Partnership & Exhibition Prospectus
Contents
1. N Q Q IEEE ae i A SQN Processing SOMELY Office du tourisme de Qu bec SS IEEE International Conference on Image Processing 27 30 SEPTEMBER 2015 QUEBEC CITY CANADA BENEFITS For Attendees e Top rated peer reviewed technical paper sessions Special and invited paper sessions of topical interest Short Course amp Workshops for additional educational opportunities Exhibitors showcasing their latest products and services A unique chance to meet Lena S derberg the figure behind the legendary Lenna image who will preside to the Banquet Awards ceremony e Social and cultural side events e Right at the heart of the historical quarters of Quebec City birthplace of French North America and the only walled city north of Mexico For Exhibitors e Stand out from the competition and benefit from this unique opportunity to Hi face to face with image processing specialists from around the world Meet with prospect employees A single place to keep abreast of new trends Top rated technical program draw attendees from around the world An exhibit committee staffed with experienced exhibiting sales and marketing professionals ABOUT THE SPONSORING SOCIETIES Institute of Electrical and Electronics Engineers IEEE The IEEE is the world s largest professional association dedicated to advancing technological innovation and excellence for the benefit of humanity IEEE membership is strong o2. 2015 will get a refund of 80 the amount of the space rental AMENDMENT TO EXHIBITOR AGREEMENT Any and all matters or questions not specifically covered by the preceding rules and regulations shall be subject solely to the discretion of the Conference organizers and IEEE INABILITY TO PERFORM If IEEE should be prevented from holding the exposition by any cause beyond its control or if it cannot permit the exhibitor to occupy his space due to circumstances beyond its control IEEE will refund to the exhibitor the amount of the rental paid and IEEE shall have no further obligation or liability to the exhibitor SALES PROMOTIONS AND DRAWINGS All promotions conducted by the exhibitor must be free of obligation on the part of the winner and participants All promotions and drawings must be approved by IEEE prior to the opening of the event CO PARTNERSHIPS AND GRANTOR ENTITLEMENTS Completion of the co partnership and grants portion of the Application Form is a commitment to support Full payment must be received or the contract will be considered null and void and all promotional entitlements will be withdrawn IEEE at its discretion may make reasonable changes amendments or additions to entitlements To be included in the Conference On Site program as a Platinium Gold Silver Bronze or Social Activity Partner IEEE must receive the contributor s signed application and applicable donation by July 2 2015 Missed deadlines are not remune
3. ctu S ORDER FORM Company Information Company Name Address Ci Contact Name Phone Exhibitor Booths 7 Spacetypes Pree Ouwantiy mao wrmon ws EE AE LS Fabletop ei ewo O Partnership Programs Program amp Web Advertising inside Cover E CAD 1500 Hal Page O CAD 500 Full Page O CAD 750 Full Page O CAD 250 Payment Conferium 580 Grande All e est Suite 140 Quebec City Qc G1R 2K2 Canada Credit Card O Visa O MasterCard G American Express O By cheque payable to Conferium In Trust Card Number Sh CVN 3 last digits behind the card understand and fully agree to the specifications stated above and below Signature Date PLEASE SEND THIS COMPLETED FORM BY EMAIL TO CONFERENCE CONFERIUM COM OR BY FAX AT 1 418 529 7548 IEEE International Conference on Image Processing 27 30 SEPTEMBER 2015 QUEBEC CITY CANADA Partnership amp exhibition prospectus TERMS AND CONDITIONS 2015 IEEE International Conference on Image Processing September 27 30 2015 Qu bec Convention Center Qu bec City Qu bec Canada CHARACTER OF THE EXHIBITION The IEEE ICIP and or its designated agent reserves the right to determine the eligibility of any company product or service and the right to restrict prohibit or evict any Exhibitor or product which detracts from the character of the exhibition or for any violation of the following Terms and Conditions LOCATION DATES The 201
