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Exhibitor Manual

1. EXAMPLE 285 Ibs 300 Ibs 100 Ibs 3 X RATE Amount or minimum charge whichever is greater Will there be any additional charges Additional charges may apply Please review the Material Handling Authorization and Material Handling Additional Services forms included in the manual for all applicable fees SMALL PACKAGES What are small package carrier shipments Shipments that arrive via small package carrier such as FedEx Express Service UPS small package service DHL small package service and other carriers in this category and do not have a certified weight ticket included with shipment This applies to packages weighing under 30 Ibs How do calculate my small package carrier shipment Charges for small package carrier shipments are based on per carton per delivery Example I m shipping 3 packages via FedEx how much will be charged 3 x per carton rate amount charged plus any additional fees that may apply Please be advised that your whole shipment may not arrive to its destination at one time Therefore you may be charged per each delivery and minimum charges may apply CRATED UNCRATED SPECIAL HANDLING What are CRATED materials Materials delivered that are skidded or in a container that can easily be unloaded reloaded with no special handling required What are UNCRATED materials Materials delivered that are loose pad wrapped or unskidded without proper lifting bars and or hooks What is SPE
2. LABOR JURISDICTIONS NASHVILLE LABOR Tennessee is a right to work state Exhibitor personnel may set up their own exhibits if so desired using their own tools and company personnel Union Labor is available to assist in the installation and dismantling of exhibit booths Exhibit labor freight and rigging labor electricians and plumbers can be arranged for at established rates using the enclosed order forms EXHIBIT LABOR JURISDICTION Exhibit labor claims jurisdiction for the installation dismantling and first cleaning of prefabricated exhibits and displays when this work is done by Shepard personnel They may be employed by completion of labor forms enclosed in this manual Union Labor is not required to put your products on display to open cartons containing your products nor to perform testing maintenance or repairs on your products MATERIAL FREIGHT HANDLING JURISDICTION Shepard Exposition Services has the responsibility of receiving and handling all exhibit materials and empty crates that comes in via over the road carriers It is Shepard s responsibility to manage docks and schedule vehicles for the smooth and efficient move in and move out of the exhibition Shepard will not be responsible however for any materials they do not handle Exhibitors may deliver their own materials into the exhibit facilities however the use or rental of dollies flat trucks pallet jacks and other mechanical equipment is not permitt
3. SIGN ORDER FORM lt G Shepard Worship Facilities Conference and Expo Shepard Exposition Services November 18 _ 19 9015 7 1531 Carroll Drive NW Atlanta GA 30318 Customer Service Phone 404 720 8600 Music City Center Nashville Tennessee Customer Service Fax 404 720 8755 Event Code G101671115 Customer Service Email atlanta shepardes com Discount Deadline October 28 2015 SIGNS BANNERS AND ACCESSORIES code aty Description Discount Regular Amount C code aty Description Discount Regular Amount Standard Foamcore Signs Single sided Vinyl Banners with Digital Printing 70009 z Vertical 22 x28 155 80 202 55 ma 70065 eae S4 19 80 25 75 a ft Vertical 70010 i Horz 22 x28 155 80 202 55 a 70071 ee persq 19 80 25 75 a ft Horizontal 70011 veri 2040 237 45 308 70 a 70066 a Pockets per sq 21 20 27 55 s ft Vertical 70012 a Horz 28 x44 237 45 308 70 a 70072 E Pockets per sq 21 20 27 55 m ft Horizontal Meterboard 39 x Accessories Replacement ID Sign Cardstock a a e o Sign prices are based on customer supplying print ready graphics in the requested format see below Please complete the following Subtotall Company Name Booth 9 250 Tax Contact Name Phone Amount Due E Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounte
4. Sotera 100 75 191 00 16125 RATES ARE PER 100 LBS WITH A 200 LB MINIMUM Subtotal N A Tax Amount Due For credit card payments please complete the payment authorization form Any additional overtime charges will be invoiced at show site and are subject to change pending move in move out schedule We understand that your calculation is only an estimate Invoicing will be calculated from actual certified weight ticket or reweigh ticket on inbound material handling receiving report Adjustments will be made accordingly Any adjustments to charges must be made at show site Single pieces weighing more than 5000 pounds CANNOT be accepted at the warehouse Loose easily damaged uncrated or blanket wrapped shipments should be shipped directly to the show site If you have any questions about material handling please contact Shepard Customer Service department Please complete the following Company Name Contact Name Authorized Signature Booth Phone Shepard Exposition Services is authorized to perform material handling services on behalf of the exhibiting company named above Signature also indicates you have read and accept the Payment Policy and Terms and Conditions sign and return to Shepard Payment Authorization must be completed and returned with Material Handling Worksheet Other charges may apply please review Material Handling Information form included in this manual All tax
5. 0 500 Watts 5 amps single outlet 501 1000 Watts 10 amps single outlet eo lt Advance Rate if Revd 14 days prior sso s230 smo szo s o sas ss sso soo seo s seo m m B 208V Single Phase Connections Labor minimum 2 hrs drop 1 hr in 1 hr out QTY neutral required 20 amps o neutral required 30 amps o neutral required 40 amps o neutral required neutral required 60 amps o neutral required Add 10 amps neutral required 750 neutral required 1 500 Sub Total Connections For 24 Hour Power Add 50 to Connections Add 50 Sales Tax 9 25 CBID Fee 0 25 Charged 9 50 See Labor Rate Schedule Below neutral required 750 200 amps o neutral required 400 amps Please call Service Representative for Quote 615 401 1440 Labor minimum 2 hrs drop 1 hr in 1 hr out See Labor Rate Total Labor Hours 2 x Connection total Schedule Below 480V Tota HOURLY LABOR RATE SCHEDULE Diagram of electrical placement must accompany order Any changes in placement will have additional labor charges Advance Rate if Revd 14 Floor Order days prior Monday Friday 8 00 a m 5 00 p m Saturdays amp Sundays and Weekday Evenings After 5 00 p m 120 120 s150 Payment Authorization amp Fee Acceptance Your
6. Customer Service Phone 404 720 8600 Music City Center Nashville Tennessee Customer Service Fax 404 720 8755 Event Code G101671115 Customer Service Email atlanta shepardes com Discount Deadline October 28 2015 The following information must be completed and the form returned to Shepard by the deadline date Both parties MUST sign this form indicating acceptance otherwise request will be denied When a third party is handling your display and or paying for any services on your behalf we will agree to this third party arrangement if the following payment is agreed upon and all signatures are properly completed By signing this form both parties agree and understand that the exhibiting firm is responsible for all charges In the event that the named third party does not make payment by show close Shepard will be paid by the exhibiting firm on demand at show site The show site invoice may or may not include any outbound services such as additional material handling rigging and or shipping charges SERVICES TO BE COVERED BY THIRD PARTY Jan services Rental Furniture Exhibit Display Rentals Overhead Rigging Labor Carpet Cleaning Installation Dismantling Labor Logistics Transportation Other please specify Material Handling Please complete the Material Handling Authorization Form Notes THIRD PARTY INFORMATION COMPANY NAME CONTACT NAME COMPANY ADDRESS PHONE CITY ST ZIP FAX AUTHORIZED SIGNATURE EMAIL EXHIBITING COMPA
7. 19 20 Music City Center Terms and Conditions of Utility Services PLEASE READ THESE TERMS AND CONDITIONS COMPLETELY BY PROVIDING AN AUTHORIZED SIGNATURE ON THE FRONT OF THIS SERVICE ORDER FORM YOU ARE AGREEING TO THE FOLLOWING TERMS AND CONDITIONS All exhibitor equipment must comply with Southern Building Code all Federal State and Local Safety Codes The Music City Center serves as its own exclusive utility service provider Under NO circumstances shall anyone other than MCC staff make air water gas or drain connections Special equipment requiring company engineers or technicians for assembly servicing preparatory work and operation may be executed without assistance from MCC staff However all service connections to such equipment must be made by MCC staff Any service requiring overhead distribution must be requested ten 10 working days in advance or the first move in day and will incur additional charges The Music City Center reserves the right to refuse connection to any exhibitor whose equipment is deemed unsafe by Music City Center s utility supervisors To receive advance rates the order and complete payment must be received by the Music City Center a minimum of fourteen 14 days prior to the first scheduled move in day Advance orders shall receive priority installation and All material and equipment furnished by the Music City Center for the service ordered shall remain the property of the Music City Cen
8. A bill of lading is required to be filled out and turned in at the Shepard Service Desk at the close of the show after the exhibitor is all packed up in order to Shepard to release the freight to the transportation company carrier Booth Package This term describes the equipment supplied to exhibitors from show management Certified Weight Ticket Certified weight ticket is a required documented measurement used for shipping exhibit properties All carriers checking into a Shepard marshaling yard are required to present a certified weight ticket at check in Common Carrier A transportation company moving exhibitor freight which usually only accepts crated materials that it can consolidate with the properties of other customers into one shipment bound for the same destination Only Shepard can accept freight from a common carrier Corner Booth An exhibit space with exposure on at least two aisles usually found at the end of a row of inline booths CWT Century Weight or hundredweight The total weight of a crate is divided by 100 to obtain billable weight 51 000 Ibs 100 510 cwt Drayage The service that includes delivery of materials to an exhibit space removal of empty crates storage of crates during the Event return of crates at the end of the Event and delivery of materials to the carrier loading area DT Labor Double time labor or work performed on double time and charged at twice the published rate
9. Booth i SHEPARD EXPOSITION SERVICES hee SHEPARD EXPOSITION SERVICES Music City Center Shipping Freight Music City Center Shipping Freight 700 Korean Veterans Blvd 700 Korean Veterans Blvd Nashville TN 37203 Nashville TN 37203 For WFX Worship Facilities Conference amp For WFX Worship Facilities Conference amp Expo Expo MUST NOT BE DELIVERED PRIOR TO MUST NOT BE DELIVERED PRIOR TO November 17 2015 8 00 AM November 17 2015 8 00 AM HANGING SIGN SHIPPING LABELS w N Worship Facilities Conference and Expo HANGING SIGN SHIPPING ADDRESS LABELS lt gt Shepard HANGING SIGN If you have a sign or anything truss etc that has been approved to hang from the ceiling send it to the advance shipping warehouse address Hanging items must be identified and readily available since they are installed first before the show floor becomes encumbered by freight Gir ADVANCE WAREHOUSE EXHIBITING CO NAME c o UPSF Shepard Exposition Services 45 Teledyne PI La Vergne TN 37086 Delivery Hours M F 8 4 30 PM WFX Worship Facilities Conference amp Expo First day freight can arrive w o a surcharge October 21 2015 Last day freight can arrive w o a surcharge November 10 2015 EXHIBITING CO NAME c o UPSF Shepard Exposition Services 45 Teledyne PI La Vergne TN 37086 Delivery Hours M F 8 4 30 PM WFX Worship Facilities Conference amp Expo First day freight can arrive w o a sur
10. tarping or untarping freight or containers rigging pieces for loading or unloading on a truck or from the ground loading or unloading materials in a freight elevator carpet and or pad only shipments or other circumstances requiring the rehandling of materials including but not limited to freight on the truck needing to be unloaded in a specific order orientation or requires freight on the truck to be moved to unload actual delivery Shipments that arrive via small package carrier such as FedEx Express Service UPS small package service DHL small package service and Airborne Express will be charged a special handling rate due to their delivery procedures OVERTIME Surcharge 30 35301 Based on show move in move out schedule and or late driver check in an overtime surcharge per occurrence applies to shipments handled at show site during overtime hours Your advance warehouse shipments may be received during straight time but an overtime surcharge may be applied to your advance warehouse shipments if due to scheduling conflicts beyond our control the shipment is moved into or out of the exhibit hall on overtime and or loaded into or out of the truck on overtime Any additional overtime charges will be invoiced at show site and are subject to change pending move in move out schedules Handling times will be documented on shipping documents Drivers picking up outbound shipments will be sequenced for loading ONLY after a bill of lading is submitted to th
11. 1st move in date to receive Advanced Rate Name of Event Event Date Booth Room Company Name Ordered By Address City State Zip E mail Phone Rigging Service Information Please provide information regarding your rigging needs below and submit this form 21 days prior to your event A representative will contact you and provide a customized quote After receiving your quote please remit signed form and payment to complete your order Will you need power requires a separate electrical services order form Estimated Sign Estimated Height from floor to Total Weight bottom of item_ Power _ Chain Hoist Ese _S_ ET eircte Type ircle atv circle ary D S a A S T _ Check here if you are requesting an exclusive crew Check here if acceptible for your order to be completed first come first served Requested Install Date Time Requested Removal Date Time Insert Drawing Picture or Rendering please include building references if possible Location of Requested Rigging General Pricing Information Rigging Service Quote Advanced Rate Advanced Rate if paid 14 days FOR OFFICE USE ONLY if paid 14 days prior to event Floor Order prior to event All rates include shackles carabiners rope etc Minimum crews are based on scope of work Exhibit Hall A Ai A2 B C D Grand Ballroom Davidson Ballroom Public Spaces E
12. ANY DAMAGES TO EQUIPMENT SOFTWARE OR PROPRIETARY INFORMATION OR ANY DAMAGES DUE TO NETWORK DELAYS INTERRUPTIONS TROUBLESHOOTING AND OR REPAIR IF THE ORIGIN OF A SECURITY BREACH OR INTRUSION IS DETERMINED TO HAVE ORIGINATED FROM THEIR DEVICE MCC STRONGLY ADVISES EVERY CUSTOMER TO TAKE PROPER SECURITY MEASURES TO PROTECT THEIR OWN EQUIPMENT AND SOFTWARE CUSTOMER INTERNET DATA RESPONSIBILITIES A MCC REQUIRES THAT UPDATED AND CURRENT ANTI VIRUS PROTECTION BE INSTALLED ON EVERY DEVICE CONNECTED TO THE MCC NETWORK B AT NO TIME will a client power up any wireless device not provided by MCC without prior authorization C At no time while connected to the MCC network will the client use run their own DHCP server D Customer must provide a list of all required INTERNET USER CUSTOMER RESPONSIBILITY A Internet user has full unrestricted access to the Internet Matters considered improper offensive or even unlawful by groups or individuals are not the responsibility of the Internet Service Provider s and or MCC B Customer is responsible for the proper configuration of customer provided equipment and software for Internet services etc Customer is responsible for all services outside of basic Internet connectivity including e mail VPN FTP web services etc COMPUTER EQUIPMENT RENTAL includes setup of computer and monitor but does not include power or internet connections OTHER REQUIREMENTS over and above what is listed on this form should be
