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Shepard Exposition Services

1. aan Per carton 35425 ST ST 35426 ST OT 35427 OT OT Minimum per shipment 35428 ST ST 35429 ST OT 35430 OT OT Total Direct Shipments to Showsite wm Tye sust stort otot Price Tote Caa 6025 7825 9050 J Unrated 9050 11775 13575 Jooo Sp Handing 7825 10175 11750 J Special Handling 35437 ST ST 35438 ST OT 35439 OT OT Advance Shipments to Warehouse vem Type stst smor OTT Price Tot erates 650 saso orso ssreawg 8450 10975 12675 OOOO RATES ARE PER 100 LBS WITH A 200 LB MINIMUM Subtotal N A Tax Amount Due For credit card payments please complete the payment authorization form Any additional overtime charges will be invoiced at show site and are subject to change pending move in move out schedule We understand that your calculation is only an estimate Invoicing will be calculated from actual certified weight ticket or reweigh ticket on inbound material handling receiving report Adjustments will be made accordingly Any adjustments to charges must be made at show site Single pieces weighing more than 5000 pounds CANNOT be accepted at the warehouse Loose easily damaged uncrated or blanket wrapped shipments should be shipped directly to the show site If you have any questions about material handling please contact Shepard Customer Service department Please complete the foll
2. O Installation O Dismantling O Both Install Dismantle O Installation O Dismantling O Both Install Dismantle Code Qty Item Discount Regular Sup Fee Amount 68060 ST 6730 8750 30 Code Qty Item Discount Regular Amount Exhibitor Supervised Labor 68000 ST 6730 8750 68000 OT 1715 15230 68062 DT 13525 17585 68067 OT 117 15 15230 30 68068 DT 13525 17585 306 Supervisory fee is 3096 of total cost or 60 whichever is greater Dismantle 68063 68064 68065 Sup install 68069 Sup dismantle 68073 Please note when ordering dismantle labor due to show break down and returning empties to your booth labor ordered through Shepard at the close of the event may not be available until one hour after show close Labor Hours ST Straight time Monday Friday 8 00 AM 4 30 PM OT Overtime Monday Friday 4 30 PM 8 30 PM DT Double time All day Saturday amp Sunday all other hours and holidays If you are shipping carpet to the show and require Shepard to install it for you please complete the following Exhibitor Owned Carpet Installation Dismantling ft 680800 sart 115 150 Booth size 68072 MINIMUM 13460 17500 Carpet install date time Please note Hours are based on estimates you will be invoiced for actual time incurred Subtotal S
3. comp 1237 70 173280 _ 10 x 48 Double 2632 35 3685 30 Call today to order 404 720 8652 Discount deadline Monday March 16 2015 o Additional shapes and sizes available Artwork hanging sign order and payment authorization form must be received by o Artwork requirements available the Discount Deadline to receive discount pr c ng the RFID Journal LIVE 2015 Exhibit Solutions Phone 404 720 8652 Exhibit Exhibit Solutions Fax 404 720 8757 April 15 17 2015 Soluti ns Customer Service Email ESSRentals Shepardes com San Diego Convention Center San y Event Code C184800415 Diego California Company Name Booth Subtotal s Contact Name Phone 8 000 Tax s Authorized Signature Amount Due s Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must meet discount criteria above to receive discounted pricing Payment Authorization must be completed and returned with order Cancellations will only be accepted in writing 7 days prior to move in if graphics have not been produced Cancellations will not be accepted once graphic artwork has been submitted and approved for production 21 TA HANGING SIGNS 101 e Shepard RFID Journal LIVE 2015 GUIDELINES AND SERVICE CONTRACTOR RESPONSIBILITIES Shepard Exposition Services certified riggers ONLY will be allowed in aerial lifts Shepard Exposition Services employees are ONLY personnel allowed to opera
4. Requested times are not guaranteed and are based on availability N A Tax S Minimum one hour will be charged Additional time will be billed in in half hour increments Amount Due EENN SHEPARD SUPERVISION INFORMATION Please complete this section if you have chosen Shepard to supervise your installation and or dismantling Inbound Freight Information Outbound Freight Information Carrier Company Name Carrier Company Name of pieces Weight of Shipment Deliver Shipment To Is shipment o Crated o Uncrated Address Tracking Pro City ST Zip Estimated arrival date Type of Service air van line ground etc Shipment to arrive at r Warehouse o Show site If for any reason your shipment is not picked up by your carrier please choose one of the following options Set up Information for Installation Force freight through preferred carrier Please check all that apply and provide information where requested Send shipment back to Shepard warehouse 400 min fee Booth Size X Services You Have Ordered please check all that apply Forklift required o Yes o No o Electrical o Furniture o A V Equipment Carpet is o owned o rented from Shepard o Booth Cleaning o Telephone Internet Carpet padding o Yes o No Electrical Information Drawings are o Faxed to Shepard oc Shipped w exhibit crates o Electrical should go under the carpet diagram is attached ri Electrical drawings are attached
5. Total Specialty Furnishings Accessories 8 000 Tax Amount Due Booth Phone Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change 10 EXECUTIVE FURNITURE at RFID Journal LIVE 2015 April 15 17 2015 5845 Wynn Road Suites A B C D Las Vegas NV 89118 Customer Service Phone 702 507 5278 San Diego Convention Center San Diego California Customer Service Fax 702 948 0341 Event Code C184800415 Customer Service Email lasvegas shepardes com Discount Deadline March 25 2015 lt Shepard COMFORT SEATING OTTOMANS ee ee ee iw eem a isc 87820 t14165 chc 64525 83885 wes ess esso es _ CHROOS 44150 57395 SFA003 _676 95_ 880 05 pz Newport E mom sez en D 465 85 605 60 CHROOS3 L So 840 00 1092 00 322 90 623 05 536 90 628 80 628 80 650 20 om see m OTH 15265 19845 veo 11525 1985 OTM OTH
6. Regular NE 20 x 20 11350 50 14755 65 66368 All Exhibit Booth Rentals include installation dismantling and graphic panels as shown for print ready graphics If graphics submitted are not print ready additional fees may apply Please contact the Exhibit Solutions Department with any questions at 404 720 8652 Please Note Carpet is not included to order please refer to the Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name Booth Subtotal 5 Contact Name Phone 8 000 Tax Authorized Signature Amount Due mE Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change 17 ISLAND BOOTH RENTALS RFID Journal LIVE 2015 April 15 17 2015 1531 Carroll Drive NW Atlanta GA 30318 Exhibit Solutions Sales Phone 404 720 8652 San Diego Convention Center San Diego California Exhibit Solutions Sales Fax 404 720 8757 Event Code C184800415 Exhibit Solutions Email ES
7. VIBO2 COCKTAIL END TABLES amp LAMPS C1E C1F C1C COLI EHNE HN 18 72873 ew e 40 aset c 89410 43435 e eres O E EOL a OO UA OR NR TT A xen EH en ee cic 30310 4005 a Eou 19925 25905 E p a Lams LAB 18805 24445 LAM 12730 16550 TRw 35995 46795 LA15 LA14 TRW ei Floor orders are subject to availability Substitutions may be provided without prior notification Please complete the following Company Name Booth Subtotal Be 1 Contact Name Phone 8 000 Tax S Authorized Signature Amount Due S Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change 11 EXECUTIVE FURNITURE RFID Journal LIVE 2015 April 15 17 2015 5845 Wynn Road Suites A B C D Las Vegas NV 89118 Customer Service Phone 702 507 5278 San Diego Convention Center San Diego California Customer Service Fax
8. esee 585 77 Tables are skirted 3 sided must order 4th side for all Floor Easel 35 30 45 90 sides to be draped on 6 and 8 tables Literature Rack 135 85 176 60 UNSKIRTED TABLES sosa Jot xaor soso 104 50 sus Jet xaori 96 70 125 70 soo foran 96 70 105 70 i coe Qu i em Discount Regular s0049 Jer xam 10780 140 15 RISERS WOODEN PLANKING 8 WIDE Code aw color size Discount Regular Amount soe oxen sss 90 Garment Rack 169 50 220 35 50084 eLXe H 5300 6890 50086 xe e720 8735 50083 MLXi2ZH 8425 10955 50085 jetxiZ H 10490 13635 Code Qty Item Discount Regular Amount 50087 JetxizH 1685 15190 50427 fensabamerStanchio 90 30 11740 50095 Sign Holder 22x28 11735 15255 SKIRTING OF EXHIBITOR EQUIPMENT per linear ft 50058 Sateen Skirting 1345 1750 cose qu Size Discount Regular Amount s0078 xem 20 00 2600 50078 Jet Xxe amp H 2805 3645 Please select sateen color from below 50080 jJ8LX6 H 3640 4730 Red 01 Gold 04 Burgundy 07 50077 HMLXIi2 H 3885 5050 Green 02 Blue 05 Grey 10 50079 leLxi2H 5545 7210 White 03 Black 06 Teal 13 50081 jSLxi2
9. or loose uncrated shipments must be shipped direct to show site to arrive during exhibitor move in times All shipments must be prepaid no collect on delivery shipments will be accepted SIGNATURE SERIES SHIPPING How can I make shipping my show materials easier Signature Series Shipping will make it easier with the following benefits Receive a 10 discount off of material handling rates restrictions apply Worry free shipping to and from your show Priority Empty Service priority of empty return at the close of show Volume discounted shipping rates Charges will be billed to your show invoice one less invoice bill to keep track of No driver wait fees LIABILITY INSURANCE What is and why would I need liability insurance Accidents happen therefore most show organizers and facilities require liability insurance Please refer to your booth contract for exact minimums required Please make sure your materials are covered from the moment they leave your company location to the time they return after the close of the show If applicable included in your manual is information and an application for liability insurance and booth coverage can also be purchased to protect your valuable exhibit materials OUTBOUND SHIPMENTS You must complete a Shepard Material Handling Agreement MHA for all outbound shipments A MHA will be distributed at show site if all services have been paid in full or you can request one
10. 212 555 6100 CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE 1234 Broker LM d eu DOES NOT AMEND EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW New York NY 10895 Attn Joe Agent 212 555 6102 ext 1234 INSURED INSUREERS AFFORDING COVERAGE INSURER A Hartford Insurance Company of Illinois INSURER B Aetna Casualty amp Surety Company INSURER C Travelers Insurance Company INSURER D Royal Insurance Company INSURER E COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT TERM OF CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS z z INSR POLICY EFFECTIVE DATE POLICY EXPIRATION DATE GENERAL LIABILITY 000P98298 Al1 01 01 08 01 01 09 1 000 000 x COMMERCIAL GENERAL LIABILITY 300 000 claims mace K occur GENERAL AGGREGATE LIMIT APPLIES PER ee COMBINED SINGLE LIMIT 1 000 000 O POLICY O PROJECT L Loc AUTOMOBILE LIABILITY SKLS 029499S 01 01 08 01 01 09 px ANY AUTO Ea accident E ALL OWNED AUTOS BODILY INJURY i C SCHEDULED A
11. 21980 L Gods au nem Description Discount Regular Amount RIGGERS AND MATERIAL HANDLERS PER MAN HOUR 35087 Straight time Hourly Rate 67 30 87 50 35100 Overtime Hourly Rate 117 15 15230 35101 Double time Hourly Rate 135 25 17585 Please complete the following Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions PLEASE NOTE The minimum charge for labor and equipment is one 1 hour Labor and equipment thereafter is charged in half 1 2 hour increments Orders cancelled without 24 hour written notice will be charged a one 1 hour cancellation fee Subtotal S NA Tax Amount Due Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day All tax rates are subject to change 26 e Shepard Shepard Exposition Services 1531 Carroll Drive NW Atlanta GA 30318 Shepard Logistics Phone 888 568 8858 404 720 8733 logistics shepardes com Shepard Logistics Fax Shepard Logistics Email SHEPARD LOGISTICS SERVICES RFID Journal LIVE 2015 April 15 17 2015 San Diego Convention Center San Diego Californi
12. L to D m E ner F HIRED AUTOS O x NON OWNED Al raccident PROPERTY DAMAGE GARAGE LIABILITY AUTO ONLY EA ACCIDENT 1 000 000 mew H AUTO ONLY EACH OCCURENCE 1 000 000 C ANY AUTO o0 UMBRELLA EXCESS LIABILITY 01 01 08 01 01 09 x OCCUR C CLAIMS MADE L DEDUCTIBLE WORKERS COMPENSATION AND A4145 SS PJ37 01 01 08 01 01 09 ess OTHER C E EMPLOYERS LIABILITY E L EACH ACCIDENT 1 000 000 x 7 000 06 E L DISEASE POLICY LIMIT 1 000 000 PERATIONS LOCATIONS VEHICLES EXCLUSIONS ADDED BY ENDORSEMENT SPECIAL PROVISIONS Champion Exposition Services LLC Official Service Provider Show Management Facility and Show are hereby named as additional insured except for Workers Compensation Champion Exposition Services LLC and or the consignor are included as Loss Payee The insurance provided for the benefit of Champion Exposition Services LLC shall be primary insurance as respects any claim lass or liability arising cut of the Named Insured s operations for which the Named Insured is liable Any other insurance maintained by Champion shall be excess and non contributory Show date s are CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT BUT FAILURE
