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2013 ToxExpo Exhibitor Service Manual

1. Fees Booth Delivery 25 00 per delivery Receiving amp Storage Fee 250 00 per day China Flatware 2 50 per person Attendant amp Bartender fee Five consecutive hour minimum 25 00 per hour TABC Certified Bartender is required when purchasing Alcohol Beverages Ice 25 00 Consists of 5 pounds Price includes labor and delivery of ice Beverages All beverage services include 8 oz cups and cocktail napkins One gallon equals approximately 18 20 servings Coffee Regular Decaf Service Includes plastic spoons cream sugar sweet n lovv amp equal 54 00 per gallon Assorted Hot Herbal Tea 50 00 per gallon Service includes plastic spoons cream sugar sweet n lovv equal amp cut lemons I ced Tea 50 00 per gallon Service includes sugar sweet n lovv equal amp cut lemons Hot Cocoa 50 00 per gallon Assorted Sodas 3 50 per can Ice provided Soft drinks can be served chilled if requested Lemonade Fruit Punch Agua Frecas Service includes chilling dispenser and 5 gallon container Minimum order of 5 gallons required 50 00 per gallon Bottled Water 16 oz 3 50 per bottle Ice provided Bottled waters can be served chilled if requested Self Serve Water Unit 75 00 per day Service includes chilling dispenser plastic glasses trash basket etc Spring Water 5 Gallon 25 00 per bottle 87 PA sy Exhibitor Services Machine Rental Electricity requirements will n
2. 527 Annual Meeting and ToxExpo 3 Hilton Palacio del Rio 1 Courtyard by Marriott 5 Holiday Inn San Antonio Rivervvalk San Antonio Rivervvalk PI 155 single double 207 N St Marys Street San Antonio TX 78205 Tel 210 223 8888 Fax 210 223 8893 Website www marriott com satcr WWV Club Marriott Rewards Check in 3 00 PM Check out 12 00 Noon 6 blocks from Convention Center 29 19 day valet parking Complimentary wireless Internet in lobby complimentary wireless Internet in guest rooms EE e 239 single double 200 S Alamo Street San Antonio TX 78205 Tel 210 222 1400 Fax 210 270 0761 Website www palaciodelrio hilton com VV Club Hilton HHonors Checkin 3 00 PM Check out 12 00 Noon Across the street from Convention Center 35 50 day valet parking 22 day self parking Complimentary wireless Internet in lobby wireless Internet in guest rooms is 9 95 day 4 Historic Menger Hotel 2 Grand Hyatt San Antonio d e br 150 single double 204 Alamo Plaza San Antonio TX 78205 Tel 210 223 4361 Fax 210 228 0022 Website www mengerhotel com AAA Club Stash Rewards Check in 3 00 PM Check out 12 00 Noon 2 blocks from Convention Center 28 day valet parking Complimentary wireless Internet in lobby complimentary wireless Internet in guest rooms SOT Headquarters Hotel EE e 249 single double 600 E Market Street San Antonio TX 7820
3. There is a minimum 150 or 10 Cancellation fee whichever is greater Cancellations must be in writing Additional cancellation charges will apply for orders that have already incurred processing labor material and or engineering costs Some broadband services and special circuits cannot be cancelled once ordered and will incur full charges listed quoted Credit will not be given for service s installed and not used 14 Service problems must be reported to the Smart City Service Desk Service claims will not be considered unless filed in writing by Customer prior to close of show 15 Any additional cost incurred by SMART CITY to 1 assist in trouble diagnosis or problem resolution found not to be the fault of SMART CITY or 2 collect information required to complete the installation that customer fails to provide i e floor plans or special circuit numbers may be billed to the Customer at the prevailing rate 16 Equipment Management a Customers should pick up hubs wireless devices telephone instruments and other rental equipment at the Smart City Service Desk b The Customer will be fully responsible for the protection and safekeeping of rental equipment and will be responsible for returning all rental equipment to the Smart City Service Desk within one 1 hour following close of the show 17 The prices listed on this contract do not include Federal State Local or Other Taxes and Tax surcharges Taxes Tax surcharges wi
4. tox xpo Dear ToxExpo Exhibitors Planning for the 52 Annual Meeting of the Society of Toxicology and ToxExpo is underway To assist you in your efforts we have developed the ToxExpo Exhibitor Service Manual This manual provides you with pertinent information regarding orders for carpet furnishings shipping electrical etc Shepard Exposition Services is the General Contractor for ToxExpo and they have worked closely with SOT to provide the most cost effective solutions available for San Antonio o Cartload Material Handling Service for those bringing their own freight by personal vehicle o Material handling fees at a blended rate to simplify your ordering process and save you money o Special Discounted Airfare Rates through American and Delta Airlines originating in the United States and Canada o Introduction of the Ride Share Program to provide assistance to those interested in limiting meeting costs by ride sharing o Lead Retrieval prices at 2012 rates By now you should have received your login details for the exhibitor service center which is located at www toxexpo com If you have not received your password please send an email to me at laura toxicology org Using the Exhibitor Service Center you can manage and update all of your booth logistics with the click of a button Sponsorship Opportunities still available SOT relies on the continued generous support of sponsors to accomplish the important goals and objectives of
5. Email FLinYuKuei agilitylogistics com United Kingdom Agility Fairs amp Events Logistics Ltd 7 Floor 26 Elmfield Road Bromley Kent BR1 1WA United Kingdom Contact Garcia Newell Tel 44 0 208 461 8756 Fax 44 0 208 228 1172 Email gnewell agilitylogistics com 66 SOT Annual Meeting 8 ToxExpo 2013 San Antonio TX March 10 14 Consign all international shipments and corresponding documents as follows Consignee Exhibiting Company Name Notify Agility Fairs amp Events c o SOT 2013 Annual Meeting 1075 Zonolite Road Suite 6 Booth No Atlanta GA 30306 Henry Gonzalez Convention Center E mail expousa agilitylogistics com 200 E Market Street Tel 404 815 8816 San Antonio TX 78205 USA Fax 404 724 9135 Mark all goods as follows Exhibiting Company Name c o SOT 2013 Annual Meeting Booth No Henry Gonzalez Convention Center San Antonio TX USA Made in country of origin Arrival Deadlines Deadline for arrival of LCL sea freight to Houston terminal February 10 Deadline for arrival of FCL sea freight to Houston port February 14 Deadline for arrival of air freight to Houston IAH airport February 18 The above deadlines are based on delivery to the advance warehouse dock by February 25 Please contact Agility Fairs amp Events USA for deadlines based on delivery direct to the show site SPECIAL IMPORT REQUIREMENTS FOR SCIENTIFIC EQUIPMENT IMPORT RESTRICTIONS APPLY TO SOME SCIENTIFI
6. Floor Load and General Lighting The exhibit floor load of the Henry B Gonzalez Convention Center is 300 Ibs sq ft For heavy machinery or displays contact Shepard Freight ramps are rated at 16 000 pounds per truck axle Federal Highway Standard Overhead operational lighting is a combination of fluorescent and metal halide Work lighting runs at 50 percent Safety Standing on chairs tables or other rental furniture is strictly prohibited This furniture is not engineered to support your standing weight The General Contractor cannot and will not be responsible for injuries or falls caused by the improper use of this furniture If assistance is required in the assembly dismantle of your booth please order labor in advance using the forms that will be provided in the Exhibitor Service Manual Freight Handling The General Contractor has the responsibility of receiving and handling all exhibit material and empty crates It is the General Contractor s responsibility to manage the dock area and to schedule vehicle deliveries for the smooth and efficient move in and move out of the exhibition Exhibitors may hand carry their own materials into the exhibit hall Exhibitors are not permitted to use dollies flat trucks and other mechanical equipment to bring their equipment into the exhibit hall The General Contractor will control access to the loading docks in order to provide for a safe and efficient move in and move out The General Contracto
7. San Antonio TX 78205 Tel 210 223 1000 Fax 210 223 6239 Website www marriott com satrc VYY Club Marriott Rewards Check in 4 00 PM Check out 12 00 Noon 1 block from Convention Center 33 day valet parking 25 day self parking Complimentary wireless Internet in lobby wireless Internet in guest rooms is 12 95 day 12 San Antonio Marriott Riverwalk OOHSOOQO0O 239 single double 889 E Market Street San Antonio TX 78205 Tel 210 224 4555 Fax 210 224 2754 Website www marriott com satdt VV Club Marriott Rewards Check in 4 00 PM Check out 12 00 Noon Across the street from Convention Center 33 day valet parking 25 day self parking Complimentary wireless Internet in lobby Legend Glow TI I Business Center e In Room Wireless In Room Safe Ol All hotels have Internet access Hotel sales tax is currently 16 75 wireless Internet in guest rooms is 12 95 day 21 Society of S OT Toxicology Creating a Safer and Healthier World by Advancing the Science of Toxicology 527 Annual Meeting and ToxExpo Hotel Services 1 Courtyard by Marriott San Antonio Ge Bl 6 t 155 V None 3 Diamond Riverwalk Ge SEN 2 Grand Hyatt Hyatt 1 Night San Antonio Gold Adjacent 249 V Roomand 4 Diamond SOT Headquarters Hotel Passport Tax 3 Hilton Palacio del Hilton Across Rio HHonors Street 239 4 100 4 Diamond 4 Historic Menger Stash 2 e Hotel Rewards Blocks 15
8. TCP IP software or power to the booth Limited Availability T 1 DS 3 and other special circuit orders must be placed 45 days prior to show move in date due to limited availability and to avoid additional charges Wireless Specific a Smart City is the exclusive provider of voice wired and wireless data service s for the Facility Wireless Devices not authorized by Smart City are strictly prohibited Customer s that desire to showcase their wireless products must contact Smart City 21 days in advance of show move in to investigate the potential of Smart City engineering a customized cohesive network to operate without interference to other Customer s applicable charges may apply b The use of any wireless device that interferes with the facility s 2 5 5 8 GHz wireless data frequency range is prohibited and subject to disconnection at the Customer expense 10 Unless otherwise directed Smart City is authorized to cut floor coverings to permit installation of service 11 Internet Performance Disclaimer Smart City does not guarantee the performance routing or throughput either expressed or implied of any data circuit s connectivity with regards to the Internet and or Internet backbone s beyond the Facility 12 Only Smart City personnel are authorized to modify system wiring or cabling Material and equipment furnished by Smart City for this service contract shall remain the property of Smart City 13 CANCELLATION
9. ds 5j SD 3 Voice Services PBX Service Dial 9 for an outside line a Single Line no Instrument unrestricted long distance WO 215 345 b Multi Line Phone w 1 main Number amp 1 rollover line unrestricted LD ML 415 520 e 4 Voice Services Dedicated Line Direct line do not dial 9 a Dedicated Line no Instrument unrestricted Limited Quantity DL J 35 495 sd 5 Voice Services Special Services a Telephone Instrument Single Line Touchtone upon request SL DI ENEE a a b Long Distance Restrictions Credit Card Intl Restriction upon request CC IR a E ee ee 6 Special Line Services For 3 Party Circuit Extensions Must order circuit from local Bell Co or Other Provider a Analog Extended Pots line from Demarc to Booth DP 200 250 b ISDN BRI or DSL Extended circuit from Demarc to Booth ern 401 50 Le T 1 Extended Data Telco circuit from Demarc to Booth Ges T amp C 8 T2 T1 2000 2500 d DS 3 Extended circuit from Demarc to Booth See T amp C8 T3 9000 11 250 Le Labor Floor Work Fee perhour_ See TAC tan 121 1235 _f Point to Point Special Engineering VPN Web Casting See T amp C 1 VPIMI __ Call 888 446 6911 for quote 7 Special Quote Attachment A or SOW if applicable Mm Call 686 446 6911 for quote 8 Move In On Site order fee if ordering service a
10. e Packing list giving weight and dimensions of each package This information may be included on your commercial invoice e Insurance certificate copy with the name of the local settlement agent in the US When shipping by airfreight all required documents must accompany the shipment For ocean freight the documents should be sent as soon as possible to Agility Fairs amp Events in Atlanta What services can Agility Fairs amp Events provide at the exhibition Our staff is available to assist you before during and after the exhibition We will confirm that your shipment has been delivered to your booth During the exhibition we will meet with you to confirm the return shipping instructions We will handle all the details for you What are the Agility Fairs amp Events payment terms Our terms and conditions require that all transportation services be paid to Agility Fairs amp Events Logistics LLC before the show opens International exhibitors may make credit arrangements through our coordinating offices in their home country Payment may also be made via wire transfer or credit card You can get a free estimate of shipping and import charges at www agilitylogistics com fairseventsenquiry 65 How do I contact Agility Fairs amp Events in my country We have Agility Fairs amp Events offices in most countries If you do not see your country listed then please contact Agility Fairs amp Events USA and we will assist you C
11. fees and storage fees Return to Warehouse Service Fee Surcharge 20 00 per CWT Minimum 400 00 35005 crated materials only uncrated materials will not be accepted at warehouse Storage per month Surcharge 10 00 per CWT Minimum 100 00 35006 MOBILE SPOTTING FEE Surcharge 150 00 round trip 35106 Vehicles operated by exhibitors may be allowed on the exhibit hall floor for loading or unloading if Shepard determines such activity to be operationally feasible and safe All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel In such cases a MOBILE SPOTTING FEE will be charged All local fire marshal rules and regulations apply Please call customer service for details If you have any questions about material handling please contact Shepard Customer Service department 58 Shepard Exposition Services MATERIAL HANDLING AUTHORIZATION 1531 Carroll Drive NW Atlanta GA 30318 Society of Toxicology Annual Meeting ToxExpo Customer Service Phone 404 720 8600 March 11 13 2013 Customer Service Fax 404 720 8755 Hen ry B Gonzalez Convention Center Customer Service Email atlanta shepardes com San Antonio Texas Event Code 7154330313 SHIPMENT INFORMATION Please complete the following information Please indicate number of pieces and the estimated weight We plan to ship to o Advance Warehouse o Direct to Show Site Pp Prats P artons PoP ses ba We plan to ship on date Our material
12. for example faulty equipment or damaged cable e Cable s must be shipped two weeks prior to the show opening to Smart City 600 Hemisfair Plaza Way Bldg 277 Rm 201 san Antonio TX 78205 Abia 5795 VV Badura Ave Suite 110 st Las Vegas Nevada 89118 888 446 6911 e 702 943 6000 Fax 702 943 6001 SfhartCity 2013 San Antonio Texas ee e SAV March 10 14 Henry B Gonzalez Convention Center S PRESENTATION SERVICES National Operations March 10 14 2013 E aa Official Contractor AV amp Computers Questions Call 800 966 4498 or email exhibits psav com order on line at ctsorders psav com Booth Number Booth Name Company On site Contact Address On site Cell City State amp Zip Onsite Deliver Setup someone MUST be present for delivery Delivery Date Ordered By Fax OT Time frame circle one 8am 10am 10am 12noon lpm 3pm 3pm 5pm Phone Email LCD Monitors Includes Speakers Please Circle One 20 Discount Rate Standard Rate DEELER amiron Je s20o0 s s0000 32 Pat Paner Viteo ara Data wontor asos wanmoume ameron s 500 00 s 625 00 40 Flat Panel Video and Data Monitor 16 9 Wall Mount Tabletop aa 680 00 a 850 00 46 Flat Panel Video and Data Monitor 16 9 Wall Mount Tabletop Is 1ooo00 1 250 00 EENEG e Sms LD ve i dy TJ esse Call or Quote JU single Touch and Multi Touch Touchscreens valle JI please call tor Quote Computer ONLY Monitors Speakers NOT included Please Ci
13. indicating the date weighed the weight of the shipment and the vehicle ID of the unit being weighed IMPORTANT FACTS ABOUT ADVANCE SHIPMENTS What are advance shipments All shipments that are addressed to the advance warehouse address please refer to Advance Warehouse shipping labels included in this manual Shepard will begin accepting your shipments 30 days prior to first show open day date may vary depending on show schedule The warehouse will receive shipments Monday Friday 8 00am 4 00pm excluding holidays Shipments must arrive by advance warehouse deadline date to avoid a late surcharge Please refer to the Show Information page included with this manual for deadline date Crates cartons skids fibercases and carpets can be accepted at the warehouse but DO NOT ship crates weighing over 5 000 Ibs loose uncrated shipments and or machinery to warehouse You must ship those items direct to show site All shipments must have a bill of lading or delivery slip indicating number of pieces and weight Certified weight tickets required All shipments must be prepaid no collect on delivery shipments will be accepted MATERIAL HANDLING CHARGES What determines how much I m charged Charges are based off the weight from your inbound weight ticket included with your shipment How do I calculate material handling charges Material handling services whether used completely or in part are offered as a package
14. 39 02 2690 5346 Email mdoneda agilitylogistics com Japan Agility Fairs amp Events Segi Building 4th Floor 7 1 lwamotocho 1 Chome Chiyoda ku Tokyo 101 0032 Japan Contact Tokiko Inaba Tel 81 03 5821 4617 Fax 81 03 5821 4610 Email expojapan agilitylogistics com Korea Agility Fairs amp Events 18F Jangkyo Bldg South Gate 1 amp 2 1 Jangkyo Dong Jung Ku Seoul 100 760 Korea Contact Jim Lim Tel 82 2 2192 7426 Fax 82 2 539 9420 Email ljim agilitylogistics com Netherlands Fairexx BV De Trompet 1540 1967 DB Heemskerk Netherlands Contact Paul van Zu Tel 31 251 2500 60 Fax 31 251 2500 65 E mail paul van zijl fairexx nl Spain Agility Logistics SA C de la Mar Groga 51 59 Zona Franca ZAL 08040 Barcelona Spain Contact Belina Flores Tel 34 93 2970 857 Fax 34 93 2970 839 Email beflores agilitylogistics com Sweden On Site Exhibitions AB Box 6289 400 60 Gothenburg Sweden Contact Anneli Rogbring Tel 46 31 707 3070 Fax 46 31 707 3075 Email anneli onsitegroup se Switzerland Agility Fairs amp Events Bleichestrasse 27 CH 4002 Basel Switzerland Contact Christian Setz Tel 41 61 685 9807 Fax 41 61 691 7036 Email csetz agilitylogistics com Taiwan Agility Fairs amp Events Translink Room 5 2 5 Floor No 99 Chung Shan N Rd Sec 2 Taipei Taiwan R O C Contact Frances Lin Tel 886 2 2581 1133 Fax 886 2 2523 9449
15. AM 4 30 PM 8 30 AM 4 30 PM 8 30 AM 4 30 PM 4 30 PM 11 30 PM 8 00 AM 12 00 PM 10 00 AM IMPORTANT DEADLINES Exhibitor appointed contractor notification deadline Discount price deadline for all Shepard orders First day for warehouse deliveries without a surcharge Last day for warehouse deliveries without a surcharge First day freight can arrive at show facility Monday February 11 2013 Monday February 18 2013 Monday February 11 2013 Friday March 1 2013 Saturday March 9 2013 at 8 00 AM SHIPPING ADDRESSES Advance Shipments Address Exhibiting Co Name amp Booth Number Society of Toxicology Annual Meeting ToxExpo c o UPSF Shepard Exposition Services 4111 NE Loop 410 San Antonio TX 78218 5429 Direct Shipments Address c o Shepard Exposition Services Exhibiting Co Name amp Booth Number Society of Toxicology Annual Meeting ToxExpo Henry B Gonzalez Convention Center 615 Bowie St San Antonio TX 78205 ALL UTILITY AND ANCILLARY FORMS SHOULD BE FAXED TO THE NUMBER INDICATED ON FORM PLEASE DO NOT SEND UTILITY AND OR ANCILLARY FORMS TO SHEPARD Shepard Exposition Services ONLINE ORDERING INSTRUCTIONS d E Shepard 1531 Carroll Drive NW Atlanta GA 30318 Society of Toxicology Annual Meeting ToxExpo Customer Service Phone 404 720 8600 March 11 13 2013 Customer Service Fax 404 720 8755 Henry B Gonzalez Convention Center Customer Service Email atlanta shepardes com San Anto
16. Contractor will not be allowed to perform work in the hall except to supervise the official contractor provided labor The CONTRACTOR hired by the exhibitor must by the deadline date provide Shepard with a current Certificate of Insurance with minimum limits of 500 000 property damage per occurrence 1 000 000 personal injury per occurrence workers compensation aggregate coverage of 1 000 000 per occurrence and naming Shepard Exposition Services as additionally insured for the time period of the show including move in and move out days The CONTRACTOR must abide by the rules and regulations of the show and all pertinent union regulations CONTRACTOR employees must wear approved identification badges at all times while in the work area Badge will be issued at show site to authorized contractor representatives when all requirements have been met If the non official contractor is empowered to incur expense on behalf of the exhibitor a Third Party Payment Authorization form must be completed and returned to Shepard The exhibitor agrees that he is ultimately responsible for the cost of all services provided in connection to the exhibitor s booth The non official contractor agrees to have evidence in the booth that it has a valid authorization from the Exhibitor for services The non official contractor must confine its operations to the exhibit area of its clients No service desks storage areas or other work facilities will be l
17. Convention Center 26 day valet parking 18 day self parking Complimentary wireless Internet in lobby complimentary wireless Internet in guest rooms 6 Hotel Contessa Suites on the Riverwalk OHBOOO O M 179 single double 306 W Market Street San Antonio TX 78205 Tel 210 229 9222 Fax 210 229 9228 Website www thehotelcontessa com VV Club Real Prefer Checkin 4 00 PM Check out 11 00 AM 2 blocks from Convention Center 30 day valet parking Complimentary wireless Internet in lobby complimentary wireless Internet in guest rooms dE Ke 159 single double 150 E Houston Street San Antonio TX 78205 Tel 210 227 9700 Fax 210 227 9701 Website www hotelvalencia riverwalk com WW VY Club VVIP Check in 4 00 PM Check out 11 00 AM 6 blocks from Convention Center 29 day valet parking Complimentary wireless Internet in lobby complimentary wireless Internet in guest rooms 26 Society of S OI Toxicology 52 Annual Meeting GEES and ToxExpo Hotel Accommodations continued 8 Hyatt Regency San Antonio Riverwalk EE EE e at 229 single double 123 Losoya Street San Antonio TX 78205 Tel 210 222 1234 Fax 210 227 4925 Website www sanantonioregency hyatt com YYYY Club Hyatt Gold Passport Check in 3 00 PM Check out 12 00 Noon 3 blocks from Convention Center 33 day valet parking 25 day self parking Complimentary wireless Internet in lo
18. EXHIBITOR EQUIPMENT per linear ft 50058 Sateen Skirting 1690 2065 Please choose color from skirted table section Total Expo Furnishings ss 8 250 Tax Booth Amount Due S Phone Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received 24 hours prior to first exhibitor move in day Rental items not ordered but found in use in booth are invoiced at the Regular rate 39 All tax rates are subject to change Shepard Exposition Services CARPETING amp CLEANING 1531 Carroll Drive NW Atlanta GA 30318 Society of Toxicology Annual Meeting ToxExpo Customer Service Phone 404 720 8600 March 11 13 2013 Customer Service Fax 404 720 8755 Henry B Gonzalez Convention Center Customer Service Email atlanta shepardes com San Antonio Texas Event Code 7154330313 Discount Deadline February 18 2013 EXPO CARPET 16 OZ Booth Dimension x Booth Dimension Total Sq Ft x 1 60 per sq ft Total Cost for Booth wm 100 sq ft X 1 60 per sq ft 160 00 sq ft X 1 60 per sq ft j d d Choose Color Red 01 Black 06 Blue 05 Teal 13 Tuxedo 50 Burgundy 07 Prices quoted above include installation and
19. Exhibitor Supervised Labor ene Is m25 10045 soit or 1600 150 80 68068T DT 154 50 200 85 30 esossT or 15450 20085 30 Supervisory fee is 30 of total cost or 60 whichever is greater Labor Hours ST Straight time OT Overtime DT Double time Monday Friday 8 00 AM 5 00 PM All other hours and holidays 6sos2j DT 15450 20085 Dismantle 68063 68064 68065 Sup install 68069 Sup dismantle 68073 Monday Friday 5 00 PM Midnight Saturday Sunday 8 00 AM 5 00 PM If you are shipping carpet to the show and require Shepard to install it for you please complete the following Exhibitor Owned Carpet Installation Dismantling erf Le Please note Requested times are not guaranteed and are based on availability Minimum one hour will be charged Additional time will be billed in in half hour increments esosoT Term 130 Booth size tx eent minimum 154 50 200 85 Carpet install date time Hours are based on estimates you will be invoiced for actual time incurred Subtotal o 8 250 Tar is Amount Due S SHEPARD SUPERVISION INFORMATION Please complete this section if you have chosen Shepard to supervise your installation and or dismantling Inbound Freight Information Carrier Company Name of pieces Weight of Shipment Is shipment o Crated o Uncrated Tracking Pro Estimated arrival date Shipment to arrive at o Wareh
20. High ce 15 18350 ce 141 15 183 50 I Altura Black Crepe d LS 25445 330 80 DEI 387705 49015 Product Display _ PMB36 Black 24 Lx24 Dx36 H PMB36 34025 44235 PDH Graphite 24 LX24 DX42 H PmB42 40100 52130 PDK Graphite 30 LX30 DX42 H Pok 58545 76110 POL Black 24 LX24 DX42 H JL Po 59875 77840 B 43455 564 90 Boz 423540 55300 LE Laus 56490 JL E 43455 56490 Training Room BC6 E TT C04 BC7 POL WD2 Pos 60925 79205 Por 88625 50215 Lo ares 58195 OI co s25 50218 _Lateral Files d L26 OT sem 70030 L27 237 508 95 66165 Refrigerator 1 RQ 35475 46120 0 Floor orders are subject to availability Substitutions may be provided without prior notification Please complete the following Subtotal zs Company Name Booth 8 250 Tax S Contact Name Phone Amount Due S Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions E am Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received 24 hours prior to first exhibitor move in day All tax rates are subject to change 45 Shepard Exposi
21. MARSHALING YARD E E 62 E Agility SK Fairs e Events SOT Annual Meeting amp TOXxExpo 2013 Henry Gonzalez Convention Center san Antonio TX USA March 10 14 Official International Freight Forwarder and Customs Broker Agility Fairs and Events Logistics LLC 1075 Zonolite Road Suite 6 Atlanta GA 30306 Tel 404 815 8816 Fax 404 724 9135 Contact Margaret Churchill E mail mchurchill agilitylogistics com www agilitylogistics com International Shipping Agility Fairs amp Events is approved by show management to handle international freight and US Customs brokerage for the SOT Annual Meeting amp ToxExpo 2013 Some of our services include shipping international exhibits to the show completing Customs clearance procedures delivering to the appointed site handling contractor and re exporting the freight at the conclusion of the show We have designed our services to meet all your international transportation needs What are the 10 2 Importer Security Filing ocean shipment regulations The U S Department of Homeland Security must identify ocean cargo that may pose a security threat before it is loaded on board a vessel bound for the USA The ISF regulation requires that specific information about the cargo be filed with U S Customs CBP in advance of the goods being shipped The details required are standard in the commercial shipping process The difference with this regulation is that these d
22. Marshall will examine all exhibits and test construction and decorative materials prior to the opening of the exhibit No combustible materials such as crepe paper tissue paper cardboard or corrugated paper or board shall be used in or about or in construction of any exhibit or part of an exhibit at anytime c Nothing shall be posted tacked nailed or screwed or otherwise attached to columns walls floors or other parts of the building or furniture Distribution of promotional gummed stickers or labels is strictly prohibited Anything necessary or proper for the protection of the building equipment or furniture will be at the expense of the Exhibitor d No Exhibitor may allow an article to be brought into or permit any act by its employees agents or guests by which the premises of the Henry B Gonzalez Convention Center shall in any manner be marred or defaced e Each Exhibitor must surrender the space occupied by it in the same condition as at the commencement of its occupation Any damage done to the premises by the Exhibitor shall be made good to the Society or the Henry B Gonzalez Convention Center as their interests may appear ANCILLARY EVENTS Exhibitors are not permitted to conduct events of any kind during the official SOT 2013 Annual Meeting education programs or events If you are interested in holding a meeting or event that does not conflict with SOT sponsored events please complete the Ancillary Meeting Request form found
