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Tender No: 01/NITS/ME-LAB PURCHASE/15-16/24

1. iii If a bid is not substantially responsive it will be rejected by the Purchaser and may not subsequently be made responsive by the Bidder Tenderer by correction of the material deviation reservation or omission 35 Non Conformity Error and Omission i Provided that a Bid is substantially responsive the Purchaser may waive any non conformities or omissions in the Bid that do not constitute a material deviation ii Provided that a bid is substantially responsive the Purchaser may request that the Bidder Tenderer submit the necessary information or documentation within a reasonable period of time to rectify non material non conformities or omissions in the bid related to documentation requirements Such omission shall not be related to any aspect of the price of the Bid Failure of the Bidder Tenderer to comply with the request may result in the rejection of its Bid iii Provided that the Bid is substantially responsive the Purchaser shall correct arithmetical errors on the following basis a if there is a discrepancy between the unit price and the line item total that is obtained by multiplying the unit price by the quantity the unit price shall prevail and the line item total shall be corrected unless in the opinion of the Purchaser there is an obvious misplacement of the decimal point in the unit price in which case the line item total as quoted shall govern and the unit price shall be corrected b if there is an erro
2. Tender No 01 NITS ME LAB PURCHASE 15 16 24 17 09 2015 ANNEXURE C BIDDER s COMPLIANCE STATEMENT FOR SPECIFIC TECHNICAL TERMS AND CONDITIONS STC Bidders Tenderers should critically go through this specific technical terms amp conditions and make themselves compliant Bidders Tenderers should NOT simply write Yes or No here but give detailed write up after understanding the requirement of the feature described here and provide respective technical data sheets brochure documents SI No Compliance Statement for Specific Technical Terms and Conditions Bidder Tenderer s Response 1 Is the Bidder Tenderer is ready to supply these items as per detailed specifications given in Annexure A 2 The procurement of these equipments will be processed as Two Parts tendering process The first part is Technical Commercial Complete set of deliverables without the price bid and second part consisting of ONLY PRICE bids Has Bidder Tenderer submitted this tender response in two parts as directed Has Bidder Tenderer agreed to all the technical terms and conditions of the offer as mentioned in the technical proposal and no such additional terms amp conditions from Bidder Tenderer will be accepted at a later stage Has the Bidder Tenderer submitted the Technical Compliance Table for these items as given in Annexure B 3 Has the Bidder Tenderer substantiated the Compliance Statement as given in Annexure B with necessary and relev
3. The main function of the unit should be the provision of the required drive or brake power to investigate the selected engines or machines This power should be generated by an air cooled asynchronous motor with frequency converter The energy that is generated during generator operation should convert into heat in a load resistor The drive and brake torque could be finely adjusted It should be measured by a force transducer For this purpose the asynchronous motor should be suspended on a pendulum bearing To tighten the V belt the motor should be moved The unit should include digital displays for speed and torque The data transmission between the unit and the investigated engine or machine takes place via a data cable All measuring signals should be available in electronic form and could be saved or further processed using the software for data acquisition from the engine or machine Learning Objectives Experiments Asynchronous motor as drive torque measurement speed measurement Asynchronous motor as brake torque measurement speed measurement Specification e Drive and brake unit for connecting to various engines and machines e Asynchronous motor with frequency converter e Asynchronous motor with pendulum bearing torque measurement via lever arm and force transducer e Speed measurement by reflective light sensor at the motor shaft e 4 quadrant operation via frequency converter e Measurements for speed and
4. with date amp Seal of Bidder Tenderer Tender No 01 NITS ME LAB PURCHASE 15 16 24 17 09 2015 Supplier s risk and expense and without prejudice to any other rights which the Purchaser may have against the Supplier under the Contract 11 Literature must All the quotations must be supported by the printed technical data sheet literature and the specifications mentioned in the quotation must be reflected supported by such printed technical data sheet literature The model no and specifications quoted should invariably be highlighted in the data sheets literature for easy reference 12 Details of supply of similar items to Institutes of National Importance in the NE region must be provided 13 After Sales Service Vendor should clearly state the available nearest after sales service facilities in the region without which the offer will be rejected 14 Dealership Certificate Dealers or Agents quoting on behalf of Manufacturer must enclose valid dealership certificate 15 Quality Certificates Valid certificate to prove the genuineness of the products and of International standard as mentioned below must be enclosed a Manufacturer s certificate b ISO ISI certificate 16 End user list Vendor should provide end user list of their products at least for last 3 years with documentary evidences 17 Performance Bank Guarantee PBG The successful bidder shall furnish an unconditional PBG for 10 of the Purchase Orde
5. OEM of the EQUIPMENTS Has the bidder tenderer integrated tested and supplied the equipments of similar type specified in the schedule of requirements of any other educational institute organization 22 The bidder tenderer should be either a manufacturer or authorized agent of the Foreign Indian manufacturer In latter case please mention the authorization certificate reference no and date 23 Has the Bidder Tenderer submitted the Manufacture s Authorization Form MAF for each of the product quoted in the enclosed format 24 Does the principal vendor have local offices in India Please give no of offices amp their addresses 25 The principal of the bidder tenderer have a 24 x 7 technical assistance center in India and the bidder has service centers of their own in northern India with engineers qualified to handle the repair amp maintenance work Please give details 26 Has the Bidder Tenderer supplied the quoted model to the institutions of repute respectively NITs IITs IIITs Central Universities IISERs CSIR laboratories etc and conducted a demo at these places Please give details 27 Has the principal of the Bidder Tenderer have annual average turnover for last three financial years of at least 300 Lakh and have at least a support centre capable of serving replacing the equipment at NIT within a time frame of 48 Hrs Please give details The principal vendor has the valid trade tax registra
6. Tender No 01 NITS ME LAB PURCHASE 15 16 24 17 09 2015 b Annexure E Price schedule for goods being offered from Abroad ii The Bidder Tenderer is expected to examine all instructions forms terms and specifications in the bidding documents Failure to furnish all information required by the bidding documents or submission of a bid not substantially responsive to the bidding documents in every respect will be at the Bidder Tenderer s risk and may result in rejection of its bid 4 Fraud and corruption i The purchaser requires that the Bidder Tenderer s suppliers and contractors observe the highest standard of ethics during the procurement and execution of such contracts In pursuit of this policy the following are defined a Corrupt practice means the offering giving receiving or soliciting directly or indirectly of anything of value to influence the action of a public official in the procurement process or in contract execution b Fraudulent practice means a misrepresentation or omission of facts in order to influence a procurement process or the execution of a contract c Collusive practice means a scheme or arrangement between two or more bidders tenderers with or without the knowledge of the purchaser designed to establish bid prices at artificial noncompetitive levels and d Coercive practice means harming or threatening to harm directly or indirectly persons or their propert
7. an event in writing to the other party and the events referred to are as follows e Any law statute or ordinance order action or regulations of the Government of India e Any kind of natural disaster and e Strikes acts of the Public enemy war insurrections riots lockouts sabotage 27 Termination for default Default is said to have occurred a If the equipment or any of its component is found having poor workmanship faulty designs poor performance and bad quality of materials used b If the supplier fails to deliver any or all of the services within the time period s specified in the purchase order or any extension thereof granted by NIT c Ifthe supplier fails to perform any other obligation s under the contract d Under the above circumstances NIT may terminate the contract purchase order in whole or in part and forfeit the EMD PBG as applicable In addition to above NIT may at its discretion also take the following actions NIT may procure upon such terms and in such manner as it deems appropriate goods similar to the undelivered items products and the defaulting supplier shall be liable to compensate NIT for any extra expenditure involved towards goods and services obtained 28 Applicable Law a The contract shall be governed by the laws and procedures established by Govt of India and subject to exclusive jurisdiction of Competent Court and Forum in SIKKIM India only b Any dispute a
8. bid validity the Purchaser will notify the successful Bidder Tenderer in writing by registered letter or by cable or telex or fax or e mail that the bid has been accepted by way of a purchase order contract ii Until a formal contract is prepared and executed the notification of award should constitute a binding contract iv Upon the successful Bidder Tenderer s furnishing of the signed Contract Form and performance security pursuant to Clause the Purchaser will promptly notify each unsuccessful Bidder Tenderer and will discharge its Bid Security BS Earnest Money Deposit EMD 38 Evaluation of Bids The bid Evaluation shall be done together for all the equipments machinery 12 Signature in ink with date amp Seal of Bidder Tenderer Tender No 01 NITS ME LAB PURCHASE 15 16 24 17 09 2015 CHAPTER 2 A SPECIFIC TECHNICAL TERMS amp CONDITIONS STC Please find enclosed herewith the technical terms amp conditions to be made compliant with 1 The Bidder Tenderer is required to supply the items as per detailed specifications given in Annexure A 2 These items will be processed as Two Parts tendering processes The first part is Technical Bill of Materials WITHOUT the price bids and second part consisting of ONLY PRICE bids All the technical terms and conditions of the offer must be mentioned in the technical proposal and no additional terms will be accepted at a later stage They should also submit the Technical