13. C we ors sens ay tem J oiscount Regular Amount Man eat eos ans ero orso 24 90 i a Tae ts n ss 30670 380 sso aero ro 233 10 o 31 25 eo Tories asss T8003 10 eos BSL 29 H BSN 29 H BCE 32 H Floor orders are subject to availability Substitutions may be provided without prior notification Please complete the following Company Name Contact Name Authorized Signature EXECUTIVE FURNITURE WFK oiera November 18 19 2015 Music City Center Nashville Tennessee Event Code G101671115 Discount Deadline October 28 2015 BAR TABLES BAR STOOLS BSL BSC BST BSD BCE ji Es BS003 BSN Subtotal 9 250 Tax Amount Due e Booth Phone Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change EXECUTIVE FURNITURE Worship Facilities Conference and Expo lt Shepard Shepard Exposition Services P j November 18 19 2015 1531 Carroll
14. Drive NW Atlanta GA 30318 Customer Service Phone 404 720 8600 Music City Center Nashville Tennessee Customer Service Fax 404 720 8755 Event Code G101671115 Customer Service Email atlanta shepardes com Discount Deadline October 28 2015 CAF TABLES ee Rogwar Amount dx ZTP 36 ZTN 36 ZTM 36 F O m e eo eom aes eo m nn ea C z s0 32355 PT xk asso sess o xu 343 50 sess xF sso 49205 XTM 36 E H e m A A am Fi Tai oto a gt Dm 355 80 46255 PRODUCT DISPLAY FILES REFRIGERATORS amp TRAINING ROOM FURNITURE L orem Lisco L feeter Amoni PEDESTALS COLOR SIZE PDL a PDL Black 24 LX24 DX42 H r e ee B 410 05 533 05 o Boz 4035 52175 Em aoo 533 05 eS E E BC6 i STI z a ee BC7 Po 57485 747 30 f Po 3445 473 80 wo 424 510 cs m ne sl _ t 508 30 66080 D a a a r E a m ons ea PO3 POi WD2 L27 Floor orders are subject to availability Substitutions may be provided without prior notification Please complete the following Subtotal lS Company Name Booth 9 250 Tax iS 4 Contact Name Phone Amount Due is Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be
15. Empty Sticker A colored sticker used to mark empty crates and boxes for storage provided in the material handling service See Service Desk for Empty Stickers Exclusive Contractor One who holds an exclusive contract with a facility or event manager to provide specified services to that facility or Event Exhibitor Approved Contractor EAC Also called an independent contractor a supplier hired by an exhibitor to perform trade Event services independently of Event management appointed contractors Exhibitor Kit Also known as a Service Manual this is package of information that contains all rules regulations and ordering forms relating to an exhibition provided to exhibitors by Event management Facility Carpeted Indicates the exhibit hall and or ballroom in which the Event is taking place is already carpeted Floor Order An order for product or service placed after Advance Deadline therefore not eligible for discounted rates Floor Port A utility box recessed in the floor containing electrical telephone or plumbing connections Freight Exhibit properties and other materials shipped for an exhibit Freight Desk The area where inbound and outbound exhibit materials are handled at a trade event Forklift Ground Rigging Handling and assembly of machinery that requires the use of a forklift This includes positioning and or re skidding of exhibitor material machinery and equipment Hard wall A type of exhib
16. Pallets Address Carpet color Other Total Pieces Total Wt City State Zip Size of largest piece L W H SHIP TO Loading Dock o Yes o No Lift Gate Residential Inside Pick up Inside Delivery L Iwill be shipping to the WAREHOUSE Special Instructions Company Name Booth WFX Worship Facilities Conference amp Expo c o UPSF Shepard Exposition Services Please note All Shepard Logistics quotes include transportation cost 45 Teledyne PI only Additional material handling fees may apply on show site La Vergne TN 37086 OUTBOUND SHIPPING INFORMATION would like to schedule Outbound Transportation Please provide me with a Material Handling Agreement at show site for my shipping instructions and etenoUse DE AdNNE _ November 10 2015 signature So we may deliver your Outbound Material Handling Agreement Date and labels please complete the following information LI will be shipping to SHOW SITE Ship to Address c o Shepard Exposition Services Company Name Booth WFX Worship Facilities Conference amp Expo Music City Center Shipping Freight Contact Name 700 Korean Veterans Blvd Phone Nashville TN 37203 Deliver By Date Number of labels Delivery date November 17 2015 Special Instructions TYPE OF SERVICE Choose One TRANSPORTATION CHARGES o Next Day Air o 2nd Day Air Charges for transportation and material handling services provided by Shepard shall be billed to the Credit Card on file Tecan S 7 Se
17. SHOWCASES AND LOCKING CABINETS J tL es Quarterview Showcase Square Showcase LC3 4 6 WX 1 9 Dx3 3 H 1 9 Wx1 9 Dx7 H 3 9 W x 2 3 D x 3 6 H O Showcases Cd eee a Besson viscount regnar amoun eo Guartoriow 98345 127850 e Sware roras rr LC4 1 meter wide Please choose metal color J Black 06 O White 03 O Silver 15 Please choose metal color Black 06 White 03 Silver 15 3 6 Wx 1 9 Dx3 6 H e tet 72985 oaeeo O j baug Please choose metal color I Black 06 O White 03 O Silver 15 s6283 LC2 884 50 1149 85 LC2 1 5 meters wide Please choose metal color Black 06 O White 03 O Silver 15 5 Wx1 9 Dx 3 6 H 66284 LC3 537 75 699 10 Please choose panel color Black 06 L White 03 RECEPTION COUNTERS AND COMPUTER STANDS RC2 RC1 RC3 Z 9 Wx 3 5 Dx 3 9 H 4 9 W x 2 3 Dx 3 3 H 5 3 Wx 3 3 Dx 3 6 H Reception Counters and Computer Stands Code Qty Description Discount Regular Amount __ en ret 2109 40 2742 20 Please choose metal color O Chrome CH O Wood W e Re J 770 50 701206 csi CS2 Please choose metal color Black 06 White 03 Silver 15 CS1 3 Wx1 9 Dx6 3 H en ro eo 29850 UOO 0S2 2 3 Wx 1 6 Dx6 3 H eas esr oa r O ese if arate sto Item includes graphics A Shepard Representative will contact you with art requirements PRODUCT DISPLAY AND TRAFFIC BUILDERS Product Display Code Qt
18. Targeted Date Time a surcharge will apply if shipment is not delivered or carrier has not checked in during assigned target date time MARSHALING YARD Surcharge 30 per Shipment 35250 Where Shepard Exposition Services as the show contractor must lease space for marshaling yard operations because no space is provided by the facility Shepard may charge a one time fee per shipment processed inbound and or outbound through the marshaling yard REWEIGH OF SHIPMENTS Surcharge 25 00 per forklift load 35282 An additional charge per forklift load will be applied to shipments that have to be reweighed at the dock due to the lack of a certified weight ticket or an incorrect or understated weight on a delivery document EMPTY CRATE STORAGE Surcharge 10 00 per piece Minimum 40 00 35105 A charge per crate carton or skid applies when Shepard handles the storage and return of empties from a shipment not received by Shepard and therefore not subject to material handling charges SMALL PACKAGE CONSOLIDATION Cartons weighing 30lbs or less will qualify for the small package rate Should one delivery contain 15 or more small packages it can be consolidated and charged as standard material handling for a lower rate Packages exceeding 30lbs will be billed standard Material Handling fees at the prevailing show rates ENVELOPE DELIVERIES Surcharge 10 50 per envelope 35007 During show hours at the show facility a charge will apply to receiving and deliver
19. attached and returned to the Music City Center 13 14 15 16 17 18 19 20 MCC S OBLIGATIONS UNDER this Agreement are subject to limitations and MCC and or it s subcontractors shall not be liable for delays failure to perform or destruction or malfunction of the equipment and services or any consequences of the above caused occasioned or due to fire flood water the elements labor disputes or shortages utility curtailments power failure explosions civil disturbances government regulatory requirements acts of God or public enemy war military or government requisition shortages of equipment or supplies unavailability of transportation acts or omissions of anyone other than MCC it s representatives agents subcontractors or employees or any other cause beyond MCC s reasonable control In no event shall MCC be liable to the customer or to any other party for special collateral exemplary indirect incidental or consequential damages Such excluded damages include but are not limited to loss of profits loss of use or interruption of business or other consequential or indirect economic loss COMMUNICATION SERVICES ARE TO BE ordered by each customer separately and are not to be shared with other customers Any customer sharing communication services without written authorization from MCC shall be charged for that service at standard rates on a complete second Service Order Form All additional charges will be
20. order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change lt gt Shepard Shepard Exposition Services 1531 Carroll Drive NW Atlanta GA 30318 404 720 8600 404 720 8755 atlanta shepardes com SPECIALTY CHAIRS AND TABLES ae tay ki noe 3 6 Diameter i n 42 or 30 H 24 W x 18 H Tay nem Discount Regular Amount 50030 Rnd Side Table 93 50 121 55 50031 __ Sq Side Tabie 93 50 121 55 MISCELLANEOUS ITEMS Customer Service Phone Customer Service Fax Customer Service Email Taw tem Discount Regular amount sores DrawingBowi 4295 sses sooss supom 2575 sss soea a Crossbar 1715 200 No 8 High 3 ji sidewall lt backwall drape rape p Na SPECIAL DRAPERY BACKGROUNDS Per linear foot Must be approved by show management n t item Discount Regular Amount Choose Color Minimum 4 panel rental required Red 01 Blue 05 Grey 10 White 03 Black 06 Burgundy 07 Please complete the following Company Name Contact Name Authorized Signa
21. services provided in connection to the exhibitor s booth The non official contractor agrees to have evidence in the booth that it has a valid authorization from the Exhibitor for services The non official contractor must confine its operations to the exhibit area of its clients No service desks storage areas or other work facilities will be located anywhere in the facility Show aisles and public areas are not part of the Exhibitor s booth space The non official contractor may not solicit business on the exhibit floor The non official contractor must have all business licenses work permits and insurance required by State and City governments and Facility Management before beginning work and shall provide Show Management with evidence of compliance If required the non official contractor must be able to provide evidence that it has current and applicable labor contracts and must comply with all labor agreements and jurisdictions The non official contractor must not jeopardize the production of the event by any act or practice that would lead to work stoppages strikes or labor disputes Non official contractor employees must wear approved identification badges at all times while in the work area Badges will be issued at show site to authorized representatives when all requirements have been met The following information must be completed and the form returned to Shepard by the deadline date Name of Non official Contrac
22. signature on this form serves as acceptance of the Terms and Conditions and authorizes the MCC to charge the credit card provided for payment of services ordered on this form The Music City Center offers Visa MasterCard Discover amp American Express as credit card payment options via mail or phone TERMS AND CONDITIONS on page 2 OQ Company check or US Bank money order in the amount of Q Credit Card American Express MasterCard Credit Card Number Card Name Signature Fax To 615 401 1439 2014 2015 White copy Service Rep Yellow copy Electrician Advance Rate if Revd 14 days prior Floor Order Event Date Booth Room Ordered By City State Zip Fax Advance Rate if Revd 14 days prior Miscellaneous Electrical Supplies QTY Floor Order Extension Cords N f N HF N ek A N o Triple Tap 3 outlets A N oO A oO oO Power Strip 6 outlets Sub Total Miscellaneous Sub Total Sales Tax 9 25 CBID Fee 0 25 Charged on Connections ONLY 9 50 Miscellaneous Total 208V Three Phase Connections Labor minimum 2 hrs drop 1 hr in 1 hr out QTY 190 10 amps o neutral required 20 amps o neutral required 205 30 amps o neutral required 290 40 amps o neutral required 350 r 450 65 3 500 Sub Total 50 amps o neutral required 390 60 amps o neutral required Add l 10 amps neutra
23. to service installation Credit will not be issued for service installed and not used Claims will not be considered unless filed by the exhibitor prior to close of show Prices are subject to change without notice Your signature on this form authorizes the MCC to charge the credit card provided for payment of services ordered on this form The Music City Center offers Visa MasterCard Discover amp American Express as credit card payment options via mail or phone CBID Fee Starting January 1 2014 a 0 25 fee must be collected on sales of goods or services inside the Central Business Improvement District that are subject to sales tax The Music City Center resides in that district 2014 2015 Music City Center Communications and Technology Service Order Form Phone 615 401 1440 Fax 615 401 1439 Order online at www nashvillemusiccitycenter com or complete this form and submit via fax or mail Payment must be received 14 days prior to 1st move in date to receive Advanced Rate Name of Event Event Date Booth Room Company Name Ordered By Address City State Zip E mail Phone Fa Advance Rate 230 300 x Yes No Telephone Services Includes 1 cable drop with an RJ11 jack for the duration of the show Standard Phone Line includes line with jack Q Voice QO Fax UO Credit card Q Analog Telephone needed no additional charge Voice Mail requires a digital
24. your booth or room fax a floor plan with desired locations provided and include a 1 hour labor charge EQUIPMENT PROCEDURES A Customer is responsible for returning all equipment issued by or rented from MCC in good condition to the MCC Service Desk B Lost stolen or damaged equipment will be charged to the customer s authorized credit card at prevailing rates UNLESS OTHERWISE DIRECTED Music City Center staff are authorized to cut floor coverings to permit installation of service Obstructions blocking utility floor boxes are subject to relocation as necessary PAYMENTS AND REFUNDS A Payment in full is required before service can be connected B The Payment Options section on the Service Order Form must be completed on every service order By providing an authorized signature on the front of this form you authorize MCC to charge the amount due as pre payment for services ordered as well as any charges incurred for additional services ordered during the event to the authorized credit card C Refunds in full will be granted except on special order items if requested more than 10 days prior to the event start date A 100 charge per each telephone data line and a 250 charge per each Ethernet and or ISDN line cancelled will apply when request for cancellation is made less than 10 days prior to the event start date Specially ordered services must be paid for in full including all installation fees once the order is placed by MCC No
