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Dear NCCL Exhibitor: Stetson Convention Services, Inc. is pleased

1. o All cancellations must be submitted in writing to Stetson at least five 5 business days prior to first day of event move in Failure to do so will incur a one 1 hour per worker fee o Start time can be guaranteed only when labor is requested during official set up time For all other start times check in at the Stetson Service Desk one half 14 hour before time requested Every attempt will be made to provide this service at the specific time requested e The minimum charge for labor is one 1 hour per crew Labor thereafter is charged in one half 4 hour increments o All forklift orders contracted at show site will carry an additional 10 surcharge 0 Forklift orders placed after discount price deadline date will be filled as work force is available If Exhibitor fails to pick up workers at time or dered a one 1 hour per worker no show charge will be assessed e The maximum capacity is 5 000 pounds Larger forklift and crane service is available only by advance request o Payment authorization is required with all orders Payment received after discount deadline will be charged at the standard rate o Signature denotes acceptance of Terms amp Conditions All orders subject to the Terms amp Conditions as outlined in the Exhibitor Service Manual EXHIBIT COMPAY NAME BOOTH EXHIBITOR ADDRESS CITY STATE ZIP EMAIL PHONE EXT FAX EXHIBITOR SIGNATURE PRINT NAME 2900 Stayton St Pittsburgh PA P 412 223 1090
2. z LLI a 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1094 www stetsonexpo com ST ETS O N 79TH ANNUAL NCCL e CONVENTION SERVICES SUSTAINABLY PRODUCED EXPOSITIONS May 18 20 2015 FREIGHT HANDLING TERMS amp CONDITIONS 1 Stetson and its subcontractors shall not be liable for damage loss or delay to uncrated freight freight improperly packed glass breakage or concealed damage Crates and packaging should be made of a design to adequately protect contents for handling by forklift and similar means 2 Relative to inbound shipment s there may be a lapse of time between the delivery of shipment s to the booth by Stetson or its subcontractors and the arrival of the Exhibitor s representative at the booth Similarly relative to outgoing shipment s it is possible that there will be a lapse of time between the completion of packing and the actual pickup of freight from the booth for loading onto a carrier It is understood that during such times the shipment s will be left in the booth unattended Therefore it is agreed that Stetson and its subcontractors are not liable for the loss of disappearance of or damage to Exhibitor s freight after the same has been delivered to Exhibitor s booth nor are Stetson and its subcontractors liable for Exhibitor s freight before it is picked up form the Exhibitor s booth for loading after the show Consequently all bills of lading covering outgoing shipme
3. 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1094 www stetsonexpo com SHOW SITE WORK RULES ST ETS O N 79TH ANNUAL NCCL da CONVENTION SERVICES May 18 20 2015 SUSTAINABLY PRODUCED EXPOSITIONS Please read carefully The following Terms amp Conditions define the respective parties responsibilities of the contractual agreement between Stetson Convention Services Inc and you the Exhibitor Acceptance of said terms and conditions will be construed when any of the following conditions are met o Signature of the Payment Authorization Form or o An order for labor services and or rental equipment is placed by an Exhibitor with Stetson or o Work is performed on behalf of Exhibitor by labor secured through Stetson DEFINITIONS The name Stetson Convention Services Inc shall be construed within the meaning of this contract as Stetson Convention Services Inc and their employees officers agents and assigns affiliated companies and related entities including but not limited to any subcontractors Stetson may appoint The term Exhibitor shall be construed within the meaning of this contract as the EXHIBITOR and or its employees agents representatives and or any Exhibitor Appointed Contractor EAC PAYMENT TERMS Full payment including any applicable tax is due in advance or at show site A 25 00 administrative fee will be applied to any refund based on overpayment of check All payment
4. w STETSON A CONVENTION SERVICES at SUSTAINABLY PRODUCED EXPOSITIONS Dear NCCL Exhibitor STETSON CONVENTION SERVICES INC is pleased to be your Official Service Contractor for the National Conference for Catechetical Leadership NCCL May 18 20 2015 at the Buffalo Niagara Convention Center Please read the enclosed rules and regulations as well as the terms and conditions to ensure a successful and enjoyable show Also enclosed are equipment rental and service order forms for your information and use See below for navigation tools If you have any questions or require an item not included in this manual please contact Stetson Convention Services We look forward to working with you Caitlin Fitch Exhibitor Services Representative cfitch stetsonexpo com a Looking to green your booth Follow the SEED to find environmental products throughout the Stetson manual SHOW INFORMATION Show Contacts Important Dates amp Booth Equipment Show Site Work Rules PAYMENT TERMS amp CONDITIONS Terms amp Conditions Conditions for EAC EAC Payment Form Exhibitor Payment Authorization Form 3rd Party Authorization Form RENTAL ORDER FORMS these items will be processed pre show General FAQs Booth Package Order Form Furniture Order Form Accessory Order Form Display Order Form Signage Order Form Carpet Order Form Floral Order Form LABOR ORDER FORMS these items are an estimate and will be processed at show site
5. 79TH ANNUAL NCCL CONFERENCE EVENT DATES May 18 20 2015 EXHIBIT COMPANY NAME BOOTH EXHIBITOR ADDRESS CITY STATE ZIP EMAIL PHONE gt ORDERED BY SIGNATURE DATE Signature denotes acceptance of all Terms amp Conditions included in Exhibitor Service Manual PAYMENT POLICIES e ORDERS These may be placed by fax e mail or online an individualized username and password will be emailed Email orders to Stetson at exhibitorservices stetsonexpo com O PAYMENT FOR SERVICES Stetson requires payment in full at the time services are ordered A credit card is required at time of initial order for freight handling and labor orders A 25 administrative fee will be added to overpayments by check or switching credit cards on file e DELIVERY Payment must be received by install date to confirm delivery of items to your booth e DISCOUNT PRICES To qualify orders must be received with payment on or before Discount Deadline date Orders cancelled after this date will receive a 50 refund O REFUNDS None will be processed until show has closed e THIRD PARTY BILLING Each exhibiting firm is responsible for all charges incurred on its behalf See Third Party Billing Request form e ADJUSTMENTS CANCELLATIONS No adjustments or credits to invoices will be given after the close of event for items or services ordered but not received e BANK TRANSFER Call to set up e ORDER CONFIRMATION INVOICES Email will be sent e ESTIMATE
6. Booth Cleaning Order Form Labor Order Form Labor Instructions Forklift Order Form FREIGHT HANDLING these items are an estimate and will be processed at show site Drayage Services amp Guidelines Warehouse Shipping Labels Freight Handling Terms Show Site Shipping Labels Freight Handling FAQs Shipping with ADCOM Worldwide Freight Handling Estimation Outbound Shipping Information SERVICE FORMS Electrical Order Form Internet Order Form Telephone Order Form OTHER FORMS Custom Furnishings please call our office or email cfitch stetsonexpo com for ordering information r y 79TH ANNUAL NCCL CONFERENCE y A CONVENTION SERVICES oa A A A ee ee A SUSTAINABLY PRODUCED EXPOSITIONS May 18 20 2015 OFFICIAL SERVICE CONTRACTOR Stetson Convention Services 2900 Stayton Street Pittsburgh PA 15212 Phone 412 223 1090 Fax 412 223 1094 Mobile 412 287 1100 cfitch stetsonexpo com www stetsonexpo com FACILITY Buffalo Niagara Convention Center 153 Franklin St Buffalo NY 14202 Phone 716 855 5555 PREFERRED CARRIER ADCOM Worldwide 800 486 7447 We strongly suggest that all shipments exhibitors adcomworldwide com www adcomworldwide com are sent to the Advance Warehouse SHIPPING EXHIBITION MATERIALS ADVANCE TO WAREHOUSE DIRECT TO SHOW SITE Exhibit Company Name Booth Exhibit Company Name Booth Stetson Convention Services Stetson Convention Services ADCOM c o Air Dispatch c o Buffalo
7. F 412 223 1094 www stetsonexpo com FORKLIFT ORDER FORM id y 79TH ANNUAL NCCL CONFERENCE y Y CONVENTION SERVICES May 18 20 2015 SUSTAINABLY PRODUCED EXPOSITIONS FREIGHT HANDLING amp DRAYAGE SERVICES Stetson Convention Services is the exclusive provider of freight handling services This should not be confused with the cost to transport your materials to and from the event Below are the options and explanations to ship your material whether in advance or directly to show site ADVANCE SHIPMENTS TO WAREHOUSE Shipments are received at warehouse unloaded and stored up to 30 days prior to show move in date Shipments are delivered to show site unloaded and delivered to your booth first freight on floor Empty containers are removed stored and returned to booth empty labels are provided Reloading of freight for return to your specified destination Please include a Bill of Lading with weight type of merchandise and piece count Certified weight ticket must accompany shipment hand written tickets are NOT accepted as certified Call if you need to ship oversized material that will require special equipment or handling If your items will be arriving after the deadline please notify Stetson of the shipment s tracking numbers and piece count to ensure these items will be delivered in time to be loaded e Label your freight correctly labels are included in the manual for your convenience include your exhibit company name
8. UOSI9IS gt A 4 VW 1H951343 NOILIGIHX4 HSNY a i a a A A a i a ym may a a ae a a a Sa a ee ADVANCE WAREHOUSE ADVANCE WAREHOUSE aSIJEYIINS PIOAB 02 SIINIL AJHSITINA U9IMIIQ AAI ISNIN NCCL jo 3391d y100g JOYQUYX3 vOZtT AN OJeyng SAY Jed YINOS ECC yoyedsiq sly 0 9 WODaV S3IAJIS UOUSAUOZ UOSISIS E 1H91343 NOILLIGIHX3 HSN4 asJEYIINS PIOAB 02 SIINIL AJHSITINA U9IMIIQ SALE ISN NCCL jo 39391d y100g JOYQUYX3 vVOZtT AN OJeyng DAV Jed YINOS ECC yozedsiq 11y 0 9 WODaV S391A13S UOQU3IAUVO UO0S 9S5 E E y 1H91343 NOILIGIHXI HSN amp esnja4 JUDWICIYS JO BBACYIANS PIOAK 0 SJWIL GAHISTGNd SULINP JAL ISNIN jo S9391d y100g JO HQ UX3 NCCL ZOZtT AN OJeyng EH 101yx3 yanos 35 UlPJUCI EST poe 13143 UOLU3ALO ese3ey ojeyng 0 9 S3IAJ9S UOUBAUOD UOSIOIS 1HA951343 NOILIGIHXI HSNY DIRECT TO SHOW SITE esnja4 juaudiys JO BBACYIANS PIONL 01 SJWIL GAHSITSNd SULINP JAL ISNIN jo Sa0ald y100g JO MQ UX3 NCCL COCVT AN OJeyng HEH 31q1yXx3 yinos YS UINUBIS EST pp 13143 UOQU3AUVO eseseiN ojeyng op S3IMJ3S UOQUIAUVO UOSIDIS T 1H951343 NOILIJIHXI HSNY DIRECT TO SHOW SITE E a a A a a a a a a a a ee esnja4 juauudiys JO BZICYIANS PIOAL 01 SIINIL GAHSITENd SULINP AE YsNnIAj o JO S9331d y100g JOYQUYX3 NCCL ZOZtT AN OJeyng IIEH 11q14x3 yanos 15 UIP UCLA EST poe 13143 UOY