9. for 10 of order value valid till 60 days after the warranty period on receipt of the notification of Award Purchase Order Agreement 13 Has Bidder Tenderer included the list of deliverables without the prices for the offered equipments along with technical proposal i e Technical Bid part 1 14 Does Bidder Tenderer agree that Installation integration and acceptance will be done at NIT site 15 Does the Bidder Tenderer agree that the entire responsibility of installation integration and operational performance of the Technical Specifications of required equipments will be of the bidder tenderer 25 Signature in ink with date amp Seal of Bidder Tenderer Tender No 01 NITS ME LAB PURCHASE 15 16 24 17 09 2015 16 Is the Bidder Tenderer ready to quote the LATEST system available in market meeting the required specifications and supported by the OEMs Are these equipments configured in such a way that any component is NOT to its end of life within the assured support period as given in point no 6 above 17 Does Bidder Tenderer agree that at the time of installation and commissioning of the configuration if it is found that some additional hardware accessories and or software items with licenses are required to complete the configuration to meet the operational performance requirement of the configuration which are not included in their original list of deliver
10. of the most recent or current models and that they incorporate all recent improvements in design and materials unless provided otherwise in the Contract ii The Supplier further warrants that the Goods shall be free from defects arising from any act or omission of the Supplier or arising from design materials and workmanship under normal use in the conditions prevailing in India iii Unless otherwise specified in the SCC the warranty shall remain valid for twelve 12 months after the Goods or any portion thereof as the case may be have been delivered to and accepted at the final destination indicated in the SCC or for eighteen 18 months after the date of shipment from the port or place of loading in the country of origin whichever period concludes earlier iv The Purchaser shall give notice to the Supplier stating the nature of any such defects together with all available evidence thereof promptly following the discovery thereof The Purchaser shall afford all reasonable opportunity for the Supplier to inspect such defects v Upon receipt of such notice the Supplier shall within a reasonable period of time expeditiously repair or replace the defective Goods or parts thereof at no cost to the Purchaser vi If having been notified the Supplier fails to remedy the defect within a reasonable period of time the Purchaser may proceed to take within a reasonable period such remedial action as may be necessary at the Signature in ink
11. opened at all and be returned to the bidders tenderers in their original envelope without opening 32 Opening of Bids by the Purchaser i The Purchaser will open all bids one at a time in the presence of Bidder Tenderers representatives who choose to attend as per the schedule given in invitation for bids The Bidder Tenderers representatives who are present shall sign the quotation opening sheet evidencing their attendance In the event of the specified date of Bid opening being declared a holiday for the Purchaser the Bids shall be opened at the appointed time and location on the next working day ii In two part system the Price bid shall be opened only for technically acceptable short listed bids found RESPONSIVE after technical evaluation iii Price bids of only short listed RESPONSIVE bidders tenderers will be opened in presence of the representatives of the bidders tenderers who decide to remain present during the bid opening The date of opening of the price bid will be notified only to the short listed vender iv It may be noted that the dates of opening of Technical bid Part I and Price bid Part Il are DIFFERENT v Bids that are received late shall not be considered further for evaluation irrespective of the circumstances 33 Confidentiality i Information relating to the examination evaluation comparison and post qualification of bids and recommendation of contract award shall not be disclosed to bidders
12. speeds can be adjusted e Digital display for flow rate pressure and temperature e Braking torque and speed measured e Software for data acquisition via USB under Windows Vista or Windows 7 Technical Data power consumption 4kw maximum flow rate 24 m3 hr Centrifugal Pump maximum head 72 5m 5 stages Speed 2900 min Tank Storage tank capacity 96 Litres Pressure turbine inlet 1 8 9 bar Pressure Francis turbine outlet 0 1 5 9 bar Measuring ranges Temperature 0 100 C Flow rate 0 595 L min 20 Signature in ink with date amp Seal of Bidder Tenderer Tender No 01 NITS ME LAB PURCHASE 15 16 24 17 09 2015 Item 06 Francis and Pelton Turbine Models Water turbines are turbo machines utilizing water power They should convert pressure and flow energy into mechanical 1 No energy and mostly should be used for driving electrical generators Water turbines should be divided into impulse and reaction turbines depending on their operating principle The accessories should contain a Pelton turbine as an example for an impulse turbine and a Francis turbine as an example for a reaction turbine The two turbine types should examine and compared with each other The drive unit should offer the possibility to set constant speeds resp torques The Pelton turbine should be free jet turbine which converts the pressure energy of the water into kinetic energy entirely i
13. tenderers or any other persons not officially concerned with such process until publication of the Contract Award 10 Signature in ink with date amp Seal of Bidder Tenderer Tender No 01 NITS ME LAB PURCHASE 15 16 24 17 09 2015 ii Any effort by a Bidder Tenderer to influence the Purchaser in the examination evaluation comparison and post qualification of the bids or contract award decisions may result in the rejection of its Bid 34 Responsiveness of Bids i Prior to the detailed evaluation the purchaser will determine the substantial responsiveness of each bid to the bidding documents For purposes of this clause a substantive responsive bid is one which conforms to all terms and condition and Seal of Bidder Tenderer bidding documents without material deviations reservations or omissions A material deviation reservation or omission is one that a affects in any substantial way the scope quality or performance of the Goods and Related Services specified in the Contract or b limits in any substantial way inconsistent with the Bidding Documents the Purchaser s rights or the Bidder Tenderer s obligations under the Contract or c if rectified would unfairly affect the competitive position of other bidders tenderers presenting substantially responsive bids ii The purchasers determination of a bid s responsiveness is to be based on the contents of the bid itself without recourse to extrinsic evidence
14. to provide all contents of technical discussion presentation to NIT along with soft copy 9 Is the Bidder Tenderer ready to submit the proposal specific to these equipments along with documents technical brochures data sheets etc describing various technical aspects like integrated working of offered equipments with hardware and software operational performance etc substantiated with line diagrams sub system connectivity detailing salient features covered in the proposed equipments along with technical proposal 10 Has the Bidder Tenderer submitted along with the technical proposal the detailed list of deliverables and has bring out clearly that the offered equipments as per the BOM submitted will be satisfying all the requirements listed in the technical specifications Has Bidder Tenderer given detailed justification on how the performance is going to be achieved in the offered equipments with the submitted BOM 11 Payment Terms Since the configuration offered by bidder Tenderer for these equipments is based upon the performance throughput features parameters Does Bidder Tenderer agree that NIT will give 100 of total payment only on successful installation acceptance and demonstration of operational aspects finally achieved at NIT site Has Bidder Tenderer submitted compliance to these terms along with technical proposal itself 12 Performance Bank Guarantee Does Bidder Tenderer agree to submit Performance Bank Guarantee
15. to us we agree with payment terms specified in the tender documents 8 CERTIFICATE AND DECLARATION a I We certify that no addition modification alteration has been made in the Original Tender Document If at any stage addition modification alteration is noticed in the Original Document I We will abide by the terms and conditions contained in the original tender document failing which NIT Sikkim reserves the right to reject the tender and or cancel the contract b It has been certified that all information provided in tender form is true and correct to the best of my knowledge and belief We hereby declare that our proposal is made in good faith without collusion or fraud No forged tampered document s are produced with tender form for gaining unlawful advantage We understand that NIT Sikkim is authorized to make enquiry to establish the facts claimed and obtain confidential reports from clients Manufacturer c In case it is established that any information provided by us is false misleading or in the circumstances where it is found that we have made any wrong claims Further NIT Sikkim is also authorized to blacklist our firm company agency and debar us in participating in any tender bid in future d We assure the Institute that neither We nor any of my our workers will do any act which is improper illegal during the execution in case the tender is awarded to us e We assure the Institute that We will NOT be outs
16. 09 2015 7 Language of Bid i The bid prepared by the Bidder Tenderer shall be written in English language only ii The Supplier shall bear all costs of translation if any to the English language and all risks of the accuracy of such translation for documents provided by the Supplier 8 Period of Validity of Bids i Bids shall remain valid for 120 days after the date of bid opening prescribed by the Purchaser A bid valid for a shorter period may be REJECTED by the Purchaser as non responsive ii In exceptional circumstances the Purchaser may solicit the Bidder Tenderer s consent to an extension of the period of validity The request and the responses thereto shall be made in writing or by cable telex fax or e mail The Bid Security BS Earnest Money Deposit EMD provided shall also be suitably extended A Bidder Tenderer may refuse the request without forfeiting its Bid Security BS Earnest Money Deposit EMD A Bidder Tenderer granting the request will not be required nor permitted to modify its bid iii Bid evaluation will be based on the bid prices without taking into consideration the above corrections 9 Submission The Bidders Tenderers may submit their bids by registered speed post currier service or by hand at the following address Assistant Registrar National Institute of Technology Sikkim Ravangla Campus 737139 INDIA 10 Warranty i The Supplier warrants that all the Goods are new unused and