25. 0 00 239 99 Advance Rate Ea D gt Wired Internet Access Services Does NOT include power Includes 1 cable drop with 10 100 Base T Ethernet RJ45 jack 1 DHCP computer connection and technical QTY firsect sa E support for the duration of the show Floor Order 405 795 850 900 1 800 130 495 895 950 1 095 2 190 Wired Ethernet Service 256 Kbps with 1 Computer Connection Tech Support Wired Ethernet Service 512 Kbps with 1 Computer Connection Wired Ethernet Service 768 Kbps with 1 Computer Connection Wired Ethernet Service 1 5 Mbps with 1 Computer Connection Wired Ethernet Service 2 Mbps with 1 Computer Connection Each Additional Ethernet Computer Connection 195 Quote 500 800 2 500 Quote 500 800 2 500 For Custom Bandwidth packages please email or call Fiber Optic Cable Dry Pair VLAN Setup and Configuration Advance Rate Floor Order QTY if received 14 days prior 70 75 D O ey no c Ke xe e lt S o e per hour Internet Services amp Labor Total Comments Payment Authorization amp Fees Your signature on this form serves as acceptance of the Terms and Conditions and authorizes the MCC to charge Total Due MCC USE ONLY the credit card provided for payment of services ordered on this form The Music City Center offers Visa MasterCard Discover amp American Express as installed by Daie credit c
26. 4 days prior to the first scheduled move in day Advance orders shall receive priority installation and service Use of clip sockets latex or lamp cord wire unapproved duplex or triplex attachment plugs in exhibits are prohibited Permanent building electrical outlets are not part of booth space and are not to be used by exhibitors unless specified otherwise All exhibitor equipment must be properly tagged or marked with complete information as to type and or amount of current voltage phase frequency horsepower etc All material and equipment furnished by the Music City Center for the service ordered shall remain the property of the Music City Center and shall be removed by Music City Center staff only at the close of the show A replacement fee will be charged to the exhibitor for any MCC supplied equipment removed from the booth Submission of this order authorizes Music City Center electricians to cut floor coverings as may be required to install service All exhibitor owned 120 volt cords must be 3 wire and grounded All exposed non current carrying metal parts of energized fixed equipment shall be grounded Rates for all connections include bringing one service connection to the booth in the most convenient manner for MCC electricians and do not include connecting equipment or wiring 24 Hour Service Add 50 to service requirement charge When 24 hour service is NOT required exhibitor is expected to turn equipment off at the end o
27. CIAL HANDLING Shipments delivered that require extra labor for stacking or unstacking containers on a truck tarping or untarping freight or containers or rigging pieces for loading or unloading on a truck or from the ground or other circumstances requiring the rehandling of materials Cannot be completed solely with one forklift and operator MATERIAL HANDLING Q amp A What is the difference between material handling and shipping Shipping is the process of carrying your shipment from your location pick up area to it s destination and also the process of returning your shipment back to your location after the close of the show Material handling begins at the time your shipment arrives to the docks please refer to What is material handling for the full definition Do I need to order a fork lift to unload or reload my freight No please do not order a forklift for unloading reloading of your materials What does CWT mean CWT is an acronym for Century Weight therefore it means per 100 Ibs IMPORTANT FACTS ABOUT DIRECT SHIPMENTS What are direct shipments All shipments that are addressed directly to the exhibit facility please refer to Direct to Show shipping labels included in this manual Shipments must arrive during published exhibitor move in times only Do not ship direct to show site in advance If delivery cannot be guaranteed to arrive during exhibitor move in shipment must go to advance warehouse All sh
28. E C1iF cic COLI _ a E1E E1F E1C EOLI on LA15 LA14 al ir ia TRW Booth Phone Subtotal 9 250 Tax Amount Due iS i Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change EXECUTIVE FURNITURE November 18 19 2015 1531 Carroll Drive NW Atlanta GA 30318 Customer Service Phone 404 720 8600 Music City Center Nashville Tennessee Customer Service Fax 404 720 8755 Event Code G101671115 Customer Service Email atlanta shepardes com Discount Deadline October 28 2015 lt gt Shepard CONFERENCE TABLES oy nem __ Discount _Reguler Amount _ CE2 CF2 CE1 CFA es cre eo 020 eass oreen sesso ass cB2el 536 30 69720 CE2 6 L CB1 cast 650 20 845 25 CB3 8 L a Se E CG1 cca 976 25 126015 BEN m a 568 76 _ a es EE ccs 10 L pee cone ae ee ceren esas 70750 T ee CONFERENCE CHAIRS amp OCCASSIONAL CHAIRS Qty ltem Discount Regular Amoun
29. EASE READ THESE TERMS AND CONDITIONS COMPLETELY BY PROVIDING AN AUTHORIZED SIGNATURE ON THE FRONT OF THIS SERVICE ORDER FORM YOU ARE AGREEING TO THE FOLLOWING TERMS AND CONDITIONS All exhibitor equipment regardless of source of power must comply with the National Electrical Code all Federal State and Local Safety Codes The Music City Center serves as its own exclusive utility service provider Under NO circumstances shall anyone other than MCC s electrician make electrical connections Special equipment requiring company engineers or technicians for assembly servicing preparatory work and operation may be executed without an MCC electrician However all service connections and overload protection to such equipment must be made by an MCC electrician Any service requiring overhead distribution of electrical power must be requested ten 10 working days in advance of the first move in day and will incur additional charges The Music City Center reserves the right to refuse connection to any exhibitor whose equipment is deemed unsafe by Music City Center s electrical supervisors Diagram of electrical placement must accompany order If no diagram is received standard electrical placement will be in the back of booth Special placement adds 1 hour labor charge Changes in placement will have additional labor charges To receive advance rates the order and complete payment must be received by the Music City Center a minimum of fourteen 1
30. INLINE BOOTH RENTALS Worship Facilities Conference and Expo lt s gt Shepard Shepard Exposition Services samen November 18 19 2015 1531 Carroll Drive NW Atlanta GA 30318 Exhibit Solutions Sales Phone 404 720 8652 Music City Center Nashville Tennessee Exhibit Solutions Sales Fax 404 720 8757 Event Code G101671115 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline October 19 2015 EXHIBIT SOLUTIONS INLINE BOOTH RENTALS Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth Custom Design for Rentals Onsite Logistics Management Freight Management Graphic Development Printing Installation Dismantle Custom Furniture Rental Please visit us online for additional options and information hittp www shepardes com shep gallery himl The Jackson The Lincoln The Roosevelt j 4 Qty Description Discount Regular tox to 2915 40 3790 00 Pt 10x20 4622 65 6009 45 Tay Description Discount 10 x 10 2784 10 10 x 20 3834 70 Tay Description Discount Regular 10 x 10 2936 45 3817 40 10 x 20 4438 80 5770 45 66490 66491 66482 66483 66488 66489 The Lucy The Dale a ee 5 Qty Description Discount Regular txt 1733 50 2253 55 _ E Qty Description Discount Regular 10x10 3025 75 3933 50 66473 All Exhibit Booth Rentals include installation dismantling
31. NY INFORMATION COMPANY NAME BOOTH COMPANY ADDRESS PHONE CITY ST ZIP FAX CONTACT NAME EMAIL AUTHORIZED SIGNATURE THIRD PARTY CREDIT CARD INFORMATION Type of Card g ai r TALT Expiration Date III Month Year Billing Address Security Code ooo City ST Zip Name on Card Authorized Signature Are you tax exempt for the state this event occursin Yes No If you are tax exempt you must provide a tax exemption certificate for the state in which the show is being held Please submit tax exemption certificate to atlanta shepardes com EXHIBITOR APPOINTED CONTRACTOR lt gt Shepard Worship Facilities Conference and Expo Shepard Exposition Services j j November 18 19 2015 1531 Carroll Drive NW Atlanta GA 30318 Customer Service Phone 404 720 8600 Music City Center Nashville Tennessee Customer Service Fax 404 720 8755 Event Code G101671115 Customer Service Email atlanta shepardes com Deadline Date October 21 2015 Please read the following information entirely prior to signing form and returning to Shepard Complete this form for each non official contractor used Only the official show contractor or the facility may provide building services utilities rigging material handling cleaning and furniture rental As the official show contractor Shepard will provide all standard trade show services including installation dismantling labor but exhibitors may ap
32. SHOW INFORMATION lt Shepard Worship Facilities Conference and Expo Shepard Exposition Services sania November 18 19 2015 1531 Carroll Drive NW Atlanta GA 30318 Customer Service Phone 404 720 8600 Music City Center Nashville Tennessee Customer Service Fax 404 720 8755 Event Code G101671115 Customer Service Email atlanta shepardes com BOOTH PACKAGE Items provided in your booth per exhibitor 8 High backwall drape 3 High sidewall drape 7 x 44 Cardstock Identification Sign Show drape color s Black Aisle carpet color Black EXHIBIT SHOW SCHEDULE Early Exhibitor Move in Monday November 16 2015 12 00 PM 5 00 PM By appointment only Prior approval required General Exhibitor Move in Tuesday November 17 2015 8 00 AM 8 00 PM Wednesday November 18 2015 8 00 AM 10 00 AM Exhibit Hours Wednesday November 18 2015 10 00 AM 5 00 PM Thursday November 19 2015 10 00 AM 4 00 PM Exhibitor Move out Thursday November 19 2015 4 00 PM 9 00 PM Friday November 20 2015 8 00 AM 12 00 PM Freight Re route Time Friday November 20 2015 12 00 PM IMPORTANT DEADLINES Exhibitor appointed contractor notification deadline Wednesday October 21 2015 Discount price deadline for standard Shepard orders Wednesday October 28 2015 Discount price deadline for custom Shepard rentals Monday October 19 2015 First day for warehouse deliveries without a surcharge Wednesday October 21 2015 Last day
33. abor esoo sT 69 00 89 70 6so61 OT 103 50 13455 jesoes DT 138 00 179 40 so Supervisory fee is 30 of total cost or 60 whichever is greater 6so62 DT 138 00 179 40 Dismantle 68063 68064 68065 Sup install 68069 Sup dismantle 68073 Please note when ordering dismantle labor due to show break down and returning empties to your booth labor ordered through Shepard at the close of the event may not be available until one hour after show close Labor Hours ST Straight time OT Overtime DT Double time Monday Friday 8 00 AM 4 30 PM All other hours and holidays Monday Friday 4 30 PM Midnight Saturday Sunday 8 00 AM 4 30 PM If you are shipping carpet to the show and require Shepard to install it for you please complete the following Exhibitor Owned Carpet Installation Dismantling Please note Requested times are not guaranteed and are based on availability Minimum one hour will be charged Additional time will be billed in in half hour increments esosor sarr 10 130 Booth size esorot minimum 138 00 179 40 Carpet install date time Hours are based on estimates you will be invoiced for actual time incurred ft x ft Subtotal o 9 250 Tax Amount Due o SHEPARD SUPERVISION INFORMATION Please complete this section if you have chosen Shepard to supervise your installation and or dismantling Inbo
34. ail ESSRentals shepardes com Discount Deadline October 19 2015 Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth Custom Design for Rentals Onsite Logistics Management Freight Management Graphic Development Printing Installation Dismantle Custom Furniture Rental Please visit us online for additional options and information http www shepardes com shep gallery html The Monroe aly Description Discount Regular Ea 20 x 20 6881 45 8945 90 aly Description Discount Regular z 20 x 20 10243 35 13316 35 aly Description Discount Regular E 20 x 20 9623 50 12510 55 aly Description Discount Regular E 20 x 20 9875 65 12838 35 a All Exhibit Booth Rentals include installation dismantling and graphic panels as shown for print ready graphics If graphics submitted are not print ready additional fees may apply Please contact the Exhibit Solutions Department with any questions at 404 720 8652 Please Note Carpet is not included to order please refer to the Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name Booth Subtotal ef Contact Name Phone 9 250 Tax ec 4 Authorized Signature Amount Due ic Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must orde
35. allation dismantling and graphic panels as shown for print ready graphics If graphics submitted are not print ready additional fees may apply Please contact the Exhibit Solutions Department with any questions at 404 720 8652 Please Note Carpet is not included to order please refer to the Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name Booth Subtotal S Contact Name Phone 9 250 Tax S Authorized Signature Amount Due el Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change EXHIBIT RENTAL ACCESSORIES Worship Facilities Conference and Expo Shepard Exposition Services November 18 19 2015 1531 Carroll Drive NW Atlanta GA 30318 Exhibit Solutions Sales Phone 404 720 8652 Music City Center Nashville Tennessee Exhibit Solutions Sales Fax 404 720 8757 Event Code G101671115 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline October 19 2015
36. and graphic panels as shown not all booths have graphic panels Prices quoted are for print ready graphics If graphics submitted are not print ready additional fees may apply Please contact the Exhibit Solutions Department with any questions you may have at 404 720 8652 Please Note Carpet is not included to order please refer to the Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name Booth Subtotal e Contact Name Phone 9 250 Tax o Authorized Signature Amount Due S Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change ISLAND BOOTH RENTALS Worship Facilities Conference and Expo lt gt Shepard Shepard Exposition Services j j November 18 19 2015 1531 Carroll Drive NW Atlanta GA 30318 Exhibit Solutions Sales Phone 404 720 8652 Music City Center Nashville Tennessee Exhibit Solutions Sales Fax 404 720 8757 Event Code G101671115 Exhibit Solutions Em
37. ant The Harrison ay Description Discount Regular f oxo 2836 60 3687 60 roseo 3061 90 487045 aty Description Discount Regular 10x10 2752 55 3578 30 10x20 4044 80 5258 25 Discount Regular 66484 66485 66486 66487 66492 66493 All Exhibit Booth Rentals include installation dismantling and graphic panels as shown not all booths have graphic panels Prices quoted are for print ready graphics If graphics submitted are not print ready additional fees may apply Please contact the Exhibit Solutions Department with any questions you may have at 404 720 8652 Please Note Carpet is not included To order please refer to the Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name Booth Subtotal S Contact Name Phone 9 250 Tax Authorized Signature Amount Due Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change