4. shall keep an attendant in their space during all exhibit hours SECURITY LIABILITY Overnight security personnel will be present in the exhibit area The exhibitor assumes entire responsibility and agrees to protect indemnify and defend the Qu bec Convention Center IEEE Conference partners and their employees and agents harmless against all claims losses and damages to persons or property governmental charges or fines and attorney s fees arising out of or caused by exhibitor installation removal maintenance occupancy or use of exhibit premises or a part thereof excluding any such liability caused by the sole negligence of Conference organizers its employees and agents In addition exhibitors acknowledge that the show services contractors and IEEE do not maintain insurance covering exhibit property and that it is the responsibility of the exhibitor to obtain business interruption and property damage insurance covering such losses sustained through exhibition FACILITY DAMAGE Exhibitors or their agents must not injure or deface the walls or floors of the building the spaces or the equipment in the spaces When such damage occurs the exhibitor is liable to the owner of the property so damaged CANCELLATION If space contracted is canceled by the exhibitor on or after July 15 2015 or if the exhibitor fails to occupy the space contracted IEEE is entitled to the full amount of the space rental Any cancellation made before July 15
5. 5 IEEE International Conference on Image Processing will be held september 27 30 2015 at the Qu bec City Convention Centre Qu bec City Qu bec Canada Hours to be confirmed Monday September 28 2015 10 00 to 19 00 Tuesday September 29 2015 10 00 to 19 00 Wednesday September 30 2015 10 00 to 16 00 INSTALLATION AND DISMANTLING Spaces will be accessible to Exhibitors for setting up displays on Sunday September 27 2015 from 12 00 to 17 00 Packing and removal will be on Wednesday September 30 2015 from 16 00 to 20 30 Packing and removal of Exhibits prior to the close of the Exhibition is prohibited Exhibitors shall be liable for all storage and handling charges for failure to remove Exhibits by the specified time and date BOOTH SIZE FEE EQUIPMENT A full exhibit area of 10 feet x 20 feet at a cost of CAD 5 000 00 A full exhibit area of 10 feet x 10 feet at a cost of CAD 3 000 00 A Tabletop Exhibit at a cost of 1 500 00 Maximum height for all materials erected is restricted by the Convention Center Exhibitors who are using an island or peninsula configuration must contact show management for permission in advance of move in Failure to make final payment constitutes a cancellation of this contract See Cancellations section of the Terms and Conditions for details Standard equipment entitlements include organization name on provided nameplate organization listing and 50 word description per exhibitor in the on site d
6. AD TBD e Please contact industry icip2015 org for more details Qu bec Office du tourisme de Qu bec IEEE Partnership amp exhibition prospectus PROGRAM amp WEB ADVERTISING Inside Cover CAD 1 500 e Full color inside back or front cover e Regular size logo on website with hyperlink to sponsor website Full Page CAD 750 e Full color 1 page no specific position e logo on website with hyperlink to sponsor website Half Page CAD 500 e Full color 1 2 page no specific position ae logo on website with hyperlink to sponsor website Website Ad CAD 250 e Regular size logo on website with hyperlink to sponsor website Notes 1 Full registrations cannot be used for paper presentations separate registration must be purchased 2 Full registrations do not include Banquet tickets or Tutorials 3 Rate does not include cost of lunch for attendees 4 Flyer and or material to be provided by Partner SQN Processing SOMELY IEEE International Conference on Image Processing 27 30 SEPTEMBER 2015 QUEBEC CITY CANADA IMPORTANT DATES AND INFORMATION Deadline to send Files for production of printed and or web material Program totebag USB key Totem Roll ups etc July 15 2015 Deadline for Totebag inserts Sept 22 2015 CONTACT INFORMATION Partnership Industry Chairpersons Branislav KISACANIN Interphase Khaled EL MALEH Qualcomm email industry icip2015 org