13. NM 70071 LOMA persq 1720 22 35 mM t Horizontal 70011 EMIT 207 00 269 10 NE 70066 M FOCKES pEr ed 18 50 24 05 EM ft Vertical 70012 m Horz 28 x44 207 00 269 10 S 70072 m Pus Persd 18 50 24 05 EN t Horizontal Meterboard 39 x Accessories Replacement ID Sign Cardstock map Temp om Sign prices are based on customer supplying print ready graphics in the requested format see below lt E Shepard Please complete the following Subtotall Company Name Booth 8 000 Tax E Contact Name Phone Amount Due o Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order Graphic files requests must be received by discount deadline date to qualify for discounted prices There are no exchanges or refunds once sign has been ordered and processed All tax rates are subject to change SIGN SUBMISSION INFORMATION Please follow these requests so Shepard can provide the highest of quality signs for your show File Submission Media Artwork Dimensions amp Color Specifications CD ROM All artwork submitted should be created at 100 actual size Email attachment 4 mgs or smaller only or in 10 reduction increments please indicate scale used FTP zip compression call for FTP information Spe
14. OR JUTE BACKING Choose Color Qy item Discount Regular Amount Red 01 Charcoal 17 46001 Rena sqtt 475 620 Silver Cloud 18 Black 06 46003 __ Rental 1000 sqft 410 535 Deep Navy 22 Cobalt 21 46002 Purhasesgf 1080 1405 Minimum 100 sq ft is required No refunds on cancellations Rental includes installation and removal of carpet and visqueen Purchase carpet please fill out Labor Order Form carpet installation section to have carpet installed BOOTH DIMENSIONS PADDING amp VISQUEEN Rem T Discount What is your booth size ft 075 50009 1 2 Padding 0 75 X T 50008 f Padding 160 id 50010 Visqueen O30 BOOTH CLEANING Minimum 80 sq ft PERIODIC PORTER SERVICE Booth cleaning rates are per square foot Porter Service Rates are per square foot NILUS VacuumOnce 043 47080 PorerSvcOnce 045 Daily Vacuum 129 47081 Daily Porter Sve 140 Porter Service includes emptying wastebaskets within the booth every two hours during the show It may be ordered once for only the first day of the show or daily 47001 47002 Carpet is delivered clean but may become dirty during setup We suggest that you order vacuuming at least once before show opening Please note booth cleaning and porter service are non taxable for this show Company Name Booth Contact Name Phone Total C
15. TRAINING ROOM FURNITURE LE LAT eee ee PDL E H PDL Black 24 LX24 DX42 H Tron sores mem L ss ess sss ser s sse en ee ss ere ees 5675 L c ss som L os seo m4 L ov 305 40 so wa ez 580 70 L ee 755 25070 t 53755 69880 i a CHE COM NN J mo se 3 Floor orders are subject to availability Substitutions may be provided without prior notification Please complete the following Subtotal EE Company Name Booth 8 000 Tax Contact Name Phone Amount Due Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change 14 INLINE BOOTH RENTALS RFID Journal LIVE 2015 April 15 17 2015 1531 Carroll Drive NW Atlanta GA 30318 Exhibit Solutions Sales Phone 404 720 8652 San Diego Convention Center San Diego California Exhibit Solutions Sales Fax 404 720 8757 Event Code C1
16. desks storage areas or other work facilities will be located anywhere in the facility Show aisles and public areas are not part of the Exhibitor s booth space The non official contractor may not solicit business on the exhibit floor The non official contractor must have all business licenses work permits and insurance required by State and City governments and Facility Management before beginning work and shall provide Show Management with evidence of compliance If required the non official contractor must be able to provide evidence that it has current and applicable labor contracts and must comply with all labor agreements and jurisdictions The non official contractor must not jeopardize the production of the event by any act or practice that would lead to work stoppages strikes or labor disputes Non official contractor employees must wear approved identification badges at all times while in the work area Badges will be issued at show site to authorized representatives when all requirements have been met The following information must be completed and the form returned to Shepard by the deadline date Name of Non official Contractor Services to be performed Contact Name Contact Phone Fax Contact Address Exhibitor s Signature Date Exhibiting Company Name Booth CERTIFICATE OF LIABILITY INSURANCE PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND ABC Insurance Agenc Fax
17. exhibit hall floor for loading or unloading if Shepard determines such activity to be operationally feasible and safe All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel In such cases a MOBILE SPOTTING FEE will be charged All local fire marshal rules and regulations apply Please call customer service for details If you have any questions about material handling please contact Shepard Customer Service department 33 lt gt Shepard MATERIAL HANDLING 101 RFID Journal LIVE 2015 What is material handling also referred to as drayage Material handling is the process of unloading your freight from your shipping carrier either at the warehouse or show site delivering it to your booth storing your empty containers empties if required returning of your empties at the close of show and then reloading your freight back onto your shipping carrier What is the definition of freight Any exhibit materials that are shipped or delivered to the advance warehouse or show facility via shipping carrier POV or delivery truck What is a certified weight ticket A printed weight ticket from a scale certified or inspected by a government authority such as the Dept of Agriculture indicating the date weighed the weight of the shipment and the vehicle ID of the unit being weighed IMPORTANT FACTS ABOUT ADVANCE SHIPMENTS What are advance shipments All shipments that are addressed to t
18. labels at the Shepard Service Desk SHIP TO ADDRESS COMPANY NAME DELIVERY ADDRESS CITY STATE ZIP CONTACT NAME BOOTH Number of Pieces Number of Labels Requested Crate Skia Cases HN Carton Total Weight CARRIER SELECTION C OFFICIAL SHOW CARRIER SHEPARD LOGISTICS C OTHER If selecting a carrier other than Shepard Logistics you must schedule the pickup If using FedEx or UPS you must have and apply their shipping labels Type of Service In the event your designated carrier fails to pickup Ground Overnight end Day Reroute via show carrier Return to Warehouse Shipping Options Inside Delivery Residential Lift Gate No Loading Docks OUTBOUND SHIPMENT REQUIREMENTS 1 Shepard will print and deliver your BOL with Shipping Labels to your booth prior to the close of the show 2 Exhibtors must properly package and label all materials 3 Completed BOL must be turned in to the Shepard Service Desk including piece count and estimated weight 4 Please see the SES service desk if you do not receive a BOL Please note If utilizing FedEx UPS as your carrier you must supply your own outbound labels TRANSPORTATION CHARGES BILLING ADDRESS SAME AS SHIP TO ADDRESS Company Name Address City State Zip Please complete the following Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions 35 A
19. on Card Authorized Signature Are you tax exempt for the state this event occurs in Yes No If you are tax exempt you must provide a tax exemption certificate for the state in which the show is being held Please submit tax exemption certificate to lasvegas shepardes com EXHIBITOR APPOINTED CONTRACTOR RFID Journal LIVE 2015 Shepard Exposition Services f ee April 15 17 2015 5845 Wynn Road Suites A B C D Las Vegas NV 89118 Customer Service Phone 702 507 5278 San Diego Convention Center San Diego California lt gt Shepard Customer Service Fax 702 948 0341 Event Code C184800415 Customer Service Email lasvegas shepardes com Deadline Date March 18 2015 Please read the following information entirely prior to signing form and returning to Shepard Complete this form for each non official contractor used Only the official show contractor or the facility may provide building services utilities rigging material handling cleaning and furniture rental As the official show contractor Shepard will provide all standard trade show services including installation dismantling labor but exhibitors may appoint a non official contractor to provide installation dismantling labor provided all the following conditions are met EXHIBITOR must inform Shepard Exposition Services that they have contracted with a non official contractor by completing this form and returning it by deadline date If form i
20. the Utilities section of the service manual Please complete the following Company Name Booth Subtotal NN Contact Name Phone 8 000 Tax Authorized Signature Amount Due 5 i Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change 19 SIGN ORDER FORM RFID Journal LIVE 2015 Shepard Exposition Services April 15 17 2015 7 5845 Wynn Road Suites A B C D Las Vegas NV 89118 Customer Service Phone 702 507 5278 San Diego Convention Center San Diego California Customer Service Fax 702 948 0341 Event Code C184800415 Customer Service Email lasvegas shepardes com Discount Deadline March 25 2015 SIGNS BANNERS AND ACCESSORIES code Qu Description Discount Regular Amount Code Qu Description Discount Regular Amount Standard Foamcore Signs Single sided Vinyl Banners with Digital Printing 70009 EN Vertical 22 x28 135 85 176 60 NEM 70065 Blo S4 4720 22 35 mM t Vertical 70010 m Horz 22 x28 135 85 176 60
21. 702 948 0341 Event Code C184800415 Customer Service Email lasvegas shepardes com Discount Deadline March 25 2015 lt Shepard CONFERENCE TABLES av tem Discount Reguar amount emm wes 70500 cra eot 523 10 68005 cEr t 37420 48645 emer d sses ee ooo CE1 CF1 _ Graphite Nebula 29 High _ aan tee et CB26 L CB1 een 70835 9085 O jiii cB 42 RND 479 20 62295 eee 08x poem CC7 81 66815 86860 cei Fcc uy Miosa Ln E CC5 42 RND iE m ces 10 L oc uznano 385 60 sorso CONFERENCE CHAIRS amp OCCASSIONAL CHAIRS an tem Been reer amoun C o fen ea o ss xe em p eum L 3e pem eem O o 40010 seats sos mom ms 62 sor sao 20040 amos 27048 23865 31025 29865 31025 11655 15150 34605 44985 Floor orders are aE to T Substitutions may be provided without prior notification Please complete the following Subtotal S Company Name Booth 8 000 Tax S Contact Name Phone Amount Due Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchange
22. 84800415 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline March 16 2015 Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth Custom Design for Rentals Onsite Logistics Management Freight Management Graphic Development Printing Installation Dismantle Custom Furniture Rental lt Shepard Please visit us online for additional options and information http www shepardes com shep gallery html The Eddie The Jonathon a ay Description Discount Regular Tay Description Discount Regular 10 x10 2688 55 3495 10 10 x 20 5059 45 6577 30 10 x 20 3794 00 4932 20 10x20 5104 75 6636 20 66470 66471 66474 66475 66477 66478 The Madison The Grant The Harrison Company Name ftese kon E r m j r 4 ET r ES Qu Description Discount Regular 10x10 3260 25 4238 35 10x20 386400 502320 Qu Description Discount Regular 6 Qu Description Discount Regular Tf oo se 11275 j to x20 464965 604325 D Subeta 0 C 66484 66485 66486 66487 66492 66493 All Exhibit Booth Rentals include installation dismantling and graphic panels as shown not all booths have graphic panels Prices quoted are for print ready graphics If graphics submitted are not print ready additional fees may apply Please contact the Exhibit Solutions Department wi
23. BOR Code EstHours Item Discount Regular Amount Code Est Hours Item Discount Regular es ST s13 10935 ess ST s13 109 35 e OT 14644 19035 e954 OT 14644 190 35 6952 DT 16906 21980 ess DT 16906 219 80 Supervisory fee is 30 of total cost or 60 whichever is greater Sup install 68069 Sup dismantle 68073 ST Straight time Monday Friday 8 00 AM 4 30 PM Total Estimated Assembly Dismantle OT Overtime Monday Friday 4 30 PM 8 30 PM NA Tax X DT Doubletime All day Saturday amp Sunday all other hours and holidays Estimated Amount Due Please Note Shepard Certified Riggers are required to assemble all hanging signs to ensure structural integrity Any signs that are not assembled by approved Shepard Certified Riggers are subject to an inspection fee OVERHEAD RIGGING CREW RIGGING REMOVAL Code EstHours item Discount Regular Amount Code EstHours Item Discount Regular e9001 ST j ssoso 70135 eos ST 539 50 70135 e002 OT eso s5690 soos OT 65915 856 90 sw DT j 7260 9340 e DT 702 60 913 40 ST Straight time Monday Friday 8 00 AM 4 30 PM Total Estimated Install Removal OT Overtime Monday Friday 4 30 PM 8 30 PM NA Tax DT Doubletime All day Saturday amp Sunday all ot
24. Consistent with trade show industry practices there may be a lapse of time between the delivery of shipment s to the booth and the arrival of the exhibitor or his representative During such time the materials will be left unattended Shepard is not and cannot be responsible for loss damage theft or disappearances of exhibitor s materials after same have been delivered to the exhibitor s booth Similarly there may be a lapse of time between the completion of packing and the actual pick up of exhibitor s materials from the booth for loading onto a carrier During such time the materials will be left unattended Shepard shall not be responsible for loss damage theft or disappearance of exhibitor s materials before same have been picked up for loading after the show All materials will be checked at the booth at the time of loading using document s submitted by the exhibitor and notations of exceptions to conditions of materials or piece counts will be made on said document Shepard assumes no responsibility for loss damage theft or disappearance of exhibitor s materials after same have been delivered to exhibitors appointed carrier or agent for transportation after the show Shepard loads materials onto the carrier s truck under the supervision of the carrier driver who checks and signs for the materials Shepard assumes no liability for any materials after the carrier assumes custody of materials If exhibitors designated carrier fails to show by the
