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Exhibitor Information Kit

1. N A N A PORTER SERVICE per day Advance Show Site Qty days Part 4 Description Price Price Includes emptying of your booth s wastebasket s and policing of your exhibit area at two hour intervals during show hours 620500 Exhibit Area Under 500 74 00 103 60 6201500 Exhibit Area 501 1 500 sq ft 85 00 119 00 6202500 Exhibit Area 1 501 2 500 sq ft 97 00 135 80 6203500 Exhibit Area Over 2 500 sq lt Call for Quote TOTAL COST Sub Total 8 25 Total Cost 05 10 405781 6369 All exhibits include installation amp dismantle of exhibit material handling of exhibit classic carpet with nightly vacuuming 2 arm lights per 10 unit power 500 watts for lights ONLY and labor to hang arm lights black fabric blue fabric gray fabric white hardwall white perfboard midnight blue 5 red pepper tuxedo Slatwall amp Shelves Black Metal Graphics amp Custom Logo Pasa 8 Busta Hm All packages can be customized black cardinal charcoal cream gray rs E or modified To speak with an MODUM Exhibitor Sales specialist call the navy toast wedgewood white number listed on Quick Facts For additional custom
2. 1 126 00 138 60 176 40 81520 Vibe Pink Vinyl 126 00 138 60 176 40 81519 Vibe Red Vinyl 126 00 138 60 176 40 81517 Vibe Yellow VIDyl 126 00 138 60 176 40 81525 Vibe OrangeVinyl 126 00 138 60 176 40 81511 Leather Cube White Leather 139 00 152 90 194 60 81512 Leather Cube Black Leather 139 00 152 90 194 60 81526 Edge LED Cube High Density Plastic 103 00 113 30 144 20 07 15 405781 6369 Page 1 of 4 NAME OF FORMULA4MEDIA RUNNING EVENT 405781 DECEMBER 24 2015 COMPANY NAME BOOTH BOOTH SIZE X CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 210 554 2021 to speak with one of our experts fast easy ordering to www freemanco com store select furnishings Qty Description Online Price Discount Price Standard Price CASUAL SEATING Occasional Chairs 8102 Madrid Chair Black Leather 698 00 767 80 977 20 810816 Madrid Chair White Leather 698 00 767 80 977 20 810835 Meeting Chair 190 00 209 00 266 00 810836 Meeting Chair Taupe
3. Geo Table Glass Black Steel Geo Table Glass Chrome Inspiration End Table Tempered Glass Painted Inspiration Table Tempered Glass Painted Steel Sydney End Table Black Laminate Brushed Steel Sydney End Table White Laminate Brushed Steel Sydney Table Black Laminate Brushed Steel Sydney Table White Laminate Brushed Steel Nova White Oval Table White Laminate Chrome Manhattan Table Glass Black Steel Geo Conference Table Glass Black Steel Geo Conference Table Glass Chrome Communal Table 30 H Maple with Grommets Communal Table 42 H Maple with Grommets Communal Table 30 H Communal Table 42 H Communal Table 30 H Communal Table 42 H White 42 Round White Conference Table White Laminate Computer Desk Tables 820706 Work Desk White Powder 820707 Merlin Table Gray 07 15 405781 6369 87 00 156 00 103 00 217 00 232 00 204 00 195 00 382 00 340 00 262 00 276 00 202 00 202 00 243 00 243 00 506 00 270 00 365 00 365 00 446 00 626
4. 248 00 272 80 347 20 8101 T vac Chair Translucent Chrome 263 00 289 30 368 20 810875 Swanson Chair White Vinyl 230 00 253 00 322 00 810814 ICE Side Chair Transparent Chrome 184 00 202 40 257 60 810838 Fusion Chair Black White 130 00 143 00 182 00 810846 Christopher Chair White Vinyl Chrome 104 00 114 40 145 60 810841 Rustique Chair with Arms 110 00 121 00 154 00 810837 Razor Armless Chair sse 52 00 57 20 72 80 27 81090 York Chair Onyx Maple Wood Chrome 165 00 181 50 231 00 81017 Panton Chair White Plastic 161 00 177 10 225 40 lt 810843 Madden Chair Light Gray Vinyl 390 00 429 00 546 00 gt 810847 Wendy Chair Clear 104 00 114 40 145 60 810811 Berlin Stack Chair White amp Red Plastic Chrome 96 00 105 60 134 40 LLI 810810 Berlin Stack Chair White amp Black Plastic Chrome 96 00 105 60 134 40 CC Conference Chairs 810807 Luxor Executive Chair Black Leather 372 00 409 20 520 80 LL 810874 Labrea Chair Charcoal Gray Fabric 271 00 298 10 379 40 81018 Flex Chair Black Plastic Chrome 13
5. 299 00 75031 Black Display Cube Medium 224 00 246 40 313 60 O Black Chrome N75032 Black Display Cube Large 261 00 287 10 365 40 2222 2028 Metro Slate Cocktail Table 148 00 162 80 207 20 _ N72029 Metro Slate End Table 110 75 121 85 155 05 _ C115103 Studio Black Cocktail Table 111 00 122 10 155 40 N75020 Black Display Cylinder Low 196 00 215 60 274 40 C115104 Studio Black End Table 80 00 88 00 112 00 N75021 Black Display Cylinder Med 227 00 249 70 317 80 _ _ 5022 Black Display Cylinder Lg 268 00 294 80 375 20 Remember to select a color for items with checkboxes A color will be 01 15 405781 6369 selected for you if not indicated Page 1 of 2 furnishing essentials i Take advantage of the Online price by ordering at www freemanco com store before NOVEMBER 10 2015 NAME show FORMULA4MEDIA RUNNING EVENT 405781 DECEMBER 2 4 2015 COMPANY NAME BOOTH BOOTH SIZE X CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 210 554 2021 to speak with one of our experts fast easy ordering to www freemanco com store FURNISHINGS Online Discount Standard Price Price Price _ Total Part DISPLAY FURNITURE continued Online Discount Standard Price Price Price Total Part Description Description DISPLAY FURNITURE continued Draped Tables Tables are 30 wide Table Top Corrugat
6. L Exhibitor Supervised Labor Supervisor will be Phone Number Date Start No of People Approx Hrs Total Hrs Hourly Rate Estimated Time per Person Total Cost 8 x 7 C E x 7 8 Freeman Supervision 30 45 00 Tax N A Total Installation DISMANTLE LABOR Freeman Supervised Labor Please complete the reverse side of this form e Freeman is not responsible for product or literature that is not properly packed and labeled by exhibitor charge for this service is 30 of the total dismantle labor bill with a minimum of 45 00 Emergency contact Phone Number Exhibitor Supervised Labor Supervisor will be Phone Number Date Start No of People Approx Hrs Total Hrs Hourly Rate Estimated Time per Person Total Cost x 42 X X Freeman Supervision 30 45 00 N A Total Dismantle 405781 16 Page 1 of 2 FREEMAN installation amp dismantle OF SHOW FORMULA4MEDIA RUNNING EVENT 405781 DECEMBER 2 4 2015 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 210 554 2021 to speak with one of our experts FREEMAN SUPERVISED LABOR ORDER TO BETTER SERVE YOU PLEASE COMPLETE THE FOLLOWING INFORMATION IF YOUR DISPLAY IS TO BE SET UP AND OR DISMANTLED BY FREEMAN I amp D AND YOU WILL NOT BE PRESENT TO SUPERVISE THE INSTALLATION AND OR DISMANTLE INBOUND SHIPPING amp S
7. LX W sq ft 9 x 44 65 00 97 50 20 00 per sq ft discount price sq ft zo 11 x 14 57 00 85 50 30 00 per sq ft standard price 14 x 22 62 00 93 00 Minimum order per graphic 9 sq ft 1296 sq in 14 x 44 71 00 106 50 Double sq ft for double sided graphics 22 x 28 106 00 159 00 Round sq ft to next whole increment 28 x 44 amp 157 00 235 50 File conversion retouching cloning or color I M correcting may incur additional labor charges 20 x 60 191 00 286 50 See reverse side for graphic guidelines white only LARGE DIGITAL GRAPHICS TD Note File conversion retouching cloning or color may Please call an Exhibitor Sales Specialist for incur additional labor charges See reverse side for price quotes on graphics over 80 sq ft graphic guidelines File Information INDICATE YOUR SIGN COPY HERE Electronic File Name Please feel free to attach additional sign copy on separate page Application PMS Colors Backing Material Foamcore Masonite PVC Plexi Vertical Horizontal Use Your Judgment Gatorfoam Eco Board For Sign Layout ie Ultra Board Other al a The product offered has recycled content or has eco friendly attributes and is 100 recyclable according to the manufacturer s specifications Background Color Vertical Horizontal Use Your Judgment Lettering Color TOTAL COST Special
8. sso Apple 17 MacBook Pro 2 3 GHz Quad Core with Thunderbott 50 00 950 see Choose Bluey 9500 950 mo o Small igh Performance PA System 2speakers 1Mier amp soo Wireless Microphone choose One Handheld or Headset or taaie sow Quoted Equipment Early Order Early order rate is subject to a 30 increase when ordering equipment after November 10 2015 JOHN ABREGO EmpmemsubT O johnabrego freemanco com 28 Handing Charge 102 00 Min banen erede Phone 512 827 3223 Added Labor to Mount Client Owned Flat Screen to Stand 75 Fax 469 621 5611 n Online at www freemanco com TOTAL CHARGES Please note for Monitor Stand amp Mount Rentals Don t see what you are looking for Additional labor may be required to mount client provided monitors Please call to discuss the options Electrical Services are not included in equipment pricing Order Online at www freemanco com 1 of 3 Project 20 405781 Please Fill in All Information Below Before Submitting Your Order City State Zip Code Email x Third Party If Applicable Delivery Information A representative must be in your booth at the time of delivery unless alternate arrangements are made Delivery subject to readiness of the booth structure and s
9. A small package shipment is a shipment totaling any number of pieces with a combined weight not to exceed 30 Ibs that is received on the same day from the same shipper and delivered by the same carrier ADDITIONAL SURCHARGES Shipment Delivered after Deadline Date in addition to above rates Warehouse Shipment after 11 17 2015 18 50 37 00 Show Site Shipment after 12 02 2015 17 50 35 00 Overtime Charge Inbound in addition to above rates Crated or Skidded Shipment 17 50 35 00 Special Handling 5 2275 45 50 Uncrated or Pad Wrapped 26 25 52 50 Carpet and or Pad Only Shipment 2025 02 50 Overtime Charge Outbound in addition to above rates Crated or Skidded Shipment 17 50 35 00 Special Handling Shipment 22 75 45 50 Uncrated or Pad Wrapped Shipmernt 26 25 52 50 Carpet and or Pad Only Shipments 26 25 52 50 LATE SHIPMENT FEES If freight is received in the warehouse during the exhibitor move in or show hours there will be an addi
10. a Shipper must pay in full for the services rendered under this Contract at the time the services are requested The existence of a dispute between Shipper and Freeman relative to any claim or other matter shall have no bearing on this duty of payment No claim submitted by or on behalf of Shipper will be processed unless Shipper s account is current 6 Shipper understands and acknowledges that Freeman does not accept or transport illegal dangerous or hazardous materials of any kind or nature Shipper warrants and ensures that its property is inert and contains no Hazardous Substances Hazardous Materials Chemicals Gases Explosives Radioactive Materials Biologically hazardous agents or any other substance matter or object in any form that could pose a threat to the health or safety of persons property or the public welfare in general Such goods may be warehoused at owner s risk and expense or destroyed without compensation c Shipper shall defend and indemnify Freeman its employees directors officers and agents from and against any and all demands claims causes of action fines penalties damages including consequential liabilities judgments and expenses including but not limited to reasonable attorneys fees and investigation costs on account of personal injury death or damage to or loss of property or profits arising out of or contributed to by any of the following Shipper s negligence willful misconduct or delibera
11. visa money ORDER I read and agree to comply with the terms amp conditions herein and attached Rev 4 16 2011 ACCD Exhibitor Services Division 500 East Cesar Chavez Street Austin TX 78701 Phone 512 404 4000 512 404 4220 accdexhibitorservices austintexas gov CONVENTION CENTER D E P A R T E N T Fire Exhibit Regulations for Assembly Occupancies The information contained in this brief outline does not by any means thoroughly cover the criteria and standards contained in the Uniform Fire Code as adopted by the City of Austin but it does provide the fundamental rules governing exhibits in any building open to the public The following entities are responsible for ensuring all regulations are followed facility client exhibitors service contractors and the Austin Convention Center Department ACCD It is a requirement that ACCD reviews all event pre planning documents and floor plans and is the only entity that can submit these documents to the Austin Fire Department for final review and approval Remember the fire codes for Austin may be different from other cities and exhibitors will be respon sible for complying with the Uniform Fire code ACCD will take reasonable steps to ensure that you are allowed to display your products effectively as long as it does not create a fire or life safety hazard to you other exhibitors or people attending the exhibit 1 Floor plans
12. Gunmetal Transparent Chrome Legs 1371 1370 30 H 810839 16 75 L16 D3775 H 310815 oslo barstool zoey barstool Blue Plastic Chrome 810200 White Vinyl Chrome 810840 White Plastic Chrome 810201 Black Vinyl Chrome 810834 17 L 20 D 30 H 15 L 17 D 31 35 H banana barstool gin barstool White Vinyl Chrome 810103 Maple Wood Chrome Black Vinyl Chrome 810104 u 16 E16 D 29 H 810505 21 L 22 D 30 H Tables in coordinating colors are available upon request Call customer service at the number listed on the Quick Facts For fast easy ordering go to www freemanco com FREEMAN bars amp barstools jetson barstool shark swivel barstool Black Vinyl Black Steel White Plastic Chrome 1871 19 29 H 810706 921 94 44 Adjustable 810202 Tables in coordinating colors are available upon request t a D S Bring professionalism to the table with our sleek variety of surfaces and tabletops Choose from modern glass tops and more occasional end amp cocktail tables candy table aura round table White Plastic Black Laminated Top cn White Metal 18 L 18 D 18 H 82056 15 Round 22 H 820844 a edge LED lighted table White Plastic Clear Acrylic Top 20 L 20 D 20 H 82057 Call customer service at the number listed on the Quick Facts For fast easy ordering go to www freemanco com FREEMAN page 12 of 19 occasional end amp cocktail tables
13. mastercard _ visa C DINERS cLUB _ BANK TRANSFER mE Check box and submit order form You will receive an invoice Credit Card Number Expiration with all the wire transfer information Please reference Name of Event and Booth Number on all Bank Transfers so we may properly credit your account Cardholder Signature For your convenience we will use this authorization to charge your credit card account for your advance orders and any additional amounts incurred as a result of show site orders placed by your representative Please provide an email address for electronic notification of invoice and credit card transactions Authorization Orders submitted without a signature will not be processed I have read and agree with all the terms as stated on the attached agreement Authorized Signature Date IMPORTANT ORDERING INFORMATION On line Ordering To place your order on line please visit our website http www austinconventioncenter com under Exhibitor Services Completing the Order Form Select any services you wish to order from our Current Price List Enter the product numbers descriptions quantities and prices in the Service Order section above Deposits The ACCD requires a major credit card as security deposit for rental of designated equipment and for long distance service connections If you are ordering any services which require a deposit you must complete the credit card information portion of the Payment Secti
14. 10 x 20 Booth X Y Z 20 x 20 Booth Adjacent booth or aisle Exhibitors may contact show management for a copy of the exhibit show floor plan Labor charges apply to orders with four 4 or more services Mark the adjoining booth number and or aisles for orientation Use the coordinates or the boxes as a scale for placement of services Grids submitted without orientation will default to marked FRONT and BACK booth orientation shown below Adjacent booth or aisle Front Back Adjacent booth or aisle Power Outlet Internet Phone Water Air Adjacent booth or aisle Installation Notice Effective January 2015 This notice applies to customers ordering 208 220 Volts electrical services This notice DOES NOT apply to standard 120 Volt electrical services e Connecting ACCD wires directly to exhibitor equipment is prohibited Examples include but are not limited to hot tubs stoves ovens and RVs Connection rates include bringing service to the booth from the floor pocket e Connection rates do not include adaptors or special wiring e If special electrical adaptors or plugs are required exhibitor must provide the wiring schematics with required connectors male amp female e If adaptors or plugs are not provided exhibitor must provide bare end tails for hardwiring to disconnect boxes e Customers are resp
15. Nov 1 13 2015 Standard pricing effective FIT F1 SIZE M FIT2 F1 SIZE S FIT2 F2 SIZE S FIT2 M1 SIZE M 150 00 150 00 150 00 150 00 180 00 180 00 180 00 180 00 FIT2 MIA SIZE M FIT2 M2 SIZE M RUN F1 SIZE S RUN M1 SIZE M 150 00 150 00 150 00 150 00 180 00 180 00 180 00 180 00 m FIT FIAT SIZE M FIT M3TB SIZE M L EEC Foca FIT M3SCT 120 00 120 00 96 00 96 00 135 00 135 00 108 00 108 00 Note All Mannequin amp Forms painted WHITE Satin Nickel Baseson Mannequins amp Torsos GRENEKER MANNEQUINS Mannequin amp Form Rental Limited quantities early ordering suggested Oct 1 31 2015 bird pricing effective Nov 1 13 2015 Standard pricing effective AA y FBM FCP 1 45 00 45 00 51 00 51 00 No Base No Base FEMALE CREW SOCK MENS CREW SOCK 12 00 12 00 15 00 15 00 25295 THE RUNNING EVENT CDHIS 45 00 51 00 No Base Note All Mannequin amp Forms painted WHITE Satin Nickel Base on All Sock Forms MANNEQUIN ORDER FORM CUSTOMER INFORMATION ALL ITEMS WILL BE DELIVERED TO YOUR BOOTH ON 11 30 15 BOOTH Subtotal Total ONLY MASTERCARD VISA ACCEPTED pe Security Code Da CONTACT DAVID NARANJO FOR QUESTIONS lt NARAD GRENEKER COM gt SCAN ORDER FORM AND SEND TO THE EMAIL ADDRESS
16. silverado end table Tempered Glass Painted Steel 24 Round 22 82015 table Tempered Glass Painted Steel 36 Round 17 H 82014 inspiration end table Tempered Glass Painted Steel 24 L 28 D22 H 92023 table Tempered Glass Painted Steel 42 L 28 D 18 H 82022 geo end table Glass Black Steel 82025 Glass Chrome 82035 26 L20 D 20H table Glass Black Steel 82024 Glass Chrome 82034 50 L 22 16 H sydney end table Black Laminate Brushed Steel 82054 White Laminate Brushed Steel 82055 27 table Black Laminate Brushed Steel 82052 White Laminate Brushed Steel 82053 48 L24 D 19 H Call customer service at the number listed on the Quick Facts For fast easy ordering go to www freemanco com FREEMAN conference tables nova white oval table geo conference table White Laminate Chrome Glass Black Steel 82041 71 L 35 5 D 29 H 82060 Glass Chrome 82051 60 L 36 D 29 H communal table maple with grommets manhattan table Laminate Metal Glass Black Steel 72 L 26 D 30 H 82058 42 Round 29 H 82033 721260 42 62059 communal table maple communal table white Laminate Metal Laminate Metal 72 L 26 D 30 H 82067 72 L 26 D 30 H 82063 72 L 26 D 42 H 82068 72 26 D 42 H 82066 Call customer service at the number listed on the Quick Facts For fast easy ordering go to www freemanco
17. storo 55 Fat screen 1080P with Internal Speakers amp Wall Mount Braet 120000 950 60 Flat Screen 1080P with Internal Speakers amp Wall Mount Bracket 5140000 1820 00 70 Flat Screen 1080P with Internal Speakers amp Wall Mount Bracket 5180000 2 340 00 80 Flat Screen 1080P with Internal Speakers amp Wall Mount Bracket 5280000 3 640 00 Please call for pricing on Flat Screens 90 and larger LED amp LCD Video Wall Options Please call for pricing Mounting Bracket 32 80 Flat Screen Only required if providing your own Flat Screen 515000 1500 Single Post Stand up to 24 Flat Screen Mounting Bracket Required Charges May Apply 1000 1500 Dual Post Stand 32 80 Flat Screen Mounting Bracket Required Charges May Apply 2500 2250 Touchscreen Displays Early Order Show Rate 32 Touchscreen with Wall Mount Bracket S800 00 S1 040 00 fal 46 Touchscreen with Wall Mount Bracket 1 300 00 1 690 00 EE Please call for pricing on Touchscreens 65 and larger Please call for pricing 7 Desktop Computer with 959 5 Laptop Computer Core 2 sso sao T o Floor Stand Choose Color Bao hte 9500 sso son so Apple 15 MacBook Pro 2 3 GHz Quad Core with Thunderbok
18. Ignition keys are to be removed and placed in a central location on site e The positioning of such vehicles shall be subject to approval of the Fire Marshal s Office f Vehicle operation will be limited to brief parade type displays specifically approved by the Fire Marshal s Office g Vehicles boats and similar exhibited products having over 100 square feet of roofed area are to have a smoke detector 14 The following requirements are for food shows a One 40 BC extinguisher is to be provided for every deep fat fryer b Deep fat fryers are to be thermostat controlled c Fryer units are not to be located on tables that are along aisles No public access to fryers d Deep fat fryer units are to be placed on sheet pans or similar non combustible materials foil is not acceptable e Combustible materials will not be located near deep fat fryers f Chafing dishes are to be designed with a shelf for the fuel or chafing dish is to be placed on a sheet pan 15 Public display of compressed flammable or toxic gases hazardous materials Class Il 1 or IV laser blasting agents and explosives is only permitted after a review of the materials and or devices is conducted and the proposed display has received approval of the Fire Marshal s Office
19. Product ID Product Description Discounted Price Standard Price Floor Price H101 Standard Internet Service 500 00 665 00 998 00 H102 Additional IP Address Does NOT include Internet connection switch hub or 150 00 200 00 300 00 patch cable must order each item or bring your own H103 Premium Internet Service Includes 1 Public IP Address 750 00 995 00 1 493 00 H312 Network Patch Cable Up to 30ft 40 00 50 00 50 00 H405 Ethernet Switch Unmanaged 225 00 300 00 300 00 H601 Basic Cable TV Coax patch 300 00 300 00 450 00 Product ID Product Description Discounted Price Standard Price Floor Price M103 Standard Technical Labor per Hr 6AM 12AM except holidays Discount N A 135 00 135 00 M104 Holiday Technical Labor per Hr 12AM 6AM and holidays Discount N A 165 00 165 00 RL103 AV Technician Labor Discount N A 80 00 80 00 Technical Services Terms and Conditions ALL USERS OF ACCD TECHNICAL SERVICES MUST COMPLY WITH THE FOLLOWING POLICIES e Wi fi Operating Guidelines e External Internet Service Provider Guidelines ADDITIONAL TERMS AND CONDITIONS e Internet Connections are charged per IP address e Internet addresses are provided by ACCD upon confirmation of order on a first come first service basis e Additional labor and material charges may be added for designing and installing special networks e The ACCD is not responsible for network saturation or failures caused by misuse power fluctuations etc e Tech
20. understood to be under the exclusive supervision and control of the carrier or driver of that carrier FREEMAN ASSUMES NO RESPONSIBILITY FOR LOSS DAMAGE THEFT OR DISAPPEARANCE OF EXHIBITOR S MATERIALS THAT ARISES OUT OF IMPROPERLY LOADED OR LABELED MATERIALS 6 DESIGNATED CARRIERS Freeman shall have the authority to change the Exhibitor designated carrier if that carrier does not pick up the shipment s at the appointed time Where no disposition is made by Exhibitor materials may be taken to a warehouse to await Exhibitor s shipping instructions and Exhibitor agrees to be responsible for charges relating to such rerouting and handling IN NO EVENT SHALL FREEMAN BE RESPONSIBLE FOR ANY LOSS RESULTING FROM SUCH REROUTING DESIGNATION 7 FORCE MAJEURE Freeman s performance hereunder is subject to and Freeman shall not be responsible for loss delay or damage due to strike work stoppages natural elements vandalism Act of God civil disturbances power failures explosions acts of terrorism or war or for any other cause beyond Freeman s reasonable control nor for ordinary wear and tear the handling of Exhibitor s materials 8 CLAIM S FOR LOSS Exhibitor agrees that any and all claims for loss or damage must be submitted to Freeman immediately at the show site and in any case not later than thirty 30 business days after the date when Exhibitor s materials are delivered to the carrier for transportation from show site or f
21. 0 S EMAIL CC AUTHORIZED SIGNATURE EMAIL CONFIRMATION COPY U EMAIL STATEMENT COPY Please Remit to 2 2 2 1001 E SUNSET 95814 LAS VEGAS 89193 702 956 8011 FAX 702 956 8021 STATE ZIP CODE exhibitorservice nationalplantfloral com NPF LV 10 13 Booth F R E E The Running Event Proud to Serve as Your December 2 4 2015 Official Audio Visual Provider Austin CC Austin TX 23 THE RUNNING EVENT Order By November 10 2015 to Receive Early Order Pricing Project 20 405781 Exhibiting Company Name Booth Apple iPad with Floor Stand Choose Color of Stand Slack or white 295 00 938350 32 Flat Panel Display 1080P with Dual Post Stand and External USB Media Player 7000 93600 42 Flat Panel Display 1080P with Dual Post Stand and External USB Media Player 587000 113300 fo 46 Flat Panel Display 1080P with Dual Post Stand and External USB Media Player 5103500 134550 55 Flat Panel Display 1080P with Dual Post Stand and External USB Media Player 5144500 1 878 50 2A Flat Sereen 1080P with Dell Sound Bar amp Wall MountBraket 1 moo 577 00 52 Fiat screen 1080P with Internal Speakers 8 Wall Mount Braet 5950 serso 2 Fiat Screen 1080P with Internal Speakers amp WallMountBracket_ f seso seso A Fiat screen 1080P with Internal Speakers Wall Mount Braet f
22. 00 226 60 288 40 E Tablet Stand 850714 Mobile Tablet Stand 230 00 253 00 322 00 O 850715 Mobile Tablet Stand 230 00 253 00 322 00 C 2 Tablet Stand Accessories 850711 Brochure Holder 26 00 28 60 36 40 Ee D 850712 Wireless Printer Holder Black 26 00 28 60 36 40 a o 850713 Charging Shelf Black 26 00 28 60 36 40 gt O TOTAL COST 07 15 405781 6369 Sub Total 8 25 Tax Total Cost Page 4 of 4 When it comes to making your exhibit stand out on the show floor we have you covered Freeman offers several color options in both Classic and Prestige carpet designed to fit the requirements of your exhibit space e Freeman uses only colorfast carpet making it a consistent matching shade every time e All Classic and Prestige carpets contain recycled content and are recyclable e Our carpet padding consists of 95 100 recycled urethane foam and is also 100 recyclable according the manufacturers specifications prestige Freeman s Prestige carpet combines plush comfort with durable soil and stain resistance perfect for high traffic areas Five popular colors are available in a luxurious 40 ounce weight and all nine designer colors are available in a 28 oun