9. booth number and the name of the event e Advantages to shipping in advance e Advance freight is in your booth when you arrive for set up e Warehouse accepts freight Monday through Friday no appointment necessary eo Freight will be received at the warehouse 3 to 30 days prior to move in if freight is received after the warehouse dead line date or before opening dates additional charges will incur DIRECT SHIPMENTS TO SHOW SITE Shipments received at event site facility unloaded from the carrier or exhibitor vehicle and delivered to exhibitor booth Empty containers removed stored and returned to booth empty labels provided Reloading freight for return to your specified destination Please include a Bill of Lading with weight type of material and piece count Certified weight ticket must accompany shipment hand written tickets are NOT accepted as certified Call if you need to ship oversized material that will require special equipment or handling Label your freight correctly labels are included in the manual for your convenience include your exhibit company name booth number and the name of the event e Freight will be accepted during exhibitor move in times additional charges or possible shipment refusals will occur if material is received outside of these times SMALL PACKAGES AND CARTONS TO ADVANCE WAREHOUSE OR SHOW SITE e Charges apply per piece total weight of shipment must be 50 lbs or less e Cartons and packages rece
10. 2 ARMED GARMENT RACK STRAIGHT 85 00 110 50 4 ARMED GARMENT RACK STRAIGHT 95 00 123 50 IPAD STAND 80 00 104 00 HALOGEN LIGHTS 55 00 71 50 GRID WALL 3 ARMS PER GRID WALL STRAIGHT ARMS ____ NUMBER OF FEET 75 00 97 50 WATERFALL ARMS _____ NUMBER OF CLAMPS POSTER BOARD 91 x 44 5 USABLE SPACE TACKS NOT INCLUDED 150 00 195 00 All items are RENTAL ONLY Full price will be charged for items not returned EXHIBIT COMPAY NAME BOOTH EXHIBITOR ADDRESS CITY STATE ZIP EMAIL PHONE EXT FAX EXHIBITOR SIGNATURE PRINT NAME TOTAL OF ALL ITEMS ORDERED 8 750 SALES TAX S ADD SIGN 115 00 Items cancelled after Discount Price Deadline will receive a 50 refund No refunds will be granted to any items cancelled at Show Site Payment authorization is required with all orders Payment received after discount deadline will be charged at the standard rate Signature denotes acceptance of Terms amp Conditions All orders subject to the Terms amp Conditions as outlined in the Exhibitor Service Manual 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1090 www stetsonexpo com ACCESSORY ORDER FORM STETSON cine CONVENTION SERVICES SUSTAINABLY PRODUCED EXPOSITIONS FRIDAY May 1 2015 COUNTER 1 METER X 1 2 M x 42 H DISCOUNT PRICE STANDARD PRICE Select any of following accessories for an additional 25 each SHELF LOCK DRILLED HOLE 300 00 390 00 COUNTER 1 MET
11. 51 200 Ibs should be calculated at 200 Ib minimum WHAT IS A BILL OF LADING e A Bill of Lading is a document that establishes the terms between a shipper and a transportation company This carrier issued receipt indicates the condition the transported material is received and includes piece count weight and type of merchandise e Acertified weight ticket is required to avoid surcharges A weight ticket that is hand written is not accepted as certified HOW DO LABEL MY PACKAGES e To ensure safe arrival of your material and to avoid surcharges each item should be properly labeled with the exhibiting compa ny s name the booth number and the name of the event e Labels for Advance to Warehouse or Direct to Show Site are enclosed on the pages following the freight handling order form DO I NEED INSURANCE FOR MY SHIPMENT e It is highly recommended that your materials are insured from the time they leave your firm until they are returned after the show Exhibitors are encouraged to arrange all risk coverage by placing riders to your existing polices Stetson Convention Services is not an insurer Please visit www exhibitorinsurance com for more information WHAT HAPPENS TO MY EMPTY CONTAINERS DURING THE SHOW e You can pick up empty labels at the Stetson service area to label each of your pieces for empty storage These labeled pieces will be picked up and stored by the end of move in hours e At the close of the event empty
12. CRATED OR SKIDDED cccccccssecccccscccccsccccccececccusucceceaseeecaucececaucecenauass 585 6 6 ama CTO OO ne a 170 00 SPECIAL HANDLING ccccccccsecccccecccccscceccasecccausececausececcucecenauceeeeauass 106 25 ne en ee ne rdiscosid 212 50 Shipments must arrive within warehouse receiving dates to avoid 25 surcharge If your items will arrive after please notify us of the tracking numbers and piece count to ensure they will be delivered in time to be loaded Roundtrip rates include unloading of freight storing at warehouse delivery to show site and your booth storage of empties return of empties handling to dock area reloading onto carrier at end of show DIRECT TO SHOW SITE PRICE PER CWT 200 LB MINIMUM CRATED OR SKIDDED ccccccssscccccscccccsscccccsncceceensceccansescnausecenauseeeeaanss SOG PEE EE 200 00 SPECIAL HANDLING occcoonocccnononnononoonononoononnonononnononnoronoaroronnaroroanarennonos SD5 00 tia a 250 00 Shipments must arrive within Exhibitor Move in times to avoid 25 surcharge or shipment refusal Roundtrip rates include unloading of freight delivery to your booth storage of empty containers return of empty containers handling to dock area reloading onto carrier at end of show SMALL PACKAGE RATE MAXIMUM WEIGHT PER SHIPMENT IS 50 LBS EACH CARTON ai 50 00 ADDITIONAL SURCHARGES CHARGES IN ADDITION TO THE ABOVE RATES LJ EARLY LATE TO WAREHOUSE cccccccescesscssccsseesec
13. Final charges will be processed once items are accepted and can be actualized SUMMARY OF ORDER BOOTH PACKAGE FURNITURE ACCESSORIES CARPET CLEANING DISPLAY SIGNAGE LABOR EST FORKLIFT EST FLORAL S FREIGHT HANDLING EST GRAND TOTAL DUES METHOD OF PAYMENT we will use this authorization to charge your credit card account for your advance order and any additional orders incurred as a result of show site orders placed by your representative or freight received and handled by Stetson You may choose to pay by credit card check or wire transfer however we require a credit card on file to confirm your order LJ MasterCard O Visa LJ American Express LI Discover O Credit Card O Check Must still fill out Credit Card information to confirm order Credit card will be run if check not received by discount deadline and 15 days post show close CARDHOLDER NAME PRINT CARDHOLDER BILLING ADDRESS CITY STATE ZIP EMAIL ADDRESS FOR INVOICE gt CARDHOLDER SIGNATURE LJ Please check here if you are tax exempt and please include a copy of your exemption certificate Stetson Federal Tax ID Number 25 1779096 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1094 www stetsonexpo com PAYMENT AUTHORIZATION ST ETS O N 79TH ANNUAL NCCL do CONVENTION SERVICES SUSTAINABLY PRODUCED EXPOSITIONS May 18 20 2015 OFFICIAL SERVICE CONTRACTORS amp EXHIBITOR APPOINTED CONTR
14. LIVANLINE LJ AIR FREIGHT L SHOW CARRIER ADCOM CARRIER NAME NExT DAY 2ND DAY DEFERRED GROUND PREPAID COLLECT EXHIBIT COMPAY NAME BOOTH EXHIBITOR ADDRESS CITY STATE ZIP EMAIL PHONE EXT FAX EXHIBITOR SIGNATURE PRINT NAME 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1094 www stetsonexpo com 21 LABOR INSTRUCTIONS d 5 STETSON a Sw NAME y CONVENTION SERVICES SUSTAINABLY PRODUCED EXPOSITIONS FRIDAY MAY 1 2015 IMPORTANT INFORMATION AND RATES A forklift may be required during assembly of displays and uncrating positioning and re skidding of equipment and or machinery DISCOUNT STANDARD FORKLIFT LABOR RATES PER CREW FORKLIFT WITH OPERATOR PRICE PRICE STRAIGHT TIME Weekdays 8 00 am to 4 30 pm 170 00 190 00 OVERTIME Saturdays and weekdays 4 31 pm to 7 59 am 255 00 275 00 DOUBLE TIME All day Sunday and holidays 340 00 360 00 PLACE ORDER HERE Please estimate the number of crews and hours per crew needed for installation and dismantling Invoices will be calculated according to actual hours worked SCHEDULE SCHEDULE SCHEDULE TOTALHOF HOURS PER HOURLY ESTIMATED TOTAL DATE S START TIME END TIME FORKS FORK RATE WEIGHT Installation S Dismantle S Please Indicate Service TOTAL LABOR ORDERED perenne eeecrenne 30 STETSON SUPERVISION FEE IF APPLICABLE Leveling Positioning Un skidding Re skidding TOTAL ESTIMATED FORKLIFT
15. Select ALL ISLAND BOOTHS WILL NEED TO ORDER TO AVOID GAPS DISCOUNT PRICE STANDARD PRICE TOTAL Color 2 75 psf 3 58 psf Ab BOOTH SIZE X One PLUSH CARPET 28 oz 100 square feet minimum per square foot BLUE PLUSH CARPET ORDERS MUST BE RECEIVED 30 DAYS PRIOR TOTAL O BACK TO MOVE IN TO GUARANTEE AVAILABILITY NO REFUNDS DISCOUNT PRICE STANDARD PRICE GRAY 3 25 psf 4 23 psf 1 6 BOOTH SIZE X REEN RED a PADDING AND VISQUEEN PROTECTION DISCOUNT PRICE STANDARD PRICE TOTAL 100 square feet minimum 100 recyclable CARPET PADDING PER SQ FT 1 10 psf BOOTH SIZE 51 43 psf VISQUEEN PROTECTION PER SQ FT BOOTH SIZE X 50 60 psf 0 78 psf If no carpet color is selected show color will be selected by Stetson Exhibitor provided flooring is subject to forced installation labor and carpet tape for safety regulations All carpets cut for electrical installations will be subject to a 40 fee per cut Items cancelled after Discount Price Deadline will receive a 50 refund No refunds will be granted to any items cancelled at Show Site Payment authorization is required with all orders Payment received after discount deadline will be charged at the standard rate Signature denotes acceptance of Terms amp Conditions All orders subject to the Terms amp Conditions as outlined in the Exhibitor Service Manual TOTAL OF ALL ITEMS ORDERED 8 750 SALES TAX EXHIBIT COMPAY NAME BOOTH EXHIBITOR ADDRESS
16. after Discount Price Deadline will receive a 50 refund No refunds will be granted to any items cancelled at Show Site Payment authorization is required with all orders Payment received after discount deadline will be charged at the standard rate Signature denotes acceptance of Terms amp Conditions All orders subject to the Terms amp Conditions as outlined in the Exhibitor Service Manual Booth packages are for a 10x10 booth space only Only 1 package per exhibitor Colors are preselected No substitutions may be made under the discount package Please order a la cart if different colors are preferred TOTAL OF ALL ITEMS ORDERED 8 750 SALES TAX S EXHIBIT COMPAY NAME BOOTH EXHIBITOR ADDRESS CITY STATE ZIP EMAIL PHONE EXT FAX EXHIBITOR SIGNATURE PRINT NAME 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1090 www stetsonexpo com BOOTH PACKAGE ORDER FORM Ta STETSON CONVENTION SERVICES SUSTAINABLY PRODUCED EXPOSITIONS SHOW NAME DISCOUNT DEADLINE FRIDAY MAY 1 2015 SKIRTED TABLES DISCOUNT STANDARD COUNTER HEIGHT SKIRTED TABLES _ DISCOUNT STANDARD Alltables are 24 wide skirted on 3 sides PRICE PRICE Alltables are 24 wide skirted on 3 sides PRICE PRICE 4 Lx 30 H TABLE 85 00 110 50 4 Lx 40 H TABLE 95 00 123 50 6 Lx 30 H TABLE 95 00 123 50 6 Lx 40 H TABLE 105 00 136 50 8 Lx 30 H TABLE 105 00 136 50 8 Lx 40 H TABLE 115 00 149 50 Ath s
17. of labor provided under this option It is the responsibility of Exhibitor to supervise labor secured through Stetson in a reasonable manner as to prevent bodily injury and or Property damage and also to direct them to work in a manner that is in compliance with Stetson s Safe Work Rules and or Federal State County and Local ordinances rules and or regulations including but not limited to Show or Facility Management rules and or regulations It is the responsibility of Exhibitor to check in with the Stetson Service Desk to pick up labor and to return to the Service Desk to release labor when the work is completed Exhibitor agrees to indemnify hold harmless and defend Stetson from and against any and all demands claims causes of action fines penalties damages liabilities judgments and expenses including but not limited to reasonable attorneys fees and investigation costs for bodily injury including any injury to Stetson employees and or property damage arising out of work performed by labor provided by Stetson but supervised by Exhibitor Further the Exhibitor s indemnification of Stetson includes any and all violations of Federal State County or Local ordinances Show Regulations and or Rules as published and or set forth by Facility or Show Management and or directing labor provided by Stetson to work in a manner that violates any of the above rules regulations and or ordinances Y Z E O Z O o UN oO LLI
