CENTRAL PROC & STORE DEPTT - Pakistan Ordnance Factories
Contents
1. OF PODUCTS MANUFACTURED 5 2 DETAIL OF PLANTS MACHINERY AND MAJOR EQUIPMENTS Attach separate sheet if required INSPECTION QUALITY ASSURANCE FACILITIES ISO 9000 CERTIFIED IF SO ATTACH NECESSARY DOCUMENTS IF STOCKIST PROVIDE FOLLOWING 11 1 DETAILS OF STOCKS HELD 11 2 APPROX STOCK VALUE 11 3 LOCATION OF STOCKS ORGANISATIONAL DETAILS 9 WHETHER THE FIRM IS REGISTERED WITH THE FOLLOWING DEPTTS Give registration No Date and attach copies of the necessary documents 10 1 DP ARMY OR ANY GOVT SEMI GOVT DEPTT 10 2 IMPORT TRADE CONTROL DEPTT 10 3 SALES TAX DEPTT 10 4 INCOME TAX DEPTT FINANCIAL STATUS Bank certificate to be attached Signature Name Stamp Position2. the firm abstain from making offers or fail to return acknowledge the tender form by the specified date on three consecutive occasions no further tender enquiry may be issued to them and their names would be liable to remove from the approved list Yours faithfully Muhammad Javed Akhtar G M Purchase I For PAKISTAN ORDNANCE FACTORIES Tele 051 9314101 21 21087 22126 Fax 051 9271400 amp 051 9314100 Copy to 1 Dy Dir C Stores amp CMC 2 Manager P amp S Coord Page 5 of 8 PAKISTAN ORDNANCE FACTORIES SCHEDULE TO TENDER NO 0938 LP 45 P amp S TSD Capt Pur I dt 09 10 2015 1 FOR MATERIALS a 2 3 4 5 6 Price Per Unit FOR Item Description with A U Qty or free delivery Delivery Date No Specs etc In Figures In Words Electronic Weighbridge Capacity 150 Ton 01 Specification attached at Annexure A No 01 No Immediate 2 For plant and machinery Specification 3 Special Conditions 4 Undertaking i ii iii iv vi vii viii Rate and sales tax must be shown separately Otherwise your quoted rates will be considered inclusive of GST Offer without bid money and tender fee may not be considered Date and stamp of the postal order must be visible PTC issued by Punjab province must be provided Only one rate should be quoted on the tender schedule Otherwise offered item having multiple rates may be rejected Undertaking must be si
3. G Ton Resolution 1 5 10 Kg Selectable Self diagnostics On start up Auto calibration To be provided Manual calibration To be provided Automatic Manual tare and Zero Facility To be provided Memory Capable of storing 1000 Weighment records Power supply 220V 5 50 HZ Earthing system To be provided Operating temperature 10 C 60 C Humidity 0 95 Non Condensing Environment Compact for dusty hot humidity condition without Air Conditioner PLATFORM SIZE Suitable for Vehicles amp Trailers upto 22 wheeler e All weighbridges shall be of steel platform construction Bump restrictors shall be supplied to suppress excessive longitudinal movement LOAD CELL No of 08 Nos or more as per capacity Load Cell type Compression type Load Cells IP Protection Class IP68 Material of construction High Alloy Tool Steel Over capacity Visual warning to be provided in weight display Max load without damage 150 of rated capacity Destructive load 250 of rated capacity PRINT OUT UNIT i Sr No ii Date amp Time iii Name of Contactor iv Truck Registration No v Weight Page 7 of 8 CABLES JUNCTION BOX e IP 65 protected Stainless Steel Junction Boxes with connector less cables for elimination of moisture or condensation related problems amp e Supply the appropriate length of steel breaded cables between the load cells to junction boxes and the weigh indica
4. Page 1 of 8 To M s Dear Sirs POF 1262 A INDIGENOUS SUPPLIES GOVERNMENT OF PAKISTAN PAKISTAN ORDNANCE FACTORIES TENDER ENQUIRY Reference TENDER ENQUIRY NO 0938 LP 45 P amp S TSD Capt Pur I dt 09 10 2015 You are requested to submit quotations for the item s noted in the Schedule to the Tender Offer should be sent duly sealed in an envelope Please note the following instructions for filling the tender 1 SUBMISSION OF TENDER 1 1 1 2 1 3 Tenders will be opened at 12 30 hours on 14 11 2015 and must reach this office on or before 1200 Hours upto due date The tender received late will not be entertained You may witness the opening of the tender if you so desire If a representative is deputed he should bring a letter of authority from you Only one tender should be included in one envelope The outside of the envelope should be inscribed with Tender Enquiry No 0938 LP 45 P amp S TSD Capt Pur I dt 09 10 2015 Tender to be opened on 14 11 2015 Address as follows GM Purchase I POF Wah Cantt Pakistan If envelope does not indicate reference of T E or received late the same may be returned un opened 2 GENERAL INSTRUCTIONS REGARDING PREPARATION OF QUOTATIONS 2 1 2 2 For materials the prices should be filled in column 5 and delivery date in column 6 of the schedule to this Tender Enquiry The undertaking should be signed at the bottom of the Schedule which shall form the Quotat