38. ard payment options via mail or phone TERMS AND CONDITIONS on page 2 Confirmation of orders provided upon request Make check payable to Music City Center Credit Card Number Exp Date Q Company check or US Bank money order in the amount of Service Placement For special placement please fax a drawing and add 1 hour labor Credit Card American Express MasterCard Visa Discover Q Island Booth Middle of Booth Q Standard Booth Back of Booth Date Name on Card Signature Fax To 615 401 1439 Mail To Music City Center Service Representative 201 Fifth Avenue South Nashville TN 37203 2014 2015 White copy Service Rep Yellow copy Communications Pink copy Accounting Office Goldenrod copy Customer 10 11 12 Music City Center Terms and Conditions COMMUNICATIONS AND TECHNOLOGY SERVICE ORDER FORM PLEASE READ THESE TERMS AND CONDITIONS COMPLETELY BY PROVIDING AN AUTHORIZED SIGNATURE ON THE FRONT OF THIS SERVICE ORDER FORM YOU ARE AGREEING TO THE FOLLOWING TERMS AND CONDITIONS PROCESSING THE SERVICE ORDER FORM requires A Payment in US dollars for ALL services ordered B All information on the Service Order Form to be completed Missing information will delay processing C Default placement of cabling is in rear of booths that are in rows in the center of island booths and in the front of meeting rooms For special placement of voice and data lines in
39. articles for which Shepard specifically acknowledges receipt in writing Shepard shall in no event be liable for collateral exemplary indirect costs or damages or loss of sales resulting from or related to a claim for loss of or damage to material INBOUND AND OUTBOUND SHIPMENTS Consistent with trade show industry practices there may be a lapse of time between the delivery of shipment s to the booth and the arrival of the exhibitor or his representative During such time the materials will be left unattended Shepard is not and cannot be responsible for loss damage theft or disappearances of exhibitor s materials after same have been delivered to the exhibitors booth Similarly there may be a lapse of time between the completion of packing and the actual pick up of exhibitors materials from the booth for loading onto a carrier During such time the materials will be left unattended Shepard shall not be responsible for loss damage theft or disappearance of exhibitors materials before same have been picked up for loading after the show All materials will be checked at the booth at the time of loading using document s submitted by the exhibitor and notations of exceptions to conditions of materials or piece counts will be made on said document Shepard assumes no responsibility for loss damage theft or disappearance of exhibitors materials after same have been delivered to exhibitors appointed carrier or agent for transportation after t
40. billed to the authorized credit card at the close of the event ONLY MCC PERSONNEL are authorized to modify system wiring or cabling All material and equipment furnished for this service contract shall remain property of MCC ALL CUSTOMER EQUIPMENT must comply with FCC regulations and be configured to operate with dial 9 service MCC reserves the right to limit use of outside communication devices including wireless devices PRICES are based upon current wage rates and are subject to change without notice Rates quoted for all connections cover only bringing one service to the booth in the most convenient manner and do not include connecting customer owned equipment PAYMENT AUTHORIZATION amp FEES Your signature on this form authorizes the MCC to charge the credit card provided for payment of services ordered on this form The Music City Center offers Visa MasterCard Discover amp American Express as credit card payment options via mail or fax CBID Fee Starting January 1 2014 a 0 25 fee must be collected on sales of goods or services inside the Central Business Improvement District that are subject to sales tax The Music City Center resides in that district The Music City Center serves as its own Exclusive Telecommunications and Internet Service Provider 2014 2015 Music City Center Rigging Service Form Phone 615 401 1440 Fax 615 401 1439 Email orderservices nashvillemcc com Payment must be received 14 days prior to
41. booth are subject to Regular rate billing All tax rates are subject to change lt s Shepard Shepard Exposition Services 1531 Carroll Drive NW Atlanta GA 30318 404 720 8600 404 720 8755 atlanta shepardes com Customer Service Phone Customer Service Fax Customer Service Email EXECUTIVE FURNITURE Worship Facilities Conference and Expo November 18 19 2015 Music City Center Nashville Tennessee Event Code G101671115 Discount Deadline October 28 2015 COMFORT SEATING OTTOMANS ee tem prevu reauier amount 5 a a CC ism soso 70305 a a a isc 806 20 1048 05 ae dee oes a a E E ae m Le ee Lee D S rea ores ow ese sa p so ro 10085 oo ns ora ecw f e2805 120765 on onoo ios p os o o C or 410 05 s3205 oa as9 05 467 15 on S oso 547 05 om S oso sars _ C om 459 15 seo O O omn omn o om ons eeo C veo 15 50 sos OOO i j K o e c LSC E CHC ie CHROO3 SFA003 COCKTAIL END TABLES amp LAMPS es ET AC a S oros rss O p ce foss f ss O p e fws 5i Oo a a SS Gi 398 65 E1F a 362 25 P Ec 287 45 3 e lare a 2 I 127 65 165 95 TRW 313 20 407 15 Floor orders are subject to availability Substitutions may be provided without prior notification Please complete the following Company Name Contact Name Authorized Signature C1
42. bor Total Labor Labor is charged in one hour increments Minimum 1 hr in 1 hr out per drop Monday Friday 8 00 a m 5 00 p m Saturdays amp Sundays and Weekday Evenings After 5 00 p m Holidays Note Exhibitors must furnish all necessary fittings to connect to 1 2 female pipe thread for air and water connections for gas Payment Authorization amp Fee Acceptance Your signature on this form serves as acceptance of the Terms and Conditions and authorizes the Total Due MCC to charge the credit card provided for payment of services ordered on this form The Music City Center offers Visa MasterCard Discover amp American Express as credit card payment options via mail or phone TERMS AND CONDITIONS on page 2 Make check payable to Installed by Date Q Company check or US Bank money order in the amount of Music City Center Confirmation of orders provided upon request Service Placement For special placement please fax a drawing and add 1 hour labor Q Credit Card American Express MasterCard Discover Orei CATU NNO PP Pe Q Island Booth Middle of Booth Standard Booth Back of Booth Card Name Signature Fax To 615 401 1439 Mail To Music City Center Service Representative 201 Fifth Avenue South Nashville TN 37203 2014 2015 White copy Service Rep Yellow copy Electrician Pink copy Accounting Goldenrod copy Customer 10 11 12 13 14 15 16 17 18
43. cancelled without 24 hour written notice will be charged a one 1 hour cancellation fee 35100 Overtime Hourly Rate 103 50 13455 35101 Double time Hourly Rate 138 00 17940 Please complete the following N A Subtotal Tax Amount Due ec Booth Phone Company Name Contact Name Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day All tax rates are subject to change SHEPARD LOGISTICS SERVICES WIK eoet lt gt Shepard Shepard Exposition Services November 18 19 2015 1531 Carroll Drive NW Atlanta GA 30318 Shepard Logistics Phone 888 568 8858 a ener Sota eee Event Code G101671115 Shepard Logistics Email loaistics Music City Center Nashville Tennessee EXHIBIT MATERIALS TRANSPORTATION INBOUND PICK UP LOCATION INFORMATION SHIPPING INFORMATION Payment Authorization form must be on file to pick up as charges will be Items to be shipped included on your show services invoice Number of Pieces Est Weight Requested Pick Up Date Crates Hours of Operation Cartons cardboard Cases Trunks fiber color Company Skids
44. cannot be held responsible for injuries or falls caused by the improper use of this furniture If assistance is required in assembling your booth please order labor on the Labor Order Form included in this manual and the necessary ladders and tools will be provided lt Shepard Shepard Exposition Services 1531 Carroll Drive NW Atlanta GA 30318 Customer Service Phone 404 720 8600 404 720 8755 atlanta shepardes com Customer Service Fax Customer Service Email LABOR ORDER FORM Worship Facilities Conference and Expo November 18 19 2015 Music City Center Nashville Tennessee Event Code G101671115 Discount Deadline October 28 2015 INSTALLATION amp DISMANTLING LABOR ESTIMATE AND QUESTIONNAIRE Please complete the following How many laborers will you require Installation Date of installation Date of dismantling will need Shepard Supervised Labor for please check one O Installation O Dismantling O Both Install Dismantle Code Qty Item Discount Regular Sup Fee Amount Shepard Supervised Labor Exhibitor not present 6sos6 st 69 00 8970 30 jesoe7 oT 103 50 134 55 30 Dismantling Requested start time Est Hours Requested start time Est Hours will need Exhibitor Supervised Labor for please check one O Installation O Dismantling O Both Install Dismantle Code Qty Item Discount Regular Amount Exhibitor Supervised L
45. charge October 21 2015 Last day freight can arrive w o a surcharge November 10 2015 lt Shepard Shepard Exposition Services 1531 Carroll Drive NW Atlanta GA 30318 Customer Service Phone 404 720 8600 404 720 8755 atlanta shepardes com Customer Service Fax Customer Service Email MATERIAL HANDLING AUTHORIZATION N Worship Facilities W fx _ Conference and Expo November 18 19 2015 Music City Center Nashville Tennessee Event Code G101671115 SHIPMENT INFORMATION Please complete the following information We plan to ship to We plan to ship on date Our materials should arrive on date Carrier Name Origin of Shipment city state Pro o Advance Warehouse o Direct to Show Site Please provide a contact name and number for any questions Shepard may have in regards to this shipment Name Phone Please indicate number of pieces and the estimated weight a a a a Capes o d Miscellaneous Total Weight MATERIAL HANDLING RATES AND ESTIMATE WORKSHEET SHIP WITH SHEPARD LOGISTICS AND RECEIVE A 10 DISCOUNT ON MATERIAL HANDLING WITH Signature Series Shipping To set up your Signature Series Shipping please call 888 568 8858 or complete the Shepard Logistics Order Form included in this manual Signature Series Shipping does not apply to shipments considered small package local or shipments over 10 000 Ibs Roundtrip SLS shipping is required to qualify for Signature Ser
46. complete the following Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions WFX Worship Facilities Conference amp Expo insurance Exhibitors November 18 19 2015 Music City Center Nashville Tennessee INSURANCE 4 EXHIBITORS EXHIBITOR GENERAL LIABILITY INSURANCE PROGRAM 1 000 000 Per Occurrence 2 000 000 Aggregate Premium Rates and Benefits Please check all plan numbers that apply 1 Day 89 00 Six Months 500 00 2 5 Days 109 00 Annual 950 00 6 30 Days 400 00 Additional 5 of total premium to increase general aggregate to 2 000 000 Why wait Visit our website www insurance4exhibitors com shepard to complete the online application and register in 3 minutes or less or fill out this form and submit via fax We accept VISA MasterCard or American Express NAME CONTACT PHONE EMAIL ADDRESS Dates of Event Time s Location of Event Address Description of Event Has any prior coverage been cancelled or non renewed Yes No If yes please describe and provide loss history Name Address and Relationship of all additional insured to be added to the policy 1 2 3 No coverage is bound until you receive a Certificate of insurance and payment is made Insurance4Exhibitors reserves the right to return your payment and not bind coverage Coverage and a certificate of insurance
47. completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change INLINE BOOTH RENTALS WFR caters recites lt gt Shepard Shepard Exposition Services November 18 19 2015 1531 Carroll Drive NW Atlanta GA 30318 Exhibit Solutions Sales Phone 404 720 8652 Music City Center Nashville Tennessee Exhibit Solutions Sales Fax 404 720 8757 Event Code G101671115 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline October 19 2015 Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth Custom Design for Rentals Onsite Logistics Management Freight Management Graphic Development Printing Installation Dismantle Custom Furniture Rental Please visit us online for additional options and information http www shepardes com shep gallery html The Eddie The Jonathon a j 7 an B aty Description Discount Regular Qty Description Discount Qty Description Discount Regular 10 x 10 2703 20 3514 15 10 x 10 1885 85 10 x 10 2339 15 3040 90 10 x 20 4402 00 5722 60 10 x 20 3301 00 10 x 20 4441 45 5773 90 66470 66471 66474 66475 66477 66478 The Madison The Gr
48. d pricing Payment Authorization must be completed and returned with order Graphic files requests must be received by discount deadline date to qualify for discounted prices There are no exchanges or refunds once sign has been ordered and processed All tax rates are subject to change SIGN SUBMISSION INFORMATION Please follow these requests so Shepard can provide the highest of quality signs for your show File Submission Media Artwork Dimensions amp Color Specifications CD ROM All artwork submitted should be created at 100 actual size Email attachment 4 mgs or smaller only or in 10 reduction increments please indicate scale used FTP zip compression call for FTP information Specify target colors as PMS C or U and send us 100 accurate When sending disks please label them with the following proofs with your disk Color variations may occur due to output devices Exhibitor Co Name Booth Show Name Show Date Acceptable Software amp Formats Other Graphic Services Available Adobe Illustrator AI EPS InDesign Photoshop amp Acrobat Artwork graphic design serivces 70067 Files should be formatted in high resolution quality 100 300 dpi Logo reproduction 70052 Vector based artwork preferred with fonts converted to outline Special artwork mounting 70069 Please note If customer provided graphic files are not to exact specifications requirements a design time surcharge will apply
49. ding if Shepard determines such activity to be operationally feasible and safe All vehicles on the exhibit hall floor must be escorted by Shepard personnel The Fire Marshal requires SES to verify that the following safety regulations are adhered to Less than 1 4 tank of gas Battery disconnected Gas tank taped shut at description Surcharge Each Way Total Amount a Motorized Unit Vehicle Spotting 35108 100 00 a Subtotal 9 25 Tax Amount Due Please complete the following Company Name Booth Contact Name Phone Authorized Signature Shepard Exposition Services is authorized to perform material handling services on behalf of the exhibiting company named above Signature also indicates you have read and accept the Payment Policy and Terms and Conditions sign and return to Shepard OUTBOUND BILL OF LADING SHIPPING LABEL REQUEST Ww N Worship Facilities _ Conference and Expo lt Shepard Shepard Exposition Services 1531 Carroll Drive NW Atlanta GA 30318 November 18 19 2015 Customer Service Phone 04 720 3600 Music City Center Nashville Tennessee Customer Service Fax 404 720 8755 Event Code G101671115 Customer Service Email atlanta shepardes com PRE PRINTED OUTBOUND BILL OF LADING AND SHIPPING LABELS All outbound shipments require a Bill of Lading and shipping labels Shepard offers complimentary pre printing of these items To take advantage of this service please compl
50. ding following empty return Guaranteed on time delivery to destination city facility or warehouse or it is free Benefits of Shepard Logistics Security immediate outbound loading reduces risk of pilferage or misloading Convenience less paperwork and less tracking Efficiency scheduling travel labor reliably and possibly avoiding weekend overtime charges inbound Cost Saving discounting of material handling charge To take full advantage of the Shepard Advantage contact 888 568 8858 logistics shepardes com SHIPPING LABELS wrx ADVANCE SHIPPING ADDRESS LABELS Worship Facilities Conference and Expo lt Shepard ADVANCE WAREHOUSE ADVANCE WAREHOUSE EXHIBITING CO NAME EXHIBITING CO NAME Booth Booth c o UPSF Shepard Exposition Services c o UPSF Shepard Exposition Services 45 Teledyne PI 45 Teledyne PI La Vergne TN 37086 La Vergne TN 37086 Delivery Hours M F 8 4 30 PM Delivery Hours M F 8 4 30 PM For WFX Worship Facilities Conference amp For WFX Worship Facilities Conference amp Expo Expo First day freight can arrive w o a surcharge First day freight can arrive w o a surcharge October 21 2015 October 21 2015 Last day freight can arrive w o a surcharge Last day freight can arrive w o a surcharge November 10 2015 November 10 2015 DIRECT TO SHOW SITE SHIPPING ADDRESS LABELS DIRECT TO SHOW DIRECT TO SHOW TO TO EXHIBITING CO NAME EXHIBITING CO NAME