23. PDF Press Quality PDF with fonts EE a a ToxExpo Banner Ad Peak Season REES Web site JPG or GIF format December to and black March Illustrator EPS PMS color and black Size 205 px wide j all fonts must be converted to outline x60 pxhighat Mid Peak 72 dpi URL can Season August Ads with Two PMS Colors be embedded NO to November PDF Press Quality PDF with fonts Ge mation No Peak embedded 2 PMS colors j Season April i java or GIF Jul PhotoShop EPS 300 dpi 2 PMS colors ad Illustrator EPS 2 PMS colors all fonts must be converted to outline Electronic Submission PMS color to be decided Send to Tina toxicology org 4 Color Process Cover Ads Mail Artwork to SOT Headquarters Page size for all publications is ToxExpo Directory call for availability ATIN Tina Giovanini 85 xi PDF Press Quality PDF with fonts 1821 Michael Faraday Drive Suite 300 Employer Ads For CRAD Job embedded CMYK file Reston VA 20190 Bank and Employer Ads in the SOT PhotoShop TIF 300 dpi CMYK file Tel 703 438 3115 Fax 703 438 3113 Communiqu please see website www toxicology org PMS color to be decided 23 SOT oa Creating a Safer and Healthier World r D by Advancing the Science of Toxicology e E TOXSCI ADVERTISING SPECIFICATIONS AND RATES Toxicological Sciences ToxSci l Publication Ad Size Ad Dimensions Cost Ad Colors Artwork ToxSci which publishes research articles Available Deadl
24. ROM and distributed on site Complete company and product listing information in the ToxExpo Directory distributed to all attendees including 5 Product Category listings Around the clock search capability on the Annual Meeting ToxExpo Web site in the Preliminary Program mailed to 15 000 as well as the Final Program and ToxExpo com Web pages Company listing and booth number published in the Society s advanced Final Program which is mailed to all Society members and non members in February Opportunity to host a hospitality event ancillary event and The opportunity to host an Exhibitor Sponsor Hosted Session Official General Contractor Shepard Exposition Services Service Desk A service desk will be located in the Exhibit Hall open during installation to assist exhibitors with verification and adjustments of their orders for labor furniture and other auxiliary services The desk will also be staffed throughout the meeting Labor Rates Current labor rates are provided in this kit The General Contractor s services include receiving shipments at the convention center dock delivery to the exhibitor s booth removal storage and return of empty crates and containers and removal of packed shipments from the booth and transferring to the outgoing carriers at the convention center dock Exhibitors are urged to be certain that all materials are delivered to booths on set up days since deliveries cannot be made during exhibit hours
25. Smoothie Flavors 75 00 per gallon Peach Pina Colada Strawberry Mango Cappuccino or Strawberry Banana Frozen Treats Frozen Ice Cream Novelties 2 75 each Service includes assorted ice cream sandwiches nutty buddies Bars and Popsicles with cocktail napkins Premium Ice Cream Bars 3 50 each Service includes Dove Klondike amp Snicker s Ice Cream Bars with cocktail napkins Freezer Rental 250 00 per day Freezer requires one 120 volt 2000 watt outlet Freezer comes skirted Miscellaneous I tems Candy Bars 3 50 each Assorted full size candy bars May request specific type Minimum order of 2 dozen Dry Snacks 3 50 each Includes and assortment of nuts chips and pretzels Minimum order of 2 dozen PA sy Exhibitor Services Bakery I tems All bakery services include 6 disposable plates and cocktail napkins Assorted Breakfast Breads 33 00 per dozen Consists of croissants bagels fruit Danish sliced breads cream cheese sweet butter and berry preserves Assorted Pick Up Sweets 28 00 per dozen Consists of Petite Fours lemon squares pecan squares brownies and blondies Assorted Donuts 24 00 per dozen Consists of powdered cream and jelly filled and cake donuts Assorted Fresh Baked Cookies 26 00 per dozen Consists of chocolate chip oatmeal raisin peanut butter sugar gourmet and white chocolate macadamia nut Sandwiches Texas Carryout Box Lunches 19 00 each Include
26. Uniform also authorize charging any unpaid balances to my credit card Information Network Associates Inc 5235 North Front Street Harrisburg PA 17110 800 443 0824 717 599 5505 717 599 5507 fax Investigate Protect Secure www ina inc com e Rate tel 40 00 per guard hour e A minimum of four 4 hours will be assessed for any shifts less them 4 hours e All security rates are subject to local sales tax 1 Orders must be three weeks prior to the date s requested Any orders received after said date may be charged an additional fee s 2 Ifthe customer chooses to pay by credit card a 3 service charge will be added to the total invoice All Exhibit Booth Security Coverage must be paid in full prior to the start of the event 4 Any employees furnished by the Company shall perform such services as agreed upon in writing signed by the Company and Customer If the Customer alters any directions or instruction given by the Company to any employees or if the Customer takes on any supervision of the employees the Customer will be solely responsible for any and all claims losses damages and or expenses relating to the actions or omissions of employees 5 Security officers and Event Staff shall be employees of the Company an independent contractor The Company shall pay all wages and all applicable federal state and local taxes The Company shall hire train uniform supervise direct and discharge all employees Th
27. adequate protection for both the means of transport and the sensitivity of your goods Wood Packing Materials All wood packaging must be treated and marked This includes crating pallets cases skids and dunnage Shipments packed in non treated and marked wood material will not be permitted entry by US Customs and will be re exported at the shipper s expense Wood Products Lacey Act regulations ban trade in illegally sourced timber and wood products Commercial invoices must state country of origin and genus species of wood items shipped into USA Documentation Prepare a commercial invoice in English with complete descriptions and model serial numbers List harmonized tariff HTS numbers for each line item on the invoice Include a packing list with the dimensions gross and net weights of each package shipped Insurance Take out adequate insurance to cover the value of your exhibit to and from the show Get a free estimate of shipping amp import charges at www agilitylogistics com fairseventsenquiry 68 el Iw ELECTRICAL ORDER FORM Advance Payment Deadline Date 2 25 2013 WS San ee THE POWER PEOPLE EVENT Society of Toxicology 52nd Annual Meeting and TOXEXPO ELECTRICAL EXHIBITION SERVICES 5811 La Colonia San Antonio TX 78218 FACILITY Henry B Gonzalez Convention Center Ph 210 662 9450 Fax 210 662 9640 sanantonio edlen com DATES March 11 13 2013 EVENT 033016SA FOR YOUR CONVENIENCE PLA
28. all loose uncrated or unprotected shipments received at the show site docks The charge is a one time charge that includes both move in and move out of the show and is based on the weight of the shipment handled OFF TARGET DELIVERIES Surcharge 15 35004 For targeted shows exhibitors who received requested a Targeted Date Time a surcharge will apply if shipment is not delivered or carrier has not checked in during assigned target date time lt e Shepard PADDED VAN DELIVERIES Surcharge 8 00 CWT 35041 A padded van surcharge applies to van line carriers that transport freight at cubic displacement rates operate a non standard dock height equipment require freight on the truck to be unloaded in a specific order or orientation or require that freight on the truck be moved to unload the actual delivery MARSHALING YARD Surcharge Maximum 25 00 35250 Where Shepard Exposition Services as the show contractor must lease space for marshaling yard operations because no space is provided by the facility Shepard may charge a one time fee per shipment processed inbound and or outbound through the marshaling yard REWEIGH OF SHIPMENTS Surcharge 25 00 per forklift load 35282 An additional charge per forklift load will be applied to shipments that have to be reweighed at the dock due to the lack of a certified weight ticket or an incorrect or understated weight on a delivery document EMPTY CRATE STORAGE Surcharge 10 00 per piec
29. and on descriptive product literature Special exceptions apply Reference may be made to the meeting as ToxExpo 2013 or the Society of Toxicology 527 Annual Meeting with location and dates on the exhibitor s advertising provided it is first approved by the Society This rule applies before during and after the meeting The Society of Toxicology name acronym logo and meeting name are registered trademarks of the Society and may not be used without prior written permission GENERAL CONDUCT OF EXHIBITS The following practices are prohibited by the Society of Toxicology e noisy electrical or mechanical apparatus interfering with other exhibitors e operation of X ray equipment e canvassing or distributing any material outside the Exhibitor s own space without SOT approval e subleasing of exhibit space one company name per 10 x 10 booth e the use of billboard advertisements and or display of signs outside the exhibit area e soliciting participation in surveys or otherwise harassing registrants e publicizing and or maintaining any extracurricular activities inducements demonstrations or displays away from the exhibit area during the meeting and exhibit hours e contests or games of chance conducted on site that violate local gambling laws e entry into another Exhibitor s booth without permission e photographing or examining another Exhibitor s equipment without permission e the distribution of any giveaway items excludin
30. be received 24 hours prior to first exhibitor move in day All tax rates are subject to change 47 Shepard Exposition Services EXHIBIT SOLUTIONS TRAFFIC BUILDER Si E a Shepard 1531 Carroll Drive NW z Atlanta GA 30318 Society of Toxicology Annual Meeting ToxExpo Exhibit Solutions Sales Phone 404 720 8652 March 11 13 2013 Exhibit Solutions Sales Fax 404 720 8757 Henry B Gonzalez Convention Center Customer Service Email lrubin Oshepardes com San Antonio Texas Event Code TI54330313 Discount Deadline February 18 2013 INCREASE ATTENDEE TRAFFIC TO YOUR BOOTH Looking for ways to engage attendees This compact custom electronic charging unit does it all With four separate stations to charge virtually any type of electronic device this unit sits easily in your booth space with your custom message and it s flashing light providing an often needed convenience on the show floor to potential prospects and customers Please note electricity must be ordered separately you may find the form in the Utilities section of the service manual Phone Charging Station Code Qty Discount Regular Amount 66430 175450 22808 Items included in package 2 12 W x 30 H double sided banners 1 one displaying the text Phone Charging Station on your background artwork 1 one with any logos text or artwork of your choice Info on the ports of the unit 4 ports 2 Lenmar 6 port USB Hub Cha
31. company may unload their own Cars mini vans or pick up trucks Vehicles must not be left unattended at the loading areas Any unattended vehicles will be towed at the owner s expense The Fire Marshal absolutely prohibits the storage of empty containers in the exhibit hall Arrangements have been made with Shepard Exposition Services to store empty crates Please refer to the Material Handling Information sheet in this service manual for the handling of empties disposal of skids etc GRATUITIES BREAKS Tipping is expressly prohibited This includes such practices as giving money merchandise or other special consideration for services rendered Do not give coffee breaks other than mid morning and mid afternoon when the union has a 15 minute paid break Meal breaks are one hour Any attempt to solicit a gratuity by an employee for any service should be reported immediately to Shepard Exposition Services IN GENERAL Exhibitors do not have to respond to grievances or complaints from union and trade personnel with respect to work jurisdictions Please refer all such disputes and or questions to Shepard management personnel immediately SAFETY Safety of everyone working in the hall is of our utmost concern at all times Standing on chairs tables and other rental furniture is prohibited This furniture is not engineered to support your standing weight Shepard Exposition Services cannot be held responsible for injuries or falls caused by the i
32. electrical apparatus Installation of lighting requiring tools for installation POWER DISTRIBUTION PLEASE PROVI DE THE FOLLOWING INFORMATION Floor Plan layout of your booth space A Floor plans must include exact outlet locations with dimensions or be to scale B Floor plans must reflect booth orientation Please note surrounding booth or aisle numbers C Power comes from the floor Identify a main power location we can deliver the power to Power is distributed from that point Example 20x30 Island Booth Aisle 500 Main Distribution Point Center of booth Aisle 700 Date you will begin building your booth Estimated time Show Site Contact with authority to make additions or changes to your order Contact Name Credit card information must be on file before any labor begins in your booth space Please provide this information on your method of payment form PLEASE USE THE BACK OF THIS FORM TO REQUEST ALL OTHER ELECTRICAL LABOR 71 ELECTRICAL LABOR FORM Advance Payment Deadline Date 02 25 13 ED wa S THE POWER PEOPLE gt EVENT Society of Toxicology 52nd Annual Meeting and TOXEXPO ELECTRICAL EXHIBITION SERVICES 5811 La Colonia San Antonio TX 78218 FACILITY Henry B Gonzalez Convention Center Ph 210 662 9450 Fax 210 662 9640 sanantonio edlen com DATES March 11 13 2013 EVENT 033016SA ELECTRICAL LABOR LIFT RATES amp RULES Please be advised that labor start times cannot be guaranteed I
33. forwarder please make sure that they have experience and a detailed knowledge of tradeshows as well as ISF requirements related to exhibition shipments 64 When ISF is not made at least 24 hrs before the vessel sails the freight may not be loaded and a fine of up to 5 000 may be incurred Additional information is available at www cbp gov and questions may be sent to Security Filing General cbp dhs gov or by contacting Agility Fairs and Events USA at expousa agilitylogistics com How is my shipment cleared through U S Customs Depending on your needs we can clear your shipment in one of three ways e Permanent Duty Paid Entry used for all goods which will remain in the U S and will not be re exported This includes all giveaway items such as brochures and samples e Temporary Entry allows temporary import into the U S without paying duties or taxes e ATA Carnet goods are imported without the payment of Customs duties and taxes but may not be given away or sold All items must be re exported at the end of the show What documents are needed In order to clear the goods we will need the following documents e Single master AWB BL and separate HAWB BL for each individual entry in the shipment e Commercial invoices in English giving full description and value for each item contained in the shipment The invoice should be issued to your company c o the exhibition Separate invoices for temporary and permanent items are required
34. incentive order deadline Sunday February 24 2013 Eden Electrical advance payment deadline Monday February 25 2013 Exhibit Installation amp Move in Saturday March 09 2013 Exhibit Installation amp Move in Sunday March 10 2013 ToxExpo Monday March 11 Wednesday March 13 2013 Exhibit dismantle and move out Wednesday March 13 2013 Exhibit dismantle and move out Thursday March 14 2013 tox Xpo MEETING AND EXHIBITS FACTS Name of Meeting Society of Toxicology 52 Annual Meeting and ToxExpo Sponsoring Organization Society of Toxicology Location Henry B Gonzalez Convention Center 200 East Market Street Exhibit Halls C amp D Street Level San Antonio TX 78205 201 207 8500 Annual Meeting Dates Sunday March 10 2013 Thursday March 14 2013 ToxExpo Dates Monday March 11 2013 Wednesday March 13 2013 Exhibit Dates and Hours Monday March 11 2013 9 00 AM 4 30 PM Tuesday March 12 2012 8 30 AM 4 30 PM Wednesday March 13 2012 8 30 AM 4 30 PM Installation Dates and Times Saturday March 9 2013 8 00 AM 1 00 PM Installation for ISLAND BOOTHS ONLY 1 00 PM 5 00 PM Installation for all companies Sunday March 10 2013 8 00 AM 5 00 PM Installation for all companies Exhibits must be set by 5 00 PM on Sunday and all empty containers need to be tagged and set in the aisles Freight doors and entrance doors will close promptly at 5 00 PM You may remain
35. its booth and assigned exhibit space Booth Design amp Use of Exhibit Space Each 10 x 10 exhibit space will have an 8 high drape background and 36 high drape dividers defining the sides of the space Aisle carpet will be provided in the exhibit hall Exhibitors must provide carpeting in their booth space A booth identification sign measuring 7 x 44 and showing only Company Name will also be supplied in all linear booths In Standard booth units all display material is restricted to a maximum height of 44 except for the back wall of the display which is limited to 8 in height The booth height may be maintained up to 50 of the distance from the back wall toward the front of the space No obstructions in the front half of the booth above the height of 44 will be permitted Models or schematic drawings of cubic content exhibits should be submitted in advance to Exhibit Management for approval No exhibit may span an aisle by roofing or floor covering All signs and banners are limited to 8 in height In Island booth units bound on four sides by aisles the full cubic content of the space may be used however all display material is restricted to 16 in height Sufficient see through areas must be provided so as not to block the view of the adjacent exhibits Models or schematic drawings of cubic content exhibits should be submitted in advance to Exhibit Management for approval Hanging banners and signs must be submitted to show ma
36. made in mid January for non profits Non profits are limited to one 1 10 x 10 space They may purchase additional space at the for profit rate listed above TERMS OF PAYMENT The 50 deposit for booth space requested during SOT s 2012 Annual Meeting must be received at SOT Headquarters by July 13 2012 If the deposit is not received by July 13 2012 the space will automatically be available for general sale Booth requests made after the 2012 Annual Meeting must be accompanied by a 50 deposit at the time of the request If the deposit does not accompany application the booth space will not be held The final payment is due and payable on or before November 1 2012 to fulfill the contract obligation All payments must be made in U S currency either by credit card company check or wire transfer Credit card payments can be made directly through the ToxExpo web site If paying by wire transfer please be sure to include the appropriate wire transfer fees and email or fax the wire transfer receipt to SOT as soon as payment has been processed Please contact the Exhibits Manager for details via laura toxicology org Once the payment has been processed you will receive a confirmation via email Full payment must be made before the first day of set up for ToxExpo 2013 Exhibitors with an outstanding balance will not be allowed to set up their booth until all accounts are settled SPACE ASSIGNMENT Applications for exhibit space are subject to approv
37. no exchanges or refunds once item has been delivered to your booth Cancellation must be received 24 hours prior to first exhibitor move in day 38 ES Shepard Exposition Services 25 gt Shepard 1531 Carroll Drive NW Atlanta GA 30318 Customer Service Phone 404 720 8600 404 720 8755 atlanta shepardes com T154330313 Customer Service Fax Customer Service Email Event Code SIGNATURE SERIES PACKAGES Society of Toxicology Annual Meeting ToxExpo March 11 13 2013 Henry B Gonzalez Convention Center San Antonio Texas Discount Deadline February 18 2013 Signature Series We Make Exhibiting EZII Signature Series Packages offer one stop shopping convenience for all of your trade show needs 100 SERIES PACKAGE 10 x10 em Carpet E ef 50255 Red 13 Teal I 06 Black WW e Blue 10 Grey I 07 Burgundy Ket Skirted Counter Select Color 50047 Red 04 Gold 07 Burgundy a Green 05 Blue 10 Grey 03 White 06 Black 13 Teal Bee ies Stools Sg Back 50024 e EECH 50091 One Time Vacuuming for 100 sq ft 47011 200 Ibs Material Handling 35030 35010 Qty Discount Regular Amount 526 05 683 85 300 SERIES PACKAGE We ee Carpet Select Color 50255 E o Red HE 13 Teal RB 06 Black I mi Blue ES 10 Grey I 07 Burgundy 1 Meter Locking Cabinet LC3 66284 Wastebasket 50091 One Time Vacuuming for 100 sq ft 47011 Up to 200 Ibs Material Handling 3503
38. on SOT s web site by December 14 2012 DISTRIBUTION OF SAMPLES AND GIVEAWAYS All distributions either on the exhibit floor or at hotel s of business like samples and giveaways is permitted provided that e they are priced at 10 00 a piece or less e there is no interference with adjoining Exhibitors e the items must be in good taste and e itis conducted in a dignified manner PRIZE DRAWINGS Prize drawings are permitted on Wednesday of the show value of the prize may not exceed 1000 wholesale value One prize drawing per exhibiting company CARPETING All exhibit soace must be carpeted carpeting can be ordered through the General Service Contractor CONVENTION CENTER RULES AND REGULATIONS Exhibitor compliance with the Convention Center rules and regulations is mandatory A copy of the rules will be included in the exhibitor service kit which will be sent to all exhibiting companies FIRE REGULATIONS No volatile or flammable fluids substances or materials of any nature prohibited by local ordinances the San Antonio TX Fire Department s Fire Prevention Division or insurance carriers may be used in any booth The use of any type of crepe or corrugated paper is prohibited Please see complete fire regulations to be included in the exhibitor service kit tox xpo DESIGN REQUIREMENTS amp BOOTH INFORMATION ADA Requirements Each exhibitor shall be responsible for compliance with the Americans with Disabilities Act within
39. only Horizontal Preliminary Program Communiqu Full Page Vertical 7 x 9 5 950 PMS 286 Ads are two PMS colors 158C and 322C Newsletter Half Page Vertical 3 5 x 9 5 475 coated Special Issue and or ToxExpo Directory print version Half Page Black Inside ads are one PMS color TBD Horizontal Cover ads are 4 color awarded by lottery Employer First 100 Words 400 Black Spring Adsin April 3 ToxExpo Website Communiqu Additional Words electronic Ads are full color JPG or GIF electronic 9100 Summer Fall Size 205 px wide x 60 px high at August 3 72 dpi URL can be embedded NO Flash electronic NO Animation java or GIF i Winter Toxicological Sciences October 5 Ads are 4 color or black only electronic Special Issue December 7 Acceptable File Formats electronic amp Ads with One PMS Color or Black Only print embedded PMS color only or black only Program SE and or TIF 300 dpi grayscale all Fage vertica S PMS 322 SOT will convert to the PMS color if Half Page x 4 5 475 coated requested on Insertion Order Horizontal PhotoShop EPS 300 dpi PMS color een l ToxExpo Full Page 1 950 PMS TBD omy or black Only Directory rr i i I Illustrator EPS PMS color only or black Half Page Vertical 3 5 x 9 5 only all fonts must be converted to outline Cover Ads Inside Front 1 200 4 Color in ToxExpo Cover or Inside Process Ads with One PMS Color and Black Directory Back Cover
40. work to a display or exhibit house and require services from Shepard the payment policy stated above applies Please pass this information on to them A Third Party Payment form must be completed and submitted three weeks prior to show opening Invoices Prior to close of show an invoice will be prepared and delivered to your booth for your review Credits will be issued at show site only If you have any questions or want to pay your invoice by check or cash please see our customer service representatives at the service desk on site Charges All charges regardless of amount must be paid in full by cash check or credit card If credit card method is used please ensure that the card limits are high enough to cover your expected charges Past Due Accounts The buyer understands that there will be a 1 1 2 monthly 18 per year finance charge on past due accounts and agrees to pay all costs incurred by Shepard Exposition Services while endeavoring to collect this account Outbound Services All outbound services will be processed on your credit card A copy of the receipt and invoice will be mailed within 10 days of the close of the show International Customers International customers must pay for all services in U S funds A 50 service charge will be added for processing checks or wire transfers drawn on foreign banks U S Wire Transfers A 25 service charge will be added for processing U S wire transfers Please complete the wire transfer por
41. 0 35010 o Discount Regular Amount e7eas 36290 200 SERIES PACKAGE 10 x10 Expo Carpet So Color Pe I 01 Red 13 Teal I 06 Black MM 05 Blue 10 Grey I 07 Burgundy 30 Star Base S Ke 50032 2 Padded Arm Chairs 50021 Wastebasket 50091 One Time Vacuuming for 100 sq ft 47011 Up to 200 Ibs Material Handling 35030 35010 ay Discount Regular amount esz ess 400 SERIES PACKAGE 10 x10 ma Carpet Select Color 50255 Red a 13 Teal a 06 Black p Blue I 10 Grey I 07 Burgundy er New York Booth 66262 VVastebasket 50091 One Time Vacuuming for 100 sq ft 47011 Up to 200 Ibs Material Handling 35030 35010 Tae Discount Regular amount SECHER Some restrictions may apply material handling based on standard freight does not include late to warehouse surcharges special handling marshaling yard or other applicable fees Discount Regular 382 75 43260 GO GOLD Upgrade your package to include 100 sq ft of 1 2 Carpet Padding 50009 and Visqueen 50010 GO PLATINUM Includes the Gold Upgrade plus daily vacuuming and 1 500 watt electrical drop Subtotal ie 4 Please complete the following 8 250 Tax i 1 Company Name Booth Amount Due S Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive dis
42. 0 v None 3 Diamond 5 Holiday Inn San Priority 5 Antonio Rivervvalk Club Blocks 155 Si 50 3 Diamond 6 Hotel Contessa Bac 7 Suites on the Pref Block 179 v 75 4 Diamond Riverwalk Ve SES 7 Hotel Valencia 6 Riverwalk VVIP Bod 159 V None 4 Diamond Hyatt 1 Night 8 Hyatt Regency San Gold 3 229 V Roomand 4 Diamond Antonio Riverwalk Blocks Passport Tax 9 La Quinta Inn and LQ 2 Suites Convention R d Block 162 V 50 3 Diamond EE ewards ocks 10 Residence Inn by Marriott Marriott 5 Downtown Alamo Rewards Blocks 155 None 4 Diamond Plaza 11 San Antonio Marriott Marriott 1 Rivercenter Rewards Block 239 v None 4 Diamond 12 San Antonio Marriott Marriott Across Riverwalk Rewards Street 239 v None 4 Diamond 1 Night SC SPG 3 239 CS 13 Westin Riverwalk Simeone ill inch soho Be V SC and 4 Diamond All hotel accommodations and rates may be subject to change Early departures are subject to penalty fees set by the hotels Internet access and parking pricing are subject to change SOT Headquarters Hotel 3 28 Annual Meeting ar amp ToxExpo a Sige i San Antonio Texas e A N S lt i March 10 14 Henry B Gonzalez Convention Centen ag wem Serie 2013 SOT ANNUAL MEETING HOTEL MAP Hotels Addresses Courtyard by Marriott San Antonio Riverwalk 207 N St Mary s San Antonio TX 78205 S Grand Hyatt San Antonio 600 E Market San Antonio TX 78205 SOT Headquarters Hotel Hilton Palacio del R
43. 1974 Job RENTAL TOTALS PAYMENT IS DUE WHEN ORDER IS PLACED BEER FOR PROCESSING EQUIPMENT TOTAL 1 SAV E PRESENTATION SERVICES LABOR TOTAL 2 600 Hemisfair Park San Antonio TX 78205 210 308 0182 office 866 219 7878 fax Henry B Gonzalez SALES TAX 8 125 of Equipment Rental and Labor 3 Convention Center TOTAL DUE 4 Exhibits Sales Person partner psav com HenryBGonzalezConventionCenter tosborn psav com 79 EER WD E ES WB Tse oo oo 2012 Audio Visual Services Group Inc dba PSAV Presentation Services All Rights Reserved AetherQuestSolutions Exhibitors Make the Most of Your Investment Convert expo traffic into Business opportunities with our Lead Retrieval Service Lead retrieval captures attendee information quickly and easily just by scanning a bar coded name badge With our service you can e Convert quality leads to business opportunities with a small expenditure e Capture information such as demographics products services etc e Receive your data by E mail immediately after the event e Easily import attendee information into spreadsheet or database software for sales follow up e Receive technical support during and after the event Register for Lead Retrieval at ToxExpo 2013 Lead Retrieval Call us at 571 297 4000 or visit www aetherquest com www aetherquest com to find out how we can help you with your next event BCSOOLR Portable 1D 2D Barco
