9160 SiMe Tenia STOGOGUNTUS Toll Free US only O Paid by 8 August 2013 250 1 888 299 8016 O Paid after 8 August 2013 300 Penni ell 4 Operators Partner Program OPP Unlimited Delegates Open to Operators only For further details please visit the Registration page on www offshoreoilindia com 2500 Payment must be received prior to the Your full price registration fee includes a one year paid subscription to Oil amp Gas Journal US 69 value conference If payment is not received by the conference date the registration fee must be Method of Payment 1 Check enclosed payable to Pennwell PetroWorld India 2013 guaranteed on charge card until proof of A ira i i i i n 7 i i payment is p
26. heavy or large exhibits as specified below Heavy Exhibits Any exhibit and or packing case exceeding 2 000 kg Large Exhibits Any exhibit and or packing case exceeding 1 83m length x 1 83m length x 1 22m height or 6ft L x eft W x Aft H Such exhibits must arrive in good time for port clearance and reach the exhibition site on or by the first day of the build up period All such exhibits without exception must be handled by our official freight forwarder R E Rogers Exhibitors with heavy exhibits are to observe the floor loading capacity see General Information section and to provide steel plates for spreading if necessary Item Dimensions Weight Date of Arrival in India Exhibition Company Booth No Person in charge of exhibition details Signature Date Company Address Tel Fax Email NOTE Form must be returned to INTER ADS EXHIBITIONS PVT LTD Plot No 859 Udyog Vihar Phase V Gurgaon 122016 Fax 91 124 438 1162 Email siddharth interads in ckarora interadsexhibitions com 34 August 22 24 2013 Conference amp Exhibition Bombay Exhibition Centre Mumbai India PetroWorld INDIA www petroworldindia com FirstName scorsi ana AA Last Name IA POS E da Pent per
27. ion Counter Code PX 01 Dimension 1030L x 535W x 760H mm Display Cube Code PX 06 Dimension 535W x 535D x 760H mm Small Showcase Code PX 02 Dimension 1030L x 535W x1030H Bar Stool Code BF 02 Dimension STOW x 4400 800H mm 2 Tier Information Counter Wash Basin Code PX 07 Code PX 08 Dimension Dimension 760L x 535W x 1030H mm 10301 x 535W 25 535W x 760H mm Bar Stool Code BF 03 Dimension 440W x 4400 x mm Slim Showcase Code 4 Dimension 535L x 535W x 2440H mm 3 Showcase Code PX 05 Dimension 1030L x 535W x 2440H mm Coffee Table Meeting Table Glass Top Coffee Table Code TF 01 Code TF 02 Code TF 03 Dimension Dimension Dimension 9001 x 500W x 560H mm 1200L x SNOW x 760H mm 900L x 500W x 5 mm A Round Table Round Table Cross Leg Square Table Code TR 01 Code TR 02 Code TR 03 Dimension Dimension Dimension 800D x 760H mm 8000 x 760H mm 750W x 750D x 760H mm Additional Enhancen 1 54 e f 5 LA i Brochure Rack White Board Clothes Display Stand Code AF 01 Code WB 01 Code AF 02 26 Cocktail Table Folding Table Code TF 04 Code TF 05 06 07 Dimension Dimension 6000 1075H mm 05 800L x 7000 x 750H mm 06 1200L x 700D x750H mm 07 24001 x 7000 x 750H mm oe Round Table Gi Cross Leg ass Code TR 04 Code TR 05 2
28. ith sharp or protruding edges posing a potential danger to attendees and or exhibit personnel at whatever level must have protective covering and or be flagged No firearms of any nature may be brought into the Convention Centre Demonstrations Presentations and Pictures Locations of demonstrations presentations and give always must be far enough within the booth so that crowds which gather are contained within the limits of the booth Spectators are not permitted to stand in the aisle to watch such demonstrations Booth activities deemed too disruptive may be discontinued at the discretion of the Organiser Showing of projected pictures videos holograms slides transparencies opaque materials etc will only be permitted within the confines of the Exhibitors booth Exhibitors shall be required to provide adequate viewing space exclusive of aisle space for all video computer or audio visual presentations 12 15 16 17 18 19 20 21 22 23 Music Photographs amp Other Copyrighted Material Each exhibitor is responsible for obtaining all necessary licenses and permits to use music photographs or other copyrighted material in Exhibitor s booth or display No Exhibitor will be permitted to play broadcast or have performed any music or use any other copyrighted material such as photographers or other artistic works without first presenting to the Organiser satisfactory proof that the Exhibitor has or does not