25. Diego CA 92154 Delivery Hours M F 8 4 30 PM RFID Journal LIVE 2015 First day freight can arrive w o a surcharge March 18 2015 Last day freight can arrive w o a surcharge April 7 2015 EXHIBITING CO NAME Shepard c o Hoenscheidt Transportation Services 6987 Calla de Linea Ste 107 San Diego CA 92154 Delivery Hours M F 8 4 30 PM RFID Journal LIVE 2015 First day freight can arrive w o a surcharge March 18 2015 Last day freight can arrive w o a surcharge April 7 2015 30 E Shepard Shepard Exposition Services 5845 Wynn Road Suites A B C D Las Vegas NV 89118 Customer Service Phone 702 507 5278 702 948 0341 lasvegas shepardes com Customer Service Fax Customer Service Email MATERIAL HANDLING AUTHORIZATION RFID Journal LIVE 2015 April 15 17 2015 San Diego Convention Center San Diego California Event Code C184800415 SHIPMENT INFORMATION Please complete the following information We plan to ship to We plan to ship on date Our materials should arrive on date Carrier Name Origin of Shipment city state Pro o Advance Warehouse o Direct to Show Site Please provide a contact name and number for any questions Shepard may have in regards to this shipment Name Phone Please indicate number of pieces and the estimated weight po HN partons 0 pases o Capes Miscellaneous 0 Total Weight MATERIAL HANDLING RATES AND ES
26. H 6780 8815 Total Expo Furnishings Ss Please complete the following 8 000 Tax Company Name Booth Amount Due Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change lt Shepard Shepard Exposition Services 5845 Wynn Road Suites A B C D Las Vegas NV 89118 Customer Service Phone 702 507 5278 702 948 0341 lasvegas shepardes com SPECIALTY CHAIRS AND TABLES 36 Diameter A d h 24 W x 18 H Qty Item Discount Regular Amount 51086 Director s Chair 640 8335 51090 Directors Stool 11465 14905 51089 Ped Table42 168 50 21905 50032 Ped Tabe30 168 50 21905 50030 Rnd Side Tabe 8155 10600 50031 Sq Side Tabie 8155 10600 MISCELLANEOUS ITEMS Customer Service Fax Customer Service Email 42 or 30 H Qu Item Discount Regular Amount soras Drawing Bow sr4o aseo
27. ITE STORAGE secured Storage Materials will be placed into secured storage and will be returned to your booth after the close of the show The materials will be accessible during the show by Shepard personnel only A minimum one hour material handling labor charge at show rates will apply each time material is handled to or from storage There is no charge to return materials to your booth at the close of the show Secured storage rates are eighty 80 cents per square foot per day 20 00 Minimum 35400 Accessible Storage Materials in accessible storage will be accessible during the show but not necessarily by exhibitors When Shepard personnel are required to move materials into or out of storage will be billed at the material handling labor rates each time material is moved 100 00 Minimum There will be no charge to return material to the booth at the close of the show Accessible storage is not considered secure and is stored at the sole risk of the Exhibitor 35166 POST SHOW TRANSPORTATION AND HANDLING Shepard Exposition Services will store your shipments in our warehouse both before and after your event Please take note of the important information below All shipments selected to be returned to warehouse are subject to applicable transportation and handling fees Please note that Onsite Material Handling Fees do not include transportation or handling to and from the warehouse Return to Warehouse Service Fee At th
28. LING YARD Surcharge 30 per Shipment 35250 Where Shepard Exposition Services as the show contractor must lease space for marshaling yard operations because no space is provided by the facility Shepard may charge a one time fee per shipment processed inbound and or outbound through the marshaling yard REWEIGH OF SHIPMENTS Surcharge 25 00 per forklift load 35282 An additional charge per forklift load will be applied to shipments that have to be reweighed at the dock due to the lack of a certified weight ticket or an incorrect or understated weight on a delivery document EMPTY CRATE STORAGE Surcharge 10 00 per piece Minimum 40 00 35105 A charge per crate carton or skid applies when Shepard handles the storage and return of empties from a shipment not received by Shepard and therefore not subject to material handling charges SMALL PACKAGE CONSOLIDATION Cartons weighing 30lbs or less will qualify for the small package rate Should one delivery contain 15 or more small packages it can be consolidated and charged as standard material handling for a lower rate Packages exceeding 30lbs will be billed standard Material Handling fees at the prevailing show rates ENVELOPE DELIVERIES Surcharge 10 50 per envelope 35007 During show hours at the show facility a charge will apply to receiving and delivering envelope packages to your booth MOBILE SPOTTING FEE Surcharge 150 00 round trip 35106 Vehicles operated by exhibitors may be allowed on the
29. On site Exhibitor Contact Information o Electrical drawings are with exhibit in crate number Name Phone o Electrical drawings were sent to the official contractor Hotel Arrival date time Departure date time Please complete the following Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order Orders cancelled without written 48 hour notice will be charged a one 1 hour cancellation fee All tax rates are subject to change 25 9 Shepard GROUND RIGGING FORKLIFT RENTAL d RFID Journal LIVE 2015 Shepard Exposition Services April 15 17 2015 5845 Wynn Road Suites A B C D Las Vegas NV 89118 Customer Service Phone 702 507 5278 San Diego Convention Center San Diego California Customer Service Fax 702 948 0341 Event Code C184800415 Customer Service Email lasvegas shepardes com Discount Deadline March 25 2015 GROUND RIGGING FORKLIFT RENTAL DO NOT USE THIS FORM FOR MATERIAL HANDLING SERVICES Please complete the following of pieces to be spotted Heaviest piece to be spotted Requested date time Description of work to be performed times are not guaranteed PLEASE NOTE 35028 Straight time Hourly Rental 210 85 27400 35039 Overtime Hourly Re
30. Please choose panel color Black 06 White 03 Shepard Exposition Services Locking Cabinets coe d Description Discount Regular Amount RECEPTION COUNTERS AND COMPUTER STANDS a RC1 RC2 RC3 7 9 Wx 3 5 Dx3 9 H 4 9 W x 2 3 D x 3 3 H 5 3 W x 3 3 D x 3 6 H Reception Counters and Computer Stands Code Qty Description Discount Regular Amount wm Rer 183595 23955 Please choose metal color L Chrome CH L1 Wood W Fem Rz J oroso 5550 CS1 CS2 Please choose metal color Black 06 White 03 Silver 15 C51 3 Wx1 9 DXG 3H Fem Row sez 45 CS2 2 23 Wx Te Dx G2 H C cer sum pas esee CS2 49970 64960 tem includes graphics A Shepard Representative will contact you with art requirements Hl PRODUCT DISPLAY AND TRAFFIC BUILDERS Code a Description Discount Regular Amount Please choose metal color 1 Black 06 White 03 Silver 15 Gondola p Item includes graphics A Shepard Representative will contact you with art requirements Qty Description Discount Regular Amount 66430 Phone Station 1717 55 223280 GL1 GL2 GL1 5 4 Wx1 3 Dx8 H GL2 4 3 Wx1 3 Dx7 H Please note that electrical services must be ordered Please fax completed form to the Exhibit Solutions Department at 404 720 8757 separately You may find the forms in
31. SHOW INFORMATION RFID Journal LIVE 2015 Shepard Exposition Services April 15 17 2015 5845 Wynn Road Suites A B C D Las Vegas NV 89118 Customer Service Phone 702 507 5278 San Diego Convention Center San Diego California Customer Service Fax 702 948 0341 Event Code C184800415 Customer Service Email lasvegas shepardes com BOOTH PACKAGE Items provided in your booth per exhibitor 8 High backwall drape 3 High sidewall drape 7 x 44 Cardstock Identification Sign lt gt Shepard Show drape color s Black Aisle carpet color Tuxedo EXHIBIT SHOW SCHEDULE General Exhibitor Move in Tuesday April 14 2015 11 00 AM 7 00 PM Wednesday April 15 2015 8 00 AM 4 00 PM Exhibit Hours Wednesday April 15 2015 6 30 PM 8 15 PM Thursday April 16 2015 10 45 AM 5 30 PM Friday April 17 2015 10 30 AM 3 00 PM Exhibitor Move out Friday April 17 2015 3 00 PM 8 30 PM Freight Re route Time Friday April 17 2015 7 30 PM IMPORTANT DEADLINES Exhibitor appointed contractor notification deadline Wednesday March 18 2015 Discount price deadline for standard Shepard orders Wednesday March 25 2015 First day for warehouse deliveries without a surcharge Wednesday March 18 2015 Last day for warehouse deliveries without a surcharge Tuesday April 7 2015 First day freight can arrive at show facility Tuesday April 14 2015 at 8 00 AM SHIPPING ADDRESSES Advance Shipments Address Direct Shipments Addres
32. SRentals shepardes com Discount Deadline March 16 2015 EXHIBIT SOLUTIONS ISLAND BOOTH RENTALS Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth Custom Design for Rentals Onsite Logistics Management Freight Management Graphic Development Printing Installation Dismantle Custom Furniture Rental lt Shepard Please visit us online for additional options and information http www shepardes com shep gallery html The Adams 20 x 20 11471 25 14912 65 Qu Description Discount Regular M 20 x 20 8446 45 10980 40 66495 The Garfield Qu Description Discount Regular M 20 x 20 8271 40 10752 80 66496 All Exhibit Booth Rentals include installation dismantling and graphic panels as shown for print ready graphics If graphics submitted are not print ready additional fees may apply Please contact the Exhibit Solutions Department with any questions at 404 720 8652 Please Note Carpet is not included to order please refer to the Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name Booth Subtotal Contact Name Phone 8 000 Tax Authorized Signature Amount Due S Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payme
33. TIMATE WORKSHEET SHIP WITH SHEPARD LOGISTICS AND RECEIVE A 10 DISCOUNT ON MATERIAL HANDLING WITH Signature Series Shipping To set up your Signature Series Shipping please call 888 568 8858 or complete the Shepard Logistics Order Form included in this manual Signature Series Shipping does not apply to shipments considered small package local or shipments over 10 000 Ibs Roundtrip SLS shipping is required to qualify for Sig nature Series Shipping COMPUTATION OF MATERIAL HANDLING SERVICES The following services whether used completely or in part are offered as a package When recording weight round up to the next 100 Ibs For example 285 lbs 300 Ibs 100 Ibs 3 X RATE Amount or minimum charge whichever is greater Standard Material Handling Direct Shipments to Showsite Type SYST STOT OTOT Price crated 6695 87 00 10050 Uncrated 10050 13075 15075 Sp Handing 8700 113 00 13050 _ Crated 35410 ST ST 35411 ST OT 35412 OT OT Uncrated 35413 ST ST 35414 ST OT 35415 OT OT Special Handling 35416 ST ST 35417 ST OT 35418 OT OT Advance Shipments to Warehouse ST ST STOT OT OT Price crated 7220 9375 10825 SpHanding 9375 12200 140 75 35419 ST ST 35420 ST OT 35421 OT OT Special Handling 35422 ST ST 35423 ST OT 35424 OT OT Small Packages FedEx UPS DHL under 30 Ibs srst stor oror Price Pacan 350 4675 saoo
34. TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER ITS AGENTS OF REPRESENTATIONS AUTHORIZED REPRESENTATIVE John Smith CIC John Smith CIC 22 0906 04545 CARPETING amp CLEANING RFID Journal LIVE 2015 April 15 17 2015 5845 Wynn Road Suites A B C D Las Vegas NV 89118 Customer Service Phone 702 507 5278 San Diego Convention Center San Diego California Customer Service Fax 702 948 0341 Event Code C184800415 Customer Service Email lasvegas shepardes com Discount Deadline March 25 2015 EXPO CARPET 16 OZ Choose Color Qy item Discount Regular Amount Red 01 Black 06 50255 10x10 15215 19780 Blue 05 Teal 13 50256 10x20 28905 37575 Tuxedo 50 Burgundy 07 50257 10x30 43360 56370 so58 10x40 57815 75160 Variation in dye lot may occur when ordering more than one cut of carpet unless ordered as Special Cut Carpet SPECIAL CUT EXPO CARPET 50006 PerSquaeFoot 290 375 Rental includes installation and removal of carpet and visqueen lt Shepard Prices quoted above include installation and taping of front edge only All rental carpet is delivered clean to your booth space but during setup carpet may become dirty Please order cleaning service at least once before show opening PREMIUM CARPET 32 OZ 100 ULTRA CUT PILE WITH ACTION BACK
35. Vegas NV 89118 Customer Service Phone 702 507 5278 Customer Service Email lasvegas shepardes com MATERIAL HANDLING INFORMATION amp ADDITIONAL CHARGES SPECIAL HANDLING Rate as shown on Material Handling Authorization Form The standard material handling applies to shipments that cannot be readily handled off or onto a truck using a conventional forklift or pallet jack equipment without rehandling A special handling charge applies if your shipment requires extra labor for stacking or unstacking containers on a truck cubic loading tarping or untarping freight or containers rigging pieces for loading or unloading on a truck or from the ground loading or unloading materials in a freight elevator or other circumstances requiring the rehandling of materials including but not limited to freight on the truck needing to be unloaded in a specific order orientation or requires freight on the truck to be moved to unload actual delivery OVERTIME Surcharge 30 35301 Based on show move in move out schedule and or late driver check in an overtime surcharge per occurrence applies to shipments handled at show site during overtime hours Your advance warehouse shipments may be received during straight time but due to scheduling conflicts beyond Shepard s control may be moved into the exhibit hall on overtime Any additional overtime charges will be invoiced at show site and are subject to change pending move in move out schedules Handling times will b