17. 5 16 24 17 09 2015 14 Details of supplying similar equipments supplied to reputed Indian organizations especially NITs lITs IIITs Central Universities IISERs CSIR labs etc during preceding THREE years as on date of signing the bid Attach supporting documents Order Placed Order Description Value of Date of Date of Remarks Has the Contact by full No and and order completion actual indicating equipment person address of date quantity of of delivery completion reasons been along with Purchaser ordered as per of delivery for late installed Telephone equipment contract delivery satisfactory No FAX if any Attach a No and e certificate mail from the address purchaser Consignee MIO O B gt 15 Details of Testing facilities available List of testing equipments available gt B Give details of tests which can be carried out on items offered C Details of the testing organization available 16 Details of Nearest service centers Address Phone No Year of Establishment Name of contact person and contact details Status of working Days and Hours No of skilled employees No of Unskilled employees No of Engineering employees No of Administrative employees List of special repair workshop facilities available Storage space available for spares sq m Value of minimum stock of spar
18. Compliance Table for these items as given in Annexure B 3 Bidders Tenderers are required to note that they should substantiate the compliance statement as given in Annexure B with necessary and relevant documents wherever applicable They should not merely write a Yes or No in the Bidder Tenderer s Response column but bring out salient features limitations of their proposed equipments 4 The Bidder Tenderer should provide on site comprehensive five 5 years OR three 3 years warranty for this proposed equipments OPTIONAL 5 The Bidder Tenderer is required to quote for supply installation integration testing and maintenance for all the hardware systems and software as listed in specifications along with compliance of the terms and conditions 6 Original copy of latest currently dated authorization letter from parent or OEM is required to be submitted which should address authorization to submit this bid to NIT amp supply spare parts and maintenance support for a minimum period of FIVE 5 years after warranty period that is total of 6 years 7 The Bidder Tenderer has to install the equipments at NIT site with its associated systems devices and software 8 The Bidder Tenderer may be required to give their technical presentation of their proposed equipments as part of the technical qualification criteria Bidders Tenderers should ensure full compliance to all the requirement specification mentioned in these documen
19. ID PROPOSAL SHEET ON THE LETTER HEAD OF THE BIDDER To Assistant Registrar National Institute of Technology Sikkim Ravangla Campus Barfung Block South Sikkim 737139 Subject SUPPLY amp INSTALLATION OF EQUIPMENTS FOR FLUID MECHANICS LABORATORY OF MECHANICAL ENGINEERING DEPARTMENT AT NIT SIKKIM Ravangla Campus Barfung Block South Sikkim 737 139 Dear Sir We the undersigned Tenderers having read and examined in detail the specifications and scope of the work as specified in this document in respect of Supply and Installation of EQUIPMENTS FOR FLUID MECHANICS LABORATORY OF MECHANICAL ENGINEERING DEPARTMENT AT NIT SIKKIM Ravangla Campus Barfung Block South Sikkim do hereby propose to supply the required products and services Tender No Tender Fee Submitted YES NO Please strike off whatever is not applicable Amount Mode Date of Issue Name of Bank Valid up to Demand Draft EMD Submitted YES NO Please strike off whatever is not applicable Amount Mode Date of Issue Name of Bank Valid up to Demand Draft 1 PRICE AND VALIDITY All the prices mentioned in our proposal are in accordance with the terms as specified in bidding documents All prices quoted by us for the products and services shall remain valid respectively for a period of 120 days from the last date of submission of bids 2 DEVIATIONS We declare that all the services shall be performed strictly in accordance wit
20. Insurance coverage till door delivery at NIT SIKKIM e Part Delivery Acceptance of part delivery shall be a prerogative of the institute e Penalty for delay in delivery The date of delivery should be strictly adhered to otherwise the Director NIT SIKKIM reserves the right not to accept delivery in part or full Liquidated Damage e If the bidder fails to deliver and place any or all the Equipment or perform the service by the specified date penalty at the rate of 2 per month of the total order value subject to the maximum of 10 of total order value will be deducted 19 Genuine Pricing Vendor is to ensure that quoted price for the particular item is not more than the price quoted to any other customer in India particularly to IITs NITs and other Government Organization Copy of the latest price list for the quoted item applicable in India must be enclosed with the offer 20 Conditional tenders not acceptable All the terms and conditions mentioned herein must be strictly adhered to by all the vendors Conditional tenders shall not be accepted on any ground and shall be rejected straightway Conditions mentioned in the tender bids submitted by vendors will not be binding on NIT SIKKIM 21 Entry Tax Sikkim Govt CESS usually charge 1 of total value of equipments has to be added by the tenderers bidders in the financial bid and cost of way bill permit to entering Sikkim to be paid by NIT SIKKIM not by the vendor with advance i
21. Tender No 01 NITS ME LAB PURCHASE 15 16 24 17 09 2015 NATIONAL INSTITUTE OF TECHNOLOGY SIKKIM INVITATION OF TENDERS BIDS Ravangla Campus Barfung South Sikkim 77139 www nitsikkim ac in Ph 03595 260042 Tender No 01 NITS ME LAB PURCHASE 2015 16 24 Date 17 09 15 SUPPLY amp INSTALLATION OF EQUIPMENTS FOR FLUID MECHANICS LABORATORY OF MECHANICAL ENGINEERING DEPARTMENT AT NIT SIKKIM under Two Bid Open Tender National Institute of Technology NIT Sikkim Ravangla South Sikkim invites sealed tenders as per Two Bid System from reputed manufacturers or their authorized Indian Agents representatives on the terms and conditions as per tender document for procurement of following item s SI No Brief description of goods equipments Quantity Place of Installation detailed specification attach at Annexure B Delivery required if any 1 Base Module for Experiments in Fluid 1 no NIT Sikkim Yes Mechanics 2 Osborne Reynolds Experiment 1no 3 Bernoulli s Principle 1no 4 Methods of Flow Measurement 1no 5 Turbine Supply Module 1no 6 Francis and Pelton Turbine Models 1 no 7 Universal Drive and Brake Unit 1 no All interested eligible tenderers bidders are invited to submit their best competitive bids as per the criteria given in this tender document Kindly submit your bids in two parts as under a Technical bid Part 1 consisting of all technical details along w
22. The Bidder Tenderer should provide all original user s manuals technical documents operating manual system toolkit application notes user guides software CDs and DVDs Driver CDs and DVDs and all printed electronic media that comes with the offered equipments 19 The Bidder Tenderer should provide the following mandatory information i Bidder Tenderer must provide the information on the similar equipments supplied and installed in last 3 years Bidder Tenderer must submit satisfactory documentary proof from end user ii List of Organizations Customers dealt by them with respect to above point no i iii Latest copy of Income Tax Return Form and PAN number as per government norms iv Copy of Registration of Firm with CST GST Nos v List of all past supplies of such similar equipments and their satisfactory performance certified by their users 20 The Bidder Tenderer must be an Authorized System Integrator having a direct purchase and support agreement with the OEM of the EQUIPMENTS The bidder tenderer should have integrated tested and supplied the equipment of similar type specified in the schedule of requirements of an educational institute organization 21 The bidder tenderer should be either a manufacturer or authorized agent of the foreign Indian manufacturer In latter case please enclose the authorization certificate 22 The manufacture s authorization from MAF each of the product quoted should be s
23. Unit Operation by use of the Universal Brake and Drive Unit Constant torques and speeds can be adjusted Transparent front panel in the turbines for observing the operating area Adjustable nozzle needle for setting different nozzle cross sections Pelton turbine Adjustable guide vanes for setting different angles of incidence Francis turbine Pressure sensor at the Francis turbine for measuring the pressure at the turbine outlet Digital display for flow rate pressures and temperature Braking torque and speed measured in Universal Drive and Brake Unit Technical Data Translation ratio between brake and turbine 1 44 1 1 5 kW at 2750 mim at 6 5 Output bar Pelton turbine Wheel diameter 165 mm Variable nozzle setting 1kW at 3500 min and 4 2 output bar Francis turbine wheel diameter 79 mm variable guide vane setting Measuring range Pressure outlet on Francis turbine 0 1 5 9 bar 21 Signature in ink with date amp Seal of Bidder Tenderer Tender No 01 NITS ME LAB PURCHASE 15 16 24 17 09 2015 Item 07 Universal Drive and Brake Unit It should enable experiments at the most varied engines and machines e g pumps turbines or combustion 1No engines The machine under investigation should be connected to the unit via a belt drive Fasteners couple the unit and the engine or machine under investigation mechanically
24. ables then they are required to supply such items to ensure the completeness of the configuration at NO EXTRA COST TO NIT Does the Bidder Tenderer ensure the completeness of the list of deliverables in the offer to avoid such discovery during installation in strict consultation with respective OEMs 18 Do Bidder Tenderer and its OEM agree to arrange for Technical training on the operation of the offered equipments for THREE days or more as may be necessary to ensure a reasonable degree of comfort with the instrument Are all salient features like day to day operation troubleshooting system administration of these equipments covered in the training 19 Is the Bidder Tenderer ready to provide all original user s manuals technical documents operating manual system toolkit application notes user guides software CDs and DVDs Driver CDs and DVDs and all printed electronic media comes with the offered equipment 20 Does the Bidder Tenderer agree to provide the following mandatory information i Bidder Tenderer must provide the information of similar equipments supplied and installed in last 3 years ii List of Organisations Customers dealt by them with respect to above point no i iii The PAN No as per Government records iv Copy of Registration of Firm with CST GST Nos 21 The Bidder Tenderer is an Authorized Equipment Supplier having a direct purchase and support agreement with the