23. 00 A M to 5 00 P M Monday through Friday Overtime 6 00 A M to 8 00 A M amp 5 00 P M to 12 00 A M Monday through Friday ALL DAY SATURDAY SUNDAY amp HOLIDAYS Crew Size MINIMUM of two people Materials Cable clamps etc additional and charged accordingly Equipment With Crew Standard prices will apply to all labor orders placed at show site e Rates are per lift and crew per hour One hour minimum per lift crew lift crew thereafter is charged in half 1 2 hour increments e Straight time cannot be guaranteed Straight Time Overtime Condor Boom Condor with crew up to 200 Ibs lift capacity Advance Price 439 50 478 75 Show Site Price 615 25 670 25 Additional Crew Assembly Labor Per person Per hour Advance Price 78 50 117 75 Show Site Price 110 00 165 00 Installation Estimate Condor Boom Snorkel Approx Hours Hourly Rate Total Estimated Cost Additional Crew Assembly Labor Approx Hours Hourly Rate Total Estimated Cost Dismantle Estimate Condor Boom Snorkel Approx Hours Hourly Rate Total Estimated Cost _ Additional Crew Disassembly Labor Approx Hours Hourly Rate Total Estimated Cost Supervision for assembly and disassembly of overhead hanging sign can be provided by Freeman or by your company representative display house independent or lighting contractor Please indicate method of supervision you require for assembly disassembly Freeman Exhibitor Pe
24. 2015 COMPANY NAME BOOTH BOOTH SIZE X CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 210 554 2021 to speak with one of our experts fast easy ordering to www freemanco com store CLEANING SERVICES e Prices are based on total square footage of booth regardless of area to be cleaned e 100 sq ft minimum FREEMAN clean e Our exclusive cleaning contract for this show will not permit other service contractors including exhibitor appointed contractors to provide this service e Show Site Prices will apply to all cleaning orders placed at show site VACUUMING per sq ft 100 sq ft minimum mm Advance Show Site Qty sq ft Part 4 Description Price Price Includes emptying of your booth s wastebasket s at the time of vacuuming 610100 Booth Vacuuming One Time 46 65 610200 Booth Vacuuming 2 Days 80 1 10 610300 Booth Vacuuming Days 1 20 1 70 610400 Booth Vacuuming 4 N A N A SHAMPOOING sq 100 sq ft minimum Qty sq ft Part Description Grice Pe 630100 Shampoo Carpet One Time 1 00 1 40 630200 Shampoo Carpet 2 Days N A N A 630300 Shampoo Carpet 3 Days
25. 30 Classic Carpet a 432 00 475 20 604 80 9 x40 Classic Capel 575 00 632 50 805 00 Online Discount Standard Qty Description Price Price Price Total 9 x 10 Carpet 9000 99 00 126 00 Cape Padding 180 00 198 0 252 00 9 x 30 Carpet Padding 270 00 297 00 378 00 9 x40 Carpet Padding 360 00 396 00 504 00 Carpet Padding 1 2 90 700 sq ft price per sq ft 1 00 1 10 1 40 Carpet Padding 1 2 Over 700 sq ft price per sq ft 90 1 00 1 25 Plastic Covering price per sq ft 85 95 1 20 Our carpet padding consists of 95 100 recycled urethane foam and is also 100 recyclable according to the manufacturer s specifications Our plastic floor covering contains up to 60 recycled content All utility lines must be installed ab TET before carpet installation Utilities should be ordered in advance Sub Total 8 2596 Tax Total Cost 01 15 405781 6369 FREEMAN Carpet Take advantage of the Online price by ordering at www freemanco com store before NOVEMBER 10 2015 Ng F R E E INCLUDE THE FREEMAN METHOD 3323 35 North Ste 120 PAYMENT FORM WITH YOUR ORDER San Antonio TX 78219 210 554 2021 Fax 469 621 5611 FreemanSanAntonioES freemanco com OF SHOW FORMULA4MEDIA RUNNING EVENT 405781 DECEMBER 2 4
26. All items and materials that must be brought into the facility may be subject to Material Handling Charges and are the responsibility of the Exhibitor This also applies to items not ordered through the Official Show Vendors Refer to the Material Handling form for charges for this service 07 15 405781 Page 2 of 4 FREEMAN quick facts LABOR INFORMATION Union Labor may be required for your exhibit installation and dismantle Please carefully read the UNION RULES AND REGULATIONS to determine your needs Exhibitors supervising Freeman labor will need to pick up and release their labor at the Labor Desk Refer to the order form for Display Labor for Straight time and Overtime hours ASSISTANCE We want you to have a successful show If we can be of assistance please call our Exhibitor Services Department at 210 554 2021 WE APPRECIATE YOUR BUSINESS 07 15 405781 Page 3 of 4 FREEMAN quick facts FREEMAN GENERAL INFORMATION TRANSLATION SERVICES Freeman is pleased to offer a new service for our international exhibitors that provides quick interpretation and translation in 150 languages This service will not only interpret for us on a three way conversation but also translate emails from customers To access this feature you may contact Freeman Exhibitor Services at 210 554 2021 or Freeman s Customer Support Center at 888 508 5054 Toll Free US amp Canada or 1 512 982 4186 Local amp International HELPFUL HINTS SAVE
27. Customers are responsible for any bank processing fees FREEMAN method of payment FREEMAN 3323 35 North Ste 120 San Antonio TX 78219 210 554 2021 Fax 469 621 5611 FORMULA4MEDIA RUNNING EVENT 405781 DECEMBER 2 4 2015 In order to authorize Freeman to invoice a third party for payment of services rendered to exhibitors both the exhibiting company and the third party must complete this form and return it at least 14 days prior to show move in EXHIBITING COMPANY AUTHORIZATION OF THIRD PARTY BILLING We understand and agree that we the exhibiting company are ultimately responsible for payment of charges and agree by submitting this form or ordering materials or services from Freeman to be bound by all terms and conditions as described in the Terms amp Conditions section of this service manual In the event that the named third party does not discharge payment of the invoice prior to the last day of the show charges will revert back to the exhibiting company All invoices are due and payable upon receipt by either party The items checked below are to be invoiced to the third party BY SUBMITTING THIS FORM VIA FAX OR POSTAL MAIL OR ORDERING MATERIALS OR SERVICES FROM FREEMAN YOU AGREE TO BE BOUND BY ALL TERMS amp CONDITIONS INCLUDED IN YOUR SERVICE MANUAL EXHIBITOR NAME PLEASE PRINT EXHIBITOR SIGNATURE DATE EXHIBITING COMPANY INFORMATION EXHIBITING COMPANY NAME BOOTH EXHIBITING CO
28. Division 512 404 4000 with any special wiring requirements e Use of open clip sockets latex or lamp cord wire duplex or triplex plugs is prohibited e All exhibitors cords must be of the three 3 wire grounded type All exposed non current carrying metal parts of fixed equipment which are liable to be energized shall be grounded Electrical equipment is to be installed operated and maintained a manner which does not create a hazard to life or property Connection rates cover bringing service to the booth in the manner and location most convenient to the and do not include adapters or special wiring e Each exhibitor must order power separately Exhibitors are not allowed to share power e Unauthorized use of electrical services will be terminated or exhibitor must pay utility service charges associated with service ACCD Exhibitor Services Division 500 East Cesar Chavez Street Austin TX 78701 Phone 512 404 4000 512 404 4220 accdexhibitorservices austintexas gov CONVENTION CENTER D E N Tq ACCD Exhibitor Services Telephone Price Schedule Event 2015 The Running Event Event Dates 11 28 2015 to 12 5 2015 Discount Deadline 11 13 2015 Floor Rate Applies 11 25 2015 Product ID Product Description Discounted Price Standard Price Floor Price T101 Local Only Phone Line 150 00 200 00 300 00 T102 Local Long Distance Phone Line 188 00 250 00 375 00 T103 Telephone Set Rental Cre
29. Ethe ACCD xhibitor Services Division 3 Rental of telephone hand sets may not be discounted eSpecial Programming 1 The ACCD offers voice mail line rollover services and non dial 9 service 2 Special programming requests must be made at least 10 days prior to the event or we cannot guarantee delivery of service 3 No Discount available for Special Programming services eTelephone for Credit Card Machine Use 1 The telephone line fees do not include electrical services necessary for credit card machines 2 It is the exhibitor s responsibility to ensure that credit card machines are programmed for Dial 9 calling Contact your credit card processor for all credit card machine programming instructions Calling Card Dialing Instructions Some exhibitors do not want a separate bill for long distance charges after the show closes If you select local service for your phone line you can use your phone credit card for long distance calling Contact your calling card service provider for local call dialing instructions ACCD Exhibitor Services Division 500 East Cesar Chavez Street Austin TX 78701 Phone 512 404 4000 512 404 4220 accdexhibitorservices austintexas gov CONVENTION CENTER D E P A R T E N T ACCD Exhibitor Services Technology Price Schedule Event 2015 The Running Event Event Dates 11 28 2015 to 12 5 2015 Discount Deadline 11 13 2015 Floor Rate Applies 11 25 2015 Technical Services
30. MONEY Order early to take advantage of advance order discount rates place your order by November 10 2015 AVOID DELAY Ship early to avoid delays Shipments arriving late at show site will cost you money time and business SAFETY TIPS Use a ladder not a chair Standing on chairs tables and other rental furniture is unsafe and can Cause injury to you or to others These objects are not designed to support your standing weight Be aware of your surroundings You are in an active work area with changing conditions during move in and move out Pay attention Look for obstacles machinery and equipment that are in use Keep your eyes open for scooters and forklifts The drivers of these vehicles may not be able to see you Stay clear of dock areas trucks and trailers These areas can be particularly dangerous Prevent electrical shocks falling items and damage to materials Do not attach items or equipment to the drapes or metal framework provided for your booth This can cause serious injury or damage to materials We discourage children from being in the exhibit hall during installation and dismantle If children are present during installation and dismantle they must be supervised by an adult at all times Freeman does not ship or handle Hazardous Materials If any materials you are shipping to the event fall into this category please contact Freeman to be sure the material will be allowed at the facility and by the association In
31. OF THIS CONTRACT REGARDLESS OF THE FORM OF ACTION WHETHER IN CONTRACT OR IN TORT INCLUDING STRICT LIABILITY AND NEGLIGENCE EVEN IF FREEMAN HAS BEEN ADVISED OR HAS NOTICE OF THE POSSIBILITY OF SUCH DAMAGES SUCH EXCLUDED DAMAGES INCLUDE BUT ARE NOT LIMITED TO LOST PROFITS LOSS OF USE AND INTERRUPTION OF BUSINESS OR OTHER CONSEQUENTIAL OR INDIRECT ECONOMIC LOSSES 9 DECLARED VALUE Declarations of Declared Value are between the Exhibitor and the selected Carrier ONLY and are in no way an extension of Freeman s maximum liability stated herein Freeman will use commercially reasonable efforts to transmit the Declared Value instructions to the selected Carrier however FREEMAN WILL NOT BE LIABLE FOR ANY CLAIM ARISING FROM THE TRANSMITTAL OF OR FAILURE TO TRANSMIT DECLARED VALUE INSTRUCTIONS TO THE CARRIER NOR FOR FAILURE OF THE CARRIER TO UPHOLD THE DECLARED VALUE OR ANY OTHER TERM OF CARRIAGE 10 JURISDICTION VENUE THIS CONTRACT SHALL BE CONSTRUED UNDER THE LAWS OF THE STATE OF TEXAS WITHOUT GIVING EFFECT TO ITS CONFLICT OF LAWS RULES EXCLUSIVE VENUE FOR ALL DISPUTES ARISING OUT OF OR RELATING TO THIS CONTRACT SHALL RESIDE IN A COURT OF COMPETENT JURISDICITON IN DALLAS COUNTY TEXAS 11 INDEMNIFICATION Exhibitor agrees to indemnify and forever hold harmless Freeman from and against any and all demands claims causes of action fines penalties damages including consequential liabilities judgments and expenses including but n
32. Rate Total Cost Sub Total Tax8 25 DISMANTLE Describe work to be done PLEASE INDICATE WORK TO BE PERFORMED UNCRATED UNSKIDDING RE SKIDDING HEADER BOOTH WORK Rigging must be canceled in writing 24 hours in dvance to avoid a one 1 hour cancellation fee per crew 405781 SAFY 16H FREEMAN forklift rigging labor PAYMENT amp LABOR YOU ARE ENTERING A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE The terms and conditions set forth below become a part of the Contract between Freeman and you the Exhibitor Acceptance of said terms and conditions will be construed when any of the following conditions are met THE METHOD OF PAYMENT FORM IS SIGNED OR AN ORDER FOR LABOR SERVICES AND OR RENTAL EQUIPMENT IS PLACED BY EXHIBITOR WITH FREEMAN OR e WORK IS PERFORMED ON BEHALF OF EXHIBITOR BY FREEMAN DEFINITIONS For purposes of this Contract Freeman means Freeman Expositions Inc and its respective employees directors officers agents assigns affiliated companies and related entities including but not limited to any subcontractors Freeman may appoint The term Exhibitor means the Exhibitor its employees agents or representatives PAYMENT TERMS Full payment including any applicable tax is due in advance or at show site All payments must be in U S funds and all checks must be drawn on a U S bank Orders received without advance payment o
33. Standard Price Header Identification Sign white with black text Indicate copy below 8 H x 8 W 1 466 00 2 052 40 8 H x 10 W 1 745 00 2 443 00 PURCHASE Fabric Panel Colors for All Units Black L Gray Additional Fabric Panel Colors for Purchase Units Only Size Discount Price Standard Price Blaze Red Blueberry Emerald Silver 8 H x 8 W 2 485 00 3 479 00 Other Colors Also Available for Purchase Units 8 H x 10 W 2 921 00 4 089 40 9 10 Classic Carpet J Black Blue T Green Gray Shipping Not Included Latte Midnight Blue Plum Red Red Pepper Tuxedo All Classic carpet contain recycled content and are recyclable CUSTOM GRAPHIC PHOTO PANELS L Our custom graphic panels can dramatically enhance your exhibit s appearance Please check the box to have an Exhibitor Sales Specialist contact you to assist in creating a unique exhibit OPTIONAL ACCESSORIES RENTAL PURCHASE Part Description Qty Discount Price Standard Price Total Qty Discount Price Standard Price Total 1715800 2 200 Watt Halogen Light Kit EN 168 00 235 20 EE 249 00 348 60 1715801 1 200 Watt Halogen Light Kit NEN 86 00 120 40 EN 181 00 253 40 1715802 Straight Shelf NENNEN 64 00 89 60 EE 124 00 173 60 1715803 Angled Shelf NEN 64 00 89 60 MED 124 00 173 60 QUICK TIPS If shipping literature or products material handling rates will apply Order in advance to save time money and ensure availability
34. addition if authorized by the facility and the association you will need to make separate arrangements for the transport and handling of the approved materials since Freeman will not transport or handle them The operation or use of all motorized lifts and motorized material handling equipment for installation dismantle of exhibits is NOT permitted by exhibitors or by their exhibitor appointed contractors EAC s Thank you for your cooperation EXHIBITOR ASSISTANCE Call Freeman s Exhibitor Services department at 210 554 2021 with any questions or needs you may have For more information and helpful hints on pre show procedures and move in please go to www freemanco com preshowFAQ For more information and helpful hints on post show procedures and move out please go to www freemanco com postshowFAQ 07 15 405781 Page 4 of 4 FREEMAN general information Reducing Your Footprint Freeman actively engages in green practices within day to day operations and is committed to producing events in the most environmentally friendly way possible Freeman has collaborated with a number of customers to make their events greener and is dedicated to broadening this effort Green Tips for Exhibitors Interested in going Green and saving money with your exhibit booth Follow these tips to assist you in making your sustainable booth strategies at least cost neutral and possibly cost saving Supplies and Ordering O
35. com FREEMAN conference tables 42 round white conference table White Laminate 42 Round 820708 computer desk tabl work desk merlin table White Laminate Gray Laminate 48 L 24 D 30 H 820706 46 L 29 D 30 H 820707 FREEMAN Call customer service at the number listed on the Quick Facts For fast easy ordering go to www freemanco com page 15 of 19 W r All powered options will have an adapter included with rental Additional adapters can be ordered separately powered seating naples chair powered naples loveseat powered Black Vinyl Black Vinyl 3671 30 D 28 H 810120 6271 30 D 28 H 830122 power panel detail power panel detail naples sofa powered Black Vinyl 8771 30 D 28 H 830121 power panel detail roma chair powered roma sofa powered White Vinyl White Vinyl 37 L 31 D 33 81021 78 L 31 D 33 H 83017 n W EI got El got power panel detail power panel detail Electrical power must be ordered separately Call customer service at the number listed on the Quick Facts For fast easy ordering go to www freemanco com FREEMAN powered tables G30 cocktail table powered G30 caf table powered G30 bar table powered White Top White Top White Top 72 L 26 D 18 H 82070 72 L 26 D 30 H 82071 72 L 26 D 42 H 82072 powered product pedestals powered locking ped
36. part of booth spaces and are not to be used by exhibitors Access to all wall outlets and floor pockets is restricted to ACCD personnel e Under no circumstance shall anyone other than ACCD personnel make service connections e The ACCD offers a limited inventory of utility services connections and rental equipment to our clients for their exclusive use on a first come first service basis The ACCD cannot guarantee availability of utility services or rental equipment e ACCD is not responsible for power failures or fluctuations in voltage air or water pressures Equipment with strict tolerances may require regulating devices Exhibitor must arrange for regulator valves line conditioners backflow prevention devices etc e All equipment and connections regardless of source of power must comply with federal state and local safety codes e Special equipment connections requiring company engineers or technicians for assembly servicing preparatory work and operation may be executed without ACCD personnel All Service connections to ACCD utilities must be made by ACCD personnel only e Exhibitor agrees to indemnify and hold harmless the ACCD City of Austin and their respective officers agents and employees against and from any and all claims for property damage and personal injury including death arising out of or in any way caused by exhibitor s negligence in the use or misuse of the utility outlets equipment etc supplied to exhibitor by the ACCD
37. purchased from Austin Convention Center Catering 6 Food and beverages MAY NOT BE SOLD on the premises 2015 The Running Event Name of Event Event Date s Applicant Name Phone Fax f Address LLL State Zip On Site Contact Name Email Address Product s You Wish to Dispense Services Required Please contact the Austin Convention Center Catering Sales Office at 512 404 4140 regarding food amp beverage items needed for your booth Note All sample items MUST receive prior approval and confirmation from Austin Convention Center Catering Exhibitors not in compliance will be asked to remove the item s from the facility immediately In signing below understand and agree to the terms and conditions above Applicant Signature _ Date Approved O Date April 2015 AUSTIN CONVENTION CENTER CATERING SERVICES Note 525 00 delivery fee will be applied to all orders less than 75 00 per delivery excluding service amp sales tax 20 Administrative Fee and 8 25 Sales Tax will be added to all orders BEVERAGES Fresh Brewed Coffee Decaf Iced Tea Assorted Soft Drinks 12 ounce can Purified Water 5 gallons and dispenser Additional 5 gallons Bottled Spring Water 16 ounce bottle Fruit Juice 10 ounce bottle Specialty Imported Beer 12 ounce bottle Domestic Beer 12 ounce bottle House Wine 750ml bottle each Note A bartender is required for all a
38. shipped loose or pad wrapped and or unskidded machinery without proper lifting points CARPET OORPAD ONLY Shipments that consist of loose carpet and or padding only require additional labor and equipment to unload STRAIGHT TIME 8 00 A M to 5 00 P M Monday through Friday OVERTIME 5 00 P M to 8 00 A M Monday through Friday all day Saturday Sunday and Holidays Overtime will be applied to all freight received at the warehouse and or show site that must be moved into or out of booth during above listed times Description Price Per Minimum CWT RATE CLASSIFICATIONS Warehouse Shipment 200 Ib minimum Crated or Skidded Shipment 74 00 148 00 Special Handling Shipment 96 25 192 50 Carpet and or Pad Only Shipment 111 00 222 00 Show Site Shipment 200 Ib minimum Crated or Skidded Shipment 70 00 140 00 Special Handling Shipment 91 00 182 00 Uncrated or Pad Wrapped Shipmernt 105 00 210 00 Carpet and or Pad Only Shipment 105 00 210 00 Small Package Maximum weight is 30 Ibs per shipment Por Shipiyjent 40 00
39. the loading crew to bring multiple pieces of the freight to the rear of the trailer to select the next piece having to remove freight from the trailer then reload to fit or the trailer must be loaded in a sequence to ensure all items fit What are Stacked Shipments Shipments loaded in such a manner requiring multiple items to be removed to ground level for delivery to booth Stacked or cubed out shipments loose items placed on top of crates and or pallets constitute special handling What is Shipment Integrity Shipment integrity involves shipments on a carrier that are intermingled or delivered in such a manner that additional labor is needed to sort through and separate the various shipments on a truck for delivery to our customers What is Alternate Delivery Location Alternative delivery location refers to shipments that are delivered by a carrier that requires us to deliver some shipments to different levels in the same building or to other buildings in the same facility What are Mixed Shipments Mixed shipments are defined as shipments of mixed crated and uncrated goods where the percentage of uncrated is minimal and does not warrant the full uncrated rate for the shipment but does require special handling Freeman defines special handling for mixed loads as having less than 50 of the volume as uncrated What does it mean if have No Documentation Shipments arrive from a small package carrier including among oth
40. this clause such as the following consequential damages loss of use damages loss of profits damages business interruption damages delay damages special damages collateral damages exemplary damages damages awarded for gross negligence direct damages indirect damages damages for failure of performance breach of contract damages fraud damages or any other sort of damage for tort or breach of contract This limitation shall bind the parties a whenever or wherever the claimed loss or damage may occur 6 even though the alleged loss or damage is claimed to result from negligence strict liability products liability breach of contract breach of statute or regulation or any other legal theory or cause and c even though Freeman may have been advised or be on notice of the possibility or even the probability of such damages Freeman makes no warranties express or implied and expressly disclaims any and all warranties Except for Freeman s failure to deliver in accordance with the Guaranteed Service section of the Service Guide Freeman will not be liable for misdelivery incomplete or otherwise inadequate delivery including but not limited to failure to follow Shipper or Consignee instructions or failure to collect or properly deliver a payment instrument non delivery missed pickup delay on International shipments loss or damage unless caused by Freeman s sole negligence 7 SHIPPER S RESPONSIBILITIES AND INDEMNIFICATION
41. to 10 000 IDS 172 00 241 00 3040150 Forklift w operator up to 15 000 IDS 5 139 00 194 50 3040151 Forklift w operator up to 15 000 IDS 180 00 252 00 3140300 Forklift w operator up to 30 000 IDS ST 161 00 225 50 3140301 Forklift w operator up to 30 000 IDS OT a 202 00 283 00 3090600 Man Cage for Forklift 46 00 3090700 Boon Tor 46 00 RIGGING LABOR 3020200 Rigger Foreman ST 83 00 116 25 9020201 Rigger Foreman 124 50 174 25 5020100 Ils TRE 82 00 115 00 210 123 00 172 25 MOBILE UNIT SPOTTING FEE 257024 Mobile Unit Spotting Fee Each Way 971 00 INSTALLATION Part Description Date Start of Equip Approx Hrs Total Hourly Estimated Time Person Person Hours Rate Total Cost SubTotal Describe work to be done Tax8 25 Date Start of Equip Approx Hrs Total Hourly Estimated Time Person per Person Hours
42. under this order e Exhibitor will be responsible for damage to telecommunications electrical water compressed air and drainage network or equipment caused by exhibitor s equipment acts and or omissions e If by reason of any default on the part of the exhibitor hereunder it becomes necessary to engage an attorney the exhibitor agrees to pay all costs expenses and attorney s fees expended or incurred by the ACCD in connection herein ACCD Exhibitor Services Division 500 East Cesar Chavez Street FOR OFFICE USE ONLY Austin TX 78701 Phone 512 404 4000 Fax 512 404 4220 Customer ID UTL accdexhibitorservices austintexas gov CONVENTION CENTER D E P A R T E N T ACCD Exhibitor Services Order Form Event 100010355 2015 The Running Event Event Dates 11 28 2015 to 12 5 2015 Discount Deadline 11 13 2015 Standard Rate Deadline 11 24 2015 Floor Rate Applies 11 25 2015 Exhibitor Information Company Name Booth No Address Contact Phone Number City State Zip Fax Number Contact s Contact Person email Address Service Order PRODUCT ID ITEM DESCRIPTION UNIT PRICE QUANTITY SUB TOTAL Note A diagram is REQUIRED for all orders with 2 or more services requested TOTAL AMOUNT DUE Payment Method Payment in full MUST accompany order Payment may be made by check money order or credit card DO NOT SEND CASH Make check or money order payable to Austin Convention Center check amex 15