51. e Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order Orders cancelled without written 48 hour notice will be charged a one 1 hour cancellation fee All tax rates are subject to change lt Shepard GROUND RIGGING FORKLIFT RENTAL Worship Facilities Conference and Expo Shepard Exposition Services 1531 Carroll Drive NW Atlanta GA 30318 Customer Service Phone 404 720 8600 404 720 8755 atlanta shepardes com Customer Service Fax Customer Service Email November 18 19 2015 Music City Center Nashville Tennessee Event Code G101671115 Discount Deadline October 28 2015 GROUND RIGGING FORKLIFT RENTAL DO NOT USE THIS FORM FOR MATERIAL HANDLING SERVICES Please complete the following of pieces to be spotted Requested date time Description of work to be performed Heaviest piece to be spotted times are not guaranteed FORKLIFT RENTAL UP TO 5 000 LB CAPACITY 35028 Straight time Hourly Rental 220 60 286 75 PLEASE NOTE Rate structure includes forklift and 1 operator only 35039 Overtime Hourly Rental 264 55 34400 35067 Double time Hourly Rental 308 55 401 00 coas ay tem Description Discount Regular Amount C Straightsime Hourly Rental satis saso T2509 Overtim
52. e Color Red 01 Silver Cloud 18 Deep Navy 22 Charcoal 17 Black 06 Cobalt 21 PADDING amp VISQUEEN Cay nem Discount Regular Amount BOOTH CLEANING Minimum 100 sq ft Booth cleaning rates are per square foot Qy item Discount Regular Amount Carpet is delivered clean but may become dirty during setup We suggest that you order vacuuming at least once before show opening Qty item Discount Regular Amount _ 46001 Renta sqft_ 550 715 46003 Rental 1000 sqft 475 620 46002 Purchasessqtt 1240 1610 Minimum 100 sq ft is required No refunds on cancellations Rental includes installation and removal of carpet and visqueen Purchase carpet please fill out Labor Order Form carpet installation section to have carpet installed BOOTH DIMENSIONS What is your booth size ft l PERIODIC PORTER SERVICE Porter Service Rates are per square foot Qty Item Discount 47030 Porter Svc Once 0 40 _ 47031 Daily Porter Sve 080 _ Porter Service includes emptying wastebaskets within the booth every two hours during the show It may be ordered once for only the first day of the show or daily Please note booth cleaning and porter service are non taxable for this show Company Name Contact Name Authorized Signature Total Carpeting amp Cleaning 9 25 Ta S S Amount Due Booth Phone S
53. e Hourly Renta 62015 68800 35069 Doubletime Hourly Rena 617 10 80225 Goce Qty item Description Discount Regular Amount 35035 Straight ime Hourly Rental 661 75 sos 35066 Overtime Hourly Renta 793 70 108175 s5070 Double time Hourly Rental 925 65 12025 CRANE RENTAL AVAILABLE UPON REQUEST Monday Friday 8 00 AM 4 30 PM Monday Friday 4 30 PM Midnight Saturday Sunday 8 00 AM 4 30 PM All other hours and holidays Minimum crews are based on scope of work and area jurisdiction Additional labor and groundmen will be billed at the hourly rate The minimum charge for labor and equipment is one 1 hour Labor and equipment thereafter is charged in half 1 2 hour increments Orders cancelled without 24 hour notices will be charged a one 1 hour cancellation fee ST Straight time OT Overtime DT Double time RIGGING LABOR RATES coas ay tem Description Discount Regular Amount s505 Staightiime Hourly Reis 8625 u25 s06 Overtime Houry Rate 12038 16820 35009 Doubietime Houry Rets 17250 22425 coas aw nem Description Discount Reguar Amount RIGGERS AND MATERIAL HANDLERS PER MAN HOUR 35087 Straight time Hourly Rate 69 00 89 70 PLEASE NOTE The minimum charge for labor and equipment is one 1 hour Labor and equipment thereafter is charged in half 1 2 hour increments Orders
54. e Shepard Service Desk AND the driver has checked in WAREHOUSE OVERTIME Warehouse Material Handling rates may be subject to inbound overtime fees should the move in schedule dictate overtime is required to deliver all warehouse freight prior to the beginning of exhibitor move in This would also be true if freight was received after hours at the warehouse trapping facility EARLY LATE SHIPMENTS TO WAREHOUSE Surcharge 25 Minimum 50 00 35003 A surcharge will apply to shipments not arriving within the published dates refer to Show Information page for dates for advance warehouse or arriving on show site after show opening Any shipment arriving to showsite after show open will be charged a surcharge UNCRATED SHIPMENTS Rate as shown on Material Handling Authorization Form An additional charge of 50 or as stated on Material Handling Authorization page of the applicable material handling charge at the time of delivery shall be charged for all loose uncrated or unprotected shipments received at the show site docks The charge is a one time charge that includes both move in and move out of the show and is based on the weight of the shipment handled MIXED SHIPMENTS Rate as shown on Material Handling Authorization Form Mixed shipments that are uncrated by 50 or more are considered special handling and additonal rates will apply OFF TARGET DELIVERIES Surcharge 15 Minimum 50 00 35004 For targeted shows exhibitors who received requested a
55. ed Shepard Exposition Services will control access to the loading docks in order to provide a safe and orderly move in move out Vehicles must not be left unattended at the loading areas Any unattended vehicles will be towed at the owner s expense The Fire Marshal absolutely prohibits the storage of empty containers in the exhibit hall Arrangements have been made with Shepard Exposition Services to store empty crates Please refer to the Material Handling Information sheet in this service manual for the handling of empties disposal of skids etc GRATUITIES BREAKS Tipping is expressly prohibited This includes such practices as giving money merchandise or other special consideration for services rendered Do not give coffee breaks other than mid morning and mid afternoon when the union has a 15 minute paid break Meal breaks are one hour Any attempt to solicit a gratuity by an employee for any service should be reported immediately to Shepard Exposition Services IN GENERAL Exhibitors do not have to respond to grievances or complaints from union and trade personnel with respect to work jurisdictions Please refer all such disputes and or questions to Shepard management personnel immediately SAFETY Safety of everyone working in the hall is of our utmost concern at all times Standing on chairs tables and other rental furniture is prohibited This furniture is not engineered to support your standing weight Shepard Exposition Services
56. ervice charge will be added for processing U S wire transfers Please complete the wire transfer portion of the Payment Authorization form The credit card portion of the form must still be completed before your order will be processed Tax Exempt Status If you are tax exempt in the state where the show is held a copy of the certificate must accompany your order Rental Responsibility All materials are on a rental basis and shall remain the property of Shepard The customer shall be held financially responsible for any damage to Shepard equipment used by the customer Price Quotes Prices quoted are for the duration of the show and include installation rental and removal except where indicated Default Colors If skirting and carpet colors are not selected show colors will prevail Exchanges and Cancellations Onsite exchanges and cancellations in orders will be assessed a 100 pick up fee DEFINITIONS AND SHEPARD RESPONSIBILITIES The name Shepard shall be construed within the meaning of this contract as Shepard Exposition Services Inc and its employees officers agents and assigns including any subcontractors Shepard may appoint The term exhibitor refers to any party who contracts for services with Shepard Shepard shall be responsible only for those services which it directly provides and hereby agrees to execute its contracted duties in good faith Shepard assumes no responsibility for any person parties or other contracting firms not
57. ete this request and submit by the deadline date above Your pre printed BOL and labels will be delivered to your booth prior to the close of the show Note All third parties must pick up BOL labels at the Shepard Service Desk SHIP TO ADDRESS COMPANY NAME DELIVERY ADDRESS CITY STATE ZIP CONTACT NAME BOOTH Number of Pieces Number of Labels Requested Crate Skid Cases Carton Total Weight CARRIER SELECTION __ OFFICIAL SHOW CARRIER SHEPARD LOGISTICS _ OTHER If selecting a carrier other than Shepard Logistics you must schedule the pickup If using FedEx or UPS you must have and apply their shipping labels Type of Service In the event your designated carrier fails to pickup Ground Overnight 2nd Day Reroute via show carrier Return to Warehouse Shipping Options Inside Delivery Residential Lift Gate No Loading Docks OUTBOUND SHIPMENT REQUIREMENTS 1 Shepard will print and deliver your BOL with Shipping Labels to your booth prior to the close of the show 2 Exhibtors must properly package and label all materials 3 Completed BOL must be turned in to the Shepard Service Desk including piece count and estimated weight 4 Please see the SES service desk if you do not receive a BOL Please note If utilizing FedEx UPS as your carrier you must supply your own outbound labels TRANSPORTATION CHARGES BILLING ADDRESS _ SAME AS SHIP TO ADDRESS Company Name Address City State Zip Please
58. f the day or 24 hour service will be charged Exhibitors must furnish all 208V and 480V male and female plugs When ordering 200 amps MCC will provide two 2 100 amp parallel legs User must balance the load Submission of this order authorizes Music City Center electricians to place distribution panels quad boxes and cords as may be required for power distribution to your booth and adjacent booths Any changes in placement will have additional labor charges Obstructions blocking utility floor pockets distribution panels quad boxes or cords are subject to relocation at the exhibitors expense as may be deemed necessary by MCC electricians or the Fire Marshal s office Any requirements over and above what is listed on this form should be attached and returned to MCC Payment in full must be rendered prior to service installation Credit will not be issued for service installed and not used Claims will not be considered unless filed by the exhibitor and prior to close of show Prices are subject to change without notice Your signature on this form authorized the MCC to charge the credit card provided for payment of services ordered The Music City Center offers Visa MasterCard Discover amp American Express as credit card payment options via mail or phone CBID Fee Starting January 1 2014 a 0 25 fee must be collected on sales of goods or services inside the Central Business Improvement District that are subject to sales tax T
59. for warehouse deliveries without a surcharge Tuesday November 10 2015 First day freight can arrive at show facility Tuesday November 17 2015 at 8 00 AM SHIPPING ADDRESSES Advance Shipments Address Direct Shipments Address Exhibiting Co Name amp Booth Number c o Shepard Exposition Services WFX Worship Facilities Conference amp Expo Exhibiting Co Name amp Booth Number c o UPSF Shepard Exposition Services WFX Worship Facilities Conference amp Expo 45 Teledyne PI Music City Center Shipping Freight La Vergne TN 37086 700 Korean Veterans Blvd Nashville TN 37203 ALL UTILITY AND ANCILLARY FORMS SHOULD BE FAXED TO THE NUMBER INDICATED ON FORM PLEASE DO NOT SEND UTILITY AND OR ANCILLARY FORMS TO SHEPARD ONLINE ORDERING INSTRUCTIONS lt G Shepard Worship Facilities _ Conference and Expo Shepard Exposition Services ean November 18 19 2015 1531 Carroll Drive NW Atlanta GA 30318 Customer Service Phone 404 720 8600 Music City Center Nashville Tennessee Customer Service Fax 404 720 8755 Event Code G101671115 Customer Service Email atlanta shepardes com ATTENTION EXHIBITORS ORDER NOW Follow these simple steps to order Shepard Services Online 1 GO TO www shepardes com intro asp 2 Click on WFX Worship Facilities Conference amp Expo 3 LOG IN from the Show Information page 4 ENTER your email address and password then click a NEW users User name Your Email Address prov
60. g labor rate We request that you send your information to us 21 days prior to your move in date to allow for a quote to be generated If we receive your request less than 14 days prior to your event we will quote Floor Order rates Although we make our best effort to accurately identify the labor and equipment necessary to fulfill orders during our quote process additional charges may apply if circumstances require additional time or equipment to complete a job Additional charges if any will be identified when customer is on site and payment will be required prior to services rendered If customer qualified for the Advanced Rate on quoted balance additional labor will be charge at same rate If your Rigging order requires power you must complete a separate Electrical Services Order Form The Rigging quote provided to you will not include the cost of power Any changes to submitted rigging needs may result in use of overtime Orders may be calculated with a minimum labor charge of 1 hour in and 1 hour out Exhibitor Estimate Process All exhibitor orders qualifying for Advance Rates will be estimated upon receipt assuming each order represents the total rigging order for the event Maximum Quote After the Advance period closes all confirmed orders will be reevaluated for potential cost savings considering the entire scope of work for the specific event Revised estimates will be issued and payments collected at that time CBID Fee S
61. he Music City Center resides in that district 2014 2015 Music City Center Natural Gas Compressed Air Water amp Drain Service Order Form Phone 615 401 1440 Fax 615 401 1439 Order online at www nashvillemusiccitycenter com or complete this form and submit via fax or mail Payment must be received 14 days prior to 1st move in date to receive Advanced Rate Name of Event Event Date Booth Room Company Name Ordered By Address City State Zip E mail Phone Fax Advance Rate Compressed Air 20 CFM 90 100 Ibs PSI Prices based on 1 4 to 1 2 line QTY if received 14 days prior Floor Order ee 130 175 so Service charge for 1st Connection Min Labor 1 hr in 1 hr out 2 hrs minimum CFM required Call for Pricing for CFM above 20 Note If pressure is critical exhibitor should arrange to have a pressure regulator valve installed Water Minimum pressure 45 PSI maximum pressure 60 PSI Prices based on 3 8 to Advance Rate 1 2 line QTY if received 14 days prior Floor Order 125 150 s i Each additional connection Min Labor 1 hr in 1 hr out 2 hrs minimum Lines above 1 2 in size add 50 to service connection charge Service charge for 1st Connection Drain not included Min Labor 1 hr in 1 hr out 2 hrs minimum Each additional connection Min Labor 1 hr in 1 hr out 2 hrs minimum Lines above 1 2 in size add 50 to service connection charge Water l