25. ant documents wherever applicable Bidder Tenderer should not merely write a Yes or No in the Bidder s Response column but bring out salient features limitations of their proposed equipments 4 Has the Bidder Tenderer provided on site comprehensive five 5 years OR three 3 years warranty for offered equipments and has quoted for both these options separately 5 Has the Bidder Tenderer quoted for supply installation integration testing of the These equipment and maintenance for all the hardware systems and software as listed in this RFP along with compliance of the terms and conditions 6 Has Bidder Tenderer provided ORIGINAL copy of latest currently dated authorization letter from parent or OEM with authorization issued to submit this bid provide these equipments to NIT amp supply spare parts and maintenance support for a minimum period of FIVE 5 years after ONE 01 year warranty period that is total of ELEVEN 6 years 7 Is the Bidder Tenderer ready to install these equipments at NIT site and integrate them in respective laboratories at NIT with its associated systems components devices and software 8 Is the Bidder Tenderer ready to give their technical presentation of the proposed equipments as part of the technical qualification criteria Does the Bidder Tenderer ensure full compliance to all the requirement specification mentioned in these documents Is the Bidder Tenderer ready
26. at G PRICE REASONABILITY CERTIFICATE On the Letter Head of the Bidder 11 ANNEXURE A TECHNICAL SPECIFICATIONS FOR EQUIPMENTS FOR FLUID MECHANICS LABORATORY 12 ANNEXURE B COMPLIANCE WITH ANNEXURE A as offered by the Bidder 27 Signature in ink with date amp Seal of Bidder Tenderer Tender No 01 NITS ME LAB PURCHASE 15 16 24 17 09 2015 13 ANNEXURE C BIDDER s COMPLIANCE STATEMENT FOR STC 14 Copy of Firm s Registration REF Item 4 of FORMAT C 15 Copy of Firm s Registration for VAT CST LST TIN 16 Copy of the PAN no of the Firm REF Item 7 of FORMAT C 17 Copy of the TIN no of the Firm REF Item 8 of FORMAT C 18 Copy of the Service Tax Registration No of the Firm REF Item 9 of FORMAT C 19 Supporting Document showing Annual Turnover for the last 3 years REF Item 10 of FORMAT C 20 List of Types of equipments supplied during preceding THREE years as on date of signing the bid REF Item 13 of FORMAT C 21 List and Details of supplying similar equipments supplied to reputed Indian organizations especially NITs IITs IIITs Central Universities IISERs CSIR labs etc during preceding THREE years as on date of signing the bid REF Item 14 of FORMAT C 22 All documentary proofs showing satisfaction of the eligibility criteria as laid down in the Tender document are attached 23 All prices quoted for products and services are valid for a p
27. e accepted entertained after opening of tender A list of all submitted documents should be provided Name amp Address of the Bidder Website of firm Place amp year of the firm s Incorporation Registration No Copy to be enclosed Constitution of the firm Pvt Ltd Public Proprietary Name of the Chief Executive of the firm 7 Permanent Account No Income Tax Attach attested copy 8 Tax Identification No TIN Attach attested Wy Bl Ww Nie a copy 9 Service Tax Registration No Attach attested copy 10 Annual Turn over for the last 3 years Attach supporting documents 2013 14 2012 13 2011 12 R Sioda riaan RSetan isa a TET 11 Classifications of Bidder A Manufacturer B Authorized Agent C Dealer D Others please specify 12 Name and address of the contact person to whom all references shall be made regarding this tender enquiry A Name B Address C Telephone No D E F Fax No Mobile No e Mail 13 Types of equipments supplied during preceding THREE years as on date of signing the bid Attach supporting documents Name of Capacity size amp Name of Total Nos No of orders in equipment model Manufacturers supplied in India hand amp Country of origin A B C D 31 Signature in ink with date amp Seal of Bidder Tenderer Tender No 01 NITS ME LAB PURCHASE 1
28. e signed by a person competent and having the power of attorney to legally bind the manufacturer It should be included by the Bidder in its bid 34 Signature in ink with date amp Seal of Bidder Tenderer Tender No 01 NITS ME LAB PURCHASE 15 16 24 17 09 2015 FORMAT G PRICE REASONABILITY CERTIFICATE ON THE LETTER HEAD OF THE BIDDER It is certified that the rates quoted against Tender NO sesssssssssssssserssrsserissresseseee dated n csisovset casts suaavaiesrvianeszers for the items vide our Quotation INQ E E PEE AE dated EE EAE E TES are exclusively for supply to ACADEMIC and RESEARCH Institutions and are not more than as charged to other Govt PSU s for similar supplies made in recent past If they have been approved by the Director NIT Sikkim and if at any stage it has been found that the quoted rates are higher than the rates applicable to supply to Government then in such condition NIT Sikkim will have the right to cancel the approved rates and to take legal action against the tenderer Yours faithfully Name of manufacturers Signature with date Name and designation Duly authorized to sign tender for and on behalf of 35 Signature in ink with date amp Seal of Bidder Tenderer Tender No 01 NITS ME LAB PURCHASE 15 16 24 17 09 2015 CHAPTER 4 PRICE BID PART 2 Price Schedule Forms for Goods being offered from India amp Abroad are given as follows in form of ANNEXURE D and ANNEXURE E a Anne
29. echnical Specifications are intended to be descriptive only and not restrictive The Bidder Tenderer may substitute these in its bid provided that it demonstrates to the Purchaser s satisfaction that the substitutions ensure substantial equivalence to those designated in the Technical Specifications 31 Does Bidder Tenderer agree that Compliance to points 1 30 of Specific Technical Term amp Conditions STC given as Annexure C will be considered for overall evaluation of the bid and non compliance of any of the above technical terms amp conditions specifications may turn into rejection 26 Signature in ink with date amp Seal of Bidder Tenderer Tender No 01 NITS ME LAB PURCHASE 15 16 24 17 09 2015 CHAPTER 3 TECHNICAL BID PART 1 Technical Bid Part 1 will be the compilation of following documents along with required supporting documents No document in support of minimum eligibility criteria will be accepted entertained after opening of tender SINo Documents 1 Cover letter by bidder On the Letter Head of the Bidder 2 Format A Check List for Eligibility Criteria On the Letter Head of the Bidder 3 Format B Bid Proposal Sheet On the Letter Head of the Bidder 4 Format C Bidder s Statement On the Letter Head of the Bidder 5 Format D BILL OF MATERIAL BOM On the Letter Head of the Bidder 6 Forma
30. eriment e Water as flowing medium and ink as contrast medium e Vertical glass pipe section e Water tank with glass beads to stabilize the flow e Flow rate in the pipe section can be adjusted via a valve e Flow rate determined by base module e Water supply using base module or via Laboratory supply 3 Bernoulli s er Principle e earning Bernoulli s principle e Venturi nozzle with transparent front panel and measuring points for measuring the static pressures e Axially movable pitot tube for determining the total pressure at various points within the Venturi nozzle e 6 tube manometers for displaying the static pressures e Single tube manometer for displaying the total pressure e Flow rate determined by the base module 23 Signature in ink with date amp Seal of Bidder Tenderer Tender No 01 NITS ME LAB PURCHASE 15 16 24 17 09 2015 4 Methods of Flow e Investigation of different methods of flow rate measurement for use with the base module Measurement e Pipework made of plastic e Variable area flow meter 1600L h Differential pressure measurement on venture flow meter orifice and nozzle 5 Turbine Supply e Supply unit for turbines Module e Closed water circuit contains multi stage centrifugal pump tank inductive flow meter and flow control valve e Connection to the turbines via flexible hose with quick release coupling e Drive Universal Drive and Brake Unit e Constant torques and speeds can be adj
31. eriod of 120 calendar days from the last date of submission of bids No upward change in prices and terms and conditions will be permitted to the bidder 24 The quoted prices are in Indian Rupees and F O R NIT Sikkim inclusive of Packing Forwarding Freight Cartage and insurance charges Please note that NIT Sikkim is an educational institution and is exempted from payment of Custom Duty and certain taxes as per rules of Government of India for which necessary certificates will be provided by the NIT Sikkim 25 In Price Bid Part 2 all applicable taxes duties etc are mentioned clearly and separately If taxes are not mentioned it would be assumed that the rates quoted are inclusive of taxes 26 The bidder agrees that Price Bid Part 2 conforms to NIT s price bid format as given in CHAPTER 5 PRICE SCHEDULE FORM of tender document 27 All relevant Technical Literature Catalogue Pamphlets Technical Literature is attached along with Technical Bid Part 1 28 Please provide your delivery schedule attached along with Technical Bid Part 1 failing which your quotation will NOT be considered The successful bidders are required to supply the goods within prescribed delivery schedule from the date of purchase order 29 In case of becoming success bidder the bidder agrees to submit a performance Bank Guarantee of 10 of the cost of the material as per the Purchase Order of NIT Sikkim along with the Accep
32. es EE E sas cans cousase vans indesies PARTI TECHNICAL BID To The Assistant Registrar National Institute of Technology Sikkim Ravangla Campus South Sikkim 737139 Il Part II PRICE BID i The prices applicable for the items item wise in response to the tender shall come into this part ii Tenderer shall indicate very clearly item wise prices with applicable taxes with reference to their technical offer iii Price part prepared as above shall be enveloped and marked as follows Tender NO tis eeesess aistieseeteees ie cacieveetecaeena eens DUG Date sist iscstctecetesecs aeeai aa aaee raa iaaa PART il PRICE BID To The Assistant Registrar National Institute of Technology Sikkim Ravangla Campus South Sikkim 737139 lll These two separate SEALED ENVELOPES containing Technical Bid Part I and Price Bid Part Il prepared as above along with Tender fee if applicable should be inserted in another envelope and marked as follows WERDER NO 2 cccscecsecssahetsssussadeassagtsctevesesdeagitessstents Due Date tiniani eari active aici anes PART amp PART II ARE INDIVIDUALLY SEALED AND KEPT INSIDE DD towards Tender fee with Covering Letter is also kept inside in separate envelope To The Assistant Registrar National Institute of Technology Sikkim Ravangla Campus South Sikkim 737139 POMS n vec ctescecanade a anaa aaa aaa IMPORTANT NOTE i Being a Two Part Tender fax q