43. x 10 1 889 00 2 644 60 10 20 3 676 00 5 146 40 CHOOSE YOUR PANEL Black Fabric Fabric Gray Fabric C White Hardwall _ White Perfboard Our Classic Carpet nightly vacuuming are included in the price of your Rental Exhibit The following colors are available Check color choice JBlack Midnight Blue Blue Plum Gray Red Green JRed Pepper Latte Tuxedo You may want to add padding or upgrade your carpet to one of our 15 designer colors in our PRESTIGE carpet line Now available in 28 oz and 40 oz weight Refer to our enclosed Carpet order form for color selections and pricing Our carpet padding consists of 95 10096 recycled urethane foam and is also 10096 recyclable according to the manufacturer s specifications 0 recyclable content plastic floor coverin ntains u Each Rental Exhibit includes 2 Arm Lights per 10 unit Note Power and labor to hang the lights are included in our standard rental exhibit package price Power consumption not to exceed 500 Watts Additional power must be ordered separately HEADER IDENTIFICATION SIGN Indicate which color lettering you would like We have a wide variety of standard colors available Black Blue Brown L Burgundy C PMS Color Teal IWhite Dark Green Font Type Unless font type is indicated Helvetica will be used Indicate exactly how you want your company
44. 00 446 00 626 00 446 00 626 00 352 00 303 00 317 00 95 70 171 60 113 30 238 70 255 20 224 40 214 50 420 20 374 00 288 20 303 60 222 20 222 20 267 30 267 30 556 60 297 00 401 50 401 50 490 60 688 60 490 60 688 60 490 60 688 60 387 20 333 30 348 70 121 80 218 40 144 20 303 80 324 80 285 60 273 00 534 80 476 00 366 80 386 40 282 80 282 80 340 20 340 20 708 40 378 00 511 00 511 00 624 40 876 40 624 40 876 40 624 40 876 40 492 80 424 20 443 80 Page 3 of 4 FREEMAN select furnishings Take advantage of the Online price by ordering at www freemanco com store before NOVEMBER 10 2015 NAME OF show FORMULA4MEDIA RUNNING EVENT 405781 DECEMBER 24 2015 COMPANY NAME BOOTH BOOTH SIZE X CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 210 554 2021 to speak with one of our experts For fast easy ordering go to www freemanco com store Qty Description Online Price Discount Price Standard Price POWERED Powered Seating select furnishings 810120 Naples Chair Powered Black Vinyl 610 00 671 00 854 00 830122 Naples Loveseat Powered Black Vinyl 820 00 902 00 1 148 00 830121 Naples Sofa Powered Black Vinyl 944 00 1 038 40 1 321 60 81021 Chair Powered White Vinyl 610 00 671 00 854 00 83017 Roma Sofa Powered White V
45. 0342 C131342 4 C130430 C131430 C130442 131442 6 130630 C12404630 C131630 C130642 C12404642 C131642 E 6130830 black blue brown dark green C12404830 oMIO C131830 S wai flax gold gray plum C 130842 red white C12404842 Table top risers are also available in a variety of sizes C131842 See order form for details FREEMAN display display cubes Black 12 small 12 W 12 L 42 H N75030 18 medium 18 W 18 L 36 H N75031 24 large 24 W 24 L 42 H N75032 display cylinders Black low 30 W 15 H N75020 medium 18 W 20 H N75021 high 24 W 36 H N75022 display counter Black 24 W 49 L 42 H N72056 orion computer kiosk Black 281128 40 5 N75079 Pedestal for computer demo with keyboard tray and interior storage Computer not included FREEMAN We know that every exhibit is different and requires certain pieces that may be hard to find That s why we offer an assortment of accessories that will meet your needs from literature racks to bulletin boards to refrigerators and file cabinets No matter the requirement your exhibit will always stand out with these striking and functional pieces a chrome stanchion with 8 retractable belt 42 H C220121 b chrome sign holder Holds 22 x 28 sign C220118 c round literature rack 17 WN 17 L 57 H N750135 Revolving bla
46. 0811 White amp Black Plastic Chrome 810810 19 E22 D 32 H Call customer service at the number listed on the Quick Facts For fast easy ordering go to www freemanco com conference chairs luxor executive chair labrea chair Black Leather Charcoal Gray Fabric 27 L 28 D 47 3571 27 D 40 H 810874 Adjustable 810807 pro executive chair perth highback chair White Vinyl Black Leather Chrome 27 5 1 27 5 D 45 7 H 810844 23 L 21 D 43 H 2 Adjustable 810813 altura conference flex chair altura junior executive chair guest chair Black Plastic Chrome Black Fabric Black Fabric Black Steel 24 L 22 D 31 H 81018 25 L 25 D 37 H 25 L 20 D 34 H 81063 Adjustable 81073 Call customer service at the number listed on the Quick Facts For fast easy ordering go to www freemanco com FREEMAN bars amp barstools martini bar Gray metal rounded bar with frosted glass top and chrome legs 67 L 50 D 47 H Radius 76 5 8501 possible configurations a lift hydraulic barstool Gray Vinyl Chrome 810872 Red Vinyl Chrome 810873 Black Vinyl Chrome 810871 White Vinyl Chrome 810870 15 Round 23 33 5 H Adjustable Tables in coordinating colors are available upon request Call customer service at the number listed on the Quick Facts For fast easy ordering go to www freemanco com FREEMAN bars amp barstools rustique barstool ICE barstool
47. 1 00 144 10 183 40 81003 70 00 297 00 378 00 5 g r 810813 Perth Highback Chair Black Leather Chrome 386 00 424 60 540 40 81073 Altura Junior Executive Chair Black Fabric 297 00 326 70 415 80 M 810844 Pro Executive Chair White Vinyl 248 00 272 80 347 20 Bars amp Bar Stools E an Martini Bar Gray metal rounded bar with frosted 890 glass top and chrome 1 5 122600 984660 1660 Oo 810872 Lift Hydraulic Barstool Gray VinylChrome 140 00 154 00 196 00 gt 810873 Lift Hydraulic Barstool Red Vinyl Chrome 140 00 154 00 196 00 gt 810871 Lift Hydraulic Barstool Black Vinyl Chrome 140 00 154 00 196 00 9 810870 Lift Hydraulic Barstool White Vinyl Chrome 140 00 154 00 196 00 7 810202 Shark Swivel Barstool White Plastic Chrome 296 00 325 60 414 40 22 810103 Banana Barstool White Vinyl Chrome 166 00 182 60 232 40 22 D 810104 Banana Barstool Black Vinyl Chrome 166 00 182 60 232 40 Q 9 810839 Rustique Barstool 110 00 121 00 154 00 810815 ICE Barstool Transparent Chrome 189 00 207 90 264 60 O 810505 Gin Barstool Wood Chrome 148 00 162 80 207 20 810706 Jetson Barstoo
48. 140 Fax 512 404 4149 Email janthony levyrestaurants com General Conditions 1 Items dispensed are limited to products manufactured represented or processed by the exhibiting firm 2 items are limited to SAMPLE SIZE Below are maximum sample size quantities a Beverage limited to maximum of 3 oz All alcoholic beverages MUST be purchased through and served by Austin Convention Center Catering the in house food and beverage management company for the Austin Convention Center Department facilities Austin Convention Center and Lester E Palmer Events Center b Food items limited to bite size 107 or less 3 The Applicant name below acknowledges they have the sole responsibility for disposition of such items in compliance with all applicable laws including the Texas Alcohol Beverage Code Accordingly the applicant agrees to indemnify and hold harmless Austin Convention Center Catering the Austin Convention Center Department and the City of Austin from all liabilities damages losses costs or expenses resulting directly or indirectly from disposition of such items 4 Show and or Event Promoter is responsible for securing a City of Austin Health permit for sample items The Austin Travis County Health Department phone number is 512 978 0300 Permits must be displayed at the booths throughout the show 5 Food and or beverage items used as booth traffic promoters i e coffee popcorn sodas bar service etc MUST be
49. 19 sofa Blue Fabric 73 L 34 5 D 29 5 H 83015 tangiers chair Beige Fabric 34 L 37 D 36 H 810118 sofa Beige Fabric 78 L 37 D 36 H 830118 roma chair White Vinyl 33 H 81020 7 Powered option 81021 sofa White Vinyl 78 L 31 D 33 H 83016 Powered option 83017 See pages 15 16 for all Powered options Call customer service at the number listed on the Quick Facts For fast easy ordering go to www freemanco com FREEMAN page 4 of 19 Casual seating Look no further for a great variety of informal modern seating options Here you will find chairs sofas stools ottomans even sophisticated bar sets that turn exhibits into destinations ottomans endless square Black Leather 815123 White Leather 815122 o4 Lo4 D TSH half round ottoman White Leather 81514 Black Leather 81513 7271 36 D 17 H ottoman bench Black Leather 815121 White Leather 815120 60 L 20 D 18 H leather cube edge LED cube Black Leather 81512 High Density Plastic White Leather 81511 20 L 20 D 20 H 81526 17217018 H Call customer service at the number listed on the Quick Facts For fast easy ordering go to www freemanco com FREEMAN ottomans vibe cube Blue Vinyl 81518 Pink Vinyl 81520 Red Vinyl 81519 Yellow Vinyl 81517 Orange Vinyl 81525 18 L 18 D 18 H occasional chairs madrid chair madrid chai
50. 42 H 73 70 _ _ 220109 Chrome Coat Tree 46 00 50 60 64 40 6131642 Undraped Counter 6 Lx42 H 90 20 9220134 Chrome Easel 44 00 48 40 61 60 22 6131842 Undraped Counter 8 Lx42 H 101 20 0220110 Chrome Bag Rack 101 00 111 10 141 40 ___ 220107 Wastebasket 20 00 22 00 28 00 220106 Corrugated Wastebasket 10 50 1155 1470 61504100 Black 4 L x 7 H ____ N75057 Small Refrigerator 408 00 448 80 571 20 Corrugated Riser _ _ 75052 Black Table Lamp 100 00 110 00 140 00 61504101 White 4 L x 7 H _ _ 4082 File Cabinet 2 Drawer 127 00 139 70 177 80 Corrugated Riser N74081 File Cabinet 4 Drawer 147 00 161 70 205 80 1506100 Black 6 L x 7 H ____ 10201484 Bulletin Board 143 05 157 35 200 25 Corrugated Riser C1506101 White 6 L x 7 H Corrugated Riser Special Drape Black O Blue 0 Brown Dark Green O Flax O Gold O Gray O Plum O Red White _ _ C1508100 Black 8 L x 7 H Corrugated Riser C1508101 White 8 L x 7 H Corrugated Riser 12103 Special Drape 3 H per ft 16 50 18 15 23 10 12108 Special Drape per ft 19 50 21 45 27 30 TOTAL COST Sub Total 8 25 Tax Total Cost furnishing essentials FREEMAN 01 15 405781 6369 Remember to select a color for items with checkboxes A color will be selected for you if not indicated Page 2 of 2 Take advan
51. 975 OR 9 07 PER POUND 20 00 PER KILOGRAM FOR CARRIAGE WHERE THE WARSAW CONVENTION INCLUDING ITS AMENDMENTS DOES NOT APPLY FOR ANY REASON UNLESS A HIGHER DECLARED VALUE IS REQUESTED AND THE FEES SET FORTH IN THE SERVICE GUIDE FOR SUCH HIGHER DECLARED VALUE ARE PAID FOR INTERNATIONAL SHIPMENTS THIS SHIPPING REQUEST AND SHIPPING INSTRUCTION CONTRACT SHALL BE DEEMED AN AIR WAYBILL WITHIN THE MEANING OF THE WARSAW CONVENTION Notwithstanding the above limitations domestic shipments containing the following items of extraordinary value are limited to a maximum declared value of 500 00 USD a artworks and objects of art including without limitation original paintings drawings etchings water colors tapestries and sculpture 6 clocks watches jewelry including costume jewelry furs and fur trimmed clothing c personal effects d and other inherently fragile or unique items including prototypes etc Any declared value in excess of the maximums allowed herein is null and void and the acceptance by Freeman for carriage of any shipment with a declared value in excess of the allowed maximums does not constitute a waiver of these maximums Shipper understands that even if Shipper is not able to participate or fully participate in a show due to loss of theft of or damage to its property Freeman shall never be liable or responsible for damages identified by the terms by way of example only and not in limitation of the breadth of
52. ABOVE 3110 E 12th St LA CA 90023 P 323 263 9000 www greneker com Name of Show National Plant amp Floral Inc Pates AUSTIN TX Location CUSTOM DESIGNED ARRANGEMENTS DESCRIPTION COLOR RICE QUANTITY TOTAL serna FLORAL arrangement TROPICAL FLORAL arrangement FLORAL ARRANGEMENT 100 00 HEIGHT WIDTH 175 00 FLORAL ARRANGEMENT HEIGHT WIDTH TROPICAL PLANT AND BLOOMING FOLIAGE MUM PLANTS Yellov White Lavender 30 00 AZALEAS Pink _ _ 35 00 BROMELIAD 35 00 SMALL Ivy Pothos _ _ 30 00 LARGE BOSTON FERN 40 00 3 FOOT TROPICAL PLANT 49 50 4 FOOT TROPICAL PLANT 59 50 5 FOOT TROPICAL PLANT 69 50 CUSTOM TROPICAL PLANTS 5 FOOT TROPICAL TOP DRESSED SMALL IVY AND BLOOMING 125 00 6 FOOT FICUS TREE TOP DRESSED SMALL IVY AND BLOOMING 169 50 6 FOOT PALM TOP DRESSED SMALL IVY AND BLOOMING 169 50 8 FOOT 16 FOOT TROPICAL PLANT m CONTAINERS SUB TOTAL WHITE BLACK DELIVERY PICK UP amp MAINTENANCE 10 GRAND TOTAL ALL LIVE GREEN MATERIAL ON RENTAL BASIS ONLY ALL ORDERS MUST BE PAID IN FULL PRIOR TO THE CLOSE OF THE SHOW We accept Checks VISA MasterCard and American Express Have National Plant amp Floral s Designer call our booth on the following Date Time PAYMENT VISA MASTERCARD U AMEX CHECK COMPANY NAME CREDITCARD gt gt gt BOOTH CONTACT EXP DATE 2 SECURITY CODE n n 0 0 000 00 CARDHOLDER NAME
53. AMP 210 00 280 00 420 00 P204 208 Volts Single Phase 60 AMP 311 00 415 00 623 00 P208 208 Volts Single Phase 100 AMP 503 00 670 00 1 005 00 P302 120 208 Volts 3 Phase 20 AMP 270 00 360 00 540 00 P303 120 208 Volts 3 Phase 30 AMP 311 00 415 00 623 00 P305 120 208 Volts 3 Phase 60 AMP 491 00 655 00 983 00 P310 120 208 Volts 3 Phase 100 AMP 780 00 1 040 00 1 560 00 P320 120 208 Volts 3 Phase 200 AMP 1185 00 1 580 00 2 370 00 P340 120 208 Volts 3 Phase 400 AMP 2306 00 3 075 00 4 613 00 General Terms and Conditions e A standard electrical outlet is a single female plug Multi outlet fixtures are available for purchase See Supplemental Lighting and Equipment e Labor A Labor is charged for 1 Any four 4 services in one 1 booth 2 Installation of utilities after booth display and or carpet has been installed 3 Relocating moving installed services 4 Installing services in location other than location most convenient to booth 5 Re taping electrical cords 6 Resetting breakers due to exhibitor equipment B Labor if required is charged in increments of one 1 hour with a one 1 hour minimum C Labor charges are NOT available at a discount e If special electrical plugs are required exhibitor is responsible for furnishing the associated wiring schematics and required connectors Exhibitor will be responsible for all labor charges involved in connecting and disconnecting wires Please contact the ACCD Exhibitor Services
54. AN EXPRESS MASTERCARD VISA FREEMAN NOW ACCEPTS DEBIT CARDS ACCOUNT NO EXP DATE properly credit your account CARDHOLDER NAME PRINT SIGNATURE CARDHOLDER BILLING ADDRESS CITY STATE ZIP ENTER TOTALS HERE FURNISHINGS amp CARPET CLEANING PORTER RENTAL EXHIBITS SIGNS INSTALLATION DISMANTLE ACCESSORIES SHAMPOOING SERVICE amp ACCESSORIES LABOR LABOR MATERIAL RIGGING RIGGING EXHIBIT HANGING UTILITIES GRAND HANDLING INSTALLATION DISMANTLE TRANSPORTATION SIGNS TOTAL Remember to order in advance to save time and money You may place your order by phone fax mail or use our online ordering service at www freemanco com store We do not accept credit card information via email Orders received without payment or after the discount price deadline date will be charged at the standard price Copies of invoices may be picked up from the Service Desk prior to show closing If you have questions or need assistance with any items not listed please call and ask for your Exhibitor Services Representative TELL US WHAT YOU THINK Freeman is committed to providing great customer service To help us serve you more effectively in the future please visit the URL address below upon the completion of your show to provide feedback Your input will provide the insight needed to ensure that our customer service is in line with your expectations http feedback freemanco com 405781 07 15 405781 Note
55. ANY AND ALL LIABILITY ACTIONS CLAIMS AND DAMAGES OF ANY KIND WHATSOEVER ARISING FROM YOUR ACTIVITIES WHILE BEING PERMITTED TO ENTER THE PREMISE REV 11 13 FREEMAN TERMS amp CONDITIONS AIR CARGO AIR CARGO SERVICE REQUEST AND SHIPPING INSTRUCTIONS CONTRACT In tendering this shipment the Shipper and Consignee agree to these TERMS which no agent or employee of the parties may alter This Air Service Request and Shipping Instruction Contract is NON NEGOTIABLE and has been prepared by Shipper or if by Freeman or another on Shipper s behalf it shall be deemed conclusively to have been prepared by the Shipper The Shipper agrees that this shipment is subject to the TERMS stated herein All TERMS including but not limited to all the limitations of liability shall apply to our agents and their contracting carriers 1 DEFINITIONS In this Contract Freeman means Freeman Expositions Inc and its respective employees officers directors agents assigns affiliated companies and related entities including any contractors appointed by Freeman The term Shipper means the person or business for whom the property is being transported and includes their respective employees officers directors agents assigns affiliated companies and contractors appointed by the Shipper excluding only Freeman Property is all objects of any type received from the Shipper for transport by Freeman as described herein Consignee is the party
56. D SHIPPER AGREE THAT ANY CLAIM OR DISPUTE OF ANY SORT ARISING OUT OF OR IN ANY WAY RELATED TO THIS CONTRACT ITS PERFORMANCE OR NONPERFORMANCE OR DAMAGES ALLEGEDLY RESULTING FROM SAME WILL BE ARBITRATED IN THE CITY OF DALLAS TEXAS AND THE RULES OF THE AMERICAN ARBITRATION ASSOCIATION WILL APPLY IF BINDING ARBITRATION IS UNAVAILABLE TO RESOLVE ANY CONTROVERSY AND IT IS NECESSARY TO LITIGATE THE DISPUTE THE DISPUTE SHALL BE LITIGATED IN A COURT OF COMPETENT JURISDICTION IN DALLAS COUNTY TEXAS 10 MISCELLANEOUS Shipper warrants the accuracy of the weight and dimension data furnished in this Contract Shipper understands that once its property is shipped by Freeman pursuant to the instructions contained in this Contract Shipper has no right to control the shipment stop the shipment in transit or divert or reschedule same and that Shipper will have no control over the property until it is delivered pursuant to the instructions in this Contract Shipper agrees that this Contract may be provided to any third party including common or contract carriers of cargo by air water rail or road for the purpose of confirming the right of Freeman to control the handling of the property and all matters related to payment for the shipment REV 11 13 FREEMAN IERMS amp CONDITIONS Xe GRENEKER y THE RUNNING EVENT Mannequin amp Form Rental Limited quantities early ordering suggested Oct 1 31 2015 Early bird pricing effective
57. ET UP INFORMATION PLEASE NOTE Should you have more than one shipment please provide the information for all shipments Freight will be shipped to Warehouse _ Show Site Shipped Carrier Total No of Crates Cartons Fiber Cases Setup Plan Photo Attached To Be Sent With Exhibit In Crate No Carpet With Exhibit Rented From Freeman Color Size Electrical Placement Order Drawing Attached required Drawing With Exhibit ElectricalUnder Carpet 2 Comments Graphics With Exhibit Shipped Separately Comments Special Tools Hardware Equipment Required OUTBOUND SHIPPING INFORMATION PLEASE NOTE Should you have more than one shipment please provide the information for all shipments SHIP TO METHOD OF SHIPMENT L Freeman Exhibit Transportation Common Carrier Air Freight Next Day 2nd Day Deferred Expedited L Other list carrier name amp phone number Other Common Carrier Other Air Freight Van Line FREIGHT CHARGES Prepaid Collect Bill To In the event your selected carrier fails to show on final move out day please select one of the following options CI Reroute via Freeman s choice Deliver back to Freeman warehouse at Exhibitor s expense PLEASE NOTE Freeman is not responsible for product or literature that is not properly packed and labeled by exhibitor Page 2 of 2 FREEMAN installation amp dismantle 3323 IH 35 North Ste 120 INCLUDE THE FREEMAN METHOD
58. Event Regulations and or Rules as published and or set forth by Facility or Show Management and or directing labor provided by Freeman to work in a manner that violates any of the above rules regulations and or ordinances IMPORTANT PLEASE REFER TO FREEMAN S MATERIAL HANDLING TERMS amp CONDITIONS AS IT RELATES TO MATERIAL HANDLING SERVICES AND TO THE SERVICE REQUEST amp SHIPPING INSTRUCTIONS CONTRACT AS IT RELATES TO TRANSPORTATION SERVICES CONTRACT TERMS DEPEND ON THE NATURE OF SERVICES SECURED BY EXHIBITOR THROUGH FREEMAN TERMS amp CONDITIONS MAY VARY FOR EACH TYPE OF SERVICE ORDERED THROUGH FREEMAN REV 11 13 FREEMAN TERMS amp CONDITIONS MATERIAL HANDLING YOU ARE ENTERING A BINDING CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE Acceptance of said terms and conditions will be construed when any of the following conditions are met This Material Handling Agreement MHA is signed Exhibitors materials are delivered to Freeman s warehouse or to an event site for which Freeman is the Official Show Contractor or an order for labor and or rental equipment is placed by Exhibitor with Freeman 1 DEFINITIONS For purposes of this Contract Freeman means Freeman Expositions Inc and its employees directors officers agents assigns affiliated companies and related entities In no event shall Freeman be deemed to be the Ultimate Consignee for shipping and custom purposes The term Exhibitor means the E
59. Exhibitor is rebiling these charges to its customers For International Exhibitors Freeman requires 10096 prepayment of advance orders and any order or services placed at show site must be paid at the show For all others should there be any pre approved unpaid balance after the close of the show terms will be net due and payable in DALLAS TEXAS upon receipt of invoice Effective 30 days after invoice date any unpaid balance will bear a FINANCE CHARGE at the lesser of the maximum rate allowed by applicable law or 1 5 per month which is an ANNUAL PERCENTAGE RATE of 18 and future orders will be on a prepaid basis only If any finance charge hereunder exceeds the maximum rate allowed by applicable law the finance charge shall automatically be reduced to the maximum rate allowed and any excess finance charge received by Freeman shall be either applied to reduce the principal unpaid balance or refunded to the payer If past due invoices or invoice balances are placed with a collection agency or attorney for collection or suit Exhibitor agrees to pay all legal and collection costs THESE PAYMENT TERMS AND CONDITIONS SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS In the event of any dispute between the Exhibitor and Freeman relative to any loss damage or claim such Exhibitor shall not be entitled to and shall not withhold payment or any partial payment due to Freeman for its services as an offset against the amou
60. FREEMAN THE RUNNING EVENT 2015 DECEMBER 2 4 2015 AUSTIN CONVENTION CENTER AUSTIN TX SERVICE INFORMATION BOOTH EQUIPMENT Each 10 x 10 booth will be set with 8 high white back drape 36 high white side dividers one 6 x 30 blue skirted table two Limerick chairs one wastebasket and a 7 x 44 identification sign EXHIBIT HALL CARPET The exhibit hall and booths are NOT carpeted however the aisles will be carpeted in blue Should you require carpeting in your booth please order as soon as possible DISCOUNT PRICE DEADLINE DATE Order early to take advantage of advance order discount rates place your order by November 10 2015 SHOW SCHEDULE EXHIBITOR MOVE IN For more information and helpful hints on pre show procedures and move in please go to www freemanco com preshowFAQ Tuesday December 01 2015 8 00AM 5 00 PM Wednesday December 02 2015 6 00AM 2 30PM EXHIBIT HOURS Wednesday December 02 2015 4 00 PM 8 00PM Thursday December 03 2015 10 00 AM 6 00 PM Friday December 04 2015 8 00 AM 1 00 PM EXHIBITOR MOVE OUT For more information and helpful hints on post show procedures and move out please go to www freemanco com postshowFAQ Friday December 04 2015 1 00 PM 8 00 PM Saturday December 05 2015 8 00 AM 1 00 PM We will begin returning empty containers once aisle carpet is removed DISMANTLE AND MOVE OUT INFORMATION All exhibitor materials must be removed from the exhibit facility by Saturday De
61. Guidelines please contact the ACCD Exhibitor Services Division at 512 404 4000 Thank You Exhibitor Services Division Austin Convention Center Department ACCD Exhibitor Services Division 500 East Cesar Chavez Street Austin TX 78701 Phone 512 404 4000 512 404 4220 accdexhibitorservices austintexas gov CONVENTION CENTER D E P A R T E N T ACCD Exhibitor Services Electrical Price Schedule Event 2015 The Running Event Event Dates 11 28 2015 to 12 5 2015 Discount Deadline 11 13 2015 Floor Rate Applies 11 25 2015 Electrical Outlets Product ID Product Description Discounted Price Standard Price Floor Price E101 120 Volt Outlet 0 1000 Watts 8 AMP 71 00 95 00 143 00 E102 120 Volts 15 AMP 79 00 105 00 158 00 E103 120 Volts 20 AMP 86 00 115 00 173 00 E104 120 Volts 30 AMP Used for only one device NEMA plug number 5 30R 105 00 140 00 210 00 E201 120 Volt 8 AMP Ceiling Power Does not include extension cords contact ACCD 71 00 95 00 143 00 Exhibitor Services for important information Product ID Product Description Discounted Price Standard Price Floor Price M101 Standard Labor per Hr 6AM 12AM except holidays Discount N A 50 00 50 00 M102 Holiday Labor per Hr 12AM 6AM and holidays Discount N A 65 00 65 00 Product ID Product Description Discounted Price Standard Price Floor Price P201 208 Volts Single Phase 20 AMP 176 00 235 00 353 00 P202 208 Volts Single Phase 30