62. he show Shepard loads materials onto the carrier s truck under the supervision of the carrier driver who checks and signs for the materials Shepard assumes no liability for any materials after the carrier assumes custody of materials If exhibitor s designated carrier fails to show by the move out deadline after a show Shepard shall have the authority to route exhibitors shipment via an alternate carrier or return shipment to a local warehouse for disposition at exhibitor s expense PACKAGING CRATES AND EMPTY CONTAINERS Shepard shall not be responsible for surface damage to loose or uncrated materials pad wrapped or shrink wrapped materials Shepard shall not be responsible for concealed damage damage to carpets in bags or poly or damage to materials improperly packed Shepard shall not be responsible for crates and packaging unsuitable for handling partially assembled or having prior damage Affixing Empty storage labels to containers is the sole responsibility of the exhibitor or his representative All previous labels should be removed Shepard assumes no responsibility for removal or misdelivery of containers with old labels or incorrect information on labels or for loss or damage to materials stored in containers labeled empty THIRD PARTY PAYMENT AUTHORIZATION lt Shepard Worship Facilities Conference and Expo Shepard Exposition Services i i November 18 19 2015 1531 Carroll Drive NW Atlanta GA 30318
63. her destination as arranged via Shepard Logistics Services __ Transport to another SES show Delivery Date Pick up arranged with another carrier Please complete the following Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change lt gt Shepard MATERIAL HANDLING INFORMATION Shepard Exposition Services Worship Facilities 1531 Carroll Drive NW Atlanta GA 30318 Conference and Expo Customer Service Phone 404 720 8600 Customer Service Email atlanta shepardes com MATERIAL HANDLING INFORMATION amp ADDITIONAL CHARGES SPECIAL HANDLING Rate as shown on Material Handling Authorization Form The standard material handling applies to shipments that cannot be readily handled off or onto a truck using a conventional forklift or pallet jack equipment without rehandling A special handling charge applies if your shipment requires extra labor for stacking or unstacking containers on a truck cubic loading
64. ial Handling Agreement MHA for all outbound shipments A MHA will be distributed at show site if all services have been paid in full or you can request one at the customer service desk Upon completion of packing and labeling of your materials complete the bill of lading with all required information and return to customer service If you have questions on how to complete your bill of lading please ask a Shepard customer service representative located at the customer service desk If you are NOT using the designated shipping carrier you must call your carrier with pick up information If your carrier fails to pick up your shipment Shepard will either reroute your freight through the carrier of our choice or return to the local warehouse whichever is indicated on your MHA MOTORIZED UNIT VEHICLE SPOTTING FEE WFK citer recites lt Shepard Shepard Exposition Services 1531 Carroll Drive NW Atlanta GA 30318 November 18 19 2015 Customer Service Phone 404 720 8600 Music City Center Nashville Tennessee Customer Service Fax 404 720 8755 Event Code G101671115 Customer Service Email atlanta shepardes com Discount Deadline October 28 2015 MOTORIZED UNIT VEHICLE SPOTTING FEE As the Official General Service Contractor Shepard Exposition Services is responsible for all motorized units vehicles entering and exiting hall Vehicles operated by exhibitors may be allowed on the exhibit hall floor for loading or unloa
65. ic guidelines Service Desk The location at which exhibitors order services Side Rails The wall between two booths used to divide exhibits typically 3 high Skirting Decorative covering around tables and risers Tables are skirted on 3 sides unless additional skirting is ordered Special Handling An additional charge that applies to exhibits shipments requiring extra labor equipment or time for delivery to exhibit space ST labor Straight time labor or work performed during normal hours at the standard rate Targets Exhibitor move in date time prior to general move in available by appointment only Visqueen A clear heavy plastic sheeting that is placed over exhibiting carpeting after it is laid in order to protect it until show opens Music City Center Electrical Service Order Form Phone 615 401 1440 Fax 615 401 1439 Order online at www nashvillemusiccitycenter com or complete this form and submit via fax or email Payment must be received 14 days prior to 1st move in date to receive Advanced Rate Name of Event Company Name Address E mail 120V Standard Electrical Outlets 1001 1500 Watts 15 amps single outlet 1501 2000 Watts 20 amps single outlet Sub Total Connections For 24 Hour Power Add 50 to Connections Sales Tax 9 25 CBID Fee 0 25 Charged on Connections ONLY 9 50 See Labor Rate Special Placement Labor 1 hr Schedule Below 120V Standard Total CS
66. ide for all sides to be draped on 6 and 8 tables rsooee Jeu xs s230 12000 s0048 eu xson 110 05 14025 rsooas Jou xazn 110 08 1425 i oae ay m tem Discount Reguar s0049 Jerram 12880 10005 RISERS WOODEN PLANKING 8 WIDE code aiy color size Discount Regular Amount soea oxen ars eo Garment Rack 194 50 252 85 50084 leLxeH 60 85 7910 5o0s6 xed 7710 100 25 50083 feLxizH 96 65 125 65 50085 feLxiz H 120 30 15640 cose oy Rem Discount Regular Amount soo fat xier 13010 ias 50427 __ Tensabarrier Stanchion 78 65 10210 50095 Sign Holder 22x28 134 65 175 05 SKIRTING OF EXHIBITOR EQUIPMENT per linear ft 50058 Sateen Skirting 15 45 2010 Code Qty Size Discount Regular Amount sooze a xe H 2295 2985 50078 JeLxe H 32 25 4195 Please select sateen color from below 50080 SL Xe H 41 75 5430 Red 01 Gold 04 Burgundy 07 50077 fax 12H 4450 5785 Green 02 Blue 05 Grey 10 50079 e6Lx12 H 63 60 8270 White 03 Black 06 Teal 13 50081 eLx z H 7770 101 00 Total Expo Furnishings S Please complete the following 9 250 Tax Company Name Booth Amount Due S Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must
67. ided by Show Management Password NASHVILLE15 b Previous users User name Your Email Address Password Your pre existing password 5 Don t remember your password Click the link Forgot your password and follow the prompts to have your password sent to the registered email address 6 Once logged in you will be prompted to review your profile information a If your information is correct click proceed to ordering OR b If your information is not correct please click here as indicated update your profile and submit changes T Welcome to Shepard Online Ordering Some helpful tips Use the or continue gt buttons to scroll through all your options Use the button to add an item to your cart BEFORE proceeding to the next screen To NAVIGATE to a specific page use the menu headers at the top of the page To VIEW your shopping CART click on To DELETE an item from your shopping cart click lt next to the item you wish to remove QUESTIONS Do not hesitate to contact us for assistance Shepard Customer Service 404 720 8600 atlanta shepardes com PAYMENT AUTHORIZATION WKY were recitves lt Shepard Shepard Exposition Services ees November 18 19 2015 1531 Carroll Drive NW Atlanta GA 30318 Customer Service Phone 404 720 8600 Music City Center Nashville Tennessee Customer Service Fax 404 720 8755 Event Code G101671115 Customer Service Email atlanta shepardes com Discou
68. ies Shipping COMPUTATION OF MATERIAL HANDLING SERVICES The following services whether used completely or in part are offered as a package When recording weight round up to the next 100 Ibs For example 285 Ibs 300 lbs 100 Ibs 3 X RATE Amount or minimum charge whichever is greater Standard Material Handling Direct Shipments to Showsite Type ST ST ST O OT O Price crated 84 00 109 25 12600 Uncrated 126 00 163 75 189 00 Sp Handling 109 25 14200 164 00 Crated 35410 ST ST 35411 ST OT 35412 OT OT Uncrated 35413 ST ST 35414 ST OT 35415 OT OT Special Handling 35416 ST ST 35417 ST OT 35418 OT OT Advance Shipments to Warehouse Type ST ST ST O OT O Price crated 86 00 11175 129 00 111 75 145 25 167 75 35419 ST ST 35420 ST OT 35421 OT OT Special Handling 35422 ST ST 35423 ST OT 35424 OT OT Small Packages FedEx UPS DHL under 30 Ibs Type stiot oror Prie Pacan 43 00 5600 saso Per carton 35425 ST ST 35426 ST OT 35427 OT OT Minimum per shipment 35428 ST ST 35429 ST OT 35430 OT OT Total Direct Shipments to Showsite wem Tye sust stort otot Price Total crated 7550 9825 113 25 Unerateg 113 25 147 25 17000 Sp Handing 98 25 127 75 14750 Advance Shipments to Warehouse vem Type stst stor omor Price Total C f cewa mso 10075 1625
69. ignature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day All tax rates are subject to change EXPO FURNISHINGS wx Worship Facilities lt Shepard Conference and Expo Shepard Exposition Services November 18 19 2015 1531 Carroll Drive NW Atlanta GA 30318 Customer Service Phone 404 720 8600 Music City Center Nashville Tennessee Customer Service Fax 404 720 8755 Event Code G101671115 Customer Service Email atlanta shepardes com Discount Deadline October 28 2015 TABLES ALL DISPLAY TABLES ARE 24 WIDE STANDARD SEATING Choose drape color place color code next to order Qty ltem Discount Regular Red 01 Gold 04 Burgundy 07 50020 Green 02 Blue 05 Grey 10 50021 White 03 Black 06 Teal 13 Code Qty Color Size Discount Regular Amount 50042 4 x30 11380 147 95 0046 fet x30 137 10 178 25 50050 st x30 175 60 22830 0043 a x42 13710 178 25 s0052 _ ansideao 08 55 s010 Discount Regular sor at side aa 68 55 s910 Tables are skirted 3 sided must order 4th s
70. ine size Note Pressure may vary No guarantee can be made of minimum and maximum pressures If pressure is critical exhibitor should arrange to have a pressure regulator valve installed Advance Rate Drain Price based on 1 line QTY if received 14 days prior Floor Order 115 65 58 Advance Rate if received 14 days prior Floor Order s225 gio Advance Rate if received 14 days prior Floor Order 250 275 175 200 Connections Sub Total Service charge for 1st Connection Min Labor 1 hr in 1 hr out 2 hrs minimum Each additional connection Min Labor 1 hr in 1 hr out 2 hrs minimum Lines above 1 in size add 50 to service connection charge Drain line size i One Time Water Fill including Drain applicable labor will apply Q Service charge for one time fill and drain Up to 500 gallons maximum Min Labor 1 hr in 1 hr out 2 hrs minimum Each additional 1000 gallons Min Labor 1 hr in 1 hr out 2 hrs minimum Natural Gas 1025 1030 BTU per cubic foot at 7 water column pressure 4 oz Prices based on 1 2 line TY QTY Service charge for 1st Connection Min Labor 1 hr in 1 hr out 2 hrs minimum Each additional connection Min Labor 1 hr in 1 hr out 2 hrs minimum Sales Tax 9 25 CBID Fee 0 25 Charged on Connections ONLY 9 50 Connections Total Advance Rate if received 14 days prior Floor Rate geo 75 120 120 150 La
71. ing envelope packages to your booth MOBILE SPOTTING FEE Surcharge 100 00 each way 35108 Vehicles operated by exhibitors may be allowed on the exhibit hall floor for loading or unloading if Shepard determines such activity to be operationally feasible and safe All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel In such cases a MOBILE SPOTTING FEE will be charged All local fire marshal rules and regulations apply Please call customer service for details If you have any questions about material handling please contact Shepard Customer Service department lt gt Shepard MATERIAL HANDLING 101 WFX Worship Facilities Conference amp Expo What is material handling also referred to as drayage Material handling is the process of unloading your freight from your shipping carrier either at the warehouse or show site delivering it to your booth storing your empty containers empties if required returning of your empties at the close of show and then reloading your freight back onto your shipping carrier What is the definition of freight Any exhibit materials that are shipped or delivered to the advance warehouse or show facility via shipping carrier POV or delivery truck What is a certified weight ticket A printed weight ticket from a scale certified or inspected by a government authority such as the Dept of Agriculture indicating the date weighed the weight of the shipme
72. ipments must have a bill of lading or delivery slip indicating number of pieces and weight Certified weight tickets required Crates weighing over 5 000 Ibs or loose uncrated shipments must be shipped direct to show site to arrive during exhibitor move in times All shipments must be prepaid no collect on delivery shipments will be accepted SIGNATURE SERIES SHIPPING How can I make shipping my show materials easier Signature Series Shipping will make it easier with the following benefits Receive a 10 discount off of material handling rates restrictions apply Worry free shipping to and from your show Priority Empty Service priority of empty return at the close of show Volume discounted shipping rates Charges will be billed to your show invoice one less invoice bill to keep track of No driver wait fees LIABILITY INSURANCE What is and why would I need liability insurance Accidents happen therefore most show organizers and facilities require liability insurance Please refer to your booth contract for exact minimums required Please make sure your materials are covered from the moment they leave your company location to the time they return after the close of the show If applicable included in your manual is information and an application for liability insurance and booth coverage can also be purchased to protect your valuable exhibit materials OUTBOUND SHIPMENTS You must complete a Shepard Mater
73. it construction in which walls are made of a solid material rather than fabric 1 amp D Installation and dismantling of an exhibit by a labor source Exhibitors may orders this service from the general contractor ID Signs Typically a 7 x 44 cardstock sign that contains exhibitor name and booth number In line An exhibit that is constructed in a continuous line with other exhibits Island Exhibit An exhibit with aisles on four sides There is no pipe and drape construction provided to Island booths Labor Contracted workers who perform services When labor is ordered hours are based on estimates and will be billed actual time incurred Requested times are not guaranteed and are based on availability Minimum of one hour will be charged Additional time will be billed in increments Rates are based on when labor was performed ST OT DT Logistics Point to point transportation services for freight by an appointed carrier Marshaling Yard A lot where trucks gather for orderly dispatch to Event site When Shepard provides a marshaling yard all carriers must check in present a weight ticket and will be guided to the docks to unload when a space is available The same is true for the out of the show Applicable fee applies Move In Refers to the date and time that exhibitors gain access to a facility and are able to begin the construction and or set up of their booth Mobile Spotting Fee The charge for Shepard pe
74. l required 705 1 305 2 605 100 amps o neutral required Advance Rate if Revd 14 days prior Floor Order 80 200 amps o neutral required 400 amps o neutral required Sub Total Connections For 24 Hour Power Add 50 to Connections Sales Tax 9 25 CBID Fee 0 25 Charged on Connections ONLY gt Q Q o1 Q z See Labor Rate Total Labor 2 x Connection Subtotal Schedule Below 208V Three Phase Total Section Totals Labor included 120V Standard Total Miscellaneous Tota 208V Single Phase Total 208V Three Phase Total 480V Total TOTAL DUE MCC Use Only Installed by Date Confirmation of orders provided upon request Make check payable to Music City Center Discover Service Placement For special placement please fax a drawing and add 1 hour labor Island Booth Middle of Booth Standard Booth Back of Booth Exp Date Date Mail To Music City Center Service Representative 201 Fifth Avenue South Nashville TN 37203 Pink copy Accounting Goldenrod copy Customer 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 Music City Center Terms and Conditions of Electrical Services Standard Electrical Services 120 Volt A C Single Phase 60 Cycle 208 Volt A C Single Phase 60 Cycle 208 Volt S C Three Phase 60 Cycle 480 Volt A C Three Phase 60 Cycle PL