36. a Event Code C184800415 EXHIBIT MATERIALS TRANSPORTATION INBOUND PICK UP LOCATION INFORMATION SHIPPING INFORMATION Payment Authorization form must be on file to pick up as charges will be Items to be shipped included on your show services invoice Requested Pick Up Date Hours of Operation Company Address City State Zip SHIP TO will be shipping to the WAREHOUSE Company Name Booth RFID Journal LIVE 2015 Shepard c o Hoenscheidt Transportation Services 6987 Calla de Linea Ste 107 San Diego CA 92154 April 7 2015 Date Warehouse Deadline L1 will be shipping to SHOW SITE c o Shepard Exposition Services Company Name Booth RFID Journal LIVE 2015 San Diego Convention Center 111 West Harbor Drive San Diego CA 92101 Delivery date April 14 2015 TYPE OF SERVICE Choose One Next Day Air 2nd Day Air Service via Air Transportation is charged based on Dimensional weight or Actual weight whichever is greater _ standara Ground Other Truck Load Specialized Number of Pieces Est Weight Crates Cartons cardboard Cases Trunks fiber color Skids Pallets Carpet color Other Total Pieces Total Wt Size of largest piece L W H Loading Dock O Yes O No Lift Gate Residential Inside Pick up Inside Delivery Special Instructions Please note All Shepard Logistics quotes include transportation cost only Additional material handli
37. adlines above Note that dates above are deadlines not targets Arrivals up to 3 weeks before the deadlines are welcome amp encouraged Please notify Agility Fairs USA once arrangements are made Howto ship Choose the method of shipment that works best for your exhibit Select ocean freight if your schedule allows for up to 6 weeks transit Choose air freight for a much shorter transit time Agility cannot clear shipments sent by courier All international shipments must travel on an airline airwaybill Be aware that couriers in your home country do not give out accurate U S Customs information Notification You must notify Agility Fairs amp Events of the details of your shipment List Agility Fairs amp Events at the above address as the notify party on all shipping documents All shipping documents must be e mailed or faxed to Agility Fairs amp Events as soon as they re issued Only then can Agility Fairs amp Events clear your shipment through U S Customs Details gt Labeling and Packing U S Customs requires that all goods be permanently marked with their country of origin Clearly label every piece with your company name the name of the show and your booth number Large labels work best Be sure that your packing materials are adequate protection for both the means of transport and the sensitivity of your goods Wood Packing Materials All wood packaging must be treated and marked This includes crating palle
38. ard Exposition Services OVERHEAD RIGGING EQUIPMENT RFID Journal LIVE 2015 April 15 17 2015 1531 Carroll Drive NW Atlanta GA 30318 Exhibit Solutions Phone 404 720 8652 Exhibit Solutions Fax 404 720 8757 Exhibit Solutions Email ESSRentals shepardes com RIGGING GUIDELINES All ceiling rigging must conform to Show Management rules and regulations and facility limitations e All overhead rigging hanging must be assembed installed and removed by Shepard Exposition Services certified riggers eOverhead hanging signs are to be sent in a separate container directly to the advance warehouse using the Advance Hanging Sign shipping label included in this manual The container must arrive no later than advance warehouse deadline date If these procedures are not followed Shepard Exposition Services cannot guarantee the hanging of your sign San Diego Convention Center San Diego California Event Code C184800415 Discount Deadline March 25 2015 e Electrical signs must be in working order and in accordance with the National Electrical Code Electrical services must be ordered through the Electrical Service Provider form included in manual eExhibitors are REQUIRED to include hanging setup instructions and orientation diagrams in advance Please submit with form or via email eStructures weighing over 200 lbs per point must have a rigging plot plan approved in advance MISCELLANEOUS EQUIPMENT co an em Discount Regu
39. arpeting amp Cleaning S 8 00 Tac B Amount Due 0000 Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day All tax rates are subject to change a EXPO FURNISHINGS E 2 Shepard bt Y RFID Journal LIVE 2015 April 15 17 2015 5845 Wynn Road Suites A B C D Las Vegas NV 89118 Customer Service Phone 702 507 5278 San Diego Convention Center San Diego California Customer Service Fax 702 948 0341 Event Code C184800415 Customer Service Email lasvegas shepardes com Discount Deadline March 25 2015 TABLES ALL DISPLAY TABLES ARE 24 WIDE STANDARD SEATING HOCK Mine Choose drape color place color code next to order Qty Hem Discount Regular Red 01 Gold 04 Burgundy 07 50020 Green 02 Blue 05 Grey 10 50021 White 03 Black 06 Teal 13 Code Qty Color Size Discount Regular Amount Shepard Exposition Services hs ta d S 50050 jBLX30H 153 05 19895 p Sx 50051 jBLx42H 18005 23405 soos atnsiesor seso 7775 Discount Regular wn
40. asonable control or for ordinary wear and tear in the handling of materials Due to the security and liability requirements Shepard personnel will unload all vendor materials from the loading docks to the booths INDEMNIFICATION The exhibitor agrees to indemnify forever hold harmless and defend Shepard and its employees officers and agents from and against any and all claims causes of action fines penalties damages liabilities judgments and expenses on account of personal injury or death damage to or loss of property or profits arising out of or contributed to by any of the following 1 exhibitor s negligent supervision of any labor secured through Shepard or the negligent supervision of such labor by any of the exhibitor s employees agents representative invitees and or exhibitor appointed contractor EAC 2 exhibitor s negligence willful misconduct or deliberate act or such actions of exhibitor s employees agents invitees representatives or EACs at the show to which this contract relates including but not limited to the misuse improper use unauthorized alteration or negligent handling of Shepard equipment or 3 exhibitor s violation of Federal State or Local ordinance or violation of show regulations and or rules as published by the Facility and or Show Management CLAIM S FOR LOSS AND PAYMENT FOR SERVICES Exhibitor agrees that any and all claims for loss or damage shall be submitted to Shepard prior to the conclusion
41. at the customer service desk Upon completion of packing and labeling of your materials complete the bill of lading with all required information and return to customer service If you have questions on how to complete your bill of lading please ask a Shepard customer service representative located at the customer service desk If you are NOT using the designated shipping carrier you must call your carrier with pick up information If your carrier fails to pick up your shipment Shepard will either reroute your freight through the carrier of our choice or return to the local warehouse whichever is indicated on your MHA Q A OUTBOUND BILL OF LADING SHIPPING LABEL REQUEST s gt Shepard RFID Journal LIVE 2015 Shepard Exposition Services 5845 Wynn Road Suites A B C D Las Vegas NV 89118 April 15 17 2015 Customer Service Phone 702 507 5278 San Diego Convention Center San Diego California Customer Service Fax 702 948 0341 Event Code C184800415 Customer Service Email lasvegas shepardes com PRE PRINTED OUTBOUND BILL OF LADING AND SHIPPING LABELS All outbound shipments require a Bill of Lading and shipping labels Shepard offers complimentary pre printing of these items To take advantage of this service please complete this request and submit by the deadline date above Your pre printed BOL and labels will be delivered to your booth prior to the close of the show Note All third parties must pick up BOL
42. ation to be on file before we process your order s for service We will use this authorization to charge your credit card account for any additional amounts incurred as a result of show site orders placed by your representative to include material handling charges for shipments received on your company s behalf and any unpaid balance due for Shepard services Credits for services will be issued at show site only WIRE TRANSFER In order to accurately process the transfer of funds from your account please complete the following information and fax it along with a copy of the wire receipt to the fax number printed on the header of this page A 50 service charge will be added for processing checks drawn on foreign banks A 25 service charge will be added for processing U S wire transfers 50 service charge for international wire transfers The following information must be included on the bank copy of the wire transfer confirmation Name of show that you are attending RFID Journal LIVE 2015 Exhibiting company name Booth number Account Name Shepard Exposition Services Inc Bank Name PNC Bank N A Pittsburgh PA 15219 USA Routing Number 041000124 Account Number 42 6061 9772 SWIFT CODE US PNCCUS33 SWIFT CODE INTL PNCCUS33 If payment is not received by the date shown above hereby agree to have the balance owed to Shepard Exposition Services Inc charged to the credit card indicated in the next section Please be sure to incl
43. cify target colors as PMS C or U and send us 100 accurate When sending disks please label them with the following proofs with your disk Color variations may occur due to output devices Exhibitor Co Name Booth Show Name Show Date Acceptable Software amp Formats Other Graphic Services Available Adobe Illustrator AI EPS InDesign Photoshop amp Acrobat Artwork graphic design serivces 70067 Files should be formatted in high resolution quality 100 300 dpi Logo reproduction 70052 Vector based artwork preferred with fonts converted to outline Special artwork mounting 70069 Please note If customer provided graphic files are not to exact specifications requirements a design time surcharge will apply 20 HANGING SIGNS Tz Shepard Attention Getting e High Visibility e Great Branding Easy Cost Effective Rental e Durable Dye Sublimation Graphics EZ Orderin e swe meme egur ng 10 x 48 4528 15 6339 40 All Kits Include OMpan Tale EN any Brana 4 16 x 48 7196 70 10075 40 Dye sublimation printed fabric pillow case SQUARE DESIGN o Rental frame ny PE 10x48 5506 20 7708 70 Blockout liner Corr p o Carrying case e Basic harness TRIANGULAR DESIGN Code Discounts Reguar Delivery to showsite o Weighs under 75 pounds e Rigging not included WAVE DESIGN S Sie Discount Regular ompany Brandine ea
44. d Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change 16 ISLAND BOOTH RENTALS RFID Journal LIVE 2015 April 15 17 2015 1531 Carroll Drive NW Atlanta GA 30318 Exhibit Solutions Sales Phone 404 720 8652 San Diego Convention Center San Diego California Exhibit Solutions Sales Fax 404 720 8757 Event Code C184800415 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline March 16 2015 Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth Custom Design for Rentals Onsite Logistics Management Freight Management Graphic Development Printing Installation Dismantle Custom Furniture Rental lt E Shepard Please visit us online for additional options and information http www shepardes com shep gallery html The Monroe Qu Description Discount Regular a 20 x 20 7909 15 10281 90 Qu Description Discount Regular uu 20 x 20 11733 15 15253 10 Qu Description Discount Regular E 20 x 20 11060 70 14378 90 Qu Description Discount
45. e customer s request each shipment returned to the Shepard warehouse will incur the following charge 20 00 per cwt 400 00 min 35005 _ storage per Month Service Fee Monthly storage is 10 00 per cwt per month 100 00 min Storage fee will automatically be charged for shipments that are returned to Warehouse and stored in excess of three 3 business days Monthly storage is charged the current year 35006 Special instructions or remarks Where will your shipments be going AFTER they have been stored Shippea to another destination as arranged via Shepard Logistics Services Transport to another SES show Delivery Date Pick up arranged with another carrier Please complete the following Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change 32 lt gt Shepard MATERIAL HANDLING INFORMATION Shepard Exposition Services RFID Journal LIVE 2015 5845 Wynn Road Suites A B C D Las