62. Instructions 5 a Sub Total 8 25 Tax Total Cost 01 15 405781 Page 1 of 2 FREEMAN graphics CUSTOMER GUIDELINES FOR SUBMITTING GRAPHICS ARTWORK Our goal is to provide you with the best possible quality graphics for your event or exhibit You can help us in that effort by providing digital art files using the following guidelines If you are sending us completed print ready files please pass the following information on to your graphics designer or art department Two overall considerations for submitting acceptable artwork involves proper resolution or size of the file to avoid poor quality images and proper color matching information and proofs to ensure accurate color reproduction PLEASE PROVIDE THE FOLLOWING WHEN SUBMITTING ART RASTER ART photos logos containing any continuous tone images Art submitted at 1 1 100 resolution should be no less than 60 dpi 100 dpi preferred Art submitted at 2 1 5096 resolution should be no less than 120 dpi 200 dpi preferred Art submitted at 4 1 2596 resolution should be no less than 240 dpi 400 dpi preferred VECTOR ART 905 should be vector have outlined fonts if provided as bitmap please use high res images FONTS and LINKS e Supply all fonts used in your design zip Mac fonts If unsure how to collect fonts convert them to outlines e Supply all links used in your document Use packaging feature if available If unsure how to collect links embed them i
63. MAGES ON DOMESTIC SHIPMENTS INCLUDING BUT NOT LIMITED TO THOSE DAMAGES ARISING FROM OR RELATED TO MISDELIVERY INCOMPLETE OR OTHERWISE INADEQUATE DELIVERY INCLUDING BUT NOT LIMITED TO FAILURE TO FOLLOW SHIPPER OR CONSIGNEE INSTRUCTIONS OR FAILURE TO COLLECT OR PROPERLY DELIVER A PAYMENT INSTRUMENT NONDELIVERY MISSED PICKUP AND LOSS OF OR DAMAGE TO CARGO SHALL BE LIMITED TO THE HIGHER OF 50 00 USD PER SHIPMENT OR 50 USD PER POUND 1 10 USD PER KILOGRAM OF CARGO ADVERSELY AFFECTED THEREBY PLUS TRANSPORTATION CHARGES APPLICABLE TO THAT PART OF THE SHIPMENT ADVERSELY AFFECTED THEREBY UNLESS AT TIME OF SHIPMENT THE SHIPPER MAKES A DECLARATION OF VALUE FOR CARRIAGE IN THE SPACE DESIGNATED ON THE SERVICE REQUEST AND SHIPPING INSTRUCTIONS FORM AND PAYS THE APPROPRIATE VALUATION CHARGE IN NO EVENT SHALL FREEMAN S LIABILITY EXCEED THE DECLARED VALUE OF THE SHIPMENT OR THE AMOUNT OF LOSS OR DAMAGE ACTUALLY SUSTAINED WHICHEVER IS LOWER IF CARRIAGE OF THE SHIPMENT IS SOLELY OR PARTLY BY AIR AND INVOLVES AN ULTIMATE DESTINATION OR A STOP IN A COUNTRY OTHER THAN THE COUNTRY OF DEPARTURE Freeman s LIABILITY FOR CARGO LOST DAMAGED OR DELAYED SHALL BE LIMITED TO 9 07 PER POUND 20 00 PER KILOGRAM FOR CARRIAGE SUBJECT TO THE UNAMENDED WARSAW CONVENTION OR THE WARSAW CONVENTION AS AMENDED BY THE HAGUE PROTOCOL OF 1955 17 SPECIAL DRAWING RIGHTS PER KILOGRAM FOR CARRIAGE SUBJECT TO THE WARSAW CONVENTION AS AMENDED BY THE MONTREAL PROTOCOL NO 4 OF 1
64. MPANY ADDRESS CITY STATE ZIP PHONE EXT FAX CONTACT S E MAIL Indicate which services are to be invoiced to the Third Party ALL FREEMAN SERVICES FREEMAN EXHIBIT TRANSPORTATION I amp D LABOR SUPERVISION RENTAL FURNITURE CARPET SIGNS 1 MATERIAL HANDLING IN amp OUT 1 BOOTH CLEANING 1 UTILITIES 1 OTHER THIRD PARTY COMPANY INFORMATION THIRD PARTY COMPANY NAME CONTACT NAME THIRD PARTY BILLING ADDRESS CITY STATE ZIP PHONE EXT FAX CONTACT S E MAIL E MAIL FOR INVOICE Invoices will be sent by e mail please provide the e mail address of the person who reconciles your invoices if different than contact s e mail THIRD PARTY CREDIT DEBIT CARD AUTHORIZATION AMERICAN EXPRESS MASTERCARD visa FREEMAN NOW ACCEPTS DEBIT CARDS ACCOUNT NO EXP DATE CARDHOLDER NAME PLEASE PRINT CARD TYPE AUTHORIZED SIGNATURE CARDHOLDER BILLING ADDRESS CITY STATE ZIP 07 15 405781 third party authorization FREEMAN Freeman TRANSPORTATIONCOMPLETE Freeman s all inclusive shipping and material handling package means transporting your exhibit materials has never been simpler or as affordable Double the convenience zero surprises Package includes e Round trip standard ground transportation AND material handling services e No additional fees no surprises Pick up and transportation from point of or
65. OF San Antonio Texas 78219 PAYMENT FORM WITH YOUR ORDER Ph 210 554 2021 Fax 469 621 5611 FreemanSanAntonioES freemanco com OF SHOW FORMULAAMEDIA RUNNING EVENT 405781 DECEMBER 2 4 2015 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 210 554 2021 to speak with one of our experts For fast easy ordering go to www freemanco com store FORKLIFT RIGGING EQUIPMENT AND LABOR Straight Time 8 00 A M to 5 00 P M Monday through Friday Overtime 6 00 A M to 8 00 A M and 5 00 P M to 12 00 Midnight Monday through Friday ALL DAY SATURDAY SUNDAY amp HOLIDAYS e Show site prices will apply to all labor orders placed at show site e Start time guaranteed only at start of working day e One hour minimum labor thereafter is charged in half 1 2 hour increments e Supervisor must check at Service Desk to pickup labor e When scheduling dismantle labor be sure to allow sufficient time for empty containers to be returned to your booth Parti Description Advance Show Site FORKLIFT LABOR Des 304050 Forklift w operator up to 5 000 IDS 5 84 8 120 00 168 00 304051 Forklift w operator up to 5 000 Ibs OT a 161 00 225 00 3040100 Forklift w operator up to 10 000 lbs ST 131 00 183 50 3040101 Forklift w operator up
66. Orders received after the deadline date or without payment will be charged the Standard Price PURCHASE UNITS TOTAL COST RENTAL UNITS TOTAL COST ee Sub Total 8 25 Tax Total Cost FREEMAN totalflex E R RI DISCOUNT PRICE 3323 H 35 North Ste 120 DEADLINE DATE orth Ste San Antonio TX 78219 NOVEMBER 10 2015 210 554 2021 Fax 469 621 5611 INCLUDE THE FREEMAN METHOD OF FreemanSanAntonioES freemanco com PAYMENT FORM WITH YOUR ORDER NAME OF SHow FORMULA4MEDIA RUNNING EVENT 405781 DECEMBER 2 4 2015 COMPANY NAME BOOTH BOOTH SIZE X CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 210 554 2021 to speak with one of our experts For fast easy ordering go to www freemanco com store GRAPHICS To order your graphics complete this order form and attach your sign copy or electronic file Please see artwork guidelines for electronic files on page 2 of this form Note All graphics are subject to a 100 Cancellation Charge DIGITAL GRAPHICS STANDARD SIZES Freeman has the capabilities to provide you with CHOOSE YOUR SIZE Discount Sindari QTY Pri Pri TOTAL the finest digital graphic reproduction available Price Price Capabilities include four color photo quality 7 x 11 42 00 63 00 high resolution digital printing virtually any size 7 99 48 00 72 00 for banners sign xhibit graphi nd more or banners signage exhibit graphics and more 7 x 44
67. PPED TO ENSURE PROPER DELIVERY IF MORE LABELS ARE NEEDED COPIES ARE ACCEPTABLE FREEMAN DO DELAY DO DELAY CANNOT DELIVER BEFORE DECEMBER 01 2015 CANNOT DELIVER BEFORE DECEMBER 01 2015 TO TO EXHIBITOR C O FREEMAN AUSTIN CONVENTION CENTER 500 E CESAR CHAVEZ ST C O FREEMAN AUSTIN CONVENTION CENTER 500 E CESAR CHAVEZ ST AUSTIN TX 78701 AUSTIN TX 78701 SHOW SITE FORMULA4MEDIA RUNNING EVENT EVENT 405781 SHOW SITE FORMULA4MEDIA RUNNING EVENT EVENT 405781 BOOTH NO NO OF PCS IBOOTH NO NO OF PCS THE ABOVE LABELS ARE PROVIDED FOR YOUR CONVENIENCE PLACE ONE ON EACH PIECE SHIPPED TO ENSURE PROPER DELIVERY IF MORE LABELS ARE NEEDED COPIES ARE ACCEPTABLE FREEMAN DO NOT DELAY TO EXHIBITOR NAME C O FREEMAN AUSTIN WAREHOUSE RACEWAY CROSSING BLDG 1 16310 BRATTON LANE STE 125 AUSTIN TX 78728 HANGING SIGN FORMULA4MEDIA RUNNING EVENT EVENT 405781 BOOTH NO PCS BOOTH NO __ U U __ FREEMAN DO NOT DELAY MUST DELIVER BY NOVEMBER 30 2015 MUST DELIVER BY NOVEMBER 30 2015 TO EXHIBITOR NAME C O FREEMAN AUSTIN WAREHOUSE RACEWAY CROSSING BLDG 1 16310 BRATTON LANE STE 125 AUSTIN TX 78728 HANGING SIGN FORMULA4MEDIA RUNNING EVENT 405781 THE ABOVE LABELS ARE
68. PRINT NAME CONTACT S E MAIL E MAIL FOR INVOICE Check if you are a new Freeman customer Invoices will be sent by e mail please provide e mail address of the person who reconciles your invoices if different than contact s email METHOD OF PAYMENT BY SUBMITTING THIS FORM VIA FAX OR POSTAL MAIL OR ORDERING MATERIALS OR SERVICES FROM FREEMAN YOU AGREE TO BE BOUND BY ALL TERMS amp CONDITIONS INCLUDED IN YOUR SERVICE MANUAL COMPANY CHECK BANK TRANSFER Please make check payable to Freeman Bank transfer to Bank of America N A Dallas TX Checks must be in U S funds drawn on a U S or Canadian Wire Transfer bank U S FUNDS MUST BE PRE PRINTED on Canadian checks ABA 026009593 ACCT 1252039192 Freeman International Wire Transfer Please reference 405781 on your remittance Swift Code BOFAUS3N ACCT 1252039192 Freeman CREDIT DEBIT CARD ACH Direct Deposit For your convenience we will use this authorization to charge your credit debit card account for your advance ABA 111000012 ACCT 1252039192 Freeman orders and any additional amounts incurred as a result of Please reference Name of Show amp Booth Number so we can show site orders placed by your representative These charges may include all Freeman companies or any charges which Freeman may be obligated to pay on behalf of Exhibitor including without limitation any shipping charges Please complete the information requested below AMERIC
69. PROVIDED FOR YOUR CONVENIENCE PLACE ONE ON EACH PIECE SHIPPED TO ENSURE PROPER DELIVERY IF MORE LABELS ARE NEEDED COPIES ARE ACCEPTABLE 7 12 F REE PLEASE INCLUDE THIS FORM ortn e San Antonio TX 78219 WITH YOUR HANGING SIGN 210 554 2021 Fax 469 621 5611 ORDER FORM FreemanSanAntonioES freemanco com STRUCTURAL INTEGRITY STATEMENT THIS FORM MUST BE RETURNED FOR ALL SUSPENDED STRUCTURES the contracted exhibitor at the FORMULA4MEDIA RUNNING EVENT 405781 DECEMBER 2 4 2015 and if applicable the display house or builder for the aforementioned exhibitor do hereby certify and guarantee that the stress points for the hanging structure have been properly engineered and tested We further certify that the structure can be hung safely and has been constructed to meet all applicable regulations and safety measures We hereby release indemnify and forever hold harmless the ASSOCIATION AUSTIN CONVENTION CENTER FREEMAN and its subsidiaries their directors officers employees representatives agents and contractors from and against any and all liability claims damage loss fines or penalties arising from the installation use or dismantling of this structure All hang points supporting in excess of 200 16 may be verified metered on site at exhibitor s expense Exhibiting Company Booth Authorized Signature Printed Name Date E Mail Display House Builder if applicable Authorized Signature
70. Price Standard Price Floor Price A200 Sink Incl water drain install Discount N A 400 00 400 00 A501 Water amp Drainage up to 500 gallons per connection 188 00 250 00 375 00 Supplemental Lighting amp Electrical Equipment Terms and Conditions e Rental Equipment Deposit 1 A major credit card is required as a security deposit for rental of any supplemental lighting and electrical equipment The only equipment security deposit we accept is a major credit card 2 The credit card information section under Payment Method section on the order form must be completed 3 Your credit card will be charged for the replacement of the equipment if you fail to return the equipment after the close of the event e Rental Equipment Pick Up and Return 1 Extension cords must be picked up and returned to the Event amp Exhibitor Service Desk 2 The exhibitor will be responsible for all rented equipment until it is returned to the service desk 3 Please contact the Event amp Exhibitor Service Desk for assistance in handling rental equipment 4 Multi strips are for purchase only Compressed Air Terms and Conditions e Compressed Air 1 Exhibitor is responsible for providing the cubic feet per minute CFM and the pounds per square inch PSI requirements Without this information we will be unable to provide service to your exhibit Please call ACCD Exhibitor Services for assistance 2 Exhibitor is responsible for providing compatible adaptor
71. Printed Name Date E Mail Complete and return form to address listed at the top of this form 405781 FREEMAN structural integrity statement FREEMAN 3323 IH 35 North Suite 120 San Antonio Texas 78219 210 554 2021 Fax 469 621 5611 FreemanSanAntonioES freemanco com DISCOUNT PRICE DEADLINE DATE NOVEMBER 10 2015 INCLUDE THE FREEMAN METHOD OF PAYMENT FORM WITH YOUR ORDER OF SHOW FORMULA4MEDIA RUNNING EVENT 405781 DECEMBER 2 4 2015 COMPANY NAME CONTACT NAME E MAIL ADDRESS For Assistance please call 210 227 0341 to speak with one of our experts BOOTH PHONE For fast easy ordering go to www freemanco com store HANGING SIGN LABOR AND EQUIPMENT INSTRUCTIONS e Standard prices will apply if the hanging sign is not received by the warehouse shipping deadline date All ceiling rigging must conform to Show Management rules and regulations and facility limitations All overhead hanging must be assembled installed and removed by Freeman Please refer to the Freeman Terms and Conditions found in the Exhibitors Services Manual as it relates Please complete the enclosed Labor Order Form for labor to assemble your hanging sign Set up instructions must be provided for signs needing assembly Hanging anchor points must be pre fabricated and ready for use Overhead hanging signs are to be sent in separate containers directly to advance warehouse using the enclosed Hangin
72. alaxy Tab and Lenovo IdeaPad tablet stand accessories charging shelf Black 850713 14 85 L 7 17 D 1 H brochure holder wireless Black 850711 E printer holder 8 029 E Black 860712 33 ERS D 525 H To be ordered with the tablet stand Call customer service at the number listed on the Quick Facts For fast easy ordering go to www freemanco com FREEMAN ONLINE PRICE DISCOUNT PRICE R DEADLINE DATE 3323 35 North Ste 120 San Antonio TX 78219 210 554 2021 Fax 469 621 5611 INCLUDE THE FREEMAN METHOD OF FreemanSanAntonioES freemanco com NAME OF show FORMULA4MEDIA RUNNING EVENT 405781 DECEMBER 24 2015 COMPANY NAME BOOTH BOOTH SIZE X NOVEMBER 10 2015 CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 210 554 2021 to speak with one of our experts fast easy ordering to www freemanco com store select furnishings Description Online Price Discount Price Standard Price SEATING Naples Group Black Leather 810119 e NR 423 00 465 30 592 20 830120 578 00 635 80 809 20 830119 640 00 704 00 896 00 Heathrow Group Black Leather 810116 Armless Chailr 321 00 353 10 449 40 810117 Corner 374 00 411 40 523 60 830116 5 552 00 607 20 772 80 South Beach Group Pl
73. and tabletops Choose from modern glass conference tables traditional cocktail end tables and much more cherry cocktail table glass conference table 19 W 36 L 17 N72026 Black or Chrome Pedestal 42 W 42 L 30 H N72015 Rounded square glass top is supported by stylish metal frame in a choice of two colors cherry end table 20 W 20 L 20 H N72027 Milano Table page 7 Diplomat Chair page 3 FREEMAN page 5 of 10 tables pedestal tables A range of table top sizes and materials with pedestals in various heights to fit any space soho series Black Top Mini 18 Round 18 N72066 Black Top Caf 24 Round 30 H N72069 Black Top Bistro 24 Round 42 H N72070 Black Top Caf 36 Round 30 H N72067 Black Top Bistro 36 Round 42 N72068 chelsea series Butcher Block Top Caf 230 Round 30 H N72063 36 Round 30 H N72064 Butcher Block Top Bistro 30 Round 42 N720163 36 Round 42 H N720164 metro series studio series Black black end table slate end table 17 W 17 L 18 H C115104 20 W 20 L 17 H N72029 black cocktail table slate cocktail table 36 W 20 L 15 H C115103 20 W 40 L 15 N72028 Call customer service at the number listed on the Quick Facts For fast easy ordering go to www freemanco com Cherry or Oak five foot desk 30 W 60 L 30 H Cherry N74061 Oak N74071 credenza 16 W 60 L 30 H Cherry N74064 Oak N74074 bookcase 12 W 36 L 72 H Cher
74. ate sale or other intended disposition of any Collateral is to be made shall be deemed to constitute reasonable notice if such notice is mailed by registered or certified mail at least five 5 days prior to such action Freeman may hold and not deliver any of the Collateral to Exhibitor for so long as there are any Obligations that remain unpaid or unsatisfied 13 WAIVER amp RELEASE Exhibitor as a material part of the consideration to Freeman for material handling services waives and releases all claims against Freeman with respect to all matters for which Freeman has disclaimed liability pursuant to the provisions of this Contract 14 DRIVER LIABILITY WAIVER IN CONSIDERATION OF FREEMAN PERMITTING ENTRANCE TO THE PREMISES YOU YOUR EMPLOYER THE OWNER OF THE TRUCK AND OR EQUIPMENT THAT YOU ARE OPERATING TRUCKOWNER AND YOU AS AGENT OF YOUR EMPLOYER AND THE TRUCKOWNER HEREBY ASSUME ALL RISK OF INJURY OR HARM TO YOURSELF AND OTHERS AND DAMAGE TO YOUR PROPERTY AND PROPERTY BELONGING TO YOUR EMPLOYER OR OTHERS ARISING FROM YOUR ACTIVITIES WHILE BEING PERMITTED TO ENTER THE PREMISES YOU AGREE TO ENTER AT YOUR OWN RISK YOU HAVE FULL KNOWLEDGE OF ANY RISK INVOLVED IN THIS ACTIVITY YOU RECOGNIZE THE HAZARDS AND ARE AWARE OF ALL THE RULES FOR SAFE OPERATION YOUR EMPLOYER THE TRUCKOWNER AND YOU AGREE TO INDEMNIFY AND HOLD HARMLESS FREEMAN ITS EMPLOYEES OFFICERS DIRECTORS AGENTS ASSIGNS AFFILIATED COMPANIES AND RELATED ENTITIES AGAINST
75. atinum Suede FREEMAN by ordering at www freemanco com store before NOVEMBER 10 2015 8301 ss hectare necesita Semone 560 00 616 00 784 00 8151 E 236 00 259 60 330 40 Key West Group Black Fabric 8307 aa ds 441 00 485 10 617 40 8306 co ME TE 501 00 551 10 701 40 8103 Borg E Ea 350 00 385 00 490 00 Allegro Group Blue Fabric O 81019 21 1 01 24030 00 0 00000000 010100100400000000444 342 00 376 20 478 80 O09015 tmc 572 00 629 20 800 80 Tangiers Group Beige Fabric 910118 6o e 376 00 413 60 526 40 6 534 00 587 40 747 60 Roma Group White Vinyl 81020 EE 389 00 427 90 544 60 O09016 0 teres 758 00 833 80 1 061 20 E Ottomans 815123 Endless Square Black Leather 276 00 303 60 386 40 ES 815122 Endless Square White Leather 276 00 303 60 386 40 iv 815121 Bench Black Leather 332 00 365 20 464 80 a 815120 Bench White 332 00 365 20 464 80 81513 Round Black Leather 352 00 387 20 492 80 81514 Round White 352 00 387 20 492 80 Cubes 81518 Vibe Blue Vinyl
76. ay Delivery next business day Services Center 2 Day Delivery by 5 00 P M second business day LI Expedited Verify the piece count weight and that Deferred Delivery within 3 4 business days a signature is on the Material Handling C Standard Ground Agreement prior to shipping out Specialized Pad wrapped uncrated or truckload SHIPMENTS WITHOUT PAPERWORK TURNED IN WILL BE RETURNED TO OUR Ci sh WAREHOUSE AT EXHIBITOR S EXPENSE OTHERVANLINE Freeman wil make arrangements for all Freeman Exhibit Transportation shipments C OTHER AIR Arrangements for pick up by other carriers is the responsibility of the exhibitor Next Day 2nd Day Deferred CARRIER PHONE DESIRED NUMBER OF LABELS 07 15 405781 Ipping FREEMAN Outbound sh When it comes to basic seating needs look no further than Freeman Our wide array of well designed modern chairs armchairs and stools will serve any exhibitor s show space requirements Natural blonde wood and matte chrome finish highlight this sleek Italian design diva counter stool 17 W 16 L 36 H N71092 The intermediate 25 seating height makes this stool ideal for theater or demo areas diva chair 18 W 16 L 31 H N71091 A natural complement to modern exhibit designs gray gaslift stool 24 W 20 L 46 H With Arms N71048 No Arms N71047 gray gaslift chair 26 W 20 L 38 H With Arms N71046 No Ar
77. ber of Labels FAX THIS COMPLETED FORM VIA 500 E CESAR CHAVEZ ST E mail poe STE exhibit transportation reemanco com CANNOT BE DELIVERED BEFORE DECEMBER 01 2015 or TYPE OF SERVICE Next Day Air Delivery next business day by 5 00 PM Second Day Air Delivery second business day by 5 00 PM 13 5 Day Service Delivery within 3 5 business days Declared Value Air Transportation charges are billed by Dimensional or Actual Weight whichever is greater Standard Ground Dependent on distance Expedited Ground Tailored to specific requirements Specialized Pad wrapped uncrated truck load 07 15 Fax 469 621 5810 A TRANSPORTATION SPECIALIST WILL CALL YOU TO CONFIRM RECEIPT OF ORDER AND FINALIZE DETAILS SHOW 405781 exhibit transportation FREEMAN are FREIGHT SERVICES As the official service contractor Freeman is the exclusive provider of freight services Material handling includes unloading your exhibit material storing up to 30 days in advance at the warehouse address delivering to the booth the handling of empty containers to and from storage and removing of material from the booth for reloading onto outbound carriers It should not be confused with the cost to transport your exhibit material to and from the convention or event You have two options for shipping your advance freight either to the warehouse or directly to show site How do ship to the wareho
78. ce weight Freeman s Prestige carpet packages include new 10 foot wide carpet delivery Visqueen covering installation carpet tape carpet removal and all carpet material handling fees Price includes environmentally friendly disposal of carpet after usage Foam carpet padding is available for a minimal fee If you have a large order please contact us to see if volume discounts may apply custom options Prestige carpets can also be customized to fit your exhibit needs with unique logos patterns and borders Call the phone number on the Quick Facts for assistance black cardinal charcoal cream m gray pearl navy toast wedgewood white Color s available in both 28 oz and 40 oz Actual color s may vary slightly FREEMAN Classic cancer custom cut Freeman Classic carpet is available in a range of colors and includes delivery Visqueen covering installation carpet tape carpet removal and all carpet material handling fees Foam carpet padding is available for a minimal fee If you have a large order please contact us to see if volume discounts may apply standard cut Our Classic carpet comes in variety of sizes 9 x 10 9 x 20 9 x 30 9 x 40 and larger Prices include delivery installation carpet tape carpet removal and all carpet material handling fees Foam carpet padding and Visqueen covering are available for a minimal fee 4 black blue gray green latte midnight blue pl
79. cember 05 2015 at 1 00 PM To ensure all exhibitor materials are removed from the exhibit facility by the Exhibitor Move Out deadline please have all carriers check in by Saturday December 05 2015 at 10 00 AM POST SHOW PAPERWORK AND LABELS Our Exhibitor Services Department will gladly prepare your outbound Material Handling Agreement and labels in advance Complete the Outbound Shipping form and your paperwork will be available at show site Be sure your carrier knows the company name and booth number when making arrangements for shipping your exhibit at the close of the show 07 15 405781 Page 1 of 4 FREEMAN quick facts SERVICE CONTRACTOR CONTACTS INFORMATION FREEMAN 3323 35 North Ste 120 San Antonio TX 78219 210 554 2021 fax 469 621 5611 FreemanSanAntonioES freemanco com FREEMAN EXHIBIT TRANSPORTATION 800 995 3579 US amp Canada or 512 982 4187 Outside the US or 817 607 5183 International Shipping Services or fax 469 621 5810 or email exhibit transportation freemanco com FREEMAN ONLINE Take advantage of discount pricing by ordering online at www freemanco com store by November 10 2015 Our Internet online ordering service Freeman Online is available for your convenience to order all Freeman Services view show schedule or print order forms Once your show is available online you will receive an email which includes a direct link to Freeman Online To place online orders you will be req
80. cialist at 210 554 2021 Sub Total 8 25 Tax Total Cost Remember to make a selection for items 05 10 405781 with checkboxes Otherwise a selection will be made for you SAN ANTONIO AUSTIN amp SOUTH TEXAS AREA To assist you in planning your show we would like to provide you with the following information regarding your labor jurisdictions LABOR SERVICE FREEMAN has exclusive labor to assist with your Installation and Dismantling needs as well as Freight Services Full time employees with Exhibiting Companies may set their own booths without assistance from our labor MATERIAL HANDLING FREEMAN is the exclusive provider of freight services Full time employees of exhibiting companies may move their own materials to their booth space with 2 wheel dollies ONLY Vehicles being unloaded must be owned or leased and operated by a full time employee of the exhibiting company No pallet jacks nor motorized forklifts can be operated by anyone other than the Official Freight Service Company Hotel Bellmen Porters Taxi Drivers Day Laborers etc are not allowed on the show floor and cannot move any materials to and from the exhibitor s booth FREEMAN will control access to the loading docks in order to provide for a safe and orderly move in move out Exhibitors wishing to move their own materials or out of the show will be provided a space in the dock area to load or unload their vehicles on a first come basis PLEASE NOTE P
81. ck display holds printed materials for easy access from 20 pockets d flat literature rack 10 W 55 H N750136 Forward facing black display presents printed materials in six pockets e chrome coat tree C220109 f chrome easel C220134 g chrome bag rack C220110 special draping not pictured Special drape is available in a variety of colors Refer to the order form for details FREE accessories file cabinet with lock Standard Size two drawer 15 W 29 L 28 N74082 four drawer 15 W 29 L 50 H N74081 table lamp Black 25 N75052 wastebasket Wastebasket color may vary C220107 page 10 of 10 floor standing bulletin board 48 W 96 L 78 C10201484 small refrigerator 19 W 19 L 34 H N75057 corrugated wastebasket C220106 Note Electrical power must be ordered separately Call customer service at the number listed on the Quick Facts For fast easy ordering go to www freemanco com ONLINE PRICE DISCOUNT PRICE FREEMAN DEADLINE DATE 3323 35 North Ste 120 San Antonio TX 78219 NOVEMBER 10 2015 210 554 2021 Fax 469 621 5611 FreemanSanAntonioES freemanco com INCLUDE THE FREEMAN METHOD OF PAYMENT FORM WITH YOUR ORDER NAME show FORMULA4MEDIA RUNNING EVENT 405781 DECEMBER 2 4 2015 COMPANY NAME BOOTH BOOTH SIZE X CONTACT NAME PHONE E MAIL ADDRESS For Assistance please cal