29. l not exceed 85 db when measured by the Organiser from the centre of any adjacent aisle Sound systems will be permitted provided that the sound is not objectionable to neighbouring Exhibitors Loud machinery should only be operated for reasonable periodic demonstrations Exhibits found by the Organiser to be objectionable due to noise level may be closed down after three warnings from the Organiser and the Exhibitor shall not receive a refund or any other compensation from the organiser No exhibits producing objectionable odors will be allowed Food and Related Trash Removal Exhibitors wishing to distribute food and or beverages must use the exclusive in house catering vendor Any Exhibitor whose food distribution creates an excessive trash problem will be responsible for ensuring trash removal during show hours at the exhibiting company s expense Exhibiting companies must maintain their own individual booth cleaning The Organiser shall have the sole authority in determining the application of this regulation Fumes Motorized vehicles may not be operated within the exhibit halls without prior written approval of the Organiser Animals No live animals of any size will be permitted within the Convention Facility Balloons No balloons of any size or type will be permitted for display purposes or giveaways in the Convention Facility 13 V 1 LIABILITY INSURANCE AND CLAIMS Insurance The Exhibitor shall at its sole cost and e
30. lls 15 Forms Submission Information Last Date of Services Items Contact Person E mail 1 1Publicity Advertising sd siddharth Form 1 Participating Principals 30 June 2013 Ginteradsexhibitons d Form 2 Complimentary Catalogue Listing 2018 ckarora interadsexhibitions com Proof of Insurance certificate 31 July 2013 ga pennwell com wmm https www pennwellregistration com online ExhibitorLoginServlet confld 519 ASAP registration pennwell com 3 Booth Installation siddharth interads in Form 6 Standard Shell Scheme 30 June 2013 4 4 Booth Utilities Utilities Form 7 Furniture 30 2013 EM 32 ckarora interadsexhibitions com Form 8 Audio Video 30 June 2013 ae ckarora interadsexhibitions com Form 9 Lightings amp Electrical 30 June 2013 imetada m ckarora interadsexhibitions com Form 10 Compressed Air 30 June 2013 Siddharih interads in ckarora interadsexhibitions com Form 11 Telephone Lines 30 June 2013 ne 5 5 Statf Arrangement 5 Statf Arrangement Form 12 Temporary Staff 30 June 2013 S eer a zi D interadsexhibitions com 6 Shipping Arrangements 6 Shipping Arrangements Arrangements Form 13 Heavy amp Large Exhibits 30 2013 siddharth interadein ckarora interadsexhibitions com
31. m Vihar Delhi 110063 India T 91 11 4550 0000 M 91 981161 6005 Toll Free 1800 103 5567 E enquiry tripplanners co in General Information 1 Exhibition Venue Hall No 6 Bombay Exhibition Centre Goregaon East Mumbai India 2 Exhibition Date amp Time 22 August 2013 10 00 hrs 18 00 hrs 23 August 2013 10 00 hrs 18 00 hrs 24 August 2013 10 00 hrs 17 00 hrs 3 Exhibition Hall Specifications Description Hall No Specifications Floor Loading Floor Finish Ceiling height HALL NO 6 Freight entrances Electricity Supply Lighting general illumination level Compressed Air 5 ton per sqm Concrete Vacuum dewatered As per Page NO 5 See the Attached layout Stand construction should not exceed 4 meters height The Maximum Height Permissible is 4 Mtr The Stand Height for the common wall of two stalls should not exceed more than 3 Mtr As per Page NO 5 See the Attached layout AC single phase 230 V 50 Hz AC three phase 400 V 50 Hz 150 to 200 lux 1 5 bar pressure outlets all along the wall HALL VI note all dimensions are in metres GROSS COVERED AREA 11799 SQM 171 69 ENTRY EXIT DOORS G1 amp G2 4 50 4 85 G3 G4 G5 amp G6 4 50 4 50 COLUMN SIZE 0 50 X 1 45 0 80 X 1 85 0 50 X 1 40 CLEAR HEIGHT 1830 ce ce oo pem o 2