7. Exhibition Advertisement Project Manager Alexis LEVASSEUR DUTIL Conferium email alexis levasseur conferium com Partnership amp exhibition prospectus EXHIBIT SCHEDULE Decorating Contractor Move in Sunday Sept 27 2015 8 00 12 00 Exhibitor Move in Sunday Sept 27 2015 12 00 17 00 Exhibit Hours Monday 10 00 19 00 Tuesday 10 00 19 00 Wednesday 10 00 16 00 Exhibitor Move out Wednesday Sept 30 2015 16 00 20 30 Decorating Contractor Move out Wednesday Sept 30 2015 16 30 20 30 IEEE Office du tourisme de Qu bec MEE a A 2225 Spad Processing SOMELY Partnership FF LUIS amp exhibition 27 30 SEPTEMBER 2015 QU BEC on GAIDA p ros p ctu S SUMMARY PARTNERSHIP EXHIBIT amp ADVERTISING Partnership Packages Platinum CAD 15 000 Gold CAD 10 000 Silver CAD 5 000 Bronze CAD 3 000 Ad in program Full page Full page Half page Logo size on website Regular Profile in final program 200 word 200 word 100 word 50 word Full delegate registrations a st a Optional benef E Partner supplied insert in tote bag Sponsored lunch session Acknowledgement during Opening Session amp Banquet Awards Possibility of 1 hour Industry workshop Roll Up Totem at registration Maximum number of partners 1 Partnership Packages Banquet CAD 3 000 Welcome CAD 2 000 Students CAD 1 500 Breaks CAD 1 500 Ad in program Half page Half page Half page Logo size on website Regu
8. L REGULATIONS Loudspeaker sound displays are prohibited The Conference staff reserves the right to refuse any exhibit not in good taste or inconsistent with a meeting of this kind SAFETY CONSIDERATIONS All exhibit and space materials must be in compliance with local fire and hazardous materials handling ordinances Volatile oils gases other explosives or any substance prohibited by the city departments or authorities will not be permitted in the exhibition area Likewise all electrical work and wiring must be approved and installed in accordance with regulations Corridors leading to exit doors and all entrance and exit doors should be kept clear of obstructions at all times No objects are to be attached to or suspended from the fire sprinklers or light fixtures on the ceiling Under no circumstances should the fire alarm call points fire hose reels fire extinguishers and exits be blocked or access to them be impeded by exhibition booths partitions exhibits or other objects 10 11 12 13 14 15 16 18 19 OFFICIAL CONTRACTOR An official Contractor will be designated in the Service Manual to perform services for exhibitors No exhibitor or representative shall contract for such services with other than the said official contractor without the express written consent of Conference organizers which for reasons of security in their sole discretion can deny such permission ON SITE REPRESENTATIVE Exhibitors
9. PARTNERSHIP PROGRAMS Platinum Partner CAD 15 000 1 available 10 x 10 booth in a prime position in exhibition area 4 complimentary delegate registrations Full page Ad in program guide Logo and a 200 word profile in Final Program Large size logo on website with hyperlink to sponsor website e Possibility to hold a 1 hour industry workshop room and A V provided during normal session times e Advertising totem Roll up banners in conference venue close to registration desk e 4 page flyer included in conference bags and or possibility to add small promotional object pen etc e Acknowledgement during Opening Session amp Banquet Awards ceremony e Sponsor supported lunch session excl lunch cost e Choose ONE of the following benefits first come first served basis Logo on USB stick OR Logo on tote bag OR Logo on conference mobile OR Logo on badge lanyard OR Logo on dynamic signage at Convention Centre besides all rooms and in various locations throughout Centre Gold Partner CAD 10 000 3 available 10 x 10 booth in a prime position in exhibition area 3 complimentary delegate registrations Full page Ad in program guide Logo and a 200 word profile in Final Program Large size logo on website with hyperlink to sponsor website e Possibility to hold a 1 hour industry workshop room and A V provided during normal session times e Advertising totem Roll up banners in confe