44. 3 438 3115 Fax 703 438 3113 E mail laura toxicology org ToxExpo 2013 Rules and Regulations ELIGIBILITY FOR EXHIBITING The purpose of the Society of Toxicology exhibit program is to further the education of scientists working in the field of Toxicology Exhibits must be of an educational character and must emphasize instruments products or services for use in teaching or research Books or other publications in fields of relevance to the professional interests of the Society s members and meeting registrants are also considered acceptable The character of the exhibits is subject to approval by the Society SOT reserves the right to refuse applications not meeting standards required or expected as well as the right to curtail or to close exhibits or parts of exhibits that reflect unfavorably on the character of the meeting This applies to displays literature advertising novelties souvenirs conduct of persons etc The very foundation of the Society is to create a safer healthier world by advancing the science of toxicology To this end the Society reserves the right to deny a booth request from any organization whose goals objectives or past actions are deemed counterproductive to those of the Society of Toxicology Application for exhibit space is subject to the approval of the SOT Council CONDITIONS OF CONTRACT Exhibitors agree to abide by the contract conditions published herein and on the SOT Web site and by all conditi
45. 5 Tel 210 224 1234 Fax 210 451 6162 Website www grandsanantonio hyatt com WW YW WY Club Hyatt Gold Passport Check in 4 00 PM Check out 11 00 AM Adjacent to Convention Center 33 day valet parking 25 day self parking Complimentary wireless Internet in lobby wireless Internet in guest rooms is 12 95 day All hotel accommodations rates Internet access and parking pricing are subject to change Early departures are subject to penalty fees set by the hotels Although we understand that making your reservations outside of the SOT hotel block can sometimes be more economical it decreases the money available to the Society to carry out its strategic goals and may cause the Society to have to pay attrition fees for unutilized hotel rooms In addition the Society is unable to assist you if you have any difficulties with your room reservation such as the hotel over booking or misplacing your reservation SOT depends on the Annual Meeting revenue hotel room commissions and rebates to fund other programs throughout the year and to keep future registration fees low Please assist the Society by making your hotel room reservation through SOT Housing Bureau SOT Headquarters Hotel 1 EE EE 155 single double 217 N St Mary s Street San Antonio TX 78205 Tel 210 224 2500 Fax 210 527 9589 Website www holidayinn com sat riverwalk VYY Club Priority Club Check in 4 00 PM Check out 12 00 Noon 5 blocks from
46. A I i N A E y I a i Sen EE E TT m EE z m N ee d N P 4 Ss yr NS a AV Vi P FI e A Kam I N J I A wes gt d WE 4 y V y A d E I Ke Kg Cae s GES EE The RK Group has the perfect blend of industry knowledge and customer service to meet the unique needs of your group and allow your guests to capture each special moment while they are in San Antonio Show your guests an authentic San Antonio ranch a Texas sized rodeo the history of San Antonio or an unforgettable contemporary art collection Contact us today to get your event started Pat Hart Director of National Sales 210 223 2680 phart therkgroup com TheRKGroup com rentals nnd desinns Eat O R A H Information Network Associates Inc 5235 North Front Street Harrisburg PA 17110 800 443 0824 717 599 5505 717 599 5507 fax Investigate Protect Secure www ina inc com SECURITY ORDER FORM CONTACT INFORMATION Event Name Event Dates Company Booth Number s INVOICING INFORMATION Attn Zip Code SEE REVERSE SIDE FOR RATE PAYMENT AND REGULATIONS LOCATION please list the location of your booth or event FORM OF PAYMENT PAYABLE TO COMPANY NAME Ge G CHECK CASH VISA M AMEX Business Attire suit amp tie Account Number Exp Date Business Casual Name Print Auth Code khakis amp polo Cardholder Signature
47. Alternatives Methods Mechanisms LI e Mailing list requests are usually processed within one week but can be processed within 24 hours by special request There is a 25 rush fee e A sample of the mailing for which the labels are to be used must be enclosed for approval and must reference the 2013 SOT Annual Meeting and ToxExpo e Orders must be PRE PAID no purchase orders will be accepted Mailing List S Request S Q Membership List Select type of Labels below Ll Pressure sensitive LJ Electronic File USA Canada Non USA __ Q Annual Meeting Attendee List Select type of Labels below LJ Pressure sensitive LJ Electronic File USA Canada Non USA __ available beginning February 8 of the year of the Meeting LI Combination of categories above QI Pressure sensitive LI Electronic Filet USA Canada Non USA __ l 2 3 4 5 Academia Government Military Private Industry Other B Job Function Analytical Financial Purch Health and Safety Computer Statistics Mgmt Corporate Mgmt Facilities Mgmt Personnel Marketing Sales Quality Assurance Regulatory RKD Admin RKD Operations RKD Technical Teaching Other C Field of VVork 21 22 23 24 25 26 Biological Modeling Biotechnology Carcinogenesis Cardiovascular Clinical and Translational Toxicology Comparative and Veterinary Electronic files are formatted in Ascii or Excel and wi
48. C EQUIPMENT BEING SHIPPED INTO THE USA PLEASE READ THE FOLLOWING INFORMATION CAREFULLY 1 Scientific equipment for temporary import must be shipped under ATA Carnet These items must be packed separately from other items and arrive on a separate HAWB L 2 Scientific equipment for permanent import into the USA may need to satisfy FDA approval amp registration requirements Please contact Agility in Atlanta immediately with the product details These items must be packed separately from other items and arrive on a separate HAWB L 3 Shipments of display material must also be on separate proforma invoice listed as a single line item knocked down exhibition booth The display material must be cleared as permanent import and pay duty estimate 4 FOB value so please value accordingly These items must be packed separately from other items and arrive on a separate HAWB L 4 Shipments of printed matter and giveaways for permanent import must be packed separately from other items and arrive on a separate HAWB L 5 Please send all documents for show shipments to Agility Fairs amp Events USA in Atlanta before the items are shipped so the docs can be reviewed and to avoid potential issues 67 The most important steps to take Preparation gt Plan to ship early Advance planning reduces your shipment costs With increasing security procedures causing delays to and from the United States it is imperative that you
49. CE YOUR ORDER ONLINE AT WWW EDLEN COM ORDER INSTRUCTIONS ELECTRICAL OUTLETS Approximately 120V 208V A C 60 Cycle Prices are for entire event 120 VOLT POWER DELIVERY QTY QTY ADVANCE REGULAR TOTAL Show 24hrs day PAYMENT PAYMENT COST The cost of 120 Volt outlets includes 499 VOLT Hours Only Double rate PRICE PRICE delivery to one location in island booths and to one location at the rear of inline 500 WATTS 5 AMPS 84 00 125 00 or peninsula booths If you require the 7T _ _T7 SS outlets to be distributed to any otherj 1000 WATTS 10 AMPS 149 00 224 00 location material and labor charges apply There is a minimum charge of 1 1500 WATTS 15 AMPS 175 00 263 00 hour for installation amp 1 2 hour for 2000 WATTS 20 AMPS 502 00 303 00 removal Complete and return the ae ee Electrical Labor Order Form along with aj MISC REQUIREMENTS Call for quote floor plan layout of your booth space indicating outlet locations 00 00 00 00 ISLAND BOOTHS 00 00 Include a floor plan layout of your booth space indicating all outlet locations with measurements and orientation If a main power drop delivery location is not indicated on the floor plan Edlen will 1000 WATT OVERHEAD LIGHT Call for quote deliver to the most convenient location LIGHTS Cost of Arm amp Pole lights include power and 1 hour labor to install and remove ARM LIGHT Only mounts to hard wall structures 102 00 153 00 208 480VOLT SERVICES 8 POLE L
50. ECESSARY LARGE BOSTON FERN ALL ORDERS NOT CANCELLED AT LEAST 3 DAYS 3 FOOT TROPICAL PLANT 0 00 1 PRIOR TO DELIVERY ARE SUBJECT TO FULL RENTAL a FOOT TROPICAL ANT TJ 52 00 7 PRICE 6 FOOT TROPICAL PLANT _ FOOT TROPICAL PLANT CALL FOR ANY ARTIFICIAL REQUESTS SOOT TROPICAL PLANT CALE IQ FOOT TROPICAL PLANT Eat TJ CONTAINERS PLEASE CHECK ONE O WHITE QO BLACK QO OTHER SUB TOTAL ARUN DEERE CRG MELEE coment EE mg IST PAYMENT INFORMATION U VISA LI MASTERCARD Ll AMEX COMPANY NAME CARD HOLDER NAME BILLING ADDRESS CITY STATE ZIP CREDIT CARD EXPIRATION SECURITY CODE AUTHORIZED SIGNATURE DATE 91 Thank you for your business We look forward to assisting you in the future the rk group A one stop shop for all your event needs pa TR D r i 2 de Ab Pe For more than 65 years The RK Group has been providing event and convention services all around San Antonio and beyond Our team is knowledgeable attentive and ready to help you navigate this wonderful city We have a wide range of services to help your event go off without a hitch Event Services Include Transportation Coordination Airport Pick Ups and Drop Offs Full Service Catering Offsite Events Custom Decor Tours Rentals Floral Tents Entertainment and More Contact us today to get your event started Pat Hart Director of National Sales 210 223 2680 phart therkgroup com TheRKGroup com WT We A
51. Hubs H Patch Cables PC and or Computers C For Smart City to perform your floor work you will need to indicate the location of each item you want cabled Make sure to order your floor work hubs and patch cables early and in advance of the show moving in Orientation The Booth or Aisle s surrounding your booth A minimum of one surrounding Booth or Aisle is required two or more would be more helpful for Smart City to accurately install your services I l SIZE Booth dimensions example 10x10 Scale 1 Boxis equal to ft 5795 W Badura Ave Suite 110 Las Vegas Nevada 89118 888 446 6911 702 943 6000 e Fax 702 943 6001 ay 1 L SmartCity Floor Work Labor Communications Cable Center Henry B Gonzalez CC 017 Tx Company Name Show SOCIETY OF TOXICOLOGY Booth Room Customer Ref 2013 017 175 Smart City has the exclusive contract to install all voice and data communications cabling This includes all cabling to booths within booths under carpet and flooring and from booth to booth Fiber optic twisted pair Category 3 5 and 6 coaxial and all other data and telephone cables fall under Smart City s area of responsibility Labor cost 125 00 an hour per technician with a one hour minimum Floor work Estimated at 4 cables per tech hour this is a conservative estimate assuming normal circumstances with timely request for service and a complete floor plan rece
52. IGHT WITH 1 FIXTURE 116 00 174 00 If you require 208 volt or higher services 8 POLE LIGHT WITH 2 FIXTURES 135 00 203 00 please call for a quote Edlen electricians must make all high voltage connections and disconnects This is EGIDIUS ET MT LEET a or SJAM EINEN done on a time and material basis Please complete the Electrical Labor 15 EXTENSION CORDS 24 00 Order Form to schedule your estimated ne connection time and return it with this POWER STRIPS SS e order form ELECTRICAL LABOR 24 HOUR SERVICES Electricity will be turned on within 30 mines GE opening and off within o Mon Fri 4 30pm 8am Sat Sun amp holidays 160 00 30 minutes of show closing show days only If you require power at any other time order 24 hour power at double the ee COMPANY BOOTH Overhead lights are installed on time and material basis Call for quote Arm AUTHORIZED SIGNATURE lights can only be installed on a hard wall structure Pole lights are installed PRINT NAME DATE at rear or side rail of in line booths Time and material applies to all otherj TERMS amp CONDITIONS agree in placing this order that have accepted Edlen s payment locations policy and the terms and conditions of contract ST Mon Fri 8am 4 30pm excluding holidays 80 00 Form 120V 042012 The Method of Payment form must be completed and returned with this order form 18 19 20 21 22 TERMS amp CONDI
53. Insertion Order PhotoShop EPS 300 dpi PMS color only or black only Illustrator EPS PMS color only or black only all fonts must be converted to outline O Half Page Horizontal O Half Page Vertical O Black amp PMS LI 1 PMS Color LI 2 PMS Colors O Four Color O Photoshop TIF O Photoshop EPS Illustrator EPS Email Mail or Fax Insertion Order to SOT Headquarters ATTN Tina Giovanini 1821 Michael Faraday Drive Suite 300 Email Tina toxicology org Tel 703 438 3115 Fax 703 438 3113 Reston VA 20190 Notes Advertising Terms and Conditions l Ad payments are not commissionable Agencies are requested to mark up net rates All advertising rates are net Contracts must be completed signed and received by the closing date with payment 2 Cancellations or order changes are not accepted after the closing date Cancellations prior to the Ads with One PMS Color and Black closing date must be received in writing PDF Press Quality PDF with fonts 3 Should timely payments not be made as stated the SOT may reject advertising copy and or embedded PMS color and black immediately cancel the advertiser s contract and the advertiser agrees to indemnify SOT for all expenses incurred in connection with the collection of amounts payable including court costs and PhotoShop EPS 300 dpi PMS color attorney s fees and black 4 Ifan advertising agency places an order on behalf of an advertiser such agency warrants and Ill
54. ST ZIP FAX CONTACT NAME EMAIL AUTHORIZED SIGNATURE THIRD PARTY CREDIT CARD INFORMATION a Type of Card VISA LI kci Li Month Year Billing Address Security Code City ST Zip Name on Card Authorized Signature Shepard Exposition Services EXHIBITOR APPOINTED CONTRACTOR 1531 Carroll Drive NW Atlanta GA 30318 Society of Toxicology Annual Meeting ToxExpo Customer Service Phone 404 720 8600 March 11 13 2013 Customer Service Fax 404 720 8755 Henry B Gonzalez Convention Center Customer Service Email atlanta shepardes com San Antonio Texas Event Code T154330313 Deadline Date February 11 2013 Please read the following information entirely prior to signing form and returning to Laura Helm Complete this form for each non official contractor used Only the official show contractor or the facility may provide building services utilities rigging material handling cleaning and furniture rental As the official show contractor Shepard will provide all standard trade show services including installation dismantling labor but exhibitors may appoint a non official contractor to provide installation dismantling labor provided all the following conditions are met EXHIBITOR must inform Shepard Exposition Services that they have contracted with a non official contractor by completing this form and returning it by deadline date If form is not submitted by deadline date the Exhibitor Appointed
55. TIONS Order with payment amp floor plan for island booths or any booth requiring distribution of electrical services must be received no later than the deadline date on the front of this form for advance payment rates to apply Orders faxed or mailed without payment and required floor plan will not be guaranteed advance rates Orders received after the deadline date will be charged at the regular rate A purchase order or photocopy of a check are not considered valid forms of payment for securing advanced rate In the event order totals are calculated incorrectly Edlen reserves the right to make the necessary corrections and charge the corrected amount Exhibitors will be notified by email or fax of any such corrections Outlet rates listed include bringing the services to one location in island booths and to one location at the rear of in line and peninsula booths Outlet rates listed do not include the connection of any equipment special wiring or distribution of the outlets to other location s within the booth space Distribution to all other locations regardless of booth type require labor and is performed on a time and material basis Exhibitors are invited to contact the local Edlen office to discuss any additional costs that may be incurred A separate outlet must be ordered for each location where an electrical service is required 5 amps or 500 watts is the minimum amount of power that can be ordered for any one location Power must be
56. UND SHIPMENTS You must complete a Shepard Material Handling Agreement MHA for all outbound shipments A MHA will be distributed at show site if all services have been paid in full or you can request one at the customer service desk Upon completion of packing and labeling of your materials complete the bill of lading with all required information and return to customer service If you have questions on how to complete your bill of lading please ask a Shepard customer service representative located at the customer service desk If you are NOT using the designated shipping carrier you must call your carrier with pick up information If your carrier fails to pick up your shipment Shepard will either reroute your freight through the carrier of our choice or return to the local warehouse whichever is indicated on your MHA Shepard Exposition Services MATERIAL HANDLING INFORMATION 1531 Carroll Drive NW l Atlanta GA 30318 Society of Toxicology Annual Meeting ToxExpo Customer Service Phone 404 720 8600 Customer Service Email atlanta shepardes com MATERIAL HANDLING INFORMATION amp ADDITIONAL CHARGES SPECIAL HANDLING Rate as shown on Material Handling Authorization Form The standard material handling applies to shipments that can be readily handled off or onto a truck using a conventional forklift or pallet jack equipment without rehandling A special handling charge applies if your shipment requires extra labor for stacking or u
57. US bank Wire Transfers or the following Credit Cards Amex MasterCard Visa Make all checks payable to Smart City 25 Due to the cost of processing checks any refunds due in the amount of 10 00 or less will not be refunded except upon written request Payment and Floor Plan To SMART CITY 5795 W BADURA AVENUE SUITE 110 LAS VEGAS NEVADA 89118 888 446 6911 FAX 702 943 6001 Customer Acceptance of All Smart City Terms and Conditions Attachments With execution of this document the Customer hereby authorizes Smart City to provide services as requested herein is authorized to request such services and acknowledges full and complete understanding of the Terms and Conditions and Attachments contained herein amp Website Print Authorized Name Authorized Signature Date FOR SMART CITY USE Payment Rec d Amount Customer No 2013 017 175 ORDER ON LINE https www smartcitynetworks com order center aspx center 017 Tipping is not permitted Any request from personnel for gratuities should be reported to Management immediatelg Network Security Declaration Center Henry B Gonzalez CC 017 Tx Company Name Show SOCIETY OF TOXICOLOGY Booth Room Customer Ref 2013 017 175 The Network Security Policy implemented for this Facility requires Customer s adherence to several necessary precautions in order for Smart City to maintain a healthy viable network for all Customers This declaratio
58. When recording weight round up to the next 100 Ibs For example 285 lbs 300 Ibs 1100 lbs 3 X RATE Amount or minimum charge whichever is greater Will there be any additional charges Additional charges may apply Please review the Material Handling Authorization and Material Handling Additional Services forms included in the manual for all applicable fees SMALL PACKAGES What are small package carrier shipments Shipments that arrive via small package carrier such as FedEx Express Service UPS small package service DHL small package service and other carriers in this category and do not have a certified weight ticket included with shipment This applies to packages weighing under 30 Ibs How do I calculate my small package carrier shipment Charges for small package carrier shipments are based on per carton per delivery Example I m shipping 3 packages via FedEx how much will be charged 3 x per carton rate amount charged plus any additional fees that may apply Please be advised that your whole shipment may not arrive to its destination at one time Therefore you may be charged per each delivery and minimum charges may apply CRATED UNCRATED SPECIAL HANDLING What are CRATED materials Materials delivered that are skidded or in a container that can easily be unloaded reloaded with no special handling required What are UNCRATED materials Materials delivered that are loose pad wrapped or unskidded without pr
59. Y ONE OPTION A Visit www toxicology org for Online Reservation B Or MAIL Housing Form to SOT Housing Bureau 203 S St Mary s St Society of Toxicology 52 Annual Meeting suite 200 March 10 14 2013 San Antonio TX 78205 C Or FAX to 210 207 6702 International and Domestic San Antonio Texas D Or CALL 210 207 6734 USA and International Hours of Operation 8 00 AM 5 00 PM CST Monday Friday RESERVATIONS MUST BE RECEIVED AT THE HOUSING BUREAU BY FRIDAY FEBRUARY 8 2013 Arrival Date Departure Date Last Name First Name MI Company Street Address City State Country Zip Postal Code Daytime Phone Fax Email LI Non Smoking Room Requested ADA Special Needs INDICATE HOTEL CHOICE AND TYPE OF ACCOMMODATION HOTEL CHOICES TYPE OF ACCOMMODATIONS in order of preference circle one 1 4 Bed type request is based on availability gt 5 LJ 1 person 1bed LJ 2 people 1 bed U 2 people 2 beds 3 people 2 beds _ Ll 4 people 2 beds 3 6 Suites need to be booked and approved through SOT Please send your request to Heidi toxicology org If all six 6 requested hotels are unavailable please process this reservation according to check one Q ROOM RATE U LOCATION NAME s OF ALL ROOM OCCUPANTS Please note that additional charges may apply to third or fourth person occupying the room Please indicate age if a child 1 3 2 4 RESERVATIONS GUARANTEE All reservations for housing must be ma
60. a shepardes com 32 Shepard Exposition Services PAYM ENT AUTHORIZATION 1531 Carroll Drive NW d Shepard Atlanta GA 30318 Society of Toxicology Annual Meeting ToxExpo Customer Service Phone 404 720 8600 March 11 13 2013 Customer Service Fax 404 720 8755 Henry B Gonzalez Convention Center Customer Service Email atlanta shepardes com San Antonio Texas Event Code 7154330313 Discount Deadline February 18 2013 Please complete the information requested below and return this form with your orders You may choose to pay by credit card check payable to Shepard Exposition Services or bank wire transfer However we require your credit card authorization to be on file before we process your order s for service We will use this authorization to charge your credit card account for any additional amounts incurred as a result of show site orders placed by your representative to include material handling charges for shipments received on your company s behalf and any unpaid balance due for Shepard services Credits for services will be issued at show site only WIRE TRANSFER In order to accurately process the transfer of funds from your account please complete the following information and fax it along with a copy of the wire receipt to the fax number printed on the header of this page A 50 service charge will be added for processing checks drawn on foreign banks A 25 service charge will be added for processing U S wire t
61. acuuming at least once before show two hours during the show It may be ordered once for only the first opening day of the show or daily Please note booth cleaning and porter service are taxable for this shovv Total Carpeting amp Cleaning 8 25 Tax S Amount Due Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received 24 hours prior to first exhibitor move in day All tax rates are subject to change 40 Shepard Exposition Services 1531 Carroll Drive NW Atlanta GA 30318 404 720 8600 404 720 8755 atlanta shepardes com T154330313 7 Shepard Customer Service Phone Customer Service Fax Customer Service Email Event Code SPECIALTY CHAIRS AND TABLES HA Ter gj been 36 Diameter 24 Wx18 H 30 or 42 H ol Aen Discount Regular amount 50031 Sq Side Table 98 15 127 60 MISCELLANEOUS ITEMS Tay nem Discount Regular Amount SPECIAL DRAPERY BACKGROUNDS Per linear foot Must be approved by show management UI 8 High 2 High ckwall drape sidewall gll we pa in pl A
62. advertising materials in the convention center parking lots or in any hotel contracted by SOT Solicitation beyond an exhibitor s booth or by anyone other than approved exhibitors is strictly prohibited BOOTH SPACE CANCELLATIONS OR SPACE REDUCTIONS Canceling exhibitors are required to provide notice in writing 1 Email Laura Helm Exhibits Manager at laura toxicology org or 2 Senda confirming letter of cancellation or space reduction to Laura Helm Society of Toxicology 1821 Michael Faraday Drive Suite 300 Reston VA 20190 The date the exhibitor s written notice is received will be the official cancellation reduction date Reduction of island space dimensions after assignment has been confirmed may result in relocation of the booth space SOT may cancel exhibitor rooms and room blocks held by company canceling booth space It is agreed that a Ifthe exhibitor cancels or reduces space between the date the application was received and September 14 2012 the company will pay an administrative fee of 10 percent of the canceled space Government agencies and nonprofits will pay an administrative fee equal to 10 percent of the canceled space b Ifthe exhibitor cancels or reduces space between September 15 2012 and November 16 2012 the company will pay 50 percent of the total canceled booth space fee as liquidated damages c Ifthe exhibitor cancels or reduces space after November 16 the company will pay 100 percent of the total contracte
63. al by the Society of Toxicology Space reservation for the 2013 ToxExpo Annual Meeting is considered confirmed once the 50 deposit is received The 50 deposit for booth space requested during SOT s 2011 Annual Meeting must be received at SOT Headquarters by July 13 2012 If the deposit is not received by July 13 2012 the space will automatically be available for general sale Space assignment is considered contractually finalized once the booth request is approved by SOT Non profit space assignments are made in mid January The Society reserves the right to alter an Exhibitor s assigned space if it is deemed necessary in the best interest of the exhibition Application for exhibit space is subject to the approval of the SOT Council MERGERS In the event that an exhibiting company merges with is acquired by or purchases another exhibiting company the seniority accumulated by either company whichever is highest will be used Exhibit Management must be notified in writing of such changes including a public announcement of the transaction SHARING SPACE No subletting or sharing of exhibit space is permitted Exhibitors may not release or assign any of their contracted booth space to another company NON CONTRACTED EXHIBIT SPACE Persons companies or organizations that have not contracted with SOT to occupy space in the exhibit hall will not be permitted to display or demonstrate products processes or services solicit orders or distribute
64. an Exhibitor Sponsor Hosted Session in conjunction with the Annual Meeting o Right to host a cocktail party or a lunch or other event not competing with those of the Society Sponsor is responsible for catering costs CONTRIBUTOR LEVEL SPONSOR 1 000 1 999 o Announcement in the Special Edition SOT Newsletter Communiqu Newsletter o One Sponsor badge ribbon o Printed recognition in the SOT Preliminary Program Final Program and ToxExpo Directory o Listing on SOT Annual Meeting Web site o Right to host a cocktail party or a lunch or other event not competing with those of the Society Sponsor is responsible for catering costs Your sponsorship helps SOT keep registration fees low thereby enabling the Society to attract over 7 500 anticipated attendees to the Annual Meeting Your sponsorship also will help offset the cost of functions such as the Minority Student Program Undergraduate Program Student Postdoctoral Scholar events Continuing Education Program Public Outreach and the Welcome Reception If you are interested in SOT Annual Meeting Sponsorship contact Tina Giovanini SOT Headquarters at 703 438 3115 ext 1454 Additional information on sponsorship and marketing opportunities for exhibitors is available at ToxExpo com tox xpo PROMOTIONAL PACKAGES POO ORF AG te ge alana EEE 1790 Full Page Ad in the ToxExpo Directory or Preliminary Program or Communiqu Newsletter Three Additional Product Categories SOT Confer
65. anada GT Exhibitions Inc 6553 Mississauga Road Suite A Mississauga Toronto L5N 1A6 Canada Contact Paula Wilkie Tel 905 821 6800 Fax 905 821 9206 Email paulawilkie gtexhibitions com China Agility Fairs amp Events Trans Link Beijing Room 1211 Prime Tower No 22 Chaowai St Chaoyang District Beijing 100020 China Contact Roaddy Lu Tel 86 10 6588 1961 62 63 64 Fax 86 10 6588 1960 Email RLu agilitylogistics com Denmark Blue Water Shipping A S Trafikhavnskaj 11 DK 6700 Esbjerg Denmark Contact Klaus Bindesboll Tel 45 79 13 41 88 Fax 45 79 13 46 77 Email kip bws dk France Agility Fairs amp Events Paris Expo Porte De Versailles Bureau des Transitaries Terrasse H 75015 Paris France Contact Abdi El Houari Tel 33 1 4863 3381 Fax 33 1 4863 3382 Email AEL Houari agilitylogistics com Germany Agility Fairs amp Events GmbH Cargo Center Messe Frankfurt Ludwig Erhard Anlage 1 60327 Frankfurt Main Contact Christian Frey Tel 49 69 976714 250 Fax 49 69 976714 299 Email cfrey agilitylogistics com Hong Kong Agility Fairs amp Events 22 F CITIC Telecom Tower 93 Kwai Fuk Road Kwai Chung NT Hong Kong SAR Contact June Mea Tel 852 2211 8207 8200 Fax 852 2866 2421 Email jmea agilitylogistics com Italy Agility Fairs amp Events Strada Vecchia Paullese 5 A Pantigliate Milan 20090 Italy Contact Marilena Doneda Tel 39 02 269 051 Fax