46. e documented on shipping documents Drivers picking up outbound shipments will be sequenced for loading ONLY after a bill of lading is submitted to the Shepard Service Desk AND the driver has checked in WAREHOUSE OVERTIME Warehouse Material Handling rates may be subject to inbound overtime fees should the move in schedule dictate overtime is required to deliver all warehouse freight prior to the beginning of exhibitor move in This would also be true if freight was received after hours at the warehouse trapping facility EARLY LATE SHIPMENTS TO WAREHOUSE Surcharge 25 35003 A surcharge will apply to shipments not arriving within the published dates refer to Show Information page for dates for advance warehouse or arriving on show site after show opening UNCRATED SHIPMENTS Rate as shown on Material Handling Authorization Form An additional charge of 50 or as stated on Material Handling Authorization page of the applicable material handling charge at the time of delivery shall be charged for all loose uncrated or unprotected shipments received at the show site docks The charge is a one time charge that includes both move in and move out of the show and is based on the weight of the shipment handled OFF TARGET DELIVERIES Surcharge 15 35004 For targeted shows exhibitors who received requested a Targeted Date Time a surcharge will apply if shipment is not delivered or carrier has not checked in during assigned target date time MARSHA
47. eted and submitted three weeks prior to show opening Invoices Prior to close of show an invoice will be prepared and delivered to your booth for your review Credits will be issued at show site only If you have any questions or want to pay your invoice by check or cash please see our customer service representatives at the service desk on site Charges All charges regardless of amount must be paid in full by cash check or credit card If credit card method is used please ensure that the card limits are high enough to cover your expected charges Past Due Accounts The buyer understands that there will be a 1 1 296 monthly 1896 per year finance charge on past due accounts and agrees to pay all costs incurred by Shepard Exposition Services while endeavoring to collect this account Outbound Services All outbound services will be processed on your credit card A copy of the receipt and invoice will be mailed within 10 days of the close of the show International Customers International customers must pay for all services in U S funds A 50 service charge will be added for processing checks or wire transfers drawn on foreign banks U S Wire Transfers A 25 service charge will be added for processing U S wire transfers Please complete the wire transfer portion of the Payment Authorization form The credit card portion of the form must still be completed before your order will be processed Tax Exempt Status If you are tax exempt in the state
48. for this service on behalf of an exhibiting company Order Assembly Labor to have your sign built by Shepard Certified Riggers Fill out top section of the Hanging Sign Overhead Rigging Form Order Install and Dismantle for all Hanging Signs Truss and Motors Order any necessary Chain Motors Rotating Motors and Truss Remember to place separate electrical order to power any motors Submit Diagrams with orientation dimensions and placement for ALL materials that will be flown overhead Package Hanging Sign s in a separate container from exhibit materials Label Hanging Sign s using the Hanging Sign Shipping Label from this service manual OOO OUOUOUO Ship Hanging Sign s to the Advanace Warehouse by Tuesday April 07 2015 HANGING SIGN OVERHEAD RIGGING RFID Journal LIVE 2015 Shepard Exposition Services April 15 17 2015 5845 Wynn Road Suites A B C D Las Vegas NV 89118 lt E Shepard San Diego Convention Center San Diego California Customer Service Phone 702 507 5278 Event Code C184800415 Customer Service Fax 702 948 0341 Customer Service Email lasvegasGoshepardes com Discount Deadline March 25 2015 SIGN ASSEMBLY DISMASSEMBLY LABOR I will need Shepard Supervised Labor for please check one I will need Exhibitor Supervised Labor for please check one C Installation Dismantling C Both Install Dismantle Installation C Dismantling Both Install Dismantle SIGN DISASSEMBLY LA
49. ges may apply Please review the Material Handling Authorization and Material Handling Additional Services forms included in the manual for all applicable fees SMALL PACKAGES What are small package carrier shipments Shipments that arrive via small package carrier such as FedEx Express Service UPS small package service DHL small package service and other carriers in this category and do not have a certified weight ticket included with shipment This applies to packages weighing under 30 Ibs How do calculate my small package carrier shipment Charges for small package carrier shipments are based on per carton per delivery Example I m shipping 3 packages via FedEx how much will be charged 3 x per carton rate amount charged plus any additional fees that may apply Please be advised that your whole shipment may not arrive to its destination at one time Therefore you may be charged per each delivery and minimum charges may apply CRATED UNCRATED SPECIAL HANDLING What are CRATED materials Materials delivered that are skidded or in a container that can easily be unloaded reloaded with no special handling required What are UNCRATED materials Materials delivered that are loose pad wrapped or unskidded without proper lifting bars and or hooks What is SPECIAL HANDLING Shipments delivered that require extra labor for stacking or unstacking containers on a truck tarping or untarping freight or containers or ri
50. gging pieces for loading or unloading on a truck or from the ground or other circumstances requiring the rehandling of materials Cannot be completed solely with one forklift and operator MATERIAL HANDLING Q amp A What is the difference between material handling and shipping Shipping is the process of carrying your shipment from your location pick up area to it s destination and also the process of returning your shipment back to your location after the close of the show Material handling begins at the time your shipment arrives to the docks please refer to What is material handling for the full definition Do I need to order a fork lift to unload or reload my freight No please do not order a forklift for unloading reloading of your materials What does CWT mean CWT is an acronym for Century Weight therefore it means per 100 Ibs IMPORTANT FACTS ABOUT DIRECT SHIPMENTS What are direct shipments All shipments that are addressed directly to the exhibit facility please refer to Direct to Show shipping labels included in this manual Shipments must arrive during published exhibitor move in times only Do not ship direct to show site in advance If delivery cannot be guaranteed to arrive during exhibitor move in shipment must go to advance warehouse All shipments must have a bill of lading or delivery slip indicating number of pieces and weight Certified weight tickets required Crates weighing over 5 000 Ibs
51. gility Fairs e7 Events RFID Journal LIVE 2015 San Diego Convention Center oan Diego CA USA April 15 17 International Freight Forwarder and Customs Broker Agility Fairs and Events Logistics LLC 1100 S Tamiami Trail Suite B Venice FL 34285 Tel 714 617 6675 US Toll Free 866 298 3422 Fax 941 484 1017 Contact Margaret Churchill E mail mchurchill agilitylogistics com www agilitylogistics com International Shipping As a partner of Shepard Exposition Services Agility Fairs amp Events provides complete freight forwarding and customs brokerage services for international freight Some of our services include shipping international exhibits to the show completing Customs clearance procedures delivering to the appointed site handling contractor and re exporting the freight at the conclusion of the show We have designed our services to meet all your international transportation needs What are the 10 2 Importer Security Filing ocean shipment regulations The U S Department of Homeland Security must identify ocean cargo that may pose a security threat before it is loaded on board a vessel bound for the USA The ISF regulation requires that specific information about the cargo be filed with U S Customs CBP in advance of the goods being shipped The details required are standard in the commercial shipping process The difference with this regulation is that these details must be filed before a sh
52. go CA 92154 Delivery Hours M F 8 4 30 PM Delivery Hours M F 8 4 30 PM For RFID Journal LIVE 2015 For RFID Journal LIVE 2015 First day freight can arrive w o a surcharge First day freight can arrive w o a surcharge March 18 2015 March 18 2015 Last day freight can arrive w o a surcharge Last day freight can arrive w o a surcharge April 7 2015 April 7 2015 DIRECT TO SHOW SITE SHIPPING ADDRESS LABELS DIRECT TO SHOW DIRECT TO SHOW TO TO EXHIBITING CO NAME EXHIBITING CO NAME Booth nos SHEPARD EXPOSITION SERVICES ES SHEPARD EXPOSITION SERVICES San Diego Convention Center San Diego Convention Center 111 West Harbor Drive 111 West Harbor Drive San Diego CA 92101 San Diego CA 92101 For RFID Journal LIVE 2015 For RFID Journal LIVE 2015 MUST NOT BE DELIVERED PRIOR TO MUST NOT BE DELIVERED PRIOR TO April 14 2015 8 00 AM April 14 2015 8 00 AM HANGING SIGN SHIPPING LABELS lt Shepard RFID Journal LIVE 2015 HANGING SIGN SHIPPING ADDRESS LABELS HANGING SIGN If you have a sign or anything truss etc that has been approved to hang from the ceiling send it to the advance shipping warehouse address Hanging items must be identified and readily available since they are installed first before the show floor becomes encumbered by freight Gl ADVANCE WAREHOUSE EXHIBITING CO NAME Shepard c o Hoenscheidt Transportation Services 6987 Calla de Linea Ste 107 San
53. he advance warehouse address please refer to Advance Warehouse shipping labels included in this manual Shepard will begin accepting your shipments 30 days prior to first show open day date may vary depending on show schedule The warehouse will receive shipments Monday Friday 8 00am 4 00pm excluding holidays Shipments must arrive by advance warehouse deadline date to avoid a late surcharge Please refer to the Show Information page included with this manual for deadline date Crates cartons skids fibercases and carpets can be accepted at the warehouse but DO NOT ship crates weighing over 5 000 Ibs loose uncrated shipments and or machinery to warehouse You must ship those items direct to show site All shipments must have a bill of lading or delivery slip indicating number of pieces and weight Certified weight tickets required All shipments must be prepaid no collect on delivery shipments will be accepted MATERIAL HANDLING CHARGES What determines how much I m charged Charges are based off the weight from your inbound weight ticket included with your shipment How do I calculate material handling charges Material handling services whether used completely or in part are offered as a package When recording weight round up to the next 100 Ibs EXAMPLE 285 Ibs 300 Ibs 100 lbs 3 X RATE Amount or minimum charge whichever is greater Will there be any additional charges Additional char
54. her hours and holidays Estimated Amount Due Rates are per lift and crew up to 3 riggers per hour One hour minimum per lift crew lift crew thereafter is charged in 1 2 increments Straight time cannot be guaranteed Must order by discount deadline date to receive advance pricing Other charges will apply for additional supplies required to ensure structural integrity of overhead sign REQUESTED DATE TIME amp SUPERVISION Please indicate below who will be present to supervise sign assembly and installation sSnepara Supervision exhibitor Supervision Display House EAC If Non Shepard Supervision is required please request date and time Assembly Date Time Install Date Time Dismantle Date Time Please note Shepard will commence rigging per requested time Should hanging sign or supervision not be present at requested time a 1 Hour Crew Minimum charge will be assessed Please complete the following Subtota Company Name Booth N A Tax Contact Name Phone Amount Due Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order Orders cancelled without written notice 48 hours prior to move in will be charged a one 1 hour cancellation fee All tax rates are subject to change 23 lt E gt Shepard Shep
55. idth Bn Truss Other Weight Additional Notes Description feet in from left aisle booth Qoog e sre 1uu Woy u 499 feet in from front aisle booth Please complete the following Company Name Contact Name Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order Orders cancelled without written 48 hour notice will be charged a one 1 hour cancellation fee All tax rates are subject to change Subtotal __ 8 000 Tax Amount Due Booth Phone 24 LABOR ORDER FORM RFID Journal LIVE 2015 April 15 17 2015 5845 Wynn Road Suites A B C D Las Vegas NV 89118 Customer Service Phone 702 507 5278 San Diego Convention Center San Diego California Customer Service Fax 702 948 0341 Event Code C184800415 Customer Service Email lasvegas shepardes com Discount Deadline March 25 2015 INSTALLATION amp DISMANTLING LABOR ESTIMATE AND QUESTIONNAIRE Please complete the following lt E gt Shepard How many laborers will you require Installation Dismantling Date of installation Requested start time Est Hours Date of dismantling Requested start time Est Hours will need Shepard Supervised Labor for please check one I will need Exhibitor Supervised Labor for please check one