75. l show site orders Floor orders are limited to availability Third Party Orders If you contract your work to a display or exhibit house and require services from Shepard the payment policy stated above applies Please pass this information on to them A Third Party Payment form must be completed and submitted three weeks prior to show opening Invoices Prior to close of show an invoice will be prepared and delivered to your booth for your review Credits will be issued at show site only If you have any questions or want to pay your invoice by check or cash please see our customer service representatives at the service desk on site Charges All charges regardless of amount must be paid in full by cash check or credit card If credit card method is used please ensure that the card limits are high enough to cover your expected charges Past Due Accounts The buyer understands that there will be a 1 1 2 monthly 18 per year finance charge on past due accounts and agrees to pay all costs incurred by Shepard Exposition Services while endeavoring to collect this account Outbound Services All outbound services will be processed on your credit card A copy of the receipt and invoice will be mailed within 10 days of the close of the show International Customers International customers must pay for all services in U S funds A 50 service charge will be added for processing checks or wire transfers drawn on foreign banks U S Wire Transfers A 25 s
76. multi line phone set Optional Telephone Services Digital Multi line Phone Set 105 150 Optional Telephone Services Polycom Conference Speakerphone Do you want to call Long Distance Please circle one First 10 minutes Domestic calls included in connection fee LD will be billed to the authorized credit card below at the close of the event Additional convenience fee of 3 99 will apply to all post event charges See Terms amp Conditions ow fw SDN Line 128K BRI Does not include connection equipment 600 695 Wiscellaneous Equipment Rental avy Miscellaneous Equipment as quoted pw Fg UsageRate Desktop Computer with 17 Flat Panel Monitor for duration of show rc o pei e xe O e 3 pej p D 21 Flat Panel Monitor Internal Networking Room to room per connection charge ong Distance Usage Rate Total Long Distance Charges per minute Domestic per minute Int l o 0 50 3 00 Telephone amp Equipment Sub Total Sales Tax 9 25 CBID Fee 0 25 Charged on above Equipment amp Services ONLY 9 50 Telephone amp Equipment Total Wireless Internet The Music City Center offers free WiFi in its Public Space For full building QTY 1 Day QTY 3Days QTY 5 Days access WiFi connections can be pre purchased for use on event dates or on site through your device upon entering the building WiFi service up to 1 5 Mbps with 1 Computer Connection 8
77. ng clings and wraps to be suspended or attached to the facility must be hung flown or rigged by the MCC Rigging Dept All requests are subject to physical and structural limitations and must be approved by the MCC Rigging Department All rigging equipment and materials must conform to all applicable safety standards and are subject to inspection approval and possible replacement by the MCC Rigging Department Additional Fees may apply Advance notice is required On site orders may cause delays and additional costs to the client Rigging crew size and the number of crews will be determined by the MCC Rigging Department based on complexity scope of work and available time for installation Banner Cling Requirements Special lifts may be required for heights over 40 and may result in additional charges Lifts for special applications will be quoted individually Banner Cling Requirements Rigging crew rates apply to all signage and banners Sign must be assembled and ready for hanging when crew arrives Banner Cling Requirements Non standard signage and banners will be quoted individually Payment All rigging services must be pre paid 14 days in advance to qualify for advanced rate Payment All cancellation requests received less than 72 hours before the scheduled work will not be eligible for refund Prices are subject to change without notice Rates for any time during a Holiday are charged the equivalent to 12 AM 8 AM riggin
78. nt Deadline October 28 2015 Please complete the information requested below and return this form with your orders You may choose to pay by credit card check payable to Shepard Exposition Services or bank wire transfer However we require your credit card authorization to be on file before we process your order s for service We will use this authorization to charge your credit card account for any additional amounts incurred as a result of show site orders placed by your representative to include material handling charges for shipments received on your company s behalf and any unpaid balance due for Shepard services Credits for services will be issued at show site only WIRE TRANSFER In order to accurately process the transfer of funds from your account please complete the following information and fax it along with a copy of the wire receipt to the fax number printed on the header of this page A 50 service charge will be added for processing checks drawn on foreign banks A 25 service charge will be added for processing U S wire transfers 50 service charge for international wire transfers The following information must be included on the bank copy of the wire transfer confirmation Name of show that you are attending WFX Worship Facilities Conference amp Expo Exhibiting company name Booth number Account Name Shepard Exposition Services Inc Bank Name PNC Bank N A Pittsburgh PA 15219 USA Routing Number 041000124 Acco
79. nt and the vehicle ID of the unit being weighed IMPORTANT FACTS ABOUT ADVANCE SHIPMENTS What are advance shipments All shipments that are addressed to the advance warehouse address please refer to Advance Warehouse shipping labels included in this manual Shepard will begin accepting your shipments 30 days prior to first show open day date may vary depending on show schedule The warehouse will receive shipments Monday Friday 8 00am 4 00pm excluding holidays Shipments must arrive by advance warehouse deadline date to avoid a late surcharge Please refer to the Show Information page included with this manual for deadline date Crates cartons skids fibercases and carpets can be accepted at the warehouse but DO NOT ship crates weighing over 5 000 Ibs loose uncrated shipments and or machinery to warehouse You must ship those items direct to show site All shipments must have a bill of lading or delivery slip indicating number of pieces and weight Certified weight tickets required All shipments must be prepaid no collect on delivery shipments will be accepted MATERIAL HANDLING CHARGES What determines how much I m charged Charges are based off the weight from your inbound weight ticket included with your shipment How do I calculate material handling charges Material handling services whether used completely or in part are offered as a package When recording weight round up to the next 100 Ibs
80. over a gigabit fiber optic backbone Wireless service is currently delivered at speeds up to 54Mbps over a gigabit fiber optic backbone C Customers will be issued one user name and password or IP address for each connection purchased D Due to the nature of the Internet MCC cannot guarantee any level of performance or accessibility beyond our gateway The MCC has the capability to monitor traffic and bandwidth usage in order to maintain an acceptable level of performance from the Ethernet network for all users E The choice of the Internet Service Provider ISP is at the sole discretion of MCC If the customer requires that a specific vendor provide these services arrangements must be made 12 twelve weeks prior to the move in date F MCC does not guarantee the safety or security of equipment software or proprietary information connected to or carried over services installed by MCC and or its sub contractors G Internet speeds are not guaranteed H Power must be ordered separately Price does NOT include power MCC PROVIDES LIMITED FIREWALL SECURITY AND NO ANTI VIRUS PROTECTION ON OUR NETWORK CUSTOMER IS RESPONSIBLE FOR PROVIDING THEIR OWN FIREWALL SECURITY AND ANTI VIRUS SOFTWARE As is consistent with other service providers MCC is not responsible in any way for damage to equipment or software loss of proprietary information or network delays or interruptions caused by unauthorized security breaches or intrusions CUSTOMER MAY BE HELD LIABLE FOR
81. point a non official contractor to provide installation dismantling labor provided all the following conditions are met EXHIBITOR must inform Shepard Exposition Services that they have contracted with a non official contractor by completing this form and returning it by deadline date If form is not submitted by deadline date the Exhibitor Appointed Contractor will not be allowed to perform work in the hall except to supervise the official contractor provided labor The CONTRACTOR hired by the exhibitor must by the deadline date provide Shepard with a current Certificate of Insurance with minimum limits of 500 000 property damage per occurrence 1 000 000 personal injury per occurrence workers compensation aggregate coverage of 1 000 000 per occurrence and naming Shepard Exposition Services as additionally insured for the time period of the show including move in and move out days The CONTRACTOR must abide by the rules and regulations of the show and all pertinent union regulations CONTRACTOR employees must wear approved identification badges at all times while in the work area Badge will be issued at show site to authorized contractor representatives when all requirements have been met If the non official contractor is empowered to incur expense on behalf of the exhibitor a Third Party Payment Authorization form must be completed and returned to Shepard The exhibitor agrees that he is ultimately responsible for the cost of all
82. r by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change ISLAND BOOTH RENTALS lt Shepard Worship Facilities Conference and Expo Shepard Exposition Services p p November 18 19 2015 1531 Carroll Drive NW Atlanta GA 30318 Exhibit Solutions Sales Phone 404 720 8652 Music City Center Nashville Tennessee Exhibit Solutions Sales Fax 404 720 8757 Event Code G101671115 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline October 19 2015 Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth Custom Design for Rentals Onsite Logistics Management Freight Management Graphic Development Printing Installation Dismantle Custom Furniture Rental Please visit us online for additional options and information http www shepardes com shep gallery html The Adams aly Description Discount Regular E 20 x 20 9980 70 12974 90 aly Description Discount Regular i 20 x 20 7348 95 9553 65 The Garfield Discount Regular 10716 10 13930 95 All Exhibit Booth Rentals include inst
83. ral State or Local ordinance or violation of show regulations and or rules as published by the Facility and or Show Management CLAIM S FOR LOSS AND PAYMENT FOR SERVICES Exhibitor agrees that any and all claims for loss or damage shall be submitted to Shepard prior to the conclusion of the show when alleged loss or damage occurred prior to that time and in all cases within 30 days of the conclusion of the show For claim reporting purposes the conclusion of the show shall be construed as the end of the day on which exhibitor must vacate the show site All claims reported after the 30 day period will be rejected In no event shall a suit or action be brought against Shepard more than one year after the date that loss or damage occurred Payment for services may not be withheld In the event of any dispute between Shepard and the exhibitor relative to any loss or damage claim the exhibitor shall not be entitled to and shall not withhold payment for Shepard services as an offset against the amount of the alleged loss or damage Any claim against Shepard shall be considered a separate transaction and shall be resolved on its own merit SHEPARD S LIMITS OF LIABILITY If found liable for any loss or damage Shepard s sole and maximum liability for loss or damage to exhibitor s materials will be limited to the repair or replacement with like kind and quantity subject to a dollar amount not to exceed 5 00 five dollars per pound based on the weight of the
84. rates are subject to change lt gt Shepard STORAGE AUTHORIZATION FORM Worship Facilities Conference and Expo Shepard Exposition Services 1531 Carroll Drive NW Atlanta GA 30318 November 18 19 2015 Customer Service Phone 404 720 8600 Music City Center Nashville Tennessee Customer Service Fax 404 720 8755 Event Code G101671115 Customer Service Email atlanta shepardes com STORAGE AUTHORIZATION Please fill out the information below Company Name Booth Contact Name Phone e For liability reasons only shipments for which material handling drayage charges have been paid to Shepard will be eligible for Shepard storage services e All packages must be properly packed amp labeled Shepard Exposition Services limit of liability will be 5 00 per pound or 500 00 per package or container whichever is less No uncrated material will be accepted at the warehouse SHOWSITE STORAGE _ Secured Storage Materials will be placed into secured storage and will be returned to your booth after the close of the show The materials will be accessible during the show by Shepard personnel only A minimum one hour material handling labor charge at show rates will apply each time material is handled to or from storage There is no charge to return materials to your booth at the close of the show Secured storage rates are eighty 80 cents per square foot per day 20 00 Minimum 35400 Accessible Storage Material
85. refunds will be given D Services installed but not used will not be refunded E Customer service issues must be reported to MCC prior to the close of show In order for a refund to be considered all claims must be filed in writing with MCC prior to the close of the event F Internet speeds are not guaranteed G Power must be ordered separately Price does NOT include power ADVANCE ORDERS To receive the advance rate advance orders must be received a minimum of fourteen 14 days prior to the first exhibitor move in day and correct payment must accompany the order Advance Orders shall receive priority service TELEPHONE DIAL UP INTERNET AND ISDN A Service will be delivered over a standard RJ11 jack B All lines will be restricted from 976 900 10 10 dialing unless otherwise requested in writing and approved by MCC A charge may apply for this C Long distance charges of 50 minute domestic and 3 00 minute international as well as charges for all toll calls made Directory Assistance etc will be applied to the authorized credit card provided D Local and long distance telephone service providers for voice services will be MCC s selected provider s E MCC will provide customer with a call accounting log upon request F Power must be ordered separately Price does NOT include power MCC INTERNET DATA SERVICES A Service will be delivered over a standard RJ45 jack or 802 11b g wireless access points B Wired service is 10 100Mbps