33. es available at all the service centers in Indian currency Value of the models types by number of equipment serviced by the centre in the last THREE years Place Date Signature and seal of the Manufacturer Bidder 32 Signature in ink with date amp Seal of Bidder Tenderer Tender No 01 NITS ME LAB PURCHASE 15 16 24 17 09 2015 FORMAT D BILL OF MATERIAL BOM ON THE LETTER HEAD OF THE BIDDER Name of EQUIPMENTS EQUIPMENTS FOR FLUID MECHANICS LABORATORY S No Item Unit Qty Compliance Yes No WN RB W N R A Warranty Details for Equipments and accessories B Period of Delivery for Equipments and accessories Signature and Seal of the Manufacturer Bidder FORMAT E DEVIATION STATEMENT ON THE LETTER HEAD OF THE BIDDER The following are the particulars of deviations from the requirements of the tender specifications CLAUSE DEVIATION REMARKS including justification NOTE Where there is no deviation the statement should be returned duly signed with an endorsement indicating No Deviations Place Date Signature and seal of the Manufacturer Bidder 33 Signature in ink with date amp Seal of Bidder Tenderer Tender No 01 NITS ME LAB PURCHASE 15 16 24 17 09 2015 FORMAT F MANUFACTURERS AUTHORIZATION FORM MAF No Dated The Bidder shall require the Manufacturer to fill in this Form in accordance w
34. ferential pressure measuring device This should include in the form of a multitube manometer so that the pressure curve along the venturi nozzle should also be displayed Learning Objectives Experiments Comparison of different flow rate measuring devices Flow rate measurement with measuring nozzle orifice plate flow meter Flow rate measurement with venturi nozzle Flow rate measurement with rotameter Determination of corresponding flow rate coefficients Familiarization with differential pressure measurements Calibration of flow rate measuring devices Specification e Investigation of different methods of flow rate measurement for use with the base module e Pipework made of plastic e Variable area flow meter 1600L h e Differential pressure measurement on venture flow meter orifice and nozzle Technical Data A 85 338 mm Venturi nozzle angle at inlet 10 5 angle at outlet 4 Orifice plate flow meter diameter 14mm Measuring nozzle diameter 18 5 mm Rotameter 1 690 L h 6 tube manometer 390mm WC Pipes and fittings PVC 19 Signature in ink with date amp Seal of Bidder Tenderer Tender No 01 NITS ME LAB PURCHASE 15 16 24 17 09 2015 Item 05 Turbine Supply Module 1 No This Supply Unit should be used to operate a Pelton or Francis turbine whose characteristic operating behaviors should then be investigated There should be c
35. h the Technical specifications mentioned in the Tender document No Technical deviation will be acceptable and any technical deviation is liable to the rejection of tender 3 ADDITIONAL PURCHASE WORK ORDER We understand that the NIT Sikkim in case of the requirements may also place repeat purchase order work order on the company In such cases we shall accept and execute all the purchase work order placed on us by NIT Sikkim 4 BID PRICING We further declare that the prices stated in our proposal are in accordance with your Terms amp Conditions in the bidding document We further understand that the quantities as specified in this Tender may increase or decrease at the time of Award of Purchase Order as per the requirements of NIT Sikkim 5 QUALIFYING DATA We confirm that we satisfy the qualifying criteria and have attached the requisite documents as documentary proofs In case you require any further information documentary proof in this regard during evaluation of our bid we agree to furnish the same in time to your satisfaction 29 Signature in ink with date amp Seal of Bidder Tenderer Tender No 01 NITS ME LAB PURCHASE 15 16 24 17 09 2015 6 CONTRACT PERFORMANCE SECURITY We hereby declare that in case the contract is awarded to us we shall submit the performance Guarantee Bond in the form of Bank Guarantee for the amount of 10 of the total order value 7 PAYMENT TERMS We hereby declare that in case the contract is awarded
36. i Unit Price Total price Charges for Total price Indian Appx o Descripti ry of t ty Insurance amp 7 8 Agents Ship on origin transportati Commissi ment onto onasa weigh port place percent tand of of FOB volu destination FCA me FOB FCA FOB FCA Ocean A CIF cl price named name named name i P included portof d place portof d place r in the shipme of shipme of Quoted nt deliver nt deliver price y y Total Bid price in foreign currency Signature of Bidder In words NAME oscoro taigimas Indian Ageant Name amp Addr SS isnie ie ERE E EEEN Note The cost of optional items shall be indicated separately 37 Signature in ink with date amp Seal of Bidder Tenderer
37. ial needed for training and demonstration of the system 31 Compliance to above Specific Technical Conditions points 1 31 given as Annexure C will be considered for overall evaluation of the bid and non compliance of any of the above technical terms amp conditions specifications may turn into rejection B SCOPE OF WORK The work includes the following 1 The supply and installation of equipment with accessories 2 Testing of equipment 3 to provide one copy each of following documentation on CD DVD and printed manual both a installation manual b operating manual and c Service Manual 4 Repair Refurnishing work to restore the damage caused due to cabling or any other work related to installation 5 Any other work required for equipment making functional up to the satisfaction of NIT Sikkim Place Date 15 Signature in ink with date amp Seal of Bidder Tenderer Tender No 01 NITS ME LAB PURCHASE 15 16 24 17 09 2015 Annexure A TECHNICAL SPECIFICATIONS FOR EQUIPMENTS FOR FLUID MECHANICS LABORATORY Specification Quantity Item No 01 Base Module for Experiments in Fluid Mechanics Background The base module should provide the basic equipment for individual experiments 1 No the supply of water in the closed circuit the determination of volumetric flow rate and the positioning of the experimental unit on the working surface of the base module and the collection of dri
38. ibility of installation integration and operational performance of the required equipments will be of the Bidder Tenderer 13 Signature in ink with date amp Seal of Bidder Tenderer Tender No 01 NITS ME LAB PURCHASE 15 16 24 17 09 2015 15 The Bidder Tenderer is required to quote the LATEST system available in market meeting the required specifications and supported by the OEMs The offered equipments should be configured in such a way that any component is NOT to its end of life within the assured support period as given in point no 6 above 16 At the time of installation and commissioning of the configuration if it is found that some additional hardware accessories and or software items with licenses are required to complete the configuration to meet the operational performance requirement of the required equipments which are not included in your original list of deliverables then you are required to supply such items to ensure the completeness of the equipment machine at NO EXTRA COST TO NIT Bidder Tenderer should ensure completeness of the list of deliverables in the offer to avoid such discovery during installation in strict consultation with respective OEMs 17 Bidder Tenderer and its OEM will arrange for giving onsite technical training of at least three days for operations of the offered equipments All salient features of operation for these equipments and day to day troubleshooting should be covered in the training 18
39. idding documents on payment of the cost of bidding documents as indicated in the invitation for bids OR alternatively the bidding documents can be downloaded from our website www nitsikkim ac in free of cost and submit tender fee in the form of DD at the time of bid submission 3 A Content of Bidding Documents i The goods required bidding procedures and contract terms are prescribed in the bidding documents which should be read in conjunction The bidding documents apart from the invitation for bids have been divided into Four chapters as under Chapter 1 Instructions to Bidder Tenderer ITB Chapter 2 Specific Technical Conditions STC Specifications and Compliance Details a SPECIFIC TECHNICAL TERMS amp CONDITIONS STC b SCOPE OF WORK c ANNEXURE A Technical Specifications for LAB EQUIPMENTS d ANNEXURE B COMPLIANCE WITH ANNEXURE A as offered by the Bidder e ANNEXURE C BIDDER s COMPLIANCE STATEMENT FOR STC Chapter 3 Technical bid Part 1 a Format A Check List for Eligibility Criteria b Format B Bid Proposal Sheet c Format C Bidder s Statement d Format D Bill Of Material BOM e Format E Deviation Statement f Format F Manufacturers Authorization Form MAF g Format G Price Reasonability Certificate Chapter 4 Price Schedule Forms a Annexure D Price schedule for goods being offered from India Signature in ink with date amp Seal of Bidder Tenderer
40. ith commercial terms and conditions and b Price bid Part 2 indicating item wise price for the items mentioned in the technical bid Signature in ink with date amp Seal of Bidder Tenderer Tender No 01 NITS ME LAB PURCHASE 15 16 24 17 09 2015 TENDER SUMMARY Date of commencement of sale of Tender Document 17 09 2015 11Am onwards Last date of sale of Tender Document from office of Undersigned 06 10 2015 4 pm Closing Date amp Time for submission of 08 10 2015 5 pm bid Opening Date amp Time Technical bid 09 10 2015 11 am Opening Date amp Time price bid To be informed later only to Technically qualified bidders Bid to be submitted to Assistant Register National Institute of Technology Sikkim Ravangla Campus Barfung Block South Sikkim 737139 Place of opening of bid Conference Hall National Institute of Technology Sikkim Ravangla Campus Barfung South Sikkim 737139 Tender fee 1000 non refundable in form of a Demand Draft drawn in favour of DIRECTOR NIT Sikkim Earnest Money Deposit EMD 1 50 000 One Lakh Fifty Thousand only in the form of a Demand Draft drawn in favour of DIRECTOR NIT Sikkim payable at Ravangla South Sikkim and valid for a period of 45 days beyond the final bid validity period Note The Bidder who had submitted the requisite Tender fee amp EMD during earlier tender No 01 NITS ME LAB PURCHASE 2015 16 14 Date 21 07 15 can sub