32. nd approved contractor will be permitted to undertake all electric connection work in the exhibition in accordance to the Rules amp Regulations The Power consumption charges would be applicable for Raw Bare Stalls IMPORTANT NOTE All power outlets connections are to be used for running equipment exhibits only NOT for lighting purpose SI no Item Symbol Watt Cost INR Gty Cost INR 1 Light 230V 50Hz fittings for Shell Scheme long arm halogen 50W 1500 00 long arm halogen 150W 1800 00 long arm spot light 100W 1450 00 down light 50W 1000 00 halogen down light 150W 2000 00 halogen track light 50W 3000 00 halogen flood light 300W 3000 00 Metal Halide 150W 4000 00 Note The above cost include connections and consumptions Electrical power outlets connections for equipments exhibits Bare Space 13 Amps Power Plug point 700 15 Amps Power Plug Point 800 Connection Charges Applicable for 6000 taking Power Load Consumption Charges Single Phase Per Kw 3000 Consumption Charges Three Phase Per Kw 4000 29 TOTAL COST EXCLUSIVE TAXES All prices quoted include approval fees installation power consumption and standby maintenance Lighting connection The lighting connection work is done by the organizer s official electrician Please contact the contractor for quotation of any other electrical requirement not list overleaf The
33. nts employees or representatives hereafter referred to as the indemnities shall not be responsible for any injury loss or damage that may occur to the Exhibitor or to the Exhibitors employees or property prior during or subsequent to the period covered by the Exhibit Contract The Exhibitor on signing this Contract expressly releases the indemnities from and agrees to indemnify same against all claims for such loss damage or injury The Exhibitor also agrees to indemnify the indemnities from any and all liability costs or damages arising out of or relating to acts or omissions of the Exhibitor its agents or employees Exhibitors desiring to carry insurance on their exhibits will place it at their own expense Exhibitors desiring special security precautions should arrange for private guard service if desired or should make arrangements to have locked facilities available in their booth for the storage of display materials or products Claims and Litigations All claims must be submitted by the Exhibitors within ten days of the closing of the Exhibition thru registered mail with acknowledgement receipt In case of any dispute only the India Laws shall be applicable and the courts of Delhi shall exclusively be competent 14 VI DOs AND Ts DO s OU RON zr oO 0 1 Keep your exhibits accounted Verify the antecedents of all your employees and see that they are certified by Police Keep each item locked at the time
34. ny Address Tel Fax Email NOTE Form must be returned to INTER ADS EXHIBITIONS PVT LTD Plot No 859 Udyog Vihar Phase V Gurgaon 122016 Fax 91 124 438 1162 Email siddharth interads in ckarora interadsexhibitions com 3l Form 11 Telephone amp internet lines Deadline 30 June 2013 Exhibiting Company Booth No B Rates mentioned are inclusive of installation and usage for show dates As lines stock are limited late orders cannot be guaranteed Any late order if accepted from 15 July 2013 onwards will be subjected to a surcharge of 30 on site order subjected to 50 surcharge Allitems are on rental basis only Tick y as appropriate m We do not require any of items listed below Item Description Unit Cost INR Quantity Cost INR TL1 Local Telephone Connection 7000 TL2 STD Telephone Connection 18000 TL3 ISD Telephone Connection 35000 TL4 Broadband Connection 30000 Total Cost Exclusive of Taxes We enclose herewith cheque bankdraft no for Rs made payable to THEMES EVENTS amp EXHIBITIONS PVT LTD Exhibition Company Booth No Person in charge of exhibition details Signature Date Company Address Tel Fax Email NOTE Form must be returned to INTER ADS EXHIBITIONS PVT LTD Plot No 859 Udyog Vihar Phase V Gurgaon 122016 Fax 91 124 438 1162 Email siddharth interads
35. of closing Prepare inventory of each item Count each item at the time of opening and closing daily Take appropriate preventive measures for your own security As and when required ensure giving proper charge of your stall to the security person employed by you Try to use steel material during construction in the pavilion instead of inflammable material Ensure keeping fire fighting extinguishers inside your stall for any fire eventuality Checking frisking with Door Frame Metal Detectors DFMDs at the entrance gate is must For surveillance installation of CCTVs amp DFMD at the entrance gate of the Pavillion Hall is necessary Passage width should be maintained inside the Pavillion Halls as per guidelines Maximum number of the entry amp exit point may be provided in the Pavillion Hall The exit point to be marked in the prominent and bold letters 12 Ensure continuous flow of visitors in your stall so as to avoid heavy crowd at one point of time DON Ts Do not rely on strangers and the recent acquaintances Do not rely on your newly employed staff guard Do not touch any unclaimed packet item if any Please inform the security personnel Do not leave your items exhibits unaccounted in the open at the time of closure Don t use combustible materials inside the stall pavilion The emergency exits are NOT to be blocked Don t keep any inflammable items like paint etc anywhere inside the ha