66. arch 10 These materials should be nested as much as possible Empty stickers which must be placed on all containers to be stored and returned at the close of the exhibit will be available at the exhibit service desk Containers or skids without the Empty stickers will be considered refuse and disposed of accordingly Crates boxes and cartons may not be stored behind booth backgrounds Security Do not store anything of value in crates going into storage Professional security guard service is provided for the perimeter of the exposition not booths on an around the clock basis beginning with the first day of move in and continuing through move out The Society of Toxicology the convention center and the General Contractor are not responsible for loss or damage to exhibitor property Exhibitors are advised not to leave any valuables lap top computers purses etc overnight in the exhibit hall Concession Stands Food outlets will be open in the exhibit hall on show days Limited service will be available during installation and dismantling periods Hotel Reservations The Society of Toxicology has made arrangements for discounted hotel room rates during the Annual Meeting The official SOT Hotel Block includes discounted room rates at many premier hotel chains Visit the SOT Annual Meeting website to make your hotel reservations Show Management Society of Toxicology 1821 Michael Faraday Drive Suite 300 Reston VA 20190 Phone 70
67. arpet is not included to order please refer to the Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name Booth Subtotal S Contact Name Phone 8 250 Tax S Authorized Signature Amount Due S Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received 24 hours prior to first exhibitor move in day All tax rates are subject to change AG rem Shepard Exposition Services EXHIBIT SOLUTIONS ACCESSORIES d p Shepard 1531 Carroll Drive NW Atlanta GA 30318 Society of Toxicology Annual Meeting ToxExpo Exhibit Solutions Sales Phone 494 720 8652 March 11 13 2013 Exhibit Solutions Sales Fax 404 720 8757 Henry B Gonzalez Convention Center Customer Service Email Irubin shepardes com San Antonio Texas Event Code T154330313 Discount Deadline February 8 2013 d FEELER er at eee eee Please choose color O Black 06 O White 03 66271 I Triangular 898 45 1168 00 _ Quarterview Showcase Triangular Showcase Please choose color O Black 06 O White 03 4 6 WX1 9 Dx 3 3 H 1 9 Wx1 9 Dx 7 H 66272 JI Square 1061 10 1379 45 Please choo
68. ay of arrival and no shows will be charged the first night s room and tax by the hotel Early departures are subject to penalty fees set by the hotel For best availability and immediate confirmation make your hotel reservation via Internet or by telephone Faxed and mailed housing requests will take longer to process and your hotel selections may not be available 30 Shepard Exposition Services 1531 Carroll Drive NW Atlanta GA 30318 404 720 8600 404 720 8755 atlanta shepardes com T154330313 Customer Service Phone Customer Service Fax Customer Service Email Event Code SHOW INFORMATION Society of Toxicology Annual Meeting ToxExpo March 11 13 2013 Henry B Gonzalez Convention Center San Antonio Texas BOOTH PACKAGE Items provided in your booth per exhibitor 8 High backwall drape 3 High sidewall drape 7 x 44 Cardstock Identification Sign Flooring is required Show drape color s Aisle carpet color Burgundy Beige Blue Burgundy EXHIBIT SHOW SCHEDULE General Exhibitor Move in Saturday March 9 2013 Sunday March 10 2013 Exhibit Hours Exhibitor Move out Freight Re route Time Saturday March 9 2013 Monday March 11 2013 Tuesday March 12 2013 Wednesday March 13 2013 Wednesday March 13 2013 Thursday March 14 2013 Thursday March 14 2013 Island Booths ONLY 8 00 AM 1 00 PM 1 00 PM 5 00 PM 8 00 AM 5 00 PM 9 00
69. bby wireless Internet in guest rooms is 12 95 day 9 La Quinta Inn amp Suites Convention Center EE EE et 162 single double 303 Blum Street San Antonio TX 78205 Tel 210 222 9181 Fax 210 228 9816 Website http 501 1q com WWV Club LQ Rewards Check in 3 00 PM Check out 12 00 Noon 2 blocks from Convention Center 22 75 day valet parking 18 45 day self parking Complimentary wireless Internet in lobby complimentary wireless Internet in guest rooms SOT Headquarters Hotel 10 Residence Inn by Marriott Downtown Alamo Plaza 155 single double 425 Bonham Street San Antonio TX 78205 Tel 210 212 5555 Fax 210 212 5554 Website www residenceinn com satrw VV Club Marriott Revvards Checkin 3 00 PM Check out 12 00 Noon 5 blocks from Convention Center 24 day valet parking 24 day self parking Complimentary wireless Internet in lobby EE KK Ae In 239 Cityside 259 Riverside 420 W Market Street San Antonio TX 78205 Tel 210 224 6500 Fax 210 444 6000 Website www westinriverwalksanantonio com VUVV Club SPG Starwood Check in 3 00 PM Check out 12 00 Noon 3 blocks from Convention Center 30 day valet parking 15 day self parking Complimentary wireless Internet in lobby wireless Internet in guest rooms is 13 95 day complimentary wireless Internet in guest rooms 11 San Antonio Marriott Rivercenter EE E e 239 single double 101 Bowie Street
70. be completed and returned with order Orders cancelled without 24 hour notices will be charged a one 1 hour cancellation fee 50 All tax rates are subject to change Shepard Exposition Services 1531 Carroll Drive NW Atlanta GA 30318 404 720 8600 404 720 8755 atlanta shepardes com 7154330313 Discount Deadline February 18 2013 d Shepard Customer Service Phone Customer Service Fax Customer Service Email Event Code GROUND RIGGING FORKLIFT RENTAL GROUND RIGGING FORKLIFT RENTAL Society of Toxicology Annual Meeting ToxExpo March 11 13 2013 Henry B Gonzalez Convention Center San Antonio Texas DO NOT USE THIS FORM FOR MATERIAL HANDLING SERVICES Please complete the following of pieces to be spotted Requested date time Description of work to be performed Qi nem Description Discount Regular Amount 36028 Straightime Hourly Renta 27415 5650 35039 Overtime Hourly Renta 38275 48250 35067 Doubie ime toury Rental 391 00 sos2s code oy Tem Description Discount Regular Amount 36020 Straightime Hourly Rental 54830 res eng Overtime Hourly Renta 065 50 8es 25 35060 Doubie time Hourly Rental 781 95 101660 code Qer item Description Discount Regular Amount s5035 __ Straight ime Hourly Rental 82240 men 35066 Overtime Hourly Renta 998 25 129775 aam Double ime Hourl
71. be resold or distributed to other companies or individuals All devices for which Smart City directly or indirectly provides Internet Network connectivity must pay a device charge or purchase a Smart City assigned IP address Incentive Price applies when a completed order with payment is received no later than 14 days prior to the first day of show move in Base Price applies to a all orders received from One 1 to Thirteen 13 days before show move in has started or b orders received on or before the 14 day Incentive Deadline without payment c orders placed on site or after show move in has started will be at Base Price plus an additional 20 X Base Price Internet Network 10 100 Mbps full duplex auto sensing Ethernet access to our backbone vvith shared or dedicated Internet access up to 128 Kbps or greater depending on service ordered via an RJ 45 jack is provided for each connection ordered Shared Internet Services Specific Routers Streaming Applications VoIP DHCP NAT or Proxy Servers are not allowed with any of our shared Internet Network services This includes but is not limited to NetPremium NetStandard NetBasic and NetExpress Smart City can engineer a custom dedicated network s to accommodate such special requests Please call for quote Rates listed include a single IP address standard installation to the booth in the most convenient manner and does not include computer equipment NIC card
72. charge VISA MASTERCARD any remaining balances on your account prior to event closing A copy of final charges will be sent to the email address provided in the payment information section a AMX DISCOVER CHECK AND CREDIT CARD INFORMATION CHECK CHECK OO erent card NuMBER TE PE EET ET TT expres PRINT NAME o CARD HOLDER SIGN PRINT NAME EMAIL ADDRESS THIRD PARTY YES or NO CREDIT CARD ADDRESS INFORMATION IF DIFFERENT THAN INFORMATION ABOVE By signing and placing this order I accept all payment N SERVICE TOTALS policies and the terms and conditions outlined on all ELECTRICALLABOR MATERIAL f service order forms completed ke EE PLEASE LIGHTING SH nl 73 AUTHORIZED SIGNATURE PRINT NAME DATE Smart City O17NT 7 11 11 Smart City 5795 W Badura Ave Suite 110 SAN m Las Vegas Nevada 89118 ANTONIO l 888 446 6911 SmartCity 702 943 6001 Fax Company Name Booth Room Show Name SOCIETY OF TOXICOLOGY Billing Name If a show directory is published O Show Dates do you want your company name Ke and assigned numbers listed No 03 11 13 To 03 14 13 Billing Address Incentive Order Deadline 02 24 13 Credit Card Number AMX L mc LI Visa Expire Date MM YY Sec Code PtP EE EE EE EE EE E l Print Card Holder Name Card Holder Signature and or Acceptance of T s amp C Important Review Product Overview Glossary literature to assure the services yo
73. cility and or Show Management CLAIM S FOR LOSS AND PAYMENT FOR SERVICES Exhibitor agrees that any and all claims for loss or damage shall be submitted to Shepard prior to the conclusion of the show when alleged loss or damage occurred prior to that time and in all cases within 30 days of the conclusion of the show For claim reporting purposes the conclusion of the show shall be construed as the end of the day on which exhibitor must vacate the show site All claims reported after the 30 day period will be rejected In no event shall a suit or action be brought against Shepard more than one year after the date that loss or damage occurred Payment for services may not be withheld In the event of any dispute between Shepard and the exhibitor relative to any loss or damage claim the exhibitor shall not be entitled to and shall not withhold payment for Shepard services as an offset against the amount of the alleged loss or damage Any claim against Shepard shall be considered a separate transaction and shall be resolved on its own merit SHEPARD S LIMITS OF LIABILITY If found liable for any loss or damage Shepard s sole and maximum liability for loss or damage to exhibitor s materials will be limited to the repair or replacement with like kind and quantity subject to a dollar amount not to exceed 5 00 five dollars per pound based on the weight of the articles for which Shepard specifically acknowledges receipt in writing Shepard shall in no eve
74. company LIGHTING Exhibitors should adhere to the following minimum guidelines when determining booth lighting e No lighting fixtures lighting trusses or overhead lighting are allowed outside the boundaries of the exhibit space e Lighting should be directed to the inner confines of the booth space Lighting should not project onto other exhibits or show aisles e Lighting which is potentially harmful such as lasers or ultraviolet lighting should comply with facility rules and be approved in writing by SOT Show Management e Lighting that spins rotates pulsates and other specialized lighting effects should be in good taste and not interfere with neighboring exhibitors or otherwise detract from the general atmosphere of the ToxExpo 2013 and SOT 52 Annual Meeting STORAGE Fire regulations in the Henry B Gonzalez Convention Center prohibit storing product literature empty packing containers or packing materials behind the drape line EXHIBIT AND PUBLIC POLICY a Each Exhibitor is charged with knowledge of all laws ordinances and regulations pertaining to health fire prevention and public safety while participating in this show Compliance with such laws is mandatory for all Exhibitors and the sole responsibility of the Exhibitor b Materials used in all parts of the exhibit construction together with curtains draperies and other decorative materials must be flameproof as prescribed by the fire ordinance of the city The Fire
75. counted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received 24 hours prior to first exhibitor move in day All tax rates are subject to change 37 Shepard Exposition Services 1531 Carroll Drive NW Atlanta GA 30318 404 720 8600 404 720 8755 atlanta shepardes com T 154330313 Customer Service Phone Customer Service Fax Customer Service Email Event Code Wun Choose drape color place color code next to order Red 01 Gold 04 Burgundy 07 Green 02 Blue 05 Grey 10 White 03 Black 06 Teal 13 Code Qty Color Size Discount Regular Amount _ 50042 oan 11615 151 00 0 50046 6 X30 H_ 120 00 156 00 50050 8k X30 H 180 90 235 15 50043 feLx4zH 14120 183 55 50047 en 18085 235 10 0 50051 en 21280 27640 50052 tn side 30 mue 9180 sort lansidear 70 60 91 80 Tables are skirted 3 sided must order 4th side for all sides to be draped on 6 and 8 tables Code Qty Size Discount Regular Amount 50040 Jatxson 8275 10760 50044 eau 9685 12590 50048 eau 11645 15140 ml fa xan 9315 12110 50045 ea n 11645 15140 50049 l vxaz n 12990 16885 RISERS WOODEN PLANKING 8 WIDE DRAPED RISERS Code Qty ae Discount Reg
76. ct Name Phone f Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned vvith order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received 24 hours prior to first exhibitor move in day All tax rates are subject to change 44 Shepard Exposition Services EXECUTIVE Fu RNITURE 1531 Carroll Drive NW o gt Shepard Atlanta GA 30318 Society of Toxicology Annual Meeting ToxExpo Customer Service Phone 404 720 8600 March 11 13 2013 Customer Service Fax 404 720 8755 Henry B Gonzalez Convention Center Customer Service Email atlantaOshepardes com San Antonio Texas Event Code T1I54330313 Discount Deadline February 18 2013 CAFE TABLES tem Discount Regular Amount 36 Round x 29 High ZTP 36 ZIN 36 ZTM 36 l e ZTK 30 ZTJ 30 zp 29345 38150 20 29345 38150 zm _ 29345 3881501 0 395 60 514 30 ees 36 XTP 36 XTN 36 i eg 395 60 51430 0 XTK 30 XTJ 30 XTM 395 60 51430 30 Round x 29 High I zie 26580 34205 ZJ 263 80 34295 M Pp XTK 86405 47325 xm 86405 47325 JL xF sono 52145 STACKING amp UTILITY SEATING item Discount Regular Amount ___ Stacking Chair 37
77. d Work required SHOW SI TE SUPERVISOR Contact Name Company Cell Number Email address PLEASE PROVI DE CREDIT CARD INFORMATION ON THE METHOD OF PAYMENT FORM Credit card information must be on file before any of the requested labor is performed METHOD OF PAYMENT FORM Advance Payment Deadline Date 02 25 13 EVENT Society of Toxicology 52nd Annual Meeting and TOXEXPO ELECTRICAL EXHIBITION SERVICES 5811 La Colonia San Antonio TX 78218 FACILITY Ph 210 662 9450 Fax 210 662 9640 ioe aa DATES March 11 13 2013 EVENT 033016SA Henry B Gonzalez Convention Center EXHIBITOR INFORMATION wooo e CITY COUNTRY CELL SIGNATURE PRINT NAME EMAIL METHOD OF PAYMENT All transactions require a credit card on file with proper authorization In addition to checks Edlen also accepts American Express Master Card Visa Discover and Wire Transfers Indicate form of payment below a COMPANY CHECK BANK WIRE TRANSFER INFORMATION Please make check payable to Edlen Electrical All foreign Bank transfer to Bank of America Wire Transfer checks must be drawn on U S Banks only Please reference ABAF 026009593 Acct 33855214 the Event listed above on your remittance International Wire Transfer Swift Code BOFAUSSN Acct 33855214 ACH Direct Deposit ABA 125000024 Acct 33855214 CREDIT CARD 25 processing fee MUST be included with transfer For your convenience we will use this authorization to
78. d booth space fee as liquidated damages d If the exhibitor cancels and the Society is able to sell out the hall with for profit exhibit space there will be an administrative fee of 300 The balance of monies received will be refunded e Space not claimed and occupied by 12 00 P M on Monday March 11 2013 will be forfeited by the exhibitor and the exhibitor will pay as liquidated damages 100 of the total contracted booth space fee f Exhibitors who fail to show up at ToxExpo 2013 will still be liable 100 of the total contracted booth space No refunds or transfer of funds to the next show will be permitted CANCELLATION OF MEETING AND EXHIBIT It is mutually agreed that in the event the SOT Annual Meeting and or ToxExpo is cancelled due to acts of God war strikes government regulation or advisory including travel advisory warnings by the government or World Health Organization civil disturbance terrorism or threats of terrorism in San Antonio TX and the western United States as substantiated by governmental warnings or advisory notices curtailment of transportation epidemics disaster fire earthquakes hurricanes unseasonable extreme inclement weather shortages or disruption of the electrical power supply causing blackouts or rolling blackouts in San Antonio TX or any other comparable conditions or circumstances occur either in the location of SOT s meeting or in the countries states of origin of at least thirty percent 30
79. de Reader for Lead Retrieval FEATURES Compact portable barcode scanner allows simple badge scanning Latest technology in imaging recognizes most 1D amp 2D symbologies Graphic LCD display to verify scanned data Thumbwheel user interface to enter additional data Connects directly to SST portable printer Built in rechargeable lithium battery charged from USB port or charging station Up to 8 000 leads can be stored in removable memory card depends on badge encoding All scans are date amp time stamped Register for Lead Retrieval at ToxExpo 2013 Lead Retrieval www aetherquest com AetherQuestSolutions OCT22 04 Rev5 Specifications subject to change without notice The BC500LR is a portable barcode reader with application specific software targeting lead retrieval applications Exhibitors at trade shows use itto scan the badges of potential customers and store all the badge information Each scan is displayed on the graphic LCD screen and stored on aremovable memory card along with the time and date This data is easily downloaded to a PC to create marketing leads for each exhibitor The BC500LR can be easily pre programmed with custom qualifiers such as decision maker or will buy in 6 months for added information regarding the customer After scanning the badge the qualifiers are quickly and easily selected and included in that customer s badge data using the thumbwheel In addition the r
80. de through the SOT Housing Bureau and NOT with the hotels directly All housing forms must be received by Friday February 8 2013 A credit card is required with each hotel reservation request for guarantee only Forms received without a credit card information will not be processed All cancellations within 72 hours prior to the day of arrival and no shows will be charged the first night s room and tax by the hotel Early departures are subject to penalty fees set by the hotel Credit Card Ll American Express OU MasterCard UVisa U Discover Account Number Expiration Date must be valid through 3 13 Name on Card as it appears on card please print Card Holder s Signature SO Society of Housing Deadline Friday February 8 2013 I Toxicology CONFIRMATIONS Confirmation will be emailed faxed or mailed to you once your reservation has been booked You will not receive a confirmation from your hotel If you do not receive confirmation within 2 weeks please call the SOT Housing Bureau CHANGES CANCELLATIONS The deadline date for new reservations is Friday February 8 2013 Between February 9 and February 15 hotels will be downloading their lists and no changes can be made After February 15 you may call the hotels directly to make any changes to reservations Please ask the hotel to send you a new email or fax confirmation showing the new change All cancellations made within 72 hours prior to the d
81. dering Instructions SES Payment Authorization Shepard Terms amp Conditions Third Party Payment Authorization Exhibitor Appointed Contractor Furnishings Rentals Economy Booth Packages Signature Series Packages Expo Furnishings Rentals Carpeting and Cleaning Executive Furnishings Rentals Exhibit Solutions Services Install Dismantle Labor Forklift Rental and Signs Shipping and Material Handling Information Electrical Services Internet amp Telecommunication Services Audio Visual Services Rigging Services Lead Retrieval Services Catering Services Floral Services The RK Group Event amp Convention Services Security Services D Shepard tox xpo IMPORTANT DEADLINES Society of Toxicology Annual Meeting ToxExpo IMPORTANT DEADLINES Exhibitor appointed contractor notification deadline Monday February 11 2013 Discount price deadline for all Shepard orders Monday February 18 2013 First day for warehouse deliveries without a surcharge Monday February 11 2013 Last day for warehouse deliveries without a surcharge Friday March 01 2013 First day freight can arrive at show facility Saturday March 09 2013 at 8 00 AM Exhibitor registration available online at toxexpo com January 2013 AetherQuest Lead Retrieval advance deadline Friday February 08 2013 INA Security advance order deadline Friday February 15 2013 RK Group Catering advance deadline Friday February 22 2013 Smart City
82. displayed distributed or ToxExpo Directory call for availability transmitted in whole or in part Advertisers cannot authorize photographic or other reproductions in I whole or in part of any such advertising copy for use in any other medium without the express written PDF Press Quality PDF vvith fonts sonsenitol SOT embedded CMYK file 11 All advertising placed in an SOT publication is done so using the rates in effect on issue date PhotoShop TIF 300 dpi CMYK file regardless of previous rate quotations 12 All advertising must be relevant to the field of toxicology and is subject to approval by SOT 13 These terms and conditions shall govern the relationship between the SOT and the advertisers and or PMS color to be decided agency Unless expressly agreed to in writing by the SOT no other terms or conditions in contracts orders copy instructions or otherwise shall be binding on SOT 22 SOT oa Creating a Safer and Healthier World by Advancing the Science of Toxicology a N SOT ADVERTISING SPECIFICATIONS AND RATES FOR 2013 Membership Directory Publication Ad Size Ad Dimensions Cost Ad Colors Artwork Ads are black one PMS color TBD Available Deadline Communiqu Newsletter Special Issue Membership Full Page 1 000 Black and June 1 Ads can be PMS 286 and or black Directory Half Page Vertical 3 5 x 9 5 eeng 2 PMS TBD Employer Ads in Communiqu Half Page x 4 5 500 uncoated Black text
83. e Minimum 40 00 35105 A charge per crate carton or skid applies when Shepard handles the storage and return of empties from a shipment not received by Shepard and therefore not subject to material handling charges Small Package Consolidation Cartons weighing 30lbs or less will qualify for the small package rate Should one delivery contain 15 or more small packages it can be consolidated and charged as standard material handling for a lower rate ENVELOPE DELIVERIES Surcharge 10 50 per envelope 35007 During show hours at the show facility a charge will apply to receiving and delivering envelope packages to your booth SECURED STORAGE Surcharge 80 sq ft Minimum 20 00 Min one hour labor fee for each trip 35400 Only Shepard personnel have access to secured storage A minimum one hour material handler charge at show rates will apply each time material is handled to or from storage There is no charge to return materials to your booth at the close of the show ACCESSIBLE STORAGE Surcharge Based on applicable Labor rate refer to labor order form 35166 Accessible storage will be accessible during the show but not necessarily by exhibitors There will be no charge to return material to the booth at the close of the show WAREHOUSE STORAGE Shipments arriving at the warehouse more than 30 days ahead incur storage fees Transportation of freight to the warehouse after the show at the exhibitor s request incurs return to warehouse RTW
84. e Customer may request the removal of any employee from its premises or event for cause at any time and the Company Shall comply with such request as soon as possible 6 The Customer will assume all risk of loss or physical damage to its property and or equipment occurring as a result of fire or other casualty The Customer waives any right of recovery and its insurer rights or subrogation against Company for any loss or damage resulting from such risks 7 It is understood and agreed that under no circumstances will the Company be responsible for the theft or loss of Customers property not directly attributable to employee thefts In the event of an accusation of employee client waives all right of recovery unless the Company is notified of such allegations within forty eight 48 hours the Customer fully cooperates with the Company s liability for an employee theft exceed the compensation paid by the Customer to the Company for services furnished during the time such theft occurred or five hundred dollars 500 00 whichever is less 8 The Company is an Equal Opportunity Employer and does not discriminate on the basis of race color creed sex age marital status or national origin and complies with all known pertinent laws and regulations 9 This agreement supersedes all previous agreements if any oral and written between the Company and the Customer This agreement represents the whole and entire contract between the Customer and the Com
85. eader can be pre configured with a variety of badge formats and delimiters enabling its use with existing systems SST has designed special transport cases which are supplied with the BC500LR These rugged compact cases each hold 14 or 30 units for ease of handling and reduced shipping costs They also serve as a charging station with an individual charging connection for each reader ExpoTools Setup Software Download software manuals and cables are also included for quick and efficient creation of exhibitor leads Call us at 571 297 4000 or visit www aetherqugst com to find out how we can help you with your next event BCSOOLR Portable 1D 2D Barcode Reader for Lead Retrieval SPECIFICATIONS Battery AetherQuestSolutions OCT22 04 Revd Specifications subject to change without notice Internal Lithium ion 3 7V rechargeable Battery Capacity 1 4 AHr recharges completely in 4 hours from powered USB port Run Time per charge 30 40 hrs including more than 1000 scans Memory Capacity 2 000 to 8 000 scans depending on memory card 300 chars scan Display Graphic LCD 65 x 132 pixels with optional backlight Indicators Red Green LED for scan status Amber LED for charge status Timestamp Yes Date and Time on each scan Linear Symbologies Stacked Symbologies Codes 39 128 93 11 49 2 of 5 16K UPC EAN RSS amp more PDF417 EAN UCC Data Matrix Maxicode Postal codes amp more Sca
86. ecomes encumbered by freight Cd ADVANCE VVAREHOUSE EXHIBITING CO NAME c o Shepard Exposition Services 4111 NE Loop 410 San Antonio TX 78218 5429 Delivery Hours M F 8 4 30 PM Society of Toxicology Annual Meeting ToxExpo First day freight can arrive w o a surcharge February 11 2013 Last day freight can arrive w o a surcharge March 1 2013 ice ADVANCE WAREHOUSE EXHIBITING CO NAME c o Shepard Exposition Services 4111 NE Loop 410 San Antonio TX 78218 5429 Delivery Hours M F 8 4 30 PM Society of Toxicology Annual Meeting ToxExpo First day freight can arrive w o a surcharge February 11 2013 Last day freight can arrive w o a surcharge March 1 2013 EW Shepard Shepard Exposition Services What is material handling also referred to as drayage Material handling is the process of unloading your freight from your shipping carrier either at the warehouse or show site delivering it to your booth storing your empty containers empties if required returning of your empties at the close of show and then reloading your freight back onto your shipping carrier What is the definition of freight Any exhibit materials that are shipped or delivered to the advance warehouse or show facility via shipping carrier POV or delivery truck What is a certified weight ticket A printed weight ticket from a scale certified or inspected by a government authority such as the Dept of Agriculture
87. eed to be made for all machines through the Show s Electrician Margarita Machine 350 00 per day rental Service includes 9 oz Plastic glasses cocktail napkins margarita salt stirrers and fresh cut lime Rental Requirements gt Bartender Required gt Minimum of 3 gallons per order gt Power Requirements gt 110V 20 Amps gt Approx 20 minutes to freeze each batch gt Machine hold up to 2 Flavors gt Machine is attached to a rolling cart gt Cart Dimensions 36 L x 34 x 21 W Margarita Flavors Classic Margarita Strawberry Mango and Watermelon Margarita Mix Alcoholic 100 00 per gallon Non Alcoholic Mix 75 00 per gallon ALL ALCOHOLIC BEVERAGES MUST BE SERVED BY A TABC CERTIFIED BARTENDER Antique Popcorn Cart 350 00 per day rental Service includes 200 servings of all in one popcorn bags and cocktail napkins Attendant required Rental Requirements gt Attendant Required gt Power Requirements gt 110V 20 Amps Additional Popcorn 200 00 per case One case contains 400 servings Includes additional bags Smoothie Machine 350 00 per day rental Service includes 9 oz Plastic glasses cocktail napkins Rental Requirements gt Attendant Required gt Minimum of 3 gallons per order gt Power Requirements gt 110V 20 Amps gt Approx 20 minutes to freeze each batch gt Machine hold up to 2 Flavors gt Machine is attached to a rolling cart gt Cart Dimensions 36 L x 34 x 21 W