10. Partnership and exhibition prospectus IEEE International Conference on Image Processing 27 30 SEPTEMBER 2015 QUEBEC CITY CANADA none ET Qu bec IEEE LOE 4 Sgad Processing SOMEY Office du tourisme de Qu bec Partnership amp exhibition JEEE International Conference on Image Processing 27 30 SEPTEMBER 2015 QUEBEC CITY CANADA p rosp ectus WELCOME FROM THE GENERAL CHAIRS The International Conference on Image Processing ICIP sponsored by the IEEE Signal Processing Society is the premier forum for the Contents presentation of technological advances and research results in the fields Exhibits Packages Partnership Programs of theoretical experimental and applied image and video processing ICIP 2015 the twenty second in the series that has been held annually N since 1994 brings together leading engineers and scientists in image Exhibits Floor plan and video processing from around the world Research frontiers in Importante dates fields ranging from traditional image processing applications to evolving multimedia and video technologies are regularly advanced by results Summary amp Order Form first reported in ICIP technical sessions Terms and condtions ICIP 2015 will be held on September 27 30 in Qu bec City Canada Travel amp Leisure Magazine ranked Qu bec City as the top destination in Canada and the eighth best in North America in 2013 Also In 2013 Cond Nast Traveler reade
11. basis so don t delay and book your space now Contact industry icip2015 org to check availability HOTELS Conferium will act as a housing bureau for the Conference to provide you with the best access to a great selection of hotels within easy reach of the Qu bec Convention Centre Special conference rates have been negotiated with the following hotels Details will be posted on the website in February 2015 Hilton Delta Chateau Laurier Chateau Frontenac Mariott Palace Royale MEE SQN Processing SOMELY 3 Partnership Nt lt amp exhibition IEEE International Conference on Image Processing 27 30 SEPTEMBER 2015 QUEBEC CITY CANADA prosp ectus En es E FOYER 2000 11 10 12 9 8 Coffee Break a Photo credit Qu bec City Convention Centre Q IEEE ae 2 A SQN Processing SOMELY Office du tourisme de Qu bec JEEE International Conference on Image Processing 27 30 SEPTEMBER 2015 QUEBEC CITY CANADA EXHIBIT PACKAGES SPECIFICATIONS All exhibits will be co located with the breaks and poster sessions area 10 x 20 Booth CAD 5 000 10 x 20 exhibition booth 1 table and 2 side chairs and wastebasket Regular size logo on website with hyperlink to exhibitor website Logo and a 50 word profile in Final Program Registration fee waived for two 2 exhibition representatives Two 2 additional registration passes exhibit area only Printed booth sign with
12. ce on Image Processing 27 30 SEPTEMBER 2015 QU BEC CITY CANADA PARTNERSHIP PROGRAMS Banquet Partner CAD 3 000 2 available 1 complimentary delegate full registration Half page Ad in program guide as Banquet Sponsor Logo and a 50 word profile in Final Program Logo on website with hyperlink to sponsor website Advertising totem Roll up banner during banquet Acknowledgement during Banquet Awards ceremony Logo on banquet menus 2 complimentary Banquet Awards ceremony tickets Welcome Reception Partner CAD 2 000 Logo on website with hyperlink to sponsor website e Half page acknowledgement in program guide as Welcome Reception Sponsor e Logo and up to a 50 word profile in Final Program e Advertising totem Roll up banner at Welcome Reception Students Activities Partner CAD 1 500 3 available Logo on website with hyperlink to sponsor website e Half page acknowledgement in program guide as Best Paper Award Sponsor e Logo and up to a 50 word profile in Final Program e Advertising totem Roll up banner during awards ceremony e Acknowledgement during Banquet Awards ceremony e 1 complimentary Banquet Awards ceremony tickets Coffee Break Partner CAD 1 500 e Logo on website with hyperlink to sponsor website e Logo and a 50 word profile in Final Program e Display space for one piece of advertising material folder brochures etc during coffee breaks Industry sponsored lunch sessions C