36. plicable Regulations of India Official Service Contractors In the best interest of the Exhibitors Organiser has appointed various Official Service Contractors for services such as stand construction security handling of exhibits furniture booth and floral decorations signs photographers drinking water telephone service skilled labour or any other service deemed necessary See listing of official contractors in Exhibitor Service Kit Exhibitors utilizing the services of any contractor other than those appointed by the Organiser must obtain prior permission from the Organiser 11 10 11 12 13 14 Solicitation in the Exhibit The aisles and other spaces in the Convention Facility not leased to Exhibitors shall be under the control of the Organiser All displays interviews conferences distribution of literature giveaways lectures audience seating standing and the transactions of business of any nature shall be m ade within the exhibit space contracted Temporary booth personnel and costumed personnel hired by the Exhibitors shall be restricted to the same aforementioned rules as authorized Exhibitor personnel Standing in aisles or in front of stand booths of other Exhibitors or the intercepting of those in attendance for advertising purposes is strictly prohibited Persons connected with non exhibiting concerns are prohibited from any dealing exhibiting or soliciting on the Convention Facility property unless they
37. rmitted at designated places Freight cargo are to be unloaded during the day time so as to facilitate effective checking thereof Use only fire retardant material in the exhibition as per rules of the government Strictly follow the guidelines of Delhi Fire Services Don t use non BIS certified wires cables or other electrical appliances for reasons of safety Don t overdraw power as it can be a fire hazard amp also lead to stiff penalties Don t occupy hall areas open space other services not demanded by you Stalls construction should be done in such a way that it should not obstruct the visibility of adjoining or opposite stall Construction of Mezzanine floor is not allowed in the stalls The Stand Height for the common wall of two stalls should not exceed more than 2 44Mtr Stand Cleaning The Show Management will be responsible for the general cleaning of shell stands and aisles during exhibition days The Show Management reserves the right to invoice the exhibitor for removal of excessive packing material and discarded crates or cartons Important Information Important points to be followed during PETROWORLD INDIA 2013 UOI Mere Under no circumstances any type of cooking use of burners gas cylinders tandoors etc will be permitted during the fair inside amp outside the halls Cooking will only be permitted at designated places Freight cargo are to be unloaded during the day time so as to facilitate
38. rovided Make check payable O Wire Wire information will be provided on invoice Credit Card O Visa L1 Mastercard L1 AMEX L1 Discover to PennWell PetroWorld India Credit Card Number 1 1 1 Expiry Date Cancellation Cancellation of registration must be received in writing Any individual exhibitor or corporate registrations cancelled Full Name as it appears on card before 8 August 2013 will receive a 50 refund of registration fee After 8 August 2013 no refunds will be permitted Substitutions may be made at any time by Card Holder Signature Date contacting the registration office In writing Required for credit card payment Form 15 VISA invitation form Deadline 20 June 2013 Exhibiting Company Booth No This form should be completed amp returned by all exhibitors who need visa support Please fill out the following details in order to obtain the official invitation letter with which you can apply for an entr visa for India at the Indian embassy or consulate in your country photocopy this form for each person Full Name As shown in passport Company Name Address Telephone No E mail address Gender Co C Female Nationality Date of Birth Place of Birth Passport No Issued By Issued Date Expiry Date Date of Arrival in India Date of Departure in India Endorsed by Company INTER ADS EXHIBITIONS PVT L