88. egion NTSC L 20018 sm O DvD Player Multi Format Region Free NTSC PAL L mows moo O Blu Ray Disc Prage S 1600018 200 001 Na sun rre A E E EECHER SEET REEL E PSAV reserves the right to modify this form at any time PageTotal 1 Rev 2 12 AVC3 Continue next page San Antonio Texas w 2013 March 10 14 2013 March 10 14 Henry B Gonzalez Conventio Henry B Gonzalez Convention Center Company San Antonio Texas SAV PRESENTATION SERVICES National Operations Official Contractor AV amp Computers Booth Total Page One Audio Please Circle One 20 Discount Rate Standard Rate Wired Microphone Handheld Lavaliere 52 00 65 00 UHF Wireless Microphone Handheld Lavaliere 240 00 300 00 4 Channel Audio Mixer Custom Exhibit Sound Package a Audio Distribution Amplifier splitter QTY SS a 7 SS BE gt Ss Additional Equipment Please call Exhibit Services at 800 966 4498 for specialty equipment and services not listed l i Please Call for Quote Please allow 72 hours to confirm your order If you do not receive a confirmation from PSAV your order has not been received Your card VVILL be charged approximately 10 days prior to shovv start date PSAV vvill NOT deliver equipment to an unattended booth An authorized representative must sign for all equipment Delivery amp Pickup labor charges include drayage delivery setup
89. ement ID Sign Cardstock Sign prices are based on customer supplying print ready graphics in the requested format see below Please complete the following Company Name Contact Name Authorized Signature Subtotal So Booth 8 250 Tech Phone Amount Due S Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order Graphic files requests must be received by discount deadline date to qualify for discounted prices There are no exchanges or refunds once sign has been ordered and processed All tax rates are subject to change SIGN SUBMISSION INFORMATION Please follow these requests so Shepard can provide the highest of quality signs for your show File Submission Media CD ROM Email attachment 4 mgs or smaller only Artwork Dimensions amp Color Specifications All artwork submitted should be created at 100 actual size or in 10 reduction increments please indicate scale used FTP zip compression call for FTP information When sending disks please label them with the following Exhibitor Co Name Booth Show Name Show Date Acceptable Software amp Formats Specify target colors as PMS C or U and send us 100 accurate proofs with your disk Color variations may occur due to output devices Other Graphic Services Avai
90. en Discount T Regular Amount Choose Color Minimum 4 panel rental required Red 01 Blue 05 Grey 10 White 03 Black 06 Burgundy 07 Please complete the following Company Name Contact Name Authorized Signature SPECIALTY FURNISHINGS ACCESSORIES Society of Toxicology Annual Meeting ToxExpo March 11 13 2013 Henry B Gonzalez Convention Center San Antonio Texas Discount Deadline February 18 2013 Ce Ap BS Tse Full View Quarter View Tay tem Discount Regular Amount Colors and styles of showcases may vary depending on location and availability D GRID ACCESSORIES 50236 2 X8 wilegs each 183 90 239 05 50237 2X8 w o legs each 137 90 179 25 50242 7 Ball Waterfall 12 65 16 45 Other accessories available please call customer service for more information 1 4 PERFBOARD amp VELCRO TACK BOARD Vertical 50065 50061 PERFBOARD SINGLE SIDED Caw tem Disoun Regular Amount 500651 Laag Vert 1 4 holes 248 30 32280 50064 4xs Horz 1 4 holes 248 30 322 80 0 50104 __ 6 Hooks 12 4055 5270 50060 4xs8 Horz 249 10 32385 Horizontal Total Specialty Furnishings Accessories Co 8 250 Tals Amount Due eono Booth Phone Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted p
91. ence Attendee Mailing Labels one set BUENO E can Grdaneeness i ninernseneenyiguresernensane tise oeulaeurEoeneioesaen 2160 Full Page Ad in the ToxExpo Directory or Preliminary Program or Communiqu Newsletter Three Additional Product Categories SOT Conference Attendee Mailing Labels one set Banner Ad December March peak season Een 2615 Full Page Ad in choice of two publications the ToxExpo Directory Preliminary Program Communiqu Newsletter Three Additional Product Categories SOT Conference Attendee Mailing Labels one set E I SM Te E 3065 Full Page Ad in choice of two publications the ToxExpo Directory Preliminary Program Communiqu Newsletter Five additional Product Categories SOT Conference Attendee Mailing Labels one set Banner Ad December March peak season Product Categories Each exhibitor receives five complimentary Product Categories which provide attendees with insight into the product or services provided by particular exhibitors The Product Categories are listed in an index in the back of the ToxExpo Directory and also listed online in each exhibitor s profile Additional categories can be purchased in quantities of 1 3 or 8 at the rate of 50 each Please complete this form and email to tina toxicology org Organization Contact Name Phone __ Email Payment Type American Express MasterCard VISA Check Card Number Exp Date Name on Card Signature 20 tox
92. ention Center Customer Service Email atlanta shepardes com San Antonio Texas Event Code 7154330313 Discount Deadline February 18 2013 The following information must be completed and the form returned to Shepard by the deadline date Both parties MUST sign this form indicating acceptance otherwise request will be denied When a third party is handling your display and or paying for any services on your behalf we will agree to this third party arrangement if the following payment is agreed upon and all signatures are properly completed By signing this form both parties agree and understand that the exhibiting firm is responsible for all charges In the event that the named third party does not make payment by show close Shepard will be paid by the exhibiting firm on demand at show site The show site invoice may or may not include any outbound services such as additional material handling rigging and or shipping charges SERVICES TO BE COVERED BY THIRD PARTY _ Jan services Rental Furniture Hasni Display Rentals Leien Rigging Labor Carpet Cleaning Installation Dismantling Labor Material Handling Please complete the Material Handling Authorization Form Logistics Transportation Notes Other please specify THIRD PARTY INFORMATION COMPANY NAME COMPANY ADDRESS PHONE CITY ST ZIP FAX CONTACT NAME EMAIL AUTHORIZED SIGNATURE EXHIBITING COMPANY INFORMATION COMPANY NAME BOOTH COMPANY ADDRESS PHONE CITY
93. er 4 O5A e z2 OSA 5A X a A with main power location ot Aft a 5ft ati G IN LINE BTHS PENINSULA add l outlet locations amp 2 i m E Z booth orientation ee RE Is SA XH S aft 4 4 ft 302 308 Aisett Aisle 600 Aisle 600 X ISLAND BOOTHS EXAMPLE FLOOR POWER EXAMPLE CEILING POWER BACK TO BACK PENINSULAS FOR OTHER COMMONLY ASKED QUESTIONS VISIT OUR WEB SITE WWW EDLEN COM m OR CALL THE NUMBER ON THE FRONT OF THIS FORM ELECTRICAL LABOR FORM Advance Payment Deadline Date 02 25 13 BS gen wee THE POWER PEOPLE EVENT Society of Toxicology 52nd Annual Meeting and TOXEXPO ELECTRICAL EXHIBITION SERVICES 5811 La Colonia San Antonio TX 78218 FACILITY Henry B Gonzalez Convention Center Ph 210 662 9450 Fax 210 662 9640 sanantonio edlen com DATES March 11 13 2013 EVENT 033016SA ELECTRICAL J URISDICTION The work described below falls within the jurisdiction of the electrical union and cannot be performed by any other union amp D house or exhibitor Please feel free to contact our office for clarification of scope of work ELECTRI CAL LABOR IS REQUIRED FOR THE FOLLOWING WORK Electrical distribution under carpet Overhead power distribution Data network cable under carpet N A Overhead coaxial network cable distribution N A Connection of all 208V or higher services Assembly amp Installation of lighting hung from truss or ceiling Wiring of overhead signs Hardwiring of any
94. erred Electrical Provider A Cancellation of orders must be received 48 hours prior to delivery Go to http www sahbgcc com to avoid a minimum charge e Riggers work in minimum teams of 2 Clients can not be used as a substitute B If services have already been provided at the time of cancellation 100 of original charges will be applied for riggers DELIVERY INFORMATION On Site Contact Straight Time 7 00am 5 00pm m f 150 00 165 00 Wl 180 00 198 00 1 2 Ton Motor with Point Week rate 600 00 75 00 E 750 00 112 50 a 900 00 150 00 a 750 00 112 50 g Time and a half 5 000m 12 00am m f 1 Ton Motor with Point VVeek rate Booth A Room Cable Pick Dead Hang per point 65 00 71 50 Double Time 12 00am 7 00am m s Delivery Date Rates are per Rigger and Lift per hour 2hr Min Lift rate is 150 00 per hour Labor and Lift rates are for trade Show Events Only Please estimate the number of workers Time and a half Delivery Time circle one AM PM 7 00am 5 00pm i i i Pickup Date Sat Sun Holidays for instalation and dismantling above Invoice will be calculated l according to actual hours worked relative to the original estimate Pickup Time circle one AM PM eg E Holid EFSER EEN a and based upon the date received Additional labor required will be A calculated and invoiced at the show site rate Department
95. ervices Company Name Booth Society of Toxicology Annual Meeting ToxExpo Henry B Gonzalez Convention Center Contact Name 615 Bowie St Phone San Antonio TX 78205 Deliver By Date Number of labels Delivery date March 9 2013 Special Instructions TYPE OF SERVICE Choose One TRANSPORTATION CHARGES Next Day Air 2nd Day Air Charges for transportation services provided by Shepard shall be billed to the Credit Card on file neren C Z L Credit Card Expiration Date Security Code Service via Air Transportation is charged based on Dimensional weight or Actual weight whichever is greater Billing Address City ST Zip Standard Ground Other Truck Load Specialized Name on Card Authorized Signature ERR COMPLETED FORM TO 404 720 8733 0 A REPRESENTATIVE FROM SHEPARD LOGISTICS WILL CONFIRM RECEIPT OF YOUR EXHIBIT TRANSPORTATION REQUEST Please complete the following Exhibiting Co Name Booth Contact Name Phone Email Fax Authorized Signature Signature indicates you have read and accept the Payment Policy and Terms and Conditions SHIPPING LABELS Society of Toxicology Annual Meeting ToxExpo ADVANCE SHIPPING ADDRESS LABELS 9 Shepard ADVANCE WAREHOUSE EXHIBITING CO NAME Booth c o UPSF Shepard Exposition Services 4111 NE Loop 410 San Antonio TX 78218 5429 Delivery Hours M F 8 4 30 PM For Society of Toxicology Annual Meeting ToxExpo First da
96. ervices EXECUTIVE Fu RNITURE fam done 1531 Carroll Drive NW M4 Atlanta GA 30318 Society of Toxicology Annual Meeting ToxExpo Customer Service Phone 404 720 8600 March 11 13 2013 Customer Service Fax 404 720 8755 Henry B Gonzalez Convention Center Customer Service Email atlanta shepardes com San Antonio Texas Event Code 7154330313 Discount Deadline February 18 2013 BAR TABLES al es J Discount Regular Amount 36 Round x 42 High JL VIN 357 long VTM VTK VTJ vm 3575 41050 30 Round x 42 High vm 30460 39600 0 vm 30460 396 00 vic wi WTF JL w 88625 50215 0 wm 434 55300 0 Qty Item Discount Regular gt BRI BRC Martini Bars 47 High BR 177005 230105 BRc 509485 662330 BAR STOOLS Qty item Discount Regular Amount e sss R es Pei Ohio Chrome 31 High A 4 Bs2z 23215 30180 geng gengt Bs 23215 sorso ha Banana Chrome 30 High BST BSS BSC Bst 31210 4o575 Bss 31205 40565 Oslo 30 High a Bsc 325 05 42255 Miscellaneous si 2e H 24700 32110 Bsn 2o H 351 00 456 30 BCE 32 H 28785 37420 Floor orders are subject to availability Substitutions may be provided without prior notification Subtotal S Please complete the following 8 250 Tax SB Company Name Booth Amount Due SS Conta
97. etails must be filed before a shipment is made overseas rather then once it arrives at a U S port This will impact all overseas exhibitors shipping materials to the U S by sea freight If these steps are not taken U S Customs and Border Protection CBP can refuse to allow the cargo to be loaded at the point of origin thereby delaying the shipment What steps must be taken to satisfy the 10 2 ISF requirements The following information called the Importer Security Filing ISF must be filed with U S Customs and Border Protection CBP no less than 24 hours before the sailing vessel departs from the overseas port This rule is more commonly referred to as the 10 2 Rule because of these ten pieces of information that the importer must provide along with two additional items by the shipping line the vessel stowage plan and container location 1 Manufacturer or supplier name amp address 2 Seller name amp address 3 Buyer name amp address 4 Ship to name amp address 5 Container stuffing location 6 Consolidator name amp address 7 Importer of record number 8 Consignee number 9 Country of origin of goods 10 Harmonized Tariff Schedule of the U S HTSUS number 6 or 10 digit level Agility Fairs amp Events will complete the ISF filing for all shipments sent through the Agility network Contact Agility Fairs A Events directly expousa agilitylogistics com or 404 815 8816 If you choose to use another
98. etrieval Call us at 571 297 4000 or visit www aetherquest com www aetherquest com to find out how we can help you with your next event Lead Retrieval ScannerOrder Form ToxExpo 2013 ON OR BEFORE AFTER PRODUCT 9 08 2013 9 08 2013 QUANTITY TOTAL Total Amount Due e E e eee JL Contact Information Company Booth Room Number s Contact Name Street Address City Country Phone Email Billing Information UVisa UMC U AMEX Card Number Expiration date Name Please Print Signature Required Ir By signing above you authorize the total amount indicated to be billed to your credit card Wire Transfer For wire transfer details please contact via email at leadretrieval aetherquest com AetherQuestSolutions 6400 Arlington Blvd Suite 850 e Falls Church VA 22042 V 571 297 4000 e F 703 237 3260 e aetherquest com SPECIAL INSTRUCTIONS Terms amp Conditions Refund Policy Refund Policy Refunds will be issued for orders cancelled prior Feb 08 2013 subject to a 25 processing fee No refunds will be given for orders cancelled after Feb 08 2013 Orders may be cancelled by sending an e mail to leadretrieval aetherquest com with the words Order Cancellation in the subject line Orders may also be cancelled via fax at 703 237 3260 Replacement Policy There will be a 1 580 00 charge for all scanners that require replacement for damages due to negligent use or l
99. ewpoints e Identify additional information useful to exhibitors and e Provide a forum for discussion of problems of mutual concern The committee has a face to face meeting on the Wednesday during the exposition Exhibitors are encouraged to make their viewpoints and concerns known to SOT and or a Working Group member Exhibitor Liaison Working Group Members John Morris SOT Council Treasurer Denise Robinson Gravatt SOT Treasurer Elect Deborah Curry Charles River Jay Gizzi Data Sciences International Lyric Boyle Xenometrics Brent Kovach Zenas Technologies Laura Helm SOT Exhibits Manager tox xpo 2013 Annual Meeting Sponsorship Program Sponsorship serves as visible evidence of an organization s commitment to the Society s mission of creating a safer and healthier world by advancing the science of toxicology Moreover sponsorship provides an opportunity for private public and not for profit organizations to increase overall awareness of their services and programs to SOT members and Annual Meeting attendees DIAMOND LEVEL SPONSOR 10 000 or more Enhanced Diamond Sponsor Benefits o First pick of Ancillary meeting space Diamond sponsors will have the option to reserve meeting space 1 month prior to other sponsors exhibitors affiliates o Special Diamond Level acknowledgment signage in your booth at ToxExpo o Prize Drawing Box in your booth at ToxExpo for the SOT Prize Drawi
100. f no time is provided work will be performed on a first come first serve basis A representative must come to Edlen s Labor Desk prior to each individual labor call to confirm that booth is ready for such labor If labor is dispatched at the requested time and no exhibitor supervisor is available a minimum 1 2 hour labor charge per electrician will apply A minimum labor charge of 1 hour will apply per man for installation Dismantle time will be calculated at 1 2 of the total installation time LABOR RATES an CMS E 80 00 per hour Monday Friday 8 00am 4 30pm excluding holidays OV EEG rs parinneantindaccian datas EEE ES 160 00 per hour Monday Friday 4 30pm 8 00am all day Saturday Sunday amp Holidays LIFT RATES Be Call for quote Lift charges will apply to for all overhead work such as light installation overhead power or data cable distribution overhead hanging signs etc Lift cost does not include operator LABOR REQUI RMENTS Please complete all the sections below If you require any additional electrical work in your booth please provide us with a production schedule with the dates times number of men required and the type of work requested This will assist us in accommodating your labor needs Example Day Monday Date 1 5 Time 8 00am Work required Assemble amp hang truss lights Day Tuesday Date Time 12 30pm Work required Wire electric sign Work required Work required Work required Work required Work require
101. fter show move in has started 20 x Base Price Ell 9 Distance Fee of 500 Internet 100 Telephone for each line outside the convention venue x number of lines a SUBTOTAL ESTIMATED 10 TAX FEES DEPOSIT SUBTOTAL x10 TOTAL PAYMENT MUST ACCOMPANY ORDER Credit Card users may fax order to 702 943 6001 GRANDTOTAL 0 Incentive Price applies to orders received With Payment 14 days prior to the 1 day of show move in FOR SMART CITY USE Payment Rec d Amount Customer No 2013 017 175 ORDER ON LINE https www smartcitynetworks com order center aspx center 017 A A i m EA Es m i Es m i O A Ee i m Mm U L Es m 0 Mm A lt O m Q O Es i N gt O i Smart City 017NT 7 11 11 HBG Telephone 4 Internet Network Services Terms and Conditions Payment Options Smart City is the exclusive provider and installer of all Voice Data and Network services wired and wireless including communications cabling This includes all cabling to meeting rooms booths within booths under carpet and flooring fiber optic twisted pair Category 3 5 and 6 coaxial and all other data and telecommunications related cabling The use of the network connection s provided by Smart City may be used only by the directors officers and employees of the Company its guests its agents and consultants while performing service for the Company and cannot
102. g items regularly manufactured by the exhibiting company not approved by SOT and that are priced at more than 10 00 each e exhibiting or selling products services to prospects before the opening of the show e the smoking of cigarettes and cigars in the exhibit hall e the distribution of food and beverage and candy not purchased through the Henry B Gonzalez Convention Center e the playing of copyrighted music without the proper licensing e the displaying of live animals and or animals in distress in videotapes or photos as part of a display or sales literature e Solicitation beyond an exhibitor s booth or by anyone other than approved exhibitors is strictly prohibited The Exhibitor agrees to promptly remove from its exhibit space any person or thing that Show Management determines not to be suitable or in keeping with the character of the exhibition Relevant portions of the foregoing prohibited practices are applicable to non exhibitors at all times AUDIO SYSTEMS The use of open audio systems is discouraged Requests to use an open audio system must be approved by the Exhibit Director and the Exhibitor must agree to discontinue its use if the sound level is deemed to be objectionable to the registrants or adjacent Exhibitors Exhibitors are requested to staff their exhibits during show hours with personnel attired in a manner consistent with the decorum and the meeting as well as knowledgeable in the products and policies of the
103. g served is purchased through The RK Group L L C However exhibitors are permitted to provide and use their own serving vessels buckets cups bags displaying their logo In the event that The RK Group L L C cannot provide a specific product the exhibitor must first obtain verification from the Catering Sales Staff Once confirmed the Event Services Manager of the Henry B Gonzalez Convention Center must grant permission Distribution of individual pieces of hard candy or chocolate mints from any source is allowed Exhibitors may provide 2 ounce or less samples of their individual brand name products Exhibitors may also provide 4 ounce or less samples of non alcoholic beverages of their individual brand name products Any exhibitor wanting to distribute alcoholic beverages must first receive permission from the show s management The off duty police office must be notified It is up to their discretion whether or not an officer will need to be present The RK Group L L C and the Event Coordinator for the Henry B Gonzalez Convention Center need to be notified as well Requests for permission to serve food and or beverage samples outside of these parameters must be Submitted in writing to the Event Service Manager The written request must come from the customer licensee and must contain the name of the exhibitor s or sponsor s date time location the product s to be served and reason why 86 PA dest Exhibitor Services
104. holds Edlen harmless for any and all losses of power beyond Edlen s control including but not limited to losses due to utility company failure permanent power distribution failure power failure caused by vandalism faulty Exhibitor equipment or overloads caused by Exhibitor It is agreed that in the event it becomes necessary to turn this matter over to an attorney for collection or to file a lien or foreclosure or otherwise Exhibitor will pay Edlen its attorney fees or applicable agency fees A service charge of 1 5 per month on any unpaid balances will be assessed starting 10 days after date of invoice A 25 00 service charge will be assessed for all returned checks and credit cards Exhibitor agrees to reimburse Edlen for all applicable rental taxes By signing this and or the Method of Payment form exhibitor hereby agrees to all terms and conditions on this order form COMMONLY ASKED QUESTION WHERE WILL MY OUTLET BE LOCATED Outlets are located as depicted below for inline amp peninsula booths All other locations require labor on a time amp material basis Exhibitors with hard wall booths must make arrangements with Edlen to bring power inside the booth on a time and material basis MAIN DISTRIBUTION 198 Ss Si Aisle POINT Aisle 500 MANDO Aisle 500 3 A scaled floor plan must e z a 6ft aft accompany your order gt 5A X A G 201 203 P
105. ial and all other data and telecommunication cable fall under Smart City s area of expertise IMPORTANT Prior to installation of service a complete floor plan is required Please utilize this grid should you not have your own floor plan to send us You may use a different floor plan for each service group Telephone Internet etc or combine all services on one floor plan For a floor plan to be considered complete it must include all the information listed below Main Distribution Location MDL designated location of items within the booth surrounding booths scale length and width Adjacent Booth or Aisle Adjacent Booth or Aisle Adjacent Booth or Aisle Adjacent Booth or Aisle X Main Distribution Location MDL The originating line s for service whether from overhead a floor pocket or a column will be delivered to a MDL before being distributed within your booth Example Storage area back of booth etc unless specified the default for the MDL will be the back of the booth or at Smart City s discretion the most convenient location All distribution of services to their final destination within the booth will originate from the MDL A per line move fee will apply to relocate services within your booth after they have been engineered and or installed Location of Telephones Fax lines or other telecommunications equipment T H PC C Location of primary Internet Service I
106. ibitors unless electrical services have been ordered through Edlen All equipment regardless of source of power must comply with federal state and local codes Edlen reserves the right to inspect all electrical devices and connections to ensure compliance with all codes for which labor charges can be incurred Edlen is required to refuse connections where the Exhibitor wiring or equipment is not in accordance with electrical codes All electrical equipment must be properly tagged and wired with complete information as to the type of current voltage phase cycle horsepower etc required for operation All Exhibitors cords must be a minimum of 14 gauge 3 wire and grounded Two 2 wire extension cords are not allowed All exposed non current carrying metal parts of fixed equipment which are liable to be energized shall be grounded Payment in full must be rendered during the event Exhibitors ARE NOT billed for services provided Services may be interrupted if payment is not received Credit will not be given for services installed and not used All orders are subject to a 25 cancellation fee if cancelled in writing amp received by Edlen within 14 calendar days prior to show opening Except sales tax Edlen will not refund overpayment in amounts less than 50 00 unless specifically requested in writing Claims will not be considered or adjustments made unless filed in writing by Exhibitor prior to the close of the event Exhibitor
107. iety of Toxicology Annual Meeting ToxExpo Customer Service Phone 404 720 8600 March 11 13 2013 Customer Service Fax 404 720 8755 Henry B Gonzalez Convention Center Customer Service Email atlanta shepardes com San Antonio Texas Event Code T154330313 Deadline Date February 18 2013 MAKE ORDERING SIMPLE amp SAVE MONEY GET THE ECONOMY BOOTH PACKAGE BOOTH PACKAGE 10 X 10 50447 tat 1 6 L x 24 W x 30 H Skirted Table Black 50020 2 Upholstered Side Chairs 50020 385 00 462 00 50091 1 Wastebasket 50255 10 X 10 Carpet BOOTH PACKAGE 10 X 20 50448 5004606 1 6 L x 24 W x 30 H Skirted Table Black 50020 2 Upholstered Side Chairs 50020 P 522 00 626 40 50091 1 Wastebasket 50255 10 X 10 Carpet BOOTH PACKAGE 10 X 30 50462 5004606 1 6 L x 24 W x 30 H Skirted Table Black 50020 2 Upholstered Side Chairs 50020 R 720 00 864 00 50091 1 Wastebasket 50255 10 X 10 Carpet Choose carpet color for the package selected above Red 01 PJ Blue 05 Burgundy 07 I JBlack 06 Grey 10 real 13 Please complete the following Company Name Booth Contact Name Phone Total SS Authorized Signature 8 250 Tax SS Amount Due Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are
108. in the exhibit hall until your booth is completed No re entry is allowed after you leave Dismantling Dates and Times Wednesday March 13 2013 4 30 PM Midnight Thursday March 14 2013 8 00 AM 12 00 NOON Note Exhibitors who dismantle before 4 30 PM Wednesday March 13 will be subject to a one year suspension of exhibit privileges and or loss of Priority Points Booth Rental Fees Inline 10 x10 Booth U S 2 300 Bound by Front Aisle Only Corner 10 x10 Booth U S 2 500 Bound by Front and Side Aisle Non profit 10 x10 Booth U S 600 NOTE All requests for a non profit booth will be placed on a wait list Non profit booths will be assigned in January on a space available basis The price of the booth includes Pipe and drape 8 feet high 2 5 m back wall and 36 inches 91 44 cm side drape Single line text identification sign showing the exhibiting company name and booth number Company name and product and or service listing in the ToxExpo Directory Four complimentary full conference exhibitor badges per 10 x 10 booth for for profit companies providing full access to SOT s scientific sessions Welcoming Reception and Awards Ceremony Two complimentary exhibitor badges per 10 x 10 booth space for non profit and government agencies providing full access to SOT s Scientific Sessions Welcoming Reception and Awards Ceremony Pre registered conference attendees list including exhibitors provided on a CD
109. ine is a monthly vehicle for contacting SOT members ToxSci Full Page 4 Color 2 673 Geer Monthly Half Page 4 Color 2 154 eae Quarter Page 3 x 4 1 292 4 Color Double Page Supply as two Spread 4 Color separate full page files Full Page B amp W 1 604 Black Half Page B amp W 1 292 Quarter Page B amp W 3 x 4 780 Double Page Supply as two 3 048 Spread B amp W separate full page files Banner advertising is available on the journal s official website www toxsci oxfordjournals org inquiries please to Allan Kolstein To advertise in Toxicological Sciences please contact Allan Kolstein Oxford University Press Tel 212 743 8302 Cell 917 207 9563 Email allan kolstein oup com 24 Society of Toxicology Application for the Use of Mailing Lists Annual Meeting Attendee List Information e SOT Annual Meeting Preregistrant List will be available beginning February 6 with the first delivery date of February 8 of the year of the meeting The list costs 990 regardless of count SOT Annual Meeting Mailing Lists may be compiled by selecting up to 12 of the categories listed below Check with SOT Headquarters for the total count within each category at the time of your order Combination of Categories Circle All That Apply Optional For Annual Meeting Attendee List Only 54 Stem Cells 55 General Toxicology Membership List Information e The SOT Membership Mailing List has approximately 6 300 names Subse
