MUSCLE CARS - BURNOUTS - AUTOCROSS - CAR SHOW
Contents
1. WHEN Show Times amp Dates WHERE TICKETS GET A BOOTH REGISTER YOUR RIDE SPONSORS INFORMATION Subject To Change ium p MUSCLE CARS BURNOUTS AUTOCROSS CAR SHOW Car Registration Includes Autocross Burnout DYNO Cruise Awards Get ready Motorheads America s Car Show returns to Fairplex in Pomona March 14 amp 15 2015 Lucas Oil presents the 2nd Annual O Reilly Auto Parts Street Machine amp Muscle Car Nationals A national celebration of horsepower amp torque that will fill Fairplex with over 1 000 high performance muscle cars pro touring cars and street machines from across the country Get ready to see some of the rarest muscle cars on earth hear screechin tires on the Autocross amp smell the burnin rubber of the Burnout Contests Register Your Ride Now Event Features Include e Pioneer Audio Pro Builders Pavilion Today s Pro Car Builders amp their custom creations on display e Cruise Lanes will be open for all day all weekend cruising for outdoor cars e Hotchkis Autocross Performance cars screeching through turns on a timed obstacle course e Show Car Alley 1 000 muscle cars street machines and more on display in indoor amp outdoor display spaces with 40 Pro Judged Show Car Awards Smokin Tires and Burnin Rubber in the Burnout Contests both Saturday amp Sunday Celebrity autograph sessions CASH PRIZE Miss Street Machine Nationals Trophy Girl Contest Per2. gt Signature All charges will appear as Familyevents com
3. have the r fy to retain Exhibitor s deposit and all monies paid as Show Management s non exclusive remedy thereby reserving any and all rights under law including without limitation Show anm rig to collect the full amount set forth on the front hereof In the event of default by Exhibitor Show Management shall have t ri allowance whatsoever to the Exhibitor and without in any way releasing said Exhibitor from any liability hereun Exhibitor expressly agrees to pay Show Management the full sum set forth on the front hereof Exhibitor shall remain liable for the full balance under the terms of the Agreement together with all costs of collection Moa but not limited to all reasonable attorneys fees court costs and interest Show Management will not be liable for the tul or destroyed by fire act of God public enemy war or insurrections strikes the authority of the law postponement or cancellation of the Show or for any cause beyond its control Show Management will however in the event of its not being able to hold the Show for any of the above named reasons reimburse Exhibitor on a pro rata basis on any amount paid in less any and all legitimate expenses incurred such as but not limited to rent advertising salaries operating costs etc If ight but not the obligation to license the subject Show space to another exhibitor prior to the Show without sa bias or er and sai fillment of this Agreement as to the delivery of exh
4. LE DATE NOTE Show Management will attempt to honor choices in order of preference however final decisions regarding assignment are at the sole discretion of Show Management 8 Liability Exhibitor agrees that Show ets tated Show Management s service contractors the Hall and their representatives employees and agents are not liable for any injury loss or damage that may occur to Exhibitor or to Exhibitor s employees agents guests or property from any cause whatsoever prior to during or subsequent to the period covered by this Agreement Exhibitor assumes responsibility and agrees to indemnify defend and hold Show Management Hall Management their affiliates and their respective pioa and agents harmless from and against any claims or expenses arising out of the use of the exhibition premises Exhibitor assumes all responsibility an 2 Agreement B liability for losses damages and claims arising out of injury or damage to or caused by Exhibitor s displays This application when properly executed by Exhibitor and upon acceptance by Show Management shall constitute a valid equipment employees or representatives In no event shall Show Management or any of its affiliates be liable for any and binding license agreement Show teal haa reserves the right to accept or refuse any application for special incidental indirect punitive or consequential damages arising out of or in connection with this Agreement The arel in the Show in its sol