18. unpaid balance will bear a finance charge at the lesser of the maximum rate allowed by applicable law or 10 per month for the length of the outstanding invoice If any finance charge hereunder exceeds the maximum rate allowed by applicable law the finance charge shall automatically be reduced to the maximum rate allowed and any excess finance charge received by Stetson shall either be applied to reduce the principal unpaid balance or be refunded to the payer These payment Terms Conditions shall be governed by and construed in accordance with the Laws of the State of Pennsylvania In the event of any dispute between Exhibitor and Stetson relative to any loss damage or claim such Exhibitor shall not be entitled to and shall not withhold payment or any partial payment due to Stetson for its services as an offset against the amount of any alleged loss or damage Any claim against Stetson shall be considered a separate transaction and shall be resolved on its own merits Stetson reserves the right to charge Exhibitor for the difference between the Exhibitor s estimate of charges and the actual charges incurred by Exhibitor or for any charges that Stetson may be obligated to pay on behalf of Exhibitor including without limitation any shipping charges If Exhibitor provides a credit card for payment and charges are rejected by the Exhibitor s credit card company for any reason Stetson hereby provides notice that it reserves the right and Exhibitor a
19. 0 227 50 2 METER STRAIGHT 77 5 Ww x 38 25 H 310 00 403 00 2 METER CURVED 42 25 w x 38 25 H QUANTITY 2 340 00 442 00 SHOWCARDS Please circle material e Bio Board Foamcore e Coroplast additional 10 recycled post show QTY DESCRIPTION DISCOUNT PRICE STANDARD PRICE TOTAL 7 x44 40 00 52 00 22 x 28 90 00 117 00 28 x 44 100 00 130 00 BANNERS Please circle material e PET Eco Banner Smooth Gloss Vinyl S additional 10 QTY DESCRIPTION DISCOUNT PRICE STANDARD PRICE TOTAL BANNER 20 00 psf 26 00 psf SELECT ONE GROMMETS POLE POCKETS BANNER SPECS Length ft X Width ft sq ft X S psf ADDITIONAL GRAPHICS PLEASE CONTACT STETSON FOR PRINTING DIMENSIONS QTY DESCRIPTION DISCOUNT PRICE STANDARD PRICE TOTAL SPECIAL CUT GRAPHIC 40 00 per cut 52 00 per cut ROLL UP BANNER W STAND 2 75 w x 6 5 H FOR USE WITHIN YOUR BOOTH amp TRAVEL FRIENDLY 350 00 455 00 DOES NOT INCLUDE CASE REMOVABLE FLOOR DECAL Low ADHESIVE STICKER GREAT FOR THE ENTRANCE OF YOUR BOOTH 20 00 psf 26 00 psf As Non PVC amp Phthalate Free Material Available STICKER SPECS Length ft X Width ft sq ft X S psf PLEASE CONTACT US FOR ADDITIONAL CREATIVE OPTIONS TO ENHANCE YOUR BOOTH SPACE e Email print ready artwork to your exhibitor services representative o Any in house work needed to prepare non digital art for production or to correct digital files to a production ready state is billed at the Graph
20. 0 9 750 00 DISPLAY 10 20 CUSTOM Header Back Wall 2 Podium Bamboo counter 4 Halogen lights 9 500 00 12 350 00 eO ep o Each Hard Wall Display Includes Installation Labor Dismantle Labor Signage Full Back Drop o Design costs additional if needed see signage order form Please call for pricing on additional sizes available o See furniture accessory AV and signage order forms for additional items to enhance your custom display 0 No refunds will be granted to any items cancelled after Discount Deadline as most orders have been placed and processed o Payment authorization is required with all orders Payment received after discount deadline will be charged at the standard rate o Signature denotes acceptance of Terms amp Conditions All orders subject to the Terms amp Conditions as outlined in the Exhibitor Service Manual TOTAL OF ALL ITEMS ORDERED 8 750 SALES TAX EXHIBIT COMPAY NAME BOOTH EXHIBITOR ADDRESS CITY STATE ZIP EMAIL PHONE EXT FAX EXHIBITOR SIGNATURE PRINT NAME 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1090 www stetsonexpo com DISPLAY ORDER FORM Say STETSON o SOMA y A CONVENTION SERVICES FRIDAY May 1 2015 SUSTAINABLY PRODUCED EXPOSITIONS METER COUNTER SIDE PANEL PRINTING AVAILABLE QTY DESCRIPTION DISCOUNT PRICE STANDARD PRICE TOTAL 1 METER STRAIGHT 38 25 w x 38 25 H 150 00 195 00 1 METER CURVED 42 25 w x 38 25 H 175 0
21. ACTORS OFFICIAL SERVICE CONTRACTORS Show Management acting on behalf of all Exhibitors and in the best interest of the exposition has appointed Stetson to perform and provide necessary services and equipment Stetson is appointed to e Assure the orderly and efficient installation and removal of the overall exposition 0 Ensure the distribution of labor to all Exhibitors according to need o Provide sufficient labor to satisfy the requirements of Exhibitors and for the exposition itself o See that the proper type and limits of insurance are in force o Avoid any conflict with local union and or exhibit hall regulations and requirements EXHIBITOR APPOINTED CONTRACTORS Exhibitors may employ the service of independent contractors to install and dismantle their display providing the Exhibitor and the installation and dismantling contractor comply with the following requirements O The Exhibitor must notify Show Management and Stetson in writing of the intention to utilize an independent contractor no later than 30 days prior to the first move in day furnishing the name address and telephone number of the firm O The Exhibitor shall provide evidence that the Exhibitor Appointed Contractor has proper certificate of insurance with a minimum of 1 000 000 liability coverage including property damage to show management and Stetson at least 10 days before the show opening Any Exhibitor who does not have a certificate of insurance on fi
22. CITY STATE ZIP EMAIL PHONE EXT FAX EXHIBITOR SIGNATURE PRINT NAME CARPET ORDER FORM 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1090 www stetsonexpo com STETSON cine CONVENTION SERVICES SUSTAINABLY PRODUCED EXPOSITIONS FRIDAY MAY 1 2015 Vacuuming of rugs washing and or mopping of floor tile sweeping of booths and emptying of wastebaskets are not included in your space rental for this convention Cleaning services include booth vacuuming and trash removal One time only vacuuming services are performed prior to the show opening Please indicate whether you wish the service once before opening day or daily throughout the show To ensure your booth is show ready please order the following cleaning services listed below VACUUMING Please Check DISCOUNT PRICE STANDARD PRICE Vacuuming Carpet OPENING DAY ONLY min 100 sq ft 0 55 sq ft 0 72 sq ft Vacuuming Carpet DAILY min 100 sq ft 0 50 sq ft 0 65 sq ft Booth size X sq ft X _ Ex 20 x 20 400 sq ft 0 55 sq ft of Event Days Total PORTER SERVICE DISCOUNT PRICE STANDARD PRICE Daily emptying of wastebaskets through show period as needed PER DAY PER DAY Exhibit Area 399 sq ft and below 50 00 65 00 Exhibit Area 400 sq ft to 799 sa ft 60 00 78 00 Exhibit Area 800 sq ft and Above 70 00 91 00 Booth size x sq ft X Ex 20 x 20 400 sq ft Price Per Day of Event Days Tot
23. DISCOUNT PRICE STANDARD PRICE TOTAL SEASONAL BLOOMING PLANT 50 00 65 00 TABLE FLOWER ARRANGEMENT FLAT BACKED 85 00 110 50 TABLE FLOWER ARRANGEMENT FULL ROUND 90 00 117 00 LARGE FLOOR ARRANGEMENT 125 00 162 50 Please list your preferred flower colors Please call Stetson Exhibitor Services at 412 223 1090 if you have requirements other than those listed o If no color specified Stetson will choose the best available arrangement e No refunds will be granted to any items cancelled after the Discount Deadline e Payment authorization is required with all orders Payment received after discount deadline will be charged at the standard rate o Signature denotes acceptance of Terms amp Conditions All orders subject to the Terms Conditions as outlined in the Exhibitor Service Manual TOTAL OF ALL ITEMS ORDERED 8 750 SALES TAX EXHIBIT COMPAY NAME BOOTH EXHIBITOR ADDRESS CITY STATE ZIP EMAIL PHONE EXT FAX EXHIBITOR SIGNATURE PRINT NAME 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1090 www stetsonexpo com FLORAL ORDER FORM d 5 STETSON a Show NAME ce CONVENTION SERVICES FRIDAY May 1 2015 SUSTAINABLY PRODUCED EXPOSITIONS OPTION 1 SUPERVISED BY STETSON CONVENTION SERVICES AND SEE NEXT PAGE 0 For your convenience Stetson s skilled personnel will unpack and install your company s display prior to the Exhibitor s arrival After the show closing Stetson will supervise the d
24. ER CURVED X 1 2 M x 42 H Select any of following accessories for an additional 25 each LJ SHELF Lock DRILLED HOLE 350 00 455 00 COUNTER 2 METER X 1 2 M x 42 H Select any of following accessories for an additional 25 each SHELF LOCK DRILLED HOLE 450 00 2585 00 COUNTER 2 METER CURVED X 1 2 M x 42 H Select any of following accessories for an additional 25 each SHELF L Lock DRILLED HOLE 2500 00 2650 00 LIGHTED GLASS FULL DISPLAY CASE 48 L x 18 W x 38 H 2 Shelves 375 00 487 50 2M OPEN SHELVING UNIT 48 Lx 18 W x 38 H 350 00 455 00 DISPLAY 1 CURVED FABRIC TABLE TOP DISPLAY rmLTr wrT v01 62 W x 45 5 H 990 00 1 287 00 Comes with Pop Up Structure and Case DISPLAY 2 FLAT FABRIC POP UP Hop 4x3Fc s With End Caps 9 Wx 7H 1 150 00 1 495 00 Comes with Pop Up Structure and Case DISPLAY 3 CURVED FABRIC POP UP Hop 4x3FG c With End Caps 9 Wx 7H 1 150 00 1 495 00 Comes with Pop Up Structure and Case Please call Stetson Exhibitor Services for a custom display suited to your needs See furniture accessory AV and signage order forms for additional items to enhance your custom display No refunds will be granted to any items cancelled after Discount Deadline as most orders have been placed and processed Payment authorization is required with all orders Payment received after discount deadline will be charge
25. ERAL FAQS CAN I SUBSTITUTE MY TABLE INCLUDED IN THE BOOTH PACKAGE FOR ANOTHER TABLE e We define your booth package furnishings with show management If an exhibitor wishes to have something other than what is included they must order and pay for it in full This includes a different table skirting color as well SHOULD I TELL YOU IF DON T WANT THE BOOTH PACKAGE FURNISHINGS IN MY BOOTH e Once at show site you can place the unwanted furnishings into the aisle and someone will come by to pick them up for you ARE RENTAL PRICES PER DAY o No Rental prices are applicable for the duration of the show The only price that is per day is cleaning see cleaning order form WHAT HAPPENS IF FORGET TO CHOOSE A SKIRT COLOR FOR MY TABLE e Stetson will first contact exhibitors for their preference If we don t hear back from you the show color will be chosen WHAT CHAIRS WILL FIT UNDER THE 40 HIGH TABLES e The upholstered stools fit under the counter height 40 high tables WILL 9 x 10 CARPET FIT IN MY 10 x 10 BOOTH o Yes It is typical in the trade show industry to leave a small gap in the back of a booth for any electrical cords telephone cords etc This gap will be covered by the 8 high drape in the back of your booth CAN I ORDER 2 9 x 20 CARPETS FOR MY 20 x 20 ISLAND BOOTH o Although the gap in a 10 x 10 booth is no problem a gap in an island booth is a gap that can be seen Aisle ca