41. ith the instructions indicated This letter of authorization should be on the letterhead of the Manufacturer and should be signed by a person with the proper authority to sign documents that are binding on the Manufacturer Date insert date as day month and year of Bid Submission Tender No insert number from Invitation For Bids To insert complete name and address of Purchaser WHEREAS We insert complete name of Manufacturer who are official manufacturers of insert type of goods manufactured having factories at insert full address of Manufacturer s factories do hereby authorize insert complete name of Bidder to submit a bid the purpose of which is to provide the following Goods manufactured by us insert name and or brief description of the Goods and to subsequently negotiate and sign the Contract We hereby extend our full guarantee and warranty in accordance with Clause 10 of the Instruction to Bidder with respect to the Goods offered by the above firm Signed insert signature s of authorized representative s of the Manufacturer Name insert complete name s of authorized representative s of the Manufacturer Title insert title Duly authorized to sign this Authorization on behalf of insert complete name of Bidder Dated on day of insert date of signing Yours faithfully Name Name of manufacturers Note This letter of authority should be on the letterhead of the manufacturer and should b
42. ization of laminar and turbulent flow in the Osborne Reynolds experiment e Water as flowing medium and ink as contrast medium e Vertical glass pipe section e Water tank with glass beads to stabilize the flow e Flow rate in the pipe section can be adjusted via a valve e Flow rate determined by base module e Water supply using base module or via e Laboratory supply Technical Data Water tank contents 2 2L length 675 mm Pipe section diameter 10 mm Tank for ink Contents approx 250 mL 17 Signature in ink with date amp Seal of Bidder Tenderer Tender No 01 NITS ME LAB PURCHASE 15 16 24 17 09 2015 Item No 03 Apparatus for Bernoulli s Principle 1 No The experimental unit should include a pipe section with a transparent Venturi nozzle and a movable pitot tube for measuring the total pressure The pitot tube should be located within the Venturi nozzle where it is displaced axially The position of the pitot tube should be observed through the Venturi nozzle s transparent front panel The Venturi nozzle should be equipped with pressure measuring points to determine static pressures The pressures are displayed on the six tube manometers The total pressure should be measured by the pitot tube and displayed on another single tube manometer Learning Objectives Experiments Energy conversion in divergent convergent pipe flow Recording the pressure curve in a Ven
43. losed water circuit so that the trainer should be independent from the mains water supply and can be used in mobile applications The flow rate and or the pressure present at the turbine should be adjusted by a flow control valve The supply unit should be equipped with sensors for pressure and flow rate so that measured values are displayed digitally The mechanical turbine output should be measured via Universal Drive and Brake Unit which should have provision to adjust constant speeds or torques allowing experiments to be carried out in different operating modes Preferable to have data acquisition software so that all measured values can be transmitted directly to a PC enabling fast execution of experiments with reliable results Learning Objectives Experiments determination of the mechanical output of the turbines determination of the hydraulic output of the turbines determine the efficiencies of the turbines plot characteristic curves influence of the guide vane position on the characteristic curve when using the Francis turbine influence of the nozzle cross section on the characteristic curve when using the Pelton turbine Specification e Supply unit for turbines e Closed water circuit contains multi stage centrifugal pump tank inductive flow meter and flow control valve e Connection to the turbines via flexible hose with quick release coupling e Drive Universal Drive and Brake Unit e Constant torques and
44. mit their bids without Tender fee amp EMD The bidders are requested to read the tender document carefully and ensure compliance with all specifications instructions herein Noncompliance with specifications instructions in this document may disqualify the bidders from the tender process Assistant Register National Institute of Technology Sikkim Ravangla Campus Barfung Block South Sikkim 737139 Signature in ink with date amp Seal of Bidder Tenderer Tender No 01 NITS ME LAB PURCHASE 15 16 24 17 09 2015 CHAPTER 1 INSTRUCTIONS TO BIDDER TENDERER ITB General Information Tender documents can be brought from the Accounts section National Institute of Technology Sikkim and are also available on institute website www nitsikkim ac in Interested tenderers may download from website and submit their offer along with tender fee Rs 1000 00 each in the form of cross demand draft While submitting your bids mark Tender No and due date on the envelope 1 Eligible Bidders Tenderers i This Invitation for Bids is open to all registered Manufacturer authorised Firms amp suppliers 2 Cost of Bidding The Bidder Tenderer shall bear all costs associated with the preparation and submission of its bid and the Purchaser will in no case be responsible or liable for these costs regardless of the conduct or outcome of the bidding process 3 Cost of Bidding Documents Interested eligible bidders tenderers may purchase the b
45. n the control device As the complete pressure difference should be reduced exclusively in the nozzle the pressure should be constant in the impeller for which the turbine can be called a constant pressure turbine The turbine power should be controlled by adjusting the nozzle cross section The Francis turbine should convert the pressure energy of the water into kinetic energy in the control device and in the impeller The pressure at the wheel inlet should be higher than at the wheel outlet The turbine power should be controlled by adjusting the vanes in the control device The turbine supply module should provide the water supply the pressure measurement at the turbine inlet and the flow rate measurement In order to measure the pressure at the turbine outlet the Francis turbine should be equipped with an additional pressure sensor The universal Brake and Drive Unit should measure the braking torque and the speed Learning Objectives Experiments comparison of impulse and reaction turbines determination of the mechanical and hydraulic power determination of the efficiency recording of characteristic curves influence of the nozzle cross section of the Pelton turbine on the characteristics influence of the guide vane position of the Francis turbine on the characteristics Specification Comparison of a Pelton turbine as impulse turbine and a Francis turbine as reaction turbine Accessories for the Turbine Supply
46. ntimation to NIT Sikkim supplied by vendors from outside the State 22 VAT deduction at source In case of suppliers within SIKKIM VAT deduction at source as per Order notification of the Govt of SIKKIM will be applicable 23 Payment a 70 payment on delivery and balance on installation acceptance and submission of PBG wherever applicable In case of suppliers are from INDIA 24 Payment for Imported Goods By an 100 Irrevocable Letter of Credit at CIF CIP Kolkata value negotiable through any overseas of Bank from India any Schedule Bank of India 25 Enquiry during the course of evaluation not allowed No enquiry from the bidder s shall be entertained during the course of evaluation of the tender till final decision is conveyed to the successful bidder s However the Purchase Committee or its authorized representative may make enquiries seek clarification from the bidders In such a case the bidder must extend full co operation The bidders may also be asked to arrange demonstration of the offered items in a short period of notice Signature in ink with date amp Seal of Bidder Tenderer Tender No 01 NITS ME LAB PURCHASE 15 16 24 17 09 2015 26 Force Majeure If the performance of the obligation of either party is rendered commercially impossible by any of the events hereafter mentioned that party shall be under no obligation to perform the agreement under order after giving notice of 15 days from the date of such
47. ourcing any work specified in the tender document to any other firm f Neither We nor anybody on my our behalf will indulge in any corrupt activities practices in my our dealing with the Institute g Our Firm Company Agency is not been blacklisted or banned by any Govt Department PSU University Autonomous Institute or any other Govt Organization h I We certify that have understood all the terms amp conditions as indicated in enquiry of the tender document and hereby accept all the same completely i I We further certify that I We possess all the statutory non statutory registrations permissions approvals etc from the Competent Authority for providing the requisite services j We understand that you are not bound to accept the lowest or any bid you may receive k I We hereby declare that this tender on acceptance communicated by you shall constitute a valid and binding contract between us 1 I We certify that the submitted quotation is duly paginated and contains from page NO 1 tO Date Signature and Seal of the Manufacturer Bidder 30 Signature in ink with date amp Seal of Bidder Tenderer Tender No 01 NITS ME LAB PURCHASE 15 16 24 17 09 2015 FORMAT C BIDDER S STATEMENT ON THE LETTER HEAD OF THE BIDDER NOTE Tenderer MUST submit ALL required documents in support of minimum eligibility criteria along with the tender No document in support of minimum eligibility criteria will b
48. pping water The closed water circuit should consist of the underlying storage tank with a powerful submersible pump and the measuring tank arranged above in which the returning water should collected The measuring tank should step for larger and smaller volumetric flow rates A measuring beaker should used for very small volumetric flow rates The volumetric flow rates should be measured using a stopwatch The top work surface should enable the various experimental units to be easily and safely positioned A small flume should integrate in the work surface in which experiments with weirs should conduct Specification Base module for supporting experimental units in fluid mechanics Closed water circuit with storage tank submersible pump and measuring tank Measuring tank for volumetric flow rate measurements Measuring beaker with scale for very small volumetric flow rates Measurement of volumetric flow rates by stopwatch Work surface with integrated flume for experiments with weirs Work surface for collecting the dripping water Storage tank measuring tank work surface made of Glass Reinforced Plastic GRP Technical Data power consumption 250 W maximum flow rate 150 litres min Pump maximum head 7 6m Storage tank capacity 180 Litres at large volumetric flow rates 40 Litres Measuring tank at small volumetric flow rates 10 Litres LxWxH 530 x 150 x 180 mm Measuring beaker wi