82. dditional cost to ensure I SmartWa a your transportation company is practicing sustainable shipping Transport Partner Set a goal to leave no trace behind by shipping out all booth properties and packing materials and donating extra giveaways thereby minimizing any waste for the show If you are attending another trade show that many of your fellow exhibitors are also participating in ask your General Service Contractor or Show Management to set up a caravan service to save on fuel emissions and cost of transportation Personnel and Best Practices Take advantage of local or regional representatives to staff your booth rather than bringing staff from far away offices reducing travel cost Bring Green as part of your company message providing recycling bins in your booth and information on what you have done to exhibit in a sustainable way These steps can help as we all strive to make smarter and more environmentally sound decisions For more information on the Freeman Sustainability Initiative contact Jeff Chase at jeff chase freemanco com DISCOUNT PRICE R E DEADLINE DATE 3323 35 North Ste 120 NOVEMBER 10 2015 Antonio TX 78219 INCLUDE THIS FORM 210 554 2021 Fax 469 621 5611 WITH YOUR ORDER PLEASE USE BLACK INK OF SHOW FORMULAAMEDIA RUNNING EVENT 405781 DECEMBER 2 4 2015 COMPANY NAME BOOTH ADDRESS BOOTH SIZE X CITY STATE ZIP PHONE EXT FAX SIGNATURE
83. dit Card Deposit Required 0 00 0 00 0 00 T401 Specialty Programming 50 00 50 00 50 00 Telephone Service Terms and Conditions e Local Service 1 Phone line installation includes one touch tone line and male RJ 11 jack All lines configured for Dial 9 calling 2 Allows exhibitor to dial any local number and toll free numbers It also allows callers to use their own long distance carrier for long distance credit card calls eLong Distance 1 Allows both local and long distance dialing 2 Long distance charges are in addition to the installation charge and will be billed after the close of the event 3 Deposit A major credit card is required as a security deposit for long distance service activation The credit card information section on the order form must be completed 4 All long distance charges will be processed against credit card information previously provided by Exhibitor ePhone Set 1 Deposit A major credit card is required as a security deposit for rental of a handset The only security deposit we accept is a major credit card The credit card information on the Exhibitor information section must be completed Your credit card will be charged 50 00 for the replacement of the equipment if you fail to return the equipment after the close of the event 2 Pick Up and Return Phone sets must be picked up and returned to the Utility Service Desk Should you need assistance in picking up or returning your set please contact
84. dures All claims for service failure must be made within thirty 30 calendar days from the date of shipment and Freeman s sole liability for such claims arising from Guaranteed Service shipments shall be limited to the transportation charges as provided in the Guaranteed Service section of the Service Guide All claims for overcharge must be made in writing to Freeman within sixty 60 calendar days after the invoice date No action for loss or damage may be maintained against Freeman unless a claimant complies with all requirements of this section and b for domestic shipments if the claimant commences the action within one 1 year of the shipment by Freeman unless otherwise required by International Federal or State Law If the claim is for loss or damage involving International shipments claimant must commence the action within two 2 years from the date of acceptance of the shipment by Freeman unless otherwise required by International Federal or State Law For purposes of this section no action shall be deemed to have commenced until receipt by Freeman of service of process of the action on Freeman Claims for loss or damage must be delivered to the following address Sedgwick PO Box 14151 Lexington KY 40512 4151 9 CHOICE OF FORUM THIS CONTRACT SHALL BE CONSTRUED UNDER THE LAWS OF THE UNITED STATES INCLUDING ADOPTED INTERNATIONAL CONVENTIONS AND THE STATE OF TEXAS WITHOUT GIVING EFFECT TO THE STATE S CONFLICT OF LAWS RULES FREEMAN AN
85. e delivery of shipment s to the booth and the arrival of Exhibitor or a lapse of time between the completion of packing and the actual pickup of materials from the booths for loading onto a carrier and during such times Exhibitor materials will be left unattended FREEMAN IS NOT RESPONSIBLE OR LIABLE FOR ANY LOSS DAMAGE THEFT OR DISAPPEARANCE OF EXHIBITOR S MATERIALS AFTER THEY HAVE BEEN DELIVERED TO EXHBITOR S BOOTH AT SHOW SITE OR BEFORE THEY HAVE BEEN PICKED UP FOR RELOADING AT THE CONCLUSION OF THE EVENT Freeman recommends the securing of security services from Facility or Show Management All MHA s submitted to Freeman by Exhibitor will be checked at the time of pickup from the booth and corrections will be made where discrepancies exist between the quantities of items on any form submitted to Freeman and the actual count of such items in the booth at the time of pickup Freeman is not responsible for any wait time or other charges including business center charges arising from delivery or pickup of Exhibitors materials 5 DELIVERY TO THE CARRIER FOR RELOADING Freeman assumes responsibility for loss damage theft or disappearance of Exhibitor s materials after same have been delivered to Exhibitor s appointed carrier shipper or agent for transportation after the conclusion of the show Freeman loads the materials onto the carrier under directions from the carrier or driver of that carrier Any loading onto the carrier will be
86. ed Risers Risers are 8 wide Black O Blue T Brown Dark Green Flax O Gold O Gray O Plum O Red White C1504200 Black 4 L x 14 H Corrugated Riser C1504201 White 4 L x 14 H Corrugated Riser _____ 6130330 Draped Table 3 L x 30 H 86 00 130430 Draped Table 4 L x 30 H 100 00 ___ 130630 Draped Table 6 L x 30 H 124 00 C130830 Draped Table 8 L x 30 H 144 00 222 61506200 Black 6 L x 14 H C1240463 4th Side Drape 6 L x 30 H 26 00 Corrugated Riser ____ 61240483 4th Side Drape 8 L x 30 H 26 00 _ _ 01506201 White 6 L x 14 H C0130342 Draped Counter 3 Lx 42 H 134 00 Corrugated Riser ____ 0130442 Draped Counter 4 L x 42 H 147 00 NE C1508200 Black 8 L x 14 H ____ 0130642 Draped Counter 6 L x 42 H 159 00 Corrugated Riser 0130842 Draped Counter 8 Lx42 H 18400 ___ C1508201 White 8 L x 14 H _ C1240464 4th Side Drape 6 L x 42 H 31 00 Corrugated Riser ____ 61240484 4th Side Drape 8 L x 42 H 31 00 ACCESSORIES ____ 6131330 Undraped Table 3 L x 30 H 49 50 C131430 Undraped Table 4 L x 30 H 53 90 C220121 Chrome Stanchion w belt 103 00 113 30 144 20 0131630 Undraped Table 6 L x 30 H 66 00 0220118 Chrome Sign Holder 82 00 90 20 114 80 ___ 6131830 Undraped Table 8 L x 30 H 78 10 2222 750135 Round Literature Rack 193 00 212 30 270 20 ___ 6131342 Undraped Counter 3 Lx42 H 68 20 N750136 Flat Literature Rack 165 00 181 50 231 00 _ 6131442 Undraped Counter 4 Lx
87. entitled to and shall not withhold payment or any partial payment due to Freeman for its services as an offset against the amount of any alleged loss or damage Freeman reserves the right to charge Exhibitor for the difference between the Exhibitor s estimate of charges and the actual charges incurred by Exhibitor or for any charges that Freeman may be obligated to pay on behalf of Exhibitor including without limitation any shipping charges If Exhibitor provides a credit card for payment and charges are rejected by the Exhibitor s credit card company for any reason Freeman hereby provides notice that it reserves the right and Exhibitor authorizes Freeman to continue to attempt to secure payment through that credit card for as long as unpaid balances remain on the Exhibitor s account Exhibitor hereby grants a lien on its property in Freeman s possession to the extent of any outstanding obligations owed to Freeman by Exhibitor LABOR UNDER SUPERVISION OF EXHIBITOR Exhibitor shall be responsible for the performance of labor provided under this section It is the responsibility of Exhibitor to supervise labor secured through Freeman in a reasonable manner as to prevent bodily injury and or property damage and also to direct them to work in a manner that is in compliance with Freeman s Safe Work Rules and or Federal State County and Local ordinances rules and or regulations including but not limited to Show or Facility Management rules and or
88. ers Federal Express UPS amp DHL without an individual Bill of Lading requiring additional time labor and equipment to process What is the difference between Crated and Uncrated Shipments Crated shipments are those that are packed in any type of shipping container that can be unloaded at the dock with no additional handling required Such containers include crates fiber cases cartons and properly packed skids An uncrated shipment is material that is shipped loose or pad wrapped and or unskidded without proper lifting points What about carpet only shipments Shipments that consist of loose carpet and or carpet padding only require additional labor and equipment to unload Page 2 of 2 IONS Ini FREEMAN special handling def FREEMAN FREEMAN DO NOT DELAY RECEIVING DATE BEGINS NOVEMBER 02 2015 DEADLINE DATE IS NOVEMBER 17 2015 DO DELAY RECEIVING DATE BEGINS NOVEMBER 02 2015 DEADLINE DATE S NOVEMBER 17 2015 TO EXHIBITOR NAME EXHIBITOR NAME C O FREEMAN AWD RACEWAY CROSSING BLDG 1 16310 BRATTON LN STE 125 AUSTIN TX 78728 WAREHOUSE FORMULA4MEDIA RUNNING EVENT EVENT 405781 C O FREEMAN AWD RACEWAY CROSSING BLDG 1 16310 BRATTON LN STE 125 AUSTIN TX 78728 WAREHOUSE FORMULA4MEDIA RUNNING EVENT EVENT 405781 PCSI BOOTH NO NO OF PCS THE ABOVE LABELS ARE PROVIDED FOR YOUR CONVENIENCE PLACE ONE ON EACH PIECE SHI
89. estal 36 Black 85060 White 85061 24 L 24 D 36 H powered locking pedestal 42 Black 85062 White 85063 24 L 24 D 42 H power panel detail adapters 4 way charging adapter ay Black 850800 White 850801 Siu M All powered options will have one adapter included per power panel Additional adapters can be ordered with the rental Electrical power must be ordered separately Call customer service at the number listed on the Quick Facts For fast easy ordering go to www freemanco com FREEMAN product display locking door pedestal Black Laminate 24 L 24 D 42 H 85078 O Powered Option 85062 etagere Black 850604 Pewter 850605 30 L 16 D 70 H lighting mason table lamp mason floor lamp a VVhite Brushed Silver VVhite Brushed Silver 16 Round 26 H 850707 18 Round 55 H 850708 refrigerators refrigerator White 14 0 cubic feet 2071 30 D 65 H 8503001 Electrical power must be ordered separately See pages 15 and 16 for all Powered options Call customer service at the number listed on the Quick Facts For fast easy ordering go to www freemanco com FREEMAN tablet stand mobile tablet stand White 850714 Black 850715 14 L 13 D 44 5 H The Mobile Tablet Stand will adjust to fit any tablet with dimensions of at least 6 75 x9 375 but not larger than 8 5 x12 5 including Apple iPad Samsung G
90. et up Please call us at 512 827 3223 with questions On Site Contact Person Cell Phone Please Select Your Preferred Date and Time of Delivery Choose One Tuesday December 01 2015 8am 12pm LJ 1pm 5pm Wednesday December 02 2015 LJ 8am 12pm LJ 1pm 2 30pm Exhibit hours start at 2 30 om on December 2 2015 If You Have a Special Delivery Request Please Note it Here Payment Information Method of Payment Choose One Master Card Check in US Funds Visa Bank Transfer please call for details American Express Key Account Credit Card Number Expiration Date Card Holder Name Signature For your convenience Freeman will use your authorization to charge your credit card account for advanced and on site orders placed by your company representative These charges may include all Freeman companies or any charges which Freeman may be obligated to pay on behalf of the Exhibitor including without limitation any shipping charges All payments must be made in advance in US funds Cancellation Policy Any cancellation must be received within 7 days of show open to avoid being charged one day s rental rate Cancellations after delivery will result in a day s charge and labor incurred Order Online at www freemanco com 2 of 3 Project 20 405781 FREEMAN TERMS amp CONDITIONS YOU ARE ENTERING A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE The
91. examples visit Colors available in both 28 oz and 40 oz the link below Cabinets amp Counters Colored Panels WWW freemanco com customexhibits DISCOUNT PRICE DEADLINE DATE NOVEMBER 10 2015 INCLUDE THE FREEMAN METHOD OF PAYMENT FORM WITH YOUR ORDER NAME show FORMULA4MEDIA RUNNING EVENT 405781 DECEMBER 2 4 2015 COMPANY NAME FREEMAN 3323 H 35 North Ste 120 San Antonio TX 78219 210 554 2021 Fax 469 621 5611 FreemanSanAntonioES freemanco com BOOTH BOOTH SIZE X CONTACT NAME PHONE f E MAIL ADDRESS For Assistance please call 210 554 2021 to speak with one of our experts fast easy ordering to www freemanco com store All Exhibits Include installation amp dismantle of exhibit material handling of exhibit 9 x 10 or 9 x 20 classic carpet with nightly vacuuming 2 arm lights per 10 unit power 500 watts for lights ONLY and labor to hang arm lights To place your order please check the appropriate box and complete the remaining selections at the bottom of the form RENTAL EXHIBITS 1 L 10 x10 1 936 50 2711 10 LI 10 20 3 787 00 5 301 80 Package 2 L 10 x 10 1 320 00 1848 00 LI 10 x 20 2 503 00 3 504 20 Package 3 10 x 10 1 924 00 269360 10 x 20 3 711 00 5 195 40 Package 4 1 10 x10 1 663 00 232820 1 10 20 3 189 00 4 464 60 Package 5 10 10 1 812 00 253680 10 20 3 490 00 4 886 00 Package 6 10
92. f public assembly the owner agent or lessee shall employ one or more qualified persons as required and approved by the Austin Fire Department to be on duty These individuals shall be subject to the Austin Fire Department s orders and shall be in uniform and remain on duty during the times such places are open to the public 12 The following items may not be used without prior written approval of the Fire Marshal s Office a Display or storage of LPG b Flammable or combustible liquids c Flammable gas d Cotton hay paper straw moss split bamboo wood chips etc e Welding or cutting equipment for demonstrations purposes f Gas fired appliances for demonstration purposes g Salamander stoves h Lit candles or lanterns for demonstration purposes 1 Compressed gas cylinders If approved for use cylinders are to be firmly secured in an upright position j Any cooking or heat producing devices 1 3 The following address the display of automotive vehicles and equipment a There is to be no more than five gallons of fuel or 1 4 the capacity of the fuel tank whichever is less b Fuel tanks are locked and all portable tanks removed Locking the auto will be sufficient for cars in which the gas cap cover can only be unlatched from inside the vehicle c Battery cables are to be disconnected Batteries used to power auxiliary equipment shall be permitted to be kept in service providing an appropriate disconnect is furnished d
93. fast easy ordering to www freemanco com store ACCESSORIES Vertical Horizontal PERFBOARD SINGLE SIDED 2 x 8 GRID PANELS D PERFBOARD HOOKS 2 WAY STRAIGHT ARM 4 WAY SLANT ARM GRID ACCESSORIES AND ACCESORIES Online Discount Standard Price Price Price Online Discount Standard Price Price Price PERFBOARDS BULLETIN BOARDS ACCESSORIES 10201480 4 x 8 Single Side Horz 143 05 157 35 200 25 __ 10405 Garment 90 00 99 00 126 00 Total Part Description Total Qty Part Description 10404 4 way Slant 150 00 165 00 210 00 103028 Chrome Grid 179 35 197 30 251 10 103010 Black Glossis UU AUR E 179 38 197 30 251 10 TOTAL COST Sub Total 8 25 Tax Total Cost 405781 FREEMAN accessories DISCOUNT PRICE 3323 35 North Ste 120 DEADLINE DATE San Antonio TX 78219 NOVEMBER 10 2015 210 554 2021 Fax 469 621 5611 INCLUDE THE FREEMAN METHOD OF FreemanSanAntonioES freemanco com OF FORMULAAMEDIA RUNNING EVENT 405781 DECEMBER 2 4 2015 COMPANY NAME BOOTH BOOTH SIZE X CONTACT NAME PHONE f E MAIL ADDRESS For Assistance please call 210 554 2021 to speak with one of our experts For fast easy ordering to www freemanco com store ACCESSORIES FOR RENTAL UNITS LIGHTS use only on rentals SHELVES
94. ferent from other cities and exhibitors will be responsible for comply ing with the Uniform Fire code The Convention Facility will take reasonable steps to ensure that you are allowed to display your products effectively as long as it does not create a fire or life safety hazard to yourself other exhibitors or people attending the exhibit 1 Floor plans for all shows are to be submitted to the Convention Facilty for review and approval They will submit the floor plans and event pre planning documents to the Austin Fire Department s Fire Marshal for approval An approved copy will be provided to the event client A copy of the approved plans must be available on site 2 No display or exhibit shall be installed or operated as to interfere with access to or with the visibility of any required exit or exit sign nor shall any display block access to fire equipment 3 All exhibit booths must maintain clear and appropriate exits from the booth Any booth of 750 square feet or more must have a minimum of two exits as far from each other as possible 4 Displays with any type of cover i e tents buildings awnings etc must be 300 square feet or less if larger than 300 square feet they must meet the following regulations a a single level or multi level exhibit larger than 300 square feet with a covered ceiling requires protection from an automatic extinguishing system b a booth with an open grid style ceiling does not have to meet this require
95. first contract date After this deadline orders will have to be submitted through e mail fax or regular mail We provide a wide range of utility services e Flectrical e Water and Drainage e Telephone e nternet Technical For each category you will find a listing of services prices and any additional restrictions specific to the service category Should you have questions or require services not listed on line or on our order forms please call in advance We will do our best to facilitate your needs Thank you for using our facility Sincerely Teddy Kim ACCD Exhibitor Services Representative 512 404 4000 accdexhibitorservices austintexas gov A c T N ACCD Exhibitor Services Division 500 East Cesar Chavez Street Austin TX 78701 Phone 512 404 4000 Fax 512 404 4220 CONVENTION CENTER accdexhibitorservices austintexas gov D E P A R T E N T ACCD Exhibitor Services Information Packet Ordering Instructions On line Ordering To place your order on line please visit our website http www austinconventioncenter com under Exhibitor Services Complete the Order Form A Utility Services Order Form is included in this packet Complete the Exhibitor Information and Authorization sections ACCD will not process incomplete forms Next select any services you wish to order from our product listing Enter the product numbers descriptions quantity and prices in the Service Order section on the order
96. for all shows are to be submitted to ACCD for review and approval ACCD will sub mit the floor plans and event pre planning documents to the Austin Fire Department s Fire Marshal for approval An approved copy will be provided to the event client A copy of the approved plans must be available on site 2 No display or exhibit shall be installed or operated as to interfere with access to or with the visibility of any required exit or exit sign nor shall any display block access to fire equipment 3 Any exhibit containing a roofed area of 100 square feet or more requires a fire extinguisher to be displayed at such exhibit 4 All exhibit booths must maintain clear and appropriate exits from the booth Any booth of 750 square feet or more must have a minimum of two exits as far from each other as possible 5 Displays with any type of cover e g tents buildings awnings etc must be 300 square feet or less if larger than 300 square feet they must meet the following regulations a Asingle level or multi level exhibit larger than 300 square feet with a covered ceiling requires protection from an automatic extinguishing system b A booth with an open grate style ceiling does not have to meet this requirement If there is any question please forward a copy of the booth plans for ACCD and Fire Department review C The upper deck of the multi level exhibit must have a minimum of two exits as far from each other as possible Tf only one 1 ex
97. form Payment Method Payment in full must accompany order Payment may be made by check money order or credit card DO NOT SEND CASH Make check or money order payable to Austin Convention Center Order forms without payment will not be processed Deposits The ACCD requires a major credit card as security deposit for rental of designated equipment and for long distance service connections If you are ordering any services which require a deposit you must complete the credit card information portion of the Payment Method section Discounts The ACCD offers discounts on designated equipment and services if your PRE PAID order is postmarked or received via FAX by the discount deadline Please refer to our price list to determine discount eligibility Submitting an Order Mail completed order forms with payment to the address shown at the top of the form Credit card customers may fax their completed order form to 512 404 4220 Cancellation Cancellation of services must be made 5 days prior to first contracted day of event Questions Please call 512 404 4000 and request the ACCD Exhibitor Services Division if you have any questions regarding our services or ordering procedures Payment Terms and Conditions e Payment in full is required prior to service connection All outstanding balances must be paid by the end of your event e Advance orders paid in full will have priority over floor orders e Exhibitor booths will be audited durin
98. g Sign Labels This container MUST arrive by the warehouse shipping deadline If these procedures are not followed Freeman cannot guarantee the hanging of your sign Electrical signs must be in working order and in accordance with the National Electrical Code ELECTRICAL SERVICE requirements must be ordered in advance on the enclosed ELECTRICAL SERVICE Order Form If any hang point supports over 250 16 notify Phil Sherrod with Freeman AV at 512 827 3231 immediately for special authorization SIGN DESCRIPTION SIZE amp WEIGHT For signs other than banners include blueprint or drawing with detailed information so hanging anchor points may be determined Type Cloth Banner Metal or Wood Other Shape Square _ Rectangle _ Other Size Height Length Wiath Weight of Sign Does Your Sign Require Electricity Assembly Is Your Sign Designed to Rotate Yes No Initial in the applicable box above PLACEMENT DIAGRAM Use diagram below to represent your booth space Indicate how far in from each boundary you would like your sign placed heceiling structure and relation to the support beams may require your sign to be moved from your specified location Feet in from the back Aisle Feet n Feet in from the left in from the right Aisle Aisle Feet in from the front Aisle Number of feet from floor to top of sign FY 16 ALL AUSTIN EQUIPMENT AND LABOR RATES TO HANG SIGNS Straight Time 8
99. g integrity and shipments that require additional time equipment or labor to unload Federal Express and UPS are included in this category due to theirdelivery procedures Uncrated material that is shipped loose or pad wrapped carpet and or pad only shipments and or unskidded machinery without proper lifting bars or hooks Add overtime charges for inbound if material is delivered to the booth during the overtime period stated on Quick Facts This includes both warehouse and show site shipments 01 15 e Add overtime charges for outbound if material is loaded onto the outbound carrier during the overtime period stated on Quick Facts e Add the late delivery charge listed on the Order Form if the shipment is accepted at the warehouse or at show site after the deadline date listed on Quick Facts e he above services whether used completely or in part are offered as a package and the charges will be based on the total inbound weight of the shipment e Shipments received without receipts or freight bills such as UPS and Federal Express will be delivered to the booth without guarantee of piece count or condition What happens to my empty containers during the show e Pick up Empty Labels at the Service Center Place a label on each container Labeled containers will be picked up periodically and stored in non accessible storage during the show e At the close of the show the empty containers will be returned to the booth in rand
100. g the event and charged for any additional services The charges will be included in the exhibitor s final bill at the standard rate e Any work not covered under ACCD s price schedule will be done on a time and materials basis e All material and equipment damaged or lost shall be at the responsibility of the exhibitor and will be billed to the exhibitor for the full replacement value at the close of the event e All prices are rental only All materials remain the property of ACCD unless otherwise specified e All rates are subject to change without notice Refund Terms and Conditions No credit will be issued for services or equipment installed but not used e Claims and or Refunds will not be considered nor honored unless filed by exhibitor prior to close of event at the Utility Service Desk e All questions on billing must be settled prior to the close of event e Refunds for less than 50 00 will not be considered e Refunds for canceled services must be made 5 days prior to first contracted day of event No refunds will be processed after the event closes NO EXCEPTIONS General Terms and Conditions e All floor orders services or changes to installed services must be placed at the Utility Service Desk The ACCD service staff is not permitted to accept orders directly from exhibitors e ACCD cannot guarantee service prior to the opening of the show for floor orders e Wall column and permanent building electrical outlets are not a