26. Ex DHL typically do not include documentation o REWEIGH All shipments are typically reweighed at show site Bill of Lading weights will be compared to on site weight tickets to ensure accuracy o STACKED SHIPMENTS Shipments loaded in a way that multiple items are stacked in the vehicle or loose items placed on top which requires items be removed to ground level first o GROUND UN LOADING Vehicles that are not at dock level prevent the use of a loading dock U Haul s flat beds and company vehicles with trailers are included in this category o SIDE DOOR UN LOADING See Ground Unloading Also shipments packaged in a way that it must be accessed through the side door of the delivery vehicle o CONSTRICTED SPACE UN LOADING Trailers loaded tightly side to side top to bottom that shipments are not easily accessible o MIXED SHIPMENT Multiple pieces from multiple exhibitors in one delivery that requires additional labor to sort and separate shipments to deliver cor rectly to each booth o DESIGNATED PIECE UN LOADING Shipments requiring a certain sequence of unloading or loading reloading after loading to ensure it fits properly or moving around pieces to unload properly o CARPET ONLY Carpet and or pad require additional labor and equipment to handle o ALTERNATE LOCATIONS Exhibitor freight that must be delivered in more than one area floor or building o UNFORESEEN CIRCUMSTANCES Stetson takes full measures to avoid com
27. Exhibitor Move in times to avoid 25 surcharge or service refusal Roundtrip rates include unloading of freight delivery to your booth reloading into your car POV at the end of the show This service does not include storage of your empty containers Standard material handling fees apply for empty container storage C CARTLOAD RATE MAXIMUM WEIGHT FOR CARTLOAD IS 300 LBS ONE ROUNDTRIP CARTLOAD cccecececescececececescecececuceseeeeeecesesaueeeeens COMPLIMENTARY EACH ADDITIONAL CARTLOAD ON THE MOVE N cccececeececececesesceceees COMPLIMENTARY _ SPOTTING FEE ONE ROUNDTRIP SPOTTING FEE vesiiaiin ia ad 100 00 EACH ADDITIONAL SPOTTING RUN scntrennsscradinanomemeuneaeananesneambansnemans 50 00 TOTAL OF ALL ITEMS ORDERED EVENT DOCK ACCESS PLEASE INSERT THE TIME WHEN YOU PLAN ON ACCESSING THE DOCK DOCK AVAILABILITY ON THE MOVE IN 04 18 15 1 00PM 8 00PM DOCK AVAILABILITY ON THE MOVE OUT 04 20 2015 3 45PpPM 7 00pPM 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1094 www stetsonexpo com CARTLOAD amp SPOTTING SERVICE ST ETS O N 79TH ANNUAL NCCL ne CONVENTION SERVICES SUSTAINABLY PRODUCED EXPOSITIONS May 18 20 2015 OUTBOUND SHIPPING INFORMATION Stetson is committed to providing you with the best possible service and equipment Please fill out below to have labels and a Bill of Lading pre filled out for you An on site representative must confirm piece count and si
28. NUMBER NAME OF EVENT EXHIBITING FIRM NAME OFFICE ADDRESS CITY STATE ZIP OFFICE PHONE Billing lema Ghee Visa Jamex ME CREDIT CARD NUMBER EXPIRATION DATE DATE INSTALLATION DESIRED DATE SERVICE TO BE DISCONNECTED AUTHORIZED BY PLEASE PRINT TITLE TELEPHONE INFORMATION ALL INFORMATION MUST BE PROVIDED O BNCC Room or Booth Location for service O Please indicate where line is to be installed LEFT REAR FRONT RIGHT 8 TELEPHONE QUANTITY ADVANCE ORDER ON SITE TAX 8 75 TOTAL S RULES AND REGULATIONS Buffalo Niagara Convention Center is the exclusive provider of telecommunications throughout the center 2 Incomplete telecommunications requirements may delay processing and labor charges will be added in the event of changes made after initial installation 3 Credit will not be given for service installed and not used 4 Only BNCC personnel are authorized to modify wiring Equipment must remain connected 5 All equipment must comply with NEC and FCC regulations 6 lelephone number will be provided upon installation See BNCC management for any special requests 8 All equipment and materials are property of the BNCC and shall be removed only by the BNCC electrician at the close of the show SPECIAL INSTRUCTIONS Please fax back to the Buffalo Niagara Convention Center at 716 855 3158 Thank you SERVICE ACCOUNTING
29. Niagara Convention Center 223 South Park Ave South Exhibit Hall Buffalo NY 14204 153 Franklin St Buffalo NY 14202 UTILITIES Electrical Internet amp Telephone Please submit these forms in the manor requested by each provider Order forms are located in the back of this service manual WAYS TO ORDER Be sure to include show name exhibiting name and booth number with all orders e Online Ordering username and password will be emailed e By Credit Card email to your exhibitor services representative or fax to 412 223 1094 e By Check mail to Stetson Convention Services 2900 Stayton Street Pittsburgh PA 15212 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1094 www stetsonexpo com SHOW CONTACTS ST ETS O N 79TH ANNUAL NCCL a CONVENTION SERVICES SUSTAINABLY PRODUCED EXPOSITIONS May 18 20 2015 IMPORTANT DATES Stetson Discount Deadline Friday May 1 Payment authorization must accompany order to receive discount pricing all orders submitted after this date will be charged at the standard rate Warehouse Receiving Monday April 6 to M F 9 00am to 4 00pm Any materials received outside of these dates Friday May 8 will incur a 25 surcharge Late Transfer to Show Site Monday May 18 If freight arrives after this date a surcharge will be applied based on weight dimension amp piece count to transfer late to the show Exhibitor Move in Show Site Receiving Monday May 18 1 00pm to 8 00
30. P EMAIL PHONE EXT FAX EXHIBITOR SIGNATURE PRINT NAME 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1094 www stetsonexpo com LABOR ORDER FORM STETSON T CONVENTION SERVICES SUSTAINABLY PRODUCED EXPOSITIONS FRIDAY MAY 1 2015 OPTION 1 STETSON CONVENTION SERVICES SUPERVISED LABOR INSTRUCTIONS Stetson is committed to providing you with the best possible service and equipment If you have ordered supervised labor please complete the following information Providing accurate information will keep labor cost to a minimum INBOUND SHIPPING INFORMATION CARRIER FREIGHT WILL BE SHIPPED TO Warehouse Show Site EMERGENCY CONTACT NAME CELL PHONE SET UP INFORMATION PLEASE CIRCLE ONE OF EACH FOR THE FOLLOWING SET UP PLANS PHOTO Sent with Exhibit WE HIGHLY SUGGEST SENDING COPIES TO STETSON Attached E E a InCrate REPRESENTATIVE EVEN IF SENT WITH EXHIBIT CARPET Sent with Exhibit Shipped Separately Ordered from Stetson ELECTRICAL PLACEMENT Attached Sent with Exhibit Placed under Carpet e COMMENTS GRAPHICS Sent with Exhibit Shipped Separately o COMMENTS SPECIAL TOOLS OR HARDWARE REQUIRED Stetson will not be responsible for product or literature that is not properly packed and labeled by exhibit personnel Additional charges may be incurred when set up plans or photos are not included and a reset is necessary OUTBOUND SHIPPING INFORMATION SHIP TO BILL To METHOD OF SHIPPING COMMON CARRIER
31. SERVICES CARTLOAD SERVICE Stetson will unload your personal vehicle car or van place your equipment on a flat bed cart and deliver to your booth This fee is limited to one cart full and one trip Total weight for cartload service may not exceed 300 lbs Material over the 300 lbs maximum will be charged standard ma terial handling fees CWT Rate Additional fees apply if more than one trip and one cartful is required to unload your vehicle To qualify for this service o You must arrive in a personal operated vehicle 0 No company trucks vans or bob tails This service will help expedite the move in and move out process as well as reduce your hassles of transporting your vehicles Your exhibitor name will be placed on a Cartload Service List that Stetson s dock master will have on site during move in to give you accessibility to the dock area On the move out once your items are packed in your booth please see the exhibitor service desk to receive your Dock Pass You are not permitted to access the dock area if your items are not packed for pickup SPOTTING SERVICE If you require to use your own labor and equipment to unload you will be charged a spotting fee which is equivalent to the cartload service To qualify for this service o You must use your own equipment and labor to transport your items e You must check in with Stetson s dock master upon arrival so that labor is assigned to your team All services must arrive within
32. T HANDLING FAQS WHAT IS THE DIFFERENCE BETWEEN SHIPPING AND FREIGHT HANDLING e Shipping is making arrangements with a carrier or courier to transport your exhibit materials to the advanced warehouse or to show site and or outbound from the show to your specified destination e Freight handling is the service provided by Stetson to handle your shipment once it arrives to the advanced warehouse or at show site until it leaves show site This includes unloading of freight storing at warehouse delivery to show if sent advance and your booth storage of empty containers return of empty containers handling to dock area reloading onto carrier CAN CARRY MY OWN MATERIALS IN e You are only permitted to carry in what one person can hand carry in one trip without the use of hand trucks or dollies e You are not permitted to hand carry through the dock area Hand carrying applies to front entrance only DO I SEND MY SHIPMENT PREPAID OR COLLECT e Only prepaid shipments will be accepted This ensures that transportation charges will be paid by the exhibitor or third party e Collect shipments will be returned to the delivering carrier HOW DO ESTIMATE MY COST e Freight handling rates apply to each CWT 100 Ib increments or fraction thereof and are based on the actual inbound weight To calculate total pounds of shipment round up each total shipment weight to the nearest 100 Ibs ex 325 lbs would be round ed to 400 lbs Any weight of
33. U3ALVO eseselN ojeyng 0 9 E CES S301AJ3S UOYUaAUOD UOsSI01S 1H9591343 NOILIJIHXJI HSNY DIRECT TO SHOW SITE esnja4 juaudiys JO BZICYIANS PIOAL 01 SIINIL AJHSINIINdA SULINP N ISNIN jo 3391d y100g JOYQUYX3 NCCL ZOZtT AN OJeyng leH 11q14x3 yanos 15 UI UBA4 EST 13143 UOYU3AUO esedely ojeyng o o CS S391A13S UOQU3IAUVO UO0S 915 gt 1H91343 NOILIGIHXI HSN amp DIRECT TO SHOW SITE Utilities Connection Order Form Y L BUFFALO NIAGARA Please return to Buffalo Niagara Convention Center FR CONVENTION CENTER Convention Center Plaza Buffalo NY 14202 716 855 5555 800 995 7570 Today s Date Fax 716 855 3158 Order placed by _ _Fax _ _Email _ _Mail info buffaloconvention com eka PT KASE NOTE USE THIS FORM AS RECORD OF YOUR FINAL INVOICE NO ADDITIONAL INVOICES WILL BE MAILED OUT Name of Date s of Event Event Booth Firm Name On Site Contact Address Phone Fax Authorized By Title Date PAYMENT Check Payable to Buffalo Niagara Convention Center Check Amt Credit Card _ _Visa _ _ MasterCard _ American Express Total amount Charged Credit Card Number Expiration Date Name on Card PAYMENT MUST ACCOMPANY ORDER ADVANCE ORDERS MUST BE RECEIVED 10 DAYS BEFORE EVENT The rates listed are for one 1 outlet only The charge for service includes electrical current installation in the most convenient location and removal at the close of the s