110. ing Special Handling 35010 35013 35393 35397 35392 35401 Pieces Small Packages FedEx UPS DHL under 30 Ibs Overtime N 52 75 105 50 TI Sc Overtime 30 fee for every overtime application so 35048 35045 These rates include Inbound Overtime Charges RATES ARE PER 100 LBS VVITH A 200 LB MINIMUM For credit card payments please complete the payment authorization form Any additional overtime charges will be invoiced at show Subtotal site and are subject to change pending move in move out schedule NJA Tax VVe understand that your calculation is only an estimate Invoicing vvill be calculated from actual certified vveight ticket or revveigh Amount Due ticket on inbound material handling receiving report Adjustments will be made accordingly Any adjustments to charges must be made at show site Single pieces weighing more than 5000 pounds CANNOT be accepted at the warehouse Loose easily damaged uncrated or blanket wrapped shipments should be shipped directly to the show site If you have any questions about material handling please contact Shepard Customer Service department Please complete the following Company Name Booth Contact Name Phone Authorized Signature Shepard Exposition Services is authorized to perform material handling services on behalf of the exhibiting company named above Signature also indicates you have read and accept the Payment Policy and Terms and Conditions sign and return to She
111. io 200 S Alamo San Antonio TX 78205 Historic Menger Hotel 204 Alamo Plaza San Antonio TX 78205 5 Holiday Inn San Antonio Riverwalk 217 N St Mary s San Antonio TX 78205 6 Hotel Contessa Suites on the Riverwalk 306 W Market San Antonio TX 78205 7 Hotel Valencia 150 W Houston San Antonio TX 78205 8 Hyatt Regency San Antonio Riverwalk 123 Losoya San Antonio TX 78205 La Quinta Inn amp Suites Convention Center 303 Blum San Antonio TX 78205 Ree ence Inn by Marriott Downtown Alamo 425 Bonham San Antonio TX 78205 San Antonio Marriott Rivercenter 101 Bowie San Antonio TX 78205 San Antonio Marriott Riverwalk 889 E Market San Antonio TX 78205 Westin Riverwalk 420 W Market San Antonio TX 78205 oO gt ER au lt wn CH D lt WwW SALINAS SOLEDAD CHESTNUT TRAVIS I u lt el oe e o u lt 5 z z lt lt e i BOOKER HOUSTON rc CO COLLEGE CH itor ITH o gt x t LAMO lt Alamo gt st Plaza ROCkerr IVER VAL Rivercenter Mall AREA BLUM E Co W Be H M A R RE ARY S a S C MARKET HOUSTON SQUARE El Mercado Main Plaza DOLOROSA CROCKETT e lt ki P E COS LA TRING DAR RIVER WOODWARD Cy ui Ze AR Ay ie 4 e FORTS MARTINEZ ANTONIO DEEP IN THE HEART st KING VILLIAM Co HISTORIC DISTRICT Housing Reservation Form Reservation Methods CHOOSE ONL
112. ipment which will be connected to Smart City s network s at the above noted Facility and Show Event has been properly protected contains anti virus software and the latest patches and security updates have been installed Customer s also accepts the responsibility for the performance of Customer s equipment and understands the conditions placed on service delivery by this document as well as the potential that additional charges may be incurred should Customer s equipment be found to adversely impact Smart City s network s performance The Customer acknowledges that this Network Security Declaration is part of the Customer Contract allowing Smart City to provide requested service s and is subject to change without notice Signature Date Printed Name Title A 5795 W Badura Ave Suite 110 Las Vegas Nevada 89118 888 446 6911 702 943 6000 e Fax 702 943 6001 SmartCi 5795 W Badura Ave Suite 110 Las Vegas Nevada 89118 888 446 6911 702 943 6000 Fax 702 943 6001 ity Floor Plan Communications Cable Center Henry B Gonzalez CC 017 Tx Company Name Show SOCIETY OF TOXICOLOGY Booth Room Customer Ref 2013 017 175 Voice and Data communications cabling Smart City is the exclusive installer of Voice and Data communications cabling Smart City provides cabling to booths within booths under carpet and flooring and from booth to booth Fiber Optic twisted pair Category 3 5 and 6 coax
113. ith Article II of the Society of Toxicology Bylaws which states the professional objectivity and political neutrality of the Society I agree not to take any action that would convey the impression that the Society is identified with a particular position or point of view on policy or political issues or product or service being advertised I agree not to use the name of the Society in any way that identifies the Society with the purpose or use to which I put the mailing labels provided to me by the Society In addition I understand these labels are provided for ONE TIME USE and are not to be reproduced for distribution Signature Printed Name Organization Affiliation Department Address Federal Express and U P S can not deliver to P O Boxes Payment Method Virginia residents must add 5 sales tax No purchase orders will be accepted Orders must be pre paid Enclosed is a payment to purchase the labels CHECK MONEY ORDER Charge my AMERICAN EXPRESS DINER S CLUB MASTERCARD VISA Cardholders Name Charge Amount _ Z gt o Card Number eee Exp Date 0 O o S Signature __ S Mail application to Society of Toxicology Mailing Lists 1821 Michael Faraday Drive Suite 300 Reston VA 20190 5348 25 Email sothq toxicology org Fax 703 438 3113 Telephone 703 438 3115 Ext 1601 06 12 Society of S OI Toxicology Creating a Safer and Healthier World by Advancing the Science of Toxicology Hotel Accommodations
114. itor move in shipment must go to advance warehouse All shipments must have a bill of lading or delivery slip indicating number of pieces and weight Certified weight tickets required Crates weighing over 5 000 lbs or loose uncrated shipments must be shipped direct to show site to arrive during exhibitor move in times All shipments must be prepaid no collect on delivery shipments will be accepted SIGNATURE SERIES SHIPPING How can make shipping my show materials easier Signature Series Shipping will make it easier and here s why Receive a 10 discount off of material handling rates restrictions apply Worry free shipping to and from your show Priority Empty Service priority of empty return at the close of show Volume discounted shipping rates Charges will be billed to your show invoice one less invoice bill to keep track of No driver wait fees LIABILITY INSURANCE What is and why would I need liability insurance Accidents happen therefore most show organizers and facilities require liability insurance Please refer to your booth contract for exact minimums required Please make sure your materials are covered from the moment they leave your company location to the time they return after the close of the show If applicable included in your manual is information and an application for liability insurance and booth coverage can also be purchased to protect your valuable exhibit materials OUTBO
115. ived at least 5 days before show move in Charges could be greater than our estimate for a variety of reasons such as floor work was ordered late carpet had already been laid obstructions physical structures and other miscellaneous issues that can make cabling more labor intensive and time consuming Smart City Cat 5 Cable 50 each 50 ft cable _ Yes we will need to order floor work from Smart City for our booth Estimated number of labor hours Please add this to our order _ No we will not require floor work for our booth We will not be laying our cables across aisles across traffic flow areas under carpet or under flooring _ Smart City Provided Cable We prefer Smart City to provide the cable for our booth Number of Cat 5 Cable s at 50 each Please add this to our order _ Exhibitor Provided Cable We will provide our own cable for our booth and understand the following We will not be placing cable across aisles across traffic flow areas under carpet or under flooring Smart City can only accept cable and cannot accept hubs routers switches or other equipment e Smart City cannot guarantee service on Customer Exhibitor provided cable s and or equipment Connectivity can be guaranteed only to the point where Smart City s services originate in the booth e Any request for trouble diagnosis or problem resolution found not to be the fault of Smart City may be billed to the Exhibitor at the prevailing rate
116. iver who checks and signs for the materials Shepard assumes no liability for any materials after the carrier assumes custody of materials If exhibitor s designated carrier fails to show by the move out deadline after a show Shepard shall have the authority to route exhibitors shipment via an alternate carrier or return shipment to a local warehouse for disposition at exhibitors expense PACKAGING CRATES AND EMPTY CONTAINERS Shepard shall not be responsible for surface damage to loose or uncrated materials pad wrapped or shrink wrapped materials Shepard shall not be responsible for concealed damage damage to carpets in bags or poly or damage to materials improperly packed Shepard shall not be responsible for crates and packaging unsuitable for handling partially assembled or having prior damage Affixing Empty storage labels to containers is the sole responsibility of the exhibitor or his representative All previous labels should be removed Shepard assumes no responsibility for removal or misdelivery of containers with old labels or incorrect information on labels or for loss or damage to materials stored in containers labeled empty 34 Shepard Exposition Services THIRD PARTY PAYMENT AUTHORIZATION 1531 Carroll Drive NW d Shepard Atlanta GA 30318 Society of Toxicology Annual Meeting ToxExpo Customer Service Phone 404 720 8600 March 11 13 2013 Customer Service Fax 404 720 8755 Henry B Gonzalez Conv
117. lable Adobe Illustrator AI EPS InDesign Photoshop amp Acrobat Artwork graphic design serivces 70067 Files should be formatted in high resolution quality 100 300 dpi Logo reproduction 70052 Vector based artwork preferred with fonts converted to outline Special artwork mounting 70069 Please note If customer provided graphic files are not to exact specifications requirements a design time surcharge will apply 52 Shepard Exposition Services CUSTOM HANGING SIGN RENTAL 1531 Carroll Drive NW Atlanta GA 30318 Society of Toxicology Annual Meeting ToxExpo Exhibit Solutions Sales Phone 404 720 8652 March 11 13 2013 Exhibit Solutions Sales Fax 404 720 8757 Henry B Gonzalez Convention Center Customer Service Email lrubinOshepardes com San Antonio Texas Event Code 7154330313 Discount Deadline February 18 2013 Want to STAND OUT on the show floor Be seen by more attendees with a custom hanging sign rental e Hanging Sign Rental includes graphics as noted frame hardware and harness e Complete the Overhead Rigging order form to order rigging Labor and additional hardware to hang sign are NOT included in rate below e Orders received after the discount deadline date are subject to availability and will be charged regular prices STANDARD FRAMING SIZES AND FABRIC Code 11 75 x3 25 curve fabric e 11 75 x3 25 curve fabric EE 69132 Single sided Graphic 1 835 80 2 386 55 11 75
118. led at regular material handling rates Please complete the following Company Name Booth Contact Name Phone Authorized Signature Shepard Exposition Services is authorized to perform material handling services on behalf of the exhibiting company named above Signature also indicates you have read and accept the Payment Policy and Terms and Conditions sign and return to Shepard 60 Shepard Exposition Services MARS HALLI N G YAR D USAG E 1531 Carroll Drive NW Atlanta GA 30318 Society of Toxicology Annual Meeting ToxExpo March 11 13 2013 e gt Shepard Customer Service Phone 404 720 8600 Customer Service Fax 404 720 8755 Henry B Gonzalez Convention Center Customer Service Email atlanta shepardes com San Antonio Texas Event Code 7154330313 MARSHALLING YARD USAGE There will be a 20 00 fee at the marshalling yard per shipment truck If you are going to be using the marshalling yard during the show please fill out the form below and return it to Shepard Exposition Services Contact SES with any questions or concerns Qty Item Description nl Marshalling Yard Use Total 8 250 Tax Amount Due Please complete the follovving Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorizatio
119. lez Convention Center Shepard Logistics Email logistics shepardes com San Antonio Texas Event Code 7154330313 EXHIBIT MATERIALS TRANSPORTATION INBOUND PICK UP LOCATION INFORMATION e Payment Authorization form must be on file to pick up as charges will be tems to be shipped included on your show services invoice Number of Pieces Est Weight SHIPPING INFORMATION Requested Pick Up Date Crates Hours of Operation Cartons cardboard Cases Trunks fiber color Company Skids Pallets Address Carpet color Other Total Pieces Total Wt On State Zip Declared Value Available at exhibitors expense at the rate of 1 00 per 100 00 of value declared Minimum charge of 10 00 SHIP TO Size of largest piece L VV H LI wll be shipping to the WAREHOUSE Loading Dock O Yes O No Lift Gate Company Name Booth Residential Inside Pick up Inside Delivery Society of Toxicology Annual Meeting ToxExpo Special Instructions c o UPSF Shepard Exposition Services 4111 NE Loop 410 San Antonio TX 78218 5429 OUTBOUND SHIPPING INFORMATION I would like to schedule Outbound Transportation Please provide me with a Material Handling Agreement at show site for my shipping instructions and EECHER _ March 1 2013 0 signature So we may deliver your Outbound Material Handling Agreement Date and labels please complete the following information LI will be shipping to SHOW SITE Ship to Address c o Shepard Exposition S
120. ll be included on your final bill Federal Tax ID is 65 0524748 18 NOTE THE CUSTOMER IS RESPONSIBLE FOR ALL INTERNATIONAL LONG DISTANCE AND OTHER APPLICABLE CHARGES AGAINST ASSIGNED TELEPHONE NUMBER S 19 All Single Line Multi Line and Dedicated Line Telephone services include Directory Assistance Information 0 Operator assisted 1 800 950 credit card type call usage and unlimited Domestic Long Distance International Call charges will apply 20 Long Distance International Calls and Line Restrictions a Credit Card restriction will only allow Local 1 800 and Credit Card calling Intl restriction will block all International calling but allow all other type calls b All lines will be blocked from 976 and 900 dialing unless otherwise requested Additional deposits may be applicable c Smart City will provide a detailed listing of all toll billable type calls made from applicable services Additional LD deposits required for Intl companies 21 A per line move fee starting at 100 Telephone 200 Internet may apply to relocate the line s after it is installed 22 Prices are based upon current rates and are subject to change without notice 1 All Customer contracts and agreements are solely between SMART CITY and the prospective Customer 2 SMART CITY is not the employee agent or partner of the Facility 3 The Facility is not a party to nor shall it have any obligations or liabilities wha
121. ll only be sent to third party mail house addresses Please e mail your third party mail house s contact name address telephone fax and e mail to sothq toxicology org Date mailing labels are needed Agreement Toxicology Epidemiology Ethical Legal and Social Issues Food Safety Genetic Toxicology Immunotoxicology Infusion Toxicology Inhalation Toxicology In Vitro and Alternatives Methods Mechanisms Medical Devices Metals Methods Mixtures Molecular Biology Mutagenicity Nanotoxicology Neurotoxicology Pathology Pharmacokinetics Pharmacology Occupational and Public Health Ocular Toxicology Risk Assessment Regulatory and Safety Evaluation Reproductive and Develop Toxicology 56 Other D Product Interest 57 Publications 58 Contract Services i j S a b c d e Analytical Aquatic Tox Clinical Tox Computer In Vitro Toxicology Metabolic Profile Pathology Preclinical Toxicology Quality Assurance Wildlife Toxicology upplies Equipment Analytical Clinical Chem Hardware Software In Vitro L In Vivo 8 h i Lab Animal Pathology Radioactive Isotope 60 Other I hereby apply to the Society of Toxicology for a set of mailing labels of the Society s membership and or the SOT Annual Meeting registrants Enclosed is a payment for the fee In accordance w
122. meet the deadlines above Note that dates above are deadlines not targets Arrivals up to 3 weeks before the deadlines are welcome amp encouraged Please notify Agility Fairs USA once arrangements are made How to ship Choose the method of shipment that works best for your exhibit Select ocean freight if your schedule allows for up to 6 weeks transit Choose air freight for a much shorter transit time Small ocean freight shipments shipments under 1 cubic meter incur several minimum charges so air freight is sometimes less expensive than sea freight for small shipments Agility cannot clear shipments sent by courier All international shipments must travel on an airline airwaybill Be aware that couriers in your home country do not give out accurate U S Customs information Notification You must notify Agility Fairs amp Events of the details of your shipment List Agility Fairs amp Events at the above address as the notify party on all shipping documents All shipping documents must be e mailed or faxed to Agility Fairs amp Events as soon as they re issued Only then can Agility Fairs amp Events clear your shipment through U S Customs Details gt gt Labeling and Packing U S Customs requires that all goods be permanently marked with their country of origin Clearly label every piece with your company name the name of the show and your booth number Large labels work best Be sure that your packing materials are
123. mproper use of this furniture If assistance is required in assembling your booth please order labor on the Labor Order Form included in this manual and the necessary ladders and tools will be provided 49 Shepard Exposition Services 1531 Carroll Drive NW Atlanta GA 30318 404 720 8600 404 720 8755 atlanta shepardes com T 154330313 Customer Service Phone Customer Service Fax Customer Service Email Event Code LABOR ORDER FORM Society of Toxicology Annual Meeting ToxExpo March 11 13 2013 Henry B Gonzalez Convention Center San Antonio Texas Discount Deadline February 18 2013 INSTALLATION amp DISMANTLING LABOR ESTIMATE AND QUESTIONNAIRE Please complete the following Are you requesting this labor for assembling your hanging sign How many laborers will you require Installation Date of installation Date of dismantling I will need Shepard Supervised Labor for please check one O Installation O Dismantling O Both Install Dismantle Code Qty Item Discount Regular Sup Fee Amount Shepard Supervised Labor Exhibitor not present esoset st 7725 10045 30 enert oT 116 00 150 80 30 o Yes o No Dismantling Requested start time Est Hours Requested start time Est Hours I will need Exhibitor Supervised Labor for please check one O Installation O Dismantling O Both Install Dismantle Code Qty ken Discount Regular Amount
124. mum of 100 servings 3 25 per serving Spanakopita 3 00 per serving Phyllo with crispy spinach and feta crumbles Minimum of 100 servings 89 A An Exhibitor Order Form amp Credit Card Authorization Please Return This Page Only To 210 225 4535 Fax 210 224 5120 Trade Show Name Show Dates Booth Drape Coors OSS S G O OO Name Authorized signee Prone oe a OOSOSOSSSCS CE A S E A Fas o L OOOCCOCSC C N SNCNS Contact Eri OOO S Name on Card Address Card Number Security Code tem Exp Date Table Needed Attendant Required Price Per Unit Total Sub Total 20 Service Charge Sign for authorization 8 125 Sales Tax L ss PLEASE REMEMBER TO SEND COPIES OF YOUR CREDIT CARD AND DRI VER S LI CENSE ALONG WITH YOUR SIGNED CREDIT CARD AUTHORI ZATION IF WE DO NOT RECEIVE WE CANNOT CONFIRM YOUR ORDER ANY ADDITIONAL ORDERS TO BE BILLED TO CREDIT CARD ABOVE 90 EVENT DECORATING SERVICES Key Plants amp D cor Rentals 702 415 8236 customerservice eventsvcs com Fax 702 876 5778 Nationwide Services Available EVENT NAME DATE TIME IN LOCATION BOOTH NAME NUMBER DATE TIME OUT CONTACT NAME CONTACT NUMBER E MAIL ADDRESS u PRICING INCLUDES INSTALLATION SERVICING AND REMOVAL AT THE END OF THE EVENT ATIT ARRANGEMENTS i E u FOR RENTAL ONLY i J 30 00 ALL ORDERS MUST BE PAID IN ADVANCE EE AZALEAS RED 0 WHT oPNK WHT u SUBSTITUTIONS MAY BE N
125. n Technology CMOS VGA imager with optics amp high speed decoder Light Source Red visible LED for illumination green aiming bar Operating Temperature 35 to 85 degrees Fahrenheit Memory Card Interface Multimedia card proprietary format 2 4 or 8 MBytes User Interface for Data Thumbwheel with switch and 2 push buttons for functions Computer Interface Standard USB and RS232 USB cable included Housing ABS plastic with rubber moulding Color Black with yellow scan buttons and moulding Size 4 25 L by 3 00 VV by 1 20 D VVeight 7 5 oz Operating System VVindovvs 98 XP or 2000 Cable USB standard included RS232 optional Accessories Optional Portable printer AC adapter Transport Case Charging Station Software Expo Tools Setup amp Download software included www aetherquest com Call us at 571 297 4000 or visit www aetherqugst com to find out how we can help you with your next event AetherQuestSolutions CMP10 optional Portable Thermal Printer for Lead Retrieval Lead Retrieval Printer e Easy to use lightweight printer e Works with your scanner to print out each lead e Automatically prints a lead once it is scanned How To Order e Submit the order form provided in the ToxExpo exhibitor services kit etc e Receive your data by E mail immediately after the event Register for Lead Retrieval at ToxExpo 2013 Lead R
126. n must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received 24 hours prior to first exhibitor move in day Rental items not ordered but found in use in booth are invoiced at the Regular rate All tax rates are subject to change 61 SOT Marshaling Yard Directions Petro Travel Store 1112 Ackerman Rd San Antonio TX McKinley SQuare yg PUN T 15 us D 4g gassonue and Street Caltrain E vand St Woods Yard Park Tubos St H H Central D _ San Francisco Waterfront ard St at General Hospital ai amp Trauma Center Ki vs appui 5 SUE Starr King oath St EY th St Open Space SS Warm Water Cove Park 25th St end Bue AS UJ H we gump 1 SOA T D Gi Di Q ye setet e UNOS py Fali CD T Cesar Chavez St parin St Tulare St Taare ark Islais Creek dr Amador St p Barn vejg Ave E CD Za KEN J gt E From 35 South Austin From 35 South take 1 410 South Merge onto U S 90 East toward Houston Take exit 581 toward Ackerman Rd Kirby Merge onto 1 10 Frontage Rd Turn right onto Ackerman Rd LOOK FOR SIGNS TO ENTRANCE OF MARSHALING YARD YS a SYS From 10 West Houston From 1 45 North merge onto I 10 West Take exit 581 toward Ackerman Rd Kirby Turn left onto Ackerman Rd LOOK FOR SIGNS TO ENTRANCE OF
127. n of compliance with the security requirements as noted herein is an acknowledgement of Smart City s filtering policies and must be completed signed by an authorized Customer representative and mailed or faxed to Smart City prior to the requested network service s being activated for Customer s usage Network Security Policy Smart City requires that all devices directly or indirectly accessing Smart City s network s have the latest virus scan software Windows security updates system patches and any other technological precautions necessary to protect the Customer s and others from viruses malicious programs and other disruptive applications Any device s which adversely impacts Smart City s network s may cause service interruptions to Customer s which can lead to disconnection of the Customer s equipment from the network s with or without prior notice at Smart City s sole discretion The device s in question will remain disconnected until all issues are adequately resolved All charges will apply and no refunds will be given Additional charges may apply for trouble diagnosis and or problem resolution Smart City has implemented filtering policies on all Internet routers These filters block all inbound Internet Control Message Protocol ICMP Ping Traceroute etc destined to any Smart City Network s Smart City understands that Ping and Traceroute are valuable troubleshooting tools therefore Smart City s Policy d
128. nagement for approval Nothing shall be posted tacked nailed or otherwise attached to the walls floors or other parts of the exhibit facility or furniture contained in the facility Exposed unfinished sides of exhibit backgrounds must be draped to present an attractive appearance If such draping is not ordered the decorator with the approval of Exhibit Management will install draping and charge the exhibitor Demonstration Areas Demonstration areas may not be set on the aisle line of the exhibit soace must be left within the exhibit area to absorb the spectators Should the spectators interfere with the normal traffic flow in the aisle or overflow into neighboring exhibits the presentation must be limited or eliminated Exhibitors are responsible for the safety structural fire etc of their booths NOTE CyberCafes Internet access stations are not permitted within a company s booth space Booth Schematic Diagrams xo BOOTHS ID 1 BOOTHS a 1505m x Fm Fi tox xpo ToxExpo EXHIBITOR LIAISON WORKING GROUP SOT Values Your Feedback The purpose of the Exhibitor Liaison Working Group is to provide a communication link between SOT and its exhibitors specifically to e Review and comment on current and proposed exhibit regulations e Review and comment on current and proposed practices affecting exhibitors e Advise on ways in which the exposition could be improved from both the exhibitors and attendees vi
129. nd equipment is one 1 hour Labor and equipment thereafter is charged in half 1 2 hour increments Orders cancelled without 24 hour notices will be charged a one 1 hour cancellation fee Subtotal 8 8 250 Tals Amount Due SS Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned vvith order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received 24 hours prior to first exhibitor move in day All tax rates are subject to change 51 Shepard Exposition Services 1531 Carroll Drive NW Atlanta GA 30318 404 720 8600 404 720 8755 atlanta shepardes com T 154330313 lt Shepard Customer Service Phone Customer Service Fax Customer Service Email Event Code SIGN ORDER FORM Society of Toxicology Annual Meeting ToxExpo March 11 13 2013 Henry B Gonzalez Convention Center San Antonio Texas Discount Deadline February 18 2013 SIGNS BANNERS AND ACCESSORIES code aty Description Discount Regular Amount Standard Foamcore Signs Single sided 70009 m Vertical 22 x28 185 80 20255 a 70011 e Vertical 28 x 44 237 40 308 60 m Meterboard 39 x Accessories x8 el e owe code aty Description Discount Regular Amount Vinyl Banners with Digital Printing ft Vertical ft Horizontal ft Vertical ft Horizontal Replac
130. ngs one 500 Prize awarded per day during the show SOT supplies the cash you get the traffic as attendees stop by your booth to drop their business cards in the box o Annual Meeting Sponsor Acknowledgments will be sent by SOT to Annual Meeting Registrants via e mail highlighting the name logo and a web link to a description of each Diamond Level Sponsor o Complimentary Annual Meeting Security Assessment Report provided by INA Security Other Diamond Level Acknowledgments o On screen Visual acknowledgment at the Plenary Lecture and Award Ceremony o Announcement in the Special Edition SOT Newsletter Communiqu Newsletter o Acknowledgment through signage at the Annual Meeting o Five Sponsor badge ribbons o Five invitations to the President s Reception o Photograph with SOT President and Council Members o Printed recognition in the SOT Preliminary Program Annual Meeting Program ToxExpo Directory and SOT ToxExpo Web sites o Right to host an Exhibitor Sponsor Hosted Session in conjunction with the Annual Meeting o Right to host a cocktail party or a lunch or other event not competing with those of the Society Sponsor is responsible for catering costs PLATINUM LEVEL SPONSOR 5 000 9 999 o Visual acknowledgment at the Awards Ceremony o Announcement in the Special Edition SOT Newsletter Communiqu Newsletter o Acknowledgment through signage at the Annual Meeting o Three Sponsor badge ribbons o Three invita
131. nio Texas Event Code T 154330313 ATTENTION EXHIBITORS ORDER NOW Follow these simple steps to order Shepard Services Online 1 GO TO www shepardes com intro asp 2 Click on Society of Toxicology Annual Meeting ToxExpo 3 LOG IN from the Show Information page 4 ENTER your email address and password then click a NEW users User name Your Email Address provided by Show Management Password TBD b Previous users User name Your Email Address Password Your pre existing password 5 Don t remember your password Click the link Forgot your password and follow the prompts to have your password sent to the registered email address 6 Once logged in you will be prompted to review your profile information a If your information is correct click proceed to ordering OR b If your information is not correct please click here as indicated update your profile and submit changes T Welcome to Shepard Online Ordering Some helpful tips Use the or continue gt buttons to scroll through all your options Use the button to add an item to your cart BEFORE proceeding to the next screen To NAVIGATE to a specific page use the menu headers at the top of the page To VIEW your shopping CART click on To DELETE an item from your shopping cart click Gi next to the item you wish to remove QUESTIONS Do not hesitate to contact us for assistance Shepard Customer Service 404 720 8600 atlant