39. s and d ecors of any nature whatsoever that have not been disassembled The Organiser shall not be liable for any damage to the display or materials due to removal or storage Unoccupied Space Any space not claimed and occupied prior to 1400 hrs on 21 August 2013 may be resold or reassigned by the Organiser without obligation for any refund whatsoever In addition should the Exhibitor fail to make any payment by specified dates in the Contract to Exhibit or invoice the Organiser reserves the right to re sell or reassign an exhibit space without any liability on its part This clause shall not be construed as affecting the obligation of the Exhibitor to pay the full amount specified in its Contract to Exhibit Damage to the Exhibition Hall The allocated site of the Exhibitor must be left in its initial condition Any damage caused to the building or to the land by the Exhibitor s installations materials or equipments will be charged to the Exhibitors The Exhibitor shall remain liable for and shall indemnify the Organiser affiliates agents and employees harmless from all losses claims suits damages liabilities expenses and costs including reasonable attorney s fees arising from or out of any such violation by Exhibitor Exhibitor s agents or employees Security General hall security will be provided by the Organiser during the tenancy period However it is impossible to provide complete protection against theft Exhibitors are advi
40. sed to incorporate one lockable cabinet in their stand for valuables telephone handset etc and to ensure that exhibits are properly insured Exhibitor Personnel must remain in their contracted exhibit space until Exhibitor s display materials are secured All products should be securely packed before leaving the Exhibition The Organiser and all official contractors assume no responsibility for exhibit material left unattended in the Exhibition hall during the Build up Exhibition and dismantling period 10 OPERATION AND CONDUCT Allocation of Sites The Organiser will work out the floor plan for the Exhibition and allocate the various sites in line with the sectoral distribution of the Exhibition and chronological order of admissions The Organiser reserves the right to modify the layout and location of any site subscribed by an Exhibitor as and when deemed necessary Participation of the Exhibitor in any of the earlier editions of the Exhibition shall not entitle him for any preferential location of a given site The Exhibitor is communicated of the allocation of a site in the form of a floor plan which will be forwarded to him within the designated time period before the date of the Exhibition Any claim with reference to the allocated site shall only be deemed receivable if they are addressed in writing to the Organiser within seven days following the mailing of the floor plan Any such claim must be supported by the required documents justifying the
41. the Exhibition If for any reason a properly badged Exhibitor or representative desires to enter the exhibit area in advance of the prescribed time or after closing hours a request specifying the reason and giving the names of all persons who will enter the exhibit area in accordance with such request shall be presented to the contractor designated by the Organiser for approval Exhibitors receiving approval will be required to have an official security representative escort the group to the designated booth All costs associated with admission during non official hours including but not limited to security will be the responsibility of the Exhibitor Entry of Minors In the interest of safety and injury prevention person less than 18 years of age will not be permitted on the exhibit floor at anytime The Organiser reserves the right to require proof of age prior to admission to the Exhibition Attendance The Organiser makes reasonable attempts to attract quality exhibitors and attendees to its Exhibition but makes no representations or warranties with respect to the demographic nature quality and or number of exhibitors and or attendees BUILD UP EXHIBITION AND DISMANTLING Build up Exhibition Dismantling Dates and hours for Build up Exhibition Dismantling will be as specified in the Exhibitor Service Manual The Organiser reserves the right to alter the Exhibition hours in any manner whatsoever if in its sole discretion such alter