34. al e Companies who leave garbage in aisles or have excessive giveaway boxes will be mandated daily cleaning e Labor charges will apply for removal of visqueen on carpets not installed by or rented from Stetson e Norefunds will be granted to any items cancelled after the Discount Deadline e Payment authorization is required with all orders Payment received after discount deadline will be charged at the standard rate e Signature denotes acceptance of Terms Conditions All orders subject to the Terms amp Conditions as outlined in the Exhibitor Service Manual TOTAL OF ALL ITEMS ORDERED 8 750 SALES TAX EXHIBIT COMPAY NAME BOOTH EXHIBITOR ADDRESS CITY STATE ZIP EMAIL PHONE EXT FAX EXHIBITOR SIGNATURE PRINT NAME 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1090 www stetsonexpo com BOOTH CLEANING ORDER FORM d sa STETSON ON Nan y CONVENTION SERVICES SUSTAINABLY PRODUCED EXPOSITIONS FRIDAY MAY 1 2015 GREEN PLANTS RENTAL ONLY QTY DESCRIPTION DISCOUNT PRICE STANDARD PRICE TOTAL BOSTON FERN TABLE SIZE 50 00 65 00 GREEN PLANT 1 2 TALL 50 00 65 00 GREEN PLANT 2 3 TALL 70 00 91 00 GREEN PLANT 3 5 TALL 90 00 117 00 GREEN PLANT 5 7 TALL 110 00 143 00 All plants include container Exhibitor is responsible for full value of plant if not returned or if returned in a damaged state BLOOMING PLANTS AND FRESH FLORAL ARRANGEMENTS QTY DESCRIPTION
35. cedures removal of containers with old empty labels and without Stetson labels or improper information on labels Stetson and its subcontractors assume no responsibility or liability for loss or damage to contents while containers are in storage or for mislabeled containers 13 In order to expedite removal of freight from the show site Stetson has the authority to change designated carriers if such carriers do not pick up on time Where no disposition is made by the Exhibitor freight will be taken to a warehouse to await Exhibitor s shipping instructions and the Exhibitor agrees to be responsible for payment of charges relating to such handling at the warehouse Stetson assumes no liability as a result of such rerouting or handling 14 The Exhibitor agrees in the event of a dispute with Stetson or its subcontractors relative to any loss or damage to any of the Exhibitor s freight or equipment that the Exhibitor will not withhold payment in any amount due to Stetson for freight handling services or any other services provided by Stetson or its subcontractors as an offset against the amount of the alleged loss of damage Instead the Exhibitor agrees to pay Stetson prior to the close of the show for all such charges and further agrees that any claim the Exhibitor may have against Stetson or its subcontractors shall be pursued independently by the Exhibitor as completely separate 15 Customer and or the consignor warrants that all shipments shall comp
36. containers will be returned to your booth once aisle carpet has been removed if applicable Depending on the size of the show this could take up to several hours HOW DO SHIP MY MATERIAL AT THE CLOSE OF THE SHOW e Shipping information labels Bills of Lading and personal assistance are available at the Stetson Service Desk Each shipment must be properly labeled and have a completed Bill of Lading to ship materials from the show e Call your designated carrier with pick up information and turn the completed Bill of Lading into the Stetson Service Desk to en sure pick up once your exhibit is packed up Remember to leave ample time for empties to be returned WHAT HAPPENS IF MY CARRIER DOES NOT SHOW UP BY THE DESIGNATED TIME e Should your carrier fail to pick up or refuse to accept shipment Stetson reserves the right to reroute to the show carrier or deliv er back to the warehouse at the Exhibitor s expense e Shipments can be returned to warehouse for holding or re forwarding until your carrier arrives to pick it up It will be charged 50 00 per day and 50 00 per 100 Ibs with a 150 00 minimum 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1094 www stetsonexpo com FREIGHT HANDLING FAQs Y STETSON OIC i CONVENTION SERVICES FRIDAY MAY 8 2015 SUSTAINABLY PRODUCED EXPOSITIONS INBOUND SHIPPING INFORMATION ESTIMATED DATE OF ARRIVAL CARRIER ADVANCE TO WAREHOUSE PRICE PER CWT 200 LB MINIMUM
37. count Price Deadline will receive a 50 refund No refunds will be granted to any items cancelled at Show Site o Payment authorization is required with all orders Payment received after discount deadline will be charged at the standard rate o Signature denotes acceptance of Terms amp Conditions All orders subject to the Terms Conditions as outlined in the Exhibitor Service Manual TOTAL OF ALL ITEMS ORDERED 8 750 SALES TAX S EXHIBIT COMPAY NAME BOOTH EXHIBITOR ADDRESS CITY STATE ZIP EMAIL PHONE EXT FAX EXHIBITOR SIGNATURE PRINT NAME 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1090 www stetsonexpo com FURNITURE ORDER FORM SHOW NAME DISCOUNT DEADLINE FRIDAY MAY 1 2015 STETSON CONVENTION SERVICES SUSTAINABLY PRODUCED EXPOSITIONS Ta SIGN HOLDER LITERATURE RACK GARMENT RACK GRIDWALL POSTER BOARD EEES El El a Y a a a El il 8 B E 5 a a a E gt y 40K DEERE RESUS es Ki ACCESSORIES QTY DISCOUNT PRICE STANDARD PRICE TOTAL POWER STRIP OR EXTENSION CORD CIRCLE ONE 30 00 39 00 WASTEBASKET 25 00 32 50 EASEL 45 00 58 50 70 00 91 00 22 X 28 SIGN HOLDER SEE SIGNAGE ORDER FORM ADD SIGN 90 00 LITERATURE RACK 70 00 91 00 FISH BOWL 25 00 32 50 ROPE 7 FT SECTIONS 35 00 45 50 CHROME STANCHION 35 00 45 50 BLACK TENSA BARRIER W 7 EXPANDABLE BELT 55 00 71 50 2 ARMED BAG HOLDER WATERFALL 85 00 110 50
38. d at the standard rate Signature denotes acceptance of Terms amp Conditions All orders subject to the Terms amp Conditions as outlined in the Exhibitor Service Manual TOTAL OF ALL ITEMS ORDERED 8 750 SALES TAX S EXHIBIT COMPAY NAME BOOTH EXHIBITOR ADDRESS CITY STATE ZIP EMAIL PHONE EXT FAX EXHIBITOR SIGNATURE PRINT NAME 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1090 www stetsonexpo com DISPLAY ORDER FORM d sa STETSON SOW NaMe y CONVENTION SERVICES SUSTAINABLY PRODUCED EXPOSITIONS FRIDAY MAY 1 2015 DISPLAY 4 10 TURNKEY HARD WALL DISCOUNT PRICE STANDARD PRICE 8 Back Wall Header 1 300 00 1 690 00 Signage in three panels or an overlay for an additional 150 DISPLAY 5 10 TURNKEY HARD WALL 8 Back Wall Header 3 Side Panels Signage in three panels or an overlay for an additional 150 1 600 00 2 080 00 DISPLAY 6 10 TURNKEY HARD WALL WITH COUNTERS 8 Back Wall Header Two 42 high Counters gt 1 950 00 92 535 00 DISPLAY 7 20 DELUXE TURNKEY HARD WALL OVERLAY 20 Hard Wall with Overlay Two Columns 3 900 00 5 070 00 DISPLAY 8 SERPENTINE WALL 22 Lx 8 H Serpentine Shaped Conference Wall Divider 9 500 00 12 350 00 Comes with full structure amp case This structure is not a rental and will be owned by exhibitor DISPLAY 9 10 CUSTOM Header Back Wall Podium Bamboo counter 2 Halogen lights 7 500 0
39. ge file 1 5mb dedicated bandwidth instant messaging small file retrieval etc retrieval 1 5mb dedicated bandwidth Includes installation in the most convenient location a DAY 40 00 5 Devices 250 00 5 Devices 180 00 3 DAY 75 00 5 Devices 500 00 5 Devices 240 00 5 DAY 100 00 5 Devices 750 00 5 Devices 300 00 Wireless can be purchased ONSITE for a single device at any time using a major credit card Minimum order of 5 devices required for wireless ADDITIONAL INTERNET NEEDS Public IP addresses traffic prioritization and custom WAN LAN VLAN configuration available upon request Configuration for credit card machines and other network devices available upon request ORDER REQUIREMENTS Typed of Connection Basic Wireless L Premium Wireless U Dedicated Wired LJ Number of Days 1 Day LJ 3 Day LJ 5 Day O of Additional Days of Additional Devices SUB TOTAL DU _ 8 75 NYS TAX Service Acct TOTAL OF ORDER PLEASE NOTE THIS FORM SERVES AS RECORD OF YOUR FINAL INVOICE NO ADDITIONAL INVOICES WILL BE MAILED OUT Fi Fi HF Terms and conditions apply see reverse side of form for details TELEPHONE SERVICE ORDER FORM b ABUFFALO NIAGARA PR CONVENTION CENTER BUFFALO NIAGARA CONVENTION CENTER One Convention Center Plaza Buffalo New York 14202 TEL 716 855 5555 FAX 716 855 3158 PLEASE COMPLETE ALL INFORMATION BELOW EMAIL info buffaloconvention com NUMBER OF LINES BOOTH
40. gn off on the Bill of Lading during move out OUTBOUND SHIPPING INFORMATION EXHIBIT COMPANY NAME BOOTH tt SHIP TO BILL TO METHOD OF SHIPPING COMMON CARRIER LJ VANLINE LJ AIR FREIGHT SHOW CARRIER ADCOM WORLDWIDE CARRIER NAME CARRIER PHONE NEXT DAY 2ND DAY DEFERRED PREPAID COLLECT OUTBOUND SHIPPING MATERIALS 50 00 Each SHRINK WRAP LI BANDING PALLET ESTIMATED OF OUTBOUND PIECES DESCRIPTION OF ITEMS ESTIMATED TOTAL WEIGHT NUMBER OF LABELS TO BE MADE Stetson will make arrangements for all shipments via our show carrier Arrangements must be made for all other carriers Shipments without paper work above must be signed on site will be re routed onto our show carrier via your expense Verify piece count weight and address PRIOR to pick up Z O lt oc O LL O Z a 2 I Y O Z D O 00 D O 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1094 www stetsonexpo com ADVANCE WAREHOUSE ADVANCE WAREHOUSE 9318Y91NS plone 0 SIINIL AJHSITINA UIMP AAI ISN NCCL jo S8Iald y100g douquyxy vOCVT AN oJeung SAY Jed YANOS ECC yoyedsiq IV 0 9 WIODAV S391443S UOYU3AUVO UOSJ S ro gt A e 1H951343 NOILLIGIHX3 HSN4 9318Y91NS plone 0 SINIL AJHSITINA UIMP IAE ISNIN NCCL jo 9391d y100g JO MQ UX3 vOCVT AN ojeung SAY Hed YINOS ECC yojedsiq sy 0 9 WIODAV S9DIAIBS UOYUIAVO
41. how Special service or wiring into equipment will be charged at prevailing rates for labor and materials 120 Volt Outlet 500 watt or 5 amp outlet 73 00 8600 S o 1 000 watt or 10 amp outlet 82 00 9600 1 500 watt or 15 amp outlet 85 00 02 00 2 000 watt or 20 amp outlet 9200 8109 00 208 Volt Single Phase 10 amp or Y HP 108 00 812900 O o 20 amp or 1 HP 124 00 14600 FP 30 amp or 3 HP 135 00 16200 PO PS A 50 amp or 7 HP 171 00 204 00 60 amp or 10 HP 207 00 247 00 208 Volt Three Phase 10 amp or HP IN 20 amp or 1 HP MA 30 amp or 3 HP O AO SOampor7 2HP 201 00 AO 60ampor I0HP 3800 28500 Higher amperage available on request Please ask for quotation Equipment Rental Advance Order Floor Order Quantity Total 25 3 wire 12 extension cord 26 00 31 00 50 3 wire 12 extension cord 47 00 62 00 15 amp power strip 29 00 37 00 NO ELECTRICAL SERVICES WILL BE PERFORMED UNTIL PAYMENT IN FULL HAS BEEN RECEIVED For Special Electrical Labor requests please contact us at 716 855 5555 Transformers Transformers are available for altering voltage provided they are ordered by the deadline Quotations are available on request 24 Hour Service Available at an additional 50 charge if ordered in advance I will require 24 hour service YES NO Electrical Outlets Equipment Rentals A o oo 8 75 NYS TAX TOTAL OF ORDER Te
42. ibitors requiring labor services can complete the enclosed LABOR ORDER FORM If the individuals performing the installation work are employees of an official display house proper insurance documentation and notification in writing must be mailed to Stetson Convention Services 30 days prior to event move in including show name and exhibiting company HOURS Straight time Monday through Friday 8 00 am to 4 30 pm Overtime Monday through Friday 4 31 pm to 7 59 am Saturday 12 00 am to 11 59 pm Double time Sunday and Holidays 12 00 am to 11 59 pm CARPENTERS Carpeting Exhibitor owned carpet over 200 square ft must be installed by the Carpenters Union Displays without tools Exhibitors may install and dismantle their own displays that do not require the use of any battery and or electric tools Displays may be installed by exhibitors provided they do not exceed a 10 x 20 booth or work does not exceed 30 minutes Only full time exhibiting personnel may be used to install and dismantle displays Displays with tools Any exhibits that require the use of battery and or electric tools ladders or staple guns in the assembly must be performed by union personnel Rates are indicated on the LABOR ORDER FORM SHIPPING AND FREIGHT HANDLING The BNCC does not receive or store exhibitor freight All exhibitor materials entering the facility must be handled through Stetson Convention Services Stetson will unload all vehicles deliver materials to y