101. iamond Arm Chair 144 00 158 40 201 60 2 CHAIRS OFFICE FURNITURE N71088 Black Diamond Stool 134 55 148 00 188 35 N72093 Milano Table Blonde 386 00 424 60 540 40 C210108 Limerick Chair 57 00 62 70 79 80 N72092 Milano Table Black Top 386 00 424 60 540 40 by Herman Miller N72094 Luna Table Black Top 267 00 293 70 373 80 N720191 Hemingway Writing Table 336 00 369 60 470 40 ____ 6210109 Limerick Stool 104 00 114 40 145 60 I N74061 Cherry Desk 5 523 00 575 30 732 20 by Herman Miller N74065 Cherry Bookcase 174 00 191 40 243 60 N74064 Cherry Credenza 398 00 437 80 557 20 LOUNGE SEATING N74071 Oak 5 524 00 576 40 733 60 N74075 Oak Bookcase 174 00 191 40 243 60 ignature Loveseat 4 4 1 saaa N74074 Oak Credenza 403 00 443 30 564 20 71093 Signature Chair 375 70 413 25 526 00 DISPLAY FURNITURE TABLES i N72056 Display C 336 40 370 05 470 95 N72026 Cherry Cocktail Table 164 55 181 00 230 35 5079 Ori Kiosk 361 00 397 10 505 40 N72027 Cherry End 138 70 152 55 194 20 N72015 Glass Conference Table 214 25 235 70 299 95 5030 Black Display Cube Small
102. igin to either advance warehouse or show site your choice Pre printed shipping labels amp outbound paperwork Benefits Turnkey pricing ensures precise budgeting No additional handling pick up or delivery fees e No additional fuel surcharges or overtime surcharges No carrier waiting time fees e Experienced on site transportation reps from move in through move out e All charges on your Freeman invoice LTL less than truck load shipping To take advantage call 1 800 995 3579 or email exhibit transportation freemanco com for quote Services apply to destinations anywhere in the Continental U S FREEMAN INNOVATION DEDICATED TO YOUR BRAND COMPLETE THIS FORM ONLY IF YOU ARE SHIPPING YOUR EXHIBIT MATERIALS BY FREEMAN 800 995 3579 Toll Free US amp Canada 817 607 5100 Local amp International FREEMAN EXHIBIT TRANSPORTATION NAME suow FORMULA4MEDIA RUNNING EVENT 405781 DECEMBER 2 4 2015 COMPANY NAME BOOTH BOOTH SIZE X CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call applicable number listed above to speak with one of our experts fast easy ordering to www freemanco com store EXHIBIT TRANSPORTATION SHIPPING INFORMATION Items to be shipped Number of Pieces TIPS FOR EASY ORDERING Credit card information must be on file prior to pick up as charges will be included on your show services invoice e International E
103. inyl 944 00 1 038 40 1 321 60 Powered Tables 82070 G30 Cocktail Table 18 H Powered White 603 00 663 30 844 20 82071 G30 Cafe Table 30 H Powered White Top 834 00 917 40 1 167 60 82072 30 Cafe Table 42 H Powered White Top 726 00 798 60 1 016 40 Powered Products Display 85060 Powered Locking Pedestal 36 H 446 00 490 60 624 40 85061 Powered Locking Pedestal 36 H White 446 00 490 60 624 40 lt 85062 Powered Locking Pedestal 42 532 00 585 20 744 80 gt 85063 Powered Locking Pedestal 42 H White 532 00 585 20 744 80 1111 Adapters 111 850800 Charging Adapters Four Black 36 00 39 60 50 40 850801 Charging Adapters Four White 36 00 39 60 50 40 T Product Display B 850604 Eutagere 267 00 293 70 373 80 D 5 850605 Etagere Pewter 267 00 293 70 373 80 e LO 85078 Locking Door Pedestal Black Laminate 412 00 453 20 576 80 3 Refrigerator 8503001 Refrigerator White 694 00 763 40 971 60 G 2 Lighting tr 850707 Mason Table Lamp White Brushed Silver 138 00 151 80 193 20 i 850708 Mason Floor Lamp White Brushed Silver 206
104. ional Motor Freight Classification published by the National Motor Freight Traffic Association For shipments of Perishable Commodities U S and Canadian shipments must be packed to travel without spoilage for 72 hours from time of pickup all International shipments must be packed to travel without spoilage for 24 hours beyond an agreed deadline Freeman reserves the right to periodically embargo regions of the world due to conditions that may cause damage to perishable commodities 5 REFUSED SHIPMENTS If the Consignee refuses a shipment tendered for delivery or if Freeman is unable to deliver a shipment because of fault or mistake of the Consignor or Consignee Freeman s liability shall then become that of a warehouseman a Freeman shall promptly attempt to provide notice by telephonic electronic or written communication as provided on the face of these shipping instructions if so indicated to Shipper or the party if any designated to receive notice in these instructions b Storage charges based on Freeman s applicable rates shall start no sooner than the next business day following the attempted notification Storage may be at Freeman s option in any location that provides reasonable protection against loss or damage Freeman may place the shipment in public storage at the owner s expense and without liability to Freeman c If Freeman does not receive disposition instructions within 48 hours of the time of Freeman s attempted firs
105. it the second level is limited to seven 7 people at a time 6 The storage of crates and combustible materials not on display including packing materials is not permitted inside the facility on the dock or at dock bays Limited empty crate storage is provided and confined to the area authorized by the Fire Marshal 7 All curtains drapes any merchandise or material attached to drapes or table skirts decorations and decorative or construction materials are to be non combustible or flame retardant Documentation affirming non combustible or flame retardant properties must be available on site 8 Combustible waste is to be collected as it accumulates and should be stored in a non combustible covered container which is emptied at least once a day 9 The use of open flames burning or smoke emitting materials candles incense lanterns are not permitted in the facility Continued 10 11 12 13 14 15 Electrical equipment is to be installed operated and maintained in a manner which does not create a hazard to life or property Whenever in the opinion of the Austin Fire Department it is essential for public safety in any place of public assembly the owner agent or lessee shall employ one or more qualified persons to be on duty These individuals shall be subject to the Austin Fire Department s orders and shall be in uniform and remain on duty during the times such places are open to the public Any fees are the res
106. l Black Vinyl Black Steel 230 00 253 00 322 00 810200 Oslo Barstool Blue Plastic Chrome 210 00 231 00 294 00 810201 Oslo Barstool White Plastic Chrome 210 00 231 00 294 00 810840 Zoey Barstool White Vinyl Chrome 266 00 292 60 372 40 810834 Zoey Barstool Black Vinyl Chrome 266 00 292 60 372 40 07 15 405781 6369 Page 2 of 4 NAME OF SHow FORMULA4MEDIA RUNNING EVENT 405781 DECEMBER 2 4 2015 COMPANY NAME CONTACT E MAIL ADDRESS BOOTH PHONE For Assistance please call 210 554 2021 to speak with one of our experts Qty BOOTH SIZE fast easy ordering to www freemanco com store Description Online Price Discount Price Standard Price TABLES Occasional End amp Cocktail Tables 820844 82056 82057 82015 82014 82025 82035 82024 82034 82023 82022 82054 82055 82052 82053 Conference Tables 82060 82033 82041 82051 82058 82059 82067 82068 82063 82066 820708 Aura Round Table White Metal Candy Table White Plastic Black Laminated Edge LED Lighted Table White Plastic Clear Acrylic Silverado End Table Tempered Glass Painted Silverado Table Tempered Glass Painted Steel Geo End Table Glass Black Steel Geo End Table Glass Chrome
107. l 210 554 2021 to speak with one of our experts fast easy ordering go to www freemanco com store FURNISHINGS Online Discount Standard Price Price Price Total Part CHAIRS TABLES Online Discount Standard Total Description Price Price Price Description N71092 Diva Counter Stool I Pedestal Tables SoHo Series N71 091 Diva Chair eee eee eee ee ee ee ee 190 45 209 50 266 65 N72066 Black top Mini 18 W X 18 H En N A N A N71 01 44 Diplomat Chair 251 50 276 65 352 1 0 N72069 Black top Cafe 24 W X 30 H 172 00 189 20 N71038 Cherry Barrel Chair 205 00 225 50 287 00 N72070 Black top Bistro 24 W x 42 H 17400 19140 Cranberry Taupe N72067 Black top Caf Table 36 x30 176 00 193 60 N71048 Gray Gaslift Stool w Arms 251 50 276 65 352 10 N72068 Black top Bistro 36 W x 42 187 00 205 70 N71047 Gray Gaslift Stool 236 00 259 60 330 40 Pedestal Tables Chelsea Series Butcher Block Top N71046 Gray Gaslift Chair w Arms 236 00 259 60 330 40 N72063 Caf Table 30 W x 30 H 172 00 189 20 N71045 Gray Gaslift Chair 218 00 239 80 305 20 N72064 Caf Table 36 W x 30 H 172 00 189 20 N71044 Executive Chair 265 00 291 50 371 00 22222 N720163 Bistro Table 30 W x 42 H 172 00 189 20 _ _ N71089 Black Diamond Side Chair 105 55 116 10 147 75 N720164 Bistro Table 36 W x 42 H 172 00 189 20 _ _ N71090 Black D
108. lcohol purchases BAKERY ITEMS Assorted Breakfast Danish and Muffins dozen Assorted Donuts per dozen 5 dozen minimum Fresh Baked Gourmet Cookies per dozen SNACKS Tri Color Tortilla Chips and Salsa per quart Crispy Potato Chips and Onion Dip per quart Mixed Nuts per pound Assorted Ice Cream Novelties each Popcorn Kit per day Includes Popcorn Machine Kernels Oil Seasoning Bags Electricity ICE 20 Pounds BOX LUNCHES each April 2015 Booth Service Menu For current pricing and to place your order call our Sales Department at 512 404 4140 fax it to 512 404 4149 or email it to janthony levyrestaurants com no later than two 2 weeks in advance of event date We have designed this menu through years of experience with exhibitors in mind However should you have special menu needs please feel free to contact our Sales Department Payment Policy Austin Convention Center Catering Policy requires 100 full payment prior to commencement of services Additionally a credit card must be on file for any re orders made on site no exceptions We accept Mastercard Visa American Express Discover and Company Checks Any orders requested 14 days prior to the event date or on site will result in an additional 1096 service charge COLD PLATTERS Assorted Croissant Sandwiches Beef Ham or Turkey with Condiments amp Relish Tray Deli Platter with Sliced Roast Beef Turkey Ham Salami Swiss a
109. lease do not tip any employee Do not give coffee breaks for union employees have a fifteen minute paid break mid morning and mid afternoon Any attempt by an employee to solicit a gratuity for any service should be reported immediately to Freeman and or Exhibit Management Union employees are paid a good wage scale and tipping is strongly discouraged and is not an accepted policy of any Official Service Supplier e f you encounter any difficulty with any laborer or if you are not satisfied with the work performed please bring this to the attention of Freeman Please refrain from voicing complaints directly to craft personnel e he person in charge of your exhibit should carefully inspect and sign all work order forms If there are any questions about any bills bring the bill to the appropriate Service Desk and discuss it with the person in charge stndrd form Oct 2007 FREEMAN labor jurisdictions FREEMAN 3323 IH 35 North Ste 120 San Antonio Texas 78219 Ph 210 554 2021 Fax 469 621 5611 INCLUDE THE FREEMAN METHOD OF FreemanSanAntonioES freemanco com PAYMENT FORM WITH YOUR ORDER OF SHOW FORMULA4MEDIA RUNNING EVENT 405781 DECEMBER 2 4 2015 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 210 554 2021 to speak with one of our experts For fast easy ordering go to www freemanco com store DISPLAY LABOR One Hour Minimum per Worker Description Advance Sh
110. llect shipping charges e Collect shipments will be returned to the delivery carrier e To ensure that your freight does not arrive collect mark your bill of lading prepaid e Prepaid designates that the transportation charges will be paid by the exhibitor or a third party How should label my freight e he label should contain the exhibiting company name the booth number and the name of the event e The specific shipping address for either the warehouse or show site is located on Quick Facts How dol estimate my Material Handling charges e Charges will be based on the weight of your shipment Each shipment received is considered separately The shipment weight will be rounded to the next 100 pounds Each 100 pounds is considered cwt one hundred weight shipments are subject to reweigh e On the Order Form select whether the freight will arrive at the warehouse or be sent directly to show site e Next select the category that best describes your shipment There are three categories of freight Crated material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required Special Handling material delivered by the carrier in such a manner that it requires additional handling such as ground unloading stacked and constricted space unloading designated piece unloading loads mixed with pad wrapped material loads failing to maintain shippin
111. m ACCD service yards and Exhibit Halls during move in out e The ACCD service yards are closed during show hours except for ACCD business Due to safety and security exhibitors and attendees are prohibited from using the service yard entrances and exits while the show is in progress e No animals other than trained service dogs or with prior ACCD approval e All pedestrians must use the pedestrian gate when entering the service yard No speeding or reckless use of vehicles forklifts carts or equipment Clients service contractors and exhibitors must comply with all federal state and municipal fire codes that apply to a place of public assembly as well as Occupational Safety and Health Association OSHA regulations Questions Please contact a Security Coordinator or Austin Convention Center Security Control at 512 404 4111 April 2013 AUSTIN exhibitor Catering Order Form CONVENTION CENTER CATERING SERVICES BUSINESS COMPANY INFORMATION Include Booth Name if Different x 95 2 95 sr SITE VENUE INFORMATION On Site Contact Name On Site Contact Cell Number DELIVERY DELIVERY TIME END DATE TIME DESCRIPTION QTY TOTAL PRICE If you are ordering services that require electrical power please provide a booth diagram indicating appropriate location for placement If a diagram is not available please provide a brief description here For questions regarding utilities service
112. man requires an exemption certificate for the State in which the services are to be used Resale certificates are not valid unless Exhibitor is rebilling these charges to its customers For International Exhibitors Freeman requires 100 prepayment of advance orders and any order or services placed at show site must be paid at the show For all others should there be any preapproved unpaid balance after the close of the show terms will be net due and payable in Dallas Texas upon receipt of invoice Effective 30 days after invoice date any unpaid balance will bear a FINANCE CHARGE at the lesser of the maximum rate allowed by applicable law or 1 5 per month which is an ANNUAL PERCENTAGE RATE of 18 and future orders will be on a pre paid basis only If any finance charge hereunder exceeds the maximum rate allowed by applicable law the finance charge shall automatically be reduced to the maximum rate allowed and any excess finance charge received by Freeman shall be either applied to reduce the principal unpaid balance or refunded to the payer If past due invoices or invoice balances are placed with a collection agency or attorney for collection or suit Exhibitor agrees to pay all legal and collection costs THESE PAYMENT TERMS AND CONDITIONS SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS In the event of any dispute between the Exhibitor and Freeman relative to any loss damage or claim such Exhibitor shall not be
113. ment If there are any questions please forward a copy of the booth plans for the Convention Facility and Fire Department review the upper deck of the multi level exhibit must have at least two remote means of egress as far from each other as possible 5 The storage of combustible materials not on display including packing materials shall be in a storage area approved by the facility management Any storage area that contains combustibles must be reviewed and approved by the Fire Marshal s Office 6 All curtains drapes decorations and decorative or construction materials are to be non combustible or flame retardant Documentation affirming non combustible or flame retardant properties must be available on site 7 Any merchandise or material attached to drapes or table skirts is to be non combustible or flame retardant 8 Combustible waste is to be collected as it accumulates and should be stored in a non combustible covered container which is emptied at least once a day 9 The use of open flames burning or smoke emitting materials as part of an act display or show is prohibited unless prior written approval is received from the Fire Marshal s Office 10 Electrical equipment is to be installed operated and maintained in a manner which does not create a hazard to life or property jan05 AUSTIN FIRE REGULATIONS 11 Whenever in the opinion of the Austin Fire Department it is essential for public safety in any place o
114. ms N71045 Telescoping height adjustment five caster base rolls with ease FREE page 2 of 10 seating cherry barrel chair executive chair Cranberry or Black Tweed 23 W 22 29 N71038 28 W 25 L 45 H N71044 Traditional style in a cherry finish with classic fabric pattern options black diamond side chair diplomat chair 21 W 23 L 32H N71089 Black Diamond Fabric 2b W 28 L 36 H N710144 Comfortable yet compact for office or conference table seating black diamond armchair 20 W 21 L 33 H N71090 Call customer service at the number listed on the Quick Facts For fast easy ordering go to www freemanco com FREEMAN seating limerick stool by Herman Miller black diamond stool Gray 22 W 18 L 46 H N71088 18 W 17 75 L 44 H C210109 limerick chair by Herman Miller Gray 18 W 17 75 L 33 H C210108 Give your exhibit a casual yet practical look with Freeman s superior lounge seating Pick from a large selection of couches loveseats chairs and barstools that are sure to take your exhibit design to the next level signature loveseat Black 33 W 60 L 33 H N73091 Deeply comfortable sofa style seating in a sleek contemporary shape signature chair Black 33 W 35 L 33 H N71093 FREEMAN What Freeman always brings to the table 15 professionalism and nothing says more about your meeting space and or show site than your surfaces
115. n the file when saving COLOR e If PMS color matching is required please use original Pantone Solid Coated swatches in your artwork Modifying Pantone names will result in printing default color CMYK e CMYK artwork will be produced As Is Our color output is balanced and vibrant Convert RGB art to CMYK if possible If you are sending Certified Color Proofs Gracol Swop Fogra please provide ICC file information used to print your samples Best option would be to include ICC chart on your prints ARTWORK IN THE STRUCTURE Please note that any panels going in the metal frame will hide 1 4 of your art all the way around If you have a continuous wall where individual panels are divided by metal use 1 25 spacing in between each panel to account for gaps and the natural flow of the graphics ACCEPTABLE FILE SOFTWARE We are capable of working with both PC and MAC based software and can accept art created with the ADOBE Creative Suite Illustrator InDesign and Photoshop Always provide the following Native files with fonts and links zipped High res PDF X 4 exports of the files ACCEPTABLE FILE TYPES and SUPPORT FILES NATIVE FILES Al CLOUD CO file with Packaged supporting links and fonts You may keep images linked but Packaging feature must be used Al CS6 CS5 CS4 file with embedded links and outlined fonts EPS file with embedded links and outlined fonts INDD file with Packaged suppo
116. name to appear ENHANCE YOUR EXHIBIT Enhance your exhibit and have an Exhibitor Sales Specialist contact you for pricing by checking any of the following boxes Slatwall amp Shelves Cabinets amp Counters Specialty Colored Metal Recyclable Graphics Colored Panels Creating a Custom Exhibit D Graphics amp Custom Logo lt White Eco Board i The product offered has recyclable content or has eco friendly lt attributes and is 100 recyclable according to manufacturer s specifications TOTAL COST Total Cost 8 25 Tax Sub Total 07 15 405781 6369 Page 1 of 1 rental exhibits FREEMAN 01 14 PL s o oo 405781 6369 Sub Total 8 25 Tax Total Cost FREEMAN DISCOUNT PRICE 3323 35 North Ste 120 DEADLINE DATE orth Ste San Antonio TX 78219 NOVEMBER 10 2015 210 554 2021 Fax 469 621 5611 INCLUDE THE FREEMAN METHOD OF FreemanSanAntonioES freemanco com PAYMENT FORM WITH YOUR ORDER NAME OF show FORMULA4MEDIA RUNNING EVENT 405781 DECEMBER 24 2015 COMPANY NAME BOOTH BOOTH SIZE X CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 210 554 2021 to speak with one of our experts fast easy ordering to www freemanco com store TABLE TOP UNIT Rental Units Include Purchase Units Include Draped Table select color below 1 Case Classic Carpet 9 X 10 select color below One Time Installation amp Dismantle Installati
117. nd Cheddar Cheese Bread Condiments and Relish Tray serves 25 Fresh Cut Seasonal Fruit Display serves 50 Fresh Crudites and Dip serves 25 Domestic Cheese and Cracker Tray serves 25 HORS D OEUVRES Jerk Chicken Wings Cold Smoked Jumbo Shrimp Assorted Cold Canapes Andouille Sausage Encroute Empanadas Mini Roasted Vegetable and Smoked Goat Cheese or Sweet Curried Pork and Toasted Corn Mini Smoked Beef Lumpia Assorted Finger Sandwiches Mini Dessert Extravaganza serves 100 CHEF DISPLAY PRESENTATIONS Black Pepper Roasted Baron of Beef serves 150 Austin Quesadilla Station serves 100 Certified Angus Beef Slider Station serves 100 White Cedar Smoked Breast of Turkey serves 50 Note A Chef Attendant is required for all display stations AUSTIN FIRE REGULATIONS AUSTIN TEXAS FIRE EXHIBIT REGULATIONS FOR ASSEMBLY OCCUPANCIES The information contained in this brief outline does not by any means thoroughly cover the criterion and standards contained in the Uniform Fire Code as adopted by the City of Austin but it does provide the fundamental rules governing exhibits in any building open to the public The following entities are responsible for ensuring all regulations are followed client exhibitor service contractors and the Convention Facility It is a requirement that the Austin Fire Department review and approve all event pre planning documents and floor plans Remember the fire codes for Austin may be dif
118. nical service fees do not include electrical services necessary for workstation s e Users are responsible for configuration of their own equipment e The ACCD is not responsible for network saturation or latency outside of the building e Acts of God and network failure outside of the building are not the responsibility of the ACCD e Please contact the ACCD Exhibitor Services Division at 512 404 4000 for any questions regarding ordering technical services or to obtain copies of operating guidelines Please contact the ACCD Exhibitor Services Division at 512 404 4000 if you need any outside circuits such as ISDN service or the use of an external internet service provider ACCD Exhibitor Services Division 500 East Cesar Chavez Street Austin TX 78701 Phone 512 404 4000 512 404 4220 accdexhibitorservices austintexas gov CONVENTION CENTER D E P A R T E N T ACCD Exhibitor Services Equipment Price Schedule Event 2015 The Running Event Event Dates 11 28 2015 to 12 5 2015 Discount Deadline 11 13 2015 Floor Rate Applies 11 25 2015 Equipment Product ID Product Description Discounted Price Standard Price Floor Price L102 Extension Cord w Single Plug Requires pick up at the Utility Service Desk Discount N A 25 00 25 00 L103 Multi Outlet Strip 6 Outlets Requires pick up at the Utility Service Desk Discount N A 25 00 25 00 L106 Adaptor Discount N A 50 00 50 00 Product ID Product Description Discounted
119. nimum Hera oe Total 1 700 sq ft Booth Size X sq 440 485 6 15 Over 700 sq ft Booth Size X 5 4 05 4 45 5 65 CHOOSE YOUR CARPET COLOR 28 oz Carpet L Black Cardinal L Charcoal 1 Cream LJ Gray Pearl Navy L Toast Wedgewood White 28 oz Carpet Rental Price per sq ft 100 sq ft minimum pid En A os Total 1 700 sq ft Booth Size X 375 415 5 25 Over 700 sq ft Booth Size x sq 315 345 4 40 CUSTOM CUT CLASSIC CARPET includes plastic covering delivery material handling installation and removal e Our Custom Cut Classic Carpeting is available in custom cut sizes and in a variety of standard colors CHOOSE YOUR CARPET COLOR Black Blue Gray L Green Latte Midnight Blue L Plum Red Red Pepper C Tuxedo 16 oz Carpet Rental Price per square foot 100 sq ft minimum pid pon Total Per sq ft Booth Size X sq 285 315 4 00 lt Our 16 oz Classic Carpeting is available in a variety of standard colors in the following standard sizes CHOOSE YOUR CARPET COLOR Black Blue Gray L Green J Midnight Blue Plum I Red Red Pepper Tuxedo Online Discount Standard Qty Description Price Price Price Total 9 x 10 Classic Carpet aaa 144 00 158 40 201 60 u UU u u u uu uuu u 2 288 00 316 80 403 20 9 x
120. nt of any alleged loss or damage Any claims against Freeman shall be considered a separate transaction and shall be resolved on its own merits Freeman reserves the right to charge Exhibitor for the difference between the Exhibitors estimate of charges and the actual charges incurred by Exhibitor or for any charges that Freeman may be obligated to pay on behalf of Exhibitor including without limitation any shipping charges If Exhibitor provides a credit card for payment and charges are rejected by the Exhibitor s credit card company for any reason Freeman hereby provides notice that it reserves the right and Exhibitor authorizes Freeman to continue to attempt to secure payment through that credit card for as long as unpaid balances remain on the Exhibitor s account ELECTRICAL Claims will not be considered or adjustments made unless filed in writing by Exhibitor prior to the close of the event Freeman is not responsible for any damage or loss caused by the loss of power beyond its control and Exhibitor agrees to hold Freeman its officers directors employees and agents harmless from such power loss IN NO EVENT SHALL Freeman BE LIABLE FOR ANY INDIRECT OR CONSEQUENTIAL DAMAGES INCLUDING WITHOUT LIMITATION LOST PROFITS EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES WHETHER UNDER THEORY OF CONTRACT TORT INCLUDING NEGLIGENCE PRODUCTS LIABILITY OR OTHERWISE Exhibitor shall indemnify and hold harmless Freeman its officers directors emplo