13. f 430 000 IEEE members present in 160 countries around the world IEEE publishes nearly a third of the world s technical literature in electrical engineering computer science and electronics This includes approximately 170 transactions journals and magazines published annually by the 38 constituent technical societies who also sponsor more than 1 300 conferences in 92 countries The IEEE Xplore Digital Library contains more than 3 5 million documents from IEEE journals transactions magazines letters conference proceedings and active IEEE standards IEEE Signal Processing Society SPS The IEEE SPS is the world s premier professional society for signal processing scientist and professionals since 1948 The SPS is the fourth largest IEEE society with more than 15 000 members The SPS is the preeminent source of signal processing information and resources to a global community ICIP is one of several high quality and high impact activities of the Society The Society produces the IEEE Signal Processing Magazine which was ranked number one among all IEEE publications 125 in total and among all publications within the Electrical and Electronics Engineering Category 245 in total and ahead of the Proceedings of IEEE in terms of its impact factor IEEE A Qu bec Office du tourisme de Qu bec Partnership amp exhibition prospectus Reserve your exhibit space now Booth selection is based on a first come first choice
14. irectory and on the Conference web site list of Conference attendees post Conference and two exhibitor registrations granting access to plenary and technical sessions as an audience member Any additional equipment requirements may be acquired through show service vendors identified in the Service Manual AUDIO VISUAL Exhibitors are allowed to bring in their own audio visual equipment to use in their booths however show service personnel are not responsible for maintenance of such equipment All A V equipment leased through show services must be reserved in advance via the Service Manual forms SPACE ASSIGNMENTS Space assignments are made by IEEE on a first come first served basis with all assignments made in the best interest of the Exhibition The Exhibitor s booth location preference will be requested and assigned whenever possible IEEE reserves the right to alter an Exhibitor s assigned space if it is deemed necessary in the best interest of the Exhibition and will consult with the Exhibitor before exercising this discretion SUBLETTING OF SPACE The Exhibitor shall not assign sublet or apportion the whole or any part of the space assigned or have representatives equipment or materials from other firms than his own in the exhibit space without written consent of Conference organizers Only one company shall be considered as the Exhibitor any other company or unit in the space shall be considered a subsidiary or affiliate GENERA
15. lar Profile in final program 50 word Full delegate registrations 1 Acknowledgement during Opening Session amp Banquet Roll Up Totem at registration At Banquet At Banquet Logo on Banquet menu Banquet tickets Display space during breaks Maximum number of partners Exhibit Space Rental Rate CAD 10 x 20 10 x 20 space with one table 2 chairs company identification sign 5 000 10x10 10x 10 space with one table 2 chairs company identification sign 3 000 Table Top 6 x 8 space with one table and 2 chairs ONLY for not for profit and academic organizations 1 500 Final Program amp Web Advertising Rate CAD Inside Cover Full color inside back or front cover 1 500 Regular size logo on website with hyperlink to sponsor website Full Page Full color 1 page no specific position 750 Regular size logo on website with hyperlink to sponsor website Half Page Full color 1 2 page no specific position 500 Regular size logo on website with hyperlink to sponsor website Website Ad Regular size logo on website with hyperlink to sponsor website Notes 1 Full registrations cannot be used for paper presentations A separate registration must be purchased 2 Full registrations do not include Banquet tickets or Tutorials 3 Rate does not include cost of lunch for attendees 4 Flyer and or material to be provided by Partner Partnership QI JID amp exhibition 2730 SEPTEMBER 2015 QU BEC on Hier p ro S p e