43. ible for payment of charges All Stetson services will be invoiced to the third party unless otherwise indicated by third party E All Services LI Booth Cleaning L 18 D Labor Supervision L Rental Furniture Carpet LI Freight Handling In amp Out Ll Signage Graphics METHOD OF PAYMENT We will use this authorization to charge your credit card account for your advance order and any additional orders incurred as a result of show site orders placed by your representative or freight received and handled by Stetson You may choose to pay by credit card check or wire transfer how ever we require a credit card on file LJ MasterCard LI Visa LJ American Express LJ Discover LI Company Credit Card LJ Check Must still fill out Credit Card information to confirm order Credit card will be run if check not received by discount deadline and 15 days post show close CARDHOLDER NAME PRINT gt SIGNATURE CARDHOLDER BILLING ADDRESS CITY STATE ZIP THIRD PARTY COMPANY NAME EMAIL THIRD PARTY ADDRESS CITY STATE ZIP PHONE EXT FAX Signature denotes agreement that 3rd Party is subject to Terms amp Conditions as outlined in the Exhibitor Service Manual 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1094 www stetsonexpo com CONDITIONS FOR EAC EAC PAYMENT j y ez e P 79TH ANNUAL NCCL CONFERENCE pe S T ETS O N EVENT DATES F CONVENTION SERVICES SUSTAINABLY PRODUCED EXPOSITIONS May 18 20 2015 GEN
44. ic Design Hourly Rate in half hour increments 50 00 per hour o No refunds will be granted to any items cancelled after print ready artwork or approval has been submitted o Payment authorization is required with all orders Payment received after discount deadline will be charged at the standard rate o Signature denotes acceptance of Terms amp Conditions All orders subject to the Terms amp Conditions as outlined in the Exhibitor Service Manual TOTAL OF ALL ITEMS ORDERED 8 750 SALES TAX S EXHIBIT COMPAY NAME BOOTH EXHIBITOR ADDRESS CITY STATE ZIP EMAIL PHONE EXT FAX EXHIBITOR SIGNATURE PRINT NAME SIGNAGE ORDER FORM 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1090 www stetsonexpo com Yv CONVENTION SERVICES peat SUSTAINABLY PRODUCED EXPOSITIONS STETSON SHOW NAME DISCOUNT DEADLINE 17 FRIDAY MAY 1 2015 e ENVIRONMENTAL INLINE BOOTH CARPET 13 OZ 100 EcoSolution Q type 6 solution dyed yarn recyclable into fiber and backing QTY STANDARD SIZES WILL COVER 10 x 10 SPACE DISCOUNT PRICE STANDARD PRICE TOTAL COLOR 10 x 10 BOOTH SPACE 140 00 185 00 BLUE BLACK 10 x 20 BOOTH SPACE 280 00 350 00 Gray 10 x 30 BOOTH SPACE 420 00 525 00 GREEN RED 10 x 40 BOOTH SPACE 560 00 700 00 Pi CUSTOM CUT amp LAY CARPET ISLAND amp PENINSULA BOOTHS 100 square feet minimum per square foot INCLUDES SEAMING amp SPECIAL CUTTING de
45. ide skirt 45 00 58 50 4th side skirt 55 00 71 50 Table top covered in compostable vinyl alternative Please select skirt color If no color is indicated show color will be selected by STETSON BLACK U BLUE BURGUNDY GREEN GOLD RED LJ SILVER TEAL WHITE UNSKIRTED TABLES DISCOUNT STANDARD COUNTER HEIGHT UNSKIRTED DISCOUNT STANDARD All tables are 24 wide PRICE PRICE All tables are 24 wide PRICE PRICE 4 Lx 30 H TABLE 65 00 84 50 4 L x 40 H TABLE 75 00 97 50 6 Lx 30 H TABLE 75 00 97 50 6 L x 40 H TABLE 85 00 110 50 8 Lx 30 H TABLE 85 00 110 50 8 L x 40 H TABLE 95 00 123 50 PEDESTAL TABLES DISCOUNT STANDARD SPECIALTY DRAPE DISCOUNT STANDARD Formica Topped Cocktail Tables PRICE PRICE Select color below PRICE PRICE 30 ROUND 30 H 80 00 104 00 3 DRAPE PER LN FT 15 00 20 00 30 ROUND 40 H 100 00 130 00 8 DRAPE PER LN FT 20 00 26 00 Indicate drape preference CHAIRS AND Seana Pot eee Me Suit TE Ma FOLDING CHAIR 45 00 58 50 UPHOLSTERED ARM CHAIR GRAY 65 00 84 50 TABLE RISERS 12 H WoobD DISCOUNT STANDARD Select color above PRICE PRICE UPHOLSTERED STOOL GRAY CT HEIGHT 75 00 97 50 SWIVEL DESK CHAIR BLACK ARMLESS 90 00 117 00 4 DRAPED TABLE TOP RISER 545 00 558 50 SWIVEL DESK CHAIR BLACK WITH ARMS 100 00 130 00 6 DRAPED TABLE TOP RISER 55 00 71 50 8 DRAPED TABLE TOP RISER 65 00 84 50 12 o Items cancelled after Dis
46. ismantling and packing and assist with shipping arrangements 30 of the total labor bill will be added for this service 45 00 minimum per installation and or dismantle will apply Information on the following page must be completed if your display is to be received set and shipped out appropriately Please include detailed instructions and or shipping instructions OPTION 2 SUPERVISED BY EXHIBITOR REPRESENTATIVE o Exhibitor Representative must check in to pick up workers at Stetson Service Desk at the beginning and end of labor usage o Starting time can be guaranteed only when labor is requested at 8 00 am or at official set up time For all other start times check in at the Stetson Service Desk one half 144 hour before requested time of labor o If Exhibitor fails to pick up workers at time ordered a one 1 hour per worker no show charge will be assessed e An exhibitor representative is permitted to work along union for set up and dismantle of booth LABOR RATES 1 hour per worker minimum charge thereafter 1 2 hour increments DISCOUNT PRICE STANDARD PRICE STRAIGHT TIME Weekdays 8 00 am to 8 00pm 70 50 92 00 OVERTIME Saturdays and weekdays 4 31 pm to 7 59 am 105 75 136 50 DOUBLE TIME All day Sunday and holidays 141 00 183 30 PLACE ORDER HERE Please estimate the number of workers and hours per worker needed SCHEDULE SCHEDULE SCHEDULE TOTAL OF HOURS PER LABOR TOTAL DATE S START TIME END TIME WORKERS WORKER RATE I
47. ived without documentation will be delivered without guarantee of piece count or condition special handling fees will apply e Services provided same as advance and direct shipments ACCESSIBLE STORAGE e Empty storage may or may not be accessible during show hours e Please contact Exhibitor Services for costs associated with accessible storage during the event 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1094 www stetsonexpo com FREIGHT HANDLING GUIDELINES ST ETS O N 79TH ANNUAL NCCL ad CONVENTION SERVICES SUSTAINABLY PRODUCED EXPOSITIONS May 18 20 2015 EXPLANATION OF FREIGHT HANDLING TERMS CRATED OR SKIDDED Material that is skidded or shipped in a container crate skid display case box that can be unloaded at the dock with no additional handling required UNCRATED Materials shipped loose or pad wrapped or unskidded materials with no proper lifting bars or hooks SPECIAL HANDLING Shipments received in such a manner that it requires additional time labor or equipment to unload sort or deliver Please see below for specific definitions o NO LABELS Shipments that arrive without labels clearly stating Exhibitor Name Booth and or piece count o NO DOCUMENTATION Shipments that arrive without a Bill of Lading and or a certified weight ticket Hand written weight tickets are not acceptable BOL must contain shipper carrier origin piece count and type as well as weights Van lines UPS Fed
48. ized representative of the exhibiting company and the authorized 3rd party Listed on previous page of this form are the rules and regulations regarding non official contractors Everyone must abide by these rules which are accepted industry rules that were drafted by the International Association of Exhibitions and Events NOTICE OF INTENT TO USE EXHIBITOR APPOINTED CONTRACTOR We understand and agree that we the exhibiting firm are ultimately responsible for payment of charges and agree to be bound by all Terms amp Con ditions in this service manual In the event that the named third party does not discharge payment of the invoice prior to the last day of the show charges will revert back to the exhibiting company All invoices are due and payable upon receipt by either party The items checked below are to be invoiced to the third party EXHIBIT COMPANY NAME BOOTH EXHIBIT ADDRESS CITY STATE ZIP EMAIL PHONE EXT FAX gt EXHIBITOR SIGNATURE PRINT NAME EXHIBITING COMPANY INFORMATION Stetson will agree to third party payment arrangements provided the following are met e Third party must have a satisfactory payment record with Stetson Convention Services This form must be fully completed prior to the discount price deadline date Third Party and exhibiting company are subject to all of the Terms amp Conditions as included in the Exhibitor Service Manual It is understood and agreed that the exhibiting firm is ultimately respons
49. le in the Stetson office 10 days prior to the show will be automatically assessed a 200 fee which will be charged against their security deposit O The Exhibitor agrees that he she is ultimately responsible for all services in connection with his her exhibit including freight drayage rentals and labor e The Exhibitor Appointed Contractor must provide a certificate of insurance with at least the following limits 1 Comprehensive General Liability not less than 2 000 000 with respect to injuries to any one person in an occurrence 2 2 000 000 with respect to injuries to more than one person in any occurrence 3 Workers Compensation insurance including employee liability coverage in a minimum amount not less than 1 000 000 of individual and or aggregate coverage 4 Stetson Convention Services must be named as an additional insured e The Exhibitor Appointed Contractor must agree to abide by all rules and regulations of the show including all union rules and regulations O The Exhibitor Appointed Contractor must have all business licenses permits and Workers Compensation insurance required by state and city governments and the convention facility management prior to commencing work and shall provide Show Management with evidence of compliance O The Exhibitor Appointed Contractor will share with Stetson all reasonable costs related to its operation including overtime pay for stewards restoration of exhibit space to it
50. ly with all applicable hazardous materials rules and regulations for the applicable mode of transport and all other health safety and security regulations All shipments shall be properly packaged marked and labeled and clearly identified No dangerous goods shall be tendered to Freight Forwarder for transportation handling or storage without prior written agreement of Freight Forwarder Customer and or consignor shall indemnify and hold harmless Freight Forwarder and all service providers from any liability loss damage fine or suit arising from breach of the warranties set forth herein The placing of an order for the services of tradesmen and women and the use of equipment by an Exhibitor or any agent of the Exhibitor shall be construed as an offer subject to acceptance and approval of Stetson in its sole discretion Upon Stetson s written acceptance and approval the Exhibitor and its agents shall be bound by the terms and conditions set forth in Sections 1 through 14 above Likewise once Stetson has accepted and approved the Exhibitor s offer any shipper consigning or delivering a shipment to Stetson or its subcontractors on behalf of Exhibitor shall be bound by the terms and conditions set forth in Sections 1 through 15 above 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1094 www stetsonexpo com PAYMENT TERMS amp CONDITIONS Say STETSON b SS CONVENTION SERVICES SUSTAINABLY PRODUCED EXPOSITIONS