49. r in a total corresponding to the addition or subtraction of sub totals the sub totals shall prevail and the total shall be corrected and 11 Signature in ink with date amp Seal of Bidder Tenderer Tender No 01 NITS ME LAB PURCHASE 15 16 24 17 09 2015 c if there is a discrepancy between words and figures the higher of the two would be taken as the bid price unless the amount expressed in words is related to an arithmetic error in which case the amount in figures shall prevail subject to a and b above iv If the Bidder Tenderer that submitted the lowest evaluated Bid does not accept the correction of errors its Bid shall be disqualified and its Bid Security BS Earnest Money Deposit EMD may be forfeited 36 Negotiations There shall not be any negotiation normally Negotiations if at all shall be an exception and only in the case of items with limited source of supply Negotiations shall be held with the lowest evaluated responsive Bidder Tenderer Counter offers tantamount to negotiations and shall be treated at par with negotiations 37 Purchaser s right to accept Any Bid and to reject any or All Bids The Purchaser reserves the right to accept or reject any bid and to annul the bidding process and reject all bids at any time prior to award of Contract without thereby incurring any liability to the affected Bidder Tenderer or Bidders Tenderers 38 Notification of Award i Prior to the expiration of the period of
50. r value from a scheduled Bank of India before release of the payment Else 10 of the billed amount will be deducted as security deposit Where the PBG is obtained by a foreign bank it shall be got confirmed by a Schedule Indian bank and shall be governed by Indian Laws and be subject to the jurisdiction of courts at Sikkim The PBG shall guarantee that e The Vendor guarantees satisfactory operation of the Equipment amp components against poor workmanship bad quality of materials used faulty designs and poor performance e The Vendor shall at his own cost rectify the defects replace the items supplied for defects identified during the period of guarantee e This guarantee shall be operative from the date of installation till 60 days after the warranty period 18 Delivery e Time Limit Maximum within 150 one hundred fifty days from the date of issue of this purchase order e Safe Delivery All aspects of safe delivery shall be the exclusive responsibility of the vendor At the destination site the package will be opened only in the presence of NIT user representative and vendor s representative The intact condition of the package and the Signature in ink with date amp Seal of Bidder Tenderer Tender No 01 NITS ME LAB PURCHASE 15 16 24 17 09 2015 seal indicators for not being tempered with shall form the basis for certifying the receipt in good condition e Insurance The supplier is to establish All Risk Transit
51. rising out of this purchase shall be referred to the Director NIT SIKKIM and if either of the parties hereto is dissatisfied with the decision the dispute shall be referred to the decision of an Arbitrator who should be acceptable to both the parties to be appointed by the Director of the Institute The decision of such Arbitrator shall be final and binding on both the parties 29 Sealing and Marking of Bids As the Bidders Tenderers are invited in Tenders in Two Parts i e Part I Technical Bid and Part Il Price Bid all Bidders Tenderers are requested to follow carefully the following instructions before preparing their offer l Part 1 TECHNICAL BID i This part should contain detailed specifications of the items quoted by you along with Signature in ink with date amp Seal of Bidder Tenderer Tender No 01 NITS ME LAB PURCHASE 15 16 24 17 09 2015 technical literature and leaflets if any ii A compliance statement showing the compliance of the item quoted by you with that of item tendered by us should be prepared and enclosed to this iii Any other information called for in the tender related technical and commercial specifications can also come in this part iv Prices SHOULD NOT be indicated in TECHNICAL BID Part 1 NOTE Technical part as described above shall be prepared and put it in a sealed cover amp marked and addressed as follows Tender NOs biessivsseds arcseevsestievs a an aR DUG Dat
52. t E DEVIATION STATEMENT On the Letter Head of the Bidder 7 Format F MANUFACTURERS AUTHORIZATION FORM MAF 8 Format G PRICE REASONABILITY CERTIFICATE 9 ANNEXURE A TECHNICAL SPECIFICATIONS FOR EQUIPMENTS FOR FLUID MECHANICS LABORATORY 10 ANNEXURE B COMPLIANCE WITH ANNEXURE A as offered by the Bidder 11 ANNEXURE C BIDDER s COMPLIANCE STATEMENT FOR SPECIFIC TECHNICAL TERMS AND CONDITIONS STC NOTE The Technical Bid Part 1 must be submitted in an organized and structured manner None of the documents brochures leaflets etc should be submitted in loose form Format A CHECK LIST FOR ELIGIBILITY CRITERIA ON THE LETTER HEAD OF THE BIDDER SLNO PARTICULARS To be filled by Bidder YES NO Enclosure No If YES 1 Enclose a copy if registered with a a NSIC b SSI c DGS amp D 2 Required Tender Fees in the form of DD 3 Required Earnest Money deposit in the form of DD 4 Format A Check List for Eligibility Criteria On the Letter Head of the Bidder 5 Format B Bid Proposal Sheet On the Letter Head of the Bidder 6 Format C Bidder s Statement On the Letter Head of the Bidder 7 Format D BILL OF MATERIAL BOM On the Letter Head of the Bidder 8 Format E DEVIATION STATEMENT On the Letter Head of the Bidder 9 Format F MANUFACTURERS AUTHORIZATION FORM MAF 10 Form
53. tance 30 The bidder agrees that In case the equipment accessories are not supplied within specified delivery period or the installation and commissioning is delayed beyond the specified time a penalty 2 of the Purchase Order value for each month or part thereof will be charged from the supplier The same would be deducted from the final payment 31 The equipment must be warranted against all manufacturing defects for the standard warranty period from the date of successful installation and acceptance In case a part thereof or the whole equipment is found defective the same will have to be rectified replaced on free of charge basis without lapse of time In case the equipments are not repaired replaced within the Service Time quoted the bidder agrees that suitable action may be taken by the NIT Sikkim 32 The bidder agrees that all disputes if arising related to this tender shall be in courts of Sikkim 33 The bidder agrees that the NIT Sikkim reserves the right to reject lowest quotation or all the quotations or accept any quotation or part thereof without assigning any reason Further Bill of Material BOM as indicated in this Tender Document is subject to change determined by the needs of the NIT 28 Signature in ink with date amp Seal of Bidder Tenderer Tender No 01 NITS ME LAB PURCHASE 15 16 24 17 09 2015 Place Date Signature and seal of the Manufacturer Bidder FORMAT B B
54. th scale for very p f capacity 2L small volumetric flow rates Flume Stopwatch measuring range 0 10 hrs 16 Signature in ink with date amp Seal of Bidder Tenderer Tender No 01 NITS ME LAB PURCHASE 15 16 24 17 09 2015 Item No 02 Osborne Reynolds Experiment Apparatus 01 No Background The Osborne Reynolds experiment should be able to display laminar and turbulent flows It should be possible to observe the transition from laminar to turbulent flow after a limiting velocity Reynolds number should be able to assess whether a flow is laminar or turbulent The streamlines during laminar or turbulent flow should be displayed with the aid of an injected contrast medium ink The experiment results should be able to determine the critical Reynolds number The experimental unit should consist of a transparent pipe section through which water flows with flow optimized inlet A valve should be used to adjust the flow rate in the pipe section A layer of glass beads in the water tank should ensure an even and low turbulence flow Alternatively the experimental unit could be operated by the laboratory supply A manual should provide a step by step guide through the experiments Learning Objectives Experiments e Visualization of laminar flow Visualization of the transition zone e Visualization of turbulent flow Determination of the critical Reynolds number Specification e Visual
55. the bidding document the documentary evidence of conformity of the goods and services to the bidding documents may be in the form of literature drawings and data and shall consist of i A detailed description of the essential technical and performance characteristics of the goods ii A list giving full particulars including available sources and current prices of spare parts special tools etc necessary for the proper and continuing functioning of the goods during the warranty period following commencement of the use of the goods by the Purchaser in the Priced bid and iii An item by item commentary on the Purchaser s Technical Specifications demonstrating substantial responsiveness of the goods and services to those specifications or a statement of deviations and exceptions in the format enclosed as deviation statement form to the provisions of the Technical Specifications 29 For purposes of the commentary to be furnished pursuant to above the Bidder Tenderer shall note that standards for workmanship material and equipment designated by the Purchaser in its Technical Specifications are intended to be descriptive only and not restrictive The Bidder Tenderer may substitute these in its bid provided that it demonstrates to the Purchaser s satisfaction that the substitutions ensure substantial equivalence to those designated in the Technical Specifications 30 Bidder Tenderer should also provide the specimen and other mater
56. tion number for the logistic support center in India for spare and replenishment Please give details 28 To establish the goods eligibility the documentary evidence of the goods and services eligibility shall consist of a statement on country of origin of the goods and services offered which shall be confirmed by a certificate of origin at the time of shipment Is it attached here Please mention reference no and date 29 Does the Bidder Tenderer agree to provide the following documents i A detailed description of the essential technical and performance characteristics of the goods ii A list giving full particulars including available sources and current prices of spare parts special tools etc necessary for the proper and continuing functioning of the goods during the warranty period following commencement of the use of the goods by the purchaser in the Priced bid and iii An item by item commentary on the Purchaser s Technical Specifications demonstrating substantial responsiveness of the goods and services to those specifications or a statement of deviations and exceptions in the format enclosed as deviation statement form to the provisions of the Technical Specifications 30 Does the Bidder Tenderer agree with Clause 29 of STC For purposes of the commentary to be furnished pursuant to above the Bidder Tenderer shall note that standards for workmanship material and equipment designated by the Purchaser in its T