121. om order Depending on the size of the show this process may take several hours How dolprotect my materials after they are delivered to the show or before they are picked up after the show e Consistent with trade show industry practices there may be a lapse of time between the delivery of your shipment s to your booth and your arrival The same is true for the outbound phase of the show the time between your departure and the actual pick up of your materials During these times your materials will be left unattended We recommend that you arrange for a representative to stay with your materials or that you hire security services to safeguard your materials How dol ship my materials after the close of the show e Each shipment must have a completed Material Handling Agreement in order to ship materials from the show All pieces must be labeled individually e To save time complete and submit the Outbound Shipping Form in advance or you may contact the Service Center at show site for your shipping documents The Material Handling Agreement and labels will be processed and available prior to show closing e After materials are packed labeled and ready to be shipped the completed Material Handling Agreement must be turned in at the Service Center e Call your designated carrier with pick up information Please refer to Quick Facts for specific dates and times In the event your selected carrier fails to show on final move out da
122. on Discounts The ACCD offers discounts on designated equipment and services Please note that only specific equipment services are eligible for discounts Please refer to our current price list to determine which equipment and services qualify for discounts Orders must be postmarked by 11 13 2015 to receive any eligible discounts Submitting an Order Mail completed order forms with payment to the address shown at the top of this form Credit card customers may fax their completed order form to 512 404 4220 Questions Please call 512 404 4000 and request the ACCD Exhibitor Services Division if you have any questions regarding our services or ordering procedures Refunds Refund requests must be filed by Exhibitor prior to the end of the event No refunds will be processed after the event closes NO EXCEPTIONS PAYMENT IN FULL IS REQUIRED PRIOR TO SERVICE CONNECTION AUST O CONVENTION CENTER D E P A R T E N T ACCD Exhibitor Services Division 500 East Cesar Chavez Street Austin TX 78701 Phone 512 404 4000 Fax 512 404 4220 accdexhibitorservices austintexas gov ACCD Exhibitor Services Floor amp Booth Layout Event 2015 The Running Event Event Dates 11 28 2015 to 12 5 2015 Discount Deadline 11 13 2015 Utility Service Distribution Grid Floor Rate Applies 11 25 2015 Company Name Booth Number Booth Size 1 Square 1 Ft Default 1 Square Ft 10 10 Booth X Y
123. on amp Dismantle of Exhibit Material Handling of Exhibit Nightly Vacuuming 1 200 Watt Halogen Light Power 500 watts for LIGHTS only and Labor to hang lights Header Identification Sign white with black text Indicate copy below RENTAL size DiscountPrice Standard Price 40 H x 6 W 901 00 1 261 40 40 H x 8 W 1 046 00 1 464 40 Fabric Panel Colors for All Units Gray Additional Fabric Panel Colors for Purchase Units Only l Blaze Red Blueberry Emerald Silver PURCHASE Other Colors Also Available for Purchase Units Size Discount Price Standard Price e 9 x10 Classic Carpet Black Blue Green Gray 40 H x e W 1 095 00 1 533 00 Latte Midnight Blue J Plum Red Red Pepper Tuxedo 40 H x 8 W 1 239 00 1 734 60 Shipping Not Included Table Drape Black Blue Brown Dark Green Flax C Gold 1 Gray Plum Red White FLOOR UNIT Rental Units Include Purchase Units Include Classic Carpet 9 X 10 select color below 2 Cases Installation amp Dismantle of Exhibit One Time Installation amp Dismantle Material Handling of Exhibit 1 Podium 8 H X 10 W unit only Nightly Vacuuming 1 Podium 8 H X 10 W unit only 2 200 Watt Halogen Lights Power 500 watts for LIGHTS only and Labor RENTAL QTY TOTAL to hang lights Size Discount Price
124. onsible for labor charges required to connect and disconnect wires and or adaptors ACCD requires electrical services to be installed operated and maintained in a manner which does not create a hazard to life or property Please contact ACCD Exhibitor Services Division with questions 512 404 4000 Thank You Exhibitor Services Division Austin Convention Center Department Wi Fi Operating Guidelines Effective January 2015 The Austin Convention Center Department ACCD is the exclusive provider for wired and wireless Wi Fi services for the Austin Convention Center and Palmer Events Center The ACCD Wi Fi service offers internet access at speeds of up to 2 Mbps servicing clients exhibitors and attendees Wireless internet service is vulnerable to interference from other wireless devices such as Wi Fi routers wireless cameras cordless phones and personal Wi Fi hotspots Wireless users in the Exhibit Halls may experience higher levels of interference due to the nature of the event and any electronics equipment that may be a part of a product demonstration or display If you are conducting a product demonstration presentation or streaming video over the internet we strongly recommend the purchase of a wired internet connection ACCD requests your cooperation in eliminating minimizing the use of these devices to improve the quality of wireless services in our facilities For additional information regarding our Wireless Wi Fi Operating
125. ontact Phone Number Address Fax Number City State Zip Email IMPORTANT ORDERING INFORMATION 1 Complete the exhibitor information above 2 Select only the products services you wish to order from the Austin Convention Center ACCD Event Security Services Divisions 3 Faxing your order e Fax orders to 512 404 4123 e All faxed orders must be provided with credit card payment information and the card holder s signature for payment 4 Mailing your order e Mailing address Austin Convention Center Attn Security Services Division P O Box 1088 Austin TX 78767 Payment method e Payment in full must accompany your order e Payment may be made by credit card money order or check Please do not send cash e Checks or Money Orders Make payable to the Austin Convention Center e Credit Cards Be sure to provide complete customer information To prevent duplication of your order please do not mail and fax your order form 5 Order for booth security must be received by 10 28 2015 to receive the incentive rate Please contact client or Show management if unsure of the first contracted date of the event 6 All security and licensed peace officers working in the facility come under the direct control of the ACCD Director or designee 7 Questions Please call the Security Services Division at 512 404 4110 On page two please indicate which of the three booth security options are requested how many staff members are needed specific date
126. ot limited to reasonable attorneys fees and investigation costs arising out or contributed to by Exhibitor s negligent supervision of any labor secured through Freeman Exhibitor s negligence willful misconduct or deliberate act or the negligence willful misconduct or deliberate act of Exhibitors employees agents representatives customers invitees and or any Exhibitor Appointed Contractors EAC at the show or event to which this Contract relates including but not limited to Exhibitor s violation of Federal State County or Local ordinance and or Exhibitor s violation of Show Regulations and or Rules as published and set forth by Facility and or Show Management 12 LIEN Exhibitor grants Freeman a security interest in and a lien on all of Exhibitor s materials that is from time to time in the possession of Freeman and all the proceeds thereof including without limitation insurance proceeds the Collateral to secure the prompt and full payment and performance of all Exhibitors indebtedness for monies paid by Freeman on its behalf services performed materials and or labor from time to time provided by Freeman to or for the benefit of Exhibitor Obligations Freeman shall have all the rights and remedies of a secured party under the Uniform Commercial Code as may be amended from time to time UCC and any notice that Freeman is required to give under the UCC of a time and place of a public sale or the time after which any priv
127. ow Site Price Price Straight Time 8 00 A M to 5 00 P M Monday through 81 00 113 50 Overtime 6 00 A M to 8 00 A M and 5 00 P M to 12 00 Midnight Monday through Friday ALL DAY SATURDAY SUNDAY amp HOLIDAYS 121 50 170 00 e Show Site prices will apply to all labor orders placed at show site Price is per person per hour Start time guaranteed only at start of working day and at the close of the show One hour minimum per man labor thereafter is charged in half 1 2 hour increments e Supervisor must check in at Service Desk to pickup labor Labor must be canceled in writing 24 hours in advance to avoid a one 1 hour cancellation fee per worker e When scheduling dismantle labor be sure to allow sufficient time for empty containers to be returned to your booth e Freeman supervised jobs will be completed at our discretion prior to show opening and before the hall must be cleared Please include setup plan photo special instructions amp inbound shipping information with this order INSTALLATION LABOR Freeman Supervised Labor Please complete the reverse side of this form Installation of your exhibit will be completed at our discretion prior to show opening The charge for this service is 3096 of the total installation labor bill with a minimum of 45 00 Emergency contact Phone Number
128. ponsibility of the client The following items may not be used without prior written approval of the Fire Marshal s Office a Display or storage of LPG liquid propane gas b Flammable or combustible liquids c Flammable gas d Cotton hay paper straw moss split bamboo wood chips etc All items must be treated with fire retardant materials Documentation affirming non combustible of flame retardant properties must be available on site e Welding or cutting equipment for show set up or for demonstration purposes f Gas fired appliances for demonstration purposes g Salamander stoves h Compressed gas cylinders If approved cylinders are to be firmly secured in an upright position ij Any cooking or heat producing devices The following are related to the display of automotive vehicles and equipment a There is to be no more than five gallons of fuel or 1 4 the capacity of the fuel tank whichever is less b Fuel tanks are to be locked and all portable tanks removed Locking the auto will be sufficient for cars in which the gas cap cover can only be unlatched from inside the vehicle C Ignition keys are to be removed and placed in a central location on site d The positioning of such vehicles shall be subject to approval of the Fire Marshal s Office e Vehicle operation will be limited to brief parade type displays specifically approved by the Fire Marshal s Office f Vehicles boats and similar exhibited products having o
129. power failure breakdown of plant or machinery facility failure vandalism theft Act of God effect of natural elements riot civil commotion or disturbance terrorism act of war or belligerent parties and any other cause or causes beyond the reasonable control of Freeman EXCEPT FOR ELIGIBLE GUARANTEED SERVICE SHIPMENTS Freeman DOES NOT GUARANTEE DELIVERY BY ANY SPECIFIC TIME OR DATE 4 PACKAGING AND CRATES Shipper s property must be well packaged for safe and secure handling storage and shipment using ordinary care Each piece must be legibly and durably marked with the name and address including correct ZIP code of the Shipper and Consignee When a container is used repetitively by Shipper Shipper must remove all old labels tags markings etc and Shipper must ensure that the container retains adequate strength for transportation Freeman makes neither representation nor any warranty regarding the acceptability or suitability of any packaging system or procedure that Shipper might use for its property Freeman shall not be responsible for damage to loose or uncrated materials padwrapped or shrink wrapped materials glass breakage concealed damage carpets in bags or poly or improperly packed or labeled materials Crates and packaging should be of a design to adequately protect contents for handling by forklift and similar means General guidance as to acceptable packaging systems and procedures may be found in publications such as the Nat
130. r Black Leather Chrome White Leather Chrome 30 L 30 D 31 H 8102 30 L 30 D 31 H 810816 meeting chair espresso meeting chair taupe Bonded Leather Wood Legs Microfiber Wood Legs 25 5 L 23 5 D 34 H 810835 25 5 L 23 5 D 34 H 810836 Call customer service at the number listed on the Quick Facts For fast easy ordering go to www freemanco com FREEMAN occasional chairs swanson chair t vac chair Translucent Chrome Legs White Vinyl 28 L 25 D 18 810875 25 23 D30 H 8101 fusion chair white black White Black High Density Plastic ICE side chair 19 L 21 D 32 H 810838 Transparent Chrome Legs 17 25 L 20 D 32 810814 christopher chair rustique chair with arms White Vinyl Chrome 17 L 19 D 35 H 810846 Gunmetal 20 L 18 D 31 H 810841 f fr z f ro noa 7 ba b m B ow i gt L ore L o8 FREEMAN Call customer service at the number listed on the Quick Facts For fast easy ordering go to www freemanco com occasional chairs razor armless chair White High Density Plastic 15 38 L 15 5 D 30 5 H 810837 new york chair Onyx Maple Wood Chrome 23 L 32 D 33 H 81090 panton chair White Plastic 20 L 24 D 33 H 81017 madden chair Light Gray Vinyl 27 L32 D 33 H 810843 wendy chair Clear Acrylic 15 L 19 7 D 35 8 810847 berlin stack chair White amp Red Plastic Chrome 81
131. r Exhibitor Welcome to the Austin Convention Center Department ACCD Exhibitor Services Division We are the exclusive utility service provider for the Austin Convention Center and the Palmer Events Center At this time we would like to brief you on our services and how to make them available to you for your event Enclosed is an information packet containing service descriptions order forms and service terms conditions Please read and fill out the information completely and legibly Pay special attention to the deadline dates for pricing and restrictions for services The ACCD Exhibitor Services Division offers services at a discount standard and floor rate To qualify for the discount rate services must be completed on line e mailed faxed or postmarked fourteen 14 days before the first contract date of the event with payment in full Orders received thirteen 13 days to four 4 days before the first contract date of the event with payment in full will qualify for the standard rate Orders received within three 3 days of the first contract date of the event will be charged at the floor rate no exceptions Services will not be installed until full payment is received All outstanding balances will be collected on site and settled prior to the close of your event On line ordering is available at our website http www austinconventioncenter com under Exhibitor Services Orders can be submitted on line up to fourteen 14 days before the
132. r after the deadline date will incur additional After Deadline charges as indicated on each order form All materials and equipment are on a rental basis for the duration of the show or event and remain the property of Freeman except where specifically identified as a sale All rentals include delivery installation and removal from Exhibitor s booth In case of cancellation of any orders or services by Exhibitor a one hour per person per hour charge will be applied for all labor orders that are not canceled in writing at least 24 hours prior to the scheduled start time If Prestige Carpet Custom Cut Carpet Modular Rental Exhibits and any other custom order items or services have already been provided at the time of cancellation fees will remain at 10096 of the original charge If the Show or Event is canceled because of reasons beyond Freeman s control Exhibitor remains responsible for all charges for services and equipment provided up to and including the date of cancellation Freeman will not issue refunds to Exhibitor of any payments made before the date of cancellation It is Exhibitors responsibility to advise the Freeman Service Center Representative of problems with any orders and to check the Exhibitor s invoice for accuracy prior to the close of the Show or Event If Exhibitor is exempt from payment of sales tax Freeman requires an exemption certificate for the State in which the services are to be used Resale certificates are not valid unless
133. rder exhibit supplies early and utilize online ordering systems to eliminate paper waste Consider renting a booth from Freeman or buying materials locally preventing shipping cost and lowering emissions Rent Freeman Classic Carpet which contains recycled content and is also recyclable Provide giveaways made of recycled responsibly grown natural fiber nontoxic and biodegradable materials Ensure giveaways are useful not merely promotional in nature Electronic Giveaways such as free songs from iTunes coupons and free online Apps are smart and trendy Printing Recycling and Waste Management Encourage less printing and provide more information digitally when it comes to booth literature fulfilling requests via email and website referrals If you need to print use a local printer in the city where the show will be held and choose paper that contains at least 50 post consumer recycled content Ask Freeman about new paper based signage materials that are comparably priced to plastic There are good alternatives to foam core and PVC which are not as easily recyclable Participate in the exhibit donation program by providing materials that are eligible for donation to local charities such as pens bags and notepads Shipping and Transportation If you must ship materials planning out your booth in a timely way to meet shipping deadlines can also help maximize consolidation and cost savings e Choose SmartWay certified hauler at no a
134. regulations It is the responsibility of Exhibitor to check in with the Service Desk to pick up labor and to return to the Service Desk to release labor when the work is completed INDEMNIFICATION Exhibitor agrees to indemnify hold harmless and defend Freeman from and against any and all demands claims causes of action fines penalties damages liabilities judgments and expenses including but not limited to reasonable attorneys fees and investigation costs arising out of work performed by labor provided by Freeman but supervised by Exhibitor Further the Exhibitor s indemnification of Freeman includes any and all violations of Federal State County or Local ordinances Show Regulations and or Rules as published and or set forth by Facility or Show Management and or directing labor provided by Freeman to work in a manner that violates any of the above rules regulations and or ordinances Order Online at www freemanco com 3 of 3 A c T N ACCD Exhibitor Services Division 500 East Cesar Chavez Street Austin TX 78701 512 404 4000 512 404 4220 accdexhibitorservices austintexas gov CONVENTION CENTER D E P A R T E N T ACCD Exhibitor Services Information Packet Event 2015 The Running Event Event Dates 11 28 2015 to 12 5 2015 Discount Rate Deadline Friday November 13 2015 Standard Rate Deadline Tuesday November 24 2015 Floor Rate Applies Wednesday November 25 2015 Dea
135. rom Freeman s warehouse All claims reported after thirty 30 days will be rejected In no event shall a suit or action be brought against Freeman more than one 1 year after the date of loss or damage occurred a PAYMENT FOR SERVICES MAY NOT BE WITHHELD In the event of any dispute between the Exhibitor and Freeman relative to any loss damage or claim Exhibitor shall not be entitled to and shall not withhold payment due Freeman for its services as an offset against the amount of any alleged loss or damage Any claims against Freeman shall be considered a separate transaction and shall be resolved on their own merits b MAXIMUM RECOVERY If found liable for any loss Freeman s sole and exclusive maximum liability for loss or damage to Exhibitors materials and Exhibitors sole and exclusive remedy is limited to 50 USD per pound per article with a maximum liability of 100 00 USD per item or 1 500 00 USD per shipment whichever is a less All shipment weights are subject to correction and final charges determined by the actual or re weighed weight of the shipment c LIMITATION OF LIABILITY IN NO EVENT SHALL FREEMAN BE LIABLE TO THE EXHIBITOR OR TO ANY OTHER PARTY FOR SPECIAL COLLATERAL EXEMPLARY INDIRECT INCIDENTAL OR CONSEQUENTIAL DAMAGES WHETHER SUCH DAMAGES OCCUR EITHER PRIOR OR SUBSEQUENT TO OR ARE ALLEGED AS A RESULT OF TORTIOUS CONDUCT FAILURE OF THE EQUIPMENT OR SERVICES OF FREEMAN OR BREACH OF ANY OF THE PROVISIONS
136. rsonnel Display House Additional crew and or equipment will be used if the supervisor deems it necessary to safely complete the installation and or dismantling of a job and it will be charged accordingly FREEMAN hanging sign labor OUTBOUND MATERIAL HANDLING FREEMAN 3323 35 North Ste 120 San Antonio TX 78219 210 554 2021 Fax 469 621 5611 FreemanSanAntonioES freemanco com NAME OF FORMULA4MEDIA RUNNING EVENT 405781 DECEMBER 2 4 2015 COMPANY NAME BOOTH BOOTH SIZE X CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 210 554 2021 to speak with one of our experts For fast easy ordering go to www freemanco com store EVERY OUTBOUND SHIPMENT WILL REQUIRE A MATERIAL HANDLING AGREEMENT AND LABELS WE WOULD BE HAPPY TO PREPARE THESE FOR YOU IN ADVANCE AND WILL DELIVER THEM TO YOUR BOOTH AT SHOW SITE TO REVIEW AND SIGN TO TAKE ADVANTAGE OF THIS SERVICE PLEASE COMPLETE AND RETURN THIS FORM SHIPPING INFORMATION FROM SHIPPER EXHIBITOR NAME BILLING ADDRESS STATE ZIP CITY _ POSTAL CODE SHIP TO COMPANY NAME DELIVERY ADDRESS STATE ZIP CITY PROVINCE POSTAL CODE PHONE C C s SPECIAL INSTRUCTIONS METHOD OF SHIPMENT PLEASE CHECK DESIRED METHOD OF SHIPMENT BELOW Once your shipment is packed and ready FREEMAN EXHIBIT TRANSPORTATION to be picked up please return the Material Handling Agreement to the Exhibitor C 1 D
137. rting links and fonts PRINT FILES High res PDF X 4 preferred Al with PDF content choose this option when saving file EPS files with embedded links and outlined fonts RASTER OR BITMAP ART Photoshop EPS preferred use 8 bit preview Max Quality JPG compression PSD make sure font layers are rasterized TIFF JPG quality 8 and higher Mac users Use Zip or Stuffit programs when submitting fonts other than OTF Open Type Fonts WAYS TO SEND ARTWORK Files below 10 MB can be delivered via email Larger files may be posted to Freeman s FIP site You may get the password and other needed information from your Freeman service representative in order to post files However a hard copy proof and backup of the files on CD Rom DVD may be required to be sent via overnight delivery in addition to posting the electronic files Please call 210 554 2021 for assistance 07 15 405781 6369 Page 2 of 2 artwork guidelines FREEMAN ONLINE PRICE R z E IVI A DISCOUNT PRICE 3323 H 35 North Ste 120 DEADLINE DATE San Antonio TX 78219 NOVEMBER 10 2015 210 554 2021 Fax 469 621 5611 FreemanSanAntonioES freemanco com INCLUDE THE FREEMAN METHOD OF PAYMENT FORM WITH YOUR ORDER OF SHOW FORMULAAMEDIA RUNNING EVENT 405781 DECEMBER 2 4 2015 COMPANY NAME BOOTH st BOOTH SIZE X CONTACT NAME PHONE f E MAIL ADDRESS For Assistance please call 210 554 2021 to speak with one of our experts For
138. ry N74065 Oak N74075 milano table 42 W 84 L 29 Blonde Top with Black Base N72093 Black Top with Black Base N72092 Freeman 5 latest seven foot conference table featuring clean curved lines and a wealth of work space e luna table 36 W 72 L 29 H Black Top with Black Base 72094 This contemporary six foot conference table or writing desk comes with a black laminate top When it s time to set up office Freeman offers a wide selection of superior professional pieces in eye catching shapes and styles to suit any budget and or design essential From classic credenzas and bookcases to professional seating we ve got all your office furniture requirements hemingway writing table Black 24 W 49 L 29 H N720191 FREEMAN Some of the most essential elements of your exhibit are the surfaces on which you display your show materials That s why we have an appealing variety of displays from standing cylinders to sleek computer desks to draped table counters to ensure your show space will be both attractive and interactive draped or undraped table counters Colored draping includes white vinyl top and pleated skirt on three sides Fourth side draping is available Undraped tables include white vinyl tops tables 30 height Draped Draped on fourth side Undraped counters 42 height Draped Draped on fourth side Undraped 3 C130330 CT31330 C13
139. s contact us at accdexhibitorservices austintexas gov Prices are exclusive of a 20 service fee and 8 25 applicable sales tax This letter serves as my formal written authorization and approval for you to charge the credit card indicated below for any and all charges related to food services at the Austin Convention Center Full payment will be applied to the credit card prior to the first scheduled service All services are provided with a 2 hour timeframe after which all product amp equipment will be removed Timeframe may be extended with appropriate fees CREDIT CARD AUTHORIZATION Card Type visa AMEX DISCOVER Billing Zip Code Credit Card Number Exp Date Mail Fax or Scan To Jennifer Anthony Director of Sales Austin Convention Center Catering Phone 512 404 4140 Fax 512 404 4149 Email janthony levyrestaurants com December 2013 A UJ S T NI Sample Food and Beverage Authorization Form CONVENTION CENTER Client show manager is responsible for distributing sample F amp B to their exhibitors and ensuring guidelines are adhered to during event CATERING SERVICES Exposition sponsoring organizations and or their exhibitors may distribute sample food and or beverage products only with written authorization PLEASE MAIL FAX OR EMAIL COMPLETED FORM TO OUR OFFICE AT LEAST 21 DAYS PRIOR TO START OF SHOW TO ENSURE CONFIRMATION 500 East Cesar Chavez Austin TX 78701 Phone 512 404 4