5. ctori duty will be payable by the supplier Taxes and Duties etc where applicable must be shown separately quoting reference to Registration No in cases of Sales Tax and relevant authority in the case of others Offer without these clarifications and inclusive of Taxes and Duties may be ignored Taxes and duties levied on or after Tender opening date or on or after the date offer was signed and dispatched will be allowed to include in the offered rates Suppliers will furnish a certificate issued by Excise amp Taxation Deptt that he has cleared all Professional Tax payable by him offers received without this certificate will be rejected Suppliers will render necessary information regarding hazardous effects on environment of the materials products supplied by them in their quotations and shipping dispatch documents If the requisite information is not furnished on the T E forms or offer received is not conformity with the requirement of the T E such offer shall be ignored 3 INSPECTION 3 1 3 2 Supplies shall be subject to the inspection and acceptance by the competent inspection authority nominated by the Purchaser who will arrange it at his own cost Inspection facilities such as tools test equipment instruments etc will however be provided by the Suppliers in accordance with the relevant specifications Where considered necessary by the Purchaser stores may be obtained on Warranty Guarantee subject to inspection o
6. gned Unregistered firms are required to provide Annexure B duly filled signed and stamped alongwith quotation As per T E clause 2 2 you are required to quote in two parts each part should be placed in a separate sealed cover The envelop should be inscribed with Part I Technical Quotation without price and Part II Commercial quotation with price Should our offer be accepted we hereby undertake to supply the store render the services contracted on the basis of General Conditions of Contract embodied in Form POF 1281 and to deposit the performance bond within the prescribed time failing which it will constitute a breach of contract and POF will have the right to purchase the store services elsewhere at our risk and cost Place Signature of the Tenderer Date Name Position Address Income Tax G I R No Page 6 of 8 Annex A SPECIFICATION FOR ELECTRONIC WEIGH BRIDGE CAPACITY 150 TON TECHNICAL SPECIFICATIONS Steel Platform Weighbridge Cap 150 Ton PITLESS Steel Platform Size 18m x 3m 10mm Plain Plate Platform Qty 01 No Locally fabricated with Load Cells PC Printer and Junction Box SPECIFICATION DIGITAL INDICATOR WITH REMOTE DISPLAY Weight range 0 to 150 ton Type Digital Weight Indicator Accuracy Better than 0 05 of full scale Repeatability Better than 0 01 of full scale Weight unit K
7. ion You may use a separate sheet if necessary For Plant and Machinery you are required to quote in two parts Part I Technical Offer It should exclusively give technical details and literatures brochures of the offered plant machinery and equipment validity date delivery schedule and signed undertaking given on the schedule to this Tender Enquiry It must not indicate price costs etc Page 2 of 8 2 3 2 4 2 5 2 6 2 7 2 8 2 9 2 10 2 11 2 12 Part II Commercial Offer It should indicate the commercial terms e g price terms of payment mode of payment mode of supply Each part should be placed in a separate sealed cover The envelopes should be inscribed with Part I Technical Quotation without price and Part II Commercial Quotation with Price The quotation must remain valid for at least 90 days from the date of opening of tenders The quotation should hold good for any reduced or enhanced quantities without notice In the event of non acceptance of offer intimation may be given to the Tenderers on their request Conditional offers or alternative offers are likely to be ignored Quotations should be based on F O R station of Dispatch basis i e delivered free on rail inclusive of packing and forwarding charges The stores will be booked under Military Credit Note to be provided by the purchaser and or Free delivery at POF s stores at_Central Stores POF Wah Cantt In this case O
8. llow such additional time as he may consider to have been required by the circumstances of the case Otherwise he will be entitled at his discretion to cancel the contract and or claim liquidated damages upto 2 but not less than 1 of the contract price of the items and their quantities for each and every month or part of a month beyond the specified delivery date during which these may not be delivered subject to a maximum of 10 of the total contract value of the particular stores which remained unsupplied either in part or in full or to purchase from elsewhere the unsupplied stores at the risk and cost of the Supplier PAYMENT Payment will be made by the C M A POF through crossed cheque on receipt acceptance of stores on our prescribed bill form supported by receipt voucher on part full supply basis Page 4 of 8 b Payment of duties Taxes including professional tax where applicable must be supported by proof of having paid these to concerned Govt Taxation Deptt SECURITY OF INFORMATION The tenderer and his employees must not communicate any information relating to the sale purchase of stores under this enquiry to any person other than the manufacturer or to any press or agent not authorized in writing by POFs to receive it Please return the Schedule to the Tender duly signed by the specified date alongwith the specifications drawings etc if any enclosed herewith even if you are unable to quote WARNING In case