16. name of company One 1 wastebasket Customized options available at additional cost 10 x 10 Booth CAD 3 000 10 x 10 exhibition booth 1 table and 2 side chairs and wastebasket Regular size logo on website with hyperlink to exhibitor website Logo and a 50 word profile in Final Program Registration fee waived for two 2 exhibition representatives Two 2 additional registration passes exhibit area only Printed booth sign with name of company Customized options available at additional cost Tabletop Exhibit CAD 1 500 NOTE This package is offered solely to Not for profit and academic organizations 6 x 8 space One 1 draped table with two 2 side chairs and wastebasket Regular size logo on website with hyperlink to sponsor website Logo and a 50 word profile in Final Program Registration passes exhibit area only IEEE Office du tourisme de Qu bec Partnership amp exhibition prospectus EXHIBIT HALL e Carpeted Aisles e Furnished Break Areas e Cleaning of Common Areas e Electricity handling and storage included If you have any questions about the exhibition please contact Alexis Levasseur Dutil Project Manager Conferium 580 Grande All e E suite 140 Qu bec QC Canada Tel 1 418 522 8182 Email alexis levasseur conferium com MEE a A 2225 Spad Processing SOMELY JEEE International Conference on Image Processing 27 30 SEPTEMBER 2015 QU BEC CITY CANADA
17. rable by IEEE COMPLIANCE WITH TERMS AND CONDITIONS IEEE at its discretion may make reasonable changes amendments or additions to these Terms and Conditions Interpretations of these Terms and Conditions shall rest with show management and non compliance can result in ejection of the offending exhibitor or closing of the exhibit For any questions or further clarification of Terms amp Conditions contact Conferium 580 Grande All e Est Suite 140 Qu bec city Qu bec G1R 2K2 CANADA Telephone 1 800 618 8182 email Alexis levasseur conferium com
18. rence venue close to registration desk e 4 page flyer included in conference bags Office du tourisme de Qu bec IEEE Partnership amp exhibition prospectus e Acknowledgement during Opening Session amp Banquet Awards ceremony e Choose ONE of the following benefits first come first served basis Logo on USB stick OR Logo on tote bag OR Logo on conference mobile OR Logo on badge lanyard Silver Partner CAD 5 000 e 1 complimentary 10 x 10 booth in a prime position within exhibition area e 2 complimentary delegate registrations Half page Ad in program guide e Logo and a 100 word profile in Final Program e Medium size logo on website with hyperlink to sponsor website e Possibility to hold a 1 hour industry workshop room and A V provided during normal session times e Advertising totem Roll up banners in conference venue close to registration desk e 2 page flyer included in conference bags e Acknowledgement during Opening Session amp Banquet Awards ceremony Bronze Partner CAD 3 000 1 complimentary delegate full registration Half page Ad in program guide as Banquet Sponsor Logo and a 50 word profile in Final Program Regular size logo on website with hyperlink to sponsor website 1 page flyer included in conference bags e Acknowledgement during Opening Session amp Baquet Awards ceremony SQN Processing SOMELY IEEE International Conferen
19. rs listed Qu bec City as a Top 10 favorite destination in the world and No 1 in Canada It also ranks Qu bec City as one of the three best destinations in terms of value for money Previous Locations amp Attendance 2005 Genoa Italy Q N ICIP typically attracts 1 000 1 500 attendees from around the globe ICIP your organization considerable commercial rewards 2015 will give you a unique chance to meet and address representatives 2006 Atlanta GA USA 983 from a wide range of companies and academic and research institutions 2007 San Antonio TX USA 1052 Therefore we are confident that your participation in this event will bring 2008 San Diego CA USA 1012 1194 2009 Cairo Egypt Your involvement and contribution in the form of Partnership Exhibition 010 Hong Kong or Advertisement would be greatly appreciated and can be tailored according to your specific needs and possibilities We are sure you 011 Brussels Belgium u seriously consider this heart felt ne and K will be happy to 2012 Orlando FL USA welcome your organization as a supporter for the conference 2013 Melbourne Australia 1007 We are looking forward to welcoming you to Qu bec City 2014 Paris France Jean Luc DUGELAY Eurecom Andr MORIN Optelis General Co Chairs Khaled EL MALEH Qualcomm Branislav KISACANIN Interphase Exhibit Industry Co Chairs N N N cok Ka aS CO oo
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