132. nstacking containers on a truck cubic loading tarping or untarping freight or containers or rigging pieces for loading or unloading on a truck or from the ground or loading or unloading materials in a freight elevator or other circumstances requiring the rehandling of materials OVERTIME Surcharge 30 35990 Based on show move in move out schedule and or late driver check in an overtime surcharge per occurrence applies to shipments handled at show site during overtime hours Your advance warehouse shipments may be received during straight time but due to scheduling conflicts beyond Shepard s control may be moved into the exhibit hall on overtime Any additional overtime charges will be invoiced at show site and are subject to change pending move in move out schedules Handling times will be documented on shipping documents Drivers picking up outbound shipments will be sequenced for loading ONLY after a bill of lading is submitted to the Shepard Service Desk AND the driver has checked in LATE SHIPMENTS Surcharge 25 35003 A surcharge will apply to shipments not arriving within the published dates refer to Show Information page for dates for advance warehouse or arriving on show site after show opening UNCRATED SHIPMENTS Rate as shown on Material Handling Authorization Form An additional charge of 50 or as stated on Material Handling Authorization page of the applicable material handling charge at the time of delivery shall be charged for
133. nt be liable for collateral exemplary indirect costs or damages or loss of sales resulting from or related to a claim for loss of or damage to material INBOUND AND OUTBOUND SHIPMENTS onsistent with trade show Industry practices there may be a lapse of time between the delivery of snipment s to the booth and the arrival of the exhibitor or his representative During such time the materials will be left unattended Shepard is not and cannot be responsible for loss damage theft or disappearances of exhibitor s materials after same have been delivered to the exhibitors booth Similarly there may be a lapse of time between the completion of packing and the actual pick up of exhibitors materials from the booth for loading onto a carrier During such time the materials will be left unattended Shepard shall not be responsible for loss damage theft or disappearance of exhibitors materials before same have been picked up for loading after the show All materials will be checked at the booth at the time of loading using document s submitted by the exhibitor and notations of exceptions to conditions of materials or piece counts will be made on said document Shepard assumes no responsibility for loss damage theft or disappearance of exhibitors materials after same have been delivered to exhibitors appointed carrier or agent for transportation after the show Shepard loads materials onto the carrier s truck under the supervision of the carrier dr
134. ocated anywhere in the facility Show aisles and public areas are not part of the Exhibitor s booth space The non official contractor may not solicit business on the exhibit floor The non official contractor must have all business licenses work permits and insurance required by State and City governments and Facility Management before beginning work and shall provide Show Management with evidence of compliance If required the non official contractor must be able to provide evidence that it has current and applicable labor contracts and must comply with all labor agreements and jurisdictions The non official contractor must not jeopardize the production of the event by any act or practice that would lead to work stoppages strikes or labor disputes Non official contractor employees must wear approved identification badges at all times while in the work area Badges will be issued at show site to authorized representatives when all requirements have been met The following must be completed and returned to Laura Helm at lauraOtoxicology org by the deadline date All information below is required for entrance to the show floor Name of Non official Contractor Services to be performed Contact Name Contact Phone Fax Contact Address Exhibitor s Signature Date Exhibiting Company Name Booth Installation Staff Names Shepard Exposition Services ECONOMY BOOTH PACKAGE 1531 Carroll Drive NW Atlanta GA 30318 Soc
135. oes allow ICMP Ping amp Traceroute packets sourced from any Smart City network s Further to avoid infection by common Internet worms Nachi MSBlaster LoveSAN etc Smart City has implemented similar filters on the following TCP and UDP port numbers UDP 137 138 402 1434 and TCP 135 139 402 445 4444 Customers requiring inbound or outbound access to any of the filtered ports should contact a Smart City customer service representative in advance of the event with details of the specific requirements so that Smart City may consider the potential of a customized alternative Each Customer s business is important to Smart City and with advanced and timely notification of a Customer s needs we are confident that we can provide network services that perform as expected for all clients Please inform all show site personnel about the importance of Smart City s Network Security compliance issues Services are activated after Smart City is in receipt of this signed declaration of compliance with our network security requirements Device s Operating System Total of Devices Type of Anti Virus Software Installed LJ Norton L McAfee Other Virus Scan Last Updated Date 1 Security Updates Last Performed Date l Are You Renting Computers Yes No Rental Company Name Rental Company Contact Contact Number With execution of this document the Customer hereby attests that Customer provided equ
136. of current exhibiting companies Preliminary Program All SOT Members and prior Annual Meeting attendees approximately 10 000 receive a copy of the Preliminary Program The Preliminary Program contains information about the Annual Meeting Program a registration form and housing information The Preliminary Program mailing is the largest mailing that SOT does during the year 2013 Exhibitors and SOT Affiliates are invited to advertise in this medium ToxExpo Directory More than 7 000 anticipated attendees of the Annual Meeting receive a copy of the ToxExpo Directory at the Convention Center Members and attendees reference this information throughout the year Cover ads are awarded by lottery and the deadline to enter the lottery is November 1 2012 All 2013 Exhibitors and SOT Affiliates are invited to advertise in this medium Web Media Banner Ads The ToxExpo Web site offers an opportunity for exhibitors to place a banner ad or logo with a link to the organizations URL Ads will rotate continuously and will be sold based in four month increments The number of ads will be limited and sold on a first come first serve basis SOT Web Site and Hyperlinks A complete listing of exhibiting companies including product listings and booth numbers will be posted on the ToxExpo Web site For a nominal fee the exhibitor may purchase a hyperlink to its Web site that will be active from the time of purchase through the meeting dates The fee fo
137. of the attendees or along their routes of travel making it commercially impracticable illegal or impossible and therefore this agreement will be terminated In such an event the affected party shall not be liable to the other for delay or failure to perform its obligations except there shall be a prorated reduction of any fees payable or otherwise due under this agreement and or refund of any deposits paid THIRD PARTY CONTRACTORS Exhibiting companies wishing to utilize the services of third party contractors must notify Show Management and ToxExpo s official General Service Contractor with the appropriate forms found at the ToxExpo Website and return to Show Management and ToxExpo s official General Service Contractor by the close of business February 11 2013 If Show Management and ToxExpo s official General Service Contractor does not receive this form by February 11 2013 it will be assumed that your company will use the services of the General Service Contractor All exhibitors or appointed representatives are responsible for their paperwork If exhibitors choose to use vendors other than the official vendors listed in the Exhibitor Service Manual and the General Service Contractor it is the exhibitor s responsibility to remind all non official contractors that there is NO SOLICITATION allowed in the exhibit hall or meeting rooms of the Henry B Gonzalez Convention Center during the SOT Annual Meeting and ToxExpo INSURANCE Exhibi
138. on site service and pickup 75 minimum charge Cities with UNION regulations are subject to local prevailing labor rates which can affect the labor charges Equipment Rental Total Sales taxes are estimated and are due on all equipment and labor where applicable The prevailing sales tax rate at the time the customer s credit card is charged will be applied Wall Mounted Monitor s add 116 00 Wall Mounting PER monitor San Antonio Rates ST Hours 1 0X 58 00 OT Hours 1 5X 87 00 DT hours 2 0X 116 00 Monday Friday 8am to 5pm Monday Friday 5pm to 12am Saturday after 8 hours Damage Waiver Monday Saturday 12am to 8am all day Sunday after 14 hours 12 of on i Rental Total Additional 2 hours of labor per monitor will be added to your order based upon local labor rates and parameters If PSAV is Yes No required to mount a monitor above 5 from the floor additional labor will be applied Call for a quote PSAV is NOT responsible n _ for attaching the hardware to the structure Please ensure the hardware is attached to the structure PRIOR to your installation 8 125 D o Tax Exempt Status If you are exempt from payment of sales tax we require an exemption certificate for the state Sales Tax in which the event is held Events held in Chicago also require the Personal Property Lease Rental Transaction Tax 7550 form Rental Total Damage Waiver If you would like a copy of the waiver please contact us By com
139. ons stipulated by the Henry B Gonzales Convention Center Exhibitors accept responsibility for informing all of their employees and agents of these conditions and agree that they will abide by them as well PRIORITY POINTS SYSTEM Priority in space assignment will be conducted according to a point based system Previous exhibitors will receive one point for each year of exhibiting without regard to the number of booth spaces utilized In the case of company mergers SOT will use the highest number of years exhibited in calculating priority points A space selection meeting takes place at the show each year and exhibitors make booth selections in order of priority point ranking After the space selection meeting booths are sold on a first come first served basis SPACE RENTAL FEES Commercial Exhibits Inline 10 x10 Booth U S 2 300 Bound by Front Aisle Only Corner 10 x10 Booth U S 2 500 Bound by Front and Side Aisle Commercial Exhibits include four complimentary staff registrations per 10 x 10 booth Non Profit and Government Agency Exhibits Institutes and other exhibits that are non profit according to the U S Internal Revenue Service Code receive a discount and must provide a copy of their tax exempt certificate with their application for space Non profit Inline 10 x10 Booth U S S600 Government Agency Inline 10 x10 Booth U S S600 Includes two complimentary staff registrations Booth assignments are
140. oper lifting bars and or hooks What is SPECIAL HANDLING Shipments delivered that require extra labor for stacking or unstacking containers on a truck cubic loading tarping or untarping freight or containers or rigging pieces for loading or unloading on a truck or from the ground or other circumstances requiring the rehandling of materials MATERIAL HANDLING 101 Society of Toxicology Annual Meeting ToxExpo MATERIAL HANDLING Q amp A What is the difference between material handling and shipping Shipping is the process of carrying your shipment from your location pick up area to it s destination and also the process of returning your shipment back to your location after the close of the show Material handling begins at the time your shipment arrives to the docks please refer to What is material handling for the full definition Do I need to order a fork lift to unload or reload my freight No please do not order a forklift for unloadingy reloading of your materials What does CWT mean CWT is an acronym for Century Weight therefore it means per 100 lbs IMPORTANT FACTS ABOUT DIRECT SHIPMENTS What are direct shipments All shipments that are addressed directly to the exhibit facility please refer to Direct to Show shipping labels included in this manual Shipments must arrive during exhibitor move in times only Do not ship direct to show site in advance If delivery cannot be guaranteed to arrive during exhib
141. or move in day All tax rates are subject to change 48 LABOR JURISDICTIONS SAN ANTONIO AUSTIN SOUTH TEXAS lt Shepard LABOR Texas is a right to work state Exhibitor personnel may set up their own exhibits if so desired using their own tools and company personnel Union Labor is available to assist in the installation and dismantling of exhibit booths Exhibit labor freight and rigging labor electricians and plumbers can be arranged for at established rates using the enclosed order forms EXHIBIT LABOR JURISDICTION Exhibitors may set their own displays without the assistance of union labor provided the exhibitor uses full time employees of their company Any labor services that may be required beyond what the full time employees can provide must be provided by Shepard Exposition Services MATERIAL FREIGHT HANDLING JURISDICTION Shepard Exposition Services has the responsibility of receiving and handling all exhibit materials and empty crates that comes in via over the road carriers It is Shepard s responsibility to manage docks and schedule vehicles for the smooth and efficient move in and move out of the exhibition Shepard will not be responsible however for any materials they do not handle Exhibitors may hand carry their own materials into the exhibit facility The use or rental of dollies flat trucks pallet jacks and other mechanical equipment is not permitted Only full time employees of the exhibiting
142. or s property and that it is the sole responsibility of exhibitor to obtain business interruption and property damage insurance of not less than U S 1 000 000 covering such losses by exhibitor SOT shall in no event be liable to an exhibitor for any lost business opportunities or for any other type of direct or consequential damages alleged to be due from a breach of this contract It is understood and agreed that the sole liability of SOT to the exhibitor for any breach of this contract shall be for the refund of all amounts paid by the exhibitor to SOT only pursuant to this contract as an exclusive remedy ENFORCEMENT OF RULES AND REGULATIONS The Rules and Regulations of the Society of Toxicology Exhibits are intended to bring order and fairness to the medium In addition to being subject to restriction or termination of an exhibit see Eligibility for Exhibiting exhibitors who violate regulations will be subject to the following sanctions 1st violation Loss of current year priority point 2nd violation Loss of one half accrued points 3rd violation Loss of remainder of points Ath violation One year suspension of exhibit privilege Note Exhibitors who dismantle before 4 45 PM Wednesday March 13 will be subject to a loss of priority points and or a one year suspension of exhibit privilege USE OF SOCIETY S NAME INSIGNIA LOGO OR ACRONYM The use of the Society s name is forbidden on signs inside or outside the exhibit area
143. ordered according to peak amperage ratings Island booths If a floor plan showing main power location is not submitted to Edlen prior to our first move in date Edlen will deliver the power to the most convenient location Labor rates are based on current wage scales and are subject to change in the event of a wage increase after rates have been published A minimum charge of 1 hour labor will apply for all installation work The removal of this work will be charged a minimum of 1 2 hour or 1 2 the total time of installation In the event 1000 watt overhead quartz lights cannot be mounted to existing catwalks in the convention hall lift and labor charges will apply Please contact our local office to discuss any additional charges Edlen employees are authorized to cut floor coverings when essential for installation of services unless otherwise directed Edlen is the exclusive provider of all material and equipment used in the distribution of temporary electrical services throughout the exhibit hall including the exhibitors booth space This material is provided on a rental basis ONLY and remains the property of Edlen It shall be removed only by Edlen employees Any extension cords or power strips ordered on the front of this form should be picked up at the service desk Credit will not be not issued for unused items Standard wall and other permanent building utility outlets or sockets are not part of a booth space and may not be used by exh
144. oss Note Orders placed after Feb 08 2013 will be subject to availability 84 PA Weg The RK Group L L C Exhibitor Service Menu e vs Policies and Procedures The RK Group L L C Exhibitor Guiding Principles All food orders are tastefully decorated and include appropriate serviceware and condiments Please advise if a table for the service is needed along with the show colors so The RK Group L L C can dress the service table properly This includes exhibitors who plan to use counter space within their booth as well All prices quoted herein are subject to a 20 Service Charge and 8 125 state and local sales tax Orders must be received and paid in full or secured with a credit card two weeks prior to the start of the show to avoid a late fee of 50 00 or 10 of the total order The greater amount will be charged Orders may be paid by Visa Master Card American Express or Check made payable to The RK Group LEC Any Additional orders will be charged to the provided credit card Please note when requesting specialty items The RK Group L L C will order and bill exhibitor for the exact amount requested All electrical needs will need to be arranged through the Show s electrician Henry B Gonzalez Convention Center Exhibitor Sample and Food Promotion Request Guidelines Serving generic products i e ice cream popcorn cookies coffee bottled water ect is permitted only when the product bein
145. ouse o Show site Set up Information for Installation Please check all that apply and provide information where requested pooth size J xl Forklift required o Yes o No Carpet is o owned O rented from Shepard Carpet padding o Yes o No Drawings are o Faxed to Shepard oc Shipped w exhibit crates On site Exhibitor Contact Information Name Phone Hotel Arrival date time Departure date time Please complete the following Company Name Contact Name Authorized Signature Outbound Freight Information Carrier Company Name Deliver Shipment To Address City ST Zip Type of Service air van line ground etc If for any reason your shipment is not picked up by your carrier please choose one of the following options Force freight through preferred carrier Send shipment back to Shepard warehouse 18400 min fee Services You Have Ordered o Electrical o Booth Cleaning Electrical Information o Electrical should go under the carpet diagram is attached O Electrical drawings are attached please check all that apply o Furniture o A V Equipment o Telephonellnternet O Electrical drawings are with exhibit in crate number O Electrical drawings were sent to the official contractor Booth Phone Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must
146. pany This agreement may not be altered modified or amended except in writing by an authorized representative of the Customer and the Company This agreement will be governed by the laws of the State of INSERT STATE HERE LA Customer Date Company Date
147. pard Payment Authorization must be completed and returned with Material Handling Worksheet Other charges may apply please review Material Handling Information form included in this manual 57 All tax rates are subject to change A ai aes aia CARTLOAD MATERIAL HANDLING SERVICE v Atlanta GA 30318 Society of Toxicology Annual Meeting ToxExpo Customer Service Phone 404 720 8600 March 11 13 2013 Customer Service Fax 404 720 8755 Henry B Gonzalez Convention Center Customer Service Email atlanta shepardes com San Antonio Texas Event Code T154330313 CARTLOAD SERVICE Cartload service includes one laborer one cart one trip per rate listed below ROUND TRIP RATES 35158 1 Round Trip Fee Per Cartload 150 00 Subtotall 8 250 Tax ST Straight time Monday Friday 8 00 AM 5 00 PM Amount Due OT Overtime Monday Friday 5 00 PM Midnight Saturday Sunday 8 00 AM 5 00 PM DT Doubletime All other hours and holidays CARTLOAD SERVICE RESTRICTIONS Cartload services are provided to those exhibitors arriving in privately owned vehicles and have small hand carried items that need to be delivered to and from the dock booth location If you arrive in a truck such as a U Haul Penske etc you will not quality for this service All items must fit on flat bed cart approximately 3 x4 in size If items are designated by Shepard personnel to be too large or too heavy materials will be bil
148. pleting this section and by signing Sr Eabor Walver this form you agree to PSAV s Equipment Loss and Damage Acknowledgment Grand Total NOTE In venues where union participation is mandatory delivery and pickup times can not be guaranteed 28 Delivery amp Pickup Labor 75 Minimum DISCOVER Name on Card Company Card Number Billing Address Expiration Date City State Zip Card Holder Signature Phone Number Mail order with Payment to PSAV Paying by Check Please allow PSAV to confirm total PRIOR to SENDING check 925 Freeport Parkway Suite 100 Coppell TX 75019 Tel 800 966 4498 Fax 866 312 4404 Wire Transfer Call for instructions International orders can take up to one week to receive please plan accordingly Rev 2 12 AVC3 e DS w WS Technology Meets Inspiration EXHIBITOR RIGGING SERVICES NAME OF CONFERENCE SOT 2013 START DATE 3 4 0 1 3 END DATE 3 4 3 4 3 SHOW DAYS 3 COMPANY NAME ON SITE CONTACT NAME ROOM EXHIBIT BOOTH STREET ADDRESS CITY amp STATE ZIP CODE TELEPHONE NUMBER FAX NUMBER ORDERED BY PRINT CARDHOLDER S NAME BILLING ZIP CODE I AMEX LIMCARD CHECK 4 EXP DATE CC LIvISA LIcHECK CARDHOLDER S SIGNATURE EMAIL ADDRESS PLEASE PRINT We will use this authorization to charge your credit card account for this advance order and any additional amounts incurred as a result of all show site changes placed by your representatives If you have a special
149. r damage due to strikes lockouts work stoppages natural elements vandalism acts of God civil disturbances power failures acts of terrorism or war or any other causes beyond Shepard s reasonable control or for ordinary wear and tear in the handling of materials Due to the security and liability requirements Shepard personnel will unload all vendor materials from the loading docks to the booths INDEMNIFICATION The exhibitor agrees to indemnify forever hold harmless and defend Shepard and its employees officers and agents from and against any and all claims causes of action fines penalties damages liabilities judgments and expenses on account of personal injury or death damage to or loss of property or profits arising out of or contributed to by any of the following 1 exhibitor s negligent supervision of any labor secured through Shepard or the negligent supervision of such labor by any of the exhibitor s employees agents representative invitees and or exhibitor appointed contractor EAC 2 exhibitor s negligence willful misconduct or deliberate act or such actions of exhibitor s employees agents invitees representatives or EACs at the show to which this contract relates including but not limited to the misuse improper use unauthorized alteration or negligent handling of Shepard equipment or 3 exhibitor s violation of Federal State or Local ordinance or violation of show regulations and or rules as published by the Fa
150. r et 609 55 seroso TT C CG1 C66 L CC78 L ccs 10 L ccauor 1065 60 1385 30 ccs 42 Rnd 477 55 62080 Miscellaneous Conf Table 29 High 5 Leci 42 RND CONFERENCE CHAIRS Qty mem Discount Regular Amount Panton oTo 573290 746 05 So 25255 328 30 Luxor Black Leather f pi ge xo 4770 611 90 208 Lana 664 05 5 xo 54340 70640 J s XC4 XC1 JL x 419 00 544 70 e JL xcs 461 05 599 35 JL ao 501 20 651 55 _Brewer SC JL so 223 85 201 00 a 223385 291 00 Miscellaneous Chairs JL sce 208 50 271 05 sc4 TT sce JL so 23910 310 85 JL so Laag 310 85 Il JL so 29275 38060 Floor orders are subject to availability Substitutions may be provided without prior notification Please complete the following Subtotal e n Company Name Booth f 8 250 Tax SS l Contact Name Phone Amount Due SS Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned vvith order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received 24 hours prior to first exhibitor move in day All tax rates are subject to change 43 Shepard Exposition S
151. r this service is only 160 and provides continuing exposure to meeting attendees as well as to individuals who may not attend the meeting but would like information on products and services related to toxicology This service is only available to ToxExpo 2013 exhibitors 21 Society of S OI Toxicology Creating a Safer and Healthier World by Advancing the Science of Toxicology ADVERTISING INSERTION ORDER Membership Directory Ads are black one PMS color TBD Communiqu Newsletter Special Issue Company Information Company Name Contact Person Ads can be PMS 286 and or black Tel Fax Authorized Signature Employer Ads in Communique Black text only Publication see sidebar Preliminary Program Cost see rate sheet Ads are two PMS colors 158C and 322C Payment Method ToxExpo Directory O VISA O MasterCard O AmEx O BilMe O Check Enclosed O Other Inside ads are one PMS color TBD Card No Cover ads are 4 color awarded by lottery Wee ToxExpo Website Exp Date Ads are full color JPG or GIF Signature Size 205 px wide x 60 px high at 72 dpi URL can be embedded NO Flash Ad Size Format Color NO Animation java or GIF O Full Page O PDF O Black only Toxicological Sciences Ads are 4 color or black only Acceptable File Formats Ads with One PMS Color or Black Only PDF Press Quality PDF with fonts embedded PMS color only or black only TIF 300 dpi grayscale SOT will convert to the PMS color if requested on
152. r will not be responsible however for any materials that it does not handle Gratuities Tipping is expressly prohibited This includes such practices as giving money merchandise or other special consideration for service rendered Any attempt to solicit a gratuity by an employee for any service should be reported immediately to the General Contractor s show site Manager Please refer to the Exhibitor Service Manual for complete guidelines Cleaning Cleaning of exhibit space will be at the expense of the exhibitor Order forms are provided in this kit Shipping Shepard has jurisdiction on the operation of all material handling equipment all unloading and reloading and handling of empty containers An exhibitor may move material that can be hand carried by one person in one trip without the use of dollies hand trucks or other mechanical equipment All exhibitors are urged to verify the delivery of their freight before arrival in San Antonio Many shipments cannot be traced or delivered on the weekend Packages sent via USPS UPS Federal Express or any other carrier going directly to the convention center must be sent to the attention of the General Contractor Shepard they will then be delivered to the exhibitor s booth Pick up by these carriers must be arranged by exhibitor and each piece of freight must be labeled Crate Storage Empty crates boxes and cartons must be ready for removal from the exhibit area by 5 00 PM Sunday M
153. ransfers 50 service charge for international wire transfers The following information must be included on the bank copy of the wire transfer confirmation Name of show that you are attending Society of Toxicology Annual Meeting ToxExpo Exhibiting company name Booth number Account Name Shepard Exposition Services Inc Bank Name PNC BankN A Pittsburgh PA 15219 USA Routing Number 041000124 Account Number 42 6061 9772 SWIFT CODE US PNCCUS33 SWIFT CODE INTL PNCCUS33 If payment is not received by the date shown above hereby agree to have the balance owed to Shepard Exposition Services Inc charged to the credit card indicated in the next section CREDIT CARD INFORMATION ercard o ma o Month Year Billing Address Security Code ooo City ST Zip Type of Card Name on Card Authorized Signature EXHIBITING COMPANY INFORMATION Please fill out the following information COMPANY NAME BOOTH COMPANY ADDRESS PHONE CITY ST ZIP FAX CONTACT NAME EMAIL 33 SHEPARD TERMS amp CONDITIONS Society of Toxicology Annual Meeting ToxExpo PAYMENT POLICY Show Site Orders Services ordered at show site will require full payment at the time the order is placed Purchase orders may not be used in lieu of payment Regular prices will apply to all show site orders Floor orders are limited to availability d e Shepard Shepard Exposition Services Third Party Orders If you contract your