9. n receipt Rejected stores will be removed and replaced with the acceptable stores by the Supplier at his own expense within a specified time 4 TENDER FEE The tender must be accompanied by a non refundable fee by means of a crossed postal order pay order for Rs 200 in favour of Director Admin POFs Wah Cantt Page 3 of 8 4 1 TENDER SAMPLE Where required offer must a company tender sample strictly according to the description and specification given in Tender Enquiry Offer not accompanied by tender sample will NOT be entertained excepting the established and reputable firms who have either previously satisfactorily supplied the same or similar stores or have submitted an acceptable sample thereof against previous T E 5 BID MONEY 5 1 5 2 5 3 Bid Money at the rate of 1 of the quoted value should accompany the tender in the shape of Deposit At Call Receipt from a scheduled Bank drawn in favour of GM Purchase I POF Wah Cantt Tenders received without Bid Money will be rejected Bid Money of the unsuccessful tenderers will be returned as soon as the scrutiny of the tenders is completed Bid Money of the successful tenderers will be retained until the contract is finalized Bid Money will be forfeited in case the quotation is withdrawn before the expiry of its validity date State owned organizations are not required to provide Bid Money 6 ACCEPTANCE OF OFFERS 6 1 6 2 6 3 6 4 6 5 POF ma
10. tor COUNTRY OF ORIGIN European Japan UK Germany USA SCOPE OF WORK Complete installation at site testing and commissioning including civil work will be the responsibility of Supplier After successful installation commissioning the calibration of weighbridge from authorized third part will be the responsibility of the Supplier including issuance of Calibration Certificate from third party TRAINING Training will be provided to purchaser s 04 persons at purchaser s site for 03 working days WARRANTY GUARANTEE Minimum 02 years of all parts of the system from the date of handing over of system SPARES a b c d e Recommended list of spares for 02 years Indicator Load Cell Junction Box Load Cell Coupling amp accessories 01 No 04 Nos 02 Nos 01 Set e Guarantee for provision of spares for 10 years MANUALS CATALOGUES BROCHURES e Operating programming maintenance service manual in English version along with installation schematic and wiring diagram e PC Software for data logging and to integrate the functions of the hardware Page 8 of 8 Annexure B SUPPLIER S CAPABILITY 1 NAME OF THE FIRM ADDRESS 2 1 TELE NO 2 2 FAX NO 2 3 E MAIL ADDRESS 2 WHETHER PUBLIC LTD PRIVATE LTD PARTNERSHIP OR SOLE PROPRIETORSHIP ESTABLISHED SINCE CAPACITY Manufacturer Stockist Agent to foreign Firm 5 IF MANUFACTURER PROVIDE FOLLOWING DETAILS 5 1 RANGE
11. y reject all bids or proposals at any time prior to the acceptance of a bid or proposals but is not required to justify grounds for its rejection POF Shall incur no liability towards suppliers or contractors who have submitted bids or proposals PERFORMANCE BOND a The successful bidders shall provide Performance bond at the rate prescribed by POF Board according to the value of contract which shall not exceed 10 of contract value in the form of a Deposit At Call Receipt from a scheduled Bank or an un conditional Bank Guarantee valid for 12 months 03 months extendable to 12 months in case of cloth items required by Clothing Fy after receipt of store in POFs on a prescribed format The Performance Bond will be in favour of C M A POF Wah Cantt It will be returned on satisfactory completion of the contract b If the Supplier fails to furnish the Performance Bond within the specified time such failure will constitute a breach of the contract and the Purchaser shall be entitled to make other arrangements for purchase of the stores at the risk and expense of the Supplier Performance Bond from State owned organizations may be waived off at the discretion of the Purchaser FAILURE TO SUPPLY THE STORES All deliveries must be completed by the specified date If the failure to deliver the stores within the scheduled time should have arisen from Force Majeure which the Purchaser may admit as reasonable ground for further time he will a
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