5. aws or reduces its space requirements for the Show Show Management shall have sole control over admission policies at all times Exhibitor agrees to pay on demand to Show Management the amounts set forth below if not ee paid by Exhibitor 16 Filming and Video Recording Rights Electronic Messages Such die shall be liquidated damages and not a penalty and the parties agree that such amounts constitute a From time to time photographs motion pictures and or video recordings may be made in the Show facility reasonable provision for liquidated damages which recordings may include images of Exhibitor its employees agents and related merchandise and displays Exhibitors may not hinder obstruct or interfere in any way with such phongraphy or recordings whether by Show Management its agents attendees or other exhibitors and hereby consent to Show Management s use of such BASIC TERMS amp CONDITIONS 1 Definitions a Exhibitor means the applicant identified on the front hereof b Show means the specific expositions identified on the front hereof c Show Management means The Promotion Co Inc its employees and affiliates d Hall Management means the owner or manager of the facility in which the Show is conducted and its employees and agents and e Hall means the facility in which the Show is conducted Date Written Notice of Termination or Reduction in Space is Postmarked Termination Fee Onor before Sent
6. bitor understands that neither Show Management nor the Hall maintains insurance covering the Exhibitor s property and it is the sole responsibility of the Exhibitor to obtain such insurance Exhibitor is responsible for any and all damages caused by Exhibitor or Exhibitor s agents employees or guests Exhibitor agrees to indemnify defend and hold harmless The Promotion Co Inc its affiliates subsidiaries ape and employees from and against any liability for loss or damage of any kind which Exhibitor may directly or indirectly cause Exhibitors in the Show must carry Statutory limits for workers compensation coverage and Commercial general liability including products and completed operations independent contractors personal injury and blanket contractual liability insurance limits of at least 31 000 000 per occurrence 2 000 000 aggregate Coverages must be evidenced by a Certificate of Insurance with a 30 day notice of cancellation provision to the holder The certificate must name The Promotion Co Inc and Off Road Expo as additional insured and be provided to Show Management at least 30 days before the proposed exhibit date the prevailing pany in such action or proceeding shall be entitled to recover from the other party the actual costs expenses and attorneys fees including all related costs and expenses incurred by such prevailing party in connection with such action or proceeding and in connection with obtaining and e
7. e agreement The remaining 50 must be received no later than January 13 2015 Any late payments and all contracts established within 60 838 N DELAWARE STREET INDIANAPOLIS IN 46204 days of the show must be paid in certified funds Booth location will not be assigned until deposit is received E MAIL JPARRAL FAMILYEVENTS COM ACCEPTANCE The exhibitor has read the Terms amp Conditions of this agreement ASMITH FAMILYEVENTS COM ITH FAM LYEVE NTS CO M Exhibitor understands that this Agreement shall be legally binding between the FAX 3 17 236 6519 Promotion Co Inc and the exhibitor only upon acceptance in writing by The Promotion Co Inc Exhibitor understands that early tear down during a 2014 event may void Exhibitor s option of renewal of any future OFF ROAD EXPO events APPLICANT S AUTHORIZED SIGNATURE Yes by signing to the right the undersigned hereby affirmatively consents and agrees to receive 1 facsimile advertisement sent by or on behalf of The Promotion Co Inc to the facsimile number provided above or instead to the TITLE DATE following fax number ____ 2 telephone solicitations initiated by or on behalf of The Promotion Co Inc and directed to the telephone number provided above or instead to the following telephone number ___ and 3 commercial electronic mail messages sent by or on behalf of The Promotion Co Inc and its affiliates lines of business and divisions TPC REPRESENTATIVE SIGNATURE TIT
8. e discretion Show Management reserves the right to interpret this Agreement and to adopt liability of Show Management and its affiliates and Exhibitor s remedy for any claim of loss or damage arising from or urther regulations as may be deemed necessary by it for the general success of the Show including the conditions rules related to this Agreement regardless of the form of action shall be limited to one half of the fees paid to Show and regulations stated herein in the Exhibitor Service Manual Sponsorship Materials and in the Hall Management contract Management hereunder to which Show Management is or will be a party all of which are made a part hereof as though fully incorporated herein and 9 Available Services the Exhibitor agrees to be bound thereby Show Management reserves the right to change increase or decrease Show On behalf of the Exhibitors Show Management has designated official Show contractors to provide the following hours days or location Notwithstanding anything to the contrary in the Exhibitor Agreement the Exhibitor acknowledges and drayage cartage furniture booth and floor decorations signs photographs telephone services etc Services of agrees that if Show Management elects to change increase or decrease Show hours days or location Exhibitor shall not be electricians plumbers carpenters and other labor will be available and charged for at the then prevailing rates entitled to and expressly disclaims any right o