56. ipment is made overseas rather than once it arrives at a U S port This will impact all overseas exhibitors shipping materials to the U S by sea freight If these steps are not taken U S Customs and Border Protection CBP can refuse to allow the cargo to be loaded at the point of origin thereby delaying the shipment What steps must be taken to satisfy the 10 2 ISF requirements The following information called the Importer Security Filing ISF must be filed with U S Customs and Border Protection CBP no less than 24 hours before the sailing vessel departs from the overseas port This rule is more commonly referred to as the 1042 Rule because of these ten pieces of information that the importer must provide along with two additional items by the shipping line the vessel stowage plan and container location 1 Manufacturer or supplier name amp address 2 Seller name amp address 3 Buyer name amp address 4 Ship to name amp address 5 Container stuffing location 6 Consolidator name amp address 7 Importer of record number 8 Consignee number 9 Country of origin of goods 10 Harmonized Tariff Schedule of the U S HTSUS number 6 or 10 digit level Agility Fairs amp Events will complete the ISF filing for all shipments sent through the Agility network Contact Agility Fairs amp Events directly exoousa agilitylogistics com or 714 617 6675 If you choose to use another forwarder please make su
57. is required to be filled out and turned in at the Shepard Service Desk at the close of the show after the exhibitor is all packed up in order to Shepard to release the freight to the transportation company carrier Booth Package This term describes the equipment supplied to exhibitors from show management Certified Weight Ticket Certified weight ticket is a required documented measurement used for shipping exhibit properties All carriers checking into a Shepard marshaling yard are required to present a certified weight ticket at check in Common Carrier A transportation company moving exhibitor freight which usually only accepts crated materials that it can consolidate with the properties of other customers into one shipment bound for the same destination Only Shepard can accept freight from a common carrier Corner Booth An exhibit space with exposure on at least two aisles usually found at the end of a row of inline booths CWT Century Weight or hundredweight The total weight of a crate is divided by 100 to obtain billable weight 51 000 Ibs 100 510 cwt Drayage The service that includes delivery of materials to an exhibit space removal of empty crates storage of crates during the Event return of crates at the end of the Event and delivery of materials to the carrier loading area DT Labor Double time labor or work performed on double time and charged at twice the published rate Empty Sticker A colored s
58. istics Management Freight Management Graphic Development Printing Installation Dismantle Custom Furniture Rental Please visit us online for additional options and information http www shepardes com shep gallery html The Jackson The Lincoln The Roosevelt Discount po a x S oxo 2950 00 4956 05 _ L oes T seco 6908 90 10 x 10 3199 90 10 x 20 4407 40 Tay Description Discount Regular 10 x 10 3374 95 10 x 20 5101 70 66490 66491 66482 66483 66488 66489 The Lucy The Dale Lu Descipton Discount Regular i0 x10 199240 259010 Subtotal oC Coo C D Qu Description Discount Regular Lexi 2477 60 452096 66473 All Exhibit Booth Rentals include installation dismantling and graphic panels as shown not all booths have graphic panels Prices quoted are for print ready graphics If graphics submitted are not print ready additional fees may apply Please contact the Exhibit Solutions Department with any questions you may have at 404 720 8652 Please Note Carpet is not included to order please refer to the Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name Booth Subtotal Contact Name Phone 8 00096 Tax Authorized Signature Amount Due Signature also indicates you read and accept the Payment Policy an
59. lar Amount e7 One Ton Hols Chain Motor s0840 m5 Lssore Hait Ton Hoist Chain Motor 42420 9630 eso 4 4 Ton Heist Chain Motor 26650 2997s esore Rotating Motor 500 LB umi 7 20 7070 e0020 Rotating Motor 200 LB Limit 266 50 aeos EE Rotate Clockwise E Rotate Counterclockwise sens er Truss Details QTY Size Ge ET item J Discount Regular Amount Tae SinerBoxtuss Per 2070 ws 12 Black Box Truss Per FT 2370 35 55 p 903806 12 Black Corner Block 118 45 177 70 70067 Design Fee Hourly 148 05 192 45 Additional Equipment and Supplies may be ordered and will be available onsite to use as needed to ensure structural integrity of the sign For further information to request a design scaled plot or to place additional orders please contact Shepard s Exhibit Solutions Sales Department at ESSRentals shepardes com PLACEMENT DIAGRAM Please use the diagram below to illustrate the placement of your hanging sign s motors and or truss SIGN DESCRIPTION SIZE amp WEIGHT For all hanging signs excluding banners please provide detailed drawing DWG or PDF if available so hanging anchor points can be determined feet in from back aisle booth Type Shape Size L LLL tT dL E EL IL Lu Cloth Square Height Pt tt tt tet ttt tT o Wood Triangle Length B Metal Rectangle W
60. move out deadline after a show Shepard shall have the authority to route exhibitor s shipment via an alternate carrier or return shipment to a local warehouse for disposition at exhibitor s expense PACKAGING CRATES AND EMPTY CONTAINERS Shepard shall not be responsible for surface damage to loose or uncrated materials pad wrapped or shrink wrapped materials Shepard shall not be responsible for concealed damage damage to carpets in bags or poly or damage to materials improperly packed Shepard shall not be responsible for crates and packaging unsuitable for handling partially assembled or having prior damage Affixing Empty storage labels to containers is the sole responsibility of the exhibitor or his representative All previous labels should be removed Shepard assumes no responsibility for removal or misdelivery of containers with old labels or incorrect information on labels or for loss or damage to materials stored in containers labeled empty 4 THIRD PARTY PAYMENT AUTHORIZATION RFID Journal LIVE 2015 Shepard Exposition Services April 15 17 2015 5845 Wynn Road Suites A B C D Las Vegas NV 89118 Customer Service Phone 702 507 5278 San Diego Convention Center San Diego California Customer Service Fax 702 948 0341 Event Code C184800415 Customer Service Email lasvegas shepardes com Discount Deadline March 25 2015 lt gt Shepard The following information must be completed and the form
61. n Agility Fairs amp Events Segi Building 4th Floor 7 1 lwamotocho 1 Chome Chiyoda ku Tokyo 101 0032 Japan Contact Tokiko Inaba Tel 81 03 5821 4617 Fax 81 03 5821 4610 Email expojapan agilitylogistics com Korea Agility Fairs amp Events 18F Jangkyo Bldg South Gate 1 amp 2 1 Jangkyo Dong Jung Ku Seoul 100 760 Korea Contact Jim Lim Tel 82 2 2192 7426 Fax 82 2 539 9420 Email ljim agilitylogistics com Netherlands Fairexx BV De Trompet 1540 1967 DB Heemskerk Netherlands Contact Paul van Zijl Tel 31 251 2500 60 Fax 31 251 2500 65 E mail paul van zijl fairexx nl Spain Agility Logistics SA C de la Mar Groga 51 59 Zona Franca ZAL 08040 Barcelona Spain Contact Belina Flores Tel 34 93 2970 857 Fax 34 93 2970 839 Email beflores agilitylogistics com Sweden On Site Exhibitions AB Norra Gubberogatan 30 S 416 63 Gothenburg Sweden Contact Lena Widman Tel 46 31 707 3070 Fax 46 31 707 3075 Email lena onsitegroup se Switzerland Agility Fairs amp Events Bleichestrasse 27 CH 4002 Basel Switzerland Contact Christian Setz Tel 41 61 685 9807 Fax 41 61 691 7036 Email csetz agilitylogistics com Taiwan Agility Fairs amp Events Translink Room 5 2 5 Floor No 99 Chung Shan N Rd Sec 2 Taipei Taiwan R O C Contact Frances Lin Tel 886 2 2581 1133 Fax 886 2 2523 9449 Email FLinYuKuei agilitylogistics com United Ki
62. ng fees may apply on show site OUTBOUND SHIPPING INFORMATION would like to schedule Outbound Transportation Please provide me with a Material Handling Agreement at show site for my shipping instructions and signature So we may deliver your Outbound Material Handling Agreement and labels please complete the following information Ship to Address Contact Name Phone Deliver By Date Number of labels Special Instructions TRANSPORTATION CHARGES Charges for transportation and material handling services provided by Shepard shall be billed to the Credit Card on file zz Be Type Card QE Logistics Material Handling ONLY Authorize ALL charges Credit Card Expiration Date Security Code Billing Address City ST Zip Name on Card Authorized Signature A REPRESENTATIVE FROM SHEPARD LOGISTICS WILL CONFIRM RECEIPT OF YOUR EXHIBIT TRANSPORTATION REQUEST Please complete the following Exhibiting Co Name Contact Name Email Authorized Signature Booth Phone Fax Signature indicates you have read and accept the Payment Policy and Terms and Conditions FAX COMPLETED FORM TO 40477208733 0000000000000 7 xperience Shepard Logistics Complete Transportation Services Advantages of Shepard Logistics 1096 material handling discount for round trip SLS customer shipments Volume discounting for larger shipments Guaranteed price quotes online with online booking and
63. ngdom Agility Fairs amp Events Logistics Ltd One Western Gateway Royal Victoria Dock London E16 1XL United Kingdom Contact Garcia Newell Tel 44 0 207 069 5321 Fax 44 0 843 227 2033 Email gnewell agilitylogistics com RFID Journal LIVE 2015 San Diego CA USA April 15 17 Consign all international shipments and corresponding documents as follows Consignee San Diego Convention Center Notify Exhibitor Name Booth 111 W Harbor Drive RFID Journal LIVE 2015 San Diego CA 92101 USA c o Agility Fairs amp Events E mail expousa agility com Tel 714 617 6675 Fax 941 484 1017 Mark all goods as follows Exhibiting Company Name c o RFID Journal LIVE 2015 Booth No San Diego Convention Center San Diego CA USA Made in country of origin Arrival Deadlines Deadline for arrival of LCL sea freight to Los Angeles terminal February 15 Deadline for arrival of FCL sea freight to Long Beach port March 4 Deadline for arrival of air freight to Los Angeles LAX airport March 27 The above deadlines are based on delivery to the advance warehouse dock by April 7 Please contact Agility Fairs amp Events USA for deadlines based on delivery direct to the show site The most important steps to take Preparation gt Plan to ship early Advance planning reduces your shipment costs With increasing security procedures causing delays to and from the United States it is imperative that you meet the de
64. nt Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change 18 EXHIBIT RENTAL ACCESSORIES RFID Journal LIVE 2015 April 15 17 2015 1531 Carroll Drive NW Atlanta GA 30318 Exhibit Solutions Sales Phone 404 720 8652 San Diego Convention Center San Diego California Exhibit Solutions Sales Fax 404 720 8757 Event Code C184800415 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline March 16 2015 SHOWCASES AND LOCKING CABINETS SSIES U arm T Quarterview Showcase Square Showcase LC3 46 WX1 9 Dx3 3 H 1 9 Wx1 9 Dx7H 3 9O Wx2 3 Dx3 6 H CC Showcases Cd Sete aw Besson Discount Regular Amm sero Quarterview 857 35 1114 55 mm Saare wszs mms LC1 1 meter wide Please choose metal color Black 06 O White 03 O Silver 15 Please choose metal color O Black 06 White 03 O Silver 15 3 6 Wx 1 9 Dx3 6 H sz LCt 63540 826 00 1 W Please choose metal color Black 06 O White 03 Silver 15 66283 D LC2 771 10 1002 45 LC2 1 5 meters wide Please choose metal color Black 06 O White 03 O Silver 15 5 Wx1 9 Dx3 6 H wu e
65. ntal_ 266 55 34650 35067 Double time Hourly Rental 286 95 373 00 code Qu Rem Description Discount Regular Amount 35029 _ Straight ime Hourly Rental 42165 s 35049 Overtime Hourly Renat 33 15 69300 soe Double ime Hourly Rental 573 80 74600 Code Oy item Description Discount Regular Amount 35035 Straighttme Hourly Rental 63250 e223 35066 Overtime Hourly Rental_ 79965 109950 aso Double ime Hourly Rental 86070 11900 CRANE RENTAL AVAILABLE UPON REQUEST ST Straight time Monday Friday 8 00 AM 4 30 PM OT Overtime Monday Friday 4 30 PM 8 30 PM DT Double time All day Saturday amp Sunday all other hours and holidays RIGGING LABOR RATES Rate structure includes forklift and 1 operator only Minimum crews are based on scope of work and area jurisdiction Additional labor and groundmen will be billed at the hourly rate The minimum charge for labor and equipment is one 1 hour Labor and equipment thereafter is charged in half 1 2 hour increments Orders cancelled without 24 hour notices will be charged a one 1 hour cancellation fee code Qu Rem Description Discount Regular Amount 35085 _ Strighttime Hourly Rate 8419 1035 35086 Overtime Hourly Rate 14644 19035 36009 Doubleime Hourly Rate 16906
66. o the registered email address 6 Once logged in you will be prompted to review your profile information a If your information is correct click proceed to ordering OR b If your information is not correct please click here as indicated update your profile and submit changes 1 Welcome to Shepard Online Ordering Some helpful tips Use the or continue gt buttons to scroll through all your options Use the button to add an item to your cart BEFORE proceeding to the next screen To NAVIGATE to a specific page use the menu headers at the top of the page To VIEW your shopping CART click on To DELETE an item from your shopping cart click x next to the item you wish to remove QUESTIONS Do not hesitate to contact us for assistance Shepard Customer Service 702 507 5278 lasvegas shepardes com PAYMENT AUTHORIZATION RFID Journal LIVE 2015 April 15 17 2015 5845 Wynn Road Suites A B C D Las Vegas NV 89118 Customer Service Phone 702 507 5278 San Diego Convention Center San Diego California Customer Service Fax 702 948 0341 Event Code C184800415 Customer Service Email lasvegas shepardes com Discount Deadline March 25 2015 lt Shepard Please complete the information requested below and return this form with your orders You may choose to pay by credit card check payable to Shepard Exposition Services or bank wire transfer However we require your credit card authoriz