51. move in WHAT IF NEED TO LEAVE BEFORE MY EMPTIES RETURN e You can order Stetson supervised dismantle labor at the Stetson service desk Please provide all dismantle and outbound shipping information and be sure you have a credit card on file Stetson will dismantle pack up and ship out your booth materials for you WHEN WILL MY CREDIT CARD BE CHARGED e Throughout the show process there is a possibility of 3 charges pre show show and post show Pre show charges will include all tangible items ordered tables chairs carpet advance warehouse freight Show charges include show site orders installation labor and freight handling Post show charges will include dismantle labor and any charges incurred from the move out of the show 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1094 www stetsonexpo com GENERAL FAQS d Y STETSON SOW Name y CONVENTION SERVICES SUSTAINABLY PRODUCED EXPOSITIONS FRIDAY MAY 1 2015 BOOTH PACKAGE OPTION A DISCOUNT STANDARD QUANTITY BOOTH PACKAGE DESCRIPTION PRICE PRICE TOTAL 6 L x 30 H Skirted Table WHITE 2 Folding Chairs 178 50 232 50 Wastebasket with compostable liner BOOTH PACKAGE OPTION B DISCOUNT STANDARD QUANTITY BOOTH PACKAGE DESCRIPTION PRICE PRICE TOTAL 6 L x 30 H Skirted Table WHITE 2 Folding Chairs Wastebasket with compostable liner 297 50 386 75 10 x 10 Booth Space Carpet circle one BLUE GRAY BLACK Items cancelled
52. nstallation S Dismantle 5 Please Indicate Supervision TOTAL LABOR ORDERED O Option 1 Supervised by Stetson 30 45 00 MINIMUM STETSON SUPERVISION FEE next page to be completed ADDITIONAL EQUIPMENT NEEDED IE CARPET TAPE Option 2 Supervised by Exhibitor TOTAL ESTIMATED LABOR o All cancellations must be submitted in writing to Stetson at least five 5 business days prior to first day of event move in Failure to do so may incur the full charge of estimated labor needed o Labor orders placed after discount deadline date will be filled as work force is available e Labor scheduling is done on a first come first serve basis Stetson will do our best to schedule your requested time Remember that all labor ordered is just an estimate Invoices will be calculated according to actual hours worked Please order carefully a surcharge will be levied for excessive hours ordered and not used Exhibitor owned carpet will incur an additional 20 00 fee per roll for carpet tape Exhibitors must use Stetson provided tape Labor may be updated by Stetson as per most up to date labor rates and hours Payment authorization is required with all orders Payment received after discount deadline will be charged at the standard rate Signature denotes acceptance of Terms amp Conditions All orders subject to the Terms Conditions as outlined in the Exhibitor Service Manual EXHIBIT COMPAY NAME BOOTH EXHIBITOR ADDRESS CITY STATE ZI
53. nt s submitted to Stetson or its subcontractors by Exhibitor will be checked at the time of pickup from the booth and corrected where discrepancies exist 3 Stetson and its subcontractors shall not be liable for any damage incurred during the handling of equipment requiring special devices to properly load place or reload unless 14 days advance notice has been given to Stetson in time to obtain the proper equipment 4 Stetson and its subcontractors shall not be liable for any loss delay or damage due to events beyond their reasonable control which cannot be avoided by the exercise of due care and prudence including but without limitation to strikes labor disputes lockouts or work stoppages of any kind fire theft windstorm water vandalism acts of God mysterious failure of power or utilities and other events of force of nature 5 Stetson and its subcontractors shall not be liable for ordinary wear and tear in handling of equipment 6 Itis understood that Stetson and its subcontractors are not insurers Insurance if any shall be obtained by the Exhibitor Amounts payable by Stetson hereunder are based on the scope of the liability as herein set forth and are unrelated to the value of the Exhibitor s property It is further understood and agreed that Stetson and its subcontractors do not provide for full liability should loss or damage occur In the event that Stetson or its subcontractors should be found liable for loss or damage to Exhibito
54. our booth remove empties and reload at the close of the show When exhibitors choose to hand carry in accordance with the foregoing they will not be permitted access to the dock area Please see the enclosed shipping instructions for more information TEAMSTERS Hand Carry Items Exhibitors are permitted to bring in materials that can be hand carried by one person in one trip without the use of any carts or dollies from the parking garage or entrance to the exhibit hall Any deliveries to the dock area must be handled by the Teamsters Union Freight Shipments All freight shipped either in advance or to show site via a common carrier van line private carrier and or air freight must be handled by union personnel Rates are listed on the FREIGHT HANDLING ORDER FORM ELECTRICAL WORKERS UNION All booth electrical work must be performed by the Electrical Workers Union Please see enclosed ELECTRICAL ORDER FORM PLUMBERS UNION All air water and gas work must be performed by the Plumbers Union MISCELLANEOUS e Exhibitors are allowed to do technical work on their personal machines such as fine line balancing programming and cleaning e All carpet vacuuming must be performed by the Stetson personnel e If you encounter any difficulty with any laborer or if you are not satisfied with the work performed please bring this to the attention of Stetson at show site immediately Please refrain from voicing complaints directly to craft personnel
55. plication at show site Possible hourly labor in addition to special handling to all exhibitor freight when show site circumstances are out of Stetson s immediate control such as construction elevator complications unforeseen material handling complications or stresses or minimal on site dock access ADDITIONAL CHARGES o Early Late to Warehouse Freight received before the 30 day window or after the deadline date will incur a 25 surcharge o Off Target Freight received outside of designated exhibitor move in times or target times will incur a 25 surcharge o Mobile Rolling Rate Spotting Fee this is a flat rate fee for any vehicle piano or other item on wheels that enters exits the exhibit hall with labor assis tance please call for details o Jockey Fee Shipments arriving at the warehouse after the transfer date will incur a special delivery charge if the exhibitor wishes to have the materials delivered to the show This charge is based upon weight dimensions show location weekday weekend after hours and or holidays o Forwarding Fee Shipments returned to the warehouse for holding or re forwarding will be charged 50 00 per day and 50 00 per 100 Ibs with a 150 00 minimum MONEY SAVING TIPS SMALL PACKAGE SHIPPING WITHOUT DOCUMENTATION o Express shipments such as FedEx UPS and DHL are delivered without documentation such as a Bill of Lading or certified weight ticket These packages will be delivered to the booth without g
56. pm All shipments must arrive during these times to avoid surcharges or possible shipment refusal Show Hours Tuesday May 19 8 00am to 9 15am 11 15am to 5 30pm Wednesday May 20 8 00am to 9 15am 11 00am to 12 30pm 2 15pm to 3 45pm Exhibitor Move out Wednesday May 20 3 45pm to 7 00pm Carrier Check in Deadline Wednesday May 20 6 00pm All shipments left on the floor will be forced onto Stetson s onsite carrier at exhibitor s expense BOOTH EQUIPMENT Show Colors amp Equipment 8 Back drape Gold White White Gold 3 Side drape White Booth ID Sign The Exhibit Hall is not carpeted For those exhibitors who are interested in carpet rental see page 17 for details Carpet is a great way to improve the comfort of your space and enhance your branding Zz LLJ gt a O LLJ L O O 00 0 UN A lt L O A lt ag O A 2 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1094 www stetsonexpo com id 79TH ANNUAL NCCL CONFERENCE y CONVENTION SERVICES SUSTAINABLY PRODUCED EXPOSITIONS May 18 20 2015 Union jurisdictions apply for various unions working within the Buffalo Niagara Convention Center BNCC Please review each section and should you have any additional questions please call STETSON EXHIBITOR SERVICES at 412 223 1090 INSTALLATION amp DISMANTLING The Carpenters Union handles the installation and dismantle of display units and exhibit booths Exh
57. r s equipment the liability shall be limited to the specific article that was physically lost or damaged Such liability shall be limited to a sum equal to 10 per pound per article with a maximum liability of 50 00 per item or 1 000 00 per shipment whichever is less as agreed upon damages and exclusive remedy Provisions of this paragraph shall apply if loss or damage regardless of cause or origin results directly or indirectly to property through performance or nonperformance of obligations imposed by the offering of services to Exhibitors or from negligence active or otherwise by Stetson its subcontractors or their employees 7 Be sure your freight is insured from the time it leaves your firm until it is returned after the show It is suggested that Exhibitors arrange all risk coverage This can usually be done by riders to existing policies Contact your insurance representative Be sure your liability insurance is in effect during transit and return of your freight during storage and at show site 8 Stetson and its subcontractors shall not be liable to any extent whatsoever for indirect special incidental or consequential damages including but not limited to delay any actual potential or assumed loss of profits or revenues loss of use of equipment or products or any collateral costs that may result from any loss injury or damage to Exhibitor s materials or exhibitor personnel which may make it impossible or impractical to exhibit
58. rms and conditions apply see reverse side of form for details Rev Oct 2014 Internet Order Form be 4 BUEFALO NIAGARA Please return to Buffalo Niagara Convention Center Convention Center Plaza Va a CONVENTION CENTER Buffalo NY 14202 Today s Date 716 855 5555 800 995 7570 Order placed by Fax _ Email Mail Fax 716 855 3158 Email info buffaloconvention com DISCLAIMER Wireless internet for a single device can easily be purchased onsite Advance orders of wireless are only recommended in instances where multiple devices are required See pricing on reverse side for ONSITE wireless and wired orders Event Date s of Name Event Meeting Install Booth Room Day Firm Name On Site Contact Address Phone Email Authorized By Title Date PAYMENT Check Payable to Buffalo Niagara Convention Center Check Amt Credit Card Visa MasterCard American Express Total amount Charged Credit Card Number Expiration Date Name on Card PAYMENT MUST ACCOMPANY ORDER ADVANCE ORDERS MUST BE RECEIVED 10 DAYS BEFORE EVENT Advance orders require access code to be distributed during move in of show Please see BNCC staff member for pick up location INTERNET ADVANCE BASIC WIRELESS ADVANCE PREMIUM ADVANCED each additional device add 5 WIRELESS DEDICATED WIRED OPTIONS each additional device add 5 each additional device add 20 Suitable for general web browsing checking email For streaming media or lar