9. eason a court of competent jurisdiction finds any provision or portion of this Agreement to be unenforce able that provision will be enforced to the maximum extent permissible so as to affect the intent of the parties and the remainder of this Agreement will continue in full force and effect 21 Costs Expenses and Attorneys Fees waives all claims it might have against Show Management for damages or expenses and Exhibitor agrees to accept in complete satisfaction and discharge of all claims against Show Management a refund of all amounts paid by the Exhibitor to Show Management in accordance with this agreement 6 Badges Exhibitors must at all times including but not limited to set up and break down wear a TPC exhibitor badge to enter the exhibition hall PLEASE NOTE Due to security regulations Exhibitors may be asked to present photo ID to receive badges All Exhibitors must identify all personnel who will be working in Exhibitors booth 7 Insurance MANDATORY A Exhibitor agrees to maintain adequate insurance to fully protect Show Management and its affiliates co sponsors service contractors and the Hall and Hall till ely from any and all claims arising from Exhibitor s activities including but not limited to the installation operation and dismantling of Exhibitor s display The foregoing insurance requirement includes claims under the Worker s Compensation Act or for personal injury death or for damage to property Exhi
10. ember ts 2014 Ga er Ol ee a ee enh recordin nati gs for commercial purposes To the extent necessary to fulfill Snow Management s express obligations After September 13 2014 and before January 13 2015 ccsessesseesteeteessseeennsssseeensin 50 of contracted fees hereunder Exhibitor hereby grants Show Management a non exclusive royalty free revocable non transferable FAMLON SAmMUAN Os 20 S EA waren cera ann E uate Gan nadine te E A T E N 100 of contracted fees worldwide license without the right to sublicense to use Exhibitor s trademarks service marks logos trade names In the event Exhibitor at any time seeks to terminate this license for exhibition space withdraws from the show or requests a Sho reduction in space an administrative and processing fee of 100 00 per 10 x 10 booth will be assessed If a reduction in space is requested Exhibitor s booth space on the Show floor may be moved in the sole discretion of Show Management Any termination or failure of Exhibitor to actually occupy the exhibition space assigned to Exhibitor may in Show Management s sole discretion result in partial or complete forfeiture of Exhibitor s die under any applicable discounts sponsorship agreements or oppor Termination fees cannot be applied toward exhibit space at other shows or advertisement In the event Exhibitor fails to make any payments as contemplated herein Exhibitor shall be deemed in default and Show Management shall
11. formance Midway industry leaders with products amp services on display Live Music at the COMP Cams Main Stage DYNO Challenge test your torque and horsepower against the rest Saturday March 14 2015 ccccceeee ene en ees 9 00 am 5 00 pm Sunday March 15 2015 ccccceee ence eens 9 00 am 4 00 pm Fairplex 1101 W McKinley Ave Pomona CA 91768 www fairplex com 909 623 3111 Discount tickets are available at participating O Reilly Auto Parts locations starting February 13 2015 Full priced tickets may be purchased day of show at Fairplex in Pomona and online at StreetMachineAndMuscleCarNationals com Advance Adult 18 Child 5 6 12 years Gate Adult 620 Child 5 6 12 years Event exhibitors benefit from a full marketing and PR campaign that generates millions of consumer impressions Contact us today by calling 317 236 6515 Outdoor Vehicle Registration Includes Goody Bag Autocross Burnout DYNO Awards Register your ride at StreetMachineAndMuscleCarNationals com or by calling 817 236 6515 Monday through Friday 8 30am to 50m EST Outdoor cars register in advance through Friday March 6 2015 for 50 Register your vehicle for outdoor space at Fairplex for 65 on site OQutdoor cars can cruise Fairplex Indoor car spaces are available in advance for only 75 plus through Friday March 6th Move in for indoor space is on Friday March 13th only No indoor cars will be moved i