154. rcle One 19 LCD Flat Panel Computer Monitor 4 3 Wall Mount Tabletop 160 00 200 001 1 20 LcD Fa Pan Computer onkor 99 Milion v rameto s 200006 25000 What source will be used with the monitor s Please indicate below Computer DVD VCR or other Video Device MAC USERS PSAV does not supply conversion video adaptor dongle Please be sure to bring your own Multi Purpose Computers Windows 17 LCD Monitor Wired Mouse and Keyboard included with Desktop Computer Desktop Intel Core i7 2 80 GHz 3 42G RAM 1TB HD DVD RW ATI Radeon HD 3450 Video Card lz 440 00 550 00 oS Laptop PIV Core 2 Duo 2 2GHz 2G RAM 80G HD Nvidia 1GB Video Card a 380 00 475 00 e Presentation Computer Windows Laptop Intel i7 Quad Core 2 5Ghz 4GB RAM 500GB HD DVD CDRW Nvidia 168 Video Gert ag a Te 550 00 Computers Macintosh JAC Min Dual Core 2 561 468 RAM 500GB HD AMD Radeon 6630M Video Cardisontornorinawow 2400018 300 00 2 5 MAC Ova Core 236K 86 RAM 50068 HD AND Radeon S7SOMVideo ard EECHER Computer Accessories amp Printers JP Laserjet 4000 Series Black amp wite Printer 25 PPM Mac PC Neworo EREECHEN I E SOOO KeyboordondMouse wirels aso e soooj Computer Speakers w somno dis ses 5 0 O O Miscellaneous Please Circle One Foor Stand win Optional Shelf For use with PSAV30 erlargermontors only sheit moshat 200 00 s 250 00 ar oi ar Bik ses T E T DvD Player US compatible R
155. request or need additional equipment please call A written confirmation will be sent once your order is received and processed PRICES ARE FOR EXHIBIT FLOOR ONLY POWER IS NOT INCLUDED AND IS TO BE ORDERED SEPARATELY THROUGH THE SAN ANTONIO CONVENTION CENTER e PSAV must make all attachments to the rigging system ceiling and e PSAV will not dead hang items over 100 Ibs or 10 in length Chain supporting structure the building hoists will be used for these Items e Orders must be received 21 days prior to delivery to avoid penalty rate and e Banner placement must be approved in advance by General Contractor guarantee equipment and crew availability and Henry B Gonzalez Convention Facility All rigging must conform to Show Management regulations e The total charge per item is determined by multiplying the price by the e Please complete both pages of this form and Fax or email diagrams along quantity ordered with this order form for a price quote e Labor Rates include the price of Crew and Lift e Signs must include necessary harnesses PSAV can build custom harnesses e Please include applicable Sales Tax on equipment rental with adequate notice and at an additional charge e TAX EXEMPT STATUS If you are exempt from sales tax payment we e Electrical signs must be in good working order and conform to the National require a State of Texas exemption certificate Electrical Code e CANCELLATIONS e Electrical service must be ordered through pref
156. rging Stations and 2 iPhones The lenmar can simultaneously charge up to 6 USB compatible devices including cell phones MP3 players PDA s Blue Tooth headsets etc The phones that it can charge are Motorola RAZR Q Blackberry Samsung LG Mini USB and Macro USB Artwork Submission Information Submit your company logo branding by one of the following Email attachment 4 mgs or smaller to Irubin shepardes com FTP zip compression for FTP information call 404 720 8652 CD ROM mail to address at top of page When sending disks please label them with the following Exhibitor Co Name Booth Show Name Show Date Acceptable Software amp Formats Adobe Illustrator Al EPS InDesign Photoshop amp Acrobat Files should be formatted in high resolution quality 100 300 dpi Vector based artwork preferred with fonts converted to outline Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name Booth Subtotal cd Contact Name Phone 8 250 Tax S Authorized Signature Amount Due ef Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received 24 hours prior to first exhibit
157. ricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received 24 hours prior to first exhibitor move in day Rental items not ordered but found in use in booth are invoiced at the Regular rate All tax rates are subject to change 41 Shepard Exposition Services EX ECUTIVE Fu RNITURE 1531 Carroll Drive NW Atlanta GA 30318 Society of Toxicology Annual Meeting ToxExpo Customer Service Phone 404 720 8600 March 11 13 2013 Customer Service Fax 404 720 8755 Henry B Gonzalez Convention Center Customer Service Email atlanta shepardes com San Antonio Texas Event Code T 154330313 Discount Deadline February 18 2013 COMFORT SEATING OTTOMANS ae EE ism 658 05 85545 a 539 55 70140 i L i soc 9575 126850 ec 88005 114405 Le tees ew S emm eae PO Lss le E RE S m en L a isp 84755 110180 GE es d a CEA ocu 15850 67405 ocw 1014 00 1318 20 EH Josa oo ea or ws as om oo oss f om 15800 19800 wo 11550 15015 j e LSC i CHC Steg Tables i a aa S car TJ 30525 a2285 cig TJ 334 75 43520 Jeu ees areas a EE LEI 80415 39540 Ec f 3375 40790 E me eso ao am 12760 16590 Subtotall 8 Floor orders are subject to availabilit
158. s service ware sandwich condiments one piece of fruit cookie and pasta salad Choice of honey ham amp cheddar smoked turkey amp swiss and roast beef amp provolone Pre Made Sandwich Tray 155 00 per tray Includes 6 disposable plates service ware cocktail napkins 1 dozen assorted sandwiches condiments and relishes Hors D oeuvres Other I tems are available Ask us All services include 6 disposable plates service ware and cocktail napkins Chili con Queso 3 00 per serving Served with tostada chips and homemade salsa Minimum of 100 servings Quesadillas 3 25 per serving Filled with smoked chicken and pepper jack cheese Minimum of 100 servings Grilled amp Fresh Vegetables 6 00 per serving Served with creamy dips Minimum of 35 servings Fiesta Pinwheels 3 00 per serving Exotic tortillas rolled with assorted fillings Minimum of 100 servings Bruschetta Prosciutto tomato and olive spread Minimum of 100 servings 3 25 per serving Spicy Buffalo Wings 3 25 per serving Served with bleu cheese dip and celery sticks Minimum of 100 servings Cheese Display 6 50 per serving Consists of domestic and imported cheeses and garnished with whole fresh fruit old world breads and gourmet crackers Minimum of 35 servings J alapeno Chicken Bites With buttermilk dressing Minimum of 100 servings 3 75 per serving Assorted Oriental Dumplings With ginger soy dipping sauce Mini
159. s should arrive on date Carrier Name Pro Origin of Shipment city state Please provide a contact name and number for any questions Shepard may have in regards to this shipment Total Weight Name Phone MATERIAL HANDLING RATES AND ESTIMATE WORKSHEET SHIP WITH SHEPARD LOGISTICS AND RECEIVE A 10 DISCOUNT ON MATERIAL HANDLING WITH Signature Series Shipping To set up your Signature Series Shipping please call 888 568 8858 or complete the Shepard Logistics Order Form included in this manual Signature Series Shipping does not apply to shipments considered small package local or shipments over 10 000 Ibs Roundtrip SLS shipping is required to qualify for Signature Series Shipping COMPUTATION OF MATERIAL HANDLING SERVICES The following services whether used completely or in part are offered as a package When recording weight round up to the next 100 Ibs For example 285 Ibs 300 be 100 Ibs 3 X RATE Amount or minimum charge whichever is greater Standard Material Handling Signature Series Material Handling weit Description Price Tota weim Description Price Total _ Direct Shipments to Showsite Direct Shipments to Showsite 94 25 141 50 122 50 84 75 127 25 110 25 Special Handling Special Handling 35030 35033 35043 35038 35390 35395 35391 35399 35394 35402 Advance Shipments to Warehouse Advance Shipments to Warehouse 105 50 137 25 95 00 123 50 Special Handl
160. se color O Black 06 GO White 03 JL rct__ 2108 90 zi I Please choose color O Chrome CH n Wood VV l 66275 BGH 779 35 1013 15 Square Showcase RC1 Please choose color O Black 06 O White 03 1 9 W x 1 9 D x 7 H 7 9 Wx3 5 Dx3 9 H O 3 ae mmm 1278 15 ll sel LI Gondola 82065 676 85 RC2 RC3 Please choose color O Black 06 O White 03 4 9 Wx 2 3 Dx 3 3 H 5 3 Wx 3 3 Dx 3 6 H sel LC Gur 9960 1195 50 eeze 1 Las Loun 1131 15 smt E 1 361 00 __ a CO CS1 oe Gondola Please choose color O Black 06 O White 03 CS1 3 Wx 1 9 Dx 6 3 H 3 6 Wx 1 9 Dx5 H 66283 LC CS2 2 3 Wx1 6 Dx6 3 H Please choose color 0 Black 06 O White 03 es JL Lo Please choose color O Black 06 O White 03 Please fax completed form to Exhibit Solutions Department at 404 720 8757 GL1 GL2 GL1 5 4 Wx1 3 Dx8 H GL2 4 3 Wx1 3 Dx7 H LS1 LS2 LC1 1 meter wide 3 6 Wx1 9 Dx 3 6 H LC3 3 9 W x 2 3 Dx3 6 H LC2 1 5 meters wide 5 Wx 1 9 Dx3 6 H Please complete the following Company Name Booth Subtotal S Contact Name Phone 8 250 Tax S Authorized Signature Amount Due S Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must
161. taping of front edge only All rental carpet is delivered clean to your booth space but during setup carpet may become dirty Please order cleaning service at least once before show opening PREMIUM CARPET 32 0Z 100 ULTRA CUT PILE WITH ACTION BACK OR JUTE BACKING Choose Color Qty Item Discount Regular Amount Red 01 Black 06 46001 Rentalisqitt 570 740 Deep Navy 22 Charcoal 17 46003 JRental 1000 sq ft 485 630 Silver Cloud 18 Peacock 32 46002 Purchasevsat 1450 1885 Minimum 100 sq ft is required No refunds on cancellations Rental includes installation and removal Purchase carpet please fill out Labor Order Form carpet installation section to have carpet installed Qty ES GG IT In order to protect premium cut carpet during set up Visqueen will automatically be installed at published rate listed below pan Mt d PADDING amp VISQUEEN BOOTH DIMENSIONS Q tem Is Lee What is your booth size ft 2 oe Pang 050 g SCH BOOTH CLEANING Minimum 100 sq ft PERIODIC PORTER SERVICE Booth cleaning rates are per square foot Porter Service Rates are per square foot pen E _ vacuum Ones 037 _ 47030T Porter Sve Once Li i 47011 47012 Daily Vacuum 47031T Daily Porter Svc Carpet is delivered clean but may become dirty during setup VVe Porter Service includes emptying vvastebaskets vvithin the booth every suggest that you order v
162. the Society At the same time our sponsors receive recognition on our Annual Meeting Website in our show signage and printed materials Please visit our web site or follow this link ToxExpo Annual Meeting Sponsorships for information Mailing lists are available to rent pre and post show With this list you can market your presence at the show by sending an invitation to all attendees to stop by your booth to learn more about your products and services The mailing list request form can be found on our web site or by clicking here SOT Mailing Lists Again thank you for your support of SOT and ToxExpo look forward to seeing you in San Antonio Sincerely Laura Laura R Helm CMP Exhibits Manager laura Otoxicology org 1821 MICHAEL FARADAY DRIVE SUITE 300 RESTON VIRGINIA 20190 5438 Tel 703 438 3115 Fax 703 438 3113 E Mail laura Otoxicology org www toxicology org TABLE OF CONTENTS Society of Toxicology Annual Meeting ToxExpo TABLE OF CONTENTS Welcome Letter d D Shepard tox xpo Important Deadlines Meeting and Exhibits Facts Rules amp Regulations Design Requirements amp Booth Information Exhibitor Liason Working Group Sponsorship Program Information Promotional Packages Advertising Opportunities Advertising Insertion Flyer Order Form Application for Use of Mailing Lists Hotel Accommodations Hotel Map Housing Reservation Form General Information Show Information Online Or
163. tion Services EXHIBIT SOLUTIONS BOOTH RENTALS Ain E AGEI 1531 Carroll Drive NW x Atlanta GA 30318 Society of Toxicology Annual Meeting ToxExpo Exhibit Solutions Sales Phone 404 720 8652 March 11 13 2013 Exhibit Solutions Sales Fax 404 720 8757 Henry B Gonzalez Convention Center Customer Service Email lrubin Oshepardes com San Antonio Texas Event Code TI54330313 Discount Deadline February 8 2013 EXHIBIT BOOTH RENTALS Code Qty Description Discount Regular Amount Code Qty Description Discount Regular Amount all i s250 10x10 2758 70 3586 30 ses 10x20 4527 20 5885 35 ses mea 8488 50 11035 05 o 5128 45 x 10 sss 10x10 2652 75 3448 60 ssa 10x20 3713 65 4827 75 s255 10x30 5039 40 6551 20 ES es 10x10 1697 65 2206 95 The Saint Louis e265 10x10 1478 45 1922 00 x 30 6932 25 9011 95 Salt Lake City Saint Louis The Phoenix The Detroit oe 20x20 Istana 9896 25 1286515 ee oxo 311240 404610 ee 10 Truss Unit 7066 70 918670 All Exhibit Booth Rentals include installation dismantling and graphic panels as shown not all booths have graphic panels Prices quoted are for print ready graphics If graphics submitted are not print ready additional fees may apply Please contact the Exhibit Solutions Department with any questions you may have at 404 720 8652 C
164. tion of the Payment Authorization form The credit card portion of the form must still be completed before your order will be processed Tax Exempt Status If you are tax exempt in the state where the show is held a copy of the certificate must accompany your order Rental Responsibility All materials are on a rental basis and shall remain the property of Shepard The customer shall be held financially responsible for any damage to Shepard equipment used by the customer Price Quotes Prices quoted are for the duration of the show and include installation rental and removal except where indicated Default Colors If skirting and carpet colors are not selected show colors will prevail Exchanges and Cancellations Onsite exchanges and cancellations in orders will be assessed a 100 pick up fee DEFINITIONS AND SHEPARD RESPONSIBILITIES The name Shepard shall be construed within the meaning of this contract as Shepard Exposition Services Inc and its employees officers agents and assigns including any subcontractors Shepard may appoint The term exhibitor refers to any party who contracts for services with Shepard Shepard shall be responsible only for those services which it directly provides and hereby agrees to execute its contracted duties in good faith Shepard assumes no responsibility for any person parties or other contracting firms not under Shepard s direct supervision and control Shepard shall not be responsible for loss delay o
165. tions to the President s Reception o Photograph with SOT President and Council Members to be arranged o Printed recognition in the SOT Preliminary Program Annual Meeting Program and ToxExpo Directory o Right to host an Exhibitor Sponsor Hosted Session in conjunction with the Annual Meeting o Right to host a cocktail party or a lunch or other event not competing with those of the Society Sponsor is responsible for catering costs GOLD LEVEL SPONSOR 2 500 4 999 o Visual acknowledgment at the Awards Ceremony o Announcement in the Special Edition SOT Newsletter Communiqu Newsletter o Acknowledgment through signage at the Annual Meeting o Two Sponsor badge ribbons o Two invitations to the President s Reception o Printed recognition in the SOT Preliminary Program Annual Meeting Program and ToxExpo Directory o Right to host an Exhibitor Sponsor Hosted Session in conjunction with the Annual Meeting o Right to host a cocktail party or a lunch or other event not competing with those of the Society extra catering costs to be covered by the Sponsor SILVER LEVEL SPONSOR 2 000 2 499 o Announcement in the Special Edition SOT Newsletter Communiqu Newsletter o Acknowledgment through signage on site o One Sponsor badge ribbon o One invitation to the President s Reception o Printed recognition in the SOT Preliminary Program final Program and ToxExpo Directory o Listing on SOT Annual Meeting website o Right to host
166. tors utilizing independent contractors must provide Show Management with a certificate of insurance of not less than US 1 000 000 by February 1 2013 All certificates of insurance must name SOT as additional insured Exhibitors are encouraged to take out a portal to portal rider available at a nominal cost on their own insurance policy This will protect them against loss through theft fire damage etc LIABILITY The Exhibitor assumes entire responsibility and hereby agrees to indemnify and hold the Society of Toxicology the Henry B Gonzalez Convention Center The General Service Contractor Inc their agents directors officers employees and members harmless from any liability loss cost expense claim or damage caused by or resulting from any negligent act or omission of the Exhibitor its agents or employees SOT shall indemnify and hold the Exhibitor its agents directors officers employees and members harmless from any liability loss cost expenses claim or damage caused by or resulting from any negligent act or omission of SOT its agents directors officers employees and members If more than one of the above mentioned parties is responsible then the liability shall be apportioned between the parties based on their respective degrees of responsibility In addition exhibitor acknowledges that the Society of Toxicology the Henry B Gonzalez Convention Center Shepard Exposition Services do not maintain insurance covering exhibit
167. ts of the Membership Mailing List are listed below Please contact SOT Headquarters for your geographic or Specialty Section count at the time of your order Total list 900 subsets 50 per label minimum charge of 100 e e Nonprofit organization list rental fee is 450 subsets 25 per label proof of nonprofit status must be attached with this form minimum charge of 50 Specialty Sections and Special Interest Groups Optional Check All That Apply Biological Modeling L Medical Device Q American Association of OO Metals Chinese in Toxicology A Type of Organization Dermal Toxicology Biotechnology Drug Discovery U Association of Scientists of Indian Origin LI Mixtures LI Molecular Biology Carcinogenesis Cardiovascular COuUoOovove L Hispanic Organization of Toxicologists Clinical and Translational Toxicology LI Nanotoxicology LI Neurotoxicolo a L Korean Toxicologists Comparative and Veterinary ee ae ssociation in America L Occupational and Public Health LI Ocular Toxicology Dermal Toxicol ermal loxicology LI Toxicologists of Drug Discovery Toxicology African Origin Ethical Legal and Social Issues Food Safety Immunotoxicology DODDO L Regulatory and Safety O Women in Toxicology Evaluation L Reproductive and Development Toxicology L Risk Assessment U Stem Cells L Toxicologic and Exploratory Pathology Inhalation and Respiratory LU OUUU In Vitro and
168. tsoever to any Customer under any Customer Contract including without limitation the obligation to provide any of the services covered by such Customer Contract 4 No representations or warranties are being made by the Facility with respect to any Customer Contract or any Communications Services 5 The right of the Customer to receive any Communications Service will be terminated if this Agreement is terminated for any reason provided therein and the Facility will have no obligation to continue providing such service unless the Facility elects in its sole discretion to continue to provide such services itself or through a third party 6 The provisions of the Customer Contract are separate and independent from the provisions of the Customer s lease space in the building and shall not affect the Customer s obligations under such lease and without limiting the foregoing in no event shall any default by SMART CITY under the Customer Contract or any failure with respect to any Communications Services have any effect on any Customer s obligations to the Facility under any lease or any other occupancy agreement between such Customer and the Facility 23 A valid Credit Card number with signature MUST be on file regardless of payment method Mail or Fax Completed Orders with For your convenience we will use this authorization to charge your credit card for any additional amounts incurred 24 Smart City accepts payments in US dollars Checks drawn on a
169. u have selected will provide the functionality for any application s you will be utilizing View complete descriptions of Services and Terms amp Conditions at smartcitynetworks com Facilities Locations aspx Please call if assistance is needed Note Cancellation Policy Specifics Terms 8 Conditions item 13 This document page thumbnail 2 1 Internet Networking Services 10 100 Base T La NetPremium Shared Ethernet Service 1 Static Public IP address SE 1100 1375 b Additional Public IP Address Device NetPremium Max 10 addl allowed Asp 1 150 185 c NetStandard Shared EtherNAT Service 1 Static Private IP address JN 900 11235 d Additional Private IP Address Device NetStandard Max 10 addl allowed IA SN I 125 15 e NetBasic Shared up to 512K1 1 5M 1 Private DHCP IP 1 Device Limited Qty BE 1 5 795 995 f NetExpress Shared up to 256K1 512K 1 Private DHCP IP 1 Device Limited Qty BE 5122 595 745 g NetDedicated Dedicated 1 54 Mbps w 5 IP addresses No addl IP s available TS 3495 4370 h NetDedicated Plus Dedicated 3 Mbps w 29 IP addresses Ten 5900 7 375 2 Internet Networking Services Equipment La Switch Hub Rental 8 Port 101100 Base T w Js 150 185 b Switch Hub Rental 24 Port 10 100 Base T sw24 25 280 c Patch Cable up to 50 Cafe ee
170. ular Amount so0e21 lavx t 5o10 esis 50084 een 6385 8300 50086 een 8085 105 25 50083 fae x 12H 10145 13190 50085 Jevxiz n 12625 16415 50087 aan 140 70 18290 UNDRAPED RISERS Code Qty Size Discount Regular Amount 50076 feLxeH 2410 3135 50078 Goen 33 90 44o5 50080 een 43 85 57 00 ml fa x12H wem 6oso ag fet xt2 H 6680 8685 50081 Jeuxi2 n 8160 10610 Please complete the following Company Name Contact Name Authorized Signature EXPO FURNISHINGS Society of Toxicology Annual Meeting ToxExpo March 11 13 2013 Henry B Gonzalez Convention Center San Antonio Texas Discount Deadline February 18 2013 TABLES ALL DISPLAY TABLES ARE 24 WIDE STANDARD SEATING tem rem Regular T amount side char 2e aso hem Oneir 102 85 19370 O Stool cek 11405 149 45 Wastebasket 21 20 Floor Easel 41 75 Literature Rack 160 45 Literature rack styles may vary based on location and availability z Code Qty lem Discount Amount Bagrack 20420 26545 50092 Geapa 7250 9425 50093 GarmentRack 20420 265 45 I Code Qty Item Discount Regular Amount 501011 Chrome Stanchion 5955 7740 1 501021 VelvetRope 7 9510 12365 r Regula 50095 Sign Holder 22x28 14135 18375 SKIRTING OF
171. ustrator EPS PMS color and black represents that it has authority to place such order The advertiser and its agency each agree to be all fonts must be converted to outline jointly and severally liable for charges for ads placed 5 Advertising material specifications will remain as listed in this rate card i 6 SOT shall have full positioning latitude on all advertisements other than paid guaranteed positions Ads with Two PMS Colors 7 SOT will not be liable for typographical errors incorrect insertions incorrect positions or omissions in PDF Press Quality PDF with fonts advertising or incorrect artwork Every effort will be made to ensure correct positioning and artwork embedded 2 PMS colors 8 Forwarding of an insertion order is construed as an acceptance of all published rates and conditions PhotoShop EPS 300 dpi 2 PMS colors and such order when accepted by SOT constitutes a contract 9 All contracts are conditional on strikes fires acts of God or the public enemy war or any cause not Ilustrator EPS 2 PMS colors subject to the control of SOT excluding the advertiser s failure or inability to perform all fonts must be converted to outline 10 Advertiser and agency agree that any advertisement published in SOT publications is and remains the property of SOT and it may be used by the SOT in all media whether now in existence or hereafter 4 Color Process Cover Ads developed in which the issue containing the ad is published reproduced
172. x3 25 curve fabric ad Double sided Graphic Description Discount Regular 23 5 x3 25 S Shape 69134 al Single sided Graphic Pare 23 5 x3 25 S Shape a 6 755 25 SUCCESS SLICCESS Double sided Graphic 1 1 15 x3 25 Football Graphic Outside Only 3 570 65 4 641 85 69130 We Make Exhibiting EZ Contact us for multi show rentals custom exhibit needs additional hanging sign options and more EXHIBIT SOLUTIONS lrubin shepardes com 404 720 8652 Please complete the following Company Name Booth Subtotal ee Contact Name Phone 8 250 Tax SS Authorized Signature Amount Due Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned vvith order There are no exchanges or refunds once item has been delivered to your booth Cancellations vvill only be accepted 7 days prior to move in if graphic been produced Cancellations will not be accepted once graphic artwork has been submitted and approved for production All tax rates are subject to change 53 Shepard Exposition Services SHEPARD LOGISTICS SERVICES 1531 Carroll Drive NW Atlanta GA 30318 Society of Toxicology Annual Meeting ToxExpo Shepard Logistics Phone 888 568 8858 March 11 13 2013 Shepard Logistics Fax 404 720 8733 Henry B Gonza
173. xpo ADVERTISING OPPORTUNITIES Increase Your Exposure to SOT Members throughout the Year The SOT Member e sa decision maker or decision influencer Involved in purchasing contracting decisions 86 e Has a post graduate degree 89 or studied at post graduate level 99 e Fields of Work include biotechnology carcinogenesis epidemiology genetic toxicology immunotoxicology infusion toxicology inhalation mechanisms metals molecular biology mutagenicity neurotoxicology occupation health pathology pharmacokinetiecs pharmacology reproductive amp developmental and others fields of work e Is interested in the following areas analytical aquatic toxicology clinical toxicology computer laboratory software in vitro in vivo metabolic profile pathology quality assurance lab animals publications radioactive isotopes and other areas e Rates Communiqu and Membership Directory as 1 benefit of SOT membership Print Media SOT Membership Directory All SOT Members and SOT Associates receive a Membership Directory which contains the names addresses and email addresses for over 6 000 SOT Members The majority of members use this directory on a weekly basis and many members use it on a daily basis Special Communique More than 6 000 SOT Members receive a copy of the Special Communique in February before the Annual Meeting The Special Edition contains detailed information about the Annual Meeting Program and has a listing
174. y Substitutions may be provided vvithout prior notification 8 250 Tax zs Please complete the following Amount Due S Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received 24 hours prior to first exhibitor move in day All tax rates are subject to change 42 Shepard Exposition Services EXECUTIVE Fu R N ITU R E MA t Shepard 1531 Carroll Drive NW ST Atlanta GA 30318 Society of Toxicology Annual Meeting ToxExpo Customer Service Phone 404 720 8600 March 11 13 2013 Customer Service Fax 404 720 8755 Henry B Gonzalez Convention Center Customer Service Email atlantaOshepardes com San Antonio Texas Event Code TI54330313 Discount Deadline February 18 2013 CONFERENCE TABLES Qty en Discount Regular Amount CE1 en Geo Tables 29 High gen E czo 543 40 70640 lee S CF2 60L 52415 68140 ces 42 t 375 00 487 50 criaz 355 80 46255 Graphite Nebula 29 High cae 585 45 76110 CB26 L SS a 70980 92275 Ste 5 1081 42 RND 480 20 624 25 Mahogany 29 High J coen ssm 70040 ee
175. y Rental 1172 95 152475 CRANE RENTAL AVAILABLE UPON REQUEST Monday Friday 8 00 AM 5 00 PM Monday Friday 5 00 PM Midnight Saturday Sunday 8 00 AM 5 00 PM All other hours and holidays ST Straight time OT Overtime DT Double time RIGGING LABOR RATES Heaviest piece to be spotted times are not guaranteed PLEASE NOTE Rate structure includes lift and 1 operator only Minimum crews are based on scope of work and area jurisdiction Additional labor and groundmen will be billed at the hourly rate The minimum charge for labor and equipment is one 1 hour Labor and equipment thereafter is charged in half 1 2 hour increments Orders cancelled without 24 hour notices will be charged a one 1 hour cancellation fee code Qe fem Description Discount Regular Amount es Straighttime Hour Rate e656 1255 36086 Overtime Hourly Rate 14500 18850 35090 Double ime Houry Rate 193 19 251 08 S code oy em Description Discount Regular Amount 35087 Straignttime Houry Rate 77 25 too 35100 Overtime Hourly Rate 116 00 150 80 em Bouble ime Hourly Rate 15450 20088 Please complete the following Company Name Contact Name Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Booth Phone PLEASE NOTE The minimum charge for labor a
176. y freight can arrive w o a surcharge February 11 2013 Last day freight can arrive w o a surcharge March 1 2013 ADVANCE WAREHOUSE EXHIBITING CO NAME Booth c o UPSF Shepard Exposition Services 4111 NE Loop 410 San Antonio TX 78218 5429 Delivery Hours M F 8 4 30 PM For Society of Toxicology Annual Meeting ToxExpo First day freight can arrive w o a surcharge February 11 2013 Last day freight can arrive w o a surcharge March 1 2013 DIRECT TO SHOW SITE SHIPPING ADDRESS LABELS 0 Shepard DIRECT TO SHOW EXHIBITING CO NAME Booth C O SHEPARD EXPOSITION SERVICES Henry B Gonzalez Convention Center 615 Bowie St San Antonio TX 78205 For Society of Toxicology Annual Meeting ToxExpo MUST NOT BE DELIVERED PRIOR TO March 9 2013 8 00AM DIRECTTOSHOW TO SHOW EXHIBITING CO NAME Booth C O SHEPARD EXPOSITION SERVICES Henry B Gonzalez Convention Center 615 Bowie St San Antonio TX 78205 For Society of Toxicology Annual Meeting ToxExpo MUST NOT BE DELIVERED PRIOR TO March 9 2013 8 00 AM HANGING SIGN SHIPPING LABELS Society of Toxicology Annual Meeting ToxExpo HANGING SIGN SHIPPING ADDRESS LABELS HANGING SIGN If you have a sign or anything truss etc that has been approved to hang from the ceiling send it to the advance shipping warehouse address Hanging items must be identified and readily available since they are installed first before the show floor b

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