59. rpet will line the perimeter of your booth The 9 carpets are meant to line up with the aisle carpet This would leave a 2 gap down the center of your island booth Additional labor charges may apply due to the type of labor needed for carpet installation For an island booth you should order special cut and lay carpet AM I ALLOWED TO BRING MY OWN FURNITURE OR CARPET o Yes this is allowed Please be aware that freight handling charges will be applicable Please consider what will be most cost effective for you and your company MY BOOTH IS DIRTY FROM MOVING IN WILL STETSON CLEAN IT 0 Carpet is clean when installed If it needs to be vacuumed from move in exhibitors are able to order opening day only cleaning or daily booth cleaning MY BOOTH IS TOO COMPLICATED FRAGILE FOR UNION MEMBERS TO HANDLE CAN WE WORK SOMETHING OUT o Exhibitors are more than welcome to supervise and work along with the union staff The union members are working with trade show displays often and are familiar with installing and dismantling If you are unhappy with the workers provided please visit the Stetson service desk imme diately DO HAVE TO HIRE UNION LABOR IF A DISPLAY HOUSE IS HANDLING MY INSTALLATION AND DISMANTLE o Your display house is required to use the same union that has jurisdiction at the show facility The display house should be aware of this but it would be smart to double check with your appointed display house to ensure a smooth
60. s initial condition etc e The Exhibitor Appointed Contractor must furnish Show Management and Stetson with the names of all onsite employees who will be working on the exposition floor and see that they have and wear at all times necessary identification badges as determined by Show Management e The Exhibitor Appointed Contractor shall be prepared to show evidence that it has a valid authorization from the Exhibitor for services The Exhibitor Appointed Contractor may not solicit business on the floor e The Exhibitor Appointed Contractor must confine its operations to the client s exhibit area No service desks storage areas or other work facilities will be located anywhere in the building Show aisles and public space are not a part of the Exhibitor s booth space e The Exhibitor Appointed Contractor shall provide if requested evidence to Stetson that it possesses applicable and current labor contracts and must comply with all labor agreements and practices The Exhibitor Appointed Contractor must not commit or allow to be committed by persons in its employment any acts that could lead to work stoppages strikes or labor problems e The exposition floor aisles loading docks service and storage areas will be under the control of the Official Service Contractor Stetson The Exhibitor Appointed Contractor must coordinate all of its activities with Stetson For services such as electrical plumbing telephone cleaning and drayage no con
61. s must be in U S funds and all checks must be drawn on a U S Bank Orders received without advance payment or after the deadline date will incur additional standard charges as indicated on each order form All materials and equipment are on a rental basis for the duration of the show or event and remain the property of Stetson except where specifically identified as a sale All Stetson rentals include delivery installation and removal from Exhibitor s booth In case of cancellation charges will be applied to all labor orders that are not cancelled in writing at least five days prior to the scheduled start time If services have already been provided at the time of cancellation no refund will be given It is Exhibitor s responsibility to advise Stetson personnel of any problem with any orders and to check invoices for accuracy prior to the close of the exhibit If Exhibitor is exempt from payment of sales tax Stetson requires an exemptions certificate for the state in which the services are to be used Resale certificates are not valid unless Exhibitor is rebilling these charges to its customers For International Exhibitors Stetson requires 100 prepayment of advance orders any orders or services placed at show site must be paid at the show For all others should there be any pre approved unpaid balance after the close of the show terms will be net 15 due and payable in Pittsburgh PA upon receipt of invoice Effective 15 days after invoice date any
62. sescsecssscsecesccaecssecsuceaeceescascsseeaseseeateeass 25 OF TOTAL DOLLAR AMOUNT OF SHIPMENT _ OFF TARGET OUTSIDE MOVE IN TIMES cccccccccsessssessesecsesucsesecsesucevsucersucersuseesusansncavencevens 25 OF TOTAL DOLLAR AMOUNT OF SHIPMENT L_ LATE TRANSFER FROM ADVANCE WAREHOUSE sssessssessssecsssseesssecsssecessecessecesseessseessseees SURCHARGE BASED ON WEIGHT DIMENSION amp PIECE COUNT C FREIGHT LEFT IN BOOTH WITH NO BOL FILLED OUT NOT TURNED INTO STETSON DESK 50 00 FLAT FEE DESCRIPTION WEIGHT CWT PRICE PER CWT ESTIMATED TOTAL ROUNDED UP TO NEAREST 100 APPLY SURCHARGES IF APPLICABLE 200 LB MINIMUM Example 2 Crates 500 lbs 100 5 85 00 425 00 100 5 100 5 TOTAL DUE S o Payment authorization is required with all orders o Signature denotes acceptance of Terms amp Conditions All orders subject to the Terms Conditions as outlined in the Exhibitor Service Manual EXHIBIT COMPAY NAME BOOTH EXHIBITOR ADDRESS CITY STATE ZIP EMAIL PHONE EXT FAX EXHIBITOR SIGNATURE PRINT NAME 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1094 www stetsonexpo com FREIGHT HANDLING ESTIMATION f y 79TH ANNUAL NCCL CONFERENCE S T ETS O N EVENT DATES Y CONVENTION SERVICES EN E May 18 20 2015 SUSTAINABLY PRODUCED EXPOSITIONS EXHIBITOR MOVE IN DOCK ACCESS MONDAY May 18 1 00PM To 8 00PM WEDNESDAY MAY 20 3 45PM TO 7 00PM CARTLOAD amp SPOTTING
63. the Exhibitor s materials 9 Claims for loss or damage must be submitted to Stetson immediately at show site and in any case not later than thirty 30 business days after the conclusion of the event Any and all claims reported after thirty 30 days will be rejected No suit or action shall be brought against Stetson or its subcontractors more than one year after the cause of action accrues 10 The Exhibitor agrees in connection with the receipt handling temporary storage and reloading of its freight that Stetson and its subcontractors will provide these services as Exhibitor s agent and not as bailee or shipper If any employee of Stetson or its subcontractors shall sign a delivery receipt bill of lading or other document the parties agree that Stetson or its subcontractor will do so as the Exhibitor s agent and the Exhibitor accepts the responsibility thereof 11 Stetson and its subcontractors shall not be liable for shipments received without receipts freight bills or specified unit counts on receipts or freight bills such as UPS FedEx DHL or van lines Such shipments will be delivered to booth without guarantee of piece count or condition 12 Empty container labels will be available at the Stetson Exhibitor Service Desk Affixing the labels is the sole responsibility of the Exhibitor or its representative It is understood that these labels are used for EMPTY STORAGE ONLY Stetson assumes no responsibility for error in preceding pro
64. tractor other than the Official Service Contractors will be approved This regulation is necessary because of licensing insurance and work done on equipment and facilities owned by parties other than the Exhibitor Exhibitors shall provide only the material and equipment they own and is to be used in their exhibit space 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1094 www stetsonexpo com CONDITIONS FOR EAC This portion to be filled out by exhibiting company This portion to be filled out by third party company j y ez e P 79TH ANNUAL NCCL CONFERENCE pe S T ETS O N EVENT DATES 2 A CONVENTION SERVICES z May 18 20 2015 SUSTAINABLY PRODUCED EXPOSITIONS FOR USE OF AN EXHIBITOR APPOINTED CONTRACTOR A non official contractor is a company other than the official contractors listed in the Exhibitor Service Manual that provides a service display and installation florist photography audio visual and other related services and needs access to your booth during the installation and dismantling Due to the necessity of coordination and for security purposes exhibitors who choose to use these contractors for activities during the move in out must complete this form comply with all rules and regulations listed on previous page and supply Stetson Convention Services with all necessary information by the discount price deadline date indicated above This form will only be accepted if filled out by an author
65. uarantee of piece count or condition Shipments received without documentation will be included in the catego ry of Special Handling because of the additional time and labor involved o Consolidate small packages to save money Packages received separately will be billed per receiving event i e Three separate shipments 58 lbs 200 Ib minimum 62 lbs 200 Ib minimum 70 lbs 200 Ib minimum All three shipped together 190 lbs 200 lb minimum BENEFITS OF PREFERRED ON SITE CARRIERS o Stetson will have at least one preferred carrier on site at the close of your show They provide all of the necessary paperwork and scheduling to ensure a smooth move out o Benefits Exhibitors will not have to worry about carrier wait times and the charges those incur Exhibitors will not have to wait for their carrier to show up Representatives will be on site to answer all questions regarding shipment delivery and charges Overtime charges can be avoided SHIP EARLY o Shipments arriving late to the warehouse or show site can cost time and money Ship as early as possible Our advance warehouse accepts shipments at least 30 days prior to move in 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1094 www stetsonexpo com FREIGHT HANDLING GUIDELINES j y ez e P 79TH ANNUAL NCCL CONFERENCE pe S T ETS O N EVENT DATES 2 A CONVENTION SERVICES z May 18 20 2015 SUSTAINABLY PRODUCED EXPOSITIONS FREIGH
66. uthorized Stetson to continue to attempt to secure payment through that credit card for as long as unpaid balances remain on Exhibitor s account LABOR TERMS amp CONDITIONS RESPONSIBILITY AND INDEMNIFICATION LABOR UNDER THE SUPERVISION OF STETSON CONVENTION SERVICES INC Stetson will be responsible for the performance of labor provided under this option Stetson does not assume responsibility for any acts of or loss to persons parties and or other contracting firms not under Stetson s direct supervision and control In no event shall Stetson be liable for loss or damage caused by delay in labor beginning work when Exhibitor request labor to begin later than the start of the working day Stetson shall not be responsible for loss delay or damage due to strike lockouts and or work stoppages or other causes beyond Stetson s reasonable control Stetson agrees to indemnify hold harmless and defend Exhibitor from and against any and all demands claims causes of action fines penalties damages liabilities judgments and expenses including but not limited to reasonable attorney s fees and investigation costs for bodily injury including any injury to Stetson employees or property damage arising out of work performed by labor provided and supervised by Stetson except when Exhibitor exercises direction and or control over the work being performed LABOR UNDER THE SUPERVISION OF EXHIBITOR Exhibitor shall be responsible for the performance

Dear NCCL Exhibitor: Stetson Convention Services, Inc. is pleased

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