12. he same general style and size as otherwise to distribute the load of its exhibit material in conformity with the maximum floor load specifications Exhibitor s original space If a reduction in space to Exhibitor s exhibit space is in Show Management s opinion necessary 14 Security Exhibitor will be reimbursed on a pro rata basis Show Management will provide perimeter guard service during the Show and while the Exhibit Hall is closed Exhibitor 5 Termination or ReductioninSpace aoe agrees that Show Management is not liable for anything its guard service or facility security does or fails to do This In the event Exhibitor seeks to terminate this license for exhibition space withdraw from the Show or reduce its space includes but is not limited to damage theft or loss sustained by Exhibitor s exhibit or its representatives Exhibitor will requirements for the Show Exhibitor acknowledges that Show Management would be harmed and suffer loss and thatit ot be allowed into the Exhibit Area after Show Hours Exhibitor may want to consider arranging security for its specific would be difficult to determine the precise value for or amount of that harm All terminations withdrawals or requests for booth space for either during or after Show hours reduction in space by Exhibitor must be in writing The date of termination withdrawal or reduction in space as orca 15 Attendance shall be the postmark date on the notice If Exhibitor terminates withdr
13. ibit space if non delivery is due to any of the following causes by reason of the Hall being damaged eile content hypertext links domain names icons buttons banners graphic files and images By providing w Management the e mail addresses set forth on the first page of this Agreement Exhibitor hereby consents to receiving unsolicited commercial e mail messages from The Promotion Co Inc its affiliates and partners as well as third parties licensed to send such messages to Exhibitor by any of the foregoing 17 Exhibition Activities Exhibitor agrees not to schedule or conduct any outside commercial activity including but not limited to receptions seminars Symposiums and hospitality suites during the Show whether such activities are held at or away from the Hall facility except with the written approval of Show Management 18 Errors and Omissions ht Exhibitor agrees that Show Management will not be liable in the event of any errors or omissions in the Show s e directory listing or in any related materials Exhibitor acknowledges and agrees that Show Management makes no representation or warranties with respect to the number of exhibition attendees or the demographic nature of such attendance 19 Assignment This Agreement cannot be assigned in whole or in part without the written approval of Show Management Show Management may assign this Agreement without the prior written consent of Exhibitor 20 Severability If for any r
14. ll be delivered to Show Management in as good and clean order and condition as it was when the backwall to floor level at the aisle or extend as a high panel four 4 feet from backwall the remaining siderail may not delivered to Exhibitor Exhibitors will pay the cost of repairing any damage caused to the Hall facility by the Exhibitor exceed four 4 feet in height Exceptions to the above specifications are authorized for all self contained island and or its contractors Any prepat remaining after the last day designated by Show Management for it to be removed configurations where a sixteen 16 foot height restrictionwill apply The eight 8 foot back wall restriction is removed for all may be held or otherwise disposed of by Show Management or Hall Management at the Exhibitor s expense No perp eral booths where a twelve 12 foot height restriction will be in effect Further restrictions may a necessitated property may be removed from the Show before the Show ends ed y ceiling height Raw wood cardboard or similar material for wings to booths must be covered or painted if they are visible 13 Safety from adjacent booths Failure to comply with the rules and regulations of this contract and as stated in the Exhibitor Service Al display materials used for decoration must be flame proof All electrical equipment or devices used in or about an Manual will result in the alteration or removal of the booth at the Exhibitor s expense Rental fees for ser