86. rsonnel to safely guide vehicles operated by exhibitors on the exhibit hall floor when approved by show management and if Shepard determines such activity to be operationally feasible and safe All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel All local fire marshal rules and regulations apply Please call customer service for details Move out The date time specified by Event management for dismantling exhibits and clearing the exhibition floor Also referred to as Tear Down Padded Van Shipment Uncrated goods covered with blankets or other protective padding and shipped via van line Perimeter Booth A booth space on an outside wall Pipe and Drape Tubing covered with draped fabric to make up rails and back wall of a trade show Porter Service A service that includes the emptying of wastebaskets within the booth at specific intervals during the show Quad Box Four electrical outlets in one box provided by the electrical contractor Registration This refers to an area that Event management uses to register and check in Event exhibitors buyers and attendees This is the place in which show badges can be obtained Rigger A skilled worker responsible for handling and assembly of machinery Right to Work state A state where no person can be denied the right to work because of membership or non membership in a labor union See the Union Rules and Regulations within your manual for specif
87. rvice via Air Transportation is charged based on Dimensional weight or Actual weight whichever is greater Logistics Material Handling ONLY Authorize ALL charges Credit Card Expiration Date Security Code Billing Address Stanoara Ground Other Truck Load Specialized City ST Zip Name on Card Authorized Signature A REPRESENTATIVE FROM SHEPARD LOGISTICS WILL CONFIRM RECEIPT OF YOUR EXHIBIT TRANSPORTATION REQUEST Please complete the following Exhibiting Co Name Booth Contact Name Phone Email Fax Authorized Signature Signature indicates you have read and accept the Payment Policy and Terms and Conditions xperience Shepard Logistics Complete Transportation Services Advantages of Shepard Logistics 10 material handling discount for round trip SLS customer shipments Volume discounting for larger shipments Guaranteed price quotes online with online booking and scheduled pick up Preferred and confirmed target times inbound Pre printed bills and shipping labels correctly formatted inbound or outbound Free 30 day pre event storage charges Ship direct to show site and avoid warehouse charges when facility permits Automated tracking and delivery status reports via email No driver waiting time charges inbound or outbound No additional trade show fees Priority Empty Return Labels to all inbound Logistics Customers Guaranteed pick up outbound from show with immediate loa
88. s in accessible storage will be accessible during the show but not necessarily by exhibitors When Shepard personnel are required to move materials into or out of storage you will be billed at the material handling labor rates each time material is moved 100 00 Minimum There will be no charge to return material to the booth at the close of the show Accessible storage is not considered secure and is stored at the sole risk of the Exhibitor 35166 POST SHOW TRANSPORTATION AND HANDLING Shepard Exposition Services will store your shipments in our warehouse both before and after your event Please take note of the important information below All shipments selected to be returned to warehouse are subject to applicable transportation and handling fees Please note that Onsite Material Handling Fees do not include transportation or handling to and from the warehouse _ Return to Warehouse Service Fee At the customer s request each shipment returned to the Shepard warehouse will incur the following charge 20 00 per cwt 400 00 min 35005 Storage per Month Service Fee Monthly storage is 10 00 per cwt per month 100 00 min Storage fee will automatically be charged for shipments that are returned to Warehouse and stored in excess of three 3 business days Monthly storage is charged the current year 35006 Special instructions or remarks Where will your shipments be going AFTER they have been stored Shippea to anot
89. t _ i F ble i oTo 525 80 68355 m a p as on xc2 46795 608 35 E _ _497 75_ _sa7 to E a x saso ssi a a i sea Pass aes sca 205 05 26655 p see ists oaeas so aeos aars OOO sea asos ars OOOO soe owo sso j oca onos oors OOOO Floor orders are subject to availability Substitutions may be provided without prior notification Please complete the following Subtotal S Company Name Booth 9 250 Tax S Contact Name Phone Amount Due S Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change lt gt Shepard Shepard Exposition Services 1531 Carroll Drive NW Atlanta GA 30318 Customer Service Phone 404 720 8600 404 720 8755 atlanta shepardes com Customer Service Fax Customer Service Email ay tem Discount Regular amount omn ars ve as no O mw e878 no C v 926 00 423 80 C we as no C ws s 473 80
90. tarting January 1 2014 a 0 25 fee must be collected on sales of goods or services inside the Central Business Improvement District that are subject to sales tax The Music City Center resides in that district 2014 1
91. ter and shall be removed by Music City Center staff only at the close of the show A replacement fee will be charged to the exhibitor for any MCC supplied equipment removed from the booth Submission of this order authorizes Music City Center staff to cut floor coverings as may be required to install service Air and water service pressure may vary and no guarantee can be made of minimum and maximum pressures If pressure is critical exhibitor should arrange to have a pressure regulator installed Rates for all connections include bringing one service connection to the booth in the most convenient manner for MCC staff and does not include connecting equipment Exhibitors must furnish all necessary fittings to connect to 1 2 female pipe thread for gas air and water connections A detailed booth drawing is required to ensure proper placement of ordered service Submission of this order authorizes Music City Center staff to place hoses air lines and gas lines as may be required for power distribution to your booth and adjacent booths Relocation of power lines already installed will require a new order at floor rates Obstructions blocking utility floor pockets water air and gas lines are subject to relocation at the exhibitors expense as may be deemed necessary by MCC staff or the Fire Marshal s office Any requirements over and above what is listed on this form should be attached and returned to MCC Payment in full must be rendered prior
92. tor Services to be performed Contact Name Contact Phone Fax Contact Address Exhibitor s Signature Date Exhibiting Company Name Booth lt Shepard Shepard Exposition Services 1531 Carroll Drive NW Atlanta GA 30318 Customer Service Phone 404 720 8600 404 720 8755 atlanta shepardes com Customer Service Fax Customer Service Email CARPETING amp CLEANING Worship Facilities Conference and Expo November 18 19 2015 Music City Center Nashville Tennessee Event Code G101671115 Discount Deadline October 28 2015 EXPO CARPET 16 OZ Choose Color Red 01 Black 06 Blue 05 Teal 13 Tuxedo 50 Burgundy 07 Qty item Discount Regular Amount so255 10x10 17450 22685 so2s6 10x20 33160 astio 50257 10x3 49735 646 55 50258 10x40 663 20 se215 Variation in dye lot may occur when ordering more than one cut of carpet unless ordered as Special Cut Carpet SPECIAL CUT EXPO CARPET 50006 PerSquareFoot 330 4 30 Rental includes installation and removal of carpet and visqueen Prices quoted above include installation and taping of front edge only All rental carpet is delivered clean to your booth space but during setup carpet may become dirty Please order cleaning service at least once before show opening PREMIUM CARPET 32 OZ 100 ULTRA CUT PILE WITH ACTION BACK OR JUTE BACKING Choos
93. ture SPECIALTY FURNISHINGS ACCESSORIES wy N Worship Facilities _ Conference and Expo November 18 19 2015 Music City Center Nashville Tennessee Event Code G101671115 Discount Deadline October 28 2015 Full View Quarter View Tay tem Discount Regular Amount 50067 FullViewa 732 95 952 85 50068 FullView6 808 50 1051 05 50069 Quarter View 4 732 95 95285 50070 Quarter View 808 50 1051 05 Standard Showcases are a gray finish GRID AND GRID ACCESSORIES TT CELL ae be eeee E T ette HP o Ca size Discount Regular 50236 2 x8 wilegs each 175 20 227 75 50237 i 2 x8 w o legs each 131 35 170 75 50242 7 Ball Waterfall 12 05 15 65 Other accessories available please call customer service for more information VELCRO TACK BOARD 50061 Coy tem Discount Regular Total Specialty Furnishings Accessories S 9 250 Tax Amount Due Booth Phone Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your
94. und Freight Information Carrier Company Name of pieces Weight of Shipment Is shipment o Crated o Uncrated Tracking Pro Estimated arrival date Shipment to arrive at o Warehouse o Show site Set up Information for Installation Please check all that apply and provide information where requested eme e Forklift required o Yes o No Carpet is o owned o rented from Shepard Carpet padding o Yes o No Drawings are o Faxed to Shepard o Shipped w exhibit crates On site Exhibitor Contact Information Name Phone Hotel Arrival date time Departure date time Please complete the following Company Name Contact Name Authorized Signature Outbound Freight Information Carrier Company Name Deliver Shipment To Address City ST Zip Type of Service air van line ground etc If for any reason your shipment is not picked up by your carrier please choose one of the following options Force freight through preferred carrier Send shipment back to Shepard warehouse _ 400 min fee Services You Have Ordered please check all that apply Electrical o Furniture o A V Equipment o Booth Cleaning o Telephone lnternet Electrical Information o Electrical should go under the carpet diagram is attached o Electrical drawings are attached O Electrical drawings are with exhibit in crate number q Electrical drawings were sent to the official contractor Booth Phon
95. under Shepard s direct supervision and control Shepard shall not be responsible for loss delay or damage due to strikes lockouts work stoppages natural elements vandalism acts of God civil disturbances power failures acts of terrorism or war or any other causes beyond Shepard s reasonable control or for ordinary wear and tear in the handling of materials Due to the security and liability requirements Shepard personnel will unload all vendor materials from the loading docks to the booths INDEMNIFICATION The exhibitor agrees to indemnify forever hold harmless and defend Shepard and its employees officers and agents from and against any and all claims causes of action fines penalties damages liabilities judgments and expenses on account of personal injury or death damage to or loss of property or profits arising out of or contributed to by any of the following 1 exhibitor s negligent supervision of any labor secured through Shepard or the negligent supervision of such labor by any of the exhibitor s employees agents representative invitees and or exhibitor appointed contractor EAC 2 exhibitor s negligence willful misconduct or deliberate act or such actions of exhibitor s employees agents invitees representatives or EACs at the show to which this contract relates including but not limited to the misuse improper use unauthorized alteration or negligent handling of Shepard equipment or 3 exhibitor s violation of Fede
96. unt Number 42 6061 9772 SWIFT CODE US PNCCUS33 SWIFT CODE INTL PNCCUS33 If payment is not received by the date shown above hereby agree to have the balance owed to Shepard Exposition Services Inc charged to the credit card indicated in the next section Please be sure to include the show name or show code and your booth as well as the wire fee if you are sending a wire transfer ACH payment or check EXHIBITING COMPANY INFORMATION Please fill out the following information COMPANY NAME BOOTH COMPANY ADDRESS PHONE CITY ST ZIP FAX CONTACT NAME EMAIL CREDIT CARD INFORMATION toe Qp mgo BBB ased pay ey wie C Month Year Billing Address Security Code City ST Zip Name on Card Type of Card Authorized Signature Please note You may choose to pay by Check or Wire Transfer however a credit card is required on file to process all orders Are you tax exempt for the state this event occurs in Yes No If you are tax exempt you must provide a tax exemption certificate for the state in which the show is being held Please submit tax exemption certificate to atlanta shepardes com SHEPARD TERMS amp CONDITIONS lt Shepard WFX Worship Facilities Conference amp Expo PAYMENT POLICY Show Site Orders Services ordered at show site will require full payment at the time the order is placed Purchase orders may not be used in lieu of payment Regular prices will apply to al
97. will be bound within 1 business day This summary of coverage and exclusions is no substitute for reading the entire policy To receive an entire policy contact the program adminstrator Any person who knowingly presents a false or fraudelent claim for payment of a loss or benefit or knowingly provides false information on an application for insurance may be guilty of a crime and may be subject to civil fines and criminal penalties certify that the above information is true and coverage is not applicable until notified by broker _ Please bill by VISA MasterCard AmEx Card Exp Date Authorized Amount CID CIV Code Cardholder Address Authorized Signature Date Insurance4Exhibitors 30285 Bruce Industrial Parkway Suite B Solon OH 44139 Phone 440 349 6650 Fax 440 815 2154 www insurance4exhibitors com 2010 Insurance4Exhibitors com Shepard Glossary Advanced Freight Refers to freight that has been sent to Shepard s warehouse prior to the Event move in Advance Order An order for services sent to service contractor prior to installation date Aisle Carpet The carpet that is placed on the Event floor in the aisles to separate the booths Back Wall Refers to the drape used at the rear of a standard booth Bill of Lading A legal document that establishes the terms between the shipper exhibitor and transportation company carrier for the transport of goods between specified points for a specified charge
98. xterior Banners Other if requesting services in more than one location please submit a separate form for each Floor Order 8 AM 5 PM Rigging Labor 5 PM 12 AM Rigging Labor 12 AM 8 AM Rigging Labor Daily Lift Rental Weekly Lift Rental Lift Rental Equipment Rental Sub total Sales Tax CBID Fee 9 50 Lift and Equipment Rental Hourly Labor Quote Provided By Miscellaneous Client Signature Date Payment Authorization amp Fees Your signature on this form serves as acceptance of the Terms and Conditions and authorizes the Maximum Quote Total Oooo MCC to charge the credit card provided for payment of services ordered on this form The Music City Center offers Visa MasterCard Discover amp American Express as credit card payment options via mail or phone Final Billing Amount FO Music City Center Installed by Date Confirmation of orders provided upon request Q Company check or US Bank money order in the amount of Q Credit Card American Express MasterCard Visa Discover Credit Card Number Exp Date Signature Fax To 615 401 1439 Mail To Music City Center Service Representative 201 Fifth Avenue South Nashville TN 37203 10 11 12 13 14 15 16 17 18 Music City Center Terms and Conditions of Rigging Services All items includi
99. y Description Discount Regular Amount Please choose metal color OI Black 06 White 03 O Silver 15 Gondola A Locking Cabinets coas ai Description Discount Regular Amount f ss2r9 aL 870 30 113140 Item includes graphics A Shepard Representative will contact you with art requirements Phone Charging Station Code Qty Description Discount Regular Amount __ Phone Station 1754 90 228135 GL1 GL2 GL1 5 4 Wx1 3 Dx8 H GL2 4 3 Wx1 3 Dx7 H Please note that electrical services must be ordered Please fax completed form to the Exhibit Solutions Department at 404 720 8757 separately You may find the forms in the Utilities section of the service manual Please complete the following Company Name Booth Subtotal eo i Contact Name Phone 9 250 Tax is Authorized Signature Amount Due is Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change

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