67. of the show when alleged loss or damage occurred prior to that time and in all cases within 30 days of the conclusion of the show For claim reporting purposes the conclusion of the show shall be construed as the end of the day on which exhibitor must vacate the show site All claims reported after the 30 day period will be rejected In no event shall a suit or action be brought against Shepard more than one year after the date that loss or damage occurred Payment for services may not be withheld In the event of any dispute between Shepard and the exhibitor relative to any loss or damage claim the exhibitor shall not be entitled to and shall not withhold payment for Shepard services as an offset against the amount of the alleged loss or damage Any claim against Shepard shall be considered a separate transaction and shall be resolved on its own merit SHEPARD S LIMITS OF LIABILITY If found liable for any loss or damage Shepard s sole and maximum liability for loss or damage to exhibitor s materials will be limited to the repair or replacement with like kind and quantity subject to a dollar amount not to exceed 5 00 five dollars per pound based on the weight of the articles for which Shepard specifically acknowledges receipt in writing Shepard shall in no event be liable for collateral exemplary indirect costs or damages or loss of sales resulting from or related to a claim for loss of or damage to material INBOUND AND OUTBOUND SHIPMENTS
68. on at which exhibitors order services Side Rails The wall between two booths used to divide exhibits typically 3 high Skirting Decorative covering around tables and risers Tables are skirted on 3 sides unless additional skirting is ordered Special Handling An additional charge that applies to exhibits shipments requiring extra labor equipment or time for delivery to exhibit space ST labor Straight time labor or work performed during normal hours at the standard rate Targets Exhibitor move in date time prior to general move in available by appointment only Visqueen A clear heavy plastic sheeting that is placed over exhibiting carpeting after it is laid in order to protect it until show opens 36
69. owing Company Name Contact Name Authorized Signature Booth Phone Shepard Exposition Services is authorized to perform material handling services on behalf of the exhibiting company named above Signature also indicates you have read and accept the Payment Policy and Terms and Conditions sign and return to Shepard Payment Authorization must be completed and returned with Material Handling Worksheet Other charges may apply please review Material Handling Information form included in this manual All tax rates are subject to change 31 p Shepard STORAGE AUTHORIZATION FORM i RFID Journal LIVE 2015 Shepard Exposition Services 5845 Wynn Road Suites A B C D Las Vegas NV 89118 April 15 17 2015 Customer Service Phone 702 507 5278 San Diego Convention Center San Diego California Customer Service Fax 702 948 0341 Customer Service Email lasvegas shepardes com Event Code C184800415 STORAGE AUTHORIZATION Please fill out the information below Company Name Booth Contact Name Phone e For liability reasons only shipments for which material handling drayage charges have been paid to Shepard will be eligible for Shepard storage services e All packages must be properly packed amp labeled Shepard Exposition Services limit of liability will be 5 00 per pound or 500 00 per package or container whichever is less No uncrated material will be accepted at the warehouse SHOWS
70. pany Name Booth Amount Due S Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change 13 EXECUTIVE FURNITURE RFID Journal LIVE 2015 April 15 17 2015 5845 Wynn Road Suites A B C D Las Vegas NV 89118 Customer Service Phone 702 507 5278 San Diego Convention Center San Diego California Customer Service Fax 702 948 0341 Event Code C184800415 Customer Service Email lasvegas shepardes com Discount Deadline March 25 2015 lt E Shepard CAFE TABLES ee ee ZTP 36 ZTN 36 ZTM 36 a a a zm 2285 sro L sess 36 XTN 36 _aen Lm se s Em mam wem XTF 30 zw 26325 34225 xk 363 30 47230 xm 363 30 47230 xF 40030 52040 meint enar ST Me a L Lem woms L Lem os wes ura Black Cr 3 se pem me oer T wes emm PRODUCT DISPLAY FILES REFRIGERATORS amp
71. re made of a solid material rather than fabric I amp D Installation and dismantling of an exhibit by a labor source Exhibitors may orders this service from the general contractor ID Signs Typically a 7 x 44 cardstock sign that contains exhibitor name and booth number In line An exhibit that is constructed in a continuous line with other exhibits Island Exhibit An exhibit with aisles on four sides There is no pipe and drape construction provided to Island booths Labor Contracted workers who perform services When labor is ordered hours are based on estimates and will be billed actual time incurred Requested times are not guaranteed and are based on availability Minimum of one hour will be charged Additional time will be billed in increments Rates are based on when labor was performed ST OT DT Logistics Point to point transportation services for freight by an appointed carrier Marshaling Yard A lot where trucks gather for orderly dispatch to Event site When Shepard provides a marshaling yard all carriers must check in present a weight ticket and will be guided to the docks to unload when a space is available The same is true for the out of the show Applicable fee applies Move In Refers to the date and time that exhibitors gain access to a facility and are able to begin the construction and or set up of their booth Mobile Spotting Fee The charge for Shepard personnel to safely guide vehicles opera
72. re that they have experience and a detailed knowledge of tradeshows as well as ISF requirements related to exhibition shipments When ISF is not made at least 24 hrs before the vessel sails the freight may not be loaded and a fine of up to 5 000 may be incurred Additional information is available at www cbp gov and questions may be sent to Security Filing General cbp dhs gov or by contacting Agility Fairs and Events USA at expousa Q2 agilitylogistics com How is my shipment cleared through U S Customs Depending on your needs we can clear your shipment in one of three ways e Permanent Duty Paid Entry used for all goods which will remain in the U S and will not be re exported This includes all giveaway items such as brochures and samples e Temporary Entry allows temporary import into the U S without paying duties or taxes e ATA Carnet goods are imported without the payment of Customs duties and taxes but may not be given away or sold All items must be re exported at the end of the show What documents are needed In order to clear the goods we will need the following documents e Single master AWB BL and separate HAWB BL for each individual entry in the shipment e Commercial invoices in English giving full description and value for each item contained in the shipment The invoice should be issued to your company c o the exhibition Separate invoices for temporary and permanent items are required e Packing list giving
73. returned to Shepard by the deadline date Both parties MUST sign this form indicating acceptance otherwise request will be denied When a third party is handling your display and or paying for any services on your behalf we will agree to this third party arrangement if the following payment is agreed upon and all signatures are properly completed By signing this form both parties agree and understand that the exhibiting firm is responsible for all charges In the event that the named third party does not make payment by show close Shepard will be paid by the exhibiting firm on demand at show site The show site invoice may or may not include any outbound services such as additional material handling rigging and or shipping charges SERVICES TO BE COVERED BY THIRD PARTY Jan services Rental Furniture Exhibit Display Rentals overena Rigging Labor Carpet Cleaning Installation Dismantling Labor Logistics Transportation Other please specify Material Handling Please complete the Material Handling Authorization Form Notes THIRD PARTY INFORMATION COMPANY NAME CONTACT NAME COMPANY ADDRESS PHONE CITY ST ZIP FAX AUTHORIZED SIGNATURE EMAIL EXHIBITING COMPANY INFORMATION COMPANY NAME BOOTH COMPANY ADDRESS PHONE CITY ST ZIP FAX CONTACT NAME EMAIL AUTHORIZED SIGNATURE THIRD PARTY CREDIT CARD INFORMATION va g Ed Type of Card o m g Month Year Billing Address Security Code City ST Zip Name
74. s Exhibiting Co Name amp Booth Number c o Shepard Exposition Services RFID Journal LIVE 2015 Exhibiting Co Name amp Booth Number Shepard c o Hoenscheidt Transportation Services RFID Journal LIVE 2015 6987 Calla de Linea Ste 107 San Diego Convention Center San Diego CA 92154 111 West Harbor Drive San Diego CA 92101 ALL UTILITY AND ANCILLARY FORMS SHOULD BE FAXED TO THE NUMBER INDICATED ON FORM PLEASE DO NOT SEND UTILITY AND OR ANCILLARY FORMS TO SHEPARD ONLINE ORDERING INSTRUCTIONS RFID Journal LIVE 2015 Shepard Exposition Services f aa April 15 17 2015 5845 Wynn Road Suites A B C D Las Vegas NV 89118 Customer Service Phone 702 507 5278 San Diego Convention Center San Diego California Customer Service Fax 702 948 0341 Event Code C184800415 Customer Service Email lasvegas shepardes com ATTENTION EXHIBITORS ORDER NOW Follow these simple steps to order Shepard Services Online lt gt Shepard GO TO www shepardes com intro asp Click on RFID Journal LIVE 2015 LOG IN from the Show Information page ENTER your email address and password then click a NEW users User name Your Email Address provided by Show Management Password RFID15 A OO N P b Previous users User name Your Email Address Password Your pre existing password 5 Don t remember your password Click the link Forgot your password and follow the prompts to have your password sent t
75. s not submitted by deadline date the Exhibitor Appointed Contractor will not be allowed to perform work in the hall except to supervise the official contractor provided labor The CONTRACTOR hired by the exhibitor must by the deadline date provide Shepard with a current Certificate of Insurance with minimum limits of 500 000 property damage per occurrence 1 000 000 personal injury per occurrence workers compensation aggregate coverage of 1 000 000 per occurrence and naming Shepard Exposition Services as additionally insured for the time period of the show including move in and move out days The CONTRACTOR must abide by the rules and regulations of the show and all pertinent union regulations CONTRACTOR employees must wear approved identification badges at all times while in the work area Badge will be issued at show site to authorized contractor representatives when all requirements have been met If the non official contractor is empowered to incur expense on behalf of the exhibitor a Third Party Payment Authorization form must be completed and returned to Shepard The exhibitor agrees that he is ultimately responsible for the cost of all services provided in connection to the exhibitor s booth The non official contractor agrees to have evidence in the booth that it has a valid authorization from the Exhibitor for services The non official contractor must confine its operations to the exhibit area of its clients No service
76. s or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change 12 EXECUTIVE FURNITURE RFID Journal LIVE 2015 Shepard Exposition Services April 15 17 2015 5845 Wynn Road Suites A B C D Las Vegas NV 89118 Customer Service Phone 702 507 5278 San Diego Convention Center San Diego California Customer Service Fax 702 948 0341 Event Code C184800415 Customer Service Email lasvegas shepardes com Discount Deadline March 25 2015 lt Shepard BAR TABLES Ce ee y m mee sem E E v wo xm vw 30400 39520 vF 84475 44820 ve 30400 39520 ww 838540 50100 wF 42450 55085 av tem Discount Regular Amount p em 1766 40 200650 sro 084 30 6609 60 BAR STOOLS EHE ae Aa T BSC p e sns 4s l ess Lanao lss l T ee emo e BSD Bst e w 24680 32085 BSN 29 H 35030 45540 BCE 82H 28725 37345 BS003 364 25 47355 T Bei BCE Floor orders are subject to availability Substitutions may be provided without prior notification Subtotal EN Please complete the following 8 000 Tax S Com
77. scheduled pick up Preferred and confirmed target times inbound Pre printed bills and shipping labels correctly formatted inbound or outbound Free 30 day pre event storage charges Ship direct to show site and avoid warehouse charges when facility permits Automated tracking and delivery status reports via email No driver waiting time charges inbound or outbound No additional trade show fees Priority Empty Return Labels to all inbound Logistics Customers Guaranteed pick up outbound from show with immediate loading following empty return Guaranteed on time delivery to destination city facility or warehouse or it is free Benefits of Shepard Logistics Security immediate outbound loading reduces risk of pilferage or misloading Convenience less paperwork and less tracking Efficiency scheduling travel labor reliably and possibly avoiding weekend overtime charges inbound Cost Saving discounting of material handling charge To take full advantage of the Shepard Advantage contact 888 568 8858 logistics shepardes com 28 SHIPPING LABELS RFID Journal LIVE 2015 ADVANCE SHIPPING ADDRESS LABELS e Shepard ADVANCE WAREHOUSE ADVANCE WAREHOUSE EXHIBITING CO NAME EXHIBITING CO NAME Booth Booth Shepard c o Hoenscheidt Transportation Shepard c o Hoenscheidt Transportation Services Services 6987 Calla de Linea Ste 107 6987 Calla de Linea Ste 107 San Diego CA 92154 San Die