57. torque displayed digitally at the equipment Technical Data Asynchronous motor with power 2 2 kW frequency converter max speed approx 3 000 min max torque approx 6 99 Nm V belt length 1 157mm 1 180mm 1 250mm V belt drive V belt type SPA V belt pulley diameter 125mm Load resistor 72 Ohm 2 400 W Measuring ranges speed 0 3 000 min torque 0 7 5 Nm 22 Signature in ink with date amp Seal of Bidder Tenderer Tender No 01 NITS ME LAB PURCHASE 15 16 24 17 09 2015 ANNEXURE B BIDDER s COMPLIANCE STATEMENT FOR ANNEXURE A Sino Name of Specification Whether Quoted Equipment meet the model requirement specificatio Yes No ns 1 Base Module F a for Experiments e Base module for supporting experimental units in in Fluid fluid mechanics Mechanics e Closed water circuit with storage tank submersible pump and measuring tank e Measuring tank for volumetric flow rate measurements e Measuring beaker with scale for very small volumetric flow rates e Measurement of volumetric flow rates by stopwatch e Work surface with integrated flume for experiments with weirs e Work surface for collecting the dripping water e Storage tank measuring tank work surface made of Glass Reinforced Plastic GRP 2 Osborne es F Reynolds e Visualization of laminar and turbulent flow in the Experiment Osborne Reynolds exp
58. ts 9 The Bidder Tenderer should submit the technical brochures data sheets etc describing various technical aspects of offered equipments with hardware and software if applicable operational performance etc This should be substantiated with line diagrams sub system connectivity detailing salient features covered in the proposed equipments along with technical proposal 10 The Bidder Tenderer should submit along with the technical proposal detailed list of Bill of Materials BoM and bring out clearly that the proposed equipments as per the BoM will be satisfying all the requirements listed in the technical specifications Bidder Tenderer should give detailed justification on how the performance is going to be achieved in the offered equipments with the submitted BoM 11 Payment Terms Since the configuration offered by you for required items is based upon the performance throughput features parameters NIT will give 100 of total payment only on successful installation acceptance and demonstration of operational aspects achieved at NIT site Compliance to these terms should be submitted along with technical proposal itself 12 Performance Bank Guarantee Bidders Tenderers should submit Performance Bank Guarantee for 10 of order value valid till 60 days after the warranty period on receipt of the notification of Award Purchase Order 13 Installation integration and acceptance will be done at NIT site 14 The entire respons
59. turi nozzle Recording the velocity curve in a Venturi nozzle Determining the flow coefficient Recognizing friction effects Specifications e earning Bernoulli s principle e Venturi nozzle with transparent front panel and measuring points for measuring the static pressures e Axially movable pitot tube for determining the total pressure at various points within the Venturi nozzle e 6 tube manometers for displaying the static pressures e Single tube manometer for displaying the total pressure e Flow rate determined by the base module Technical Data Cross Sectional Area 84 338 mm Venturi nozzle angle at the inlet 10 5 angle at the outlet 4 movable range 0 200 mm Pitot tube diameter 4mm Pipes and pipe connectors Make PVC static pressure 0 290mmWC Measuring ranges total pressure 0 370mmWC 18 Signature in ink with date amp Seal of Bidder Tenderer Tender No 01 NITS ME LAB PURCHASE 15 16 24 17 09 2015 Item 04 Methods of Flow Measurement The experimental unit should contain different flow rate measurement devices The 1 No measuring devices should be made transparent The flow rate should be able to be measured using a measuring nozzle orifice plate flow meter venture nozzle and rotameter To determine the flow rate using a measuring nozzle orifice plate flow meter and with the venturi nozzle there should be a dif
60. ubmitted in the enclosed format 23 The principal vendor should have local offices in India 24 The principal of the bidder tenderer should have a 24 x 7 technical assistance center in India and the bidder must have service centers of their own in Eastern India with engineers qualified to handle the repair amp maintenance work 25 The bidder tenderer must have supplied the quoted model to the institutions of repute respectively NITs IITs IIITs Central Universities IISERs CSIR laboratories etc and must have conducted a demo at these places 26 The principal of the bidder tenderer should have annual average turnover for last three financial years of at least 300 Lakh and should have at least 3 logistics support centers in India to service replace the faulty equipment within a time frame of 48 hours The principal vendor should also have the valid sales tax registration number for the logistic support center in India for spare and replenishment 27 To establish the goods eligibility the documentary evidence of the goods and services eligibility shall consist of a statement on the country of origin of the goods and services offered which shall be confirmed by a certificate of origin at the time of shipment 14 Signature in ink with date amp Seal of Bidder Tenderer Tender No 01 NITS ME LAB PURCHASE 15 16 24 17 09 2015 28 To establish the conformity of the goods and services to the specifications and schedule of requirements of
61. uotations will not be accepted ii Please ensure your offers are received before due date and time iii In case you are going to download the documents from our website www nitsikkim ac in and submitting the offer you are requested to submit the DD towards Tender fee in a separate Signature in ink with date amp Seal of Bidder Tenderer Tender No 01 NITS ME LAB PURCHASE 15 16 24 17 09 2015 envelope along with a covering letter duly marked on the cover Tender fee for Tender No 30 Deadline for Submission of Bids i Bids must be received by the Purchaser at the address specified in Invitation for bids no later than the time and date specified therein In the event of the specified date for the submission of Bids being declared a holiday for the Purchaser the Bids will be received upto the appointed time on the next working day ii The Purchaser may at its discretion extend the deadline for submission of bids by amending the bid documents in accordance with Clause relating to Amendment of Bidding Documents in which case all rights and obligations of the Purchaser and Bidders Tenderers previously subject to the deadline will thereafter be subject to the deadline as extended 31 Late Bids i Any bid received by the Purchaser after the deadline for submission of bids prescribed by the Purchaser will be rejected ii Such tenders shall be marked as late and not considered for further evaluation They shall not be
62. usted e Digital display for flow rate pressure and temperature e Braking torque and speed measured Software for data acquisition via USB under Windows Vista or Windows 7 6 Francis and e Comparison of a Pelton turbine as impulse turbine Pelton Turbine and a Francis turbine as reaction turbine Models e Accessories for the Turbine Supply Unit e Operation by use of the Universal Brake and Drive Unit e Constant torques and speeds can be adjusted e Transparent front panel in the turbines for observing the operating area e Adjustable nozzle needle for setting different nozzle cross sections Pelton turbine e Adjustable guide vanes for setting different angles of incidence Francis turbine e Pressure sensor at the Francis turbine for measuring the pressure at the turbine outlet e Digital display for flow rate pressures and temperature e Braking torque and speed measured in Universal Drive and Brake Unit 7 Universal Drive e Drive and brake unit for connecting to various and Brake Unit engines and machines e Asynchronous motor with frequency converter e Asynchronous motor with pendulum bearing torque measurement via lever arm and force transducer e Speed measurement by reflective light sensor at the motor shaft e 4 quadrant operation via frequency converter o Measurements for speed and torque displayed digitally at the equipment 24 Signature in ink with date amp Seal of Bidder Tenderer
63. xure D Price Schedule for goods being offered from India b Annexure E Price Schedule for goods being offered from Abroad ANNEXURE D PRICE SCHEDULE FORM FOR GOODS BEING OFFERED FROM INDIA ON THE LETTER HEAD OF THE BIDDER Name of the Bidder Tenderer Tender No 1 2 3 4 5 6 7 8 9 10 11 5x6 SIN Item Countr Uni Quantit Ex works Total VAT amp Packing amp Charges for Installation o Descriptio y of t y Ex price other forwardin inland Commissioni n origin warehous ExWork taxes gupto transportatio ng and e Exshow s Ex like station of n insurance training room off ware excise dispatch to ultimate Charges If the shelf house duty destination any price Ex show payable i e NIT inclusive room _ if Sikkim of all off the contrac taxes shelf tis already price awarde paid inclusiv d e of all 1 taxes addi already ECESS paid payabl eto Sikkim Govt Total Bid price in Indian currency In words Note The cost of optional items shall be indicated separately 36 Signature in ink with date amp Seal of Bidder Tenderer Tender No 01 NITS ME LAB PURCHASE 15 16 24 17 09 2015 ANNEXURE E PRICE SCHEDULE FORM FOR GOODS BEING OFFERED FROM ABROAD ON THE LETTER HEAD OF THE BIDDER Name of the Bidder Tenderer Tender No 1 2 3 4 5 6 7 5x6 8 9 10 11 SIN Item Count Uni Quant
64. y to influence their participation in the procurement process or affect the execution of a contract ii The purchaser will reject a proposal for award if it determines that the Bidder Tenderer recommended for award has directly or through an agent engaged in corrupt fraudulent collusive or coercive practices in competing for the Contract 5 Clarification of bidding documents In case the bidder requires any clarification regarding the tender documents they are requested to contact Dr Shambhunath Barman e mail shambunath barman nitsikkim ac in Assistant Professor NIT Sikkim on or before 06 10 2015 6 Documents Comprising the Bid The bid prepared by the Bidder Tenderer shall include i Bid Security BS Earnest Money Deposit EMD and Tender fee as specified in the Invitation to Bids ii Documents establishing goods eligibility amp conformity to tender documents Compliance statements for specifications iii Service support details Form Deviation Statement Form Performance Statement Form Manufacturer s Authorization Form etc iv All required documentary evidence establishing that the Bidder Tenderer is eligible to bid and is qualified to perform the contract if its bid is accepted v Bid form and applicable Price Schedule Form For further details please refer the details clauses of tender document Signature in ink with date amp Seal of Bidder Tenderer Tender No 01 NITS ME LAB PURCHASE 15 16 24 17

Tender No: 01/NITS/ME-LAB PURCHASE/15-16/24

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