15. n after Friday Indoor cars are not permitted to cruise at Fairplex O Reilly Auto Parts Lucas Oil Hotchkis iON Comp Cams FAST Pioneer Audio The latest information can be found at StreetWMachineAndMuscleCarNationals com or call 317 236 6515 Find us on Facebook at FB StreetMachineAndMuscleCarNationals Twitter MuscleCarNats and Instagram PomonaMuscleCarNats OFFICE USE ACCT MGR BOOTH NO 2015 EXHIBITOR AGREEMENT MARCH 14 15 2015 NATIONALS POMONA CA FAIRPLEX COMPANY CONTACT TITLE ADDRESS ar DIRECT CELL E MAIL WEBSITE PRODUCT TO BE DISPLAYED SOLD Jr HAVE READ AND AGREE TO THE ATTACHED SHOW TERMS AND AUTHORIZE THE PROMOTION COMPANY INC TO RESERVE MY BOOTH SPACE __ EXHIBITOR SPACE RATES 10 x 10 Exhibit Space X 650 00 9 Corner Charge X 150 00 S Outdoor Bulk Space x 3 50 Sa Ft S Outdoor Rig Space 30 x 80 X 3 300 00 S GRAND TOTAL ALL EXHIBIT SPACE PAYMENT INFORMATION L Check Payable to The Promotion Company Inc L Credit Card Visa MC AMEX L Cash See Payment Options Form Please note that all Credit Cards will be charged a 3 technology fee DATE WRITTEN NOTICE OF TERMINATION OR REDUCTION IN SPACE IS POSTMARKED TERMINATION FEE On or before September 13 2014 0 00 After September 13 2014 and before January 13 2015 50 After January 13 2015 100 REMITTANCE A minimum of 50 deposit of the total space fee is required with RETURN THIS FORM this licens
16. nforcing any judgment or order thereby obtained 22 Applicable Law and Venue This Agreement shall be governed by Florida law without application of its conflict of laws eye Any suit relating to this Agreement shall be instituted in a state or federal court in Orange County FL and the parties submit to the jurisdiction of any such court 23 Sponsorship Agreement All rules and regulations of all applicable sponsorship agreements and related materials are hereby incorporated into this Agreement 24 American Disabilities Act Exhibitor sari pes oe and agrees that in connection with the Show it will be a public accommodation as defined under Title Ill of the Americans with Disabilities Act ADA As a public accommodation Exhibitor agrees that in connection with the Show Exhibitor will i provide at its expense any auxiliary aids and services as may be nec essary to ensure effective communication with Exhibitor by attendees of the Show ii assure at its expense that displays posted at or on Exhibitor s booth s are accessible to individuals with disabilities and iii not discriminate or retaliate against any individual in violation of the ADA 25 Additions or Corrections Show Management may amend these terms from time to time in the best interest of the Show upon written notice to Petes Exhibitor agrees to accept notice of additions or amendments and to consider them as part of this greement Initial The Promo
17. ngements have been approved in writing Py Show Management Exhibitor agrees to keep its exhibit open 12 Exhibitor Move In Move Out and staffed at all times during the Show hours BOOTH CONSTRUCTION AND ARRANGEMENT Booth Carpeting Only Movement of exhibits in and out of the Hall must be handled by official Show contractors No exhibit will be allowed into island exhibitors 20x20 or larger would be required to have carpet In line booths it is not required but the exhibitor _ or out of the Hall without an official clearance from Show Management The Exhibitor must make its own arrangements can cover their area at their own cost No outside exhibitors will have to carpet their space Pipe amp Drape We will provide for for transportation of exhibits and packing material Show Management cannot accept or sign for exhibits on behalf of all in line booths 10x10 10x20 10x30 etc not island exhibitors Outside Booths No ae amp drape Ideniiicationsign S the Exhibitor Move in and move out times and access outside of Show hours are limited to those described in the of such a character that the Exhibitor will not require or desire the use of standard booth equipment no part thereof shall so termination of this Agreement all exhibits shall be removed and cleared from the Show space and vacant possession project as to obstruct the view of adjacent booths Sidewall construction if used may taper diagonally from eight 8 feet at of the exhibit space sha
18. r claim to the return of any portion of any Show fees or deposits paid or payableContractors and rates will be listed in the Exhibitor Service Manual to be issued separately Show Management as by the Exhibitor to the Show Management sumes no responsibility or liability for any of the services performed or materials delivered by the foregoing persons 3 Use of Space n Sty ot EE parties and organizations Arrangement for these services and payments are to be made between Exhibitors and Show Management reserves the right to decline prohibit or expel any exhibit or item or feature thereof which in its official Show contractors Rules and regulations for union labor are made by the local unions and these regulations may judgment is inappropriate or out of keeping with the character of the Show this reservation being all inclusive as to persons be changed at any time Where union labor is required because of building or contractor requirements exhibitor agrees things printed matter product conduct sound level etc Exhibitor agrees to change the wording of any sign determined by to comply with the regulations Show Management not to be in the best interest of the Show Balloons are prohibited Neon or other gas based signs are 10 Protection of Facilities prohibited Noisy or obstructive exhibits or activities producing objectionable noise or odors are prohibited Sound amplifying Nothing shall be posted on or tacked nailed screwed or otherwise at