78. soose Upright 2280 zs sow Grossbar 1498 1945 8 High 3 High sidewall ackwall drape drape a 5 SPECIAL DRAPERY BACKGROUNDS Per linear foot Must be approved by show management Lin Ft Item Discount Regular Amount s0073 8 amp Hgh 1555 2020 50074 SHgh 1225 1595 Choose Color Minimum 4 panel rental required Red 01 Blue 05 Grey 10 White 03 Black 06 Burgundy 07 Please complete the following Company Name Contact Name Authorized Signature SPECIALTY FURNISHINGS ACCESSORIES RFID Journal LIVE 2015 April 15 17 2015 San Diego Convention Center San Diego California Event Code C184800415 Discount Deadline March 25 2015 Full View Quarter View Qty Item Discount Regular Amount 50067 FulViw4 63895 83065 50068 FullVewe 35985 46780 50069 QuarerView4 63895 83065 50070 Quarter Viewe 70485 91630 Standard Showcases are a gray finish GRID AND GRID ACCESSORIES 50236 2x8 w legs each 15280 198 65 50237 2 x8 w o legs each 114 50 148 85 EE 50242 7 Ball Waterfall 10 50 1365 Other accessories available please call customer service for more information VELCRO TACK BOARD Amount 50060 4 XS8Hoz 20685 26890 50061 4x8 amp Vet 20685 26890
79. te mechanized equipment Shepard Exposition Services certified riggers must assemble and disassemble ALL overhead rigging including Overhead Truss Attachment and removal of light fixtures for truss or signs Assembly of hanging sign frame and graphics Additional installation required for chain motors span sets and other packages Shepard Exposition Services certified riggers must install and remove ALL hanging materials that will be flown overhead Exhibitors are REQUIRED to include hanging setup instructions and orientation diagrams in advance All ceiling rigging must conform to Show Management rules and regulations and facility limitations Overhead hanging signs are to be sent in a separate container directly to the advance warehouse using the Advance Hanging Sign shipping label included in this manual The container must arrive no later than advance warehouse deadline date If these procedures are not followed Shepard Exposition Services cannot guarantee the hanging of your sign and additional fees will apply eStructures weighing over 200 Ibs per point must have a rigging plot plan approved in advance Electrical signs must be in working order and in accordance with the National Electrical Code Electrical services must be ordered through the Electrical Service Provider form included in manual CHECKLIST FOR ORDERING HANGING SIGNS Submit Payment Authorization Form OR Third Party Payment Authorization if paying
80. ted by exhibitors on the exhibit hall floor when approved by show management and if Shepard determines such activity to be operationally feasible and safe All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel All local fire marshal rules and regulations apply Please call customer service for details Move out The date time specified by Event management for dismantling exhibits and clearing the exhibition floor Also referred to as Tear Down Padded Van Shipment Uncrated goods covered with blankets or other protective padding and shipped via van line Perimeter Booth A booth space on an outside wall Pipe and Drape Tubing covered with draped fabric to make up rails and back wall of a trade show Porter Service A service that includes the emptying of wastebaskets within the booth at specific intervals during the show Quad Box Four electrical outlets in one box provided by the electrical contractor Registration This refers to an area that Event management uses to register and check in Event exhibitors buyers and attendees This is the place in which show badges can be obtained Rigger A skilled worker responsible for handling and assembly of machinery Right to Work state A state where no person can be denied the right to work because of membership or non membership in a labor union See the Union Rules and Regulations within your manual for specific guidelines Service Desk The locati
81. th any questions you may have at 404 720 8652 Please Note Carpet is not included To order please refer to the Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name Booth Subtotal Contact Name Phone 8 00096 Tax Authorized Signature Amount Due Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change 15 INLINE BOOTH RENTALS RFID Journal LIVE 2015 Shepard Exposition Services P April 15 17 2015 1531 Carroll Drive NW Atlanta GA 30318 Exhibit Solutions Sales Phone 404 720 8652 San Diego Convention Center San Diego California lt Shepard Exhibit Solutions Sales Fax 404 720 8757 Event Code C184800415 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline March 16 2015 EXHIBIT SOLUTIONS INLINE BOOTH RENTALS Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth Custom Design for Rentals Onsite Log
82. ticker used to mark empty crates and boxes for storage provided in the material handling service See Service Desk for Empty Stickers Exclusive Contractor One who holds an exclusive contract with a facility or event manager to provide specified services to that facility or Event Exhibitor Approved Contractor EAC Also called an independent contractor a supplier hired by an exhibitor to perform trade Event services independently of Event management appointed contractors Exhibitor Kit Also known as a Service Manual this is package of information that contains all rules regulations and ordering forms relating to an exhibition provided to exhibitors by Event management Facility Carpeted Indicates the exhibit hall and or ballroom in which the Event is taking place is already carpeted Floor Order An order for product or service placed after Advance Deadline therefore not eligible for discounted rates Floor Port A utility box recessed in the floor containing electrical telephone or plumbing connections Freight Exhibit properties and other materials shipped for an exhibit Freight Desk The area where inbound and outbound exhibit materials are handled at a trade event Forklift Ground Rigging Handling and assembly of machinery that requires the use of a forklift This includes positioning and or re skidding of exhibitor material machinery and equipment Hard wall A type of exhibit construction in which walls a
83. ts cases skids and dunnage Shipments packed in non treated and marked wood material will not be permitted entry by US Customs and will be re exported at the shipper s expense Wood Products Lacey Act regulations ban trade in illegally sourced timber and wood products Commercial invoices must state country of origin and genus species of wood items shipped into USA Documentation Prepare a commercial invoice in English with complete descriptions and model serial numbers List harmonized tariff HTS numbers for each line item on the invoice Include a packing list with the dimensions gross and net weights of each package shipped gt Insurance Take out adequate insurance to cover the value of your exhibit to and from the show Get a free estimate of shipping amp import charges at www agilitylogistics com fairseventsenquiry Shepard Glossary Advanced Freight Refers to freight that has been sent to Shepard s warehouse prior to the Event move in Advance Order An order for services sent to service contractor prior to installation date Aisle Carpet The carpet that is placed on the Event floor in the aisles to separate the booths Back Wall Refers to the drape used at the rear of a standard booth Bill of Lading A legal document that establishes the terms between the shipper exhibitor and transportation company carrier for the transport of goods between specified points for a specified charge A bill of lading
84. ude the show name or show code and your booth as well as the wire fee if you are sending a wire transfer ACH payment or check EXHIBITING COMPANY INFORMATION Please fill out the following information COMPANY NAME BOOTH COMPANY ADDRESS PHONE CITY ST ZIP FAX CONTACT NAME EMAIL CREDIT CARD INFORMATION a Type of Card ome VISA Pay by Check _ Pay by Wire Month Year Billing Address Security Code City ST Zip Name on Card Authorized Signature Please note You may choose to pay by Check or Wire Transfer however a credit card is required on file to process all orders Are you tax exempt for the state this event occurs in Yes No If you are tax exempt you must provide a tax exemption certificate for the state in which the show is being held Please submit tax exemption certificate to lasvegas shepardes com SHEPARD TERMS amp CONDITIONS Shepard RFID Journal LIVE 2015 PAYMENT POLICY Show Site Orders Services ordered at show site will require full payment at the time the order is placed Purchase orders may not be used in lieu of payment Regular prices will apply to all show site orders Floor orders are limited to availability Third Party Orders If you contract your work to a display or exhibit house and require services from Shepard the payment policy stated above applies Please pass this information on to them A Third Party Payment form must be compl
85. vents 410 Admiral Blvd Mississauga Ontario L5T 2N6 Canada Contact Paula Wilkie Tel 1 905 612 7158 Fax 1 905 612 7520 Email pwilkie agilitylogistics com China Agility Fairs amp Events Trans Link Room 1211 Prime Tower No 22 Chaowai St Chaoyang District Beijing 100020 China Contact Kathy Lin Tel 86 10 6588 1961 62 63 64 Fax 86 10 6588 1960 Email klin agilitylogistics com Denmark Blue Water Shipping A S Trafikhavnskaj 11 DK 6700 Esbjerg Denmark Contact Claus Beek Tel 45 79 13 41 88 Fax 445 79 13 46 77 Email exhibition ebj obws dk France Agility Fairs amp Events Paris Expo Porte De Versailles Bureau des Transitaries Terrasse H 75015 Paris France Contact Abdi El Houari Tel 33 1 4863 3381 Fax 33 1 4863 3382 Email AEL Houari agilitylogistics com Germany Agility Fairs amp Events GmbH Heltorfer Str 1a 40472 Duesseldorf Germany Tel 49 211 94207 50 Fax 49 211 94207 59 Email CHoelzer agilitylogistics com Hong Kong Agility Fairs amp Events Unit 2105 2017 21 F CITIC Telecom Tower 93 Kwai Fuk Road Kwai Chung NT Hong Kong SAR Contact June Mea Tel 852 2211 8207 8200 Fax 852 2866 2421 Email jmea agilitylogistics com Italy Agility Fairs amp Events Strada Vecchia Paullese 5 A Pantigliate Milan 20090 Italy Contact Marilena Doneda Tel 39 02 269 051 Fax 39 02 2690 5346 Email mdoneda agilitylogistics com Japa
86. weight and dimensions of each package This information may be included on your commercial invoice e Insurance certificate copy with the name of the local settlement agent in the US When shipping by airfreight all required documents must accompany the shipment For ocean freight the documents should be sent as soon as possible to Agility Fairs amp Events in Atlanta What services can Agility Fairs amp Events provide at the exhibition Our staff is available to assist you before during and after the exhibition We will confirm that your shipment has been delivered to your booth During the exhibition we will meet with you to confirm the return shipping instructions We will handle all the details for you What are the Agility Fairs amp Events payment terms Our terms and conditions require that all transportation services be paid to Agility Fairs amp Events Logistics LLC before the show opens International exhibitors may make credit arrangements through our coordinating offices in their home country Payment may also be made via wire transfer or credit card You can get a free estimate of shipping and import charges at www agilitylogistics com fairseventsenquiry How do I contact Agility Fairs amp Events in my country We have Agility Fairs amp Events offices in most countries If you do not see your country listed then please contact Agility Fairs amp Events USA and we will assist you Canada Agility Fairs amp E
87. where the show is held a copy of the certificate must accompany your order Rental Responsibility All materials are on a rental basis and shall remain the property of Shepard The customer shall be held financially responsible for any damage to Shepard equipment used by the customer Price Quotes Prices quoted are for the duration of the show and include installation rental and removal except where indicated Default Colors If skirting and carpet colors are not selected show colors will prevail Exchanges and Cancellations Onsite exchanges and cancellations in orders will be assessed a 10096 pick up fee DEFINITIONS AND SHEPARD RESPONSIBILITIES The name Shepard shall be construed within the meaning of this contract as Shepard Exposition Services Inc and its employees officers agents and assigns including any subcontractors Shepard may appoint The term exhibitor refers to any party who contracts for services with Shepard Shepard shall be responsible only for those services which it directly provides and hereby agrees to execute its contracted duties in good faith Shepard assumes no responsibility for any person parties or other contracting firms not under Shepard s direct supervision and control Shepard shall not be responsible for loss delay or damage due to strikes lockouts work stoppages natural elements vandalism acts of God civil disturbances power failures acts of terrorism or war or any other causes beyond Shepard s re

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