140. s and times for the scheduled booth security total hours requested for each day type of security and any additional instructions for the security staff assigned IYPES OF BOOTH SECURITY TYPE 1 UNARMED NON UNIFORMED BOOTH SECURITY Standard Rate of 31 00 hr with a four 4 hr minimum Incentive Rate of 23 00 hr with a four 4 hr minimum Holiday Rate of 35 00 hr with a four 4 hr minimum TYPE2 UNARMED UNIFORMED SECURITY GUARD Standard Rate of 37 00 hr with a four 4 hr minimum Incentive Rate of 28 00 hr with a four 4 hr minimum Holiday Rate of 41 00 hr with a four 4 hr minimum TYPE3 UNIFORMED LICENSED TEXAS PEACE OFFICER Standard Rate of 60 00 hr with a four 4 hour minumum Only Certified Texas Peace Officer s are allowed to carry firearms in the facility Event 100010355 2015 The Running Event Event Dates 11 28 2015 to 12 5 2015 Security Discount Deadline 10 28 2015 Austin Convention Center Department 500 East Cesar Chavez Street Austin TX 78701 Phone 512 404 4110 Fax 512 404 4123 CONVENTION CENTER mu ACCD Exhibitor Booth Security Order Form D E P A R T M E SAMPLE DATE SCHEDULED HOURS INSTRUCTIONS ZSTAFF X HOURS X RATE COST 4 16 2008 TYPE 2 5 00PM 11 59PM Remain in booth area only allow personnel entry 1 7 28 196 00 based on provided list of names Do not leave until DATE SCHEDULED HOURS INSTRUCTIONS STAFF X HOURS X RATE COST C amex piscover mastercard
141. s to hose lines Water Drain Terms and Conditions e Water 1 All equipment using water must have inlet and outlet properly tagged by the exhibitor and must connect to 1 hose coupler 2 All equipment using water must include a backflow prevention device Without this device the ACCD will be unable to provide service to your booth 3 All water supplies must be set to the off position at the end of each day 4 Availability of water services are subject to restrictions imposed by the City of Austin Water Wastewater Utility e Drainage Drains are not designed to handle the discharge of large volumes of water Drains are strictly for water Other arrangements must be made for disposal of materials such as grease food products etc Any exhibitor using 5 gallons or more for their exhibit is required to purchase a water and drain connection Any exhibitor that is found draining water directly into our floor pockets will automatically have the water and drain service accessed to their billing at the rate of 230 00 Austin Convention Center Department 500 East Cesar Chavez Street Austin TX 78701 512 404 4110 512 404 4123 CONVENTION CENTER D E P A R T E N T ACCD Exhibitor Booth Security Order Form Event 100010355 2015 The Running Event Event Dates 11 28 2015 to 12 5 2015 Security Discount Deadline 10 28 2015 Exhibitor Information Company Name Booth Number Contact Name C
142. t including computers do not include labor delivery electrical services or removal of the equipment from the booth Exhibitor agrees to use all rental equipment with reasonable care to prevent excessive wear and tear and or damage to Freeman s property Exhibitor will notify Freeman immediately of any damage to rental equipment and agrees to be billed for any damage to or loss of rental equipment rented to Exhibitor In case of cancellation of any labor orders by Exhibitor a one hour per person per hour charge will be applied for all labor and equipment orders that are not canceled in writing at least 24 hours prior to the scheduled start time If Prestige Carpet Custom Cut Carpet Modular Rental Exhibits Audio Visual and or Computer Equipment and any other custom order items or services have already been provided at the time of cancellation fees will remain at 100 of the original charge If the Show or Event is canceled because of reasons beyond Freeman s control Exhibitor remains responsible for all charges for services and equipment provided up to and including the date of cancellation Freeman will not issue refunds to Exhibitor of any payments made before the date of cancellation It is Exhibitor s responsibility to advise the Freeman Service Center Representative of problems with any orders and to check the Exhibitor s invoice for accuracy prior to the close of the Show or Event If Exhibitor is exempt from payment of sales tax Free
143. t notification Freeman will attempt to issue a second and final confirmed notification Such notice shall advise that if Freeman does not receive disposition instructions within 10 days of that notification Freeman may offer the shipment for sale at a public auction and Freeman has the right to offer the shipment for sale The amount of sale will be applied to Freeman s invoice for transportation storage and other lawful charges Shipper will be responsible for the balance of charges not covered by the sale of the goods If there is a balance remaining after all charges and expenses are paid such balance will be paid to the owner of the property sold hereunder upon claim and proof of ownership d Where Freeman has attempted to follow the procedure set forth above and the procedure is not possible nothing shall be construed to abridge the right of Freeman at its option to sell the property under such circumstances and in such manner as may be authorized by law e When perishable goods cannot be delivered and disposition is not given within a reasonable time Freeman may dispose of property to the best advantage Where Freeman is directed by Consignee or Consignor to unload or deliver property at a particular location where Consignor Consignee or the Agent of either is not regularly located Freeman s liability for the shipment shall terminate after unloading or delivery 6 LIMITATION ON SHIPPER S RECOVERABLE DAMAGES FREEMAN S LIABILITY FOR DA
144. tage of the Online price by ordering at www freemanco com store before NOVEMBER 10 2015 Sit back and relax your search for comfortable seating is over Choose from sleek selection of sofas loveseats and chairs that are sure to take your exhibit design to the next level chair Black Leather 3671 30 D 28 810119 4 Powered option 810120 loveseat Black Leather sofa Black Leather 8 L 30 D 28 830119 4 Powered option 830121 62 L 30 D 28 H 830120 Powered option 830122 possible configurations L armless chair corner chair sofa Black Leather Black Leather Black Leather 24 L 24 D 28 810116 24 L 24 D 28 810117 48 L 24 D 28 830116 4 See pages 15 and 16 for all Powered options FREEMAN page 2 of 19 south beach possible configurations featuring the half round ottomans from page 5 zem Co sofa ottoman Platinum Suede Platinum Suede 69 L 29 D 33 H 8301 25 31 D T8 H 8151 key west loveseat sofa tub chair Black Fabric Black Fabric Black Fabric 5 L35 D 33 H 8307 85 L 35 D 33 H 8306 31 L31 D31 H 8103 Call customer service at the number listed on the Quick Facts For fast easy ordering go to www freemanco com FREEMAN page 3 of 19 seating allegro chair Blue Fabric 36 L 34 5 D 30 H 810
145. te 120 San Antonio Texas 78219 Ph 210 554 2021 Fax 469 621 5611 INCLUDE THE FREEMAN METHOD OF FreemanSanAntonioES freemanco com PAYMENT FORM WITH YOUR ORDER OF SHOW FORMULA4MEDIA RUNNING EVENT 405781 DECEMBER 2 4 2015 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 210 554 2021 to speak with one of our experts Let Freeman OnLine estimate your material handling charges for you Log on to www freemanco com store select your show and click on Estimate My Material Handling Costs From Freeman OnLine you can print extra shipping labels get tips on how to package your freight and much more MATERIAL HANDLING SERVICES CRATED Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required SPECIAL HANDLING Material delivered by a carrier in such a manner that it requires additional handling such as ground See definitions on back unloading stacked or constricted space unloading designated piece unloading shipment integrity al ternate delivery location loads mixed with pad wrapped material carpet and or pad only shipments no documentation and shipments that require additional time equipment or labor to unload Federal Express UPS amp DHL are included in this category due to their delivery procedures UNCRATED Material that is
146. te act Shipper s violation of Federal State County or Local ordinances Shipper s violation of Show Regulations and or Rules as published and set forth by Facility and or Show Management and or Shippers failure to comply with b of this Agreement regarding the inclusion of any dangerous substances in the property placed with Freeman 8 CLAIMS Shipper Consignee or any other party claiming an interest in the shipment must notify Freeman immediately upon delivery or in the case of loss or damage which could not have been noted at the time of delivery within fourteen 14 days of delivery of any loss or damage to the shipment Receipt of the shipment by the Consignee or the Consignee s agent without written notice on the delivery receipt and or delivery manifest will be prima facie evidence that the shipment was delivered in good condition The amount of the claim may not be deducted from the transportation charges Notice of loss or damage MUST be reported to Freeman at 800 995 3579 The shipment its container s and packing material must be made available to Freeman for inspection at the delivery location All shipments are subject to opening for inspection by Freeman however Freeman is not obligated to perform such inspection All claims for loss or damage MUST be made in writing to Freeman within one hundred and twenty 120 calendar days after the date of acceptance of the shipment by Freeman Please refer to the Service Guide for claim proce
147. terms and conditions set forth below become a part of the Contract between Freeman and you the EXHIBITOR Acceptance of said terms and conditions will be construed when any of the following conditions are met THE METHOD OF PAYMENT FORM 15 SIGNED AN ORDER FOR LABOR SERVICES AND OR RENTAL EQUIPMENT IS PLACED BY EXHIBITOR OR WORK IS PERFORMED ON BEHALF OF EXHIBITOR BY LABOR SECURED THROUGH FREEMAN DEFINITIONS For purposes of this Contract Freeman means Freeman Decorating Services Inc FDSI Freeman Decorating Ltd Freeman Audio Visual Solutions Inc and their respective employees directors officers agents assigns affiliated companies and related entities The term Exhibitor means the Exhibitor its employees agents representatives and any Exhibitor Appointed Contractors EAC PAYMENT TERMS Full payment including any applicable tax is due at the time the order is placed Purchase orders are not considered payment All payments must be in U S funds and all checks must be drawn on a U S bank Orders received without advance payment or after the deadline date will incur additional After Deadline charges as indicated on each order form All materials and equipment are on a rental basis for the duration of the show or event and remain the property of Freeman except where specifically identified as a sale All equipment rentals are based on Show Rates and apply only to Show Days Rental prices on Audio Visual equipmen
148. tional late fee per trip 150 00 Price per Estimated Total Description Weight CWT CWT Cost 200 Ib Min 405781 SA FY 16 H Page 1 of 2 FREEMAN material handling SPECIAL HANDLING DEFINITIONS for frequently asked questions and material handling estimator tools go to www freemanco com store Special handling applies to shipments that are loaded by cubic space and or packed in such a manner as to require additional labor handling such as ground unloading constricted space unloading designated piece unloading carpet pad only shipments or stacked shipments Also included are shipment integrity alternate delivery locations mixed shipments and shipments without individual bills of lading Shipments loaded in this manner require additional time labor or equipment to unload sort and deliver What is Ground Loading Unloading Vehicles that are not dock height preventing the use of loading docks such as U hauls flat bed trailers double drop trailers company vehicles with trailers that are not dock level etc What is Constricted Space Loading Unloading Trailer loaded high and tight shipments that are not easily accessible Freight is loaded to full capacity of trailer top to bottom side to side One example of this is freight that is loaded down one side of a trailer that must be bypassed to reach targeted freight What is Designated Piece Loading Unloading Drivers that require
149. to whom Shipper has designated the goods are to be delivered 2 FINAL CONTRACT BETWEEN THE PARTIES In exchange for Shipper s payments and Freeman s services which the parties have specified in this two page Contract including the Air Cargo Service Request and Shipping Instructions Freeman and Shipper each agree that this Contact shall govern their respective rights and obligations regarding transportation of Shipper s property This Contract shall take effect when the property first comes into the physical possession of Freeman and the responsibility of Freeman under same shall end when the property has been placed in the possession of the Consignee or the Consignee s designated agent If any part or provision of this Contract is found by a court of competent jurisdiction to be void or unenforceable the remainder of the Contract shall continue in full force and effect 3 Freeman s RESPONSIBILITIES UNDER THE CONTRACT ARE LIMITED Freeman is responsible for the satisfactory performance of only those services which it directly provides under this Contract Freeman shall not be responsible for the performance of individuals of firms who are not under the direct supervision or control of Freeman Freeman shall not be responsible for events or causes of loss delay or damage beyond its reasonable control including by way of illustration only and not as a limitation on the breadth of this clause strike lockout work slowdown or stoppage
150. uired to enter your unique Login ID and Password If this is your first time to use Freeman Online click on the Login link to create a new account To access Freeman Online without using the email link visit www freemanco com store and click the Login link If you need assistance with Freeman Online please call our Customer Support Center at 888 508 5054 Toll Free US amp Canada or 1 512 982 4186 Local amp International SHIPPING INFORMATION Warehouse Shipping Address Exhibiting Company Name Booth FORMULA4MEDIA RUNNING EVENT 405781 C O FREEMAN AWD RACEWAY CROSSING BLDG 1 16310 BRATTON LN STE 125 AUSTIN TX 78728 Freeman will accept crated boxed or skidded materials beginning Monday November 02 2015 at the above address Material arriving after November 17 2015 will be received at the warehouse with an additional after deadline charge Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8 00 AM 3 30 PM Show Site Shipping Address Exhibiting Company Booth FORMULA4MEDIA RUNNING EVENT 405781 C O FREEMAN Austin Convention Center 500 E CESAR CHAVEZ ST AUSTIN TX 78701 Freeman will receive shipments at the exhibit facility beginning Tuesday December 01 2015 Shipments arriving before this date may be refused by the facility Any charges incurred for early freight accepted by the facility are the responsibility of the Exhibitor Please note
151. um red pepper tuxedo Actual color s may vary slightly questions Call customer service at the number listed on the Quick Facts For fast easy ordering visit us at www freemanco com 01 14 53988 online F R ONLINE PRICE DISCOUNT PRICE R DEADLINE DATE 3323 35 North Ste 120 NOVEMBER 10 2015 San Antonio TX 78219 210 554 2021 Fax 469 621 5611 INCLUDE THE FREEMAN METHOD OF FreemanSanAntonioES freemanco com PAYMENT FORM WITH YOUR ORDER SHow FORMULA4MEDIA RUNNING EVENT 405781 DECEMBER 2 4 2015 COMPANY NAME BOOTH BOOTH SIZE X CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 210 554 2021 to speak with one of our experts Orders received after the deadline or without payment will be charged the Standard Price and are subject to availability Prestige and Custom Cut Classic Carpet are subject to a 10096 Cancellation Charge Classic and Prestige carpets contain recycled content and are recyclable fast easy ordering to www freemanco com store PRESTIGE CARPET includes plastic covering delivery material handling installation and removal Guaranteed new high quality carpet available in a variety of designer colors CHOOSE YOUR CARPET COLOR 40 oz Carpet Black Charcoal Gray Pearl L Navy White Onli Di t Standard 40 oz Carpet Rental Price per sq ft 100 sq ft mi
152. use e We will accept freight beginning 30 days prior to show move in e o check on your freight arrival call Exhibitor Services at the location listed on Quick Facts e o ensure timely arrival of your materials at show site freight should arrive by the deadline date listed on Quick Facts Your freight will still be received after the deadline date but additional charges will be incurred e The warehouse will receive shipments Monday through Friday except holidays Refer to Quick Facts for warehouse hours No appointment is necessary e The warehouse will accept crates cartons skids trunks cases and carpets Loose or pad wrapped material must be sent directly to show site e All shipments must have a bill of lading or delivery slip indicating the number of pieces type of merchandise and weight e Certified weight tickets must accompany all shipments e Warehouse freight will be delivered to the booth prior to exhibitor set up e Please call the number located on Quick Facts if you want to ship oversized material that requires special equipment to the warehouse How ship to show site e Freight will be accepted only during exhibitor move in Please refer to Quick Facts for the specific exhibitor move in dates and times e All shipments must have a bill of lading or delivery slip indicating the number of pieces type of merchandise and weight e Certified weight tickets must accompany all shipments What about prepaid or co
153. use only on rentals CABINETS E RADIUS CABINET LITERATURE POCKETS does not have doors FREEMAN exhibit accessories Discount Standard Discount Standard Qty Part Description Price Price Total Qty Part Description Price Price Total LIGHT FIXTURES GONDOLAS electrical service amp labor to install lights not included Gondolas 22172512 Arm Light 64 00 8960 Blue Fabric Gray Fabric Perfboard White PVC 222172514 4 Tracklight 3 lights 259 00 362 60 2174541 Single Sided 1m x 4 High 402 00 562 80 17252 Halogen Light N A N A ___ 174542 Double Sided 1M x 4 High 535 00 749 00 _ 174581 Single Sided 1M x 8 High 402 00 562 80 CABINETS amp LOCKS ___ 174582 Double Sided 1M x 8 High 535 00 749 00 Cabinets Black Fabric Blue Fabric Gray Fabric White PVC ___ 17305 1m x Yam x 36 High 676 20 222217201 1m Straight 37 x12 66 00 92 40 22217306 1M x Yeu x 42 High 676 20 222217206 1m Angled 37 x 12 77 00 107 80 17808 va x 36 High 00 819 00 _ 2217309 2m x Yeu x 42 High 819 00 174015 For 8 x 11 Literature 28 00 39 20 _ 173010 1m Radius x Yam x 36 High 623 00 872 20 _ 173011 1m Radius x Yam x 42 High 623 00 872 20 Radius Cabinets do not have doors 17301 Cabinet Lock 11 20 Inside Shelves Available Quoted on Request TOTAL COST Don t see what you need ag Please call an Exhibitor Sales Spe
154. ver 100 square feet of roofed area are to have a smoke detector The following related to food shows a Deep fat fryers are not allowed in the facility b Chafing dishes are to be designed with a shelf for the fuel or chafing dish is to be placed on a sheet pan Public display of compressed flammable or toxic gases hazardous materials Class IT III or IV laser blasting agents and explosives is only permitted after a review of the materials and or devices is conducted and the proposed display has received approval of the Fire Marshal s Office February 2010 Phone 512 404 4000 Fax 512 404 4220 accdexhibitorservices austintexas gov ACCD Exhibitor Services Division 500 East Cesar Chavez Street Austin TX 78701 eee CONVENTION CENTER D E P A R T E N T Client amp Exhibitor Service Yard and Entry Rules PLEASE ENSURE EXHIBITORS ARE PROVIDED WITH THESE RULES e D or credentials required to enter at the services entrance of the ACCD all persons entering must check in with ACCD Security e No possession or use of alcohol or illegal substances e All containers packages and vehicles subject to inspection e The unlicensed possession of weapons by persons on ACCD property is a felony Event or show requests to demonstrate trade display or sell any firearms simulated firearms or dangerous weapons must be made in writing to the ACCD 90 days prior to the first contract date e Children under 17 are prohibited fro
155. xhibitor its employees agents and representatives 2 PACKAGING CRATES AND STORAGE Freeman shall not be responsible for damage to loose or uncrated materials pad wrapped or shrink wrapped materials glass breakage concealed damage carpets in bags or poly or improperly packed or labeled materials Freeman shall not be responsible for crates and packaging which are unsuitable for handling in poor condition or have prior damage Crates and packaging should be of a design to adequately protect contents for handling by forklift and similar means Freeman does not accept any crates or packaging containing hazardous materials Goods requiring cold storage and those in accessible storage are stored at Exhibitors own risk FREEMAN ASSUMES NO RESPONSIBILITY OR LIABILITY FOR LOSS OR DAMAGE TO GOODS IN COLD STORAGE OR ACCESSIBLE STORAGE 3 EMPTY CONTAINERS Empty container labels will be available at the show site service desk Affixing labels to the containers is the sole responsibility of Exhibitor or its representative All previous labels must be removed or obliterated Freeman assumes no responsibility for error in the above procedures removal of containers with old empty labels and without Freeman labels or improper information on empty labels FREEMAN WILL NOT BE LIABLE FOR LOSS OR DAMAGE TO CRATES AND CONTAINERS OR THEIR CONTENTS WHILE SAME ARE IN EMPTY CONTAINER STORAGE 4 INBOUND OUTBOUND SHIPMENTS There may be a lapse of time between th
156. xhibitors remember Shipments originating from countries other than the U S must be cleared through customs Please call for additional information 800 995 3579 Toll Free US amp Canada Est Weight Crates wooden ____ Cartons cardboard 817 607 5100 Local amp International runks fiber color 7 COMPLETE THE FOLLOWING ITEMS Skids Pallets ON THIS FORM QCarmet coor C CS PICK UP INFORMATION Othr Total Requested Pick Up Date SHIPPER NAME W L NOTE Shipments will be weighed and measured prior to delivery OUTBOUND SHIPPING Size of largest piece H SHIPPER ADDRESS would like to schedule outbound Freeman Exhibit Transportation Please provide me with a Material Handling Agreement at show site for my shipping instructions and signature So we may print your Outbound Material Handling Agreement and labels please complete the following information if different from pick up address City State Zip DESTINATION C will be shipping to the WAREHOUSE FREEMAN Exhibiting Company Name Booth Ship to address FORMULA4MEDIA RUNNING EVENT 405781 C O FREEMAN AWD RACEWAY CROSSING BLDG 1 16310 BRATTON LN A9BR AUSTIN TX 78728 MUST BE DELIVERED BY NOVEMBER 17 2015 1 I will be shipping to SHOW SITE FREEMAN Exhibiting Company Name Booth FORMULA4MEDIA RUNNING EVENT 405781 C O FREEMAN AUSTIN CONVENTION CENTER Num
157. y your shipment will either be rerouted on Freeman s carrier choice or delivered back to the warehouse at the exhibitor s expense e For your convenience show recommended carriers will be on site to handle outbound transportation Where do get a forklift e Forklift orders to install or dismantle your booth after materials are delivered may be ordered in advance or at show site We recommend that you order in advance to avoid additional charges at show site Refer to the Order Form for available equipment e Advance and show site orders for equipment and labor will be dispatched once a company representative signs the labor order at the Service Center e Start time Is guaranteed only when equipment is requested for the start of the working day Do need insurance e Be sure your materials are insured from the time they leave your firm until they are returned after the show It is suggested that exhibitors arrange all risk coverage This can be done by riders to your existing policies e All materials handled by Freeman are subject to the enclosed Terms and Conditions Other available services may not be available in all locations e Cranes e Scissor lifts condors e Access storage at show site e Exhibit transportation services see enclosed brochure e Security storage at show site e Short term and long term warehouse storage Local pick up and delivery e Priority empty return FREEMAN FREEMAN 3323 IH 35 North S
158. yees and agents from and against any and all claims liabilities damages fines penalties or costs of whatsoever nature including reasonable attorneys fees arising out of or in any way connected with Exhibitor s actions or omissions under this Agreement LABOR UNDER THE SUPERVISION OF EXHIBITOR RESPONSIBILITIES Exhibitor shall be responsible for the performance of labor provided under this option It is the responsibility of Exhibitor to supervise labor secured through Freeman in a reasonable manner as to prevent bodily injury and or property damage and also to direct them to work in a manner that is in compliance with Freeman s Safe Work Rules and or Federal State County and Local ordinances rules and or regulations including but not limited to Show or Facility Management rules and or regulations It is the responsibility of Exhibitor to check in with the Service Desk to pick up labor and to return to the Service Desk to release labor when the work is completed INDEMNIFICATION Exhibitor agrees to indemnify hold harmless and defend Freeman from and against any and all demands claims causes of action fines penalties damages liabilities judgments and expenses including but not limited to reasonable attorneys fees and investigation costs arising out of or occasioned by the acts or omissions of Exhibitor The Exhibitor s indemnification of Freeman includes any and all violations of Federal State County or Local ordinances Show or

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