19. tached to the columns walls floors or other devices may be operated only at levels not objectionable to other Exhibitors Distribution of advertising material and arts of the Hall exhibit area without permission from the proper building authority Fluids caustic or staining must not limits of the Exhibitor s booth and no part of any exhibit or product may extend into any aisle No Exhibitor shall arrange its designated areas and in conformity with directions of Exhibition Management the convention hall manager or their exhibit so as to obscure or prejudice adjacent Exhibitors as determined by Show Management All demonstrations by assistants Exhibitor must be located so that assembled crowds are within the Exhibitor s space and not blocking any aisle or 11 Installation and Dismantling neighboring exhibits No Exhibitor shall assign or sublet or share any part of its assigned space without the consent of Show Complete information instructions and schedule of prices regarding drayage labor for erecting and dismantlin Management in writing Any space not occupied by Exhibitor at the time set for completion of installation of displays will be electrical work furniture cleaning etc will be included in the Exhibitor Service Manual Such requirements shal be reassigned at the discretion of Show Management in which case all amounts paid or payable by Exhibitor will be forfeited binding upon the Exhibitor as though fully set forth herein unless Pan arra
20. tion Company Inc 838 N Delaware St Indianapolis IN 46204 317 236 6515 317 236 6319 fax APE EME OM f PREFERRED PAYMENT OPTIONS e Prior to the event gt Credit Cards Master Card Visa Discover amp American Express accepted All credit card payments will include an additional 3 technology charge gt Checks Made payable to The Promotion Company Inc 838 N Delaware St Indianapolis IN 46204 gt ACH Automated Clearing House The Promotion Company Inc 460 N Orlando Ave Ste 200 Winter Park FL 32789 Bank Name PNC Bank Routing 043000096 Account 1055773304 Email Confirmation Information including Company Name amp Invoice to accountingdept familyevents com e Atthe Event gt Cash gt Credit Cards Master Card Visa Discover amp American Express accepted All credit card payments will include an additional 3 technology charge The Promotion Company Inc ANIL a 838 N Delaware St 5 amp d Indianapolis IN 46204 e s ETATE SOM 317 236 6515 317 236 6519 fax Other Payment Options Credit Card Payments will include an additional 3 technology charge Master Card Visa Discover and American Express Credit Card Authorization Form Y Company Name gt Payment is for Invoice or Event Name gt Card Number gt Expiration Date CVCC gt Name as it Appears on Card gt Billing Address gt City State Zip Code gt Amount to Charge
21. vices and exhibit exhibit must be in good operating condition and able to pass fire and or electrical inspections Extra materials stored in space are not refundable Exhibitors shall be bound by all pertinent laws codes and regulations of municipal or other Exhibitor s exhibit space must not block access to the exhibit or cover electrical wires or outlets Exhibitor shall authorities having jurisdiction over the Hall or the conducting of said exhibit together with the rules and regulations adopted cooperate responsibly with local ordinances and Hall Management rules regarding health fire prevention and public by Hall Management safety If inspection of an Exhibitor s booth discloses a failure to comply with any applicable law code or regulation or if 4 Change of Space PEENE PEt TEPS Show Management determines that all or any part of an exhibit presents a fire hazard or other danger Show this Agreement if it is deemed to be in the best interest of the Show In the event Show Management elects to exercise its circumstances may the weight of any equipment or exhibit material exceed the Hall s maximum floor load Exhibitor right to change Exhibitor s exhibit space Exhibitor will be notified of its newly assigned space Show Management will make accepts full and sole responsibility for any injury or damage to property or persons resulting from failure knowingly or reasonable efforts to ensure that any reassignment will be to an exhibit space which is of t
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