42. tion Exhibitor may not make sales which include or involve the payment or exchange of the purchase price in the exhibit hall Exhibitors are required to adhere to sales tax rules and regulations Unfair competition Exhibitors are expressly prohibited from emerging in any acts of unfair competition at any time during the Exhibition This is taken to mean conducting surveys other than at their own stands distributing promotions gifts elsewhere than at their own stands and any other action likely to divert the attention of Exhibition visitors away from other Exhibitors for their benefit Fire Safety and Health The Exhibitor agrees to accept full responsibility for compliance with local city and state Fire Safety and Health Ordinances regarding the installation and operation of equipment or otherwise relating to the Exhibitor or its booth All exhibit materials and equipment must further be located within the booth and protected by safety guards and devices where necessary to prevent personal accident or injury to spectators or to other Exhibitors Only fireproof materials will be used in displays and the necessary fire precautions will be a r esponsibility of the Exhibitor Exhibitors are required to be knowledgeable of and to abide by the safety regulations set forth by the authorities and by the Organiser Should the Stand not be in accordance with those safety regulations the Organiser will close the Stand set Hazards and Firearms Equipment w
43. ugust 2013 17 00 hrs Booths except for general lightings 8 2 Removal of exhibits requiring 6 24 August 2013 17 00 hrs Mechanical assistance 8 3 Dismantling of stand fittings 6 24 August 2013 17 00 hrs 8 4 All stand fittings stand materials 24 00hrs and exhibits be cleared 24 August 2013 Time mentioned is indicative 6 2 6 3 6 4 6 5 6 6 6 7 6 8 6 9 6 10 6 11 6 12 6 13 6 14 6 15 6 16 T Stand Construction rules All electrical installation work at the exhibition must be carried out solely by the organizer s official stand contractor or official electrician Exhibitors requiring different voltages and frequency or special connections to equipment must arrange for their own transformers converters boosters All electrical equipment should be tested and approved by the organizer s appointed licensed electrical engineers prior to turning on the electrical supply Except for island booths a back wall must be installed for every stand Stands with immediate neighbour s should also be provided with necessary sidewall s The permitted stand height is 3 5 metre 8ft Any design for structure exceeding 3 5 metre in height must be submitted for approval at least 6 weeks in advance and will be considered on a case by case basis Under no circumstances any type of cooking use of burners gas cylinders tandoors etc will be permitted during the fair inside amp outside the halls Cooking will only be pe
44. xpense procure and maintain through the term of this contract comprehensive general liability insurance against all claims for bodily injury or death and property damage occurring in or upon or resulting from the Exhibitor participation in the Exhibition Such insurance shall include contractual liability and product liability coverage The Organiser recommends the following insurance policies from authorized insurance provider Third Part liability Damage to goods The policy should cover all the risks which may occur during the Exhibition including build up and dismantling and the Organiser shall under no circumstance be held liable for any damages occurred during this period Such insurance policies shall name the Organiser and its affiliates as an additional insured Workers Compensation and Occupational Disease insurance shall be in full compliance with all central and state laws covering all the Exhibitors employees engaged in the performance of any work for the Exhibitor All property of the Exhibitor is understood to remain under its custody and control in transit to and from the confines of the exhibit hall and during the Exhibition The Exhibitor shall provide the Organiser with copies of such insurance policies The Organiser is exempted from all liabilities for losses which may be suffered by the Exhibitors for any reason Liability The Organiser its affiliates contractors the Convention Facility and their officers directors age
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